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HomeMy WebLinkAboutProposal for Professional On-Call Civil Engineering and Architectural Services PROPOSAL FOR Professional On -Call Civil Engineering and Architectural Services City of Diamond Bar Due Date: May 26, 2023 Submitted by: 398 Lemon Creek Drive, Suite E Walnut, CA 91789 Phone: (909) 594-9702 Fax: (909) 594-2658 www.rkagroup.com CBL#C1155995 Professional On-Call Civil Engineering and Architectural Services 1 Table of Contents COVER LETTER 02 FRIM PROFILE 04 PROJECT TEAM 06 REFERENCES PROJECT UNDERSTANDING 14 13 AGREEMENTS 21 Professional On-Call Civil Engineering and Architectural Services 2 May 10, 2023 City of Diamond Bar Public Works Department 21810 Copley Drive Diamond Bar, CA 91765 RE: PROFESSIONAL ON-CALL ENGINEERING AND ARCHITECTURAL SERVICES To Whom it May Concern: RKA Consulting Group (RKA) is thankful for the opportunity to submit this proposal in an effort to pro- vide professional on-call engineering and architectural services to the City of Diamond Bar. As a full- service municipal engineering firm, RKA is well suited to provide professional engineering services for a wide variety of disciplines. We draw upon our 42 year background as a diversified engineering firm, and our proven track record of providing local agencies with quality capital improvement project de- sign, and related municipal engineering services. Our team is fully equipped to provide these engineer- ing services to the City of Diamond Bar. Our cumulative team is experienced, qualified and capable of providing your organization with a full- range of civil engineering services. We offer several unique advantages that will ensure the success- ful delivery of these services.  Exceptional knowledge and experience with similar projects in Southern California. The team members of RKA have been providing civil engineering design, project management, plan check, traffic engineering and construction inspection and administration for many cities and agen- cies for over the past 42 years. Our knowledge of local codes, regulations, and governmental pro- cedures, as well as the relationships we have developed with regulatory agencies through our ex- perience on similar projects in Southern California will expedite the delivery of your projects.  Technical resources and commitment. We have assembled a project team that includes ex- perts in the areas of engineering design, municipal administration, program management, plan- ning, surveying, plan checking, and construction management services. Our commitment to your requested needs will deliver quality work in a responsive and expeditious manner. Our team mem- bers bring dedication to quality and are committed to your projects, as we have demonstrated in working with local agencies over the past four decades.  Proven collaborative approach. We worked several many local agencies in the past, including the Cities of La Mirada, Covina, Chino, Pomona, Walnut, Norco, La Verne, Diamond Bar, and many more, as well as community college districts, and water agencies, providing a diverse array of civil engineering services. As we have done on previous projects with your agency and other clients, our project approach includes proactive meetings and quality control and assurance during the course of providing services. We will continue this successful formula by applying this proactive approach to your organization. Professional On-Call Civil Engineering and Architectural Services 3 Cover Letter - City of Diamond Bar Proposal for Professional On-Call Engineering and Architectural Services Page 2 of 2 We appreciate the opportunity to present our team in this submittal. Mr. Cody Howing, Director of Engi- neering, will be the senior staff contact for all information pertaining to this proposal. As such, if you have any questions or desire additional information, please feel free to contact him at (909) 594-9702 or by e-mail at chowing@rkagroup.com. Mr. David Gilbertson will be the Principal-in-Charge of the services for this contract and has the authority to bind the contract and agreement with the City. He can be reached at (909) 594-9702 or by email at dgilbertson@rkagroup.com. Sincerely, Cody Howing, P.E. Director of Engineering David G. Gilbertson, P.E. President Professional On-Call Civil Engineering and Architectural Services Firm Profile 4 Our Firm: RKA Consulting Group, a California corporation (CBL#C1155995), is a full-service municipal con- sulting services firm, with over 42 years of experience serving public and private agencies. Currently, RKA is a privately held corporation owned and operated by David Gilbertson. RKA’s core executive team is comprised of Cody Howing, Director of Engineering; and Raymond Tao, Director of Building and Safety. Additionally, RKA em- ploys a staff of over 30 full-time engineers, technicians, and administrative personnel. RKA’s office is located at 398 Lemon Creek Drive, Suite E, Walnut, California. Our office can be reached by telephone at (909) 594-9702, by fax at (909) 594-2658, or via the web at www.rkagroup.com. Our Mission: Our mission is to exceed the expectation of our clients, providing the highest standards of reliability and technical expertise while striving to maintain cost-effective solutions. Our Commitment:  Approach each project with a commitment to value and efficiency.  Use our cumulative knowledge as a team to generate sophisticated workflows and innovative prob- lem-solving techniques.  Deliver projects expeditiously while maintaining the highest quality of service.  