The URL can be used to link to this page

Home My WebLink AboutNBS Fee Proposal_Diamond Bar Landscape Assessment District Engineering Services Feb 2025CITY OF DIAMOND BAR Fee Proposal for: Landscape Assessment District Engineering Services February 27, 2025 nbsgov.com Aerial view of City of Diamond Bar via Google Earth helping communities fund tomorrow since 1996 helping communities fund tomorrow 32605 Temecula Parkway, Suite 100 Temecula, CA 92592 Toll free: 800.676.7516 nbsgov.com February 27, 2025 Nicholas Delgado Management Analyst City of Diamond Bar Department of Public Works 21810 Copley Drive Diamond Bar, CA 91765 RE: Fee Proposal for Landscape Assessment District Engineering Services Dear Nicholas, Thank you for considering our proposal for the City’s Landscape Assessment District Engineering Services. The information to follow summarizes our proposed pricing for this project, which we would be happy to discuss with you. Please do not hesitate to contact me at 800.676.7516 or via email at dwood@nbsgov.com if you have any questions about our fee proposal. Sincerely, Danielle Wood Michael Rentner, Authorized Signer Director President Fee Proposal for City of Diamond Bar NBS | 1 FEE PROPOSAL Our proposed fees below are based upon our understanding of the varied project areas and include reasonable assumptions. We understand that there may be project areas with varying degrees of complexity. As with all our engagements, we fully anticipate collaborating with the City to refine the final scope and fee, should we be selected for this project. Over multiple decades, NBS has identified a range of hours required to complete administration for all types of Special Financing Districts. We do not invoice any additional hours above those utilized for pricing the work. Due to the various tasks required throughout the year, our Administration services are annual fees which are spread over the year through quarterly billing. These are not billed hourly. CITY OF DIAMOND BAR - LLAD No. 38 Director (McCargo) Senior Consultant (Harvey) Engineer (Egan/ Tamargo) Clerical/ Support Consultant Labor (Hrs.) Consultant Costs ($) $250 $200 $225 $110 Landscape Assessment District Engineering Services (No. 38) Kickoff Meeting/Project Schedule 2.0 2.0 $400 Database Development 4.0 4.0 800 Budget Preparation 2.0 2.0 400 Assessment Computation and Rate Analysis 4.0 4.0 800 Engineer's Report Preparation 4.0 1.0 5.0 910 Report Review and Approval 1.0 1.0 250 Noticing and Resolution Coordination 2.0 2.0 400 Council Meeting Attendance 2.0 2.0 400 Levy Submittal 2.0 2.0 400 Maintain District Data 2.0 2.0 400 Annual Levy Report 1.0 1.0 200 Consulting Support 1.0 2.0 10.0 13.0 1,750 Proposition 218 Compliance - - Assessment Diagram - - Engineer Signature and Stamp of Annual Engineer's Report 1.0 1.0 225 TOTAL NOT TO EXCEED FY 2025/26 2.0 27.0 1.0 11.0 41.0 $7,335 TOTAL NOT TO EXCEED FY 2026/27 $7,475 TOTAL NOT TO EXCEED FY 2027/28 $7,700 Grand Totals Study Tasks Hourly Rate Consultant Labor (Hours) Fee Proposal for City of Diamond Bar NBS | 2 CITY OF DIAMOND BAR - LLAD No. 39-2022 Director (McCargo) Senior Consultant (Harvey) Engineer (Egan/ Tamargo) Clerical/ Support Consultant Labor (Hrs.) Consultant Costs ($) $250 $200 $225 $110 Landscape Assessment District Engineering Services (No. 39-2022) Kickoff Meeting/Project Schedule 2.0 2.0 $400 Database Development 1.0 1.0 200 Budget Preparation 1.0 1.0 200 Assessment Computation and Rate Analysis 2.0 2.0 400 Engineer's Report Preparation 4.0 1.0 5.0 910 Report Review and Approval 1.0 1.0 250 Noticing and Resolution Coordination 1.0 1.0 200 Council Meeting Attendance 2.0 2.0 400 Levy Submittal 1.0 1.0 200 Maintain District Data 1.0 1.0 200 Annual Levy Report 1.0 1.0 200 Consulting Support 1.0 2.0 3.0 420 Proposition 218 Compliance - - Assessment Diagram - - Engineer Signature and Stamp of Annual Engineer's Report 1.0 1.0 225 TOTAL NOT TO EXCEED FY 2025/26 1.0 17.0 1.0 3.0 22.0 $4,205 TOTAL NOT TO EXCEED FY 2026/27 $4,350 TOTAL NOT TO EXCEED FY 2027/28 $4,500 Consultant Labor (Hours)Grand Totals Study Tasks Hourly Rate CITY OF DIAMOND BAR - LLAD No. 41-2021 Director (McCargo) Senior Consultant (Harvey) Engineer (Egan/ Tamargo) Clerical/ Support Consultant