HomeMy WebLinkAbout2025.09.16 Agenda Packet - Regular Meeting________________________________________________________________________________________________________________________
City of Diamond Bar City Council
City of Diamond Bar
City Council
Agenda
Chia Yu Teng, Mayor
Steve Tye, Mayor Pro Tem
Andrew Chou, Council Member
Stan Liu, Council Member
Ruth M. Low, Council Member
City Manager Dan Fox ● City Attorney Omar Sandoval ● City Clerk Kristina Santana
Meeting Date: Tuesday, September 16, 2025
Closed Session 5:30 p.m.
Regular Meeting 6:30 p.m.
South Coast Air Quality Management District/Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
WELCOME TO A MEETING OF THE DIAMOND BAR CITY COUNCIL
Meetings are open to the public, and you are invited to attend and participate.
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV and on the City’s website. The City Council
may take action on any item listed on the agenda.
HOW TO ACCESS THE MEETING REMOTELY
Television: Spectrum Cable Channel 3 and Frontier FiOS television Channel 47
Internet: City’s YouTube Channel (diamondbarca.gov/youtube)
Listen: Call +1 (213) 929-4212, Access Code: 160-301-504
Participate: Join Go To Webinar
(https://attendee.gotowebinar.com/register/6216752443047507799)
RESOURCES
Copies of agendas and agenda packets are on file and available for public inspection at the City
Clerk's Office at 21810 Copley Drive, Diamond Bar, CA 91765 or online at
www.diamondbar.gov/agendas. For more information about agendas or rules of the City Council,
please email the City Clerk's office (cityclerk@diamondbarca.gov) or call 909-839-7010.
AMERICANS WITH DISABILITY ACT ACCOMODATION
In compliance with the Americans with Disabilities Act, if you need special assistance, a disability-
related modification or accommodation, agenda materials in an alternative format, or auxiliary aids
to participate in this meeting, please email the City Clerk's office (cityclerk@diamondbarca.gov) or
call 909-839-7010 as soon as possible. Providing at least 72 hours’ notice will help ensure that
reasonable arrangements can be made.
PUBLIC INPUT
The public may provide public comment by attending the meeting in person, by sending an email, or
by logging into the teleconference. Please email public comments to the City Clerk
Page 1 of 170
Diamond Bar City Council Agenda September 16, 2025
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City of Diamond Bar City Council
(cityclerk@diamondbarca.gov) by 4:00 p.m. on the day of the meeting and indicate in the Subject
Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the City Council Members,
noted for the record at the meeting, and posted on the City’s official agenda
webpage: www.diamondbarca.gov/agendas. Please note that the meeting will proceed at the
South Coast Air Quality Management District/Main Auditorium should comments by teleconferencing
become infeasible due to an internet or power outage, or due to technical problems outside the
City's control. If you wish to make certain that your comments are heard, please attend the meeting
in person or send an email by 4:00 p.m. on the day of the meeting/hearing.
Speakers are limited to five (5) minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal. Any material to be submitted to the City
Council at the meeting should be submitted through the City Clerk.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of
the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is
disrupting the meeting may result in the person being removed from the meeting.
LIVE MEETING NOTICE
This meeting is being video recorded and by participating you are giving your permission to be
televised. This meeting will be rebroadcast every Saturday and Sunday at 9:00 a.m. and alternate
Tuesdays at 8:00 p.m.
Page 2 of 170
Diamond Bar City Council Agenda September 16, 2025
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City of Diamond Bar City Council
1. CLOSED SESSION:
5:30 p.m., CC-8 Conference Room, In Person ONLY - no teleconference
CLOSED SESSION PUBLIC COMMENT
The Public Comment portion of the City Council Closed Session is limited to matters appearing
on the Closed Session. Additional opportunities for further Public Comment will be given during
and at the end of the regular meeting.
Public Employee Performance Evaluation
Pursuant to Government Code section 54957
Title: City Manager
2. CALL TO ORDER: 6:30 p.m., Main Auditorium
PLEDGE OF ALLEGIANCE: Mayor Teng
INVOCATION: Pastor Moses Silva, Calvary Chapel Golden Springs
ROLL CALL: Council Members Chou, Liu, Low, Mayor Pro Tem Tye, Mayor Teng
APPROVAL OF AGENDA: Mayor Teng
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 World Taekwondo Day Proclamation.
3.2 Certificates in Recognition of Diamond Bar Evergreen Club 35th Anniversary.
4. CITY MANAGER REPORTS AND RECOMMENDATIONS:
4.1 57/60 Confluence Project Update.
5. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the Council on Consent Calendar
items or other matters of interest not on the agenda that are within the subject matter
jurisdiction of the Council. Although the City Council values your comments, pursuant to the
Brown Act, members of the City Council or Staff may briefly respond to public comments if
necessary, but no extended discussion and no action on such matters may take place. There is
a five-minute maximum time limit when addressing the City Council.
6. SCHEDULE OF FUTURE EVENTS:
6.1 Coffee with a Cop - September 17, 2025, 6:00 - 8:00 p.m., The Coffee Bean & Tea Leaf, 235
S. Diamond Bar Blvd., Ste. A
6.2 Planning Commission Meeting - September 23, 2025, 6:30 p.m., City Hall Windmill Room,
21810 Copley Dr.
Page 3 of 170
Diamond Bar City Council Agenda September 16, 2025
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City of Diamond Bar City Council
6.3 Free Catalytic Converter Etching - September 24, 2025, 9:00 - 11:00 a.m., Calvary Chapel
Golden Springs, 22324 Golden Springs Dr.
6.4 Meet Your Public Safety Service Providers - September 24, 2025, 6:00 - 8:00 p.m., City Hall
Windmill Room, 21810 Copley Dr.
6.5 Parks and Recreation Commission Meeting - September 25, 2025, 6:30 p.m., City Hall
Windmill Room, 21810 Copley Dr.
6.6 Coffee with a Cop - October 1, 2025, 8:00 - 10:00 a.m., Walnut/Diamond Bar Sheriff's
Station, 21695 Valley Blvd., Walnut
6.7 City Council Meeting - October 7, 2025, 6:30 p.m., South Coast Air Quality Management
District, Auditorium, 21865 Copley Dr.
7. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be routine and
will be acted on by a single motion unless a City Council Member or member of the public
request otherwise, in which case, the item will be removed for separate consideration.
7.1 City Council Minutes of the August 19, 2025 Regular Meeting.
Recommended Action:
Approve the August 19, 2025 Regular City Council meeting minutes.
7.2 Ratification of Check Register Dated August 6, 2025 through September 9, 2025 totaling
$4,490,869.50.
Recommended Action:
Ratify the Check Register.
7.3 Treasurer's Statement.
Recommended Action:
Approve the July 2025 Treasurer’s Statement.
7.4 Consultant Services Agreement with De Novo Planning Group.
Recommended Action:
Approve, and authorize the City Manager to sign the Consultant Services Agreement with
De Novo Planning Group to prepare the necessary environmental documents pursuant to
the California Environmental Quality Act in the not-to-exceed amount of $115,651.
7.5 Diamond Bar Home Improvement Program Policy Updates.
Recommended Action:
A. Determine that the proposed action does not constitute a project under the California
Environmental Quality Act (“CEQA”) pursuant to the ministerial projects exemption (14
CCR §§ 15061(b)(1) and 15268); and
B. Adopt Resolution No. 2025-32 approving the updated Program Policies for the City’s
Home Improvement Program.
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Diamond Bar City Council Agenda September 16, 2025
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City of Diamond Bar City Council
7.6 Maintenance Services Agreement with Pyro-Comm Systems, Inc. for Diamond Bar City Hall
Fire Alarm System Replacement.
Recommended Action:
A. Determine that it is in the best interest of the City for the City Council to waive the
bidding requirements per Section 3.24.090 (g) of the City's Purchasing Ordinance;
B. Appropriate $119,500 from the Building Facility & Maintenance Fund (504) for the
replacement of the fire alarm system at Diamond Bar City Hall;
C. Appropriate $15,500 from the General Fund (100) for fire alarm testing, inspection,
monitoring, and maintenance services for the fire alarm system at Diamond Bar City Hall;
and
D. Approve, and authorize the City Manager to sign the Maintenance Services Agreement
with Pyro-Comm Systems, Inc.
7.7 Appropriation for Special Legal Counsel Services.
Recommended Action:
Appropriate $100,000 from the General Fund Unassigned fund balance for Special Legal
Services.
7.8 Hispanic Heritage Month Proclamation.
Recommended Action:
Adopt a Proclamation declaring September 15 - October 15, 2025 as Hispanic Heritage
Month.
7.9 Childhood Cancer Awareness Month Proclamation.
Recommended Action:
Adopt a Proclamation declaring September as Childhood Cancer Awareness Month.
8. PUBLIC HEARINGS: None.
9. COUNCIL CONSIDERATION: None.
10. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS:
11. ADJOURNMENT:
CERTIFICATION
I, Kristina Santana, MMC, City Clerk, City of Diamond Bar, hereby certify, under penalty of perjury under the laws of the State
of California that the foregoing notice was posted pursuant to Government Code Section 54950 Et. Seq., not less than 72
hours prior to the meeting, at the following locations: Diamond Bar City Hall Kiosk, Diamond Bar City Hall Bulletin Board, City
website: www.diamondbarca.gov, and Diamond Bar Library.
Kristina Santana, MMC
City Clerk
Date Posted: September 11, 2025
Page 5 of 170
Agenda Item #: 7.1
Meeting Date: September 16, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: City Council Minutes of the August 19, 2025 Regular Meeting.
STRATEGIC GOAL: Open, Engaged and Responsive Government
RECOMMENDATION:
Approve the August 19, 2025 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND:
Government Code Section 36814 mandates the City Clerk to keep an accurate record of the City Council's
proceedings.
ANALYSIS:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
Kristina Santana, City Clerk, City Clerk's Office
ATTACHMENTS:
1. August 19, 2025 City Council Regular Meeting Minutes
Page 6 of 170
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
AUGUST 19, 2025
1. CLOSED SESSION: 5:30 p.m. – Room CC-8. All Council Members
were present.
PUBLIC COMMENTS: None offered.
Public Employee Performance Evaluation
Pursuant to Government Code Section 54957
Tile: City Manager
Mayor Teng adjourned the Closed Session at 6:28 p.m.
2. CALL TO ORDER: Mayor Teng called the Regular City Council
meeting to order at 6:32 p.m. in the South Coast Air Quality Management District
Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Steve Tye.
INVOCATION: Deacon Dennis Shin, St. Denis Catholic
Church
ROLL CALL: Council Members Andrew Chou, Stan Liu,
Ruth Low, Mayor Pro Tem Steve Tye, Mayor
Chia Yu Teng
Absent: None.
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City
Attorney; Arellano, Community Relations Manager; Joan Cruz, Administrative
Coordinator; Kristina Santana, City Clerk.
Staff present telephonically: Greg Gubman, Community Development
Director; Ryan Wright, Parks & Recreation Director; David Liu, Public Works
Director/City Engineer; Hal Ghafari, Public Works Manager/Assistant City
Engineer.
Others present: Nancy Farias, Deputy, Diamond Bar/Walnut Sheriff’s Station;
William Gamble, Los Angeles County Fire Department Acting Assistant Fire
Chief.
APPROVAL OF AGENDA: Mayor Teng approved the agenda as
presented.
Page 7 of 170
August 19, 2025 PAGE 2 CITY COUNCIL
3. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
3.1 Certificate of Recognition for Los Angeles County Fire Community
Services Liaison Leticia Pacillas.
The City Council recognized Leticia Pacillas and wished her well on her
retirement.
4. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
5. PUBLIC COMMENTS:
The following provided public comments:
Cynthia Yu, Diamond Bar Library Manager
Ken Santolla, resident
Dave Reynolds, resident
Allen Wilson, resident
CC/Santana reported that no emails were submitted for public comment and no
guests on the teleconference line requested to speak under Public Comments.
6. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of
Future Events.
7. CONSENT CALENDAR: C/Chou moved, C/Liu seconded, to approve the
Consent Calendar with the exception of Items 7.3 and 7.4. Motion carried 5-0 by
the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7.1 Approved August 5, 2025 City Council Study Session and Regular Meeting
Minutes.
7.2 Ratified Check Register Dated July 23, 2025 through August 5, 2025
Totaling $1,246,872.18.
ITEMS WITHDRAWN FROM CONSENT CALENDAR:
7.3 Agreement with City of Commerce for Exchange of Proposition A Funds.
CM/Fox responded to Council Member questions.
After further discussion, C/Low moved, C/Chou seconded to:
Page 8 of 170
August 19, 2025 PAGE 3 CITY COUNCIL
A. Adopt Resolution No. 2025-30 approving, and authorizing the City
Manager to sign, the Funds Exchange Agreement selling $1,333,333
of Proposition A Funds to the City of Commerce; and
B. Appropriate $1,333,333 from the Proposition A Fund and recognize
$1,000,000 in Park & Facility Development Fund (262) revenue for the
exchange.
Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7.4 Installation of Stop Signs at the Intersections of Hawkwood Road with
Chirping Sparrow Road, Ambushers Street, and Barbi Lane.
PWD/Liu and CM/Fox responded to Council Member questions.
After further discussion, MPT/Tye moved, C/Liu seconded to Adopt
Resolution No. 2025-31 approving the installation of three (3) stop signs
and associated legend markings at the intersections of Hawkwood Road
with Chirping Sparrow Road, Ambushers Street, and Barbi Lane.
Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. PUBLIC HEARINGS: None.
9. COUNCIL CONSIDERATION: None.
10. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
The following Council Members provided a report on meetings attended at the
expense of the local agency per Government Code 53232.3(d).
Council Member Chou reported attending the San Gabriel Valley Council of
Governments meeting and provided a brief update on the 57/60 Confluence
project.
Mayor Pro Tem Tye reported attending the Walnut Valley Education Foundation
Annual Golf Tournament.
Page 9 of 170
August 19, 2025 PAGE 4 CITY COUNCIL
Council Member Low reported attending the Diamond Bar Senior Club meeting.
Mayor Teng reported attending the Walnut Valley Water District’s showcase for
their new Heli-Hydrant in the City of Industry and Assembly Member Lisa
Calderon’s Wildfire Safety Workshop.
11. ADJOURNMENT: With no further business to conduct, M/Teng adjourned the
Regular City Council Meeting at 7:34 p.m.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 16th day of September, 2025.
__________________________
Chia Yu Teng, Mayor
Page 10 of 170
Agenda Item #: 7.2
Meeting Date: September 16, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Ratification of Check Register Dated August 6, 2025 through September 9,
2025 totaling $4,490,869.50.
STRATEGIC GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $4,490,869.50.
BACKGROUND:
The City has established the policy of issuing accounts payable checks on a bi-weekly basis with City Council
ratification at the next scheduled City Council Meeting. The attached check register containing checks dated
August 6, 2025 through September 9, 2025 totaling $4,490,869.50 is being presented for ratification.
ANALYSIS:
All payments have been made in compliance with the City's purchasing policies and procedures. The
attached Affidavit affirms that the check register has been audited and deemed accurate.
PREPARED BY:
Luisa Allen, Senior Accounting Technician, Finance
ATTACHMENTS:
1. Check Register Affidavit 9-16-2025
2. Check Register 9-16-2025
Page 11 of 170
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated August 6, 2025 through September 9, 2025 has been audited and
is certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description Amount
General Fund $1,748,905.53
Measure W Local Return Fund $26,905.95
Measure M Local Return Fund $231,854.03
Measure R Local Return Fund $231,721.17
Prop A Transit Tax Fund $1,387,089.19
Prop C Transit Tax Fund $26,373.25
LLAD 38 Fund $73,352.45
LLAD 39 Fund $88,781.22
LLAD 41 Fund $28,292.50
Integrated Waste Mgmt Fund - AB939 $15,061.55
Vehicle Maintenance & Equip Fund $6,632.49
Community Dev Block Grant Fund $81,815.20
Capital Imprv Project Fund $13,511.19
Building Facility & Maint Fund $12,417.13
Road Maint & Rehab Fund $310,669.91
Self Insurance Fund $4,358.00
Technology Reserve Fund $69.43
Beverage Cntnr Recycling Grant Fund $5,539.32
Park & Facility Dev Fund $119,874.13
Community Organization Support Fund $750.00
Pool Cash Fund $51,892.60
COVID-19 Recovery Fund $299.78
Equip Maint & Replacement Fund $24,703.48
$4,490,869.50
Signed:
__________________________________
Finance Director
Jason M. Jacobsen
Page 12 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16375 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN
SPRGS - LS-1
100655 52210 $191.13
CHECK TOTAL $191.13
16376 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN
SPRINGS - LS-2
100655 52210 $85.19
CHECK TOTAL $85.19
16377 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD -
LS-2
100655 52210 $233.40
CHECK TOTAL $233.40
16378 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN - LS-2 100655 52210 $135.55
CHECK TOTAL $135.55
16379 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFEETY LIGHTS - 22805 GLDN SPRNGS -
LS-2
100655 52210 $106.48
CHECK TOTAL $106.48
16380 8/7/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S DBB - LS-2 100655 52210 $110.19
CHECK TOTAL $110.19
16381 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $646.09
CHECK TOTAL $646.09
16382 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GLDN SPRGS - LS-2 100655 52210 $112.17
CHECK TOTAL $112.17
16383 8/7/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N DBB/ETC -
TC-1
100655 52210 $1,260.89
CHECK TOTAL $1,260.89
16384 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST -
LS-2
100655 52210 $64.49
CHECK TOTAL $64.49
16385 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA
CYN/FALLOWFIELD - LS-2
100655 52210 $84.65
CHECK TOTAL $84.65
16386 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $127.79
CHECK TOTAL $127.79
Page 13 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16387 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON -
LS-2
100655 52210 $101.62
CHECK TOTAL $101.62
16388 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GLDN SPRGS - LS-
2
100655 52210 $80.86
CHECK TOTAL $80.86
16389 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $85.19
CHECK TOTAL $85.19
16391 8/7/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE
- TC-1
100655 52210 $104.57
CHECK TOTAL $104.57
16392 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1DBB/TEMPLE - LS-2 100655 52210 $121.64
CHECK TOTAL $121.64
16393 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY CTR -
LS-2
100655 52210 $85.19
CHECK TOTAL $85.19
16394 8/7/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN - LS-2 100655 52210 $63.89
CHECK TOTAL $63.89
16403 8/14/2025 AGRICULTURAL COM WGHTS &
MEASURES WEED ABATEMENT FY24-25
(PARKS/D38/D39)
238638 55524 $1,949.94
8/14/2025 AGRICULTURAL COM WGHTS &
MEASURES WEED ABATEMENT FY24-25
(PARKS/D38/D39)
100630 52320 $13,434.15
8/14/2025 AGRICULTURAL COM WGHTS &
MEASURES WEED ABATEMENT FY24-25
(PARKS/D38/D39)
239639 55526 $40,725.96
8/14/2025 AGRICULTURAL COM WGHTS &
MEASURES WEED ABATEMENT FY24-25 (PARKS/D39) 239639 55526 $5,366.46
8/14/2025 AGRICULTURAL COM WGHTS &
MEASURES WEED ABATEMENT FY24-25 (PARKS/D39) 100630 52320 $12,049.47
CHECK TOTAL $73,525.98
16404 8/14/2025 AIRGAS INC RENTAL ARGON (070125-073125) 100630 51200 $105.18
CHECK TOTAL $105.18
16405 8/14/2025 AMERICOMP TONER & REPAIR
LLC MAINT -COPIERS/PRINTERS - 1ST QTR - FY
25-26
100230 55000 $2,275.75
8/14/2025 AMERICOMP TONER & REPAIR
LLC TONERS FOR COPIERS AND PRINTERS -
FY 25-26
100230 51200 $2,848.80
Page 14 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
8/14/2025 AMERICOMP TONER & REPAIR
LLC TONERS FOR COPIERS AND PRINTERS 100230 51200 $3,384.56
CHECK TOTAL $8,509.11
16406 8/14/2025 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST MGMT SVCS
(JULY2025) FY25-26
100630 51200 $70.00
8/14/2025 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST MGMT SVCS
(JULY2025) FY25-26
100510 52320 $105.00
8/14/2025 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST MGMT SVCS
(JULY2025) FY25-26
100620 52320 $120.00
CHECK TOTAL $295.00
16407 8/14/2025 ATKINSON, ANDELSON, LOYA,
RUUD & ROMO LEGAL - PROFESSIONAL SERVICES 100220 54900 $1,833.30
CHECK TOTAL $1,833.30
16408 8/14/2025 ROBYN A BECKWITH PLANT SERVICE (AUG/2025) 100510 52320 $275.00
8/14/2025 ROBYN A BECKWITH PLANT SERVICE (AUG/2025) 100620 52320 $380.00
CHECK TOTAL $655.00
16409 8/14/2025 LINGO TELECOM LLC CITYWIDE ANALOG PHONE SERVICE -
AUG 2025
100230 52200 $4,204.82
CHECK TOTAL $4,204.82
16410 8/14/2025 CALIFORNIA CITY MANAGEMENT
FOUNDATION MEMBERSHIP & DUES 100130 52400 $400.00
CHECK TOTAL $400.00
16411 8/14/2025 CALIFORNIA JPIA POLLUTION LIABLILITY INS PROG-FY
25/26
501220 57204 $4,358.00
CHECK TOTAL $4,358.00
16412 8/14/2025 CDW GOVERNMENT PURCHASE OF USB WEBCAMS (5) 100230 51300 $349.50
8/14/2025 CDW GOVERNMENT ANNUAL RENEWAL - WASABI - FY 25-26 100230 52314 $2,901.27
CHECK TOTAL $3,250.77
16413 8/14/2025 CHEM PRO LABORATORY INC QTRLY WATER MGMT (090125-
123125/DBC)
100510 52310 $193.76
8/14/2025 CHEM PRO LABORATORY INC WATER TREATMENT (CITYHALL/AUG) 100620 52320 $187.95
CHECK TOTAL $381.71
16414 8/14/2025 CHICAGO TITLE COMPANY CDBG HIP 1165 CLEAR CREEK CANYON
JUNE 2025
225440 54900 $50.00
Page 15 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $50.00
16415 8/14/2025 CIVICPLUS LLC MUNICIPAL CODE SUBSCRIPTION 100140 54900 $3,917.00
CHECK TOTAL $3,917.00
16416 8/14/2025 CREATE & LEARN INC INSTRUCTOR PAYMENT - COMPUTER -
SUM 25
100520 55320 $528.00
CHECK TOTAL $528.00
16417 8/14/2025 DDS LEARNING SYSTEMS INC INSTRUCTOR PAYMENT - EDUCATION -
SUM 25
100520 55320 $2,034.00
CHECK TOTAL $2,034.00
16418 8/14/2025 DEANE HOMES SWIM CLUB DAY CAMP POOL EXCURSION FOR JULY
2025
100520 53520 $2,380.00
CHECK TOTAL $2,380.00
16419 8/14/2025 ECOFERT INC FERTILIZER INJECTION SYSTEM - JULY
2025 SERVICE
100630 52320 $1,207.00
CHECK TOTAL $1,207.00
16420 8/14/2025 EDUARDO M QUINTERO RETENTION CONTRACT WITHHOLDING:
25000079
504 29004 $2,475.00
CHECK TOTAL $2,475.00
16421 8/14/2025 FRANCOISE S ZAMBRA INSTRUCTOR PAYMENT - FITNESS - SUM
25
100520 55320 $228.00
CHECK TOTAL $228.00
16422 8/14/2025 GERGIS BEBAWY CDBG - AREA 5 CURB RAMP - FY 24-25 225610 56101 $73,222.20
8/14/2025 GERGIS BEBAWY CDBG AREA 5 CURB RAMP - FY 24-25 225610 56101 $7,676.00
CHECK TOTAL $80,898.20
16423 8/14/2025 GOTO COMMUNICATIONS INC CITYWIDE PHONE SERVICE - AUG 2025 100230 52200 $3,334.96
CHECK TOTAL $3,334.96
16424 8/14/2025 GOVCONNECTION INC PURCHASE OF EXTERNAL HARD DRIVES
(2) - FY 25-26
100230 51200 $438.71
CHECK TOTAL $438.71
16425 8/14/2025 WOODS MAINTENANCE
SERVICES INC GRAFFITI REMOVAL - JULY 2025 100430 55540 $3,655.00
CHECK TOTAL $3,655.00
16426 8/14/2025 HDL COREN & CONE FY 24/25 ACFR STATISTICAL PACKAGE 100210 54010 $795.00
Page 16 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $795.00
16427 8/14/2025 HELIX ENVIRONMENTAL
PLANNING INC CANYON LOOP TRAIL RESTORATION 301630 56104 $13,263.69
CHECK TOTAL $13,263.69
16428 8/14/2025 HODGMAN ENTERPRISES PRINTING AND MAILING OF FALL 2025
RECREATION GUIDE
100240 52110 $13,122.98
CHECK TOTAL $13,122.98
16429 8/14/2025 HOME DEPOT CREDIT SERVICES CITYHALL MAINTENANCE
REPAIRS(JKOLB070225)
100620 51200 $91.14
8/14/2025 HOME DEPOT CREDIT SERVICES MAINTENANCE SUPPLIES
(CITYHALL/WINDMILL)
100620 51200 $387.57
CHECK TOTAL $478.71
16430 8/14/2025 INDIANA AUTO WRECKING INC VEH MAINT - P/WORKS 502655 56115 $978.75
CHECK TOTAL $978.75
16431 8/14/2025 ITERIS INC CS - ON-CALL TS TIMING SUPPORT - JUN
25 - FY 24-25
207650 54410 $5,791.26
CHECK TOTAL $5,791.26
16432 8/14/2025 JACKSON'S AUTO SUPPLY/NAPA OPERATING SUPPLIES (JK071725) 100620 51200 $25.85
CHECK TOTAL $25.85
16433 8/14/2025 JUCCHOU CORP CONTRACT CLASS - GOLF 100520 55320 $2,400.00
CHECK TOTAL $2,400.00
16434 8/14/2025 KENS HARDWARE ROAD MAINTENANCE SUPPLIES
(JG080125)
100655 51250 $48.25
CHECK TOTAL $48.25
16435 8/14/2025 KEPT COMPANIES INC FLEET WASHING SERVICE (INTERIOR
080825)
502655 52312 $105.00
8/14/2025 KEPT COMPANIES INC FLEET WASHING SERVICE (INTERIOR
080825)
502430 52312 $140.00
8/14/2025 KEPT COMPANIES INC FLEET WASHING SERVICE (INTERIOR
080825)
502620 52312 $140.00
8/14/2025 KEPT COMPANIES INC FLEET WASHING SERVICE (INTERIOR
080825)
502630 52312 $175.00
CHECK TOTAL $560.00
16436 8/14/2025 KIMLEY HORN AND ASSOCIATES
INC ON-CALL TRAFFIC ENGR - THRU 3/31/25
FY 24-25
100615 54410 $10,119.87
Page 17 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $10,119.87
16437 8/14/2025 LAW OFFICES OF ANGEL HO INC LEGAL PROFESSIONAL SERVICES 100220 54900 $7,770.00
CHECK TOTAL $7,770.00
16438 8/14/2025 LOOMIS COURIER SERVICES - JULY 2025 100210 54900 $796.20
8/14/2025 LOOMIS COURIER SERVICES - JULY 2025 100510 54900 $796.20
CHECK TOTAL $1,592.40
16439 8/14/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF
HELICOPTER MAY 2025
100310 55402 $196.59
8/14/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF GEN
LAW JUNE 2025
100310 55400 $809,676.05
8/14/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF CAV
CHAPEL JUNE 2025
100310 55402 $12,169.38
8/14/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF
CONCERTS JUNE 2025
100520 55402 $6,042.71
8/14/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF
HELICOPTER JUNE 2025
100310 55402 $810.95
CHECK TOTAL $828,895.68
16440 8/14/2025 LOWE'S BUSINESS ACCOUNT MAINTENANCE SUPPLIES (CITYHALL/JK) 100620 51200 $123.13
CHECK TOTAL $123.13
16441 8/14/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41)
241641 55524 $5,797.59
8/14/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41)
239639 55524 $14,140.68
8/14/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41)
238638 55524 $16,970.88
8/14/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
D38/REPLACE SOLAR BATTERY
238638 52320 $2,054.00
CHECK TOTAL $38,963.15
16442 8/14/2025 MERCURY DISPOSAL SYSTEMS
INC BATTERY & BULB ACE HARDWARE
PICKUP
250170 55000 $2,213.70
CHECK TOTAL $2,213.70
16443 8/14/2025 METROLINK METROLINK PASSES - JULY 2025 206650 55610 $769.85
8/14/2025 METROLINK METROLINK PASSES - JULY 2025 206650 55620 $3,079.40
CHECK TOTAL $3,849.25
Page 18 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16444 8/14/2025 MICHAEL BAKER INTERNATIONAL
INC CANYON LOOP TRAIL -HMMP PROJECT
MANAGER
301630 56104 $247.50
CHECK TOTAL $247.50
16445 8/14/2025 NOODOE INC EV CHGR OPS SVS SUBSCRIPTION
(12/2022-12/2026)
100620 52320 $2,400.00
CHECK TOTAL $2,400.00
16446 8/14/2025 NORTH STAR CONSULTING INC EXEC TEAM ALIGNMENT /GOAL SETTING
& TRAINING
100220 54900 $404.77
8/14/2025 NORTH STAR CONSULTING INC EXEC TEAM ALIGNMENT /GOAL SETTING
& TRAINING
100130 52500 $1,349.24
8/14/2025 NORTH STAR CONSULTING INC EXEC TEAM ALIGNMENT /GOAL SETTING
& TRAINING
100220 52500 $1,349.24
CHECK TOTAL $3,103.25
16447 8/14/2025 OLIVIA SIMONE INSTRUCTOR PAYMENT - CAMP - SUM 25 100520 55320 $1,368.00
CHECK TOTAL $1,368.00
16448 8/14/2025 ONE TIME PAY VENDOR BRALLAN ALVARES FULL FACILITY DEPOSIT REFUND 100 20202 $1,000.00
CHECK TOTAL $1,000.00
16449 8/14/2025 ONE TIME PAY VENDOR SUNSHINE SENIOR
ASSOCIATION SENIOR
CLUB
SENIOR CLUB LIABILITY INSURANCE
REIMBURSEMENT
225440 54900 $802.00
CHECK TOTAL $802.00
16450 8/14/2025 PAPER RECYCLING &
SHREDDING RECORD DESTRUCTION CH 7.24.25 250170 55000 $287.00
8/14/2025 PAPER RECYCLING &
SHREDDING ADDITIONAL CH CONSOLE SERVICE
8/2025
250170 55000 $105.00
CHECK TOTAL $392.00
16451 8/14/2025 PRO1PRINT, LLC PRINTING OF BEERFEST & TASTE OF
DIAMOND BAR SIGNS
100240 52110 $387.63
CHECK TOTAL $387.63
16452 8/14/2025 PROTECTION ONE INC SYCAMORE CYN PARK ALRM MONITOR
(082525-112725)
100630 52320 $241.64
8/14/2025 PROTECTION ONE INC CITYHALL ALRM MONITOR (082825-
112725)
100620 52320 $49.59
CHECK TOTAL $291.23
16453 8/14/2025 PUBLIC STORAGE #23051 COMMUNITY RELATIONS OFFSITE
STORAGE -JULY & AUGUST
100240 52302 $2,246.75
Page 19 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $2,246.75
16454 8/14/2025 PYRO COMM SYSTEMS INC DBC FIRE ALARM MONITOR(080125-
103125)
100510 52320 $135.00
8/14/2025 PYRO COMM SYSTEMS INC HERITAGE PARK FIRE ALARM MONITOR
(080125-103125)
100630 52320 $195.00
CHECK TOTAL $330.00
16455 8/14/2025 QUADIENT FINANCE USA INC ANNUAL SUPPORT - POSTAGE MACHINE
- FY 25-26
100230 52314 $2,514.20
CHECK TOTAL $2,514.20
16456 8/14/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - JUNE 2025 206650 55610 $326.06
8/14/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - JUNE 2025 206650 55620 $1,304.26
CHECK TOTAL $1,630.32
16457 8/14/2025 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $86.51
8/14/2025 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $86.51
8/14/2025 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $86.51
8/14/2025 REINBERGER CORPORATION BUSINESS CARDS FOR DBC RENTALS 100140 52110 $296.75
CHECK TOTAL $556.28
16458 8/14/2025 SC FUELS FLEET FUEL (071525-073125) 502130 52330 $52.93
8/14/2025 SC FUELS FLEET FUEL (071525-073125) 502430 52330 $56.73
8/14/2025 SC FUELS FLEET FUEL (071525-073125) 502620 52330 $408.97
8/14/2025 SC FUELS FLEET FUEL (071525-073125) 502630 52330 $647.14
8/14/2025 SC FUELS FLEET FUEL (071525-073125) 502655 52330 $954.35
CHECK TOTAL $2,120.12
16459 8/14/2025 SCHORR METALS INC FILTER GRILLS DBC (JK080525) 100630 52320 $1,277.27
CHECK TOTAL $1,277.27
16460 8/14/2025 SIMPSON ADVERTISING INC INSTALLATION OF THROUGH MY LENS
GALLERY COLLAGES
100510 54900 $0.00
8/14/2025 SIMPSON ADVERTISING INC INSTALLATION OF THROUGH MY LENS
GALLERY COLLAGES
100240 54900 $1,200.00
CHECK TOTAL $1,200.00
16461 8/14/2025 SOLARWINDS NORTH AMERICA
INC ANNUAL RENEWAL - SOLARWINDS
ENGR TOOLKIT 25-26
100230 52314 $602.00
Page 20 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $602.00
16462 8/14/2025 SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT FACILITY LEASE FOR SEPT. 2025 100130 52302 $2,755.80
CHECK TOTAL $2,755.80
16463 8/14/2025 SQBOX SOLUTIONS LTG ANNUAL RENEWAL - INTRANET
CONNECTIONS - FY 25-26
100230 52314 $4,360.00
CHECK TOTAL $4,360.00
16464 8/14/2025 STUMP FENCE CO DISTRICT 38 (PATHFINDER FENCE REPAIR) 238638 55524 $1,690.00
CHECK TOTAL $1,690.00
16465 8/14/2025 SWANK MOTION PICTURES INC MOVIE LICENSING FOR 7.30.25 100520 55300 $850.00
CHECK TOTAL $850.00
16466 8/14/2025 TASC FSA FEES - JULY 2025 100220 52515 $194.40
CHECK TOTAL $194.40
16467 8/14/2025 THE CITY OF DIAMOND BAR
COMMUNITY FOUNDATION JULY/AUGUST WINDMILL MAGAZINE AD-
PHOTO CONTEST
100240 52160 $800.00
CHECK TOTAL $800.00
16468 8/14/2025 THE SAN GABRIEL VALLEY
NEWSPAPER GR ORD SUMMARY PUBLISHING 100140 52160 $337.38
8/14/2025 THE SAN GABRIEL VALLEY
NEWSPAPER GR ORDINANCE SUMMARY PUBLISHING 100140 52160 $330.24
CHECK TOTAL $667.62
16469 8/14/2025 THE SHERWIN-WILLIAMS CO PAINT SUPPLIES (CITYHALL/WINDMILL) 100620 51200 $13.50
CHECK TOTAL $13.50
16470 8/14/2025 TIMOTHY D BOWEN INSTRUCTOR PAYMENT - STEM CAMP -
SUM 25
100520 55320 $1,890.00
CHECK TOTAL $1,890.00
16471 8/14/2025 TUMBLE-N-KIDS INC CONTRACT CLASS- YOUTH
GYMNASTICS
100520 55320 $2,970.00
CHECK TOTAL $2,970.00
16472 8/14/2025 TYLER TECHNOLOGIES INC PURCHASE OF NEW CREDIT CARD
MACHINE/SERVICE
503230 56135 $778.13
8/14/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 7/22/24-
7/24/25
503230 56135 $4,800.00
8/14/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 7/29/25 503230 56135 $800.00
Page 21 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $6,378.13
16473 8/14/2025 ULTIMATE MAINTENANCE
SERVICES INC JANITORIAL SERVICES (DAY PORTER
SERVICES)
100630 55505 $450.65
CHECK TOTAL $450.65
16474 8/14/2025 UNDERGROUND SERVICE ALERT
OF SO CA US DIGALERT SERVICES - JULY 2025 100610 54900 $158.00
8/14/2025 UNDERGROUND SERVICE ALERT
OF SO CA US DIGALERT - CA STATE FEE - AUG 2025 100610 54900 $102.89
CHECK TOTAL $260.89
16475 8/14/2025 US BANK PCARD STATEMENT - JULY 2025 999 28100 $27,747.58
CHECK TOTAL $27,747.58
16476 8/14/2025 VALLE UNITA AQUATICS CONTRACT CLASS-AQUATICS 100520 55320 $2,964.00
CHECK TOTAL $2,964.00
16477 8/14/2025 VALLEY VISTA SERVICES, INC. STREET SWEEPING SERVICES (070125-
073125)
100655 55510 $16,704.00
CHECK TOTAL $16,704.00
16478 8/14/2025 VERIZON WIRELESS WIRELESS PHONE SERVICE - 6/17/25-
7/16/25
100230 52200 $2,303.76
CHECK TOTAL $2,303.76
16479 8/14/2025 WW GRAINGER INC CIVIC CENTER OPERATING SUPPLIES
(CB080625)
100620 51200 $7.43
8/14/2025 WW GRAINGER INC MAINTENANCE SUPPLIES
(CITYHALL080725)
100620 51200 $309.14
CHECK TOTAL $316.57
16480 8/14/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT ADULT VOLLEYBALL GYM RENTAL 100520 52302 $2,167.50
CHECK TOTAL $2,167.50
16481 8/14/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES - HERITAGE PARK 100630 51200 $380.95
