HomeMy WebLinkAboutCity of Diamond Bar 2023 Bid. ' , ,,CIJY Oi'Ol�O'NlfB4t, OOSf PROPOSAL·. ·Blll:SHEEJ .
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Company Name
Address
Name & Title l
Phone I
I
Email
Please bid on example.
• (3 hours of service
• :Event Time: 9 a.m. -12 p.m.
• ctocation: Pantera Park -738 Pantera Drive, Diamond Bar, CA 917 65
' '
;,. f>r
Item
MC/ Disc Jockey
Delivery
Tax
Total
l;lalloween Party E'titertainment
Description QTY
make announcements,
lead games for dogs, 1 play family friendly
background music
,
Cost/item
"
Total Cost
*Ir your c;:ompQny does not offer any 9'f these products please put a $0 in the totah:::ost.,"
Please bid on example.
•4 hours of service 9am-1 pm
•Event Time: 8 a.m. -2 p.m.
• tbcation: Pantera Park -738 Pantera Drive, Diamond Bar, CA 917 65
. ,, :winter Snow'. fes(EntertaintJ1ent ' " ,,. " .,
Item Description QTY Cost/item Total Cost
Santa 1
Walking Christmas Tree 1
Stilt-walking Elf 1
Delivery
Tax
Total
*If your company doe$ not offer any pf these ArqG:lupts pleas� puf a $0 in the total cost.'
Ultimate Entertainment
12104 Park Street, Cerritos CA 90703
Steven P. Nero CEO
714.231.2779
stevennero7@gmail.com / ideal@megaoutdoorentertainment.com
$800.00
Santa Claus
Elf to Asst.
$600.00
$600.00
800.00
600.00
600.00
600.00 600.00
150.00
950.00
150.00
1,950.00
LLC
Please bid on example.
•8 hours of service 9am-5pm
• Event Time: 9 a.m. - 5 p.m.
• Location: Summitridge Park -1600 Grand Ave, Diamond Bar, CA 917 65
; City BirthdaY: Attrtjctions, &' Entertainment ' ' '
Item Description QTY Cost/item
Ferris Wheel Carnival Ride 1
Climbing Wall Carnival Ride 1
Giant Slide Carnival Ride l
Large Pirate Ship Carnival Ride 1
Kid Power Carnival Ride 1
Carousel Carnival Ride 1
Paratrooper Carnival Ride 1
Scat Carnival Ride 1
Traffic Circle Carnival Ride 1
Large Swing Chair Carnival Ride 1
Zipper Carnival Ride 1
Wizzer Carnival Ride 1
Scrambler Carnival Ride 1
Joust Inflatable Inflatable Attraction 1
Raceway Inflatable Track Inflatable Attractir.>n 1
3-in-1 Inflatable Inflatable Attraction 1
Bounce Houses Inflatable Attraction 2
Ocstacle Course Inflatable Attractipn 1
Inflatable Slides Inflatable Attraction 1
Axe Throw Inflatable Attraction 1
Wacky Ball Inflatable Attraction 1
Face Painter 1
Balloon Artist 1
Magician 1
Photo Booth 1
Stilt Walker 1
Wacky Hair Stylist 1
Game Booths w/staffing 25
Power for all attractions, rides,
and game booths
Custodial Staff 12
Delivery
Tax
Total
*If your,�ompany does not offer ariy .�Jhese pro�dcts, pleas'e Rµt ,a $din the tptal cost.
Total Cost
< C
950.00
675.00
800.00
200.00
1,200.00
500.00
400.00
750.00
675.00
300.00
350.00
350.00
300.00
400.00
300.00
580.002 hour $580.00
6,000.00
10,000
5,000.00
6,000.00
8,000.00
8,000.00
6,000.00
6,000.00
10,000.00
8,000.00
950.00
1.
6,000.00
950.00
1,675.00
10,000.005,000.00
6,000.00
8,000.00
8,000.00
6,000.00
6,000.00
10,000.00
800.00
8,000.00
1,200.00
1,200.00
500.00
800.00
750.00
675.00
300.00
950.00
350.00350.00
300.00
580.00
400.00
7,500.00
7,000.00 7,000.00
7,200.00
3,500.000.00
1
102,780.00
Please bid on example.
