HomeMy WebLinkAbout2025.12.02 Agenda Packet - Regular Joint Meeting
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City of Diamond Bar City Council/Public Financing Authority/Parking Authority
City of Diamond Bar
City Council
Public Financing Authority
Parking Authority
Agenda
Chia Yu Teng, Mayor
Steve Tye, Mayor Pro Tem
Andrew Chou, Council Member
Stan Liu, Council Member
Ruth M. Low, Council Member
City Manager Dan Fox ● City Attorney Omar Sandoval ● City Clerk Kristina Santana
Meeting Date: Tuesday, December 2, 2025
Joint Meeting 6:30 p.m.
South Coast Air Quality Management District/Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
WELCOME TO A MEETING OF THE DIAMOND BAR CITY COUNCIL
Meetings are open to the public, and you are invited to attend and participate.
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV and on the City’s website. The City Council
may take action on any item listed on the agenda.
HOW TO ACCESS THE MEETING REMOTELY
Television: Spectrum Cable Channel 3 and Frontier FiOS television Channel 47
Internet: City’s YouTube Channel (diamondbarca.gov/youtube)
Listen-Only: Call +1 (213) 929-4212, Access Code: 570-139-027
Participate: Join Go To Webinar
(https://attendee.gotowebinar.com/register/929416530946979931)
RESOURCES
Copies of agendas and agenda packets are on file and available for public inspection at the City
Clerk's Office at 21810 Copley Drive, Diamond Bar, CA 91765 or online at
www.diamondbarca.gov/agendas. For more information about agendas or rules of the City Council,
please email the City Clerk's office (cityclerk@diamondbarca.gov) or call 909-839-7010.
AMERICANS WITH DISABILITY ACT ACCOMMODATION
In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-
related modification or accommodation, agenda materials in an alternative format, or auxiliary aids
to participate in this meeting, please email the City Clerk's office (cityclerk@diamondbarca.gov) or
call 909-839-7010 as soon as possible. Providing at least 72 hours’ notice will help ensure that
reasonable arrangements can be made.
PUBLIC INPUT
The public may provide public comment by attending the meeting in person, by sending an email,
Page 1 of 98
Diamond Bar City Council/Public Financing Authority/Parking Authority Agenda December 2, 2025
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City of Diamond Bar City Council/Public Financing Authority/Parking Authority
or by logging into the teleconference. Please email public comments to the City Clerk
(cityclerk@diamondbarca.gov) by 4:00 p.m. on the day of the meeting and indicate in the Subject
Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the City Council Members,
noted for the record at the meeting, and posted on the City’s official agenda
webpage: www.diamondbarca.gov/agendas. Please note that the meeting will proceed at the
South Coast Air Quality Management District/Main Auditorium should comments by
teleconferencing become infeasible due to an internet or power outage, or due to technical
problems outside the City's control. If you wish to make certain that your comments are heard,
please attend the meeting in person or send an email by 4:00 p.m. on the day of the
meeting/hearing.
Speakers are limited to five (5) minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal. Any material to be submitted to the City
Council at the meeting should be submitted through the City Clerk.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of
the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is
disrupting the meeting may result in the person being removed from the meeting.
LIVE MEETING NOTICE
This meeting is being video recorded and by participating you are giving your permission to be
televised. This meeting will be rebroadcast every Saturday and Sunday at 9:00 a.m. and alternate
Tuesdays at 8:00 p.m.
Page 2 of 98
Diamond Bar City Council/Public Financing Authority/Parking Authority Agenda December 2, 2025
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City of Diamond Bar City Council/Public Financing Authority/Parking Authority
1. CALL TO ORDER: 6:30 p.m., Main Auditorium
PLEDGE OF ALLEGIANCE: Mayor Teng
INVOCATION:
ROLL CALL: Council Members Chou, Liu, Low, Mayor Pro Tem Tye, Mayor Teng
APPROVAL OF AGENDA: Mayor Teng
2. CITY COUNCIL REORGANIZATION:
2.1 Selection of Mayor
2.2 Selection of Mayor Pro Tem
2.3 Presentation to 2025 Mayor Chia Yu Teng
RECESS/RECEPTION
RECONVENE CITY COUNCIL MEETING
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
4. CITY MANAGER REPORTS AND RECOMMENDATIONS:
5. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the Council on Consent Calendar
items or other matters of interest not on the agenda that are within the subject matter
jurisdiction of the Council. Although the City Council values your comments, pursuant to the
Brown Act, members of the City Council or Staff may briefly respond to public comments if
necessary, but no extended discussion and no action on such matters may take place. There is
a five-minute maximum time limit when addressing the City Council.
6. SCHEDULE OF FUTURE EVENTS:
6.1 Winter Snow Fest – December 6, 2025, 8:00 a.m. – 2:00 p.m., Pantera Park, 738 Pantera Dr.
6.2 Windmill Lighting – December 6, 2025, 5:00 – 6:00 p.m., Intersection of Diamond Bar Blvd.
and Grand Ave.
6.3 Planning Commission Meeting – December 9, 2025 - cancelled.
6.4 City Council Meeting – December 16, 2025, 6:30 p.m., South Coast Air Quality
Management District - Auditorium, 21865 Copley Dr.
7. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and
will be acted on by a single motion unless a City Council Member or member of the public
request otherwise, in which case, the item will be removed for separate consideration.
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Diamond Bar City Council/Public Financing Authority/Parking Authority Agenda December 2, 2025
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City of Diamond Bar City Council/Public Financing Authority/Parking Authority
7.1 City Council Minutes of the November 18, 2025 Regular Meeting.
Recommended Action:
Approve the November 18, 2025 Regular City Council meeting minutes.
7.2 Ratification of Check Register Dated November 12, 2025 through November 25, 2025
totaling $1,063,384.86.
Recommended Action:
Ratify the Check Register.
7.3 Cancellation of January 6, 2026 City Council Meeting and Approval of City Facilities
Holiday Schedule.
Recommended Action:
A. Adjourn the December 16, 2025 City Council meeting to January 20, 2026; and
B. Approve City Facility closures on Friday, December 26, 2025, Wednesday,
December 31, 2025 from noon to 5:30pm, and Friday, January 2, 2026.
7.4 Consulting Services Agreement with HdL Coren & Cone.
Recommended Action:
Approve, and authorize the City Manager to sign, the five-year consultant services
agreement with HdL Coren & Cone in the not-to-exceed amount of $91,008.00, with the
option to extend for two additional five-year terms.
7.5 Consulting Services Agreement with NCE, Inc. for the Civil Engineering Design Services For
Residential, Collector, and Arterial Streets Rehabilitation, and Residential Neighborhood
ADA Curb Ramps Improvement Projects; CIP No. SI261
Recommended Action:
A. Determined that approval of the design services agreement for the proposed
project is not subject to environmental review under the California Environmental
Quality Act (CEQA) pursuant to CEQA Guidelines Article 18, Section 15262; and
B. Approve, and authorize the City Manager to sign, the Consulting Services
Agreement with NCE, Inc. in a not-to-exceed amount of $542,955, plus a
contingency amount of $54,296, to be authorized by the City Manager, for a total
authorization amount of $597,251.
8. PUBLIC HEARINGS: None.
9. COUNCIL CONSIDERATION: None.
RECESS TO PUBLIC FINANCING AUTHORITY:
1. CALL TO ORDER:
2. ROLL CALL: Authority Members Low, Tye, Teng, Vice Chair Liu, Chair Chou
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Diamond Bar City Council/Public Financing Authority/Parking Authority Agenda December 2, 2025
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City of Diamond Bar City Council/Public Financing Authority/Parking Authority
3. PUBLIC COMMENTS:
4. CONSENT CALENDAR:
4.1 Public Financing Authority Minutes of December 3, 2024.
Recommended Action:
Approve the December 3, 2024 Public Financing Authority meeting minutes.
4.2 Public Financing Authority Treasurer's Statement.
Recommended Action:
Approve the Annual Public Financing Authority Treasurer's Statement.
5. PUBLIC FINANCING AUTHORITY REORGANIZATION:
5.1 Selection of Chair
5.2 Selection of Vice Chair
6. AUTHORITY MEMBER COMMENTS:
7. ADJOURN PUBLIC FINANCING AUTHORITY MEETING:
RECESS TO PARKING AUTHORITY MEETING:
1. CALL TO ORDER:
2. ROLL CALL: Authority Members Chou, Liu, Teng, Vice Chair Tye, Chair Low
3. PUBLIC COMMENTS:
4. CONSENT CALENDAR:
4.1 Parking Authority Minutes of December 3, 2024.
Recommended Action:
Approve the December 3, 2024 Parking Authority meeting minutes.
5. PARKING AUTHORITY REORGANIZATION:
5.1 Selection of Chair
5.2 Selection of Vice Chair
6. AUTHORITY MEMBER COMMENTS:
7. ADJOURN PARKING AUTHORITY MEETING:
RECONVENE CITY COUNCIL MEETING:
10. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER
COMMENTS:
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Diamond Bar City Council/Public Financing Authority/Parking Authority Agenda December 2, 2025
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City of Diamond Bar City Council/Public Financing Authority/Parking Authority
11. ADJOURNMENT:
CERTIFICATION
I, Kristina Santana, MMC, City Clerk, City of Diamond Bar, hereby certify, under penalty of perjury under the laws of the
State of California that the foregoing notice was posted pursuant to Government Code Section 54950 Et. Seq., not less than
72 hours prior to the meeting, at the following locations: Diamond Bar City Hall Kiosk, Diamond Bar City Hall Bulletin Board,
City website: www.diamondbarca.gov, and Diamond Bar Library.
Kristina Santana, MMC
City Clerk
Date Posted: November 25, 2025
Page 6 of 98
Agenda Item #: 7.1
Meeting Date: December 2, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: City Council Minutes of the November 18, 2025 Regular Meeting.
STRATEGIC GOAL: Open, Engaged and Responsive Government
RECOMMENDATION:
Approve the November 18, 2025 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND:
Government Code Section 36814 mandates the City Clerk to keep an accurate record of the City Council's
proceedings.
ANALYSIS:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
Kristina Santana, City Clerk, City Clerk's Office
ATTACHMENTS:
1. November 18, 2025 City Council Regular Meeting Minutes
Page 7 of 98
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
NOVEMBER 18, 2025
1. CALL TO ORDER: Mayor Teng called the Regular City Council
meeting to order at 6:30 p.m. in the South Coast Air Quality Management District
Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Steve Tye
INVOCATION: Pastor Tino Cordova, United Church of Christ
ROLL CALL: Council Members Andrew Chou, Stan Liu,
Mayor Pro Tem Steve Tye, Mayor Chia Yu
Teng
Absent: Council Member Ruth M. Low.
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City
Attorney; Greg Gubman, Community Development Director; Raymond Tao,
Building Official; Grace Lee, Planning Manager; Mayuko Nakajima, Senior
Planner; David Liu, Public Works Director/City Engineer; Cecilia Arellano,
Community Relations Manager; Kristina Santana, City Clerk.
Staff present telephonically: Jason Jacobsen, Finance Director; Ryan
Wright, Parks and Recreation Director; Hal Ghafari, Public Works
Manager/Assistant City Engineer.
Others present: Nancy Farias, Deputy, Diamond Bar/Walnut Sheriff’s Station.
APPROVAL OF AGENDA: Mayor Teng approved the agenda as presented.
2. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
3. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
4. PUBLIC COMMENTS:
The following provided public comments:
Cynthia Yu, Diamond Bar Library Manager
Sonja Reed, Felix Teng and Theresa Lee, residents
C. Robin Smith, resident
CC/Santana reported that no emails were submitted for public comment.
Page 8 of 98
November 18, 2025 PAGE 2 CITY COUNCIL
5. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of
Future Events.
6. CONSENT CALENDAR: C/Chou moved, C/Low seconded, to approve the
Consent Calendar. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
6.1 Approved November 4, 2025 City Council Regular Meeting Minutes.
6.2 Ratified Check Register Dated October 29, 2025 through November 11,
2025 Totaling $2,321,565.02.
6.3 Approved the October 2025 Treasurer’s Statement.
6.4 Adopted the Small Business Saturday Proclamation.
6.5 Approved Appropriation of PEG Funds for the Purchase and Installation of
a Dedicated Air Conditioning Unit for the City Hall Broadcast Room.
7. PUBLIC HEARINGS:
7.1 Adoption of the 2025 California Building Standards Codes (Title 24 C.C.R.
PARTS 2, 2.5, 3, 4, 5, 7, 9, AND 11) with Local Amendments.
Building Official Raymond Tao gave the staff presentation and responded
to Council questions.
Mayor Teng opened the Public Hearing at 6:52 p.m.
CC/Santana confirmed that emails were submitted for public comment for
this item from Smitha C and Cynthia Robin Smith.
Cynthia Robin Smith provided a comment in person.
Mayor Teng closed the public hearing at 6:58 p.m.
C/Low proposed directing staff to write a letter of dissent regarding zone
zero. The Council agreed by consensus.
After further discussion, C/Liu moved, MPT/Tye seconded, to approve for
second reading by title only, waive full reading and adopt Ordinance No.
03 (2025):
"AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND
Page 9 of 98
November 18, 2025 PAGE 3 CITY COUNCIL
BAR AMENDING TITLE 15 OF THE DIAMOND BAR CITY CODE AND
ADOPTING, BY REFERENCE, THE 2025 CALIFORNIA BUILDING
CODE, VOLUMES 1 AND 2, INCLUDING CHAPTER 1 DIVISION II, AND
APPENDICES I, AND J THERETO, THE 2025 CALIFORNIA
MECHANICAL CODE, AND THE APPENDICES THERETO, THE 2025
CALIFORNIA PLUMBING CODE, AND THE APPENDICES THERETO,
THE 2025 CALIFORNIA ELECTRICAL CODE, AND THE APPENDICES
THERETO, THE 2025 CALIFORNIA RESIDENTIAL CODE, INCLUDING
APPENDICES H, J, K, AND O THERETO, THE 2025 CALIFORNIA
GREEN BUILDING CODE, WITHOUT THE APPENDICES THERETO,
AND THE 2025 CALIFORNIA WILDLAND-URBAN INTERFACE CODE,
WITHOUT APPENDICES, TOGETHER WITH CERTAIN AMENDMENTS,
ADDITIONS, DELETIONS AND EXCEPTIONS."
Motion carried 4-1 by the following roll call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye
NOES: COUNCIL MEMBERS: M/Teng
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL CONSIDERATION:
8.1 City Council Discussion of Potential Amendments to Title 22 of The
Diamond Bar City Code ("Development Code").
Community Development Director Greg Gubman gave the staff
presentation and responded to Council questions.
CC/Santana confirmed that emails were submitted for public comment for
this item from Megan Li and Alicia Yu.
After Council discussion, it was agreed to by Council consensus to move
forward with potential amendments to Title 22 of the Diamond Bar City
Code, prioritizing live entertainment first.
10. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
The following Council Members provided a report on meetings attended at the
expense of the local agency per Government Code 53232.3(d).
Mayor Teng reported attending the West Coast Arborists tour organized by the
Chinese Elected Officials organization. He announced that the City received a gift
of a wood plaque from West Coast Arborists.
11. ADJOURNMENT: With no further business to conduct, M/Teng adjourned the
Page 10 of 98
November 18, 2025 PAGE 4 CITY COUNCIL
Regular City Council Meeting at 7:56 p.m.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 2nd day of December, 2025.
__________________________
__________, Mayor
Page 11 of 98
Agenda Item #: 7.2
Meeting Date: December 2, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Ratification of Check Register Dated November 12, 2025 through November
25, 2025 totaling $1,063,384.86.
STRATEGIC GOAL: Open, Engaged and Responsive Government
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $1,063,384.86.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a bi-weekly basis with City Council
ratification at the next scheduled City Council Meeting. The attached check register containing checks dated
November 12, 2025 through November 25, 2025 totaling $1,063,384.86 is being presented for ratification.
ANALYSIS:
All payments have been made in compliance with the City's purchasing policies and procedures. The
attached Affidavit affirms that the check register has been audited and deemed accurate.
