Loading...
HomeMy WebLinkAboutProposal for Pavement Management Program (PMP) Update - Bucknam Infrastructure Group PROPOSAL FOR PAVEMENT MANAGEMENT PROGRAM (PMP) UPDATE City of Diamond Bar, CA December 20, 2024 Submitted by: Bucknam Infrastructure Group, Inc. MYROADS® SAMPLE Table of Contents City of Diamond Bar TOC Pavement Management Program (PMP) Update Section Page Table of Contents, Cover Letter TOC Staffing Qualifications ....................................................... 1-1 Project Team .......................................................................................... 1-1 Organization Chart ................................................................................. 1-3 Resumes ................................................................................................. 1-4 Relevant Experience / References ..................................... 2-1 Bucknam Firm Profile / Qualifications .................................................... 2-1 Delineation of Bucknam Infrastructure Group’s Strengths ................... 2-1 Relevant PMP Project Experience .......................................................... 2-2 Project Schedule ................................................................ 3-1 Critical Path Method (CPM) Project Schedule ....................................... 3-1 Proposed Field Data Collection and Analysis Method ........ 4-1 Project Understanding / Approach ........................................................ 4-1 Pavement Management Program Scope of Work ................................. 4-4 Sample of Consultant’s Quality of Work ............................ 5-1 Sample Work Product ............................................................................. 5-1 Certificate of Insurance ..................................................... 6-1 Bucknam Certificate of Insurance .......................................................... 6-1 Fee Schedule (Separate File) .................................................. 7-1 Proposed Fee .......................................................................................... 7-1 Hourly Rate Schedule ............................................................................. 7-2 7 4 6 5 1 2 3 December 20, 2024 Mr. David G. Liu, P.E. Public Works Director/City Engineer City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Subject: Proposal for Pavement Management Program (PMP) Update Dear David: It is our pleasure to submit our proposal to assist the City of Diamond Bar in the continued proactive management of your Pavement Management Program (PMP). With the City seeking to move toward stronger infrastructure management methodologies through advanced pavement inspections, neighborhood/zone scheduling, capital improvement reporting, and GIS management, Bucknam Infrastructure Group, Inc. has identified a proactive and cost-efficient method to assist the City in updating your PMP and improving your overall PCI. Our team will focus our long-term PMP knowledge, extensive Los Angeles County experience and GIS/GPS technologies to optimize the City’s maintenance/rehabilitation budgets. Our project staff can be relied upon to provide outstanding service to the City. This will be accomplished by assisting the City in updating the neighborhood/zone M&R schedule, formulating a proactive Arterial CIP budget and providing realistic maintenance recommendations. Our firm is unique in that we provide:  Relevant and accurate PMP services based on our ongoing work with numerous Los Angeles, Orange County and San Diego local agencies such as: o 36 of 88 Los Angeles County local agencies; 41% of LA County cities (e.g., Temple City, Rosemead, Alhambra, South El Monte, Duarte, Monrovia, Sierra Madre, Covina, La Verne, South Pasadena, Whittier, Downey, Lomita, Signal Hill, Gardena, Lawndale, RPV, Compton, Lynwood, South Gate, Long Beach, etc.) o Recent OCTA Pavement Preservation Program project where Bucknam assessed and generated a countywide 10-yr economic forecast for all 35 Orange County local agencies (StreetSaver / MicroPAVER assessments) o 21 of 35 Orange County Local agencies; o 20 San Diego/Inland Empire local agencies; and o Army Corps of Engineers ASTM D6433 compliant surveying, reporting and pavement analysis on an annual basis;  Our project manager has worked within the SoCal Pavement Management industry for over twenty-six (26) years and has worked extensively with StreetSaver PMP software through turn- key data conversion projects to long-term, proactive pavement CIP scheduling that relies on accurate and cost-efficient bid documentation;  Project/engineering experience that brings the understanding that StreetSaver results are not set in stone; we proactively use the available data to enhance budget forecasting and CIP/O&M project planning;  Cost effective management methodologies, from the project kickoff through final reporting, gained through our Project Manager’s experience and use of Bucknam’s MyRoads® dynamic PMP- GIS web-portal;  As Project Manager, my goal is not just to meet the requirements of this project but establish a living document (Arterial & Local pavement CIP submittal) that will be used throughout the term of the CIP as well as implement achievable long-term infrastructure management goals in coordination with City schedules. By selecting Bucknam Infrastructure Group, Inc., the City of Diamond Bar will receive a strong, knowledgeable, innovative, and communicative team with the experience to update a cost-effective pavement management program. Our handpicked pavement management professionals are committed to delivering quality services to the City. We have already scheduled time for your project and eagerly await our kick-off meeting with City staff and you. Respectfully submitted, Bucknam Infrastructure Group, Inc. Peter J. Bucknam President/Project Manager Staffing Qualifications City of Diamond Bar 1-1 Pavement Management Program (PMP) Update Project Team The Bucknam pavement management team’s local agency expertise is demonstrated through:  Our experience of managing pavement projects over the past twenty-six years;  Assisting cities comply with Los Angeles County PMP Propositions/Measures;  Implementing StreetSaver/MicroPAVER throughout Southern California;  Extensive Los Angeles, Orange, San Diego and Inland Empire PMP project management experience;  Our understanding of public works projects from the “City” side through City Engineer and Public Works Director experience;  Implementing a realistic, proactive and sustainable PMP methodology that matches your agencies needs and goals. Bucknam will bring our extensive experience to the City of Diamond Bar by building upon our knowledge and understanding of your PMP goals. Mr. Peter Bucknam’s pavement team includes ten (10) dedicated, qualified managers, GIS and field technicians that have served under his management for over twenty-six years on PMP projects. Our office is located in Oceanside, CA 3548 Seagate Way, Suite 230. Historical PMP tracking of an agency’s conditions (PCI’s) truly reflects how the PMP is being managed; shown below is the City of Ontario’s historical PCI from 2004 to 2024. Bucknam has been working with Ontario since 1998 and has been an essential part of long-term success shown. His team of inspectors will update