8/14/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $484.16
8/14/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $433.42
CHECK TOTAL $1,298.53
16482 8/14/2025 WCC TECNOLOGIES GROUP CITY HALL SECURITY CAMERA LINE
REPAIR
100230 52314 $286.83
CHECK TOTAL $286.83
Page 22 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16483 8/14/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE 100645 55522 $24,495.00
8/14/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (070125-
071525)
100645 55522 $1,125.00
8/14/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE
(D39/071625-073125)
239639 55522 $13,500.00
CHECK TOTAL $39,120.00
16484 8/14/2025 WILLDAN FINANCIAL SERVICES CITYWIDE FEE STUDY & COST
ALLOCATION PLAN
100130 54900 $1,380.00
CHECK TOTAL $1,380.00
16485 8/14/2025 YOUTH EVOLUTION ACTIVITIES CONTRACT CLASS- YOUTH SPORTS 100520 55320 $705.60
CHECK TOTAL $705.60
16486 8/14/2025 YUNEX CORP TS MAINT/REPAIR - BREA
CYN/LYCOMING - FY 24-25
207650 55536 $3,552.34
CHECK TOTAL $3,552.34
16487 8/14/2025 ZOLA INC DBC ADVERTISING 100510 52160 $1,440.00
CHECK TOTAL $1,440.00
16488 8/15/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20781 PATHFINDER
RD - TC-1
100655 52210 $103.61
CHECK TOTAL $103.61
16489 8/15/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL- 20439 GLDN SPRGS
PED - TC-1
100655 52210 $104.99
CHECK TOTAL $104.99
16490 8/15/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE -
TC-1
100655 52210 $136.63
CHECK TOTAL $136.63
16491 8/15/2025 SOUTHERN CALIFORNIA EDISON GS-1 - 2838 S DBB PED - GS-1 100655 52210 $98.96
CHECK TOTAL $98.96
16492 8/15/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN
SPRINGS - TC-1
100655 52210 $112.22
CHECK TOTAL $112.22
16493 8/15/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21250 GLDN SPRGS
PED - TC-1
100655 52210 $79.64
CHECK TOTAL $79.64
Page 23 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16494 8/15/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 S BREA CYN RD
BPED - LS-3
100655 52210 $61.84
CHECK TOTAL $61.84
16495 8/15/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2746 BREA CYN BPED -
LS-3
100655 52210 $114.62
CHECK TOTAL $114.62
16498 8/15/2025 SOUTHERN CALIFORNIA EDISON GS-1 - 23331 GLDN SPRGS PED - GS-1 100655 52210 $81.29
CHECK TOTAL $81.29
16499 8/13/2025 SOUTHERN CALIFORNIA EDISON LLD38/858 S BREA CYN RD (022425-
072225)
238638 52210 $59.03
CHECK TOTAL $59.03
16500 8/13/2025 SOUTHERN CALIFORNIA EDISON 575 S DIAMOND BAR BLVD (063025-
073025)
238638 52210 $15.83
CHECK TOTAL $15.83
16501 8/13/2025 SOUTHERN CALIFORNIA EDISON DIAMOND BAR CENTER (070125-073025) 100510 52210 $12,772.97
CHECK TOTAL $12,772.97
16502 8/15/2025 TASC PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
201 21118 $2.31
8/15/2025 TASC PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
238 21118 $3.85
8/15/2025 TASC PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
239 21118 $3.85
8/15/2025 TASC PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
241 21118 $3.85
8/15/2025 TASC PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
207 21118 $9.14
8/15/2025 TASC PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
250 21118 $18.03
8/15/2025 TASC PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
206 21118 $63.86
8/15/2025 TASC PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
100 21118 $2,123.87
CHECK TOTAL $2,228.76
16503 8/15/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/15/2025
239 21109 $119.23
Page 24 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
8/15/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/15/2025
241 21109 $119.23
8/15/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/15/2025
201 21109 $147.49
8/15/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/15/2025
238 21109 $238.47
8/15/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/15/2025
206 21109 $300.72
8/15/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/15/2025
207 21109 $330.47
8/15/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/15/2025
250 21109 $400.08
8/15/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/15/2025
100 21109 $15,020.88
CHECK TOTAL $16,676.57
16504 8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
204 21110 $88.62
8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
203 21110 $155.06
8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
239 21110 $155.27
8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
241 21110 $155.27
8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
238 21110 $246.57
8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
201 21110 $568.75
8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
207 21110 $1,072.55
8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
206 21110 $1,499.55
8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
250 21110 $2,288.23
Page 25 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
8/15/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
07/26/25-08/08/25
100 21110 $46,933.79
CHECK TOTAL $53,163.66
16505 8/18/2025 SOUTHERN CALIFORNIA EDISON 719 GRAND AVE IRR (121224-011225) 238638 52210 $150.54
CHECK TOTAL $150.54
16506 8/18/2025 SOUTHERN CALIFORNIA EDISON 719 GRAND AVE IRR (011325-021125) 238638 52210 $170.34
CHECK TOTAL $170.34
16507 8/18/2025 SOUTHERN CALIFORNIA EDISON 719 GRAND AVE (021225-031325) 238638 52210 $169.52
CHECK TOTAL $169.52
16508 8/18/2025 SOUTHERN CALIFORNIA EDISON 719 GRAND AVE (031425-051325) 238638 52210 $212.96
CHECK TOTAL $212.96
16511 8/18/2025 SOUTHERN CALIFORNIA EDISON 719 GRAND AVE (051425-061225) 238638 52210 $123.14
CHECK TOTAL $123.14
16512 8/19/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC SIGNAL - 801 S LEMON/ETC -
TC-1
100655 52210 $299.87
CHECK TOTAL $299.87
16513 8/19/2025 SOUTHERN CALIFORNIA EDISON GS-1 - 1215 S BREA CYN RD - GS-1 100655 52210 $93.10
CHECK TOTAL $93.10
16514 8/19/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S BREA CYN
RD - TC-1
100655 52210 $72.20
CHECK TOTAL $72.20
16515 8/19/2025 ABSOLUTE SECURITY
INTERNATIONAL INC JULY SECURITY GUARD SERVICES 100520 55330 $208.00
8/19/2025 ABSOLUTE SECURITY
INTERNATIONAL INC JULY SECURITY GUARD SERVICES 100510 55330 $4,421.44
CHECK TOTAL $4,629.44
16516 8/19/2025 BLOOMINGBAY INC 2025 TASTE OF DBRW 100150 52601 $250.00
CHECK TOTAL $250.00
16517 8/19/2025 BRINKER RESTAURANT
CORPORATION 2025 TASTE OF DBRW 100150 52601 $250.00
CHECK TOTAL $250.00
Page 26 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16518 8/19/2025 CALIFORNIA GOVERNOR'S
OFFICE OF EMERGENCY SVCS CAL OES REIMB - FIR PW 166-DR-4482 100350 54900 $12,923.25
CHECK TOTAL $12,923.25
16519 8/19/2025 CDW GOVERNMENT PURCHASE OF HEADSET (1) 100230 51200 $137.92
CHECK TOTAL $137.92
16520 8/19/2025 CHAMSOL GROUP INC 2025 TASTE OF DBRW 100150 52601 $250.00
CHECK TOTAL $250.00
16521 8/19/2025 CHAN KEE LLC 2025 TASTE OF DBRW 100150 52601 $250.00
CHECK TOTAL $250.00
16522 8/19/2025 CHARM BENJARONG GROUP 2025 TASTE OF DBRW 100150 52601 $250.00
CHECK TOTAL $250.00
16523 8/19/2025 CITYGREEN CONSULTING, LLC SOLID WASTE CONSULTING SERVICES -
JULY 2025
250170 54900 $1,475.00
CHECK TOTAL $1,475.00
16524 8/19/2025 DIAMOND BAR SANDWICHES
LLC 2025 TASTE OF DBRW 100150 52601 $250.00
CHECK TOTAL $250.00
16525 8/19/2025 DISCOVERY SCIENCE CENTER OF
ORANGE ENVIRONMENTAL EDUCATION 250170 54900 $3,450.00
CHECK TOTAL $3,450.00
16526 8/19/2025 DURHAM SCHOOL SERVICES LP BUS TRANSPORTATION FOR DAY CAMP
ON 7.31.2025
206520 55315 $452.35
8/19/2025 DURHAM SCHOOL SERVICES LP BUS TRANSPORTATION FOR DAY CAMP
ON 7.29.2025
206520 55315 $578.52
8/19/2025 DURHAM SCHOOL SERVICES LP BUS TRANSPORTATION FOR DAY CAMP
ON 8.06.2025
206520 55315 $978.37
CHECK TOTAL $2,009.24
16527 8/19/2025 FEDERAL EXPRESS
CORPORATION FEDEX CHARGES - AUG 2025 100140 52170 $33.71
CHECK TOTAL $33.71
16528 8/19/2025 FRONTIER COMMUNICATIONS
CORP SUMMARY BILL - INTERNET SERVICE -
AUG 2025
100230 54030 $491.35
CHECK TOTAL $491.35
Page 27 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16529 8/19/2025 GENTRY BROTHERS INC AREA 4 RES./ARTERIAL PROJECT - FY 24-
25
202610 56101 $4,000.00
8/19/2025 GENTRY BROTHERS INC AREA 4 RES./ARTERIAL PROJECT - FY 24-
25
202610 56101 $75,126.00
CHECK TOTAL $79,126.00
16530 8/19/2025 HAAKER EQUIPMENT COMPANY TRAILER HOT WATER PRESSURE WASHER 100630 51200 $2,548.64
CHECK TOTAL $2,548.64
16531 8/19/2025 HDL COREN & CONE CONTRACT SVCS - PROPERTY TAX JUL-
SEPT 2025
100210 54010 $3,993.75
CHECK TOTAL $3,993.75
16532 8/19/2025 HUMANE SOCIETY OF POMONA
VALLEY INC ANIMAL CONTROL SERVICES IN JULY
2025
100340 55404 $47,083.42
CHECK TOTAL $47,083.42
16533 8/19/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - FEB
2025
201610 54200 $1,465.00
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - MAR
2025
201610 54200 $1,283.75
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - APR
2025
201610 54200 $1,020.83
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - MAY
2025
201610 54200 $6,971.25
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - JUNE
2025
201610 54200 $12,568.75
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - FEB 2025 100 22109 $82.50
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - FEB 2025 100 22109 $125.00
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - FEB 2025 100 22109 $990.00
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - MAR 2025 100 22109 $62.50
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - APR 2025 100 22109 $125.00
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - MAY 2025 100 22109 $125.00
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - JUNE
2025
100 22109 $41.25
8/19/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - JUNE
2025
100 22109 $250.00
CHECK TOTAL $25,110.83
16534 8/19/2025 JOSE RUEL DIRA GIS SUPPORT - 7/12/25 - 7/25/25 100230 54900 $1,407.42
Page 28 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
8/19/2025 JOSE RUEL DIRA GIS SUPPORT - 7/26/25 - 8/8/25 100230 54900 $1,675.50
CHECK TOTAL $3,082.92
16535 8/19/2025 KEPT COMPANIES INC FLEET WASHING SERVICE
(EXTERIOR/080825)
502130 52312 $20.00
8/19/2025 KEPT COMPANIES INC FLEET WASHING SERVICE
(EXTERIOR/080825)
502430 52312 $80.00
8/19/2025 KEPT COMPANIES INC FLEET WASHING SERVICE
(EXTERIOR/080825)
502620 52312 $100.00
8/19/2025 KEPT COMPANIES INC FLEET WASHING SERVICE
(EXTERIOR/080825)
502655 52312 $100.00
8/19/2025 KEPT COMPANIES INC FLEET WASHING SERVICE
(EXTERIOR/080825)
502630 52312 $120.00
CHECK TOTAL $420.00
16536 8/19/2025 KEVIN D JONES PS - SR57-60 CONF PROJ ADVOCACY -
JUL 2025
100615 54400 $4,000.00
CHECK TOTAL $4,000.00
16537 8/19/2025 LOCAL AGENCY ENGINEERING
ASSOCIATES INC PS -ON-CALL CIVIL ENGR - JUL 2025 207615 54400 $2,755.00
CHECK TOTAL $2,755.00
16538 8/19/2025 LOS ANGELES COUNTY
DEVELOPMENT AUTH REIMBURSE LACDA FOR RETURN OF
DUPLICATE PAYMENT
225 42020 $65.00
CHECK TOTAL $65.00
16539 8/19/2025 MANDARIN TASTE 2025 TASTE OF DBRW 100150 52601 $250.00
CHECK TOTAL $250.00
16540 8/19/2025 METROPOLITAN
TRANSPORTATION COMMISSION ANNUAL SUBSCRIPTION - STREETSAVER -
FY 25-26
100230 52314 $3,500.00
CHECK TOTAL $3,500.00
16541 8/19/2025 NBS GOVERNMENT FINANCE
GROUP ASSESSMENT DISTRICT ENGINEER
SERVICES
238638 52160 $0.00
8/19/2025 NBS GOVERNMENT FINANCE
GROUP ASSESSMENT DISTRICT ENGINEER
SERVICES
239639 54900 $1,051.25
8/19/2025 NBS GOVERNMENT FINANCE
GROUP ASSESSMENT DISTRICT ENGINEER
SERVICES
241641 54900 $1,051.25
8/19/2025 NBS GOVERNMENT FINANCE
GROUP ASSESSMENT DISTRICT ENGINEER
SERVICES
238638 54900 $1,833.75
CHECK TOTAL $3,936.25
Page 29 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16542 8/19/2025 ONE TIME PAY VENDOR ASENA FILIHIA FACILITY REFUND 100 20202 $451.45
CHECK TOTAL $451.45
16543 8/19/2025 ONE TIME PAY VENDOR BRYAN GO RECREATION PROGRAM REFUND 100 20202 $300.00
CHECK TOTAL $300.00
16544 8/19/2025 ONE TIME PAY VENDOR DENISE DEINES RECREATION PROGRAM REFUND 100 20202 $73.75
CHECK TOTAL $73.75
16545 8/19/2025 ONE TIME PAY VENDOR GAYLE BARNES RECREATION PROGRAM REFUND 100 20202 $73.75
CHECK TOTAL $73.75
16546 8/19/2025 ONE TIME PAY VENDOR IMRAN AHMED FACILITY REFUND 100 20202 $950.00
CHECK TOTAL $950.00
16547 8/19/2025 ONE TIME PAY VENDOR JOLENE GIENG FACILITY REFUND 100 20202 $800.00
CHECK TOTAL $800.00
16548 8/19/2025 ONE TIME PAY VENDOR LAURA ALVAREZ FACILITY REFUND 100 20202 $300.00
CHECK TOTAL $300.00
16549 8/19/2025 ONE TIME PAY VENDOR LETICIA ORTEGA FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
16550 8/19/2025 ONE TIME PAY VENDOR MAHESH SANGHAVI FACILITY REFUND 100 20202 $750.00
CHECK TOTAL $750.00
16551 8/19/2025 ONE TIME PAY VENDOR MELISSA PARRA FACILITY REFUND 100 20202 $700.00
8/19/2025 ONE TIME PAY VENDOR MELISSA PARRA FACILITY REFUND 100 20202 $24.00
CHECK TOTAL $724.00
16552 8/19/2025 ONE TIME PAY VENDOR MICHAEL BOURENANE FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
16553 8/19/2025 ONE TIME PAY VENDOR PRIYA THAKKAR FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
16554 8/19/2025 ONE TIME PAY VENDOR RAJESH ADANI FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
16555 8/19/2025 ONE TIME PAY VENDOR RITTIKA ROY FACILITY REFUND 100 20202 $1,450.00
Page 30 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $1,450.00
16556 8/19/2025 ONE TIME PAY VENDOR RUTILIO RODRIGUEZ FACILITY REFUND 100 20202 $1,698.00
CHECK TOTAL $1,698.00
16557 8/19/2025 ONE TIME PAY VENDOR SANGEETA SEHWANI FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
16558 8/19/2025 ONE TIME PAY VENDOR SUNSHINE SENIORS
ASSOCIATION
FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
16559 8/19/2025 ONE TIME PAY VENDOR TROY YOUNG FACILITY REFUND 100 20202 $500.00
CHECK TOTAL $500.00
16560 8/19/2025 ONE TIME PAY VENDOR VINCENT GOMEZ FACILITY REFUND 100 20202 $1,858.00
CHECK TOTAL $1,858.00
16561 8/19/2025 ONE TIME PAY VENDOR ALEX BATRES REIMB-CEQA FILING - LWCF PARK
GRANT
100140 54900 $76.75
CHECK TOTAL $76.75
16562 8/19/2025 ONE TIME PAY VENDOR CITY OF DIAMOND BAR PETTY CASH REIMB-DBC 100 48990 $1.00
CHECK TOTAL $1.00
16563 8/19/2025 ONE TIME PAY VENDOR COMMONWEALTH
LAND TITLE INS
COMPANY
TITLE REPORT FOR APN NO. 8713-022-
077 FY 24/25
100610 54200 $675.00
CHECK TOTAL $675.00
16564 8/19/2025 ONE TIME PAY VENDOR XINQIN LAI PLANNING REFUND-PL 2022-115 100 22107 $1,245.49
CHECK TOTAL $1,245.49
16565 8/19/2025 ONE TIME PAY VENDOR - CND
REFUND
RUISHAN LU C&D REFUND: 425 CAMARITAS DR 100 22105 $250.00
CHECK TOTAL $250.00
16566 8/19/2025 OPCO TRANSIT INC FY 2024-25 DIAMOND RIDE SR TRANS
SVCS JUNE 2025
206650 55560 $29,636.29
CHECK TOTAL $29,636.29
16567 8/19/2025 RAGHAVA ENTERPRISES INC 2025 TASTE OF DBRW 100150 52601 $250.00
CHECK TOTAL $250.00
Page 31 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16568 8/19/2025 REGIONAL CHAMBER OF
COMMERCE CONTRACT SVCS - Q3/Q4 (JAN - JUN
2025)
100150 55000 $6,000.00
CHECK TOTAL $6,000.00
16569 8/19/2025 RETAIL MARKETING SERVICES INC CART RETRIEVAL JULY 250170 55000 $30.00
CHECK TOTAL $30.00
16570 8/19/2025 ROCKHOLD AVE LLC 2025 TASTE OF DBRW 100150 52601 $250.00
CHECK TOTAL $250.00
16571 8/19/2025 SIMPSON ADVERTISING INC DESIGN AND LAYOUT OF FALL 2025
RECREATION GUIDE
100240 54900 $5,200.00
8/19/2025 SIMPSON ADVERTISING INC DESIGN AND LAYOUT- SEPTEMBER 2025
CITY NEWSLETTER
100240 54900 $1,775.00
8/19/2025 SIMPSON ADVERTISING INC TML PHOTO CONTEST GALLERY DECAL 100240 54900 $657.30
CHECK TOTAL $7,632.30
16572 8/19/2025 SOCIAL VOCATIONAL SERVICES MAINTENANCE: LITTER & WEED
REMOVAL (JULY2025)
100645 55528 $3,113.00
CHECK TOTAL $3,113.00
16573 8/19/2025 SPECTRUM BUSINESS INTERNET SERVICE - HERITAGE PARK -
AUG 2025
100230 54030 $276.23
CHECK TOTAL $276.23
16574 8/19/2025 SYTECH SOLUTIONS SCANNING SERVICES 100130 54900 $11,966.82
CHECK TOTAL $11,966.82
16575 8/19/2025 TAIT AND ASSOCIATES INC CIP FP23503 - PANTERA PARK
HARDSCAPE DESIGN PRJ
100615 54400 $561.00
CHECK TOTAL $561.00
16576 8/19/2025 TPS PLUMBING SUPPLY, INC DBC - (1) DRINKING FOUNTAIN 254180 56116 $5,539.32
CHECK TOTAL $5,539.32
16577 8/19/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 8/5/25-
8/7/25
503230 56135 $4,800.00
CHECK TOTAL $4,800.00
16578 8/19/2025 UNITED SITE SERVICES OF
CALIFORNIA INC RESTROOM AND SINK RENTALS FOR
CONCERTS - JULY
100520 55300 $5,103.38
8/19/2025 UNITED SITE SERVICES OF
CALIFORNIA INC RESTROOMS AT MAPLE HILL PARK 7.28 -
8.24.2025
100520 55300 $307.44
CHECK TOTAL $5,410.82
Page 32 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16579 8/19/2025 WALNUT VALLEY WATER DISTRICT CITYHALL W (070125-073125) 100620 52220 $1,280.87
8/19/2025 WALNUT VALLEY WATER DISTRICT D38W - (070125-073125) 238638 52220 $14,991.17
8/19/2025 WALNUT VALLEY WATER DISTRICT D38(R)W - (070125-073125) 238638 52220 $2,999.36
8/19/2025 WALNUT VALLEY WATER DISTRICT D39W - (070125-073125) 239639 52220 $13,181.11
8/19/2025 WALNUT VALLEY WATER DISTRICT D41W - (070125-073125) 241641 52220 $10,072.19
8/19/2025 WALNUT VALLEY WATER DISTRICT DBCW - (070125-073125) 100510 52220 $571.28
8/19/2025 WALNUT VALLEY WATER DISTRICT PARKSW - (070125-073125) 100630 52220 $39,519.56
8/19/2025 WALNUT VALLEY WATER DISTRICT PARKS(R)W -(070125-073125) 100630 52220 $1,442.31
CHECK TOTAL $84,057.85
16580 8/19/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $369.55
CHECK TOTAL $369.55
16581 8/19/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (071625-
073125)
100645 55522 $8,130.00
8/19/2025 WEST COAST ARBORISTS INC TREE MAINTENANCE LLD41 (071625-
073125)
241641 55522 $1,425.00
CHECK TOTAL $9,555.00
16582 8/19/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JUNE 2025 FY 24/25 100 22107 $27.40
8/19/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JUNE 2025 FY 24/25 100120 54020 $10,302.47
CHECK TOTAL $10,329.87
16583 8/20/2025 CITY OF COMMERCE PROP A FUND TRADE-CITY OF
COMMERCE FY 26
206650 58000 $1,333,333.00
CHECK TOTAL $1,333,333.00
16584 8/21/2025 SOUTHERN CALIFORNIA EDISON 858 S BREA CANYON RD PED (022425-
072225/AUTOMATIC)
238638 52210 $29.03
CHECK TOTAL $29.03
16585 8/21/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1450
BRIDGEGATE/VARIOUS - TC-1
100655 52210 $501.47
CHECK TOTAL $501.47
16597 8/25/2025 SOUTHERN CALIFORNIA EDISON D38/2025 DBB PED (071625-081325) 238638 52210 $15.34
CHECK TOTAL $15.34
Page 33 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16598 8/25/2025 SOUTHERN CALIFORNIA EDISON D38/22745 SUNSET CROSSING RD PED
(071625-081325)
238638 52210 $15.34
CHECK TOTAL $15.34
16599 8/25/2025 SOUTHERN CALIFORNIA EDISON D38/3564 S BREA CYN RD PED (071625-
081325)
238638 52210 $15.34
CHECK TOTAL $15.34
16601 8/25/2025 SOUTHERN CALIFORNIA EDISON 21208 WASHINTON AVE PED (071425-
081125)
100630 52210 $33.21
CHECK TOTAL $33.21
16602 8/25/2025 SOUTHERN CALIFORNIA EDISON D38/2746 BREA CYN RD (071625-
081325)
238638 52210 $15.34
CHECK TOTAL $15.34
16603 8/26/2025 SOUTHERN CALIFORNIA EDISON CITYHALL (071625-081325) 100620 52210 $20,515.47
CHECK TOTAL $20,515.47
16604 8/25/2025 SOUTHERN CALIFORNIA EDISON D38/652 S BREA CYN RD (072325-
082025)
238638 52210 $15.56
CHECK TOTAL $15.56
16605 8/25/2025 SOUTHERN CALIFORNIA EDISON D41/20850 HIGH COUNTRY (071425-
081125)
241641 52210 $15.11
CHECK TOTAL $15.11
16606 8/25/2025 SOUTHERN CALIFORNIA EDISON D41/20980 E CYN RIDGE (071425-
081125)
241641 52210 $15.11
CHECK TOTAL $15.11
16607 8/25/2025 SOUTHERN CALIFORNIA EDISON D38/1000 S LEMON AVE (071525-
081225)
238638 52210 $15.56
CHECK TOTAL $15.56
16608 8/25/2025 SOUTHERN CALIFORNIA EDISON D38/719 GRAND AVE IRR (071625-
081325)
238638 52210 $110.66
CHECK TOTAL $110.66
16609 8/25/2025 SOUTHERN CALIFORNIA EDISON D38/858 S BREA CYN RD PED (072325-
082025)
238638 52210 $18.51
CHECK TOTAL $18.51
16611 8/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010
WASHINGTON AVE. - TC-1
100655 52210 $100.80
CHECK TOTAL $100.80
Page 34 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16612 8/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 22805 GOLDEN
SPRINGS/ETC - TC-1
100655 52210 $3,190.77
CHECK TOTAL $3,190.77
16613 8/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - BREA
CYN/FALLOWFIELD-ETC - TC-1
100655 52210 $200.99
CHECK TOTAL $200.99
16614 8/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1798 DBB/22566
GLDN SPRGS - TC-1
100655 52210 $197.17
CHECK TOTAL $197.17
16615 8/28/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 2201 DBB PED - TC-
1
100655 52210 $27.52
CHECK TOTAL $27.52
16616 8/29/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/29/2025
201 21118 $2.31
8/29/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/29/2025
238 21118 $3.85
8/29/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/29/2025
239 21118 $3.85
8/29/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/29/2025
241 21118 $3.85
8/29/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/29/2025
207 21118 $16.16
8/29/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/29/2025
250 21118 $16.69
8/29/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/29/2025
206 21118 $89.57
8/29/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
08/29/2025
100 21118 $2,092.48
CHECK TOTAL $2,228.76
16617 8/29/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/29/2025
239 21109 $119.23
8/29/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/29/2025
241 21109 $119.23
8/29/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/29/2025
201 21109 $147.72
Page 35 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
8/29/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/29/2025
238 21109 $238.47
8/29/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/29/2025
207 21109 $379.80
8/29/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/29/2025
250 21109 $398.23
8/29/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/29/2025
206 21109 $466.14
8/29/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
08/29/2025
100 21109 $14,830.35
CHECK TOTAL $16,699.17
16618 8/29/2025 AARON STANLEY TALALAY INSTRUCTOR PAYMENT - PICKLEBALL -
SUM 25
100520 55320 $153.00
CHECK TOTAL $153.00
16619 8/29/2025 ANAHEIM GLASS INC WINDOW REPLACEMENT (HERITAGE
PARK)
100630 52320 $889.55
CHECK TOTAL $889.55
16620 8/29/2025 BLUE CACTUS INC SENIOR PROGRAM TSHIRT, 25/26 100520 51200 $348.45
CHECK TOTAL $348.45
16621 8/29/2025 CALIFORNIA COOKOUT, INC SENIOR DANCE CATERING, 25/26 100520 55310 $3,245.94
CHECK TOTAL $3,245.94
16622 8/29/2025 CDW GOVERNMENT PURCHASE OF USB FLASH DRIVES (20) 100230 51300 $142.24
CHECK TOTAL $142.24
16623 8/29/2025 DAPEER ROSENBLIT & LITVAK LLP SPECIAL LEGAL COUNSEL MUNICIPAL
CODE VIOL JULY2025
100120 54024 $2,800.00
8/29/2025 DAPEER ROSENBLIT & LITVAK LLP SPECIAL LEGAL COUNSEL 24311 KNOLL
JULY 2025
100120 54024 $4,008.05
8/29/2025 DAPEER ROSENBLIT & LITVAK LLP SPECIAL LEGAL COUNSEL 23836 TWIN
PINES JULY 2025
100120 54024 $2,801.50
CHECK TOTAL $9,609.55
16624 8/29/2025 DEPARTMENT OF JUSTICE LIVESCAN FEES - JULY 2025 100220 52510 $64.00
Page 36 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $64.00
16625 8/29/2025 DS SERVICES OF AMERICA INC WATER SERVICE CITYHALL (071325-
081225) FY 25/26
100620 51200 $435.07
CHECK TOTAL $435.07
16626 8/29/2025 DUNN EDWARDS CORPORATION ROAD MAINTENANCE SUPPLIES
(JG071125)
100655 51250 $312.85
8/29/2025 DUNN EDWARDS CORPORATION MAINTENANCE & OPERATION SUPPLIES
(JK081425)
100620 52320 $75.51
CHECK TOTAL $388.36
16627 8/29/2025 FLOCK GROUP INC FY2025-26 CAMERA REPLACEMENT 100310 52310 $350.00
CHECK TOTAL $350.00
16628 8/29/2025 GENTRY BROTHERS INC AREA 4 RES/ARTERIAL PROJECT - FY 25-
26
202610 56101 $231,543.91
8/29/2025 GENTRY BROTHERS INC AREA 4 RES/ARTERIAL PROJECT - FY 25-
26
203610 56101 $231,543.91
8/29/2025 GENTRY BROTHERS INC AREA 4 RES/ARTERIAL PROJECT - FY 25-
26
204610 56101 $231,543.93
CHECK TOTAL $694,631.75
16629 8/29/2025 GO LIVE TECHNOLOGY INC ELM PROJECT MGMT - JULY 2025 503230 56135 $8,687.50
CHECK TOTAL $8,687.50
16630 8/29/2025 HANSON BRIDGETT LLP LEGAL SERVICES - SEWER DISTRICT 100120 54022 $20,070.45
CHECK TOTAL $20,070.45
16631 8/29/2025 HEATHER JEN CHANG CONTRACT CLASS - YOUTH ART 100520 55320 $840.00
CHECK TOTAL $840.00
16632 8/29/2025 HOME DEPOT CREDIT SERVICES ROAD MAINTENANCE SUPPLIES 100655 51250 $194.77
8/29/2025 HOME DEPOT CREDIT SERVICES MAINTENANCE & OPERATION SUPPLIES
(GC081325)
100630 52320 $216.68
8/29/2025 HOME DEPOT CREDIT SERVICES ROAD MAINTENANCE SUPPLIES
(CG082225)
100655 51250 $56.02
CHECK TOTAL $467.47
16633 8/29/2025 INLAND SOCAL MEDIA GROUP
LLC DBC ADVERTISEMENT FOR SEPTEMBER
2025
100510 52160 $750.00
CHECK TOTAL $750.00
Page 37 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16634 8/29/2025 INTEGRUS LLC RICOH COPIER CHARGES - 7/19/25-
8/18/25
100230 52314 $649.14
CHECK TOTAL $649.14
16635 8/29/2025 INTERIOR OFFICE SOLUTIONS INC DEPOSIT:OFFICE FURNITURE FOR CITY
HALL OFFICE #242
504620 56100 $9,942.13
CHECK TOTAL $9,942.13
16636 8/29/2025 IRIS GROUP HOLDINGS LLC CITYHALL ALARM EXTND SVS (072925-
082825)
100620 52320 $45.50
CHECK TOTAL $45.50
16637 8/29/2025 KENS HARDWARE ROAD MAINTENANCE SUPPLIES
(JF081525)
100655 51250 $12.06
8/29/2025 KENS HARDWARE ROAD MAINTENANCE SUPPLIES
(JF082125)
100655 51250 $36.18
CHECK TOTAL $48.24
16638 8/29/2025 KEPT COMPANIES INC FLEET WASHING SERVICE 071125 502430 52312 $80.00
8/29/2025 KEPT COMPANIES INC FLEET WASHING SERVICE 071125 502655 52312 $80.00
8/29/2025 KEPT COMPANIES INC FLEET WASHING SERVICE 071125 502620 52312 $100.00
8/29/2025 KEPT COMPANIES INC FLEET WASHING SERVICE 071125 502630 52312 $160.00
8/29/2025 KEPT COMPANIES INC FLEET WASHING SERVICE (INTERIOR
071125)
502655 52312 $70.00
8/29/2025 KEPT COMPANIES INC FLEET WASHING SERVICE (INTERIOR
071125)
502430 52312 $140.00
8/29/2025 KEPT COMPANIES INC FLEET WASHING SERVICE (INTERIOR
071125)
502620 52312 $140.00
8/29/2025 KEPT COMPANIES INC FLEET WASHING SERVICE (INTERIOR
071125)
502630 52312 $175.00
CHECK TOTAL $945.00
16639 8/29/2025 KIM ESMOND CONTRACT CLASS - YOUTH DANCE 100520 55320 $2,029.20
CHECK TOTAL $2,029.20
16640 8/29/2025 LA COUNTY ASSESSOR OFFICE SBF ABSTRACT - JULY 2025 100230 52314 $150.00
CHECK TOTAL $150.00
16641 8/29/2025 LOS ANGELES COUNTY PUBLIC
WORKS INDUSTRIAL WASTE SERVICES - JUN 2025
- FY 24-25
100610 55550 $6,927.89
8/29/2025 LOS ANGELES COUNTY PUBLIC
WORKS SUMP PUMP MAINTENANCE
(SYCAMORE CYN PARK/062025)
100630 52320 $1,837.67
Page 38 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $8,765.56
16642 8/29/2025 LOWE'S BUSINESS ACCOUNT PARK MAINTENANCE SUPPLIES (CG
081425)
100630 52320 $119.69
CHECK TOTAL $119.69
16643 8/29/2025 MCE CORPORATION ROAD MAINTENANCE SERVICES
(070125-073125)
201655 55530 $2,186.34
8/29/2025 MCE CORPORATION ROAD MAINTENANCE SERVICES
(070125-073125)
100655 55530 $4,301.16
8/29/2025 MCE CORPORATION ROAD MAINTENANCE SERVICES
(070125-073125)
100655 55528 $12,130.58
8/29/2025 MCE CORPORATION LANDSCAPE MAINTENANCE (LLAD41)
FY24/25
241641 52320 $9,207.31
8/29/2025 MCE CORPORATION LANDSCAPE MAINTENANCE (LLAD38-
063025) FY24/25
238638 52320 $5,704.22
8/29/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD39/063025) FY24/25
239639 52320 $22,999.00
CHECK TOTAL $56,528.61
16644 8/29/2025 MOBILE RELAY ASSOCIATES INC RECURRING SERVICES FOR EMERGENCY
PREPARDNESS
100350 52300 $78.75
CHECK TOTAL $78.75
16645 8/29/2025 MOVIES BY KIDS - OC LLC INSTRUCTOR PAYMENT - ENRICHMENT -
SUM 25
100520 55320 $877.50
CHECK TOTAL $877.50
16646 8/29/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 072225-081825) 100655 52300 $607.35
8/29/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 080125-082825) 100655 52300 $455.52
8/29/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 081925-091525) 100655 52300 $607.35
CHECK TOTAL $1,670.22
16647 8/29/2025 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $203.00
CHECK TOTAL $203.00
16648 8/29/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - JULY 2025 100610 51200 $40.30
8/29/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - JULY 2025 100510 51200 $222.10
8/29/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - JULY 2025 106130 51200 $299.78
8/29/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - JULY 2025 100210 51200 $309.51
Page 39 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
8/29/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - JULY 2025 100520 51200 $329.20
8/29/2025 OFFICE SOLUTIONS OFFICE SUPPLIES - JULY 2025 100140 51200 $754.11
CHECK TOTAL $1,955.00
16649 8/29/2025 ONE TIME PAY VENDOR BARNEY EATON FACILTY REFUND 100 20202 $327.28
CHECK TOTAL $327.28
16650 8/29/2025 ONE TIME PAY VENDOR CANNING HUNGER ENCROACHMENT PERMIT DEPOSIT
ACCOUNT
100 22109 $1,000.00
CHECK TOTAL $1,000.00
16651 8/29/2025 ONE TIME PAY VENDOR CHERYL CHI FACILITY REFUND 100 20202 $1,467.13
CHECK TOTAL $1,467.13
16652 8/29/2025 ONE TIME PAY VENDOR CHRISTINE LANG RECREATION PROGRM REFUND 100 20202 $54.00
CHECK TOTAL $54.00
16653 8/29/2025 ONE TIME PAY VENDOR DIAMOND BAR FRIENDS
OF THE LIBRARY
FACILITY REFUND 100 20202 $1,250.00
CHECK TOTAL $1,250.00
16654 8/29/2025 ONE TIME PAY VENDOR DIANNE YU FACILITY REFUND 100 20202 $300.00
CHECK TOTAL $300.00
16655 8/29/2025 ONE TIME PAY VENDOR DINESH PATEL FACILITY REFUND 100 20202 $1,450.00
CHECK TOTAL $1,450.00
16656 8/29/2025 ONE TIME PAY VENDOR DR. SAMIR BATNIJI FACILITY REFUND 100 20202 $500.00
CHECK TOTAL $500.00
16657 8/29/2025 ONE TIME PAY VENDOR HUNTER TANNERY FACILITY REFUND 100 20202 $1,216.00
CHECK TOTAL $1,216.00
16658 8/29/2025 ONE TIME PAY VENDOR JEN RIVAS RECREATION PROGRAM REFUND 100 20202 $214.00
CHECK TOTAL $214.00
16659 8/29/2025 ONE TIME PAY VENDOR JULIE BARBOSA FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
16660 8/29/2025 ONE TIME PAY VENDOR KIMBERLEY DALTON FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
Page 40 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16661 8/29/2025 ONE TIME PAY VENDOR LESLIE NORMANDY FACILITY REFUND 100 20202 $659.69
CHECK TOTAL $659.69
16662 8/29/2025 ONE TIME PAY VENDOR NANCY BERMUDEZ FACILITY REFUND 100 20202 $1,427.27
CHECK TOTAL $1,427.27
16663 8/29/2025 ONE TIME PAY VENDOR PAUL SEVERLOH FACILITY REFUND 100 20202 $1,490.00
CHECK TOTAL $1,490.00
16664 8/29/2025 ONE TIME PAY VENDOR SAM UWEH FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
16665 8/29/2025 ONE TIME PAY VENDOR SERAFINA DELGADO FACILITY REFUND 100 20202 $1,250.00
CHECK TOTAL $1,250.00
16666 8/29/2025 ONE TIME PAY VENDOR SHEEHANS DBC LOBBY FURNITURE 100510 56116 $1,686.70
CHECK TOTAL $1,686.70
16667 8/29/2025 ONE TIME PAY VENDOR SHIRLEY HSU RECREATION PROGRAM REFUND 100 20202 $72.00
CHECK TOTAL $72.00
16668 8/29/2025 ONE TIME PAY VENDOR STACEY HATZFELD FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
16669 8/29/2025 ONE TIME PAY VENDOR SUSANA ALVARADO-
LAZCANO
FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
16670 8/29/2025 ONE TIME PAY VENDOR YESENIA ESPINOZA FACILITY REFUND 100 20202 $700.00
CHECK TOTAL $700.00
16671 8/29/2025 ONE TIME PAY VENDOR JOSH FOX REIMB-MILEAGE 100520 52420 $2.24
CHECK TOTAL $2.24
16672 8/29/2025 ONE TIME PAY VENDOR XUXIA CHEN BLDG & SFTY REFUND-PR25-845 104 48020 $69.43
8/29/2025 ONE TIME PAY VENDOR XUXIA CHEN BLDG & SFTY REFUND-PR25-845 100 48020 $86.79
8/29/2025 ONE TIME PAY VENDOR XUXIA CHEN BLDG & SFTY REFUND-PR25-845 100 48020 $1,735.74
CHECK TOTAL $1,891.96
16673 8/29/2025 ONE TIME PAY VENDOR - CND
REFUND
SOCAL ROOFING
SOLUTIONS
C&D REFUND: 23202 IRONHORSE
CANYON RD
100 22105 $250.00
Page 41 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $250.00
16674 8/29/2025 PACIFIC CREST YOUTH ARTS
ORGANIZATION 10.17.25 CHARITY GOLF TOURNAMENT 101110 52600 $1,500.00
CHECK TOTAL $1,500.00
16675 8/29/2025 PAPER RECYCLING &
SHREDDING ON-SITE SHREDDING SVCS - 8/21/2025 250170 55000 $105.00
CHECK TOTAL $105.00
16676 8/29/2025 PARKING CONCEPTS INC SHUTTLE SERVICES FOR CONCERTS -
JULY
206520 55300 $7,783.20
CHECK TOTAL $7,783.20
16677 8/29/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC LANDSCAPE MAINTENANCE (PARKS/
JUNE 2025-FINAL)
100630 55505 $4,070.79
CHECK TOTAL $4,070.79
16678 8/29/2025 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $927.00
8/29/2025 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $971.00
CHECK TOTAL $1,898.00
16679 8/29/2025 RKA CONSULTING GROUP BUILDING & SAFETY CONTRACT
SERVICES-JULY 2025
100420 55100 $114,611.66
CHECK TOTAL $114,611.66
16680 8/29/2025 S C SIGNS AND SUPPLIES LLC ROAD MAINTENANCE SUPPLIES 100655 51250 $3,881.86
CHECK TOTAL $3,881.86
16681 8/29/2025 SAN GABRIEL VALLEY CITY
MANAGER'S ASSOCIATION 9-18-24 SGVCMA MEETING, ATTENDEE:
DAN FOX
100130 52410 $40.00
CHECK TOTAL $40.00
16682 8/29/2025 SC FUELS FLEET FUEL (080125-081525) 502430 52330 $110.14
8/29/2025 SC FUELS FLEET FUEL (080125-081525) 502620 52330 $343.00
8/29/2025 SC FUELS FLEET FUEL (080125-081525) 502655 52330 $526.70
8/29/2025 SC FUELS FLEET FUEL (080125-081525) 502630 52330 $628.78
CHECK TOTAL $1,608.62
16683 8/29/2025 SITEREP CONSTRUCTION
SERVICES INC PONY FIELD - GENERAL DEMOLITION 262630 56104 $119,874.13
CHECK TOTAL $119,874.13
Page 42 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16684 8/29/2025 STAY GREEN INC LANDSCAPE MAINTENANCE (CITY
HALL/AUG 2025)
100620 52320 $1,250.00
CHECK TOTAL $1,250.00
16685 8/29/2025 TASC FSA FEES - AUG 2025 100220 52515 $163.80
CHECK TOTAL $163.80
16686 8/29/2025 TENNIS ANYONE INC CONTRACT CLASSES TENNIS SERVIC 100520 55320 $6,094.81
CHECK TOTAL $6,094.81
16687 8/29/2025 THE GAS COMPANY PONY FIELDS (NEW SERVICE/DEPOSIT
070125)
100630 52215 $118.74
8/29/2025 THE GAS COMPANY GAS SERVICE @ HERITAGE PARK
(071425-081325)
100630 52215 $85.25
8/29/2025 THE GAS COMPANY GAS SERVICE @ DBC (071525-081425). 100510 52215 $829.83
8/29/2025 THE GAS COMPANY GAS SERVICE @CITYHALL (071125-
081225).