PREPARED BY:
Luisa Allen, Senior Accounting Technician, Finance
ATTACHMENTS:
1. Check Register Affidavit 12-2-2025
2. Check Register 12-2-2025
Page 12 of 98
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated November 12, 2025 through November 25, 2025 has been
audited and is certified as accurate. Payments have been allowed from the following
funds in these amounts:
Description Amount
General Fund $887,971.34
Measure W Local Return Fund $103.83
Measure M Local Return Fund $65.63
Measure R Local Return Fund $37.49
Prop A Transit Tax Fund $7,795.93
Prop C Transit Tax Fund $7,481.80
LLAD 38 Fund $17,187.86
LLAD 41 Fund $5,836.51
LLAD 39 Fund $14,179.60
Park & Facilities Dev Fund $6,648.92
Integrated Waste Mgmt - AB939 $652.14
Debt Service Fund $96,328.94
Equip Maint & Replacement Fund $19,094.87
$1,063,384.86
Signed:
__________________________________
Finance Director
Jason M. Jacobsen
Page 13 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
17320 11/12/2025 US BANK ST PAUL DEBT SERVICE PAYMENT ON 12/1/2025 401 11000 ($271.06)
11/12/2025 US BANK ST PAUL DEBT SERVICE PAYMENT ON 12/1/2025 401510 57100 $96,600.00
CHECK TOTAL $96,328.94
17322 11/13/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN
SPRINGS - TC-1
100655 52210 $135.67
CHECK TOTAL $135.67
17323 11/13/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GOLDEN
SPRINGS PED - TC-1
100655 52210 $124.93
CHECK TOTAL $124.93
17328 11/14/2025 SOUTHERN CALIFORNIA EDISON 719 GRAND AVE (101425-111225) 238638 52210 $151.08
CHECK TOTAL $151.08
17329 11/14/2025 SOUTHERN CALIFORNIA EDISON DBC (100125-102925) 100510 52210 $8,939.49
CHECK TOTAL $8,939.49
17330 11/14/2025 SOUTHERN CALIFORNIA EDISON 21208 WASHINGTON (101025-110925) 100630 52210 $23.45
CHECK TOTAL $23.45
17331 11/14/2025 SOUTHERN CALIFORNIA EDISON CITYHALL (101425-111225) 100620 52210 $13,686.94
CHECK TOTAL $13,686.94
17342 11/18/2025 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2025
239 21117 $0.94
11/18/2025 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2025
241 21117 $0.94
11/18/2025 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2025
201 21117 $8.47
11/18/2025 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2025
204 21117 $9.02
11/18/2025 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2025
203 21117 $15.80
11/18/2025 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2025
207 21117 $34.15
11/18/2025 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2025
250 21117 $64.54
11/18/2025 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2025
206 21117 $160.68
Page 14 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
11/18/2025 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2025
100 21117 $1,354.72
CHECK TOTAL $1,649.26
17343 11/18/2025 ALICE SUZANNE DOMINGUEZ SENIOR DANCE VENDOR, 25/26 100520 55310 $100.00
CHECK TOTAL $100.00
17344 11/18/2025 ANIMAL PEST MANAGEMENT
SERVICES INC
COMPREHENSIVE PEST MGMT SVCS
(OCT2025) FY25-26
100630 51200 $70.00
11/18/2025 ANIMAL PEST MANAGEMENT
SERVICES INC
COMPREHENSIVE PEST MGMT SVCS
(OCT2025) FY25-26
100510 52320 $105.00
11/18/2025 ANIMAL PEST MANAGEMENT
SERVICES INC
COMPREHENSIVE PEST MGMT SVCS
(OCT2025) FY25-26
100620 52320 $120.00
CHECK TOTAL $295.00
17345 11/18/2025 ARCHITERRA INC PL2022-89 PLAN CHECK OCT 2025 100 22107 $875.00
CHECK TOTAL $875.00
17346 11/18/2025 ATKINSON, ANDELSON, LOYA,
RUUD & ROMO
PROFESSIONAL SERVICES - LEGAL 100220 54900 $2,724.33
CHECK TOTAL $2,724.33
17347 11/18/2025 JOHN E BISHOP INSTRUCTOR PAYMENT - FITNESS - FALL
25
100520 55320 $180.00
CHECK TOTAL $180.00
17348 11/18/2025 CA PARK & RECREATION
SOCIETY
CPRS MEMBERSHIP-REYNOSA 100520 52400 $151.25
CHECK TOTAL $151.25
17349 11/18/2025 CALIFORNIA BUILDING
STANDARDS COMMISSION
BSASRF FEES - JULY - SEPT 2025 100 48160 ($44.10)
11/18/2025 CALIFORNIA BUILDING
STANDARDS COMMISSION
BSASRF FEES - JULY - SEPT 2025 100 20604 $440.95
CHECK TOTAL $396.85
17350 11/18/2025 CAMERON J SAYLOR SENIOR DANCE CATERING, 25/26 100520 55310 $1,843.17
CHECK TOTAL $1,843.17
17351 11/18/2025 CDW GOVERNMENT UPS UNIT FOR DIAMOND BAR CENTER 100230 52314 $956.80
CHECK TOTAL $956.80
17352 11/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
206 21105 $0.96
Page 15 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
11/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
207 21105 $0.96
11/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
201 21105 $3.05
11/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
250 21105 $36.32
11/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
100 21105 $191.47
CHECK TOTAL $232.76
17353 11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
204 21105 $8.23
11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
203 21105 $14.39
11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
239 21105 $21.30
11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
241 21105 $21.30
11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
238 21105 $35.92
11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
201 21105 $41.05
11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
250 21105 $197.21
11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
206 21105 $212.60
11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
207 21105 $222.08
11/18/2025 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
NOVEMBER 2025
100 21105 $4,771.83
CHECK TOTAL $5,545.91
17354 11/18/2025 DEPARTMENT OF
CONSERVATION
SMIP FEES - JULY - SEPT 2025 100 48170 ($164.01)
11/18/2025 DEPARTMENT OF
CONSERVATION
SMIP FEES - JULY - SEPT 2025 100 20603 $3,280.26
CHECK TOTAL $3,116.25
17355 11/18/2025 DIAMOND BAR STORAGE
OWNER LLC
STORAGE UNITS CDD/PLANNING 100420 52302 $880.00
CHECK TOTAL $880.00
Page 16 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
17356 11/18/2025 DOLPHIN RENTS LOC EQUIPMENT RENTAL FOR HALLOWEEN
PARTY
100520 55300 $13,529.51
CHECK TOTAL $13,529.51
17357 11/18/2025 ECOFERT INC FERTILIZER INJECTION SYSTEM -
OCT/2025
100630 52320 $1,207.00
CHECK TOTAL $1,207.00
17358 11/18/2025 ESRI INC ANNUAL RENEWAL - ESRI/ARC GIS - FY
25-26
207650 52314 $3,100.00
11/18/2025 ESRI INC ANNUAL RENEWAL - ESRI/ARC GIS - FY
25-26
100230 52314 $5,275.00
CHECK TOTAL $8,375.00
17359 11/18/2025 EXTERIOR PRODUCTS CORP BANNER SERVICES (US FLAGS) 100630 56116 $6,687.50
CHECK TOTAL $6,687.50
17360 11/18/2025 FOOTHILL BUILDING MATERIALS
INC
SAND & SANDBAGS
(STATION#121/090825)
100350 51200 $712.83
11/18/2025 FOOTHILL BUILDING MATERIALS
INC
SAND & SANDBAGS
(STATION#119/100825)
100350 51200 $712.83
CHECK TOTAL $1,425.66
17361 11/18/2025 FUN EXPRESS LLC SUPPLIES FOR HALLOWEEN PARTY 100520 51200 $533.87
CHECK TOTAL $533.87
17362 11/18/2025 GO LIVE TECHNOLOGY INC ELM PROJECT MGMT - OCT 2025 503230 56135 $9,625.00
CHECK TOTAL $9,625.00
17363 11/18/2025 GOTO COMMUNICATIONS INC CITYWIDE ANALOG PHONE SYSTEM -
NOV 2025
100230 52200 $3,219.00
CHECK TOTAL $3,219.00
17364 11/18/2025 WOODS MAINTENANCE
SERVICES INC
GRAFFITI REMOVAL - OCTOBER 2025 100430 55540 $3,655.00
CHECK TOTAL $3,655.00
17365 11/18/2025 H & L CHARTER CO INC MEMO CREDIT SENIOR EXCURSION,
25/26
206520 55310 ($1,013.49)
11/18/2025 H & L CHARTER CO INC SENIOR EXCURSION TRANSPORTATION,
25/26
206520 55310 $2,026.97
CHECK TOTAL $1,013.48
17366 11/18/2025 HEATHER JEN CHANG CONTRACT CLASS - YOUTH ART 100520 55320 $546.00
Page 17 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $546.00
17367 11/18/2025 HODGMAN ENTERPRISES PRINTING AND MAILING OF NOVEMBER
2025 NEWSLETTER
100240 52110 $2,777.65
CHECK TOTAL $2,777.65
17368 11/18/2025 HOME DEPOT CREDIT SERVICES SUNSET CROSSING SUPPLIES (GC102225) 262630 56104 $228.48
CHECK TOTAL $228.48
17369 11/18/2025 HOPSCOTCH PRESS INC 2026 ONLINE STOREFRONT FOR DBC 100510 52160 $2,700.00
CHECK TOTAL $2,700.00
17370 11/18/2025 HR GREEN PACIFIC INC PLAN CHECK - 2631 ROCKY TRAIL - THRU
8/29/25
100 22109 $2,477.50
11/18/2025 HR GREEN PACIFIC INC PLAN CHECK - TR22307 BROKEN TWIG-
THRU 9/30/25
100 22109 $1,260.00
CHECK TOTAL $3,737.50
17371 11/18/2025 INFINITE GRAPHICS LLC 2025 ANNUAL COMP FINANCIAL
REPORT COVERS AN TABS
100240 52110 $273.75
CHECK TOTAL $273.75
17372 11/18/2025 IT1 SOURCE LLC ERGONOMIC KEYBOARD - BUILDING &
SAFETY
100230 51300 $150.28
11/18/2025 IT1 SOURCE LLC ERGONOMIC MICE (2) 100230 51300 $210.37
11/18/2025 IT1 SOURCE LLC ERGONOMIC KEYBOARDS & HEADSETS
(4)
100230 51300 $488.78
11/18/2025 IT1 SOURCE LLC REPLACEMENT TV FOR DBC BALLROOM 100510 56116 $598.38
CHECK TOTAL $1,447.81
17373 11/18/2025 JAMES EVENT PRODUCTION INC REMAINING BALANCE: ENTERTAINMENT
HALLOWEEN PARTY
100520 55300 $1,450.00
CHECK TOTAL $1,450.00
17374 11/18/2025 KWIK COVERS SUPPLIES FOR SPECIAL EVENTS 100520 51200 $1,571.65
CHECK TOTAL $1,571.65
17375 11/18/2025 LOCAL AGENCY ENGINEERING
ASSOCIATES INC
PS/ON-CALL CIVIL ENGR SERVICES -
OCT 2025
207615 54400 $3,892.50
CHECK TOTAL $3,892.50
17376 11/18/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2025-26 SHERIFF DEPT LAW
ENFORCEMENT SERVICES
100310 55400 $716,922.82
CHECK TOTAL $716,922.82
Page 18 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
17377 11/18/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2025-26 SHERIFF CAV CHAPEL AUG
2025
100310 55402 $13,135.59
CHECK TOTAL $13,135.59
17378 11/18/2025 LOWE'S BUSINESS ACCOUNT SMALL TOOLS (JK102925) 100630 51300 $47.87
CHECK TOTAL $47.87
17379 11/18/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41)
241641 55524 $5,797.59
11/18/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41)
239639 55524 $14,140.68
11/18/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41)
238638 55524 $16,970.88
CHECK TOTAL $36,909.15
17380 11/18/2025 METROLINK METROLINK PASSES - OCT 2025 206650 55610 $780.50
11/18/2025 METROLINK METROLINK PASSES - OCT 2025 206650 55620 $3,122.00
CHECK TOTAL $3,902.50
17381 11/18/2025 MICHAEL D MINARDO PLANNING CANARY ENVELOPES -
PUBLIC HEARING MAILOUT
100410 51200 $418.95
CHECK TOTAL $418.95
17382 11/18/2025 ONE TIME PAY VENDOR DIGNA TRINIDAD-
HICKERSON
RECREATION PROGRAM REFUND 100 20202 $100.00
CHECK TOTAL $100.00
17383 11/18/2025 ONE TIME PAY VENDOR HELLO ART WORLD FACILITY REFUND 100 20202 $766.00
CHECK TOTAL $766.00
17384 11/18/2025 ONE TIME PAY VENDOR HILDA WAHHAB RECREATION PROGRAM REFUND 100 20202 $200.00
CHECK TOTAL $200.00
17385 11/18/2025 ONE TIME PAY VENDOR IBRAHIM BAGGIA FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
17386 11/18/2025 ONE TIME PAY VENDOR KLARA KATALIN ORIOLD RECREATION PROGRAM REFUND 100 20202 $95.00
CHECK TOTAL $95.00
17387 11/18/2025 ONE TIME PAY VENDOR LOS ANGELES COUNTY
OFFICE OF EDUCATION
FACILITY REFUND 100 20202 $500.00
CHECK TOTAL $500.00
Page 19 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
17388 11/18/2025 ONE TIME PAY VENDOR MT. CALVARY
LUTHERAN CHURCH
FACILITY DEPOSIT REFUND - FIELDS 100 20202 $500.00
CHECK TOTAL $500.00
17389 11/18/2025 ONE TIME PAY VENDOR RANDALL HOUSTON RECREATION PROGRAM REFUND 100 20202 $190.00
CHECK TOTAL $190.00
17390 11/18/2025 ONE TIME PAY VENDOR RIGHT AT HOME
CORONA
RECREATION PROGRAM REFUND 100 20202 $50.00
CHECK TOTAL $50.00
17391 11/18/2025 ONE TIME PAY VENDOR SANVINNA CHANDRA FACILTY REFUND 100 20202 $1,472.00
CHECK TOTAL $1,472.00
17392 11/18/2025 ONE TIME PAY VENDOR SUHAM JUMA RECREATION PROGRAM REFUND 100 20202 $95.00
CHECK TOTAL $95.00
17393 11/18/2025 ONE TIME PAY VENDOR TIN MYINT FACILITY REFUND 100 20202 $750.00
CHECK TOTAL $750.00
17394 11/18/2025 ONE TIME PAY VENDOR YOUNGHEE KIM RECREATION PROGRAM REFUND 100 20202 $665.00
CHECK TOTAL $665.00
17395 11/18/2025 ONE TIME PAY VENDOR YOUNGRAN KIM RECREATION PROGRAM REFUND 100 20202 $100.00
CHECK TOTAL $100.00
17396 11/18/2025 ONE TIME PAY VENDOR ZAKKOYYA LEWIS-
TRAMMELL
RECREATION PROGRAM REFUND 100 20202 $154.00
CHECK TOTAL $154.00
17397 11/18/2025 ONE TIME PAY VENDOR SHADY GERGUIS REIMBURSEMENT - MISAC ANNL CONF
10/19-10/22
100230 52420 $148.40
CHECK TOTAL $148.40
17398 11/18/2025 PATRICK ZUBIATE VETERANS RECOGNITION
PERFORMANCE
100520 55300 $500.00
CHECK TOTAL $500.00
17399 11/18/2025 PIVOTAL STRATEGIES LLC PUBLIC EDUCATION AND OUTREACH
SERVICES
100130 54900 $5,139.60
CHECK TOTAL $5,139.60
17400 11/18/2025 PRO1PRINT, LLC ELEVATOR OUT OF SERVICE NOTICE &
HELP DESK SIGN
100240 52110 $56.39
Page 20 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
11/18/2025 PRO1PRINT, LLC RESTAURANT WEEK,OUTSTANDING
VOLUNTEER AWARD FLYERS
100240 52110 $498.23
11/18/2025 PRO1PRINT, LLC 2026 WEDDING AND EVENT EXPO
BANNERS AND POSTCARDS
100240 52110 $971.81
11/18/2025 PRO1PRINT, LLC COFFEE WITH A COP POSTCARDS JAN-
MAY2026 DATES
100240 52110 $164.25
CHECK TOTAL $1,690.68
17401 11/18/2025 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $927.00
11/18/2025 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $971.00
11/18/2025 PUBLIC STORAGE #23051 COMMUNITY RELATIONS STORAGE UNIT
RENTAL-DECEMBER
100240 52302 $1,045.00
CHECK TOTAL $2,943.00
17402 11/18/2025 REGIONAL CHAMBER OF
COMMERCE
REGIONAL CHAMBER PROF SVCS FOR
Q1 2025-26
100150 55000 $3,000.00
CHECK TOTAL $3,000.00
17403 11/18/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - OCT 2025 206650 55610 $439.64
11/18/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - OCT 2025 206650 55620 $1,758.56
CHECK TOTAL $2,198.20
17404 11/18/2025 RICHDAI INC INTRUCTOR PAYMENT - ART - FALL 25 100520 55320 $324.00
CHECK TOTAL $324.00
17405 11/18/2025 ROSARIO A SCEBBA SOUND SERVICES FOR HALLOWEEN
PARTY
100520 55300 $925.00
CHECK TOTAL $925.00
17406 11/18/2025 SAMANTHA SHERDEL HEALTHY DIAMOND BAR
ENTERTAINMENT
100520 55300 $325.00
CHECK TOTAL $325.00
17407 11/18/2025 SAN GABRIEL VALLEY CITY
MANAGER'S ASSOCIATION
11-19-25 SGVCMA MEETING 100130 52410 $40.00
CHECK TOTAL $40.00
17408 11/18/2025 SIMPSON ADVERTISING INC DESIGN, LAYOUT:2025
WINTER/2026SPRING REC GUIDE
100510 54900 $0.00
11/18/2025 SIMPSON ADVERTISING INC DESIGN, LAYOUT:2025
WINTER/2026SPRING REC GUIDE
100240 54900 $5,200.00
Page 21 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $5,200.00
17409 11/18/2025 SITEREP CONSTRUCTION
SERVICES INC
RETENTION CONTRACT WITHHOLDING:
26000006
262 29004 $5,993.71
CHECK TOTAL $5,993.71
17410 11/18/2025 SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT
FACILITY LEASE FOR DEC. 2025 100130 52302 $2,755.80
CHECK TOTAL $2,755.80
17411 11/18/2025 SPECTRUM BUSINESS INTERNET SERVICE/HERITAGE PARK -
NOV 2025
100230 54030 $285.18
CHECK TOTAL $285.18
17412 11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
204 21107 $1.99
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
239 21107 $2.20
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
241 21107 $2.20
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
238 21107 $3.32
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
203 21107 $3.48
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
239 21113 $7.53
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
241 21113 $7.53
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
201 21113 $9.03
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
238 21113 $14.50
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
204 21113 $15.03
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
201 21107 $23.50
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
207 21107 $24.28
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
203 21113 $26.31
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
206 21107 $38.90
Page 22 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
250 21107 $107.21
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
207 21113 $128.56
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
250 21113 $142.71
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
206 21113 $174.50
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
100 21107 $1,714.75
11/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2025
100 21113 $2,577.14
CHECK TOTAL $5,024.67
17413 11/18/2025 TENNIS ANYONE INC CONTRACT CLASSES TENNIS SERVIC 100520 55320 $8,191.14
CHECK TOTAL $8,191.14
17414 11/18/2025 THE SAN GABRIEL VALLEY
NEWSPAPER GR
LEGAL AD PL24-40 NOV 2025 100 22107 $1,052.80
CHECK TOTAL $1,052.80
17415 11/18/2025 THE SAUCE CREATIVE SERVICES
INC
SIGNS FOR HALLOWEEN PARTY 100520 52110 $673.75
11/18/2025 THE SAUCE CREATIVE SERVICES
INC
PRINTING FOR VETERANS RECOGNITION 100520 52110 $1,164.24
CHECK TOTAL $1,837.99
17416 11/18/2025 THE SHERWIN-WILLIAMS CO SUNSET CROSSING PAINT SUPPLIES
(CG103025)
262630 56104 $194.04
11/18/2025 THE SHERWIN-WILLIAMS CO SUNSET CROSSING PAINT SUPPLIES
(CG103025)
262630 56104 $232.69
CHECK TOTAL $426.73
17417 11/18/2025 TUMBLE-N-KIDS INC CONTRACT CLASS- YOUTH
GYMNASTICS
100520 55320 $1,242.00
CHECK TOTAL $1,242.00
17418 11/18/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 10/21/25-
10/24/25
503230 56135 $9,469.87
CHECK TOTAL $9,469.87
17419 11/18/2025 ULINE INC BENCHES FOR WINDMILL ROOM/CITY
HALL
100520 51200 $2,514.90
CHECK TOTAL $2,514.90
Page 23 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
17420 11/18/2025 UNITED SITE SERVICES OF
CALIFORNIA INC
RESTROOM RENTAL - MAPLE HILL
PROJECT SEPTEMBER
100520 55300 $307.44
CHECK TOTAL $307.44
17421 11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
204 21108 $3.22
11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
203 21108 $5.65
11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
239 21108 $6.95
11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
241 21108 $6.95
11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
238 21108 $12.16
11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
201 21108 $18.73
11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
207 21108 $79.27
11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
206 21108 $94.11
11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
250 21108 $104.15
11/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2025
100 21108 $1,948.64
CHECK TOTAL $2,279.83
17422 11/18/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
ADULT VOLLEYBALL GYM RENTAL 100520 52302 $765.00
CHECK TOTAL $765.00
17423 11/18/2025 WANSEO CHUNG CONTRACT CLASS - ADULT FITNESS 100520 55320 $957.60
CHECK TOTAL $957.60
17424 11/18/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 22307 BROKEN
TWIG - THRU 10/3/25
100 22109 $840.00
11/18/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 1198 CHISOLM
TRAIL - THRU 10/3/25
100 22109 $315.00
11/18/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 609 RADBURY PL -
THRU 10/3/25
100 22109 $630.00
11/18/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 2235 MORNING
CYN - THRU 8/1/25
100 22109 $2,100.00
Page 24 of 98
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
11/18/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 2631 ROCKY TRAIL -
THRU 8/1/25
100 22109 $1,470.00
11/18/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 1668 BRONZE
KNOLL - THRU 8/1/25
100 22109 $1,470.00
CHECK TOTAL $6,825.00
17425 11/18/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - SEPTEMBER 2025 100 22107 $705.00
11/18/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - SEPTEMBER 2025 100 22107 $1,212.60
11/18/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - SEPTEMBER 2025 100 22107 $1,381.80
11/18/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - SEPTEMBER 2025 100120 54020 $4,314.60
CHECK TOTAL $7,614.00
GRAND TOTAL $1,063,384.86
Page 25 of 98
Agenda Item #: 7.3
Meeting Date: December 2, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Cancellation of January 6, 2026 City Council Meeting and Approval of City
Facilities Holiday Schedule.
STRATEGIC GOAL: Open, Engaged and Responsive Government
RECOMMENDATION:
A. Adjourn the December 16, 2025 City Council meeting to January 20, 2026; and
B. Approve City Facility closures on Friday, December 26, 2025, Wednesday, December 31, 2025 from
noon to 5:30pm, and Friday, January 2, 2026.
FINANCIAL IMPACT:
None.
BACKGROUND:
It has been suggested that the Council consider the cancellation of the City Council Meeting scheduled for
January 6, 2026. There will be no pressing matters or public hearings scheduled and therefore adjourning the
meeting will not cause the City any hardship.
The City currently recognizes the following holidays as City facility closure days: Christmas Eve (December 24th,
Christmas Day (December 25th) and New Year’s Day (January 1st). This year, it is requested that the City
Council consider a request to close City facilities to visitors and customers on Friday, December 26th;
Wednesday, December 31st from 12pm – 5:30pm; and on Friday, January 2nd.
ANALYSIS:
Should the City Council concur, it is recommended that the Mayor, at the end of the December 16, 2025 City
Council Meeting, adjourn said Council meeting to January 20, 2026.
Historically, the Christmas and New Year’s holiday weeks are a periods of low customer traffic, few facility
rentals and little to no City programming or special events. Many contractors and vendors offices that work with
the City are closed during the holidays.
Page 26 of 98
Agenda Item #: 7.3
Meeting Date: December 2, 2025
This year, the Diamond Bar Center Does not have any private rentals during the proposed holiday closure
dates. Both public safety and emergency response operations will be operating at present levels during both
holiday weeks. All benefitted part-time and full-time employees will have the opportunity to utilize accrued
vacation, floating holiday hours, administrative leave, comp-time, and/or unpaid leave during the closure. The
American Federation of State, County and Municipal Employees (AFSCME) union, representing part-time non-
benefitted Parks and Recreation employees, was notified of the City’s intent to have a one-time holiday
closure for two and half additional days over the two-week holiday period and has no concerns with the
schedule. City facilities would resume regular operating hours on Monday, January 5, 2026.
PREPARED BY:
Amy Haug, Human Resources & Risk Manager, City Manager's Office
Kristina Santana, City Clerk, City Clerk's Office
ATTACHMENTS:
None
Page 27 of 98
Agenda Item #: 7.4
Meeting Date: December 2, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Consulting Services Agreement with HdL Coren & Cone.
STRATEGIC GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the five-year consultant services agreement with HdL Coren
& Cone in the not-to-exceed amount of $91,008.00, with the option to extend for two additional five-year
terms.
FINANCIAL IMPACT:
The annual fee for calendar year 2026 is $16,470. Subsequent annual fee amounts will be subject to a CPI
adjustment which would not exceed 5% without the prior approval of the City Council. Therefore, the total not-
to-exceed amount of the five-year agreement from 2026 through 2030 is $91,008.00. Sufficient funds are
included in the FY 2025/26 Finance Department professional services budget to cover the cost of this service.