Constantly improve and evolve our services by reviewing each project we complete. As one of the industry's leading municipal consulting firms, RKA was built upon the intent to not only meet our client's expectations, but to surpass them. Since 1981, RKA has evolved into a diversified, well-respected company, with a standard service recognized industry-wide for its unwavering pledge to excellence. Ronald Kranzer, the founder of RKA, sought to gain clients by providing high quality yet cost-efficient engineering and building services. Over the course of time, agencies large and small, both public and private, have responded very positively to this approach, a long- standing testament to the company's commitment. Professional On-Call Civil Engineering and Architectural Services Firm Profile 5 By aiming to exceed our clients' expectations, we have been able to prosper in a highly competitive market. Our expert team of engineers and technicians strives to provide this superior level of service in order to forge lasting relation- ships with clients that extend beyond the realm of simply being ‘contract staff’. It is this continued dedication to our founding principles that has enabled us and our clients to suc- ceed project after project and year after year. Over the past few decades, RKA has expanded its scope of services substantially and has grown sig- nificantly as a financially sound and profitable firm, averaging over $5.0 million in annual sales. We have maintained solid partnerships with a great many of our original municipal clients while also devel- oping relationships with new ones. Our focus is the same as it has always been and that is to provide comprehensive and affordable services to all of our clients. Such services include municipal engineering, engineering design, building and safety services, plan checking, construction administration and inspection, planning, code enforcement, NPDES compliance, traffic engineering, water engineering, and more. Additionally, we have maintained services for clients in the private sector, providing assistance with design surveys, site planning, civil engineering design, preparation of plans, specifications, reports and studies, cost estimating, plan processing, land survey- ing, and construction staking. Municipal Clients: Over the years, RKA has successfully provided municipal consulting services to the following agencies:  Arcadia  Beverly Hills  Bradbury  Buena Park  Carson  Cathedral City  Chino  Chino Hills  Claremont  Coachella  Covina  Corona  Desert Hot Springs  Diamond Bar  Downey  Duarte  El Centro  Fontana  Glendora  Indio  La Cañada Flintridge  La Habra Heights  La Puente  La Quinta  La Verne  Lawndale  Manhattan Beach  Monrovia  Montebello  Monterey Park  Moreno Valley  Norco  Palm Springs  Pico Rivera  Pomona  Rosemead  San Dimas  San Gabriel  San Marino  Sierra Madre  Signal Hill  Torrance  Temple City  Walnut  West Covina Professional On-Call Civil Engineering and Architectural Services Project Team 6 TEAM QUALIFICATIONS Our organization and project delivery team has been assem- bled to provide you with a team that has extensive experi- ence relevant to the needs and goals of the professional services that you require. The key team members listed below have been specifically designated to provide professional services for the City of Diamond Bar. In addition to these key team members, RKA also possess- es a highly skilled support staff of professional engineers, project designers, technicians, inspectors, and a broad base of qualified sub-consultants who will be readily available to assist our key team members in providing professional services for your agency. Our team offers you several unique advantages that will ensure successful project delivery. Our key team members have been providing city engineering services and working on similar projects for sev- eral local municipalities. We strongly believe that our team’s strength in municipal engineering and the experience of managing similar services with other agencies make us the right candidate for your or- ganization. PROJECT TEAM ORGANIZATIONAL CHART If requested, each team member listed below is fully available to assist the City of Diamond Bar with fu- ture or current engineering needs in the capacity denoted. Specific team members will be assigned for each individual project from the team members listed in this section. TRAFFIC ENGINEER David Gilbertson, P.E., T.E., P.L.S. PROJECT PRINCIPAL/QUALITY CONTROL Cody Howing, P.E., QSD CONSTRUCTION MANAGERS/ENGINEERS John Leveillee, P.E., T.E., P.L.S., QSD Michael Lee, P.E. PROJECT MANAGER/ CONSTRUSTION MANAGER (PRIMARYCONTACT) Kurt Pedersen, P.E., QSD DESIGN TEAM Juan Salazar, E.I.T Saul Gonzalez INSPECTORS Tony Lopez Walter Pruszynski Tony Estes SUBCONSULTANT Kelsoe and Associates (Surveying and Mapping Services) Professional On-Call Civil Engineering and Architectural Services Project Team 7 David G. Gilbertson, P.E., T.E., P.L.S. President Project Principal Registration Civil Engineer California, RCE 46624 Traffic Engineer California, TE 2365 Land Surveyor California, PLS 6941 Civil Engineer Nevada, RCE 10031 Education B.S.C.E., California State Polytechnic University, Pomona Experience 32 Years Mr. Gilbertson is a registered professional engineer, traffic engineer, and a registered land surveyor and currently serves as a contract City/Deputy City Engineer for a number of Southern California com- munities, including the Cities of Bradbury, Chino, Walnut, La Verne, Norco, and San Dimas, and is also responsible for the review of civil engineering documents submitted for the approval of these cities. This experience, as our chief plan reviewer, has provided him with exposure to the work of many different companies and engineers; thus allowing him to receive a continuing input of new and creative solutions to engineering issues. PROJECT EXPERIENCE: CITY AND TRAFFIC ENGINEER, CITY OF WALNUT: As the City and Traffic Engineer, responsible for the City’s Capital Improvement budget, design and implementation of all capital pro- jects, review and plan checking of all subdivisions and development projects, and assessment engineering. CITY ENGINEER, CITY OF CHINO: As the City Engineer, responsible for the City’s Capital Improvement budget, design and implementation of all capital projects, review and plan checking of all subdivisions and development projects, and as- sessment engineering. DEPUTY CITY ENGINEER, CITY OF LA VERNE: As the Deputy City Engineer, Dave is responsible for the design and implementation of all capital projects, review and plan checking of various subdivisions and development projects. DEPUTY CITY ENGINEER, CITY OF NORCO: As the Deputy City Engineer, Dave is responsible for the design and implementation of all capital projects, review and plan checking of various subdivisions and development projects. ENGINEERING PLAN CHECKING SERVICES, VARIOUS CITIES: Responsible for the review and plan checking of various land devel- opment projects in the Cities of Claremont, Corona, Carson, Desert Hot Springs, Chino and Monrovia. Professional On-Call Civil Engineering and Architectural Services Project Team 8 Cody Howing, P.E. Director of Engineering Quality Control and Assurance Registration Civil Engineer California, RCE 86054 Qualified