HomeMy WebLinkAbout2025.05.20 Agenda Packet - Regular MeetingCity Council Agenda
Tuesday, May 20, 2025
Study Session 4:30 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (415) 930-5321, Access Code: 692-464-279 OR visit:
https://attendee.gotowebinar.com/register/4046569374877133408.
How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by
logging into the teleconference. Please send email public comments to the City Clerk at
cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line
“FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the
record at the meeting and posted on the City’s official agenda webpage as soon as reasonably
practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/4046569374877133408. Members of the public will
be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to
five minutes per agenda item, unless the Mayor determines otherwise. Please note that the meeting
will proceed at the South Coast Air Quality Management District/Main Auditorium should comments by
teleconferencing become infeasible due to an Internet or power outage, or due to technical problems
outside the City’s control. If you wish to make certain that your comments are heard, please attend the
meeting in person or send an email by 4:00 p.m. on the day of the meeting/hearing. To watch a live
stream of City Council meetings, visit the City's YouTube Channel at
https://www.diamondbarca.gov/youtube.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need
special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839 -
7010 within 72 hours of the meeting. City Council video recordings with transcription will be available
upon request the day following the Council Meeting.
MAY 20, 2025 PAGE 2
ANDREW CHOU
Council Member
STAN LIU
Council Member
RUTH M. LOW
Council Member
CHIA YU TENG
Mayor
STEVE TYE
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited
to attend and participate. Copies of staff reports or other written documentation relating to agenda
items are on file and available for public inspection by contacting the Office of the City Clerk. If
requested, the agenda will be made available in an alternative format to a person with disability as
required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions
regarding an agenda item, please contact the City Clerk at (909) 839 -7010 during regular business
hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the
agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City
Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of
the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is
disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier
FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The
City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839 -7010
Computer access to agendas: www.diamondbarca.gov/agendas
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA
TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/4046569374877133408 AND
ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
May 20, 2025
STUDY SESSION 4:30 p.m.
CC-08
Fiscal Year 2025/26 Operating
Budget.
Public Comments
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: NextGen Pastor Kevin Ahn,
Evangelical Free Church
ROLL CALL: Chou, Liu, Low, Mayor Pro Tem Tye,
Mayor Teng
APPROVAL OF AGENDA: Mayor
MAY 20, 2025 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five-minute
maximum time limit when addressing the City Council.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Red Cross Blood Drive – May 19, 2025, 9:00 a.m. – 3:00 p.m.,
Diamond Bar Center Pine Room, 1600 Grand Ave.
4.2 Parks and Recreation Commission Meeting – May 22, 2025, 6:30
p.m., online teleconference and City Hall Windmill Room, 21810
Copley Dr.
4.3 Memorial Day Holiday – May 26, 2025 – City Offices Closed
4.4 Planning Commission Meeting – May 27, 2025 – cancelled.
4.5 City Council Meeting – June 3, 2025, 6:30 p.m., online teleconference
and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE MAY 6, 2025 STUDY SESSION AND
REGULAR MEETING.
5.1.a May 6, 2025 City Council Regular Meeting Minutes
5.1.b May 6, 2025 Study Session Minutes
Recommended Action:
Approve the May 6, 2025 Study Session and Regular City Council
meeting minutes.
Requested by: City Clerk
MAY 20, 2025 PAGE 3
5.2 RATIFICATION OF CHECK REGISTER DATED APRIL 30, 2025
THROUGH MAY 13, 2025 TOTALING $2,661,350.56.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 MENTAL HEALTH AWARENESS MONTH PROCLAMATION.
Recommended Action:
Adopt the Proclamation declaring May as Mental Health Awareness
month.
Requested by: City Manager
5.4 AGREEMENT WITH DURHAM SCHOOL SERVICES, LP FOR BUS
TRANSPORTATION SERVICES.
Recommended Action:
Approve and authorize the City Manager to sign the Transportation
Services Agreement with Durham School Services, LP through June 30,
2030.
Requested by: Parks & Recreation Department
5.5 NOTICE OF COMPLETION FOR THE INTERSECTION SAFETY
IMPROVEMENTS PROJECT (CIP# TI24301).
Recommended Action:
Approve and authorize the Public Works Director to file a Notice of
Completion for the Project.
Requested by: Public Works Department
5.6 APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF
CONSTRUCTION AGREEMENT TO VORTEX SERVICES, LLC
DBASANCON TECHNOLOGIES FOR BREA CANYON STORM DRAIN
LINING PROJECT (PW23403).
Recommended Action:
A. Determine that approving the design and plans for the Project, and its
construction, is exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301(c) of the CEQA Guidelines;
B. Adopt Resolution No. 2025-14 approving the design and plans for the
Brea Canyon Storm Drain Lining Project;
MAY 20, 2025 PAGE 4
C. Appropriate an amount of $90,400 of Measure R Fund and an amount
of $73,500 of Measure W Fund, for a total construction budget of
$298,320; and
D. Approve, and authorize the City Manager to sign, the Public Works
Agreement with Vortex Services, LLC. for the Brea Canyon Storm
Drain Lining Project (PW23403), in a not-to-exceed contract amount of
$271,200, plus a contingency amount of $27,120 (10%) to be
approved by the City Manager.