• 21 hours of service
• Ewent Time: 6:00 p.m. - 8 p.m.
•tbcation: Summitridge Park-1600 Grand Ave, Diamond Bar, CA 91765
, 0 , .,
Face Painter
'
Item
Balloon Twister
Wacky Hair Stylist
Juggler
,
Statue of Liberty Stilt Walker
Delivery
Tax
Total
*Concerts in'. the park Entertainment,
Description QTY
2
1
2
1
1
>i'!
Cost/Item
*If ybl�r-coni�:iaoy does not offer any of these prooods 'please put d $£) in the total cost'
Please bid on example.
•3 hours of service
• Location: Heritage Park -2900 S. Bea Canyon, Diamond Bar, CA 917 65
,.
Face Painter
,
Item
Wacky Hair Stylist
Delivery
Tax
Total
' ·-&ummer Day Camp Enfertainment,,
Description QTY
1
1
,
Cost/item
*If your conipariyUfH::is Hot-oJfer,any �f these prodycts pf ease puJ 'a $0 in the total cpst.. ¾' , A'dqjtional lnformdtion Questions , \, ,, , C
1.Do you have an emergency call number?
2.Do you provide discount pricing for government agencies?
,,
Total Cost
,
'
Total Cost
>
350.00
350.00
350.00
350.00
600.00
350.00
350.00
Yes 714.231.2779
Yes
350.00
600.00
350.00
350.00350.00
150.00
1,950.00
350.00
350.00
150.00
850.00
"I affirm that I have reviewed the Request for Proposal (RFP). I have completed the Cost Proposal -
Bid Sheet to the best of my knowledge. I understand that all information submitted about this RFP
may be subject to the provisions of the Public Records Act. The City shall have the right to
terminate at any time any contract awarded to an RFP response that contains false information."
Signature
Date
Printed Name
Title
Company Name
06/12/2023
Steven P. Nero
CEO
Ultimate Entertainment LLC
REQUEST FOR PROPOSAL
The City of Diamond Bar is currently accepting proposals for entertainment services for
special events during the 23/24 fiscal year.
Introduction
The City of Diamond Bar has several special event's that require entertainment services
during the 23/24 fiscal year. Events Include: Halloween Party, Winter Snow Fest, City
Birthday, and Concerts in the Park. Please bid on the information listed below.
Scope of Services
All proposal must be itemized per event and include tax, delivery and any other
additional charges. Please submit your quote based on the information provided.
Once the vendor has been selected, actual event information and locations will be
provided.
Please quote on the following:
Halloween Party •MCI Disc Jockey -make announcements, lead games for dogs, play family
friendly background music•3 hours of service•Event Time: 9am-l 2pm•Location: Pantera Park -738 Pantera Drive, Diamond Bar, CA 917 65
Winter Snow Fest •(1) Santa•( 1) Walking Christmas Tree•( 1) Stilt-walking Elf
•4 hours of service from 9am-1 pm
•Event Time: 8am-2pm•Location: Pantera Park -738 Pantera Drive, Diamond Bar, CA 917 65
City Birthday
•(1) Ferris Wheel•( 1) Climbing Wall•(1) Giant Slide•( l ) Large Pirate Ship•(1) Kid Power•( 1 ) Carousel•( 1 ) Paratrooper•(1) Scat•( 1 ) Traffic Circle•( 1 ) Large Swing Chair•(1) Zipper•(1) Wizzer
•( 1) Scrambler•( 1) Joust inflatable•(1) Raceway Inflatable Track•( 1 ) 3-in-1 inflatable•(2) Bounce houses•( l ) Obstacle Course•( 1) Inflatable slides•(1) Axe Throw•(1) Wacky Ball•( 1 ) Face Painter•( 1 ) Balloon Artist•( 1 ) Magician•( 1 ) Photo Booth•(1) Stilt Walker•( 1) Wacky Hair Stylist
o (25) Game booths w/staffing•Power for all attractions, rides, and game booths.•( 12) Custodial staff
o 8 hours of service from 9am-5pm•Event Time: 9am-5pm•Location: Summitridge Park -1600 Grand Ave, Diamond Bar, CA 917 65
Concerts in the Park •(2) Face Painter•( l ) Balloon Twister•(2) Wacky Hair Stylist•( 1) Juggler•(1) Statue of Liberty Stilt Walker
o 2 hours of service•Event Time: 6:00 -8 p.m.•Location: Summitridge Park-1600 Grand Ave, Diamond Bar, CA 91765
Summer Day Camp •( 1) Face Painter•(1) Wacky Hair Stylist•3 hours of service•Location: Heritage Park-2900 S. Bea Canyon, Diamond Bar, CA 91765
Vendor Requirements
1.Fill out and submit the Cost Proposal -Bid Sheet on PlanetBids.