BACKGROUND:
HdL Coren & Cone (HdL) has provided property tax consulting and audit services to the City of Diamond Bar
for the last five years. HdL is a widely recognized expert in the data analysis of the complex property tax
system. The services provided include monitoring, identification and reconciliation of Los Angeles County
property tax records and apportionments. HdL also provides the City with budget forecasts of property tax
revenues--one of the City’s largest revenue sources--and also provides recovery services for misallocated
property tax revenue.
ANALYSIS:
Property tax revenue is one of the City of Diamond Bar’s largest and most stable revenue sources. However, its
performance is influenced by a range of regional market conditions that make revenue forecasting inherently
complex. Adding to the complexity, recent events have further demonstrated the volatility of this revenue
stream. Unpredictable external forces, such as the recent January 2025 urban wildfires and the global Covid-
19 pandemic, can delay revenue collections or prompt reductions in assessed valuations, thereby affecting
year-to-year projections.
Given these uncertainties, developing accurate property tax revenue forecasts is essential to preparing the
City’s annual operating budget and ensuring that expenditure estimates are based on reliable financial
Page 28 of 98
Agenda Item #: 7.4
Meeting Date: December 2, 2025
assumptions. HdL provides specialized expertise in property tax analysis, auditing and forecasting and qualifies
as a sole-source provider under Section 3.24.090(c) of the City’s Purchasing Ordinance. As such, formal bidding
requirements are appropriately waived for this service.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
Jason Jacobsen, Finance Director
ATTACHMENTS:
1. HdL Coren & Cone Consulting Services Agreement
Page 29 of 98
Design Professionals non-CDBG 2022
CONSULTING SERVICES AGREEMENT
Property Tax Management, Reporting, Monitoring and Auditing
THIS AGREEMENT (the "Agreement") is made as of December 2nd, 2025
by and between the City of Diamond Bar, a municipal corporation ("City") and HdL
Coren & Cone, a California corporation, herein referred to as the "Consultant").
1.Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the property tax management,
reporting, monitoring, and auditing services set forth in the attached Exhibit "A", which is
incorporated herein by this reference. As a material inducement to the City to enter into
this Agreement, Consultant represents and warrants that it has thoroughly investigated
the work and fully understands the difficulties and restrictions in performing the work.
Consultant represents that it is fully qualified to perform such consulting services by
virtue of its experience and the training, education and expertise of its principals and
employees.
Jason Jacobsen, Finance Director, (herein referred to as the “City’s Project
Manager”), shall be the person to whom the Consultant will report for the performance
of services hereunder. It is understood that Consultant shall coordinate its services
hereunder with the City’s Project Manager to the extent required by the City’s Project
Manager, and that all performances required hereunder by Consultant shall be
performed to the satisfaction of the City’s Project Manager and the City Manager .
2. Term of Agreement. This Agreement shall take effect
December 16th, 2025, and shall continue up to and including December 15th, 2030
(“Term”) unless earlier terminated pursuant to the provisions here in.
The City Manager shall have the option to extend this Agreement for two (2)
additional five (5) year terms, subject to the same terms and conditions contained
herein, by giving Consultant written notice of the exercise of this option at least thirty
(30) days prior to the expiration of the initial Term. In the event the City exercises its
option to extend the Term, Consultant's compensation shall be subject to an adjustment
upon the effective date of extension as follows:
Any adjustment to the consultant’s compensation will be subject to negotiation
between the City and the Consultant. However, any such increase shall not
exceed the lesser of: (1) the percentage change in the California Consumer Price
Index (CCPI) for All Urban Consumers, all items, as published by the California
Department of Industrial Relations and measured from February to February; or
(2) five percent (5%).
3.Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". The Consultant is entitled to an annual fee increase that
shall not exceed the lesser of: (1) the percentage change in the California Consumer
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Price Index (CCPI) for All Urban Consumers, all items, as published by the California
Department of Industrial Relations and measured from February to February; or (2) five
percent (5%). Payment will be made only after submission of proper invoices in the form
specified by City. Total payment to Consultant pursuant to this Agreement shall not
exceed Ninety One Thousand and Eight Dollars ($91,008), without the prior written
consent of the City. The above not to exceed amount shall include all costs, including,
but not limited to, all clerical, administrative, overhead, telephone, travel , and all related
expenses.
4.Payment.
A.As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
B.All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent, and any extra work performed.
C.City will pay Consultant the amount properly invoiced within 35 days of
receipt but may withhold 30% of any invoice until all work is completed, which sum shall
be paid within 35 days of completion of the work and receipt of all deliverables.
D.Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5.Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time , if any, and
adjustment of the fee to be paid by City to Consultant.
6.Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7.Status as Independent Contractor.
A.Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B.Consultant agrees to pay all required taxes on amounts paid to Consultant
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
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assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. In the event that City is
audited by any Federal, State agency, including the Public Employee Retirement
System, regarding the independent contractor status of Consultant and the audit in any
way fails to sustain the validity of a wholly independent contractor relationship between
City and Consultant, its employees or subconsultants, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such
audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Worker's Compensation laws.
D. Consultant shall, at Consultant’s sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to a business license with the City of Diamond.
E. In addition to any other remedies it may have, City shall have the
right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly
pay to City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant’s failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Unauthorized Aliens. Consultant hereby promises and agrees to
comply with all of the provisions of the Federal Immigration and Nationality Act,
8 U.S.C.A. § 1101 et seq., as amended, and in connection therewith, shall not employ
unauthorized aliens as defined therein. Should Con sultant so employ such
unauthorized aliens for the performance of work and/or services covered by this
Agreement, and should any liability or sanctions be imposed against City for such use of
unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost
of all such liabilities or sanctions imposed, together with any and all costs, including
reasonable attorney fees, incurred by City.
10. Indemnification. To the maximum extent permitted by Civil Code section
2782.8, Consultant shall defend, indemnify, and hold harmless City, its officers, officials,
employees, attorneys, and volunteers ("Indemnitees") from and against all liability, loss,
damage, expense, cost (including without limitation reasonable attorneys' fees, expert
fees and all other costs and fees of litigation) of every nature arising out of or in
connection with:
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(1) Any and all claims under Worker’s Compensation acts and other employee
benefit acts with respect to Consultant’s employees or Consultant’s contractors; and
(2) Any and all claims arising out of Consultant's performance of or failure to
perform, work hereunder or its failure to comply with any of its obligations contained in
this Agreement. Should City in its sole discretion find Consultant’s legal counsel
unacceptable or should there be a conflict in such legal counsel representing the
Consultant and the City, then Consultant shall reimburse the City its costs of defense,
including without limitation reasonable attorneys' fees, expert fees and all other costs
and fees of litigation. The Consultant shall promptly pay any final judgment rendered
against the Indemnitees. Except for the Indemnitees, this Agreement shall not be
construed to extend to any third-party indemnification rights of any kind; and
(3) Any and all claims for loss, injury to or death of persons or damage to
property caused by the negligent professional act or omission in the performance of
professional services pursuant to this Agreement; and
(4) The Consultant's obligations to indemnify, defend and hold harmless the City
shall survive termination of this Agreement.
11. Insurance.
A. Prior to performance of work under this Agreement and at all time s during
the term of this Agreement Consultant shall carry, maintain, and keep in full force and
effect, with an insurance company authorized to do business in the State of California
and approved by the City the following insurance:
(1) Reserved.
(2) Reserved.
(3) Reserved.
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater; and
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined single limit of $2,000,000. If
such insurance is on a claims made basis, Consultant agrees to keep such insurance in
full force and effect for at least five years after termination or date of completion of this
Agreement.
B. The Indemnitees shall be named as additional insureds on the policies as
to comprehensive general liability, property damage, and automotive liability. The
policies as to comprehensive general liability, property damage, and automobile liability
shall provide that they are primary, and that any insurance maintained by the City shall
be excess insurance only.
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C. All insurance policies shall provide that the insurance coverage shall not
be non-renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce, or otherwise modify the insurance coverage and in the event of any of
the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and except for professional liability insurance, shall be
issued by an insurance company which is authorized to do business in the State of
California, or which is approved in writing by the City; and shall be placed have a
current A.M. Best's rating of no less than A-, VII. In the case of professional liability
insurance, such coverage shall be issued by companies either licensed or admitted to
conduct business in the State of California so long as such insurers possesses the
aforementioned Best's rating.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
(“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Failure by Consultant as
primary insured to pay its SIR or deductible constitutes a material breach of this
Agreement. Should City pay the SIR or deductible on Consultant’s due to such failure
in order to secure defense and indemnification as an additional insured under the policy,
City may include such amounts as damages in any action against Consultant for breach
of this Agreement in addition to any other damages incurred by City due to the breach
or deduct such amounts from any payment due Consultant.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
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12. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
13. Ownership of Materials. Except as specifically provided in this
Agreement, all materials produced by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
14. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the “records”) pertaining to the costs and completion of
services performed under this Agreement. The City and any of its authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
15. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any such interest, direct or indirect, which may be detrimental to its obligation to
provide the services performed under this Agreement. Consultant further covenants
that, in performance of this Agreement, no person having any such interest shall be
employed by it. Furthermore, Consultant shall avoid the appearance of having any such
interest which would conflict in any manner with the performance of its services
pursuant to this Agreement.
B. Consultant covenants not to give or receive any compensation, monetary
or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a
result of the performance of this Agreement. Consultant's covenant under this section
shall survive the termination of this Agreement.
16. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
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no date is specified, upon the fifteenth (15th) day following mailing of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
17. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. All of the services required under this Agreement will be performed by
Consultant or under its supervision, and all personnel engaged in the work shall be
qualified to perform such services. Except as provided in this Agreement, Consultant
reserves the right to determine the assignment of its own employees to the performance
of Consultant's services under this Agreement, but City reserves the right in its sole
discretion to require Consultant to exclude any employee from performing services
under this Agreement.
18. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties under this
Agreement and will comply with all rules and regulations of City relating thereto. Such
nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
19. Reserved.
20. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
21. Reserved.
22. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
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Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Consultant’s control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
23.Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
24.Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
25.Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
26.Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
27.Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
28. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
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prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
“CONSULTANT” “CITY”
HdL Coren & Cone City of Diamond Bar
120 S. State College Blvd., Suite 200 21810 Copley Drive
Brea, CA 92821 Diamond Bar, CA 91765-4178
Attn.: Nichole Cone- Morishita Attn.: Jason Jacobsen
Phone: 714-879-5000 Phone: 909-839-7051
E-Mail: NCone@HdLCCPropertyTax.com E-mail: JJacobsen@diamondbarca.gov
29.Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California. In the event of litigation
between the parties, venue for any state or federal action shall be in the County of Los
Angeles.
30.Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
31.Severability. If any term, condition or covenant of this Agreement is
declared or determined by any court of competent jurisdiction to be invalid, void or
unenforceable, the remaining provisions of this Agreement shall not be affected thereby
and the Agreement shall be read and construed without the invalid, void or
unenforceable provision(s).
32.Entire Agreement. This Agreement, and any other documents incorporated
herein by reference, represent the entire and integrated agreement between Consultant
and City. This Agreement supersedes all prior oral or written negotiations,
representations, or agreements. This Agreement may not be amended, nor any
provision or breach hereof waived, except in a writing signed by the parties which
expressly refers to this Agreement. Amendments on behalf of the City will only be valid
if signed by a person duly authorized to do so under the City's Purchasing Ordinance .
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IN WTNESS of this Agreement, the parties have executed this Agreement as d
the date first written above.
°Consultant0
HdL Coren & Cone
A catffomia Corporation
~~ ...... ~a.aw~~e..___ __
Title: President
Email: f()'llt~hd(<q~.(Rwi
8y. 1~ {)u, /7:..-------
Prilled Name: Nichole Cone-Morishita
T.dle: Chief Finance Officer
Email: NCone@HdLCCPropertyTax.com
Approved as to fonn:
~---------Omar Sandoval, City Attorney
"City"
CITY OF DIAMOND BAR
By: _______ _
Dan Fox, City Manager
ATTEST:
Kristina Santana, City Clerk
, COIISUIIJlnt Is• co,po,.,_,,,,,. Cly teql#res Ill folowlng slgrNlfln(sJ:
-
(1) th8 ChannBII of the Boatd, the Presidert or a VJCe.Presidert. MIQ. (2) the Secnay,
the Chief Finlncl• 0/liolJr, the Tn,ascnr, an Assistatt Seaatwy or an Assistld
TIBBltfff, If only one corporD ollicer exists or one co,porate ollcer holds mo,e than
on, eotpOf1lle ollDI, ,,,,,. so lndcllte. l2B.
7118 oorporate ollicer named In a oo,porate ,esolwon as aCIYloriz.ed to 8IHI' ;m, tNs
~ A tXJfJ'I of the corpot1ft resolution, certified by the Secnta,y close in time to
the execullon of the A/1fJ(Hrl8rt, must be provided to the Cly.
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(1)Reports are based upon property tax information obtained from your county and supplemented by additional information
from third parties. Some reports are dependent upon the availability of county data in electronic format.
PROPERTY TAX MANANGEMENT, INFORMATION AND AUDIT SERVICES
SCOPE OF SERVICES
Services provided include property tax management service, secured and unsecured parcel audits, budget
projections, and bond fiscal analysis .
Reports and Management Analyses (1)
HdL Coren & Cone (HdLCC) will provide the following reports . Reports are also available from
prior years if required.
•A five-year history of the values within the City, and custom (city defined) geographic
areas;
•A listing of the largest value changes, positive and negative between tax years;
•An annual parcel listing of properties with parcel number changes between tax years
identifying parcel splits and combines;
•A listing of the major property owners for the City including the combined assessed values
of their property and property use code designation;
•A listing and summary of property transfers which occurred since the lien date ordered
by month;
•A listing of parcels that have not changed ownership since the enactment of Proposition
13;
•A comparison of property within the City by county use -code designation;
•A multiple year comparison of growth by use code designation over a 5 -year period;
•A listing by parcel of new construction activity to identify non -residential parcels with new
construction activity and to provide reports for use in the City's preparation of Proposition
4 and 111 State Appropriation Limit calculations;
•A listing of absentee owner parcels;
EXHIBIT A
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•Calculate an estimate of property tax revenue anticipated to be received for the current
fiscal year by the City based upon the initial information provided by the County and
subject to modification. This estimate shall not be used to secure the indebtedn ess of the
City.
•Analyses based on geo areas designated by the City to include assessed valuations and
square footage computations for use in economic analysis and community development
planning.
•Tracking of Proposition 8 reductions and restorations
•Median sale price data for current year and prior years for comparison
•One and five-year budget projections for the city general fund and special districts. This
report is interactive for tax modeling.
•Newsletter summary for public and elected distribution.
Monthly/Quarterly Reports and System Updates
•A listing of property tax appeals filed on properties in the City where data is available for
purchase from the Clerk of the Board.
•A listing of property transfers that have occurred since the last report will be available
through the web-based application and updated on a monthly basis.
Web-Based Application
•HdLCC provides a web-based application to clients as a user -friendly tool to access the City’s
property tax data. HdLCC provides updates to the data portion of the product on monthly
basis to reflect changes in ownership, updated appeals filings, and deed recordings .
•As modifications and enhancements are made to the program, clients receive the enhanced
version at no additional cost. Training will be provided to city staff within the first two months
after the execution of the agreement for property tax management and audit services and is
available annually for new staff members or staff requiring a refresher course . If additional
training sessions are required, the fees in the compensation section
under hourly fees will be charged.
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Identification and Correction of Errors
HdL Coren & Cone has the technology, methodology and trained staff to analyze all secured
parcels within the City to identify costly errors resulting in the misallocation of property taxes.
The company audits the secured and unsecured property tax rolls to ensure that each is coded to
the appropriate taxing entity. The company performs an analysis of the Assessor Rolls to identify
all parcels on both the secured and unsecured tax rolls and verify that parcel assessed valuations
and the resulting taxes are correctly allocated to the City. This analysis is accomplished through
the use of specialized computer software, GIS maps, assessor maps, city maps, city records, other
pertinent documents, and field investigations.
Fee for Services
HdLCC shall provide the Base Services described above, for a fixed annual fee of $16,470 (invoiced
quarterly). The fee is based on the number of parcels in the City of Diamond Bar (18,745 parcels).
The Base Fixed Fee shall be adjusted annually by the California Consumer Price Index (CCPI) for all
items as determined by the California Department of Industrial Relations as measured February
to February by the California All Urban Consumers index.
On-Going Consultation
During the term of the contract, we serve as the resource staff to the County or agency on
questions relating to property tax. This includes being "on-call" to assist with any property tax
issues. On-going consultation would include, but not be limited to inquiries resolved through use
of the City data base. All requests for information based upon the County’s property tax data sets
are provided without additional costs . Special reports, additional research, or requests requiring
additional computer programming may entail some additional costs . Attendance at City meetings
will be billed at our hourly rates.
Fees for Optional Services shall be billed at the following hourly rates:
Partner $250 per hour
Principal $225 per hour
Programmer $200 per hour
Associate $175 per hour
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Senior Analyst $125 per hour
Analyst $ 90 per hour
Administrative $ 70 per hour
Hourly rates are exclusive of expenses and are subject to adjustment by HdLCC annually. On July
1st of each year HdLCC shall provide the City with an updated schedule of hourly rates . The rates
will not be increased by more than five percent (5%) per year .
Identification and Correction of Errors
Fees for the identification and correction of errors are on a contingent basis, HdLCC shall receive
25 percent of general fund or tax increment property tax revenue or other revenues attributable
to the City recovered or reallocated which are directly or indirectly the result of an audit, analysis
or consultation performed by HdLCC (including but not limited to base year value audits;
administration of tax sharing agreements; tax increment allocation reviews; county allocation
reviews). HdLCC shall separate and support said reallocation and provide the City with an
itemized invoice showing all amounts due as a result of revenue recovery or reallocation. The
City shall pay audit fees after Contractor's submittal of evidence that corrections have been made
by the appropriate agency. Payment to HdLCC shall be made within thirty (30) days after the City
receives its first remittance advice during the fiscal year for which the correction applies.
HdL Coren & Cone
120 S State College Boulevard, Suite 200
Brea, California 92821
714.879.5000
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Agenda Item #: 7.5
Meeting Date: December 2, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Consulting Services Agreement with NCE, Inc. for the Civil Engineering Design
Services For Residential, Collector, and Arterial Streets Rehabilitation, and
Residential Neighborhood ADA Curb Ramps Improvement Projects; CIP No.
SI261
STRATEGIC GOAL: Safe, Sustainable and Healthy Community
RECOMMENDATION:
A. Determined that approval of the design services agreement for the proposed project is not subject to
environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA
Guidelines Article 18, Section 15262; and
B. Approve, and authorize the City Manager to sign, the Consulting Services Agreement with NCE, Inc. in
a not-to-exceed amount of $542,955, plus a contingency amount of $54,296, to be authorized by the
City Manager, for a total authorization amount of $597,251.
FINANCIAL IMPACT:
The FY 2025/26 Capital Improvement Program includes $600,000 in funding for CIP No. SI261 –
Annual Pavement Rehabilitation Design.
Funds for the Project are as follows:
Pavement Rehabilitation Design Project FYs
2026-28 Design Encumbrance/ Balance
(Arterials, Residential, Collector Street
Pavement Rehabilitation, and CDBG Curb
Ramps) Budget Expenses
CIP No. SI261
Measure M (#203)
$600,000
$600,000
Consultant Services for Design (Base Scope + 2 ($542,955) $57,045
Page 44 of 98
Agenda Item #: 7.5
Meeting Date: December 2, 2025
Optional Items)
Consultant Services for Design Contingency (10%) ($54,296) $2,750
Balance $2,750
BACKGROUND:
The consultant work under this contract will provide full design services for the City’s residential, collector, and
arterial roadway rehabilitation projects over the next three years. This includes pavement design, ADA curb
ramp upgrades, utility coordination, field investigation, and preparation of plans, specifications, and estimates
(PS&E) needed to bid on the projects. The work also supports the City’s ongoing Americans with Disabilities Act
(ADA) Curb Ramp Improvement Program, which is delivered in multiple neighborhood areas to systematically
bring public sidewalks and intersections into compliance.
To improve efficiency and reduce costs, the City is bundling multiple roadway segments into a single design
package rather than issuing separate contracts each year. This approach minimizes duplication of consultant
mobilization, reduces staff oversight time, and ensures consistency across all plan sets.
The pavement rehabilitation work will address the next group of streets identified in the City’s 2025 Pavement
Management Program (PMP), including both residential neighborhoods and key arterial streets. The combined
design package will support construction delivery over the three fiscal years (25/26, 26/27, and 27/28), allowing
the City to continue its long-term strategy of maintaining pavement cost-effectively and proactively.
ANALYSIS:
The design work will be for approximately 10.7 centerline miles of Area 5 residential and collector streets with
slurry seal, chip seal and asphalt concrete (AC) overlay, including removal/repairing isolated damaged AC
pavement as determined by field conditions; and approximately a total of 5.6 centerline miles of various
sections along Brea Canyon Road, Diamond Bar Boulevard, Temple Avenue, and Pathfinder Road. As
discussed in the attached consultant’s proposal (Attachment 2) and shown on the Location Maps
(Attachment 3), the design will include a field investigation, utility coordination, pavement analysis,
preparation of plan and specifications, bidding and construction support.
