HomeMy WebLinkAboutStaff Report NOI-3763-1002-A71728Agenda #: 5.5
Meeting Date: June 17, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AGREEMENT WITH CITYGREEN CONSULTING FOR SOLID WASTE
CONSULTING SERVICES THROUGH JUNE 30, 2027.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, a contract with CityGreen Consulting
for solid waste consulting services through June 30, 2027.
FINANCIAL IMPACT:
The total not-to-exceed contract amount is $100,000 ($50,000 per fiscal year). Funding
is included in the FY 25/26 budget under the AB939 (Fund 250) Special Fund.
BACKGROUND:
The City’s Environmental Services team relies on several consultants to support solid
waste and recycling programs, including waste hauler contract management,
compliance with state reporting requirements, and oversight of the Edible Food
Recovery Program, which requires certain businesses to donate surplus food. These
services have traditionally been split across three separate contracts. With this new
contract, the City plans to consolidate these efforts under a single vendor to improve
coordination and efficiency.
The contract also includes support for SB 54—the state’s new plastic pollution reduction
law—which is still being implemented. This law includes a statewide ban on polystyrene
(Styrofoam), which affects many businesses. The consultant will help educate affected
businesses, assist them in finding sustainable alternatives, and support compliance with
the new requirements.
ANALYSIS:
CityGreen Consulting has worked with the City for several years and has proven to be a
reliable and capable partner. A request for proposals (RFP) was released on February 5
and closed on February 28. Four proposals were received:
Vendor Annual Cost
Abound Food Care $20,025.00
CityGreen Consulting $68,690.00
Go2Zero $139,346.23
HF&H Consultants $244,000.00
Although Abound Food Care submitted the lowest bid, their proposal did not fully meet
the City’s scope of work or program goals. CityGreen Consulting provided the most
responsive bid, offering the best balance of experience, qualifications, and cost.
Since the City has made substantial progress in transitioning to new waste hauler
contracts (set to begin in September), the overall scope of work for the consultant has
been scaled down accordingly.
The proposed Agreement includes an initial two -year term through June 30, 2027, with
the option for two 1-year extensions with City Manager approval.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. CityGreen Consulting Draft Agreement 2025-2027