Stormwater Developer (QSD) - No. 86054 Education B.S.C.E., California State Polytechnic University, Pomona Experience 12 Years Areas of Professional Expertise NPDES Compliance Construction Management Transportation Design Drainage System Design Water System Design Computer Aided Drafting Civil Plan Checking As Director of Engineering, Mr. Howing is responsible for manage- ment and supervision of all capital improvement projects for the firm. Such projects include street improvement and reconstruction design, signing and striping plans, erosion control preparation, storm drain system design and analysis, parking lot design, storm drain improve- ment projects. Additionally, he has extensive experience in helping to manage the NPDES program and its ever-evolving requirements for several local agencies. PROJECT EXPERIENCE: CITY ENGINEER, CITY OF DUARTE: As the City Engineer, responsible for the City’s Capital Improvement budget, design and implementation of all capital projects, review and plan checking of all subdivisions and development projects, and as- sessment engineering. CITY ENGINEER, CITY OF LA VERNE: As the City Engineer, responsible for the design and implementation of all capital projects, review and plan checking of various subdivi- sions and development projects, and assessment engineering.. MAJOR STREET REHABILITATION, CITY OF POMONA: Construc- tion management and professional engineering services were provid- ed for this project that comprised of concrete flat work, pavement overlays, cold central plant recycling, median construction, landscap- ing, infiltration trench construction and various other improvements on local, collector and arterial streets. During the course of work, co- ordination with Caltrans, SCRAA, businesses, residents and other City departments was required for the successful completion of the project. 2ND STREET WIDENING, CITY OF NORCO: Professional design services were provided for the development of plans, estimate and specification for this project. The proposed im- provements include widening of 2nd Street at intersection of I-15 north exit ramp. The widening also includes grading of an adjacent embankment to facilitate a pedestrian path of travel conforming to current ADA requirements. Professional On-Call Civil Engineering and Architectural Services Project Team 9 Kurt Pedersen, P.E., QSD Senior Project Engineer Project Manager (Primary Contact) Registration Civil Engineer California, RCE 69745 Qualified Stormwater Developer QSD No. 25548 Education B.S.C.E., Michigan Technological University Experience 22 Years Areas of Professional Expertise Project Management Highway Design Design Build for Light Rail and Highway Projects Storm Drain Design Water Distribution Traffic Design Civil Plan Checking As a key member of RKA’s team, Mr. Pedersen spearheads project design and development. His primary focus involves project re- search, design, and management of public works projects. Mr. Pedersen is a highly adept program/project manager and has been successfully providing quality capital improvement project delivery and plan checking services to agencies all around the Southland. His experience, coupled with his technical expertise, will prove to be of great benefit in providing these engineering services to the City of Diamond Bar. PROJECT EXPERIENCE: PROJECT MANAGER; GRAND AVENUE STREET RECONSTRUC- TION AND WATER MAIN REPLACEMENT; CITY OF COVINA: Led the design of two projects with a combined construction cost of $4.4 million for 1-mile long street reconstruction using FDR, CCPR and ARHM, water main replacement, signing and striping, traffic con- trol plans, and coordination and permits from Los Angeles County and Metrolink. PROJECT MANAGER; 17-18 PMS; CITY OF SIERRA MADRE: Managed the design of a $1.2 million, 2-mile long project on multiple streets in the City, including full-depth reconstruction, cold mill and overlay, localized digouts, cape seal, slurry seal, storm drain, curb ramp replacement, new sidewalk construction, and signing and strip- ing. PROJECT MANAGER; SAN DIMAS AVENUE RECONSTRUCTION; CITY OF SAN DIMAS: Managed the design of a $1.5 million, 2-mile long, street repaving, localized digouts, curb and gutter reconstruction, signing and striping, and reconstruction of a County Trailhead parking lot. PROJECT MANAGER; GOLD LINE PEDESTRIAN AND BICYCLE IMPROVEMENTS ATP PROJECT; CITY OF DUARTE: Led the design and oversaw the construction management and con- struction inspection of a $1.7 million Active Transportation Program (ATP) project adding 4.7 miles of Class II and Class III bike lanes and 0.9 miles of sidewalk providing a network of bike lanes and sidewalks connecting the City to the recently construction Metro Gold Line Sta- tion. Project included sidewalk, curb and gutter, pedestrian lighting, landscaping and irrigation, wayfinding signage, bike lane signing and striping, and ATP funding approval from the California Transportation Commission (CTC). Professional On-Call Civil Engineering and Architectural Services Project Team 10 John Leveillee, P.E., T.E., P.L.S., QSD Senior Engineer Traffic Engineer Registration Civil Engineer California, RCE No. 61904 Traffic Engineer California, TE No.2670 Licensed Land Surveyor California, PLS No. 8804 Qualified Stormwater Developer QSD No. 21018 ASFPM Certified Floodplain Manager Education B.S.C.E., University of Rhode Island Experience 35 Years Areas of Professional Expertise Municipal Administration Plan Checking Traffic Design Project Management Mr. Leveillee serves as the Director of Municipal Services for RKA and is responsible for City Engineer support services and municipal administration of capital improvement projects. Mr. Leveillee is a registered professional engineer, traffic engineer, licensed land sur- veyor, and qualified SWPPP developer with many years of experi- ence with local governments. He possess over 35 years of experi- ence in municipal administration, plan checking, project manage- ment, design, and planning. He currently provides engineering plan checking services, in addition to City Engineer/City Traffic Engineer support for a number of Southern California communities. PROJECT EXPERIENCE: CITY ENGINEER, CITY OF HESPERIA: Previously acted as the City Engineer, assisted in the City’s Capital Improvement budget, design and implementation of all capital pro- jects, including street infrastructure, traffic issues, wastewater