On October 20, 2025, staff issued a Request for Proposal (RFP) for the engineering design and preparation of
construction documents. On November 10, 2025, six (6) proposals were received for engineering design
services in response to the City’s RFP. The proposals were reviewed and evaluated based on:
1. General responsiveness to the City’s RFP
2. Staff and firm experience with projects of similar size and scope
3. Approach/methodology
4. Hours and level of effort
5. Ability to meet the city’s schedule and expectations
6. References
Staff reviewed all the proposals using a qualification-based approach. The criteria above were developed to
assess a firm’s ability to provide a high-quality product that meets the City’s standards and requirements. High-
quality construction plans have been known to yield savings in the construction costs of projects as well as in
long-term maintenance costs.
Additionally, the table below lists the proposed fees from these professional engineering firms:
Consultants Base Fee
Nicholas Consulting Engineers (NCE, Inc.) $430,330
TAIT & Associates $693,079
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Agenda Item #: 7.5
Meeting Date: December 2, 2025
AYCE $718,678
RKA $742,530
HR Green $878,223
Onward $943,980
Based on the evaluation criteria, considering both qualifications and cost, NCE provides the best overall value
and is the only firm that realistically fits the City’s design budget while still meeting project needs and schedule.
Their proposal was clear and specifically tailored to Diamond Bar, demonstrating a strong understanding of our
pavement network, ADA ramp requirements, and on-the-ground field conditions. NCE’s targeted design
approach, supported by their prior experience with our rehabilitation program, familiarity with the PMP
framework, and their role as the City’s current design consultant, allows them to efficiently prepare accurate
plans and identify key areas needing special attention. Overall, their knowledge of the City and practical
delivery strategy make them the most practical choice. A short form of NCE's proposal is provided in
Attachment 2. The full-length proposal can be obtained from the Public Works Department.
NCE’s references also support their reliability and experience in pavement and ADA design. In addition to their
work in Diamond Bar, NCE Inc. (NCE) has completed pavement management and rehabilitation design
services for several public agencies throughout Southern California, including the Cities of Chino, Pomona,
Yorba Linda, Laguna Niguel, Rancho Cucamonga, and Fontana. These agencies noted NCE’s responsiveness,
practical problem-solving, and strong communication during design and construction support. Their proven
experience with these cities and past projects with the City on similar roadway and ADA projects reinforces
NCE’s capability to deliver this project successfully.
The initial design scope of work included a total of ten (10) projects, five base scope items and five optional
items. To stay within the available project budget, staff is recommending a total of seven (7) projects for
inclusion; Project 1 through 5 from the base scope, along with Projects 6 and 9 from the optional list. Because
NCE’s base scope proposal came in well below the budget threshold, these two additional projects can be
accommodated without exceeding available funding. Including Project 9 is particularly appropriate, as the
arterial segment is in noticeable need of rehabilitation due to its current pavement condition.
The tentative design schedule for each roadway project, which is consistent with the City's Pavement
Management Program, is as follows:
Project Description Fiscal Year
Project 1 ADA Curb Ramp Improvement Project (Area 6) FY 25-26
Project 2 Arterial Street Rehabilitation: FY 25-26
• Brea Canyon Rd: Diamond Bar Blvd. to Pathfinder Rd.
• Brea Canyon Rd: Pathfinder Rd. to Washington Ave.
• Diamond Bar Blvd: SR-60 Off-Ramp to City Limit
Project 3 ADA Curb Ramp Improvement Project (Area 7) FY 26-27
Project 4 Residential & Collector Streets Rehabilitation (Area 5) FY 26-27
Project 9 Arterial Street Rehabilitation: FY 26-27
• Temple Ave/Avenida Rancheros: Diamond Bar Blvd. to City Limits
Project 5 Arterial Street Rehabilitation: FY 27-28
• Pathfinder Rd: Diamond Bar Blvd. to City Limits.
Page 46 of 98
Agenda Item #: 7.5
Meeting Date: December 2, 2025
Project 6 ADA Curb Ramp Improvement Project (Area 1) FY 27-28
The construction budget for Project 1 and Project 2 is available in FY 25/26. The projects listed for each fiscal
year may still change depending on the availability of construction funds for the coming fiscal years.
ENVIRONMENTAL REVIEW:
The City Council’s approval of the Consultant Services Agreement for design services is not subject to
environmental review under the California Environmental Quality Act CEQA) pursuant to Article 18 (Statutory
Exemptions), Section 15262 of the CEQA Guidelines, which exempts “feasibility or planning studies for possible
future actions that the agency has not yet approved.”
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
Christian Malpica, Associate Engineer, Public Works
ATTACHMENTS:
1. Consulting Servivce Agreement
2. Exhibit A - Consultant Proposal
3. Exhibits B Through C
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1 Professional Services - Design
CONSULTING SERVICES AGREEMENT
Design Professional
THIS AGREEMENT (the "Agreement") is made as of December 2, 2025 by and
between the City of Diamond Bar, a municipal corporation ("City") and Nichols
Consulting Engineers, Chtd. (NCE), a Nevada Corporation ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the design services for the FY 25/26
Civil Engineering Design Services for: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA
Curb Ramps Improvement Project City Project No. SI261 set forth in the attached
Exhibit "A", which is incorporated herein by this reference. As a material inducement to
the City to enter into this Agreement, Consultant represents and warrants that it has
thoroughly investigated the work and fully understands the difficulties and restrictions in
performing the work. Consultant represents that it is fully qualified to perform such
consulting services by virtue of its experience and the training, education and expertise
of its principals and employees.
Christian Malpica, Associate Engineer (herein referred to as the “City’s Project
Manager”), shall be the person to whom the Consultant will report for the performance
of services hereunder. It is understood that Consultant shall coordinate its services
hereunder with the City’s Project Manager to the extent required by the City’s Project
Manager, and that all performances required hereunder by Consultant shall be
performed to the satisfaction of the City’s Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect December 2,
2025, and shall continue until the work herein is completed unless earlier terminated
pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed five hundred forty-two thousand nine hundred fifty-five
dollars ($542,955) without the prior written consent of the City. The above not to
exceed amount shall include all costs, including, but not limited to, all clerical,
administrative, overhead, telephone, travel and all related expenses.
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2 Professional Services - Design
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount invoiced the City will pay Consultant
the amount properly invoiced within 35 days of receipt, but may withhold 30% of any
invoice until all work is completed, which sum shall be paid within 35 days of completion
of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to
Consultant under this Agreement, and to indemnify and hold City harmless from any
and all taxes, assessments, penalties, and interest asserted against City by reason of
the independent contractor relationship created by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independent contractor
status of Consultant and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Consultant, then Consultant
agrees to reimburse City for all costs, including accounting and attorney's fees, arising
out of such audit and any appeals relating thereto.
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C. Consultant shall fully comply with Workers' Compensation laws
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Worker's Compensation laws.
D. Consultant shall, at Consultant’s sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to the City of Diamond Bar, South Coast Air
Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the
right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly
pay to City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant’s failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Indemnification. To the maximum extent permitted by Civil Code section
2782.8, Consultant shall indemnify and hold harmless City, its officers, officials,
employees and volunteers ("Indemnitees") from and against all liability, loss, damage,
expense, cost (including without limitation reasonable attorneys' fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee
benefit acts with respect to Consultant’s employees or Consultant’s contractors;
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement. Should
City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant
shall reimburse the City its costs of defense, including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant
shall promptly pay any final judgment rendered against the Indemnitees. Except for the
Indemnitees, this Agreement shall not be construed to extend to any third party
indemnification rights of any kind; and
(3) Any and all claims for loss, injury to or death of persons or damage to
property caused by the negligent professional act or omission in the performance of
professional services pursuant to this Agreement.
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4 Professional Services - Design
(4) The Consultant's obligations to indemnify, defend and hold harmless the City
shall survive termination of this Agreement.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non-owned and hired automobiles, with minimum combined single limits
coverage of $1,000,000.00;
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater; and
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined single limit of $1,000,000. If
such insurance is on a claims made basis, Consultant agrees to keep such insurance in
full force and effect for at least five years after termination or date of completion of this
Agreement.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non-renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not
cancel, reduce or otherwise modify the insurance coverage and in the event of any of
the same by the insurer to immediately notify the City.
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5 Professional Services - Design
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and except for professional liability insurance, shall be
issued by an insurance company which is authorized to do business in the State of
California or which is approved in writing by the City; and shall be placed have a current
A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance,
such coverage shall be issued by companies either licensed or admitted to conduct
business in the State of California so long as such insurers possesses the
aforementioned Best's rating.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
(“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant’s due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
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6 Professional Services - Design
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the “records”) pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
13. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
14. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
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notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
15. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. All of the services required under this Agreement will be performed by
Consultant or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services.
16. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
17. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed and to
diligently prosecute completion of the work or as may otherwise be agreed to by and
between the Project Manager and the Consultant.
18. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
19. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Consultant’s control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
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exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
20. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
21. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
22. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
23. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
24. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
25. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
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"CONSUL TANT"
NCE
2300 E. Katella Ave. Suite 125
Anaheim, CA 92806
Attn.: Vivek Jha, Principal
Phone: 657 275-3018
E-Mail: vjha@ncenet.com
"CITY"
City of Diamond Bar
2181 0 Copley Drive
Diamond Bar, CA 91765-4178
Attn.: David G. Liu, Director of Public
Phone: 909 839-7038
E-mail: dliu@diamondbarca.gov
28. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
29. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Consultant and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement
as of the date first written above.
"Consultant" "City"
NCE CITY OF DIAMOND BAR
By: 4;;5a 7 __ _
Printed Name:/f/A,<4"0T VA PP
Title: .P28tl>eJIT •
By:-----------
Dan Fox, City Manager
By: ATTEST:
Printed Name: ________ _
Title: -------------Kristina Santana, City Clerk
Approved as to form:
By: -----------O mar Sandoval, City Attorney
9 Professional Services -Design
Vice President & Secretary
Greg Fasiano
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*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
Treasurer. If only one corporate officer exists or one corporate officer holds more than
one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to
the execution of the Agreement, must be provided to the City.
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1
2300 E Katella Ave, Suite 125
Anaheim, CA 92806
(657) 275-3018
A. Cover Letter
November 3, 2025
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
RE: FY 25/26 CIVIL ENGINEERING DESIGN SERVICES FOR: Residential & Collector Streets Rehabilitation, Arterial Streets
Rehabilitation, and Residential Neighborhood ADA Curb Ramps Improvement Project
Dear Members of the Selection Committee:
NCE has worked with the City of Diamond Bar (City) on the City’s most recent Residential & Collector Street Rehabilitation for
Areas 3 and 4, Arterials Streets Rehabilitation for Areas 3 and 4, and Areas 3, 4, and 5 Neighborhood ADA Curb Ramps
Improvement Projects and past PMP projects. With this extensive experience partnering with the City over the past several
years, NCE is intimately experienced with the City’s street maintenance and rehabilitation standards. We have successfully
provided the City with both design and construction support services and due to our proximity to the City we have effectively
helped the City navigate potential RFI’s that may arise, often visiting the site the same day a request is made by the City. We
are always learning, and will take the lessons learned from our previous project with the City including additional layers of QC
in our cost estimates. We know the City has shown interest in utilizing environmentally friendly ARHM for arterial streets and
CalRecycle has updated their funding guidelines making Diamond Bar once-again eligible for new upcoming grant applications.
We are prepared to hit the ground running and execute the City’s vision for this large-scale street improvement project.
Established in 1990, NCE is a client-focused consulting firm with extensive experience in civil and environmental engineering
for planning, design, and construction. We are recognized for delivering successful civil engineering projects and multi-year
pavement programs, including resurfacing, rehabilitation, road reconstruction, Complete Streets, green infrastructure,
construction support, and pavement management, for public agencies across California. Our integrated civil and pavement
engineering team specializes in municipal roadway infrastructure, tailoring designs to field conditions and providing
comprehensive, bid-ready solutions. NCE is known for technical expertise, reliable delivery on tight schedules, and clear
communication, with an approach that emphasizes timely submittals, robust Quality Assurance/Quality Control (QA/QC), and
cost-effective plans, specifications, and estimates (PS&E) packages. Our team offers the following advantages and
distinguishing features:
• Extensive experience developing PS&E for annual pavement preservation programs, including multi-year programs.
• Experienced and qualified professionals in civil, pavement, and transportation engineering.
• Proven record designing numerous curb ramps statewide, including standalone Community Development Block Grant
(CDBG) Curb Ramp Projects.
We have successfully implemented similar projects for other local agencies including the FY 2022-23, FY2021, FY 2020, and FY
2018 Street Rehabilitation Projects for the City of San Marino; Maintenance District 6 Pavement Rehabilitation Project Phase
II for the City of Glendale; CIP 2023-01 Street Rehabilitation for the City of Huntington Park; and FY 2022 and FY 2023 Street
Rehabilitation Projects for the City of Redondo Beach.
We are committed to delivering the bid-ready PS&E within five (5) months of Notice to Proceed, per the City’s review periods
and project milestones. Our proposal has been prepared based on our understanding of the RFP requirements terms and
conditions including Addendums 1 through 3. The signed Addendum Receipt Certification is included in Appendix B. The
proposal remains valid for 120 days from the date of submission. As Principal of NCE, Vivek Jha, MS, PE, is authorized to
negotiate and sign contracts on behalf of the firm. Jim Bui, PE, will serve as Project Manager and main point of contact for this
proposal. He can be reached by phone at (714) 606-8035 or via email at JBui@ncenet.com. We appreciate your consideration
of our proposal and look forward to continuing our collaboration with the City of Yorba Linda.
Sincerely,
NCE
Vivek Jha, MS, PE, Principal Jim Bui, PE, Project Manager
EXHIBIT A
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City of Diamond Bar – FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA Curb Ramps
Improvement Project (No. SI261)
2
B. Project Understanding and Scope of Services
Based on the City’s Request for Proposal (RFP) and our preliminary site visit, NCE
understands the City is seeking a consultant to provide professional civil
engineering and pavement engineering services for the FY 25/26 Civil Engineering
Design Services For: Residential & Collector Streets Rehabilitation, Arterial Streets
Rehabilitation, and Residential Neighborhood ADA Curb Ramps Improvement
Project. This includes five base projects - 2 ADA curb camp projects (Area 6 & 7),
1 residential and collector street rehabilitation project (Area 5), and 2 arterial
street rehabilitation projects. Additionally, there are four optional projects – 1
ADA curb ramp project (Area 1), 1 residential and collector street rehabilitation
project (Area 6), and 3 arterial streets rehabilitation projects
For the purposes of the proposal, NCE reviewed the City’s 2025 Pavement
Management Report to gain an overview of the residential and collector project street design needs and also cross referenced
the additional arterial street selection from the RFP that was not part of the original PMP analysis. For this proposal, NCE
conducted a preliminary desktop review of these project sites to gain further knowledge of the current pavement conditions,
ADA compliance of curb ramps, condition of existing sidewalks, and curb and gutter deficiencies. This review provides us greater
insight into the existing site conditions and confidence that our approach will meet the stated objectives contained the RFP.
As part of the proposal process, NCE staff first compared the City’s Street list with the 2025 PMP Report and the multi-year
work plan. Based on the City’s latest PMP Report, the residential and collector projects include the streets that are in that area’s
work plan. The Area 5 Work Plan includes 89 street segments which are approximately 10.7 miles and the Area 6 Work Plan
includes 81 street segments which are approximately 10.6 miles. Both Work Plans exclude street segments with a PCI of 88 or
greater, so we understand these streets with high PCI’s will not receive any treatment or design at this time. The arterial project
is nearly 9.3 miles total with the breakdown being: Project 2 is approximately 3.5 miles, Project 5 is approximately 1.7 miles,
Optional Project 8 is approximately 1.7 miles, Optional Project 9 is approximately 0.4 miles, and Optional Project 10 is
approximately 2.0 miles. Based on the preliminary pavement condition survey of the streets listed in the RFP, the pavement is
generally in “Fair” to “Good” condition. Most sections appear suitable for pavement preservation treatments (e.g., slurry seal)
and hot-mix asphalt (HMA) overlays.
As primarily a maintenance-based project we understand the City seeks an effective design approach to maximize the number
of streets incorporated. Our approach will leverage our detailed understanding of the City’s existing pavement network and
design experience from road rehabilitation projects across California to provide innovative solutions to data collection and
plans preparation. Instead of traditional topographic surveying which is more suitable for roadway re-construction and
widening projects, our Team will utilize our experienced inspectors and engineers to collect crucial roadway design information
via handheld GIS data collection methods in conjunction with publicly available aerial imagery to derive high-level vicinity maps.
We found this to be especially useful during our last project for the City where the City’s Field Inspector was able to use the
NCE data provided in a Google Earth KMZ file to determine the locations and extents of base repairs in the field. This saved the
City from possible cost overruns due to unnecessary repairs.
Using a similar data collection method combined with existing as-built information and utility information, we’ll reserve slightly
more detailed basemap development for arterial street rehabilitation only. This tailored approach means more candidate
streets from each maintenance area will be studied and designed compared to traditional design methods.
For the standalone CDBG Curb Ramp projects we’ll perform engineering surveys utilizing hand tools to develop the project
basemaps and develop the curb ramp layouts. Per the RFP we assume the design will include up to 8 curb ramps per CDBG
Project. As we learned with the City during our previous project the City has many hilly corners, which can require very large
HMA conforms extending into the roadway. We’ll make sure to identify these location on the curb ramp plans and account for
the conform widths which could extend between 4’ - 8’ into the roadway. This will provide confidence that the Engineer’s
Estimates will be as accurate as practicable.
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City of Diamond Bar – FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA Curb Ramps
Improvement Project (No. SI261)
3 3
B.1 Proposed Approach
Pavement Design
NCE understands that the project revolves primarily around pavement maintenance for the selected roadways. This means
most of the project streets are candidates for rehabilitation treatments such as grind and overlay work or maintenance
treatments such as cape seals and slurry seals. During the project, one of NCE’s pavement engineers will perform a detailed
pavement condition survey of each street section based on visible distresses and holistic condition of the roadway that goes
beyond the typical PMP report and focuses on underlying causes for pavement deterioration. Our visual pavement investigation
will be summarized in tabular form for the City’s review and approval and compared against the presumptive PMP treatments
prior to beginning work with the detailed PS&E. With our visual investigation we will also be able to provide pavement
alternatives including recycled materials and rubberized surface layers and interlayers that are efficient at crack mitigation for
maintenance streets and provides a smooth, quiet ride for residents. This will optimize the City’s crucial maintenance funds to
provide the most cost-effective pavement treatments.
Our engineers will mark and collect the localized base repairs, which are often one of the costliest elements of an annual
preservation program. If streets identified for rehabilitation in the RFP are encountered to have potentially larger pavement
design issues during NCE’s visual design review, NCE will notify the City early in the design process to develop suitable design
options. Some possible issues we noted during our proposal review included excessive build-up of slurry seal or overlays on the
shoulder, creating a pavement lip at the gutter pan. This excessive buildup could be problematic for parked vehicles or proposed
pavement work. NCE will be able to assist the City in recommending edge milling or micro-milling opportunities to correct
adverse shoulder grades to accommodate additional rehabilitation and maintenance seals. Correctly identifying all of these
details are crucial in developing an accurate preliminary cost prior to proceeding into the final design stage.
We’ll also conduct a pavement coring and subgrade laboratory testing program to better understand the existing structural
sections and performance to help characterize larger subgrade problems or to design for the replacement of severely deficient
pavement surfaces requiring reconstruction. If any of the arterial streets identified for rehabilitation in the RFP are encountered
to have potentially larger pavement design issues during NCE’s visual design review, NCE will notify the City early in the design
process to discuss suitable design options.
Prior to the development of the 65% plans, NCE will present the preliminary findings of our pavement investigation, including
alternatives for the City’s input to guide the overall rehabilitation program. This will also allow our integrated pavement and
civil design team to suggest revisions to our scope and approach, including possible revisions to the paving limits or, if necessary,
the addition or removal of entire street segments to better meet the City’s budgetary constraints. We’re able to provide this
detailed cost analysis based on years of experience developing similar street preservation programs and understanding the
associated cost implications of ADA curb ramp repairs and other roadway construction elements prior to the formal plans
development. Providing this high-level summary before producing 65% plans allows us to avoid unnecessary revisions to the
street list after development of the 65% plans, helping lead to smoother, more efficient, and cost-effective PS&E development.
Concrete Design
As part of the street rehabilitation programs, we understand the City also wishes to address obvious deficiencies with concrete
flatwork such as curb and gutter repairs and cross gutters repairs and meet the requirements for ADA compliance of curb
ramps. As the cost of PCC flatwork and curb ramps may be a large component of a roadway’s maintenance costs, it’s important
to have a clear understanding of the existing conditions and extent of required design.
