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HomeMy WebLinkAboutLand Development and General Engineering CombinedProposal forProposal for On-Call Civil Engineering and On-Call Civil Engineering and Architectural ServicesArchitectural Services LAND DEVELOPMENTLAND DEVELOPMENT Cannon Reliable Responsive Solutions Diamond BarDiamond BarCity ofCity of Cannon TABLE OF CONTENTS Cover Letter Section 1: Firm Profile ..............................................................................................1 Section 2: Project Team ............................................................................................3 Section 3: Experience/References ...........................................................................9 Section 4: Project Understanding and Approach ...............................................11 Fee Schedule submitted as a separate file. Cannon May 26, 2023 Nicholas Delgado, Engineering Technician Public Works Department City of Diamond Bar 21810 Copley Drive Diamond Bar, California 91765 Subject: On-Call Civil Engineering and Architectural Services Land Development Dear Mr. Delgado: The City of Diamond Bar (City) is seeking a dependable civil engineering firm to provide land development plan check services on an as-needed, on-call basis. The plan check team will review commercial, industrial, and residential development plans for compliance with City, County, and State engineering codes and requirements. Cannon has assisted many cities and counties with civil plan check services for development and capital improvement projects. Our interest in this RFP stems from our history delivering successful on-call projects for the City. Our goals align with the City’s vision to conserve its neighborhoods, enhance the community, and provide high quality of life for current and future generations. Cannon brings the following benefits to the City: Experienced and Committed Plan Check Team: Cannon’s team is led by development plan check manager and main point of contact, Gary Solsona, PE, QSD, who has more than 21 years of engineering experience. Our three, lead senior plan check engineers, Jay Kanani, PE; Bijan Yazdani, PE; and Feldro Esperanza, PE; have 85 cumulative years of plan check experience in grading, drainage, hydrology and hydraulic studies, and low impact development (LID) for residential, commercial, and industrial land development projects. Current Plan Check Experience: Cannon has gained valuable plan check experience through our recent plan check contracts with several cities in Southern California including the Cities of, Santa Ana, El Monte, Fullerton, Chino, and Lancaster. While performing these various contracts, we have been able to streamline the plan check and development review process for our clients. As a result, Cannon is highly responsive and will provide the City of Diamond Bar with quick turn-around times on plan check reviews. Electronic Plan Check Process: Cannon has provided electronic plan check comments services via Bluebeam Revu or Adobe Acrobat for several years. We will manage and coordinate our electronic submittals / file sharing based on the City’s preferred platform, such as Sharepoint, Accela, Microsoft OneDrive, or Dropbox. We look forward to continuing to work with the City to achieve its goals and objectives. I am available at the contact methods provided below should you require additional information or have any questions. Sincerely, Statement: Cannon has reviewed and understands the insurance requirements provided in the RFP, and we certify that the required insurance coverage will be obtained. Gary Solsona, PE, QSD, Public Works Manager* 16842 Von Karman Avenue, Suite 150, Irvine, CA 92606 ( 949.777.1580 📱 909.234.7857 * GaryS@CannonCorp.us *Authorized to bind the firm Larry P. Kraemer, PE, Director, Public Infrastructure 1050 Southwood Drive, San Luis Obispo, CA 93401 ( 805.503.4542 * LarryK@CannonCorp.us 16842 Von Karman Avenue, Suite 150, Irvine, CA 92606 1CannonOn-Call Civil Engineering and Architectural Services - Land Development Firm Profile11Cannon Corporation – Providing Reliable Responsive Solutions since 1976Cannon Corporation – Providing Reliable Responsive Solutions since 1976 As a full-service engineering, surveying, and construction management firm, we take pride in our ability to offer clients a broad range of services. Our commitment to providing clients Reliable Responsive Solutions, whether the project scope is expansive or more specialized, spans 47 years. Our staff of professionals includes registered civil, structural, mechanical, and electrical engineers; licensed land surveyors; construction managers; funding administrators; and instrumentation and controls (SCADA) specialists. In addition, we employ experts in 3D scanning and modeling, permitting and compliance, Low Impact Development (LID), and the LEED certification process. With more than 135 professionals, we have extensive experience in general civil plan checking services; map check services; design; surveying services; street rehabilitation, widening, and improvement projects; and major street, storm drain, right-of-way, water, sewer, and dry utility design. We have extensive experience in plan checking services, design, construction management and inspection, and surveying services. Additionally, we have strong experience in the preparation of engineering documents for the phases of design and construction including: conceptual design, preliminary design, final engineering, construction documents, construction support, and construction management. Office Locations Services for the City will be provided primarily from our Irvine office with support from our other offices, if needed. Cannon office locations include the following: Irvine 16842 Von Karman Ave. Suite 150 Irvine, CA 92606 ( 949.753.8111 Ventura 305 S Kalorama St. Suite A Ventura, CA 93001 ( 805.503.4590 Los Angeles 11900 W Olympic Blvd. Suite 530 Los Angeles, CA 90064 ( 310.664.1166 San Luis Obispo 1050 Southwood Dr. San Luis Obispo, CA 93401 ( 805.544.7407 For any questions concerning this proposal submittal, please contact Mr. Solsona at the phone numbers or email provided below: Gary Solsona, PE, QSD Public Works Manager 16842 Von Karman Avenue, Suite 150 Irvine, CA 92606 ( 949.777.1580 📱 909.234.7857 * GaryS@CannonCorp.us Land Development Plan Check Consulting Services Cannon has the dedicated staff to successfully provide plan check and map check consulting services. Cannon has assisted numerous cities and counties in successfully completing plan check of their development and capital improvement and surveying projects, and we look forward to working with the City in delivering quality, expedited, and cost-efficient plan check services. 2CannonOn-Call Civil Engineering and Architectural Services - Land Development Subconsultant Inspection Services FCG Consultants, Inc. is a woman-owned certified disadvantaged business enterprise (DBE) and small business enterprise (SBE). They provide construction inspection services, including utilities, street lighting, traffic signals, and various other public works developments. They have extensive public works experience, civil engineering construction expertise, depth of resources, and knowledge of local and regulatory issues. They have knowledge of City/County Standards, Greenbook Caltrans design procedures, Caltrans Local Assistance Procedures Manual (LAMP), Caltrans Local Assistance Program Guidelines (LAPG), Caltrans Standard Plans and Specifications, and state regulatory requirements. FCG provides a team of qualified construction inspectors experienced in street, bridge, water, sewer, storm drain, safety lighting, and traffic signal inspection. Their staff includes professional engineers, construction managers, and construction inspectors. Location: FCG Consultants 22885 Savi Ranch Parkway, Suite G Yorba Linda, CA 92887 ( 714.312.0317 3CannonOn-Call Civil Engineering and Architectural Services - Land Development Project Team22 Principal-in-Charge Larry Kraemer, PE Contract Manager / Project Manager Gary Solsona, PE, QSD  Key Personnel Organizational Chart Our project organization chart illustrates our key personnel and support personnel who will provide plan check services as well as their current workload and availability. Our key personnel will be available for the duration of the required services. We acknowledge that no person designated as “key” will be removed or replaced without the prior written concurrence of the City. Table 2 illustrates our team‘s total years of experience and experience with the scope of services. City of Diamond Bar Table 2 Team Members Total Years ExperienceScope of Services Development Plan Check Map Check Grading, Drainage, and Erosion Control PlansStreet Improvement PlansSewersStorm DrainsWater MainsStreet Lighting PlansHydrology ReportsInspection ServicesParcel / Tract MapsEasement and ROW DocumentsLot Line AdjustmentsCertificates of ComplianceGary Solsona, PE, QSD21 ••••••• Jay Kanani, PE28 •••• Bijan Yazdani, PE35 •••••• Feldro Esperanza, PE, QSD 35 •••• Karena Diep, EIT 3 •••••• Paul Seroka, PLS 22 •••• Michael R. Petrovich, PE 17 •••••••• Mark Korando 29 • Bill Fernandez 25 • Statement We will notify the City of Diamond Bar if any changes in staff occur during the contract period. Plan Checkers Jay Kanani, PE - Grading/Hydrology Bijan Yazdani, PE - Grading/Improvement Plans Feldro Esperanza, PE, QSD - Grading/Hydrology Karena Diep, EIT - Grading/Street Improvement Plans Survey and Map Checks Paul Seroka, PLS Inspection Michael R. Petrovich, PE Jameson Farr, CPII Mossad Rizkalla Subconsultant (FCG) Mark Korando Bill Fernandez 4CannonOn-Call Civil Engineering and Architectural Services - Land Development Mr. Solsona has 21 years of civil engineering experience with on-call contracts for public works, consisting of plan check and map check assignments, civil engineering design, award-winning roadway widening, street rehabilitation and intersection improvements, sound wall and retaining wall design, and preparation of traffic control plans and project study reports. He is recognized in the industry as an ADA design specialist. His proactive approach is carried out seamlessly through project management, engineering design development, and construction support services to public agencies throughout Southern California. Mr. Solsona has a proven track record in providing innovative, cost-saving, and sustainable solutions (such as alternative pavement rehabilitation methods, including full depth reclamation and cold-in-place recycling) on numerous street improvement projects for major arterials and residential streets. Select Relevant Experience • City of Diamond Bar Plan Check, Map Check and Inspection Services, Diamond Bar, California • City of Lancaster Permit Plan Check Services , Lancaster, California • City of El Monte As-Needed Plan Check Services, El Monte, California • City of Fullerton Private Development Plan Check Services, Fullerton, California • City of Santa Ana Development Plan Check Services, Santa Ana, California • City of Chino Development Plan Check and Map Check Services, Chino, California Professional Registration • Civil Engineer, California, No. 68420 • Qualified SWPPP Developer – Practitioner #234666 Education • Bachelor of Science, Civil Engineering, California State Polytechnic University, Pomona, California Professional Affiliations • Member – ASCE, ACEC and APWA • Past Board Member – Filipino American Society of Architects and Engineers Gary Solsona has led our General Civil Plan Check team to successfully complete more than 700 general civil plan check and subdivision map check assignments over the past two years. Gary Solsona, PE, QSD Contract Manager / Project Manager Firm Title: Senior Principal Engineer II / Public Works Manager 5CannonOn-Call Civil Engineering and Architectural Services - Land Development Mr. Yazdani has more than 35 years of experience as a senior civil engineer providing QA/QC and general plan check services for capital improvement and land development projects to confirm adherence to the Departments of Public Works/Engineering standards and design policies and conditions of approval for development projects. Mr. Yazdani’s project experience includes roadway design, drainage design, right-of-way, grading plans, storm drain plans, street improvement plans, signing and striping plans, and water and sewer plans as well as checking of tract and parcel maps, lot line adjustments, and easement documents. Select Relevant Experience • City of Diamond Bar Plan Check, Map Check, and Inspection Services, Diamond Bar, California • City of El Monte As-Needed Plan Check Services, El Monte, California • City of Lancaster Permit Plan Check Services, Lancaster, California • City of Fullerton Private Development Plan Check Services, Fullerton, California • City of Santa Ana Development Plan Check Services, Santa Ana, California • City of Chino Development Plan Check and Map Services, Chino, California • City of Menifee Civil Plan Check Services, Menifee, California Licenses and Certifications • Professional Civil Engineer, California No. 68211 Education • Bachelor of Science, Civil Engineering, West Virginia University, West