HomeMy WebLinkAbout_ Contract - MCE Corporation, Inc. - 202443 DocuSign Envelope ID:C561191C-806D-487A-9029-41676A3C7D31
MAINTENANCE SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as June 18, 2024 by and between the
City of Diamond Bar, a municipal corporation ("City") and MCE Corporation, a California
corporation ("Contractor").
1. Contractor's Services.
Subject to the terms and conditions set forth in this Agreement Contractor shall provide
to the reasonable satisfaction of the City the Street Maintenance and Vegetation Control
Services set forth in the attached Exhibit "A", which is incorporated herein by this reference. As
a material inducement to the City to enter into this Agreement, Contractor represents and
warrants that it has thoroughly investigated the work and fully understands the difficulties and
restrictions in perForming the work. Contractor represents that it is fully qualified to perForm such
services by virtue of its experience and the training, education and expertise of its principals and
employees.
Jorge Garcia, Street Maintenance Superintendent (herein referred to as the "City's
Project Manager"), shall be the person to whom the Contractor will report for the performance of
services hereunder. It is understood that Contractor shall coordinate its services hereunder with
the City's Project Manager to the extent required by the City's Project Manager, and that all
perFormances required hereunder by Contractor shall be perFormed to the satisfaction of the
City's Project Manager and the City Manager.
2. Term of Agreement. This Agreement shall take effect July 1, 2024, and shall
continue until June 30, 2027 ("Term"), unless earlier terminated pursuant to the provisions
herein.
The City shall have the option to extend this Agreement for one (1) additional three (3)
year term subject to the same terms and conditions contained herein, by giving Contractor
written notice of the exercise of this option at least thirty (30) days prior to the expiration of the
initial Term. In the event the City exercises its option to extend the Term, Contractor's
compensation shall be subject to an adjustment upon the effective date of extension as follows:
Any increase in compensation will be negotiated between the City and the Contractor, but
in no event shall the increase exceed the amount that the Consumer Price Index ("CPI")
for the Los Angeles-Anaheim-Riverside metropolitan area for the month immediately
preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor
Statistics of the United States Department of Labor, has increased over the CPI for the
month one year prior to the Index Month.
3. Compensation. City agrees to compensate Contractor for each service which
Contractor performs to the satisfaction of City in compliance with the scope of services set forth
in Exhibit "A". Payment will be made only after submission of proper invoices in the form
specified by City. For Fiscal Year 2024/25 and Fiscal Year 2025/26, the total payment to
Contractor pursuant to this Agreement shall not exceed Two Hundred Fifty-Five Thousand
Dollars and Zero Cents ($255,000.00) per fiscal year without the prior written consent of the
City.
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Compensation for Fiscal Year 2026/27 will be subject to an increase negotiated between
the City and the Contractor, but in no event shall the increase exceed the amount of the
Consumer Price Index ("CPI") for the Los Angeles-Long Beach-Anaheim metropolitan area for
the month immediately preceding the Adjustment Date (the "Index Month") as reported by the
Bureau of Labor Statistics for the United States Department of Labor, has increased over the
CPI for the month one year prior to the Index Month.
Any exercise of an option to extend the Term of this Agreement, compensation shall
increase by the amount negotiated between the City and the Contractor as per Section 2 of this
Agreement. The above not to exceed amount shall include all costs, including, but not limited to,
all clerical, administrative, overhead, telephone, travel, and all related expenses.
4. Payment.
A. As scheduled services are completed, Contractor shall submit to City an invoice
for the services completed, authorized expenses and authorized extra work actually performed
or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services
completed, the number of hours spent, and any extra work performed.
C. City will pay Contractor the amount invoiced the City will pay Contractor the
amount properly invoiced within 35 days of receipt.
D. Payment shall constitute payment in full for all services, authorized costs and
authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the scope
or complexity of work, or for any other reason, shall be made unless and until such extra services
and a price therefore have been previously authorized in writing and approved by the City
Manager or his designee as an amendment to this Agreement. The amendment shall set forth
the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to
Contractor.
6. Priority of Documents. In the event of any inconsistency between the provisions
of this Agreement and any attached exhibits, the provisions of this Agreement shall control. In
the event of any inconsistency between this Agreement and the attached exhibits, the following
order of precedence shall apply: (a) This Agreement; (b) The City's Request for Proposal,
dated April 4, 2024; and (c) Contractor's Proposal dated April 25, 2024.
7. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of
City or otherwise act on behalf of City as an agent, except as specifically provided herein.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of
Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time,
or in any manner, represent that it or any of its agents or employees are in any manner
employees of City.
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B. Contractor agrees to pay all required taxes on amounts paid to Contractor under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor relationship
created by this Agreement. In the event that City is audited by any Federal or State agency or
the Public Employee Retirement System regarding the independent contractor status of
Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor
relationship between City and Contractor or its employees, then Contractor agrees to reimburse
City for all costs, including accounting and attorney's fees, arising out of such audit and any
appeals relating thereto.
C. Contractor shall fully comply with Workers' Compensation laws regarding
Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City
harmless from any failure of Contractor to comply with applicable Worker's Compensation laws.
D. Contractor shall, at Contractor's sole cost and expense fully secure and comply
with all federal, state and local governmental permit or licensing requirements, including but not
limited to the City of Diamond Bar, South Coast Air Quality Management District, and California
Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to offset
against the amount of any fees due to Contractor under this Agreement any amount due to City
from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or
indemnification required by this Agreement or for any amount or penalty levied against the City
for Contractor's failure to comply with this Section.
8. Standard of Performance. Contractor shall perform all work at the standard of
care and skill ordinarily exercised by members of the profession under similar conditions and
represents that it and any subcontractors it may engage, possess any and all licenses which are
required to perForm the work contemplated by this Agreement and shall maintain all appropriate
licenses during the performance of the work.
9. Unauthorized Aliens. Contractor hereby promises and agrees to comply with all
of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. § 1101 et seq., as
amended, and in connection therewith, shall not employ unauthorized aliens as defined therein.
Should Contractor so employ such unauthorized aliens for the perFormance of work and/or
services covered by this Agreement, and should any liability or sanctions be imposed against
City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City
for the cost of all such liabilities or sanctions imposed, together with any and all costs, including
reasonable attorney fees, incurred by City.
10. Indemnification.
Contractor shall indemnify, defend with counsel approved by City, and hold harmless City,
its officers, officials, employees and volunteers ("Indemnitees")from and against all liability, loss,
damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker's Compensation acts and other employee
benefit acts with respect to Contractor's employees or Contractor's contractor's
employees arising out of Contractor's work under this Agreement; and
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(2) Any and all claims arising out of Contractor's performance of or failure to
perForm work hereunder or its failure to comply with any of its obligations contained in this
Agreement, regardless of City's passive negligence, but excepting such loss or damage
which is caused by the sole active negligence or willful misconduct of the City. Should
City in its sole discretion find Contractor's legal counsel unacceptable, then Contractor
shall reimburse the City its costs of defense, including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation. The Contractor shall
promptly pay any final judgment rendered against the Indemnitees. It is expressly
understood and agreed that the foregoing provisions are intended to be as broad and
inclusive as is permitted by the law of the State of California and will survive termination
of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to
extend to any third-party indemnification rights of any kind.
