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HomeMy WebLinkAboutRFP - City-wide Fee Study (1).pdf REQUEST FOR PROPOSALS CITYWIDE FEE STUDY Professional Services Submission Deadline – (12/14/2023) Citywide Fee Study December 14, 2023 2 | P a g e 1. INTRODUCTION The City of Diamond Bar is requesting proposals from qualified consultant(s) or firm(s) to perform a comprehensive Citywide Fee Study. RFP Date: Monday, November 20, 2023 Project Name: Citywide Fee Study Department: City Manager’s Office Proposal Deadline: Monday, December 14, 2023 at 2:00pm PST Proposals shall be delivered by the proposal deadline via the PlanetBids portal. All proposals submitted in response to this RFP will become property of the City upon submittal and a matter of public record pursuant to applicable law. Late submittals will not be accepted. Proposals may be withdrawn if written notification of withdrawal of the proposal is signed by an authorized representative of the proposer and received at the City office prior to the closing time for receipt of proposals. Proposals cannot be changed or withdrawn after the time designated for receipt. Questions regarding this RFP shall be made in writing via email to Dannette Allen, Principal Management Analyst, at dallen@diamondbarca.gov no later than Wednesday, October 25, 2023. Questions and responses may be made available to all potential proposers. The City will review all proposals received by the submittal deadline indicated in this RFP. Proposals that do not meet the minimum requirements of this RFP will be rejected. The City reserves the right to select the firm that best meets the overall needs and offers the best overall value to the City based on a variety of criteria, including but not limited to, experience of the consulting team performing similar fee studies, quality of work product, successful completion of similar fee studies and scope of work, and cost effectiveness, but not solely on the lowest cost of services. Those Firms considered most responsive to this RFP may be requested to attend at least one interview with the City. The City may determine that a selection can be made without conducting interviews. Citywide Fee Study December 14, 2023 3 | P a g e Upon completion of the City's evaluation process, the most qualified Contractor shall be invited to meet with the City to negotiate compensation, terms, and conditions. If an agreement is not reached, the negotiations will be terminated, and similar interviews will then follow with the next firm. All such negotiations shall be strictly confidential, and in no case shall the compensation involving one Contractor be discussed with another or made public. The following tentative schedule has been established for the selection of a firm which is subject to change: • RFP Posting Date November 20, 2023 • Written Questions Deadline December 4, 2023 • Proposal Due Date December 14, 2023 2:00pm • Interviews w/ top ranked firms (if necessary) TBD • Award of Contract January/February 2024 The City of Diamond Bar shall not be liable for any pre-contractual expenses incurred by any Contractor, nor shall any Contractor include any such expenses as part of the proposed cost. Pre-contractual expenses include any expense incurred by a contractor prior to the date of an executed contract, such as the cost of preparing and submitting a proposal and negotiating any terms with the City. 2. ABOUT THE CITY Diamond Bar is a scenic community located on the eastern edge of Los Angeles County, within minutes of Orange, Riverside, and San Bernardino counties. With its origin as a center for ranching perched among a landscape of rolling hills in the East San Gabriel Valley, Diamond Bar became one of the first master planned communities in Los Angeles County dating back to 1956, and has grown since that time to be known for its friendly country-living atmosphere, abundant open spaces, exceptional public facilities, well-maintained parks and hiking trails, and excellent schools. In 1989, Diamond Bar became the 86th city in Los Angeles County. Today, Diamond Bar covers 14.9 square miles and is home to 57,177 residents. Diamond Bar is bounded by the cities of Industry and Pomona to the north, Chino Hills to the east, and unincorporated Los Angeles County to the south and west. With convenient access to the SR-57 and SR-60 freeways, Diamond Bar is within 30 miles driving distance of the cities of Los Angeles, Riverside, and Irvine, Citywide Fee Study December 14, 2023 4 | P a g e making it a desirable destination to live and work. The Industry Metrolink Station lies on the City’s northern border, providing east-west transit connections to Los Angeles and Riverside. 3. PROJECT BACKGROUND The City of Diamond Bar's Citywide Fee Study is a comprehensive undertaking aimed at enhancing the fiscal sustainability and equitable distribution of financial resources within the community. In response to the City's evolving needs and growth, this project seeks to evaluate and adjust various fees and charges, ensuring they align with the cost of services provided by the City. By conducting this study, the City of Diamond Bar aims to promote transparency, fairness, and responsible financial management, ultimately benefiting both residents and businesses while fostering the continued development of a vibrant and thriving City. At the conclusion of the Citywide Fee Study, it is anticipated the Diamond Bar City Council will have an opportunity to review, and revise if necessary, all necessary Department Fee Schedules for consideration and adoption. The current list of Department Fee Schedules is attached as Exhibit B, and includes Building (Construction, Valuation, and Associated Permit fees), Planning, Public Works Engineering and Industrial Fees, Parks & Recreation, Administration & Miscellaneous. The City is seeking to evaluate all cost of services provided and examine whether a reasonable relationship exists between the cost of providing services and current service fees, while ensuring compliance with the Mitigation Fee act, Govt. Code 66000 et seq., Proposition 26, Proposition 218, and other applicable statutory requirements. It is the City’s goal to have a well-documented and legally defensible cost of service plan that will identify rates that will be used to recover billable costs for services and develop fees that comply with applicable statutory requirements. 4. SCOPE OF WORK AND DELIVERABLES To be considered, proposals shall identify each task listed below and describe how the firm will accomplish each task. At a minimum, these tasks shall include the following areas of service: 1) Conduct a comprehensive review of existing fee schedule and rate structure for all departments to determine whether the current schedule in place is consistent, objective, and encompasses all areas where fees could be charged. Citywide Fee Study December 14, 2023 5 | P a g e 2) Conduct a comprehensive review and provide recommendations on updates to the format and presentation of the Schedule of Rents, Fines, and Fees as well as the format of proposed fee changes to the public and City Council. 3) Identify services for which the City is not currently charging, but could lawfully do so. 4) Meet with staff and conduct interviews where appropriate to gain an understanding of the City’s existing fee structure, practices, operations, and current and future development environment. Meetings may be held in- person, virtual or hybrid format. 5) Identify the total cost of providing each City service at the appropriate activity level and in a manner that is consistent with all applicable laws, studies, rules and regulations governing the collection of fees or charges provided for services. 6) Review/revise all time estimates included in the previous studies and capture new time estimates for new services. 7) Update annual volume and revenue statistics for all fee services. 8) Update all staffing and expenditure information. 9) Update all cross-department support calculations. 10) Compare existing recovery levels and fee for service costs, where the City is currently charging for services. 11) Recommend appropriate fees and charges for service where full cost recovery might be unrealistic or undesirable. 12) Provide revenue forecasting based on recommended fee levels. Citywide Fee Study December 14, 2023 6 | P a g e 13) Update department maximum fully burdened overhead rates for all classifications. 14) Prepare the model for gathering data and updating the fees and charges for service for all areas described above in a spreadsheet or database format that automatically recalculates as items are input (i.e. new added personnel, updated time estimates, updated volumes, etc.). The City will be implementing a new Land Management System (EP&L). Ideally, calculations will be conducive to the capabilities of the new system. 15) Prepare a report that identifies each City service, its full cost, the costs currently being recovered, and the recommended cost recovery levels. For each activity, the report should define and identify direct and indirect costs. 16) Prepare a report that evaluates the impact on City of Diamond Bar revenues by fund, department or division, and in total, of recommended changes in the fee and service charge structure. 17) Advise City staff on the model developed in determining appropriate fees and charges based on program costs in the future. 18) Prepare a report that compares the City’s fee and service charges to similar cities selected by the City with, Consultant’s guidance. 19) Present initial findings and recommendations to management and adjust as necessary. 20) Prepare a report to the City Council on findings and recommendations to facilitate an understanding by the City Council and the Public of methodologies, issues, and recommendations resulting from the fee study. City staff will give all presentations to the City Council, and Consultant shall provide offline support before and after to address any questions that arise. 