2.Vendor will be required to sign a Vendor Service Agreement and meet allrequirements outlined in the agreement including insurance and providedocuments prior to beginning work.
3.Please provide three references from either another municipality or closelyrelated customer to help with the selection.
4.Delivery/ pick up/ service of all items.5.Must be able to accept payment in check form and provide itemized invoices.6.Must be able to submit W-9 Form.
Insurance Coverage: Vendor must provide Certificate of Liability Insurance $1,000,000.00 per occurrence and
Additional Endorsement as required by City policy. (See draft Vendor Services
Agreement sample for specific additional requirements coverage)
Selection Criteria In reviewing and evaluating the response to this RFP, City staff will be considering the
following:
•Responsiveness and comprehensiveness of the proposal with respect to this
Request for Proposal (RFP).•Availability of the company and their ability to meet the proposal scope of work.•References•Cost of quoted items.
Please provide three references from either another municipality or closely related
customer to help with the selection.
The City reserves the right to reject any or all proposals and may elect to make a
decision without further discussion or negotiation. This solicitation for proposals is not to
be construed as a contract or order of any kind. The City is not liable for any costs or
expenses incurred in the preparation of the proposal.
Additional Information Questions (please respond to in Cost Proposal -Bid Sheet)
1 . Do you have an emergency call number?
2.Do you provide discount pricing for government agencies?
If you have any questions, please contact Andee Williams at 909.839.7067.
To be considered, proposals must be submitted to the City of Diamond Bar
by Wednesday, June 14, 2023@5PM
SERVICE A.GREEMENT
THIS AGREEMENT (the "Agreement") is,made as of August 18, 2021 by and
between the City of Diamond Bar, a municipal corporation ("City") and COMPANY
NAME, a California limited liability company ("Vendor ").
2.
shall continue
provisj�r
Ji
years sw:Ji�t:"rciTf�
written
of the initial Term. l ,
3.Pay�/
is Ag'l ement shall take effect July 1, 2021, and
qn"), unless earlier terminated pursuant to the
e option to extend this Agreement for up to three additional
terms and conditions contained herein, by giving Vendor
f this option at least thirty (30) days prior to the expiration
Basic Fee Amount. Except as provided in Section 3.A, the CITY agrees to
compensate the Ve ndor , and the Ve ndor agrees to accept in full satisfaction for the
service provided for in Section 1, Payment will be made only after the conclusion of
services and submission of proper invoices in the form specified by City. Total payment
to Vendor pursuant to this Agreement shall not exceed$$$$$ per fiscal year.
Professional Services -Snow Services
1571951.1
A.Deductions. Should the Ve ndor fail to adhere to the time schedule setforth in Exhibit A, the City may in the CITY's sole discretion either: (1)immediately terminate this Agreement; or (2) deduct $100 from the fixedfee prescribed in Section 4.1 for every fifteen (15) minutes that the Ve ndoris late.
B.Payment shall constitute payment in full for all services, authorized costsand authorized extra work covered by that invoice.