It is assumed that curb ramps containing a detectable warning surface (colored tile) are ADA-compliant and will not be re-
inspected. As part of our preliminary assessment, our Team also reviewed the existing intersections and estimates that
approximately 104 or 25% of existing curb-ramp eligible corners are non-ADA-compliant as shown on the table below. During
the design our Team will first confirm the curb and gutter repair criteria with the City and then mark the repair locations and
include them on the plans. Our Team will also collect sufficient field information to identify curb ramp standard plan
installations. It is assumed that 8 curb ramps each for Areas 6, 7, and 1 are part of Task 4 for CDBG-construction-funded curb
ramps, and the remainder will be part of the other street rehabilitation projects. Due to the hilly nature of the project streets,
special consideration will be given to the development of ADA-compliant curb ramps, which may need to have maximum 15-
foot-long flares in accordance with the latest Public Right-of-Way Accessibility Guidelines. This will help the City conserve
funding and avoid “chasing the grade” of existing roadways. We’ll also note the presence of utilities at the intersection corners
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City of Diamond Bar – FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA Curb Ramps
Improvement Project (No. SI261)
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to help minimize costly change orders or RFI’s during construction of curb ramps. Lastly, we’ll note need for widened HMA
plugs for very hilly corners to help get more accurate construction costs for the curb ramps.
Project No. Project Description Compliant Non-
Compliant
No
Sidewalk
Project 1
ADA Curb Ramp Improvement Project (Area 6) [Only 8 are
assumed for a CDBG Curb Ramp Project. This will be taken from
the same 20 listed under Project 6]
- 8 -
Project 2
Arterial Street Rehabilitation
-Brea Canyon Rd: South Diamond Bar Blvd. to Pathfinder Rd.
-Brea Canyon Rd: Pathfinder Rd. to Golden Springs Dr.
-Diamond Bar Blvd: SR-60 Off-Ramp to Northerly City Limit
35 12 1
Project 3 ADA Curb Ramp Improvement Project (Area 7) [Only 8 are
assumed for a CDBG Curb Ramp Project.] - 8 -
Project 4 Residential & Collector Streets Rehabilitation (Area 5) 131 34
Project 5 Arterial Street Rehabilitation:
-Pathfinder Rd: Diamond Bar Blvd. to Westerly City Limits. 24 2
Project 6
[Optional] Residential & Collector Streets Rehabilitation (Area 6) 104 20 -
Project 7
[Optional]
ADA Curb Ramp Improvement Project (Area 1) [Only 8 are
assumed for a CDBG Curb Ramp Project] - 8 -
Project 8
[Optional]
Arterial Street Rehabilitation:
-Grand Ave: Diamond Bar Blvd. to Lavender Dr.
-Diamond Bar Blvd: Clear Creek Canyon Dr. to Golden Springs Dr.
21 14
Project 9
[Optional]
Arterial Street Rehabilitation:
-Temple Ave/Avenida Rancheros: Diamond Bar Blvd. to City Limits 2 6
Project 10
[Optional]
Arterial Street Rehabilitation:
-Diamond Bar Blvd.: Pathfinder Rd. to South of Fallow Field Dr.
-Brea Canyon Road: Diamond Bar Blvd. to Southerly City limits.
26 0 1
Totals 308 104 2
Basemap and PS&E
NCE has had success completing hundreds of designs for roadway maintenance project without the need for topographic survey
but instead utilizing a combination of aerial imagery for the tracing of paving limits, GIS Parcel maps, and supplemental field
surveys by our staff for relevant design elements. This has provided many of our clients cost-effective solutions to tackling city-
wide maintenance projects. From prior experience with the City, we understand that the City desires 1” = 100’ scale plans for
the collector and residential streets. NCE has experience providing large-scale plans for maintenance projects, including a more
streamlined vicinity map approach with roadway centerline data, accompanied by relevant summary tables identifying major
work items such as curb and gutters and base repairs (digouts).
We also understand that the City seeks 1” = 40’ scale plans for the arterial rehabilitation streets. NCE will prepare both civil
improvement plans and striping plans for the arterials to replace striping in kind with the addition of evaluating bike lane
enhancements per the City’s Bikeway Master Plan.
NCE will prepare engineering plans, specifications, and engineer’s estimate of probable construction cost (PS&E) at the 65%
draft, 90% draft, and Final milestones for the road rehabilitation projects. Our plans will focus primarily on pavement
maintenance and will provide plans suitable for the pavement work, including necessary concrete flatwork and utility
adjustments.
NCE will prepare engineering plans, specifications, and engineer’s estimate of probable construction cost (PS&E) at the 65%
draft, and Final milestones for the CDBG-funded curb ramp projects. Our plans will focus on key dimensions such as curb height
that determines the ramp lengths and note existing sidewalk slopes to compensate for hilly environments that might
necessitate longer ramps. The plans will be prepared as a repair book on 8.5” x 11” sheets that can be attached to the project
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City of Diamond Bar – FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA Curb Ramps
Improvement Project (No. SI261)
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specifications for bidding. This simplified approach to plans development and acceleration of plans development from the 60%
draft directly to Final will provide a more productive design.
Despite well-thought-out PS&Es, there may always exist unknown field conditions and questions that arise during construction.
NCE stands by our pavement engineering designs and will be available to the City to provide design services during bidding and
construction. One such service is helping City staff re-mark base repairs with the Contractor to avoid potential
misunderstanding and costly overruns during the construction of base repairs.
Assumptions: As the project focuses primarily on pavement rehabilitation, we assume:
• City to provide all available utility data, as-builts, and relevant design standards.
• Road rehabilitation, including curb ramps, can be designed within the existing City right-of-way (ROW).
• No major re-grading and drainage re-design or drainage analysis is required, which will require topographic surveying.
• No permits are anticipated beyond a no-fee City encroachment permit for optional coring work.
• If needed, NCE can support the City’s effort to secure Caltrans Encroachment Permits for work immediately adjacent
to on/off-ramps or over/under-passes.
• No anticipated geometric alterations to intersections or lane reconfigurations.
• Striping and markings will be replaced in “like-kind”, with the addition of bikeway improvements on arterials per the
City’s Master Plan. No signage plans are required, except as required to match proposed bikeway improvements.
• No utility relocation design.
B.2 Scope of Services
Task 1 – Project Management and Meetings
NCE’s Project Manager, Jim Bui, PE, will serve as the City’s single point of contact and will have primary responsibility for
coordinating the efforts of the project team. Specific project management tasks to be conducted by Jim include monthly
budgeting, invoicing, scheduling, and general project administration. Jim will arrange a kick-off meeting with the City to initiate
the work. The objectives of the kick-off meeting will be:
• Review the scope of work.
• Establish paths of communication.
• Review project schedule and critical milestones.
• Review project requirements, including design
objectives, budget, constraints, and criteria. The
City’s requirements will be further defined during
the meeting.
• Review and discuss the pertinent City standards,
provisions, and practices.
• Review City Standard Design Criteria and latest City-
adopted formats.
• Request background information and as-builts.
• Obtain electronic file of the City’s cover sheet
template, title block, and CAD Standards.
Whether a simple preventative maintenance project or a complex reconstruction project, it is critical to establish effective lines
of communication with and coordination among the various stakeholders from the start to deliver a high-quality project within
budget and on schedule. At the kick-off meeting, key deliverables for each task and the project schedule will be reviewed and
adjusted accordingly to meet the City's needs.
The following meetings are included in the scope: kick-off/preliminary meeting (1 hour) per project and monthly virtual
progress meetings. The purpose of these meetings will be to confirm project limits, identify and resolve design issues that may
surface, present design alternatives and recommendations, and continue coordination with project stakeholders, as necessary.
Deliverables: Kick-Off meeting and monthly progress meeting agendas and minutes.
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City of Diamond Bar – FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA Curb Ramps
Improvement Project (No. SI261)
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Task 2 – Pavement Design and Program Review
Task 2.A Pavement Surveys and Design
For each of the maintenance areas, one of NCE’s pavement engineers will perform a pavement
condition survey of each street section based on visible distresses to determine the most
appropriate design recommendations. Understanding the most suitable design treatments, one
of NCE’s engineers will mark base repair (digout) locations in the field in white paint and tabulate
quantities. The surveys go beyond those conducted as part of the PMP and will generally cover
the travel and parking lanes. These surveys will help validate the preliminary results and
recommendations of the City’s 2025 Pavement Management Report (PMP).
NCE’s pavement engineers will perform a pavement condition survey of each street section
based on visible distresses to determine the appropriate design recommendations. This
pavement condition survey will generally note the presence of load-related and environmental distresses, such as alligator
cracking, longitudinal and transverse cracking, rutting, patches and utility cuts, distortions, and depressions as they pertain to
developing appropriate pavement treatments.
During the survey, NCE will identify and document constructability issues, including existing asphalt concrete (AC) build-ups
where performing a slurry seal or overlay would require a wedge grind along the gutter lip to avoid problems.
The results of our inspection will be summarized in tabular form by street segment, including proposed treatments and costs.
If the pavement treatments require adjustment to fit within the City’s target construction budget, we can make early
adjustments to the treatments or paving limits, saving valuable design efforts. Following this analysis, NCE will prepare a
comprehensive technical memorandum summarizing the finalized street selections and recommended rehabilitation and
preservation treatments for City review and approval, which will be the basis of commencing the 65% PS&E.
NCE will document localized base repairs using GPS equipment with a typical accuracy up to 2-5 feet. The collected data will be
processed in GIS and delivered as a KMZ file, detailing the street name, address, and dimensions of each repair.
Our scope of work and condition surveys do not address issues including, but not limited to traffic, safety and road hazards,
geometric issues, or short-term maintenance that should be performed (i.e., pothole repairs).
Deliverables: Pavement Treatment Recommendations Table including preliminary construction costs; Pavement Treatment
Recommendations GIS Figure for each maintenance area; Pavement Evaluation Memo; and Base Repair photo log (KMZ) with
geo-tagged locations.
Task 2.B Pavement Coring, Laboratory Testing and Pavement Design Report.
NCE will obtain pavement core samples to support the evaluation of potential subgrade deficiencies. Pavement coring will
enable NCE to verify existing layer thicknesses, identify material types, and assess subgrade conditions. These findings are
essential for developing accurate pavement designs and determining cost-effective and durable rehabilitation strategies. This
information is critical for developing accurate pavement designs and selecting cost-effective and durable rehabilitation
strategies.
NCE will perform up to two (2) days of pavement coring for each residential / collector streets project and up to one (1) day
of coring for each arterial project. Cores will be marked for utility clearance via DigAlert®, and thickness/material type of
asphalt, concrete pavement, aggregate base, and reinforcing fabric will be recorded. As no pavement reconstruction is
anticipated at this time, subgrade laboratory testing is not included in our proposal, but may be included for additional scope
and fee if later required.
NCE will then compile the coring data and append it to its pavement design memorandum. Each core sample will be logged
and stored by NCE and retained through the duration of the project including construction before they are disposed.
Our scope of work and condition surveys do not address issues including, but not limited to safety and road hazards, geometric
issues, major drainage or grading issues, or short-term maintenance that should be performed (i.e., pothole repairs).
Temporary traffic control will be provided by a third-party vendor in accordance with the 2024 WATCH Manual. It is assumed
that formal traffic control plans are not required, but may be provided for additional scope and fee if required.
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City of Diamond Bar – FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA Curb Ramps
Improvement Project (No. SI261)
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A Pavement Design Report will be prepared summarizing condition survey results, coring and lab data, and including:
• Recommended pavement repairs, overlay
thicknesses, and mill depths
• Preliminary cost estimates
• Alternatives analysis (e.g., Hot Mix Asphalt, Asphalt
Rubber Hot Mix (ARHM), recycling methods,
Asphalt-Rubber Aggregate Membrane, interlayers)
Deliverables: Draft and Final Pavement Design Report with design tables and laboratory summaries.
Task 3 – Utility Coordination and Potholing
NCE will coordinate with utility agencies early in the design process of the Street Rehabilitation Projects to help avoid potential
construction delays and unnecessary disruptions to public services. Utility coordination will be a critical item to keep utility
providers informed about the project and schedule to allow for proper notification and planning should utility providers have
planned maintenance projects within the subject street sections and/or need to lower/adjust their utilities to accommodate
street rehabilitation. NCE will utilize the City-provided utility contact list and prepare a Utility “A Letter” on City letterhead for
City distribution. Working with other agencies, we have observed that utility letters receive more prompt attention when
distributed by a City. This can also help avoid utility agencies assessing mapping and reproduction costs and lower the cost of
the utility coordination tasks. NCE will then track the progress of inbound and outbound responses in a Utility Tracking Matrix.
NCE will coordinate with the City so that the early notification following our revised Treatment Recommendation List from Task
2 will allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area and/or
assess their utilities and the possible need to lower/adjust their facilities, which can take up to a year or longer.
Once the detailed 65% PS&E has been prepared, or at a later City-preferred milestone NCE will also prepare a Utility “B Letter”
on City letterhead for City distribution. This second letter will inform utility agencies of impending construction and clear the
way for successful project bidding and construction.
As part of our streamlined project approach for the CDBG-funded ADA Curb Ramp Projects we assume standard plan curb ramp
installation and field-fitting by the contractors. Therefore, no utility impacts are anticipated and utility coordination for these
projects is not included in our scope.
If there are utility conflicts within one of the Street Rehabilitation Projects, a potholing allowance is included. This will include
up to one (1) day of potholing which includes up to 5 test holes. Test holes are less than 7” in depth and will be backfilled with
native materials. Temporary traffic control will be provided by a third-party vendor in accordance with the 2024 WATCH
Manual. It is assumed that formal traffic control plans are not required, but may be provided for additional scope and fee if
required.
Deliverables: Utility Notification “A Letters” and Utility Contact Matrix for Street Rehabilitation Projects; Utility Notification “B
Letters” and Utility Contact Matrix for Street Rehabilitation Projects; Utility pothole data sheet as-needed
Task 4 – Plans, Specifications & Estimates – ADA Curb Ramp Projects
We understand for the CDBG-funded ADA Curb Ramp Projects the City desires the design of 8 curb ramps per year for each of
the 3 maintenance Areas included in this program. We also understood that the Federal funding only applies to the construction
phase of the Curb Ramp Projects and that federal design provisions are not applicable to the design portion including the PS&E,
which will adhere to local City design standards. We assume that the curb ramps do not require detailed topographic surveying
or field inspections, no utility work beyond minor adjustment of frames and covers to grade, no larger intersection geometric
design or analysis is required, and that they may be field fit during construction with only basic design information.
For each of the Curb Ramp Projects NCE’s engineer will collect key curb ramp layout information including the curb heigh on
both sides of the proposed ramp location, existing sidewalk widths, and prevailing sidewalk slope. The presence of major
utilities such as catch basins, traffic signals, and utility vaults or pull boxes will also be noted during our inspection. With the
collected information, a basic layout of the proposed curb ramp will be developed by one of our civil engineers on 8.5” x 11”
sheets identifying major conflicts or field fitting requirements. Curb ramp design layouts will denote the key information
collected sufficient for an experienced curb ramp contractor to field-fit and install a 2024 APWA Greenbook standard plan curb
ramp, or similar City standard curb ramp. These plans will also indicate necessary HMA plugs and approximate areas.
The layouts will include either 1 or 2 curb ramps per sheet at a suitable scale 1” = 5’ or similar on a City-provided Title Block. If
needed, a basic Title Sheet with general construction notes may also be prepared. The 8 curb ramps will be combined into a
curb ramp installation book suitable for attaching to the Project Specifications for bidding. NCE will also develop Technical
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City of Diamond Bar – FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA Curb Ramps
Improvement Project (No. SI261)
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Specifications for the installation of standard plan curb ramps. It is assumed the City will prepare the upfront specifications for
bidding. Lastly, NCE will also prepare a basic construction cost estimate with the 1 primary bid item for the curb ramps, and
other basic bid items per the City’s standard bidding process such as mobilization or traffic control. Altogether, these items will
constitute NCE’s plans, specifications, and engineer’s estimate of probable construction cost (PS&E) package for each of the 3
ADA Curb Ramp Projects.
Development of the 65% draft PS&E package will also incorporate an internal quality-control (QC) review by senior staff. Once
the internal QC is done, we will prepare a 65% draft PS&E package for City review and comment. Finally, after NCE receives the
City’s written review comments, we will address the review comments and finalize into a bid-ready Final PS&E.
Deliverables: ADA Curb Ramp Project PS&E 65% Draft - electronic submittal; ADA Curb Ramp Project Final PS&E - electronic
submittal
Task 5 – Plans, Specifications & Estimates – Residential & Collector Streets Rehabilitation & Task 6 – Plans,
Specifications & Estimates – Arterial Street Rehabilitation
Task 5.A. and 6.A Design Data Gathering
Starting with the Revised Street Treatment Recommendations prepared as part of Task 2, additional design information will be
collected for the development of engineering design plans for various residential, collector, and arterial streets. We understand
that the street segments selected for Area 5 and 6 are slated for surface seal treatments or rehabilitation only and that no
pavement reconstruction or roadway re-grading is anticipated. Therefore, NCE’s approach to data collection and basemap
preparation will not rely on traditional topographic surveying methods but instead be based upon publicly available aerial
imagery and LA County GIS Parcel data. Our Team will supplement this basemap by collecting key roadway information suitable
for the development of the surface seal plans and rehabilitation plans.
Our team will collect key roadway features and geometry to aid in the development of our project basemap suitable for the
annual preservation program plans. NCE’s engineers and field staff will walk the project streets and collect key geometric
information such as roadway widths and cross slopes in the shoulder utilizing hand tools, including measuring wheels, tape
measures, and digital smart levels.
NCE’s inspectors will collect key information such as required curb & gutter (C&G) repairs for segments severely damaged as
in the case of tree-root related uplift and areas obviously uplifted at the flowline and impeding drainage. Also, all the
intersection cross gutters containing a channel will be collected for replacement with a Greenbook Standard Plan cross gutter
or similar City Standard plan.
Surface visible utilities, including manhole lids, pull boxes, valve boxes, traffic signal detector loops, and catch basins within the
paving limits, will be approximately located in the field using Geographic Information System (GIS) methods through a
combination of handheld Global Positioning System devices and publicly available aerial imagery. Underground utility mapping,
such as utility potholing or ground penetrating radar (GPR), is not included.
Intersection corners with sidewalks and no curb ramp or curb ramps missing a detectable warning surface will be inspected for
key curb ramp layout information. As part of our preliminary proposal reconnaissance, we identified up to 104 non-compliant
curb ramps. Data collection for these curb ramps includes the curb height on both sides of the proposed ramp location, existing
sidewalk widths, and prevailing sidewalk slope. The presence of major utilities in the sidewalk, such as catch basins, traffic
signals, and utility vaults or pull boxes, will also be noted during our inspection.
Task 5.B and 6.B 65% PS&E
Basemap Preparation. NCE will utilize the field data collected under Tasks 5.A and 6.A in conjunction with publicly available
aerial imagery to develop a suitable project basemap for pavement preservation design, including ancillary concrete repairs
and ADA curb ramp upgrades. The basemap will also depict surface visible utility features such as manholes and utility valves
sufficient to call out for protection or adjustment during paving operations.
NCE will utilize a combination of publicly available Los Angeles County GIS parcel limits, GIS City limits, and City-provided as-
builts to depict necessary ROW information for collaboration with stakeholders and aid in depicting paving limits. Based on our
understanding of the pavement rehabilitation scope, no additional ROW is required for the design of the project.
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Based on data needs discussed at the kick-off meeting, NCE will also request additional as-built information or site-specific
information available to the City and pertinent to the project development. NCE will integrate this information into our project
basemap, utilizing the City-provided survey as a starting point.
65% Design.
Residential and Collectors
The 65% draft PS&E will incorporate the various data collection efforts, basemap, and pavement design compiled as part of
previous tasks, including available as-built information from the City. The 65% roadway plans will incorporate typical design
elements, including roadway improvement plans, pavement treatment details, base repairs (digouts) locations and quantities,
wedge grinds, conform grind locations at intersecting side streets, C&G repairs, and limits of paving work. Surface visible utility
structures within the paving footprint will be identified on the Plans for either adjustment or protection as appropriate. As no
pavement reconstruction is anticipated, underground utility lines will not be mapped on the plans.
For the residential and collector plans, only a relevant APWA Greenbook Standard Plan callout for curb ramp Case will be
denoted; no general layout or ramp detail will be provided. Due to the hilly topography, some curb ramp flares may be 15-foot-
long maximum and may be noted on the plans for all street types. Where very large HMA plugs are required to conform to
existing topography, a special notation will be indicated on the plans.
The Plans will be prepared in AutoCAD format on 24” x 36” sheets, utilizing the City Title Block and CAD Template as agreed
upon during Task 1 and drawn at a scale of 1” = 100’ for residential and collector streets (or as appropriate and listed below).