11. Insurance.
A. Prior to performance of work under this Agreement and at all times during the term
of this Agreement Contractor shall carry, maintain, and keep in full force and effect, with an
insurance company authorized to do business in the State of California and approved by the City
the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance
written on an occurrence basis with minimum limits of $1,000,000.00 combined single
limit coverage against any injury, death, loss or damage as a result of wrongful or
negligent acts by Contractor, its officers, employees, agents, and independent contractors
in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering all
owned, non-owned and hired automobiles, with minimum combined single limits coverage
of$1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum limit
of $500,000.00 or the amount required by law, whichever is greater.
B. The Indemnitees shall be named as additional insureds on the policies as to
comprehensive general liability, property damage, and automotive liability. The policies as to
comprehensive general liability, property damage, and automobile liability shall provide that they
are primary, and that any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be non-
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City at least
ten (10) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce, or
otherwise modify the insurance coverage and in the event of any of the same by the insurer to
immediately notify the City.
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D. All policies of insurance shall cover the obligations of Contractor pursuant to the
terms of this Agreement and shall be issued by an insurance company which is authorized to do
business in the State of California or which is approved in writing by the City; and shall be placed
have a current A.M. Best's rating of no less than A-, VII.
E. Contractor shall submit to City (1) insurance certificates indicating compliance with
the minimum insurance requirements above, and (2) insurance policy endorsements or a copy
of the insurance policy evidencing the additional insured requirements in this Agreement, in a
form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall
allow City, as additional insured, to satisfy the self-insured retention ("SIR") and/or deductible of
the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the SIR
or deductible requirements. The amount of the SIR or deductible shall be subject to the approval
of the City. Contractor understands and agrees that satisfaction of this requirement is an express
condition precedent to the effectiveness of this Agreement. Failure by Contractor as primary
insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City
pay the SIR or deductible on Contractor's due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such amounts as
damages in any action against Contractor for breach of this Agreement in addition to any other
damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution
it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required
under this Agreement in full force and effect, City may take out the necessary insurance and any
premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which amounts
may be deducted from any payments due Contractor.
I. Contractor shall include all subcontractors, if any, as insureds under its policies or
shall furnish separate certificates and endorsements for each subcontractor to the City for review
and approval. All insurance for subcontractors shall be subject to all of the requirements stated
herein.
12. Confidentiality. Contractor in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Contractor covenants that
all data, documents, discussion, or other information developed or received by Contractor or
provided for performance of this Agreement are deemed confidential and shall not be disclosed
by Contractor without written authorization by City. City shall grant such authorization if
disclosure is required by law. All City data shall be returned to City upon the termination of this
Agreement. Contractor's covenant under this section shall survive the termination of this
Agreement. Notwithstanding the foregoing, to the extent Contractor prepares reports of a
proprietary nature specifically for and in connection with certain projects, the City shall not,
except with Contractor's prior written consent, use the same for other unrelated projects.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Contractor and its subcontractors shall maintain reasonably full
and complete books, documents, papers, accounting records, and other information
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(collectively, the "records") pertaining to the costs of and completion of services performed under
this Agreement. The City and any of their authorized representatives shall have access to and
the right to audit and reproduce any of Contractor's records regarding the services provided
under this Agreement. Contractor shall maintain all such records for a period of at least three
(3)years after termination or completion of this Agreement. Contractor agrees to make available
all such records for inspection or audit at its offices during normal business hours and upon three
(3) days' notice from the City, and copies thereof shall be furnished if requested.
14. Termination. The City may terminate this Agreement with or without cause upon
fifteen (15) days' written notice to Contractor. The effective date of termination shall be upon
the date specified in the notice of termination, or, in the event no date is specified, upon the
fifteenth (15th) day following mailing of the notice. In the event of such termination, City agrees
to pay Contractor for services satisfactorily rendered prior to the effective date of termination.
Immediately upon receiving written notice of termination, Contractor shall discontinue performing
services, unless the notice provides otherwise, except those services reasonably necessary to
effectuate the termination. The City shall be not liable for any claim of lost profits.
15. Personnel. Contractor represents that it has, or will secure at its own expense,
all personnel required to perform the services under this Agreement. All of the services required
under this Agreement will be performed by Contractor or under its supervision, and all personnel
engaged in the work shall be qualified to perForm such services. Contractor reserves the right
to determine the assignment of its own employees to the performance of Contractor's services
under this Agreement, but City reserves the right, for good cause, to require Contractor to
exclude any employee from performing services on City's premises.
16. Prevailing Wage. Notice is hereby given that in accordance with the provisions
of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per diem wages for work of a similar
character in the locality in which the public works is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of
the Department of Industrial Relations of the State of California is required to and has determined
such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem
wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810 Copley Drive,
Diamond Bar, California, and are available to any interested party on request. City also shall
cause a copy of such determinations to be posted at the job site.
The Contractor shall forFeit, as penalty to City, not more than twenty-five dollars ($25.00)
for each laborer, workman or mechanic employed for each calendar day or portion thereof, if
such laborer, workman or mechanic is paid less than the general prevailing rate of wages
hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor
under him.
The CONTRACTOR and any of its subcontractors must be registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes the
award of a contract for a public work on any public works project awarded after April 1, 2015.
This Agreement is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
17. Non-Discrimination and Equal Employment Opportunity.
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A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the perFormance of its services and duties pursuant to this Agreement and will
comply with all rules and regulations of City relating thereto. Such nondiscrimination shall
include but not be limited to the following: employment, upgrading, demotion, transfers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or on
behalf of Contractor state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed,
religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for
any work covered by this Agreement except contracts or subcontracts for standard commercial
supplies or raw materials.
18. Time Is of the Essence. Time is of the essence in this Agreement. Contractor
shall do all things necessary and incidental to the prosecution of Contractor's work.
19. Delays and Extensions of Time. Contractor's sole remedy for delays outside its
control shall be an extension of time. No matter what the cause of the delay, Contractor must
document any delay and request an extension of time in writing at the time of the delay to the
satisfaction of City. Any extensions granted shall be limited to the length of the delay outside
Contractor's control. If Contractor believes that delays caused by the City will cause it to incur
additional costs, it must specify, in writing, why the delay has caused additional costs to be
incurred and the exact amount of such cost within 10 days of the time the delay occurs. No
additional costs can be paid that exceed the not to exceed amount absent a written amendment
to this Agreement. In no event shall the Contractor be entitled to any claim for lost profits due
to any delay, whether caused by the City or due to some other cause.
20. Assignment. Contractor shall not assign or transfer any interest in this Agreement
nor the perFormance of any of Contractor's obligations hereunder, without the prior written
consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties,
or obligations arising hereunder shall be void and of no effect.
21. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
22. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one
or more of the conditions of performance under this Agreement shall not be a waiver of any other
condition of performance under this Agreement. In no event shall the making by City of any
payment to Contractor constitute or be construed as a waiver by City of any breach of covenant,
or any default which may then exist on the part of Contractor, and the making of any such
payment by City shall in no way impair or prejudice any right or remedy available to City with
regard to such breach or default.
23. Attorney's Fees. In the event that either party to this Agreement shall commence
any legal or equitable action or proceeding to enforce or interpret the provisions of this
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Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs
of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and
consultants.
24. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by the parties,
may be referred by the parties hereto for mediation. A third party, neutral mediation service shall
be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne
equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any
such dispute or controversy so submitted to mediation. It is specifically understood and agreed
by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy
as provided herein, shall be a condition precedent to the institution of any action or proceeding,
whether at law or in equity with respect to any such dispute or controversy.
25. Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be deemed received on (a)the day of delivery if delivered by hand during regular business hours
or by facsimile before or during regular business hours; or (b) on the third business day following
deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the
Agreement, or to such other addresses as the parties may, from time to time, designate in writing
pursuant to the provisions of this section.
"CONTRACTOR" "CITY"
MCE Corporation City of Diamond Bar
4000 Industrial Wav 21810 Copley Drive
Concord CA 94520 Diamond Bar, CA 91765-4178
Attn.: Jeff Core Attn.: Jorge Garcia
Phone: (925) 803-4111 Phone: (909) 839-7046
E-Mail: �core(a�mce-corp.com E-mail: jgarcia@diamondbarca.gov
26. Governing Law. This Agreement shall be interpreted, construed and enforced in
accordance with the laws of the State of California.
27. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be the original, and all of which together shall constitute one
and the same instrument.
28. Severability. If any term, condition, or covenant of this Agreement is declared or
determined by any court of competent jurisdiction to be invalid, void or unenforceable, the
remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall
be read and construed without the invalid, void or unenforceable provision(s).
29. Entire Agreement. This Agreement, and any other documents incorporated
herein by reference, represent the entire and integrated agreement between Contractor and City.
This Agreement supersedes all prior oral or written negotiations, representations or agreements.
This Agreement may not be amended, nor any provision or breach hereof waived, except in a
writing signed by the parties which expressly refers to this Agreement. Amendments on behalf
of the City will only be valid if signed by a person duly authorized to do so under the City's
Purchasing Ordinance.
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IN WITNESS of this Agreement, the parties have executed this Agreement as of the date
first written above.
"Contractor" "City"
MCE Corporation City of Diamond Bar
DocuSigned by:
� � � �a.___ _ �_�_ ���;�� ��
BY� � �.�_.__.. BY� �
Printed Name: Jeffrey Core Dan Fox, City Manager
Title: President/ CEO
By: ATTT�EsSTabY:
Printed Name: Vince Cudia ,���,
Title: Director of Operations -Maintenance
Kris it na S�antana, City Clerk
Appro�e�;ga�bto form:
By � : � �� �� ,
Omar�andoval, City Attorney
State of California "Contractor's" License No. 439295 .
Contractor's Business Phone (925) 803-4111
Emergency Phone (909) 973-7162 at which Contractor can be reached at any time.
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*NOTE: If Contractor is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief
Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one
corporate officer exists or one corporate officer holds more than one corporate office, please so
indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement.
A copy of the corporate resolution, certified by the Secretary close in time to the execution of the
Agreement, must be provided to the City.
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Request for Proposals
Street Maintenance and Vegetation Control Services
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City of Diamond Bar
Public Works Department
21810 Copley Drive
Diamond Bar, CA 91765
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Employee Owned f Serv+ce Drrverz
Submitted By: MCE Corporation
6805-B Sierra Court
Dublin, California 94568
Due: Thursday, April 25, 2024
By 2:00 PM
Attn: Jorge Garcia
Street Maintenance Superintendent
Original
DocuSign Envelope ID:C561191C-806D-487A-9029-41676A3C7D31
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Mr. Jorge Garcia
April 25, 2024
Street Maintenance Superintendent
Public Works Department
City of Diamond Bar
21810 Copley Drive
Diarnond Bar, CA 91765
RE: RFP for Street Maintenance and Vegetation Control Services
Dear Jorge:
MCE Corporation is pleased to submit this propasal to the City of Diamond Bar. We
believe our proposal to be complete and consistent with the intent of the Street
Maintenance and Vegetation Control Services RFP.
During our 41-year existence, MCE'� maintenance divisian has primarily worked for public
agencies throughout Northern and Southern California. As you know, we have partnered
with the City of Diamond Bar since July 2000, performing street maintenance and
vegetation control services. We are very excited about the possibility of a continued role
as a partner with the City of Diamond Bar.
MCE prides itself on being employee owned and service driven. That philosophy requires
us to seek out the best qualified individuals to join our team. In addition, having dedicated
staff, employee owners and forward-thinking use of technofogy allows us to consistently
deliver exceilent results. One area that MCE differentiates itself from other contractors is
that the staff we assign to work in the Gity of Diamond Bar, will be solely dedicated to that
city. We believe being solely assigned to a single cantract gives our employees a greater
sense of purpose and ownership within the city they serve. It also serves to speed up
their working knowledge of the unique conditions that can only be learned through
experience.
Another unique aspect of MCE is that we are an employee-owned company. Our
employees, both active and retired, own MCE Corporation through their interest in the
MCE Corporation Employee Stock Ownership Plan & Trust. What this means to our
clients is that our employees have added motivation to do their utmost to provide a high
level of service as they have a vested infierest in MCE's overall performance.
We have leaned heavily on our long history of providing these services to the City of
Diamond Bar to come up with our proposed pricing structure. As in the past, MCE is open
to negotiating the components of our proposal so that both MCE and the City of Diamond
Bar and its residents mutually benefit from our partnership. In addition to the
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compensation schedule in Exhibit B, I have included an updated work program. Some of
the line items in Exhibit B are different than in the past but are part of the two- man
operation. I have included a comparison behind the work program to aid in your review.
We hope our proposal will result in being selected to continue as your provider for street
maintenance and vegetation control services. Please call if you have any questions.
Best Regards,
Jeff Core
President&CEO
MCE Corporation
(925)803-4111 (t) (925) 383-4109 (c)
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PROPOSALFORM
STREET MAINTENANCE AND VEGETATION CONTROL SERVICES
The undersigned as proposer declares that he has carefully examined each location of
the proposed work, that he has examined the Specifications and read the accompanying
instructions to proposers, and hereby proposes and agrees, if the proposal is accepted,
to furnish all labor and equipment and do all work required by Specifications and
Agreement.
Name of Company: MCE Corporation
Address: 1495 W Ninth St, Uptand, CA 91786
Phone: (909) 973-7162
Contact Person: Manny Pavloudakis Years in business: 41
The undersigned proposer further understands that the City of Diamond Bar, California
reserves the right to award all or any part of this bid without any obligation to the City.
The City also reserves the right to waive any informality in proposals.
�� gy. Jeffrey Core, President& CEO Date: April 20, 2024
Signature Name/Title
Contract pricing for years one (1) through two (2) must be firm fixed pricing.
