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Home My WebLink AboutSC Signs and SuppliesCITY OF bgm� DIAMOND BAR C A L I F 0 R N I A REQUEST FOR BIDS Manufacture of Various Park Rules and Regulation Signage City of Diamond Bar, California RFB Posted: April 12, 2023 Submission Deadline: 2:00 p.m. on Thursday, April 27, 2023 REQUEST FOR BIDS Manufacture of Various Park Rules and Regulation Signage RFB Submission Checklist Read the entire document. Note all critical items, such as mandatory requirements; supplies/services required; submittal dates; format and number of copies required for submittal; and any agreement requirements (i.e., insurance, performance and or reporting, etc.). • Note the contact information (name, e-mail address, and telephone number) for the RFB Project Manager. This is the designated representative for this RFB. You must contact them first with any questions. • Prior to submitting a bid, the bidder shall carefully examine the scope of services and ensure that they have a clear understanding of the requirements and performance of the work. • Follow the format required in the RFB when preparing your response. Provide a clear and concise, point -by -point response to all sections. The proposals are evaluated based solely on the information and materials provided within your response. • Check the Planet Bids website for any RFB addenda. Before submitting your response, check whether any addenda were issued for the RFB. If so, you must submit a signed acknowledgment for each addendum issued along with your response. • Submit your bid on time, prior to the deadline, along with all submission requirements listed within the RFB document. Incomplete or late proposals will not be accepted. Park Signage Bid I April 12, 2023 Page 2 of 12 CITY OF DIAMOND BAR REQUEST FOR BIDS (RFB) Date: April 12, 2023 Department: Parks and Recreation Department Project Type: Manufacture of Various Park Rules and Regulation Signage Bid Closing: 2:00 p.m. on Thursday, April 27, 2023 Receipt of Bids: An electronic copy of the bid, in PDF format, shall be uploaded on www.PlanetBids.com ("Planet Bids") on or before 2:00 p.m. on Thursday, April 27, 2023. All bids will be visible to the public via PlanetBids after the submission deadline. Project Contact: Ryan Wright, Parks and Recreation Director (909) 839-7061 rwright@diamondbarca.gov Project Description The goal of this project is to replace all existing rules and regulation signage located within City parks and facilities. The new signage will identify proper use parks, ball fields, courts, trails, and picnic shelters, will vary in size and feature the latest design that includes the City's logo. The City will provide artwork to vendor in a file format that meets the vendors manufacturing specifications. Scope of Work The City is seeking bids from vendors for the following: 1. Manufacture of 131 signs with varying artwork in 10 different finished sizes 2. Delivered to City Hall (21810 Copley Drive, Diamond Bar) • The City will provide artwork for each sign design. • No installation is required for this project. Park Signage Bid I April 12, 2023 Page 3 of 12 General Terms and Conditions 1. Issuance of this Request for Bids (RFB) and receipt of bids do not commit the City to award an agreement. The City expressly reserves the right to postpone the bid opening date for its own convenience, to accept or reject any or all bids received in response to this RFB, to negotiate with more than one vendor concurrently, or to cancel all or part of this RFB. 2. The City reserves the right to reduce or revise elements of the scope of work prior to the award of any agreement. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any agreement will be awarded pursuant to this Request for Bids, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written agreement will be borne by the bidder. 3. Bids shall be submitted on the forms supplied by the City of Diamond Bar and contained herein. 4. All bids, quotes and notations must be typewritten or written in ink. No erasures will be permitted. Mistakes may be crossed out and corrections made adjacent. Corrections must be initialed by the person signing the bid. 5. Bids submitted may be withdrawn by written or telegraphic request received by the City before the hour set for opening. After such hour, it may not be withdrawn. 6. The City recognizes that price is only one of several criteria to be used in evaluating a product or service. Award of project shall be made to the lowest responsive and responsible bidder that best meets the City's specifications and needs. 7. Bids shall be inclusive of sales tax and delivery charges (if any). 8. The City reserves the right to reject any or all bids and to waive any informality or technical defect in a bid. 9. All bids must be signed by a responsible officer or authorized employee of the firm, giving the firm's name and address. Obligations assumed by such signature must be fulfilled. 10. Submissions of a signed bid will be interpreted to mean that the bidder has thereby agreed to all of the terms and conditions set forth in the bid package. Park Signage Bid I April 12, 2023 Page 4 of 12 11. In case of default by the awarded bidder, the City may procure the work, materials or service from other sources. The City may deduct any excess cost from any unpaid balance due the bidder, or may bill for same at the City's discretion. 12. The bidder shall hold the City, its officers, agents, servants and employees harmless from liability of any nature or kind due to the use of any copyright, or un-copyrighted composition, secret process, patented or unpatented inventions, article or appliance furnished or used under this bid. 13. Bids must be stated in the units specified herein. 