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Home My WebLink AboutIDS Group_Diamond Bar-Four Projects_Project UnderstandingProject Understanding City of Glendora Finkbiner Park Design for (4) Projects Page | 1 I. Project Understanding IDS understands that the City of Diamond Bar (City) has requested design services proposals for four (4) projects located at three (3) project sites. The City’s Request for Proposal (RFP) bundles the projects such that design phase services for all four (4) projects will occur concurrently under a single contract. Final deliverables for these projects will include separate packages for Plans, Specifications, and Estimates (PS&E). The City plans to award the contract for services during March 2023 and intends to complete design phase services for all four (4) projects by the end of June 2023. Bid and Construction Phase services will occur during the City’s 2023‐2024 Fiscal Year and will be contracted for separately from the design phase. Projects #1 and #3 occur at the Diamond Bar Center (DBC). Project #2 occurs at Maple Hill Park. Project #4 occurs at City Hall. A. Project #1 – Diamond Bar Center (DBC) Entry Doorway and ADA Improvements Diamond Bar Center (DBC) is located at 1600 Grand Avenue and the project scope of work includes the following: 1. Design of a new main entry with automatic doors 2. New door hardware for all external/internal doorways 3. Related ADA improvements (IDS understands that field observations to confirm that access compliance standards will be required, but the facility is modern construction and related ADA improvements are anticipated to be narrowly focused.) 4. The exterior path of travel 5. Design branch circuit wiring to serve the new automatic door controller and associated ADA door paddle locations. B. Project #2 – Maple Hill Park Improvements Maple Hill Park Playground and Restroom Replacement is located at 1355 Maple Hill Road and the project scope of work includes the following: 1. Playground Improvements The City is looking for a refreshed playground with play equipment that is engaging, inclusive for a broad user group and encourages social and sensory play. Components will meet ADA requirements providing an accessible route. IPEMA certified equipment adhering to federal and state guidelines and ASTM and CPSC testing standards will be specified, audited, and certified. a. Demolish Existing Playground Equipment b. Evaluate and Design Surfacing of Playground for Safety and Low Maintenance (wood chips or rubberized) c. Evaluate three (3) Options for Playground Equipment Replacement (Miracle or Landscape Structures). d. Present options for playground structure and amenities that accommodate 2 to 5 years old and 5 to 12 years old. Focus on replace in‐kind and evaluate upgrades within the budget. e. Inclusive and adaptive play equipment will be considered and ADA & ASTM HIC‐compliance for critical fall heights and distances will be designed. f. Design Drainage, Minor Grading, Access, and ADA Compliance. g. Geotechnical and Structural Engineering will support the Design. Design for (4) Projects Page | 2 2. Replacement of the existing Comfort Station (Restroom) Building include drinking fountain. a. Demolish the existing building and install a new prefabricated building in the same location. b. The existing building serves as the center for the park’s main electrical service and lighting controls ‐ ‐ include improvements to the electrical system. c. Include plumbing system improvements including replacement of the main water service connections/controls located behind the building. d. Assume the comfort station is natural ventilated and not conditioned space (no HVAC). 3. Adjust finish grades to walking surface to provide accessible (ADA) connectivity between new construction and old and correct architectural barriers to equal access (ADA) identified within the area of work, parking lot, and path to the public way. Reuse all compliant features except elements listed to be demolished in #1 and #2 above – design only to correct deficiencies. 4. Public Outreach a. Integrate playground themes into the design of 3 concepts presented to the public for input in the Schematic Design phase. b. Playground components combined with educational signage to be considered, focused on nature and community themes with the option for multi‐lingual educational signage . c. A second public outreach meeting in early June will report out back to the public on the integration of public comment into the design, the final design decisions and inform the public on construction schedule expectations. 5. Electrical a. Design the relocation of the existing underground service lateral to the new restroom service location. b. Design the replacement for the existing electrical service meter and disconnect switch for the new restroom and service location requirements. c. Design the replacement for the existing branch circuit panelboard serving the restroom and site power requirements. d. Design the branch circuit requirements for the new restroom lighting, lighting controls, and/or power requirements. e. Design the branch circuit wiring and relocation of the existing irrigation system control panel and irrigation control circuits. f. Design the relocation of the existing branch circuit wiring and associated automatic lighting controls serving the site lighting. g. Design the relocation of the existing branch circuit wiring and associated automatic lighting controls serving the tennis courts. h. Specify the replacement of the existing tennis court lighting control panel in coordination with the City’s separate Musco lighting upgrade project. Design for (4) Projects Page | 3 C. Project #3 – DBC GVBR Lighting & Controls Upgrade DBC GVBR Lighting & Controls Upgrade (Design) is located at 1600 Grand Avenue and the project scope of work includes the design of new lighting controls and the replacement of the house lighting with new LED fixtures. 