Pricing for year three (3) will be adjusted limited to the Consumer Price Index (CPI) for
any such proposed price adjustment and shall not exceed the Bureau of Labor Statistics
CPI data for Los Angeles-Riverside-Orange County, California, All Items, Not Seasonally
Adjusted, "annualized change comparing the original proposal month and the same
month in the subsequent year. (March-March comparison).
Pricing for subsequent contract renewals will be limited to the CPI only.
The Contractor shall submit its request in writing, to be received by the City in person or
via certified mail a minimum of 60 days prior to the proposed adjustment date.
ATTACHMENT#2
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2. Project Understanding
The City of Diamond Bar and MCE have jointly developed the routine and cyclical schedule
that is currently in place. It works well to provide consistent effort and frequency to ensure
clean streets. MCE will continue to assist the City in the refinement of the schedule to provide
the best and most consistent outcome.
The proposed services follow the descriptions as indicated by the City of Diamond Bar in
the RFP. These services include:
• Litter pick-up
• Removal of debris such as leaves and pine needles on sidewalks
• Spraying and/or removal of weeds in the public right of way
• Removal of tree suckers
• Trimming of vegetation growing into the public right of way
• Tree trimming to maintain pedestrian or sweeper/vehicle clearances
• Removal of tree stakes or grates
• Cleaning of drainage slots
• Emergency or other services as requested by the City
Personnel Assiqned to the Citv of Diamond Bar
MCE personnel are unique to the maintenance industry. All MCE employees are owners of
the company through the MCE ESOP (Employee Stock Ownership Plan). This, coupled with
our extensive experience in providing municipal maintenance of all types, gives MCE the
opportunity to hire and retain experienced professionals from both the private and public
sector. Because our employees have a real and vested interest in the company, they are
more customer focused and result oriented.
MCE presently has two long-term employees assigned to the contract; Juan Lopez, crew
lead, is a 10-year employee who has been providing service to Diamond Bar in this contract
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since 2021. Our second person, Maximo Palafox is a seven-year employee who has been
working with Juan as a laborer since July 2021. We plan to keep Juan and Maximo assigned
to the contract assuming we are selected to continue providing service.
All prospective MCE employees must pass a physical, drug screen and background check
before employment with MCE. All MCE employees receive extensive training including
annual traffic control certification, OSHA 10 hour and task specific training.
Below are the typical requirements of the positions in the City of Diamond Bar should the
need arise to replace one of the current positions.
TBD Supervisor (1)
Experience: 1-3 Years in public sector, large commercial or landscape maintenance
with at least one year as Supervisor.
TBD Crew Members (1)
Experience: 0-1 Year in public sector, large commercial or landscape maintenance
In addition, permanent crews will be supplemented with additional labor
sources as required throughout the year to complete our commitment to
the City of Diamond Bar
Vehicles and Equipment
To accomplish the scope of work, MCE will have the following in place.
• 1 Pick-Up Truck with spraying capability
• 1 Flatbed with pop up arrow board
• Multiple trimmers, weed eaters, hedge trimmers, blowers and hand tools
• Other equipment as required through additional sources known to MCE Corporation
in the L.A. County area
MCE replaces blowers and weed eaters in Diamond Bar on an annual basis so that
breakdowns occur less frequently.
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MCE acknowledges the agreement terms per Attachment 1 and the insurance terms.
MCE understands that the insurance coverage is a prerequisite for entering into an agreement
with the City and certifies that it currently has and will maintain the required coverage.
3. Statement of Qualifications:
A. CSLB License # 439295, issued 5/6/1983, expiration 5/31/2025. Classifications: A, B,
C-8, C-12 and G27.
B. The key personnel assigned to this project will be as follows:
• Jeff Core, President, and CEO
• Vince Cudia, Director of Maintenance Operations
• Emmanuel Pavloudakis, Pest Control Advisor- Area Manager — Southern
California
• Juan Lopez- Supervisor
Summary of the qualifications and experience of each team member assigned and
include length of service with firm and resume
Jeff Core President and CEO — MCE Corporation - 15 Year Employee
Role in Project: Corporate Oversight and Assistance
Education: Bachelor of Science: Business Administration — Accountancy
California State University — Sacramento 1997
President and CEO- MCE: Mr. Core has served in this capacity since 2012. His role includes
managing the strategic objectives for the corporation, overseeing all new contractual
obligations, hands-on leadership of all accounting and finance functions and a wide variety
of other day-to-day tasks and duties. He works closely with the executive team to assist
them in fulfilling the objectives of the corporation. He remains very active in the field and
travels to our Southern California offices frequently where he performs oversight of contract
performance and both client and employee outreach.
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Controller - MCE: Mr. Core was hired in 2009 to fill the Controller position. Tasks included
management of the accounting and finance functions, oversight of our insurance, bond and
financial relationships, collaboration with project managers for job accounting and various
other day to day tasks and duties.
Vice President Finance - Private Island Homes: Headed the finance department for the
startup home builder from 2005 - 2008.
CFO — The Wiseman Company: Managed the accounting and finance department and all
investor relationships for the boutique, full-service commercial real estate developer from
2000 — 2005.
Senior Assurance — KPMG: PerFormed and supervised financial statement audits in a wide
variety of industries from 1997 — 2000.
Senior Airman — United States Air Force: Served from 1988— 1995 as a Russian Cryptologic
Linguist and Facilities Manager. Stationed at the Presidio of Monterey, Misawa AB, Japan
and Goodfellow AFB.
Vince Cudia, Director of Maintenance Operations - Maintenance Division - 21 Year
Employee
Project Role: Mr. Cudia will be Director of Maintenance Operations for the City of
Diamond Bar
Certifications: Work Zone and Traffic Control Safety — IMSA
Level 1 Signs and Markings — IMSA
Traffic Control — Safety Center
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Garde 1 Water Treatment Operator Certificate
Flagging and Traffic Management Certificate — MUTCD
Basic Water First Responder
Sandbagging &Flood Fighting
Modicon PLC Level 1 Programming
Storm Pump Station
OSHA 10/30 Hour Training
Basic First Aid
Specific Experience:
Director-Maintenance Division- MCE: Mr. Cudia has been providing overall
supervision of all maintenance management contracts in the maintenance
division since 2024. Duties include meeting with clients to review work
programs, budgets, and schedules of work. In this capacity he has developed
bid specifications, bid various subcontract services, hired dedicated in-house
staff, developed annual work programs and budgets, worked with City staff to
develop system protocols for service requests, emergency call out
procedures, and emergency response manuals, in addition to, performing
various other start up activities.
Area Manager - MCE: Vince has provided oversight of MCE contracts in the
Sacramento Region since 2015. He oversees all supervisors and meets with
clients on a routine basis or as needed. His primary goal is quality
assessment and assurance. His duties include support of supervisor
personnel, training, review of operational and best management practices,
short and long-term planning with city staff and other duties as required.