collec- tion system, potable water distribution system, recycled water distri- bution system, and stormwater facilities, review and plan checking of all subdivisions and development projects, and assessment engi- neering. ENGINEERING PLAN CHECKING SERVICES, VARIOUS CITIES: Responsible for the review and plan checking of various land devel- opment projects in the Cities of Claremont, Bradbury, San Dimas, Norco, Chino, Covina, La Verne, and Walnut. Professional On-Call Civil Engineering and Architectural Services Project Team 11 Michael Lee, P.E. Project Manager Construction Manager Registration Civil Engineer California, RCE No. 90601 Education B.S.C.E., California State Polytechnic University, Pomona Experience 10 Years Areas of Professional Expertise Transportation Design Drainage System Design Water System Design General Civil Roadwork Computer Aided Drafting Mr. Lee is responsible for the research, design, and plan preparation for both municipal and private development projects. Such projects include street improvement and reconstruction design, signing and striping plans, erosion control preparation, storm drain system design and analysis, parking lot design, waterline and sewer design im- provement projects. He is currently serving as a contract engineer for the City of Pomona assisting with Capital Improvement Program support services, including managing the construction process for a current CDBG project, reviewing design submittals for other projects to ensure Caltrans approvals, as well as reviewing constructability of currently slated CIP projects. EXPERIENCE: G STREET IMPROVEMENT PROJECT, CITY OF SAN GABRIEL: Project Manager responsible for overseeing the street improvement, paving, curb ramps throughout various location of the City. This pro- ject was funded by the Community Development Block Grant Pro- gram. Primary responsibilities included construction management, construction operation of grinding and paving, processed invoices and change orders, In addition, worked closely with the Community Development Commission (CDC) to compile project reviews. SAN GABRIEL BOULEVARD AND MISSION ROAD INTERSEC- TION IMPROVEMENT PROJECT, CITY OF SAN GABRIEL: Acted as Project Manager responsible for construction management, oversaw construction operation of storm drain installation, sidewalk installation and paving operation, processed invoices and change orders. Work consists of street improvement, roadway widening, traf- fic signal installations, paving, utility work, and drainage improve- ments. FIFTH STREET RECONSTRUCTION, CITY OF SAN DIMAS: Engineering Technician for design that implemented pavement anal- ysis of a full depth reclamation including portions of street widening. Model grading daylight limits at various grades and slopes. FUERTE TRAIL STROM DRAIN PROJECT, CITY OF WALNUT: Project Manager responsible for overseeing the installation of storm drain and trail improvement along Fuerte Trail in the City of Walnut. Primary responsibilities included assisting in construction manage- ment, oversaw construction operation of storm drain installation and trail improvement materials. Professional On-Call Civil Engineering and Architectural Services Project Team 12 Juan Salazar, E.I.T. Design Engineer Education B.S.C.E., California State Polytechnic University, Pomona Experience 5 Years Areas of Professional Expertise General Civil Roadwork Computer Aided Drafting Drainage System Design Water System Design Mr. Salazar is also responsible for the research, design, and plan preparation for both municipal and private development projects. Such projects include street improvement and reconstruction design, signing and striping plans, erosion control preparation, storm drain system design and analysis, parking lot design, waterline design im- provement projects. EXPERIENCE: WATER MAIN ATRAILROAD CROSSING, CITY OF COVINA: Assistant Engineer responsible for the design of 12”-16” D.I. water pipe railroad crossings on Citrus Ave, Glendora Ave and Azusa Ave as well a water line upgrade on Azusa Ave and Glentana St. The pro- ject included utility research & coordination to ensure the accurate representation of existing underground facilities to aid in design of the water system. Primary duties included preparation of Water Im- provement Plans, Signing & Striping Plans, cost estimation as well as coordination with the multiple agencies to ensure design to best fit the client’s needs. CITY WIDE SLURRY SEAL FY 2017-18, CITY OF COVINA: Assistant Engineer responsible for the development of Plans and Specifications for the annual Slurry Seal Program. The project includ- ed the coordination with the city to develop exhibits including 80+ lo- cal streets and coordination with utility companies to give notice of street moratoriums. Primary responsibilities included development of slurry seal exhibits, contract documents & specifications, quantity take-off, and cost estimation. LA PUENTE ROAD RESURFACING, CITY OF WALNUT: Assistant Engineer responsible for the design of various depths of cold mill/pavement removals and the construction of base course and overlay on La Puente Road from Pierre Rd to Gartel Dr. The project included the reconstruction of existing curb ramps to meet ADA standards and the installation of bioretention systems to provide a Low Impact Development solution for the city’s water runoff. Primary responsibilities included utility coordination, development of Street Improvement Plans, Signing & Striping Plans, contract documents and specifications, cost estimation as well as coordination with con- struction manager and city inspector to ensure smooth construction of the project. Professional On-Call Civil Engineering and Architectural Services References RKA Consulting Group is a full-service municipal consulting services firm, with over 42 years of experience serving pub- lic and private agencies. RKA is currently providing con- tract city engineering, design engineering, and con- struction management and inspection services for all types of capital improvement pro- jects to all of the agencies below who can attest to our superior standard of service in providing a varying range of engineering and project management services. Specific project references will gladly be provided upon request. 