HomeMy WebLinkAboutEntertainment Services RFP 23-24
REQUEST FOR PROPOSAL
The City of Diamond Bar is currently accepting proposals for entertainment services for
special events during the 23/24 fiscal year.
Introduction
The City of Diamond Bar has several special event’s that require entertainment services
during the 23/24 fiscal year. Events Include: Halloween Party, Winter Snow Fest, City
Birthday, and Concerts in the Park. Please bid on the information listed below.
Scope of Services
All proposal must be itemized per event and include tax, delivery and any other
additional charges. Please submit your quote based on the information provided.
Once the vendor has been selected, actual event information and locations will be
provided.
Please quote on the following:
Halloween Party
• MC/ Disc Jockey – make announcements, lead games for dogs, play family
friendly background music
• 3 hours of service
• Event Time: 9am-12pm
• Location: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765
Winter Snow Fest
• (1) Santa
• (1) Walking Christmas Tree
• (1) Stilt-walking Elf
• 4 hours of service from 9am-1pm
• Event Time: 8am-2pm
• Location: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765
City Birthday
• (1) Ferris Wheel
• (1) Climbing Wall
• (1) Giant Slide
• (1) Large Pirate Ship
• (1) Kid Power
• (1) Carousel
• (1) Paratrooper
• (1) Scat
• (1) Traffic Circle
• (1) Large Swing Chair
• (1) Zipper
• (1) Wizzer
• (1) Scrambler
• (1) Joust inflatable
• (1) Raceway Inflatable Track
• (1) 3-in-1 inflatable
• (2) Bounce houses
• (1) Obstacle Course
• (1) Inflatable slides
• (1) Axe Throw
• (1) Wacky Ball
• (1) Face Painter
• (1) Balloon Artist
• (1) Magician
• (1) Photo Booth
• (1) Stilt Walker
• (1) Wacky Hair Stylist
• (25) Game booths w/staffing
• Power for all attractions, rides, and game booths.
• (12) Custodial staff
• 8 hours of service from 9am-5pm
• Event Time: 9am-5pm
• Location: Summitridge Park – 1600 Grand Ave, Diamond Bar, CA 91765
Concerts in the Park
• (2) Face Painter
• (1) Balloon Twister
• (2) Wacky Hair Stylist
• (1) Juggler
• (1) Statue of Liberty Stilt Walker
• 2 hours of service
• Event Time: 6:00 – 8 p.m.
• Location: Summitridge Park – 1600 Grand Ave, Diamond Bar, CA 91765
Summer Day Camp
• (1) Face Painter
• (1) Wacky Hair Stylist
• 3 hours of service
• Location: Heritage Park – 2900 S. Bea Canyon, Diamond Bar, CA 91765
Vendor Requirements
1. Fill out and submit the Cost Proposal – Bid Sheet on PlanetBids.
2. Vendor will be required to sign a Vendor Service Agreement and meet all
requirements outlined in the agreement including insurance and provide
documents prior to beginning work.
3. Please provide three references from either another municipality or closely
related customer to help with the selection.
4. Delivery/ pick up/ service of all items.
5. Must be able to accept payment in check form and provide itemized invoices.
6. Must be able to submit W-9 Form.
Insurance Coverage:
Vendor must provide Certificate of Liability Insurance $1,000,000.00 per occurrence and
Additional Endorsement as required by City policy. (See draft Vendor Services
Agreement sample for specific additional requirements coverage)
Selection Criteria
In reviewing and evaluating the response to this RFP, City staff will be considering the
following:
•Responsiveness and comprehensiveness of the proposal with respect to this
Request for Proposal (RFP).
•Availability of the company and their ability to meet the proposal scope of work.
•References
•Cost of quoted items.
Please provide three references from either another municipality or closely related
customer to help with the selection.
The City reserves the right to reject any or all proposals and may elect to make a
decision without further discussion or negotiation. This solicitation for proposals is not to
be construed as a contract or order of any kind. The City is not liable for any costs or
expenses incurred in the preparation of the proposal.
Additional Information Questions (please respond to in Cost Proposal – Bid Sheet)
1.Do you have an emergency call number?
2.Do you provide discount pricing for government agencies?
If you have any questions, please contact Andee Williams at 909.839.7067.
To be considered, proposals must be submitted to the City of Diamond Bar
by Wednesday, June 14, 2023 @ 5PM