your PMP through sound Army Corps of Engineers – ASTM inspection methodologies. Mr. Bucknam’s experience covers the implementation and management of infrastructure management programs that exceed 65,500 miles of pavement for more than 75 cities and 750+ PMP projects. Staffing Qualifications City of Diamond Bar 1-2 Pavement Management Program (PMP) Update Bucknam – Key Project Team / Experience PETER BUCKNAM, Project Manager, will be responsible for the day-to-day management, daily performance of the project, conditional review and provide budgetary modeling / analysis. He has managed 750+ pavement management projects over the past 26 years in the Southern California region and will be the Project Manager for Diamond Bar’s PMP project. Within this time, he has served as project manager for over seventy-five agencies in Southern California. Peter is committed to the project from the receipt of the notice-to-proceed through completion and furthermore he is a PMP software trainer on StreetSaver/MicroPAVER and has performed numerous training sessions for local agencies. He has performed numerous training workshops covering software’s such as StreetSaver and MicroPAVER. He brings his expertise to cities through converting, implementing, updating, and enhancing pavement management programs; this covers 20+ years (16 with Bucknam Infrastructure Group, 5 with Bucknam & Associates and 5 with Berryman and Henigar). For example, Mr. Bucknam recently completed and provided a 10-yr Pavement Management Plan for the Orange County Transportation Authority (OCTA) which covered all 35 local agencies datasets, PCI evaluations, unit cost/annual revenue allocations and GIS. A Countywide evaluation that projected PMP needs for each agency and the County itself through 2032! Mr. Bucknam will bring new, fresh and proactive recommendations to this project and will identify realistic program management and fiscal goals to assist the City in its upcoming CIP. Diamond Bar will receive recommendations that are sound and achievable, rather than timid or unrealistic. STEVE BUCKNAM, P.E., Principal-in-Charge, will be responsible for the overall performance of the project and will provide quality assurance review. Mr. Steve Bucknam is a licensed Civil Engineer (LIC #20903) and will oversee all tasks for this project. Mr. Bucknam is a former Deputy City Manager for Public Works and City Engineer of Norwalk, and City Engineer in Arcadia and Pacifica, California. He has over 45 years of professional experience and has managed street maintenance, reconstruction and improvement programs. He has developed and administered Street maintenance and improvement programs in those cities as well as the City of Newport Beach where he served as Design Division head. He has extensive experience in capital program planning, pavement construction and budgeting for street improvement programs. AARON SUTTON, GIS Manager, will oversee all GIS and PMS data migration prior and during the project. He drives all GIS creation, PMS mapping, editing and deliverables for the project and is our key staffer for the ArcGIS Online web-hosting services that we provide. Mr. Sutton has been involved with over 65 pavement management projects within Los Angeles, Orange, San Bernardino, Riverside, San Diego counties. AARON COHODAS, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. Mr. Cohodas has been involved with over 85 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Aaron is a certified ASTM D6433-20 inspector. NIKO BUSTAMANTE, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. Mr. Bustamante has been involved with Staffing Qualifications City of Diamond Bar 1-3 Pavement Management Program (PMP) Update over 60 pavement management projects and brings his wealth of PMP software, GIS and inspection experience to this project. Niko is a certified OCTA/ASTM D6433 inspector. CADE BUCKNAM, Field Technician, will be a supportive field surveyor for this project. His responsibilities will include surveying, quality control, and working with our management staff ensuring the updated PMP database is complete. He has been involved with over 25 pavement management projects and brings his wealth of PMP inspection, GIS and software experience to this project. Cade is a certified OCTA/ASTM D6433 inspector. With multiple technicians on this project, that are trained in the Army Corps of Engineers survey methodology and available to begin work immediately, our survey schedule will be expedited. Our team will be able to survey the 145 centerline miles of Arterial/Collector, Local & Alley network and approx. 15 miles of the City’s Existing Routes network within 7 weeks due to our experience, availability and manpower. Team Organization Chart Resumes on the following pages Peter J. Bucknam / Project Manager Director of Infrastructure Management – GIS EDUCATION B.A., Geography – Urban Planning, San Diego State University, 1997 PROFESSIONAL DATA Member, American Public Works Association Member, Maintenance Superintendents Association Chair, Transportation Committee, Inland Empire Report Card (ASCE) – 2005/06 & 2008/09 Co-Chair, Member APWA Committee for Street and Technology 2003-2015 Certificate of Professional Development – ASTM D6433-18; MicroPAVER Certificate of Completion – OCTA MicroPAVER / StreetSaver Distress Training (2011 thru 2023) NASSCO – Certificate, National Pipeline Assessment Certification Program (PACP) QUALIFICATIONS / EXPERIENCE OVERVIEW Peter Bucknam is an expert in infrastructure project management, pavement management-training, planning, resource management, implementation and program management. He has over twenty years’ experience in the area of infrastructure asset management and Geographic Information Systems. Mr. Bucknam has managed a wide range of Pavement Management infrastructure project tasks including the collection and input of PMP - ROW conditional survey data, preparation of Public Works capital improvement program projections and reports, infrastructure/software needs assessments, GIS/GPS data collection, data conversion and quality control. Mr. Bucknam has performed infrastructure management services to over 70+ local agencies and is currently serving as project manager for numerous pavement management programs throughout Southern California. He has personally served as project manager for 750+ PMP projects throughout Riverside, San Diego, San Bernardino, Orange and Los Angeles counties. He has worked with over 20 San Diego/Inland Empire County cities, 36 Los Angeles cities and he is currently working with 21 of the 35 Orange County agencies regarding Measure M2 StreetSaver/MicroPAVER compliance. His project level and management experience covers: pavement/sidewalk management, Traffic Control Device Inventories (TCDI), GIS implementation, Traffic Signal surveys, Right-of-Way (ROW) surveys, and ADA survey/compliance. In managing over 700+ infrastructure projects in the past twenty-six years, Mr. Bucknam has used a diverse amount of software to assist local agencies implement infrastructure management programs and GIS Enterprises. These programs include MicroPAVER, MTC StreetSaver, Zoom’s GPSVision, CartéGraph, ESRI products, Crossroads, Lucity, Energov, Spillman, GBA Master Series, and MapInfo. Prior to joining Bucknam Infrastructure Group, Inc., Mr. Bucknam