HomeMy WebLinkAboutRecreation Jerseys Tee- Shirts Medals RFP 23-24
REQUEST FOR PROPOSAL
The City of Diamond Bar is currently accepting proposals for a provider to supply
apparel and sports medals for the Parks and Recreation Department during the
2023/2024 FY
Introduction
The City of Diamond Bar is seeking a provider for apparel for City recreational
programing during the 2023/2024 FY. Apparel would consist of, but not limited to: tee-
shirts (printed), hats, visors, basketball jerseys (youth and adult) and soccer jerseys
(youth and adult) and sports medals.
Scope of Work
To be considered, proposals must be submitted to the City of Diamond Bar by Tuesday,
August 8, 2023 at 5:30PM. All proposals must be itemized and include all fees associated
with cost, including tax, printing, design, delivery, and any other additional charges.
Please submit your quote based on the information provided.
Please quote on the following items:
Jerseys
• (200) Youth Jerseys – multiple jersey colors:
SIZE QTY: (50) Small, (50) Medium, (50) Large, (50) X – Large.
JERSEY STYLE: A4 dri-fit reversible basketball jersey (Style#: N2375/NB2375)
PRINTING: two sides/ one color (approx. 8” diameter front center logo and 6”
number on back).
All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.)
• (200) Youth Jerseys – multiple jersey colors:
SIZE QTY: (50) Small, (50) Medium, (50) Large, (50) X – Large.
JERSEY STYLE: A4 dri-fit one sided soccer jersey (Style#: N3181/NB3181)
PRINTING: two sides/ one color (10”X7” front center logo and 6” number on back).
All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.)
Tee-Shirts
• (55) Adult Tee-Shirts:
SIZE QTY: (10) Medium, (20) Large, (20) X-Large, (5) XX-Large
SHIRT STYLE: 50/50 blend (Gildan) - Black
PRINTING: two sides/ one color (8” diameter front center logo and 3” letters
“COACH” across upper back).
All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.)
• (400) Youth Tee-Shirts:
SIZE QTY: (100) Small, (100) Medium, (100) Large, (100) X-Large
SHIRT STYLE: 50/50 blend (Gildan) – lime green (Style#8000/8000B)
PRINTING: two sides/ two colors front & two colors back (pocket logo 4”x2” and
large 11”x7 ½” back center logo).
All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.)
• (100) Adult Tee-Shirts:
SIZE QTY: (25) Small, (25) Medium, (25) Large, (25) X-Large
SHIRT STYLE: 50/50 blend (Gildan) – Royal Blue (Style#8000/8000B)
PRINTING: two sides/ two colors front & two colors back (pocket logo 4”x2” and
large11”x7 ½” back center logo).
All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.)
• (25) Adult Tee-Shirts:
SIZE QTY: (5) Small, (10) Medium, (5) Large, (5) X-Large
SHIRT STYLE: 50/50 blend (Gildan) – Light Blue (Style#8000/8000B)
PRINTING: two sides/ seven colors (pocket logo 4”x2” and large 10”x7” back
center logo).
All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.)
Medals
• (425) 2 ½ inch illusion basketball medals with sublimated engraving on the back
and 1inch neck ribbon (available in multiple colors).
• (425) 3 Inch illusion soccer medals with sublimated engraving on the back and
1inch neck ribbon (available in multiple colors).
Hats & Visors
• (25) Visors:
STYLE: Sports-Tek Dry Zone Colorblock Visor STC13 - Navy/ White
EMBRODIERY: two color city logo (centered)
All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.)
• (50) Hats:
STYLE: NEW ERA – Navy (Style#NE204)
Embroidery: two color city logo (centered)
All artwork will be provided by the City of Diamond Bar in (PDF, JPEG, PNG, EPS.)
Contractor Requirements
1. Fill out and submit the Cost Proposal – Bid Sheet on PlanetBids.
2. Contractor will be required to sign a Contractor Service Agreement and meet all
requirements outlined in the agreement including insurance and provide
documents prior to beginning work.
3. Please provide three references from either another municipality or closely
related customer to help with the selection.
4. Must be able to fulfill and deliver order within 10-12 working days.
5. Ability to provide additional shirts of an already placed order in a two-week
turnaround time.
6. Contractor must have a no minimum order requirement.
7. Delivery of all ordered items.
8. Ability to provide requested samples. Must have a minimum of 10 color options.
9. Must be able to accept payment in check form and provide itemized invoices.
10. Must be able to submit W-9 Form.
Selection Criteria
In reviewing and evaluating the response to this RFP, City staff will be considering the
following:
• Responsiveness and comprehensiveness of the proposal with respect to this
Request for Proposal (RFP).
• Availability of the company and their ability to meet the proposal scope of work.
• References
• Cost of quoted items.
Please provide three references from either another municipality or closely related
customer to help with the selection.
The City reserves the right to reject any or all proposals and may elect to make a
decision without further discussion or negotiation. This solicitation for proposals is not to
be construed as a contract or order of any kind. The City is not liable for any costs or
expenses incurred in the preparation of the proposal.
If you have any questions, please contact Andee Williams:
E-Mail: awilliams@diamondbarca.gov
Phone: 909.839.7067
To be considered, proposals must be submitted to the City of Diamond Bar by
Tuesday, August 8, 2023 @ 5:30PM