13 Client Contact: Tom Weiner, City Manager 21201 La Puente Road Walnut, CA 91789 (909) 595-7543 Client Contact: Eric Scherer, Community Development Director 3660 “D” Street La Verne, CA 91750 (909) 596-8726 Client Contact: Craig Hensley, Director of Community Development 1600 Huntington Drive Duarte, CA 91010 (626) 357-7931 Client Contact: Chis Constantin, City Manager 245 East Bonita Avenue San Dimas, CA 91773 (909) 394-6210 Client Contact: Lori Sassoon, City Manager 2870 Clark Avenue Norco, CA 92860 (951) 270-5617 CITY OF WALNUT (1981 - Present) CITY OF LA VERNE (1988 - Present) CITY OF DUARTE (1999 - Present) CITY OF SAN DIMAS (2006 - Present) CITY OF NORCO (2004 - Present) Professional On-Call Civil Engineering and Architectural Services Project Approach ON-CALL CONSULTING SERVICES The varying types of projects listed in the Request for Proposal (RFP) require the engineering team to possess expertise in a broad category of work. All of the items listed within the scope of work for these specialty areas are tasks that a successful municipal engineering firm such as RKA continually design and execute. The design of infrastructure work does not begin with the simple desire to widen a street, enlarge a sani- tary sewer line or install a new traffic signal without the proper studies and investigation. RKA has de- veloped the necessary expertise to design critical infrastructure projects through providing municipal en- gineering services to various local cities for over 42 years, including the local Cities of Covina, Walnut, Azusa, Pomona, and Diamond Bar. The project approach outlined below will highlight the important or critical ideas that we have come to understand with the years of experience that we have gained from providing engineering design ser- vices. The phases and tasks identified are generally utilized for all types of civil design projects. How- ever, if certain tasks are specific to a certain discipline, a note will be made. CIVIL ENGINEERING SERVICES Phase 1 – Preliminary Engineering Services Project Kick-off, Research, and Project Management Under general direction of the City, RKA’s team shall be responsible for coordinating and conducting the project kickoff meeting to introduce project team members which will foster partnering and establish lines of communication through the project development. In addition, following are some key items to include:  The schedule of the project will be further discussed to address the critical path for the design.  In conjunction with the City, schedule a time to perform the necessary research of the record draw- ings.  The key reports and plans, including the bi-weekly status report, as well as format will be discussed to ensure proper development at the beginning of the project. Utility Research and Investigation The following procedures will be adhered to for performing the necessary utility research as well as con- ducting a thorough field check of the existing facilities throughout the design process.  Identify and coordinate with the utility companies for verification of existing utilities, potential con- flicts, utility upgrades, etc.  The first Utility Notices will be prepared and distributed to all affected agencies as identified through “Dig-Alert” and other field investigations.  Provide preliminary notification and plans to the affected utility agencies for their review and com- ment.  Monitor response of utility notices received for the project and provide recommendations for mitigat- ing conflicts through the use of a detailed utility coordination log.  Conduct a thorough field review of the project streets to verify as-built plans provided by the City against field conditions. Concurrence between as-built plans and field conditions of water meters and other service points are critical as discrepancies between these two situations often arise.  The project limits will be walked to ensure all of the locations of private encroachments are identified. Design Survey Design Survey  Provide field review of the existing site conditions to determine the accuracy of any existing draw- ings, street, and utility location data obtained. 14 Professional On-Call Civil Engineering and Architectural Services 15 Research and Record Information  Obtain bench marks, centerline ties, and other available survey data from the City.  Obtain information and mapping for record centerline and right of way information from County Sur- veyor’s office. Aerial and Field Topographic Survey  Collect standard topographic detail (hardscape, driveways, surface utilities, striping, traffic signal ap- purtenances, etc.) of all features within project limits.  Collect cross-sections at 50 feet intervals from right of way to right of way within project limits de- scribed above.  Collect top of cone and rim elevations of existing sewer and storm drain manholes, invert elevations of storm drain and sewer structures and catch basins within project limits. Centerline and Right of Way  Create record centerline based on retrieved record information and existing centerline monumenta- tion.  Create record right of way lines from available records, supplementing with assessors information where necessary. Geotechnical Investigation/Analysis (Sub-Consultant) Following are some of the key items to include for the Geotechnical Investigation/Analysis:  The investigation will normally include a specific number of shallow depth borings in order to obtain a representative sample of the subgrade.  In-place moisture testing will be performed and bulk samples will be collected for laboratory testing. Laboratory testing will include moisture testing, gradation, sand equivalent and R-Value testing.  The results of the field and laboratory testing program will be presented in an Engineering Report, prepared by a Registered Geotechnical Engineer. This report will contain recommendations for the site preparation as well as pavement section requirements. Traffic Study To confirm the proposed alignments, as well as potential intersection improvements, traffic counts are normally required. Following are some of the key items included for the Traffic Study:  Conduct traffic counts for intersections and street segments per specific requirements of EIR or oth- er controlling documents.  