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HomeMy WebLinkAboutProcurementCalcTool_2025California Department of Resources Recycling and Recovery SB 1383 Procurement of Recovered Organic Waste Products Calculator Tool SB 1383 REGULATIONS AND PROCUREMENT: Senate Bill 1383 (SB 1383) (Lara, Statutes of 2016) established targets to achieve a 50 percent reduction in the statewide disposal of organic waste from the 2014 level by 2020, and a 75 percent reduction by 2025. To help meet these established targets and build markets for recovered organic waste products made from California, landfill-diverted organic waste, jurisdictions will be required to procure such products, beginning January 1, 2022, and January 1, 2027 for exempt rural jurisdictions. Annually, jurisdictions will be notified of their unique annual recovered organic waste product procurement target ("procurement target"), which establishes the quantity of organic waste they must procure in the form of recovered organic waste products. Jurisdictions will have the flexibility to procure a variety of products to meet their local needs, including transportation fuel, electricity, and heat from renewable gas; electricity from biomass conversion; compost; and mulch. The procurement target can be fulfilled through the procurement of an adequate quantity of one product, or a mix of products. For more information, the procurement regulatory language (14 CCR Division 7, Chapter 12, Article 12), and additional tools to assist with the implementation of the SB 1383 procurement requirements, please visit the CalRecycle SB 1383 Procurement Home Page at the link below: SB 1383 Procurement Home Page ABOUT THIS TOOL: This is an optional tool that may be used by jurisdictions to calculate their procurement target and the quantities of recovered organic waste products they must procure to meet their procurement target, and to record detailed information on the products procured during the reporting year. This may be useful to a jurisdiction in planning for its procurement, tracking its actual progress towards meeting its procurement target, and helping to meet its recordkeeping and reporting requirements. This tool focuses on the procurement requirements for recovered organic waste products, and does not include details or tools to assist jurisdictions with the procurement of recycled-content paper products. This tool is not intended to act as a jurisdiction's Implementation Record, as it does not encompass all of the documentation and details necessary to meet the recordkeeping requirements. Please see the "Procurement Details" tab for more information. Disclaimer: This guidance tool was developed by CalRecycle as a courtesy for informational and example purposes only. Use of this tool is optional and is not a regulatory requirement. In the event of any conflict with this guidance tool or information herein, applicable statutory and regulatory provisions shall control. This tool and information herein are based on known facts and legal authority as understood by CalRecycle at the time of release. Any analysis, guidance, or other information herein may be subject to change based on changed facts or legal authority, actual or understood, subsequent to the time of this communication. The provision of this guidance tool and any analysis, guidance, or other information herein shall not be construed as a waiver of any rights or remedies available to CalRecycle. Recipients of this communication are encouraged to seek the assistance of legal counsel to comply with applicable state law based on their pertinent facts and circumstances. CalRecycle makes no representation that use of this tool will ensure compliance with regulatory requirements. The user assumes all risk and CalRecycle accepts no responsibility or liability to any person because of the use of, or reliance upon, this tool or the information herein. For technical assistance (including digital accessibility) on how to use the tool or to discuss the results obtained from the tool, please contact CalRecycle at: SLCP.Organics@calrecycle.ca.gov COLOR KEY: Cell which cannot be edited (for screen reader users, cells will be locked from editing) Cell which can be edited (for screen reader users, cells will be unlocked for editing) INSTRUCTIONS: Please see below for instructions and tips on how to use the procurement calculator tool. These instructions are broken into two sections, representing the two tabs in which the user may enter data (the "Procurement