Virginia • U.S. Army Corp of Engineers Contractor Health and Safety – Construction Safety Hazard Awareness EM 385 1-1 and OSHA 30 Hours Mr. Kanani has more than 28 years of experience as a senior civil engineer providing general plan check services, design and QA/QC for capital improvement and various residential and commercial land development projects. He confirms compliance with Department of Public Works/Engineering standards and design policies, as well as conditions of approval for development projects. Mr. Kanani has four years of experience working in the public sector and has provided plan check services of grading plans and WQMPs. His experience includes storm drain, sanitary sewer, water system, open channel, and FEMA detention basin and flood study. Select Relevant Experience • City of Diamond Bar Plan Check, Map Check, and Inspection Services, Diamond Bar, California • City of El Monte As-Needed Plan Check Services, El Monte, California • City of Fullerton Private Development Plan Check Services, Fullerton, California • City of Santa Ana Development Plan Check Services, Santa Ana, California • City of Chino Development Plan Check and Map Check Services, Chino, California • City of Corona Plan Check Services, Corona, California Licenses and Certifications • Professional Civil Engineer, California No. 48353 Education • Bachelor of Science, Civil Engineering, University of Oklahoma, Oklahoma / Advanced Concrete Design / Advanced Hydrology Jay Kanani, PE Grading/Hydrology Firm Title: Senior Plan Check Engineer Bijan Yazdani, PE Grading/Improvement Plans Firm Title: Senior Plan Check Engineer 6CannonOn-Call Civil Engineering and Architectural Services - Land Development Mr. Seroka brings 22 years of extensive field and office experience in boundary/ topography, ALTA, and right-of-way survey, tract maps and parcel maps, lot line adjustments, records of survey, and corner records. Mr. Seroka also has experience in project surveying, quality control, post processing of 3D scans, boundary establishment, easement preparation, drafting, and construction support. Throughout his career, he has served in various roles from drafter, to party chief, project manager, and drafting manager, to office survey supervisor. Select Relevant Experience • San Juan Water Main Replacement, Sewer Main Improvements, and Street Reconstruction Project, Fullerton, California • Golden State Water Company Water System Pipeline Replacement Surveys (25 Total Projects), Various Locations, California • Suburban Water Systems, Plant 209 – Engineering Design Services, Covina, California • Crescenta Valley Water District, Construction Staking, Well 2 And Related Facilities, Los Angeles, California • Camrosa Water 4C Tank and Pump Station, Camrosa, California Professional Registration • Professional Land Surveyor, California, No. 9611 • FAA Small Unmanned Aircraft System Safety Training • 40-Hour HAZWOPER • Smith Driver System Paul Seroka, PLS Survey and Map Checks Firm Title: Land Surveyor Michael Petrovich, PE Construction Inspector Mr. Petrovich brings nine years of experience in the design and construction of infrastructure projects, including street and transportation projects. His experience includes mass grading, paving operations, concrete placement, utilities installation, landscaping, landfill infrastructure improvements and expansion. He has worked with numerous agencies and municipalities throughout Southern California Select Project Experience Summary Mr. Petrovich has served as Construction Inspector on the following projects: • Construction Management and Inspection for Budlong and Halldale Street Improvements, Gardena, California • Street Reconstruction Project, City of Huntington Park, California • Ocean Boulevard Improvements Project, Pismo Beach, California • South Bay X Right-of-Way Inspections for Southern California Edison Undergrounding, Gardena, California • Construction Management and Inspection for Santa Ana Well 29 Rehabilitation and Improvements, Santa Ana, California • Coyote Canyon Landfill Access Road and Repower, Newport Beach, California • Prima Deshecha Landfill Paving Projects, San Juan Capistrano, California • City of Ontario Park Place Development, Ontario, California Professional Registration • Registered Civil Engineer, California, No. 93847 Education • Bachelor of Science, Civil Engineering, Texas Tech University, Lubbock, TX Certifications • Halliburton Cementing for Engineers 2014 7CannonOn-Call Civil Engineering and Architectural Services - Land Development Mossad Rizkalla Construction Inspector Mr. Rizkalla is a bilingual senior public works and construction special inspector with 17 years of experience in construction management and inspection. His past projects have consisted of both residential and commercial structures with reinforced concrete, post- tensioned concrete, structural masonry, structural bolting, spray- applied fire proofing, and structural welding inspection. Select Project Experience Summary Mr. Rizkalla has served as Construction and/or Public Works Inspector on the following projects: • Street Reconstruction Project, City of Huntington Park, California • Frankel Avenue and 16th Street S Improvements (FY 2015-2016), Montebello, California • Long Beach Blvd., Phase I and Phase II, Lynwood, California • South Bay X Right-of-Way Inspections for Southern California Edison Relocation Work from Overhead to Underground, Gardena, California • FY 16-17 Annual Street Improvements Project, City of Lawndale, California • Pavement Repairs and Skin Patch of Various Streets, City of Montebello, California • Downtown Public Parking Improvement Project, City of El Monte, California • 2-Mile Water Main Replacement for Hill Street and Cudahy Street, City of Huntington Park, California Education • Bachelor of Science, Telecommunication Engineering, Helwan University, Cairo, EGYPT • Certified - Construction Project Management, California State University, Dominguez Hills, California Certifications • ICC: Master of Special Inspection; Reinforced Concrete; PT Concrete; Structural Masonry, Bolting, Welding; Spray-Applied Fire Proofing Special Inspector • ACI – Field Test Technician Certifications • Certified Public Infrastructure Inspector, American Public Works Association • OSHA- Certified Confined Space Entry, No. 130815 • American Concrete Institute • Flagger Training Completion • California Test Method Certifications Jameson Farr, CPII Construction Inspector Mr. Farr brings seven years of experience in materials testing and construction inspection. As Construction Inspector, Mr. Farr’s responsibilities include inspection activities such as administrating plans, specifications, and special provisions; confirming projects meet safety aspects; reviewing projects for errors and/or discrepancies; negotiating and implementing corrective actions; and providing engineering calculations. Other duties compose of providing project/program management activities; planning and scheduling projects, estimating and tracking costs, monitoring progress; keeping daily logs and reports; confirming quality control; preparing change orders; and interpreting, communicating and verifying that projects are in compliance with plans, as well as specifications and special provisions. Select Project Experience Summary Mr. Farr has served as Construction Inspector on the following projects: • Inspection for 2020-2021 Pavement Rehabilitation Project), Goleta, California • Construction Management and Inspection for 2022-2023, Pavement Rehabilitation Project, Goleta, California • Construction Management and Inspection, 139th St and Van Ness Ave Improvements, Gardena, California 8CannonOn-Call Civil Engineering and Architectural Services - Land Development Education • Geological Studies, Orange College • Coastline Community College Mark Korando Construction Inspector Mr. Korando has more than 29 years of public utility (dry and wet) and transportation engineering, and inspection experience, which include construction of public utility infrastructure, traffic management, and communication system projects. He has worked in cities throughout the counties of Los Angeles, Orange, San Diego, Riverside, San Bernadino, San Francisco, Contra Costa, Alameda, San Mateo, and other agencies in California. In addition, he has experience with Caltrans Districts 4, 7, 11 and 12 and is familiar with the State of California Standards, Specifications, and the latest version of the CA-MUTCD. Mr. Korando provides design engineering, plan checking, construction inspection, and he obtains work permits. Select Project Experience Summary • Construction Inspection for SR-91 Toll Road, 91 Express Lanes Joint Venture, OCTA/ RCTC, California • CIP and Permit for Various Streets improvement Project, City of Santa Monica, California • Construction Inspection for Grading and Various Street Construction Project, City of Irvine, California • Construction Inspection for Multiple CIP Street Improvement Project, City of Downey, California • Construction Inspection for Multiple Street Improvement Project, City of Burbank, California Licensing • ACI Certified / HAZMAT / Radiation Safety Officer • Caltrans HC-1 for Test Methods for 201, 202, 216, 217, 231 • Nuclear Gauge Cert. Trench Shoring Cert. 40-hour Bill Fernandez Construction Inspector Mr. Fernandez has more than 25 years of experience with field inspection in public works construction. His project experience includes serving as Construction Inspector, Assistant Construction Manager, and Assistant Resident Engineer. He has worked on a large variety of public works projects, including street improvements, concrete pavement, drainage, utilities, and water, and wastewater improvements. He has extensive experience with minor concrete, rubberized AC paving, traffic control, ADA ramps, sidewalk replacement, driveway construction, drainage, water and sewer lines, electrical, landscape, and safety. He provides construction inspection and quality control, daily reports, compliance enforcement of plans and specifications, review change orders, review submittals and RFI’s, safety compliance, preparing as-built plans, preparing punch list, and project closeout. Select Project Experience Summary • Construction Inspection for Gridley Road and Florence Avenue Rehabilitation Projects City of Santa Fe Springs, California • Construction Inspection for Annual Paving and Concrete Repairs Project City of Santa Monica, California • Construction Inspection for Alicia Parkway Street Widening Project City of Laguna Hills, California 9CannonOn-Call Civil Engineering and Architectural Services - Land Development Experience/References The following shows a sample of clients Cannon has provided plan check services to within the past five years. We have provided a description of services and client contact references for each. 33 City of Diamond Bar Plan Check Services, Diamond Bar, California Cannon is currently providing plan checking duties for the City of Diamond Bar. Project types include mostly single-family residential as the City of Diamond Bar is an almost completely built-out community. We have complied with standards from the City, County of Los Angeles, and the American Public Works Association, where applicable. Cannon has to provided quick turnaround times and responses to meet the City’s needs. Reference: Nicholas Delgado, Engineering Technician City of Diamond Bar 21825 East Copley Drive Diamond Bar, CA 91765 ( 909.839.7043 * NDelgado@diamondbarca.gov RELEVANT PROJECT HIGHLIGHTS • On-Call Plan Check • Entitlement Reviews • Hydrology & Hydraulics • Grading Plans • Wet Utility Plans • Survey Map Check • Street Improvement Plans City of El Monte As-Needed Plan Check Services, El Monte, California Cannon is currently providing broad-based plan checking duties for the City of El Monte. Plan check services include grading, soils report reviews, storm drain, hydrology reports, LID reports, street improvement plans, parcel/tract maps, condominium plans, easements, and lot line adjustments. Reference: Kevin Ko, PE, Project Manager City of El Monte City Hall West, 2nd Floor 11333 Valley Boulevard El Monte, CA 91731 ( 626.580.2000 * kko@elmonteca.gov RELEVANT PROJECT HIGHLIGHTS • On-Call Plan Check • Grading Plans • Street Improvement Plans • Hydrology and Hydraulics • LID Report • Survey Map Check • Erosion Control • Cost Estimates Dollar Value: $174,000 Start/Finish: 2014 – in progress Key Staff Gary Solsona Project Manager Jay Kanani Plan Checker Bijan Yazdani Plan Checker Karena Diep Plan Checker FCG Inspection Key Staff Gary Solsona Project Manager Jay Kanani Plan Checker Bijan Yazdani Plan Checker Karena Diep Plan Checker Dollar Value: $268,594 Start/Finish: 2015 – 2021 10CannonOn-Call Civil Engineering and Architectural Services - Land Development City of Fullerton On-Call Professional Engineering Services and Private Development Plan Check Fullerton, California Cannon is currently providing entitlement review services and plan checking duties for the City of Fullerton. Plan Check services include grading, storm drain, hydrology reports, and street improvement plans. Project types include residential, commercial, and industrial. Reference: Juan Zavala, Principal