21) Provide final updated user fee study model and report, including supporting files/documentation. Final report shall include a process and methodology section for developing the cost of service amounts, and how the City should incorporate Consumer Price Index (CPI) escalators for all fees to be utilized by City staff for future annual updates, as allowed by law. Citywide Fee Study December 14, 2023 7 | P a g e 5. FORMAT AND CONTENTS OF PROPOSAL The Consultant’s proposal shall contain the following information and shall be organized as follows: A. Cover Letter A brief cover letter summarizing key points of the Proposal that must be signed by an individual with authority to bind the Contractor and should state all conditions proposed are valid for a period of at least ninety (90) calendar days. B. Project Team An organization chart indicating principals and key project team members. Also, provide resumes or copies of licenses or professional certificates of the key personnel involved with this contract including personnel from subcontractors (if any). Identify the experience of the personnel assigned and briefly outline the responsibilities of each member. If any changes in personnel or subcontractors occur during the contract period, the Consultant shall notify the City and furnish the same required information for review and approval. C. Firm's Experience/References Provide a list of at least three (3) references who may be contacted to discuss their experience working with the proposer’s team on similar projects. Please provide contact information including Organization, Name, Title, Address, Phone, Email, Project Name and Date of Completion. D. Methodology/Project Understanding Describe the approach and methods that will be used to meet the Scope of Work. Identify any datasets the City will be required to provide, beyond the Annual Budget and the Annual Comprehensive Financial Report (ACFR). Also, identify any potential concerns or problems that your firm anticipates during the term of this contract. E. Cost for Services Provide a detailed not-to-exceed cost proposal to accomplish the services requested. Identify the hourly allocation of resources by discipline and by each task identified in the Scope of Work, include billing rates for personnel, Citywide Fee Study December 14, 2023 8 | P a g e printing, attendance at public meetings, and any other cost anticipated. Please clearly highlight any additional or recommended tasks and associated costs that are included. No additional charges for items such as transportation, out-of-pocket expenses, etc., will be paid unless these are specifically included in the proposal. Should Consultant determine additional work may be necessary beyond the scope of work outlined in the City’s RFP, those work items shall be included in the cost proposal listed as “Optional”. F. Insurance Proof of insurance requirements addressed in the professional services agreement of this Request for Proposal shall be submitted by the selected Consultant upon execution of the contract as defined under the City’s existing purchasing Ordinance. The selected Consultant must submit a "Statement Certifying Insurance Coverage" certifying that the required insurance coverage will be obtained by the Consultant, and that the Consultant understands said coverage is prerequisite for entering into an agreement with the City. The Consultant is required to confirm with its insurance carrier that it can meet all the requirements for insurance. Failure to meet the insurance regulations as set forth shall result in proposer’s disqualification. G. Consultant Services Agreement Provide a statement certifying that you agree to the City’s Consultant Services Agreement terms and conditions. Any proposed edits to the agreement shall be submitted with the proposal for staff’s review and consideration. 6. SUBCONTRACTING The Contractor may utilize the service of specialty Subcontractors on those parts of the work which, under normal contracting practices, are performed by specialty Subcontractors. Unless a specific Subcontractor is listed by the Contractor, Contractor is representing to City that Contractor has all appropriate licenses, certifications, and registrations to perform the work hereunder. After submission of the Proposal, the Contractor shall not award work to any unlisted Subcontractor(s) without prior written approval of the City. The Contractor shall be fully responsible to the City for the performance of the Citywide Fee Study December 14, 2023 9 | P a g e Subcontractors, and of persons either directly or indirectly employed by them. Nothing contained herein shall create any contractual relation between any Subcontractor and the City. 7. RIGHT TO REJECT ALL PROPOSALS The City reserves the right to withdraw, reduce, or revise elements of the scope of work prior to the award of any contract. Furthermore, the City reserves the right to reject any or all proposals submitted; and no representation is made hereby that any contract will be awarded pursuant to this Request for Proposal, or otherwise. All costs incurred in the preparation of the proposal, in the submission of additional information and/or in any other aspect of a proposal prior to the award of a written contract will be borne by the proposer. The City shall only provide the staff assistance and documentation specifically referred to herein and shall not be responsible for any other cost of obligation of any kind which may be incurred by the proposing firm. The City may investigate the qualifications of any proposer under consideration, require confirmation of information furnished by a proposer, and require additional evidence of qualifications to perform the services described in this RFP. In addition to the rights described above, the City reserves the right to: • Issue subsequent Requests for Proposals. • Cancel the entire Request for Proposal. • Remedy technical errors in the Request for Proposal process. • Appoint evaluation committees to review proposals. • Seek the assistance of outside technical experts in proposal evaluations. • Approve or disapprove the use of particular subcontractors. • Establish a short list of Proposers eligible for discussions after review of written proposals. • Negotiate with any, all, or none of the Proposers. • Solicit best and final offers from any or all Proposers. • Award a contract to one or more Proposers. • Accept other than the lowest offer. • Waive informalities and irregularities in proposals. 8. CONFLICT OF INTERESTS Consultant covenants that the company, its officers, employees and/or agents presently have no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the Citywide Fee Study December 14, 2023 10 | P a g e performance of the services requested herein by the City. Consultant further covenants that, in the performance of any contract or agreement resulting from this RFP, no subcontractor or person having such an interest shall be employed. Consultant certifies that to the best of Consultant’s knowledge, no one who has or will have any financial interest under any contract or agreement resulting from this RFP is an officer or employee of the City. 9. PUBLIC RECORDS ACT Responses to this RFP become the exclusive property of the City and subject to the California Public Records Act. Those elements in each proposal which are trade secrets as that term is defined in Civil Code section 3426.1(d) or otherwise exempt by law from disclosure and which are prominently marked as "TRADE SECRET", "CONFIDENTIAL", or "PROPRIETARY" may not be subject to disclosure. The CITY shall not in any way be liable or responsible for the disclosure of any such records including, without limitation, those so marked if disclosure is deemed to be required by law or by an order of the Court. Proposers which indiscriminately identify all or most of their proposal as exempt from disclosure without justification may be deemed non-responsive. In the event the CITY is required to defend an action on a Public Records Act request for any of the contents of a proposal marked "confidential", "proprietary", or "trade secret", Proposer agrees, upon submission of its proposal for City's consideration, to defend and indemnify the City from all costs and expenses, including attorney’s fees, in any action or liability arising under the Public Records Act. 10. SUPPORTING DOCUMENTS Exhibit A – Sample Consulting Services Agreement Exhibit B – FY2023-2024 Fee Schedule EXHIBIT A 1 Professional Services – Non Design 1450836.1 CONSULTANT SERVICES AGREEMENT [Non-Design Professionals] THIS AGREEMENT (the "Agreement") is made as of , 20XX by and between the City of Diamond Bar, a municipal corporation ("City") and ___________, a [Insert the type of entity of the Consultant, e.g., Inc., a California corporation; a California general partnership; a California limited liability company; a sole proprietor; etc.] ("Consultant"). 1.Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the Citywide Fee Study services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Dannette Allen, Principal Management Analyst, (herein referred to as the “City’s Project Manager”), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City’s Project Manager and the City Manager 2.Term of Agreement. This Agreement shall take effect ___________, 20XX, and shall continue until ("Term"), unless earlier terminated pursuant to the provisions herein. 3.Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed [Spell out dollar amount] ($ ) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A.As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. 