100620 52215 $44.39
CHECK TOTAL $1,078.21
16688 8/29/2025 THOMAS DONINI SENIOR DANCE DJ SERVICES, 25/26 100520 55310 $450.00
CHECK TOTAL $450.00
16689 8/29/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 7/15/25 503230 56135 $800.00
CHECK TOTAL $800.00
16690 8/29/2025 ULTIMATE MAINTENANCE
SERVICES INC JANITORIAL SERVICES (AUG/2025) 100630 55505 $3,070.00
8/29/2025 ULTIMATE MAINTENANCE
SERVICES INC JANITORIAL SERVICES (AUG/2025) 100510 55505 $9,650.00
8/29/2025 ULTIMATE MAINTENANCE
SERVICES INC
JANITORIAL SERVICES (AUG/2025) 100620 52320 $12,075.00
CHECK TOTAL $24,795.00
16691 8/29/2025 US BANK PCARD STATEMENT - AUGUST 2025 999 28100 $24,145.02
CHECK TOTAL $24,145.02
16692 8/29/2025 WW GRAINGER INC DBC OPERATING SUPPLIES 100510 52320 $281.66
8/29/2025 WW GRAINGER INC DBC OPERATING SUPPLIES 100510 52320 $573.78
8/29/2025 WW GRAINGER INC CIVIC CENTER OPERATING SUPPLIES
(CITYHALL)
100620 51200 $220.67
CHECK TOTAL $1,076.11
Page 43 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16693 8/29/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC 081325) 100510 51210 $452.82
8/29/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $449.68
8/29/2025 WAXIE SANITARY SUPPLY RECYCLING SUPPLIES 250170 51300 $1,291.56
CHECK TOTAL $2,194.06
16694 8/29/2025 WILLARD BRIAN POWERS DBC EQUIPMENT MAINTANANCE 100510 52310 $490.00
CHECK TOTAL $490.00
16695 8/29/2025 WILLDAN FINANCIAL SERVICES CITYWIDE FEE STUDY & COST
ALLOCATION PLAN
100130 54900 $1,377.50
CHECK TOTAL $1,377.50
16696 8/29/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JULY 2025 100120 54020 $1,551.00
8/29/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JULY 2025 100120 54020 $3,609.60
8/29/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JULY 2025 100120 54020 $1,128.00
8/29/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JULY 2025 100120 54020 $1,833.00
8/29/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JULY 2025 100120 54020 $282.00
CHECK TOTAL $8,403.60
16697 8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
204 21110 $88.62
8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
203 21110 $155.06
8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
239 21110 $155.27
8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
241 21110 $155.27
8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
238 21110 $246.57
8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
201 21110 $541.45
8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
207 21110 $1,135.45
8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
206 21110 $1,703.45
Page 44 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
250 21110 $2,275.32
8/29/2025 CALPERS PENSION CONTRIBUTION 8/9/25-8/22/25
& 8/1-8/31/25
100 21110 $46,815.96
CHECK TOTAL $53,272.42
16704 9/5/2025 SOUTHERN CALIFORNIA EDISON DISTRICT 41 (072925-082625) 241641 52210 $152.24
CHECK TOTAL $152.24
16705 9/5/2025 SOUTHERN CALIFORNIA EDISON 575 S DBB (073125-082825) 238638 52210 $30.31
CHECK TOTAL $30.31
16706 9/5/2025 SOUTHERN CALIFORNIA EDISON 3334 1/2 BREA CYN RD (072425-082125) 100630 52210 $92.72
CHECK TOTAL $92.72
16707 9/5/2025 SOUTHERN CALIFORNIA EDISON PARKS (072925-082625) 100630 52210 $5,340.20
CHECK TOTAL $5,340.20
16709 9/5/2025 SOUTHERN CALIFORNIA EDISON DISTRICT 39 (072925-082625) 239639 52210 $259.06
CHECK TOTAL $259.06
16710 9/9/2025 AIRGAS INC RENTAL ARGON (080125-083125) 100630 51200 $105.18
CHECK TOTAL $105.18
16711 9/9/2025 ALL CITY MANAGEMENT
SERVICES INC CROSSING GUARD SERVICES - 8/3/25-
8/16/25
100310 55412 $7,188.17
CHECK TOTAL $7,188.17
16712 9/9/2025 AMERICOMP TONER & REPAIR
LLC TONERS FOR COPIERS AND PRINTERS 100230 51200 $2,256.37
CHECK TOTAL $2,256.37
16713 9/9/2025 AREA D CIVIL DEFENSE /
DISASTER MANAGEMENT FY2025-26 JPA ANNUAL DUES 100350 52400 $4,270.48
CHECK TOTAL $4,270.48
16714 9/9/2025 KATHY BREAUX INSTRUCTOR PAYMENT - ART - SUM25 100520 55320 $136.80
CHECK TOTAL $136.80
16715 9/9/2025 EXTERIOR PRODUCTS CORP BANNERS 082725 100520 55300 $10,745.06
CHECK TOTAL $10,745.06
16716 9/9/2025 GERALDINE KELLER INSTRUCTOR PAYMENT - CULINARY -
SUM 25
100520 55320 $36.00
Page 45 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $36.00
16717 9/9/2025 GO LIVE TECHNOLOGY INC ELM PROJECT - AUGUST 2025 503230 56135 $7,937.50
CHECK TOTAL $7,937.50
16718 9/9/2025 GOTO COMMUNICATIONS INC CITYWIDE ANALOG PHONE SERVICE -
SEPT 2025
100230 52200 $3,256.67
CHECK TOTAL $3,256.67
16719 9/9/2025 GOVCONNECTION INC CITYWIDE DESKTOP COMPUTER
REPLACEMENT
503230 56130 $3,987.85
CHECK TOTAL $3,987.85
16720 9/9/2025 H & L CHARTER CO INC TRANSPORTATION 8.20.25 SENIOR TRIP -
BOWERS MUSEUM
206520 55310 $981.35
CHECK TOTAL $981.35
16721 9/9/2025 HODGMAN ENTERPRISES PRINTING AND MAILING OF SEPTEMBER
2025 NEWSLETTER
100240 52110 $3,006.74
CHECK TOTAL $3,006.74
16722 9/9/2025 JORGE LARA SENIOR DANCE CATERING, 25/26
8.21.25
100520 55310 $2,667.71
CHECK TOTAL $2,667.71
16723 9/9/2025 JUCCHOU CORP CONTRACT CLASS - GOLF 100520 55320 $2,280.00
CHECK TOTAL $2,280.00
16724 9/9/2025 JYL GROUP INC INSTRUCTOR PAYMENT - FITNESS - SUM
25
100520 55320 $626.40
CHECK TOTAL $626.40
16725 9/9/2025 LOS ANGELES COUNTY FIRE
DEPARTMENT HAZARD MTRL DISCL PRGM FY25-26
(FIRECUPA)
100620 52320 $480.00
CHECK TOTAL $480.00
16726 9/9/2025 METROLINK METROLINK PASSES - AUGUST 2025 206650 55610 $748.65
9/9/2025 METROLINK METROLINK PASSES - AUGUST 2025 206650 55620 $2,994.60
CHECK TOTAL $3,743.25
16727 9/9/2025 ONE TIME PAY VENDOR JIEHUI JIANG RECREATION PROGRAM REFUND 100 20202 $2.50
CHECK TOTAL $2.50
16728 9/9/2025 ONE TIME PAY VENDOR SUSAN KAGOHARA RECREATION PROGRAM REFUND 100 20202 $34.00
CHECK TOTAL $34.00
Page 46 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16729 9/9/2025 ONE TIME PAY VENDOR GREG GUBMAN REIMB -SUPPLIES 100410 56120 $8.70
CHECK TOTAL $8.70
16730 9/9/2025 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE
(CITYHALL090125-083126)
100620 52320 $6,664.20
9/9/2025 OTIS ELEVATOR COMPANY ELEVATOR MAINTENANCE (DBC090125-
083126)
100510 52320 $888.84
CHECK TOTAL $7,553.04
16731 9/9/2025 GREGORY C REUEL AUGUST 2025 SPACE AVAILABLE
REPORT
100150 54900 $1,500.00
CHECK TOTAL $1,500.00
16732 9/9/2025 SPECTRUM BUSINESS INTERNET SERVICE - HERITAGE PARK -
SEPT 2025
100230 54030 $276.23
9/9/2025 SPECTRUM BUSINESS CABLE TV/DBC - JUL-AUG/2025 100230 54030 $134.24
9/9/2025 SPECTRUM BUSINESS SUMMARY BILL-CITY HALL - AUG & SEP
2025
100230 54030 $2,703.64
CHECK TOTAL $3,114.11
16733 9/9/2025 T&R ENVIRONMENTAL SERVICES HAZARDOUS WASTE DISPOSAL- CH AND
DBC
250170 55000 $707.71
CHECK TOTAL $707.71
16734 9/9/2025 THE KNOT WORLDWIDE INC DBC ONLINE STOREFRONT JULY-
SEPTEMBER2025
100510 52160 $3,744.00
CHECK TOTAL $3,744.00
16735 9/9/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 08/12/25 503230 56135 $800.00
CHECK TOTAL $800.00
16736 9/9/2025 ULINE INC DBC EQUIPMENT 100510 51200 $630.31
CHECK TOTAL $630.31
16737 9/9/2025 VERIZON WIRELESS WIRELESS PHONE SERVICE - 7/17/25-
8/16/25
100230 52200 $2,283.76
CHECK TOTAL $2,283.76
16738 9/9/2025 VIDIFLO LLC BROADCAST EQUIPMENT SERVICE 100240 55000 $485.00
CHECK TOTAL $485.00
16739 9/9/2025 WALNUT VALLEY EDUCATIONAL
FOUNDATION 12.13.25 WVEF TEDDY BEAR TEA 101110 52600 $750.00
CHECK TOTAL $750.00
Page 47 of 170
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
16740 9/9/2025 WANSEO CHUNG CONTRACT CLASS - ADULT FITNESS 100520 55320 $855.00
CHECK TOTAL $855.00
16741 9/9/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITYHALL) 100620 51200 $2,102.96
CHECK TOTAL $2,102.96
16742 9/9/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (080125-
081525)
100645 55522 $13,854.00
CHECK TOTAL $13,854.00
16743 9/9/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JULY 2025 100 22107 $310.20
9/9/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JULY 2025 100 22107 $338.40
9/9/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - JULY 2025 100120 54020 $17,849.62
CHECK TOTAL $18,498.22
16744 9/9/2025 YUNEX CORP TS MAINTENANCE - CALL-OUTS - JULY
2025
207650 55536 $11,331.08
CHECK TOTAL $11,331.08
GRAND TOTAL $4,490,869.50
Page 48 of 170
Agenda Item #: 7.3
Meeting Date: September 16, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Treasurer's Statement.
STRATEGIC GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the July 2025 Treasurer’s Statement.
FINANCIAL IMPACT:
None.
BACKGROUND:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s Statement to the City
Council for review and approval.
ANALYSIS:
This statement shows the cash balances with a breakdown of various investment accounts and the yield to
maturity from investments. This statement also includes an investment portfolio management report which
details the activities of investments.
PREPARED BY:
Jason Jacobsen, Finance Director, Finance
ATTACHMENTS:
1. Treasurer's Cash Report -July 2025
2. Treasurer's Certification Portfolio Report - July 2025
Page 49 of 170
CASH & INVESTMENT BALANCES
Cash Funds
General Account $2,739,611.55
Payroll Account $0.00
Change Fund - General Fund $300.00
Petty Cash Account $553.00
Cash With Fiscal Agent (US Bank 2021 Bonds)$1,533.84
Total Cash Funds $2,741,998.39
City & LAIF Invested Funds (Book Value):
Local Agency Investment Fund $9,786,854.02
City-Managed Fixed-Income Securities (0-5 year maturity) $57,904,127.82
Total Investment Funds (Book Value)$67,690,981.84
Fiscal Year-To-Date Effective Rate of Return (City Funds & LAIF)3.98%(1 Month)
Fiscal YTD Interest Earnings (City Funds & LAIF)$233,007.64 (1 Month)
FY 2025-26 Budgeted Interest Earnings (City Funds & LAIF)$1,530,800.00 (12 Months)
Invested Funds With OPEB Trust (Managed by CalPERS/State Street) $948,140.47
Annualized rate of return as of 06/30/2024 (since 6/30/16, 8 yrs)4.24%
OPEB Trust Fiscal Year-To-Date Earnings $2,193.13 (12 Months)
GRAND TOTAL - CASH & INVESTMENTS $71,381,120.70
CITY OF DIAMOND BAR - CITY TREASURER'S CASH BALANCE REPORT
AS OF JULY 31, 2025
Page 50 of 170
INVESTMENTS BOOK VALUE
PERCENT OF
PORTFOLIO TERM
DAYS TO
MATURITY
YIELD TO
MATURITY
Federal Credit Union CD $15,628,000.00 23.09%1,463 803 4.288%
Local Agency Investment Fund $9,786,854.02 14.46%1 1 4.269%
Corporate Notes $3,670,575.26 5.42%1,704 1,355 4.896%
Federal Agency Coupon Securities $7,644,397.34 11.29%1,552 589 4.187%
Treasury Coupon Securities $5,090,066.97 7.52%1,568 590 3.045%
Federal Agency Callable $7,749,856.20 11.45%1,743 372 2.617%
Certificates of Deposit-Banks $6,296,251.89 9.30%1,563 880 3.905%
Municipal Bonds $1,532,157.59 2.26%1,586 646 4.739%
Money Market Fund $10,292,822.57 15.21%1 1 4.210%
Total Investments and Averages $67,690,981.84 100.00%1,104 509 3.985%
TOTAL INTEREST EARNED
I certify that this report accurately reflects all City pooled investments
Daniel Fox and is in conformity with the investment policy of the City of Diamond Bar
City Treasurer approved by City Council and on file in the City Clerk's office. The investment
program herein provides sufficient cash flow liquidity to meet the next six
months estimated expenditures.
$233,007.64 $233,007.64
3.98%3.98%
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
JULY 31, 2025
MONTH ENDING FISCAL YEAR-TO-DATE
JULY 31, 2025 2025-2026
Page 51 of 170
City of Diamond Bar
Portfolio Management
July 31, 2025
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Portfolio Summary
% of
Portfolio
Book
ValueInvestmentsMarket
Value
Par
Value
Days to
MaturityTerm
YTM/C
Federal Credit Union CD 15,628,000.00 1,46323.09 4.28880315,736,420.7915,628,000.00
Local Agency Investment Funds 9,786,854.02 114.46 4.26919,638,372.759,786,854.02
Corporate Notes 3,670,575.26 1,7045.42 4.8961,3553,737,275.203,800,000.00
Federal Agency Coupon Securities 7,644,397.34 1,55211.29 4.1875897,663,557.057,625,000.00
Treasury Coupon Securities 5,090,066.97 1,5687.52 3.0455905,061,481.855,125,000.00
Federal Agency Callable 7,749,856.20 1,74311.45 2.6173727,591,141.007,750,000.00
Certificate of Deposit 6,296,251.89 1,5639.30 3.9058806,338,707.406,384,000.00
Municipal Bonds 1,532,157.59 1,5862.26 4.7396461,544,199.641,595,000.00
Money Market Fund 10,292,822.57 115.21 4.210110,292,822.5710,292,822.57
67,690,981.84 100.00%Investments 67,603,978.2567,986,676.59 1,104 509 3.985
Current Year
July 31
233,007.64
Fiscal Year To Date
233,007.64
Average Daily Balance
Effective Rate of Return
69,002,980.16 69,002,980.16
3.98%3.98%
Total Earnings Month Ending
__________________________________________________ ____________________
Jason M. Jacobsen, Finance Director
Portfolio POOL
AP
Reporting period 07/01/2025-07/31/2025
Run Date: 09/02/2025 - 15:52 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.6.1
09/02/2025
Page 52 of 170
Days to
Maturity
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
July 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Federal Credit Union CD
502America's Credit Union10402 248,000.00 248,000.00 12/16/20261.35012/16/2021 238,674.70 1,82606251A3K4 1.350
1,460ADVANTAGE CREDIT UNION10682 249,000.00 249,000.00 07/31/20294.45007/31/2024 252,742.72 1,82600790UAC1 4.450
707ALABAMA CREDIT UNION10750 249,000.00 249,000.00 07/09/20274.15007/09/2025 249,000.00 73001025RAT6 4.150
1,448ALTAONE FEDERAL CREDIT10683 249,000.00 249,000.00 07/19/20294.45007/19/2024 252,731.02 1,82602157RAA5 4.450
950Alaska USA FCU10547 249,000.00 249,000.00 03/08/20284.60003/08/2023 252,861.74 1,827011852AE0 4.600
781AUSTIN TELCO FCU10495 249,000.00 249,000.00 09/21/20273.80009/21/2022 248,064.26 1,826052392BT3 3.800
1,117Baxter Credit Union10697 249,000.00 249,000.00 08/22/20284.35008/22/2024 251,516.15 1,46107181JBH6 4.350
1,405Beal Bank-Plano TX10679 244,000.00 244,000.00 06/06/20294.65006/12/2024 249,267.47 1,82007371BWA5 4.650
1,788BOM BANK10744 249,000.00 249,000.00 06/24/20304.10006/24/2025 249,560.75 1,82609776DAV6 4.100
725Capital One Bank USA10453 248,000.00 248,000.00 07/27/20273.50007/27/2022 245,659.87 1,82614042THZ3 3.500
1,382CBC Federal Credit Union10663 249,000.00 249,000.00 05/14/20294.65005/14/2024 254,402.30 1,82612481GAZ0 4.650
1,266City Federal Credit Union10625 249,000.00 249,000.00 01/18/20294.00001/18/2024 248,770.92 1,82717783PAK7 4.000
74CHIEF FINANCIAL FCU10502 249,000.00 249,000.00 10/14/20254.60010/12/2022 249,063.50 1,09816863LAE5 4.600
1,085COASTAL1CU10684249,000.00 249,000.00 07/21/20284.55007/22/2024 252,914.28 1,46019058RAG6 4.550
185COCA-COLA FCU10529 249,000.00 249,000.00 02/02/20264.60001/31/2023 249,596.60 1,09819123RAA0 4.600
179Community Commerce Bank10440 248,000.00 248,000.00 01/27/20263.05007/27/2022 246,357.25 1,28020367GBD0 3.050
25Connexus CU10474 248,000.00 248,000.00 08/26/20253.50008/26/2022 247,687.52 1,09620825WBC3 3.500
1,467CARTER FEDERAL CU10686 249,000.00 249,000.00 08/07/20294.25008/07/2024 250,879.20 1,82614622LAS1 4.250
679Customers Bank10678 244,000.00 244,000.00 06/11/20274.85006/11/2024 247,884.48 1,09523204HPM4 4.850
1,179Empower FED Credit Union10596 248,000.00 248,000.00 10/23/20285.10010/23/2023 256,339.50 1,827291916AG9 5.100
1,488Enterprise Bank Corp.10720 249,000.00 249,000.00 08/28/20293.80008/28/2024 246,619.81 1,82629367RNG7 3.800
1,390First Foundation Bank10664 244,000.00 244,000.00 05/22/20294.60005/22/2024 248,712.37 1,82632026U5U6 4.600
180FIRST FARMERS BK & TRUST10648 249,000.00 249,000.00 01/28/20264.85003/28/2024 249,899.39 671320165LR2 4.850
688First Natl Bnk Blue Erth10681 248,000.00 248,000.00 06/20/20274.85006/20/2024 252,125.23 1,09532114MBC0 4.850
1,081FIRST PREMIER BANK10685 244,000.00 244,000.00 07/17/20284.45007/17/2024 247,068.79 1,46133610RVR1 4.450
209GREENSTATE CREDIT UNION10255 248,000.00 248,000.00 02/26/20260.65002/26/2021 242,333.70 1,82639573LAV0 0.650
416HEALTHCARE SYSTEMS FCU10496 249,000.00 249,000.00 09/21/20263.60009/21/2022 247,762.47 1,46142228LAH4 3.600
913Hickam10639249,000.00 249,000.00 01/31/20284.15001/31/2024 250,321.19 1,46142869GAB2 4.150
549State Bank of India10410 248,000.00 248,000.00 02/01/20271.75001/31/2022 239,542.46 1,827856285E98 1.750
790JEANNE D'ARC CREDIT UNION10491 249,000.00 249,000.00 09/30/20273.80009/30/2022 248,050.07 1,826472207AE9 3.800
381Jovia Financial Credit Union C10707 249,000.00 249,000.00 08/17/20264.65008/16/2024 250,756.20 73148115LAM6 4.650
486LAFAYETTE FCU10606 248,000.00 248,000.00 11/30/20265.25011/30/2023 252,246.01 1,09650625LBR3 5.250
179LIBERTY FIRST CU10530 249,000.00 249,000.00 01/27/20264.50001/27/2023 249,422.30 1,096530520AC9 4.500
1,123LINCOLN PARK COMMUNITY BANK10571 248,000.00 248,000.00 08/28/20285.00008/28/2023 255,291.20 1,827534574AC2 5.000
775LUMINATE BANK10487 249,000.00 249,000.00 09/15/20273.40009/15/2022 245,970.67 1,82655026MAE5 3.400
395Marine Federal Corp.10718 249,000.00 249,000.00 08/31/20264.00008/30/2024 248,943.98 73156824JBC7 4.000
515Medallion Bank10622 248,000.00 248,000.00 12/29/20264.50012/29/2023 249,798.74 1,09658404DUA7 4.500
Portfolio POOL
AP
Run Date: 09/02/2025 - 15:52 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.6.1Page 53 of 170
Days to
Maturity
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
July 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Federal Credit Union CD
224MID CAROLINA CU10549 249,000.00 249,000.00 03/13/20264.85003/13/2023 250,484.54 1,09659524LAA4 4.850
1,011Morgan Stanley Bank10662 244,000.00 244,000.00 05/08/20284.70005/08/2024 248,468.37 1,46161690DQK7 4.700
1,784Morgan Stanley Bank10745 244,000.00 244,000.00 06/20/20304.30006/18/2025 246,684.49 1,82861776NTH6 4.300
238MVB BANK INC10646 249,000.00 249,000.00 03/27/20264.80003/27/2024 250,270.90 73062847NEL6 4.800
1,315NICOLET NATIONAL BANK10643 249,000.00 249,000.00 03/08/20294.25003/08/2024 250,835.88 1,826654062LP1 4.250
311Oregon Community Cred Un10675 248,000.00 248,000.00 06/08/20265.05006/07/2024 250,322.77 73168584JAV1 5.050
504One Community Bank10676 249,000.00 249,000.00 12/18/20264.85006/18/2024 252,002.94 913682325EK7 4.850
381PIMA FEDERAL CREDIT10575 248,000.00 248,000.00 08/17/20265.30008/17/2023 251,496.55 1,096722000AC0 5.300
1,217ROCKLAND FCU10607 248,000.00 248,000.00 11/30/20285.00011/30/2023 255,737.85 1,82777357DAB4 5.000
1,621SOMERSET TRUST CO10751 249,000.00 249,000.00 01/08/20303.95007/08/2025 249,000.00 1,645835104DG2 3.950
601SPOKANE TEACHERS CR UN10644 245,000.00 245,000.00 03/25/20274.75003/25/2024 248,134.78 1,095849061AF3 4.750
234TECHNOLOGY CU10551 249,000.00 249,000.00 03/23/20265.00003/23/2023 250,615.76 1,09687868YAL7 5.000
720Toyota Financial SGS Bank10442 248,000.00 248,000.00 07/22/20273.40007/22/2022 245,192.14 1,82689235MNT4 3.400
1,209TRUSTSTAR BANK10604 248,000.00 248,000.00 11/22/20284.75011/22/2023 253,735.25 1,82789839KAD7 4.750
497Timberland Bank Hoquaim10677 249,000.00 249,000.00 12/11/20264.85006/12/2024 251,960.11 91288709RBH1 4.850
1,090TTCU FED CU10564 248,000.00 248,000.00 07/26/20285.00007/26/2023 255,131.24 1,82789854LAD5 5.000
1,320Univest Bank & Trust Co.10651 249,000.00 249,000.00 03/13/20294.25003/13/2024 250,836.38 1,82691527PCF2 4.250
56UNIVERSITY CREDIT UNION10492 249,000.00 249,000.00 09/26/20254.00009/26/2022 248,764.45 1,096914242AA0 4.000
45USF FCU10550 249,000.00 249,000.00 09/15/20255.05003/15/2023 249,339.89 91590353EBC6 5.050
1,186UTAH FIRST CD10589 248,000.00 248,000.00 10/30/20285.10010/30/2023 256,390.83 1,82791739JAD7 5.100
790BANK OF THE VALLEY NE10494 249,000.00 249,000.00 09/30/20274.10009/30/2022 249,655.12 1,82606543PDA0 4.100
439VCC BANK10499 249,000.00 249,000.00 10/14/20264.25010/14/2022 249,741.02 1,46191823MBE4 4.250
84VERIDIAN CU10500 249,000.00 249,000.00 10/24/20254.50010/24/2022 249,127.74 1,09692348DAA7 4.500
1,399WASHINGTON FINANCIAL10674 244,000.00 244,000.00 05/31/20294.50005/31/2024 247,883.02 1,82693883MBA5 4.500
1,244Wells Fargo10617 248,000.00 248,000.00 12/27/20284.10012/27/2023 248,606.61 1,827949764JY1 4.100
1,186WORKERS FCU10590 248,000.00 248,000.00 10/30/20285.20010/30/2023 257,163.35 1,82798138MCA6 5.200
15,628,000.00 1,46315,736,420.7915,628,000.0015,779,451.61Subtotal and Average 803 4.288
Local Agency Investment Funds
1Local Agency Investment Fund10028 9,786,854.02 9,786,854.02 4.2699,638,372.75 1LAIF 4.269
9,786,854.02 19,638,372.759,786,854.0210,186,130.73Subtotal and Average 1 4.269
Corporate Notes
1,483Bank of NY Mello Corp.10732 350,000.00 326,603.60 08/23/20293.30001/13/2025 336,085.75 1,68306406YAA0 5.170
690Bank of America Corp.10515 500,000.00 474,859.93 06/22/20272.00012/27/2022 478,120.00 1,63806048WR36 5.000
1,435CITIBANK10733350,000.00 347,460.48 08/06/20294.83801/13/2025 357,378.35 1,66617325FBK3 5.042
Portfolio POOL
AP
Run Date: 09/02/2025 - 15:52 PM (PRF_PM2) 7.3.0
Page 54 of 170
Days to
Maturity
Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
July 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Corporate Notes
1,583ESTEE LAUDER CO10737 300,000.00 273,069.18 12/01/20292.37503/25/2025 276,582.30 1,71229736RAP5 4.707
1,078JOHN DEERE CAPITAL CORP10668 500,000.00 499,591.26 07/14/20284.95005/29/2024 512,160.00 1,50724422EXB0 4.979
1,222JP Morgan Chase10731 400,000.00 393,425.54 12/05/20294.45201/07/2025 400,666.80 1,79346647PAX4 4.980
1,694KENVUE INC10738 300,000.00 305,024.16 03/22/20305.00003/25/2025 309,040.50 1,82349177JAH5 4.581
1,622MET LIFE GLOBAL10734 500,000.00 499,369.68 01/09/20304.90001/09/2025 509,891.00 1,82659217GFT1 4.932
1,687NATIONAL RURAL UTILITIES COOPE10739 300,000.00 271,955.56 03/15/20302.40003/25/2025 275,971.50 1,816637432NV3 4.691
1,522CHARLES SCHWAB10740 300,000.00 279,215.87 10/01/20292.75003/25/2025 281,379.00 1,651808513BX2 4.611
3,670,575.26 1,7043,737,275.203,800,000.003,669,107.11Subtotal and Average 1,355 4.896
Federal Agency Coupon Securities
1,155CITIBANK10631750,000.00 770,028.53 09/29/20285.80301/30/2024 784,097.25 1,70417325FBB3 4.847
852Federal Farm Credit Bank10545 1,000,000.00 997,057.54 12/01/20274.12503/01/2023 1,006,393.00 1,7363133EPCG8 4.267
350Federal Farm Credit Bank10572 1,000,000.00 999,675.12 07/17/20264.62508/02/2023 1,006,442.00 1,0803133EPQC2 4.661
679Federal Home Loan Bank10432 1,000,000.00 999,660.33 06/11/20273.50006/16/2022 992,955.00 1,8213130ASGU7 3.520
315Federal Home Loan Bank10447 1,000,000.00 1,001,882.83 06/12/20263.37507/18/2022 993,763.00 1,4253130ASJ59 3.141
224Federal Home Loan Bank10537 500,000.00 499,303.01 03/13/20264.37502/27/2023 500,936.50 1,110313373B68 4.619
1,043Federal Home Loan Bank10563 500,000.00 502,537.84 06/09/20284.37507/21/2023 509,053.50 1,7853130AWMN7 4.177
238Federal Home Loan Bank10645 500,000.00 500,000.00 03/27/20294.85003/27/2024 501,559.00 1,8263130B0N70 4.850
374Federal Home Loan Bank10706 575,000.00 575,000.00 08/10/20294.25008/20/2024 571,303.90 1,8163130B2F59 4.250
678INTER-AMERICAN DEV. BANK10498 500,000.00 495,324.45 06/10/20272.98009/13/2022 491,113.00 1,73145818WED4 3.902
373Morgan Stanley Bank10708 300,000.00 303,927.69 08/09/20266.25008/01/2024 305,940.90 73861746BCY0 4.888
7,644,397.34 1,5527,663,557.057,625,000.007,644,702.10Subtotal and Average 589 4.187
Treasury Coupon Securities
1,644UST10735300,000.00 297,279.65 01/31/20304.25002/13/2025 305,871.00 1,81391282CMG3 4.477
1,613UST10736325,000.00 323,529.11 12/31/20294.37502/13/2025 333,150.35 1,78291282CMD0 4.489
517U.S. Treasury10403 1,000,000.00 998,536.89 12/31/20261.25001/04/2022 962,539.00 1,82291282CDQ1 1.357
698U.S. Treasury10436 1,000,000.00 1,004,153.04 06/30/20273.25007/14/2022 991,133.00 1,81291282CEW7 3.014
91U.S. Treasury10445 1,000,000.00 999,704.02 10/31/20253.00007/18/2022 995,742.00 1,2019128285J5 3.125
60U.S. Treasury10456 1,000,000.00 999,753.08 09/30/20253.00007/11/2022 996,699.00 1,1779128285C0 3.158
1,338U.S. Treasury10654 500,000.00 467,111.18 03/31/20292.37504/08/2024 476,347.50 1,81891282CEE7 4.393
5,090,066.97 1,5685,061,481.855,125,000.005,089,596.05Subtotal and Average 590 3.045
Federal Agency Callable
214Federal Farm Credit Bank10258 500,000.00 500,000.00 03/03/20260.79003/03/2021 488,746.50 1,8263133EMSH6 0.790
528Federal Farm Credit Bank10397 1,000,000.00 1,000,000.00 01/11/20271.47001/11/2022 964,163.00 1,8263133ENKG4 1.470
Portfolio POOL
AP
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Maturity
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Par Value Book Value
Maturity
Date
Stated
RateMarket Value
July 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Federal Agency Callable
543Federal Farm Credit Bank10405 1,500,000.00 1,500,000.00 01/26/20271.84001/26/2022 1,453,453.50 1,8263133ENMA5 1.840
752Federal Farm Credit Bank10475 500,000.00 500,000.00 08/23/20274.03008/23/2022 497,602.50 1,8263133ENH52 4.030
108Federal Farm Credit Bank10667 500,000.00 499,940.78 11/17/20255.00005/29/2024 501,185.50 5373133EREU1 5.041
327Federal Farm Credit Bank10746 500,000.00 500,000.00 06/24/20304.65006/24/2025 499,550.50 1,8263133ETMB0 4.650
23Federal Home Loan Bank10254 500,000.00 499,915.42 02/24/20260.62502/24/2021 488,617.00 1,8263130AL7M0 0.659
88Federal Home Loan Bank10406 1,500,000.00 1,500,000.00 01/28/20271.70001/28/2022 1,448,170.50 1,8263130AQKJ1 1.700
60Federal Home Loan Bank10513 750,000.00 750,000.00 12/30/20274.55012/30/2022 748,099.50 1,8263130AUDL5 4.552
1,305Federal Home Loan Bank10641 500,000.00 500,000.00 02/26/20295.00002/26/2024 501,552.50 1,8273010B07G8 5.000
7,749,856.20 1,7437,591,141.007,750,000.007,749,842.51Subtotal and Average 372 2.617
Certificate of Deposit
1,094Bank of NY Mello Corp.10717 500,000.00 475,194.11 10/30/20283.00008/01/2024 481,544.00 1,55106406GAA9 4.702
216BANK UNITED NA10256 248,000.00 248,000.00 03/05/20260.65003/05/2021 242,158.86 1,826066519QK8 0.000
811Bank of America Corp.10716 300,000.00 291,724.49 10/21/20273.24808/01/2024 294,235.50 1,17606051GGA1 4.596
656Cy Fair FCU10555 249,000.00 249,000.00 05/19/20274.35005/19/2023 250,684.98 1,46123288UAA5 4.355
1,357Federal Home Loan Bank10661 500,000.00 500,000.00 04/19/20295.01004/19/2024 508,452.50 1,8263130B0YH6 5.010
1,357Freedom Northwest CU10658 249,000.00 249,000.00 04/19/20294.55004/19/2024 253,466.81 1,826356436AR6 4.550
403Goldman Sachs Bank10260 248,000.00 248,000.00 09/08/20261.05009/08/2021 239,465.58 1,82638149MZJ5 1.051
243JP Morgan Chase10709 300,000.00 297,122.37 04/01/20263.30008/01/2024 297,978.30 60846625HQW3 4.813
234Pentagon Federal Credit Union10414 248,000.00 248,000.00 03/23/20261.80003/22/2022 243,864.10 1,46270962LBH4 1.800
815PNC BANK NA10669 500,000.00 477,440.78 10/25/20273.10005/29/2024 487,655.50 1,24469353RFG8 5.335
222Pathfinder Bank10257 249,000.00 249,000.00 03/11/20260.70003/11/2021 243,136.55 1,82670320KAX9 0.000
725Third Fed Savings & Loan10455 245,000.00 245,000.00 07/27/20273.40007/27/2022 242,205.53 1,82688413QDM7 3.402
476Toyota MTR Credit Corp10670 500,000.00 501,329.10 11/20/20265.40005/29/2024 508,115.50 90589236TLD5 5.179
1,287TEXAS INSTRUME10653 750,000.00 752,763.18 02/08/20294.60004/01/2024 762,558.75 1,774882508CG7 4.480
404UBS Bank USA10261 248,000.00 248,000.00 09/09/20260.95009/09/2021 239,160.04 1,82690348JS92 0.000
1,459US BANK CORP10715 300,000.00 279,367.63 07/30/20293.00008/01/2024 283,976.40 1,82491159HHW3 4.938
1,338UST10657750,000.00 737,310.23 03/31/20294.12504/22/2024 760,048.50 1,80491282CKG5 4.647
6,296,251.89 1,5636,338,707.406,384,000.006,350,945.69Subtotal and Average 880 3.905
Municipal Bonds
365LOS ANGELES CA CMNTY CLG DIST10523 365,000.00 353,277.20 08/01/20261.17401/05/2023 353,271.82 1,30454438CYL0 4.700
730POWAY UNIFIED SCHOOL DIST10522 1,230,000.00 1,178,880.39 08/01/20272.41401/04/2023 1,190,927.82 1,670738850TA4 4.750
1,532,157.59 1,5861,544,199.641,595,000.001,530,704.37Subtotal and Average 646 4.739
Portfolio POOL
AP
Run Date: 09/02/2025 - 15:52 PM (PRF_PM2) 7.3.0
Page 56 of 170
Days to
Maturity
Page 5
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
July 31, 2025
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Wells Fargo Sweep Account
1Wells Fargo10036 0.00 0.00 0.01007/01/2012 0.00 1SWEEP 0.010
0.00 00.000.000.00Subtotal and Average 0 0.000
Money Market Fund
1State Street Advisors10562 10,292,822.57 10,292,822.57 4.21005/31/2023 10,292,822.57 1857492888 4.210
1Western Asset10561 0.00 0.00 5.15005/25/2023 0.00 152470G882 5.150
10,292,822.57 110,292,822.5710,292,822.5711,002,499.99Subtotal and Average 1 4.210
1,10469,002,980.16 67,986,676.59 509 3.98567,603,978.25 67,690,981.84Total and Average
Portfolio POOL
AP
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Maturity
Page 6
Par Value Book Value
Stated
RateMarket Value
July 31, 2025
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
0.00
1,10469,002,980.16 67,986,676.59 509 3.985
0 0Average Balance
67,603,978.25 67,690,981.84Total Cash and Investments
Portfolio POOL
AP
Run Date: 09/02/2025 - 15:52 PM (PRF_PM2) 7.3.0
Page 58 of 170
Page 1
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
July 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Federal Credit Union CD
ACUDPT10402 248,000.00 248,000.00 12/16/202612/16/2021 238,674.7006251A3K4 421.94 -9,325.301.3501.350 502
ADVACU10682 249,000.00 249,000.00 07/31/202907/31/2024 252,742.7200790UAC1 0.00 3,742.724.4504.450 1460
ALABAM10750 249,000.00 249,000.00 07/09/202707/09/2025 249,000.0001025RAT6 622.84 0.004.1504.150 707
ALAFCU10683 249,000.00 249,000.00 07/19/202907/19/2024 252,731.0202157RAA5 910.72 3,731.024.4504.450 1448
ALASKA10547 249,000.00 249,000.00 03/08/202803/08/2023 252,861.74011852AE0 721.76 3,861.744.6004.600 950
AUSTIN10495 249,000.00 249,000.00 09/21/202709/21/2022 248,064.26052392BT3 777.70 -935.743.8003.800 781
BAXTCU10697 249,000.00 249,000.00 08/22/202808/22/2024 251,516.1507181JBH6 267.08 2,516.154.3504.350 1117
BEALBK10679 244,000.00 244,000.00 06/06/202906/12/2024 249,267.4707371BWA5 1,554.25 5,267.474.6504.650 1405
BOMBNK10744 249,000.00 249,000.00 06/24/203006/24/2025 249,560.7509776DAV6 195.79 560.754.1004.100 1788
CAPONE10453 248,000.00 248,000.00 07/27/202707/27/2022 245,659.8714042THZ3 118.90 -2,340.133.5003.500 725
CBCFCU10663 249,000.00 249,000.00 05/14/202905/14/2024 254,402.3012481GAZ0 539.27 5,402.304.6504.650 1382
CFCUTX10625 249,000.00 249,000.00 01/18/202901/18/2024 248,770.9217783PAK7 354.74 -229.084.0004.000 1266
CHIEF10502 249,000.00 249,000.00 10/14/202510/12/2022 249,063.5016863LAE5 596.24 63.504.6004.600 74
COASCU10684 249,000.00 249,000.00 07/21/202807/22/2024 252,914.2819058RAG6 279.36 3,914.284.5504.550 1085
COLACU10529 249,000.00 249,000.00 02/02/202601/31/2023 249,596.6019123RAA0 0.00 596.604.6004.600 185
COMCMM10440 248,000.00 248,000.00 01/27/202607/27/2022 246,357.2520367GBD0 82.89 -1,642.753.0503.050 179
CONNEX10474 248,000.00 248,000.00 08/26/202508/26/2022 247,687.5220825WBC3 0.00 -312.483.5003.500 25
CRTFCU10686 249,000.00 249,000.00 08/07/202908/07/2024 250,879.2014622LAS1 695.84 1,879.204.2504.250 1467
CUSTOM10678 244,000.00 244,000.00 06/11/202706/11/2024 247,884.4823204HPM4 1,653.52 3,884.484.8504.850 679
EMPFCU10596 248,000.00 248,000.00 10/23/202810/23/2023 256,339.50291916AG9 727.69 8,339.505.1005.100 1179
ENTRPA10720 249,000.00 249,000.00 08/28/202908/28/2024 246,619.8129367RNG7 77.77 -2,380.193.8003.800 1488
FFB10664 244,000.00 244,000.00 05/22/202905/22/2024 248,712.3732026U5U6 2,183.30 4,712.374.6004.600 1390
FFCONI10648 249,000.00 249,000.00 01/28/202603/28/2024 249,899.39320165LR2 99.26 899.394.8504.850 180
FNBKBE10681 248,000.00 248,000.00 06/20/202706/20/2024 252,125.2332114MBC0 362.49 4,125.234.8504.850 688
FPBANK10685 244,000.00 244,000.00 07/17/202807/17/2024 247,068.7933610RVR1 446.22 3,068.794.4504.450 1081
GRNSTC10255 248,000.00 248,000.00 02/26/202602/26/2021 242,333.7039573LAV0 132.49 -5,666.300.6500.650 209
HEALTH10496 249,000.00 249,000.00 09/21/202609/21/2022 247,762.4742228LAH4 245.59 -1,237.533.6003.600 416
HICKAM10639 249,000.00 249,000.00 01/31/202801/31/2024 250,321.1942869GAB2 746.01 1,321.194.1504.150 913
INDIA10410 248,000.00 248,000.00 02/01/202701/31/2022 239,542.46856285E98 11.89 -8,457.541.7501.750 549
JEDARC10491 249,000.00 249,000.00 09/30/202709/30/2022 248,050.07472207AE9 25.92 -949.933.8003.800 790