Anticipated 65% Residential and Collector Street Improvement Plan List:
• Title Sheet with City's General Notes and Signature Block
• Residential and Collector Plan Sheets (horizontal scale 1" = 100') with construction notes
Arterials
The 65% draft PS&E for arterials will incorporate similar plan set as the residentials and collectors. In general, no sidewalk
information will be depicted on the plans, except for the edge of curb and gutter for arterial street plans. On the arterial street
plans, curb ramp replacements will be designed per APWA Greenbook Standard Plans or similar City Standards, and the
approximate shape and relative size will be drawn on the Plans, with a corresponding callout for the relevant Standard Plan
Case. In general, no significant alteration of curb lines or utility relocation is anticipated for these facilities; therefore, no details
will be provided.
Striping plans will only be prepared for arterial streets and will generally only include replacement of pavement striping and
markings in like-kind. The striping plans will also include the evaluation and design of new or improved bike lanes in accordance
with the City’s Complete Street Policy and current Caltrans Standards.
Anticipated 65% Arterial Street Improvement Plan List:
• Title Sheet with City's General Notes and Signature Block
• Arterial Improvement Plan Sheets (horizontal scale 1" = 40') with construction notes
• Arterial Striping Plan Sheets (horizontal scale 1" = 40') with construction notes
The Engineer’s Estimate of Probable Construction Cost will be prepared in Microsoft Excel format using a Bid Item format and
will be based on recent construction cost data available to NCE for projects of this type. Because of NCE’s involvement in the
design and construction of numerous similar projects in Southern California, as well as the City’s PMP, we are confident in our
ability to estimate the construction cost of the City’s project.
NCE assumes the City will provide boilerplate specifications suitable for the development of the roadway rehabilitation project
in Microsoft Word format. NCE will provide revisions to the Special Provisions related to the specifications for materials or
construction related to our bid items using Greenbook Specifications. NCE assumes the City will develop the “front-end”
specifications, including the overall bid book.
Deliverables: Electronic Deliverables - 65% draft plans (PDF), 65% draft Engineer’s Estimate of Probable Construction Cost (PDF),
and 65% Special Provisions (Microsoft Word)
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Task 5.C and 6.C 90% PS&E
The 65% PS&E will be revised to incorporate design review comments received from the City. NCE will meet with the City to
review these comments, from which the Draft 90% PS&E will be prepared. NCE will further refine the design to a 90% level of
design at this stage. This will include fine-tuning of improvement plans for the pavement rehabilitation of streets and additional
detail development. The draft 90% PS&E will then be packaged and submitted similarly to the 65% PS&E, unless directed
otherwise.
Deliverables: Electronic Deliverables - 90% draft plans (PDF), 90% draft Engineer’s Estimate of Probable Construction Cost (PDF),
and 90% Special Provisions (MS Word); 65% Comment Resolution Matrix.
Task 5.D and 6.D 100% PS&E
The 90% PS&E will be prepared to incorporate final design review comments received from the City. NCE will meet with the
City to review these comments, from which the 100% PS&E will be prepared. The 100% PS&E will be finalized and sent to the
City as a digital check set prior to printing. The final package will be stamped and signed by a registered professional engineer
and packaged in a bid-ready format.
Deliverables: Electronic Deliverables - 100% plans (PDF), 100% Engineer’s Estimate of Probable Construction Cost (PDF), and
100% Special Provisions (MS Word).
Task 6 – Bid Stage and Construction Support – ADA Curb Ramps
Task 6.A Bidding Support
NCE will provide bidding and construction design support services to the City for the CDBG-funded ADA Curb Ramp Projects.
At a minimum, the bidding support services are anticipated to include attendance at the pre-Construction Conference,
responding to one round of written contractor’s inquiries from a question and answer (Q&A) phase, providing
recommendations for necessary changes to the bid documents due to unforeseen field conditions or clarifications from the
Q&A phase, and preparing bid document addenda.
Task 6.B. Construction Support
At a minimum, the construction support services are anticipated to include review of the Bidder’s Cost Proposal, attendance
at the Construction Kick-Off Meeting, responding to contractor requests for information (RFI’s), reviewing curb ramp related
material submittals in conformance with the Technical Specifications, and providing recommendations for necessary changes
to the bid documents due to unforeseen field conditions.
Task 7 – Bid Stage and Construction Support – Street Rehabilitation Projects
Tasks 7.A Bidding Support and 7.B. Construction Support
NCE will provide bidding and construction support services to the City. At a minimum, the bidding support services are
anticipated to include attendance at the pre-construction conference, responding to one round of written contractors’ inquiries
from a question and answer (Q&A) phase, providing revisions to the bid documents due to clarifications from the Q&A phase,
and preparing up to 1 Bid Document Addendum.
At a minimum, the construction support services are anticipated to include attendance at the construction kick-off meeting,
responding to contractor requests for information (assume up to three [3] Request for Information [RFI]), and providing
recommendations for necessary changes to the construction documents due to unforeseen field conditions. Construction
support will also include material submittal review for conformance with the NCE-developed Special Provisions.
For a typical roadway rehabilitation project, we anticipate the following material submittals to be reviewed by NCE:
• Maintenance Seal Submittal (Slurry, Cape Seal,
Microsurfacing, etc.)
• Tack Coat Submittal.
• Permanent and Temporary Paving Asphalt Concrete
Mix Design – ARHM / HMA.
• C&G, Cross Gutter, and Curb Ramp PCC Mix Design.
• ADA Detectable Warning Surface Submittal.
• Utility Frame and Cover or Manhole Adjustment PCC
Mix Design.
• Aggregate Base for Base Repairs.
• Permanent and Temporary Pavement Striping and
Markings Submittal.
The limited number of hours to provide bidding and construction support services in the Fee Estimate is an estimate only. The
actual cost will be dependent on the City and Contractor and will be billed on a time and materials basis.
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Deliverables: As-needed bidding, Q&A responses, and bid document addenda (up to one [1]); As-needed RFI responses (up to
three [3]) and submittal review during construction.
Task 7.C As-Built Preparation
We assume the City will provide legible, consolidated as-built plan redlines for NCE to develop as a digital as-built of the project
Plans. NCE will submit an electronic copy of the as-builts to the City in PDF format. We assume a limited number of hours to
develop the as-builts. The actual cost will be dependent on the City and Contractor markups and will be billed on a time and
materials basis.
Deliverables: Digital as-built of the Plans (PDF) and CAD E-Transmittal
D. Experience and Qualifications
C.1 Firm Profile
NCE is a comprehensive civil engineering firm specializing in pavement engineering, landscape
architecture, environmental services, and construction support. Our focus is on developing and designing
pavement maintenance, resurfacing, and rehabilitation programs for public agencies across California
and the West Coast. With over three decades of experience, we have distinguished ourselves through
expertise in pavement technology, including pavement management, asset management, roadway
design, and research. Our team has successfully prepared pavement design and civil engineering projects,
incorporating Complete Street elements on numerous roadways throughout California.
Established in 1990, our firm has been in operation for over 35 years. Throughout this time, we have
conducted pavement condition surveys across 12 states, covering more than 220 cities and counties in
California, including Yorba Linda. We have surveyed over 110,000 miles of pavement, including alleys and
parking lots. Additionally, we have designed thousands of curb ramps as part of our roadway projects
statewide. Our services encompass pavement and asset management, pavement evaluation, testing,
design, civil engineering, as well as the research and development of innovative and sustainable
pavement technologies.
NCE has grown to employ over 130 professionals across seven offices in California, Nevada, and Arizona.
More than 85% of our revenue derives from local, state, and federal agencies, providing us with a deep
understanding of current regulations, policies, and best practices. This project will be managed by our
Orange County office in neighboring Anaheim, ensuring prompt responsiveness and the ability to
coordinate efficiently on-site or within the City's offices as needed.
Our engineers and technicians have extensive experience in collecting pavement distress data, conducting comprehensive
analyses, and developing PS&E for infrastructure projects. Our team is well-versed in state and local design standards, including
those specific to the City of Yorba Linda, as well as Caltrans pavement design standards and the "Greenbook" (American Public
Works Association Standard Specifications for Public Works Construction). Our core objective is to deliver high-quality results
while maintaining a reputation for timely service.
C.2 Sub-Consultants
Twining, Inc.
Twining, Inc., founded in 1898, is one of California’s most respected providers of geotechnical
engineering, materials testing, and inspection services. With more than 127 years of experience,
Twining has supported public agencies across the state with a focus on quality, responsiveness,
and technical excellence. Our team specializes in pavement evaluation, geotechnical analysis,
asphalt coring, laboratory testing, and construction quality control. We maintain a network of fully accredited laboratories and
mobile testing units throughout California, enabling efficient mobilization and reliable service delivery. Twining will provide
laboratory testing, coring, and geotechnical engineering services as a trusted subconsultant, applying our specialized expertise
to support the successful delivery of the project.
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C.3 Demonstrated Experience Completing Similar Projects
NCE’s innovative thinking, a proactive management approach, and clear communication are central to every project, ensuring
that client objectives are met with precision and reliability. Demonstrated experience is provided below.
City of Diamond Bar
STREET REHABILITATION AND ADA CURB RAMP IMPROVEMENT
NCE was contracted by the City of Diamond Bar in Spring 2023 for a 3-year term to
design PS&E for annual street maintenance, rehabilitation, and CDBG curb ramp
projects across 3 of the City’s 7 maintenance zones. In the first cycle, NCE designed
$3.5 million in residential and collector roadway improvements and $6.7 million in
arterial rehabilitation, including pavement improvements, concrete repairs, bus stop
relocations, and 66 curb ramp upgrades. NCE also developed striping, signage plans to
expand and enhance the City’s bike network on arterials. In the second cycle, NCE
designed $1.5 million in residential work and $1.9 million in arterial improvements,
including coordination for a Caltrans encroachment permit and 17 curb ramp
upgrades. All 3 CDBG curb ramp projects, which included 23 curb ramp upgrades, were
successfully constructed.
Key Staff: Vivek Jha (Client Manager and Pavement Design Lead), Jim Bui (Project
Manager), Franz Haidinger (QA/QC Manager), James Signore (Pavement Design QA/QC Manager), Patricia Oelkers (Staff
Engineer), Mahmoud Samara (Pavement Engineer), Cindy Nguyen (Staff Engineer)
City of Redondo Beach
PAVEMENT EVALUATION/DESIGN AND STREET REHABILITATION PROJECTS
Since 2017, NCE has supported the City of Redondo Beach with its PMP, multi-year
work plan, and asset inventory. For the upcoming 3-year rehabilitation program (FY
2025/26–2027/28), NCE’s refinements are projected to save the City about $1.5
million. In 2024, NCE was contracted to design PS&E for the City’s FY 2022 and 2023
roadway maintenance programs, covering $2.6 million in improvements across 32
street segments. Services included pavement design, curb and gutter assessments, 132
new curb ramps, Safe Routes to School bulb-outs, intersection and sidewalk upgrades,
and coordination with bicycle and pedestrian master plan improvements. NCE also
updated bid documents to current standards and is finalizing the FY 2023 PS&E.
Key Staff: Vivek Jha (Client Manager), Jim Bui (Project Manager), Franz Haidinger (Civil
QA/QC Manager), James Signore (Pavement QA/QC Manager and Pavement Design
Lead), Patricia Oelkers (Staff Engineer), Mahmoud Samara (Pavement Engineer),
Joseph DeLeon (Engineering Technician)
City of San Marino
STREET REHABILITATION PROGRAMS AND PAVEMENT MANAGEMENT SYSTEM (PMS) UPDATE
NCE provided civil and pavement design for the City’s FY 2022 & 2023 Annual Street
Rehabilitation Program, covering nearly $6.1 million and 19 of the City’s most
deteriorated street sections. Innovative pavement solutions resulted in significant cost
savings, allowing more streets to be improved. The project included comprehensive
pavement surveys, base repair markings, coring, subgrade testing, and sustainable
treatment recommendations, with special attention to Macadam Road base areas.
Over 10,000 linear feet of curb and gutter repairs and more than 130 ADA curb ramps
were designed. For FY 2020 & 2021, NCE designed improvements for 66 street sections
totaling $5.8 million, including hundreds of curb and gutter repairs. Since 2015, NCE’s
integrated design services have helped the City raise its Pavement Condition Index
(PCI) from 65 to 72 in four years by implementing a focused, multi-year pavement
management plan.
Client
City of Diamond Bar PWD
Project Dates
2023 to Present
Client
City of Redondo Beach PWD
Project Dates
2017 to Present
Client
City of San Marino PWD
Project Dates
2018 to Present
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13 13
Key Staff: Vivek Jha (PMP Project Manager and Pavement Engineer), Jim Bui (Project Manager), Franz Haidinger (Civil QA/QC
Manager), James Signore (Pavement QA/QC Manager and Flexible Pavement Design), Patricia Oelkers (Staff Engineer),
Mahmoud Samara (Pavement Engineer), Timothy Lee (Staff Engineer), Joseph DeLeon (Engineering Technician)
City of Alhambra
DESIGN SERVICES FOR FY 23-24 STREET REHABILITATION
The City of Alhambra selected NCE to design PS&E for the City's annual roadway
maintenance and rehabilitation projects. The project covered $3.1 million in
improvements across 20 streets segments, approximately 3.6 miles of residential
streets. NCE staff collected data on curb and gutter damage to address drainage
problems, pavement cross slopes, existing utility covers, and base repairs. The project
included pavement treatments ranging from shallow overlays with Asphalt Rubber
Hot-Mix to full-depth reconstructions, over 7,000 linear feet of curb and gutter repairs,
the replacement of 73 driveways, the design of 18 new ADA-compliant curb ramps and
the design of 44 retrofit ADA-compliant curb ramps.
Key Staff: Vivek Jha (Client Manager), Jim Bui (Project Manager), Franz Haidinger
(QA/QC Manager), Patricia Oelkers (Staff Engineer), Joseph DeLeon (Engineering
Technician)
City of Santa Maria
PA&ED Safe Route to School Corridor Improvements Project
The City secured ATP-grant funding, including a local match totaling $8.131 million
($0.5 million for PA&ED, $0.5 million for PS&E, $0.6 million for ROW, and $6.531 million
for construction) for the Active Santa Maria Safe Routes to School Project. The primary
purpose of this project is to deliver the PA&ED for 4.8 centerlines miles along 9 streets
adjacent to various local schools and community college. It also includes development
of a new 0.9 miles Class I trail connecting the community college to the local transit
center and eastern terminus of the City. Project elements include street resurfacing,
lane reconfiguration, street parking reconfiguration, pedestrian crosswalks, striping
and signage reconfiguration, class I bike trail, class II bike lanes, class III bike routes,
class IV bike lanes, painted bulb-outs, subsurface utility adjustments, storm drain inlet
reconstruction and relocation, landscaping, new rapid rectangular flashing beacons,
and concrete flatwork such as sidewalk addition and widening, ADA compliant curb
ramps, driveway aprons, and median improvements.
Key Staff: Vivek Jha (Client Manager), Jim Bui (Project Manager), Franz Haidinger (QA/QC Manager), Patricia Oelkers (Staff
Engineer), Joseph DeLeon (Engineering Technician)
Client
City of Alhambra PWD
Project Dates
2023 to Present
Client
City of Alhambra PWD
Project Dates
2023 to Present
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C.4 Client References
NCE’s continued collaboration and repeat work with these agencies demonstrate our reliability, technical excellence, and
client-focused approach to pavement preservation and management. Feedback from agency staff consistently highlights NCE’s
responsiveness, accurate deliverables, and attention to project schedules and budgets.
Christian Malpica, Associate Engineer
City of Diamond Bar Public Works Department
21810 Copley Drive
Diamond Bar, CA 91765
p: (909) 839-7042
e: CMalpica@diamondbarca.gov
Project Name: Areas 3, 4, and 5 Street Rehabilitation and
ADA Curb Ramp Improvement
Lauren Sablan, City Engineer
City of Redondo Beach Public Works Department
415 Diamond Street
Redondo Beach, CA 90277
p: (310) 697-3150
e: lauren.sabian@redondo.org
Project Name: Pavement Evaluation/Design and Street
Rehabilitation Projects
Amber Shah, PE, Director of Public Works
City of San Marino Public Works Department
2200 Huntington Drive
San Marino, CA 91108
p: (626) 300-0787
e: AShah@cityofSanMarino.org
Project Name: Street Rehabilitation Programs and PMS
Update Services
Robert Bias, Public Works Engineering Technician
City of Alhambra Public Works Department
Engineering Services Division
111 South First Street
Alhambra, CA 91801
p: (626) 570-5062
e: rbias@alhambraca.gov
Project Name: Design Services for FY 23-24 Street
Rehabilitation
Rustom Tavitian, MS, PE, Civil Engineer II
City of Glendale Public Works Department
633 E Broadway Room 205
Glendale, CA 91206
p: (818) 937-8326
e: rtavitian@glendaleca.gov
Project Name: Maintenance District 6 Phase II
Rehabilitation
Mark Mueller, PE, Principal Engineer
City of Santa Maria
110 South Pine Street, Suite 221
Santa Maria, CA 93458
p: (805) 925-0951 x1667
e: mmueller@cityofsantamaria.org
Project Name: PA&ED Safe Route to School Corridor
Improvements Project
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D. Organizational Chart
NCE’s team provides a main point of contact through our Project Manager, Jim Bui, PE,
whose primary responsibility is to communicate the project’s purpose, deliverables,
and progress. In addition, Jim will facilitate frequent interactions with task leads to
discuss progress, questions, and note challenges. NCE’s Principal-in-Charge, Vivek Jha,
MS, PE, will support Jim and the City throughout the project. During the project
execution, NCE’s project manager will be responsible for delivering the scope of work,
facilitating regular team meetings with agendas and documented summaries, allowing
both NCE team members and our clients to follow the discussion, track key decisions,
and identify action items.
Jim will be responsible for monitoring the project's progress, ensuring that the scope of work is implemented, tracking project
financials, monitoring overall and interim schedules, and making sure that necessary resources are assigned and committed to
the project. He will oversee invoices to be consistent with the project contracts and deliverables, ensuring that subconsultant
agreements are consistent with the master contract (flow-downs).
The illustration below shows the composition of our team, and brief resumes are provided in Appendix A.
Jim has successfully managed
numerous projects throughout
his career, collaborating with
subconsultants. His experience
equips him to effectively handle
projects that require adjustments
in response to unexpected
challenges.
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16 16
E. Estimated Labor Hours
Project #
Project
Manager
Principal
Eng
QC/QA
Manager
Project
Eng I
Staff
Eng II
Staff
Eng I
Senior
Field
Tech
Tech
Editor
Sub-
total
Labor
Hours
1 23 2 7 0 58 72 0 6 168
2 66 10 26 76 158 272 8 19 635
3 23 2 7 0 58 72 0 6 168
4 68 10 26 78 156 316 8 19 681
5 66 10 28 60 131 209 8 19 531
6 23 2 7 0 58 72 0 6 168
7 68 10 26 78 156 316 8 19 681
8 66 10 26 60 131 209 8 19 529
9 60 8 20 46 93 140 8 19 394
10 66 10 26 64 131 213 8 19 537
Grand
Total 529 74 199
462
1,130
1,891
56
151
4,492
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F. Resumes and Qualifications of Proposed Personnel
See Appendix A for project team member resumes.
G. Conflict of Interest
The team does not have any known individuals with a conflict of interest proposing on this RFP.
H. Terms and Conditions
As stated in our cover letter, we acknowledge receipt of the RFP documents and all three addendums. Our scope and approach
is developed based on our understanding of the RFP and addendum requirements. Our proposal is valid for one hundred and
twenty (120) days from the date of receipt by the City and is signed by a Principal of the firm who is authorized to bind the
organization.
I. Sample Schedule
NCE has prepared a sample schedule showing completion of Projects 1 and 2 within the first year as required per Addendum
3. It also shows possible preliminary schedules for the remaining Projects 3-5 included in the Base Proposal. We are also able
to start projects 3-5 sooner depending on available funding by the City.