1. Electrical a. Design new house lighting within Grand Ball Room to replace existing fixtures with new LED lighting and 0‐10V dimming drivers. Coordinate new lighting fixture requirements with existing architectural features of Ball Room ceiling and/or soffits. b. Design replacement of existing Crestron Dimming Panel and associated controls with new 0‐10V dimming system for house lighting within ball room. We understand that the existing theatrical lighting and associated control replacement are outside the scope for this project. c. We understand that the existing LC&D lighting control relay panels controlling house lighting continues to have numerous failures of the panel relays, and the City would prefer a solution for the house lighting controls that offers greater reliability and/or maintainability. The scope of this project will include the evaluation of the existing lighting controls to identify potential factors contributing to premature relay failure, and the design for a new lighting control system and associated control for house lighting to replace the existing. Where existing conditions are potentially contributing to the failure of the panel relays these conditions and associated potential solutions will be communicated to the City for consideration. D. Project #4 – City Hall Solar Photovoltaic System Evaluation City Hall Solar Evaluation Project is located at 21810 Copley Drive. The project includes the evaluation of the existing 50kw solar photovoltaic system for possible reuse after the City Hall roofing project, and design of a new rooftop or parking lot based solar photovoltaic system. 1. Electrical IDS understands that the existing 50 KW photovoltaic system is not operating, and the existing inverter cannot be repaired due to its age and/or obsolescence. a. IDS evaluate the following: i. Building for repairing and/or replacing the existing 50 KW photovoltaic system. This will include a recommendation for a replacement of the existing inverter with a new 50 KW inverter to meet or exceed the existing inverter ratings. ii. The building electrical and structural systems to install a larger photovoltaic system on the roof. iii. The site for the installation of shaded carports with photovoltaic modules and inverters. Design for (4) Projects Page | 4 II. Project Approach IDS proposes to complete the requested professional services and provide the requested deliverables following the approach set forth below. General Services Throughout the duration of the projects, IDS’ services will be coordinated by an assigned Project Manager. This individual will also serve as the primary point of contact with the City of Diamond Bar (City). The IDS Project Manager will maintain the project timeline by providing updates and if required proposing modifications to the schedule. IDS’ services will commence with a project kick‐off meeting with the City. At this meeting, the IDS team will be introduced, roles and responsibilities will also be reviewed. The project workplan and timeline will be presented, and tasks requiring coordination with City staff will be reviewed. The kick‐off meeting will include a visit to each site. Progress meetings will be held with the City and results documented in the meeting minutes as follows. Task/Project Meetings Count General Services 1 Kick‐off in person 1 in‐person Project #1 – DBC Entry & ADA 1 in person @ SD; 1 virtual @ 90% CD 1 in‐person; 1 virtual Project #2 – Maple Hill Park 1 virtual with City Staff @ SD; 2 community workshops in person; 1 virtual at DD: 1 virtual at 90% CD 2 in‐person; 3 virtual Project #3 – DBC Lighting 1 in‐person @ SD; 1 virtual @ 90% CD 1 in person; 1 virtual Project #4 – City Hall Solar 3 virtual @ mid‐point, Draft & Final Report 3 virtual Total Meetings 5 in‐person; 8 virtual IDS will commence its efforts with a review of available documents pertinent to each project. This proposal assumes the City will provide record drawings for City Hall, Diamond Bar Center, and Maple Hill Park. Project #1 – DBC Entry Doorway and ADA Improvements Design Phases IDS will complete services during the design phase for Project #1 as follows. A. Schematic Design (SD) 1. Complete field observation to confirm access compliance including exterior path of travel and to document door hardware/door conditions with photographs and field measurements. 2. Develop a preliminary door schedule including hardware with recommendations for replacement hardware and door(s) where doors are damaged. 3. Develop recommendations for automatic doors at the building main entry. 4. Prepare a Rough Order of Magnitude Construction Cost Estimate. 5. Submit to City staff results of #1‐#4 above as the SD Deliverable and review same in a page turn virtual meeting. Design for (4) Projects Page | 5 B. Construction Documents (CD) 1. Based on City staff SD going forward directives develop PS&E to 90%. 2. Submit to City staff results of #1 above as the 90% CD Deliverable and review same in a page turn virtual meeting. 3. Assist the City with the process of securing plan check approval to “permit ready to issue” and PS&E to 100%. 4. Submit to the City 100% PS&E. Project #2 – Maple Hill Park Improvements Design Phases IDS will complete services during the design phase for Project #2 as follows. A. Schematic Design (SD) 1. Complete field observation to confirm access compliance including exterior path of travel and to document playground and comfort station (restroom building) area conditions with photographs and field measurements. Includes providing topographic survey of the site for development of the design, though construction staking is excluded. 2. Geotechnical has been budgeted and we will coordinate with the City as needed for services. 3. For the playground a. Evaluate and Design Surfacing of Playground for Safety and Low Maintenance (wood chips or rubberized) b. Evaluate three (3) Options for Playground Equipment Replacement (Miracle or Landscape Structures). With the consideration for component themes based on nature and community, and educational signage.Inclusive and adaptive play equipment will be considered and ADA & ASTM HIC‐compliance for critical fall heights and distances will be designed. 