served as Director of Infrastructure Management-GIS with an Engineering consulting firm where he managed numerous public works infrastructure/ROW projects ranging from surveying, maintenance life-cycles, cost & benefit analysis, financing and construction cost estimating. This included researching, surveying, converting and implementing multiple phase pavement management projects which provided better management practices, data efficiencies and GIS functionality within local governments and maintenance facilities. In addition, he provided technical (software) support for the on-going citywide PMP projects as well as developing capital improvement plans/budgets for integrating Tablet-GIS data management functionality into future maintenance efforts. SAMPLE OF PETER BUCKNAM’S PROJECT MANAGEMENT EXPERIENCE (1997-2024) • 2024 Pavement Management Program, City of Temple City • 2024 Pavement Management Program, City of Bellflower • 2024 Pavement Management Program, City of Downey • 2024 Pavement Management Program, City of Rancho Palos Verdes • 2024 Pavement Management Program, City of Menifee • 2024 Pavement Management Program, City of Garden Grove • 2024 GIS Support Services, City of Alhambra • 2024 GIS Support Services, City of Duarte • 2024 Sidewalk Mngt. / GIS Support Services, City of Lakewood • 2024 Pavement Management Program, City of Vista • 2024 Pavement Management Program, Indian Wells CC, FAMD #1 • 2022-27 Pavement Management Program, City of Indian Wells • 2024 Pavement Management Program, City of Monrovia • 2024 Pavement Management Program, City of Whittier • 2024 Pavement Management Program, City of Vista • 2024-29 Pavement Management Program, City of Ontario • 2019-24 Pavement Management Program, City of Ontario • 2024-29 Sidewalk Management Program, City of Ontario (OMUC) • 2023 Sidewalk Management Program-Pilot Study, City of Ontario (OMUC) • 2024 Pavement Management Program, City of Gardena • 2023-24 Sidewalk-ROW Management Program, City of Lakewood • 2024 Pavement Management Program, City of Manhattan Beach • 2023-24 Sidewalk Management Program, City of Fullerton • 2024 Pavement Management Program, City of La Palma • 2023-24 GIS Enterprise Support Services, City of Fountain Valley • 2024 Pavement Management Program, City of Laguna Beach • 2024 Pavement Management Program, City of Westminster • 2024 Pavement Management Program, City of Norwalk • 2024 Pavement Management Program, City of Buena Park • 2024 Pavement Management Program, City of Duarte • 2023 Pavement Management Program, City of Santa Ana • 2023 Pavement Management Program, City of Orange • 2023 Pavement Management Program, City of RSM • 2023 Pavement Management Program, City of Laguna Hills • 2023 Pavement Management Program, City of Del Mar • 2023 Pavement Management Program, City of Fountain Valley • 2023 Pavement Management Program, City of Compton • 2023 Pavement Management Program, City of Lomita • 2023 Pavement Management Program, City of Coronado • 2023 Pavement Management Program, Orange County Water District • 2023 Pavement Management Program, City of Huntington Beach • 2023 Pavement Management Program, City of Lake Elsinore • 2023 Pavement Management Program, City of Placentia • 2023 Sign Management Program, City of Placentia • 2023 Pavement Management Program, City of Norwalk 1 C. Stephen Bucknam, Jr., P.E., Principal-in-Charge EDUCATION B.S., Civil Engineering, Loyola University of Los Angeles, 1967 M.S., Environmental Engineering, Loyola University of Los Angeles, 1972 PROFESSIONAL DATA Registered Professional Engineer, States of California (No.20903) and Washington (No.17310) California State Community College Teaching Credential Fellow, American Society of Civil Engineers Former, City Engineer, Deputy City Manager, City of Norwalk Member, Board of Directors – Urban Water Institute Life Member, American Public Works Association Member, Water Environment Foundation Member, University of California Irvine, Civil & Environmental Engineering Affiliates Honorary Member, Chi Epsilon EXPERIENCE OVERVIEW Over forty years’ experience in the administration, management, planning, design and construction management of public works and development programs and projects including: water and wastewater projects, pavement management programs, transportation, drainage, including: program management, master planning, infrastructure planning and maintenance programming, environmental studies, street, highway, alley, storm drain, water and sewer system design, rate studies, emergency planning, facilities design, groundwater studies, wells, reservoirs, site studies, pump stations, lift stations, intergovernmental negotiations and agreements, hydrology, treatment facilities, building design, grants, regulatory permitting, system appraisals, R/W negotiations, acquisitions and documentation, project management, production control, operations studies, capital improvement programming and budgeting, hydroelectric projects, underground utilities, assessment districts, surveying, mapping, legal testimony to public boards, commissions and councils, and direction of technical advisory committees to joint powers agencies and water districts. Transportation / Streets – Highways - Traffic Served as Contract City Engineer for the City of Arcadia responsible for long range advanced planning of the City’s transportation engineering program. Directed the preparation of the City’s Transportation Master Plan which identified, consistent with the City’s General Plan the transportation related needs under these requirements so of AB 1600 nexus constraints. Acted as Principal in charge over a Pacific Coast Highway (SR-1)/Newport Boulevard (SR-55) interchange, City of Newport Beach. Project involves a study of various alternatives, conventional and unconventional, for improvements to the existing interchange. Restraints include limited right-of-way, environmental challenges (e.g., Newport channel bridge widening, "Arches" liquor store and restaurant property acquisition, and existing bridge aesthetics), and potential hazardous waste issues. Alternatives were evaluated and selected to include in the PSR. Included project coordination with various agencies and sub consultants, and oversight of concept geometries, cost estimating, and report preparation. 