JOVFCU10707 249,000.00 249,000.00 08/17/202608/16/2024 250,756.2048115LAM6 31.72 1,756.204.6504.650 381
LAFFED10606 248,000.00 248,000.00 11/30/202611/30/2023 252,246.0150625LBR3 35.67 4,246.015.2505.250 486
LBRTYF10530 249,000.00 249,000.00 01/27/202601/27/2023 249,422.30530520AC9 920.96 422.304.5004.500 179
LINPRK10571 248,000.00 248,000.00 08/28/202808/28/2023 255,291.20534574AC2 101.92 7,291.205.0005.000 1123
LUMINA10487 249,000.00 249,000.00 09/15/202709/15/2022 245,970.6755026MAE5 371.11 -3,029.333.4003.400 775
MARFED10718 249,000.00 249,000.00 08/31/202608/30/2024 248,943.9856824JBC7 27.29 -56.024.0004.000 395
MEDAL10622 248,000.00 248,000.00 12/29/202612/29/2023 249,798.7458404DUA7 61.15 1,798.744.5004.500 515
Portfolio POOL
AP
Run Date: 09/02/2025 - 15:52 PM (PRF_PM8) 7.3.0
Report Ver. 7.3.6.1Page 59 of 170
Page 2
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
July 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Federal Credit Union CD
MICARO10549 249,000.00 249,000.00 03/13/202603/13/2023 250,484.5459524LAA4 595.56 1,484.544.8504.850 224
MORGAN10662 244,000.00 244,000.00 05/08/202805/08/2024 248,468.3761690DQK7 2,670.63 4,468.374.7004.700 1011
MORGAN10745 244,000.00 244,000.00 06/20/203006/18/2025 246,684.4961776NTH6 1,264.79 2,684.494.3004.300 1784
MVBF10646 249,000.00 249,000.00 03/27/202603/27/2024 250,270.9062847NEL6 130.98 1,270.904.8004.800 238
NCBS10643 249,000.00 249,000.00 03/08/202903/08/2024 250,835.88654062LP1 666.84 1,835.884.2504.250 1315
ORECCU10675 248,000.00 248,000.00 06/08/202606/07/2024 250,322.7768584JAV1 823.49 2,322.775.0505.050 311
OREGON10676 249,000.00 249,000.00 12/18/202606/18/2024 252,002.94682325EK7 430.12 3,002.944.8504.850 504
PIMAFC10575 248,000.00 248,000.00 08/17/202608/17/2023 251,496.55722000AC0 504.15 3,496.555.3005.300 381
ROCKLA10607 248,000.00 248,000.00 11/30/202811/30/2023 255,737.8577357DAB4 33.97 7,737.855.0005.000 1217
SOME10751 249,000.00 249,000.00 01/08/203007/08/2025 249,000.00835104DG2 619.77 0.003.9503.950 1621
SPOTCH10644 245,000.00 245,000.00 03/25/202703/25/2024 248,134.78849061AF3 191.30 3,134.784.7504.750 601
TECHCU10551 249,000.00 249,000.00 03/23/202603/23/2023 250,615.7687868YAL7 1,023.29 1,615.765.0005.000 234
TOYFBN10442 248,000.00 248,000.00 07/22/202707/22/2022 245,192.1489235MNT4 231.01 -2,807.863.4003.400 720
TRUST10604 248,000.00 248,000.00 11/22/202811/22/2023 253,735.2589839KAD7 290.46 5,735.254.7504.750 1209
TSBK10677 249,000.00 249,000.00 12/11/202606/12/2024 251,960.1188709RBH1 628.64 2,960.114.8504.850 497
TTCUFC10564 248,000.00 248,000.00 07/26/202807/26/2023 255,131.2489854LAD5 169.86 7,131.245.0005.000 1090
UNIBKT10651 249,000.00 249,000.00 03/13/202903/13/2024 250,836.3891527PCF2 521.88 1,836.384.2504.250 1320
UNIVCU10492 249,000.00 249,000.00 09/26/202509/26/2022 248,764.45914242AA0 136.44 -235.554.0004.000 56
USFFCU10550 249,000.00 249,000.00 09/15/202503/15/2023 249,339.8990353EBC6 1,033.52 339.895.0505.050 45
UTHFCU10589 248,000.00 248,000.00 10/30/202810/30/2023 256,390.8391739JAD7 34.65 8,390.835.1005.100 1186
VALLEY10494 249,000.00 249,000.00 09/30/202709/30/2022 249,655.1206543PDA0 27.97 655.124.1004.100 790
VCC BK10499 249,000.00 249,000.00 10/14/202610/14/2022 249,741.0291823MBE4 492.88 741.024.2504.250 439
VERIDI10500 249,000.00 249,000.00 10/24/202510/24/2022 249,127.7492348DAA7 920.96 127.744.5004.500 84
WASFIN10674 244,000.00 244,000.00 05/31/202905/31/2024 247,883.0293883MBA5 1,865.10 3,883.024.5004.500 1399
WF10617 248,000.00 248,000.00 12/27/202812/27/2023 248,606.61949764JY1 111.43 606.614.1004.100 1244
WORKCU10590 248,000.00 248,000.00 10/30/202810/30/2023 257,163.3598138MCA6 35.33 9,163.355.2005.200 1186
15,628,000.0015,736,420.7915,628,000.0015,779,451.61Subtotal and Average 31,856.31 108,420.798034.2884.288
Local Agency Investment Funds
LAIF10028 9,786,854.02 9,786,854.029,638,372.75LAIF 36,932.12 -148,481.274.2694.269 1
9,786,854.029,638,372.759,786,854.0210,186,130.73Subtotal and Average 36,932.12 -148,481.2714.2694.269
Corporate Notes
BK10732 350,000.00 326,603.60 08/23/202901/13/2025 336,085.7506406YAA0 5,069.17 9,482.155.1703.300 1483
BOAC10515 500,000.00 474,859.93 06/22/202712/27/2022 478,120.0006048WR36 1,083.33 3,260.075.0002.000 690
CITIBK10733 350,000.00 347,460.48 08/06/202901/13/2025 357,378.3517325FBK3 8,231.32 9,917.875.0414.838 1435
EL10737 300,000.00 273,069.18 12/01/202903/25/2025 276,582.3029736RAP5 1,187.50 3,513.124.7062.375 1583
Portfolio POOL
AP
Run Date: 09/02/2025 - 15:52 PM (PRF_PM8) 7.3.0
Page 60 of 170
Page 3
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
July 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Corporate Notes
JDC10668 500,000.00 499,591.26 07/14/202805/29/2024 512,160.0024422EXB0 1,168.75 12,568.744.9794.950 1078
JPMC10731 400,000.00 393,425.54 12/05/202901/07/2025 400,666.8046647PAX4 2,770.13 7,241.264.9794.452 1222
KVUE10738 300,000.00 305,024.16 03/22/203003/25/2025 309,040.5049177JAH5 5,250.00 4,016.344.5805.000 1694
MET10734 500,000.00 499,369.68 01/09/203001/09/2025 509,891.0059217GFT1 1,497.22 10,521.324.9324.900 1622
NRUC10739 300,000.00 271,955.56 03/15/203003/25/2025 275,971.50637432NV3 2,520.00 4,015.944.6902.400 1687
SCHW10740 300,000.00 279,215.87 10/01/202903/25/2025 281,379.00808513BX2 2,750.00 2,163.134.6102.750 1522
3,670,575.263,737,275.203,800,000.003,669,107.11Subtotal and Average 31,527.42 66,699.9413554.8963.807
Federal Agency Coupon Securities
CITIBK10631 750,000.00 770,028.53 09/29/202801/30/2024 784,097.2517325FBB3 14,749.29 14,068.724.8475.803 1155
FFCB10545 1,000,000.00 997,057.54 12/01/202703/01/2023 1,006,393.003133EPCG8 6,875.00 9,335.464.2664.125 852
FFCB10572 1,000,000.00 999,675.12 07/17/202608/02/2023 1,006,442.003133EPQC2 1,798.61 6,766.884.6604.625 350
FHLB10432 1,000,000.00 999,660.33 06/11/202706/16/2022 992,955.003130ASGU7 4,861.11 -6,705.333.5203.500 679
FHLB10447 1,000,000.00 1,001,882.83 06/12/202607/18/2022 993,763.003130ASJ59 4,593.75 -8,119.833.1413.375 315
FHLB10537 500,000.00 499,303.01 03/13/202602/27/2023 500,936.50313373B68 8,385.42 1,633.494.6194.375 224
FHLB10563 500,000.00 502,537.84 06/09/202807/21/2023 509,053.503130AWMN7 3,159.72 6,515.664.1774.375 1043
FHLB10645 500,000.00 500,000.00 03/27/202903/27/2024 501,559.003130B0N70 8,352.78 1,559.004.8504.850 238
FHLB10706 575,000.00 575,000.00 08/10/202908/20/2024 571,303.903130B2F59 11,607.81 -3,696.104.2504.250 374
IADB10498 500,000.00 495,324.45 06/10/202709/13/2022 491,113.0045818WED4 2,110.83 -4,211.453.9022.980 678
MORGAN10708 300,000.00 303,927.69 08/09/202608/01/2024 305,940.9061746BCY0 8,958.33 2,013.214.8886.250 373
7,644,397.347,663,557.057,625,000.007,644,702.10Subtotal and Average 75,452.65 19,159.715894.1874.279
Treasury Coupon Securities
UST10735 300,000.00 297,279.65 01/31/203002/13/2025 305,871.0091282CMG3 34.65 8,591.354.4764.250 1644
UST10736 325,000.00 323,529.11 12/31/202902/13/2025 333,150.3591282CMD0 1,236.41 9,621.244.4894.375 1613
USTR10403 1,000,000.00 998,536.89 12/31/202601/04/2022 962,539.0091282CDQ1 1,086.96 -35,997.891.3571.250 517
USTR10436 1,000,000.00 1,004,153.04 06/30/202707/14/2022 991,133.0091282CEW7 2,826.09 -13,020.043.0143.250 698
USTR10445 1,000,000.00 999,704.02 10/31/202507/18/2022 995,742.009128285J5 7,581.52 -3,962.023.1253.000 91
USTR10456 1,000,000.00 999,753.08 09/30/202507/11/2022 996,699.009128285C0 10,081.97 -3,054.083.1583.000 60
USTR10654 500,000.00 467,111.18 03/31/202904/08/2024 476,347.5091282CEE7 3,990.78 9,236.324.3932.375 1338
5,090,066.975,061,481.855,125,000.005,089,596.05Subtotal and Average 26,838.38 -28,585.125903.0452.809
Federal Agency Callable
FFCB10258 500,000.00 500,000.00 03/03/202603/03/2021 488,746.503133EMSH6 1,623.89 -11,253.500.7900.790 214
FFCB10397 1,000,000.00 1,000,000.00 01/11/202701/11/2022 964,163.003133ENKG4 816.67 -35,837.001.4701.470 528
FFCB10405 1,500,000.00 1,500,000.00 01/26/202701/26/2022 1,453,453.503133ENMA5 383.33 -46,546.501.8401.840 543
FFCB10475 500,000.00 500,000.00 08/23/202708/23/2022 497,602.503133ENH52 8,843.61 -2,397.504.0304.030 752
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Page 4
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
July 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Federal Agency Callable
FFCB10667 500,000.00 499,940.78 11/17/202505/29/2024 501,185.503133EREU1 5,138.89 1,244.725.0405.000 108
FFCB10746 500,000.00 500,000.00 06/24/203006/24/2025 499,550.503133ETMB0 2,389.58 -449.504.6504.650 327
FHLB10254 500,000.00 499,915.42 02/24/202602/24/2021 488,617.003130AL7M0 1,362.85 -11,298.420.6580.625 23
FHLB10406 1,500,000.00 1,500,000.00 01/28/202701/28/2022 1,448,170.503130AQKJ1 212.50 -51,829.501.7001.700 88
FHLB10513 750,000.00 750,000.00 12/30/202712/30/2022 748,099.503130AUDL5 2,938.54 -1,900.504.5524.550 60
FHLB10641 500,000.00 500,000.00 02/26/202902/26/2024 501,552.503010B07G8 10,763.89 1,552.505.0005.000 1305
7,749,856.207,591,141.007,750,000.007,749,842.51Subtotal and Average 34,473.75 -158,715.203722.6172.612
Certificate of Deposit
BK10717 500,000.00 475,194.11 10/30/202808/01/2024 481,544.0006406GAA9 3,791.67 6,349.894.7023.000 1094
BKUNTD10256 248,000.00 248,000.00 03/05/202603/05/2021 242,158.86066519QK8 247.32 -5,841.140.0000.650 216
BOAC10716 300,000.00 291,724.49 10/21/202708/01/2024 294,235.5006051GGA1 2,709.63 2,511.014.5963.248 811
CYFAIR10555 249,000.00 249,000.00 05/19/202705/19/2023 250,684.9823288UAA5 356.11 1,684.984.3544.350 656
FHLB10661 500,000.00 500,000.00 04/19/202904/19/2024 508,452.503130B0YH6 7,118.03 8,452.505.0105.010 1357
FREENW10658 249,000.00 249,000.00 04/19/202904/19/2024 253,466.81356436AR6 372.48 4,466.814.5504.550 1357
GOLD10260 248,000.00 248,000.00 09/08/202609/08/2021 239,465.5838149MZJ5 1,041.60 -8,534.421.0501.050 403
JPMC10709 300,000.00 297,122.37 04/01/202608/01/2024 297,978.3046625HQW3 3,300.00 855.934.8133.300 243
PENTAG10414 248,000.00 248,000.00 03/23/202603/22/2022 243,864.1070962LBH4 122.30 -4,135.901.8001.800 234
PNC10669 500,000.00 477,440.78 10/25/202705/29/2024 487,655.5069353RFG8 4,219.44 10,214.725.3353.100 815
PTHFDR10257 249,000.00 249,000.00 03/11/202603/11/2021 243,136.5570320KAX9 95.51 -5,863.450.0000.700 222
THFDSL10455 245,000.00 245,000.00 07/27/202707/27/2022 242,205.5388413QDM7 114.11 -2,794.473.4023.400 725
TOYOTA10670 500,000.00 501,329.10 11/20/202605/29/2024 508,115.5089236TLD5 5,325.00 6,786.405.1795.400 476
TXN10653 750,000.00 752,763.18 02/08/202904/01/2024 762,558.75882508CG7 16,579.17 9,795.574.4794.600 1287
UBSBK10261 248,000.00 248,000.00 09/09/202609/09/2021 239,160.0490348JS92 142.01 -8,839.960.0000.950 404
USB10715 300,000.00 279,367.63 07/30/202908/01/2024 283,976.4091159HHW3 186.99 4,608.774.9383.000 1459
UST10657 750,000.00 737,310.23 03/31/202904/22/2024 760,048.5091282CKG5 10,383.13 22,738.274.6464.125 1338
6,296,251.896,338,707.406,384,000.006,350,945.69Subtotal and Average 56,104.50 42,455.518803.9053.449
Municipal Bonds
LACCD10523 365,000.00 353,277.20 08/01/202601/05/2023 353,271.8254438CYL0 2,142.55 -5.384.7001.174 365
PWUSD10522 1,230,000.00 1,178,880.39 08/01/202701/04/2023 1,190,927.82738850TA4 14,846.10 12,047.434.7502.414 730
1,532,157.591,544,199.641,595,000.001,530,704.37Subtotal and Average 16,988.65 12,042.056464.7392.128
Wells Fargo Sweep Account
WF10036 0.00 0.0007/01/2012 0.00SWEEP 0.00 0.000.0100.010 1
0.000.000.000.00Subtotal and Average 0.00 0.0000.0000.000
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Page 5
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
July 31, 2025
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Money Market Fund
STATES10562 10,292,822.57 10,292,822.5705/31/2023 10,292,822.57857492888 39,340.72 0.004.2104.210 1
WEST10561 0.00 0.0005/25/2023 0.0052470G882 0.00 0.005.1505.150 1
10,292,822.5710,292,822.5710,292,822.5711,002,499.99Subtotal and Average 39,340.72 0.0014.2104.210
67,986,676.59 67,603,978.25 67,690,981.84 3.816 509 3.985 349,514.50 -87,003.5969,002,980.16Total and Average
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Page 6
Par Value Book Value
Accrued
InterestMarket Value
July 31, 2025
Portfolio Details with Earnings - Cash
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
67,986,676.59 67,603,978.25 67,690,981.84 3.816 509 3.985 349,514.50 -87,003.59
0.00
69,002,980.16
Average Balance
Total Cash and Investments
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Page 64 of 170
Agenda Item #: 7.4
Meeting Date: September 16, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Consultant Services Agreement with De Novo Planning Group.
STRATEGIC GOAL: Open, Engaged and Responsive Government
RECOMMENDATION:
Approve, and authorize the City Manager to sign the Consultant Services Agreement with De Novo Planning
Group to prepare the necessary environmental documents pursuant to the California Environmental Quality
Act in the not-to-exceed amount of $115,651.
FINANCIAL IMPACT:
None. All costs associated with the preparation of the CEQA document shall be borne by the project
applicant. The applicant will be required to submit the total contract amount to the City prior to the start of
services. Consultant invoices will be paid out of the developer deposit account.
BACKGROUND:
Intracorp SoCal-1, LLC (“Intracorp”), a Southern California homebuilder, is conducting due diligence to
acquire the 55,000-square-foot office building at 1400 Montefino Drive, which is owned and occupied by
Liferay. Intracorp proposes to demolish the building and redevelop the 3.9-acre site with up to 49 for-sale,
market-rate condominiums.
The property is located on the south side of Montefino Avenue, west of Diamond Bar Boulevard. It is bordered
by a large condominium community to the north and west, a commercial shopping center to the east and
south, and single-family homes to the southwest. The site lies within the Commercial Office (CO) zoning district
and carries a General Plan land use designation of General Commercial, under which residential
development is not permitted. An aerial image of the property is provided below.
Page 65 of 170
Agenda Item #: 7.4
Meeting Date: September 16, 2025
Proposed Project
To redevelop the property, the applicant must obtain approvals for a General Plan Amendment and Zone
Change, among other entitlements. On August 5, 2025, Intracorp submitted an application that includes the
following requests:
• General Plan Amendment to change the land use designation from General Commercial (C) to
Medium High Residential (RMH).
• Zone Change from Commercial Office (CO) to Medium High Residential with a Planned Development
Overlay (RMH-PD).
• Tentative Tract Map to create 49 condominium units (attached and detached).
• Development Review for site and architectural design to ensure consistency with the General Plan,
Development Code, and applicable design standards.
• Conditional Use Permit for development within the PD overlay district, including potential modifications
to standards such as parking ratios and setbacks.
The proposed project is subject to the California Environmental Quality Act (CEQA). Based on its scope, staff
anticipates preparation of a Mitigated Negative Declaration (MND) to evaluate and mitigate potential
environmental impacts. The MND will provide detailed analysis and identify mitigation measures to reduce
potentially significant effects to less-than-significant levels.
ANALYSIS:
CONSULTANT SELECTION PROCESS:
Page 66 of 170
Agenda Item #: 7.4
Meeting Date: September 16, 2025
On July 10, 2025, the City published a detailed Request for Proposals (RFP) through PlanetBids, inviting planning
and environmental consulting firms to submit proposals to prepare the CEQA document for the project. The
City received proposals from 17 firms. After reviewing the proposals, staff recommends that the City enter into
a Consultant Services Agreement with De Novo Planning Group ("De Novo") based on the factors outlined
below:
Quality of Proposal – De Novo prepared a proposal with a detailed scope of work closely aligned with the
project’s needs, including an in-depth review of potential impacts as well as areas unlikely to be impacted,
based on their initial review of the site.
Cost – The proposed budgets of the 17 proposals ranged from $49,300 to $128,362, with an average cost of
$83,314. De Novo’s proposal, with a not-to-exceed amount of $108,085 for preparing an MND, was above the
average (see table below for cost comparison). The budget includes the optional task of a Health Risk
Assessment, which will be determined if it is required based on the applicant’s construction timing, types of
equipment, and anticipated construction hours. The total contract amount, including the optional task and a
seven percent contingency to the not-to-exceed amount, is $115,651. Some firms submitted considerably
lower bids because optional tasks such as preparing certain technical studies were not included.
Firm Bid Amount With Optional Task(s)
Environmental Impact Sciences $49,300 $79,550
Tom Dodson & Associates $59,000 $62,000
EcoTierra Consulting, Inc. $59,020 N/A
Willdan Engineering $60,556 $79,153
Chambers Group, Inc. $66,314 N/A
SummitWest Environmental, Inc. $70,099 N/A
CASC Engineering and Consulting, Inc. $76,350 $107,740
EPD Solutions $71,883 $79,633
CAJA Environmental Services, LLC $86,055 $89,355
Envicom Corporation $86,698 N/A
UltraSystems Environmental $88,160 N/A
CSG Consultants $88,554 N/A
Sagecrest Planning+Environmental $95,475 N/A
De Novo Planning Group $99,985 $108,085
ECORP Consulting, Inc. $101,431 N/A
Eyestone Environmental $121,340 N/A
Kimley-Horn and Associates, Inc. $128,362 N/A
Scope of Work – The proposed scope of work includes all work efforts related to the analysis, preparation,
consultation and related compliance with CEQA. This will include the preparation of an initial study (IS) and
MND, the preparation of necessary technical studies, and attendance at public hearings.
Page 67 of 170
Agenda Item #: 7.4
Meeting Date: September 16, 2025
Firm Credentials – De Novo’s team is composed of experienced and highly qualified analysts specializing in
planning, environmental services, and sustainability. Their expertise encompasses environmental
documentation and compliance, with technical proficiency in areas such as visual impact assessments, air
quality analysis, noise studies, and biological resource evaluations. Additionally, De Novo received outstanding
references, highlighting the firm’s responsiveness and excellent work products.
The City also recently selected De Novo to prepare the IS/MND for the proposed billboard project at the
Walnut Valley Unified School District (WVUSD) offices and bus yard on Lemon Avenue, adjacent to the SR-60
freeway. Staff has been very pleased with De Novo’s work product, responsiveness, and expertise on that
project, and looks forward to continuing its working relationship with the firm.
De Novo has assisted cities such as Lake Forest, Fountain Valley, Burbank, and Gardena in preparing
environmental documents for similarly complex CEQA projects. In March 2020, De Novo completed an IS/MND
for the City of Gardena involving the removal of an existing landscape nursery and two homes to develop 50
townhomes. The project included a General Plan Amendment, Zone Change, Tentative Tract Map, Site Plan
Review, and Variance. In November 2020, De Novo completed another IS/MND for the City of Gardena for the
removal of an existing retail garden center/commercial container nursery and a motel to develop 84
townhomes, including two affordable units. This project also required a General Plan Amendment, Zone
Change, Tentative Tract Map, and Site Plan Review.
Project Manager – De Novo’s approach includes having a dedicated project principal and project manager
on every project to ensure continuity and a seamless process during the absence of either person. Starla
Barker, AICP, will be the assigned project principal, responsible for review of all work products and overall
quality control. Ms. Barker has over 20 years of industry experience preparing and managing planning and
CEQA documents throughout Southern California. Christine Abraham, will be the assigned project manager
and is responsible for day-to-day management of the CEQA process through to public hearings. Ms. Abraham
is also a principal planner with De Novo and has almost two decades of environmental consulting and
planning experience. Ms. Abraham is also a member of the State Bar of California.
Based on staff’s evaluation of the submitted proposals, it is recommended that the City Council authorize the
City Manager to execute the proposed contract with De Novo to prepare the CEQA document for a not-to-
exceed total of $115,651, which includes a seven percent contingency above the $108,085 not-to-exceed
amount.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
Mayuko Nakajima, Senior Planner, Community Development
ATTACHMENTS:
1. Consultant Services Agreement
2. Scope of Work and Budget
Page 68 of 170
1 Professional Services – Non-Design
Consultant Services Agreement
Page 69 of 170
2 Professional Services – Non-Design
CONSULTANT SERVICES AGREEMENT
ENVIRONMENTAL CONSULTING SERVICES
THIS AGREEMENT (the "Agreement") is made as of September 16, 2025 by and
between the City of Diamond Bar, a municipal corporation ("City") and De Novo
Planning Group, a California corporation ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the services set forth in the attached
Exhibit "A", which is incorporated herein by this reference. As a material inducement to
the City to enter into this Agreement, Consultant represents and warrants that it has
thoroughly investigated the work and fully understands the difficulties and restrictions in
performing the work. Consultant represents that it is fully qualified to perform such
consulting services by virtue of its experience and the training, education and expertise
of its principals and employees.
The Community Development Director, Greg Gubman or his designee
(herein referred to as the “City’s Project Manager”), shall be the person to whom the
Consultant will report for the performance of services hereunder. It is understood that
Consultant shall coordinate its services hereunder with the City’s Project Manager to the
extent required by the City’s Project Manager, and that all performances required
hereunder by Consultant shall be performed to the satisfaction of the City’s Project
Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect September 16,
2025, and shall continue until the scope of services is completed unless earlier
terminated pursuant to the provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed One hundred fifteen thousand, six hundred fifty one
dollars ($115,651) without the prior written consent of the City. The above not to
exceed amount shall include all costs, including, but not limited to, all clerical,
administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A.As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
B.All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
Page 70 of 170
3 Professional Services – Non-Design
C.City will pay Consultant the amount invoiced the City will pay Consultant
the amount properly invoiced within 35 days of receipt, but may withhold 30% of any
invoice until all work is completed, which sum shall be paid within 35 days of completion
of the work and receipt of all deliverables.
D.Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. In the event that City is
audited by any Federal, State agency, including the Public Employee Retirement
System, regarding the independent contractor status of Consultant and the audit in any
way fails to sustain the validity of a wholly independent contractor relationship between
City and Consultant, its employees or subconsultants, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such
audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and
hold City harmless from any failure of Consultant to comply with applicable Worker's
Compensation laws.
Page 71 of 170
4 Professional Services – Non-Design
D. Consultant shall, at Consultant’s sole cost and expense fully secure and
comply with all federal, state and local governmental permit or licensing requirements,
including but not limited to a business license with the City of Diamond Bar, South
Coast Air Quality Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to
offset against the amount of any fees due to Consultant under this Agreement any
amount due to City from Consultant as a result of Consultant's failure to promptly pay to
City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant’s failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Indemnification. To the maximum extent permitted by Civil Code section
2782.8, Consultant shall indemnify and hold harmless City, its officers, officials,
employees and volunteers ("Indemnitees") from and against all liability, loss, damage,
expense, cost (including without limitation reasonable attorneys' fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee
benefit acts with respect to Consultant’s employees or Consultant’s contractors;
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement. Should
City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant
shall reimburse the City its costs of defense, including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant
shall promptly pay any final judgment rendered against the Indemnitees.
Notwithstanding the foregoing, for any claim alleging negligent performance by
Consultant, the Consultant has no immediate obligation to provide the defense of the
City. The Consultant will reimburse indemnified parties their reasonable defense costs
ultimately determined to have been caused by the negligence of the Consultant and
proportionate to the degree of fault of the Consultant. Except for the Indemnitees, this
Agreement shall not be construed to extend to any third-party indemnification rights of
any kind;
(3) Any and all claims for loss, injury to or death of persons or damage to
property caused by the negligent professional act or omission in the performance of
professional services pursuant to this Agreement; and
Page 72 of 170
5 Professional Services – Non-Design
(4) The Consultant's obligations to indemnify, defend and hold harmless the City
shall survive termination of this Agreement.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a
result of wrongful or negligent acts by Consultant, its officers, employees, agents,
and independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non-owned and hired automobiles, with minimum combined single
limits coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is
greater.
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined single limit of
$1,000,000. If such insurance is on a claims made basis, Consultant agrees to
keep such insurance in full force and effect for at least five years after termination
or date of completion of this Agreement.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non-renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City at least ten (10) days prior written notice thereof. Consultant agrees that it
will not cancel, reduce or otherwise modify the insurance coverage and in the event of
any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and except for professional liability insurance, shall be
Page 73 of 170
6 Professional Services – Non-Design
issued by an insurance company which is authorized to do business in the State of
California or which is approved in writing by the City; and shall be placed have a current
A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance,
such coverage shall be issued by companies either licensed or admitted to conduct
business in the State of California so long as such insurers possesses the
aforementioned Best's rating.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
(“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant’s due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Consultant fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I.Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
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foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the “records”) pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation, monetary
or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a
result of the performance of this Agreement. Consultant's covenant under this section
shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
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16. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. Starla Barker shall serve as Consultant’s project manager for all such
services required under this Agreement and all other services shall be performed by
personnel qualified to perform such services and under her supervision. Ms. Barker
shall not be replaced without the prior written consent of the City. Except as provided in
this Agreement, Consultant reserves the right to determine the assignment of its own
employees to the performance of Consultant's services under this Agreement, but City
reserves the right in its sole discretion to require Consultant to exclude any employee
from performing services on City's premises.
17. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed
by or on behalf of Consultant state either that it is an equal opportunity employer or that
all qualified applicants will receive consideration for employment without regard to race,
color, creed, religion, sex, marital status, national origin, ancestry, age, physical or
mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
18. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed and to
diligently prosecute completion of the work as agreed to by and between the Project
Manager and the Consultant.
19. Time Is of the Essence. Time is of the essence. Consultant agrees to
exercise diligence in the performance of its services consistent with the agreed upon
project schedule, subject, however, to the exercise of the generally accepted standard
of care for performance of such services.
20. Reserved.
21. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
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Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Consultant’s control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
22. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
23. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
25. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
26. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
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or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
“CONSULTANT” “CITY”
De Novo Planning Group City of Diamond Bar
180 E Main Street, Suite 108 21810 Copley Drive
Tustin, CA 92780 Diamond Bar, CA 91765-4178
Attn.: Starla Barker Attn.: Dan Fox
Phone: (949) 396-8193 Phone: (909) 839-7010
E-Mail: sbarker@denovoplanning.com E-mail: DFox@DiamondBarCA.gov
28. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
29. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Consultant and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
31. Waiver of Consequential Damages. Neither party shall have any claim or
right against the other, whether in contract, warranty, tort (including negligence), strict
liability or otherwise, for any special, indirect, incidental, or consequential damages of
any kind or nature whatsoever, such as but not limited to loss of revenue, loss of profits
on revenue, loss of customers or contracts, loss of use of equipment or loss of data,
work interruption, increased cost of work or cost of any financing, howsoever caused,
even if same were reasonably foreseeable.