Manny Pavloudakis, Area/Project Manager- 10 Year Employee
Project Role: Mr. Pavloudakis will be the Project Manager for the City of Diamond Bar
Education: B.S.- Agronomy- Cornell University
TurFgrass Management Short Course-Cornell
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TurFgrass Management Short Course-Rutgers
Certifications: Work Zone and Traffic Control Safety- The Safety Center
OSHA 10/30 Certified
California QAL (Qualified Applicators License) #131039
Member: PAPA (Pesticide Applicators Professional Association),
CLCA (California Landscape Contractors Association)
Specific Experience:
Area Manaqer- MCE: Mr. Pavloudakis has been MCE's Southern
California Area Manager for the last 8 years. Mr. Pavloudakis is
responsible for a staff of over 40 maintenance personnel serving seven
cities. He oversees seven site supervisors and meets with clients on a
routine basis or as needed. His primary goal is quality assessment and
assurance. Mr. Pavloudakis communicates daily with the Director of
Maintenance to ensure all applicable resources are being used to
accomplish the goals of our clients.
Supervisor-City of Pomona - MCE: Mr. Pavloudakis previously served
as the on-site daily supervision of MCE's City of Pomona project which
includes parks and landscape maintenance for the entire city system.
His responsibilities included direct supervision of a staff of 20 and all
tasks associated with the project of 130 acres. These tasks include
overseeing turf mowing, turf renovation, all irrigation, ballfield
maintenance, restroom maintenance, chemical and pesticide
applications, trash and litter removal, open space maintenance, shrub
and groundcover pruning, all other associated tasks and meeting with
City personnel, developing schedules and meeting with council
members on project sites.
2012 — 2014 — Champions Club Greenway Golf Course, Corona CA:
Superintendent for crew of 14 groundskeepers. Responsible for
planning and schedule of crew activities, turFgrass management of 30
plus acres of Santa Ana Bermuda, managed renovation of drainage
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projects and new pump system and oversight of over seeding,
fertilization, chemical and irrigation programs, and repairs.
2007 — 2012 — La Quinta Resort/PGA, La Quinta CA:
Assistant Superintendent for crew of 22 groundskeepers. Responsible
for planning and schedule of crew activities oversight of over seeding,
fertilization, chemical and irrigation programs and repairs. Managed
installation upgrade to Rainbird wireless centralized irrigation system,
new pump station, VFD drives (wells) and fertigation system.
Juan Lopez— Diamond Bar On Site Supervisor
Supervisor- Diamond Bar — MCE: Since 2021, Mr. Lopez has been the Supervisor on the
City of Diamond Bar Street Maintenance and Vegetation Control contract. Mr. Castro has
direct contact with Jorge Garcia on any daily matters and communicates with the MCE Area
Manager daily.
Crew Lead Pomona — MCE: From 2014 to 2021, Mr. Lopez performed all tasks related to the
city of Pomona ROW and Median Landscape Maintenance contract for 7 years. Mr. Lopez
has been a dedicated employee to MCE and service provider to the City of Pomona. His
attendance and work ethic are exemplary.
C. Pest Control Advisor— Patric J Gross, PCA # 162694,
d. Pest Control Applicator — Juan Lopez, has been under Manny Pavloudakis (QAL
License # 131039) supervision since 2014, Juan has attended an annual Pesticide Worker
Safety Training Seminar every year since 2014. Every application made is communicated
and coordinated with Manny prior to any application, then documented accordingly for
monthly submittal.
e. MCE has been providing public works maintenance, which includes a wide variety of
street and vegetation control maintenance responsibilities, to cities in California for 40
years. MCE has been providing these very services to the City of Diamond Bar since
2000. Other cities we currently provide some level of street maintenance and/or
vegetation control include Dublin, Pomona, Jurupa Valley, Claremont, Elk Grove, Orinda,
Atherton, Citrus Heights, and Rancho Cordova.
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In addition to our street maintenance and vegetation control maintenance experience, we
believe our experience partnering with the City of Diamond Bar since 2000 demonstrates
our ability to effectively manage the work and positively represent the City of Diamond
Bar. We have experienced staff already assigned to the city and a solid working
relationship with City Staff.
f. We have included our 2023 X-Mod summary of work-related injuries and illnesses on the
following page(s).
DocuSign Envelope ID:C561191C-806D-487A-9029-41676A3C7D31
���Rv�alifnrr�ia Workers' Compensation Experience Rating Form
Objec[Ive.rn,sted.Inregral.
BARRETT BUSINESS SERVICES, INC. Bureau Number g-51-20-78-R Page 1 of 2
LCF MCE CORPORATION Effective Date
MCE CORPORATION 12/01/2023
8100 NE PARKWAY DRIVE STE. 200 Issue Date 11/10/2023
VANCOUVER WA 98662 Experience Modification �08%
Insurer ACE AMERICAN INS CO
0042 LANDSCAPE GARDENING InsurerGraup ACE LIMITED
5201 CONCRETE/CEMENT WORK-SIDEWALKS-LOW WAGE Policy Number C5128107A
5205 CONCRETE/CEMENT WORK-SIDEWALKS-HIGH WAGE Issuing Office PHILADELPHIA#1
5506 STREET/ROAD CONSTRUCTION-PAVING Experience Period 03/01/2019 to 03/01/2022
8227 CONSTRUCTION/ERECTION PERMANENT YARDS
#5507 STREET/ROAD CONSTRUCTION-GRADING
8742 SALESPERSONS-OUTSIDE
8810 CLERICAL OFFICE EMPLOYEES
Summary of Payroll and Expected Losses Summary of Claims and Actual Losses Primary Threshold:36,000
Expected Expected Expected Actual
Class Expected D- Injury Open/ Actual
Payroll Loss Rate Primary Excess Claim Number Primary
Code er$100 payroll Losses Ratio Losses Losses Type Closed Losses Losses
Insurer: 103 Policy Period : 12/01/2021 to 12/01/2022
0042 4,275,247 2.47 105,599 0.572 60,403 45,196 810036587 06 Closed 1,637 1,387
5187 18,638 1.08 201 0.456 92 109 810036841 05 Open 29,810 29,560
5201 383,471 3.49 13,383 0.509 6,812 6,571 810036843 05 Open 175,000 35,750
5205 1,431,185 1.62 23,185 0.447 10,364 12,821 810037469 06 Closed 145 0
5432 14,146 1.87 265 0.421 112 153 810037639 05 Open 90,006 35,750
5474 258 3.40 9 0.488 4 5 810037764 06 Closed 1,995 1,745
5482 65,511 1.70 1,114 0.415 462 652 810037872 06 Closed 793 543
5506 1,457,401 1.55 22,590 0.442 9,985 12,605 810038696 06 Closed 460 210
8227 163,641 1.40 2,291 0.504 1,155 1,136 810039226 05 Open 30,775 30,525
8742 1,150,211 0.10 1,150 0.537 618 532 810039698 06 Open 2,721 2,471
8810 952,828 0.08 762 0.596 454 308
9015 168,757 1.64 2,768 0.542 1,500 1,268
Totals 10,081,294 173,317 91,961 81,356 otals 10 333,342 137,941