2 Conceptual study, Project Study Report, and Project Report for I-710/Firestone Boulevard interchange modification and Firestone Boulevard improvements for City of South Gate. Also involved a feasibility study which included preparation of a traffic study, conceptual plans for several types of interchanges, construction cost estimates, and preliminary Caltrans Project Study Report. Prepared ISTEA National Highway System funding application for authorization and appropriation. Coordination with Caltrans District 7. Mr. Bucknam has served as the working Principal / Civil Engineer for all pavement management related projects that Bucknam has performed. This includes projects listed below: • 2024 Pavement Management Program, Indian Wells CC, FAMD #1 • 2022-27 Pavement Management Program, City of Indian Wells • 2024 Pavement Management Program, City of Monrovia • 2024 Pavement Management Program, City of Whittier • 2024 Pavement Management Program, City of Vista • 2024-29 Pavement Management Program, City of Ontario • 2019-24 Pavement Management Program, City of Ontario • 2024-29 Sidewalk Management Program, City of Ontario (OMUC) • 2023 Sidewalk Management Program-Pilot Study, City of Ontario (OMUC) • 2024 Pavement Management Program, City of Gardena • 2023-24 Sidewalk-ROW Management Program, City of Lakewood • 2024 Pavement Management Program, City of Manhattan Beach • 2023-24 Sidewalk Management Program, City of Fullerton • 2024 Pavement Management Program, City of La Palma • 2023-24 GIS Enterprise Support Services, City of Fountain Valley • 2024 Pavement Management Program, City of Laguna Beach • 2024 Pavement Management Program, City of Westminster • 2024 Pavement Management Program, City of Norwalk • 2024 Pavement Management Program, City of Buena Park • 2024 Pavement Management Program, City of Duarte • 2023 Pavement Management Program, City of Santa Ana • 2023 Pavement Management Program, City of Orange • 2023 Pavement Management Program, City of RSM • 2023 Pavement Management Program, City of Laguna Hills • 2023 Pavement Management Program, City of Del Mar • 2023 Pavement Management Program, City of Fountain Valley • 2023 Pavement Management Program, City of Compton • 2023 Pavement Management Program, City of Lomita • 2023 Pavement Management Program, City of Coronado • 2023 Pavement Management Program, Orange County Water District • 2023 Pavement Management Program, City of Huntington Beach • 2023 Pavement Management Program, City of Lake Elsinore • 2023 Pavement Management Program, City of Placentia • 2023 Sign Management Program, City of Placentia • 2023 Pavement Management Program, City of Norwalk • 2023 PMP Program Management, Inland Empire Utilities Agency • 2021-23 Pavement Preservation Plan, OCTA • 2023 Pavement Management Program, City of Fullerton Relevant Experience / References City of Diamond Bar 2-1 Pavement Management Program (PMP) Update Firm Profile and Qualifications Bucknam Infrastructure Group, Inc. (est. 2011, S-Corporation) has a full- service office in Southern California and is committed to building stronger relationships with government organizations through frequent communication and team building. We build long-term partnerships with agencies that expect and require accuracy, efficiency, and integrity in all aspects of community services. Our experienced staff is committed to ensuring that immediate and long-term goals are met and are a top priority in the development of pavement management, infrastructure management, financial, geographic information systems (GIS), and facility management projects. Our full-service Infrastructure Management - GIS Division provides comprehensive engineering and infrastructure/GIS management services, as well as database management, pavement / ROW field inspection services, and GIS automation / management. Our extensive professional service offerings include: Regarding Pavement Management Programs, our firm is currently assisting 75+ local agencies complying with LA, Orange, Riverside, San Bernardino, and SD County’s pavement reporting requirements. Regarding Pavement Management Programs, our firm is currently assisting 75+ SoCal local agencies complying with the County pavement reporting requirements. In addition to the extensive knowledge and experience of our infrastructure management professionals, Bucknam provides a broad scope of administrative, inspection, civil engineering, and GIS services to public agencies. We look forward to working with you on your project. Our handpicked management professionals are committed to delivering quality services to the City. Our office is located in Oceanside, CA 3548 Seagate Way, Suite 230 (10 employees). Delineation of Bucknam Infrastructure Group’s Strengths As Bucknam approaches twenty-seven (27) years of pavement management experience, our firm is distinct and unique in the fact that we have continued to improve upon our long-term local agency client based throughout Los Angeles County. Building and establishing long-term client relationships through PMP management is a clear delineation of our professional services. Relevant Experience / References City of Diamond Bar 2-2 Pavement Management Program (PMP) Update Bucknam’s experience and qualifications directly related to this project and other key delineation strengths include: • 36 of 88 Los Angeles County local agencies; 41% of LA County local agencies (e.g., Glendora, Rosemead, Temple City, Alhambra, South El Monte, Duarte, Monrovia, Sierra Madre, Covina, La Verne, South Pasadena, Whittier, Downey); • Providing PMP services for 21 of the 35 Orange County local agencies in the past two years (60%); • 20 San Diego/Inland Empire local agencies; • Bucknam now implements Cloud-based Artificial Intelligence (AI) Learning Technology to calculate pavement section AC/PCC True Area quantities; • Implementation of Diamond Bar MyRoads® – PMP mapping (web-based access/use); requires no GIS software to view your PMP online (See Task 3.6 within Scope of Work); • Staff / Firm is certified through MTC and OCTA for use and management of StreetSaver / MicroPAVER respectively o Bucknam is ASTM D6433 certified through OCTA until June, 2026 for PMP services/inspections to local agencies; • Focused managers / field technicians that perform infrastructure management services at cost-competitive rates and deliver quality products; • Local presence (Oceanside office) allows our firm to be on-site within one hour to respond to Diamond Bar’s requests and needs; • Proven Southern California PMP economic ROI regarding long-term Pavement CIP’s recommendations, implementation, maintenance applications and increased PCI’s Relevant PMP Project Experience The following project experience presents our description of work, its relevance in completing similar projects for numerous other agencies, Proposition C / LA County METRO compliance, OCTA Measure M2 PMP compliance, PMP software training expertise, and the broad knowledge of our pavement project team. Our project team brings over 75 years of public/private engineering and data management experience to the City of Diamond Bar. This includes over 750+ PMP projects covering turn-key projects, simply training of Agency staff with pavement management methods, County Measure/Proposition compliancy, financial strategies and Capital Improvement Programs. Over the past twenty-six (26) years, we have worked on numerous projects similar to Diamond Bar’s current PMP project. We have listed five (5) similar “long-term” pavement management projects that cover the same task descriptions as listed in your RFP: Bucknam Infrastructure Group, Inc. Citywide Pavement Management Program-GIS, City of Duarte (2018-2024) Mr. Stephanie Sandoval, (626) 357-7931 x233; 1600 Huntington Dr., Duarte, CA 91010 (ssandoval@accessduarte.com) Relevant Experience / References City of Diamond Bar 2-3 Pavement Management Program (PMP) Update Since 2018 Bucknam has been contracted to perform citywide infrastructure management inventories for the City of Duarte (six years). Our initial project consisted of a complete turn-key effort in “re-segmenting” the City’s pavement management network, converting previous PCI inspection data, performing an ASTM D6433 based survey, implementation of PMP software and PMP-GIS integration. Additionally, our services included a complete