Civil Engineer / Public Works City of Fullerton 303. W. Commonwealth Ave, Fullerton, CA 92832 ( 714.738.6852 * JZavala@cityoffullerton.com RELEVANT PROJECT HIGHLIGHTS • On-Call Plan Check • Entitlement Reviews • Hydrology & Hydraulic • Street Improvements • Grading Plans • Storm Drains • Erosion Control City of Lancaster Permit Plan Check Services, Lancaster, CA Cannon provides civil plan check and final map plan checking for private development projects for the City of Lancaster on an as needed basis. Typical assignments include grading and erosion control plans, hydrology studies, street improvements plans, sewer plans, sewer area studies, water plans, soil reports, street light plans, Proto II wall calculations, landscape plans, and bond estimates. RELEVANT PROJECT HIGHLIGHTS • On-Call Plan Check • Street Improvement Plans • Drainage Plans • Grading plans • Sewer Plans • Hydrology Studies • Street Light Plans • Sewer Area Studies • Soils Report • Bond Estimate • Erosion Control Plans • Water Plans • Proto II Walls • Final Map Plans Dollar Value: $550,000 Start/Finish: 2016 – in progress Key Staff Gary Solsona Project Manager Jay Kanani Plan Checker Bijan Yazdani Plan Checker Karena Diep Plan Checker Dollar Value: $515,000 Start/Finish: 2018 – in progress Key Staff Gary Solsona Project Manager Jay Kanani Plan Checker Bijan Yazdani Plan Checker Karena Diep Plan Checker Reference: Stephen Carillo, PE Senior Engineer – Capital Programs City of Lancaster 44933 Fern Avenue, Lancaster, CA 93534 ( 661.723.6000 * scarrillo@cityoflancasterca.org 11CannonOn-Call Civil Engineering and Architectural Services - Land Development Project Understanding and Approach44 Project Understanding The City of Diamond Bar (City) is seeking an engineering consultant to provide complete plan check services for private development projects on an on-call, as needed basis. The services include review of civil related improvement plans, studies and reports, including grading, sewer, storm drainage, low impact development, drainage, and erosion control. We have built our team around the understanding that plan check services should be provided by or under the responsible charge of a California Licensed Professional Engineer. Our team’s plan check experience includes rough grading, precise grading, hydrology and hydraulics, street improvements, street lighting, erosion control, low impact development, water and sewer plans, survey maps and easement plans, lot line adjustments, utility easements, and map recordation. We’ve developed a comprehensive and dynamic program to successfully deliver on-call plan checking review services for our clients. We understand the importance of proactive communication, responsiveness, and flexibility. We are accustomed to being ready when called upon for specific assignments to meet your expectations. Our team has the proven ability to streamline the plan check review process based on the systems and templates we’ve created (such as our plan check log [Figure 1.]) to confirm quality and promptness. Cannon is strongly committed to serving our clients by truly listening to their project objectives, producing quality work, and completing plan check reviews on time or early, and within budget. Figure 1. Sample of Cannon Plan Check Log Approach Cannon’s approach to provide plan check and map check services to the City includes the following key components: • Communication Strategy • Experienced Plan Check Team • Plan Check Conformance • Facilitating the Plan Check Process • Electronic Development Plan Checking • Record Keeping and Reporting • Turnaround Time Communication Strategy At the top of this list of key components that will lead to project success is effective communication between our internal review team and the City’s Project Manager and Staff. This will confirm we provide the City with the support they are looking for to reduce the impact to politically sensitive areas or disruption to the public. The closest possible rapport will be developed with the City’s Project Manager to understand special budget constraints, time schedules, and associated impacts. By building on excellent communications, we will more easily define problem areas, technical requirements, and facilitate a smoother plan check review and approval process. Experienced Plan Check Team Within our highly skilled staff of engineers, project managers, quality assurance / quality control (QA/QC) team, and constructability reviewers are personnel that take their chosen profession very seriously. This team strives for the highest quality of service for each project review. Because our plan check engineers have extensive design experience using local, regional, and other applicable design standards on a day-to-day basis, we can confirm the improvement plans and associated reports and documents will meet the current applicable codes and standards. We have also structured our team to have flexibility with meeting varying workload sizes. In addition to our key personnel, Cannon is home to comprehensive engineering staff who are ready to commence project work immediately, should the need arise. We can meet short-term workload needs by temporarily bringing in other personnel and, with the City’s approval, meet long-term needs with the addition or removal of other trained staff. 12CannonOn-Call Civil Engineering and Architectural Services - Land Development Plan Check Conformance Cannon also understands that, at a minimum, plan check services will be provided in conformance with the most current version of the following documents and standards as applicable: • California Building Codes related to site accessibility • Low Impact Development Ordinance No. 11(2013) • City of Diamond Bar Grading Plan Check Requirements • City of Diamond Bar Grading Ordinance and Hillside Management Ordinance • 2021 Municipal Separate Storm Sewer System (MS4) Permit (Order RF 2021-0105) • APWA Standard Plans and Standard Specifications (Greenbook) for improvements in Public R/W • Approved Specific Plans, Site Plans, Environmental Documents, and/or Tentative and Final Maps • Grants, easements, or vacations as applicable • Traverse, Lot and Tract Boundary Closures for final or parcel maps Subdivision Map Act • Conditions of Approval and Title Reports Facilitating the Plan Check Process We understand the concern, need, and desire to approve the plan check package at the first submittal. It has been our experience that when plan checks extend three review cycles, there is potentially an issue or concern that has not been addressed up front or there has been a breakdown in communication. We have experienced success in the past by implementing the following approach: • Timely and complete technical reviews of the submitted plans and associated reports. • Sound record keeping and documentation of when plan reviews are submitted and returned, correspondence files, meeting minutes (if necessary), plan check mark-ups, and reference materials. When plan corrections are required, a written plan correction list will be provided to the applicant, or the applicant’s agent(s). • Upon the City’s permission, communication between plan reviewer(s) and the engineer/architect of record through phone calls, e-mails, faxes and/or plan check review meetings, as needed. Keeping our client and the project owners informed through CC’s of review memos, emails and plan check logs. Electronic Development Plan Checking We are committed to sustainable business practices. Therefore, as part of our service with the City, we also provide an electronic plan (E-Plan) review process. Our objective with this process is to reduce waste and paper consumption and save money, resources, and time by eliminating mail or courier delivery services for hard copy packages, therefore reducing vehicle emissions. Cannon has an internal ShareFile system we use to administer electronic project transmittal. Each project for plan check is saved to our networks and added to the ShareFile suite in project specific folders. We will email a web link to both the City to download the project’s plan check documents as well as the engineer to upload revised documents for re-submittal. Since the ShareFile program is entirely web based, no additional software is needed. Cannon’s E-Plan process consists of the following: • Providing digital plan check comments within PDF files via Bluebeam Revu or Adobe Acrobat, as shown in Figure 2 on page 13. • Providing an itemized list of comments in a Microsoft Word or PDF file (if requested). In addition, should plan checking electronically be unavailable to City due to time constraints, Cannon Staff are typically available to retrieve and process hardcopy submittals from the City within 24 hours. Ehab Elias, Asst. Engineer II City of Santa Ana Thank you Gary and Jay for your diligence on this plan check. 13CannonOn-Call Civil Engineering and Architectural Services - Land Development Record Keeping and Reporting Through years of experience, we have developed streamlined procedures that produce timely, accurate, and consistent plan reviews. Submitted improvement plans will be logged into a plan check log. The plan check log (see Figure 1 on page 11) tracks the engineer of record, types of improvement plans submitted, date submitted, due date to be completed, and any significant comments or submittal requirements outstanding for that plan review. Cannon will provide regular updates (and as requested by the City) of the status of plan reviews to report progress and anticipated return dates of outstanding plan check projects. As part of our project controls, Cannon will keep a record of when plans are received and returned in our plan check log. Excellent communications will allow us to define questionable areas, technical requirements, and to facilitate a smooth review and approval process. Turnaround Time Although plan review turnaround timeframes will vary with the complexity or extent of the project, the requirements outlined in the City’s RFP are acceptable for a small to mid-size development project. Upon our initial review of the plan check package, if additional time is determined upon our review, we will contact the City’s Project Manager to provide an explanation for the request for the extension and obtain approval. If expedited reviews are requested, we are open to having discussions with the City and implementing these types of reviews, if necessary. Figure 2. Sample of Electronic Plan Check Comments 14CannonOn-Call Civil Engineering and Architectural Services - Land Development Scope of Services The scope for potential tasks includes the following: Mass, Rough and / or Precise Grading Plans Cannon will review rough grading plans for substantial conformance to the approved documents from the entitlement process, including but not limited to tentative map, drainage concepts (hydrology and hydraulics), and Preliminary Water Quality Management Plan. Review of precise grading plans consists of verification of detailed finish grade elevations to show drainage patterns, flow lines for lot drainage, and proposed paving. Grading plans are signed and sealed by a registered civil engineer, and may include identifying previous preliminary grading permits issued for the project site. Street Improvement Plans Cannon will review street improvement plans, provide comments, and recommend for approval. We will check for compliance with City-adopted standard drawings, specifications, ADA standards, and applicable regulations using Cannon’s in-house plan check list or as provided by City staff. Services will include initial and subsequent reviews, full or partial plan review services, interaction with the City, and recommendations to the City staff for final approval. To confirm adequate document preparation, we will attend project status meetings with the City staff (upon request) and with others as required to discuss status and/or details of the project. We will verify code compliance of street geometrics, typical sections showing cross slopes, centerline, right-of- way, dimensions and applicable construction notes, verify minimum/maximum street profile grades, grade breaks, vertical curve info, review street profiles of centerline, left and right curbs, confirm AC/AB pavement structural section complies with City standard and/or geotechnical report recommendations, station/elevations at key locations, curb ramp details, driveway details, working design sections, proposed drainage devices such as catch basins with local depressions, and review “join” conditions at limits of work. For any work within Caltrans Right-of- Way (intersecting State Routes 57 and 60), we will verify compliance with the Caltrans Standard Plans and Standard Specifications. Wet Utility Plan Review Cannon will review wet utility plans, consisting of sewer, water, storm drain, and domestic and/or recycled water, including, but not limited to, verifying conformance to the City design standards, constructability of the proposed wet utility design improvements considering site constraints, design requirements, corrosion protection requirements, existing conditions, confirm labels and calculations of pipe slopes, pipe size, material, and hydraulic data. Additional items for