2 Professional Services – Non Design 1450836.1 B.All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. C.City will pay Consultant the amount invoiced the City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables. [Optional to include withhold-typically would if a deliverable was involved, such as software or a report] D.Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5.Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6.Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. [If more than one exhibit, determine if one should control over other, i.e. City's Request for Proposal, Consultant Proposal. Language would be along the following lines: "In the event of any inconsistency between this Agreement and the attached exhibits, the following order of precedence shall apply: (a) This Agreement; (b) The City's Request for Proposal, dated _____; and (c) Consultant's Proposal dated ______.] 7.Status as Independent Contractor. A.Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B.Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to 3 Professional Services – Non Design 1450836.1 reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C.Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D.Consultant shall, at Consultant’s sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E.In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant’s failure to comply with this Section. 8.Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9.Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1)Any and all claims under Workers’ Compensation Act and other employee benefit acts with respect to Consultant’s employees or Consultant’s contractor’s employees arising out of Consultant’s work under this Agreement; and (2)Any and all claims arising out of Consultant's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other 4 Professional Services – Non Design 1450836.1 costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. (3) The Consultant's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement. 10.Insurance. A.Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. [Note: Does not apply to a sole proprietor, i.e., a Consultant with no employees but can leave in as it states "when required by law."] B.The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. [If Consultant's work does not require Consultant to come onto City property except for perhaps site visits and meetings, City can be flexible with insurance, including need to be additional insureds and with cancellation provision in Section 10.C below. If Consultant works off-site and simply delivers a report or product, insurance may be waived altogether, except for Workers' Compensation] C.All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition 5 Professional Services – Non Design 1450836.1 of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D.All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E.Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G.Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H.Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I.Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11.Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by 6 Professional Services – Non Design 1450836.1 City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12.Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13.Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 14.Conflict of Interest. A.Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B.Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 15.Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written 7 Professional Services – Non Design 1450836.1 notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 16.Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. [Optional for when it is important that a specific person perform the work include the following] Except as otherwise authorized by the City's Project Manager, [If applicable, name of designated person] shall be the person who primarily performs the work provided under this Agreement. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. Note: Most Consulting Services Work does not implicate prevailing wages, but some does. If so, prevailing wage section must be added here. See form Maintenance Services Agreement, Section 17, for language to insert. 17.Non-Discrimination and Equal Employment Opportunity. A.Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B.Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C.Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18.Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (5) days of being notified by the City to proceed and to diligently prosecute completion of the work within ________ (__) calendar days from such date or as may otherwise be agreed to by and between the Project Manager and 8 Professional Services – Non Design 1450836.1 the Consultant. [Optional to include time of completion. For instance if the Consultant is a contract planner, time of completion would not apply] 19.Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 20.Liquidated Damages. Consultant shall pay City, or have withheld from monies due it, as liquidated damages, the sum of _______ Dollars ($___) per day for each and every calendar day's delay in finishing the work within the time specified, including any written extensions which may be granted, in writing, in accordance with this Agreement. [Optional, include in situations in which untimely delivery of a product or service would interfere with City's ability to serve its constituents. Must have Section 18 and 19 to include.] 21.Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant’s control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 22.Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23.Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 24.Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25.Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be 9 Professional Services – Non Design 1450836.1 entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. [Optional. Generally do not include unless Consultant is delivering a finished product.] 26.Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. [Optional. Generally do not use if Agreement is for less than $10,000.] 27.Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. “CONSULTANT” “CITY” City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765-4178 Attn.: Attn.: _______________ Phone: Phone: E-Mail:E-mail: 28.Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County. 29.Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30.Entire Agreement. This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only 10 Professional Services – Non Design 1450836.1 be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" "City" [Insert Full Name of Consultant] CITY OF DIAMOND BAR By: ______ By: ____ Printed Name: [Insert Name of Person authorized to Title: sign, i.e., City Manager or Mayor By: ATTEST: Printed Name: Title: [Name], City Clerk Approved as to form: By:____ [Name] City Attorney *NOTE: If Consultant is a corporation, the City requires the following signature(s): -- (1)the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 11 Professional Services – Non Design 1450836.1 EXHIBIT “A” The City of Diamond Bar's Citywide Fee Study is a comprehensive undertaking aimed at enhancing the fiscal sustainability and equitable distribution of financial resources within the community. In response to the City's evolving needs and growth, this project seeks to evaluate and adjust various fees and charges, ensuring they align with the cost of services provided by the City. By conducting this study, the City of Diamond Bar aims to promote transparency, fairness, and responsible financial management, ultimately benefiting both residents and businesses while fostering the continued development of a vibrant and thriving City. At the conclusion of the Citywide Fee Study, it is anticipated the Diamond Bar City Council will have an opportunity to review, and revise if necessary, all necessary Department Fee Schedules for consideration and adoption. The current list of Department Fee Schedules is attached as Exhibit B, and includes Building (Construction, Valuation, and Associated Permit fees), Planning, Public Works Engineering and Industrial Fees, Parks & Recreation, Administration & Miscellaneous. The City is seeking to evaluate all cost of services provided and examine whether a reasonable relationship exists between the cost of providing services and current service fees, while ensuring compliance with the Mitigation Fee act, Govt. Code 66000 et seq., Proposition 26, Proposition 218, and other applicable statutory requirements. It is the City’s goal to have a well-documented and legally defensible cost of service plan that will identify rates that will be used to recover billable costs for services and develop fees that comply with applicable statutory requirements. At a minimum, these tasks shall include the following areas of service: 1)Conduct a comprehensive review of existing fee schedule and rate structure for all departments to determine whether the current schedule in place is consistent, objective, and encompasses all areas where fees could be charged. 2)Conduct a comprehensive review and provide recommendations on updates to the format and presentation of the Schedule of Rents, Fines, and Fees as well as the format of proposed fee changes to the public and City Council. 3)Identify services for which the City is not currently charging, but could lawfully do so. 4)Meet with staff and conduct interviews where appropriate to gain an understanding of the City’s existing fee structure, practices, operations, and 12 Professional Services – Non Design 1450836.1 current and future development environment. Meetings may be held in- person, virtual or hybrid format. 