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HomeMy WebLinkAboutTechnical Specification Revisions_4-11-23.pdf PART IV TECHNICAL PROVISIONS Windmill/Willow Room Audio Visual & Production Control Room Systems Upgrade Statement of Work 1. Windmill Room: a. Remove and replace existing Floor Box & Wall Panel Input Plates with Crestron Digital Media Transmitters. Furnish new Cat6 Shielded Cable Runs to the Windmill AV Control Room Rack. b. Renumber existing Floor Box & Wall Panel Microphone Input Plates to correspond with new design. Furnish new Star Quad Shielded Audio Cable runs to the Windmill AV Control Room Rack. c. Install 3- Vaddio 12X and 1- Vaddio 30X RoboSHOT Cameras with Cat6 Shielded Plenum Cable Runs up to the Broadcast Control Room. d. Remove and Replace the existing Wall Mount Touch Panel with a Crestron TST-770 Wall Mount Touch Screen using a Wall Smart Retrofit Wall Mount Kit. e. Remove and replace the 2- Existing Ceiling Mounted Video Projectors and with 2- Optoma 720T Projectors. Align Projected Image to New Projection Screens. Install 2- Crestron DM-NVX Decoders at each projector with a Cat6 Cable Run to the Server Room Patch Panel. f. Install 2- Shure Wireless Omni-Directional Antennas with RG58 Coaxial Plenum Cable Runs to the Windmill AV Control Room Rack. g. Install a Louroe Ceiling Mounted Microphone with a Plenum 22/2 Shielded Cable Run to the Broadcast Control Room. h. Furnish new Shure 18” Gooseneck Mics with Desktop Base. i. Provide 3 Zones of Ceiling Loudspeakers (Loudspeakers are OFE), 1 Zone over the Council Seating Area, and 2 Zones to cover the remainder of the Willow Room. It is intended to have the levels for these Zones to be controlled separately via the Touch Panel. j. Install Plenum CAT6 Network Cable Runs to the Server Room per System Concept Diagrams. k. Furnish and install a Custom Press Panel on the Entry Door wall of the Windmill Room with 3- BNC Connectors with HD- SDI Program Output with Embedded Audio and 3- XLR Male Connectors with Program Audio Output. l. Connections shall be made per the System Concept Diagrams. m. Furnish a 3” Sleeve above Drop Ceiling to Server Room Storage Area 2. Willow Room: a. Remove and replace existing Floor Box & Wall Panel Input Plates with Crestron DigitalMedia Transmitters. Furnish new Cat6 Shielded Cable Runs to the Windmill AV Control Room Rack. b. Remove and Replace the existing Wall Mount Touch Panel with a Crestron TST-770 Wall Mount Touch Screen using a Wall Smart Retrofit Wall Mount Kit. c. Remove and replace the existing Ceiling Mounted Video Projector and with an Optoma 720T a Vendor Recommended Projector. Align Projected Image to Existing Projection Screen. Install a Crestron DM- NVX Decoder at the projector with a Cat6 Cable Run to the Server Room Patch Panel. d. Install 2- Shure Wireless Omni-Directional Antennas with RG58 Coaxial Plenum Cable Runs to the Windmill AV Control Room Rack. e. Connect OFE Ceiling Loudspeakers in a single Zone. Level to be controlled via the Touch Panel. f. Install Plenum CAT6 Network Cable Runs to the Server Room per System Concept Diagrams. g. Connections shall be made per the System Concept Diagrams. 3. Windmill AV Control Room: a. The existing Wall Mounted Vertical Equipment Rack shall be utilized to house all Rackmounted Equipment. b. All existing equipment shall be removed except for the Sennheiser Assisted Listening Transmitter and the Middle Atlantic Power Controller. c. Furnish and install the following equipment: i. Shure UA844 Wireless Antenna Distributor ii. Shure ULXD4Q Wireless Microphone Receiver iii. Totevision LED-1562HDR Rackmount Video Monitor Marshall AR-AM4-BG-2 Rackmount Audio Monitor iv. 4- Extron ASA-304 Quad Audio Summing Amplifiers v. Biamp Tesira Server I/O Chassis with I/O cards per Bill of Materials. vi. Tascam SS-250N Solid State Audio Recorder vii. Crestron CP4N Control Processor viii. Tripp Lite 48 Port RJ45 Sheilded Patch Panel with Plenum Cat6 Runs Back to Server Room Patch Panel. ix. 2- Crestron DMF-CI-8 DM-NVX Card Chassis x. 2- QSC MP-A20V 2 Channel Audio Power Amplifiers xi. Middle Atlantic UPS OL3000R Uninterruptible Power Supply xii. 1- Crestron RF Gateway xiii. 1- Crestron TST-902 Wireless Touch Panel in Charging Wall Dock xiv. Provide an HDMI Video and Balanced Audio Feed to the OFE Roland Mixer for UCC Meeting integration xv. 1- CISCO 48 Port Network Switch with 4- SFP 10G Optical Modules and 4- Plenum Multi-Mode Fiber Optic Cables to Broadcast Room Network Switch d. Install Plenum CAT6 Network Cable Runs to the Server Room per System Concept Diagrams. e. Connections shall be made per the System Concept Diagrams. 