Insurer: 103 Policy Period : 12/01/2020 to 12/01/2021
0042 3,821,018 2.47 94,379 0.572 53,985 40,394 810031795 06 Closed 5,277 5,027
5187 13,580 1.08 147 0.456 67 80 810031805 06 Closed 3,548 3,298
5201 495,474 3.49 17,292 0.509 8,802 8,490 810032545 05 Open 52,495 35,750
5205 1,462,036 1.62 23,685 0.447 10,587 13,098 810032676 04 Open 156,321 35,750
5403 37 4.62 2 0.464 1 1 810032707 06 Closed 434 184
5432 9,773 1.87 183 0.421 77 106 810034327 06 Closed 445 195
5482 60,873 1.70 1,035 0.415 430 605 810035012 06 Open 27,523 27,273
5506 1,192,712 1.55 18,487 0.442 8,171 10,316 810035598 06 Closed 1,405 1,155
8227 179,425 1.40 2,512 0.504 1,266 1,246
8742 1,013,469 0.10 1,013 0.537 544 469
8810 1,015,853 0.08 813 0.596 485 328
9008 1,260 3.30 42 0.615 26 16
9015 160,581 1.64 2,634 0.542 1,428 1,206
Totals 9,426,091 162,224 85,869 76,355 otals 8 247,448 108,632
Insurer: 103 Policy Period : 12/01/2019 to 12/01/2020
0042 3,745,710 2.47 92,519 0.572 52,921 39,598 810027958 04 Closed 11,415 11,165
5183 42,495 2.47 1,050 0.515 541 509 810028603 06 Closed 1,191 941
5187 23,308 1.08 252 0.456 115 137 810029911 06 Closed 849 599
5201 364,719 3.49 12,729 0.509 6,479 6,250 810030537 06 Closed 2,584 2,334
5205 1,229,098 1.62 19,9110.447 8,900 11,011 810030709 05 Open 72,160 35,750
5403 757 4.62 35 0.464 16 19
5432 17,962 1.87 336 0.421 141 195
5474 76 3.40 3 0.488 1 2
5482 139,412 1.70 2,370 0.415 984 1,386
5506 1,200,279 1.55 18,604 0.442 8,223 10,381
8227 143,532 1.40 2,009 0.504 1,013 996
'Not Physically Inspected;#If Any;F= Federal
(S)Subrogation;(J)Joint Claim;(P)Partially Fraudulent,if any
CN#RS287770 Workers'Compensation Insurance Rating Bureau of California� 11/09/2023
DocuSign Envelope ID:C561191C-806D-487A-9029-41676A3C7D31
���Rv�alifnrr�ia Workers' Compensation Experience Rating Form
Objec[Ive.rn,sted.Inregral.
BARRETT BUSINESS SERVICES, INC. Bureau Number g-51-20-78-R Page2 of 2
Effective�ate 12/01/2023
Issue Date 11/10/2023
Experience Modification �08%
Insurer ACE AMERICAN INS CO
InsurerGraup ACE LIMITED
Policy Number C5128107A
Issuing Office PHILADELPHIA#1
Experience Period 03/01/2019 to 03/01/2022
Summary of Payroll and Expected Losses Summary of Claims and Actual Losses Primary Threshold:36,000
Expected Expected Expected Actual
Class Expected D- Injury Open/ Actual
Payroll Loss Rate Primary Excess Claim Number Primary
Code er$100 payroll Losses Ratio Losses Losses Type Closed Losses Losses
Insurer: 103 Policy Period : 12/01/2019 to 12/01/2020
8742 1,048,731 0.10 1,049 0.537 563 486
8810 1,080,600 0.08 864 0.596 515 349
Totals 9,036,679 151,731 80,412 71,319 otals 5 88,199 50,789
Expected Expected Actual
Expected Primary Excess Number of AcNal Primary
Losses Losses Losses Claims Losses Losses
Experience Period Totals � 487,272 258,242 B 229,030 23 668,989 A 297,362
Actual Primary Expected Excess Expected
Losses Losses Losses
� ^ 297,362 + B 229,030 � � � 487,272 = 108% Experience Modification
Loss-Free Rating:47%
`Not Physically Inspected;#If Any;F= Federal
(S)Subrogation;(J)Joint Claim;(P)Partially Fraudulent,if any
CN#RS287770 Workers'Compensation Insurance Rating Bureau of California� 11/09/2023
DocuSign Envelope ID:C561191C-806D-487A-9029-41676A3C7D31
g. Safety is a high priority at MCE Corporation. All our employees go through a rigorous
safety training program at the beginning of their employment and receive certification
training prior to use of tools or performance of tasks. Our crew leaders complete site-
specific pre-task hazard analysis and communicate those hazards to the crew members.
We also hold weekly safety meetings, covering seasonal topics and make sure to address
every tool or task on at least an annual basis.
Various people within the firm ensure safety standards are being upheld through
scheduled and un-scheduled field safety inspections. Company-wide, MCE's goal is to
perform four safety inspections every week. When discrepancies are identified during an
inspection, they are noted and corrected. Depending on the severity of the
discrepancy disciplinary action may follow, as well as the crew leader attending the next
monthly safety committee meeting in order to more completely discuss the issue.
While on-site, all our crew will be equipped with proper personal protective equipment
(PPE's).
General Safetv and Traininq
Employee training starts on the first day of employment with the new hire orientation. All
employees are trained according to OSHA standards on all tools and work practices.
All employees are trained in the followinq areas:
CPR/First Aid Equipment/Tool Training Sexual Harassment
Traffic Control Blood Borne Pathogens Specific Job Tasks
MCE utilizes the followinq resources, amonq others, for qeneral safety and traininq:
National Safety Council Click Safety-OSHA 10 Hour IMSA
BBSI-Workers Comp Carrier MCE's Internal Program Other Sources
MCE keeps a detailed report on all training that each employee has received. We hold
weekly safety meetings where employees are trained on current OSHA regulations as
well as best maintenance practices for the work they are doing. Our lead personnel and
all managers have taken the OSHA 10-hour training.
Safety and Traffic Control
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In addition to general safety training, each municipal maintenance crew perForms a
documented pre-task hazard analysis before each task. At our weekly safety meetings
crew members are encouraged to contribute their experiences relevant to the topic as
well as discuss any recent incidents or near-misses. In addition, the Safety Director and
select managers perForm spot safety and traffic control inspections. Our workers comp
carrier, BBSI, also perForms spot inspections and is routinely involved in weekly safety
meetings.
Almost all of MCE's work is in or around streets. Because of this, we take traffic control
training very seriously. All employees are certified in Work Zone Traffic Control through
IMSA (International Signal Maintenance Association) or other sources within the first 6
months of employment. All vehicles are equipped with specific set up diagrams for most
traffic control situations.
h. MCE's customer service program is simple and straight forward; we strive to do the right
thing by our customers and their users every day. We strive for all our employees to be
fair, conscientious, courteous, and respectful. Above all else, we hold ourselves to the
standard of"doing the right thing when no one is watching".
We are very responsive to our client's needs and rarely seek change orders or extras, but
rather look for ways to accommodate requests within the scope of the original terms.