5)Identify the total cost of providing each City service at the appropriate activity level and in a manner that is consistent with all applicable laws, studies, rules and regulations governing the collection of fees or charges provided for services. 6)Review/revise all time estimates included in the previous studies and capture new time estimates for new services. 7)Update annual volume and revenue statistics for all fee services. 8)Update all staffing and expenditure information. 9)Update all cross-department support calculations. 10) Compare existing recovery levels and fee for service costs, where the City is currently charging for services. 11) Recommend appropriate fees and charges for service where full cost recovery might be unrealistic or undesirable. 12) Provide revenue forecasting based on recommended fee levels. 13) Update department maximum fully burdened overhead rates for all classifications. 14) Prepare the model for gathering data and updating the fees and charges for service for all areas described above in a spreadsheet or database format that automatically recalculates as items are input (i.e. new added personnel, updated time estimates, updated volumes, etc.). The City will be implementing a new Land Management System (EP&L). Ideally, calculations will be conducive to the capabilities of the new system. 15) Prepare a report that identifies each City service, its full cost, the costs currently being recovered, and the recommended cost recovery levels. For each activity, the report should define and identify direct and indirect costs. 16) Prepare a report that evaluates the impact on City of Diamond Bar revenues by fund, department or division, and in total, of recommended changes in the fee and service charge structure. 13 Professional Services – Non Design 1450836.1 17) Advise City staff on the model developed in determining appropriate fees and charges based on program costs in the future. 18) Prepare a report that compares the City’s fee and service charges to similar cities selected by the City with, Consultant’s guidance. 19) Present initial findings and recommendations to management and adjust as necessary. 20) Prepare a report to the City Council on findings and recommendations to facilitate an understanding by the City Council and the Public of methodologies, issues, and recommendations resulting from the fee study. City staff will give all presentations to the City Council, and Consultant shall provide offline support before and after to address any questions that arise. 21) Provide final updated user fee study model and report, including supporting files/documentation. Final report shall include a process and methodology section for developing the cost of service amounts, and how the City should incorporate Consumer Price Index (CPI) escalators for all fees to be utilized by City staff for future annual updates, as allowed by law. EXHIBIT B Building Construction Fees | 2023-24 Fee Schedule 1 2023-24 FEE SCHEDULE Building Construction Fees Effective July 1, 2023 ACTION FEE* Permit Valuation Based on ICBO/ICC Valuation Guidelines & City Ancillary Table Inspector Per Job Site, Specialty $43.77 Per job site per specialty Additional Plan Review Charges at the fully allocated hourly rates for all personnel involved plus any outside costs. After Hours Construction Review $325.17 Per Hour Alternate Materials / Methods Review $193.85 Per application or actual costs at the discretion of the Building Official Building Appeal $1,944.78 Per appeal Building Permit Fees $68.53 $102.73 $26.54 $20.36 $15.25 $15.01 Total Valuation $0-$700.00 $701.00-$1,000 Each Additional $1,000 or Fraction Thereof Up To $25,000 Each Additional $1,000 or Fraction Thereof Up To $50,000 Each Additional $1,000 or Fraction Thereof Up To $100,000 Each Additional $1,000 or Fraction Thereof More Than $100,000 Building Permit Fees Refund Charge 20% of the original fee amount up to $350 maximum Building Plan Check Fees 85% $50 Of Building Permit or Minimum Duplicate Building Inspection Card $31.27 Per card Building Construction Fees | 2023-24 Fee Schedule 2 Energy Enforcement State Mandated 10% of Permit & Plan Check Fee Extension of Expired Permit $93.80 $318.91 Per application - $0 - $100,000 valuation Per application - $100,001 + valuation Extension of Unexpired Permit $93.80 $318.91 Per application - $0 - $100,000 valuation Per application - $100,001 + valuation Permit and Plan Check of Unpermitted Work Double Fees Strong Motion Instrumentation Program State Fee, Valuation Based $0.50 $0.50 Residential $0.50 Minimum, or .013% of valuation Commercial & 3-Story + Residential $0.50 Minimum, or .028% of valuation Building Standards Administration Special Relvolving Fund (BSAF) State Fee (SB1473), Valuation Based $1 $2 $3 $4 $1-25,000 $25,000.01-50,000 $50,000.01-75,000 $75,000.01-100,000 Every $25,000.01 or fraction thereof above $100,000 add $1 Site Inspection Site Inspections Not Otherwise Covered by a Fee $155.95 Inspection, Group R or M Occupancies $261.88 Occupancy Groups Other Than R or M $314.28 $419.05 $838.11 $1,047.63 Floor Area Less Than 5,000 S.F. 5,001-10,000 S.F. 10,001-100,000 S.F. Over 100,000 S.F. Inspection, Repair/Rehab of Building/Structure Declared Substandard Regular Building Permit Fee For Structure Inspection, Demolition of Building/Structure $193.85 $487.76 Per permit – complete demolition Per permit – partial demolition Building Construction Fees | 2023-24 Fee Schedule 3 Pre-Alt Inspection Wood Re-Roof Overlay, Pool/Spa Locations, and Retaining walls $125.07 Per inspection Inspection/Reinspection of Group A, Division 4 Structures $104.46 Application and Investigation For Relocation, Building Permit as Required By Chapter 68 $314.28 $628.58 Floor Area Less Than 2,500 S.F. 2,501+ S.F. Inspection Outside Normal Business Hours $187.60 Per hour, 2 hour minimum Building Records Archiving 5% of all building plan check and permit fees. Certificate of Occupancy $212.61 Per certificate Certificate of Occupancy, Temporary $481.51 Per application plus any outside costs Extension of Certificate of Occupancy, Temporary $93.80 Per application plus any outside costs Solar/Photovoltaic Systems $381.44 $1,000.00 Single family residential Multi-Family / Commercial/ Industrial –plus $5 per kW above 250 kW Permit System Replacement 4% of building plan and permit revenues. *All City fees are subject to an annual Consumer Price Index (CPI) increase starting July 1, 2018. The CPI will be calculated using the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. (+) Select City fees will be brought to 100% full cost recovery over a three year period, with the full increase phased in over three years, plus the CPI increase starting July 1, 2018. (RFD) Deposit based fees will be charged at the fully allocated hourly rates for all personnel involved plus any outside costs, with any unused portion of a deposit based fee being refunded to the applicant at the conclusion of the project. In certain circumstances where project costs are higher than the available deposit, the applicant will be required to submit additional funds into the deposit account. Electrical, Plumbing & Mechanical Fees | 2023-24 Fee Schedule 1 2023-24 FEE SCHEDULE Electrical, Plumbing & Mechanical Fees Effective July 1, 2023 ACTION FEE* Administrative & Miscellaneous Fees Permit Issuance $54.20 Supplemental Permit Issuance $40.53 Standard Retention Fee 5% of Permit & Plan Check Fees Combo Permits Electrical Plumbing Mechanical 10% of the Building Permit Fee 10% of the Building Permit Fee 10% of the Building Permit Fee Mechanical Permit Fees Minimum Inspection/Reinspection Fee: Mechanical $92.89 Stand Alone/Other Mechanical Inspections and/or Plan Check (Per Hour, Minimum Charge of ½ Hour) $134.26 Per Hour Unit Fees: A/C, Residential (Each) Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Furnace (F.A.U., Floor) Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Heater (Wall) Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Refrigeration Compressor Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Boiler Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Electrical, Plumbing & Mechanical Fees | 2023-24 Fee Schedule 2 Chiller Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Heat Pump (Package Unit) Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Heater (Unit, Radiant, Etc.) Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Air Handler (Each) 2000 CFMs 2001-3,999 CFMs 4000-10,000 CFMs 10,001+ CFMs $18.43 $54.42 $54.42 $94.33 Duct Work (Only, New) 1-10 Registers 11-30 Registers 31-50 Registers 51+ Registers $62.88 $188.65 $286.35 $292.08 Alterations 1-10 Registers 11-30 Registers 31-50 Registers 51+ Registers $62.88 $188.65 $286.35 $292.08 Evaporative Cooler 1-12,000 BTUs 12,001-24,000 BTUs 24,001-36,000 BTUs 36,001-48,000 BTUs 48,001+ BTUs $31.65 $31.65 $31.65 $31.65 $31.65 Inlet & Outlet Served by AC System (Register, Each) $6.29 Moisture Exhaust Duct (Clothes Dryer, Each) $49.00 Ventilation Fan Connected to a Single Duct (Each) $22.97 Vent System (Each) $49.00 Exhaust Hood/Fan/Duct (Residential, Each) $94.33 Exhaust Hood, Type 1 (Commercial Grease Hood, Each) $94.33 Exhaust Hood, Type 2 (Commercial Steam Hood, Each) $94.33 Electrical, Plumbing & Mechanical Fees | 2023-24 Fee Schedule 3 Spray Booth Served By Mechanical Exhaust, Including Fans & Ducts attached Thereto $94.33 Refrigerator Condenser Remote Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Walk-in Box/Refrigerator Coil Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Install/Relocate Forced Air or Gravity-Type Furnace or Burner (Including Attached Ducts & Vents) Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Install/Relocate Suspended Heater, Recessed Wall Heater, or Floor Mounted Unit Heater (Each) Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Repair/Alter/Add