32. Force Majeure. “Neither party shall have any claim or right against the other
for any failure of performance where such failure of performance is caused by or is the
result of causes beyond the reasonable control of the other party due to any occurrence
commonly known as a “force majeure,” including, but not limited to: acts of God; fire,
flood, or other natural catastrophe; acts of any governmental body; national emergency;
insurrection; riot; or war.”
IN WITNESS of this Agreement, the parties have executed this Agreement as of
the date first written above.
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4. SCOPE OF WORK
PROJECT UNDERSTANDING
The City of Diamond Bar is seeking a qualified environmental planning consultant team to prepare
California Environmental Quality Act (CEQA) compliance documentation for the proposed subdivision for
the development of 49 attached and detached residential condominiums (the Project), located on the
south side of 1400 Montefino Avenue, between South Diamond Bar Boulevard and Porto Grande Drive,
in Diamond Bar. The development plan includes three-story buildings with concrete slabs on grade,
consisting of nine Plan 1 condominium units (four bedrooms at 1,929 square feet), 10 Plan 2 condominium
units (four bedrooms at 1,940 square feet), and 30 Plan 3 condominium units (three bedrooms at 1,966
square feet), with private drive aisles. The approximately 3.94-acre Project site (APNs 8293-044-015 and
-016) is developed with a commercial/office building, supported by surrounding surface parking and
landscaping. The Project site has a General Plan land use designation of General Commercial (C) and is
located within the Commercial Office (CO) zoning district.
The applicant is requesting discretionary approvals, including, but not limited to a Tentative Tract Map; a
General Plan Amendment to change the land use designation to Medium High Density Residential (RMH)
and rezone to Medium High Density Residential (RMH) with a Planned Development (PD) Overlay to allow
for the proposed residential development; Development Review; and a Conditional Use Permit, as
required for all PD Overlays.
It is our understanding that the applicant has prepared several technical studies, which can be used in
support of the CEQA document, including a traffic study, sewer study, geotechnical report, Low Impact
Development (LID) report, Stormwater Pollution Prevention Plan (SWPPP), hydrology/hydraulic report, as
well as a Phase I Environmental Site Assessment, all of which would be subject to peer review by the City.
It is assumed that all applicant-provided technical studies would be suitable to support the CEQA
evaluation.
CEQA requires the evaluation of potential environmental impacts associated with development of the
proposed Project, as well as the General Plan Amendment and the Zone Change. Based on the RFP and
our understanding of the Project, De Novo is proposing to prepare a Mitigated Negative Declaration
(MND) for the Project. If during the course of our evaluation it becomes evident that a significant and
unavoidable impact could result from the proposed Project, an environmental impact report may be
required. De Novo will communicate with the City immediately to discuss next steps for a revised scope
of work to reflect the appropriate level of CEQA documentation.
SCOPE OF WORK
We have prepared the following work plan in response to the RFP, our understanding of the Project, and
our experience preparing a variety of environmental clearance documents and associated technical
studies throughout California. The requested work effort will involve preparation of technical studies, an
Initial Study, and preparation of an MND.
TASK 1 PROJECT KICKOFF AND PROJECT DESCRIPTION
1.1 Project Kickoff Meeting
The work program will be initiated with a kickoff meeting with City staff to discuss the project features in
greater detail. This initial meeting will be a key milestone to confirm the parameters of the analysis, project
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construction program, buildout conditions, scheduling, and overall communications. Prior to the kickoff
meeting, De Novo will distribute an agenda and detailed memorandum, which will identify information
needs. De Novo will review all applicable Project information provided by the City, which may include site
plans, technical specifications, visual simulations, infrastructure plans, and other relevant information.
Based upon the detailed Project information obtained at the project kickoff meeting, De Novo will draft a
preliminary Project Description (Task 1.2) and project schedule for review and approval by the City staff.
1.2 Project Description and Site Visit
The Project Description is a critical element of the environmental review and establishes the foundation
for the technical analysis. The Project Description will detail the Project location and environmental
setting, project characteristics (construction and operation), project objectives, phasing, discretionary
actions, and required permits and approvals based on available information provided by the City. De Novo
will submit the Project Description to the City for review and approval. This scope assumes that De Novo
will respond to one set of consolidated comments from the City. We have assumed that no modifications
to the Project Description will occur after approval by the City.
Task 1 Deliverables: One electronic copy of the Kickoff Meeting Agenda/Minutes; One electronic copy of
the Schedule (with updates as needed); One electronic copy of the Draft and Final Project Description
(Word and PDF).
TASK 2 PREPARATION OF TECHNICAL STUDIES
In order to support the Project’s CEQA analysis, De Novo anticipates that the following technical studies
will be required. If during subsequent discussions with the City, or during preparation of the evaluation, it
Is determined that additional studies will be needed, an amendment to this work program would be
required.
2.1 Air Quality Analysis
De Novo will utilize our in-house Environmental Scientists to prepare an Air Quality analysis for this
Project. The analysis in this section will be based on CEQA assessment methods adopted by the South
Coast Air Quality Management District (SCAQMD). Ambient air quality conditions in the Project area will
be described based on information from monitoring stations operated by the SCAQMD or the California
Air Resources Board. The Air Quality analysis will include a quantitative assessment of Project emissions
emitted into the region using the CalEEMod air quality model. Both construction-related emissions and
operational emissions will be evaluated against the SCAQMD’s regional significance thresholds. A localized
air quality impact analysis will also be conducted to determine whether the Project’s emissions will impact
nearby sensitive land uses. Applicable SCAQMD rules and requirements will be presented, and mitigation
measures will be provided, if needed.
2.2 Biological Resources Assessment
De Novo has teamed with South Environmental to provide biological resources services.
A reconnaissance level site survey will be conducted to map biological resources on the parcels including
plant communities, special-status species, and potential jurisdictional waters. Plants and animals
observed on the site will be recorded in a field notebook and representative photos will be taken. The
survey area will include the parcel and a 500-foot buffer surrounding the proposed development. The
project parcel will be surveyed on foot but private property in the surrounding 500-foot buffer will be
surveyed using binoculars to identify potential resources to the extent that is practical.
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A detailed biological resources assessment report will be prepared that describes the project,
environmental and regulatory settings, maps plant communities and sensitive habitats, discusses the
potential for jurisdictional features and special-status species to occur on the parcel, wildlife movement
corridors and habitat linkages, and assesses the potential impacts from the proposed development to any
protected resources that might occur (if any). Relevant literature will be reviewed, including but not
limited to California Natural Diversity Database (CNDDB), California Native Plant Society (CNPS) Inventory
of Rare and Endangered Plants, National Wetlands Inventory (NWI), National Hydrography Database
(NHD), and the Natural Resources Conservation Service (NRCS) Soils Database. An analysis of the
cumulative impacts to biological resources anticipated by your projects and other unrelated projects that
are proposed in the area will be included. Recommendations will be made that include avoidance and
mitigation measures that reduce or eliminate the potential impacts to a less than significant level
according to CEQA, when possible.
2.3 Cultural, Tribal Cultural and Paleontological Resources Assessments
De Novo has teamed with South Environmental to also provide cultural, tribal cultural, and paleontological
resources assessments.
Task 2.3(a): CHRIS Records Search
A California Historical Resources Information Systems (CHRIS) records search of the Project site and a 0.5-
mile radius at the South Central Coastal Information Center (SCCIC), which houses cultural records for Los
Angeles County, will be conducted. The purpose of a records search is to identify any previously recorded
cultural resources; review historical maps of the Project site; review the Archaeological Resources
Directory list; and gather information on ethnographies. In addition, South Environmental will review the
lists for the National Register of Historic Places (NRHP), the California Register of Historical Resources
(CRHR), and the lists of California State Historical Landmarks, and California Points of Historical Interest.
Task 2.3(b): Assembly Bill 52 of 2014 and Senate Bill 18 of 2004 Assistance
South Environmental will assist the City of Diamond Bar with Assembly Bill 52 of 2014 (AB 52) and Senate
Bill 18 of 2004 (SB 18) consultation with local Native American tribes. South Environmental will contact
the California Native American Heritage Commission (NAHC) for a review of their Sacred Lands File and
request an AB 52 tribal contact list, if needed. This assistance is assumed to include ghostwriting
notification and consultation letters to tribes on City letterhead; mailing letters to tribal contacts; assist
the City with subsequent responses from tribe; and consultation meetings that occur (we assume no more
than three (3) one-hour meetings with the City and tribes); and maintaining a detailed record of all AB
52/SB 18 consultation efforts in coordination with City staff. We further assume tribal consultation will
begin in the earliest stages of the CEQA process during preparation of the Initial Study.
Task 2.3(c): Cultural Resources Survey
A pedestrian survey of the Project site will be conducted, using transects spaced no greater than five
meters apart on unpaved portions of the Project site. We assume that the survey will be negative for
archaeological resources (i.e., no newly discovered archaeological resources will be encountered, and no
previously recorded resources will require updates). No artifacts, samples, or specimens will be collected
during the survey. Should any archaeological resources be identified as a result of the records search or
survey requiring recordation or collecting, we will work with you to augment this scope of work and
associated costs.
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Task 2.3(d): Cultural Resources Report
A Phase I cultural resources technical report will be prepared, summarizing the results of the records
search, NAHC Sacred Lands File search, survey, and results. The report will also discuss the proposed
project description, regulatory framework, all sources consulted, recommendations for appropriate
management, and analysis of the proposed project’s potential to impact cultural resources under CEQA
Guidelines Section 15064.5.
Task 2.3(e): Paleontological Resources Records Search
South Environmental will request a paleontological resources records search from the Natural History
Museum of Los Angeles County (NHMLA), which maintains records for Los Angeles County. The purpose
of the records search is to identify any previously recorded paleontological resource localities in the
vicinity of the Project, as well as the paleontological sensitivity of the geologic units present within the
project site.
Task 2.3(f): Paleontological Resources Assessment
Upon receipt of the paleontological records search results, South Environmental will prepare a
paleontological resource technical report in accordance with the Society of Vertebrate Paleontology
standard guidelines. This report will detail the results of the literature review and museum records search,
summarize the paleontological sensitivity of the geologic units within and in the vicinity of the Project site,
and assess potential impacts from project implementation. Based on the results of the analysis, South
Environmental will develop recommended measures (as necessary), to avoid potential impacts to
paleontological resources during Project implementation.
2.4 Energy Analysis
De Novo will utilize our in-house Environmental Scientists to prepare an Energy Analysis for this Project.
This task will include an energy analysis pursuant to the requirements of CEQA. This will include a
quantification and evaluation of the energy consumption (electricity, oil, and natural gas) and a review of
the project related to the Title 24, Part 6 of the California Code of Regulations. Potential energy impacts
of the Project will be focused on avoiding or reducing inefficient, wasteful and unnecessary consumption
of energy. The goal of conserving energy implies the wise and efficient use of energy and will be evaluated
relative to the sustainability measures found within the City’s General Plan.
2.5 Greenhouse Gas Emissions Analysis
De Novo will utilize our in-house Environmental Scientists to prepare a Greenhouse Gas Emissions Analysis
for this Project. The analysis in this section will be based on methods developed by the SCAQMD. The
Project’s GHG analysis will follow the SCAQMD screening criteria for development projects and will include
a qualitative analysis and a quantitative analysis using the CalEEMod air quality model addressing both
construction-related GHG emissions and operational GHG emissions. The Project will also be reviewed for
consistency with locally-adopted GHG reduction policies. Mitigation measures will be developed for any
potentially significant impacts identified during this analysis.
2.6 Noise and Vibration Assessment
De Novo will utilize our in-house Environmental Scientists to prepare a Noise and Vibration Assessment
for this Project, in order to assess potential impacts to nearby land uses. To document existing ambient
noise levels at the Project site, an ambient noise measurement program will be initiated. Two long-term
noise measurements (24-hours) will be conducted to measure Project site noise exposure levels along the
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southeast boundary that parallels S. Diamond Bar Boulevard, as well as on the northeastern boundary
adjacent to Montefino Avenue. Two short-term measurements (20 minutes) will also be conducted at the
Project boundaries (southwest and northwest) that are not substantially exposed to traffic noise. The
analysis will include an analysis of on-site construction activities relative to the City’s Municipal Code and
government published noise thresholds. Increases in noise from vehicle traffic related to the Project will
also be quantified and evaluated against significance thresholds. Vibration generated by construction
activities will also be quantified and assessed relative to potential vibration induced annoyance and
building damage to structures proximate to the Project site. The results of the analysis will be provided
within a noise and vibration section of the environmental document. Mitigation measures will be included
if needed.
2.7 Optional Task: Health Risk Assessment
As an optional task, at the discretion of the City, De Novo will utilize our in-house Environmental Scientists
to prepare a Health Risk Assessment (HRA) for this Project, due to construction activities within proximity
of nearby residences. The objective of the HRA is to determine the public health risks from construction-
related emissions attributable to the Project. While not required by SCAQMD, the Office of Environmental
Health and Hazards Administration (OEHHA) risk assessment guidance indicates that health risk should be
evaluated for construction activities that last two months or more. The HRA would quantify emissions of
toxic air pollutants, mostly from offroad construction vehicles and trucks, and this data would be used to
assess localized public health risks. The HRA consists of two main efforts: exposure assessment and risk
calculations. The exposure assessment will calculate the concentration of construction vehicle diesel
exhaust at nearby residential uses, while the risk calculations will determine if these concentrations would
result in excessive cancer risk. If cancer risk levels are determined to be significant, feasible mitigation
measures would be included to minimize cancer risk.
Task 2 Deliverables
Draft and final versions of the Biological Resources Assessment, Cultural Resources Assessments and HRA
would be provided to the City electronically. Results of the Air Quality, Energy, GHG Emissions, and Noise
and Vibration evaluations will be included in the text of the IS/MND, and any data will be included in an
appendix. One electronic copy of draft and final Cultural Resources Report will be provided (Word and
PDF). The AB 52 letters will be provided to the City for review, and it would subsequently be placed on
City letterhead for transmittal to tribes.
TASK 3 ADMINISTRATIVE DRAFT INITIAL STUDY
De Novo will prepare an Administrative Draft Initial Study for concurrent review by the City. The contents
of the Administrative Draft Initial Study will be consistent with all applicable provisions of CEQA and the
CEQA Guidelines, and will incorporate the analysis and findings of the technical studies:
3.1 Introduction
The Introduction will cite the provisions of CEQA, the CEQA Guidelines, and the City of Diamond Bar’s
CEQA Implementation procedures for which the proposed Project is subject.
3.2 Environmental Evaluation
This section will include a discussion of the potentially significant environmental impacts, mitigation
measures to reduce significant impacts to a level of insignificance, and a statement as to whether
mitigation measures will reduce impacts to a level of insignificance. The evaluation section will contain
appropriately detailed analysis and discussion of those environmental criteria deemed “Potentially
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Significant Impact” and “Potentially Significant Impact Unless Mitigated”. Where the project would result
in “No Impact” or “Less Than Significant Impact” for particular environmental criteria, the Initial Study will
include a brief discussion which supports such a finding.
Aesthetics
According to the Diamond Bar General Plan 2040 EIR, scenic vistas within the City are focused in open
space, local hillsides and ridges, and distant views of the San Gabriel Mountains. The Project site is located
within an urbanized area of the City. Visual impacts associated with Project construction and operation
will be discussed and evaluated. The analysis will be supported by the exhibits or visual simulations
provided by the applicant and would focus on whether the Project would conflict with applicable zoning
and other regulations governing scenic quality as identified in the Diamond Bar Municipal Code. The
analysis will also address the potential for the Project to create a new source of substantial light or glare
adversely affecting day or nighttime views in the area. Existing lighting within the surrounding area will be
qualitatively discussed.
Agriculture and Forestry Resources
The Project site is not identified by the California Important Farmland Finder as Farmland of Local
Importance and does not contain agricultural resources; nor does the project site contain forest land.
Further, the project site is not zoned for agricultural use or forest land. Thus, the Initial Study will confirm
no impact to agricultural and forestry resources.
Air Quality
This section will incorporate the findings of the Air Quality analysis referenced in Task 2.1. If a HRA is
warranted, then the section would also incorporate the findings of the HRA, referenced in Optional Task
2.7.
Biological Resources
This section will incorporate the findings of the Biological Resources Assessment referenced in Task 2.2.
Cultural Resources
This section will incorporate the findings of the Cultural Resources Assessment referenced in Task 2.3.
Energy
This section will incorporate the findings of the Energy analysis referenced in Task 2.4.
Geology/Soils
Utilizing the applicant-provided geotechnical studies and/or other existing resources, the analysis will
identify existing regional and local geology and soils constraints (such as compressible soils, landslide
hazards, disruptions, displacements, compaction, or over-covering of the soil, and areas subject to
subsidence) and seismic hazards, as well as liquefaction. While the City is located in a seismically active
region, there are no active faults within the City and it is not situated within an Alquist-Priolo Earthquake
Zone, according the City’s General Plan EIR. The Project will be evaluated for its potential to directly or
indirectly cause substantial adverse effects involving fault rupture, strong seismic ground shaking, seismic-
related ground failure (e.g., liquefaction), and landslides. This section will also address potential impacts
related to paleontological resources, as referenced in Task 2.3(f).
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Greenhouse Gas Emissions
This section will incorporate the findings of the Greenhouse Gas analysis referenced in Task 2.5.
Hazards and Hazardous Materials
The Project site is currently developed with a commercial office building and supporting parking lot.
Utilizing regulatory agency databases and/or an applicant-provided Phase I Environmental Site
Assessment, if available, De Novo’s evaluation will include a review of hazardous site databases (e.g.,
California Environmental Protection Agency’s (Cal-EPA) Cortese List, the Department of Toxic Substances
Control EnviroStor database, the State Water Resources Control Board GeoTracker database, Cal-EPA’s
CAL-SITES Abandoned Site Program Information System (ASPIS) database, and others that are deemed
relevant). This section will include an analysis of potential hazards associated with Project construction
and operations.
Hydrology/Water Quality
De Novo will utilize the applicant-provided LID report, SWPPP and hydrology/hydraulic report to evaluate
potential impacts to hydrology and water quality. The Federal Emergency Management Agency indicates
that this site is located in Zone X and identified as an area of minimal flood hazard. The site is characterized
by a south-facing, descending slope that starts from the west of the adjacent condominiums to the east
property line of the Project site. As such, De Novo will conduct an analysis of potential hydrological impacts
for purposes of the CEQA evaluation; however, no technical studies or modeling will be prepared.
Land Use and Planning
The Project site is zoned as Commercial Office, and the land use designation is General Commercial (C).
The analysis would consider the effects of the requested General Plan Amendment and Zone Change. The
Project would not displace existing people or housing or divide an established community. The proposed
Project will be reviewed for any potential conflicts with a land use plan, policy, or regulation adopted for
purposes of avoiding or mitigating an environmental effect.
Mineral Resources
No known mineral resources or recovery sites occur within the Project site. Thus, the Initial Study will
confirm no impact to mineral resources.
Noise
This section will incorporate the findings of the Noise and Vibration Assessment referenced in Task 2.6.
Population and Housing
The proposed Project includes residential development, resulting in direct population growth. As such, an
evaluation of the Project’s resulting population growth and increase in housing would be evaluated in
relation to the City of Diamond Bar General Plan and Southern Califor nia Association of Governments
(SCAG) growth forecasts, as provided in the Regional Transportation Plan/Sustainable Communities
Strategy. It is anticipated the discussion would confirm that the Project would not induce substantial
unplanned population growth.
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Public Services
The Project would not involve the construction of new residential development. As such, the potential
environmental impacts to fire, police, schools, parks and public facilities would be evaluated, based on
the direct increase in population. It is anticipated the discussion will confirm that the provision of other
new or physically altered public facilities would not be needed as a result of Project development.
Recreation
The Project would involve the construction of new residential development. As such, the potential
environmental impacts related to recreation would be evaluated. It is anticipated the analysis will confirm
the Project would not result in substantial physical deterioration of a recreation facility.
Transportation
De Novo will utilize the applicant-provided transportation evaluations to assess transportation and vehicle
miles traveled (VMT) impacts associated with the Project.
Tribal Cultural Resources
This section will incorporate the findings of the Cultural Resources Assessment referenced in Task 2.3(b)
regarding potential impacts to tribal cultural resources, including any information obtained from Native
American tribes as part of the AB 52 consultation process, which will be facilitated by the City and South
Environmental.
Utilities/Service Systems
The ability of existing infrastructure to support the proposed development will be confirmed, including
assessing the relocation or construction of new or expanded facilities and the potential to result in an
environmental effect based upon information provided by the City and service providers. The discussion
will focus on the potential alteration of existing facilities, extension, or expansion of new facilities and the
demand on services associated with the proposed development.
Wildfires
The Project site is not located within a fire hazard severity zone as delineated on CalFire Hazard Severity
Zone Maps for the City. Further, according to the General Plan, the City is not located in a fire threat zone.
Thus, the Initial Study will confirm that there would be no impact associated with wildfires.
Mandatory Findings of Significance
This section will focus on the cumulative effects and the potential for the Project to have environmental
effects which will cause substantial adverse effects on human beings based in part on the analysis
conducted as part of the previous environmental topical areas.
3.3 Additional Sections and Exhibits
Additional Initial Study sections will be prepared and include the following: List of Preparers; References;
and Appendices. The environmental document will include exhibits to enhance the written text and clarify
the proposed Project.
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City of Diamond Bar
26
3.4 Administrative Draft Initial Study Submittal
The previous tasks will result in the Administrative Draft Initial Study, which will be provided to the City
for concurrent review and comment.
Task 3 Deliverables. One electronic of the Administrative Draft IS with Appendices (Word and PDF); five
(5) hard copies; and meeting with City staff regarding Draft IS findings.
TASK 4 MITIGATED NEGATIVE DECLARATION
Should the analyses described in Tasks 2.0 and 3.0 determine that impacts could be mitigated to a less
than significant level, De Novo will prepare an MND.
4.1 Revised Draft IS/MND
De Novo will prepare a Revised Screencheck Draft IS/MND based upon comments received from the City
on the Administrative Draft IS. Changes to the Screencheck Draft IS/MND will be highlighted/provided in
tracked changes to assist the review.
4.2 Public Review Draft IS/MND
Comments received from City staff on the Revised Draft IS/MND will be addressed. De Novo will prepare
the Notice of Intent to Adopt a MND (NOI) for public review. De Novo will be responsible for posting the
NOI with the County Clerk and preparing the submittal documents to the State Clearinghouse. This scope
of work excludes radius mailing and newspaper noticing.
4.3 Final IS/MND
Upon completion of the public review period, De Novo will prepare a written response to the public
comments, and where necessary the appropriate revisions will be made to the IS/MND text. All responses
will be provided to City staff for review in the form of a Screencheck Final Initial Study/MND. We will make
any additional revisions as directed by the City and prepare a Final Initial Study/MND for consideration.
The Final Initial Study/MND will include a Mitigation Monitoring and Reporting Program. At this time, the
extent of public and agency comments that will result from the review process is unknown. This task
identifies a maximum budget allocation to prepare the responses to comments by the De Novo team. The
scope of work does not assume supplemental technical studies or extensive additional analysis will be
required to provide responses to comments.
4.4 Notice of Determination
De Novo will prepare and file a Notice of Determination (NOD) with the County Clerk and State
Clearinghouse. Our budget includes the filing fees for the County Clerk; however, any applicable CDFW
fees are excluded.
Task 4 Deliverables. One electronic copy of the Revised Draft IS/MND (Word and PDF); One electronic
copy of the Public Review Draft IS/MND (Word and PDF); Two (2) hardcopies of the Public Review Draft
IS/MND; Up to 30 copies of the Notice of Intent to Adopt (NOI) and Public Review Draft IS/MND on USB
mailed to the City’s distribution list; One electronic draft and final Notice of Intent; One electronic draft
and final Responses to Comments; One electronic draft and final MMRP; One electronic and three
hardcopies of the Final IS/MND to include the Responses to Comments, MMRP, and Errata; and One
electronic NOD.
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TASK 5 MND PROJECT COORDINATION AND MEETINGS
5.1 Project Management and Administration
Ms. Barker and Ms. Abraham will direct preparation and review of the MND for compliance with CEQA
requirements and guidelines and City CEQA procedures. This will include close coordination and oversight
of the technical analysis and identification of any areas of concern early in the work program. Ms. Abraham
will coordinate with City staff, as well as internal technical staff, support staff and word processing toward
the timely completion of the environmental document throughout the duration of the Project. This task
involves the time necessary for management and administration of the Project, including invoicing and
progress reports.
5.2 Project Meetings
Close coordination with City staff is essential. Ms. Abraham will participate in progress/Project conference
calls and/or meetings with City staff, as necessary. For budgeting purposes, the following meetings are
assumed, as described in the RFP: One (1) kickoff meeting with City staff (refer to Task 1.1); up to two (2)
meetings with City staff to discuss work program and progress, resolve any issues, review comments on
administrative documents, and/or receive any necessary direction; and attendance at up to two (2) public
hearings. A minimum of three (3) check-in conference calls with City staff are also assumed. We anticipate
that only the Project Manager will be required for each meeting and have provided a total number of
hours to accommodate the meetings. We have not budgeted for additional technical support from other
members of our team, including our subconsultants, to attend public hearings.
Page 89 of 170
Diamond Bar 1400 Montefino Project IS/MNDSouth Enviro Direct Costshours $185 hours $155 hours $135 hours $125 hours $135 hours FeeFee1.1 Project Kickoff Meeting 8 $1,480 $0 $0 $0 $0 8 $1,480 $200 $1,6801.2 Project Description 8 $1,480 $0 20 $2,700 $0 8 $1,080 36 $5,260 $5,260TASK 1 SUBTOTAL 16 2,960$ 0 -$ 20 2,700$ 0 -$ 8 1,080$ 44 6,740$ -$ 200$ $6,9402.1 Air Quality 6 $1,110 20 $3,100 $0 $0 $0 26 $4,210 $4,2102.2 Biological Resources Assessment 4 $740 2 $310 $0 $0 $0 6 $1,050 $6,930 $7,9802.3 Cultural (AB 52/SB 18) & Paleo Resources Assessment 4 $740 2 $310 $0 $0 $0 6 $1,050 $12,555 $13,6052.4 Energy Assessment 8 $1,480 16 $2,480 $0 $0 $0 24 $3,960 $3,9602.5 Greenhouse Gas Emissions Assessment 6 $1,110 20 $3,100 $0 $0 $0 26 $4,210 $4,2102.6 Noise and Vibration Analysis 8 $1,480 28 $4,340 $0 $0 $0 36 $5,820 $5,820TASK 2 SUBTOTAL 36 6,660$ 88 13,640$ 0 -$ 0 -$ 0 -$ 124 20,300$ 19,485$ -$ $39,7853.1 Introduction $0 2 $310 $0 6 $750 $0 8 $1,060 $1,0603.2 Environmental Evaluation 16 $2,960 8 $1,240 60 $8,100 40 $5,000 4 $540 128 $17,840 $17,8403.3 Additional Sections and Exhibits $0 $0 $0 8 $1,000 8 $1,080 16 $2,080 $2,0803.4 Administrative Draft Initial Study Submittal 12 $2,220 8 $1,240 6 $810 $0 $0 26 $4,270 $500 $4,770TASK 3 SUBTOTAL 28 5,180$ 18 2,790$ 66 8,910$ 54 6,750$ 12 1,620$ 178 25,250$ $0 $500 $25,7504.1 Revised Draft IS/MND 16 $2,960 12 $1,860 16 $2,160 8 $1,000 $0 52 $7,980 $7,9804.2 Public Review Draft IS/MND 8 $1,480 8 $1,240 8 $1,080 8 $1,000 $0 32 $4,800 $700 $5,5004.3 Final IS/MND 8 $1,480 6 $930 6 $810 6 $750 $0 26 $3,970 $400 $4,3704.4 Notice of Determination $0 $0 $0 4 $500 $0 4 $500 $150 $650TASK 4 SUBTOTAL 32 $5,920 26 $4,030 30 $4,050 26 $3,250 0 $0 114 $17,250 $0 $1,250 $18,5005.1 Project Management and Administration 22 $4,070 $0 $0 $0 $0 22 $4,070 $4,0705.2 Project Meetings 24 $4,440 $0 $0 $0 $0 24 $4,440 $500 $4,940TASK 5 SUBTOTAL 46 $8,510 0 $0 0 $0 0 $0 0 $0 46 $8,510 $0 $500 $9,010Subtotals 158 29,230 132 20,460 116 15,660 80 10,000 20 2,700 506 78,050 $19,485 2,450 $99,985$99,985Optional Task 2.7: Health Risk Assessment 16 $3,360 32 $4,320 0 $0 0 $0 0 $0 50 $8,100 $8,100OPTIONAL TASK SUBTOTAL$0 $8,100$108,085$115,651NOTES:Subconsultants and Direct Costs are billed at no markup.De Novo Planning Group reserves the right to reallocate budget between various consulting team members and between tasks, provided the overall project budget does not change. Additional meetings would be billed at the hourly rates identified above.TOTAL FEE WITH 7% CONTINGENCYTOTAL FEE WITH OPTIONAL TASKOPTIONAL TASKSTASK 5: MND PROJECT COORDINATION AND MEETINGSTOTAL FEE TOTALSTASK 1: PROJECT KICKOFF AND PROJECT DESCRIPTIONTASK 2: PREPARATION OF TECHNICAL STUDIESTASK 3: ADMINISTRATIVE DRAFT INITIAL STUDYTASK 4: CEQA CLEARANCE: MITIGATED NEGATIVE DECLARATIONGIS AnalystDe Novo Subtotal ACTIVITYTOTALSBiolocigal Cultural PaleoPrinting, Postage, Filing FeesTASK/ACTIVITYProject Manager/ Principal PlannerSenior Planner Associate Planner Assistant PlannerPage 90 of 170
Agenda Item #: 7.5
Meeting Date: September 16, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Diamond Bar Home Improvement Program Policy Updates.
STRATEGIC GOAL: Safe, Sustainable and Healthy Community
RECOMMENDATION:
A. Determine that the proposed action does not constitute a project under the California Environmental
Quality Act (“CEQA”) pursuant to the ministerial projects exemption (14 CCR §§ 15061(b)(1) and 15268); and
B. Adopt Resolution No. 2025-32 approving the updated Program Policies for the City’s Home Improvement
Program.
FINANCIAL IMPACT:
The updated Home Improvement Program is funded annually with federal Community Development Block
Grant (CDBG) and state Permanent Local Housing Allocation (PLHA) funds. There is no impact to the City’s
General Fund.
BACKGROUND:
The City’s Home Improvement Program (HIP), established in 2003, provides interest-free, deferred loans to
eligible homeowners to maintain safe and sanitary housing. Eligible improvements include correcting
hazardous structural conditions; providing reasonable accommodations for persons with disabilities; enhancing
the exterior appearance of homes; eliminating conditions of blight; incorporating energy-efficient upgrades;
and addressing exterior code violations. Administration of the program is guided by the City’s Home
Improvement Program Policies, which are periodically updated. The most recent update occurred in June
2023.
A recent audit by the Office of Management and Budget (OMB) found that the City was not adequately
monitoring compliance with HIP policies. Specifically, the City was not consistently verifying owner-occupancy
or ensuring hazard insurance listed the City as a loss payee. The Los Angeles County Development Authority
(LACDA)—which allocates CDBG and PLHA funds—concurred with the findings and directed the City to revise
its policy document to incorporate OMB’s monitoring recommendations.
The proposed updated HIP policy document is provided in Attachment 2, with the revised language
highlighted in yellow. In addition to incorporating the audit recommendations, maximum loan amounts have
been increased to reflect rising costs, and a requirement for proof of legal U.S. residency has been added to
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Agenda Item #: 7.5
Meeting Date: September 16, 2025
comply with a new Department of Housing and Urban Development (HUD) mandate.
ANALYSIS:
Summary of Updated Program Policies
Key changes to proposed updated HIP Program Policies are highlighted below:
• Ongoing verification of owner-occupancy. The requirement is written into the policy language. A
Certification of Continued Owner-Occupancy form has been incorporated as Appendix A. The Deed
of Trust templates (Appendices B through D) were also revised to include the pertinent language.
Going forward, loan recipients will be required to submit the owner-occupancy certification and proof
of hazard insurance on an annual basis.
• Proof of citizenship/permanent residency. This is a new requirement imposed by HUD, which must be
provided as part of the loan application. The City is currently waiting for LACDA to provide guidance
on how to comply with this requirement.
• Increased maximum loan amount. Raised from $30,000 to $35,000 for single-family detached homes,
reflecting rising construction costs (especially reroofs). The $20,000 condo cap remains unchanged
since HOAs are responsible for exterior maintenance.
• Additional $2,000 allowance for abatement and title expenses. The current policy language requires
asbestos and lead-based paint testing costs to be included in the maximum loan cap. The
consequence of this is that homes requiring such testing have less money available for home
improvements than homes that do not. By sequestering this allowance to be applied only toward
testing and remediation, the modified policy better ensures that there is no net reduction in allowable
improvements for owners of older homes. Over the past year, asbestos testing has been in the $1,100 to
$1,200 range. Also, making this a separate loan component avoids the need for the City’s HIP
consultant to guess at how much to deduct from the labor and materials allowance for abatement
testing and remediation.
PREPARED BY:
Greg Gubman, Community Development Director
ATTACHMENTS:
1. Resolution No. 2025-32
2. Updated Home Improvement Program Policies
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1
RESOLUTION NO. 2025-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING UPDATED PROGRAM POLICIES FOR THE HOME
IMPROVEMENT PROGRAM.
WHEREAS, the City of Diamond Bar Home Improvement Program (“HIP”) was
originally established in 2003 to preserve and enhance residential neighborhoods
throughout the City by providing interest-free, deferred loans to eligible owner-occupants
of single family detached dwellings for the following purposes: the preservation of safe,
decent and sanitary housing; to correct hazardous structural conditions; to make
reasonable accommodations for persons with disabilities; to improve the overall exterior
appearance of the home; to eliminate an appearance of blight; to provide energy-efficient
upgrades; and to correct exterior code violations.
WHEREAS, the City desires to update the HIP Program Policies to ensure that the
City verifies that loan recipients maintain compliance HIP’s owner-occupancy
requirement.
WHEREAS, the City desires to increase the maximum loan amount for the Single-
Family Home Improvement Program (“SHIP”) from $30,000 to $35,000 to cover labor and
materials costs.
WHEREAS, the City desires to allow the maximum loan amount to be increased
by up to $2,000 to cover actual costs of hazardous material testing and abatement, if
applicable, and title fees.
WHEREAS, the City desires to add a requirement that loan applicants provide
evidence of U.S. citizenship or legal immigration status as a condition of eligibility for the
HIP in accordance with a recent Department of Housing and Urban Development (“HUD”)
mandate.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar as follows:
Section 1. That the updated HIP Program Policies are hereby adopted as shown
in Exhibit “A” attached thereto, and supersedes all previous Program Policies.
Section 2. That the City Council determines that the proposed action does not
constitute a project under the California Environmental Quality Act (“CEQA”), based on
Sections 15061(b)(1) and 15268 of the CEQA Guidelines because the projects are only
subject to the issuance of ministerial building permits.
Section 3. The City Clerk shall attest and certify to the passage and adoption of
this Resolution and enter it into the book of original resolutions, and it shall become
effective immediately upon its approval.
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Resolution No. 2025-32
2
PASSED, APPROVED, AND ADOPTED this 16th day of September, 2025.
CITY OF DIAMOND BAR
__________________________
Chia Yu Teng, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, California do hereby certify that
the foregoing Resolution was duly and regularly passed, approved and adopted by the
City Council of the City of Diamond Bar, California, at its regular meeting held on the 16th
day of September, 2025, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
__________________________
Kristina Santana, City Clerk
Page 94 of 170
PROGRAM
PROGRAM POLICIES
CITY OF DIAMOND BAR
DEPARTMENT OF COMMUNITY
DEVELOPMENT
21825 EAST COPLEY DRIVE
DIAMOND BAR, CA 91765
REVISED DRAFT
DECEMBER 29, 2008
City of Diamond Bar
Community Development Department
21810 Copley Drive
Diamond Bar, CA 91765
Program
Policies
Home Improvement Program
ADOPTED BY THE CITY COUNCIL:
Resolution No. 2025-__
September 16, 2025
EXHIBIT “A”
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Home Improvement Program Policies | September 19, 2025 i
Table of Contents
I. INTRODUCTION AND OVERVIEW .................................................................................................. 1
A. Purpose and Goal............................................................................................................................... 1
B. Program Objectives ........................................................................................................................... 1
C. Source of Funds ................................................................................................................................... 1
D. Denied Applications .......................................................................................................................... 2
II. SINGLE-FAMILY HOME IMPROVEMENT LOANS ............................................................................ 2
III. CONDOMINIUM HOME IMPROVEMENT LOANS ........................................................................... 4
IV. APPLICATION SUBMITTAL PROCESS ............................................................................................... 5
A. Pre-Screening ....................................................................................................................................... 5
B. Interest List ............................................................................................................................................. 5
C. Application ........................................................................................................................................... 5
V. ELIGIBILITY CRITERIA ....................................................................................................................... 6
A. Applicant Eligibility Requirements .................................................................................................. 6
B. Property Eligibility Requirements ................................................................................................... 10
VI. ELIGIBLE & NONELIGIBLE IMPROVEMENTS .................................................................................. 11
A. Order of Priorities for Eligible Improvements .............................................................................. 12
B. Eligible Improvements ...................................................................................................................... 12
C. Noneligible Improvements ............................................................................................................. 15
VII. ELIGIBLE & NONELIGIBLE COSTS .................................................................................................. 16
A. Eligible Costs ....................................................................................................................................... 16
B. Noneligible Costs. ............................................................................................................................. 16
VIII. TERMS AND CONDITIONS OF PROGRAM ASSISTANCE .............................................................. 16
A. Continued Owner-Occupancy Requirement .......................................................................... 16
B. Maintenance/Occupancy Requirements ................................................................................. 17
C. Hazard Insurance .............................................................................................................................. 17
D. Nondiscrimination ............................................................................................................................. 17
E. Compliance with Program Policies and Procedures .............................................................. 18
IX. GUIDELINE & COST AMENDMENT PROCEDURES ......................................................................... 18
A. Amendment - Program Guidelines. ............................................................................................. 18
B. Emergency Project Funding Modification. ................................................................................ 18
X. AUTHORITY TO ADMINISTER ......................................................................................................... 19
Appendix A – Certification of Continued Owner-Occupancy
Appendix B – Sample Deed of Trust for CDBG-funded loans
Appendix C – Sample Deed of Trust for PLHA-funded single-family residential loans
Appendix D – Sample Deed of Trust for PLHA-funded condominium loans
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Home Improvement Program Policies | September 16, 2025 Page 1 of 19
I. INTRODUCTION AND OVERVIEW
A. Purpose and Goal
The purpose of the City of Diamond Bar Home Improvement Program (HIP) is
to preserve and enhance residential neighborhoods throughout the City by
providing interest-free loans to eligible owners of single family detached and
attached dwellings for the following purposes: the preservation of safe,
decent and sanitary housing; to correct hazardous structural conditions; to
make reasonable accommodations for persons with disabilities; to improve
the overall exterior appearance of the home; to eliminate an appearance
of blight; improve energy efficiency; and to correct exterior code violations.