review include verification of basic separation standards for water mains and sanitary sewers/ storm drains in compliance with the California Waterworks Standards and California Department of Public Health criteria to prevent contamination of the public water supplies, verification of pressure zone boundaries, if necessary, for water improvements, confirmation of existing storm drain and sewer structure capacities, identify potential utility conflicts, and compare manhole rim elevation versus pad elevations. Hydrology Studies and Hydraulics Calculations Cannon will provide preliminary design review of hydrology/hydraulics technical reports for proposed private development projects and attend City design review meetings as necessary. Cannon will apply our current plan check experience on drainage projects with the City’s specific requirements, such as the following 1) verify new site development will not place additional stress on the existing drainage system, 2) verify storm frequency of 100 years will not exceed the ultimate street right-of-way and 3) verify sump conditions will carry a 100- year storm frequency and have a secondary “emergency overflow” outlet. Additionally, we will verify the proposed finished floor elevation of residential buildings are minimum of one foot higher than 100-year flood. Street Light Plans and Voltage Drop Calculations Work will include public street lighting plan checking and voltage drop calculation review in the City. There will be coordination with client and utility consultant to verify electrical service pedestal locations and street light standard specification. Coordination with the City for verification of City approved street lighting standard. Voltage drop calculation services 15CannonOn-Call Civil Engineering and Architectural Services - Land Development will include verifying voltage drop for branch circuits and adequate wire and conduit sizing for the street lighting project. Plan check requirements, specific City design guidelines for street lighting and conformance of current electrical, state, and jurisdictional standards/codes will be verified. Survey and Mapping Plan Check Services Cannon’s Survey Team is experienced in providing easements and right-of-way dedications, lot line adjustments, tract and parcel maps, topographic and field survey data, and title and closure reports. Cannon will provide review of subdivision improvement projects, including review of easements and right-of- way dedications; lot line adjustments; tract and parcel maps; title and closure reports; and applicable plans and recommendations, as well as any other related reports and recommendations to confirm constructability considering site constraints, design requirements, and existing conditions. Typically, tasks would include initial site assessments, review of plans, and review of reports. Inspection Services Our Cannon in-house construction managers and inspectors and our subconsultant FCG have a wealth of experience in construction management and inspection We have successfully managed and inspected many public works projects and developed strong relationships based on trust and respect. Communication is a key process to confirm the success of any project. Although many of the components are the same, we hand-craft a technical approach for each of our client’s projects depending on the needs of the stakeholders that can include coordination, field inspection, project support, project cost and schedule, contract change orders, safety, project close-out and acceptance, construction scheduling, and quality management. 16CannonOn-Call Civil Engineering and Architectural Services - Land Development City issues approved grading permit Workflow Chart City of Diamond Bar Assigns Project Cannon Plan Checker Reviews WPR process is completed Cannon Logs in Systems If no further comments recommend for permit approval If changes are required: repeat review process Method by which work is Completed and Reviewed Quality Assurance / Quality Control Program Cannon has earned a strong reputation for product delivery and professional service. We have built, and continue to develop, internal control processes that incorporate peer review and progress reporting to help projects meet established design and review guidelines, remain within budget, and stay on schedule. We take a proactive approach to project management, with an emphasis on project and review process familiarity, open communication, quality and cost control, and project scheduling. Processes include a Work Product Review (WPR) Program, project “Look Backs,” Project Progress Reviews, plan check checklists, and an Earned Value Analysis (EVA) program. In addition, we employ cost savings strategies that have been effective in managing projects for public and private industry clients. These strategies may include the following: cost-benefit analysis and value engineering reviews; alternative technologies review or innovative approach analysis; and the use of plan check review control logs. Our work flow incorporates quality review processes to confirm compliance with standards, and that our engineering services are accurate, efficient, and fully meet our clients’ expectations. We place an emphasis on “getting it right the first time.” Deliverables We recognize the importance of providing accurate, detailed, and high-quality deliverables. It is critical that plan check redlines and the comment letter clearly illustrate the necessary information to produce a successful project. Many of our Cannon design staff have also worked in our Construction Management Department, gaining meaningful insight on the importance of well-defined plans, specifications, and bid item quantities. Our Project “Look Backs” are not only conducted from the designer perspective, but also from our managers perspective, to further develop our design team’s accuracy in work products. We have illustrated our plan check work flow process below. Reliable Reliable Responsive Responsive SolutionsSolutions 16842 Von Karman Ave., Suite 15016842 Von Karman Ave., Suite 150Irvine, CA 92606 Irvine, CA 92606 949.753.8111949.753.8111 Proposal forProposal for Professional On-Call Civil Professional On-Call Civil Engineering and Engineering and Architectural ServicesArchitectural Services GENERAL ENGINEERINGGENERAL ENGINEERING Diamond BarDiamond BarCity ofCity of Cannon Reliable Responsive Solutions Cannon TABLE OF CONTENTS Cover Letter Section 1: Firm Introduction .....................................................................................1 Section 2: Project Team ............................................................................................2 Section 3: Experience/References ........................................................................6 Section 4: Project Understanding and Approach .............................................7 Fee Schedule submitted as a separate file Cannon May 26, 2023 Nicholas Delgado Engineering Technician Public Works Department City of Diamond Bar 21810 Copley Drive Diamond Bar, California 91765 Subject: On-Call Civil Engineering and Architectural Services General Engineering Dear Mr. Delgado: The City of Diamond Bar (City) is seeking on-call general engineering services on an as-needed basis for capital improvement projects (CIP). Our interest in this RFP stems from our history of delivering successful on-call projects for the City. Our goals align with the City’s vision to conserve its neighborhoods, enhance the community, and provide high quality of life for current and future generations. We understand the dynamics associated with delivering on-call public agency projects. We pride ourselves in listening to, and promptly addressing, our client’s needs, doing the job right the first time, and reducing the amount of time required by City staff. Cannon offers the following benefits in support of the City’s five-year CIP Fiscal Year 2023-2027, namely street improvement projects, traffic management/safety projects, transportation infrastructure improvements, and miscellaneous public works improvements; and facilities, parks and recreational improvements: On-Call Engineering Experience: Cannon will provide in-house civil, water resource, structural, electrical, mechanical, construction management/inspection, automation, and survey services. In the past 47 years, Cannon has managed on-call contracts with public agencies using our standard best practices that are based on communication and responsiveness, specifically responding to emails, phone calls, and requests from our clients in a timely manner. Cannon has an outstanding record of delivering services on time and within budget. We will operate as an extension of City staff and will keep the City’s goals for projects at the forefront of our decision process. Highly Qualified and Experienced Project Engineering Design Team: Gary Solsona, PE, QSD will serve as Contract Manager and Senior Project Manager responsible for coordinating activities with the City, including committing the right resources to fit the City’s needs. Gary has been providing design services to public agencies the entirety of his 21-year career. He understands the local environment and has developed good working relationships with the local resource agencies, utilities and permitting agencies. We look forward to work with the City to achieve its goals and objectives. I, Gary Solsona, am available at the contact methods provided below should you require additional information or have any questions. Sincerely, 16842 Von Karman Avenue, Suite 150, Irvine, CA 92606 Gary Solsona, PE, QSD, Public Works Manager* 16842 Von Karman Avenue, Suite 150, Irvine, CA 92606 ( 949.777.1580 📱 909.234.7857 * GaryS@CannonCorp.us *Authorized to bind the firm Larry P. Kraemer, PE, Director, Public Infrastructure 1050 Southwood Drive, San Luis Obispo, CA 93401 ( 805.503.4542 * LarryK@CannonCorp.us Statements • Cannon has reviewed and understands the insurance requirements provided in the RFP, and we certify that the required insurance coverage will be obtained. • We acknowledge Addendum 1 issued May 23, 2023. 1CannonOn-Call Civil Engineering and Architectural Services - General Engineering Since 1976, Cannon has provided services to clients throughout the Central Coast of California and Southern California. Our staff of professionals includes registered civil, structural, mechanical, and electrical engineers; construction managers and inspectors; funding administrators; instrumentation and controls (SCADA) specialists; licensed land surveyors; and planners. In addition, we employ experts in 3D scanning and modeling, permitting and compliance, Low Impact Development (LID), and the LEED certification process. As a full-service civil engineering, surveying and construction management firm, with more than 135 professionals, Cannon can provide services from grant management and project planning through design, construction, and project closeout. We have specialists in street rehabilitation, drainage design, sewer design, and roadway design; water resources, hydrology and hydraulics; water utilities, sewer and dry utilities; resource coordination; and construction scheduling and inspections. We have extensive experience in design, construction management and inspection, plan checking services, and surveying services. Additionally, we have strong experience in the preparation of engineering documents for the phases of design and construction including: conceptual design, preliminary design, final engineering, construction documents, construction support, and construction management. Services for the City will be performed primarily from our Irvine office with support from our other offices. Cannon office locations include the following: Irvine 16842 Von Karman Ave. Suite 150 Irvine, CA 92606 ( 949.753.8111 San Luis Obispo 1050 Southwood Drive San Luis Obispo, CA 93401 ( 805.544.7407 Los Angeles 11900 West Olympic Blvd. Suite 530 Los Angeles, CA 90064 ( 310.664.1166 Ventura 305 South Kalorama Street Suite A Ventura, CA 93001 ( 805.503.4590 Firm Introduction Cannon Corporation – Providing Reliable Responsive Solutions since 1976Cannon Corporation – Providing Reliable Responsive Solutions since 197611 Experience Counts Our project team offers relevant expertise in the following areas: Pipeline DesignPipeline DesignStormwater EnhancementsStormwater Enhancements Construction Management Construction Management and Inspection and Inspection Pump Stations/Water WellsPump Stations/Water Wells Street Design/Improvement Street Design/Improvement Green Streets/Complete StreetsGreen Streets/Complete Streets SurveySurvey ADA Ramps/Curbs/GuttersADA Ramps/Curbs/Gutters Storm DrainStorm Drain Parks and TrailsParks and Trails 2CannonOn-Call Civil Engineering and Architectural Services - General Engineering Contract Manager Senior Project Manager Gary Solsona, PE, QSD 🔑 QA/QC Manager Larry Kraemer, PE Organizational Chart We have selected staff who are not just experts with streets, drainage pipeline, water resources, and sanitary sewer systems, but also have a long history teaming on road and water projects that have enabled them to fine-tune their collaboration and coordination to deliver successful projects on time and within budget. Table 2 illustrates team member’s total years of experience and experience with the scope of services. City of Diamond Bar Civil Engineering Design Project Managers Gary Solsona, PE, QSD 🔑 Marco Canta, PE 🔑 Mike Kielborn, PE Anthony Severy, PE Project Engineer/ Design Engineer Tina Kuah, PE Andy Rowe, PE Karena Diep, EIT Ally Marnocha, EIT Foster Campbell, EIT Nick Settevendemie, EIT Principal-in-Charge George Jurica, PE Engineering Support Services Structural Engineer Marshall Pihl, SE Hooman Tavallali, SE Survey and Mapping Paul Seroka, PLS Electrical Engineer Derek Romer, PE Alex Maestre, PE 🔑 Key Team Members Statement We will notify the City of Diamond Bar if any changes in staff occur during the contract period. 