Heating Appliance, Refrigeration Unit, Cooling Unit, Absorption Unit, or Each Heating, Cooling, Absorption, or Evaporative Cooling System, Including Installation of Controls (Each) Up to 100,000 BTUs 100,001-500,000 BTUs 500,001+ BTUs $39.03 $73.71 $189.30 Fire Damper (Each) $15.40 Garage Ventilation System (Each) $49.00 Product Conveying System (Each) $49.00 Appliance or Piece of Equipment Not Classed in Other Appliance Categories, or For Which No Other Fee Is Listed $49.00 Fire Suppression System $15.40 Plumbing & Gas Permit Fees Minimum Inspection Fee: Plumbing & Gas $67.14 Reinspection Fee (Each) $67.14 Stand Alone Plumbing Inspection and/or Other Plan Check (Per Hour, Minimum Charge of ½ Hour) $134.26 Per Hour Pre-Inspection Plumbing (Per Hour) $134.26 Per Hour Electrical, Plumbing & Mechanical Fees | 2023-24 Fee Schedule 4 Unit Fees: Gas Piping System First 5 After First 5 (Each) $119.34 $6.13 Gas Meter (Each) $23.86 Gas Pressure Regulator (Each) $23.86 Building Sewer Connection (Each) $68.54 Future House Sewer Section $44.22 Private Sewage Disposal System (Septic Tank & Seepage Pit/Connection to House, Each) $140.37 Disconnection, Abandonment, Alteration, or Repair of Any House Sewer or Private Sewage Disposal System or Part Thereof (Each) $48.18 Backflow Preventer First 5 After First 5 (Each) $23.86 $9.86 Water Heater and/or Vent (Each) $23.86 Water Softener (Each) $23.86 Dishwasher, Permanent (Each) $23.86 Water Pipe Repair/Replacement $23.86 Drainage or Vent Piping Repair/Alterations (Each) $23.86 Drinking Fountain (Each) $23.86 Solar Water System Fixtures (Solar Panels, Tanks, Water Treatment Equipment, Each) $79.49 Swimming Pool Drainage Trap & Receptor (Water Supply for Pool Not Included, Each) $23.86 Medical Gas System (Each) $23.86 Plumbing Fixture/Trap or Set of Fixtures on One Trap, Including Water, Drainage Piping, Hose Bibs, and Backflow Protection (each) $23.86 Building Drain (w/o Accompanying Plumbing, Each) $23.86 Cesspool, Overflow Seepage Pit, Percolation Test Pit, Swimming Pool Drywell, or Drainfield Extension or Replacement (Each) $68.54 Private Sewage Disposal System (each) $354.76 Industrial Waste Grease Trap, Pretreatment Interceptor, Including Trap & Vent (Each) $23.86 Water Treating Equipment and/or Water Piping Installed/Altered/Repaired (Each) $23.86 Electrical, Plumbing & Mechanical Fees | 2023-24 Fee Schedule 5 Lawn Sprinkler System On any one Meter, Including Backflow Protection Devices Therefore (Each) $23.86 Backflow Devices Not Included in Other Fee Services e.g., Building/Trailer Sewer (Each) $23.86 Electrical Permit Fees Minimum Inspection Fee: Electrical $67.14 Reinspection Fee (Each) $67.14 Stand Alone/Other Electrical Inspections and/or Plan Checks (Per Hour, Minimum Charge of ½ Hour) $134.26 Pre-Inspection Electrical (Per Hour) $134.26 System Fees: Service, Subpanels, Switchboards or Section, Motor-Controlled Centers, and Panel Boards Up to 200 Amps 201-1000 Amps 1001+ Amps $56.15 $109.93 $235.05 New Single & Two-Family Residential Buildings (Per Sq. Ft.) $0.14 Multifamily Residential Buildings (Per Sq. Ft.) $0.13 Temporary Service Power Pole or Pedestal, Including All Pole or Pedestal Mounted Receptacle Outlets and Appurtenances $62.88 Temporary Distribution System & Temporary Lighting & Receptacle Outlets (Each) $31.23 Private/Residential In-Ground Swimming Pools, Spas, Therapeutic Whirlpools, Hot Tubs, New/Repairs (Each) **Includes Complete System of Necessary Branch Wiring, Bonding, Grounding, Underwater Lighting, Water Pumping, and Other Similar Electrical Equipment Directly Related to the Operation of a Swimming Pool $117.30 Carnivals, Circuses, or other Traveling Shows or Exhibitions Utilizing Transportable Rides, Booths, Displays, and Attractions With Lighting $63.95 Electrical, Plumbing & Mechanical Fees | 2023-24 Fee Schedule 6 Temporary Distribution System and Temporary Lighting and Receptacle Outlets For Construction Sites, Decorative Lights, Christmas Tree Sales Lots, Fireworks Stands, Etc. (Each) $23.64 Unit Fees: Receptacle, Switch, Lighting, or Other Outlets at Which Current is Used or Controlled, Except Services, Feeders, & Meters First 20 (Or Portion Thereof) Each Additional $2.83 $1.95 Lighting Fixtures Lighting Fixtures, Sockets, or Other Lamp- Holding Devices First 20 (Or Portion Thereof) Each Additional $2.83 $1.95 Pole or Platform Mounted Lighting Fixtures (Each) $3.25 Theatrical-type Lighting Fixtures or Assemblies (Each) $3.25 Residential Appliances Fixed Residential Appliances or Receptacle Outlets For Same, Including Wall-Mounted Electric Ovens, Counter Mounted Cooking Tops, Electric Ranges, Self-contained Room Console, or Through Wall Air Conditioners, Space Heaters, Food Waste Grinders, Dishwashers (Each) **For Other Types of Air Conditioners, and Motor-Driven Appliances Having Larger Electrical Ratings, See Power Apparatus $15.61 Nonresidential Appliances Residential Appliances and Self-contained Factory-Wired Non-Residential Appliances, Including Medical and Dental Services, Food, Beverage, and Ice Cream Cabinets, Illuminated Show Cases, Drinking Fountains, Vending Machines, Laundry Machines, etc. (Each) $15.61 Electrical, Plumbing & Mechanical Fees | 2023-24 Fee Schedule 7 Residential Appliances and Self-contained Factory-Wired Non-Residential Appliances Not Exceeding One Horsepower (HP), Kilowatt (kW), or Kilovolt-ampere (kVA) in rating, including medical and dental devices, food, beverage, and ice cream cabinets, etc. **For Other Types of Air Conditioners, and Motor-Driven Appliances Having Larger Electrical Ratings, See Power Apparatus $15.61 Power Apparatus Motors, Generators, Transformers, Rectifiers, Synchronous Converters, Capacitors, Industrial Heating, Air Conditioners, and Heat Pumps, Cooking & Baking Equipment and Other Apparatus Rating in Horsepower (HP), Kilowatts (kW), or Kilovolt-amperes (kVA) Over 3-10 Over 11-50 Over 51-100 Over 101 $28.42 $66.57 $124.89 $205.76 Busways Trolley and Plug-In Type Busways (Each 100 Ft. or Fraction Thereof) **An Additional Fee Will Be Required For Lighting Fixtures, Motors, and Other Appliances That Are Connected To Trolley and Plug-In Type Busways. No Fee is Required For Portable Tools $37.73 Other Electrical Signs, Outline Lighting, or Marquees (Each) $56.15 Signs, Outline Lighting, or Marquees Supplied From One Branch Circuit (Each) $18.43 Additional Branch Circuits Within The Same Sign, Outline Lighting System, Or Marquee (Each) $18.43 Miscellaneous Apparatus, Conduits, and Conductors (Each) $94.10 Electrical, Plumbing & Mechanical Fees | 2023-24 Fee Schedule 8 Electrical Apparatus, Conduits, and Conductors For Which a Permit is Required, But For Which No Fee is Herein Set Forth (Each) **Not Applicable When a Fee is Paid For One or More Services, Outlets, Fixtures, Appliances, Power Apparatus, Busways, Signs, or Other Equipment $94.10 Photovoltaic Systems (Each) $86.67 Inspections Outside Normal Business Hours 0-2 Hours (Minimum Fee) Each Additional Hour or Portion Thereof $375.20 $187.60 Inspections For Which No Fee is Indicated (Per Hour, Minimum Charge of ½ Hour) $134.26 Electrical Plans Over 2000 Sq. Ft. 2000-4000 (2 Hrs.) 4001-6000 (3 Hrs.) 6001-8000 (4 Hrs.) 8001-10,000 (5 Hrs.) 10,001-14,000 (6 Hrs.) 14,001-18,000 (8 Hrs.) 18,001-22,000 (9 Hrs.) 22,001+ (10 Hrs.) $225.26 $337.89 $450.50 $563.14 $675.75 $901.02 $976.11 $1,126.26 *All City fees are subject to an annual Consumer Price Index (CPI) increase starting July 1, 2018. The CPI will be calculated using the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. (+) Select City fees will be brought to 100% full cost recovery over a three year period, with the full increase phased in over three years, plus the CPI increase starting July 1, 2018. (RFD) Deposit based fees will be charged at the fully allocated hourly rates for all personnel involved plus any outside costs, with any unused portion of a deposit based fee being refunded to the applicant at the conclusion of the project. In certain circumstances where project costs are higher than the available deposit, the applicant will be required to submit additional funds into the deposit account. Building Valuation Table – Ancillary Items | 2023-24 Fee Schedule 1 2023-24 FEE SCHEDULE Building Valuation Table – Ancillary Items Effective July 1, 2023 ACTION FEE* (Per Square Feet) Additions Up To 1,000 sq. ft. $131.97 Carports $17.21 $18.38 Good Very Good Garages $35.99 $36.52 $38.62 $39.28 Very Good/Wood Very Good/Masonry Very Good/Wood – Hillside Very Good/Masonry - Hillside Investigation/Reinspection $196.99 Patios/Decks $12.34 Fiberglass $18.38 Metal $19.31 Wood Patio Enclosures $39.40 Wood $65.97 Metal Porches $16.00 Remodel $52.53 Re-Roofs Allowed Only if <25% of Roof is Done: $2.81 $382.36 $4.14 $413.71 $2.89 $288.92 $3.27 $328.35 Comp/Asphalt Shingles – Per Sq. Ft. Comp/Asphalt Shingles – Roof Square Tile (Class A) – Per Sq. Ft. Tile (Class A) – Roof Square Wood Shake (Untreated) – Per Sq. Ft. Wood Shake (Untreated) – Roof Sq. Wood Shake (Class A) – Per Sq. Ft. Wood Shake (Class A) – Roof Sq. Retaining Walls $12.34 $18.38 Masonry Concrete Swimming Pools/Spas $55.15 $64.36 Private Private/Decorative Building Valuation Table – Ancillary Items | 2023-24 Fee Schedule 2 Tenant Improvement $29.02 $5.39 $4.33 $3.21 New TIs, A/C Commercial New TIs, A/C Residential New TIs, Sprinkler System *All City fees are subject to an annual Consumer Price Index (CPI) increase starting July 1, 2018. The CPI will be calculated using the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. (+) Select City fees will be brought to 100% full cost recovery over a three year period, with the full increase phased in over three years, plus the CPI increase starting July 1, 2018. (RFD) Deposit based fees will be charged at the fully allocated hourly rates for all