Review traffic information and confer with the City on the special turning lane and emergency access needs. Phase 2 – Engineering Design Preliminary Design (35% Submittal) Upon compiling the data received from research of community outreach, understanding the City’s goals, and completion of the field survey, RKA will prepare a preliminary design submittal. This will be the ba- sis for proposed alignments of new/relocated facilities, will include the full alignment study, consider traf- fic circulation during construction, and will address the tie-ins to the existing system and abandonment of the old pipelines. Additionally, necessary right of way will be reviewed, traffic signal/street lighting improvements developed and coordinated with Southern California Edison, and preparation of drainage improvements. A preliminary engineer’s construction cost estimate will be prepared and presented with the submittal. Engineering Design (65%-100%) RKA’s approach to completing any project successfully includes preparing a good and well thought out engineering plan as well as a design that is cost effective, fully executable in the field and has the least impact on the public.  The 65% design submittal will expand upon the preliminary design (35% submittal) and will incorpo- Project Approach Professional On-Call Civil Engineering and Architectural Services 16 rate comments received from the City, as well as thorough in-house review. The 65% submittal will be presented with the idea of sequence of the work in a manner acceptable to the City.  At the completion of the 35% and 65% review by the City, RKA will schedule review meetings with the City to discuss any critical design issues. This will also ensure that additional submittals will be eliminated.  The 100% submittal will be the full project design with all aspects of construction, sequence of work, and details fully resolved. SWPPP Preparation Not every project requires the preparation of a SWPPP. However, upon determination that a SWPPP is required, preparation of a Notice of Intent to be filed with the California State Water Resources Control Board will be included. At the termination of the project, a Notice of Termination will be filed with the same agency to signify the completion of the project. The SWPPP will be based upon the most recent Construction General Permit Order.- The preparation of the SWPPP will include the document report (based upon the information provided by CASQA.org) and an erosion control plan, based upon the im- provement plans, and is prepared by a Qualified SWPPP Developer (QSD) per the regulations of this order. Most municipal projects do not require the incorporation of LID practices, however, if required, the proce- dures established by the County, Development Planning document will be adhered to. This may require the development and installation of treatment control Best Management Practices to control post con- struction storm water pollutants. Engineer’s Quantity and Cost Estimate/Construction Specifications and Bid Document As part of the final bid package, RKA will incorporate all comments from previous project submittals and provide one set of signed Mylars, a final engineer’s quantity and cost estimate and technical specifica- tions to be incorporated into the City’s standard boilerplate specifications.  The final submittal will be a 100% complete and biddable package.  Traffic control requirements and detour information required will be provided either in the form of documentation within the Special Provisions of the specifications or through preparation of full traffic control plans. Phase 3 – Engineering Support During Bidding and Construction RKA will assist the City with ensuring smooth bidding and construction phases. A further itemized scope of services that will provide the detail of work expected to be provided in the task of the project follows: Bid and Construction Support  During the project bidding, RKA will provide interpretation to the plans and technical specifications that may arise.  If addenda are deemed necessary by the City, RKA will provide revisions to the affected documents and assist the City with clearly conveying the revisions.  RKA will attend the pre-construction meeting conducted by City staff to provide answers to any de- sign related questions on the project.  During construction, RKA will review RFIs and submittals and provide a written response within three (3) business days of receipt. Record Drawing and Preparation RKA will incorporate all red-line comments prepared by the Contractor and project inspector and prepare final ink on Mylar “as-built” record plans. Project Approach Professional On-Call Civil Engineering and Architectural Services Project Approach Project Deliverables The following information is what can be expected by the City throughout the project. The following are deliverables for Phase 1- Preliminary Engineering Services:  Copies of utility notices.  Base Map.  Preliminary alignment.  Updated schedule. The following are deliverables for Phase 2 - Engineering Design:  Design development plans, specifications and cost estimates.  Pothole information (if necessary).  100% improvement plan preparation, including final specifications and cost estimates (one set of re- producible mylars, one bond copy of the signed plans, one copy of the approved specifications, one copy of the final construction cost estimate, and one electronic copy of the completed design prod- ucts).  SWPPP and/or LID report. The following are the deliverables for the Phase 3 - Engineering Support During Bidding and Construc- tion:  Preparation and advertising of bid notices for construction.  Preparation of “as-built” plans from the red line mark ups. CONSTRUCTION MANAGEMENT SERVICES As City budgets grow tighter and staffing levels decrease, the need for a City to rely on experienced con- sultants to successfully execute infrastructure projects becomes necessary. By supplementing the City of Diamond Bar staff through project management, construction management and inspection services, projects can continue to be efficiently and effectively executed, with seamless results. Prior to migrating the project to the construction management team, the project/program manager will assist the City with bidding the project, reviewing bids for accuracy, license/bond check and preparing the final award package. By utilizing the same team for construction management, a seamless transition is made from the project/program manager to further ensure successful project execution. In most cas- es with projects managed by RKA, the project/program manager will be the same person as the con- struction manager. The project approach outlined below is intended to highlight the important and critical ideas that we have come to understand with the years of experience that we have gained from managing varying types of construction projects. Part A – Pre-Construction Services Overall Project Review/Construction Management Plan Under general direction of the City, RKA’s team shall be responsible for coordinating and conducting the project kickoff meeting to introduce project team members which will foster partnering and establish lines of communication through the project construction. In addition, following are some key items to include:  Prior to any work commencing, RKA will review the entire project bid documents to be completely familiar with the project. This will ensure that all of the policies and procedures are in place as re- quired by the City.  