Requested by: Public Works Department
5.7 MAINTENANCE SERVICES AGREEMENT WITH NOVA LANDSCAPE
GROUP FOR LANDSCAPE MAINTENANCE SERVICES AT CITY
PARKS THROUGH JUNE 30, 2028.
Recommended Action:
A. Determine that it is in the best interest of the City, for the City Council
to waive the bidding requirements per Section 3.24.090 (g) of the
Purchasing Ordinance; and
B. Approve and authorize the City Manager to sign the Maintenance
Services Agreement with Nova Landscape Group Inc.
Requested by: Public Works Department
6. PUBLIC HEARINGS:
6.1 PUBLIC HEARING ON CITY VACANCIES AND RECRUITMENT AND
RETENTION EFFORTS.
Recommended Action:
Conduct a Public Hearing on City Vacancies and Recruitment and
Retention Efforts.
Requested by: City Manager
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 1
Meeting Date: May 20, 2025
CITY COUNCIL STUDY SESSION REPORT
TO: Honorable Mayor and Members of the City Council
VIA: Daniel Fox, City Manager
FROM: Jason Jacobsen, Finance Director
TITLE: STUDY SESSION RE: FISCAL YEAR 2025/26 OPERATING BUDGET.
BACKGROUND:
Each year, the City prepares an annual Operating Budget and Capital Improvement
Program for City Council consideration that implements the Council’s priorities and
Strategic Plan Goals, and provides the financial resources to deliver services to the
community. The preparation of the annual budget is a significant and important
undertaking that takes place over the course of more than five months.
Below is the schedule for the public meetings related to the FY 2025/26 City Budget:
• Council Study Session on Draft FY 2025/26 CIP and Draft Five -Year CIP Review
– Held on 5/6/2025
• Council Study Session on Draft FY 2025/26 Operating Budget – Scheduled for
5/20/2025
• Adoption of the Proposed FY 2025/26 City Budget & CIP – Scheduled for
6/3/2025
On May 6, 2025, the City Council held a Study Session to review the recommended
Draft Capital Improvement Program (CIP). Following Council discussion, there were
two recommended changes to the presented Draft FY 2025/26 CIP:
1) Removed - Citywide Traffic Mitigation Fund Planning: $350,000,
2) Removed - City Fleet Electric Vehicle Charging Station (Design): $300,000.
The purpose of this Study Session is to provide the City Council with an opportunity to
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review the combined Draft FY 2025/26 Operating Budget and Capital Improvement
Program. The Draft General Fund Revenue and Expenditure Totals are included in
Attachment 1. The Draft Consolidated Fund Balance Schedule is included in
Attachment 2. The Draft Department and Fund line -item budgets are included in
Attachment 3. The Draft Long-Term General Fund Forecast is included in Attachment 4.
Based on direction received, appropriate revisions and refinements will be made and
presented to the City Council for adoption at the June 3, 2025 City Council meeting. At
the City Council meeting on June 3, 2025 staff will provide a summary of any changes
to the draft budget reviewed at tonight’s study session that were incorporated into the
final Proposed FY 2025/26 Operating Budget.
ANALYSIS:
Compared to the prior year, the Draft FY 2025/26 Operating Budget reflects a more
challenging fiscal environment, characterized by a structural deficit and a weakening
economic outlook. While the budget maintains funding for essential City programs and
services, and includes limited investments in maintenance and capital improvements,
the City must adopt a measured approach to long-term planning and financial
commitments. Management remains cautious and conservative this budget cycle,
recognizing ongoing pressures from escalating contract costs, rising labor, material and
operating expenses, higher energy and fuel prices, and broader economic uncertainty
that portend a bumpy road ahead for the City, and possibly a wider economic
slowdown.
Whereas the FY 2024/25 Adopted Budget contained a modest budgeted operating
deficit of $145 thousand, primarily attributed to the use of one -time reserves for one-
time costs, the Proposed FY 2025/26 Budget projects a General Fund surplus of
$49 thousand. Notably, this surplus is largely dependent on a one -time 37% reduction in
Transfers Out, highlighting a recurring structural imbalance that, if left unresolved, will
result in continued structural deficits.
A structural deficit occurs when a municipality’s ongoing (recurring) revenues are
insufficient to fund its ongoing expenditures under normal (status quo) economic
conditions. Unlike one-time or cyclical shortfalls, structural deficits require deliberate
policy actions, such as revenue enhancements or expenditure reforms , to eliminate the
underlying gap.
Without corrective action, the City will likely erode Unassigned General Fund reserves
in ten years, necessitating the use of Emergency Contingency Reserve Funds , and
further defer capital maintenance obligations to cover the recurring structural deficit.
Over time, this will constrain service levels or necessitate sudden, large revenue
increases (see Attachment 4: Draft Long-Term General Fund Forecast).
Despite these fiscal challenges, the proposed budget prioritizes the implementation of
high-priority objectives set by the City Council and remains guided by the three
overarching goals found in the adopted FY 2024 –2027 Strategic Plan:
• Responsible Stewardship of Public Resources
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• Open, Engaged and Responsive Government
• Save, Sustainable and Healthy Community
FY 2025/26 Proposed General Fund Budget Overview
The Proposed Operating Budget for the General Fund comprises estimated resources
of $32.3 million and expenditures of $32.3 million. Altogether, the operational budget
reflects a one-time surplus of $49 thousand:
General Fund Revenues & Expenditures
Revenues (Ongoing) $ 32,335,151
Expenses (Ongoing)
(32,286,151)
Addition to Fund Balance (One-Time) $ 49,000
Despite a budgeted “paper” surplus of $49 thousand, the budget retains a structural
imbalance of approximately $702 thousand once one‐time adjustments are removed.