personnel involved plus any outside costs, with any unused portion of a deposit based fee being refunded to the applicant at the conclusion of the project. In certain circumstances where project costs are higher than the available deposit, the applicant will be required to submit additional funds into the deposit account. Community Development Planning Fees | 2023-24 Fee Schedule 1 1615263.1 2023-24 FEE SCHEDULE Community Development Planning Fees Effective July 1, 2023 ACTION FEE* Advance Planning Annexation $10,000 Deposit (RFD) Development (Zoning) Code Amendment $10,000 Deposit (RFD) Development Agreement $10,000 Deposit (RFD) General Plan Amendment $10,000 Deposit (RFD) Specific Plan $10,000 Deposit (RFD) Specific Plan Amendment $5,000 Deposit (RFD) Zone Change/Map Amendment $10,000 Deposit (RFD) Current Planning (Discretionary) Administrative Development Review $2,194.91 Application plus $2,000 deposit (RFD) Adult Oriented Business/Entertainer Permit $2,701.44 Application Animal Permit Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Comprehensive Sign Program $2,026.08 Per application plus $2,000 deposit (RFD) with charges at the fully allocated hourly rates for all project personnel plus any outside costs. Conditional Use Permit - Minor $1,994.83 Application plus $2,000 deposit (RFD) Conditional Use Permit - Major $2,495.09 Application plus $4,000 deposit (RFD) Condition Use Permit Amendment $3,545.64 Application Density Bonus $5,000 Deposit (RFD) Development Review $3,570.65 Application plus $5,000 deposit (RFD) Extension of Time $187.60 $3,545.64 Per application - no public hearing Per application - with public hearing Landscape Plan Check $425.23 Per application plus any outside costs Community Development Planning Fees | 2023-24 Fee Schedule 2 1615263.1 Miscellaneous/Special Studies Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Parcel Map Waiver $5,000 Deposit (RFD) Parking Permit / Joint Use Parking Agreement Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Revision after TTM or TPM is approved $2,500 Minimum deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Temporary Use Permit $312.66 Application Tentative Parcel Map (TPM) $5,000 Deposit (RFD) Tentative Tract Map (TTM) $5,000 Deposit (RFD) Tree Permit $1,482.04 Application plus $2,500 Deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus outside costs Variance – Minor $1,775.95 Application Variance - Major $5,000 Deposit (RFD) Environmental California Department of Fish and Wildlife $75.00 $75.00 $3,614.25 $2,623.00 City processing fee County processing fee CDFW EIR review CDFW Neg. Dec. review Environmental Analysis (i.e.,Environmental Impact Report (EIR) or Negative Declaration preparation) Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Environmental Mitigation Monitoring Program Cost to be determined as part of the EIR or Negative Declaration Mitigation Monitoring program to be included as a project condition of approval. Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus outside costs. Community Development Planning Fees | 2023-24 Fee Schedule 3 1615263.1 Ministerial Review Streamlined Plot Plan Review (+) $732.02 Application Plot Plan Review (+) $2,065.91 Application Preliminary Project Review $2,294.98 Per application - with 50% of the fee being credited towards future Planning fees for the project. Sign Review $156.34 Application Temporary Sign Review $87.55 Application Zoning Clearance $93.80 Application Miscellaneous/Other Appeals (+) $4,426.39 Per appeal Business License – New (+) $43.39 Application plus $4 State fee Business License – Renewal (+) $10 Per application plus $4 State fee CC&Rs Review $5,000 Deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus outside costs Certificate of Compliance $2,500 Minimum deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Concurrent filed applications One deposit (RFD) shall be accepted (the largest deposit listed) and all applications shall be processed as actual cost charged against the one deposit Interpretation $1,219.40 Application Mills Act Processing $5,000 Deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus outside costs Permanent Record Retention $2.00 Per sheet of plans collected at the time of submittal Community Development Planning Fees | 2023-24 Fee Schedule 4 1615263.1 Projects for which there is no fee category Actual cost deposit (RFD) to be determined by the Community Development Director Public Convenience & Necessity (ABC) $421.74 Application Quimby Fees (In-Lieu Park Fees) Fees determined during discretionary review for residential projects and are based upon an appraisal of the land Research Actual cost deposit (RFD) to be determined by the Community Development Director SEATAC Review Add 50% to the deposit (RFD) for concurrent application Small Wireless Facility (SWF) Permit Small Wireless Facility Permit - Collocation $500 $100 Application for collocation of up to 5 SWFs on existing pole/structure Additional fee per each SWF above 5 Small Wireless Facility Permit - New Pole $1,000 Application for new pole or structure intended to support one or more SWFs (per pole) *All City fees are subject to an annual Consumer Price Index (CPI) increase starting July 1, 2018. The CPI will be calculated using the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. (+) Select City fees will be brought to 100% full cost recovery over a three year period, with the full increase phased in over three years, plus the CPI increase starting July 1, 2018. (RFD) Deposit based fees will be charged at the fully allocated hourly rates for all personnel involved plus any outside costs, with any unused portion of a deposit based fee being refunded to the applicant at the conclusion of the project. In certain circumstances where project costs are higher than the available deposit, the applicant will be required to submit additional funds into the deposit account. Public Works & Engineering Department Fees | 2023-24 Fee Schedule 1 2023-24 FEE SCHEDULE Public Works & Engineering Department Fees Effective July 1, 2023 ACTION FEE* As-Builts Minor Amendments/Revisions To Improvement Plans As-Builts - $3,000 deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Other – Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Certificate of Correction For Any Changes To Final Recorded Maps $2,500 Minimum deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Change of Address Changes of Individual Addresses, Assigning of New Addresses (New Subdivision) $500.27 Application Change of Improvement Plans Changes Made Prior To City Approval As-Builts - $3,000 deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Other – Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Construction/Demolition Monitoring Such Activities to Ensure Proper Diversion of Recyclables $259.81 Each Curb & Gutter, Plan Check / Inspection Installation in Public Right-of-Way $544.04L .F. $544.04 per linear foot plus $2.23 per linear foot over 100 linear feet Curb Core Inspection $137.58 Per permit Parkway Drain Inspection $462.76 Per permit Public Works & Engineering Department Fees | 2023-24 Fee Schedule 2 Dedication/Vacation Residential (One Lot) & All Others $2,500 Minimum Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Drainage/Parking Lots/Erosion Control Plan Projects with 50 CY of Grading or Less Require Drainage Plan Approval Quantity Calculated = Cut + Fill $306.41 Application Drainage Inspection (Rip-Rap) For Hillside Drainage Projects $2,500 Minimum Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Driveway Approach, Plan Check / Inspection For Residential or Commercial Access $544.04 $769.16 Per permit – replacement of existing Per permit – new/relocation/widen Dumpsters Use of Trash Dumpsters in Public ROW $43.77 Per permit – valid for 7 days Easement Checking $2,500 Minimum deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Engineering Plan Review Any Plan Check/Inspection Not Listed $2,500 Minimum deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs Supplemental Submittals (After 3 Submittals) Each Submittal of Unresolved Plan Checks Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Geotechnical & Geological Reports For All Grading/Subdivision Projects and Construction in Restricted Use Area $2,500 Minimum deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Geotechnical Observation Observation by Geotechnical Engineer of Grading Activities $2,500 Minimum deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Public Works & Engineering Department Fees | 2023-24 Fee Schedule 3 Grading, Plan Check Projects with 51 CY or Greater Require Grading Plan Approval & Permit Quantity Calculated = Cut + Fill $1,331.96 $1,331.96 + $27.51 $1,579.58 +$75.04 Deposit 50-100CY 101-1,000 CY Per 100 CY in excess of 101 1,001-10,000 CY Per 1,000 CY in excess of 1,001 10,001+ CY – Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Grading, Inspection Projects with 51 CY or Greater Require Grading Plan Approval & Permit Quantity Calculated = Cut + Fill $875.47 $875.47 + $9.37 $960.51 +$108.81 Deposit 50-100CY 101-1,000 CY Per 100 CY in excess of 101 1,001-10,000 CY Per 1,000 CY in excess of 1,001 10,001+ CY – Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. House Numbering Painting House Numbers on Public Curbs $81.29 $81.29 permit plus $1,000 refundable deposit (RFD) Hydrology & Hydraulic Reports For All Major Grading/Subdivision Projects And Construction in Flood Control Area $2,500 Minimum deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Subdivision Agreement Review/Preparation Review of Subdivision Agreements Prior to Final Map Approval $460.78 Each Improvement/Security Agreement Review Engineer’s Estimates for Bonding Purposes of Grading, Sewer, Storm Drain Street, Landscape, & Monumentation $460.78 Each Public Works & Engineering Department Fees | 2023-24 Fee Schedule 4 Other Field Inspection Any Field Inspections Not Previously Listed Minimum $2,500 deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Lane Closures Work on Private Property, Block Parties Any private use $331.42 Per permit Limited Collection Permit (valid one calendar yr.) $293.91 Per permit Traffic Control, Plan Check / Inspection For Projects Requiring Traffic Control Plans For Public Street Closures Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Map Analysis, Plan Check Tract & Parcel Maps $2,500 Minimum deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Minor Lot Line Adjustment, Plan Check $2,500 Minimum deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Monitoring Well Lane Closure Permits for Public Streets $247.32 Per permit – valid 90 days Other Engineering Reports, Plan Check Any Engineering Reports Not Listed $2,500 Minimum deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Permanent Encroachment Agreement $368.95 $200.11 Per new application Per existing application, plus any actual legal/outside costs Re-Inspection Fee Re-Inspection Due to Failed Inspections, Corrections Required, Premature Inspections, Or Other Additional Requests Minimum Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Self-Hauling Permit $956.76 $717.88 $479.01 $238.88 Issued Jan.