The HIP encompasses two loan categories:
1. The Single-Family Home Improvement Program (SHIP) offers interest-free,
deferred loans to income-eligible, owner-occupants of detached, single-
family homes, where the owner is responsible for the maintenance of
both the exterior and interior of the structure.
2. The Condominium Home Improvement Program (CHIP) offers interest-
free, deferred loans to income-eligible, owner-occupants of
condominiums, where a homeowners association (HOA) is primarily
responsible for exterior structure maintenance.
B. Program Objectives
Interest-free, deferred loans may be provided to eligible low- and moderate-
income households of owner-occupied residences to cover the cost of
housing repairs in accordance with the criteria outlined within this program.
A loan shall be repaid in full upon the sale or transfer of the home; when the
loan recipients no longer occupy the property; when the property is
refinanced; or when the loan recipients become owners of any other real
property.
C. Source of Funds
Funds for the Home Improvement Program are administered by the Los
Angeles County Development Authority (LACDA) through a subrecipient
agreement with the City of Diamond Bar. LACDA acts as an agent for, and
receives HIP funding from the following sources:
1. Community Development Block Grant (CDBG) funds made available by
the U.S. Department of Housing and Urban Development (HUD). These
funds are specifically targeted to benefit households earning no more
than the Los Angeles County CDBG Moderate Income limits published by
HUD.
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Home Improvement Program Policies | September 16, 2025 Page 2 of 19
2. Permanent Local Housing Allocation (PLHA) funds collected through
State Property Transfer Fees. These funds may be used to benefit
households earning up to 150% of the Los Angeles County Area Median
Income (AMI) published by the California Department of Housing and
Community Development (HCD).
PLHA funds allow for a much broader scope of home improvement types
and household income categories than CDBG funds. The following
restrictions in the use of CDBG funds must be taken into account when
determining which funding source to use for a loan:
• CDBG funds cannot be used to fund CHIP loans.
• CDBG funds cannot be used when issuing loans to households earning
more than the CDBG Moderate Income limits.
CDBG and PLHA funds shall not be comingled to fund an individual HIP loan.
Each SHIP loan shall be funded by either CDBG or PLHA funds. CHIP loans
may only be funded by PLHA funds.
D. Denied Applications
Applicants who are denied authorization to participate in the City of
Diamond Bar’s Home Improvement Program for any reason other than
failure to submit a complete application may not reapply for assistance
within the following two (2) years after the date of the denial of the
application.
II. SINGLE-FAMILY HOME IMPROVEMENT LOANS
Eligible homeowners may utilize assistance under the deferred loan program.
Repeat assistance will be allowed for loans once every five (5) years provided
that the balance of all outstanding loans does not exceed the amounts
specified below. The City will offer the following home improvement programs to
assist low- and moderate-income households with necessary improvements to
their residences. Participation in the Single-Family Home Improvement Program
is subject to the additional requirements described in Sections IV through VII of
these Program Guidelines.
Household Income Limit: 80% or 150% of median income, depending on
funding source (see Section I.c above).
Minimum Loan Amount: $5,000
Maximum Loan Amount:
• $35,000 – for eligible construction costs (labor and materials).
• Up to $2,000 additional – for actual costs of:
o Hazardous material testing and abatement (if applicable), and
o Title fees.
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Home Improvement Program Policies | September 16, 2025 Page 3 of 19
• If hazardous material abatement and title fees exceed $2,000, the excess will
be deducted from the $35,000 construction allowance.
Loan Amount Amendment: Applicants who initially elect to obtain a deferred
loan in an amount less than the allowable
maximum may amend the amount of the loan not
to exceed the allowable maximum if such
amendment is approved by the Community
Development Director.
Eligible Properties: Owner-occupied single-family detached residences
throughout the City.
Security: Recorded Trust Deed / Promissory Note.
Loan Rate and Term: 0% interest deferred loan payable upon sale,
transfer of title or refinancing of any loan in prior
position to that of the City; when the loan recipients
no longer occupy the property; or when the loan
recipients become owners of any other real
property.
Fees: All Fees associated with the loan such as PIRT Policy
and recordation fees shall be added to loan
principal. The combined total of the loan and fee
amounts shall not exceed the Maximum Loan
Amount.
Repeat Assistance: Owner Occupied Single-Family Properties – Repeat
assistance may be allowed for loans once every five
(5) years provided that the balance of all
outstanding deferred loans does not exceed
$45,000.
Equity The total indebtedness or all recorded liens may not
exceed ninety-five (95%) of the fair market value of
the home after rehabilitation.
Special Requirements: Home Improvement Program loans must be
recorded against the property in first or second
position only. Exceptions will be reviewed on a
case-by-case basis.
Eligible Improvements: Correction of hazardous structural conditions;
modifications necessary to provide reasonable
accommodations for persons with disabilities;
improvements to the overall exterior appearance of
the home; elimination of an appearance of blight;
correction of exterior code violations; energy-
efficient fixtures and system upgrades; and other
eligible exterior and interior improvements. See
Section V for a more detailed explanation of eligible
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Home Improvement Program Policies | September 16, 2025 Page 4 of 19
and noneligible improvements, as well as the order
of priority for eligible improvements.
III. CONDOMINIUM HOME IMPROVEMENT LOANS
Eligible condominium owners may utilize assistance under the deferred loan
program. Repeat assistance will be allowed for loans once every five (5) years
provided that the balance of all outstanding loans may not exceed $30,000,
subject to the availability of PLHA funds. The City will offer the following home
improvement programs to assist low- and moderate-income households with
necessary improvements to their residences. Participation in the Condominium
Home Improvement Program is subject to the additional requirements described
in Sections IV through VII of these Program Guidelines.
Household Income Limit: 150% of area median household income.
Minimum Loan Amount: $5,000
Maximum Loan Amount:
• $20,000 – for eligible construction costs (labor and materials).
• Up to $2,000 additional – for actual costs of:
o Hazardous material testing and abatement (if applicable), and
o Title fees.
• If hazardous material abatement and title fees exceed $2,000, the excess will
be deducted from the $35,000 construction allowance.
Loan Amount Amendment: Applicants who initially elect to obtain a deferred
loan in an amount less than the allowable maximum
may amend the amount of the loan not to exceed
the allowable maximum if such amendment is
approved by the Community Development
Director.
Eligible Properties: Owner-occupied condominium residences
throughout the City.
Security: Recorded Trust Deed / Promissory Note.
Loan Rate and Term: 0% interest deferred loan payable upon sale,
transfer of title or refinancing of any loan in prior
position to that of the City; when the loan recipients
no longer occupy the property; or when the loan
recipients become owners of any other real
property.
Fees: All Fees associated with the loan such as PIRT Policy
and recordation fees shall be added to loan
principal. The combined total of the loan and fee
amounts shall not exceed the Maximum Loan
Amount.
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Home Improvement Program Policies | September 16, 2025 Page 5 of 19
Repeat Assistance: Repeat assistance may be allowed for loans once
every five (5) years provided that the balance of all
outstanding deferred loans does not exceed
$30,000, subject to the availability of PLHA funds.
Equity The total indebtedness or all recorded liens may not
exceed ninety-five (95%) of the fair market value of
the home after rehabilitation.
Special Requirements: Home Improvement Program loans must be
recorded against the property in first or second
position only. Exceptions will be reviewed on a
case-by-case basis.
Eligible Improvements: Interior modifications necessary to provide
reasonable accommodations for persons with
disabilities; electrical, plumbing and mechanical
system repairs and replacement that are not the
responsibility of the HOA; window replacements;
energy-efficient fixtures and system upgrades; and
other interior improvements that are not the
responsibility of the HOA. See Section VI for a more
detailed explanation of eligible and noneligible
improvements, as well as the order of priority for
eligible improvements.
IV. APPLICATION SUBMITTAL PROCESS
A. Pre-Screening
Prior to preparing a Home Improvement Program deferred loan application,
prospective applicants are encouraged to first contact the City of Diamond
Bar Community Development Department to determine, to the extent
possible, if they meet basic eligibility requirements.
B. Interest List
The City will maintain a list of potential applicants interested in participation in
the HIP program. The interest list order shall be based on the chronological
date and time of initial contact, and shall be served on a first-come, first-
served basis.
C. Application
The Home Improvement Program Administrator will contact potential
applicants on the interest list in order as funding becomes available. After
verifying that the homeowner still meets the basic eligibility requirements, the
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HIP Program Administrator will forward an application. The application will
include the following materials:
1. General Qualifications and Conditions Form
2. Items Required for Submission List
3. Program Application
4. Lead Based Paint Pamphlet
5. Lead Based Paint Notification
6. Hazardous Materials Inspection Notice
7. Asbestos in Your Home Pamphlet
8. Confirmation of Receipt (Hazardous Materials Transmittals)
Completed applications and required supporting documents should be
submitted directly to the Community Development Department located at
Diamond Bar City Hall. Applications will be reviewed in the order in which
they are received.
V. ELIGIBILITY CRITERIA
A. Applicant Eligibility Requirements
For CDBG-funded loans, applicant eligibility is established by Federal Law set
forth in the Code of Federal Regulations 24CFR Part 5 and as interpreted by
LACDA. For PLHA-funded loans, applicant eligibility is established by the
California Department of Housing and Community Development (HCD) PLHA
Guidelines. The City will require documentation of both household size and
household income information in order to determine applicant eligibility.
1. Proof of Citizenship or Eligible Immigration Status
Applicants must provide satisfactory evidence of U.S. citizenship or
legal immigration status as a condition of eligibility for the Home
Improvement Program. Acceptable documentation includes, but is not
limited to, a U.S. passport, U.S. birth certificate, certificate of
naturalization, lawful permanent resident card, or other documentation
deemed acceptable under federal housing program requirements. The
City shall require applicants to submit copies of such documentation as
part of the loan application process. Failure to provide satisfactory
evidence of citizenship or eligible immigration status shall result in denial
of program assistance.
2. Household Income
a. CDBG-Funded Loans: Adjusted gross annual household income
may not exceed the Los Angeles County CDBG Moderate Income
limits published by HUD.
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b. PLHA-Funded Loans: Adjusted gross annual household income may
not exceed 150% of Los Angeles County AMI adjusted for family size
as provided by HCD. This income limit is based on HCD’s
determination that the HIP promotes the rehabilitation and
preservation of ownership housing’s classification as an Eligible
Activity pursuant to HCD’s 2019 PLHA Final Guidelines.1
c. Definition of Household: For the purposes of determining Program
eligibility, “household” means a person or persons occupying a
dwelling unit as the principal place of residence.
d. Definition of Annual Income: For the purposes of determining
Program eligibility, annual income shall be defined as the total
household income received from all sources by an individual or
family, including the head of household, spouse, and each
additional adult member of the household who has earned or
received income during a 12-month period prior to their application
for services.
3. Income Subject to Review
Income determinations are subject to the submission and verification
requirements of the City of Diamond Bar, and are subject to changes
based on the programmatic requirements of LACDA and the CDBG
Program.
The City of Diamond Bar will make the final decision in situations where
the classification of income is disputed.
Failure to disclose or adequately document all sources of income will
result in an automatic denial of the application for assistance.
Reported income must include, but not be limited to, the following:
a. Personal Service Income, including the full amount of all earnings,
before any payroll deductions of wages and/or salaries, overtime
pay, commissions, fees, tips, bonuses, and other compensation for
personal services.
b. Business or Professional Service Income, including net income from
the operation of a business or profession. Expenditures for business
expansion or amortization of capital indebtedness must not be
used as deductions in determining net income. Any withdrawal of
cash or assets from the operation of a business or profession will be
considered income, except to the extent the withdrawal is a
reimbursement of cash or assets invested in the operation by the
1 Section 301(a)(2) of HCD’s 2019 PLHA Final Guidelines states that Eligible Activities include “(t)he predevelopment,
development, acquisition, rehabilitation, and preservation of Affordable rental and ownership housing …that meets the
needs of a growing workforce earning up to 120 percent of AMI, or 150 percent of AMI in high -cost areas.”
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family. An allowance for depreciation of assets used in a business
or profession may be deducted, based on straight-line
depreciation as provided in Internal Revenue Service regulations.
c. Interest and Dividend Income, including interest, dividends, and
other net income of any kind from real or personal property.
Expenditures for amortization of capital indebtedness shall not be
used as a deduction in determining net income. An allowance for
depreciation is permitted only as authorized in Section 2, above.
Any withdrawal of cash or assets from an investment will be
included as part of net income, except to the extent the
withdrawal is reimbursement of cash or assets invested by the
family. Where the family has net family assets in excess of $5,000,
annual income shall include the greater of the actual income
derived from all net family assets or a percentage of the value of
such assets based on the current passbook savings rates as
determined by HUD.
d. Payments in Lieu of Earnings, such as unemployment and disability
compensation, worker's compensation and severance pay (except
for lump-sum payments described in Income Exempt from Review -
Section 2, [Income Exempt from Review] below).
e. Periodic Payments, including the full amount of periodic payments
received from social security, annuities, insurance policies,
retirement, pensions, disability or death benefits and other similar
types of periodic receipts, including a lump-sum payment for the
delayed start of a periodic payment.
f. Periodic and Determinable Allowance, such as alimony and child
support payments, and regular contributions of gifts received from
persons not residing in the dwelling.
g. Welfare Assistance, including the amount of welfare allowance or
grant, but excluding any funds specifically designed for shelter and
utilities that are subject to adjustment by the welfare assistance
agency (in accordance with the actual cost of shelter and utilities).
h. Armed Forces Income, including all regular pay, special pay and
allowances of a member of the Armed Forces (but exempting
armed forces special pay described in Income Exempt from
Review - Section 6, [Income Exempt from Review] below).
i. Tax Credits, including any earned income tax credit to the extent it
exceeds income tax liability.
4. Income Exempt from Review
The calculation of annual income shall not include the following:
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a. Income from Children, including income from the employment of
children (including foster children) under the age of 18 years, or
payments received for the care of foster children.
b. Lump-Sum Payments, including additions to family assets, such as
inheritances, insurance payments (e.g., health and accident
insurance, and worker's compensation), capital gains and
settlement for personal or property losses (see Income Eligible for
Review - Sections 4 and 5, [Income Eligible for Review] above, for
income that should be included).
c. Reimbursement for Medical Costs, including all payments received
by the family that are specifically for or in reimbursement of
medical expenses for any family member.
d. Live-in Aide Income, including the income of a live-in aide
employed because of a medical condition of a family member.
e. Education Payments, including educational scholarships paid
directly to the student or to the educational institution, and
Government funds paid to a veteran for tuition fees, books,
equipment, materials, supplies, transportation and miscellaneous
personal expenses of the student. Any amount of such scholarship
or payment to a veteran not used for the above purposes that is
available for subsistence is to be included in income.
f. Armed Forces (Special Pay), special pay to a family member
serving in the Armed Forces, exposed to hostile fire.
g. Government Program Payments, including the following:
(1) HUD Funded: Amounts received under training programs
funded by HUD.
(2) Disabled Person Income: Amounts received by a disabled
person that are disregarded for a limited time for purposes of
Supplemental Security Income (SSI) eligibility and benefits,
because they are set aside for use under a Plan to Attain Self-
Sufficiency (PASS).
(3) Public Program Assistance: Amount received by a participant
in other publicly-assisted programs, which are specifically for
or in reimbursement of out-of-pocket expenses incurred
(special equipment, clothing, transportation, child care, etc.)
and made solely to allow participation in a specific program.
(4) Federal Statue Exempt Income: Amounts specifically
excluded by any other Federal statue from consideration as
income for purposes of determining eligibility or benefits under
a category of assistance programs that includes assistance
under the U.S. Housing Act of 1937.
h. Temporary Income, considered temporary, nonrecurring or
sporadic in nature (including gifts).
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5. Ownership of Real Property other than Primary Residence
Ownership of rental property or other real estate holdings other than
the owner’s primary residence is prohibited and will result in the
rejection of an application for assistance.
B. Property Eligibility Requirements
In accordance with the requirements of Section IV.A. (Applicant Eligibility
Requirements) above, following determination of homeowner eligibility, the
owner must demonstrate property eligibility. To be eligible to receive
program assistance, real property will be evaluated and must meet each of
the requirements set forth below:
1. Location and Type of Property
The property must be located within the corporate boundaries of the
City of Diamond Bar, and consist of one of the following two
development types:
a. A legally-recorded parcel with one detached single-family dwelling.
b. A condominium unit located within a common-interest subdivision.
2. Condition
a. Single-Family Detached dwellings: The property must be in need of
repairs to (i) correct existing nonconforming development
standards, (ii) correct existing nonconforming local and/or state
code requirements, (iii) correct existing local and/or state code
violations, (iv) protect the structural integrity of the dwelling, (v)
promote neighborhood preservation and safety, (vi) refurbish
exterior and/or eligible interior improvements (necessary for health
and safety), or (vii) aid the mobility of the physically disabled and/or
elderly. All repairs must qualify as eligible repairs as defined in
Section V and as may be approved by LACDA.
b. Condominiums: Eligible repairs to the dwelling unit, including its
attached garage, are limited to those that fall within the sole
maintenance responsibilities of its owner, and are necessary for
health, safety and decent living conditions. Repairs or
maintenance to portions of the structure that are the responsibility
of the HOA (e.g., roofing, stucco, exterior stairs, centralized water
heating, etc.) do not qualify for CHIP funding.
Note: Existing City code violations that represent health and safety or
hazardous conditions may be resolved using Home Improvement
Program (HIP) funds. Any noneligible code violations must be resolved
by the homeowner.
3. Ownership and Owner-Occupancy Requirements
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The income eligible homeowner(s) must hold record fee simple title to
the property, and must occupy the property as a principal residence.
The City will not approve home improvement projects for homes listed
for sale.
4. Length of Ownership
The income eligible homeowner(s) must have owned the eligible
property for a minimum of one (1) year at the time of application.
5. Equity
The total indebtedness of all recorded liens, including the City’s Home
Improvement Program loan, may not exceed ninety-five percent (95%)
of the fair market value of the home after rehabilitation. For the
purposes of this calculation, encumbrances must include the proposed
principal amount of the Program loan requested by the eligible owner.
6. Hazard Insurance
All properties must be insured with an all-risk property insurance policy
in an amount equal to the full replacement value of all structures
located on the property. Furthermore, all properties located within the
100-year floodplain that receive assistance under the Program must
maintain flood insurance in the amount of the improvements for the
term of the loan. For condominiums, this requirement may be satisfied
by a combination of individual and HOA insurance policies.
7. Property/Income Tax Delinquency or Liens
All property taxes and assessments must be paid current, and the
property must not have any recorded property or income tax liens.
8. Outstanding Judgments and Obligations
All outstanding mortgages recorded against the subject property must
be current. Furthermore, outstanding tax liens, mechanics liens and/or
judgments recorded against the property to be rehabilitated must be
paid prior to participating in the program unless waived by the Home
Improvement Screening Committee.
9. HOA Approval
For improvements requiring HOA approval (such as window and door
replacements), the homeowner shall apply for and obtain such
approval, and provide the City with proof of approval prior to
Screening Committee review.
VI. ELIGIBLE & NONELIGIBLE IMPROVEMENTS
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A. Order of Priorities for Eligible Improvements
The following order of priorities will apply to all eligible improvements made
using the City’s Home Improvement Program funds. All improvements listed
within any given priority category must be addressed prior to the inclusion of
items identified as having a lower priority.
1. Mandatory Improvements: Mandatory improvements including those
needed to alleviate conditions that present an immediate threat to the
health and safety of the property’s occupants and those needed to
correct existing hazardous building, zoning and public nuisance code
violations.
2. Exterior Improvements: Improvements needed to repair or replace
hazardous, broken, damaged and/or deteriorated elements of the
main dwelling.
3. Lead Based Paint Improvements: Lead based paint improvements as
required by the U.S. Department of Housing and Urban Development.
B. Eligible Improvements
All eligible improvements must be physically located on the subject property
or be permanently attached to the subject dwelling unit. Following an
inspection of the subject property in accordance with Program requirements,
the City’s Screening Committee must approve: 1) applicant eligibility; and 2)
the scope, type and nature of the proposed improvements. All eligible
rehabilitation work must be accomplished by qualified, licensed, and insured
contractors selected in accordance with Program Implementation
Procedures.
The City’s Home Improvement Program is designed to provide for the repair,
and if necessary, the replacement of hazardous, damaged, deteriorated or
failing items located on an eligible property. In the event that the
replacement of damaged, deteriorated or failing items is necessary, the
replacement items shall be in-kind or like-priced material. Luxury quality
items will not be used in making necessary repairs. The program is not
designed to provide for the upgrade of dwellings. Some eligible
improvements are subject to material allowances. A description of all
applicable cost allowances will be provided to the applicant if requested. A
listing and description of all eligible improvements, including item-specific
restrictions (if applicable) is provided below:
1. Abatement of Code Violations: All work including but not limited to
demolition, construction, rehabilitation, replacement (subject to
program restrictions), and installation needed to abate hazardous
violations of the City codes.
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2. Accessibility Modifications: All modifications, alterations, or additions
necessary to facilitate access and use of the dwelling by disabled
persons are permitted. These may include the installation of handicap
ramps, grab bars, and accessible shower enclosures; the modification
of doorways, hallways, countertop elevations; and other adaptive
measures.
3. Deadbolt Locks: Installation of single cylinder deadbolt locks is required
on all entry doors.
4. Doors/Windows/Screens: Repair and replacement of worn or damaged
exterior doors, windows, or screens is permitted with those of similar type
and/or quality. Enlargement of door/window openings is permitted
only where the existing door/window area is non-compliant with current
building codes, and only to the extent needed to achieve building
code compliance.
5. Electrical: Repair and upgrading of electrical system, if required by the
current adopted Electrical Code, including service panels, wiring,
outlets, and switches.
6. Energy Conservation: Installation or replacement of insulation, weather
stripping, water heater, and attic ventilators. Installation of energy
efficient doors and windows is allowable provided that the conditions
outlined under Doors/Windows are met. Other energy conservation
measures or equipment as may be approved by the LACDA may be
installed.
7. Garage Doors: The repair or replacement of garage doors, including
the replacement of inoperable garage door openers and broken
springs is eligible, provided that the repair is incidental to the overall
cost of rehabilitation to the property.
8. HVAC Systems: Repair or replacement of failed, failing, damaged or
inoperative existing integral HVAC system components including
furnaces, air conditioning compressors, forced air units, heat pumps,
ducts and vents is permitted. The installation of new air conditioning
equipment is not permitted except in cases where medically necessary
as prescribed by a doctor. The installation or repair of window air
conditioners is not permitted.
9. Rear or Side-Yard Slope Landscaping (as a hazardous soil erosion
mitigation measure): The replacement of dead sod, trees, shrubs and
ground cover (other than sod) is permitted on rear and side-yard slopes
having an incline of at least 10:1. The subject yard areas must be
adjacent to or visible from public rights-of-way. The scope and nature
of the permitted slope landscaping will be only that necessary to
eliminate the hazard and meet minimum municipal code requirements
provided that the cost for such improvements does not exceed $500.
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10. Overgrown/Dead Vegetation: Only the trimming of overgrown
vegetation and the removal of dead vegetation that is documented
as a hazardous condition or an impediment to the rehabilitation activity
is permitted. Dead vegetation, other than sod, that is removed may
not be replaced.
11. Painting (exterior): Exterior painting is eligible and must be undertaken if
the current condition represents a violation of adopted Codes as
determined by the City. All painting must comply with the Lead Based
Paint requirements of the U.S. Department of Housing and Urban
Development.
12. Termite/Pest Control: Eradication of insect infestations and repairs to
elements of the dwelling damaged by insect infestation is permitted.
13. Plastering, siding, and stucco: Repairs (e.g. patching, filling or localized
replacement) to damaged plaster, stucco or siding is permitted.
14. Plumbing/Sewer Pipes and Fixtures: Repair or replacement of leaking or
damaged water/sewer pipes and fixtures (including toilets, bathtubs,
shower enclosures, faucets and garbage disposals) is permitted only to
the extent necessary to address health and safety considerations.
15. Property Clean-up: The removal of overgrown vegetation, trash and
debris located on the subject property is permitted only when
necessary to eliminate documented hazardous or health and safety
conditions, or when incidentally required for the performance of other
rehabilitation activities. Removal of excessive debris and trash from the
inside of the home is permitted only where the homeowner(s) is/are
physically incapable of completing such work and when necessary to
eliminate hazardous conditions. Appropriate documentation of these
circumstances must be maintained in the project file. Applicants shall
sell, donate, or arrange for removal by a licensed and bonded salvage
company, any inoperative vehicle that is not stored within an enclosed
garage.
16. Roofing: Complete repair or replacement of deteriorated or damaged
roofing of the main dwelling is permitted. Materials of the same type
and quality as the existing roof must be used (i.e. composition shingle
must be replaced by composition shingle) except where 1) different
roofing materials are needed to match the type and quality of roofs
found on a majority of homes in the immediate neighborhood, or 2) if
the existing roof is made of wood shake a light weight tile roof may be
installed to meet code requirements. Roof replacements that require
an engineering survey or engineered structural modifications are not
permitted. The repair or replacement of patio roofs is not permitted.
17. Smoke Detectors: Smoke detectors must be installed throughout the
home as required by adopted building codes.
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18. Ground-Fault Circuit-Interrupter Protection (GFCI): GFCIs must be
installed in all locations as required under the California Electrical Code.
19. Structural Repairs/Modifications: Structural repairs/modifications are
permitted to the extent that such repairs/modifications 1) correct
existing structural deficiencies as defined by the California Building
Code; and/or 2) provide accessibility for disabled persons.
20. Water Heaters: Repair or replacement of deteriorated or inoperable
water heaters including the repair or installation of enclosures, insulation
blankets, earthquake strapping and/or pressure release valves is
permitted.
21. Lead Based Paint (LBP) Testing and Treatment/Abatement: The
performance of required LBP testing and clearance, and the treatment
and/or abatement of lead-based paint are permitted.
22. Asbestos Testing and Abatement: The performance of required
Asbestos testing, and the abatement of asbestos hazards is permitted.
C. Noneligible Improvements
1. Common-Interest Portions of Buildings: Structural, mechanical,
electrical and plumbing systems, including those listed in Section V.B.
above, that fall within the repair and maintenance responsibilities of the
HOA are noneligible for funding.
2. Accessory Buildings and Structures: Rehabilitation to areas not
considered in the square footage of a housing unit is generally
considered a noneligible HIP rehabilitation activity. Rehabilitation of
accessory buildings and structures including but not limited to: patios,
enclosed patios, decks, porches, sheds, greenhouses, barbecue pits,
outdoor fireplaces, bathhouses, swimming pools, saunas, hot tubs, and
similar buildings or structures is a noneligible activity. However, if a
hazardous condition exists in one of the aforementioned areas, the City
may use HIP funds to demolish the structure. Such hazardous condition
must be remedied prior to the commencement of any eligible
rehabilitation work.
3. Accessory Dwelling Units (ADUs): The HIP program shall not be used to
rehabilitate ADUs of any type, including, but not limited to, attached
ADUs, detached ADUs and Junior ADUs (i.e., ADUs located within the
walls of the main dwelling, garage or accessory structure).
4. Non-Permanent Attachments: The removal, replacement or
rehabilitation of valances, cornice boards, drapes, blinds, and indoor or
outdoor furnishings is a noneligible activity;
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5. Unauthorized Improvements: Any rehabilitation activity not approved
by the City is noneligible.
VII. ELIGIBLE & NONELIGIBLE COSTS
A. Eligible Costs
Home Improvement Program funds may only be used for the actual
reasonable cost of materials and services necessary to complete all
rehabilitation work approved by the City as set forth in the approved Scope
of Work, and additional costs, as follows:
1. Permits: Building permits and inspection and other related fees
necessary for the completion of the approved rehabilitation work;
2. Processing Costs: Costs of loan processing, including without limitation,
credit reports, property appraisals, and if necessary, preliminary title
reports and recording fees.
B. Noneligible Costs.
Specific costs not eligible for payment under the Home Improvement
Program include, but are not limited to the following:
1. Luxury Materials: Materials, fixtures, or equipment of a type or quality
that exceeds that customarily used in properties of the same general
use as the property to be rehabilitated;
2. Furnishings: Purchase, installation or repair of interior or exterior home
furnishings;
3. Personal Labor Costs: Compensation/reimbursement of owner’s
personal labor;
4. Unauthorized Costs: Compensation/reimbursement for noneligible
improvements or any work not included and authorized in the City
approved Contractor Agreement or subsequent City approved
change orders.
5. Prior Work Costs: Any repair work not listed as eligible in this Program
and any work contractually entered into prior to approval by the City.
VIII. TERMS AND CONDITIONS OF PROGRAM ASSISTANCE
A. Continued Owner-Occupancy Requirement
The loan recipient shall maintain the assisted property as their principal place
of residence for the full term of the loan. At no time during the term of the
loan shall the property be rented, leased, or otherwise occupied by persons
other than the loan recipient and their immediate household.
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To ensure compliance, loan recipients shall submit to the City, on an annual
basis, a sworn affidavit attesting that the property remains their principal
residence. This self-certification shall be in a form prescribed by the City and
must be received by the City no later than the anniversary date of the loan
agreement each year. The City reserves the right to verify owner-occupancy
through additional means, and the affidavit shall not be construed as
conclusive proof of compliance.
Failure to (i) maintain the property as an owner-occupied residence, or (ii)
timely provide the required annual affidavit, shall constitute a default under
the Program and shall result in the loan becoming immediately due and
payable in full.
B. Maintenance/Occupancy Requirements
Assisted properties shall be maintained in compliance with the Diamond Bar
City Code. Assisted properties shall maintain occupancy not to exceed the
maximum occupancy limits as established by HUD. Property owners shall not
permit criminal activities to occur on the property; permit property
improvements to suffer deterioration or decline; or maintain, cause or permit
to be maintained, any public nuisance on the subject property. Failure to
adhere to these terms and conditions shall be grounds for the City to
demand immediate repayment of the HIP loan.
C. Hazard Insurance
Property owners receiving HIP Program loan assistance shall maintain,
throughout the term of the loan, an all-risk property insurance policy,
including flood insurance if the property is located in a flood zone, insuring
the property in an amount equal to the full replacement value of the
structures on the property. The insurance policy or policies shall name the
City of Diamond Bar as an additionally insured/loss payee. Documentation
shall be provided in a manner approved by the City Attorney.
D. Nondiscrimination
There shall be no discrimination against or segregation of any person or group
of persons in accordance with Executive Order 11246, Title VI of the Civil
Rights Act of 1964, Section 109, Title I of the Housing and Community
Development Act of 1974, Age Discrimination Act of 1975, and Section 504 of
the Rehabilitation Act of 1973, in the selection of contractors or
subcontractors to complete the rehabilitation work financed with Program
assistance, or in the sale, leasing, transferring, use, occupancy, tenure, or
enjoyment of assisted properties.
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E. Compliance with Program Policies and Procedures
Throughout the applicable term of Program assistance, Program participants
shall comply with all Program requirements and procedures as set forth in
these Policies and Procedures and as required by the City and as set forth in
Grant and Loan agreements and related attachments. Any misstatements,
omissions, misrepresentations, deletions, falsifications, or other willful actions
taken by a Program participant to wrongfully obtain a CHIP or SHIP loan will
result in the immediate cancellation of the Program participant’s application,
and cause any disbursed funds to become immediately due and payable,
plus the interest that would have accrued from the date that the funds were
disbursed, at the market mortgage interest rate in effect on the date that the
funds were disbursed, and may cause further legal action to be taken, and
permanently disqualify the Program participant from the Diamond Bar Home
Improvement Program.
IX. GUIDELINE & COST AMENDMENT PROCEDURES
A. Amendment - Program Guidelines.
The Diamond Bar City Council must approve all amendments to these Home
Improvement Program Guidelines.
B. Emergency Project Funding Modification.
1. Health & Safety Discoveries: After the rehabilitation construction work
has commenced and the contractor discovers health and safety
problems, as defined by the California Building Codes, that were not
included in the initial Scope of Work the following procedures shall be
implemented:
a. The property owner may request that the Deferred Loan be
increased to cover the cost of the correction of health and safety
issues only; and
b. The contractor shall prepare a written Change Order Request
specifying the scope, nature and cost of the work necessary to
correct the unforeseen health and safety issues. In no event shall
the Change Order Request be of an amount that would cause the
total Deferred Loan to exceed the maximum amounts set forth in
Sections II and III.
c. The written Change Order Request shall be submitted to the
property owner for review and approval.
d. Upon receiving property owner approval, the City Project
Coordinator shall review the cost reasonableness of the proposed
changes. The City Project Coordinator must review the original
Scope of Work to determine if it can be modified in order to
provide the funds necessary to cover the cost of the remediation of
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the newly discovered health and safety issues. If costs are deemed
reasonable and if sufficient funding can be provided via
modification to existing contracted improvements, a formal
contract change order will be prepared and the required
signatures of the contractor and property owner shall be obtained.
e. If in the judgment of the City Project Coordinator the newly
identified health and safety issues are critical to maintaining the
habitability of the subject residence and the original Scope of Work
cannot be adequately modified to make available the funds
needed to cover the cost of the expanded scope of work, a
recommendation to increase the amount of the Deferred Loan
may be submitted to the City’s Home Improvement Screening
Committee for consideration. The total Deferred Loan amount,
with the Change Order added in, shall not exceed the maximum
amounts set forth in Sections II and III.
2. Screening Committee Review & Recommendation: The City of
Diamond Bar Home Improvement Screening Committee shall review
all facts relating to the property owner’s request for an increase in the
amount of the Deferred Loan. If in the judgment of the Screening
Committee an increase in the Deferred Loan is warranted, it may
recommend to the City Manager that the maximum amount of the
Deferred Loan be increased by an amount not to exceed $5,000
provided that it finds that all of the following circumstances apply:
a. Additional work is essential to return the subject rehabilitated
residence to a habitable condition and the original Scope of Work
cannot be modified to provide the funds needed to pay for the
cost of the newly identified health and safety issues; and
b. The property owner has or is willing to execute the necessary
documents to increase the amount of the Deferred Loan; and
c. The required additional work is the result of unforeseen
circumstances not apparent during the preparation of the initial
Scope of Work; and
d. The required additional work is required to address health and
safety issues; and
e. The property owner has provided written acknowledgement that
he or she shall assume the responsibility to pay for the cost of work
that exceeds the amount of rehabilitation assistance provided by
the City.
X. AUTHORITY TO ADMINISTER
The City Manager or their designee shall have the authority to administer this
Home Improvement Program inclusive of the establishment, maintenance and
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Home Improvement Program Policies | September 16, 2025 Page 20 of 19
modification of appropriate implementation procedures. All program legal
documents shall be approved as to form by the City Attorney prior to use.
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APPENDIX A
Certification of Continued
Owner-Occupancy
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APPENDIX A
CITY OF DIAMOND BAR
HOME IMPROVEMENT PROGRAM
CERTIFICATION OF CONTINUED OWNER-OCCUPANCY
I/We, the undersigned, declare as follows:
1. I/We am/are the owner(s) of the real property commonly known as:
________________________________________________________________________
(Street Address, City, State, Zip Code)
2. I/We certify that the above-referenced property is my/our principal place of
residence and that I/we continue to occupy the property as an owner-occupant in
compliance with the City of Diamond Bar Home Improvement Program loan
requirements.
3. I/We understand that submission of this annual certification is required as a condition
of continued loan compliance, and that failure to submit this certification, or to
maintain the property as an owner-occupied principal residence, constitutes a
default under the Program.
4. I/We acknowledge that the City of Diamond Bar reserves the right to verify owner-
occupancy by independent means, and that this affidavit does not limit the City’s
authority to conduct such verification.
Executed on this ____ day of ________________, 20____, at Diamond Bar, California.
I/We declare under penalty of perjury under the laws of the State of California that the
foregoing is true and correct.
Printed Name:
Signature:
Daytime Phone Number:
Email Address:
Printed Name:
Signature:
Daytime Phone Number:
Email Address:
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APPENDIX B
CDBG Deed of Trust Template
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APPENDIX B
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APPENDIX B
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APPENDIX B
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APPENDIX B
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APPENDIX C
PLHA Deed of Trust Template
Single-Family Residence
(detached home on individual lot)
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APPENDIX C
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APPENDIX C
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APPENDIX C
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APPENDIX C
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APPENDIX D
PLHA Deed of Trust Template
for Condominiums
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APPENDIX D
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APPENDIX D
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APPENDIX D
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APPENDIX D
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APPENDIX D
Page 135 of 170
Agenda Item #: 7.6
Meeting Date: September 16, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Maintenance Services Agreement with Pyro-Comm Systems, Inc. for Diamond
Bar City Hall Fire Alarm System Replacement.