4.Change Orders. No payment for extra serv!9ef�aused by a change inthe scope or complexity of work, or for any other reason, �t,�rbe made unless and until such extra services and a price therefore have been previQ._usly auth�ed in writing and approved by the City Manager or his designee as an ameQ_al�E;Pf� this Agreement. The amendment shall set forth the changes of ork, exten'si.eli t of time, if any, and adjustment of the fee to be paid by City to Vendo . , ', '\ ,. '�'\. ,,
5.Status as Independent V(lf6�
, _ ., ': A.Vendor is, and shall · II tiri"l(�em)iJ as to /,;��,holly independentVendor. Vendor shall have no po , , incu):.�y _plbt, obligation, or liability on behalf of City or otherwise act on behalf · · �s an"{}Q�nt, except as specifically provided herein. Neither City nor any of its. ag . ;s.. ;tl'aU hav��{ltrol over the conduct of Vendoror any of Vendor 's emp)< , excep s �foc�in � Agreement. Vendor shall not, at any time, or in any m�Q_m . esen · · t �. ny of its agents or employees are in any manner employees of 'tS'. ·,
E.In addition to any other remedies it may have, City shall have the right tooffset against the amount of any fees due to Vendor under this Agreement any amount due to City from Vendor as a result of Vendor 's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Vendor's failure to comply with this Section.
2 Professional Services -Snow Services 1571951.1
6. Standard of Performance. Vendor shall perform all work at the standard
of care and skill ordinarily exercised by members of the profession under similar
conditions and represents that it and any subVendor s it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and
shall maintain all appropriate licenses during the performance of the work.
7.Indemnification.
Vendor shall indemnify, defend with counsel apR �d by City, and hold
harmless City, its officers, officials, employees and volunt J}'f'lndemnitees") from and
against all liability, loss, damage, expense, cost (includi · wlthout limitation reasonable
attorneys' fees, expert fees and all other costs and fees�jtigaJiofilr)) of every nature
arising out of or in connection with: ,¥
/"
. . (
� "¾•� bs (1)Any and all claims under W J( Compens�o� ABt�.j:!nd other
employee benefit acts with respect J@""!:AP:Or. ;.,�tt!plo•. yees oN,Z.�rf'g.or 's Vendor
's employees arising out of Vend ork�fl,£ler 'ml��reem���·arid
(2)Any and all clai •. s an Vend��\tp�rf�rmance of work
hereunder or its failure to' � �Y wItb ? . its obligations contained in this
Agreement, regardless of C ·" · ssive'n · ligence, but excepting such loss or
damage which is caused by tlye n�gUtJ�nce or willful misconduct of the
City. Should c· K �veiiqo� 's legal counsel unacceptable,
then Vendor ity�u: cosW of defense, including without limitatio ' f expe�i es and all other costs and fees of litigatio . . "P:fY any final judgment rendered against the
lndem ndlrste�g, and agreed that the foregoing provisions
are int y,n� o incluS'lve as is permitted by the law of the State
8.
rviv · �:tc_mination of this Agreement. Except for the
shaff not be construed to extend to any third party , d.
r 's obligations to indemnify, defend and hold harmless the ation of this Agreement.
A.Vendor shall at all times during the term of this Agreement carry, maintain,
and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: 1571951.1 (1)a policy or policies of broad-form comprehensive general liabilityinsurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a
result of wrongful or negligent acts by Vendor, its officers, employees, agents, and independent Vendor s in performance of services under this Agreement;
3 Professional Services -Snow Services
(2)property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3)automotive liability insurance written on an occurrence basis covering
all owned, non-owned and hired automobiles, with minimum combined single
limits coverage of $1,000,000.00; and
F.Self-Ins etention/Deductibles. All policies required by this
Agreement shall a1!9J '.'�ity, as additional insured, to satisfy the self-insured retention
("SIR") and/or de�tii:S'ie of the policy in lieu of the Vendor (as the named insured)
should Vendor fail to pay the SIR or deductible requirements. The amount of the SIR or
deductible shall be subject to the approval of the City. Vendor understands and agrees
that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Vendor as primary insured to pay its SIR or
deductible constitutes a material breach of this Agreement. Should City pay the SIR or
deductible on Vendor 's due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Vendor for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
4 Professional Services -Snow Services
1571951.1
G.Subrogation. With respect to any Workers' Compensation Insurance orEmployer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the lndemnitees.