22 Project Team Construction Inspectors Michael Petrovich, PE 🔑 Jameson Farr, CPII Mossad Rizkalla Table 2: Team Member Experience Team Members Years of ExperienceScope of Work Elements Street ImprovementsADA ComplianceCurb, Gutter and SidewalkStorm Drain and Sewer ImprovementsHydrology and Hydraulic AnalysisLID, SWPPP, NDPESTechnical ProvisionsCost EstimatesTopographic SurveyConstruction AssistanceSigning and StripingPermitting and Utility CoordinationInspection ServicesGary Solsona, PE, QSD 21 •••••••••••• Marco Canta, PE 20 •••••••••••• George Jurica, PE 45 •••••••••••• Larry Kraemer, PE 30 •••••••••••• Mike Kielborn, PE, LEED AP 22 ••••••••••• Anthony Severy, PE 17 •••••••••••• Paul Seroka, PLS 23 ••• Michael Petrovich, PE 9 •••••• Jameson Farr, CPII 7 • Mossad Rizkalla 17 • CannonOn-Call Engineering and Architectural Services - General Engineering 3 Mr. Solsona has 21 years of civil engineering experience in public works design, consisting of award-winning roadway widening, street rehabilitation and intersection improvements; sound wall and retaining wall design, preparation of traffic control plans and project study reports, and is recognized in the industry as an ADA design specialist. His proactive approach is carried out seamlessly through project management, engineering design development, and construction support services to public agencies throughout Southern California and he has a proven track record in providing innovative, cost-saving, and sustainable solutions (such as alternative pavement rehabilitation methods, including full depth reclamation and cold-in- place-recycling) on numerous street improvement projects for major arterials and residential streets. Artesia Boulevard Arterial Improvements, Gardena, California: The City of Gardena wanted to replace existing medians along Artesia Boulevard, from Western Avenue to Vermont Avenue, with a new decorative hardscape paving solution. Based on prior discussions with City staff, the Cannon Team (including subconsultant BGB Design Group) evaluated and presented four paving solutions to the City. Our team prepared a design study (exhibit) to convey the proposed limits of add or deducted hardscape for City direction. Following approval of the conceptual design direction, Cannon completed revisions to the previously submitted 95% design PS&E. Mr. Solsona served as Project Manager. Select Project Experience Summary Mr. Solsona has served as Project Manager on the following projects: • On-Call Engineering Design Services, Diamond Bar, California • On-Call Engineering Design Services, El Monte, California • On-Call Civil Engineering Design and Construction Management Services, Gardena, California • On-Call Civil Engineering Design Services, Redondo Beach, California • Brea Canyon Road Storm Drain Replacement, Diamond Bar, California • Manhattan Beach Blvd Resurfacing, Redondo Beach, California • Artesia Blvd Improvements, Redondo Beach, California • Gibson Mariposa Storm Drain and Fencing Improvement Project, El Monte, California • City of Long Beach Pedestrian Access Curb Ramps, Long Beach, California • Palos Verdes Drive West Median Beautification Project, Rancho Palos Verdes, California • San Juan Water Main Replacement, Sewer Main Improvements, and Street Reconstruction Project, Fullerton, California • Anaheim Modjeska Park Underground Storm Water Detention and Infiltration System, Anaheim, California • Newport Beach Concrete Street Pavement Reconstruction, Newport Beach, California Professional Registration • Civil Engineer, California, No. 68420 • Qualified SWPPP Developer – Practitioner #234666 Education • Bachelor of Science, Civil Engineering, California State Polytechnic University, Pomona, California Professional Affiliations • Member – ASCE, ACEC and APWA • Past Board Member – Filipino American Society of Architects and Engineers Gary Solsona, PE, QSD Public Works Manager / Senior Principal Engineer II CannonOn-Call Engineering and Architectural Services - General Engineering 4 Marco Canta, PE Civil Principal Engineer Professional Registration • Registered Civil Engineer, California, No. 69244 Education • Bachelor of Science, Civil Engineering, Louisiana State University, Baton Rouge, Louisiana Professional Affiliations • City and County Engineers Association - Member • Asian American Architects and Engineers - Member • American Society of Civil Engineering (ASCE), Younger Member Forum - Served as Membership Coordinator Mr. Canta has 20 years of professional civil engineering experience where he has worked on various projects in public works, roadway, drainage, utilities, and site design throughout Southern California. Mr. Canta has served as project manager for water districts, major international airports, local municipalities, private developments, and public agencies. He has knowledge of AASHTO, Caltrans SPPWC, Los Angeles County, and MUTCD standards. He is technically proficient with Civil 3D, MicroStation, InRoads, StormCad, Flowmaster, and HydroCalc. Redondo Beach Boulevard Arterial Improvements, Gardena, California: The City of Gardena Public Works Department (City) retained the professional engineering services of Cannon to provide PS&E design services for the Redondo Beach Blvd Arterial Improvements Project from Crenshaw Blvd to Vermont Ave, approximately 1.9 miles in length. The project improvements propose to improve safety, access, and corridor traffic operations by modifying the existing raised medians and installing new raised medians to replace the existing two-way left turn medians, extend left turn pockets, and improve traffic channelization. Other components related to the design of the corridor include pavement reconstruction / rehabilitation, addition of bulb-outs (which require evaluating existing drainage systems), upgrading existing curb ramps to ADA compliance, upgrades to the traffic signal system. Mr. Canta served as Senior Civil Engineer on this project. Select Project Experience Summary Mr. Canta served as Sr. Civil Engineer or Design Engineer on the following projects: • On-Call Engineering Design Services, Diamond Bar, California • On-Call Civil Engineering Design Services, Redondo Beach, California • On-Call Engineering Design Services, El Monte, California • Brea Canyon Road Storm Drain Replacement, Diamond Bar, California • Manhattan Beach Boulevard Resurfacing, Redondo Beach, California • Gibson Mariposa Storm Drain and Fencing Improvement Project, El Monte, California • San Juan Water Main Replacement, Sewer Main Improvements, and Street Reconstruction Project, Fullerton, California • Brookhurst Street Sanitary Sewer Improvement Project, Anaheim, California • Artesia Boulevard Arterial Improvements, Gardena, California • Lakeview Ave Widening (Bastanchury to Lemon), Yorba Linda, California • Design Services for 2022 Pavement Rehabilitation, Carpinteria, California • Lakewood Blvd. and Imperial Hwy. Intersection Improvement Project, Downey, California* • Lancaster Avenue J PSR-PDS and PA&ED, Lancaster, California* • Malibu Civic Center Way Realignment Project, Malibu, California* *Work performed prior to Cannon CannonOn-Call Engineering and Architectural Services - General Engineering 5 Mr. Petrovich brings nine years of experience in the design and construction of infrastructure projects, including street and transportation projects. His experience includes mass grading, paving operations, concrete placement, utilities installation, landscaping, landfill infrastructure improvements and expansion. He has worked with numerous agencies and municipalities throughout Southern California Select Project Experience Summary Mr. Petrovich has served as Assistant Resident Engineer on the following projects: • Construction Management and Inspection for Budlong and Halldale Street Improvements, Gardena, California • Street Reconstruction Project, City of Huntington Park, California • Ocean Boulevard Improvements Project, Pismo Beach, California • South Bay X Right-of-Way Inspections for Southern California Edison Undergrounding, Gardena, California • Construction Management and Inspection for Santa Ana Well 29 Rehabilitation and Improvements, Santa Ana, California • Coyote Canyon Landfill Access Road and Repower, Newport Beach, California • Prima Deshecha Landfill Paving Projects, San Juan Capistrano, California • City of Ontario Park Place Development, Ontario, California Professional Registration • Registered Civil Engineer, California, No. 93847 Education • Bachelor of Science, Civil Engineering, Texas Tech University, Lubbock, TX Certifications • Halliburton Cementing for Engineers 2014 Michael Petrovich, PE Construction Inspector 6CannonOn-Call Civil Engineering and Architectural Services - General Engineering As requested in the RFP, we have provided five public agencies in the greater Los Angeles area where we have provided similar scope of services in the past five years. Agency Projects Services Reference City of Diamond Bar • On-Call Engineering Design Services • On-Call Inspection Services • Village Condos Structural Assessment • Brea Canon Road Storm Drain Improvements • Park Parking Lot Rehabilitation • Center Slope Stabilization • Civil Engineering Design • Structural Engineering • Survey Services • Inspection Services Nicholas Delgado Engineering Technician Public Works Department City of Diamond Bar 21810 Copley Drive Diamond Bar California 91765 ( 909.839.7043 * NDelgado@DiamondBarCA.gov City of El Monte • On-Call Engineering Design Services • On-Call Survey Services • On-Call Construction Management and Inspection Services • Seismic Assessment • Civil Engineering Design • Structural Engineering • Survey Services • Construction Management and Inspection Services Lee Torres, PE City Engineer City Hall West - 2nd Floor City of El Monte 11333 Valley Boulevard El Monte, CA 91731 ( 626.580.2000 * ltorres@elmonteca.gov City of Gardena • On-Call Civil Engineering Design and Construction Management and Inspection Services • Artesia Boulevard Arterial Improvements • 170th Street Improvements • Redondo Beach Blvd Improvements • Rowley Park Restroom Rehabilitation • Civil Engineering Design • Electrical Engineering • Survey Services • Construction Management and Inspection Services Kevin Kwak, PE Principal Civil Engineer Public Works Engineering City of Gardena 1717 West 162nd Street Gardena, CA 90247 ( 310.217.9643 * kkwak@cityofgardena.org City of Redondo Beach • On-Call Civil Engineering Design • Manhattan Beach Blvd. Resurfacing • Intermodal Transit Center • Civil Engineering Design • Survey Services Daniel Gruezo, PE Civil Engineer/Project Manager Public Works Department City of Redondo Beach 415 Diamond Street Redondo Beach, CA 90277 ( 310.318.0661 x2279 * Daniel.Gruezo@Redondo.org City of Huntington Park • On-Call Construction Management and Inspection Services • Water Engineering Design Services for Well No. 16 • Construction Management and Inspection Services • Water Design Engineering Cesar Roldan Director of Public Works Public Works Department City of Huntington Park 6550 Miles Avenue Huntington Park, CA 90255 ( 323.582.6161 * CRoldan@hbca.gov 33 Experience and References 7CannonOn-Call Civil Engineering and Architectural Services - General Engineering 44 Project Understanding and Approach Understanding of Work The City of Diamond Bar (City) is seeking experienced civil engineering consultants to provide professional engineering services on an as-needed, or “on-call,” basis for general engineering design projects. These may include water and sewer infrastructure design and rehabilitation improvements; drainage improvements; street rehabilitation and/or reconstruction; landscaping and irrigation systems; parks and recreational design; and other related projects. From our review of the City’s Capital Improvement Program, Fiscal Year 2023-27, we understand that a majority of the City’s five-year financial plan is allocated for street improvements, and facilities, parks and recreational improvements. We can infer that a major goal of this RFP is to enhance and maintain roadway, pedestrian, and facilities and parks. Cannon is highly qualified to help the City achieve its goals. We have principles, otherwise known as Cannon’s “Canons,” that define how we do business. These principles are detailed as follows: • Knowing Our Client’s Needs – We will take the time to ask and understand your goals at the beginning of each task order. • Be Reliable – We will tell you and the project teammates what we are going to do and then get it done. • Think Ahead – We will be proactive, pre-emptive, and prepared. We will anticipate problem areas as the project progresses and conditions change. • Communicate, communicate, communicate – We will keep you and the team informed and update you with status, progress, agenda, and schedule. Our firm specializes in these services making our in-house resources a notable asset to the City. Our experience shows that, when we follow our company values, we are naturally able to provide efficient, effective, and feasible design solutions while meeting schedule and budget. General Engineering Approach Although our approach to a specific task order varies depending on the scope, Cannon understands that a successful project begins with team selection and an effective scoping meeting. Our project manager, Mr. Solsona, will evaluate the project scope to select the most qualified team members to provide the City with the highest quality deliverables. Upon receiving the notice-to-proceed, we will schedule a kick-off meeting to establish project expectations, lines of communication, assumptions, scope, schedule, and budget. By meeting with City staff early in the process, we will determine project elements such as design criteria, engineering standards, project constraints, schedule requirements, and potential coordination with other projects within the area. This information will be used by the Cannon Team to develop a concise and detailed scope of work, schedule, and budget for each project. The sample scope of work on pages 14-18 and Figure 1 on page 7 is a high-level representation of our typical project approach for design projects. 