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Diamond Bar HHW Collection Events Proposal_Clean Harbors
Clean Harbors Environmental Services • 18408 S. Laurel Park Road • Rancho Dominguez, CA 90220 • 800.444.4244 Proposal for Household Hazardous Waste Collection Events Services Presented to: City of Diamond Bar RFP No. CM_2025_05 March 26, 2025 Clean Harbors Environmental Services 18408 S. Laurel Park Road Rancho Dominguez, CA 90220 310.307.7450 800.444.4244 www.cleanharbors.com “People and Technology Creating a Safer, Cleaner Environment” March 25, 2025 City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 Subject: Proposal for Household Hazardous Waste Collection Services (CM_2025_05) Dear City Managers: Enclosed is our response to your RFP to perform three household hazardous waste (HHW) collection events in 2025, 2026 and 2027. A partnership with Clean Harbors Environmental Services (Clean Harbors) will align the City with the most capable, compliant, and financially sound environmental company in North America. Our exceptional service offerings and resources, combined with an established reputation for providing the most comprehensive and reliable environmental services to governmental agencies, makes us the most qualified choice for the City. Specifically: Our HHW Program Manager, Elizabeth Duran, will organize and manage all aspects of each Event, including meeting with City staff to coordinate and determine on-site plans, traffic control, signage, operation, logistics, health and safety, and contingency plans. The Events will be tailored to the specific and unique needs of your community and technical assistance is available in applying for permits and variances. Your Events will primarily be staffed with full-time Clean Harbors employees. Most of your waste will be managed completely in-house at Clean Harbors owned and operated treatment and disposal facilities, helping to eliminate the City’s short and long- term liability. Excellent insurance coverage is provided for all phases of operation. With Clean Harbors’ strong financial stability, the City will have the assurance of immediate performance, as well as long-term environmental liability protection. You can rest easily knowing that hazardous waste solutions we provide now will not become problems down the road. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 3 March 26, 2025 TABLE OF CONTENTS A Cover Letter ........................................................................................................................... 1 B Project Team .......................................................................................................................... 5 B.1 Key Personnel and Resumes ...................................................................................... 5 B.2 HHW Collection Event Staffing and Training ......................................................... 12 C Experience | References ....................................................................................................... 13 D Methodology | Project Understanding ................................................................................. 15 D.1 Pre-Collection Event Planning ................................................................................. 15 D.1.1 Site Placement ........................................................................................... 15 D.1.2 Safety and Contingency Planning ............................................................. 15 D.1.3 Unacceptable Materials ............................................................................. 16 D.1.4 Equipment List .......................................................................................... 16 D.2 HHW Collection Event Approach ........................................................................... 17 D.2.1 Site Set-Up ................................................................................................ 17 D.2.2 Safety Meeting .......................................................................................... 20 D.2.3 Receipt of Waste ....................................................................................... 21 D.2.4 Sorting and Packaging .............................................................................. 22 D.2.4.a Segregation ................................................................................ 22 D.2.4.b Containerizing ............................................................................ 22 D.2.4.c Lithium Batteries, Auto Batteries, and E-Waste ........................ 23 D.2.4.d PaintCare-Eligible Materials ...................................................... 23 D.2.4.e Unknowns Handling .................................................................. 23 D.2.4.f Bulking/Pour-Off ....................................................................... 24 D.2.5 Paperwork and Shipping Documents ........................................................ 25 D.2.6 Site Take-Down and Transportation Off-Site ........................................... 25 D.3 Waste Disposal......................................................................................................... 26 D.3.1 Treatment, Storage, and Disposal Facilities (TSDFs) .............................. 26 D.3.2 Waste Tracking Capabilities ..................................................................... 28 D.4 Post-Event Reporting and Invoicing ........................................................................ 29 D.5 CalRecycle Form 168 – Reliable Contractor Declaration ....................................... 29 E Cost for Services .................................................................................................................. 32 E.1 Fee Schedule ............................................................................................................ 32 E.1.1 Cost per Event ........................................................................................... 32 E.1.2 Itemized Disposal Costs ............................................................................ 32 City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 4 March 26, 2025 E.1.3 Cost for Extra Work .................................................................................. 35 E.2 General Pricing Conditions ...................................................................................... 35 E.3 HHW Collection Event Disposal Cost Estimate Work-Up ..................................... 36 F Contractor Compliance ........................................................................................................ 38 F.1 Transportation (DOT) Compliance .......................................................................... 38 F.2 Management Compliance ........................................................................................ 38 F.3 Disposal Compliance ............................................................................................... 39 G Insurance and Permit Information ....................................................................................... 40 G.1 Liability Insurance ................................................................................................... 40 G.2 Permits ..................................................................................................................... 44 H Services Agreement ............................................................................................................. 50 I Subcontracting ..................................................................................................................... 51 ATTACHMENTS PROVIDED AS SEPARATE PDF FILES: Attachment 1 – Household Hazardous Waste Collections Standard Attachment 2 – TSDF Permits Attachment 3 – TSDF Enforcement Actions Attachment 4 – Redlined Services Agreement City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 5 March 26, 2025 B PROJECT TEAM B.1 KEY PERSONNEL AND RESUMES The City’s HHW program will be managed by a dedicated team of experienced professionals who will ensure quality service, cost control, and risk containment. Clean Harbors’ key personnel are familiar with the needs of HHW programs in the Los Angeles area and currently manage/provide these services to the references listed further ahead in Section C. Figure 1 - Project Team Organizational Chart Javier Manzano is responsible for the overall operations performed by all the branch offices within his district and will network with other branches in Southern California as needed to ensure the City is effectively serviced. Heather MacDonald oversees the day-to-day Technical Services operation of Clean Harbors’ Rancho Dominguez Branch. Rikea Chambers Jackson and Elizabeth Duran will ensure the City receives exceptional and fully compliant services from Clean Harbors. In addition to being your primary operational contact Javier Manzano Technical Services District Manager Heather MacDonald Technical Services Branch Manager Elizabeth Duran HHW Program Manager HHW Site Supervisors HHW Chemists HHW Technicians Rikea Chambers Jackson Account Manager Russ Stogsdill Regional Health & Safety Manager City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 6 March 26, 2025 for this contract, Ms. Duran will be directly responsible for all activities related to this project (including preparing invoices), and will attend all operation, safety, and strategy meetings to ensure procedures are followed, coordination is established, and record keeping is maintained. While all Clean Harbors employees are responsible for ensuring health and safety is actively managed, Russ Stogsdill specifically oversees this function for the Southern California Technical Services region. Mr. Stogsdill maintains the team’s Injury and Illness Prevention Plan and will create a site-specific health and safety plan for the City’s HHW Collection Events. Resumes for Elizabeth Duran, Heather MacDonald, Javier Manzano, Rikea Chambers Jackson, and Russ Stogsdill are provided beginning on the next page. The roles and responsibilities of our on-site HHW personnel are as follows: The Site Supervisor will oversee the HHW Collection Event and staff including waste acceptance, classification, segregation, packaging, transportation, and all related paperwork. Chemists are responsible for screening, segregating, classifying, inventory and packing waste collected. At least one chemist will have the training necessary to identify unknown materials via fingerprint analysis. Technicians are responsible for sorting, and packaging all paint-related materials, bulking operations, labeling and loading full containers onto the truck(s), and performing general housekeeping of the site. Although the majority of Technicians will be Clean Harbors employees, a small number of subcontracted labor personnel will be obtained through IQ Personnel. It is Clean Harbors’ understanding that City employees or volunteers will direct traffic, check participants’ eligibility, and conduct surveys during the Events. Elizabeth Duran PROFESSIONAL RESUME C LEAN H ARBORS E NVIRONMENTAL S ERVICES • 42 L ONGWATER D RIVE • N ORWELL, MA 