evaluation of the City’s PMP budget, short-term and long-term budgetary analysis (Actual, Maintain and Recommended budgets) and GIS services that linked the City’s PMP database to the City’s GIS enterprise. Our team just contracted with the City for 2024 PMP services; additionally, since 2019 Bucknam has provided annual GIS support services to the City. Citywide Pavement Management Program–GIS, City of Covina (2019-23) Mr. Rafael Fajardo, City Engineer - (626) 384-5489; 125 East College Street, Covina, CA 91723- 2199 rfajardo@covinaca.gov During the summer of 2019, Bucknam was contracted to perform a citywide pavement management inventory for the City of Covina. This project consists of a complete turn-key effort in “re-segmenting” the City’s PMP network, converting previous PCI inspection data, performing an ASTM D6433 based survey, implementation of PMP software and PMP-GIS integration. Under this initial project, Bucknam developed a citywide forecast maintenance report to determine what level of funding is necessary to maintain today’s conditions. Another critical deliverable was the PMP-GIS layer and MyRoads® application which allowed staff to review the study findings as well as develop preliminary PS&E projects/schedules. Bucknam was selected in July 2022 to perform the triennial PMP update for the City and completed the project in 2023. Citywide Pavement Management Program City of Huntington Beach (FY 2001-2024) Mr. Tom Herbel, City Engineer – (714) 374-1732 17371 Gothard St, Huntington Beach, CA 92647 Tom.Herbel@surfcity-hb.org Over the past twenty-one years, our Project Manager (Mr. Peter Bucknam) has overseen/managed nine (11) biennial PMP projects for the City of Huntington Beach. The City has over 450 miles of streets to maintain and proactive manage. Bucknam has assisted the City staff with biennial surveys, GIS development and PMP compliance reporting resulting in annual PCI increases and reduction of deferred overlay maintenance. Bucknam was recently awarded the FY 2023-24 PMP update where we will be performing 315 miles of survey (MPAH + a portion of their Locals), implementation of MyRoads® web-portal PMP Relevant Experience / References City of Diamond Bar 2-4 Pavement Management Program (PMP) Update and the use of IBM-Watson SF calculations for AC / PCC pavements. Bucknam utilizes the most current ESRI ArcGIS Pro, ArcGIS Online, ArcMap for the management of the City’s pavement, sidewalk and utility datasets; as well as within Bucknam’s MyRoads® GIS web-portal app. Citywide Pavement Management Program City of Rancho Palos Verdes (2013-25) Mr. James O’Neill, Project Manager – (310) 544-5247; 30940 Hawthorne Blvd., RPV, CA, 90275 joneill@rpvca.gov Bucknam-RAS was recently selected for the 2025 PMP update that also includes ROW asset collection (sidewalks, C&G, guardrails, etc.) Historically, Bucknam was contracted with the City in 2013 for Pavement Management services and has performed triennial PMP updates for the past 12 years. Mr. Peter Bucknam has served as the City’s consultant PMP Project Manager since 2013. Our annual pavement inspection and reporting services for the City’s Engineering and Operations PMP has led to yearly, proactive increases in both the City’s Arterial and Local conditions. Bucknam teamed with Roadway Asset Services (RAS). Citywide Pavement Management Program-GIS City of Ontario (1998 thru 2030) Mr. Tricia Maruki, Assistant City Engineer – (909) 395-2188 303 East “B” Street, Ontario, CA 91764 tmaruki@ontarioca.gov Bucknam has been working with the City of Ontario and its PMP since 2001; this covers over fourteen phases of inspection (all MicroPAVER), reporting and GIS management. Our services cover annual pavement inspections, CIP/maintenance budget analysis and reporting. Over the past twenty years our services have assisted the City in increasing their overall weighted PCI from the low 60’s to the high 70’s. The City includes almost 600+ miles of streets. Our Project Manager has worked with the City since 2001 and has worked with five different City project managers in regard to the PMP; this trust comes from our adherence to project deliveries, cost management and proactive PMP goals. Bucknam is now under a five-year contract until FY 2030. Bucknam utilizes the most current ESRI ArcGIS Pro, ArcGIS Online, ArcMap for the management of the City’s pavement and utility datasets; as well as within Bucknam’s MyRoads® GIS web- portal app. Project Schedule City of Diamond Bar 3-1 Pavement Management Program (PMP) Update Critical Path Method (CPM) Project Schedule Our project schedule shows each major task identified in our scope of work, as well as quality control milestones and meetings. With a completed survey, our team will work with you to establish a PMP that provides specific, manageable pavement segments, detailed maintenance schedules of needed repairs and cost- conscious rehabilitation recommendations. This will assist your staff in preparing budget estimates required to complete the scheduled work for fiscal year 2025-26 and beyond. Proposed Field Data Collection and Analysis Method City of Diamond Bar 4-1 Pavement Management Program (PMP) Update Project Understanding / Approach As the City of Diamond Bar infrastructure matures, the City’s staff is striving to update the City’s Pavement Management Program (PMP) through cost effective condition surveys, engineering cost evaluation, Arterial CIP and “neighborhood” budgetary reporting and work history updates within the PMP database. Bucknam’s experience through adherence to scope, schedule and cost have proven itself over the past twenty-six (26) years of PMP service to Southern California local agencies. The City requires a team that will continue to not only survey the defined sections using cost- conscious methodologies but will create a comprehensive program that includes the enhancement of your multi-year PMP CIP, neighborhood maintenance, essential data for PS&E bid document preparation, MyRoads® and the knowledge of the inner workings of your StreetSaver PMP software. Bucknam will provide these services through our proactive and accurate update of your PMP; we will address the City’s primary goals of: • Updating StreetSaver with 2025 maintenance data, segmentation improvements and inspections; • Enhancing the Diamond Bar PMP database with 2022 to 2025 work history data entries; • Surveying 145 centerline miles of the City’s Arterial/Collector, Local & Alley network and approx. 