8CannonOn-Call Civil Engineering and Architectural Services - General Engineering Figure 1. Project Delivery Process In addition, we have identified key considerations that will facilitate successful completion of projects for the City on time and within budget. We have strategized our approach for achieving success with each as follows: Project Management Plan (PMP) Successful completion of projects will require a well- conceived management and control plan, based on past successful strategies. As Project Manager, Mr. Gary Solsona, PE, QSD, will be responsible for project management activities for this contract. We will base Cannon’s PMP on the summation of Cannon’s past successful strategies and Mr. Solsona’s experience as Project Manager. Cannon’s PMP will include special emphasis on project communications procedures, preparation of scope of work, and the submittal process. Upon NTP, and before initiating work, our team will prepare and submit a PMP for the City’s review and approval. The specific elements of the PMP can be categorized into three key areas: Progress Report Systems, Cost Control/Design Schedule Control, and QA/QC. These elements are detailed as follows: Progress Reporting Systems. Mr. Solsona’s proactive communication style means that he will be consistently available to the City’s Project Manager. This accessibility, combined with our understanding of the City’s needs, generates a team that is ready to mobilize quickly and assign the right staff to a given task. Cannon’s communication procedures include the following: • Document Control. Before initiating a task order, Cannon will complete a checklist that includes a list of project deliverables and submittal formats. Adherence to document control plan requirements will confirm quality and speed up project delivery. Our PMP will also include a detailed document control plan for the project. The document control plan specifies procedures for documenting, transmitting, and storing communication items for the project, including meeting minutes, correspondence, submittals, and filing of hard copies and electronic files. • Progress Reporting. The Cannon Team will provide the City’s Project Manager with a monthly status report. This report will include project management status, work accomplished during the reporting period, work to be completed during the following reporting period, budget and schedule status, potential out-of-scope items, and issues and concerns raised during the reporting period. 9CannonOn-Call Civil Engineering and Architectural Services - General Engineering • Communication Plan. Recognizing that effective project communication is the key component for a successful project, our team will focus on clearly defining project team communications (demonstrated in the organizational chart in Section 2). Mr. Solsona will be the main point-of-contact for the City’s Project Manager and team communication. Additionally, a project communications plan will be developed as part of the overall PMP. This communications plan will include a list of contact information for each team member, their roles, and their responsibilities of the project. The project communications plan will be monitored closely. At each project development team (PDT) meeting, the team will discuss success and failures of the team’s communication with the City of and/or the City’s staff members, and we will proactively look for opportunities to improve the project team’s communication. Cost Control / Design Schedule Control. Upon receipt of the NTP, our team will develop a work breakdown structure (WBS) program to monitor the project budget and schedule. Cannon’s accounting system is designed to assist Mr. Solsona and financial managers in efficiently monitoring project costs. Project cost sheets will be available weekly for and will show labor and indirect costs by task. This information, and a detailed estimate of physical progress made during each reporting period, will be used to prepare status reports and update an earned value report. The project will be reviewed at each project milestone or bi-monthly. Our project management team will conduct monthly project schedule reviews to identify potential deviations and formulate a plan of action to reduce impacts to the schedule. Schedule updates will be made available to City staff for review. Mr. Solsona will use an action item checklist as a management tool to track the responsibilities of Cannon Team project personnel. Each item will identify the responsible individual and due date, and will be diligently tracked by Mr. Solsona to confirm completion. Mr. Solsona will monitor progress of the designing team members, on a weekly basis. Completion will be tracked and compared to the baseline schedule. Slippage will be identified, and corrective actions will be taken to restore the schedule to original forecasted completion dates. Cannon is committed to preparing projects for the City that are not only technically successful, but fiscally responsible as well. Accordingly, project expenditures will be tabulated and monitored on a weekly basis by Mr. Solsona, who will be responsible for taking corrective action on the baseline budget, as required. To conduct the project control effort, Cannon will use Microsoft Office software for project management scheduling and cost control. Microsoft Project will be used to establish the master project schedule in accordance with the agreed-upon work breakdown, so that the schedule can be integrated into discrete work elements for budgeting and monitoring purposes. The master project schedule will provide essential information necessary to determine the project’s critical path and to report the project’s status. 10CannonOn-Call Civil Engineering and Architectural Services - General Engineering Quality Assurance/Quality Control Quality means doing work right the first time, preparing a set of plans from which the contractor can actually build, and reducing or eliminating the number of RFIs and plan clarifications. We have built and continue to develop a comprehensive internal control process to provide the highest level of quality to save our clients time and money (see Figure 2). This process incorporates peer review and progress reporting to better meet our clients’ desires for project design, costs, and schedule milestones. These processes are integral to our way of doing business, allowing us to establish and maintain schedules and budgets, develop cost-saving strategies, and sustain our commitment to quality. We have developed a Work Product Review Program, project Look Backs to capture and share lessons learned, and Project Progress Reviews which use our project management software. If you’d like a more detailed description of any of these processes, please let us know. We know we have done it right when we get a set of plans back without a single redline, when a project is constructed with a low number of RFIs, and when we get positive feedback from our clients. Stakeholder Coordination It is imperative to keep all stakeholders well informed of project status including, but not limited to, utilities, permit agencies, City departments, residences and businesses. We discuss and resolve issues as they evolve. We make sure that the contractor is aware of the notification requirements for apprising stakeholders of the work that may impact them. Figure 2. Overview of Cannon’s Quality Assurance/Quality Control Program 11CannonOn-Call Civil Engineering and Architectural Services - General Engineering Survey Approach Horizontal, Vertical, and Right-of-Way (ROW) Control We will establish project horizontal control based upon record information and Los Angeles GPS monuments found at or near the project. The vertical control will be based upon City or County benchmarks relative to the City’s Datum. ROW on submittal drawings will be compiled from available record information found during the research process (such as City records and APN maps). The search for and the measurements of found monumentation will extend from the re-established street centerlines to the individual property corners within the areas of potential construction derived from the project RFP. The field survey data will be analyzed and compared to those bearings and distance as provided by the record data per the recorded maps on file with the County Surveyor’s Office. Said comparison of record data versus measured data will characterize the final adjusted and accepted right-of-ways within the project limits. Site Topography Field Locations and Elevations • We will obtain ground specific field locations and elevations in accordance with the project RFP within the defined mapping limits. Said areas will include the existing roadways, concrete walkways, ADA ramps, driveways, curbs, gutters, cross gutter, visible surface utilities, and finish pavement. Limits of field topography are from back of walk to back of walk. • Noticeable asphalt patch work. • Measuring the depths of manholes to flow lines and manhole material. • Measuring the depths of water valves to top of nut. • Measuring the depths of catch basins to flow lines and opening width. Compile Topographic Survey Map We will prepare a detailed Topographic Survey Map in AutoCAD based upon the ground locations and elevations within the defined mapping limits in accordance with the ALTA/NSPS Land Title Surveys 2021 mapping requirements for the project specified area. Said mapping will include: 1. A scale of 1’ = 20’; 2. One (1.0’) foot contours; 3. Fifty (50’) foot spot elevations; 4. Hardscape areas & sidewalk paths; 5. Identification of visible field-located utilities and existing utilities as discovered by project research; and 6. Plotted cross sections of existing roadways on 25’ intervals. The topographic survey work will include submitting certified payrolls to the California Department of Industrial Relations (DIR) and a copy submitted to the City, with invoice for this item of work. Deliverables: • Field topographic survey in AutoCAD and PDF format • DTM of existing surface features Field Investigation and Data Collection Utilizing the topographic survey, we will prepare base maps in AutoCAD which will include dimensions, street names, north arrow, scale, match lines, street centerline, existing R/W, stationing, location of surface topographic features from R/W to R/W, and location of surface and subsurface utilities. Upon completion of base map preparation, we will perform a field review within the project limits to confirm completeness/accuracy of the topographic survey from the base maps, note existing conditions that may affect the design, note access concerns/traffic control concerns, note potential utility issues and other construction challenges and collect a photo-document log of the project site. From the data collected during our field review, the project’s existing CAD base mapping will be updated. Final base map will be provided to the City before starting design. Deliverables: • Field notes and photos • Base map (before starting design) 12CannonOn-Call Civil Engineering and Architectural Services - General Engineering Construction Management and Inspection Services Approach Cannon will provide a detailed understanding of the overall goals and timing of the projects required by the City. Based on this research and on our experience with public infrastructure projects, we have identified the following key elements for successful completion of projects under this agreement. Our overall goal is to apply this knowledge and experience to deliver