Target & Planning" tab and the "Procurement Details" tab), and into four instructional "STEPS." Each STEP is described below and provides guidance for entering data and using the tools in its respective tab. These, along with the "NOTES" included throughout the instructions and tool, will guide you on how to best use the tool. The "Summary" and "Definitions" tabs do not require data input by the user. The "Summary" tab is a read-only informational section, which summarizes the procurement achieved for the reporting year, as entered into the "Procurement Details" tab. The "Definitions" tab provides definitions for terms used in this document. Tab: "Procurement Target & Planning" STEP 1: Enter the name of the jurisdiction (city, county, or city and county) and the reporting year. STEP 2: Determine the procurement target for the jurisdiction. This can be determined using one of two options below: Option 1: Calculate the procurement target. This will be most helpful for planning purposes, allowing the jurisdiction to estimate their procurement target and the quantities of recovered organic waste products they shall procure. To calculate the procurement target, enter the population of the jurisdiction. This will be multiplied by 0.08, the per capita procurement target, to calculate the jurisdiction's procurement target. The jurisdiction population equals the number of residents in a jurisdiction, using the most recent annual data reported by the California Department of Finance (DOF). Click the link below for the population estimates for cities and counties: DOF Population Estimates for Cities, Counties, and the State. NOTE: Per 14 CCR Section 18993.1(b), a jurisdiction's procurement target will be recalculated every five years. Therefore, the procurement target calculated on or before January 1, 2022 will remain the jurisdiction's procurement target for five years, until January 1, 2027 [unless a jurisdiction qualifies to use a reduced procurement target, per 14 CCR Section 18993.1(j)], even though more recent population data will be made available by the DOF. Option 2: Enter the procurement target for the jurisdiction directly. CalRecycle will annually notify each jurisdiction of their procurement target through posting on CalRecycle’s website and through a direct written notice to the jurisdiction. NOTE: Per 14 CCR Section 18993.1(j), a jurisdiction may be able to adjust their procurement target if their previous calendar year's procurement of energy products is less than their calculated procurement target. In the event that a jurisdiction qualifies to use a reduced procurement target, they may choose to use Option 2 above, and directly enter this adjusted value. NOTE: Per PRC Section 42652.5(a)(5)(B), Notwithstanding any other law, administrative civil penalties for a local jurisdiction that fails to procure a quantity of recovered organic waste products that meets or exceeds its recovered organic waste product procurement target established by the department pursuant to Section 18993.1 of Title 14 of the California Code of Regulations shall be imposed pursuant to the following schedule: (i) On or after January 1, 2023, each jurisdiction shall procure a quantity of recovered organic waste products that meets or exceeds 30 percent of its recovered organic waste product procurement target. (ii) On or after January 1, 2024, each jurisdiction shall procure a quantity of recovered organic waste products that meets or exceeds 65 percent of its recovered organic waste product procurement target. (iii) On or after January 1, 2025, each jurisdiction shall procure a quantity of recovered organic waste products that meets or exceeds 100 percent of its recovered organic waste product procurement target. STEP 3: Determine the quantities of recovered organic waste products the jurisdiction must procure in order to fulfill their procurement target. This can be determined using one or both of the options below: Option 1: Plan for Procurement Using Percent of Target Met Enter the ratio, as percentages, of the recovered organic waste products that the jurisdiction plans to procure over the course of the reporting year to meet their procurement target. These percentages will be translated into quantities of the recovered organic waste products, to show how much of each product will need to be procured to meet the procurement target. The "Fulfillment of Procurement Target" progress bar indicates the progress the jurisdiction would achieve in fulfilling its