-Mar. Issued Mar.-Jun. Issued Jul.-Sep. Issued Oct.-Dec. Public Works & Engineering Department Fees | 2023-24 Fee Schedule 5 Septic Tank, Plan Check Review of Conformance With State Guidelines. Permits Issued by B&S $990.32 Minimum deposit (RFD) Sewer Saddle / Lateral Installation of Sewer Laterals Only $275.15 Per permit plus County fee Sewer Plans, Plan Check Sewer Work, Public/Private Mainline / Lateral As-Builts - $3,000 deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Other - Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Sewer Plans, Inspection Sewer Work, Public/Private Mainline/Lateral As-Builts - $3,000 deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Other - Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Sewer System Overflow Enforcement of Sewer System Overflows Reported by L.A. County $526.62 Project Sidewalk, Plan Check / Inspection Cuts, Removal/Replacement Residential or Commercial $544.04 L.F $544.04 linear foot plus $2.51 per linear food over 100 linear feet. Street Plans, Plan Check For All New Public/Private Streets As-Builts - $3,000 deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Other - Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Street Plans, Inspection For All New Public/Private Streets As-Builts - $3,000 deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Other - Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Public Works & Engineering Department Fees | 2023-24 Fee Schedule 6 Stock Piling, Plan Check Retention of Dirt For Established Period of Time $193.85 Per plan Stock Piling, Inspection Retention of Dirt For Established Period of Time $193.85 Per permit Storm Drain, Plan Check For All Storm Drain Work, Public/Private Mainline, Laterals As-Builts - $3,000 deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Other - Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Storm Drain, Inspection For All Storm Drain Work, Public/Private Mainline, Laterals As-Builts - $3,000 deposit (RFD) with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Other - Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Storm Drain Transfer to County $825.44 Application Storm Drain/Sewer Structure Review/Inspect. Any Storm Drain/Sewer-Related Junction $198.78 Each Standard Urban Stormwater Mitigation Plan SUSMP Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Stormwater Business Inspection $375.20 Per inspection Stormwater Protect Plan / Inspection Deposit (RFD) determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs. Time Extension, Improvement Agreement $505.97 Each Time Extension, Unexpired Plan Checks/Permits $31.27 Per application Traffic Studies & Mitigation Reports $3,613.96 Minimum deposit (RFD) Transportation Permits Oversize Load, Weight, Width, Length, Height, Etc. $16.00 Per permit Utilities $819.18 $819.18 per permit plus $3.75 per linear ft. over 150 linear ft. Public Works & Engineering Department Fees | 2023-24 Fee Schedule 7 Utility Encroachment - Non-Street Cut No physical cuts in street, sidewalk, or any public impermeable surface $275.15 Per permit Utility Residential Street Closure $331.42 Per permit *All City fees are subject to an annual Consumer Price Index (CPI) increase starting July 1, 2018. The CPI will be calculated using the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. (+) Select City fees will be brought to 100% full cost recovery over a three year period, with the full increase phased in over three years, plus the CPI increase starting July 1, 2018. (RFD) Deposit based fees will be charged at the fully allocated hourly rates for all personnel involved plus any outside costs, with any unused portion of a deposit based fee being refunded to the applicant at the conclusion of the project. In certain circumstances where project costs are higher than the available deposit, the applicant will be required to submit additional funds into the deposit account. Public Works Industrial Waste Fees | 2023-24 Fee Schedule 1 2023-24 FEE SCHEDULE Public Works Industrial Waste Fees Effective July 1, 2023 ACTION FEE* Industrial Waste Inspection Type I12, Class A Type I 06, Class B Type I04, Class C Type I03, Class D Type I02, Class E Type I01, Class M $396.45 $780.93 $1,174.73 $1,559.22 $1,831.93 $3,876.74 Rainwater Diversion System, Type D, Class X $331.28 Permit Application, New Type A01-06, Sewer Type A07-12, Onsite Type A13-18, Offsite $604.00 $738.38 $808.87 Permit Application, Revision Type M01-06, Sewer Type M07-12, Onsite Type M13-18, Offsite $404.44 $604.00 $537.46 Plan Review, New, Sewer Type P01, Class 1 Type P02, Class 2 Type P03, Class 3 Type P04, Class 4 Type P05, Class 5 Type P06, Class 6 $1,011.11 $1,282.48 $1,549.90 $1,818.64 $2,091.37 $2,361.43 Plan Review, New, Onsite Type P07, Class 1 Type P08, Class 2 Type P09, Class 3 Type P10, Class 4 Type P11, Class 5 Type P12, Class 6 $1,145.47 $1,414.18 $1,682.96 $1,956.99 $2,497.13 $2,900.23 Plan Review, New, Offsite Type P13, Class 1 Type P14, Class 2 Type P15, Class 3 Type P16, Class 4 Type P17, Class 5 Type P18, Class 6 $1,076.28 $1,349.01 $1,619.06 $1,886.49 $2,155.21 $2,427.95 Public Works Industrial Waste Fees | 2023-24 Fee Schedule 2 Plan Review, Revision, Sewer Type R01, Class 1 Type R02, Class 2 Type R03, Class 3 Type R04, Class 4 Type R05, Class 5 Type R06, Class 6 $738.38 $1,011.11 $1,282.48 $1,549.90 $1,818.64 $2,091.41 Plan Review, Revision, Onsite Type R07, Class 1 Type R08, Class 2 Type R09, Class 3 Type R10, Class 4 Type R11, Class 5 Type R12, Class 6 $875.39 $1,145.47 $1,414.18 $1,682.96 $1,956.99 $2,497.13 Plan Review, Revision, Offsite Type R13, Class 1 Type R14, Class 2 Type R15, Class 3 Type R16, Class 4 Type R17, Class 5 Type R18, Class 6 $808.87 $1,076.28 $1,349.01 $1,619.07 $1,886.49 $2,155.21 Closure Inspection, Type C01-C18 All Classes $629.27 Site Remedial & Cleanup Plan Review $560.09 Initial Deposit Site Remediation/Per Hour $141.03 Off Hours Inspection/Per Hour $307.31 Inspection For Which No Fee Is Indicated $396.45 Additional Plan Review/Per Hour $141.03 Wastewater Sampling $396.45 *All City fees are subject to an annual Consumer Price Index (CPI) increase starting July 1, 2018. The CPI will be calculated using the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. (+) Select City fees will be brought to 100% full cost recovery over a three year period, with the full increase phased in over three years, plus the CPI increase starting July 1, 2018. (RFD) Deposit based fees will be charged at the fully allocated hourly rates for all personnel involved plus any outside costs, with any unused portion of a deposit based fee being refunded to the applicant at the conclusion of the project. In certain circumstances where project costs are higher than the available deposit, the applicant will be required to submit additional funds into the deposit account. Administrative / Miscellaneous Services Fees | 2023-24 Fee Schedule 1 2023-24 FEE SCHEDULE Administrative/Miscellaneous Services Fees Effective July 1, 2023 ACTION FEE* *All City fees are subject to an annual Consumer Price Index (CPI) increase starting July 1, 2018. The CPI will be calculated using the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. (+) Select City fees will be brought to 100% full cost recovery over a three year period, with the full increase phased in over three years, plus the CPI increase starting July 1, 2018. (RFD) Deposit based fees will be charged at the fully allocated hourly rates for all personnel involved plus any outside costs, with any unused portion of a deposit based fee being refunded to the applicant at the conclusion of the project. In certain circumstances where project costs are higher than the available deposit, the applicant will be required to submit additional funds into the deposit account. Abatement Lien Processing Charge the fully allocated hourly rates for all staff involved plus any outside costs. Animal Administrative Appeal $1,331.95 Per appeal Copying / Document Reproduction $0.10 $0.25 $5 FPPC copy per page after first 5 pages Other Plans/Maps/Blueprint copy – per page Damage to City Property Charge the fully allocated hourly rates for all staff involved plus any outside costs. Document Certification $5 Per document Electronic File Copy $5 Per device/disk False Alarm Billing $12.19 Per bill Film Permits $125.06 $544.04 Student Other – per application plus $625.33 per day for right-of-way rental General Research / Document Compilation Charge the fully allocated hourly rates for all staff involved plus any outside