the City’s projects on-time, within budget, and of high quality. Construction Management Expertise We offer the City expertise with the following services: construction management, inspection, and testing, engineering; cost controls; schedule review; communication and documentation; weekly progress reporting; management of RFI’s, submittals, and change orders; labor and EEO compliance, and potential claims management; and payment applications. In addition, our project team has recently completed construction management of similar improvement projects within the City and throughout Central, Southern California, and on the Central Coast of California. Technical Expertise Knowledge and experience in the design, construction, and sequencing of overall construction work are critical prerequisites for the construction management team responsible for overseeing the safe and effective construction of the project. In addition to being intimately familiar with the project plans and specifications, the construction management team must have a thorough understanding of applicable codes, standards, and technical guidelines such as ACI, ANSI, ASTM, AWS, AWWA, CBC, IEEE, NEC and others. Our team provides this knowledge and experience. Project Approach and Participation from City Staff The City’s priorities are our priorities. Our purpose in managing the construction is to protect the City’s interests and promote goals and objectives through the successful implementation and completion of a project. We believe it is our responsibility to be the City’s representative in things related to construction. To this end, we study the project history, impetus behind the project, people involved in the planning and development process, funding sources and history, the City’s specific goals and interests, and the community at large. Since each project is unique, specific information required by City staff will be determined at the onset of each project. In general, for each project that Cannon is requested to provide services, we will facilitate a scoping meeting with City staff at the onset of each project. At that time, specific information and participation of City staff will be further developed. Quality Assurance Program (QAP) Administration of the City’s QAP for the sampling and testing procedures to be used during construction will provide assurance that the materials and workmanship incorporated into the construction project conforms to the contract specifications. As needed, we will work closely with Geotechnical Specialists to confirm that sampling and acceptance testing is completed in a timely manner. A summary log of testing will be maintained to assure consistency with the QAP. Communication Strategy Communication is essential in successfully avoiding or resolving problems that may be encountered during the course of a project. Understanding our role in relation to the roles of the City Engineer and Design Engineer will be a top priority on this project. We will work closely with of the project stakeholders from beginning to end. Stakeholders may include City staff, the design team, residents and businesses owners, tourists, and patrons from both the local and surrounding communities. It is imperative that the construction manager stay attuned to how each portion of the project impacts each of the stakeholders, and be able to communicate effectively (verbally and in writing) in the event adjustments are necessary. On-site staff is responsible to keep parties informed about the progress of the project. We will develop clear and concise procedures for communications that will expedite and facilitate project work. This will make sure information is available to the construction team in the shortest possible time. Effective communication is the basic foundation of good relations. In collaboration with the City, Our construction manager/inspector will implement and assure compliance with established records management procedures for recording and distributing project documents. The more complete the documentation, the more effective the 13CannonOn-Call Civil Engineering and Architectural Services - General Engineering resolution of any problems that may arise. In addition, this information can be used to avoid claims if the evidence is sufficient and clear. Written correspondence and notes are of the highest importance. Public Safety and Convenience Construction work, more often than not, directly impact nearby businesses and residences. In an effort to minimize disruption, Our construction manager/inspector will be responsible for confirming the contractor provides a clean and safe project site, and that work is scheduled to limit the inconvenience to the residences and businesses located in, or near, the work sites. Traffic control, access, dust control, and public safety will be of paramount importance. Our construction manager/inspector will work closely with the contractor to ensure that public disruptions and inconveniences are kept to a minimum, including driveway reconstructions for both the private residents and commercial businesses. In addition, we understand the importance of coordinating construction work with public safety and fire staff so that known emergency routes can be modified while roadway construction is taking place. Maintaining Water and Sewer Service A critical element of this project is to maintain water and sewer service to customers while replacing aging infrastructure with new infrastructure. This requires advance planning on the Engineer’s part, careful execution on the contractor’s part, and close coordination with City Operations staff and the CM team. Having worked through numerous water connection cut-overs on a variety of projects, Cannon’s CM team will use its experience and begin coordination discussions early in the project to anticipate problems and develop solutions with parties. Testing, flushing, disinfection, commissioning, and customer connections are factors that need to be considered. We are very aware that City Operations is essential for making this a success. Sheeting, Shoring, and Bracing Safety—of workers, the public, and property—is paramount on any construction project. Given that many projects require sheeting, shoring, and/or bracing—it is imperative that those involved stay vigilant and follow the necessary safety pre-cautions. contractor requirements may include: understanding soil conditions; developing a Plan signed by a California-registered engineer; having the means and methods for retaining the trench walls; protecting existing utilities in place; having the ability to construct bedding, pipe, and backfill in accordance with the contract documents; and having the experience to know when changes are necessary to protect workers, the public, and property. These requirements will be at the forefront our CM staff’s mind from the pre-construction meeting through the end of construction. Utility Locating Prior to beginning construction of permanent underground improvements, the contractor is required to locate and identify the horizontal and vertical location of existing utilities affecting the work. This is not only essential for safety but also for identifying discrepancies between the plans and actual conditions prior to mobilization and the possibility of right-of-way delays. Enforcing this requirement at the pre-construction meeting will help ensure information is given to the Engineer in a timely manner such that changes can be made with minimal disruption and/or cost impacts. Startup and Commissioning From beginning to end, our team will remain cognizant of the purpose of the project facility. In addition to careful inspections of facility, equipment, appurtenances, structures, and site, specifications will be strictly adhered confirm systems meets disinfection and Division of Drinking Water (DDW) requirements prior to delivery of potable water to the system. 14CannonOn-Call Civil Engineering and Architectural Services - General Engineering Engineering Design Sample Scope of Services and Schedule The following describes our typical approach to defining scopes and executing a civil engineering design project for the City. Once provided with a specific project, a description of each task will be provided. Our scope of the design stage usually consists of the following phases: Project Management, Preliminary Engineering, Preliminary Design, Construction Plans, Specifications and Estimate, and Engineering Support Services during Construction. Phase 1. Project Management Project Administration This service includes organizing, coordinating, and controlling the quality of the necessary personnel and subconsultants. We will provide monitoring and reporting of the status of the budget, schedule, and action item progress for the task items as well as create and maintain a project file. Additionally, we have included the following items as part of this task: • Record keeping and file management • Accounting • Budget monitoring and control Project Kick-off Meeting We will orchestrate and attend a project kick-off meeting with appropriate personnel from the City. The meeting agenda will focus on project understanding, team involvement, project constraints, and the anticipation of design development impediments. This meeting will also include a project introduction, review of background information and project scope, and an overview of the project schedule. This meeting represents a key opportunity for representatives from the City to steer the consultant team and further clarify critical elements of the project scope. Progress Meetings This service includes coordination and attendance with City staff for the progress meetings. This scope includes preparation of meeting agenda and meeting minutes. Deliverables: • Project file • Monthly project progress reports • Monthly progress meeting agendas and minutes Phase 2. Preliminary Engineering Records Research and Utility Coordination Upon receipt of NTP, we will research and obtain readily available record drawings and other data pertinent to the scope of work (to facilitate the preliminary design). We will mail initial and second utility notifications to utility companies requesting copies of their maps, plans and/or sketches of their existing and/or proposed facilities. Utility letters sent and responses received will be recorded in a utility correspondence log that will be made available for review, as requested, by City staff. We will send out a final utility notice with approved plans, a tentative pre- construction meeting date, a tentative schedule date for construction, and we will maintain a utility log to track responses to notices. Deliverables: • Compiled existing records • Utility coordination log, notices and correspondence Phase 3. Preliminary Design Preliminary Design Report With the topographic survey, record data boundary information, and geotechnical evaluation from the previous tasks, we will prepare a preliminary design report evaluating the proposed alternative alignments and include the following: • A summary of each design element defining current roadway and/or utility deficiencies and recommended alternatives for resolving the deficiencies. • Analysis of potential alternatives including feasibility and construction impacts. • Preliminary design drawings that will include sufficient information to verify that the overall design concept will meet the needs of the City. We will submit a draft of the preliminary design report and will attend one meeting with the City to review and discuss the results. We will then incorporate the City’s comments and finalize the report before proceeding with the tasks. 