HomeMy WebLinkAboutRFP Concerts in the Park- Restrooms and Sinks RFP 23-24
REQUEST FOR PROPOSAL
The City of Diamond Bar is currently accepting proposals for portable restrooms and
hand washing sinks for special events during the
23/24 fiscal year.
Introduction
The City of Diamond Bar has several special events that require portable restrooms and
hand washing sinks during the 23/24 fiscal year. Please bid on the information listed
below.
Scope of Services
All proposal must be itemized per event and include tax, delivery and any other
additional charges. Please submit your quote based on the information provided.
Once the vendor has been selected, actual event information and locations will be
provided.
Please quote on the following:
• (5) Five portable restroom units – with hand sanitizer and seat covers
• (5) Containment trays for restroom units
• (4) four handicap restroom unit – with hand sanitizer and seat covers
• Delivery
• Tax
• * If your company does not offer any of these products, please put a $0 in the
total cost.
Contractor Requirements
1. Fill out and submit the Cost Proposal – Bid Sheet on PlanetBids.
2. Contractor will be required to sign a Contractor Service Agreement and meet all
requirements outlined in the agreement including insurance and provide
documents prior to beginning work.
3. Please provide three references from either another municipality or closely
related customer to help with the selection.
4. Delivery/ pick up/ service of all items.
5. Must be able to accept payment in check form and provide itemized invoices.
6. Must be able to submit W-9 Form.
7. Must be able to provide an emergency/after hours call number.
Insurance Coverage:
Vendor must provide Certificate of Liability Insurance $1,000,000.00 per occurrence and
Additional Endorsement as required by City policy. (See draft Vendor Services
Agreement sample for specific additional requirements coverage)
Selection Criteria
In reviewing and evaluating the response to this RFP, City staff will be considering the
following:
• Responsiveness and comprehensiveness of the proposal with respect to this
Request for Proposal (RFP).
• Availability of the company and their ability to meet the proposal scope of work.
• References
• Cost of quoted items.
Please provide three references from either another municipality or closely related
customer to help with the selection.
The City reserves the right to reject any or all proposals and may elect to make a
decision without further discussion or negotiation. This solicitation for proposals is not to
be construed as a contract or order of any kind. The City is not liable for any costs or
expenses incurred in the preparation of the proposal.
Additional Information Questions (please respond to in Cost Proposal – Bid Sheet)
1. Do you have emergency services in case of a restroom getting knocked over?
If you have any questions, please contact Jessica Rayela at 909.839.7073.
To be considered, proposals must be submitted to the City of Diamond Bar by
Monday, May 1, 2023