costs. Local Initiative Processing $200 Per application Notary Public Services $15 Per signature NSF Check Processing $46 Per NSF check Projects For Which There is No Fee Category Charge the fully allocated hourly rates for all staff involved plus any outside costs. Residential Parking Permit (+) $0 Per permit Parks and Recreation Department | 2023-24 Fee Schedule 1 2023-24 FEE SCHEDULE Parks and Recreation Department Effective July 1, 2023 REF # SERVICE FEE/DEPOSIT PRF 1 Athletic Field Group B, C, D $0.00 Per Hour PRF 2 Athletic Field - Lighting Group B, C, D $0.00 Per Hour PRF 3 Athletic Field Group E $12.04 Per Hour PRF 4 Athletic Field – Lighting (additional fee) Group E $14.45 Per Hour PRF 5 Athletic Field Group F $30.10 Per Hour PRF 6 Athletic Field – Lighting (additional fee) Group F $30.10 Per Hour PRF 7 Athletic Field – Lighting Left On Group B, C, D $250.00 Per Day PRF 8 Athletic Field Lighting Deposit Group B, C, D $250 (2 Warnings Before Deduction) PRF 9 Athletic Field Use Deposit All Groups $500.00 PRF 12 Concession Stand Deposit $500.00 PRHP 1 Heritage Park Community Room Group C $66.22 Per Hour PRHP 2 Heritage Park Community Room Group D $78.26 Per Hour PRHP 3 Heritage Park Community Room Group E $108.36 Per Hour PRHP 4 Cancellation more than 60 days in advance 50% of fees paid at signing PRHP 5 Cancellation 59 days or less in advance No Refund PRHP 6 Cleaning Deposit $200.00 Per Event PRPP 1 Pantera Park Activity Room Group C $30.10 Per Hour PRPP 2 Pantera Park Activity Room Group D $42.14 Per Hour PRPP 3 Pantera Park Activity Room Group E $56.59 Per Hour PRPP 4 Cancellation 60 or more days in advance 50% of fees paid at signing PRPP 5 Cancellation 59 days or less in advance No Refund PRPP 6 Cleaning Deposit $200.00 Per Event PRPIC 1 Park/Picnic Area Rental Application Group C, D $60.20 Per Day PRPIC 2 Park/Picnic Area Rental Application $120.40 Per Day Parks and Recreation Department | 2023-24 Fee Schedule 2 Group E PRPIC 3 Park/Picnic Cancellation 7 or more days in advance 50% of fees paid at signing PRPIC 4 Park/Picnic Cancellation 6 days or less in advance No Refund PRPIC 5 Park/Picnic Use Cleaning Deposit Groups C, D, E 0-100 Participants $100.00 PRPIC 6 Park/Picnic Use Cleaning Deposit Groups C, D, E 101-200 Participants $200.00 PRPIC 7 Park/Picnic Use Cleaning Deposit Groups C, D, E 201+ Participants $300.00 PRDBC 1 DBC – Grand View Ballroom, Weekday Group C $150.49 Per Hour PRDBC 2 DBC – Grand View Ballroom, Weekday Group D $222.73 Per Hour PRDBC 3 DBC – Grand View Ballroom, Weekday Group E $300.99 Per Hour PRDBC 4 DBC – Grand View Ballroom, Weekend (Friday and Saturday) Group C, D, E $4,767.65 Per Hour for 6 Hour Minimum PRDBC 5 DBC – Grand View Ballroom, Sunday Group C $1,787.86 Per Hour for 6 Hour Minimum PRDBC 6 DBC – Grand View Ballroom, Sunday Group D $3,575.74 Per Hour for 6 Hour Minimum PRDBC 7 DBC – Grand View Ballroom, Sunday Group E $4,767.65 Per Hour for 6 Hour Minimum PRDBC 8 DBC – Grand View Ballroom, Weekend (Friday & Saturday) > 6 Hours Group C, D, E $445.46 Per Hour over 6 Hour Minimum Reservation PRDBC 9 DBC – Grand View Ballroom, Sunday > 6 Hours Group C $150.49 Per Hour over 6 Hour Minimum PRDBC 10 DBC – Grand View Ballroom, Sunday, > 6 Hours Group D $300.99 Per Hour over 6 Hour Minimum PRDBC 11 DBC – Grand View Ballroom, Sunday, > 6 Hours Group E $445.46 Per Hour over 6 Hour Minimum PRDBC 12 DBC – Grand View Ballroom, 2/3 Weekday Group C $102.34 Per Hour PRDBC 13 DBC – Grand View Ballroom, 2/3 Weekday Group D $150.49 Per Hour PRDBC 14 DBC – Grand View Ballroom, 2/3 Weekday Group E $204.67 Per Hour PRDBC 15 DBC – Grand View Ballroom, 2/3 Weekend (Friday & Saturday) Group C, D, E $3,647.97 for 6 Hour Minimum PRDBC 16 DBC – Grand View Ballroom, 2/3 Sunday Group C $1,191.91 for 6 Hour Minimum PRDBC 17 DBC – Grand View Ballroom, 2/3 Sunday Group D $2,684.81 for 6 Hour Minimum PRDBC 18 DBC – Grand View Ballroom, 2/3 Sunday Group E $3,647.97 for 6 Hour Minimum Parks and Recreation Department | 2023-24 Fee Schedule 3 PRDBC 19 DBC – Grand View Ballroom, 2/3 Weekend (Friday and Saturday) > 6 Hours Group C, D, E $300.99 Per Hour Over 6 Hour Minimum PRDBC 20 DBC – Grand View Ballroom, 2/3 Sunday, > 6 Hours Group C $114.38 Per Hour Over 6 Hour Minimum PRDBC 21 DBC – Grand View Ballroom, 2/3 Sunday, > 6 Hours Group D $222.73 Per Hour Over 6 Hour Minimum PRDBC 22 DBC – Grand View Ballroom, 2/3 Sunday, > 6 Hours Group E $300.99 Per Hour Over 6 Hour Minimum PRDBC 23 DBC – Grand View Ballroom, 1/3 Weekday Group C $66.22 Per Hour PRDBC 24 DBC – Grand View Ballroom, 1/3 Weekday Group D $72.24 Per Hour PRDBC 25 DBC – Grand View Ballroom, 1/3 Weekday Group E $96.32 Per Hour PRDBC 26 DBC – Grand View Ballroom, 1/5 Weekday Group C $42.14 Per Hour PRDBC 27 DBC – Grand View Ballroom, 1/5 Weekday Group D $48.16 Per Hour PRDBC 28 DBC – Grand View Ballroom, 1/5 Weekday Group E $66.22 Per Hour PRDBC 29 DBC – Pine Room, Weekday Group C $66.22 Per Hour PRDBC 30 DBC – Pine Room, Weekday Group D $72.24 Per Hour PRDBC 31 DBC – Pine Room, Weekday Group E $96.32 Per Hour PRDBC 32 DBC – Pine Room, Weekend Group C $138.45 Per Hour PRDBC 33 DBC – Pine Room, Weekend Group D $150.49 Per Hour PRDBC 34 DBC – Pine Room, Weekend Group E $198.65 Per Hour PRDBC 35 DBC – Sycamore Room (w/Patio), Weekday Group C $66.22 Per Hour PRDBC 36 DBC – Sycamore Room (w/Patio), Weekday Group D $72.24 Per Hour PRDBC 37 DBC – Sycamore Room (w/Patio), Weekday Group E $96.32 Per Hour PRDBC 38 DBC – Sycamore Room (w/Patio), Weekend Group C $138.45 Per Hour PRDBC 39 DBC – Sycamore Room (w/Patio), Weekend Group D $150.49 Per Hour PRDBC 40 DBC – Sycamore Room (w/Patio), Weekend Group E $198.65 Per Hour PRDBC 41 DBC – Oak Room, Weekday Group C $66.22 Per Hour PRDBC 42 DBC – Oak Room, Weekday Group D $72.24 Per Hour Parks and Recreation Department | 2023-24 Fee Schedule 4 PRDBC 43 DBC – Oak Room, Weekday Group E $96.32 Per Hour PRDBC 44 DBC – Oak Room, Weekend Group C $138.45 Per Hour PRDBC 45 DBC – Oak Room, Weekend Group D $150.49 Per Hour PRDBC 46 DBC – Oak Room, Weekend Group E $198.65 Per Hour PRDBC 47 DBC –Maple Room, Weekday Group C $36.12 Per Hour PRDBC 48 DBC –Maple Room, Weekday Group D $42.14 Per Hour PRDBC 49 DBC –Maple Room, Weekday Group E $54.18 Per Hour PRDBC 50 DBC –Maple Room, Weekend Group C $72.24 Per Hour PRDBC 51 DBC –Maple Room, Weekend Group D $84.28 Per Hour PRDBC 52 DBC –Maple Room, Weekend Group E $108.36 Per Hour PRDBC 53 DBC – Catering Kitchen, Weekday Group C, D, E $120.40 Per Event PRDBC 54 DBC – Reception/Party Package, Option A $601.98 Per Event PRDBC 55 DBC – Reception/Party Package, Option B $481.58 Per Event PRDBC 56 DBC – Reception/Party Package, Option C $421.38 Per Event PRDBC 57 DBC – Business Mtg. Package, Option A $240.79 Per Event PRDBC 58 DBC – Business Mtg. Package, Option B $120.40 Per Event PRDBC 59 DBC – Outdoor Usage Fee $421.38 Per Event PRDBC 60 DBC -- Staff Fee (Per Hour, Per Staff Member) $30.10 Per Hour, Per Staff Member PRDBC 61 DBC -- Staff Clean Up Fee (Per Hour, Per Staff Member) $60.20 Per Hour, Per Staff Member PRDBC 62 Cleaning Deposit Maple, Pine, Oak, Sycamore, 1/3, 1/5 GVB $200 Per Event PRDBC 63 Cleaning Deposit 2/3 GVB $500 Per Event PRDBC 64 Cleaning Deposit Entire GVB $750 Per Event PRDBC 65 Alcohol Deposit $500 Per Event PRDBC 66 Cancellation Fee - Grand View Ballroom, Weekend & Sunday - 180 days or more prior to event 50% of All Reservation Fees Due at Signing PRDBC 67 Cancellation Fee - Grand View Ballroom, Weekend & Sunday - 60-179 days prior to event 75% of All Reservation Fees Due at Signing PRDBC 68 Cancellation Fee - Grand View Ballroom, Weekend & Sunday - 59 days or less prior to event No Refund PRDBC 69 Cancellation Fee - Grand View Ballroom, Weekday - 60 days or more prior to event 50% of All Reservation Fees Due at Signing Parks and Recreation Department | 2023-24 Fee Schedule 5 PRDBC 70 Cancellation Fee - Grand View Ballroom, Weekday - 59 days or less prior to event No Refund PRDBC 71 Cancellation Fee - All Maple, Pine, Sycamore, Oak Room Rentals - 60 days or more prior to event 50% of All Reservation Fees Due at Signing PRDBC 72 Cancellation Fee - All Maple, Pine, Sycamore, Oak Room Rentals - 59 days or less prior to event No Refund PRDBC 73 Date Change Fee (180 days or more prior to event – one per reservation) $117.84 Per Event PRR 1 For Parks & Recreation participation fees, which include, but are not limited to elective activities such as athletics, excursions, and special events, activities, and programs, the City Manager shall have the authority to set fees to recover up to the full direct costs of the specific activity, program, or event. Direct costs include those related to City personnel, supplies, services, admissions, transportation, etc. Using the above as a guideline, in those cases where the fee to be charged is nominal (e.g. $10), the City Manager may determine not to require a fee for the elective activity if the City Manager determines the administrative burden in collecting the fee outweighs the benefit of the revenue to be derived from collecting the fee. N/A PRR 2 Activity Cancellation Fee $15.00 Per Activity PRR 3 Contract Class Admin. Fee $10.00 Per Class PRR 4 Non-Resident Fee (NEW) $5.00 Per Participant *All City fees are subject to an annual Consumer Price Index (CPI) increase effective July 1, 2018. The CPI will be calculated using the March to March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. (RFD) Deposit based fees will be charged at the fully allocated hou rly rates for all personnel involved plus any outside costs, with any unused portion of a deposit based fee being refunded to the applicant at the conclusion of the program or event. In certain circumstances where staff, repair, or replacement costs are higher than the available deposit, the applicant will be required to submit additional funds.