Labor (Hrs.) Consultant Costs ($) $250 $200 $225 $110 Landscape Assessment District Engineering Services (No. 41-2021) Kickoff Meeting/Project Schedule 2.0 2.0 $400 Database Development 1.0 1.0 200 Budget Preparation 1.0 1.0 200 Assessment Computation and Rate Analysis 2.0 2.0 400 Engineer's Report Preparation 4.0 1.0 5.0 910 Report Review and Approval 1.0 1.0 250 Noticing and Resolution Coordination 1.0 1.0 200 Council Meeting Attendance 2.0 2.0 400 Levy Submittal 1.0 1.0 200 Maintain District Data 1.0 1.0 200 Annual Levy Report 1.0 1.0 200 Consulting Support 1.0 2.0 3.0 420 Proposition 218 Compliance - - Assessment Diagram - - Engineer Signature and Stamp of Annual Engineer's Report 1.0 1.0 225 TOTAL NOT TO EXCEED FY 2025/26 1.0 17.0 1.0 3.0 22.0 $4,205 TOTAL NOT TO EXCEED FY 2026/27 $4,350 TOTAL NOT TO EXCEED FY 2027/28 $4,500 Consultant Labor (Hours)Grand Totals Study Tasks Hourly Rate Fee Proposal for City of Diamond Bar NBS | 3 Formation Fees | Optional Phase 1 .................................................................................................................................................. $TBD Phase 2 .................................................................................................................................................. $TBD Pricing for as-needed Formation services can be provided upon the City’s request. D-FAST Online Pro Web Portal | Optional One-Time Setup Fee ................................................................................................................................. $500 Annual Fee ............................................................................................................................................. $1,500 D-FAST® is an optional service enhancement for the City’s experience that allows direct access to the relevant data. This option is not part of the base Annual Administration services and fees. Public Engagement and Outreach | Optional Service Fee ............................................................................................................................................. $TBD Pricing for Public Engagement and Outreach services can be provided upon the City’s request. EXPENSES Customary out-of-pocket expenses will be billed to the City at actual cost to NBS. These expenses may include, but not be limited to, mailing fulfillment, postage, reproduction, telephone, travel, meals and various third-party charges for data, maps, and recording fees. ANNUAL FEE INCREASES As per the City’s RFP, cost of living increases shall be kept the same for the first three (3) years of the contract and a rate increase will only be considered in year four (4) and year five (5), if an extension is awarded. The Cost-of-Living Adjustment (COLA) would be the actual cost of living increase based on the 12- month change from April/May to April/May in the U.S. Department of Labor, Bureau of Labor Statistics, Consumer Price Index for all urban consumers for the applicable region. ADDITIONAL OPTIONAL SERVICES – HOURLY RATES The table on the following page shows our current hourly rates. Optional services authorized by the City but not included in the scope of services will be billed at this rate or the then applicable hourly rate. This may include attendance at additional meetings, notice and ballots, etc. Fee Proposal for City of Diamond Bar NBS | 4 Title Hourly Rate Director $250 Associate Director / Engineer $225 Senior Consultant $200 Consultant $175 Senior Project Analyst $165 Financial/Project Analyst $150 Project Resource Analyst $130 Clerical / Support $110 TERMS Administration services will be invoiced at the beginning of each quarter. As-needed formation services will be invoiced monthly. Fees for all other services will be invoiced monthly for work completed. Expenses will be itemized and included in the next regular invoice. If the project is prematurely terminated by either party, NBS shall receive payment for work completed. Payment shall be made within 30 days of submittal of an invoice. If payment is not received within 90 days, simple interest will begin to accrue at the rate of 1.5% per month. Either party can cancel consulting contract with 30 days’ written notice.