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Home My WebLink AboutRFQ- Apparel and Medals FY 2025-2026 REQUEST FOR QUOTES Apparel and Sports Medals FY 25-26 Submission Deadline Tuesday October 28, 2025 2 | P a g e 1. INTRODUCTION The City of Diamond Bar is requesting Quotes from qualified Vendors for Apparel to provide tee shirts (printed), hats, basketball jerseys, and sports medals. RFQ Date: October 13, 2025 Project Name: Apparel and Sports Medals Department: Parks and Recreation Quote Deadline: October 28, 2025 5:30 pm Quotes shall be delivered by the deadline via the PlanetBids portal https://vendors.planetbids.com/portal/39500/bo/bo-detail/132091 OR Quotes shall be delivered by the deadline to: City of Diamond Bar Parks and Recreation 21810 Copley Drive Diamond Bar, CA 91765 Attn: Andee Williams All Quotes submitted in response to this RFQ will become property of the City upon submittal and a matter of public record pursuant to applicable law. Late submittals will not be accepted. Questions regarding this RFQ shall be made in writing via email to Daniel Garcia, Recreation Coordinator at dgarcia@diamondbarca.gov and/or Andee Williams, Recreation Supervisor, at awilliams@diamondbarca.gov, at no later than Thursday, October 23, 2025. Questions and responses may be made available to all potential vendors. The City will review all Quotes received by the submittal deadline indicated in this RFQ. Quotes that do not meet the minimum requirements of this RFQ will be rejected. The City reserves the right to select the vendor that best meets the overall needs and offers the best overall value to the City based on a variety of criteria, including but not limited to, experience of the design team, quality of work product, successful completion of similar projects, past work experience, and cost effectiveness, but not solely on the lowest cost of services. 3 | P a g e The following tentative schedule has been established for the selection of a vendor which is subject to change: • RFQ Posting Date October 13, 2025 • Written Questions Deadline October 23, 2025 • Quote Due Date October 28, 2025 • Vendor Selected November 6, 2025 2. ABOUT THE CITY Diamond Bar is a scenic community located on the eastern edge of Los Angeles County, within minutes of Orange, Riverside, and San Bernardino counties. With its origin as a center for ranching perched among a landscape of rolling hills in the East San Gabriel Valley, Diamond Bar became one of the first master planned communities in Los Angeles County dating back to 1956, and has grown since that time to be known for its friendly country-living atmosphere, abundant open spaces, exceptional public facilities, well-maintained parks and hiking trails, and excellent schools. In 1989, Diamond Bar became the 86th city in Los Angeles County. Today, Diamond Bar covers 14.9 square miles and is home to 57,177 residents. Diamond Bar is bounded by the cities of Industry and Pomona to the north, Chino Hills to the east, and unincorporated Los Angeles County to the south and west (Figure B-1; Regional Setting Map). With convenient access to State Routes SR-57 and SR-60, Diamond Bar is within 30 miles driving distance of the cities of Los Angeles, Riverside, and Irvine, making it a desirable destination to live and work. The Industry Metrolink Station lies on the City’s northern border, providing east-west transit connections to Los Angeles and Riverside. 3. PROJECT BACKGROUND The City of Diamond Bar has recreation programs that require apparel, medals, and hats during the fiscal year. Please bid on the items listed below. 4. SCOPE OF WORK AND DELIVERABLES To be considered, Vendors shall bid on each item listed below. All items must be quoted and include tax, delivery, and any other additional charges. Please submit your quote based on the information provided. 4 | P a g e Please quote the following: • (220) Youth Jerseys- Multiple jersey colors: Size QTY: SIZE QTY: (60) Small, (60) Medium, (50) Large, (50) X – Large. JERSEY STYLE: A4 dri-fit reversible basketball jersey (Style#: N2375/NB2375) PRINTING: two sides/ one color (approx. 8” diameter front center logo and 6” number on back). All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.) • (55) Adult Tee Shirts SIZE QTY: (10) Medium, (20) Large, (20) X-Large, (5) XX-Large SHIRT STYLE: 50/50 blend (Gildan) - Black PRINTING: two sides/ one color (8” diameter front center logo and 3” letters “COACH” across upper back). All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.) • (400) Youth Tee Shirts SIZE QTY: (100) Small, (100) Medium, (100) Large, (100) X-Large SHIRT STYLE: 50/50 blend (Gildan) – lime green (Style#8000/8000B) PRINTING: two sides/ two colors front & two colors back (pocket logo 4”x2” and large 11”x7 ½” back center logo). All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.) • (100) Adult Tee Shirts SIZE QTY: (25) Small, (25) Medium, (25) Large, (25) X-Large SHIRT STYLE: 50/50 blend (Gildan) – Royal Blue (Style#8000/8000B) PRINTING: two sides/ two colors front & two colors back (pocket logo 4”x2” and large11”x7 ½” back center logo). All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS • (25) Adult Tee Shirts: SIZE QTY: (5) Small, (10) Medium, (5) Large, (5) X-Large SHIRT STYLE: 50/50 blend (Gildan) – Light Blue (Style#8000/8000B) PRINTING: two sides/ seven colors (pocket logo 4”x2” and large 10”x7” back center logo). 5 | P a g e All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.) • (220) 2 ½ inch illusion basketball medals with sublimated engraving on the back and 1inch neck ribbon (available in multiple colors). Style: Basketball Victory Medal #XR211 • (50) Hats: STYLE: NEW ERA – Navy (Style#NE204) Embroidery: two color city logo (centered) All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.) • Delivery • Tax • * If your company does not offer any of these products, please put a $0 in the total cost. 5. FORMAT AND CONTENTS OF QUOTE The Vendor’s quote shall contain the following information and shall be organized as follows: A. Vendor’s Experience/ References Provide a list of at least three references who may be contacted to discuss their experience working with the Vendor on similar projects. Please provide contact information including Organization, Name, Title, Address, Phone, Email, Project Name and Date of Completion. B. Cost for Services Please complete the attached Cost proposal- Bid Sheet on PlanetBids. Provide a detailed not-to-exceed cost proposal to accomplish the services requested. Please clearly highlight any additional or recommended tasks and associated costs that are included. No additional charges for items such as transportation, out-of-pocket expenses, etc., will be paid unless these are specifically included in the quote. 6 | P a g e 6. SUBCONTRACTING The Vendor may utilize the service of specialty Subcontractors on those parts of the work which, under normal contracting practices, are performed by specialty Subcontractors. Unless a specific Subcontractor is listed by the Vendor, Vendor is representing to City that Vendor has all appropriate licenses, certifications, and registrations to perform the work hereunder. After submission of the Quote, the Vendor shall not award work to any unlisted Subcontractor(s) without prior written approval of the City. The Vendor shall be fully responsible to the City for the performance of the Subcontractors, and of persons either directly or indirectly employed by them. Nothing contained herein shall create any contractual relation between any Subcontractor and the City. 7. RIGHT TO REJECT ALL QUOTES The City reserves the right to withdraw, reduce, or revise elements of the scope of work prior to the award of any quote. Furthermore, the City reserves the right to reject any or all Quotes submitted; and no representation is made hereby that any quote will be awarded pursuant to this Request for Quote, or otherwise. 8. SUPPORTING DOCUMENTS List any related supporting documents that are attached, as shown in the example below. Exhibit A – Request for Quote Exhibit B – Cost Proposal – Bid Sheet