We are involved in every contract at multiple levels within the organization with frequent
site visits and client meetings to ensure expectations are being fulfilled.
i. We have no previous project disqualifications or litigation.
j. MCE Corporation is well positioned financially for continuing operations for many years
to come. We have had sustained organic growth over the past decade and recorded our
best back-to-back financial performances in 2022 and 2023. We have utilized corporate
profits to fully fund our ownership in the MCE ESOP, increasing the employee owners
stake from 33% in 2010 to 100% in 2021. Funding the transition to the ESOP has been
all consuming for our capital and management is excited about the potential uses for the
freed-up capital now that the transition is complete.
We have a solid corporate structure and have implemented recent changes to better
support our growth in regions far removed from our corporate location in Concord, CA.
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Specifically, we have hired regional managers in both the Inland Empire and Sacramento
Valley to have a daily managerial presence in those areas. Management meets routinely
and discusses G&A support services to best anticipate when more, or less, is needed. In
addition to the Area Manager in the Inland Empire, we have recently added an
administrative support position to better manage employee and client needs.
k. References
Contract Agency: City of Jurupa Valley
Contract Title: Street and Right of Way Maintenance
Project Manager: David French
Public Works Operations Manager
City of Jurupa Valley
8930 Limonite Avenue
Jurupa Valley, California 92509
951-332-6464 x231
E Mail � dfrench(a�iurupavallev.orq
Contract Period: July 1, 2016, through to June 30, 2026, with options
to extend
Contract Scope: Street maintenance and right of way maintenance
including sign repair and replacement, asphalt and
concrete repair, drainage and inlet maintenance, litter
control, illegal dumping, right of way vegetation
management, storm patrol and clean-up and other
tasks typically associated with Public Works
maintenance.
Contract Amount: FY 23-24 is estimated at $ 750,000.
Contract Agency: City of Pomona
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Contract Title: Non-Occupied Medians, Street/ROW and Other
Landscaping and Amenity Maintenance
Project Manager: Michael Etheridge
Parks and Facilities Manager
City of Pomona
636 W. Monterey Avenue
Pomona, CA 91769
(909) 762-2612
Email � Michael.Etheridg�pomonaca.gov
Contract Period: April 2014 to Present. Contract is for 3 years with
options.
Contract Scope: Full-service landscape maintenance services
including all routine tasks such as mowing, irrigation,
trash removal, etc. Also includes renovations and
most other activities typically associated with
landscape maintenance.
Contract Amount FY 23-24 is estimated at $367,000.
Contract Agency: City of Dublin
Contract Title: Public Works Municipal Services
Project Manager: Andy Russell
Public Works Director
City of Dublin
100 Civic Plaza, Dublin, CA 94568
(925) 833-6630
Email � Andrew.russell(c�dublin.ca.qov
Contract Period: 1984 to Present. These have been a series of 3-year
contracts since 1984. In 2012, MCE was awarded a
5-year contract. Currently on a multi-year extension.
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Contract Scope: Full service Public Works maintenance including
parks, streets, landscape, buildings, drainage
maintenance and special events including traffic
control and site custodial for the annual St. Patrick's
Day parade and festival.
Contract Amount: FY 23-24 is estimated at $10,200,000.
4. Quality Control Plan:
MCE's consistent goal is to provide quality services which, at a minimum, meet the
expectations of our City partners. In order to achieve that goal, we adhere to the following
plan.
First and foremost is the hiring of qualified personnel and proper training of all crew
members to fully understand the required specifications and intended outcomes. This is
done through training of task specific responsibilities, visual and written performance
standards, follow up inspections of work by supervisory personnel and daily
communications of crews of issues at each location all in a comprehensive Quality
Assurance (QA) program.
Our QA Program is based upon a cooperative effort by all parties to ensure delivery of
outstanding services. The team approach includes City Staff, MCE Project Team, and
employees.
Part of the Supervisor's and Area Manager's duties will entail reviewing work perFormance
and finding and resolving deficiencies before they are identified by City Staff.
In addition, the Director of Maintenance and/or President will periodically perForm an on-
site review of the quality of work being performed. This process will provide another set
of eyes to validate the effectiveness of our crews and programs in place.
Since 2000, MCE has had very few complaints from the public. If a complaint were to
occur, it will be handled swiftly by the Area Manager. He will contact the Supervisor to get
pertinent details upon notification by Supervisor or City. Depending upon the nature and
severity of the complaint, appropriate disciplinary action will be taken to ensure there is
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not a repeat of the complaint. Once an initial investigation is complete, the Area Manager
will call Jorge Garcia and review the complaint and steps taken to resolve it.
Damage to private property, while rare, can occur. Typically, this involves a private
vehicle. MCE's Area Manager will investigate the damage claim and coordinate the
investigation with MCE's Safety Manager. A full report on cause, mitigation and
prevention occurs on all accidents or damage. This report is reviewed by both the Sr. Vice
President and President of MCE. Appropriate restitution or payment is made to the
claimant if warranted. The city will be advised of the outcome, if necessary.
Aside from the QA program discussed earlier, the shortest and most direct means to
correct problems is the prevention of problems. While this is impossible to prevent 100%
of the time, it begins with hiring the right employees and training at the onset of
employment with MCE. The prevention continues daily with the on- site review of work
quality by the supervisor. Continued or broader based problems will be reviewed by the
Area Manager and periodic crew training may occur.
DocuSign Envelope ID:C561191C-806D-487A-9029-41676A3C7D31
STREET MAINTENANCE/VEGETATION CONTROL SERVICES
COMPENSATION SCHEDULE
ACTIVITY TO BE BILLED AS HOURLY FOR A TWO-MAN CREW AS DETERMINED BY THE
CITY.