procurement target through procurement as planned (the target will be met when the progress bar reads 100%). Option 2: Plan for Procurement Using Quantity Procured Enter the quantities of the recovered organic waste products that the jurisdiction plans to procure over the course of the reporting year. These quantities will also be translated into percentages, to show how much of the procurement target would be met with those procurement quantities. The "Fulfillment of Procurement Target" progress bar indicates the progress the jurisdiction would achieve in fulfilling its procurement target through procurement as planned (the target will be met when the progress bar reads 100%). NOTE: The listed units for recovered organic waste products were selected through the rulemaking process. For technical assistance on recovered organic waste product units and conversions, please contact CalRecycle at: SLCP.Organics@calrecycle.ca.gov Tab: "Procurement Details" STEP 4: Record the details of the procurement of each recovered organic waste product over the reporting year to help determine and track the jurisdiction's progress in meeting its procurement target. This section can also help to gather and organize some of the information needed for the jurisdiction's Implementation Record, and help support the jurisdiction's procurement recordkeeping requirements. For further guidance on data entry in the "Procurement Details" section, please select the table's column headings (row 26) for more detailed instruction. NOTE: The listed units for recovered organic waste products were selected through the rulemaking process. For technical assistance on recovered organic waste product units and conversions, please contact CalRecycle at: SLCP.Organics@calrecycle.ca.gov NOTE: There are recordkeeping requirements in addition to the details requested in the "Procurement Details" section. As applicable, these include keeping records such as: all invoices or similar records evidencing procurement, written certification(s) from the POTW(s) from whom renewable gas was procured, written certification(s) from the biomass conversion facility(ies) from whom renewable electricity was procured, copy of the adopted ordinance or similarly enforceable mechanism for the procurement of mulch, and records of the previous year's procurement of energy products if a reduced procurement target is to be used. See 14 CCR Section 18993.2 for a complete listing of these requirements. Last Updated: April 8, 2021 California Department of Resources Recycling and Recovery SB 1383 Procurement of Recovered Organic Waste Products Calculator Tool PROCUREMENT TARGET & PLANNING STEP 1: Jurisdiction Name and Reporting Year Jurisdiction Name (City, County, or City and County): Diamond Bar STEP 2: Annual Procurement Target The jurisdiction population equals the number of residents in a jurisdiction, using the most recent annual data reported by the California Department of Finance. Click here for the jurisdiction population estimates from the California Department of Finance. Description Jurisdiction Population: Per Capita Procurement Target: Procurement Target: Percent of Procurement Target needed to be compliant Revised Procurement Target: PRODUCTS The conversion factors below, from 14 CCR Section 18993.1(g) of the regulations, convert the procurement target into quantities of recovered organic waste products. Conversion Factors 1 Ton of Organic Waste in a Procurement Target Shall Constitute: Recovered Organic Waste Product Renewable Gas in the form of Transportation Fuel Electricity from Renewable Gas Heat from Renewable Gas Electricity from Biomass Conversion Compost Compost Mulch MEETING 100% OF THE PROCUREMENT TARGET THROUGH ONE PRODUCT The quantity of each product below reflects how much a jurisdiction would need to procure to meet 100% of their procurement target through just one product. Recovered Organic Waste Product Renewable Gas in the form of Transportation Fuel Electricity from Renewable Gas Heat from Renewable Gas Electricity from Biomass Conversion Compost (tons) Compost (cubic yards) Mulch STEP 3: PLANNING FOR PROCUREMENT Option 1: Plan for Procurement Using Percent of Target Met Recovered Organic Waste Product Renewable Gas in the form of Transportation Fuel Electricity from Renewable Gas Heat from Renewable Gas Electricity from Biomass Conversion Compost (tons) Compost (cubic yards) Mulch Total Fulfillment of Procurement Target (Using Option 1) 0.6 Option 2: Plan for Procurement Using Quantity