# Task Name Duration Start Finish Predecessors
1 City Project No. SI261 863 days Tue 11/18/25 Fri 4/13/29
2 Notice to Proceed 1 day Tue 11/18/25 Tue
11/18/25
3 1. Project Management & Meetings 477 days Wed
11/19/25
Wed
10/6/27
4 Project Kick-Off Meeting - Project 1 1 day Wed
11/19/25
Wed
11/19/25 2
5 Project Kick-Off Meeting - Project 2 1 day Wed
11/19/25
Wed
11/19/25 2
6 Project Kick-Off Meeting - Project 3 1 day Wed 10/7/26 Wed
10/7/26
7 Project Kick-Off Meeting - Project 4 1 day Wed 10/7/26 Wed
10/7/26
8 Project Kick-Off Meeting - Project 5 1 day Wed 10/6/27 Wed
10/6/27
9 2. Pavement Design and Program Review 496 days Thu 11/20/25 Wed
11/3/27
10 Pavement Surveys and Design - Project 2 2 wks Thu 11/20/25 Fri 12/5/25 5
11 Pavement Surveys and Design - Project 4 2 wks Thu 10/8/26 Wed
10/21/26 7
12 Pavement Surveys and Design - Project 5 2 wks Thu 10/7/27 Wed
10/20/27 8
13
Pavement Coring, Laboratory Testing and
Pavement Design Report - Project 2 3 wks Mon 12/1/25 Fri 12/19/25 5FS+1 wk
14
Pavement Coring, Laboratory Testing and
Pavement Design Report - Project 4 3 wks Thu 10/15/26 Wed
11/4/26 7FS+1 wk
15
Pavement Coring, Laboratory Testing and
Pavement Design Report - Project 5 3 wks Thu 10/14/27 Wed
11/3/27 8FS+1 wk
16 3. Utility Coordination 641 days Mon 12/8/25 Tue 6/13/28
17 Prepare Utility "A" Letters - Project 2 1 mon Mon 12/8/25 Wed 1/7/26 10
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# Task Name Duration Start Finish Predecessors
18 Track Utility "A" Letter Responses - Project 2 2 mons Thu 1/8/26 Thu 3/5/26 17
19 Prepare Utility "B" Letters - Project 2 1 mon Tue 5/16/28 Tue 6/13/28 18,40
20 Prepare Utility "A" Letters - Project 4 1 mon Thu 10/22/26 Wed
11/18/26 11
21 Track Utility "A" Letter Responses - Project 4 2 mons Thu 11/19/26 Tue 1/19/27 20
22 Prepare Utility "B" Letters - Project 4 1 mon Wed 1/20/27 Tue 2/16/27 21,51
23 Prepare Utility "A" Letters - Project 5 1 mon Thu 10/7/27 Wed
11/3/27 8
24 Track Utility "A" Letter Responses - Project 5 2 mons Thu 11/4/27 Fri 12/31/27 23
25 Prepare Utility "B" Letters - Project 5 1 mon Tue 5/2/28 Tue 5/30/28 24,52
26
4. Plans, Specifications & Estimates - ADA
Curb Ramp Projects 292 days Thu 11/20/25 Tue 1/19/27
27
5. Plans, Specifications & Estimates -
Residential and Collector Rehabilitation 449 days Thu 10/22/26 Wed
7/26/28
28 Design Data Gathering - Project 4 3 wks Thu 10/22/26 Wed
11/11/26 11
29 60% Draft PS&E - Project 4 4 mons Thu 11/12/26 Tue 3/9/27 36
30 City Review - 60% Draft PS&E - Project 4 4 wks Mon 1/3/28 Fri 1/28/28 37,24
31 90% Draft PS&E - Project 4 3 mons Mon 1/31/28 Mon
4/24/28 38
32 City Review - 90% Draft PS&E - Project 4 3 wks Tue 4/25/28 Mon
5/15/28 39
33 Final PS&E - Project 4 2.5
mons Tue 5/16/28 Wed
7/26/28 40
34
6. Plans, Specifications & Estimates - Arterial
Rehabilitation 651 days Mon 12/8/25 Tue 6/27/28
35 Design Data Gathering - Project 2 2 wks Mon 12/8/25 Fri 12/19/25 10
36 Design Data Gathering - Project 5 2 wks Thu 10/21/27 Wed
11/3/27 12
37 60% Draft PS&E - Project 2 3 mons Mon
12/22/25 Thu 3/19/26 43
38 60% Draft PS&E - Project 5 3 mons Thu 11/4/27 Fri 1/28/28 44
39 City Review - 60% Draft PS&E - Project 2 3 wks Fri 3/20/26 Thu 4/9/26 45,18
40 City Review - 60% Draft PS&E - Project 5 3 wks Mon 1/31/28 Fri 2/18/28 24,46
41 90% Draft PS&E - Project 2 2 mons Fri 4/10/26 Fri 6/5/26 47
42 90% Draft PS&E - Project 5 2 mons Tue 2/22/28 Mon
4/17/28 48
43 City Review - 90% Draft PS&E - Project 2 2 wks Mon 6/8/26 Fri 6/19/26 49
44 City Review - 90% Draft PS&E - Project 5 2 wks Tue 4/18/28 Mon 5/1/28 50
45 Final PS&E - Project 2 2 mons Mon 6/22/26 Fri 8/14/26 51
46 Final PS&E - Project 5 2 mons Tue 5/2/28 Tue 6/27/28 52
47
7. Bidding and Construction Support - ADA
Curb Ramp Projects 327 days Wed
12/31/25 Tue 4/13/27
48 City Bids and Awards Project - Project 1 1 mon Wed
12/31/25
Wed
1/28/26 33
49 City Bids and Awards Project - Project 3 1 mon Wed 1/20/27 Tue 2/16/27 34
50 Construction - Project 1 2 mons Thu 1/29/26 Thu 3/26/26 56
51 Construction - Project 3 2 mons Wed 2/17/27 Tue 4/13/27 57
Page 75 of 98
City of Diamond Bar – FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA Curb Ramps
Improvement Project (No. SI261)
19 19
# Task Name Duration Start Finish Predecessors
52
8. Bidding and Construction Support - Street
Rehabilitation Project 676 days Mon 8/17/26 Fri 4/13/29
53 City Bids and Awards Project - Project 2 3 mons Mon 8/17/26 Mon
11/9/26 53
54 City Bids and Awards Project - Project 4 3 mons Thu 7/27/28 Thu
10/19/28 41
55 City Bids and Awards Project - Project 5 3 mons Wed 6/28/28 Thu 9/21/28 54
56 Construction - Project 2 6 mons Tue 11/10/26 Fri 4/30/27 61
57 Construction - Project 4 6 mons Fri 10/20/28 Fri 4/13/29 62
58 Construction - Project 5 6 mons Fri 9/22/28 Fri 3/16/29 63
J. Cost Proposal
The cost proposal is attached as a separate file.
Page 76 of 98
City of Diamond Bar – FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets
Rehabilitation, Arterial Streets Rehabilitation, and Residential Neighborhood ADA Curb Ramps
Improvement Project (No. SI261)
A
Appendix A
Project Team Resumes
Page 77 of 98
Task Description
Project
Manager
Principal
Eng
QC/QA
Manager
Project
Eng I
Staff
Eng II
Staff
Eng I
Senior Field
Tech
Tech
Editor
Labor
Expenses Coring
Pavement
Lab Testing
Traffic
Control
Reimburseable
Expenses Total Cost
Rate $225 $300 $300 $180 $170 $160 $110 $110
1. Project Management and Meetings
1. Project Management and Meetings - Project 1 8 2 4 1 3,190$ $ 100 $ 3,290
2. Project Management and Meetings - Project 2 16 4 4 8 2 7,100$ $ 200 $ 7,300
3. Project Management and Meetings - Project 3 8 2 4 1 3,190$ $ 100 $ 3,290
4. Project Management and Meetings - Project 4 16 4 4 8 2 7,100$ $ 200 $ 7,300
5. Project Management and Meetings - Project 5 16 4 4 8 2 7,100$ $ 200 $ 7,300
6. Project Management and Meetings - Project 6 (Optional)8 2 4 1 3,190$ $ 100 $ 3,290
7. Project Management and Meetings - Project 7 (Optional)16 4 4 8 2 7,100$ $ 200 $ 7,300
8. Project Management and Meetings - Project 8 (Optional)16 4 4 8 2 7,100$ $ 200 $ 7,300
9. Project Management and Meetings - Project 9 (Optional)16 4 4 8 2 7,100$ $ 200 $ 7,300
10. Project Management and Meetings - Project 10 (Optional)16 4 4 8 2 7,100$ $ 200 $ 7,300
Sub-Total w/o Optional 64 16 0 12 32 0 0 8 27,680$ -$ -$ -$ 800$ 28,480$
Sub-Total w/ Optional 136 34 0 28 68 0 0 17 59,270$ -$ -$ -$ 1,700$ 60,970$
2. Pavement Design and Program Review
A.1 Pavement Surveys and Design - Project 2 2 2 24 12 1 7,400$ $ 200 $ 7,600
A.2 Pavement Surveys and Design - Project 4 4 2 30 40 1 13,410$ $ 200 $ 13,610
A.3 Pavement Surveys and Design - Project 5 2 4 16 8 1 5,920$ $ 200 $ 6,120
A.4 Pavement Surveys and Design - Project 7 (Optional)4 2 30 40 1 13,410$ $ 200 $ 13,610
A.5 Pavement Surveys and Design - Project 8 (Optional)2 2 16 8 1 5,320$ $ 200 $ 5,520
A.6 Pavement Surveys and Design - Project 9 (Optional)2 2 8 6 1 3,560$ $ 200 $ 3,760
A.7 Pavement Surveys and Design - Project 10 (Optional)2 2 20 12 1 6,680$ $ 200 $ 6,880
B.1 Pavement Coring, Laboratory Testing and Pavement Design
Report - Project 2 2 2 16 8 8 1 6,200$ 5,400$ 3,100$ $ 100 $ 14,800
B.2 Pavement Coring, Laboratory Testing and Pavement Design
Report - Project 4 2 2 16 8 8 1 6,200$ 10,800$ 6,200$ $ 100 $ 23,300
B.3 Pavement Coring, Laboratory Testing and Pavement Design
Report - Project 5 2 2 8 8 8 1 4,760$ 5,400$ 3,100$ $ 100 $ 13,360
B.4 Pavement Coring, Laboratory Testing and Pavement Design
Report - Project 7 (Optional)2 2 16 8 8 1 6,200$ 10,800$ 6,200$ $ 100 $ 23,300
B.5 Pavement Coring, Laboratory Testing and Pavement Design
Report - Project 8 (Optional)2 2 8 8 8 1 4,760$ 5,400$ 3,100$ $ 100 $ 13,360
B.6 Pavement Coring, Laboratory Testing and Pavement Design
Report - Project 9 (Optional)2 2 8 8 8 1 4,760$ 5,400$ 3,100$ $ 100 $ 13,360
B.7 Pavement Coring, Laboratory Testing and Pavement Design
Report - Project 10 (Optional)2 2 8 8 8 1 4,760$ 5,400$ 3,100$ $ 100 $ 13,360
Sub-Total w/o Optional 14 0 14 110 0 84 24 6 43,890$ 21,600$ -$ 12,400$ 900$ 78,790$
Sub-Total w/ Optional 32 0 30 224 0 182 56 14 93,340$ 48,600$ -$ 27,900$ 2,100$ 171,940$
3. Utility Coordination and Potholing
A. Utility Coordination and Potholing - Project 2 4 8 16 4,820$ $ 100 $ 4,920
B. Utility Coordination and Potholing - Project 4 4 8 16 4,820$ $ 100 $ 4,920
City of Diamond Bar
FY 25/26 Civil Engineering Design Services For: Residential & Collector Streets Rehabiliation,
Arterial Rehabilitation, and Residential Neighborhood ADA Curb Ramps Improvement Project
City Project No. SI261
Cost Proposal
November 10, 2025
Labor Hours
NCE Page 1 / 3
Page 78 of 98
Task Description
Project
Manager
Principal
Eng
QC/QA
Manager
Project
Eng I
Staff
Eng II
Staff
Eng I
Senior Field
Tech
Tech
Editor
Labor
Expenses Coring
Pavement
Lab Testing
Traffic
Control
Reimburseable
Expenses Total Cost
Labor Hours
C. Utility Coordination and Potholing - Project 5 4 8 16 4,820$ $ 100 $ 4,920
D. Utility Coordination and Potholing - Project 7 (Optional)4 8 16 4,820$ $ 100 $ 4,920
E. Utility Coordination and Potholing - Project 8 (Optional)4 8 16 4,820$ $ 100 $ 4,920
F. Utility Coordination and Potholing - Project 9 (Optional)4 8 16 4,820$ $ 100 $ 4,920
G. Utility Coordination and Potholing - Project 10 (Optional)4 8 16 4,820$ $ 100 $ 4,920
Sub-Total w/o Optional 12 0 0 0 24 48 0 0 14,460$ -$ -$ -$ 300$ 14,760$
Sub-Total w/ Optional 28 0 0 0 56 112 0 0 33,740$ -$ -$ -$ 700$ 34,440$
4. Plans, Specifications & Estimates – ADA Curb Ramp Projects
A.1 Design Data Gathering - Project 1 1 4 16 1 3,575$ $ 200 $ 3,775
A.2 Design Data Gathering - Project 3 1 4 16 1 3,575$ $ 200 $ 3,775
A.3 Design Data Gathering - Project 6 (Optional)1 4 16 1 3,575$ $ 200 $ 3,775
B.1 60% Draft PS&E - Project 1 4 4 24 32 2 11,520$ $ 100 $ 11,620
B.2 60% Draft PS&E - Project 3 4 4 24 32 2 11,520$ $ 100 $ 11,620
B.3 60% Draft PS&E - Project 6 (Optional)4 4 24 32 2 11,520$ $ 100 $ 11,620
C.1 Final PS&E - Project 1 4 3 16 24 2 8,580$ $ 100 $ 8,680
C.2 Final PS&E - Project 3 4 3 16 24 2 8,580$ $ 100 $ 8,680
C.3 Final PS&E - Project 6 (Optional)4 3 16 24 2 8,580$ $ 100 $ 8,680
Sub-Total w/o Optional 18 0 14 0 88 144 0 10 47,350$ -$ -$ -$ 800$ 48,150$
Sub-Total w/ Optional 27 0 21 0 132 216 0 15 71,025$ -$ -$ -$ 1,200$ 72,225$
5. Plans, Specifications & Estimates – Residential & Collector
Streets Rehabilitation
A.1 Design Data Gathering - Project 4 4 12 60 2 12,760$ $ 500 $ 13,260
A.2 Design Data Gathering - Project 7 (Optional)4 12 60 2 12,760$ $ 500 $ 13,260
B.1 65% Draft PS&E - Project 4 8 2 8 8 50 100 4 31,180$ $ 400 $ 31,580
B.2 65% Draft PS&E - Project 7 (Optional)8 2 8 8 50 100 4 31,180$ $ 400 $ 31,580
C.1 90% Draft PS&E - Project 4 8 2 8 4 30 60 4 20,660$ $ 200 $ 20,860
C.1 90% Draft PS&E - Project 7 (Optional)8 2 8 4 30 60 4 20,660$ $ 200 $ 20,860
D.1 Final PS&E - Project 4 4 2 6 2 24 30 2 12,760$ $ 200 $ 12,960
D.1 Final PS&E - Project 7 (Optional)4 2 6 2 24 30 2 12,760$ $ 200 $ 12,960
Sub-Total w/o Optional 24 6 22 14 116 250 0 12 77,360$ -$ -$ -$ 1,300$ 78,660$
Sub-Total w/ Optional 48 12 44 28 232 500 0 24 154,720$ -$ -$ -$ 2,600$ 157,320$
6. Plans, Specifications & Estimates – Arterial Street
Rehabilitation
A.1 Design Data Gathering - Project 2 4 8 24 2 6,320$ $ 500 $ 6,820
A.2 Design Data Gathering - Project 5 4 6 16 2 4,700$ $ 500 $ 5,200
A.3 Design Data Gathering - Project 8 (Optional)4 6 16 2 4,700$ $ 500 $ 5,200
A.4 Design Data Gathering - Project 9 (Optional)2 4 12 2 3,270$ $ 500 $ 3,770
A.5 Design Data Gathering - Project 10 (Optional)4 6 16 2 4,700$ $ 500 $ 5,200
B.1 65% Draft PS&E - Project 2 8 2 8 8 60 120 4 36,080$ $ 400 $ 36,480
B.2 65% Draft PS&E - Project 5 8 2 8 8 45 90 4 28,730$ $ 400 $ 29,130
B.3 65% Draft PS&E - Project 8 (Optional)8 2 8 8 45 90 4 28,730$ $ 400 $ 29,130
B.4 65% Draft PS&E - Project 9 (Optional)6 1 6 6 25 50 4 17,220$ $ 400 $ 17,620
B.5 65% Draft PS&E - Project 10 (Optional)8 2 8 8 45 90 4 28,730$ $ 400 $ 29,130
C.1 90% Draft PS&E - Project 2 8 2 8 6 30 60 4 21,020$ $ 200 $ 21,220
C.2 90% Draft PS&E - Project 5 8 2 8 6 24 45 4 17,600$ $ 200 $ 17,800
C.3 90% Draft PS&E - Project 8 (Optional)8 2 8 6 24 45 4 17,600$ $ 200 $ 17,800
C.4 90% Draft PS&E - Project 9 (Optional)6 1 6 4 12 30 4 11,450$ $ 200 $ 11,650
C.5 90% Draft PS&E - Project 10 (Optional)8 2 8 6 24 45 4 17,600$ $ 200 $ 17,800
D.1 Final PS&E - Project 2 4 2 6 4 20 30 2 12,440$ $ 200 $ 12,640
D.2 Final PS&E - Project 5 4 2 6 4 16 24 2 10,800$ $ 200 $ 11,000
NCE Page 2 / 3
Page 79 of 98
Task Description
Project
Manager
Principal
Eng
QC/QA
Manager
Project
Eng I
Staff
Eng II
Staff
Eng I
Senior Field
Tech
Tech
Editor
Labor
Expenses Coring
Pavement
Lab Testing
Traffic
Control
Reimburseable
Expenses Total Cost
Labor Hours
D.3 Final PS&E - Project 8 (Optional)4 2 6 4 16 24 2 10,800$ $ 200 $ 11,000
D.4 Final PS&E - Project 9 (Optional)4 2 4 2 12 16 2 7,880$ $ 200 $ 8,080
D.5 Final PS&E - Project 10 (Optional)4 2 6 4 16 24 2 10,800$ $ 200 $ 11,000
Sub-Total w/o Optional 48 12 44 36 209 409 0 24 137,690$ -$ -$ -$ 2,600$ 140,290$
Sub-Total w/ Optional 114 28 104 84 444 867 0 60 301,170$ -$ -$ -$ 6,500$ 307,670$
7. Bid Stage and Construction Support – ADA Curb Ramps
A.1 Design Services During Bidding - Project 1 2 2 790$ $ 50 $ 840
A.2 Design Services During Bidding - Project 3 2 2 790$ $ 50 $ 840
A.2 Design Services During Bidding - Project 6 (Optional)2 2 790$ $ 50 $ 840
B.1 Design Services During Construction - Project 1 4 8 2,260$ $ 100 $ 2,360
B.2 Design Services During Construction - Project 3 4 8 2,260$ $ 100 $ 2,360
B.3 Design Services During Construction - Project 6 (Optional)4 8 2,260$ $ 100 $ 2,360
Sub-Total w/o Optional 12 0 0 0 20 0 0 0 6,100$ -$ -$ -$ 300$ 6,400$
Sub-Total w/ Optional 18 0 0 0 30 0 0 0 9,150$ -$ -$ -$ 450$ 9,600$
8. Bid Stage and Construction Support – Street Rehabilitation
Projects
A.1 Design Services During Bidding - Project 2 4 2 4 1,940$ $ 100 $ 2,040
A.2 Design Services During Bidding - Project 4 4 2 4 1,940$ $ 100 $ 2,040
A.3 Design Services During Bidding - Project 5 4 2 4 1,940$ $ 100 $ 2,040
A.4 Design Services During Bidding - Project 7 (Optional)4 2 4 1,940$ $ 100 $ 2,040
A.5 Design Services During Bidding - Project 8 (Optional)4 2 4 1,940$ $ 100 $ 2,040
A.6 Design Services During Bidding - Project 9 (Optional)4 2 4 1,940$ $ 100 $ 2,040
A.7 Design Services During Bidding - Project 10 (Optional)4 2 4 1,940$ $ 100 $ 2,040
B.1 Design Services During Construction - Project 2 12 12 12 2 7,120$ $ 100 $ 7,220
B.2 Design Services During Construction - Project 4 12 12 12 2 7,120$ $ 100 $ 7,220
B.3 Design Services During Construction - Project 5 12 12 12 2 7,120$ $ 100 $ 7,220
B.4 Design Services During Construction - Project 7 (Optional)12 12 12 2 7,120$ $ 100 $ 7,220
B.5 Design Services During Construction - Project 8 (Optional)12 12 12 2 7,120$ $ 100 $ 7,220
B.6 Design Services During Construction - Project 9 (Optional)12 12 12 2 7,120$ $ 100 $ 7,220
B.7 Design Services During Construction- Project 10 (Optional)12 12 12 2 7,120$ $ 100 $ 7,220
C.1 As-Built Preparation - Project 2 2 8 2 1 2,240$ $ 100 $ 2,340
C.2 As-Built Preparation - Project 4 2 8 2 1 2,240$ $ 100 $ 2,340
C.3 As-Built Preparation - Project 5 2 8 2 1 2,240$ $ 100 $ 2,340
C.4 As-Built Preparation - Project 7 (Optional)2 8 2 1 2,240$ $ 100 $ 2,340
C.5 As-Built Preparation - Project 8 (Optional)2 8 2 1 2,240$ $ 100 $ 2,340
C.6 As-Built Preparation - Project 9 (Optional)2 8 2 1 2,240$ $ 100 $ 2,340
C.7 As-Built Preparation - Project 10 (Optional)2 8 2 1 2,240$ $ 100 $ 2,340
Sub-Total w/o Optional 54 0 0 42 72 6 0 9 33,900$ -$ -$ -$ 900$ 34,800$
Sub-Total w/ Optional 126 0 0 98 168 14 0 21 79,100$ -$ -$ -$ 2,100$ 81,200$
I. Total Without Optional Tasks 246 34 94 214 561 941 24 69 388,430$ 21,600$ -$ 12,400$ 7,900$ 430,330$
II. Total With Optional Tasks 529 74 199 462 1130 1891 56 151 801,515$ 48,600$ -$ 27,900$ 17,350$ 895,365$
NCE Page 3 / 3
Page 80 of 98
Task Description
Project
Manager
Principal
Eng
QC/QA
Manager
Project
Eng I
Staff
Eng II
Staff
Eng I
Senior Field
Tech
Tech
Editor
Labor
Expenses Coring
Pavement
Lab Testing
Traffic
Control
Reimburseable
Expenses Total Cost
Labor Hours
Rate $225 $300 $300 $180 $170 $160 $110 $110
Total for Project 1 23 2 7 0 58 72 0 6 29,915$ -$ -$ -$ 650$ 30,565$
Total for Project 2 66 10 26 76 158 272 8 19 112,680$ 5,400$ -$ 3,100$ 2,200$ 123,380$
Total for Project 3 23 2 7 0 58 72 0 6 29,915$ -$ -$ -$ 650$ 30,565$
Total for Project 4 68 10 26 78 156 316 8 19 120,190$ 10,800$ -$ 6,200$ 2,200$ 139,390$
Total for Project 5 66 10 28 60 131 209 8 19 95,730$ 5,400$ -$ 3,100$ 2,200$ 106,430$
Total for Project 6 23 2 7 0 58 72 0 6 29,915$ -$ -$ -$ 650$ 30,565$
Total for Project 7 68 10 26 78 156 316 8 19 120,190$ 10,800$ -$ 6,200$ 2,200$ 139,390$
Total for Project 8 66 10 26 60 131 209 8 19 95,130$ 5,400$ -$ 3,100$ 2,200$ 105,830$
Total for Project 9 60 8 20 46 93 140 8 19 71,360$ 5,400$ -$ 3,100$ 2,200$ 82,060$
Total for Project 10 66 10 26 64 131 213 8 19 96,490$ 5,400$ -$ 3,100$ 2,200$ 107,190$
Grand Total 529 74 199 462 1130 1891 56 151 801,515$ 48,600$ -$ 27,900$ 17,350$ 895,365$
NCE Page 1 / 1
Page 81 of 98
SCHEDULE OF CHARGES 2025(1)
PROFESSIONAL SERVICES
Principal ……………………………………………………………………………………………………….$300/hour
Associate ........................................................................................................... $270/hour
Senior II …………. ................................................................................................ $225/hour
Senior I .......................................................................................................... $210/hour
Project II............................................................................................................ $200/hour
Project I............................................................................................................. $180/hour
Staff II ............................................................................................................... $170/hour
Staff I ................................................................................................................ $160/hour
TECHNICAL SERVICES
Senior Construction Manager(2) ........................................................................ $185/hour
Construction Inspector(2) .................................................................................. $170/hour
Senior Designer ................................................................................................. $175/hour
CADD Designer.................................................................................................. $155/hour
CADD/GIS Technician ........................................................................................ $130/hour
Senior Field Scientist ......................................................................................... $130/hour
Field Scientist .................................................................................................... $120/hour
Senior Technician(2) ........................................................................................... $120/hour
Field/Engineering Technician(2) ......................................................................... $110/hour
Project Administrator ....................................................................................... $120/hour
Technical Editor ................................................................................................ $110/hour
Clerical .............................................................................................................. $110/hour
CONTRACT LABOR
From time to time, NCE retains outside professional and technical labor on a temporary
basis to meet peak workload demands. Such contract labor will be charged at regular
Schedule charges.