RKA will prepare a Construction Management Plan that will be reviewed with City staff prior to distri- bution to all project stakeholders. This Construction Management Plan will act as the master docu- ment for all stakeholders to refer to throughout the project. This will be a “roadmap” document that will continually be updated. 17 Professional On-Call Civil Engineering and Architectural Services Project Approach Some of the items to be included are:  Key personnel, the roles in the project and contact information.  Project schedule, including milestones and specialty testing and inspection services necessary.  Construction cost estimates that will be reviewed throughout the project to ensure continuity with established costs.  Labor compliance and other City procedures and policies will be reviewed and confirmed for adher- ence throughout the project.  Verification the contractor applies for and obtains the necessary stake holder permits.  Safety compliance will be achieved through implementation of a safety program required by OSHA and implemented by RKA throughout the project. In order for a project to be well executed, a complete third party review is often necessary. This review will consist of a Constructability Review to ensure the project plans can be properly executed, and a re- view of the design to provide recommendations for cost-saving measures. A Constructability Review will be conducted by RKA’s construction manager. The review will cover items such as:  Proper utility identification.  Design elevations match at join locations and potential conflicts will be flagged for revision.  Proper sequencing of work (lane closures, traffic control plan, etc.)  Written confirmation that there are no deficiencies in the project design will be provided by the con- struction manager prior to the start of construction. Part B – Construction Services Pre-Construction and Construction Conferences/Meetings Once all of the procedures are established from the Pre-Construction Services through the preparation of the Construction Management Plan, the need to implement these procedures will continue throughout the construction phase.  The pre-construction meeting will bring all of the parties involved in the project together to ensure that the stakeholder’s requirements and procedures are adhered to during construction. RKA will prepare for and administer the pre-construction meeting with all of the parties.  In order to continue the efficient progress of the project, RKA will administer regularly scheduled pro- gress meetings. The purpose of these meetings is to ensure that the Contractor is progressing ac- cording to the project schedule and to discuss any issues that may be hindering the progress.  At the conclusion of all of the meetings, minutes and action item lists will be distributed to all inter- ested parties within three business days. Contract Administration Throughout the course of the construction, it is necessary for the construction manager and design en- gineer to work together to execute various administration aspects of the project. The following repre- sents the various items to be conducted throughout this task:  RKA will be responsible for updating the project schedule on a regular basis at the conclusion of the site progress meetings. Milestones and critical path items will be highlighted to ensure timely com- pletion.  RKA will process all of the necessary paperwork and reports with the various City departments. This includes the preparation and submittal of weekly reports in the City requested format that could be used by City staff to report to the Council.  RKA will ensure the contractor distributes the necessary public construction notices and will respond to public requests and concerns.  RKA will review the project costs on a weekly basis to identify any savings or potential cost over- runs. To minimize the potential for discrepancies in the overall cost of · the project, RKA will review with the Contractor all of quantities. 18 Professional On-Call Civil Engineering and Architectural Services Project Approach  RKA will coordinate the review and responses of any requests for information (RFI) and/or submit- tals from the Contractor. On any construction project, efficient completion is essential, therefore, the necessary responses to the RFIs and submittals may need to occur prior to the regular progress meetings. RKA will ensure the timely response by preparing the necessary tracking of the docu- ments between the Contractor and design engineer. Progress Payments and Change Orders Throughout the construction of the project, RKA will review payroll certificates and will administer the proper payment and authorization of change orders to the Contractor.  RKA’s current and prior working relationship with the City will assist when preparing the necessary documentation and submittals for establishing purchase orders with the Finance Department.  RKA will maintain a daily log of work completed that will assist in confirming progress payments and potential change orders. The daily logs will assist in determining the percent of project completion to support the request for payment by the contractor of lump sum bid items.  RKA will review all applications for payment and verify against the project schedule and cost sched- ule to ensure proper payment is made by the City.  Potential change orders will be reviewed by the construction manager and inspector for application to the project. If a change order is deemed necessary, RKA will inform the City and will conduct the appropriate negotiations to establish the scope of work, price and time of completion.  