H.Failure to Maintain Insurance. If Vendor fails to keep the insurancerequired under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Vendor , which amounts may be deducted from any payments due Vendor . ,.'¾'., I. Vendor shall include all subVendor s, if any, ��{Wsureds under its policies or shall furnish separate certificates and endorsements �:, · ach sub Vendor to the City for r�view and approval.. All insurance for sub Vendor s s� ll .. b�/9�ject to all of therequirements stated herein. "'· · / /
",
9.Termination. The CITY may ca9�.e.:.�.Jk�tt�r.. .Qb� at any t;��! h or withoutcause. The Ve ndor may not cancel the p�lff�mand�f\>r an�etson luding force
majeure). In the event of such canc�Jlatioh��e Ve .11 .,d9r is resr4>b� for all ensuing damages to the City, including, bu� ·mite' !?°st a�soc� with r�taining a replacement Vendor , unless the C1 equ " grees in writing to waive all or any part of resulting damages.
A.The Vendo for is failure to perform hereunder as a resultriots,Vend
· . ad, public enemies, pandemics, epidemics,o�r act reasonably beyond the control of the
11.Non-Discrimination and Equal Employment Opportunity.
A.Vendor shall not discriminate as to race, color, creed, religion, sex, maritalstatus, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this
5 Professional Services -Snow Services 1571951.1
Agreement, and will comply with all rules and regulations of City relating thereto. Such
nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
" '
'
Notice· · �ills, invoices, or reports required by this
Agre shall be rec � on (a) the day of delivery if delivered by hand
durin , ... g ar busines rs or by facsimile before or during regular business hours;
or (b) oq,)�d":m.i�i day following deposit in the United States mail, postage
prepaid, to-ih'eada i� e :i eretofore set forth in the Agreement, or to such other
addresses as the pa 'e may, from time to time, designate in writing pursuant to the
provisions of this sec · .
�
"VENDOR"
Attn.: _________ _
Phone: -----1571951.1 "CITY"
6
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765-4178
Attn.: Andee Williams
Phone: 909.839. 7067
Professional Services -Snow Services
Ultimate Entertainment
12104 Park Street
Cerritos, CA 90703
Steven P. Nero714.231.2779
LLC
E-Mail:E-mail:
16.Governing Law. This Agreement shall be interpreted, construed andenforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County.
17.Counterparts. This Agreement may be executed in any number ofcounterparts, each of which shall be deemed to be the origi�r,1nd all of which togethershall constitute one and the same instrument.· � ,,,f
18. Entire Agreement. This Agreement, �•·, any.1· :9ther documentsincorporated herein by reference, represent the entire a . integrated agreement between Vendor and City. This Agreement �ersedes a {:R�, ior oral ,!or writtennegotiations, representations or agreements. Thr . reement m . . ot 2� �ended, nor any provision or breach hereof waive;!f"'8Xiijt"' i writing sig �oA>�he parties which expressly refers to this Agreemeptf.ii���r.1.__a e. int •behalf of .: tt-le City will only be valid if signed by a person duly autQqr.l;ed ti\ , so �r tpt(fiity's Purchasing Ordinance. '·.,"·.: 1 ) ·i✓
if
7 Professional Services -Snow Services
1571951.1
IN WITNESS of this Agreement, the parties have executed this Agreement as of the
date first written above.
"Vendor "
By: __________ _ Printed Name: ----------Tit I e: -------------
By:-------------Printed Name: ---------Tit I e: -------------
Approved as to form:
By: __________ _ Omar Sandoval, City Att9rn
,i. >· ,, 1571951.1 8
"City"
CITY OF DIAMOND B AR
By:----------Daniel Fox, City Manager
Professional Services -Snow Services
Ultimate Entertainment
Steven P. Nero
CEO
Ultimate Entertainment
Ideal GandarillaEvent Planner/Sales Rep
LLC