This imbalance will reoccur for the foreseeable future requiring the use of fund balance
in the absence of structural changes to General Fund revenues or expenditures (see
Attachment 4: Draft Long-Term General Fund Forecast).
Underlying Structural Deficit (General Fund)
Projected FY 2025/26 Surplus
Less One-Time Budget Balancing Strategy:
$49,000
Elimination of Transfer-Out to Self-Insurance Fund (750,744)
Recurring Structural Deficit $ (701,744)
Revenue Highlights – General Fund: $32,335,151
Proposed General Fund revenues for FY 2025/26 have increased $390 thousand, or
1.2%, when compared to the prior FY 2024/25 Adopted Budget. The following are
noteworthy General Fund revenue items incorporated into the proposed FY 2025/26
Operating Budget. The table below displays the prior two Adopted Budgets along with
the proposed budget for FY 2025/26, and the percent of change for next fiscal year.
Property Taxes Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
The estimated change in the City's net taxable value
of real property (secured & unsecured property) in the
City is expected to increase for FY 2025/26 which will
$6,438,183 $6,701,322 $6,971,047
4.09% 4.02%
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result in year-over-year increase in all Property Tax
revenues of 4.02%. The City uses HdL as a
consultant to help monitor, audit and project this major
revenue source.
Property Tax in Lieu of VLF (Vehicle License Fees) Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
This revenue source grows at the same general pace
as the City's net assessed valuation. The City’s
consultant, HdL, also assists with the projection of this
significant revenue item.
$7,510,497 $7,812,508 $8,107,449
4.02% 3.78%
Sales Taxes Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
Sales tax revenue is projected to decline by $183,000
compared to the prior year—a significant reversal
from the $115,000 increase forecasted last year by
the City’s sales tax consultant. This downward
revision is primarily driven by updated assumptions
regarding statewide and national economic growth.
The City is seeing notable declines across several
key sectors, including Fuel & Service Stations,
General Consumer Goods, Online Sales, and
Building & Construction
$6,161,000 $6,597,000 $6,413,700
7.08% -2.78%
Transient Occupancy Taxes Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
Transient Occupancy Tax is projected to remain
unchanged, reflective of a slowdown in travel.
$1,380,000 $1,449,000 $1,449,000
5.00% 0.00%
Use of Money & Property - Investments Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
Investment Income for the General Fund is anticipated
to decline $71,000 as the City's portfolio reflects
changes to the interest rate environment.
$800,000 $1,320,000 $1,249,000
65.00% -5.38%
Current Service Charges Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
Building Permit Activity – Revenue from Building,
Planning and Engineering activity is estimated to
decrease $317,000 due to a general reduction in
development activity.
$1,873,920 $1,929,057 $1,612,130
2.94% -16.43%
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Rental Revenue – Revenue from rentals at the
Diamond Bar Center is anticipated to increase by
$25,000.
$939,000 $1,056,300 $1,102,500
Field and Park Facility Rentals, and related Facility
Security Charges, are anticipated to decrease
$28,000.
12.49% 4.37%
Cell tower lease revenue is projected to increase
$49,000 due to one additional site under lease and
adjustments for CPI to current leases.
Recreation Programs – Program revenue is
projected to have a net decrease of $85,000 mainly
due to a decrease in Contract Classes and a
continued decline in revenues from Youth Sports
Programs.
$714,095 $703,493 $618,425
-1.48% -12.09%
Gas Tax – Transfer In Adopted Adopted Draft
FY 23/24 FY 24/25 FY 25/26
The Transfer-In from the Gas Tax Fund reimburses
the General Fund for eligible road maintenance
activities each year. However, as maintenance costs
continue to rise, available Gas Tax revenue remains
insufficient to fully cover these expenses. For FY
2025/26, total eligible costs are projected at $1.8
million—exceeding available Gas Tax funding by
$317,000.
$1,204,000 $1,475,000 $1,435,000
22.51% -2.71%
Expenditure Highlights - General Fund: $32,286,151
Proposed General Fund expenditures for FY 2025/26 have decreased by
$583 thousand, or 1.8%, compared to the prior year’s Adopted Budget. In response to
declining revenues, staff conducted a thorough review of all expense accounts and took
deliberate steps to reduce or eliminate expenses in order to present a balanced initial
draft. As a result, $1.04 million in expenditures has been removed from the Draft
FY 2025/26 Operating Budget being presented today.
Key reductions include decreases to the Transfer -Out category (as previously noted),
deferral of the Parking Lot Slurry Seal program at City parks, a reduction to Lobbying
Services for legislative advocacy, and a scale-back in Records Management activities.