14. Conflict of Interest: Submission of a bid certifies that no City employee, whose position in the City service enables him or her to influence any award of a contract hereunder, is employed by the submitter or has any direct or indirect financial interest in any transaction resulting from this Invitation to Bid. 15. All requested submittals must be provided at time specified; with Bid or at time of award, but prior to work. 16. All bids submitted to the City in response to this Request for Bid shall become the property of the City. 17. A tentative schedule for the bidder's timeline to manufacture, produce, and deliver all hardware contained within the bid. 18. Upon Award a. A purchase order will be issued to the successful bidder upon approval by the City Council of the City of Diamond Bar. b. Bidder is required to meet or exceed the specifications in their entirety. "Proof" must be submitted of each sign to the City for approval prior to manufacturing. If the delivered product and/or service does not meet required specifications, then the bidder will be required to correct deficiency at its own expense. 19. Delivery and Quantities a. Signs will be delivered to Diamond Bar City Hall, 21810 Copley Drive, Diamond Bar, CA 91765, and unloaded to a designated area to be specified by the Public Works Department Park Signage Bid I April 12, 2023 Page 5 of 12 b. All delivered items shall be free from blemishes, scratches and broken. Any damaged items will be rejected and returned to the vendor at it owns expense. Attachments Schedule a. Bid Submittal Form b. Sample Artwork Questions Contact Ryan Wright, Parks and Recreation Director no later than 4:30 p.m. on Monday, April 24, 2023 by email at rwright@diamondbarca.gov or by telephone at (909) 839-7061. Park Signage Bid I April 12, 2023 Page 6 of 12 Attachment A Bid Submittal Form Park Signage Bid I April 12, 2023 Page 7 of 12 Bid Submittal Form Manufacture of Various Park Rules and Regulation Signage Bid Qt)/ UOM Fabrication Specifications Sign Size (Measurement indicted as Unit Price Extended Price Item • Aluminum - .063 Gauge width x Height) 1 9 each 4' x 8' • 3M Engineer Grade Sheeting ATSM Type I or Equal 3M Premium Graffiti Overlay _ Q O Protection 1160A or Equal j� Rounded Corners • Pre -drilled holes for mounting - 3/ 16" Digital or Screen -Printing 2 14 each • Aluminum - .063 Gauge 3' x 4' 3M Engineer Grade Sheeting ATSM Type I or Equal • 3M Premium Graffiti Overlay Protection 1160A or Equal Rounded Corners Pre -drilled holes for mounting - 3/ 16" Digital or Screen -Printing 3 24 each • Aluminum - .063 Gauge 2' x 3' • 3M Engineer Grade Sheeting ATSM Type I or Equal 3M Premium Graffiti Overlay I _v r Protection 1 160A or Equal �P Rounded Corners • Pre -drilled holes for mounting - 3/ 16" Digital or Screen -Printing 4 4 each • Aluminum - .063 Gauge 2'/z' x 2' • 3M Engineer Grade Sheeting ATSM Type I or Equal • 3M Premium Graffiti Overlay Protection 1 160A or Equal • Rounded Corners Pre -drilled holes for mounting - 3/ 16" • Digital or Screen -Printing 5 7 each • Aluminum - .063 Gauge 2' x 2' • 3M Engineer Grade Sheeting �-� _ ; ATSM Type I or Equal Park Signage Bid I April 12, 2023 Page 8 of 12 3M Premium Graffiti Overlay Protection 1160A or Equal Rounded Corners Pre -drilled holes for mounting - 3/ 16" Digital or Screen -Printing 1 ' X '/2' 6 31 each • Aluminum - .063 Gauge • 3M Engineer Grade Sheeting ATSM Type I or Equal / • 3M Premium Graffiti Overlay Protection 1160A or Equal Rounded Corners Pre -drilled holes for mounting - 3/ 16" • Digital or Screen -Printing 7 29 each • Aluminum - .063 Gauge 1 '/2' X 2' • 3M Engineer Grade Sheeting ATSM Type I or Equal `q 3M Premium Graffiti Overlay 2 V 6 Protection 1160A or Equal • Rounded Corners Pre -drilled holes for mounting - 3/ 16" Digital or Screen -Printing 8 5 each • Aluminum - .063 Gauge 1 ' X 2' • 3M Engineer Grade Sheeting ATSM Type I or Equal --�� 22 5 • 3M Premium Graffiti Overlay !r fi Protection 1160A or Equal Rounded Corners Pre -drilled holes for mounting - 3/ 16" • Digital or Screen -Printing 9 5 each • Aluminum - .063 Gauge 1 '/2' X 1 '/2' • 3M Engineer Grade Sheeting ATSM Type I or Equal • 3M Premium Graffiti Overlay 32, Protection 1160A or Equal Rounded Corners Pre -drilled holes for mounting - 3/ 16" • Digital or Screen -Printing 10 3 each • Aluminum - .063 Gauge 1 ' X 1 ' 5-7— • 3M Engineer Grade Sheeting I� ATSM Type I or Equal Park Signage Bid I April 12, 2023 Page 9 of 12 • 3M Premium Graffiti Overlay Protection 1160A or Equal • Rounded Corners Pre -drilled holes for mounting - 3/ 16" • Digital or Screen -Printing Subtotal: 0V • 1%) Sales Tax: J % 9, Rq Delivery Fee: N j+ Total Amount of Bid (in figures) -� $_ _ --&—, g (a g Total Bid Amount (in words): r6e_ I l a r5 and Name of Bidder: S • C • S i ct rl S Coif Id SL1-PP Il'e S L.LC- Mailing Address: 2 )1 IE W I S ll City/State/Zip: AYIA htlm 9M'06 "%e-My% r ione:IIq-,)_5q— ID5 te: 41 it, 1 2023 r,e d Si 6-3 Park Signage Bid I April 12, 2023 Page 10 of 12 Attachment B Sample Artwork Park Signage Bid I April 12, 2023 Page 11 of 12 Artwork Sample - City will provide artwork files per vendors printing specification requirements. ---------- DIAMOND WILDLIFE.: AREA I MOUNTAIN LIONS, BOBCATS. COYOTES, SNAMES AND OTHER WILD ANIMALS MAY BE PRESENT. REMAIN CAUTIOUS & ALERT IN AN IMMINCY, DIAL 0-1-1 -------------------------------------- Park Signage Bid I April 12, 2023 Page 12 of 12