15 miles of the City’s Existing Routes during FY 2025; o Verifying / Updating pavement centerline and metric data (PMP vs. GIS); o Generating 2025 Pavement Condition Index (PCI) ratings for each segment; • Developing a proactive preventative slurry seal / overlay rehabilitation schedules based on existing/current capital funding allocations; • Establishing solid recommendations for current / future maintenance and rehabilitation needs; • Utilizing the City’s existing/current funding to generate a multi-year Capital Improvement Program (CIP); • Recommending alternative maintenance budgets that demonstrate realistic return-on- investments (ROI), i.e., increase PCI and maintain PCI models, etc. • Implementing the Diamond Bar MyRoads® PMP web-portal application We have defined detailed phases to the scope of work in accordance to the City’s RFP; 1. Project Implementation 2. Client Satisfaction 3. Scope of Work (Major Tasks) Proposed Field Data Collection and Analysis Method City of Diamond Bar 4-2 Pavement Management Program (PMP) Update 1) Project Implementation TASK 1.1: Project Kickoff The first step in updating a successful pavement management program truly resides in frequent communication and timely scheduled data updates. For the City of Diamond Bar, it will be essential to establish, up front, the Public Works and Engineering departments pavement management priorities. Our team will set a Project Kickoff meeting with City staff (i.e. Mr. David G. Liu, P.E.) to discuss and review in detail the expectations of the project, technical approach, section ID / GIS management & surveys, district/zone maintenance, StreetSaver upgrades & use, deliverables within the scope of work and the review of schedule. This effort will build consensus between the Public Works and Engineering staff as well as build stronger Arterial CIP and Local neighborhood maintenance programs that complement large Public Works CIP projects and annual maintenance projects. Additional key topics to be discussed will include the review and assessment of the existing StreetSaver pavement plan/data; its current and future use, MyRoads®, survey areas based on recent maintenance work and schedules, new construction, data quality and condition, current pavement procedures, historical expenditure levels and desired service levels. Deliverable: Meeting minutes, revised project schedule (if necessary) TASK 1.2: Project Status Meetings - Quality Control Program Status Meetings and Progress Reports • Minimum of three meetings during the project (kickoff, committee, City Council and status meetings) – minimum of eight (8) hours; Field review meetings; additionally bi- monthly progress status reports will be delivered to the City project manager. Quality Control (QC) We will use a statistical sampling approach for measuring the quality of our field technician’s work. In this manner, 10 percent of the original annual surveys will be re-surveyed by an independent survey crew, supervised by a field supervisor, and the results will be compared to the original surveys (this will include QC of 14.5 miles of the City’s PMP and approx. 1.5 miles of the Existing Routes network). Our QC process involves checking the field crews’ work in a “blind study” fashion. This will ensure that all field personnel are properly collecting distresses and pavement quantities for all street segments. PCI variance reporting will be performed where previous PCI data will be compared to newly inspected 2025 PCI data; if PCI’s vary more than ten (10) points per year Bucknam staff will assess the potential cause through unrecorded work history, accelerated pavement deterioration, etc. Bucknam will record/log any discrepancies between the previous and current PMP databases (any corrections/changes to the database shall not be made without prior City staff approval). Since we are collecting distress information on our field MobileRater tablets with the Diamond Bar PMP database live, our staff will perform several quality control tests within StreetSaver using a sample set of the City of Diamond Bar’s street distress data. Proposed Field Data Collection and Analysis Method City of Diamond Bar 4-3 Pavement Management Program (PMP) Update This will ensure that all system and analysis settings as well as City recommendations and standards are being followed. Over the past two years, Bucknam has submitted fifty (50+) METRO/OCTA compliant reports for LA and Orange County municipalities, they include: Our surveys follow the accepted ASTM D6433 procedure requirements. A copy of the QA/QC plan utilized by our staff during the project will be submitted along with the PMP certification documents. Our staff attends the OCTA PMP Distress Training Classes held each year, 2011 thru 2024. In July 2024 our staff was acknowledged as “qualified inspectors and firm” to prepare PMP’s compliant with the OCTA Countywide Pavement Management Guidelines (this certification/compliance runs through June 2026). Additionally, Bucknam was selected by the Orange County Transportation Authority (OCTA) in 2022 to perform a 10-year Pavement Management Plan analysis on ALL 35 Orange County local agencies PMP’s. 2) Client Satisfaction TASK 2.1: Project Deliverables Shown throughout our Scope of Work, each Task is summarized with project deliverables. Client satisfaction will derive from frequent communication with the Project Manager and key staff members from the Public Works department. Project success is created by delivering on three main factors; 1) Adherence to scope tasks and deliverables 2) Performing to the standard set by the Project Schedule (Section 3); and Proposed Field Data Collection and Analysis Method City of Diamond Bar 4-4 Pavement Management Program (PMP) Update 3) Controlling costs. Our Project Manager will follow each of these factors throughout the duration of the project Deliverable: Project Status Updates, as stated in Task 1.2 3) Scope of Work (Major Tasks) TASK 3.1: Update Maintenance and Rehabilitation Activities The City will provide Bucknam with a complete listing of all major work (overlay, slurry, etc.) in hard copy/digital format to Bucknam for updating specific section work histories and PCI ratings. Bucknam will review all maintenance and rehabilitation projects completed and/or scheduled by the City since the last PMP update in 2022 performed by Bucknam; this will include work history updates on arterials, locals, and alleys. Our staff will enter the necessary work history updates as mentioned above (i.e. data entry of maintenance / rehabilitation activities) into your StreetSaver database. Deliverable: Update PMP data, Work History report TASK 3.2: Pavement Condition Surveys First and foremost, the assessment of the City’s pavement segmentation is one of the key priorities for this project. With three years between major inspections, it will be essential to verify that all PMP segmentation are up-to-date and that section true area SF quantities are verified, accurate and reliable. This will be completed by utilizing Bucknam’s cloud-based learning technology (AI) to correctly quantify square footages for each pavement section (see sample above). Bucknam’s use of cloud-based learning technology is initiated by providing the AI with the City of Diamond Bar most recent aerial image; in doing so, defined AC and PCC segment true areas are calculated. These calculations are possible due to the cloud-based learning tech’s inherent working knowledge of how to recognize edge-of-pavement, surface types, medians, bus pads and AC/PCC surface limits. This ability will allow Bucknam to obtain the necessary quality control measurements for defined Diamond Bar PMP segments and to perform segment true area SF variance reports. This will in turn create more accurate PCI’s, engineering project cost estimations, total centerline / square footages of the network as well as for unique pavement segments. We will review/assess new and/or missing streets previously excluded from the last PMP update and create the necessary segmentation within the Diamond Bar PMP database + GIS links. Once the pavement segmentation has been assessed