Procured Recovered Organic Waste Product Renewable Gas in the form of Transportation Fuel Electricity from Renewable Gas Heat from Renewable Gas Electricity from Biomass Conversion Compost (tons) Compost (cubic yards) Mulch Fulfillment of Procurement Target (Using Option 2) 0 Reporting Year: 2025 Data 56717 0.08 4537.36 0.6 2722.416 Quantity 21 242 22 650 0.58 1.45 1 Quantity Procured Annually 57170.736 658824.672 59893.152 1769570.4 1579.00128 3947.5032 2722.416 Percent of Procurement Target Met 0.43 0.15 0.02 0.6 Quantity Procured Annually 0 0 0 0 Unit Residents Tons of organic waste per California resident per year Tons of organic waste Percentage of revision due to AB 1985 (PRC Section 42652.5) See Read Me tab, row 28 for more information. Tons of organic waste per California resident per year Unit DGE kWh therms kWh tons cubic yards ton Quantity Procured Monthly 4764.228 54902.056 4991.096 147464.2 131.58344 328.9586 226.868 Quantity Procured Annually 0 283294.60896 0 0 236.850192 0 54.44832 Quantity Procured Monthly 0 0 0 0 0 0 0 Unit DGE kWh therms kWh tons cubic yards tons Quantity Procured Monthly 0 23607.88408 0 0 19.737516 0 4.53736 Unit DGE kWh therms kWh tons cubic yards tons Total Unit DGE kWh therms kWh tons cubic yards tons Percent of Procurement Target Met 0 0 0 0 0 0 0 0 California Department of Resources Recycling and Recovery SB 1383 Procurement of Recovered Organic Waste Products Calculator Tool PROCUREMENT DETAILS FOR THE REPORTING YEAR NOTE: The section below is not the Implementation Record and does not encompass all of the documentation and details necessary to meet the recordkeeping requirements. There are additional recordkeeping requirements that a jurisdiction must keep in their Implementation Record (See 14 CCR Section 18993.2 for a complete listing), including: ~ A description of how the jurisdiction will comply with the procurement requirements ~ All invoices or similar records evidencing procurement by the jurisdiction and their direct service provider(s), as applicable ~ Written certification(s) from: POTW(s) from whom renewable gas was procured and biomass conversion facility(ies) from whom renewable electricity was procured ~ Copy of an adopted ordinance or similarly enforceable mechanism for the procurement of mulch ~ The previous year's procurement of energy products if using an adjusted procurement target Jurisdiction Name (City, County, or City and County): Diamond Bar STEP 4: PROCUREMENT DETAILS Record the details of the procurement of each recovered organic waste product over the reporting year to help determine and track the jurisdiction's progress in meeting its procurement target. The first two rows below demonstrate examples of what product procurement details might look like. Date Example: 2-12-2022 Example: 2/12/22 NOTE: You may add additional rows for data entry in the table below by selecting a row, right-clicking, and selecting "Insert Row." Date 1/9/2025 1/9/2025 3/3/2025 4/4/2025 4/4/2025 5/5/2025 5/5/2025 6/4/2025 6/4/2024 10/2/2025 10/2/2025 Reporting Year: 2025 Product Renewable Gas in the form of Transportation Fuel Compost (tons) Product Mulch Compost (tons) Compost (tons) Compost (tons) Mulch Mulch Compost (tons) Compost (tons) Mulch Mulch Compost (tons) Quantity 50 2 Quantity 3.86 9.47 8.82 9.08 9.1 6.41 10.87 11.92 4.98 Unit DGE tons Unit tons tons tons tons tons tons tons tons tons tons tons Direct Procurement or Procurement through a Direct Service Provider? Direct Procurement Direct Service Provider Direct Procurement or Procurement through a Direct Service Provider? Direct Procurement Direct Procurement Direct Procurement Direct Procurement Direct Procurement Direct Procurement Direct Procurement Direct Procurement Direct Procurement Direct Procurement Direct Procurement Direct Service Provider Name, if Applicable N/A AAA Landscaping Services Direct Service Provider Name, if Applicable Product Supplier Name Example City AD Facility Example City Composting Facility Product Supplier Name OC Waste & Recycling Frank Bowerman Landfill OC Waste & Recycling Frank Bowerman Landfill OC Waste & Recycling Frank Bowerman Landfill OC Waste & Recycling Frank Bowerman Landfill OC Waste & Recycling Frank Bowerman Landfill OC Waste & Recycling Frank Bowerman Landfill OC Waste & Recycling Frank Bowerman Landfill OC Waste & Recycling Frank Bowerman Landfill OC Waste & Recycling Frank Bowerman Landfill OC Alpha Olinda Landfill OC Alpha Olinda Landfill Product Supplier Location 123 Sample Rd., Example