STRATEGIC GOAL: Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Determine that it is in the best interest of the City for the City Council to waive the bidding requirements per
Section 3.24.090 (g) of the City's Purchasing Ordinance;
B. Appropriate $119,500 from the Building Facility & Maintenance Fund (504) for the replacement of the fire
alarm system at Diamond Bar City Hall;
C. Appropriate $15,500 from the General Fund (100) for fire alarm testing, inspection, monitoring, and
maintenance services for the fire alarm system at Diamond Bar City Hall; and
D. Approve, and authorize the City Manager to sign the Maintenance Services Agreement with Pyro-Comm
Systems, Inc.
FINANCIAL IMPACT:
It is recommended that a one-time expenditure of $119,500 be appropriated from the Building Facility &
Maintenance Fund (504) fund balance to the FY 2025-2026 Building Facility & Maintenance Fund account
(504620-56100) to cover the one-time expenditure of replacing the fire alarm system at Diamond Bar City Hall.
The total includes $11,136 set aside for unforeseen or as-needed work. Sufficient funds are available in Fund
504 to support this appropriation.
It is also recommended that an additional $15,500 be appropriated from the General Fund (100) fund balance
to the General Fund, Civic Center account (100620-52320) for fire alarm testing, inspection, monitoring, and
maintenance services for the fire alarm system at Diamond Bar City Hall for FY 2025-2026. Ongoing
expenditures for fire alarm testing, inspection, monitoring, and maintenance services in subsequent fiscal years
will be requested through the annual budget process. While sufficient unassigned fund balance is available to
cover this initial maintenance cost, it should be noted that the General Fund is currently projected to have a
structural deficit. Therefore, increased maintenance expenditures will widen the City’s recurring funding gap
unless offset by revenue enhancements or expenditure reductions.
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Agenda Item #: 7.6
Meeting Date: September 16, 2025
BACKGROUND:
In 2012, the fire alarm system at Diamond Bar City Hall, located at 21810 Copley Drive, was installed during the
City's renovation of the building when relocating from South Coast Air Quality Management District. The fire
alarm system covers both floors of the building, including the Diamond Bar Library located on the first floor.
Recently, the system has experienced several compliance issues, primarily due to persistent trouble signals that
have proven to be irreparable, as confirmed by the manufacturer’s determination of a malfunctioning fire
alarm control panel, which was replaced in 2019. In addition to a malfunctioning control panel, field devices
within the existing system have also experienced frequent malfunctions, leading to increased expenses related
to service calls to the City's fire alarm system maintenance service provider, Pyro-Comm Systems, Inc. (Pyro-
Comm).
As of August 2025, the existing system is still operational. However, the multiple trouble signals displayed
complicate the differentiation between actual and false trouble signals, which requires significant staff time to
troubleshoot the system to ensure there is no real emergency.
ANALYSIS:
Fire alarm systems typically have a lifespan of approximately 20 years, requiring regular inspection, testing,
monitoring, and minimal routine maintenance. For this reason, the City’s Public Works Department generally
assesses fire alarm systems at City facilities between 15 and 20 years of age to determine the appropriate
timeline for replacement, which is contingent upon funding priorities at the time of assessment.
As a result of the persistent issues with the failing fire alarm control panel and devices, the City’s Public Works
Department engaged with Pyro-Comm to explore feasible solutions. Given the existing system's age of 13 years
and the critical need for a reliable fire alarm system, City staff and Pyro-Comm determined that it would be
advantageous to replace the existing system with a fire alarm system named Notifier. While repairing the
malfunctioning components is an option, it will only provide a temporary solution and be more costly in the
long run, should other repairs be necessary, specifically as the existing system is approaching the age at which
the City’s Public Works Department conducts its assessment to determine the appropriate replacement date.
The Notifier fire alarm system has been successfully installed at both the Diamond Bar Center and the Heritage
Park Community Center. The system requires minimal maintenance while still requiring regular testing,
inspection, and monitoring. To date, the Notifier system at these locations has functioned with minimal to no
issues. Standardizing the fire alarm systems across these three locations will not only promote consistency in
maintenance standards but also equip Diamond Bar City Hall with a system that has proven reliable in other
City facilities.
Given the urgent need for a properly functioning fire alarm system, coupled with the safety risks of further
failure of the existing system, it was determined that an appropriate amount of time did not exist to do a full
request for proposal (RFP) process and receive responsive proposals. Per Sections 3.24.090 (g) of the City’s
Purchasing Ordinance, the bidding requirements may be waived upon authorization of the City Council. With
time being of the essence, it is recommended that the City’s existing fire alarm system maintenance service
provider, Pyro-Comm, be utilized to complete the replacement. It is further recommended that Pyro-Comm
continue to provide ongoing fire alarm testing, inspection, monitoring, and maintenance services for the newly
installed fire alarm system at Diamond Bar City Hall.
Page 137 of 170
Agenda Item #: 7.6
Meeting Date: September 16, 2025
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
Alex Batres, Management Analyst, City Manager's Office
ATTACHMENTS:
1. Maintenance Services Agreement - PyroComm Systems, Inc.
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1715351.1
MAINTENANCE SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of September 16, 2025 by and
between the City of Diamond Bar, a municipal corporation ("City") and Pyro-Comm Systems,
Inc., a California corporation ("Contractor").
1. Contractor's Services.
Subject to the terms and conditions set forth in this Agreement Contractor shall provide
to the reasonable satisfaction of the City the completion of the Diamond Bar City Hall Fire Alarm
System Replacement as set forth in the attached Exhibit "A", dated August 14, 2025, and of the
Fire Alarm Testing, Inspection, Monitoring and Maintenance Services at Diamond Bar City Hall
as set forth in the attached Exhibit “B”, dated July 23, 2025. Exhibits “A” and “B” are hereby
incorporated into this Agreement by reference as if set forth in full herein. As a material
inducement to the City to enter into this Agreement, Contractor represents and warrants that it
has thoroughly investigated the work and fully understands the difficulties and restrictions in
performing the work. Contractor represents that it is fully qualified to perform such consulting
services by virtue of its experience and the training, education and expertise of its principals and
employees.
Jason Williams, Public Works Maintenance Supervisor (herein referred to as the “City’s
Project Manager”), shall be the person to whom the Contractor will report for the performance of
services hereunder. It is understood that Contractor shall coordinate its services hereunder with
the City’s Project Manager to the extent required by the City’s Project Manager, and that all
performances required hereunder by Contractor shall be performed to the satisfaction of the
City’s Project Manager and the City Manager.
2. Term of Agreement. This Agreement shall take effect September 16, 2025, and
shall continue until June 30, 2028 (“Term”), unless earlier terminated pursuant to the provisions
herein.
3. Compensation. City agrees to compensate Contractor for each service which
Contractor performs to the satisfaction of City in compliance with the scope of services set forth
in Exhibits "A" and “B”. Payment will be made only after submission of proper invoices in the
form specified by City. Payment to Contractor pursuant to this Agreement for Fiscal Year 2025-
2026 (July 1, 2025 – June 30, 2026) shall not exceed one hundred nineteen thousand five
hundred dollars and zero cents ($119,500.00) for the completion of the Diamond Bar City Hall
Fire Alarm System Replacement as described in Exhibit “A”. Payment to Contractor for Fire
Alarm Testing, Inspection, Monitoring, and Maintenance Services at Diamond Bar City Hall for
Fiscal Year 2025-2026 (July 1, 2025 – June 30, 2026) shall not exceed fifteen thousand five
hundred dollars and zero cents ($15,500.00) as described in Exhibit “B”. Payment to Contractor
for Fire Alarm Testing, Inspection, Monitoring, and Maintenance Services at Diamond Bar City
Hall in subsequent fiscal years, Fiscal Year 2026-2027 (July 1, 2026 – June 30, 2027) and Fiscal
Year 2027-2028 (July 1, 2027 – June 30, 2028), shall be subject to a not-to-exceed amount of
fifteen thousand five hundred dollars and zero cents ($15,500.00) annually, which is subject to
City Council appropriation and approval of respective fiscal year City Budgets. The above not to
exceed amounts shall include all costs, including, but not limited to, all clerical, administrative,
overhead, telephone, travel, and all related expenses.
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4. Payment.
A. As scheduled services are completed, Contractor shall submit to City an invoice
for the services completed, authorized expenses and authorized extra work actually performed
or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services
completed, the number of hours spent, and any extra work performed.
C. City will pay Contractor the amount invoiced the City will pay Contractor the
amount properly invoiced within 35 days of receipt.
D. Payment shall constitute payment in full for all services, authorized costs and
authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefore have been previously authorized in writing and approved by the City
Manager or his designee as an amendment to this Agreement. The amendment shall set forth
the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to
Contractor.
6. Priority of Documents. In the event of any inconsistency between the provisions
of this Agreement and any attached exhibits, the following order of precedence shall apply: (a)
this Agreement; (b) Contractor’s Proposal – Diamond Bar City Hall Fire Alarm System
Replacement (Exhibit “A”); and (c) Contractor’s Proposal – Fire Alarm Testing, Inspection,
Monitoring, and Maintenance Services (Exhibit “B”).
7. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of
City or otherwise act on behalf of City as an agent, except as specifically provided herein.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of
Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time,
or in any manner, represent that it or any of its agents or employees are in any manner
employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency or
the Public Employee Retirement System regarding the independent contractor status of
Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor
relationship between City and Contractor or its employees, then Contractor agrees to reimburse
City for all costs, including accounting and attorney's fees, arising out of such audit and any
appeals relating thereto.
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1715351.1
C. Contractor shall fully comply with Workers' Compensation laws regarding
Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City
harmless from any failure of Contractor to comply with applicable Worker's Compensation laws.
D. Contractor shall, at Contractor’s sole cost and expense fully secure and comply
with all federal, state and local governmental permit or licensing requirements, including but not
limited to the City of Diamond Bar, South Coast Air Quality Management District, and California
Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to offset
against the amount of any fees due to Contractor under this Agreement any amount due to City
from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or
indemnification required by this Agreement or for any amount or penalty levied against the City
for Contractor’s failure to comply with this Section.
8. Standard of Performance. Contractor shall perform all work at the standard of
care and skill ordinarily exercised by members of the profession under similar conditions and
represents that it and any subcontractors it may engage, possess any and all licenses which are
required to perform the work contemplated by this Agreement and shall maintain all appropriate
licenses during the performance of the work.
9. Unauthorized Aliens. Consultant hereby promises and agrees to comply with
all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. § 1101 et seq.,
as amended, and in connection therewith, shall not employ unauthorized aliens as defined
therein. Should Consultant so employ such unauthorized aliens for the performance of work
and/or services covered by this Agreement, and should any liability or sanctions be imposed
against City for such use of unauthorized aliens, Consultant hereby agrees to and shall
reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all
costs, including reasonable attorney fees, incurred by City.
10. Indemnification.
Contractor shall indemnify, defend with counsel approved by City, and hold harmless City,
its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss,
damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee
benefit acts with respect to Contractor’s employees or Contractor’s contractor’s
employees arising out of Contractor’s work under this Agreement; and
(2) Any and all claims arising out of Contractor's performance of or failure to
perform work hereunder or its failure to comply with any of its obligations contained in this
Agreement, regardless of City’s passive negligence, but excepting such loss or damage
which is caused by the sole active negligence or willful misconduct of the City. Should
City in its sole discretion find Contractor’s legal counsel unacceptable, then Contractor
shall reimburse the City its costs of defense, including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation. The Contractor shall
promptly pay any final judgment rendered against the Indemnitees. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and
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1715351.1
inclusive as is permitted by the law of the State of California and will survive termination
of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to
extend to any third-party indemnification rights of any kind.
11. Insurance.
A. Prior to performance of work under this Agreement and at all times during the term
of this Agreement Contractor shall carry, maintain, and keep in full force and effect, with an
insurance company authorized to do business in the State of California and approved by the City
the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance
written on an occurrence basis with minimum limits of $2,000,000.00 combined single
limit coverage against any injury, death, loss or damage as a result of wrongful or
negligent acts by Contractor, its officers, employees, agents, and independent contractors
in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering all
owned, non-owned and hired automobiles, with minimum combined single limits coverage
of $2,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum limit
of $500,000.00 or the amount required by law, whichever is greater.
B. The Indemnitees shall be named as additional insureds on the policies as to
comprehensive general liability, property damage, and automotive liability. The policies as to
comprehensive general liability, property damage, and automobile liability shall provide that they
are primary, and that any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be non-
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City at least
ten (10) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce, or
otherwise modify the insurance coverage and in the event of any of the same by the insurer to
immediately notify the City.
D. All policies of insurance shall cover the obligations of Contractor pursuant to the
terms of this Agreement and shall be issued by an insurance company which is authorized to do
business in the State of California or which is approved in writing by the City; and shall be placed
have a current A.M. Best's rating of no less than A-, VII.
E. Contractor shall submit to City (1) insurance certificates indicating compliance with
the minimum insurance requirements above, and (2) insurance policy endorsements or a copy
of the insurance policy evidencing the additional insured requirements in this Agreement, in a
form acceptable to the City.
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F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall
allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of
the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the SIR
or deductible requirements. The amount of the SIR or deductible shall be subject to the approval
of the City. Contractor understands and agrees that satisfaction of this requirement is an express
condition precedent to the effectiveness of this Agreement. Failure by Contractor as primary
insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City
pay the SIR or deductible on Contractor’s due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such amounts as
damages in any action against Contractor for breach of this Agreement in addition to any other
damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution
it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required
under this Agreement in full force and effect, City may take out the necessary insurance and any
premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which amounts
may be deducted from any payments due Contractor.
I. Contractor shall include all subcontractors, if any, as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor to the City for review
and approval. All insurance for subcontractors shall be subject to all of the requirements stated
herein.
12. Confidentiality. Contractor in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Contractor covenants that
all data, documents, discussion, or other information developed or received by Contractor or
provided for performance of this Agreement are deemed confidential and shall not be disclosed
by Contractor without written authorization by City. City shall grant such authorization if
disclosure is required by law. All City data shall be returned to City upon the termination of this
Agreement. Contractor's covenant under this section shall survive the termination of this
Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a
proprietary nature specifically for and in connection with certain projects, the City shall not,
except with Contractor's prior written consent, use the same for other unrelated projects.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full
and complete books, documents, papers, accounting records, and other information
(collectively, the “records”) pertaining to the costs of and completion of services performed under
this Agreement. The City and any of their authorized representatives shall have access to and
the right to audit and reproduce any of Contractor's records regarding the services provided
under this Agreement. Contractor shall maintain all such records for a period of at least three
(3) years after termination or completion of this Agreement. Contractor agrees to make available
all such records for inspection or audit at its offices during normal business hours and upon three
(3) days' notice from the City, and copies thereof shall be furnished if requested.
14. Termination. The City may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to Contractor. The effective date of termination shall be upon
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the date specified in the notice of termination, or, in the event no date is specified, upon the
fifteenth (15th) day following mailing of the notice. In the event of such termination, City agrees
to pay Contractor for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Contractor shall discontinue performing
services, unless the notice provides otherwise, except those services reasonably necessary to
effectuate the termination. The City shall be not liable for any claim of lost profits.
15. Personnel. Contractor represents that it has, or will secure at its own expense,
all personnel required to perform the services under this Agreement. All of the services required
under this Agreement will be performed by Contractor or under it supervision, and all personnel
engaged in the work shall be qualified to perform such services. Contractor reserves the right
to determine the assignment of its own employees to the performance of Contractor's services
under this Agreement, but City reserves the right, for good cause, to require Contractor to
exclude any employee from performing services on City's premises.
16. Prevailing Wage. Notice is hereby given that in accordance with the provisions
of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per diem wages for work of a similar
character in the locality in which the public works is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of
the Department of Industrial Relations of the State of California is required to and has determined
such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem
wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810 Copley Drive,
Diamond Bar, California, and are available to any interested party on request. City also shall
cause a copy of such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00)
for each laborer, workman or mechanic employed for each calendar day or portion thereof, if
such laborer, workman or mechanic is paid less than the general prevailing rate of wages
hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor
under him.
The CONTRACTOR and any of its subcontractors must be registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the
award of a contract for a public work on any public works project awarded after April 1, 2015.
This Agreement is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
17. Non-Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement and will
comply with all rules and regulations of City relating thereto. Such nondiscrimination shall
include but not be limited to the following: employment, upgrading, demotion, transfers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or on
behalf of Contractor state either that it is an equal opportunity employer or that all qualified
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applicants will receive consideration for employment without regard to race, color, creed,
religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for
any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
18. Time Is of the Essence. Time is of the essence in this Agreement. Contractor
shall do all things necessary and incidental to the prosecution of Contractor's work.
19. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control shall be an extension of time. No matter what the cause of the delay, Contractor must
document any delay and request an extension of time in writing at the time of the delay to the
satisfaction of City. Any extensions granted shall be limited to the length of the delay outside
Contractor’s control. If Contractor believes that delays caused by the City will cause it to incur
additional costs, it must specify, in writing, why the delay has caused additional costs to be
incurred and the exact amount of such cost within 10 days of the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount absent a written amendment
to this Agreement. In no event shall the Contractor be entitled to any claim for lost profits due
to any delay, whether caused by the City or due to some other cause.
20. Assignment. Contractor shall not assign or transfer any interest in this Agreement
nor the performance of any of Contractor's obligations hereunder, without the prior written
consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties,
or obligations arising hereunder shall be void and of no effect.
21. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
22. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one
or more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any
payment to Contractor constitute or be construed as a waiver by City of any breach of covenant,
or any default which may then exist on the part of Contractor, and the making of any such
payment by City shall in no way impair or prejudice any right or remedy available to City with
regard to such breach or default.
23. Attorney's Fees. In the event that either party to this Agreement shall commence
any legal or equitable action or proceeding to enforce or interpret the provisions of this
Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs
of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and
consultants.
24. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by the parties,
may be referred by the parties hereto for mediation. A third party, neutral mediation service shall
be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne
equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any
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such dispute or controversy so submitted to mediation. It is specifically understood and agreed
by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy
as provided herein, shall be a condition precedent to the institution of any action or proceeding,
whether at law or in equity with respect to any such dispute or controversy.
25. Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be deemed received on (a) the day of delivery if delivered by hand during regular business hours
or by facsimile before or during regular business hours; or (b) on the third business day following
deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the
Agreement, or to such other addresses as the parties may, from time to time, designate in writing
pursuant to the provisions of this section.
“CONTRACTOR” “CITY”
Pyro-Comm Systems, Inc. City of Diamond Bar
15215 Alton Parkway, Suite 100 21810 Copley Drive
Irvine, CA 92618 Diamond Bar, CA 91765-4178
Attn.: Rene Collins Attn.: Jason Williams
Phone: 714-369-5631 Phone: 909-839-7059
E-Mail: rcollins@pyrocomm.com E-mail: JWilliams@diamondbarca.gov
26. Governing Law. This Agreement shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
27. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be the original, and all of which together shall constitute one
and the same instrument.
28. Severability. If any term, condition, or covenant of this Agreement is declared or
determined by any court of competent jurisdiction to be invalid, void or unenforceable, the
remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall
be read and construed without the invalid, void or unenforceable provision(s).
29. Entire Agreement. This Agreement, and any other documents incorporated
herein by reference, represent the entire and integrated agreement between Contractor and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements.
This Agreement may not be amended, nor any provision or breach hereof waived, except in a
writing signed by the parties which expressly refers to this Agreement. Amendments on behalf
of the City will only be valid if signed by a person duly authorized to do so under the City's
Purchasing Ordinance.
[SIGNATURE PAGE FOLLOWS]
Page 146 of 170
1715351.1
IN WITNESS of this Agreement, the parties have executed this Agreement as of the date
first written above.
"Contractor" "City"
PYRO-COMM SYSTEMS, INC. CITY OF DIAMOND BAR
By: ______ By: ____
Printed Name: John Solonynko Daniel Fox, City Manager
Title: Vice President
By: ATTEST:
Printed Name: Randy Jara
Title: Vice President
Kristina Santana, City Clerk
Approved as to form:
By: ____
Omar Sandoval, City Attorney
State of California "CONTRACTOR'S" License No. 612153.
CONTRACTOR'S Business Phone 714-902-8000.
Emergency Phone 714-902-8000 at which CONTRACTOR can be reached at any time.
*NOTE: If Contractor is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief
Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one
corporate officer exists or one corporate officer holds more than one corporate office, please so
indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement.
A copy of the corporate resolution, certified by the Secretary close in time to the execution of the
Agreement, must be provided to the City.
Page 147 of 170
1715351.1
EXHIBIT “A”
Diamond Bar City Hall Fire Alarm System Replacement
[Behind this page.]
Page 148 of 170
V25.06.01
TO: City of Diamond Bar Date:8/14/2025
ATTN:Jason Williams Plans:10/24/2011
PROJECT:Diamond Bar City Hall Fire Alarm Sys Spec:
LOCATION:
PRODUCT:Fire Alarm Equipment V25.06.01
QTY DESCRIPTION QTY DESCRIPTION
1 Fire Alarm Control (Inspire N16e) - Notifier LOT Fire Alarm System Engineering and Drawings
2 Batteries LOT Permit, Plan Check, and Inspection Fees
1 Remote LCD Annunciator LOT Fire Alarm System Installation Material & Labor
1 CLSS LOT Fire Alarm System Project Management Labor
13 Addressable Manual Pull Station LOT Fire Alarm System Programming Labor
66 Intelligent Smoke Detectors 1 Fire Alarm System Pre-Test
39 Addressable Heat Detector 1 Fire Alarm Final Inspection with the Fire Department
4 Monitor Module (Flow Switch)LOT Tax and Freight
4 Monitor Module (Tamper Switch)
1 Monitor Module (P.I.V. Switch)
1 Monitor Module (OS & Y Switch)
2 Elevator (Pri & Alt) Recall Modules
1 Elevator Hat Lamp Activation Module
1 Elevator Shunt Trip Module
2 Elevator Shunt Trip Control Ckt Monitoring
1 Elevator Battery Lowering
8 Pre-Action/Clean Agent Monitor Module
SCOPE:
Pyro-Comm Systems, Inc.
This quotation supersedes any oral quotation which may have been furnished by seller to buyer with respect to the above
mentioned project. The prices and terms on this quotation are not subject to oral changes or other agreements unless
approved by seller in writing. Quotation are valid for 30 days but cancelable in the event of strikes, accidents, fires and
material availability and all other causes beyond seller's control. Terms inconsistent with order will not be binding on seller.
Prices cover only materials listed below based on our interpretation of plans and specifications. Additional equipment
unless negotiated prior to order placement shall be billed accordingly and become an integral part of any Contract, Written
Agreement, or Purchase Order. There is a re-stocking fee equal to a minimum of 25% of the manufacture's list price on all
returned material. PCSI cannot be held to their pricing for material for more than 10 days because of the
everchanging market increases. Once design has been completed PCSI will provide additional material cost as a
change order.
PYROCOMM is pleased to provide pricing for the above-mentioned project. This proposal includes the
following:
- Provide engineered drawings, plan check, permit, and inspection fees.
- Furnish and install fire alarm equipment as listed below as a one for one replacement of the existing
obsolete and unsupported fire alarm control panel and associated field devices.
- The existing wiring shall be reused in its entirety. If any existing cabling cannot be reused, new wiring
will be provided via a change order.
- This proposal is based upon work during normal working. Off hour work will require additional costs.
- This proposal does not include "fire watch" and associated fees. Fire watch shall be provided by
others during construction. The existing fire alarm system will need to be brought offline at the start of
construction.
- All existing audible/visual field devices are thought to be serviceable at the time of installation (see
note 8). Replacement of existing field devices is based on the current fire alarm panel program. If field
conditions differ from program, additional cost will apply outside of this proposal.
Please see Conditions/Exclusions below for full scope of work.
15215 Alton Parkway, Suite 100, Irvine, CA 92618 (714) 902-8000 fax (714) 902-8001 C-10 #612153
21810 E. Copley Drive Diamond Bar, CA
PROPOSAL
1 of 3 8/14/2025V25.06.01
Page 149 of 170
4 Addressable Monitor Module
8 Addressable Relay Module
1 Document Box
The price for the above outlined scope including sales tax is:$108,364
CONDITIONS/EXCLUSIONS:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.All wire from relay(s) provided for smoke/fire damper control, elevator capture, elevator shunt trip by electrical contractor.
Paid until paid clause not acceptable.
All relays provided by Pyro-Comm Systems Inc. for shut down functions are pilot duty only. Electrical contractor to provide
contactors when circuits being shut down exceed the provided pilot duty relay ratings.
A lift will be required to access above 12 feet. Two lifts at a minimum will be required to be provided to Pyro-Comm Systems Inc.
from owner/contractor.
Parking to be provided on site.
Work areas to be asbestos free.
Quotation excludes 2 hour rated cable for fire alarm riser feeds, if two hour rated enclosure is not provided for on project for
survivability of fire alarm circuits.
If any legal action or arbitration or other proceedings are brought for enforcement of this agreement, or because of an alleged
dispute, breach, default, or misrepresentation connection with any prevision of this Agreement and Pyro-Comm Systems Inc. is
found to be not at fault, the party shall be responsible for reasonable attorney’s fees and the costs incurred therein in addition to
any relief sought therein.
Sprinkler contractor is responsible to adjust all sprinkler valves.
On projects that require plan checks and or submittals, no work shall be performed until all approvals have been received by this
office. The liability for any work requested prior to approvals shall be the sole responsibility of the owner/company requesting the
work.
Disputed charges; the owner/contractor shall not retain any amount that exceeds the value of any disputed item including its
labor.
Failure to follow Pyro-Comm Systems Inc. plans may result in additional labor to investigate and correct electrician’s work to meet
Pyro-Comm Systems Inc. engineered plans outside of this proposal. Pyro-Comm Systems Inc. will not be responsible for delays in
meeting your final inspection dates if plans are not followed.
Patching & painting by others.
To insure against manufacturers price increases and to avoid backorders, Pyro-Comm Systems Inc. reserves the right to
purchase the equipment required within 30 days of contract and submittal approval and to invoice the owner/contractor when the
equipment is received.
Work shall not be performed until a contract/purchase order has been received and approved by this office.
Painting of conduit if required by specs by owners.
Pyro-Comm Systems Inc. does not accept responsibility for discounts in payment, back charges, or other adjustments, without
receipt of written notification to Pyro-Comm Systems Inc. of specific problems and or conditions. Should adjustments be found to
be appropriate and correct Pyro-Comm Systems Inc. will provide written authorization to proceed.
All work to be during normal hours (7:00AM to 3:00PM).
All software programming of system to remain the property of Pyro-Comm Systems Inc.
All access panels to service any fire alarm equipment or junction boxes by others.
All conduit runs outside of building to have ¼” nylon pull ropes installed by electrical contractor.
All wiring of 120 VAC and greater, mounting cabinets and 120vac emergency circuits to cabinets provided by electrical contractor.
Final inspection is included, although if Pyro-Comm Systems Inc. has to return for additional inspections due to causes beyond
our control, additional fees and labor will apply.
Upon completion of work if any existing field devices are found to need service and/or replacement or if troubleshooting of the
system is needed, additional costs will apply outside of this proposal.
No central station monitoring is provided in this quotation. Owners to sign separate monthly monitoring agreement at a monthly
rate of $75.00 a month for a minimum of 36 months.
A CAD disc/file will be required before plans can be started. Allow four working days for plan engineering to start after receipt of
CAD disc/file. Allow ten working days of engineering, Allow three weeks at plan check minimum.
Electrical contractor to call for rough wire inspection after Pyro-Comm Systems Inc. has completed wire rough in. No finish device
to be hung until electrical contractor has received rough wire inspection. Any finish equipment asked to be hung before rough wire
inspection shall be electrical contractor’s responsibility.
Invoicing shall be monthly, based on progress of labor and material. Pyro-Comm Systems Inc. reserves the right to stop work
when any invoice exceeds 30 days past due. 20% upon approved submittals.
Retention is due and payable upon completion.
2 of 3 8/14/2025V25.06.01
Page 150 of 170
30.
31.
32.
RESPECTFULLY SUBMITTED BY, Accepted by:
Pyro-Comm Systems, Inc.
Ernie KnustGraichen Signature ___________________Date ________
All access doors and wire guards in elevator shaft for smoke & heat detectors by general contractor.
Pyro-Comm Systems, Inc. is not responsible for any Fire Watch.
The installation of cellular monitoring equipment is dependent upon the area signal strength of the location of the proposed
cellular communicator system and may require additional equipment to increase the cellular signal strength. If required, this
equipment will be at an additional cost.
(714) 932-8810
3 of 3 8/14/2025V25.06.01
Page 151 of 170
1715351.1
EXHIBIT “B”
Fire Alarm Testing, Inspection, Monitoring, and Maintenance Services
[Behind this page.]
Page 152 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 1 OF 10 REVISION 20250807
FIRE ALARM TESTING, INSPECTION, MONITORING AND MAINTENANCE SERVICE AGREEMENT
Subscriber’s Company Name: City of Diamond Bar
Subscriber’s Company Address: 21810 Copley Drive Diamond Bar, CA 91765
Subscriber’s Premises Name: Diamond Bar City Hall
Subscriber’s Premises Address: 21810 Copley Drive Diamond Bar, CA 91765
Due to fluctuation in material, fuel charges and labor rates, all pricing is valid for 30 days from 7-23-2025 .
Once fully executed, proposal transfers to an agreement between Pyro-Comm Systems, Inc. and City of Diamond Bar , under the terms and conditions below.
PYRO-COMM SYSTEMS, INC. (hereinafter referred to as “PCSI” or “ALARM COMPANY") agrees to service, monitor and / or test the systems selected below, and instruct Subscriber in the
proper use of the Fire Alarm Equipment or System, at Subscriber's premises, in accordance with this agreement, consisting of the following equipment: See attached Schedule of Equipment
and Services. Passcode to software remains property of PCSI. Software programmed by PCSI is the intellectual property of PCSI and any unauthorized use of same, including derivative
works, is strictly prohibited and may violate Federal Copyright laws, Title 17 of the United States Code, and may subject violator to civil and criminal penalties.
CONTRACT EFFECTIVE DATE: 7-23-2025
Testing and Inspection Services
1. INSPECTIONS: ܈܈ APPLICABLE ܆ NOT APPLICABLE
܈ ANNUAL TEST ܈ SEMI-ANNUAL TEST ܆ QUARTERLY TEST ܆ SATURDAY TEST ܆ AFTER HOURS TEST
܈ FIRE ALARM (NFPA72 CODE REQUIREMENT ܆ FIRE SPRINKLER (NFPA25 CODE REQUIREMENT) ܆ SMOKE CONTROL ܆ TWO-WAY / (AOR)
initial
Subscriber agrees to pay PCSI the sum of $14,025.00, per year, invoiced at $12,375.00, for annual test, and/or $1,650.00, for semi-annual test and/or $N/A,
for each quarterly test of the fire alarm system. PCSI will make 2 inspections of the fire alarm system. Inspections will be invoiced at the completion of each
inspection. Unless otherwise noted in the Schedule of Equipment and Services inspection will be performed to meet the minimum requirements of the applicable
code or Authority Having Jurisdiction (AHJ). PCSI will notify Subscriber 3 days in advance of inspection date, and it is Subscriber's responsibility to reschedule
or permit access. Testing at inspection insures only that components are in proper working order at time of inspection unless otherwise reported to Subscriber
at time of inspection. Inspection does not include repair or corrections due to deficiencies found during the inspection. Unless otherwise specified in the
attached Schedule of Equipment and Service, it is Subscriber’s responsibility to provide a means of access to devices requiring more than a 12’ ladder to reach.
Access methods include any ladders, lifts, and hatches that may be required. Should PCSI technicians show up to a scheduled inspection and are turned
away by the Subscriber or their tenant or if test is cancelled with less than 24 hours’ notice, Subscriber agrees to pay PCSI’s turn-away fee. PCSI’s turn-away
fee is four hours at our current rates, per scheduled technician. If the inspection scheduled was for less than four hours, the turn-away fee will be equal to half
the number of hours of the inspection was scheduled for per technician.
2. Pre-Authorized Repairs: ܈ APPLICABLE ܆ NOT APPLICABLE
Subscriber has pre-authorized $ 500.00 worth of repairs for deficiencies found during the inspection to provide a same day passed Inspection.
For entering into testing agreement, Subscriber shall receive 20% off the list price of replacement parts.
initial
3. CERTIFICATES/LICENSES/PERMITS: ܆ APPLICABLE ܈ NOT APPLICABLE
Subscriber agrees to pay PCSI the amount indicated below, per filing, in advance for the term of this agreement, for the selected services.
܆ UL CERTIFICATE:
If this option is required PCSI will issue a UL Certificate for the fire alarm system. Subscriber acknowledges that UL is a separate AHJ that may want to
inspect the fire alarm system. UL or the Local AHJ can require changes to the system to keep the Certificate in force.
܆ SAN FRANCISCO POLICE CODE ARTICLE 37 ALARM LICENSE:
If this option is required PCSI will process alarm system registration with the San Francisco Police Department.
܆ LOS ANGELES FIRE DEPARTMENT CHIEF’S REGULATION 4:
If this option is required PCSI will process fire alarm system inspections with the Los Angeles City Fire Department
܆ LONG BEACH FIRE DEPARTMENT FP REQUIREMENT 12.001:
If this option is required PCSI will process fire alarm system inspections with the Long Beach Fire Department.
܆ AHJ COMPLIANCE ENGINE UPLOAD REQUIREMENT:
If this option is required PCSI will process and upload the fire alarm system inspections with the appropriate AHJ, .
܆ CITY/COUNTY/STATE AHJ PERMIT:
If this option is required PCSI will process permits with the appropriate AHJ, .
Subscriber agrees to pay PCSI for any inspections or required changes at our current rates.
Page 153 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 2 OF 10 REVISION 20250807
4. RUNNER SERVICE: ܆܆ APPLICABLE ܈ NOT APPLICABLE
Subscriber agrees to pay PCSI the sum Based on T&M at PCSI’s Service Rates, per Service Call, invoiced After the service is provided. Payments of
Based on T&M, for the term of this agreement, for UL Runner Response Service for up to unlimited Runs per year. If this option is selected PCSI’s Runner
upon notification from Remote Supervising Station of any alarm, supervisory or trouble signals, to the best of PCSI’s ability will respond to Subscriber’s location
within 1 hour for alarm and supervisory signals and 4 hours for trouble signals. Subscriber agrees to issue PCSI two (2) sets of all keys necessary for PCSI to
enter into all locked areas of Subscriber’s location. Subscriber agrees to pay PCSI for any additional Runs at PCSI’s then prevailing labor rate. Subscriber
acknowledges that Runner Service is for response only and does not cover any work or repairs once PCSI is on site.
If AHJ requires a technician to be sent to Subscriber’s premises after a fire alarm is dispatched Subscriber agrees to pay for such service at the rate of Based
on T&M at PCSI’s Service Rates
5. MODIFICATION TO SITE:
Subscriber agrees that during the terms of the contract any additions and modification made to the systems, PCSI has the right to modify the value of the
contract. PCSI must be notified in advance of any modifications to the Fire Alarm Systems. PCSI shall be the preferred vendor for any modification to the fire
alarm system. The Customer Representative will refer PCSI to all bidding contractors.
6. CUSTOMER PORTALS:
PCSI will charge a fee of $300.00 per year to upload documents into the customers or Authority Having Jurisdiction Portals
Page 154 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 3 OF 10 REVISION 20250807
Central Station Monitoring Services
1. MONITORING CHARGES: ܈܈ APPLICABLE ܆ NOT APPLICABLE
܈ Fire Alarm: Subscriber agrees to pay PCSI the sum of, $75.00, per Month invoiced in Quarterly payments of $225.00, in advance for the term of
this agreement, for the monitoring of the FIRE ALARM system for the term of this agreement commencing on the first day of the month next succeeding the
date hereof. Subscriber requires 1 such monitoring accounts for their Premises. If sub accounts are required, the cost shall be $10.00 per month, per sub
account.
܆ DEDICATED PHONE LINE(S) ܈ CELLULAR ܆ IP MONITORING SYSTEM:
initial
܆ Two Way Communication System / Area of Refuge (AOR) Subscriber agrees to pay PCSI the sum of $ , per , invoiced
in payments of $ , in advance for the term of this agreement, for the monitoring of the Two Way Communication System/AOR for the term of this
agreement commencing on the first day of the month next succeeding the date hereof. Subscriber requires such monitoring accounts for their Premises.
If sub accounts are required, the cost shall be $10.00 per month, per sub account.
܆ DEDICATED PHONE LINE(S) ܆ CELLULAR ܆ IP MONITORING SYSTEM:
initial
܆ Elevator or Emergency Phone Subscriber agrees to pay PCSI the sum of $ , per , invoiced in payments of $ , in
advance for the term of this agreement, for the monitoring of the Elevator Phone system for the term of this agreement commencing on the first day of the
month next succeeding the date hereof. Subscriber requires such monitoring accounts for their Premises. If sub accounts are required, the cost shall
be $ per month, per sub account.
܆ DEDICATED PHONE LINE(S) ܆ CELLULAR ܆ IP MONITORING SYSTEM:
initial
2. INSTALLATION / PROGRAMMING CHARGES: ܆ APPLICABLE ܈ NOT APPLICABLE
Subscriber agrees to pay PCSI the sum of $N/A, $N/A of which being due upon execution of this agreement, and $N/A upon completion of installation.
initial
3. SUBSCRIBER TO SUPPLY THE FOLLOWING FOR THEIR ܆ DEDICATED PHONE LINE(S) ܈ CELLULAR ܆ IP MONITORING SYSTEM:
Subscriber agrees to supply, maintain, and have installed in advance of the installation of the monitoring equipment, the following equipment:
܆ , dedicated analog phone lines terminated with a RJ31x jack.