The following highlighted items are presented for City Council consideration:
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• Public Safety
Law Enforcement – FY 2025/26 County of Los Angeles Sheriff’s Department
(LASD) expenditures are expected to be approximately $8.8 million, representing
the single largest line item and approximately 27.4% (up from 25.6%) of
proposed General Fund expenditures. LASD proposed expenditures reflect a net
increase of $398 thousand year-over-year, inclusive of a contract rate increase of
4.37% (down from 3.44% in the prior year) plus an increased Liability Trust Fund
(LTF) surcharge of 13.0% (up from 12.5% in the prior year) on each contracted
position. The General Fund includes a transfer -in from the Law Enforcement
Reserve Fund in the amount of $50,000 for as -needed special assignments and
suppression patrols which have proven to be a cost -effective approach to
reducing crime and responding to specific public safety issues throughout the
year. Lastly, the professional services budget for Public Safety also includes the
third year of the Flock Agreement ($170,000) for the Automated License Plate
Reader system.
Crossing Guard Services – The City provides Crossing Guard Services at
seven (7) elementary schools and two (2) middle schools with a total of 16
guards. The total budget for crossing guard services in FY 2025/26 is $289,800.
This first contracted rate adjustment reflects a $9,800 increase as compared to
the prior three years which saw a fixed rate.
Animal Control – Since incorporation, the City has contracted with the Inland
Valley Humane Society (IVHS) for animal control and licensing services. The
current agreement, last amended in 2021, follows a gross contract model in
which the City pays the full cost of services, offset by any licensing revenue
collected by IVHS. This year, three large member cities have withdrawn from
IVHS (Montclair, Chino, Ontario), prompting a change in the cost adjustment
methodology. Rather than applying the standard pro -rata pooled adjustment
factor, a flat 15% increase has been proposed for FY 2025/26.
The projected gross cost for IVHS services in FY 2025/26 is $647 thousand,
representing an $84 thousand increase over the prior year. After accounting for
estimated licensing and service fee revenues of $91 thousand, the proposed net
cost to the City is $557 thousand, an increase of $117 thousand compared to the
previous fiscal year.
• Human Resources – “Human Capital Investment Program” – Each year, the
City Council adopts the Compensation and Benefits Plan for the upcoming fiscal
year which includes cost of living adjustments, and employee positions with
associated salary ranges and benefits. To remain an “Employer of Choice” in the
region the City must continue to reinvest in its personnel (i.e. human capital) in a
manner similar to its capital projects and infrastructure. To identify and prioritize
investment in organizational staffing and organizational structure, and to
maintain, enhance and expand City programs, the City has developed a focused
effort, led by members of the City Manager’s executive team, referred to as the
Human Capital Investment Program (HCIP).
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Cost-of-Living Adjustment – The City’s Personnel Rules and Regulations
specify that the City Manager may request that the City Council authorize a Cost -
of-Living Adjustment (COLA) for employees based on the March-to-March rates
of the federal Consumer Price Index (CPI) for Wage Earners and Clerical
Workers in Los Angeles/Orange Counties. This year’s CPI calculation in March
2025 was 3.1%. In order to avoid real wage losses and remain an “Employer of
Choice” in the surrounding Los Angeles, Orange, Riverside and San Bernardino
counties, it is recommended that the salary schedules for all benefitted
classifications of employment including all executive positions, be increased by
3.1% effective with the pay period beginning June 28, 2025. A $100 per month
increase to the Benefit Allotment is also recommended for all benefitted
classifications of employment including the executive positions and members of
the City Council to help keep up with corresponding health premium rate
increases. This annual COLA and Benefit Allotment adjustment is a routine
maintenance item to preserve the City’s competitive compensation structure. The
total estimated cost is approximately $371 thousand, of which $322 thousand is
funded by the General Fund.
• Parks & Recreation
The proposed Parks & Recreation department budget was developed based on
continued community interest in valuable programs, services, and events.
Several programs and events offered this year to support an active and healthy
community include summer youth day camp, senior dances, field allocations with
sports organizations, contract classes, picnic reservations, and Concerts/Movies-
in-the-Park. This fiscal year will include the ever -popular Wedding and Event
Expo at the DBC to promote the facility, which is mostly a cost neutral event. All
special events including: Windmill Lighting, Winter Snow Fest, Veterans
Recognition, and the Halloween Party will continue to improve and bring the
community together.
Expenses for recreation programs ($2.76 million) and operations at the Diamond
Bar Center ($1.76 million) have been adjusted commensurate with the
anticipated activities, and with a combined budget of $4.52 million the Parks &
Recreation Department’s Proposed FY 2025/26 budget represents a total
decrease of $100 thousand from the prior year. The Diamond Bar Center rental
revenue is budgeted at $700 thousand, an increase of $25 thousand from the
prior year. However, DBC revenues may fluctuate slightly in FY 2025/26 due to
ongoing capital improvement projects scheduled for the facility in the late
Summer of 2025. Recreation program revenue is expected to be down
$85 thousand (12%) from the prior year amount of $703 thousand, with
$618 thousand budgeted for FY 2025/26. This decrease is mainly due to
decreased participation in contract classes and some youth sports.
Special Revenue Fund Highlights
• Integrated Waste Management Fund (250) – The proposed budget of
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$899 thousand includes $21 thousand for expanded student waste reduction and
recycling field trips. The City has maintained a student environmental education
program with Discovery Cube for several years. Last year, the program
expanded to include 3rd and 4th graders in addition to its usual 5th and 6th
graders. Student participation exceeded the annual goal by February, well before
the school year ended. This program has been well -received by schools as it
provides a fun and interactive way to educate stud ents about recycling, organic
waste, and sustainable purchasing choices. Additionally, it supports the goals of
SB 1383, particularly through Discovery Cube’s organics lab, which includes
composting and vermicomposting activities.