City, CA 456 Sample Rd., Example City, CA Product Supplier Location Irvine Irvine Irvine Irvine Irvine Irvine Irvine Irvine Irvine Brea Brea Product Supplier Contact Information rng@examplecity.gov (123) 456-7890 compost@examplecity.gov (123) 456-7890 Product Supplier Contact Information Details of Product Use RNG used to fuel City's refuse fleet vehicles Compost applied to medians for Sample Rd. construction project Details of Product Use Location of Product Application, if Applicable N/A Sample Rd. medians Location of Product Application, if Applicable Other Notes Link to electronic copy of RNG receipt Link to electronic copy of compost invoice Link to electronic copy of contract with Direct Service Provider Other Notes California Department of Resources Recycling and Recovery SB 1383 Procurement of Recovered Organic Waste Products Calculator Tool PROCUREMENT SUMMARY FOR THE REPORTING YEAR This tab will provide a summary of all procurement achieved for the reporting year, as entered in STEP 4 of the "Procurement Details" tab. No data entry is needed in this tab. Jurisdiction Name (City, County, or City and County): Diamond Bar Fulfillment of Procurement Target This progress bar indicates the progress the jurisdiction has achieved to-date in fulfilling its annual procurement target. The target will be met when the progress bar reads 100%. 3.13328435047247E-02 Procurement Target (Tons): 2722.416 NOTE: If the procurement target is not listed above, please return to STEP 2 of the "Procurement Target & Planning" tab to enter this information. The procurement target is necessary to calculate and track your jurisdiction's progress towards meeting the procurement target. Total Procurement for the Reporting Year The quantities below summarize the total products procured in the reporting year, as entered in STEP 4 of the "Procurement Details" tab. If the "Procurement Details" tab includes all procurement achieved in the reporting year, the total quantities listed in this table can be reported to CalRecycle. Recovered Organic Waste Product Renewable Gas in the form of Transportation Fuel Electricity from Renewable Gas Heat from Renewable Gas Electricity from Biomass Conversion Compost (tons) Compost (cubic yards) Mulch Monthly Procurement Totals for the Reporting Year This table summarizes the total products procured in each month of the reporting year, as recorded in STEP 4 of the "Procurement Details" tab. Recovered Organic Waste Product Renewable Gas in the form of Transportation Fuel Electricity from Renewable Gas Heat from Renewable Gas Electricity from Biomass Conversion Compost (tons) Compost (cubic yards) Mulch Monthly Procurement Progress for the Reporting Year This table demonstrates how much of the procurement target was met through each month of the reporting year, as recorded in STEP 4 of the "Procurement Details" tab. This may be a helpful tool to assist jurisdictions in their subsequent reporting years to stay on track for meeting their goals, as they may compare their historical monthly procurement achievements with current procurement progress. Month January February March April May June July August September October November December Total Reporting Year: 2025 Total Tons Procured: 111 Reporting Year Total 0 0 0 0 50.16 0 24.35 Unit DGE kWh therms kWh tons cubic yards tons Percent of Target Met per Month 7.41532014464232E-03 0 5.58580927812801E-03 9.09308952555124E-03 9.23862455640315E-03 0 0 0 0 0 0 0 3.13328435047247E-02 Tons Remaining: 2611 Unit DGE kWh therms kWh tons cubic yards tons January 0 0 0 0 9.47 0 3.86 February 0 0 0 0 0 0 0 March 0 0 0 0 8.82 0 0 April 0 0 0 0 9.08 0 9.1 May 0 0 0 0 10.87 0 6.41 June 0 0 0 0 11.92 0 4.98 July 0 0 0 0 0 0 0 August 0 0 0 0 0 0 0 September 0 0 0 0 0 0 0 October 0 0 0 0 0 0 0 November 0 0 0 0 0 0 0 December 0 0 0 0 0 0 0 Yearly Total 0 0 0 0 50.16 0 24.35 Unit DGE kWh therms kWh tons cubic yards tons California Department of Resources Recycling and Recovery SB 1383 Procurement of Recovered Organic Waste Products Calculator Tool DEFINITIONS OF TERMS This tab provides definitions for the terms and initialisms used in this document. No data entry is needed in this tab. Term Compost DGE Direct Procurement Direct Service Provider Electricity from Biomass Conversion Electricity from Renewable Gas Heat from Renewable Gas Jurisdiction Jurisdiction Population kWh Mulch Per Capita Procurement Target POTW Procurement Procurement Target (also referred to as Annual Recovered Organic Waste Product Procurement