15CannonOn-Call Civil Engineering and Architectural Services - General Engineering Phase 4. Construction Plans, Specifications and Estimate (PS&E) 60%, 90% and 100% PS&E Plans: We will prepare a title sheet, typical sections and detail sheets, plan and profile (at 1”=40’ scale), design cross sections, signing and striping, and median planting and irrigation. Specifications: We will prepare technical specifications based upon the boiler plate supplied by the City. Described bid items required by the plans in the general provisions or otherwise needed to accomplish the project construction, will be included in the contractor’s bid list. We will reference special provisions to the SSPWC Greenbook (latest edition), Caltrans or other appropriate specifications. A bid schedule will also be prepared and will be broken out into sufficient tasks to assist in evaluating the bids and preparing progress payments. The City will furnish the front-end contract and insurance documents, as well as include a reduced set of drawings to complete the specification package. Estimate: An Engineer’s Opinion of Probable Construction Costs will be developed in accordance with City’s requirements and based on the itemized quantity take-off from the contract documents. The estimates will incorporate recent relevant bid prices, price quotes from equipment vendors as necessary, and will reflect the most recent trends in construction pricing. QA/QC Reviews: Before milestone submittals for City plan check review, an experienced/independent in-house team, led by our QA/QC Manager, will perform a thorough review of said documents to confirm their quality, clarity, constructability and that the project goals are being met. Deliverables will be prepared with engineering practices that address required standards and guidelines. Documents submitted to the City are independently checked and back- checked. The review process will include a second thorough “back check” review of recommended corrections. Final PS&E – Ready for Bid Based on the finalized project design issues resolved during the preceding tasks, we will prepare and submit a final construction documents bid package. This submittal package will contain complete construction plans via PDF or on permanent drawing medium (Mylar film) and an Opinion of Probable Construction Costs. The plans will incorporate City’s review comments, and provide construction level designs and technical specifications sufficient for final project approvals. Bid documents will be prepared in the City’s standard format, including contract documents and technical specifications. Electronic copies of drawing files of the final construction documents will be submitted to the City, ready for bidding. Phase 5. Engineering Support Services during Construction Bid Assistance We will provide services during the bid stage by responding in writing to contractor’s questions. It is understood that the City will receive all questions and issue the responses to the contractor to properly control the flow of information. We will assist the City in the issuance of addenda to the bid package. This consists of making design changes necessary to address clarifications. Other design changes, such as those for the contractor’s preference, are not anticipated. Changes in the overall design concept are not anticipated. We will attend pre-bid meetings (if requested). If requested, we will review bids for irregularities and conformance with the bid documents. If requested, we will also check contractor references to make recommendations for contract award. Construction Support Pre-Construction Meeting: We will attend the pre- construction meeting, as requested by City staff, and will respond to questions received during or after the meeting. Review of Submittals: The contractor’s submittals/shop drawings will be received by the City and transmitted to Cannon for review. Shop drawing reviews will be completed within three working days of receipt. Response to RFIs: We will provide responses to requests for information submitted by the contractor. Clarification drawings will be prepared and distributed, as required. As-Built Drawings contractor and City’s construction representative redline drawings will be used for preparation of electronic as-built drawings. We will draft revision clouds around construction revisions, and will submit a bond and a PDF copy of the final as-builts for the City’s records. Deliverables: • Meeting notes • Correspondence records • Responses to submittals/shop drawings (memo format) • Responses to RFIs • Draft and final (Mylar) As-built drawings 16CannonOn-Call Civil Engineering and Architectural Services - General Engineering Construction Management and Inspection Services Sample Scope of Services The following sample scope of services demonstrates the means of completing the following tasks that may be relevant to the City. We look forward to working with the City to identify and develop a specific scope to meet project and scheduling needs: Phase 1. Pre-construction Services Task 1.1 - Bidding Assistance We will attend the pre-bid conference and the bid opening. Our Resident Engineer (RE) will assist the City and design engineer in evaluating and reviewing bid proposals, subcontractors, suppliers, and requests for substitute materials and equipment. We will examine, organize, and inventory the Escrow Bid Documents submitted by the two lowest bidders. Task 1.2 – Pre-construction Conference We will conduct a pre-construction conference and site tour with the City, involved agencies, utilities, and the contractor’s team as they prepare to mobilize for the project. The RE and support staff will review plans and specifications with the contractor to facilitate the contractor’s understanding of the project. In addition, we will conduct the following: • Review of the contractor’s construction schedule for the project including equipment, labor, and supervision planning; • Review of appropriate protocols and procedures detailed in the construction documentation; • Apprise the contractor of contract requirements regarding security matters such as fences, lighting, and posting of signs; and, • Prepare the meeting minutes for the pre-construction meeting. Task 1.3 – Preconstruction Documents Upon award of the contract, we will review the contractor’s surety bonds, certificates of insurance, preliminary schedules and other documents required prior to construction for general compliance with the contract documents. We will provide the City with recommendations based on the findings of the preconstruction documents review. Task 1.4 – Community Outreach Assistance As directed by the City, we will provide assistance in notifying and updating the nearby residences and businesses of upcoming construction activities and schedule. Phase 2. Construction Services Task 2.1 – Scheduling We will review the contractor’s schedule to confirm that the project is being executed in general accordance with the requirements of the contract documents and monitor the contractor’s compliance with the agreed-upon scheduling requirements. Our major task associated with the overall schedule requirements will be to complete the following: • Review the contractor’s schedule to determine that it is properly prepared, that the milestones and due dates meet the overall schedule, and that no major conflicts exist; • Review progress attained against the approved schedule to adequately record work-in-place, detect potential delays, review the contractor’s plan for implementation of remedial measures when appropriate, and to recover or maintain progress; and, • In conjunction with the City, negotiate schedule adjustments with the contractor, which may be required due to weather, change orders, or other impacts requiring schedule adjustments. Task 2.2 – Progress Meetings We will conduct weekly progress meetings with the contractor and the City representatives. The principal purpose of the project coordination meetings will be to: • Review progress and quality; • Review submittal and RFI logs; • Notify the attendees of any construction deficiencies; • Discuss labor, material, and equipment related to upcoming work; • Address team coordination matters; and, • Review maintenance of “as-built” drawings throughout construction. 17CannonOn-Call Civil Engineering and Architectural Services - General Engineering We will chair these meetings and conduct each meeting according to a published agenda and have meeting summaries prepared and promptly distributed. Meeting summaries will detail action items, the discussions that ensued, and announce the time and date of the next meeting. Task 2.3 – Special Meetings We will attend and conduct up to ten meetings with the project team and contractor to address special issues such as pre-submittals, mobilization of major sub-contractors, change order negotiations, and startup. Task 2.4 – Project File Database We will provide a web-based, centralized document system using Procore. The development and implementation of the centralized document system will include: • Design of the centralized document system to support project file database. • Procurement of the software and licenses for the system. We will administer the project database by establishing access and read/write permissions to the City, contractor, and design engineer. • Documents to be tracked in the system include the following: o Project drawings o Project specifications o Drawings and specification addenda o Correspondence o Submittals / shop drawings o RFI o Change orders and change order requests o Meeting agendas and meeting summaries o Daily reports o Daily photos o Inspection reports o Testing reports o Project schedules o Progress payments o Permits o Warranties • Centralized document system will be web-based. • The City will require the contractor to use the centralized document system for management and transfer of the project related documentation and correspondence. Task 2.5 – Submittal Management We will receive from contractor up to one 150 sets of specified submittals and operations and maintenance manuals, transmit these to design engineer for review, maintain a log, and manage shop drawings and sample/ submittal review process to determine the following: • Short-term, look-ahead schedules contain critical submittal dates, and the logs reflect the same. • Submittals are reviewed in accordance with the contract documents and returned to the contractor. • Logs are updated on a regular basis. • Shop drawings have been reviewed and returned before associated work has begun. • A copy of submittals is maintained in the file. • Subsequent to the review, return submittal to the contractor and forward a copy to the City. Task 2.6 – Construction Observation We will implement observation guidelines for monitoring the quality of the contractor’s work. We will conduct field observation and prepare documentation (daily reports) of construction tasks including, but not limited to, construction staging, utility coordination, process, mechanical, electrical, instrumentation, traffic access, pedestrian access, drainage, NPDES requirements, concrete, grading, pipeline, building construction, base and surfacing, lighting, landscaping, and erosion control. Upon witnessing (and discussing with the City) materials, erection or installation process, or levels of quality that do not meet the requirements of the construction contract documents, Cannon will issue a non-conformance report(s) notifying the contractor of such deviation and inquire about the contractor’s proposed corrective action. Copies will be forwarded to the City. The contractor has sole responsibility for compliance with safety requirements on the construction contract. Cannon’s staff will monitor the contractor’s general compliance with its safety program and advise the City of observed deficiencies. We will obtain and manage delivery slips for checking payment requests and will maintain a photographic log of construction activities and provide the City copies of significant photographs. We have assumed 3/4-time onsite observation during an assumed 12-month construction phase. 18CannonOn-Call Civil Engineering and Architectural Services - General Engineering Task 2.7 – Construction Surveys and Staking Coordination We will observe and review contractor’s surveys and staking, and coordinate with the contractor and licensed surveyor to quantify and compute quantities of work performed by the contractor. Task 2.8 – Stormwater Pollution Prevention Plan We will review the Storm Water Pollution Prevention Plan (SWPPP) submitted by the contractor and will monitor and document the contractor’s general conformance with the SWPPP. Filing of the SWPPP with the California State Water Resources Control Board SMARTS System is assumed to be completed by the City. Task 2.9 – Request for Information We will maintain a log of contractor’s RFI, and will review, coordinate and respond to RFIs. When appropriate, recommendations, suggestions and alternatives will be provided to the contractor, and/or the City. Task 2.10 – Change Orders We will investigate proposed change orders submitted by the contractor or requested by the City. Change order submittals will include supporting records. Our investigation will include the impacts on the project schedule and budget and will include a recommendation for approval or disapproval. We will complete the following: • Assemble documentation to include such items as inspection reports, test reports, drawings, sketches, photographs, and other materials as required. • Prepare change order estimates consisting of a cost estimate conforming to the City’s procedures and forms; assess the impacts of the proposed change on the contractor’s schedule and operations; and prepare a written report summarizing the impact of the proposed change in terms of extra cost, cost savings, schedule, and effect on contractor’s obligations. • Evaluate the contractor’s price proposals for reasonableness and accuracy of construction quantities, rates and unit prices, and time and schedule impacts. • Maintain a change order log to track change order proposals through the review and approval process. Task 2.11 – Progress Pay Estimates We will review, for general compliance with contract documents, contractor’s monthly progress payment requests, and construction contract records and reports specified to be submitted. We will maintain an estimate of overall construction cost based on contractor’s bid and earned value of work completed and compile recommendations for contractor payment and forward to the City. CannonCannon16842 Von Karman Ave., Suite 15016842 Von Karman Ave., Suite 150Irvine, CA 92606 Irvine, CA 92606 949.753.8111949.753.8111 Reliable Reliable Responsive Responsive SolutionsSolutions