4. Lobby Area: a. Provide 2- Crestron DM-NVX Decoders located behind each of the OFE NEC 65” LED Displays with a Plenum Cat6 Cable Run to the Server Room Patch Panel. Connect HDMI output to the Display and RS-232 Control from the NVX Decoder. b. Install Plenum CAT6 Network Cable Runs to the Server Room per System Concept Diagrams. c. Connections shall be made per the System Concept Diagrams. 5. Broadcast Control Room: a. It is imperative that the current Cablecast System for rebroadcast of meetings and the associated CG Bulletin Board be kept online during the transition to the new system. b. Furnish and Install a Cablecast Video Server, Video on Demand, Live Streaming Server and Bulletin Board System per the Bill of Materials and Diagrams. c. Furnish and Install a Blackmagic Webstreaming Device for Live Streaming on YouTube, Facebook Live, Twitter, etc. The City shall furnish pertinent account credentials for the Live Streaming Services. d. Remove existing equipment rack and replace with a 2 Bay Middle Atlantic BGR-4132 vertical rack system. The new equipment racks shall be installed per the Manufacturer’s Specification and State and Local Regulations. e. Populate the new racks per the Rack Elevation drawing using existing OFE equipment and new equipment per the Bill of Materials and System Concept Diagrams. f. Provide a 24 Port Tripp Lite CAT6 Patch Panel which shall be connected via Plenum CAT6 cabling to the Server Room 48 Port CAT6 Patch Panel and ultimately, the CISCO Network Switch. g. The Production System is based on the Vaddio AV Bridge Matrix Mix equipment. Source connections shall be HDMI from the 4- Windmill Room PTZ Camera OneBridge Units, and Outputs from 2 – Crestron DM- NVX Decoders used as selectable Presentation outputs from the Windmill Room System. An HDMI feed from an OFE PC or MAC located in the Broadcast Control Room to be used for graphics and titling. h. The 4- Vaddio PTZ Camera OneBridge Units shall also feed SDI signals to the SDI Matrix Router. This will allow bypassing the Vaddio AV Bridge Matrix Mixer in the event of a failure. i. Outputs of the Vaddio AV Bridge Matrix Mixer shall be distributed and converted to various devices, e.g.: KiPro Disk Recorder, Cablecast VIO Video Server, and Cable Channel Outputs and Web- Distribution. Refer to the Concept Diagrams for system wiring specifics. j. An existing OFE Winsted Impulse Alcove Console will be repurposed as the Production Console. Two Middle Atlantic 4 RU Desk Overbridges shall be furnished to allow the mounting of VU Meters and a Windmill Room Ambient Mic Receiver. A Vaddio Teletouch 27 Multiview Production Monitor, a JVC Video Program Monitor and an OFE Computer Display fed from the KVM Switch shall be mounted on Articulating Arms to allow for ergonomic placement and viewing. The Vaddio PCC Camera Controller, the Behringer Audio Mixer, and a Wireless Keyboard and Mouse shall be located on the front surface of the Console. A pair of JBL Audio Monitors shall be located on the left and right sides of the Console, next to the Overbridge. k. A KVM Switcher located in the Vertical Rack shall allow for remote switching and control of the Cablecast Servers and potentially other system CPU’s. A City furnished 24” Display and Wireless USB Keyboard and Mouse shall be located on the Production Console. l. Remove the 6 Existing Wall Mounted Flat Panel Displays. i. Furnish a Cover Plate for the In-Wall FSR PWB- 100, and/or a Removable Trim Panel to cover the openings. m. Mount the new 55” Flat Panel Display on the Wall behind the Production Console. n. Install Cisco 24 Port Network Switch with 4- SFP 10G Optical Modules and 4- Plenum Multi-Mode Fiber Optic Cables to Windmill AV Control Room Network Switch in Vertical Equipment Rack with Plenum Fiber Optic Cable Runs to Server Room. o. Connections shall be made per the System Concept Diagrams. 