RIGHT-OF-WAY/STREET MAINTENANCE ACTIVITIES
ACTIVITIES SCHEDULE PER ESTIMATED ESTIMATED
MONTH ANNUALHOURS ANNUALCOST
LITTER PICKUP 2-TIMES 480 $22,080.00
EMPTY BUS STOPS OVERFLOW AS NEEDED 52 $2,392.00
TRASH RECEPTACLES
ILLEGAL DUMP REMOVAL PER REQUEST 52 $2,392.00
SPILL CLEANUP PER REQUEST 24 $1,104.00
STORM PATROL INSPECTION/ RAINY DAYS 96 $4,416.00
CLEANUP
RESIDENTIAL SLOTTED CROSS PER REQUEST 192 $8,832.00
GUTTERS CLEANUP
SPECIAL EVENTS PER REQUEST 8 $368.00
CALTRANS ON/OFF RAMPS LITTER 1-TIME 192 $8,832.00
REMOVAL
SUBTOTAL ANNUAL COST: $50,416.00
VEGETATION MAINTENANCE ACTIVITIES
ACTIVITIES SCHEDULE PER ESTIMATED ESTIMATED
MONTH ANNUALHOURS ANNUALCOST
BRUSH REMOVAL 1-TIME 480 $22,080.00
TREE PRUNING 1-TIME 52 $2,923.96
TREE SUCKERS PRUNING 2 TIMES 96 $5,398.08
TREE STAKING PER REQUEST 24 $1349.52
TREE WELL COVERS PER REQUEST 8 $368.00
MANUAL WEED CONTROL AS NEEDED 8 $368.00
SPOT SPRAY WEEDS AS NEEDED 192 $8,832.00
PRE-EMERGENT WEED SPRAY 1 TIME PER YEAR 4 $184
BACKPACK BLOWER-SIDEWALK 1856 $85,376.00
CLEANING(DAY PRIOR TO STREET
SWEEPING) 2 TIMES
CLEAN/SWEEP PAVED MEDIANS 1 TIME 192 $8,832.00
V-DITCH CLEANING PER REQUEST 8 $368.00
SUBTOTAL ANNUAL COST: $136,079.56
GRAND TOTAL: $186,495.56
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DocuSign Envelope ID:C561191C-806D-487A-9029-41676A3C7D31
STREET MAINTENANCE SERVICES COMPENSATION SCHEDULE
TIME AND MATERIALS RATES
LABOR RATES PER HOUR REGULAR OVERTIME HOLIDAY
SUPERVISOR �65.00 $97.50 $130.00
LEAD PERSON �40.00 �60.00 �80.00
WORKER I �37.50 $56.25 �75.00
WORKER II $35.00 �52.50 $70.00
WORKER III �32.50 �48.75 $65.00
EQUIPMENT RATES PER HOUR HOURLY RATE
LANDSCAPE DUMP TRUCK $12.50
PICKUP TRUCK �t 1.00
BACKPACK BLOWER $3.45
HEDGE TRIMMER �5.10
CHAIN SAW $5.10
BRUSH/WEED CUTTER �4.99
PREVAILING WAGE HOURLY ACTIVITIES
ACTIVITIES LABOR RATES
PER HOUR
TRAFFIC CONTROL $191.10 for 2-Person Crew
POTHOLE PATCHING $191.10 for 2-Person Crew
TRAFFIC SIGNS &ROAD MARKINGS $197.14 for 2-Person Crew
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ATTACHMENT#3
DocuSign Envelope ID:C561191C-806D-487A-9029-41676A3C7D31
SERVICE AREAS
A. ARTERIAL STREET MAINTENANCE
• Grand Ave, from City Limits to City Limits
• Diamond Bar Blvd, from Temple Ave to SR-57/Brea Canyon Rd
• Brea Canyon Cut-Off, from SR-57/Brea Canyon Rd to City Limits
• Brea Canyon Rd, from City Limits to City Limits
• Golden Springs Dr, from Avenida Rancheros to City Limits
• Temple Ave Southside, from SR-57 to City Limits
• Chino Ave, from Chino Hills Pkwy to City Limits
• Chino Hills Pkwy, from City Limits to City Limits
• Pathfinder Rd, from Diamond Bar Blvd to Canyon Ridge Ln
• Lemon Ave, from Golden Springs Dr to City Limits
B. COLLECTOR/RESIDENTIAL STREETS MAINTENANCE
• Sunset Crossing Rd, Northside from Diamond Bar BI to Chaparral Dr
• Sunset Crossing Rd, Southside from Diamond Bar BI to First Residential Home
• Sunset Crossing Rd, Cul-de-Sac YMCA
• Beaverhead Dr Cul-de-Sac, West of North Palo Cedro Dr
• Carpio Dr Northside, from Golden Springs Dr to First Residential Home
• Carpio Dr Southside, from Golden Springs Dr to Silver Spray Dr
• South Prospectors Rd, from Golden Springs Dr to SR-60/57 Overpass
• Goldrush Dr Southside, from Diamond Bar BI to First Residential Home
• Tin Dr, from Diamond Bar Blvd to Great Bend Dr
� Steep Canyon Rd, from Diamond Bar BI to Clear Creek Canyon Dr
• Clear Creek Canyon Dr Cul-de-Sac, to Steep Canyon Rd
• Mountain Laurel Wy, Southside from Diamond Bar BI to First Residential Home
• Silver Rain Dr Cul-de-Sac, South of Bent Oak Rd
• Castle Rock Rd Cul-de-Sac, South of Silver Buller Dr
• Fallowfield Dr Northside, from Brea Canyon Cut-Off to Pasco Ct
• Fallowfield Dr Eastside, from Riego Dr to End of Cul-de-Sac
• Autumnglow Dr Cul-de-Sac, at Fernhollow Dr
• Rapidview Dr Eastside, from End of 1322 address to Cul-de-Sac
• Calbourne Dr, from Golden Springs Drive to Gernside PI
• Calpet Drive, North of 20594 Address Empty Lot
• Washington St, from Brea Canyon Road to End of Cul-de-Sac
• Via Sorella, from Brea Canyon Rd to End of Cul-de-Sac
• Prospectors Rd, Center Paved Median
• Palomino Dr, Center Paved Medians
C. FREEWAY RAMPS— LITTER REMOVAL MAINTENANCE (FIRST 100 FEET ONLY)
• SR-57 Southbound off-ramp at Temple Ave
• SR-57 Southbound on-ramp at Sunset Crossing Rd
DocuSign Envelope ID:C561191C-806D-487A-9029-41676A3C7D31
• SR-57 Northbound off-ramp at Sunset Crossing Rd
• SR-57 Northbound on-ramp at Diamond Bar Blvd
• SR-60 Westbound on-ramp at Diamond Bar Blvd
• SR-60 Westbound off-ramp at Diamond Bar Blvd
• SR-60 Eastbound on-ramp at Diamond Bar Blvd
• SR-60 Eastbound off-ramp at Diamond Bar Blvd
• SR-60 Eastbound on-ramp at Grand Ave
• SR-60 Eastbound off-ramp at Grand Ave
• SR-60 Westbound off-ramp at Brea Canyon Rd
• SR-60 Westbound on-ramp at Brea Canyon Rd
• SR-60 Eastbound off-ramp at Golden Springs Dr
• SR-60 Eastbound on-ramp at Golden Springs Dr
• SR-60 Eastbound on-ramp at Lemon Ave
• SR-60 Eastbound off-ramp at Lemon Ave
• SR-60 Westbound on-ramp at Lemon Ave
• SR-57 Northbound on-ramp at Pathfinder Rd
• SR-57 Northbound off-ramp at Pathfinder Rd
• SR-57 Southbound on-ramp at Pathfinder Rd
• SR-57 Southbound off-ramp at Pathfinder Rd
• SR-57 Northbound on-ramp at Brea Canyon Cut-Off
• SR-57 Northbound off-ramp at Brea Canyon Cut-Off
• SR-57 Southbound off-ramp at Brea Canyon Cut-Off
• SR-57 Southbound on-ramp at Brea Canyon Cut-Off
D. AS-NEEDED RESIDENTIAL MAINTENANCE ACTIVITIES (PER REQUEST)
• Clean Slotted Cross Gutters
• Tree Suckers Pruning
• Tree Pruning/Skirting for Pedestrians (8ft)/Street Sweeper (16ft) Clearance