܈ 110VAC power adjacent to the control panel.
܆ UL certified network equipment.
܆ Cable and connection from network equipment.
ڧSecondary power for all equipment necessary for the transmission and reception of alarm, supervisory, and trouble signals at the protected premises.
4. MONITORING SERVICES PROVIDED:
Upon receipt of a fire alarm signal from Subscriber’s Fire Alarm System, Two Way Communication/AOR, Emergency Phone System, and/or Elevator Emergency
Phones or its designee communication center, hereinafter referred to as Remote Supervising Station, shall make every reasonable effort to notify Subscriber
and the appropriate municipal fire department and comply with Authority Having Jurisdiction (AHJ) dispatch procedures. Only Subscriber will be notified of fire
trouble, fire supervisory or other off normal signals as soon as may be practical. Subscriber acknowledges that signals transmitted from Subscriber's premises
directly to fire departments are not monitored by personnel of PCSI or its Remote Supervising Station and PCSI does not assume any responsibility for the
manner in which such signals are monitored or the response, if any, to such signals. Subscriber acknowledges that signals which are transmitted over telephone
lines, wire, air waves, internet, Managed Facilities Voice Networks, VOIP, or other modes of communication pass through communication networks wholly
beyond the control of PCSI and are not maintained by PCSI except PCSI may own the radio network and PCSI shall not be responsible for any failure which
prevents transmission signals or data from reaching the Remote Supervising Station or damages arising therefrom, or for data corruption, theft or viruses to
Subscriber’s computers if connected to the communication equipment and Two Way Communication System/AOR, Emergency Phone System and/or Elevator
Emergency Phones. The fire alarm system and communication pathway may not function during a power failure or not maintain functionality for a 24 hour
period as required by NFPA-72 for fire alarm systems and Subscriber is responsible for verifying operation of the communication pathway with the
communications pathway provider. Subscriber agrees to furnish PCSI with a written Call List of names and telephone numbers of persons Subscriber wishes
to receive notification of fire alarm signals. Unless otherwise provided in the Call List PCSI will make a reasonable effort to contact the first person reached or
notified on the list either via telephone call, text or email message. No more than one call to the list shall be required and any form of notification provided for
herein, including leaving a message on an answering machine, shall be deemed reasonable compliance with PCSI’s notification obligation. All changes and
revisions to the account information shall be supplied to PCSI in writing. Subscriber authorizes PCSI to access the control panel and/or communicator to input
or delete data and programming. PCSI may, without prior notice, suspend or terminate its services in event of Subscriber’s default in performance of this
agreement or in event Remote Supervising Station’s facility or communication network is nonoperational or Subscriber’s system is sending excessive false
alarms. Remote Supervising Station is authorized to record and maintain all data, voice and alarm communications and shall be the exclusive owner of such
property.
Page 155 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 4 OF 10 REVISION 20250807
5. COMMUNICATION CONNECTION:
Communication link between Elevator / Emergency Phone System and the control panel with associated wiring shall be installed and maintained by the installing
contractor, not PCSI and the installing contractor shall program the communication device installed in Emergency Phone System to central station assigned
communication channel.
6. TELEPHONE OR OTHER COMMUNICATION PATHWAY SERVICE IS NECESSARY AND SUBSCRIBER’S RESPONSIBILITY:
Subscriber acknowledges that the Area of Refuge Emergency Phone System and Elevator cab connects to a standard telephone jack and communicates over
standard telephone lines using two-way voice communication unless the AHJ approves other communication pathways, such as but not limited to Internet
VoIP, cellular or radio.
7. SUBSCRIBER'S DUTY TO SUPPLY ELECTRIC AND TELEPHONE SERVICE:
Subscriber agrees to furnish, at Subscriber's expense, all 110 Volt AC power, electrical outlet, ARC Type circuit breaker and dedicated receptacle, internet
connection, high speed broadband cable or DSL and IP Address, telephone hook-ups, RJ31x Block or equivalent, as deemed necessary by PCSI.
8. RUNAWAY ACCOUNTS:
Monitoring accounts that send excessive trouble signals may be subject to additional charges. Excessive signals are determined as more than 75 or more
signals in a 24-hour period. Monitoring accounts which meet these criteria may be subject to the additional charge of $0.10 per signal.
9. CUSTOMER PORTALS:
PCSI will charge a fee of $300.00 per year to upload documents into the customers or Authority Having Jurisdiction Portals
Page 156 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 5 OF 10 REVISION 20250807
Service and Maintenance
1. MAINTENANCE AGREEMENT: ܆܆ APPLICABLE ܈ NOT APPLICABLE
Subscriber agrees to pay PCSI the sum of $N/A, Annually, in advance, for the term of this agreement.
Equipment Covered under contracted Maintenance Agreement:
Annunciator, Amplifier, Power Supply, Smoke Detector, Heat Detector, Duct Detector, Beam Detector, Manual Pull Stations, Magnetic Door Holder, Modules,
Relays. Sprinkler Bell, Strobe Light, Horn/ Strobe Light, Horn, Mini Horn, Speaker, Speaker Strobe Light, Service Call.
Should a device listed above malfunction due to normal wear and tear, and not anything related to the circumstances listed below device will be
covered under the contracted Maintenance Agreement
initial
Not covered under contracted Maintenance Agreement:
Service Calls that include, Emergency Panel Replacements, Dirty smoke detectors and the labor to clean dirty smoke detectors, batteries, Carbon Monoxide
Detector, CPU failures due to electrical surges, water and/or lightning damage, misuse or vandalism, software upgrades and repairs, waterflow switches,
tamper switches, communication devices no longer supported by communication pathways, obsolete components and components exceeding manufacturer’s
useful life are not included in service and will be repaired or replaced at Subscriber’s expense payable at time of service. Additionally, any service or repair
work performed by another vendor shall void the service portion of this agreement. This work will be invoiced per Pyro-Comm Systems Inc Preferred
Customer service rates
2. SERVICE ON A PER CALL BASIS: ܈ APPLICABLE ܆ NOT APPLICABLE
Subscriber agrees to pay PCSI on a per call basis. Customer agrees to pay PCSI for all parts and labor at time of service as listed in Pyro-Comm Systems Inc
current service rates.
3. EMERGENCY/AFTER HOURS CALLS:
If service has been contracted under this agreement, and Subscriber is requesting same-day emergency or after-hours service outside of PCSI’s business
hours of Monday through Friday 8:00 a.m. and 4:00 p.m., Subscriber will be charged per the current service rates.
4. MODIFICATIONS TO THE SYSTEMS:
Any Modifications to the Fire Alarm System that are not completed by PCSI will void any warranties provided by PCSI. PCSI will not be held liable for any
modifications made to the Fire Alarm System by any vendor other than PCSI.
5. CUSTOMER PORTALS:
PCSI will charge a fee of $300.00, per year to upload documents into the customers or Authority Having Jurisdiction Portals
Page 157 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 6 OF 10 REVISION 20250807
Terms and Conditions
1. TERM OF AGREEMENT AND RENEWAL:
The term of this agreement shall be for a period of 36 Months. This Agreement shall renew every 12 Months thereafter under the same terms and
conditions, unless either party gives written notice to the other by certified mail, return receipt requested, of their intention to not renew the
agreement at least 30 days prior to the expiration of any term. Termination shall comply with local law.
initial
2. CREDIT INVESTIGATION:
Subscriber and any guarantor authorize PCSI to conduct credit investigations from time to time to determine Subscriber’s and guarantor’s credit worthiness.
3. PAYMENT REMITTANCE:
Total outstanding on all invoices must be remitted Net 15
4. TERMINATION OF SERVICES:
PCSI reserves the right, and shall if required by the AHJ, notify the AHJ that PCSI’s monitoring services have been terminated. PCSI shall be permitted to
terminate its monitoring services in the event of Subscriber’s nonpayment or upon notice that the communication device or pathway is inoperable, and
Subscriber shall remain liable for continued performance under this agreement.
5. THIRD PARTY VENDOR PORTALS:
Subscriber agrees to pay PCSI additional costs for any insurance certificates, W-9s, and third-party vendor portal creation and maintenance fees.
6. INCREASES OF AGREEMENT CHARGES:
After the expiration of one year from the date hereof PCSI shall be permitted from time to time to increase charges, and Subscriber agrees to pay such increase
as invoiced.
7. EQUIPMENT LIMITED WARRANTY:
In the event that any part of the equipment becomes defective, PCSI agrees to make all repairs and replacement of parts without costs to the Subscriber for a
period of ninety (90) days from the date of installation. PCSI reserves the option to either replace or repair the equipment and reserves the right to substitute
materials of equal quality at time of replacement, or to use reconditioned parts in fulfillment of this warranty. PCSI’s warranty does not include damage caused
by electric, plumbing or construction, nor damage by lightning, electrical surge, or misuse. PCSI is not the manufacturer of the equipment and other than
PCSI’s limited warranty Subscriber agrees to look exclusively to the manufacturer of the equipment for repairs under its warranty coverage if any. Except as
set forth in this agreement, PCSI makes no express warranties as to any matter whatsoever, including, without limitation, the condition of the equipment, its
merchantability, or its fitness for any particular purpose. PCSI does not represent nor warrant that the equipment may not be compromised or circumvented,
or that the system will prevent any loss by fire, smoke, or water or otherwise; or that the system will in all cases provide the protection for which it is installed.
PCSI expressly disclaims any implied warranties, including implied warranties of merchantability or fitness for a particular purpose. The warranty does not cover
any damage to material or equipment caused by accident, misuse, attempted or unauthorized repair service, modification, or improper installation by anyone
other than PCSI. PCSI shall not be liable for consequential damages. Subscriber acknowledges that any affirmation of fact or promise made by PCSI shall
not be deemed to create an express warranty unless included in this agreement in writing; that Subscriber is not relying on PCSI’s skill or judgment in selecting
or furnishing a system suitable for any particular purpose and that there are no warranties which extend beyond those on the face of this agreement, and that
PCSI has offered additional and more sophisticated equipment for an additional charge which Subscriber has declined. Subscriber's exclusive remedy for
PCSI’s breach of this agreement or negligence to any degree under this agreement is to require PCSI to repair or replace, at PCSI’s option, any equipment
which is non-operational. Some states do not allow the exclusion or limitation of consequential or incidental damages, or a limitation on the duration of implied
warranties, so the above limitations or exclusions may not apply to you. The warranty gives you specific legal rights and you may also have other rights which
may vary from state to state. Fire Alarms are required to be approved by AHJ and may require plans and specifications designed, signed, and submitted by a
licensed architect or professional engineer, which must be engaged by Subscriber. If PCSI is installing a Fire Alarm System to code installation must be
approved by the AHJ. This Limited Warranty is independent of and in addition to service contracted under paragraph 4 of this agreement.
8. DELAY IN INSTALLATION/ALTERATION OF PREMISES FOR INSTALLATION/RISK OF LOSS OF MATERIAL:
PCSI shall not be liable for any damage or loss sustained by Subscriber as a result of delay in installation of equipment, equipment failure, or for interruption
of service due to electric failure, strikes, walk-outs, war, acts of God, or other causes, including PCSI’s negligence in the performance of this agreement. The
estimated date work is to be substantially completed is not a definite completion date and time is not of the essence. PCSI is authorized to make preparations
such as drilling holes, driving nails, making attachments or doing any other thing necessary in PCSI’s sole discretion for the installation and service of the
equipment, and PCSI shall not be responsible for any condition created thereby as a result of such installation, service, or removal of the equipment, and
Subscriber represents that the owner of the premises, if other than Subscriber, authorizes the installation of the equipment under the terms of this agreement.
Subscriber assumes all risk of loss of material once delivered to the job site.
9. SERVICE OF SYSTEM:
The parties hereto agree that the equipment, once installed, is in the exclusive possession and control of the Subscriber. PCSI shall not be required to service
the equipment unless it has received notice from Subscriber, and upon such notice, PCSI shall, during the warranty period or if service has been contracted
under this agreement, service the equipment to the best of its ability within 72 hours, exclusive of Saturday, Sunday and legal holidays, during the business
hours of 8:00 a.m. and 4:00 p.m. Service outside of business hours will be at PCSI’s then prevailing rates for labor, travel, and expenses. It is the responsibility
of Subscriber to provide a means of access to devices requiring more than a 12’ ladder to reach. Access methods include any ladders, lifts, and hatches that
may be required.
Page 158 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 7 OF 10 REVISION 20250807
10. LIEN LAW:
PCSI or any subcontractor engaged by PCSI to perform the work or furnish material who is not paid may have a claim against purchaser or the owner of the
premises if other than the purchaser which may be enforced against the property in accordance with the applicable lien laws.
11. ADDITIONAL PAYMENTS:
In addition to the payments set forth herein, Subscriber agrees to be liable for and pay to PCSI any excise, sales, property, or other tax, telephone line charges,
and any increases thereof, which may be imposed upon PCSI because of this agreement. Should PCSI be required by existing or here after enacted law to
perform any service or furnish any material not specifically covered by the terms of this agreement Subscriber agrees to pay PCSI for such service or material.
12. SUBSCRIBER RESPONSIBLE FOR FALSE ALARMS/PERMIT FEES:
PCSI shall have no liability for permit fees, false alarms, false alarm fines, fire response, any damage to personal or real property or personal injury caused by
fire department response to alarm, whether false alarm or otherwise, or the refusal of the fire department to respond. In the event of termination of fire response
by the fire department this agreement shall nevertheless remain in full force and Subscriber shall remain liable for all payments provided for herein. Should
PCSI be required by existing or hereafter enacted law to perform any service or furnish any material not specifically covered by the terms of this agreement
Subscriber agrees to pay PCSI for such service or material.
13. INDEMNITY/WAIVER OF SUBROGATION RIGHTS/ASSIGNMENTS:
Subscriber agrees to and shall indemnify and hold harmless PCSI, its employees, agents, and subcontractors, from and against all claims or lawsuits brought
by third parties, including reasonable attorneys' fees and losses asserted against and alleged to be caused by PCSI’s performance, negligent performance, or
failure to perform any obligation, except to the extent such claims or lawsuits result from the gross negligence, willful misconduct, or illegal acts of PCSI or its
employees, agents, or subcontractors. Parties agree that there are no third-party beneficiaries of this agreement. Subscriber shall not be permitted to assign
this agreement without written consent of PCSI. PCSI shall have the right to assign this agreement and shall be relieved of any obligations created herein upon
such assignment, provided that the assignee expressly agrees in writing to assume all rights and obligations of PCSI under this agreement; PCSI shall provide
prompt written notice to Subscriber of such assignment.
14. EXCULPATORY CLAUSE:
PCSI and Subscriber agree that PCSI is not an insurer, and no insurance coverage is offered herein. The fire equipment and PCSI’s services are designed.
to reduce certain risks of loss, though PCSI does not guarantee that no loss will occur. PCSI is not assuming liability, and, therefore, shall not be liable to
Subscriber for any loss, data corruption or inability to retrieve data, personal injury or property damage sustained by Subscriber as a result of fire, equipment
failure, smoke, or any other cause whatsoever, regardless of whether or not such loss or damage was caused by or contributed to by PCSI’s negligent
performance to any degree in furtherance of this agreement, any extra contractual or legal duty, strict products liability, or negligent failure to perform any
obligation pursuant to this agreement or any other legal duty, to the extent not covered by insurance carried by PCSI pursuant to this agreement.
15. INSURANCE:
The Subscriber shall maintain a policy of public liability, property damage, fire insurance under which PCSI and the Subscriber are named as insured. PCSI
shall not be responsible for any portion of any loss or damage which is recovered or recoverable by the Subscriber from insurance covering such loss or
damage or for such loss or damage against which the Subscriber is indemnified or insured. Subscriber shall obtain insurance to cover any loss the fire alarm
services are intended to detect to one hundred percent of the insurable value, and Subscriber and all those claiming rights under Subscriber waive all rights
against PCSI and its subcontractors for loss or damages caused by perils intended to be detected by the fire alarm services or covered by insurance to be
obtained by Subscriber, except such rights as they may have to the proceeds of insurance.
16. LIMITATION OF LIABILITY:
Subscriber agrees that should there arise any liability on the part of PCSI as a result of PCSI’s negligent performance to any degree or negligent failure to
perform any of PCSI’s obligations pursuant to this agreement or any other legal duty, equipment failure, or strict products liability, that PCSI’s liability shall be
limited to the sum of $250.00 or 5% of the sales price or 6 times the aggregate of monthly payments for services being provided at time of loss, or available
insurance proceeds under PCSI’s insurance policies required hereunder, whichever is greater. If Subscriber wishes to increase PCSI’s amount of limitation of
liability, Subscriber may, as a matter of right, at any time, by entering into a supplemental agreement obtain a higher limit by paying an annual payment
consonant with PCSI’s increased liability. This shall not be construed as insurance coverage.
17. LEGAL ACTION:
The parties agree that due to the nature of the services to be provided by PCSI, the payments to be made by Subscriber for the term of this agreement are an
integral part of PCSI’s anticipated profits and in the event of Subscriber’s breach of this agreement it would be difficult if not impossible to reasonably estimate
PCSI’s actual damages. Therefore, in the event of Subscriber’s default of this agreement Subscriber shall pay to PCSI all amounts due for installation, extras,
and 80% of the balance due for the term of this agreement as liquidated damages. Additionally, in the event PCSI retained ownership of the communication
system and Subscriber breaches this agreement PCSI may, at its option, either remove its Communication System or deem same sold to Subscriber for 80%
the amount specified as the agreed value of the communication system. PCSI may, without prior notice, suspend or terminate its services in event of
Subscriber’s default in performance of this agreement and shall be permitted to terminate all its services under this agreement and deactivate the System
without relieving Subscriber of any obligation herein and may notify AHJ of termination. All actions or proceedings against PCSI must be based on the provisions
of this agreement. Any other action that Subscriber may have or bring against PCSI in respect to services rendered in connection with this agreement shall be
deemed to have merged in and be restricted to the terms and conditions of this agreement, and this consent to arbitrate shall survive the termination of this
agreement. If PCSI prevails in any litigation or arbitration between the parties, Subscriber shall pay PCSI’s legal fees. The parties waive trial by jury in any
action between them unless prohibited by law. In any action commenced by PCSI against Subscriber, Subscriber shall not be permitted to interpose any
counterclaim. Any action by Subscriber against PCSI must be commenced within one year of the accrual of the cause of action or shall be barred. Subject to
Subscriber’s right to bring any claim against PCSI for up to $1,000 in small claims court having jurisdiction, any dispute between the parties or arising out of
this agreement, including issues of arbitrability, shall, at the option of any party, be determined by arbitration before a single arbitrator administered by Arbitration
Services Inc., under its Commercial Arbitration Rules www.ArbitrationServicesInc.com, except that no punitive damages may be awarded. Service of processor
papers in any legal proceeding or arbitration between the parties may be made by First-Class Mail delivered by the U.S. Postal Service addressed to the party's
address in this agreement or another address provided by the party in writing to the party making service. Subscriber submits to the jurisdiction and laws of
Page 159 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 8 OF 10 REVISION 20250807
California and agrees that any litigation or arbitration between the parties must be commenced and maintained in the county where PCSI’s principal place of
business is located.
18. PCSI’S RIGHT TO SUBCONTRACT SPECIAL SERVICES:
Subscriber agrees that PCSI is authorized and permitted to subcontract any services to be provided by PCSI to third parties who may be independent of PCSI,
and that PCSI shall not be liable for any loss or damage sustained by Subscriber by reason of fire, theft, burglary or any other cause whatsoever caused by
the negligence of third parties and that Subscriber appoints PCSI to act as Subscriber’s agent with respect to such third parties, except that PCSI shall not
obligate Subscriber to make any payments to such third parties. PCSI shall be permitted to assign this agreement and upon such assignment shall have no
further obligation hereunder. Subscriber acknowledges that this agreement, and particularly those paragraphs relating to PCSI’s disclaimer of warranties,
exemption from liability, even for its negligence, limitation of liability and indemnification, inure to the benefit of and are applicable to any assignees,
subcontractors, manufacturers, vendors, and communication centers of PCSI.
19. NON-SOLICITATION:
Subscriber agrees that it will not solicit for employment for itself, or any other entity, or employ, in any capacity any employee of PCSI assigned by PCSI to
perform any service for or on behalf of Subscriber for a period of two years after PCSI has completed providing service to Subscriber. In the event of Subscriber’s
violation of this provision, in addition to injunctive relief, PCSI shall recover from Subscriber an amount equal to such employee's salary based upon the average
three months preceding employee's termination of employment with PCSI, times twelve, together with PCSI’s counsel and expert witness fees.
20. SECURITY INTEREST/COLLATERAL:
In order to secure all indebtedness or liability of Subscriber to PCSI, Subscriber hereby grants and conveys to PCSI a security interest in, and mortgages to
PCSI all of Subscriber's equipment, inventory and proceeds thereof, accounts receivables and cash on hand. Subscriber agrees to allow PCSI to execute in
Subscriber's name a UCC-1 statement.
21. FULL AGREEMENT/SEVERABILITY/CONFLICTING DOCUMENTS:
This agreement along with the Schedule of Equipment and Services constitutes the full understanding of the parties and may not be amended, modified, or
canceled, except in writing signed by both parties, except PCSI’s requirements regarding items of protection provided for in this agreement imposed by Authority
Having Jurisdiction. Subscriber acknowledges and represents that Subscriber has not relied on any representation, assertion, guarantee, warranty, collateral
agreement, or other assurance, except those set forth in this agreement and waives any claims in connection with same. Should any provision of this agreement
be deemed void, all other provisions will remain in effect.
PROPOSITION 65 WARNING: Equipment and packaging may contain components containing chemicals known to The State of California to
cause cancer, birth defects or other reproductive harm.
SUBSCRIBER ACKNOWLEDGES RECEIVING A FULLY EXECUTED COPY OF THIS 10 PAGE AGREEMENT WITH SCHEDULE OF EQUIPMENT
AND SERVICES AT TIME OF EXECUTION. READ THEM BEFORE YOU SIGN THIS AGREEMENT.
Subscriber Company: City of Diamond Bar Pyro-Comm Systems, Inc.:
Signature Signature
Print Name Print Name
Title Title
Date Date
Subscriber’s Company Name:
Internal Use Only
PyroComm Systems, Inc. Service Department Acceptance:
_________________________ ____________________
Signature Date
Page 160 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 9 OF 10 REVISION 20250807
Subscriber’s Company Name: City of Diamond Bar
Subscriber’s Company Address: 21810 Copley Drive Diamond Bar, CA 91765
Subscriber’s Premises Name: Diamond Bar City Hall
Subscriber’s Premises Address: 21810 Copley Drive Diamond Bar, CA 91765
Schedule of Equipment and Services
In accordance with the agreement dated 7-23-2025 between PYRO-COMM SYSTEMS, INC. (hereinafter referred to as "PCSI" or "ALARM COMPANY") and
Subscriber, which this Schedule supplements, the following equipment is covered therein. All provisions of the agreement govern this Schedule of Equipment and
Services and nothing contained herein is intended to modify or terminate the agreement or any provision contained therein.
INSPECTIONS DEFINED
An annual inspection provides for one 100% inspection of the alarm system. A semi-annual inspection provides for one 100% inspection of the alarm system and
one inspection of any waterflow switches and tamper valve sensors. These occur six months apart. A quarterly inspection provides for one 100% inspection of the
alarm system and three inspections of any waterflow switches and tamper valve sensors. These occur three months apart. All Fire Alarm System inspections are
per the NFPA72 Chapter 14 code requirements.
EQUIPMENT COUNT
Qty Description Qty Description
1 Control Panel 1 Pre-Action Supervision
1/0/2 DACT Hood Supervision
Annunciator/Amplifier/Power Supply Elevator Recall Supervision
Voice Evacuation System 2 Sprinkler Tamper Valve
66 Smoke Detector 2 Sprinkler Waterflow
37 Heat Detector 1 Sprinkler PIV
Heat Detector - Attic 2 Sprinkler OS & Y
Duct Detector Sprinkler Bell
In-Duct Detector 59 Strobe Light
Beam Detector 43 Horn/Strobe Light
Carbon Monoxide Detector Horn
13 Manual Pull Station Mini Horn
Magnetic Door Holder Speaker
21 Modules Speaker/Strobe Light
Relays Remote Test Indicator
7 Batteries Click or tap here to enter text.
Click or tap here to enter text. Click or tap here to enter text.
CERTIFICATES, LICENSES, AND PERMITS
UL Certificate LBFD FP Requirement 12.001
SFPC Article 37 Alarm License LAFD Chief’s Regulation 4
Click or tap here to enter text. Click or tap here to enter text.
REPORTS
Sensitivity Report Click or tap here to enter text.
SUB CONTRACTORS
Click or tap here to enter text. Click or tap here to enter text.
Page 161 of 170
CUSTOMER INITIAL : PYRO-COMM INITIAL :
WWW.PYROCOMM.COM C-10 612153
NORTHERN CA REGIONAL OFFICE ▪ 6960 KOLL CENTER PARKWAY #300▪ PLEASANTON, CA 94566 (510) 632-1208
SAN DIEGO REGIONAL OFFICE ▪ 5115 AVENIDA ENCINAS, SUITE G ▪ CARLSBAD, CA 92008 (760) 930-6014
FIRE ALARM TESTING, INSPECTION, MONITORING AND SERVICE AGREEMENT PAGE 10 OF 10 REVISION 20250807
NOTES
This Agreement confirms to prevailing wage requirements of California
Elevator recall or other supervision function testing shall be scheduled by the subscriber and should be scheduled in conjunction with the Annual
100% Fire Alarm Inspection. Service rates will apply if elevator or other supervision testing is scheduled outside of Annual Fire Alarm Inspection. A
fire vendor technician is needed to assist in the elevator or other supervision equipment testing.
PROPOSITION 65 WARNING: Equipment and packaging may contain components containing chemicals known to The State of California to cause cancer,
birth defects or other reproductive harm.
Subscriber Company: City of Diamond Bar Pyro-Comm Systems, Inc.:
Signature Signature
Print Name Print Name
Title Title
________________________________________________ ____________________________________________________
Date Date
Internal Use Only
PyroComm Systems, Inc. Service Department Acceptance:
_________________________ ____________________
Signature Date
Page 162 of 170
Agenda Item #: 7.7
Meeting Date: September 16, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Appropriation for Special Legal Counsel Services.
STRATEGIC GOAL: Safe, Sustainable and Healthy Community
RECOMMENDATION:
Appropriate $100,000 from the General Fund Unassigned fund balance for Special Legal Services.
FINANCIAL IMPACT:
A total of $100,000 would be appropriated from the General Fund to the City Attorney Special Legal Services
account (100120-54022) to cover such costs.
BACKGROUND:
In addition to the City’s primary legal services through Woodruff & Smart, the City often enlists the services of
additional legal experts to assist in a number of matters important to the community. The City has secured the
services of Claire Collins of Hansen Bridgett LLP for special legal counsel services related to issues involving the
sanitary sewer system serving properties in the City.
ANALYSIS:
Ms. Collins’ services were initially retained for a not-to-exceed amount of $45,000 under the City Manager’s
signature authority. In May 2025, the City Council approved an additional appropriation of $100,000, bringing
the total appropriations to date to $145,000. It is anticipated that at some future date, the cost of Ms. Collins’
services will exceed that amount and thus, City Council approval of an additional appropriation is required.
It is therefore recommended that the City Council appropriate $100,000 from the available General Fund
balance to cover such services.
LEGAL REVIEW:
The City Attorney has reviewed and approved this item as to form.
PREPARED BY:
Page 163 of 170
Agenda Item #: 7.7
Meeting Date: September 16, 2025
Daniel Fox, City Manager
ATTACHMENTS:
None
Page 164 of 170
Agenda Item #: 7.8
Meeting Date: September 16, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Hispanic Heritage Month Proclamation.
STRATEGIC GOAL: Open, Engaged and Responsive Government
RECOMMENDATION:
Adopt a Proclamation declaring September 15 - October 15, 2025 as Hispanic Heritage Month.
FINANCIAL IMPACT:
None.
BACKGROUND:
The United States is home to over 60 million Latinos, nearly 19% of the population. Hispanic people have been
a part of this country from the very beginning, and continue to fuel the economy, and enrich our culture as
entrepreneurs, scientists, public servants, athletes, artists, entertainers and much, much more.
Hispanic Heritage Week was first observed in 1968 and in 1988 Congress enacted it into law by Public Law 100-
402 and expanded to cover a 30-day period starting on September 15 and ending on October 15.
Each year, Americans observe and celebrate National Hispanic Heritage month from September 15 to
October 15 as a time to celebrate the histories, cultures and contributions of American citizens whose
ancestors came from Spain, Mexico, the Caribbean and Central and South America.
September 15 is significant because it is the anniversary of independence for Latin American countries: Costa
Rica, El Salvador, Guatemala, Honduras and Nicaragua. In addition, Mexico, and Chile observe their
independence on September 16 and 18, respectively.
ANALYSIS:
Hispanic Heritage Month is an important event to honor and celebrate the achievements that Hispanic people
have made throughout history and to educate our community on the benefit of a diverse and inclusive world.
Page 165 of 170
Agenda Item #: 7.8
Meeting Date: September 16, 2025
PREPARED BY:
Kristina Santana, City Clerk, City Clerk's Office
ATTACHMENTS:
1. Hispanic Heritage Month Proclamation
Page 166 of 170
PROCLAMATION
“HISPANIC HERITAGE MONTH 2025”
WHEREAS, for over 50 years, Hispanic Heritage month has been celebrated in the United
States from September 15 – October 15 as a time to recognize and celebrate the many
contributions, diverse cultures, and extensive histories of the American Latino community; and
WHEREAS, we begin the observance on September 15 because it is the anniversary of
independence for: Costa Rica, El Salvador, Guatemala, Honduras and Nicaragua. In addition,
Mexico and Chile celebrate their independence days on September 16 and September 18,
respectively; and
WHEREAS, the observation began in 1968 as Hispanic Heritage Week under President
Lyndon B. Johnson; and in 1988, it was expanded by Congress to cover a 30-day period and
enacted into federal law, calling upon all the people of the United States to observe this time
with ceremonies, activities and programs; and
WHEREAS, the Hispanic population of the United States totals 66.66 million people, making
it the largest ethnic or racial minority and 19.5% of the total population; and
WHEREAS, the nationwide observance theme for Hispanic Heritage Month 2025,
“Collective Heritage: Honoring the Past, Inspiring the Future” encourages reflection on the
historical achievements and contributions of Hispanic and Latine communities, while also looking
forward to how these communities are shaping the future; and
NOW, THEREFORE, BE IT RESOLVED, that the Diamond Bar City Council does hereby proclaim
September 15 – October 15, 2025 as “Hispanic Heritage Month" in Diamond Bar and urges the
community to learn more about the various Hispanic key figures, cultures, traditions and values
that have positively enriched our community and our nation.
September 16, 2025
Chia Yu Teng
Mayor
Steve Tye Andrew Chou
Mayor Pro Tem Council Member
Stan Liu Ruth M. Low
Council Member Council Member
Page 167 of 170
Agenda Item #: 7.9
Meeting Date: September 16, 2025
CITY COUNCIL AGENDA REPORT
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
SUBJECT: Childhood Cancer Awareness Month Proclamation.
STRATEGIC GOAL: Open, Engaged and Responsive Government
RECOMMENDATION:
Adopt a Proclamation declaring September as Childhood Cancer Awareness Month.
FINANCIAL IMPACT:
None.
BACKGROUND:
Cancer remains the leading cause of death by disease for children in the United States. National Childhood
Cancer Awareness Month is an annual national health campaign organized by major childhood cancer
organizations to increase awareness of pediatric cancer and to raise funds for research into its cause,
prevention, diagnosis, treatment and cure.
In 1990, President George H.W. Bush signed a proclamation naming October as National Awareness Month for
Children with Cancer. In 2008, the United States Senate passed the "National Childhood Cancer Awareness
Day" resolution, recognizing September 13, 2008 as National Childhood Cancer Awareness Day. In 2012, 2015
and 2016, President Barack Obama signed proclamations recognizing September as National Childhood
Cancer Awareness Month.
ANALYSIS:
The aim of adopting this proclamation is to elevate awareness, and encourage action to the fight against
childhood cancer. During National Childhood Cancer Awareness Month, we honor the courage of the
children who fight cancer every day and all the loved ones who support them.
PREPARED BY:
Kristina Santana, City Clerk, City Clerk's Office
Page 168 of 170
Agenda Item #: 7.9
Meeting Date: September 16, 2025
ATTACHMENTS:
1. Childhood Cancer Awareness Month Proclamation
Page 169 of 170
PROCLAMATION
“CHILDHOOD CANCER AWARENESS MONTH”
WHEREAS, childhood cancer is the leading cause of death by disease in children, with
approximately 47 children diagnosed with cancer every day in the United States; and
WHEREAS, 1 in 285 children in the United States will be diagnosed with cancer by their
20th birthday; and
WHEREAS, two-thirds of childhood cancer patients will have chronic health conditions as
a result of their treatment toxicity, with one quarter being classified as severe to life-threatening;
and
WHEREAS, in the last 30 years the number of drug approvals is still significantly lower for
pediatric cancers than for adult cancers; and
WHEREAS, hundreds of non-profit organizations at the local and national level are helping
children with cancer and their families cope through educational, emotional and financial
support; and
WHEREAS, researchers and healthcare professionals work diligently dedicating their
expertise to treat and cure children with cancer; and
WHEREAS, increased awareness and support for childhood cancer research is needed to
improve treatments, find cures, and enhance the quality of life for young cancer patients and
survivors;
NOW, THEREFORE, the City Council of Diamond Bar, does hereby proclaim September
2025 as CHILDHOOD CANCER AWARENESS MONTH in Diamond Bar, California. We encourage all
residents to join in recognizing the impact of childhood cancer on families in our community and
supporting efforts to combat this devastating disease affecting our youngest citizens.
IN WITNESS WHEREOF, we have hereunto set our hands and caused the Seal of the City of
Diamond Bar to be affixed this 16th day of September, 2025.
September 16, 2025
Chia Yu Teng
Mayor
Steve Tye Andrew Chou
Mayor Pro Tem Council Member
Stan Liu Ruth M. Low
Council Member Council Member
Page 170 of 170
i/OLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
CI rT�Yi�CLERK / v
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AGENDA#/SUBJECT:
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(Optional)
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name as written above.
the
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i/OLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
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FROM: �,1i'�n(l��i�. AYl G� DATE: cI 1 I � I �S
ADDRESS: PHONE:
ORGANIZATION:
AGENDA#/SUBJECT:
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I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect rimy name as written above.
Signature
This document is a public record subject to disclosure under the Public Records Act.
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This document is a public record subiect to disclosure under the Public Records Act.
V®LUNTARY REQUEST T® ADDRESS THE CITY COUNCIL
TO:
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
CITY CLERK `
�� �- DATE: � / I
(Optional)
�br
PHONE:
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I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect rimy name as written above.
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1
Kristina Santana
From:Amedee Garispe <amedee.garispe@gmail.com>
Sent:Tuesday, September 16, 2025 1:34 PM
To:Kristina Santana; Chia Teng; Steve Tye; Andrew Chou; Ruth Low; Stan Liu
Cc:Grace Lee; Greg Gubman; Gabriela Fernandez; Esmeralda Magallanes; Sandi Jimenez;
Raymond Tao
Subject:FOR PUBLIC COMMENT
Follow Up Flag:Follow up
Flag Status:Flagged
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We humbly submit the following for public comment for the September 16, 2025 Diamond Bar City Council Mee Ɵng:
Dear Esteemed Members of the Diamond Bar City Council,
This is my second public comment, as the first one on August 5, 2025 did not yield a response from anyone at the City.
We are sƟll dealing with the same asbestos exposure issues and open living room ceilings. This is sƟll a public health
fiasco and we are now being pressured to move, which could bring asbestos containing materials into the community. It
is vital for acƟon to take place. I will be having my colon cancer surgery September 22, and due to the property managers
negligence and failure to remedy the situaƟon in a Ɵmely manner, I will be forced to recover at home in these condiƟons.
Since Clover Realty does not care about their 82 year old tenant, it is Ɵme for the city to step in and protect one of their
ciƟzens of over 14 years.
My name is Amedee Garispe. My family and I are residents of District 3. I previously sent an email to each council
member, as well as representaƟves from the ciƟes’ Building and Safety department. There has been no follow up from
anyone at the city level regarding our open ceilings, disturbed asbestos, months-long asbestos exposure, and failure of
the property manager and property owner to act. The owner has been cited by the SCAQMD for opening up popcorn
ceilings without a valid asbestos survey, but they have no enforcement power. We have reached out to the LA County
Department of Public Health, and they do not have jurisdicƟon in this maƩer. Both agencies specifically stated that it is
up to the CITY to compel acƟon upon the property manager/owner, and we are asking the city to get involved and
protect the health and well-being of its residents and neighbors. The property address is 1344 S Diamond Bar Blvd, Unit
B, Diamond Bar Ca 91765. My phone number is 626-373-8285.
The property manager hired a company to complete an asbestos survey in May that was deemed invalid by Cal/OHSA
and the SCAQMD due to fraud, and now the property manager refuses to communicate to re-start the process. I was just
diagnosed with colon cancer, my wife is immunocompromised, and our health is in jeopardy the longer we are exposed
to the open ceilings and disturbed asbestos. We are asking the city council to direct city staff to invesƟgate why no acƟon
has been taken on this maƩer, and to get Building and Safety and/or Code Enforcement to the property right away so
containment and abatement can be done correctly and in accordance to all local and state laws. We need the landlord
and property management to have outside supervision, so that all steps of the remediaƟon process, from tesƟng to
abatement, get done with licensed and cerƟfied companies. They have a history of cuƫng corners, minimizing the scope
of work to avoid geƫng permits, and improperly applying the owner-builder exempƟon for repairs at the unit.
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Sincerely,
The Garispe Family
1344 S. Diamond Bar Blvd. Unit B
Diamond Bar, CA 91765