6. Server Room: a. Install Cisco 48 Port Network Switch in Rack location defined by The City. b. Provide Plenum Fiber Optic Cable Runs to the Broadcast Control Room Network Switch. c. Connections shall be made per the System Concept Diagrams 7. Cabling and Connectors: a. Vaddio OneLink cabling: i. Connector: Panduit FPS6X88MTG (or equivalent) RJ45, Cat 6A Shielded Field Term Plug, 22-26 AWG ii. Cable: Liberty 24-4P-P-L6SH-XXX (or equivalent) Category 6 F/UTP EN Series 23 AWG 4 Pair Shielded Plenum Cable b. Crestron DM Cabling i. Connector: Platinum Tools ezEX®44 Shielded (or equivalent) Shielded, External Ground, CAT6 Connector ii. Cable: Liberty 24-4P-L6SH-XXX (or equivalent) Category 6 F/UTP 23 AWG 4 Pair Shielded Cable c. Network Cabling- i. Connector: Platinum Tools ezEX®44 - ezEX- RJ45® (or equivalent) CAT 6 Connector ii. Cable: Liberty 24-4P-P-L6-EN-XXX (or equivalent) Category 6 U/UTP EN Series 23 AWG 4 Pair Unshielded Plenum Cable d. Fiber Optic i. Cable: Liberty AX002SALT9QP (or equivalent) OM3 LC LC Plenum Duplex Fiber Patch Cable 10G Multimode 50/125 e. Video Coaxial Cabling i. Kings 2065-11-9 (or equivalent) BNC Plug MRG59 Crimp 3-PC Connector ii. Liberty VDM-230 (or equivalent) Gepco Brand Mini- RG59 Serial Digital Broadcast Video Cable f. Microphone Cabling i. Connectors: Neutrik (or equivalent) Solder Type Connectors. ii. Cable: Canare L-4E5AT (or equivalent) Star Quad, Aluminum Foil Shielded Cable g. Line Level Audio Cabling i. Connectors: Neutrik (or equivalent) Solder Type Connectors ii. Cable: Liberty22-1P-CMP-EZ-XXX (or equivalent) High- Performance EZ-Strip Broadcast Audio 22 AWG 1-Pair Shielded Plenum Cable h. HDMI, Computer Video and Miscellaneous Pre-Made Cabling i. Use only Crestron or Extron (or equivalent) Premium Flexible HDMI, DisplayPort, or VGA Pre-Made Cables. 8. A detailed Installed Cable spreadsheet providing Testing and Verification information. A system such as the Platinum Tools Net Chaser (P/N TNC950AR) Ethernet Speed Certifier & Network Tester (or equivalent) with Printouts of the Test Reports for all cabling shall be utilized. Bit Error Rate, Signal to Noise, Continuity & Bandwidth shall be reported. Refer to the Sample Cable Test Report attached on Pages 8-9 of this Statement of Work. 9. Cables are to be labeled using Self-Laminating wrap around labels. The Cable Label should have a unique ID number, show the Source and Destination Locations, System Names, and Pin Connection information. 10. A Commissioning and Testing Information Plan detailing end-to-end signal verification for all installed systems. This plan shall include a breakdown of each installed system or sub-system with Date of Testing, Person completing the Test, and notes as to the status of each system. 11. The Concept Diagrams included in this bid specification are not Single Line diagrams, and it is expected that the bidders shall review these Concepts along with the Bill of Materials in preparation of their response. 12. Touch Panel Graphic User Interfaces(GUI)shall be developed in conjunction with the City. All pages of the GUI need to be approved prior to implementation. All Touch Panels shall be Password protected. The GUI should allow for additional Password Protected Technical Status and Control Pages not normally accessed in daily operations. 13. The successful bidder shall prepare the following Close- Out deliverables: a. One hard-copy and two electronic copies shall be delivered. b. A detailed Project Schedule outlining milestones for implementing the project. c. An equipment list detailing Manufacturer, Model Number, Serial Number, System Location, Length and Expiration of Warranty and if applicable, IP and MAC Address information. In addition, any Username and Password Information for pertinent Servers, CPUs, and Applications used to control the system should be provided d. Single Line Diagrams for all Video, Audio, Control, Power and Network systems and Rack Elevations. Single Line Diagrams shall be in ANSI E format. e. Uncompiled and Compiled Creston Source Code for the Graphic User Interfaces and Control System. All Source Code shall become the property of the City. It is understood that the City shall make no modifications to the Source Code during the Stated Warranty Period. Any changes made to the Source Code by the successful bidder during the warranty period need to be provided to the City immediately after the execution of said changes. f. Audio Digital System Processing(DSP) Site Files shall be provided to the City. All Site Files shall become the property of the City. It is understood that the City shall make no modifications to the DSP Site Files