and verified, the necessary inspections will be performed. Our survey methodology will include the following approach based on ASTM D6433 guidelines: Proposed Field Data Collection and Analysis Method City of Diamond Bar 4-5 Pavement Management Program (PMP) Update 1. Walking - All sections are surveyed through “two-pass test” walking methodologies. AC/PCC distress types will be collected based upon actual surface conditions and physical characteristics of the segment. Surveying methods will be conducted by remaining consistent with ASTM D6433 & the Army Corp of Engineers AC/PCC sampling guidelines while being flexible to current City requirements. All sample locations are observed through walking surveys; samples areas will cover a minimum of 20% of the total section area and will be 2,500 SF +/- 1,000 SF in size. The following Diamond Bar pavement sections are to be surveyed for the upcoming 2025 PMP update: • 2025 - The inspection of approximately 145 miles of Arterial, Local, and Alley segments will be performed. Our use of StreetSaver-MobileRater tablet units allows our staff to collect pavement data with the City of Diamond Bar’s StreetSaver database live in the field. Updated PMP data/inspections are transferred immediately to the StreetSaver cloud / Bucknam’s PMP Dashboard and can be reviewed at any time for quality control and management. Our Tablet methodology sets us apart from the competition since we are using a paper-less inventory process to enter data; this in turn generates cost savings to enhance the project schedule and other portions of the project such as True Area SF calcs, CIP reporting, StreetSaver training and on-call services. Roadway Verification Survey - A listing of the field attribute data that is updated/verified during the survey for the pavement management database is listed below (METRO survey guidelines will be followed): 2. Field Attribute Data (updated and/or verified) • Street name, from/to, indicating the assigned limits of the section, section rank • Street ranking indicating arterial, collector, local, alley, # of lanes, surface type (AC, PCC) • Historical PCI tracking from previous inspections and 2025 PCI inspections • Segment quantities, indicating the length, width and area of the section 3. Conditional data will be evaluated for all street segments and will include: • ASTM D6433 20 AC & 19 PCC distresses by type, severity and extent • Sampling/conditional data typically pulled from within edge-of-pavement to edge-of pavement • PCI ratings (0-100), taking into account the surface condition, level of distress We welcome staff members from the City of Diamond Bar to join our surveys. All pavement data will be entered into the City’s StreetSaver licensed software. All items listed above will be maintained by our staff for the duration of this project. 4. Section Distress and PCI Reporting Upon 50% and 100% completion of the required condition surveys, we will prepare draft PCI Reports and PCI GIS maps that document the conditions of all pavement segments. This report will provide the necessary data for Bucknam and the City to use and determine projected street rehabilitation and maintenance project locations. Per the City’s request, Bucknam will perform additional inspections on approx. 15 miles of the City’s Existing Routes. This network will be treated as a standalone asset. Proposed Field Data Collection and Analysis Method City of Diamond Bar 4-6 Pavement Management Program (PMP) Update The City and our staff will review the PCI reports to ensure that all inventory data is correct and the project is running smoothly. Our PCI Reporting will include: • PCI Report – Sorted by Name (A to Z), PCI Order (0-100), Zone (1, 2, 3, etc.); • Work history report; and • GIS Maps presenting PCI’s by section. Once the City has reviewed, assessed and commented on the draft report, we will address all requested revisions and deliver the final reports. Deliverable: Citywide PCI reports, compliant METRO PCI reports, PCI Variance report DEVELOP RECOMMENDED IMPROVEMENT PROGRAM TASK 3.3: Maintenance and Rehabilitation Assessment / Priorities We will assist the City in developing the most cost-effective preventative maintenance and rehabilitation strategies necessary to achieve the desired level of serviceability. This will be accomplished by meeting with the City to discuss and strategize maintenance/rehabilitation activities that are currently being used by the City. Based on the City’s current AC & PCC applications, and other maintenance practices used, we will conduct an historical and prospective analysis on the conditional and financial impact these practices have on the pavement network. We will update the Diamond Bar StreetSaver “decision tree” that will be used to generate pavement recommendations that match current fiscal year maintenance/rehabilitation approaches/City practices. This will be accomplished by assessing/updating the unique and individual PCI ranges and deterioration curves within PMP software based on functional class (i.e. arterial, collector, local, alley) and age. Our staff will review the Diamond Bar deterioration curves that have been developed based on historical pavement condition, inspection, surface type, and road class data. All maintenance practices/unit costs and scheduled projects will be integrated into the PMP and will be derived from the most recent construction bids. We will account for inflation rates when long-term revenue projections are made. Our Project Manager/Principal will work closely with the City in defining sound engineering based repair and rehabilitation strategies for each fiscal year and for each defined PMP zone within the network. Once the repair/rehabilitation strategies have been defined, a multi-year Forecasted Maintenance & Rehabilitation (FMR) schedules will be generated. The recommended budget scenarios will be identified on the basis of several criteria: • Minimization inconveniences for Diamond Bar residents by providing more efficient annual CIP/rehabilitation plans • Assessment and review of the City’s Pavement CIP • Present pavement conditions; Desired levels of service and available resources • Projected / Forecasted PCI’s per section • Cost benefit of individual strategies (minimum of three (3) scenarios) Proposed Field Data Collection and Analysis Method City of Diamond Bar 4-7 Pavement Management Program (PMP) Update • Scheduling with the City’s major CIP projects (water, sewer, etc.) • Budgetary findings/recommendations that satisfy METRO guidelines • Local “Neighborhood Zone” fiscal year reporting/improvement scheduling • Future routine maintenance needs based on projected deterioration rates The primary emphasis of this task is to maximize the scheduling of street maintenance using the most cost-effective strategies available and taking into account a life-cycle cost analysis. TASK 3.4: Citywide CIP / METRO Compliance Budget Reports We will deliver the Final Report to the City which will be essential for staff reference and use as well as being presented in a way that is beneficial for elected officials/upper management. This report will assist the City in complying with METRO guidelines and submittal requirements. The report will be prepared in a format that uses the information delivered by StreetSaver in