• Lighting & Landscape Assessment Districts (LLADs) – Much work has been
done over the recent years to help address the operating deficits and reduce the
General Fund subsidies to the LLADs, particularly Districts 39 -2022 and 41-2021.
Total General Fund contributions to all three districts for FY 2025/26 is budgeted
at $275 thousand, a decrease of $89 thousand from the prior year. Budgeted
resources and expenditures for all three districts for FY 2025/26 are as follows –
note that some districts are utilizing fund balance for proposed Capital
Improvement Projects listed in the Draft FY 2025/26 CIP Plan:
Proposed FY 2025/26 Budget LLAD No. 38 LLAD No. 39-2022 LLAD No. 41-2021
Resources
Assessment Revenue 276,780$ 687,833$ 320,686$
General Fund Contributions 217,326 45,535 12,314
Use of District Fund Balance - 354,449 187,873
Total Resources 494,106$ 1,087,817$ 520,873$
Total Expenditures 493,992$ 1,087,817$ 520,873$
Changes to Dist. Fund Balance 114$ (354,449)$ (187,873)$
Landscape & Lighting Assessment Districts
• AB 2766 Air Quality Management District Fund (251) – The proposed budget
of $74 thousand represents a decrease of $80 thousand and is recommended to
accommodate citizen requests for neighborhood traffic management program
(NTMP) improvements ($74 thousand). The year -over-year decrease is due to a
$10 thousand reduction in funding for the NTMP and the removal of
$70 thousand in funding previously allocated for zero -emissions replacement
vehicles.
• Beverage Container Recycling Grant Fund (254) – The proposed
$97 thousand budget includes $70 thousand for two (2) bottle refill stations at
Diamond Bar Center.
• Park Development Fund (262) – The proposed budget of $35 thousand is for
the design and manufacture of park and trail signs across the City. As the
majority of park rules, information, and directional signs were purchased in
FY 2024/25, there is a need to replace the faded, damaged and outdated trail
wayfinding, flora/fauna, and historical signs which have not been replaced in over
ten years. Many of these signs are undecipherable and staff recommends
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recreating signs with QR codes to ensure up-to-date information for park users.
Internal Service Funds Highlights
• Debt Service Fund (401) – In May 2021, the City refunded the outstanding
Lease Revenue Bonds associated with the original acquisition and construction
of the Diamond Bar Center. This achieved a gross savings of $1.736 million and
present value savings of $1.63 million (or 20.85%) for the General Fund, which
translates to approximately $144,700 in average annual debt service savings for
the remainder of the term through June 1, 2033 at an effective interest rate of
1.15%. The 2021 Bonds were rated by S&P a s AA+ (top rating for this type of
bond) which is a testament to the Council’s conservative and prudent fiscal
policies. The total debt service (principal and interest) will be $723 thousand for
the upcoming year and is funded by a transfer to the Debt Service Fund from the
General Fund.
• Self-Insurance Fund (501) – CA Joint Powers Insurance Authority (CJPIA)
covers the City’s Property, Pollution Liability, Crime, General Liability and
Workers’ Compensation needs. The combined premiums for Property, Pollution,
Crime and General Liability are anticipated to be approximately $651 thousand
which reflects a year-over-year increase of $116 thousand (21.7%) due mainly to
an increase in the annual General Liability contribution. Workers’ Compensation
costs have increased $4 thousand to $141 thousa nd and are included in the
various personnel line-item budgets for all city funds.
Historically, as the City initially operated as a self-insured entity, it maintained a
$1 million fund balance reserve in the Self-Insurance Fund (Resolution No. 89-
53) to address potential insurance-related needs. However, given the critical
need for one-time resources to help address the structural deficit in the FY
2025/26 budget, a permanent reduction of this reserve to $250 thousand is
recommended. This adjustment is considered appropriate in light of the City’s
current participation in the California Joint Powers Insurance Authority (CJPIA),
which provides comprehensive insurance coverage and related services. The
recommended $250 thousand reserve level will serve as a prudent minimum
balance to cover any uninsured or unforeseen losses or deductibles. A resolution
amending the City’s Fund Balance and Reserve Funding Policy will be added to
the June 3, 2025 FY 2025/26 Budget Adoption report for the City Council’s
consideration.
• Vehicle Maintenance & Replacement Fund (502) – The proposed budget of
$262 thousand is recommended for necessary operations and maintenance of
the citywide fleet, as well as the purchase of one replacement vehicle.
• Computer Equipment Maint. & Replacement Fund (503) – The proposed
budget of $287 thousand is recommended for necessary information systems,
hardware upgrades, and replacements, such as:
o (7) Replacement Servers
o New Tablets for New Enterprise Land Management (ELM) System
o (3) Laser Printer Replacements
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o Phase 2 ELM System Integration with Laserfische and Financial System
o New Touch-Screens for Employee Time Keeping.