Target) Procurement through a Direct Service Provider Recovered Organic Waste Product Renewable Gas Renewable Gas in the form of Transportation Fuel Reporting Year Definition Product resulting from the controlled biological decomposition of municipal organic waste. Compost may only count towards the jurisdiction's procurement target if it is produced at either a compostable material handling operation or facility or a large volume in-vessel digestion facility that composts on-site, as described in 14 CCR Section 18993.1(f)(1). Diesel Gallon Equivalent. The amount of renewable gas in the form of transportation fuel that has the equivalent energy content of one gallon of conventional diesel. Reflects recovered organic waste products directly procured by the jurisdiction for its use or giveaway. A person, company, agency, district, or other entity that provides service(s) to a jurisdiction pursuant to a contract or other written agreement, as provided in 14 CCR Section 18982(a)(17). For the purposes of the procurement of recovered organic waste products, a jurisdiction may have a written contract or agreement with a direct service provider that requires the direct service provider to procure products on behalf of the jurisdiction, which can count towards the jurisdiction's procurement target. Electricity generated from biomass facilities that convert recovered organic wastes, such as wood and prunings from the municipal stream, into electricity. Electricity procured from a biomass conversion facility may only count toward the jurisdiction’s procurement target if the facility receives feedstock directly from certain permitted or authorized compostable material handling operations or facilities, transfer/processing operations or facilities, or landfills, as described in 14 CCR Section 18993.1(i). Renewable Gas that is used as electricity. (See definition of "Renewable Gas") Renewable Gas that is used for heating applications. (See definition of "Renewable Gas") For the purposes of the procurement of recovered organic waste products, "jurisdiction" means a city, a county, or a city and county, as described in 14 CCR Section 18993.1(a). The number of residents in a jurisdiction, using the most recent annual data reported by the California Department of Finance. Kilowatt-hour. Unit of measurement for electricity. For the purposes of counting towards a jurisdiction's procurement target, mulch must meet or exceed the land application standards specified in 14 CCR Sections 17852(a)(24.5)(A)1 through 3 and must have been produced at a permitted or authorized compostable material handling operation or facility, transfer/processing operation or facility, or landfill, as described in 14 CCR Section 18993.1(f)(4). Defined value equaling 0.08 tons of organic waste per California resident per year. This value is multiplied by the jurisdiction population to calculate the jurisdiction's procurement target. Publicly Owned Treatment Works, as defined in Section 403.3(r) of Title 40 of the Code of Federal Regulations. The purchase or acquisition (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract) and subsequent end use or giveaway by the jurisdiction or their contracted direct service provider. The amount of organic waste in the form of a recovered organic waste product that a jurisdiction is required to procure annually under 14 CCR Section 18993.1. Procurement in which the jurisdiction has required, through a written contract or agreement, that the direct service provider procure recovered organic waste products on behalf of the jurisdiction. Products made from California, landfill-diverted recovered organic waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). These include transportation fuel, electricity, and heat from renewable gas from an in-vessel digestion facility; electricity from biomass conversion; compost; and mulch, provided these meet all the requirements of 14 CCR, Division 7, Chapter 12, Article 12. Gas derived from organic waste that has been diverted from a landfill and processed at an in-vessel digestion facility that is permitted or otherwise authorized by Title 14 to recover organic waste, as defined in 14 CCR Section 18982(a)(62). Renewable Gas that is used as transportation fuel. (See definition of "Renewable Gas") Applicable year in which jurisdiction is required to comply with the procurement requirements, beginning with the year 2022 for jurisdictions, and the year 2027 for rural counties and jurisdictions within rural counties.