conjunction with the information and analysis performed by our team. The report will provide the City with information on:  Identify present performance status of the entire network (section by section) as well as historical PCI performance;  Current inventory and pavement conditions indices (PCI) for all road classes;  Bucknam will identify standing water locations and implement these findings within the Final Report;  Projected / feasible annual rehabilitation programs for street maintenance for a multi- yr period (Forecast Maintenance Reports) that show the largest return on investment and acceptable levels of service; o This will include a minimum of three (3) total scenarios;  Modeling and comparison of budget scenarios typically include: o Based on needs – unlimited budget; o Current City pavement budget; o Ideal budget (to maintain or achieve an ideal network PCI level);  Strategies and recommendations for the City’s CIP/maintenance programs and procedures, including a preventative maintenance schedule;  Recommended action plan for future PMP updates and Arterial/Collector & Local survey schedules  Representation of forecasted scenarios within GIS Toolbox / GIS mapping  Supporting documentation required by METRO;  A detailed breakdown of deferred maintenance (backlog); and  Conduct a presentation of the PMP results to City Personnel and/or elected officials. Deliverable: One (1) digital copy of the Final Pavement PMP Report (.pdf), will be sent to the City. Bucknam will also provide three (3) hard copies and final digital copies of the project related GIS files. Proposed Field Data Collection and Analysis Method City of Diamond Bar 4-8 Pavement Management Program (PMP) Update TASK 3.5: PMP – GIS Mapping As an enhancement and proactive approach to this project, our staff will update the Pavement-GIS link between MyRoads®, StreetSaver GIS Toolbox and the City’s GIS Enterprise. Bucknam will need to gain access to the 2022 PMP-GIS shapefile; this will allow our staff to utilize the file and prepare internal PMP editing, survey and reporting. Our staff will review, with City staff, all ongoing upcoming capital projects that may impact the GIS mapping delivered for this project. The maps described below will be incorporated into the City’s Final PMP report: • PCI condition values for every section • Work History identifications • Multi-yr Arterial / Local Rehabilitation and Slurry Seal Programs • Functional classification, traffic classification and surface type maps Once the Pavement Segmentation Report is finalized, we will update the necessary StreetSaver- GIS linkages. By using the unique Street ID’s within StreetSaver and the City’s ESRI PMP shapefile ID’s, we will update the one-to-one match for each pavement section in the GIS. Our staff will coordinate all project deliveries with the Public Works and the GIS division to ensure that the most current and accurate PMP-GIS maps are represented within the City’s GIS enterprise. Deliverable: Complete GIS files/themes based on list above (project .mxd/shapefiles). TASK 3.6: Diamond Bar MyRoads® PMP Web-Portal Diamond Bar MyRoads® Web-Portal - Bucknam’s MyRoads® is a great match for the Diamond Bar PMP today and the future. MyRoads® brings your PMP data to life within a dynamic dashboard! Bucknam has shown your neighbor, the City of Pomona’s MyRoads® account actively working! Bucknam now provides all our PMP clients with a unique and agency driven “MyRoads®” web-portal that provides instantaneous access to your pavement management database. This “dashboard” allows users to toggle through individual sections via GIS mapping selections, zone queries, rank selection, PCI ranges, etc. to review all section metrics, latest/previous inspections, work histories generate filtered PCI reports and identify potential maintenance costs based upon your unique needs. This tool will be accessed by City staff simply through a Username/Password methodology. As changes are made to the Diamond Bar PMP database the MyRoads® dataset is changed to reflect work history edits, PCI inspections and section changes. In summary, MyRoads® allows the user to perform the following dynamic functions: Proposed Field Data Collection and Analysis Method City of Diamond Bar 4-9 Pavement Management Program (PMP) Update • Query specific pavement segment(s) to view current/historic PCI, work history inspection; • Filter for pavement sections within a defined zone, PCI range and/or functional class; • Select a pavement section or grouping of section through the on-board GIS tool; • Enter slurry, overlay & reconstruction unit costs to determine preliminary cost of maintenance and resulting citywide PCI o Display critical street / sidewalk / ROW assets along pavement section(s) that are critical to Engineering Bid development and solicitation (ADA ramps, utilities, manholes, trees, etc. • Displays all final GIS project maps (PCI, work history, multi-yr forecasted maintenance, etc.) • Bucknam will train Diamond Bar staff in the simple use of the MyRoads® dashboard. Deliverable: PMP software training, field and internal technical support TASK 3.7: PMP Training / Technical Support With PMP software use being one of the key components to a successful PMP update, we will provide City staff with quality training and the necessary skills needed to maintain the PMP. Bucknam will provide City staff with all collected pavement/GIS data. Bucknam staff will conduct comprehensive training sessions covering PMP implementation, PMP methodologies, field survey practices, PCI calculations, StreetSaver use, editing/updating the database, MyRoads®, budget needs analysis, and how to publish PMP data to GIS. Training typically involves several hours of training on StreetSaver, MyRoads® software and GIS data. There is no minimum or maximum number of people that can be trained under this methodology. Technical support will include the provision of PMP support for two years upon completion of the project (annually). Once the City has approved the Pavement Condition Index Report under this year’s work effort, this service will become active. Our typical support services include: • Additional budget scenarios, general reporting • Additional visual inspections above the mileage amount indicated in Task 3.2 • Additional pavement management – GIS mapping • Additional StreetSaver training, operational use The agreement will include the provision of onsite and telephone support for the City staff. TASK 3.8: PMP Presentation Bucknam will attend any necessary upper management / City Council meetings to support and present the updated Diamond Bar Pavement Management Plan report. Bucknam will develop and finalize a Power Point presentation (if needed) to demonstrate the project and its findings/recommendations. The presentation will be pro-bono. Sample of Consultant’s Quality of Work City of Diamond Bar 5-1 Pavement Management Program (PMP) Update Sample Work Product Bucknam has provided below a sample Pavement Management Program Report for the City of Manhattan Beach via Hyperlink. https://drive.google.com/file/d/1b7cI6kqo8mRdwveM2u11S_UhHE86Znnk/view?usp=drive_link Certificate of Insurance City of Diamond Bar 6-1 Pavement Management Program (PMP) Update Bucknam Certificate of Insurance Below is our firm’s certificate of insurance.