• Building Facility & Replacement Fund (504) – The proposed budget of $89
thousand is recommended for necessary facility maintenance projects not
categorized as capital improvement projects, such as:
o City Hall Elevator Control Upgrade;
o City Hall Cubical Modifications and Office Furniture.
Fiduciary Fund
• OPEB Trust Fund (601) – The proposed budget for this fund consists only of
revenue via a transfer-in from the General Fund in the amount of $88,000 and
investment earnings in the amount of $26,600 designated to fund the City’s Other
Post-Employment Benefits (OPEB) Trust, an investment vehicle managed by
CalPERS for the purpose of reducing the City’s long -term OPEB liabilities (e.g.
retiree medical costs). This amount is unchanged from the prior fiscal year.
There are no expenses budgeted in this fund.
Revised Draft Capital Improvement Program
The Revised Draft FY 2025/26 CIP budget includes five (5) new projects totaling
$5.2 million, encompasses three project categories and represents an expenditure
decrease of 63.0% when compared to the Adopted CIP for FY 2024/25. The revised
program does not include any projects funded by the General Fund.
Below is the revised list of revised CIP projects for FY 2025/26 with changes:
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Project No.Street Improvements: $4,499,000
Pavement Rehabilitation Design Project FYs 2026-28
(Arterials, Residential, Collector Street Rehab, and CDBG Curb Ramps).
Arterial Street Rehab (Construction)
- Brea Canyon Rd from DBB to Pathfinder
- Brea Canyon Rd from Pathfinder to Golden Springs Dr
- Diamond Bar Blvd from Westbound SR 60 off-ramp to City Limits
SI264 CDBG Area 6 ADA Curb Ramp Project (Construction)
Traffic Management/Safety Projects: $414,000 $64,000
TM261 Battery Back-Up and CCTV Replacement Program FY 25/26 (Construction)
TM262 Citywide Traffic Mitigation Fund Planning
Transportation Infrastructure Improvements: $300,000 $0
TI261 Fleet Electric Vehicle Charging Stations (Design)
Miscellaneous Public Works Improvements: $0
N/A N/A
Facilities, Parks and Rec Improvements: $600,000
FP261 LLADs Irrigation, Landscape, and Miniparks Improvements
SI261
SI262
Additional Consideration: Proposition A Funds Exchange for Pony Field
Restoration
As the City Council may recall, in August 2024, the City successfully exchanged
surplus, restricted Prop. A transportation funds for unrestricted, one-time general
revenues. This transaction converted approximately $1.3 million in otherwise unusable
Prop. A funds into $1 million in flexible revenue that could be applied to broader City
priorities. Per the direction of the City Council, these funds were deposited in the Park
Development Fund (262) where they remain unused at this time. The current projected
ending fund balance for the fund as of June 30, 2026 is $1.6 million.
Staff is seeking City Council direction on whether to pursue a similar exchange in the
upcoming FY 2025/26. Specifically, staff proposes identifying an exchange partner to
convert additional surplus Prop. A funds into approximately $1 million in unrestricted
revenue. If approved, these funds could be used to support the initial clean -up and
restoration efforts of Stevens Field, or other uses as deemed appropriate by the
Council. If directed to pursue this exchange, the FY 2025/26 budget will be adjusted to
reflect the transaction at the time the City executes the funds exchange agreement.
Conclusion & Recommendation
The Proposed FY 2025/26 Operating Budget and Capital Improvement Program reflects
a more challenging fiscal environment than in previous years, marked by a structural
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deficit and a weakening economic outlook. While the budget continues to fund a broad
range of essential City programs and services and includes limited investments in
deferred maintenance and capital improvements, as well as human capital, it also
presents a measured and cautious approach to the City’s long -term planning and
financial commitments.
Staff is currently working on a comprehensive strategy to build sustainable revenues
over the long-term and will present the strategy to City Council in the coming months.
Should the City Council wish to modify any part of the Proposed FY 2025/26 Operating
Budget and Capital Improvement Program, staff will incorporate all revisions for final
adoption at the June 3, 2025 City Council Meeting.
