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HomeMy WebLinkAboutEquipment Rental Services - City of Diamond Bar - Special Events - T&CCity of Diamond Bar- Equipment Rentals for Special Events Town and Country Event Rentals: Contractors Experience/ References 1. University of Southern California Adam Rosen Associate Vice President of Cultural Relations and university Events 837 Downey Way Stonier Hall, Suite B1 Los Angeles, California 90089 (818) 640-5825 adamr@usc.edu 2. San Diego Padres Stephanie Grace Vice President, Special Events 100 Park Blvd San Diego, CA 92101 (619)795-5196 sgrace@padres.com 3. University of California Los Angeles Cindy Turcios Senior Director of Development Events (310) 794-2373 cindyt@support.ucla.edu Company Name Address Name & Title Phone Email Item Description QTY Cost/item Total Cost Tables 6x30 90 White Folding Chairs 135 White Canopies 50x60 2 White Canopies 30x60 2 White Canopies 10x20 1 White Canopies 10x10 1 Pipe and Drape 3'H x 6'L w/fabric drape 10 White Picket Fencing w/two entrances Approx. 240-250ft of fencing, no more than four inches off the ground 1 Bike Barricade w/ covers and two entrances Approx. 240-250ft of fencing, no more than four inches off the ground 1 Crowd Control Barricades w/two entrances Approx. 240-250ft of fencing, no more than four inches off the ground 1 Water Barrels Water barrels needed for all canopies. Delivery Tax CITY OF DIAMOND BAR: COST PROPOSAL - BID SHEET Halloween Party Equipment Please bid on example. • Set-up: Thursday, October 23, 2025 before 12 p.m. noon • Pick-up: Saturday, October 26, 2025 after 3 p.m. • Location: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765 Town & Country Event Rentals 7725 Airport Business Parkway Van Nuys CA 91406 Gabriel Fernandez - Event Director (626) 692-4483 gfernandez@tacer.biz Total Item Description QTY Cost/item Total Cost Tables 6X30 80 Folding Chair White 425 White Canopies 50x60 2 White Canopies 40x40 2 White Canopies 10x20 2 White Sidewalls 10x10 3 White Canopy 20X20 1 White Sidewall 10x10 6 White Sidewall 12x30 1 Stage 16X24 1 Stage Legs 30”1 *If your company does not offer any of these products please put a $0 in the total cost. Winter Snow Fest Equipment Please bid on example. • Set-up: Wednesday, December 3, 2025 before 12 p.m. noon • Pick-up: Saturday, December 6, 2025 after 4 p.m. • Location: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765 Stage Guard Rails 4’1 Stage Stairs 24”-48”2 Astro Turf Black 16X24 1 Water Barrel Water barrels needed for all canopies over 10x10 Delivery Tax Total Item Description QTY Cost/item Total Cost White Canopy 20X30 1 Canopy Legs 20X10x12’ High Legs 1 Water Barrel Water barrels needed for canopy Delivery Tax Total *If your company does not offer any of these products please put a $0 in the total cost. *If your company does not offer any of these products please put a $0 in the total cost. Concerts in the Park Equipment - Canopy will stay in location for five weeks. Please bid on example. • Set-up: Tuesday, July 1, 2025 before 12 p.m. • Pick-up: Thursday, July 31, 2025 before 12 p.m. • Location: Summitridge Park – 1600 Grand Ave, Diamond Bar, CA 91765 Item Description QTY Cost/item Total Cost Tables 6x30 160 White folding chairs 200 Table Drape 6ft table drape - black 160 Table Drape 132" round table cloth - black 10 Delivery Tax Total Signature Date Printed Name Title Company Name Please bid on example. •Set-up: Tuesday, January 13, 2026 by 8 a.m. •Pick-up: Wednesday, January 14, 2026 after 2:30 p.m. •Location: Diamond Bar Center – 1600 Grand Ave, Diamond Bar, CA 91765 “I affirm that I have reviewed the Request for Proposal (RFP). I have completed the Cost Proposal - Bid Sheet to the best of my knowledge. I understand that all information submitted about this RFP may be subject to the provisions of the Public Records Act. The City shall have the right to terminate at any time any contract awarded to an RFP response that contains false information.” AKNOWLEDGEMENT OF REVIEW Concerts Share *If your company does not offer any of these products please put a $0 in the total cost. City of Diamond Bar- Equipment Rentals for Special Events Town and Country Event Rentals: Insurance – Statement Certifying Insurance Coverage Town & Country Event Rentals will obtain the required insurance coverage. We understand that the coverage is a prerequisite for entering into an agreement with the City. We have confirmed with our insurance carrier that it can meet the requirements for insurance. We understand that failure to meet the insurance regulations shall result in disqualification. We have obtained the insurance in advance and can adjust if needed. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 2/21/2025 Alliant Insurance Services,Inc. 32 Old Slip 29th Fl New York NY 10005 Shasta Grant Shasta.Grant@alliant.com Sentry Insurance Company 24988 SLPTACE-01 Fireman's Fund Insurance Compa 21873SLPTacerOperating,LLC Town &Country Event Rentals,LLC 7725 Airport Business Pkwy Van Nuys CA 91406 2138116115 B X 1,000,000 X 300,000 10,000 1,000,000 2,000,000 X Y UST035032240 12/16/2024 12/16/2025 2,000,000 A 1,000,000 X X X Y A0207205001 12/16/2024 12/16/2025 B X X 5,000,000UST02772524112/16/2024 12/16/2025 5,000,000 A X N A0207205002 12/16/2024 12/16/2025 1,000,000 1,000,000 1,000,000 City of Diamond Bar,its officers,employees,agents,and volunteers are included as Additional Insured with regards to the General Liability and Auto Liability policies as required by written contract subject to the policy terms and conditions.Coverage is Primary and Non-Contributory as required by written contract subject to the policy terms and conditions. City of Diamond Bar 21810 Copley Drive Diamond Bar,CA 91765-4178 POLICY NUMBER: Named Insured: Endorsement Effective Date: SCHEDULE Name Of Person(s) Or Organization(s): © Insurance Services Office, Inc., 2011 COMMERCIAL AUTO CA 20 48 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. DESIGNATED INSURED FOR COVERED AUTOS LIABILITY COVERAGE This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement. This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. SLP Tacer Operating LLC Any person or organization as required by written contract or agreement in effect prior to any loss or damage. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Each person or organization shown in the Schedule is an "insured" for Covered Autos Liability Coverage, but only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured provision contained in Paragraph A.1. of Section II - Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Section I - Covered Autos Coverages of the Auto Dealers Coverage Form. A0207205001 12/16/2024 Page 1 of 1CA 20 48 10 13 12/16/2024A0207205 Sentry Insurance Company 00001 0000000000 24351 0 N1 5e53c043-9ce4-41eb-9599-8a81cad636bc5e53c043-9ce4-41eb-9599-8a81cad636bc COMMERCIAL AUTO CA 04 49 11 16 © Insurance Services Office, Inc., 2016 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NONCONTRIBUTORY - OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. A.The following is added to the Other Insurance Condition in the Business Auto Coverage Form and the Other Insurance - Primary And Excess Insurance Provisions in the Motor Carrier Coverage Form and supersedes any provision to the contrary: This Coverage Form's Covered Autos Liability Coverage is primary to and will not seek contribution from any other insurance available to an "insured" under your policy provided that: 1.Such "insured" is a Named Insured under such other insurance; and 2.You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to such "insured". B.The following is added to the Other Insurance Condition in the Auto Dealers Coverage Form and supersedes any provision to the contrary: This Coverage Form's Covered Autos Liability Coverage and General Liability Coverages are primary to and will not seek contribution from any other insurance available to an "insured" under your policy provided that: 1.Such "insured" is a Named Insured under such other insurance; and 2.You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to such "insured". Page 1 of 1CA 04 49 11 16 12/16/2024A0207205 Sentry Insurance Company 00001 0000000000 24351 0 N1 4ba13c3f-e3b4-4ee9-a6ce-18ef52f7e6824ba13c3f-e3b4-4ee9-a6ce-18ef52f7e682 POLICY NUMBER:COMMERCIAL AUTO CA 76 16 06 18 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to a person(s) or organization(s), but only to the extent that subrogation is waived prior to the "accident" or the "loss" under a written contract with that person or organization. Includes copyrighted material of Insurance Services Office, Inc., with its permission. Named Insured:SLP Tacer Operating LLC Endorsement Effective Date: 12/16/2024 A0207205001 Page 1 of 1CA 76 16 06 18 12/16/2024A0207205 Sentry Insurance Company 00001 0000000000 24351 0 N1 235d5918-8b92-4674-922e-293d95b14710235d5918-8b92-4674-922e-293d95b14710