All of the approved change orders will require updating on the final project schedule, and will be completed by RKA. Part C – Post-Construction Services Contract Closeout  At the completion of the construction phase of the project, it will be necessary to close out the pro- ject.  RKA will verify all red-line comments prepared by the Contractor and project inspector and coordi- nate with the Design Engineer to complete the final ink on mylar “as-built” record plans.  The as-built drawings shall be provided to the City and approved prior to the release of the Contrac- tor’s retention.  Along with the as-built drawings, RKA will ensure all of the stop notices against the City are re- leased.  Final inspection reports will be provided to the City to support the as-built plans and substantiate the release of the retention. CONSTRUCTION INSPECTION SERVICES Public works inspection services require knowledge, experience, and expertise in a variety of capital improvement projects, while coordinating with potentially a multitude of project stakeholders. RKA has assembled a team of experienced, competent, and qualified construction managers and public works inspectors to provide any requested inspection services to the City of La Mirada. RKA has the expert capability to make field decisions at critical times during construction and make recommendations to the city to prevent delays and or stand-by charges by the contractor. We have the experience, knowledge, and background in working with other municipalities which will be necessary to execute these services. Inspection/Contractor Performance Inspection during construction provides the City with the knowledge that the Contractor has performed in accordance with the contract. Inspection also provides a representative present on behalf of the City during construction to identify issues and bring them to the attention of the construction manager and the City’s Project Manager for information as well as resolution.  RKA’s proposed Public Works Inspector will attend the preconstruction meeting to discuss the pro- 19 Professional On-Call Civil Engineering and Architectural Services Project Approach cedures and requirements as related to inspection of the work.  RKA will also provide daily inspection of the work and provide daily reports to the construction man- ager. These daily reports will provide a basis for documenting the construction activities and materi- als for future reference.  The construction manager and inspector will continually monitor the Contractor’s compliance with NPDES requirements, in particular, the implementation of the Contractor’s SWPPP and erosion con- trol plan. Deficiencies in the implementation will be addressed immediately with the Contractor, with updates provided during the regular meetings.  As the construction progresses, RKA will provide additional documentation and punch lists for items that need to be addressed by the Contractor. A copy of the working/modified project documents will be maintained by the construction manager and be made available to City staff for review within three business days.  RKA’s team will be responsible for ensuring the Contractor maintains a proper safety program. Safety issues will be addressed at the pre-construction meeting through implementation of a safety program and will be monitored at all times by the inspection and construction management team.  Throughout the construction, RKA will maintain the project files per the two individual projects. Addi- tionally, by conducting ongoing maintenance of the project files, less time will be required at the end of the project. TRAFFIC ENGINEERING Providing traffic engineering services for several Southern California cities often requires the preparation of traffic signal or signing and striping plans. RKA has prepared these types of plans for the Cities of Pomona, Walnut, Monrovia, San Dimas, Norco, Beverly Hills, La Verne, Duarte, and Bradbury to name a few. As the Project Manager and a licensed traffic engineer for this assignment, Mr. John Leveillee will oversee the design of the traffic signal and signing and striping plans, as well as perform design du- ties and be the primary contact for these services. Mr. Leveillee has been the project manager in pre- paring traffic signal and signing and striping plans in all of the listed cities, which provides him with the necessary background to incorporate the design requirements of various jurisdictions, while still enforc- ing the Caltrans design requirements and the California Manual of Uniform Traffic Control Devices (MUTCD). He will also be assisted by a team of licensed traffic and civil engineers to ensure the stellar performance of these services. In addition to the preparation of the traffic signal plans, signing and striping plans are prepared for virtu- ally all street improvement plans prepared by RKA. Preparation of street improvements provides an op- timum time to review the signing and striping for the project street(s) to ensure driver safety and in- crease traffic flow. Mr. Leveillee be responsible for reviewing the preparation of signing and striping plans that are prepared by other in-house design staff, including Cody Howing, Kurt Pedersen, Michael Lee, Juan Salazar, and Saul Gonzalez. By having an internal review process, assurance can be provid- ed to the City that all of the proper design procedures are adhered to. Preparation of other related improvement plans, such as Bicycle Routes, Temporary Traffic Control, and ADA Pedestrian Improvements will be performed in accordance with the CMUTCD, Caltrans Highway Design Manual, and current ADA guidance. As part of our quality control and assurance, the design will also be reviewed by in-house staff to ensure a comprehensive and complete design. Certain projects will require the preparation of special traffic studies and signal coordination studies. RKA’s experience in municipal traffic engineering provides the background needed to ensure that the studies are prepared by individuals best qualified for the job. Studies will be prepared utiliz- ing the most appropriate reference documents and in accordance with industry standards. 20 Professional On-Call Civil Engineering and Architectural Services Agreements STATEMENT OF CONSULTING SERVICES AGREEMENT RKA Consulting Group has reviewed the Consulting Services Agreement and accepts all terms and conditions as stated including the insurance requirements. 21