Attachments:
1. 1.a Attachment 1_Proposed General Fund Revenue & Expenses - FY 2025-
26
2. 1.b Attachment 2_Consolidated Fund Balances_Draft FY 2025 -26 Budget
3. 1.c Attachment 3_Proposed FY 2025-26 Line item Budgets (Draft Budget
Book)
4. 1.d Attachment 4_Draft Long-Term General Fund Forecast
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% Change
from Rvsd
FY 2023/24
FY 2024/25
Revised
FY 2024/25
Actuals
FY 2025/26
Proposed
FY 24/25 to
Proposed
Actuals Budget*thru 5/13/25 Budget FY 25/26
REVENUES
Property Taxes 6,427,105$ 6,701,322$ 5,566,578$ 6,971,047$ 4.0%
Other Taxes & Fees 9,896,511 9,746,210 6,497,427 9,713,590 -0.3%
State Revenue 7,603,840 7,877,508 4,001,021 8,172,449 3.7%
From Other Agencies 159,341 114,980 4,292 - 0.0%
Fines & Forfeitures 380,423 370,000 273,527 370,000 0.0%
Service Charges 2,940,215 3,279,600 2,345,501 2,933,635 -10.5%
Use of Money and Property 3,272,943 2,400,500 1,290,022 2,367,700 -1.4%
Cost Reimbursements 312,101 403,530 172,498 159,230 -60.5%
Transfers In 1,236,144 1,687,500 - 1,647,500 -2.4%
Total Revenues 32,228,625$ 32,581,150$ 20,150,867$ 32,335,151$ -0.8%
EXPENDITURES
City Council (110)190,445$ 223,866$ 161,356$ 219,954$ -2%
City Attorney (120)270,113 490,000 291,965 261,000 -47%
City Manager (130)1,177,375 1,306,468 984,740 1,331,322 2%
City Clerk (140)450,641 445,766 369,285 453,536 2%
Economic Development (150)320,082 462,759 337,998 490,631 6%
Finance (210)907,124 899,244 660,795 948,158 5%
Human Resources (220)510,861 608,670 460,144 614,239 1%
Information Systems (230)1,515,309 1,654,739 1,433,502 1,741,659 5%
Community Relations (240)720,466 1,059,341 725,554 981,481 -7%
Law Enforcement (310)8,095,492 8,919,265 5,729,809 9,324,390 5%
Volunteer Patrol (320)1,519 4,000 - 4,000 0%
Fire (330)7,359 8,000 7,359 8,000 0%
Animal Control (340)453,501 480,000 384,308 571,800 19%
Emergency Preparedness (350)35,559 50,600 22,358 55,260 9%
Community Dev/Planning (410)834,483 919,485 781,088 909,838 -1%
Building & Safety (420)1,033,286 1,213,234 844,603 1,105,875 -9%
Neighb Improvement (430)469,713 554,917 404,483 578,864 4%
Diamond Bar Center (510)1,521,742 1,729,216 1,314,076 1,760,615 2%
Recreation (520)2,229,337 2,822,223 1,978,794 2,763,223 -2%
Public Works (610)640,831 711,433 519,813 668,205 -6%
Engineering (615)394,383 876,863 315,872 732,474 -16%
Civic Center (620)704,381 973,681 615,260 832,867 -14%
Parks & Facilities Maintenance (630)1,509,591 1,720,227 1,339,191 1,712,995 0%
Landscape Maintenance (645)392,444 347,100 319,213 422,800 22%
Road Maintenance (655)1,786,990 2,236,632 1,440,993 2,197,590 -2%
Transfers Out (900)6,433,027 4,764,121 1,793,727 1,595,375 -67%
Total Expenditures 32,606,053$ 35,481,849$ 23,236,284$ 32,286,151$ -9.0%
Surplus/(Deficit)(377,429)$ (2,900,699)$ (3,085,418)$ 49,000$
Fund Balance - Beginning 31,964,375$ 29,063,676
Fund Balance - Ending**29,063,676$ 29,112,676$
*Note: Includes one-time appropriations and carryovers.
**Note: Includes 25% Contingency Reserve of $8.1 million
CITY OF DIAMOND BAR
PROPOSED GENERAL FUND BUDGET SUMMARY
FY 2025/26
Attachment 1 1.a
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Fund #Fund Title
Estimated FB
Reserves @
07/01/25 Revenues Transfers-In Total Resources Appropriations Transfers-Out Total Uses
Estimated FB
Reserves @
06/30/26
Addition/(Use) of
Fund Balance Fund Balance Notes
100 General Fund (includes 25% Contingency Reserve)29,063,676$ 30,687,651$ 1,647,500$ 32,335,151$ $30,690,776 $1,595,375.00 32,286,151$ 29,112,676$ 49,000$ - - -