02061 a. Name, Title and Local Company Address: Elizabeth Duran HHW Program Manager Clean Harbors Environmental Services 18408 S. Laurel Park Road Rancho Domiguez, CA 90220 b. Years’ Experience – With This Firm: 6 With Other Firms: 5 c. Experience and Qualifications: • As the HHW Program Manager for the Rancho Domiguez Technical Services Branch, Elizabeth Duran is responsible for complete HHW project management, maintaining customer satisfaction, and ensuring a consistent level of service from all Clean Harbors product lines for the assigned HHW clientele within Southern California. • Her duties include but are not limited to scoping and quoting HHW projects, overseeing field chemists, truck drivers, and other personnel to effectively and efficiently fulfill local municipal contracts, assisting with developing HHW proposal/ bid responses (including attending pre-bid meetings), serving as primary liaison for communication between HHW customers and Clean Harbors, and ensuring that all required generator reports (i.e., CIWMB Form 303, VSQG, etc.) are correct and submitted in a timely manner. • Ms. Duran has overseen multiple ongoing HHW events and more than 60 employees. She has maintained business continuity through recertifications, inventory management, and employee safety training, as well as managed quality assurance programs including internal audit surveys and site evaluations. • Prior to joining Clean Harbors in April 2019, Elizabeth Duran had been an Environmental Technician with IQ Personnel (a temporary staffing service) where she was able to assist with environmental disasters, as well as provide temporary labor for HHW collection facilities and temporary collection events. d. Environmental, Health and Safety Training: • 40-Hour OSHA HAZWOPER • 8-Hour Annual HAZWOPER Refresher • Bloodborne Pathogens • CPR and First Aid • Leadership Foundations Training • Annual RCRA Training • DOT Regulations for HazMat Employees • Basic Waste Chemistry Training • HHW Supervisor Training • Battery Packaging Training A complete training history will be provided upon request. Heather MacDonald PROFESSIONAL RESUME CLEAN HARBORS ENVIRONMENTAL SERVICES • 42 LONGWATER DR I VE • NORWELL, MA 02061 a. Name, Title and Local Company Address: Heather MacDonald Technical Services Branch Manager Clean Harbors Environmental Services 18408 S. Laurel Park Road Rancho Domiguez, CA 90220 b. Years’ Experience – With This Firm: 6 With Other Firms: 23 c. Education, Certifications, Licenses and Registrations: •BS, Biology – Montclair State University •Currently pursuing a Bachelor of Science in Business Administration | InformationSystems Management at Purdue Global University. d. Experience and Qualifications: •As the Technical Services Branch Manager for the Rancho Domiguez Technical ServicesBranch, Heather MacDonald oversees day-to-day operation and manages labor,equipment, and supply inventory to meet service readiness and regulatory compliancerequirements. •Prior to joining Clean Harbors in April 2019, Ms. MacDonald was an Executive andDivision Manager for a large residential electrical contracting company. She revampeda division of the company to become the largest-scale and most profitable. She alsoimplemented customer relations/retention training classes for all employees. •Heather MacDonald gained over 15 years of Operations Management experience coast-to-coast specializing in client relations and retention. She often had to restructuredepartments from head to toe to become elite customer service-orienteddepartments/companies. e. Environmental, Health and Safety Training: •40-Hour OSHA HAZWOPER •8-Hour Annual HAZWOPER Refresher •Bloodborne Pathogens •HHW Supervisor Training •Annual RCRA Training •DOT Regulations for HazMat Employees •Federal Motor Carriers / Clean HarborsPolicies and Procedures A complete training history will be provided upon request. J avier Manzano PROFESSIONAL RESUME C LEAN H ARBORS E NVIRONMENTAL S ERVICES • 42 L ONGWATER D RIVE • N ORWELL, MA 02061 a. Name, Title and Local Company Address: Javier Manzano Technical Services District Manager Clean Harbors Environmental Services 18408 S. Laurel Park Road Rancho Domiguez, CA 90220 b. Years’ Experience – With This Firm: 14 With Other Firms: 19 c. Education, Certifications, Licenses and Registrations: • BA, Environmental Sciences – University of California, Berkeley d. Experience and Qualifications: • As the Technical Services District Manager, Javier Manzano is responsible for the overall personnel management and operations performed by all the Technical Services branch offices within the Los Angeles metropolitan area. • Mr. Manzano was an Operations Manager for the Rancho Domiguez Technical Services Branch prior to his District Manager promotion in 2017. He oversaw the Branch’s day-to-day operation and managed labor, equipment, and supply inventory to meet service readiness and regulatory compliance requirements. • Javier Manzano joined Clean Harbors in June 2010 as a CleanPack Specialist for Southern California. He was responsible for project scoping, quoting, and developing lab pack business; managing household hazardous waste collections; interfacing with customers; and ensuring a consistent level of service and client satisfaction. • From 2001 to June 2010, Mr. Manzano worked at the General Environmental Management (now Clean Earth) hazardous waste disposal facility in Rancho Cordova, California. During the 9-year period, he was the facility’s Technical Services Manager, Environmental Health and Safety Coordinator, and Customer Resources Manager. • Positions held at other hazardous waste disposal companies include Technical Services Supervisor with Veolia Environmental Services (1998 – 2001), Operations Team Leader with Advanced Environmental Technical Services (1996 – 1998), and Field Analyst/Project Manager with Chemical Waste Management (1993 – 1996). • Javier Manzano began his environmental career in 1991 as an intern for the US EPA Region IX. Working under the direction of Environmental Scientists in the Clean Water Division’s NPDES Section, he researched regulations and files for enforcement actions and researched copper mines in Arizona for possible regulation. e. Environmental, Health and Safety Training: • 40-Hour OSHA HAZWOPER • 8-Hour Annual HAZWOPER Refresher • Annual RCRA Training • DOT Regulations for HazMat Employees A complete training history will be provided upon request. Rikea Chambers Jackson PROFESSIONAL RESUME C LEAN H ARBORS E NVIRONMENTAL S ERVICES • 42 L ONGWATER D RIVE • N ORWELL, MA 02061 a. Name, Title and Local Company Address: Rikea Chambers Jackson Technical Services Account Manager Clean Harbors Environmental Services 18408 S. Laurel Park Road Rancho Domiguez, CA 90220 b. Years’ Experience – With This Firm: 9 With Other Firms: 0 c. Education, Certifications, Licenses and Registrations: • BS, Environmental Science – California State University, Dominguez Hills d. Experience and Qualifications: • As an Account Manager, Rikea Chambers Jackson is responsible for increasing and maintaining customer accounts, monitoring accounts to ensure customer satisfaction, and presenting new services and market segments to grow the business. She performs many service support functions including quoting, profiling, sampling and contract administration; as well as maintaining collections within company terms and ensuring accuracy of customer quotes and invoices • Prior to her promotion to Account Manager in September 2021, Ms. Chambers Jackson was a Program Manager at a Clean Harbors customer site in the Denver, Colorado, metropolitan area. • Rikea Chambers Jackson began her career with Clean Harbors in January 2016 as a Transformer Technician in the Los Angeles Metropolitan area. Over a four-year period, she was involved with a variety of roles including environmental administrative assistance, shipping and receiving and customer service. e. Environmental, Health and Safety Training: • 40-Hour OSHA HAZWOPER • 8-Hour Annual HAZWOPER Refresher • Annual RCRA Training • DOT Regulations for HazMat Employees A complete training history will be provided upon request. Russ Stogsdill PROFESSIONAL RESUME C LEAN H ARBORS E NVIRONMENTAL S ERVICES • 42 L ONGWATER D RIVE • N ORWELL, MA 02061 a. Name, Title and Local Company Address: Russ Stogsdill Regional Health & Safety Manager Clean Harbors Environmental Services 3495 Kurtz Street San Diego, CA 92110 b. Years’ Experience – With This Firm: 13 With Other Firms: 21 c. Education, Certifications, Licenses and Registrations: • AAS, Occupational Health and Safety – Columbia Southern University • Certificate in Industrial Hygiene Management – Columbia Southern University d. Experience and Qualifications: • As a Regional Health & Safety Manager, Russ Stogsdill is responsible for the health and safety of all Clean Harbors Technical Services employees in the Southwest Region. He communicates with field employees regarding on-site health and safety issues and is accountable for all health and safety statistics, tracking, and reporting. He also maintains a working relationship with local, city, state, and county agencies, and local medical clinics to effectively communicate elements of Clean Harbors’ safety training and compliance programs. • Mr. Stogsdill’s duties include but are not limited to conducting on-site health and safety audits and inspections, reviewing and developing work and site plans, managing and conducting employee safety training programs, and participating in corporate health and safety program development and implementation. • Prior to joining Clean Harbors in July 2011, Russ Stogsdill held various Environmental Health & Safety Specialist/Technician positions for over two decades on the generator side of the industry. He managed all aspects of hazardous waste for a large quantity generator facility, and he assisted with environmental, health, and safety (EHS) at an ISO 14000 certified facility. • In addition, Mr. Stogsdill planned and implemented educational meetings to instruct employees in matters pertaining to occupational safety and health, injury prevention, and environmental compliance, and he conducted incident investigations and developed corrective action plans using 6 Sigma tools including Root Cause Analysis. e. Environmental, Health and Safety Training: • 40-Hour OSHA HAZWOPER • 8-Hour Annual HAZWOPER Refresher • 8-Hour OSHA HAZWOPER Supervisor • Bloodborne Pathogens • Annual RCRA Training • DOT Regulations for HazMat Employees • Confined Space Entrant / Attendant • Confined Space Supervisor A complete training history will be provided upon request. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 12 March 26, 2025 B.2 HHW COLLECTION EVENT STAFFING AND TRAINING Every HHW Collection Event will have one Site Supervisor. For all other positions, Clean Harbors will estimate the total workforce needed based on an event’s anticipated participation levels as follows: Chemists Technicians Less than 300 participants: 1 to 2 4 to 7 300 to 500 participants: 3 11 501 to 700 participants: 5 12 701 to 1,000 participants: 6 18 Greater than 1,000 participants: 6 22 Before being allowed to participate in HHW collection activities, Clean Harbors personnel will have received at least the training applicable to their Event job function as outlined in the table below. All chemists will have completed a lab pack training course too. HOUSEHOLD HAZARDOUS WASTE TRAINING MATRIX TRAINING REQUIRED POSITION / JOB FUNCTION HHW Site Supervisor HHW Chemist Technician Off-Loader Other (Traffic Control, Greeter, Counter, etc.) 40-Hour HAZWOPER 29 CFR 1910.120* ✔ ✔ 24-Hour Hazardous Waste Operations Training 29 CFR 1910.120 ✔ ✔ 8-Hour OSHA Annual Refresher ✔ ✔ ✔ ✔ DOT Hazardous Materials Transportation Skills Training* ✔ ✔ ✔ HHW Orientation Training ✔ ✔ ✔ ✔ Clean Harbors HHW Project Manager / Supervisor Training ✔ Unknown Waste Material Fingerprint Analysis Training* ✔ HHW Site Safety Meeting ✔ ✔ ✔ ✔ ✔ Medical Surveillance / Clearance ✔ ✔ ✔ ✔ Respirator Clearance ✔ ✔ ✔ ✔ Injury and Illness Prevention Plan (IIPP) Training ✔ ✔ ✔ ✔ * At least one chemist on-site will have completed Unknowns Training. Copies of training certifications for all HHW personnel will be made available to the City prior to each collection event. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 13 March 26, 2025 C EXPERIENCE | REFERENCES County of Orange Waste & Recycling Jesus Perez, Legislative & Regulatory Affairs Manager 300 N. Flower Street, Suite 400 Santa Ana, CA 92703 714.834.4188 | jesus.perez@ocwr.ocgov.com Project Name: Hazardous Materials Collection and Disposal Services Completion Date: Clean Harbors has been continuously under contract since 1993. The current contract term ends January 31, 2027. Clean Harbors provides complete management of Orange County’s HHW program including: Turnkey operation of four permanent HHW collection facilities five days a week. A materials exchange program. Landfill load check services. Turnkey temporary HHW collection events as needed upon the request of the County. Transportation, treatment, recycling, and disposal of all HHW collected. City of Los Angeles, Solid Resources Citywide Recycling Division Rowena Romano, Division Manager Solid Resources Citywide Recycling 1149 South Broadway Street, 5th Floor Los Angeles, CA 90015 213.485.3626 | rowena.romano@lacity.org Project Name: Residential Special Materials Program | Routine and Emergency Hazardous Waste Field Services Completion Date: Clean Harbors has been continuously under contract since 2012. The current contract term ends June 30, 2028. In addition to routine and emergency hazardous waste response, Clean Harbors provides services for the operation and maintenance of the City of Los Angeles’ Residential Special Materials Program (RMP) including: Turnkey operation of seven permanent HHW collection facilities (SAFE centers) two days a week. Turnkey temporary HHW collection events at various locations throughout the year. Turnkey used motor oil/antifreeze/oil filter collection events at various locations throughout the year. Regularly servicing eight marina sites where participants drop off used oil, oil filters, and spill pads. Transportation, treatment, recycling, and disposal of all HHW collected. City of El Monte Richard Montanez, Public Works Administrative Analyst 11333 Valley Boulevard, City Hall West El Monte, CA 91731 626.580.2250 | RMontanez@elmonteca.gov Project Name: Household Hazardous Waste Services City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 14 March 26, 2025 Completion Date: Clean Harbors has been continuously under contract since 2012. The current contract term ends September 27, 2025, and is expected to be renewed for each of the remaining two one-year extension options. In addition to as needed emergency/on-call hazardous waste clean-up, collection, transportation, and disposal, Clean Harbors provides the City of El Monte with turnkey permanent HHW collection facility and temporary HHW collection events services. Figure 2 - Clean Harbors offers a wide range of HHW management solutions. Clean Harbors is by far the most experienced HHW service provider in the United States, and with more than 40% of the national market, we are the largest too. Communities and organizations have trusted Clean Harbors to manage their household hazardous collection programs for over forty years because they know we will manage their programs safely and efficiently, with the highest regard for the environment, and with strict compliance to all federal, state, and local environmental, health and safety regulations. This diversity and experience enable Clean Harbors to successfully implement comprehensive service packages specifically designed for each individual client. Our HHW Program Manager—Elizabeth Duran—will work closely with the City to identify short and long-term objectives, as well as explore viable options that may reduce your liability and maximize fiscal resources. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 15 March 26, 2025 D METHODOLOGY | PROJECT UNDERSTANDING D.1 PRE-COLLECTION EVENT PLANNING D.1.1 Site Placement Clean Harbors understands that the City’s preferred location for holding the HHW collection events is the South Coast Air Quality Management District (SCAQMD) parking lot. Prior to the first Event, our HHW Program Manager Elizabeth Duran will visit the proposed collection location with City representatives to gather site-specific information. Ms. Duran will confirm that the SCAQMD parking lot: Is an open area with adequate space to perform the collection event safely and efficiently. Will allow smooth traffic flow for participants entering and exiting the site. Has a collection area that will be a safe distance from adjacent property lines. Is at least twenty-five feet from the nearest public highway. Both parties will mutually establish a traffic flow plan that will enable the fire department, an ambulance, etc. quick access to the site in the event of an emergency. The proposed layout of the site in relation to neighboring structures and properties will also be identified and used to develop a site map. D.1.2 Safety and Contingency Planning HHW collection events pose potential health and safety hazards to participants and event workers, as well as risks to the environment. To minimize the potential for an accident, Clean Harbors has established health and safety procedures in the form of our Household Hazardous Waste Collections Standard. A copy of the Standard is provided with our proposal as Attachment 1. To prepare for potential releases, spills or emergencies, Clean Harbors will develop a contingency plan for each Event that adheres to the requirements in our Household Hazardous Waste Collections Standard. A copy of the finalized contingency plan will be distributed to the local emergency organizations such as the fire department, and all other parties involved. During the HHW Collection Event, emergency information will be located at the Command Center table and will include a copy of the Household Hazardous Waste Collections Standard with the site-specific health and safety and contingency plans, and safety references such as a chemical dictionary, a DOT Emergency Response Guidebook, a NIOSH Pocket Guide, etc. Clean Harbors will include the following telephone numbers on the emergency contacts list: Fire department Ambulance Closest hospital Poison information center Local police or sheriff’s department City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 16 March 26, 2025 State police Local Clean Harbors’ Branch office Clean Harbors’ Regional Health and Safety Manager A member of our management team will be designated to serve as the Emergency Coordinator in the event of an emergency. For each collection event, Clean Harbors will provide site-specific addenda in accordance with Permit-By-Rule Regulations for Temporary Household Hazardous Waste Collection Facilities as specified in 22 CCR 67450.4.(b). Please refer to Section 5.6 in Attachment 1 for additional information regarding Clean Harbors’ contingency plans for HHW collection events. D.1.3 Unacceptable Materials Clean Harbors will accept for transportation and disposal most hazardous waste typically produced by households. We reserve the right, however, to decline to accept for disposal any waste materials which, in our reasonable judgment, Clean Harbors cannot dispose in a lawful manner or without a risk of harm to public health or the environment, or for which no legal means of disposal exists. Examples of UNACCEPTABLE household hazardous waste include: Waste that appears to be from a commercial enterprise Unknown gas cylinders Large quantities of unknown materials Radioactive materials, including smoke detectors Fireworks, explosives, ammunition, and any reactive material that requires stabilization Items prohibited from transport by the Department of Transportation and Clean Harbors Biological/infectious waste (i.e., sharps, etc.) Substances regulated by the Drug Enforcement Administration Specific waste streams and/or waste quantities deemed unacceptable by the City In the event that any of these items are unintentionally received, Clean Harbors will work with the City to provide safe disposal of the materials. Our proposal does not include pricing for handling these wastes, and the City will be quoted as needed on a case-by-case basis. D.1.4 Equipment List Equipment and supplies that Clean Harbors will typically have on-site for HHW collection events are listed below. The amount and quantity of equipment and supplies will vary depending on the anticipated number of participants and waste volumes. P ERSONAL P ROTECTIVE E QUIPMENT Work uniform Safety-toe work boots Safety glasses with side-shields Chemical splash goggles Tyvek disposable white coveralls Tyvek disposal apron w/sleeves Tychem QC apron w/sleeves or coveralls High visibility traffic vest City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 17 March 26, 2025 Leather gloves Nitrile and PVC gloves Puncture/cut/abrasion resistant gloves Rubber over-boots Tyvek boot covers Full-face respirators Alcohol wipes for respirators Respirator cartridges S ITE S ET-U P | S AFETY | S PILL C LEAN-U P | H OUSEKEEPING Canopy Tent Poly sheeting, 6-mil or thicker Duct Tape Traffic Cones Directional and ‘No Smoking’ signage Barricade/caution tape Packing compatibility posters ½-inch plywood (for receiving tables) Carts/trolleys for unloading vehicles Fire extinguishers (ABC- and D-rated) Granular absorbent (such as Speedi Dri) Absorbent pads (oil and universal) Flat shovels (non-sparking) Brooms (hand and push) Dust pans Acid/base neutralizing materials Windsock Emergency warning air horn Emergency eye wash Decontamination tub First-aid kit(s) Cooler w/ice and non-caffeinated beverages Listing of local hospitals, fire department, etc. Mobile phone(s) C ONTAINER H ANDLING | W ASTE P ACKING | B ULKING Poly drums and pails, various sizes Steel drums, various sizes Fiber lab pack boxes w/liners Fiber cubic yard flex bins w/liners and pallets 85-gallon overpack drums Drum liners Vermiculite 2-gallon buckets (for damaged containers) Pallets Stretch wrap Parafilm Poly bags (small and large) Unknown hazards categorization kit Bulking funnels Grounding/bonding cables and dip rods Iron or steel grounding rod Continuity tester Bung and speed wrenches, non-sparking Forklift Pallet jack and drum dolly Drum crayons Indelible markers Clipboards and ball-point pens Manifests and bills of lading DOT diamond labels Container labels/markings Inventory packing lists Clear adhesive pouches/envelopes D.2 HHW COLLECTION EVENT APPROACH D.2.1 Site Set-Up On the morning of the HHW Collection Event, Clean Harbors’ personnel, equipment and supplies will arrive onsite at least an hour before the 8:00 a.m. start time. The Event site will be set up according to a site plan determined in advance with City representatives. The generic layout diagram provided on the next page illustrates our usual set-up for a 600- vehicle HHW collection event. This layout can easily be adjusted to fit any anticipated participation level and HHW collection event site and/or method. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 18 March 26, 2025 City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 19 March 26, 2025 Specific zones and areas within the collection event site diagram are as follows: Unloading Zone - Traffic cones will create two unloading lanes for vehicles entering the collection event site and traffic flow in each lane will be one-way only. Hot Zone – Consists of the following areas: ♦ Segregation Area – Where materials are sorted by Clean Harbors personnel into DOT hazard classes and compatibility subgroups. These tables feed waste to the Packing and Bulking areas. ♦ Packing Area – Once hazard classes and compatibility subgroups have been assigned, our personnel will pack the materials into UN-approved shipping containers. ♦ Bulking Area – Used Motor Oil and Antifreeze will be taken to this area and carefully poured into UN-approved shipping containers. ♦ Specials Area – Designated for unknown wastes and those wastes that require special handling and packaging such as acids, bases and oxidizers. ♦ Container Staging and Loading Area – Is used to stage, inventory, mark and label containers prior to loading them onto Clean Harbors’ transport vehicle(s). ♦ Trash and Recyclables Area – Trash, empty oil and antifreeze containers, cardboard, and other non-hazardous wastes will be placed into the dumpster(s) provided here by the City. Staff Break Area – Place outside of the Hot Zone for HHW workers to take refreshments and meals. Administrative Area – Will be equipped with a laptop computer and necessary files, labels, and shipping documents to coordinate documentation and paperwork. Decontamination Area – A clean-up sink will be located here. HHW workers will remove their contaminated personnel protective equipment (PPE) in this area and place it into appropriate waste containers. New PPE must be donned by HHW workers before entering or re-entering the Hot Zone. Please note that the trash dumpster shown in the site layout diagram is not included in Clean Harbors’ pricing. It is our expectation that the City will furnish a non-regulated solid waste container and subsequent disposal, as well as restroom facilities, for each HHW Collection Event. At a minimum, the following activities will be performed by our personnel to prepare the HHW Collection Event site for receiving waste: Secure the area upon arrival and set up in accordance with the Site Layout Plan mutually agreed upon in advance by the City and Clean Harbors. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 20 March 26, 2025 Lay poly sheeting in locations where waste will be handled. If not under shelter, set up tents over the waste staging and/or packing areas. Seal all storm drains. Set up worktables by placing poly-covered plywood on top of 55-gallon drums. Label/mark all drums and cubic yard flex bins and ensure proper placement. Set up HHW Packing Compatibility Posters in readily visible locations. Restrict access to the collection and waste handling areas with caution tape. Use physical barriers to delineate the HHW handling and storage areas. Determine wind direction and evacuation routes. Designate a “decontamination area” and set-up decontamination equipment. Set-up spill kits at all unloading stations and waste handling areas. Ensure all safety and fire-suppression equipment is functional. Ensure the first-aid kit is stocked and accessible. Ensure applicable signs are posted and legible from at least 25 feet away. Ensure adequate aisle space in work areas. Ensure the site has been properly set-up and correct any deficiencies prior to opening. Perform the Site Safety Meeting. Open the site 30 minutes prior to collection start time. Should any Event have significantly higher than expected participation, Clean Harbors can dispatch additional staffing form one of our local Southern California locations, which has a pool of over 100 fully trained and experienced field staff members. Additionally, we may be able to set up additional vehicle queuing and unloading stations depending on the logistics of the site. Foul weather gear and protective canopies are standard equipment for HHW collection event planning. However, Clean Harbors reserves the right to stop a collection event at any time if unsafe and/or dangerous weather conditions develop. D.2.2 Safety Meeting We will conduct a site health and safety meeting prior to the opening of every event. All Clean Harbors’ employees and any City employees/volunteers will be given a brief explanation of collection activities, information about the placement of safety equipment and instructions to follow in case of an emergency. The site-specific health and safety plan will then be reviewed and signed by each attendee. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 21 March 26, 2025 Our HHW health and safety meeting will ensure that each crew member is aware of: The chemical and physical hazards that are associated with HHW and collection activities. Our requirements per the Household Hazardous Waste Collections Standard. Their individual role in the HHW collection. The location of safety equipment and contingency plans in the event of an emergency. Clean Harbors’ waste packing guidelines. Unacceptable materials. D.2.3 Receipt of Waste Upon opening the site to participants, posted signs will direct vehicles to the reception area where City employees or volunteers will greet incoming participants, explain the collection procedures, and direct them to the HHW off-loading area. To help mitigate traffic congestion, vehicles entering the Hot Zone will be coordinated by the City’s traffic control staff in groups according to the number of unloading stations. Your traffic control staff will play an integral role in the success of the event by efficiently and safely directing vehicles, minimizing waiting times, and preventing traffic back up for participants. When an Event participant drives up to the off-loading area, s/he will be instructed to remain in their vehicle, turn off the engine, and set their parking brake. Clean Harbors personnel will inspect their waste for any unacceptable materials while it is still in the participant’s vehicle. If a large volume of waste is in closed bags or boxes, our staff may remove it from the vehicle and perform the inspection while unpacking the contents on a segregation table. The participant will not be allowed to leave however, until screening of the bags/boxes is complete. All containers will be checked for labels. Wastes that are not in their original containers will be accepted, provided they are labeled. If there is no label but the participant can identify the container’s contents, our staff will write the identity on the container with an indelible marker. An unidentified container will only be accepted by Clean Harbors’ personnel when the participant has some knowledge of the contents. If a participant has an excessive amount of waste for disposal, or waste suspected of being generated from locations other than households, a City representative will be advised. The excessive or suspect waste will only be accepted with the City’s approval. Household hazardous materials deemed acceptable will be unloaded from participant vehicles by our personnel. Carrying trays or carts may be used to transport waste containers from vehicles to the sorting tables. Unloaded HHW will initially either be placed onto the sorting tables for category screening or directly into the appropriate designated container. Paints or paint related materials in non-leaking metal containers and aerosols will be placed into their respective cubic yard boxes. Used motor oil, oil filters, antifreeze, auto batteries, fluorescent tubes, and e-waste will be directed to their designated areas. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 22 March 26, 2025 D.2.4 Sorting and Packaging D.2.4.a Segregation Clean Harbors personnel will segregate HHW into DOT hazard classes (e.g., flammable, oxidizer, corrosive, poison, reactive, etc.) and by compatibility subgroups (e.g., acid vs. base, organic vs. inorganic, etc.) based upon information obtained from labels, the customer, and/or professional knowledge. Reference materials such as a chemical dictionary, Sax's Dangerous Properties of Industrial Materials, the Waste Substance Library Database, and Safety Data Sheets will be used to ensure proper categorization. The classification of hazardous materials is a complex systematic process. The hazard class and category are often based upon the vehicle/solvent/carrier used (i.e., water, acid, base, alcohol, petroleum distillates, etc.). The concentrations of these, as well as other components, determine the material’s category. If the material has no label or other product information, Clean Harbors' staff will perform a field hazard categorization test. Clean Harbors' staff has extensive experience in conducting field hazardous waste categorization procedures. Prior to packing, our chemists will further categorize and separate the HHW per DOT chemical compatibility guidelines (49 CFR 173.12), State compatibility regulations (if any), and ultimate disposal facility packaging protocol. D.2.4.b Containerizing After materials are identified and segregated, the appropriate packaging method for each container is determined in accordance with container size, type, hazardous characteristics, and quantity of waste. HHW will be packed in containers to the maximum density that is allowed by applicable regulations and consistent with safe transportation practices. Clean Harbors uses cubic yard boxes and 5-gallon, 15- or 16-gallon, 30-gallon, 55-gallon and 85-gallon drums to package waste. All containers will meet the US DOT’s applicable UN- ratings and will be stamped with DOT approval markings. Specialty containers will be used for materials with DOT segregation limitations. Every lab pack will contain absorbent packaging material. This will cushion the inner containers to minimize the risk of breakage during transport and will absorb any liquid in the event of total failure of all liquid containers. Vermiculite (a lightweight inert absorbent) is Clean Harbors’ primary choice for packaging material. However, chemicals such as hydrofluoric acid that are incompatible with vermiculite must be packed using an inert polymer-based absorbent instead. All waste will be packaged in accordance with the applicable DOT packaging regulations under 40 CFR 262.30 and 49 CFR 173, 178, 179. These regulations ensure that the packages will be able to safely withstand shipping. The packaging method will be determined by DOT prescribed shipping requirements found in 49 CFR 172.101. Clean Harbors chemists will ensure that each container is properly identified with its hazard classification and DOT proper shipping name description. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 23 March 26, 2025 D.2.4.c Lithium Batteries, Auto Batteries, and E-Waste Our Lithium Battery disposal price is based on using “WeRecycle Battery Box™” kits (formerly known as the Big Green Box). Each kit includes a pre-labeled container that is UN-approved and DOT PG II rated, as well as pre-paid shipping via FedEx Ground to Battery Solutions, LLC in Mesa, Arizona. Clean Harbors will palletize wet cell lead acid batteries and transport using a bill of lading to Interstate Battery System in Garden Grove for recycling. The City will only be charged a nominal management fee per Event for this service as recycling is free. E-waste, including photovoltaic modules and battery embedded products, will be unloaded in the same manner as other HHW waste. Heavy units will be unloaded directly onto carts which will then be used to move the units over to the e-waste packing area. Clean Harbors understands that covered electronic devices are considered unacceptable material at the City’s HHW Collection Events. All e-waste will be shipped on bills of lading to e-Recycling of California in Paramount. Please note that transportation to e-Recycling will be charged separately at our cost plus 15%. D.2.4.d PaintCare-Eligible Materials Clean Harbors is approved by PaintCare to provide transportation and processing services for the California Paint Stewardship Program. We will manage all eligible paint and paint-related items through our existing agreement with PaintCare at no cost to the City. Our personnel will loose- pack PaintCare-eligible oil-based and latex paints into separate cubic yard boxes. D.2.4.e Unknowns Handling "Unidentified" is defined by Clean Harbors as an un-labeled container that the participant has some knowledge of the identity of the contents. Unidentified containers will be fingerprint- tested by a Clean Harbors’ chemist at an area set aside for classification of unknown compounds. Only Chemists that have successfully passed “Lab Pack Unknown Material Handling and Characterization” training with a score of 80% or higher can perform an unknowns’ fingerprint analysis. Clean Harbors requires this training to ensure our chemists have the knowledge and skills to perform safe evaluation, handling, opening, testing, and disposal of unidentified lab pack containers. As discussed previously in Section D.2.3, whenever unloading staff discover material that is not in its original container, such as glass jars, coffee cans, milk jugs, etc., they will ask the participant about the contents and relay this information to Clean Harbors screening chemists. The screening chemists will observe characteristics such as color and physical state, (i.e., liquid, solid, gaseous, semi-solid, etc.), and any other indications of the material, and then take the material to the Specials and Unknown Area for analysis. Figure 3 - WeRecycle Battery Box. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 24 March 26, 2025 A chemist will perform quantitative and qualitative tests to determine the physical and chemical properties of each unknown compound. These "fingerprint" tests determine whether the compound is acidic, basic, water reactive, cyanide, sulfide, an oxidizing agent, or a combination of hazards. The procedures Clean Harbors chemists will use to characterize unidentified materials typically include the following: 1) Open the container and run a pH test using dip-and-read sticks. Record the reading onto the container with an indelible marker. 2) Run an oxidizer test using starch-Iodide paper. Record the results of this test on the container with an indelible marker as “OX-” (for a negative result) or “OX+” (for a positive result). 3) If warranted, run an organic peroxide test using dip-and-read sticks. Record the results on the container with an indelible marker as “OP-” (for a negative result) or “OP+” (for a positive result). This test is usually run at the discretion of the chemist depending upon the size and type of container, and the nature of the material. If the test is positive, manage the material as a reactive oxidizer lab pack. 4) Finally, test for cyanides and sulfides. If the test is positive, manage the material as a reactive lab pack. Based on the test results, our chemists will categorize the material as per the table below. Test Result pH Material Category OX+ Greater than 3 and less than 12 Pack as an Oxidizer OX+ Less than 3 or greater than 12 Pack as an Oxidizer/Corrosive OX- Less than 3 or greater than 12 Pack as a Corrosive OX- Greater than 3 and less than 12 Pack as a Flammable/Toxic Unknown materials with similar hazards will be packaged together by DOT classification into 5- gallon pails for incineration. Any unknown materials that are not compatible with one another will be packed alone. Please note that these procedures primarily identify waste for classification and packaging purposes. Any additional testing required for the management of these materials will be conducted at our TSDF facility laboratory. D.2.4.f Bulking/Pour-Off During the HHW collection events, Clean Harbors will bulk used oil into 275-gallon tote tanks and antifreeze into 55-gallon steel drums. Before pour-off begins, one end of a flexible grounding cable is attached to the drum/tank and the other end to a ground source. Only a non- sparking bung wrench will be used to open metal drums, and a 20-pound ABC fire extinguisher will be kept within easy reach. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 25 March 26, 2025 The entire side and top exterior surfaces of all glass and plastic containers are first wiped down with a wet cloth and then opened slowly to relieve any pressure. To allow headspace for vapor expansion, tanks and drums will not be filled completely to the top. Except for motor oil, any pourable materials not in their original containers will be set aside for pH / oxidizer testing; and separate consolidation utilizing compatibility ("bucket") testing. While performing a bucket test, our technician will monitor any possible reaction between the materials, such as smoking, fuming, spattering, heat generation, etc. If a reaction occurs, then both the suspect material and bucket test container will be lab packed together for incineration. The technician will perform the next bucket test with a new container. D.2.5 Paperwork and Shipping Documents Manifests and bills of lading naming the City as the generator are required to accompany all materials being shipped. Clean Harbors will prepare and provide the City with all necessary paperwork. An E-Manifest Fee will apply to each hazardous waste manifest, but not to bills of lading. In addition to the shipping documents, we will provide pre-printed labels that meet all the regulatory requirements of the US Department of Transportation. Our labels and manifests are computer generated, which ensures clear, legible, and virtually error-free markings in accordance with DOT regulations. For materials that must be lab packed, Clean Harbors chemists will complete lab pack inventory sheets (also known as container contents sheets). These sheets are completed in triplicate. One copy is placed in a clear adhesive packing list envelope that is attached to the corresponding lab pack container, another copy will accompany the shipping document, and City staff will receive a copy at the end of each Event. D.2.6 Site Take-Down and Transportation Off-Site Clean Harbors personnel will perform the following actions prior to leaving the HHW Collection Event site: Verify that all waste has been properly packed. Review lab-pack container inventories for compatibility and ensure that all inventory sheets are attached to containers. Check containers for proper markings, labels and accumulation dates. Ensure Check that drum rings and bungs are secure and all containers are free and clean of contamination. Count all containers prior to loading onto the truck(s). Ensure all shipping documents are completed and signed. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 26 March 26, 2025 Include all proper variances with manifests. Place proper placards on the truck(s) prior to transport and check against the manifest(s). Load all equipment and supplies. Complete all housekeeping of the site. Sign out all employees. Remove all HHW and equipment from the site by 6:30 P.M. the same day of the Event. Ensure that the site is in its pre-collection day condition before departing. Household hazardous waste collected at the City’s Events will be transported on Clean Harbors owned and operated vehicles. After leaving the Event, our truck(s) will deliver the waste to our permitted treatment, storage, and disposal facility (TSDF) in Wilmington, California. For waste streams manifested to the Wilmington TSDF, their journey will end here. All other waste containers will be placed in the Facility’s ten-day storage area. Boxes of lithium batteries will be shipped via FedEx Ground to Battery Solutions in Mesa, Arizona. All other waste streams in the ten-day storage area will later be transported the rest of the way to their manifested disposal or recycling facilities. Every Clean Harbors’ vehicle used for transporting waste is maintained in good condition, meets all US EPA and DOT requirements, and has all inspection stickers, permits and licenses as required by local, state and federal regulatory authorities. (Please see Section G.2 for a list and copies of Clean Harbors’ federal and California hazardous waste hauler permits.) D.3 WASTE DISPOSAL D.3.1 Treatment, Storage, and Disposal Facilities (TSDFs) Clean Harbors anticipates shipping HHW from your collection events to one or more of our Company owned and operated TSDFs listed below. Copies of the permits listed for each facility are provided in Attachment 2. Clean Harbors Wilmington, LLC 1737 East Denni Street Wilmington, CA 90744 310.835.9998 EPA ID No. CAD044429835 - Hazardous Waste Facility Permit No. 2024/25-HWM-06 (expires 04/12/2035) - CUPA Permit No. FA0036567 (expires 9/30/2025) - Air Quality Permits Facility ID No. 148008 (expires 04/01/2025 – the renewal payment for 2025 has been submitted; individual permit numbers are listed on the 2024 renewal receipt in Attachment 2) - A violation history within the last three years for this facility is provided on page 1 of Attachment 3. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 27 March 26, 2025 Clean Harbors Aragonite, LLC 11600 North Aptus Road Grantsville, UT 84029 435.884.8100 EPA ID No. UTD981552177 - RCRA Part B and TSCA PCB Hazardous Waste Facility Permit No. UTD981552177 (expires 6/20/2033) - Title V Air Permit No. 4500048004 (expires 11/23/2026) - A violation history within the last three years for this facility is provided on pages 2 and 3 of Attachment 3. Thermo Fluids, Inc. (a Clean Harbors company) 4301 West Jefferson Street Phoenix, AZ 85043 602.272.2400 EPA ID No. AZR000003681 - Wastewater Discharge Permit No. 2304-20513 (expires 3/31/2028 - Air Quality Permit No. P0009366 (expires 3/31/2026) - Thermo Fluids has not received any violations in the last three years. Clean Harbors Grassy Mountain, LLC 3 Miles East 7 Miles North of Exit 41 off I-80 Knolls, Utah 801.323.8900 EPA ID No. UTD991301748 - RCRA Part B and TSCA PCB Hazardous Waste Facility Permit No. UTD991301748 (expires 10/4/2033) - A violation history within the last three years for this facility is provided on page 4 of Attachment 3. e-Recycling of California 7230 Petterson Lane Paramount, CA 90723 800.795.0993 EPA ID No. CAL000324356 CEWID No. 100376 - R2 Certification No. 251790 (expires 8/24/2027) - RIOS Certification No. 251791 (expires 8/24/2027) - e-Recycling of California has not received any violations in the last three years. Battery Solutions, Inc. 618 E. Auto Center Drive, Suite 111 Mesa, AZ 85204 480.248.3100 EPA ID No. AZR000519256 - Battery Collection/Recycling Facility Authorization No. 173 (no expiration date) - Battery Solutions has not received any violations in the last three years. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 28 March 26, 2025 Interstate Battery System of California Coast 10891 Forbes Avenue, Suite A Garden Grove, CA 92843 714.265.4171 Interstate Batteries is exempt from EPA ID and permitting requirements and has not received a violation within the last three years. Please see the flyer in Attachment 2 for additional information. Figure 4 - Clean Harbors owns and operates fully permitted waste management facilities located throughout the United States, Canada, and Puerto Rico. D.3.2 Waste Tracking Capabilities Immediately after trucks carrying your HHW arrive at our Rancho Dominguez Branch, Clean Harbors will assign each shipping container a unique tracking number. This number is printed onto a weather-proof label as a bar code, and the label adhered to its respective container. Every time the containers are moved, whether from one truck to another or from one location to another within our waste management facilities, Clean Harbors will scan the bar code labels and upload the data to our internal system. Waste that is consolidated into larger containers at the disposal facility is also noted in the system, and a new tracking number is created that lists all the original numbers. Upon request, Landfill Incineration Recycle Center Autoclave Oil Re-Refinery Deepwell Wastewater Treatment Treatment, Storage, & Disposal Facility City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 29 March 26, 2025 Clean Harbors will provide the City with tracking reports that map the path each HHW container took from the collection event site to its final disposal. D.4 POST-EVENT REPORTING AND INVOICING Following the HHW Collection Event, Clean Harbors will prepare a document package to accompany your invoice. In addition to completing the CIWMB Form 303, the document package will include the following: The types and weight in pounds of materials collected. The disposal methods utilized. The packing methods used for each waste stream (e.g., lab pack, loose pack, palletized, etc.) Copies of container contents sheets. Copies of signed manifests and bills of lading. Certificates of disposal. Exception reports, if needed. Each invoice will include the quantity, size, and type of containers/drums for each waste and shipping document. D.5 CALRECYCLE FORM 168 – RELIABLE CONTRACTOR DECLARATION (Provided on the next two pages.) STATE OF CALIFORNIA DEPARTMENT OF RESOURCES RECYCLING AND RECOVERY (CalRecycle) RELIABLE CONTRACTOR DECLARATION CalRecycle 168 (Revised 9/16) Title 14 CCR, Division 7, Chapter 1 Article 5. Unreliable Contractors, Subcontractors, Borrowers and Grantees Section 17050. Grounds for Placement on Unreliable List The following are grounds for a finding that a contractor, any subcontractor that provides services for a CalRecycle agreement, grantee or borrower is unreliable and should be placed on the CalRecycle Unreliable Contractor, Subcontractor, Grantee or Borrower List ("Unreliable List"). The presence of one of these grounds shall not automatically result in placement on the Unreliable List. A finding must be made by the Executive Director in accordance with section 17054, and there must be a final decision on any appeal that may be filed in accordance with section 17055 et seq. (a) Disallowance of any and/or all claim(s) to CalRecycle due to fraudulent claims or reporting; or (b) The filing of a civil action by the Attorney General for a violation of the False Claims Act, Government Code section 12650 et. seq; or (c) Default on a CalRecycle loan, as evidenced by written notice from CalRecycle staff provided to the borrower of the default; or (d) Foreclosure upon real property loan collateral or repossession of personal property loan collateral by CalRecycle; or (e) Filing voluntary or involuntary bankruptcy, where there is a finding based on substantial evidence, that the bankruptcy interfered with the CalRecycle contract, subcontract, grant or loan; or (f) Breach of the terms and conditions of a previous CalRecycle contract, any subcontract for a CalRecycle agreement, grant, or loan, resulting in termination of the CalRecycle contract, subcontract, grant or loan by the CalRecycle or prime contractor; or (g) Placement on the CalRecycle’s chronic violator inventory established pursuant to Public Resources Code section 44104 for any owner or operator of a solid waste facility; or (h) The person, or any partner, member, officer, director, responsible managing officer, or responsible managing employee of an entity has been convicted by a court of competent jurisdiction of any charge of fraud, bribery, collusion, conspiracy, or any act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance under any CalRecycle contract, subcontract, grant or loan; or (i) The person or entity is on the list of unreliable persons or entities, or similar list, of any other federal or California state agency; or (j) The person or entity has violated an Order issued in accordance with section 18304; or, (k) The person or entity has directed or transported to, has or accepted waste tires at, a site where the operator is required to have but does not have a waste tire facility permit; or, (l) The person or entity has transported waste tires without a waste tire hauler registration; or, (m) The person or entity has had a solid waste facility or waste tire permit or a waste tire hauler registration denied, suspended or revoked; or, (n) The person or entity has abandoned a site or taken a similar action which resulted in corrective action or the expenditure of funds by CalRecycle to remediate, clean, or abate a nuisance at the site; or (o) The following are additional grounds for a finding that, a person or entity described below should be placed on the Unreliable List: (1) The person or entity owned 20% or more of an entity on the Unreliable List at the time of the activity that resulted in its placement on the Unreliable List; (2) The person held the position of officer director, manager, partner, trustee, or any other management position with significant control (Principal Manager) in an entity on the Unreliable List at the time of the activity that resulted in its placement on the Unreliable List; (3) The entity includes a Principal Manager who: 1. Was a Principal Manager in an entity on the Unreliable List at the time of the activity that resulted in its placement on the Unreliable List; or, 2. Owned 20% or more of an entity on the Unreliable List at the time of the activity that resulted in its placement on the Unreliable List; (4) The entity has a person who owns 20% or more of the entity, if that person: 1. Was a Principal Manager in an entity on the Unreliable List at the time of the activity that resulted in its placement on the Unreliable List; or, 2. Owned 20% or more of an entity on the Unreliable List at the time of the activity that resulted in its placement on the Unreliable List. (5) The entity has another entity which owns 20% or more of the entity, if that other entity: 1. Is on the Unreliable List; or, 2. Owned 20% or more of an entity on the Unreliable List at the time of the activity that resulted in its placement on the Unreliable List. (6) Subsection (o) is not intended to apply to a person or entity that purchases or otherwise obtains an entity on the Unreliable List subsequent to its placement on the Unreliable List. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 32 March 26, 2025 E COST FOR SERVICES E.1 FEE SCHEDULE E.1.1 Cost per Event $29,546 per event up to 600 vehicles. When applicable, Clean Harbors will charge $34.14 for each vehicle over 600 in addition to the lump sum cost per event. Clean Harbors’ price per event is based on the contract not being subject to prevailing wages. E.1.2 Itemized Disposal Costs ABBREVIATIONS RC = Recycle BU = Bulk EA = Each 55DM = 55-gal drum IN = Incineration LO = Loose Pack LB = Pound 30DM = 30-gal drum ST = Stabilization LP = Lab Pack GAL = Gallon 15DM = 6- to 20-gal drum LF = Landfill PA = Palletized CYB = Cubic yard Box 05DM = 5-gal drum CH’s Code(s) Description Packing Method Disposal Method UOM Unit Price Notes LCCRA or LCCRB Inorganic Acids or Bases LP DI 55DM $268.38 30DM $201.30 15DM $161.03 05DM $83.50 LCCRC Organic Acids or Bases LP DI 55DM $268.38 30DM $201.30 15DM $161.03 05DM $83.50 LCCRC Poison / Toxic Liquids or Solids LP DI 55DM $268.38 30DM $201.30 15DM $161.03 05DM $83.50 LCCRC Pesticide Solids LO DI FBIN $656.03 55DM $268.38 30DM $201.30 15DM $161.03 05DM $83.50 LCCRD Pesticide Liquids LO DI 55DM $268.38 30DM $201.30 15DM $161.03 05DM $83.50 City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 33 March 26, 2025 CH’s Code(s) Description Packing Method Disposal Method UOM Unit Price Notes LCCRD Flammable Liquids – Poison or Toxic LP DI 55DM $268.38 30DM $201.30 15DM $161.03 05DM $83.50 LCCRO Oxidizer Liquids or Solids LP DI 55DM $268.38 30DM $150.29 15DM $161.03 05DM $83.50 LCCRQ Aerosols LO DI CYB $733.57 55DM $220.67 30DM $201.30 05DM $83.50 LRCTB Cyanides LP DI 05DM $ 149.10 LRCTD Fusees LP DI 05DM $ 149.10 DOT Class 4.1 only LRCTO Organic Peroxides LP DI 05DM $ 149.10 LRCTQ CO2 Cartridges or Cigarette Lighters LP DI 05DM $ 149.10 LCHG1 Elemental Mercury LP ST and LF LB $30.21 $530 minimum charge per 05DM LCHG2 Mercury Contained in Manufactured Articles LP RC 15DM $755.25 05DM $377.63 LCHG4 Inorganic Mercury Compounds LP RC 05DM $453.15 LFB1 Flammable Liquids or Solvents Loose Pack LO DI 55DM $245.04 30DM $201.30 15DM $161.03 05DM $83.50 LPTN Paint-Related Material, Adhesives, Tar, etc. LO DI CYB $740.15 Non-PaintCare eligible materials 55DM $305.12 30DM $233.79 15DM $200.39 05DM $83.50 LCCRN Household Cleaners, Fertilizers LO DI 55DM $268.38 30DM $201.30 15DM $161.03 05DM $83.50 LLF Joint Compound, Grout, Plaster, and Putty LO LF CYB $310.13 55DM $125.24 30DM $96.62 15DM $83.50 05DM $83.50 City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 34 March 26, 2025 CH’s Code(s) Description Packing Method Disposal Method UOM Unit Price Notes CNIA Asbestos LO LF CYB $310.13 55DM $125.24 30DM $96.62 15DM $83.50 05DM $83.50 LCY1 Propane Cylinders EA RC Medium $25.18 BBQ grill size Small $20.14 Lecture $20.14 Camp stove size A31 Used Motor Oil BU RC GAL $0.23 Bulked in totes, must be on spec. 55DM $115.81 Bulked in a drum. COF Used Oil Filters LO RC 55DM $119.28 30DM $83.50 15DM $71.56 05DM $35.79 B35 Antifreeze BU RC 55DM $149.09 EEE Electronic Waste (includes battery- embedded products and PV modules) LO RC LB $0.36 Transportation billed separately at cost + 15%. CHBD PCB Ballasts LO RC 55DM $459.22 30DM $322.05 15DM $268.38 05DM $137.17 CFL1 Straight 4’ & 8’ Fluorescent Lamps LO RC BULB $1.16 CFL2 U-Shaped or Round Fluorescent Lamps LO RC BULB $1.16 CFL8 Compact Fluorescent Lamps LO RC BULB $1.16 CNO Alkaline Batteries LO LF 55DM $178.92 30DM $125.24 15DM $107.35 05DM $83.50 LBD2 Nickel Cadmium Batteries LO RC 55DM $318.48 30DM $238.55 15DM $178.92 05DM $101.38 LBBGB Lithium Batteries LO RC 05DM $149.10 Price per mail- back box. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 35 March 26, 2025 CH’s Code(s) Description Packing Method Disposal Method UOM Unit Price Notes LBLA Lead Acid Batteries, Wet Cell PAL RC PAL Disposal is No Charge Management fee of $119.28 charged per event. LBLA Lead Acid Batteries, Gel Cell LO RC 55DM $178.92 30DM $125.24 05DM $83.50 Please see the General Pricing Conditions in Section E.2 for additional charges that may or will apply and are not included above in the Disposal Pricing or Lump Sum Cost per Event sections. E.1.3 Cost for Extra Work Upon request, Clean Harbors will provide the City a quote for any work outside the scope of this HHW services contract. E.2 GENERAL PRICING CONDITIONS Below are the general pricing conditions for this contract. These conditions govern all waste streams and generic pricing covered under this contract and are in addition to any specific pricing notes provided in Sections E.1.1 and E.1.2. 1) A California TSDF Siting Fee of $3.55 per container (i.e., drum, flexbin, etc.) will apply to all containers of waste that are received at Clean Harbors’ TSDFs in California. 2) The US EPA requires electronic filing and reporting of manifests. To cover the cost of the E- Manifest and administrative cost of entering manifests into the system and managing the data, Clean Harbors will charge $27 per manifest on every invoice. 3) Except where otherwise indicated in Section E.1.2, pricing for container sizes other than a 55-gallon will be extrapolated as follows: 5-gallon or less 55-gallon price x 0.30 6-gallon to 20-gallon 55-gallon price x 0.60 21-gallon to 30-gallon 55-gallon price x 0.75 85-gallon (overpack) 55-gallon price x 1.45 Cubic yard box 55-gallon price x 3.50 4) Cylinders must be DOT-shippable condition. Clean Harbors defines the cylinder sizes used in Section E.1.2 as follows: Lecture (CYLE) – Up to 3” diameter and 13” length or 4” diameter and 10” length Small (CYSM) – Up to 4” diameter and 24” length Medium (CYME) – Up to 12” diameter and 36” length When measuring the length of a cylinder, the valve length does not count. 5) Cylinders with inoperable valves may be charged an additional handling fee of $450. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 36 March 26, 2025 6) Management of other waste streams not specified in Sections E.1.2 will be invoiced at cost plus 15% or will be quoted to the City on a case-by-case basis. 7) PaintCare-eligible materials will be managed by Clean Harbors at no cost to the City. 8) Pricing for any special events outside of the three HHW collection events per year will be mutually agreed upon. 9) Any drum requiring overpacking into an 85-gallon overpack drum will incur a $350 overpack surcharge. 10) All pricing presented in this proposal is based on Clean Harbors’ ability to utilize our approved network of audited TSDFs. If the number of sites approved by the City of Diamond Bar is reduced or restricted, additional costs may be applied due to increased handling of waste and reduced economies of scale. 11) All pricing is based on utilization of Clean Harbors’ transportation equipment or Clean Harbors approved transporters. 12) Clean Harbors supports many invoice delivery options such as email, electronic invoicing, EDI, etc.). Pricing is based on Clean Harbors’ standard invoice delivery method of E-mail. If another delivery method is required there could be an additional service fee per invoice. Any alternative delivery methods must be reviewed and approved by Clean Harbors prior to acceptance and implementation. 13) Payment terms are NET 30 days from the date of the invoice. Interest to accrue at the rate of 1.5% per month or the maximum allowed by law after 30 days. 14) Pricing is based on the current market capacity, conditions and Government regulations. If significant market-wide pricing, capacity or regulatory change affects our pricing, Clean Harbors will document such changes and approach the City of Diamond Bar to re-negotiate pricing. E.3 HHW COLLECTION EVENT DISPOSAL COST ESTIMATE WORK-UP Shipping Document WCC Description Mnfst Qty Billing Qty Billing UOM Unit Price Amount BOL 1 LCY1 Propane 10 x CYME 10.00 CYME 25.18 $251.80 CA TSDF Siting Fee 1.00 EA 3.55 $3.55 BOL 1 LCY1 Propane 110 x CYLE 110.00 CYLE 20.14 $2,215.40 CA TSDF Siting Fee 2.00 EA 3.55 $7.10 Mnfst 1 LCCRQ Aerosols 8 x 55CF 8.00 55CF 220.67 $1,765.36 CA TSDF Siting Fee 8.00 EA 3.55 $28.40 Mnfst 1 LRCTQ Cigarette Lighters 1 x 5DM 1.00 05DM 149.10 $149.10 CA TSDF Siting Fee 1.00 EA 3.55 $3.55 Mnfst 1 LFB1 Flammable Liquids 20 x 55CF 20.00 55CF 268.38 $5,367.60 Mnfst 1 LCCRD Pesticide Liquids 24 x 55CF 24.00 55CF 268.38 $6,441.12 Mnfst 1 LPTN Adhesives, Tars, Resins 2 x CYB 2.00 CYB 740.15 $1,480.30 City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 37 March 26, 2025 Shipping Document WCC Description Mnfst Qty Billing Qty Billing UOM Unit Price Amount CA TSDF Siting Fee 2.00 EA 3.55 $7.10 Mnfst 1 LCCRO Oxidizers 1 x 5DF 1.00 05DF 83.50 $83.50 Mnfst 1 LCCRO Oxidizers 1 x 16DF 1.00 16DF 161.03 $161.03 Mnfst 1 LCCRA Inorganic Acids 1 x 55DF 1.00 55DF 268.38 $268.38 Mnfst 1 LCCRC Organic Acids 1 x 55DF 1.00 55DF 268.38 $268.38 Mnfst 1 LCCRB Inorganic Bases 1 x 55DF 1.00 55DF 268.38 $268.38 Mnfst 1 LCCRB Ammonia Solutions 1 x 55DF 1.00 55DF 268.38 $268.38 Mnfst 1 LRCTD Fusees 1 x 5DM 1.00 05DM 149.10 $149.10 Mnfst 2 CNO Alkaline Batteries 2 x 30DF 2.00 30DF 125.24 $250.48 CA TSDF Siting Fee 2.00 EA 3.55 $7.10 Mnfst 2 B35 Antifreeze 2 x 55DM 2.00 55DM 149.09 $298.18 CA TSDF Siting Fee 2.00 EA 3.55 $7.10 Mnfst 2 A31 Used Motor Oil 1 x TOTE 250.00 GAL 0.23 $57.50 CA TSDF Siting Fee 1.00 EA 3.55 $3.55 BOL 2 LBD2 Ni-Cd Batteries 1 x 15DF 1.00 15DF 178.92 $178.92 CA TSDF Siting Fee 1.00 EA 3.55 $3.55 BOL 2 CFL1 Fluorescent Lamps 1 x 4FTB 296.00 BULB 1.16 $343.36 BOL 2 CFL1 Fluorescent Lamps 1 x 8FTB 140.00 BULB 1.16 $162.40 CA TSDF Siting Fee 2.00 EA 3.55 $7.10 BOL 2 CFL8 Compact Fluorescent Lamps 1 x 55CF 390.00 BULB 1.16 $452.40 CA TSDF Siting Fee 1.00 EA 3.55 $3.55 Mnfst 3 COF Used Oil Filters 1 x 55DM 1.00 55DM 119.28 $119.28 Mnfst 4 LCHG2 Mercury Contained in Manufactured Articles 1 x 5DF 1.00 05DF 377.63 $377.63 Mnfst 5 CHBD PCB Light Ballasts 1 x 15DF 1.00 15DF 268.38 $268.38 BOL 3 LBBGB Lithium Batteries 4 x CF 4.00 05CF 149.10 $596.40 BOL 4 EEE E-Waste to e-Recycling of California 1036.94 LBS 0.36 $373.30 Transportation, Cost plus 15% mark-up 1 EA 507.59 $507.59 BOL5 LBLA Lead Acid Batteries to Interstate Battery 1 x PAL 750 LBS 0.00 $0.00 Management Fee 1 Event 119.28 $119.28 E-Manifest Fee 5.00 EA 27.00 $135.00 TOTAL $23,459.58 City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 38 March 26, 2025 F CONTRACTOR COMPLIANCE The sub-sections below identify any violations that Clean Harbors has received in the last three years in the State of California with respect to the transportation, management, and disposal of hazardous waste. F.1 TRANSPORTATION (DOT) COMPLIANCE Clean Harbors has not received any transportation violations in the State of California within the past three years. F.2 MANAGEMENT COMPLIANCE Location Open Date Close Date OSHA Standards Violation Fine Benicia, CA 03/28/2023 Pending 8 CCR 3203(a)(7)(d) IIPP Serious Pending 8 CCR 3383(b) Body protection Serious Pending OSHA Inspection 1659388.015. Because the alleged violations are being contested by Clean Harbors and are not finalized, the citations found at Clean Harbors’ facility in Benicia, California, are pending discussion with Cal-OSHA. An updated summary will be provided when available. Date Location Agency Description Status 6/16/2022 Hayward, CA Alameda County Waste Mgmt. Authority Warning letter that alleged failure to report and pay a fee for material originating in Alameda County that was deposited in landfills outside the county. Resolved on 8/2/2022 and paid a $ 3,209.13 penalty. 8/17/2023 Bakersfield, CA Kern County CUPA Notice of violation that alleged an EPA ID number registration had expired, failure to submit and updated Hazardous Materials Business Plan, and failure to identify a secondary contact on the Business Owner Identification Form. Pending 10/5/2023 San Diego, CA County of San Diego Warning letter that alleged storage of waste in excess of 90 days, failure to conduct Resolved without penalty on 11/5/2023. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 39 March 26, 2025 Date Location Agency Description Status an annual oil spill briefing, an incomplete chemical inventory, and CERS not updated. Corrective actions documented to the County. 10/11/2023 Riverside, CA Riverside Fire Department Notice of violation that alleged failure to submit a Hazardous Materials Business Plan. Pending 10/9/2024 San Diego, CA City of San Diego Warning letter that alleged failure to have a properly qualified service technician test leak detection equipment as required every 12 months, and failure to meet one or more alternate monitoring requirements in lieu of the requirement to be tightness tested every 12 months. F.3 DISPOSAL COMPLIANCE Please see the first page of Attachment 3 – TSDF Enforcement Actions. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 40 March 26, 2025 G INSURANCE AND PERMIT INFORMATION G.1 LIABILITY INSURANCE Clean Harbors has developed strict management guidelines for the protection of the Company’s assets. Our customers benefit from this rigorous process with the assurance that long-term liabilities are being controlled. Our Liability Management Program includes: A communicated companywide expectation for standards and values Enforced policies and procedures A central control system to prevent shipments being sent to un-approved disposal vendors The best tracking in the waste industry Contractual Indemnification Liability insurance in the amount of $10 million Independent Compliance and Health & Safety organizations A sample Certificate of Liability Insurance is presented on the following pages. It is intended to be used as a reference only and does not attempt to provide a full description of conditions, premiums, or policy stipulations. Our insurance policies have multiple layers of coverage to provide greater liability protection for Clean Harbors and our customers. We also maintain an extensive Property Insurance Program that covers our physical assets (such as buildings and equipment) for damage or destruction. Simply put, Clean Harbors provides customers with more liability protection than any other company in the industry. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY Willis Towers Watson Northeast, Inc. c/o 26 Century Blvd P.O. Box 305191 Nashville, TN 372305191 USA Clean Harbors Environmental Services, Inc. and its Affiliates 42 Longwater Drive Norwell, MA 02061 Umbrella is follow form over the General Liability, Auto Liability, and Employer's Liability. SEE ATTACHED Evidence of insurance 10/23/2024 1-877-945-7378 1-888-467-2378 certificates@wtwco.com Starr Indemnity & Liability Company 38318 ACE American Insurance Company Great American Insurance Company 22667 16691 W35796325 A 2,000,000 500,000 10,000XCU Contractual 2,000,000 4,000,000 4,000,000 1000090736241 11/01/2024 11/01/2025 A 5,000,000 11/01/202511/01/2024 MCS-90 1000679502241 A 10,000,000 1000095587241 11/01/2024 11/01/2025 10,000,000 1000005137 (AOS)A 2,000,000No11/01/2024 11/01/2025 2,000,000 2,000,000 A Workers Compensation & Empl Liab (AK, AZ, IA, NJ, NY, NC, VT, CT) E.L. EACH ACCIDENT100 0005140 11/01/2024 11/01/2025 E.L. DISEASE - EA EMP Per Statute E.L. DISEASE-POL LMT 367206426611830SR ID:BATCH: $2,000,000 $2,000,000 $2,000,000 WTW Certificate Center Page 1 of 3 ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: Clean Harbors Environmental Services, Inc. and its Affiliates 42 Longwater Drive Norwell, MA 02061 INSURER AFFORDING COVERAGE: Starr Indemnity & Liability Company NAIC#: 38318 POLICY NUMBER: 1000005138 (MA, FL) EFF DATE: 11/01/2024 EXP DATE: 11/01/2025 TYPE OF INSURANCE: LIMIT DESCRIPTION: LIMIT AMOUNT: Workers Compensation E.L. EACH ACCIDENT $2,000,000 & Employers Liability E.L. DISEASE - EA EMP $2,000,000 Per Statute E.L. DISEASE-POL LMT $2,000,000 INSURER AFFORDING COVERAGE: Starr Indemnity & Liability Company NAIC#: 38318 POLICY NUMBER: 1000679513241 EFF DATE: 11/01/2024 EXP DATE: 11/01/2025 TYPE OF INSURANCE: LIMIT DESCRIPTION: LIMIT AMOUNT: Auto Liability (MA) CSL (Ea accident) $5,000,000 Any Auto, Owned Autos only, MCS-90 Hired Autos only, Non-owned Autos only INSURER AFFORDING COVERAGE: ACE American Insurance Company NAIC#: 22667 POLICY NUMBER: COO - G27416603 010 EFF DATE: 11/01/2024 EXP DATE: 11/01/2025 TYPE OF INSURANCE: LIMIT DESCRIPTION: LIMIT AMOUNT: Contractor's Pollution Liability Per Poll'n Condition $10,000,000 Aggregate Limit $10,000,000 SIR $250,000 INSURER AFFORDING COVERAGE: ACE American Insurance Company NAIC#: 22667 POLICY NUMBER: COO - G27416603 010 EFF DATE: 11/01/2024 EXP DATE: 11/01/2025 TYPE OF INSURANCE: LIMIT DESCRIPTION: LIMIT AMOUNT: Professional Liability Per Wrongful Act $10,000,000 Aggregate Limit $10,000,000 SIR $250,000 2 3 Willis Towers Watson Northeast, Inc. See Page 1 See Page 1 See Page 1 See Page 1 25 Certificate of Liability Insurance W35796325CERT:3672064BATCH:26611830SR ID: ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: Clean Harbors Environmental Services, Inc. and its Affiliates 42 Longwater Drive Norwell, MA 02061 INSURER AFFORDING COVERAGE: Great American Insurance Company NAIC#: 16691 POLICY NUMBER: PRE E603235 04 EFF DATE: 11/01/2024 EXP DATE: 11/01/2025 TYPE OF INSURANCE: LIMIT DESCRIPTION: LIMIT AMOUNT: Pollution Legal Liability Each Claim $10,000,000 Aggregate $10,000,000 3 3 Willis Towers Watson Northeast, Inc. See Page 1 See Page 1 See Page 1 See Page 1 25 Certificate of Liability Insurance W35796325CERT:3672064BATCH:26611830SR ID: City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 44 March 26, 2025 G.2 PERMITS Please note that a list of TSDF permits has been provided previously in Section D.3.1 and copies are provided in Attachment 2. In addition to being registered as a hazardous waste/materials transporter in the state of California, Clean Harbors is also registered or authorized to transport hazardous materials throughout the contiguous United States. Summarized in the table below are various California and federal permits, licenses and registrations held by Clean Harbors. Copies of key permits (indicated by bold font) are presented following the table. Issuing Agency Description Number Expiration California Secretary of State Business Transactions Authorization C1941667 N/A California Department of Industrial Relations Public Works Contractor Registration 1000013713 06/30/2026 California Contractors State License Board C-12 HAZ A Contractors License 720298 03/31/26 US EPA, Region 1 Hazardous Waste Transporter Notification MAD039322250 N/A California Highway Patrol Hazardous Materials Transportation License 132665 01/31/2026 US DOT, Federal Motor Carrier Safety Administration Hazardous Materials Safety Permit US-180743-MA- HMSP 03/31/2026 US DOT, Pipeline and Hazardous Materials Safety Administration Hazardous Materials Certificate of Registration 060923550192FH 06/30/2026 California Department of Toxic Substances Control Hazardous Waste Transporter Registration 3500 04/30/2025 California Department of Health Services Medical Waste Transporter Notification 3500 N/A California Department of Motor Vehicles Non-Expiring Motor Carrier Permit CA-0188448 N/A California Dept. of Resources Recycling and Recovery Registered Waste Tire Hauler 1514039 01/01/2026 A complete state-by-state list of all our transportation permits and any desired copies will be furnished to the City upon request. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 45 March 26, 2025 UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION PIPELINE AND HAZARDOUS MATERIALS SAFETY ADMINISTRATION HAZARDOUS MATERIALS CERTIFICATE OF REGISTRATION FOR REGISTRATION YEAR(S) 2023-2026 Registrant: CLEAN HARBORS ENVIRONMENTAL SERVICES INC ATTN: Colleen Costello PO BOX 9149 NORWELL, MA 02061-9149 This certifies that the registrant is registered with the U.S. Department of Transportation as required by 49 CFR Part 107, Subpart G. This certificate is issued under the authority of 49 U.S.C. 5108. It is unlawful to alter or falsify this document. Reg. No: 060923550192FH Effective: July 1, 2023 Expires: June 30, 2026 HM Company ID: 7987 Record Keeping Requirements for the Registration Program The following must be maintained at the principal place of business for a period of three years from the date of issuance of this Certificate of Registration: (1) A copy of the registration statement filed with PHMSA; and (2) This Certificate of Registration Each person subject to the registration requirement must furnish that person's Certificate of Registration (or a copy) and all other records and information pertaining to the information contained in the registration statement to an authorized representative or special agent of the U. S. Department of Transportation upon request. Each motor carrier (private or for-hire) and each vessel operator subject to the registration requirement must keep a copy of the current Certificate of Registration or another document bearing the registration number identified as the "U.S. DOT Hazmat Reg. No." in each truck and truck tractor or vessel (trailers and semi-trailers not included) used to transport hazardous materials subject to the registration requirement. The Certificate of Registration or document bearing the registration number must be made available, upon request, to enforcement personnel. For information, contact the Hazardous Materials Registration Manager, PHH-52, Pipeline and Hazardous Materials Safety Administration, U.S. Department of Transportation, 1200 New Jersey Avenue, SE, Washington, DC 20590, telephone (202) 366-4109. Printed on Recycled Paper APRIL 29, 2024Josie Placencia Hazardous Waste Transporter Registration Certificate Hazardous Waste of Concern Transporter Name and Address of Registered Transporter: CLEAN HARBORS ENVIRONMENTAL SERVICES INC 42 LONGWATER DR NORWELL, MA 02061 Transporter Registration Number: 3500 Effective Date: APRIL 29, 2024 Expiration Date: APRIL 30, 2025 This is to certify that the firm named above is duly registered to transport hazardous waste in the State of California in accordance with the provisions of Chapter 6.5, Division 20 of the Health and Safety Code and Title 22 of the California Code of Regulations, Division 4.5. Authorized Signature Date Name and Title of Authorized Representative: Josie Placencia, Analyst This registration certificate must be carried with each shipment of hazardous waste. For registration information, please call 1-800-618-6942 or email transporter@dtsc.ca.gov. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 50 March 26, 2025 H SERVICES AGREEMENT This proposal is submitted contingent upon the right to negotiate mutually acceptable contract terms and conditions, which are reflective of the work contemplated in the RFP documents, and an equitable distribution of the risks involved therein. In the event that such an agreement cannot be reached, Clean Harbors reserves the right to decline to enter into such an agreement without prejudice or penalty. An example of acceptable terms and conditions can be found in Attachment 4 – Redlined Services Agreement. City of Diamond Bar Proposal for HHW Collection Events RFP No. CM_2025_05 Clean Harbors Environmental Services 51 March 26, 2025 I SUBCONTRACTING Clean Harbors anticipates using the following subcontractors in support of this contract: IQ Personnel – Temporary labor that in addition to our own employees will help with site set-up, unloading participant vehicles, site take-down, and other general labor tasks. Laura’s Catering Services – To ensure continuity of services during the Event’s hours of operation, this licensed caterer will be on-site beginning at 7:00 A.M. to provide lunch, snacks, and beverages throughout the day to all Clean Harbors and City workers, as well as local on-site law enforcement and fire department personnel. The caterer will use recycled content paper goods and utensils when serving meals. Vegetarian meals are available upon pre-notified request of the City. Herc Rentals – To provide a forklift on-site during the HHW collection events. e-Recycling of California - Clean Harbors will transport electronic waste, including photovoltaic modules/solar panels, received during the HHW collection events to e- Recycling for recycling. Interstate Battery System of the California Coast – Clean Harbors will transport lead acid vehicle batteries received during the HHW collection events to Interstate for recycling. Battery Solutions, LLC – All lithium batteries received at the events will be packaged into specialty mail-back boxes and shipped via FedEx Ground to Battery Solutions for recycling. Please note that if for some reason restroom facilities become unavailable at the proposed HHW collection event site, Clean Harbors will subcontract with United Rentals for portable toilets.