during the Stated Warranty Period. Any changes made to the DSP Site Files by the successful bidder during the warranty period need to be provided to the City immediately after the execution of said changes. g. Backup copies of any Video Production, Video Server, Streaming Server, Network Switch configuration and/or Template files. h. A training syllabus for all installed systems to be provided to and approved by the City prior to any scheduled training. The various types of training are detailed below. i. End-User – to review basic operation of the installed systems, no more than 2 Hours ii. Technical Operator – to review all aspects of system operation 2- four hour sessions. iii. System Administrator - to review network and system configurations as well as details of system architecture. 2- four hour sessions. i. Technical Support Contact Phone numbers for normal and after business hours. j. Two versions of a Quick Reference Guide(QRG) for all systems. i. One QRG designed for Technical Operators covering Main System Configurations, System Operations, Recommended Routine Preventive Maintenance, and an overview of Troubleshooting Procedures. ii. One QRG designed for Non-Technical System Operators. highlighting typical Room Operating Procedures and Checklists for Meeting, and Broadcast Production Operations. 14. The successful bidder shall have an engineer and/or programmer familiar with the system in attendance at the 1st Two scheduled Council or Planning Commission Meetings after system installation to assist and monitor the operation and performance of the system and address any technical issues that may arise. Assume that GUI or Control System modifications may be required immediately following these meetings. 15. For up to 120 Days after these 1st Two Scheduled meetings assume that the City may request additional GUI or System changes based on usage of the system. These changes shall be grouped into up to two revision lists within the 120 days. These changes are to be factored into the base bid. Prior to City acceptance and hand-over of the completed AV, Production and Playout Systems, the successful bidder shall demonstrate that the entire system is functioning as the City intended and specifications are met for all individual devices and functional systems to the satisfaction of the City. 16. All wall penetrations between rooms must be sleeved and filled with flame retardant caulking. 17. Any wall openings must be patched and painted by the successful bidder. A paint sample shall be supplied by the City. 18. All Damaged or Chipped Acoustic Ceiling Tiles must be replaced by the successful bidder. 19. System Warranty a. Standard i. Warrant the installed AV Presentation, Production and Playout Systems in against System functionality failure within a standard one (1) year period after system acceptance (sign-off from City) The failure or issue shall be troubleshot by the Vendor with minimal to no assistance from the City. System repairs must be completed within a reasonable time frame or temporarily replaced with loaned device(s) with equivalent functionality. In the case where repairs cannot be completed within a reasonable time frame, the Vendor is to provide temporary “work around” measures with similar functionality. For (1) year after system acceptance, the Vendor shall arrange for pickup, repair and delivery of all newly installed devices or systems that fail to operate correctly. Depot services including pickup of equipment, when local repair is available, shall be included for all installed equipment for the 1 year warranty period. ii. Technical Support 1. Provide Telephone technical support for a period of 1 year after system acceptance sign- off. a. 8am – 5pm Monday through Friday. Response within 30 minutes. b. 5pm – 11pm on Meeting Days, Typically held every Tuesday of the month. Response within 10 minutes. Meetings are critical events and response to issues is imperative. 2. On-Site Technical Support a. 8am – 5pm If an issue is unable to be resolved via Telephone, it is required that a Technician be On-Site within 24 Business Hours of a reported issue. b. 5pm – 11pm on Meeting Days. If an issue is unable to be resolved via Telephone, it is required that a Technician familiar with the System be On-Site within 1 Hour of a reported issue. Meetings are critical events and On-Site response to issues is imperative.