LITIGATION SUPPORT
Engineer/Scientist ............................................................................................. $435/hour
Court Appearances & Depositions .................................................................... $605/hour
EQUIPMENT
Plotter Usage ................................................................................ (separate fee schedule)
Truck ................................................................................................................... $130/day
Automobile ..................................................................... IRS Standard Mileage Rate+10%
Falling Weight Deflectometer Testing ............................................................. $5,000/Day
Coring .............................................................................................................. $6,000/Day
Environmental Equipment ............................................................ (separate fee schedule)
OUTSIDE SERVICES
Rental of equipment not ordinarily furnished by NCE and all other costs such as special
printing, photographic work, travel by common carrier, subsistence, subcontractors, etc.
.......................................................................................................................... cost + 10%
COMMUNICATION/
REPRODUCTION In-house costs for postage, printing and copying .. ...........................................................
................................................................................................. project labor charges x 5%
TERMS
Billings are payable upon presentation and are past due 30 days from invoice date. A finance charge
of 1.5% per month, or the maximum amount allowable by law, will be charged on past-due accounts.
NCE makes no warranty, either expressed or implied, as to its findings, recommendations,
specifications, or professional advice except that they are prepared and issued in accordance with
generally accepted professional practice.
Notes: (1) 2025 Rates are valid until December 31, 2026. Fixed rates listed are subject to a 3.0% increase effective on January 1st of the
subsequent year. (2) A surcharge of $25/hour has been applied for technicians and construction inspectors to comply with Prevailing Wage
(PW) per requirements of California Department of Industrial Relations.
Page 82 of 98
AREA 1
AREA 2
AREA 3
AREA 4
AREA 5
AREA 6
AREA 1
AREA 7
Exhibit "B"
Residential Street Rehab &
CDBG Curb Ramp Locations
FY 2026-2027 thru 2027-2028
DEPARTMENT OF PUBLIC WORKS
Legend
Project 1
Project 3
Project 4
Project 6
Page 83 of 98
Exhibit "C"
Arterial Street Rehab Locations
FY 2025-2026 thru 2027-2028
DEPARTMENT OF PUBLIC WORKS
Legend
Project 2
Project 5
Project 9
Page 84 of 98
Agenda Item #: 4.1
Meeting Date: December 2, 2025
PUBLIC FINANCING AUTHORITY
AGENDA REPORT
TO: Honorable Chair and Members of the Public Financing Authority
FROM: Daniel Fox, City Manager
SUBJECT: Public Financing Authority Minutes of December 3, 2024.
STRATEGIC GOAL: Open, Engaged and Responsive Government
RECOMMENDATION:
Approve the December 3, 2024 Public Financing Authority meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND:
Government Code Section 36814 mandates the City Clerk to keep an accurate record of the City Council's
proceedings.
ANALYSIS:
The minutes of the Public Financing Authority meeting of December 3, 2024 have been prepared and are
being presented for approval.
PREPARED BY:
Kristina Santana, City Clerk, City Clerk's Office
ATTACHMENTS:
1. Public Financing Authority Minutes of December 3, 2024
Page 85 of 98
CITY OF DIAMOND BAR
MINUTES OF THE PUBLIC FINANCING AUTHORITY
REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
DECEMBER 3, 2024
1. CALL TO ORDER: Chair Teng called the meeting to order at 7:44
p.m.
2. ROLL CALL: Authority Members Liu, Low, Tye, VC/Chou,
Chair/Teng
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City
Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to
the City Manager; Ryan Wright, Parks and Recreation Director; David Liu, Public
Works Director; Cecilia Arellano, Community Relations Manager; Joan Cruz,
Administrative Coordinator; Kristina Santana, City Clerk.
Staff present telephonically: Greg Gubman, Community Development
Director; Jason Jacobsen, Finance Director; Hal Ghafari, Public Works
Manager/Assistant City Engineer.
Others present: Derick Melendez, Deputy, Diamond Bar/Walnut Sheriff’s
Station; Aaron Scheller, Deputy, Diamond Bar/Walnut Sheriff’s Station; Stephen
Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station; Leticia Pacillas, LACFD
Community Services Liaison.
3. PUBLIC COMMENTS: None Offered.
4. CONSENT CALENDAR:
AM/Tye moved, AM/Low seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Liu, Low, Tye, VC/Chou, Chair/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
4.1 APPROVED PUBLIC FINANCING AUTHORITY MINUTES – MEETING
OF DECEMBER 5, 2023 – As submitted.
4.2 APPROVED PUBLIC FINANCING AUTHORITY TREASURER’S
STATEMENT FOR NOVEMBER 1, 2023 THROUGH OCTOBER 31,
2024.
Page 86 of 98
DECEMBER 3, 2024 PAGE 2 PUBLIC FINANCE AUTHORITY
5. PUBLIC FINANCING AUTHORITY REORGANIZATION:
Selection of Chair
AM/Liu nominated AM/Chou to serve as Chair of the Public Finance
Authority. AM/Tye seconded the nomination. AM/Chou was
unanimously selected to serve as Chair of the Public Finance Authority by
the following Roll Call vote:
AM/Liu Yes
AM/Low Yes
AM/Tye Yes
VC/Chou Yes
Chair/Teng Yes
Selection of Vice Chair
AM/Tye nominated AM/Liu to serve as Vice Chair of the Public Finance
Authority.
AM/Liu nominated AM/Low to serve as Vice Chair of the Public Finance
Authority.
A roll call vote was taken on the last nomination to consider AM/Low:
AM/Liu Yes
AM/Low No
AM/Tye No
AM/Teng Yes
Chair/Chou No
Motion Failed.
A roll call vote was taken on the first nomination to consider AM/Liu.
AM/Liu was unanimously selected to serve as Vice Chair of the Public
Finance Authority by the following Roll Call vote:
AM/Liu Yes
AM/Low Yes
AM/Tye Yes
AM/Teng Yes
Chair/Chou Yes
6. AUTHORITY MEMBER COMMENTS:
AM/Low congratulated Chair/Chou and VC/Liu.
Page 87 of 98
DECEMBER 3, 2024 PAGE 3 PUBLIC FINANCE AUTHORITY
ADJOURNMENT: With no further business to conduct, Chair/Chou adjourned the
Public Financing Authority Annual Meeting at 7:50 p.m. to the Annual Parking Authority
Meeting.
Respectfully submitted,
__________________________
Kristina Santana,
Authority Secretary
The foregoing minutes are hereby approved this 2nd day of December, 2025.
__________________________
Andrew Chou, Chair
Page 88 of 98
Agenda Item #: 4.2
Meeting Date: December 2, 2025
PUBLIC FINANCING AUTHORITY
AGENDA REPORT
TO: Honorable Chair and Members of the Public Financing Authority
FROM: Daniel Fox, City Manager
SUBJECT: Public Financing Authority Treasurer's Statement.
STRATEGIC GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the Annual Public Financing Authority Treasurer's Statement.
FINANCIAL IMPACT:
None.
BACKGROUND:
In 2002, the City of Diamond Bar (City), through the Public Financing Authority (Authority), issued Variable Rate
Lease Revenue Bonds in the principal amount of $13,755,000 for the purpose of building the Diamond Bar
Center. In December 2011, the City, through the Authority, refinanced and converted the outstanding
principal amount of $11,790,000 to Fixed Rate Lease Revenue Bonds. On June 9, 2021, the City, through the
Authority, refunded the outstanding principal of $7,839,851 on the 2011 bonds and issued new Lease Revenue
Refunding Bonds, 2021 Series A, with a principal amount of $6,735,000, generating an average annual savings
of $144,700 through the remaining term ending June 1, 2033. The fixed interest rate paid to the bondholders
through this period is 4%. As of October 31, 2025, the outstanding principal amount of the 2021 Bonds was
$4,830,000.
ANALYSIS:
The Authority bank account which reflects the principal and interest payment activities is included in this
Treasurer’s Statement. Although the Authority’s fund has been incorporated into the City’s monthly Treasurer’s
Statement presented to the City Council, a separate annual Treasurer’s Statement has been prepared herein
for review and approval by the Authority. This statement shows the cash and equivalent balance with the fiscal
agent/trustee (US Bank).
The 2021 Lease Revenue Refunding Bonds, 2021 Series A were rated AA+ by Standard & Poor’s Global Ratings.
This rating remains unchanged.
PREPARED BY:
Page 89 of 98
Agenda Item #: 4.2
Meeting Date: December 2, 2025
Jason Jacobsen, Finance Director, Finance
ATTACHMENTS:
1. 2025 FYE Treasurer's Statement - PFA
2. US Bank Cash Balances 10-31-2025
3. US Bank Bonds Outstanding 10-31-2025
Page 90 of 98
PUBLIC FINANCING AUTHORITY
TREASURER'S STATEMENT
Novermber 1, 2024 through October 31, 2025
Beginning Ending
Balance @ Balance @
11/01/2024 Receipts Disbursements Dividends 10/31/2025
U.S. Bank
Interest Fund #: -001 597.20 212,548.03 (213,400.00) 525.83 271.06
Principal Fund #: -002 2,561.58 502,387.07 (505,000.00) 1,328.57 1,277.22
CASH WITH FISCAL AGENT First American Treasury Obligation Money Market Fund 1,548.28$
The Authority maintains a US Treasury Sweep Account with the City's Fiscal Agent, US Bank. Any
excess funds are "swept" on a daily basis from the Authority's bank accounts and are invested overnight.
Bonds Outstanding as of 10/31/2024
Bonds Outstanding as of 10/31/2025
All investments are placed in accordance with the City of Diamond Bar's Investment Policy.
Daniel Fox, Treasurer
Date
5,335,000.00$
4,830,000.00$
Lease Revenue Refunding Bonds, 2021 Series A - $6,735,000
CITY OF DIAMOND BAR
11/19/2025
Page 91 of 98
CITY OF DIAMOND BAR
PUBLIC FINANCING AUTHORITY
Lease Revenue Refunding Bonds, 2021 Series A - $6,735,000
Transaction Summary for Fiscal Year Ended October 31, 2025
US Bank
Interest Fund #: - 001
Beginning Debt Svc Fees & Transfers Account
Date Balance Dividend Princ & Int Expenses & Other Balance
November 2024 597.20 2.18 - 106,700.00 107,299.38
December 2024 107,299.38 229.82 (106,700.00) - 829.20
January 2025 829.20 14.78 - 843.98
February 2025 843.98 2.76 - 846.74
March 2025 846.74 2.49 - 849.23
April 2025 849.23 2.74 - 851.97
May 2025 851.97 2.65 - 105,848.03 106,702.65
June 2025 106,702.65 254.05 (106,700.00) - 256.70
July 2025 256.70 11.83 - 268.53
August 2025 268.53 0.86 - 269.39
September 2025 269.39 0.86 - 270.25
October 2025 270.25 0.81 - 271.06
597.20$ 525.83$ (213,400.00)$ -$ 212,548.03$ 271.06$
Total Cash with Fiscal Agent 271.06$
Page 92 of 98
CITY OF DIAMOND BAR
PUBLIC FINANCING AUTHORITY
Lease Revenue Refunding Bonds, 2021 Series A - $6,735,000
Transaction Summary for Fiscal Year Ended October 31, 2025
US Bank
Principal Fund #: - 002
Beginning Debt Svc Fees & Transfers Account
Date Balance Dividend Princ & Int Expenses & Other Balance
November 2024 2,561.58 9.34 2,570.92
December 2024 2,570.92 8.74 2,579.66
January 2025 2,579.66 8.77 2,588.43
February 2025 2,588.43 8.47 2,596.90
March 2025 2,596.90 7.63 2,604.53
April 2025 2,604.53 8.40 2,612.93
May 2025 2,612.93 8.13 502,387.07 505,008.13
June 2025 505,008.13 1,201.19 (505,000.00) 1,209.32
July 2025 1,209.32 55.99 1,265.31
August 2025 1,265.31 4.04 1,269.35
September 2025 1,269.35 4.04 1,273.39
October 2025 1,273.39 3.83 1,277.22
2,561.58$ 1,328.57$ (505,000.00)$ -$ 502,387.07$ 1,277.22$
Total Cash with Fiscal Agent 1,277.22$
Page 93 of 98
As Of Date Account Number Account Name Account Status Principal Cash Amt Income Cash Amt Total Cash Cash Equivalents Total Cash Plus
Equivalents
Principal Tax Cost
Amount
10/31/2025 -4000 Diamond BAR 2021
LRRB Base Rental Open 0.00 0.00 0.00 0.00 0.00 0.00
10/31/2025 -4001 Diamond BAR 2021
LRRB Int Open 0.00 0.00 0.00 271.06 271.06 271.06
10/31/2025 -4002 Diamond BAR 2021
LRRB Prin Open 0.00 0.00 0.00 1,277.22 1,277.22 1,277.22
10/31/2025 -4003 Diamond Bar 2021
LRRB COI Closed 0.00 0.00 0.00 0.00 0.00 0.00
Cash Balances
As Of Date : 10/31/2025
CASH BALANCES
Run Date : 11/20/2025 Page 1 of 1
Page 94 of 98
Bonds Outstanding Summary
As of Date : 10/31/2025
Total Principal Outstanding
4,830,000.00
Transaction Name Account ID Principal Outstanding Maturity Date
City of Diamond Bar Public Financing Authority
Lease Revenue Refunding Bonds 2021 Series A -4000 4,830,000.00 06/01/2033
Page 95 of 98
Agenda Item #: 4.1
Meeting Date: December 2, 2025
PARKING AUTHORITY AGENDA REPORT
TO: Honorable Chair and Members of the Parking Authority
FROM: Daniel Fox, City Manager
SUBJECT: Parking Authority Minutes of December 3, 2024.
STRATEGIC GOAL: Open, Engaged and Responsive Government
RECOMMENDATION:
Approve the December 3, 2024 Parking Authority meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND:
Government Code Section 36814 mandates the City Clerk to keep an accurate record of the City Council's
proceedings.
ANALYSIS:
The minutes of the Public Financing Authority meeting of December 3, 2024 have been prepared and are
being presented for approval.
PREPARED BY:
Kristina Santana, City Clerk, City Clerk's Office
ATTACHMENTS:
1. Parking Authority Minutes of December 3, 2024
Page 96 of 98
CITY OF DIAMOND BAR
MINUTES OF THE PARKING AUTHORITY
ANNUAL MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
DECEMBER 3, 2024
1. CALL TO ORDER: Chair/Chou called the meeting to order at 7:51 p.m.
2. ROLL CALL: Authority Members Liu, Teng, Tye, Vice Chair Low,
Chair Chou
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City
Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City
Manager; Ryan Wright, Parks and Recreation Director; David Liu, Public Works
Director; Cecilia Arellano, Community Relations Manager; Joan Cruz, Administrative
Coordinator; Kristina Santana, City Clerk.
Staff present telephonically: Greg Gubman, Community Development Director;
Jason Jacobsen, Finance Director; Hal Ghafari, Public Works Manager/Assistant City
Engineer.
Others present: Derick Melendez, Deputy, Diamond Bar/Walnut Sheriff’s Station;
Aaron Scheller, Deputy, Diamond Bar/Walnut Sheriff’s Station; Stephen Tousey,
Captain, Diamond Bar/Walnut Sheriff’s Station; Leticia Pacillas, LACFD Community
Services Liaison.
3. PUBLIC COMMENTS: None Offered.
4. CONSENT CALENDAR:
VC/Low moved, AM/Liu seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Liu, Teng, Tye, VC/Low, Chair/Chou
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
4.1 APPROVED PARKING AUTHORITY MEETING MINUTES FOR
DECEMBER 5, 2023 – As submitted.
5. PARKING AUTHORITY REORGANIZATION:
Selection of Chair
AM/Tye nominated VC/Low to serve as Chair of the Parking Authority.
C/Chou seconded the nomination. No other nominations were offered.
VC/Low was unanimously selected to serve as Chair of the Parking
Authority by the following Roll Call vote:
AM/Liu Yes
AM/Teng Yes
Page 97 of 98
DECEMBER 3, 2024 PAGE 2 PARKING AUTHORITY
AM/Tye Yes
VC/Low Yes
Chair/Chou Yes
Selection of Vice Chair
AM/Liu nominated AM/Tye to serve as Vice Chair of the Parking
Authority. There were no other nominations offered. AM/Tye was
unanimously selected to serve as Vice Chair of the Parking Authority by
the following Roll Call Vote:
AM/Chou Yes
AM/Liu Yes
AM/Teng Yes
AM/Tye Yes
Chair/Low Yes
6. AUTHORITY MEMBER COMMENTS:
AM/Liu congratulated C/Low and VC/Tye.
VC/Tye congratulated C/Low and thanked his colleagues for the support.
ADJOURNMENT: With no further business to conduct Chair/Low adjourned the
Annual Parking Authority Meeting at 7:55 p.m. back to the Regular City Council
Meeting.
Respectfully submitted,
__________________________
Kristina Santana,
Authority Secretary
The foregoing minutes are hereby approved this 2nd day of December, 2025.
__________________________
Ruth M. Low, Chair
Page 98 of 98