4. For the Comfort Station (Restroom Building) a. Develop three (3) schematic Design Options for the building and document those options as plans, section(s), exterior elevations and rendered 3D views. b. Include proposed color and material selections. 5. Prepare SD level Drainage, Minor Grading, Access, and ADA Compliance design drawings. 6. Prepare a Rough Order of Magnitude Construction Cost Estimate. 7. Submit to City staff results of #1‐#6 above as the draft SD Deliverable and review same in a page turn virtual meeting. 8. Participate in Public Outreach Meeting #1 and present the SD Deliverable a. Make minor adjustments to the draft SD deliverable before the meeting based on City staff comments (see #7) b. Present to the public and receive input on play structure and amenities options which balance 2 to 5 years‐old and 5 to 12 years old. Focus on replace in‐kind and evaluate upgrades within the budget. Design for (4) Projects Page | 6 c. Integrate playground themes into the design of 3 concepts presented to the public for input in the Schematic Design phase. d. Components and educational signage to be included, possibly in multiple languages, and would complement the playground theme. B. Design Development (DD) 1. Based on City staff SD going forward directives develop PS&E to 50%. 2. The playground structures and the comfort station will be issued for bid as design‐build and drawings will only advance the Design Development level. 3. Submit the DD deliverable to the City and review same in a page turn virtual meeting. C. Construction Documents (CD) 1. Based on City staff SD going forward directives develop PS&E to 90%. 2. Submit to City staff results of #1 above as the 90% CD Deliverable and review same in a page turn virtual meeting. 3. Assist the City with the process of securing plan check approval to “permit ready to issue” and PS&E to 100%. (Playground and Comfort Station permitting excluded from IDS work as prefabricated structures.) 4. Submit to the City 100% PS&E. (100% specifications and 50% drawings for playground equipment and the comfort station) 5. Excludes stormwater quality improvements. Project #3 – DBC GVBR Lighting & Controls Upgrade IDS will complete services during the design phase for Project #3 as follows. A. Schematic Design (SD) 1. Complete field observation to confirm as‐built conditions of existing Grand Ball Room House lighting and associated dimming/lighting controls. 2. Complete field observation to confirm as‐built conditions of existing House lighting controls. 3. Prepare Basis of Design narrative to include Schematic Design drawing package and recommendations for new Grand Ball Room House lighting fixtures, Grand Ball Room House lighting controls, and House lighting controls for City review and approval. 4. Prepare a Rough Order of Magnitude cost estimate for proposed light fixture package and lighting controls package. 5. Submit to City the draft SD Deliverable and review same in a page turn virtual meeting B. Design Development (DD) 1. Based on City staff SD going forward directive develop Electrical Plans and Specifications to 50%. 2. Submit the DD deliverable to the City and review same in a page turn virtual meeting. 3. Design for (4) Projects Page | 7 C. Construction Documents 1. Based on City staff DD going forward directives develop PS&E to 90%. 2. Update Cost Estimate for 90% Construction Documents. 3. Submit to City staff results of #1 above as the 90% CD Deliverable and review same in a page turn virtual meeting. 4. Assist the City with the process of securing plan check approval to “permit ready to issue” and PS&E to 100%. 6. Submit to the City 100% PS&E. Bid Phase (applies to Projects #1, #2, and #3) Assist during the bidding period. IDS will provide technical assistance to staff and clarification to bidders should any questions arise during the bidding period. Should any changes be required to the plans and/or specifications during this phase, IDS will make the necessary changes and provide those changes in the specifications or plans in a timely manner so that the City can issue an addendum. Design for (4) Projects Page | 8 Construction Administration Phase (applies to Projects #1, #2, and #3) Provide consultation during construction. IDS will provide any appropriate technical services, including but not limited to consultation, plan interpretation, and plan revisions resulting from changed conditions, excluding revisions required during the Bid Phase. Such revisions will be completed in a timely manner to avoid or minimize construction delays. (As revisions arising from hidden conditions or the actions of parties other than IDS are beyond the control of IDS, propose to prepare such revisions as additional services.) Project #4 – City Hall Solar Photovoltaic System Evaluation IDS will complete services during the design phase for Project #4 as follows. 1. Site analysis A. Evaluation of existing photovoltaic system. B. Evaluation of existing electrical distribution system. C. Evaluation of existing Utility bills. D. Evaluation of existing building roof structure. E. Evaluation of existing roof equipment shading. F. Evaluation of solar canopy shading. G. Including 3D shading studies for solar canopy option. H. Prepare a Rough Order of Magnitude cost estimates for upgrading existing photovoltaic system, expanding photovoltaic system on roof and expanding photovoltaic system with solar canopies. I. Prepare site plan and floor plan to indicate proposed options for upgrading photovoltaic system. 2. Collection of technical information A. Complete field observation to confirm as‐built conditions of existing photovoltaic system, existing electrical distribution system, existing building structure, and existing roof equipment layout. B. Obtain existing electrical utility bills for the current one‐year period. 3. Virtual meeting mid‐point of Evaluation to discuss results of site analysis and collection of technical information. 4. Submit draft of evaluation report to the City and review same at virtual meeting. 5. Update cost estimate based on draft of evaluation report. 6. Submit final evaluation report to the City and review same at virtual meeting.