101 Com Organization Support Fund 2,062 - 20,000 20,000 20,000 - 20,000 2,062 -
102 Law Enforcement Reserve Fund 961,070 - - - - 50,000 50,000 911,070 (50,000)
103 General Plan Revision Fund 302,833 - - - 12,000 - 12,000 290,833 (12,000)
104 Technology Reserve Fund 434,389 74,000 100,000 174,000 - 250,000 250,000 358,389 (76,000)
105 OPEB Reserve Fund 245,523 - 44,000 44,000 22,000 88,000 110,000 179,523 (66,000)
107 Homelessness Response Fund 49,086 - 50,000 50,000 50,000 - 50,000 49,086 -
201 Measure W 569,425 838,000 - 838,000 595,556 - 595,556 811,869 242,444
202 Road Maint. & Rehab (RMRA)562,824 1,454,743 - 1,454,743 1,500,000 - 1,500,000 517,567 (45,257)
203 Measure M Fund 383,600 980,122 - 980,122 1,363,566 - 1,363,566 156 (383,444)
204 Measure R Fund 278,140 862,784 - 862,784 1,020,566 - 1,020,566 120,358 (157,782)
205 Gas Tax Fund 316,351 1,537,166 - 1,537,166 66,000 1,435,000 1,501,000 352,517 36,166
206 Prop A - Transit Fund 1,811,540 1,658,345 - 1,658,345 1,327,001 - 1,327,001 2,142,884 331,344
207 Prop C - Transit Fund 69,476 1,153,879 - 1,153,879 1,218,595 - 1,218,595 4,760 (64,716)
208 MAP-21 Fund 1,072 - - - 1,072 -
209 SB821 Trails (TDA)- - - - - - - - -
210 MTA Grants Fund 56,599 - - - - - - 56,599 -
224 PLHA Fund - 390,664 - 390,664 390,664 - 390,664 - -
225 Community Dev Block Grant Fd (141,410) 383,816 - 383,816 383,816 - 383,816 (141,410) - Pending Grant Reimb.
226 CASP (SB1186) Fund 62,213 8,200 - 8,200 60,000 - 60,000 10,413 (51,800)
238 Landscape Maint Dist - 38 - 276,780 217,326 494,106 493,992 - 493,992 114 114
239 Landscape Maint Dist - 39 595,783 687,833 45,535 733,368 1,087,817 - 1,087,817 241,334 (354,449)
241 Landscape Maint Dist - 41 235,563 320,686 12,314 333,000 520,873 - 520,873 47,690 (187,873)
245 Street Beautification 356,448 2,400 - 2,400 - - - 358,848 2,400
246 Traffic Mitigation Fund 8,456,200 150,000 - 150,000 - - - 8,606,200 150,000
247 Sewer Mitigation Fund 60,541 400 - 400 - - - 60,941 400
248 Tres Hermanos 6,910 - 80,000 80,000 80,000 - 80,000 6,910 -
250 Integrated Waste Mgt Fund 2,013,813 825,670 - 825,670 888,774 10,000 898,774 1,940,709 (73,104)
251 Air Quality Improvement Fd 52,270 75,100 - 75,100 74,000 - 74,000 53,370 1,100
252 Waste Hauler Fund 21,687 174,450 - 174,450 195,000 - 195,000 1,137 (20,550)
253 Used Oil Grant 28,106 8,033 - 8,033 7,833 - 7,833 28,306 200
PROPOSED RESOURCES PROPOSED USES
Proposed Resources & Uses
Draft Fiscal Year 2025/26 Budget
CITY OF DIAMOND BAR
Attachment 2
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Fund #Fund Title
Estimated FB
Reserves @
07/01/25 Revenues Transfers-In Total Resources Appropriations Transfers-Out Total Uses
Estimated FB
Reserves @
06/30/26
Addition/(Use) of
Fund Balance Fund Balance Notes
PROPOSED RESOURCES PROPOSED USES
Proposed Resources & Uses
Draft Fiscal Year 2025/26 Budget
CITY OF DIAMOND BAR
254 Beverage Recycling Grant 118,430 14,800 - 14,800 97,314 - 97,314 35,916 (82,514)
255 LRSP Grant Fund - - - - - - - - -
256 Hazard Mitigation Grant Fund 5,467 - - - - - - 5,467 -
260 Park Fees (Quimby) Fd 132,878 500 - 500 - - - 133,378 500
261 Measure A Neigh. Parks Act - - - - - - - - -
262 Park & Facility Development Fd 1,677,543 7,300 - 7,300 35,000 - 35,000 1,649,843 (27,700)
263 Prop A - Safe Neigh. Pks Fd - - - - - - - - -
270 PEG Fees Fund 382,527 103,800 - 103,800 100,000 - 100,000 386,327 3,800
280 Citizens Option for Public Sfty Fd 413,055 188,200 - 188,200 10,000 152,500 162,500 438,755 25,700
301 Capital Improvement Project Fd (184,234) - - - - - - (184,234) - Pending Grant Reimb.
401 Debt Service Fund 2,973 - 729,700 729,700 729,700 - 729,700 2,973 -
501 Self Insurance Fund 1,030,436 10,000 - 10,000 650,744 100,000 750,744 289,692 (740,744)
502 Vehicle Maint & Replacement Fd 431,174 6,000 296,500 302,500 261,500 - 261,500 472,174 41,000
503 Comp. Equipment Maint & Repl Fd 155,753 8,000 250,000 258,000 287,000 - 287,000 126,753 (29,000)
504 Building Facility & Maint Fund 2,223,994 10,800 100,000 110,800 89,000 - 89,000 2,245,794 21,800
601 OPEB Trust Fund 897,423 26,600 88,000 114,600 - - - 1,012,023 114,600
Grand Totals 54,143,211$ 42,926,722$ 3,680,875$ 46,607,597$ 44,329,087$ 3,680,875$ 48,009,962$ 52,740,846$ (1,402,365)$
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Annual
Budget
City of
Diamond Bar
Fiscal Year 2026
2024 TML Photo Contest | Honorable Mention
“Sunset at Pantera” Rolando Collazo
July 1, 2025-June 30, 2026Draft Attachment 3 1.c
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CITY LEADERSHIP
Mayor
Chia Yu Teng
Mayor Pro Tem
Steve Tye
Council Member
Ruth M. Low
Council Member
Andrew Chou
Council Member
Stan Liu
City of Diamond Bar Budget
Fiscal Year 25/26
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ORGANIZATIONAL STRUCTURE
City of Diamond Bar Budget
Fiscal Year 25/26
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DIAMOND BAR AT A GLANCE
City of Diamond Bar Budget
Fiscal Year 25/26
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DIAMOND BAR HISTORY
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Employment
26,917
Occupation
White Collar
79%
Blue Collar
10%
Service and Farming
11%
$143K
Avg. Household Income
employed
Median Age
45
Average
Household Size3
years old
2024 Statistics
Year of Incorporation
1989
Community
Snapshot
Sources: Environics Analytics (Claritas/Nielsen), EdData, and Census
Based on 2020-2024 data.
HousingPopulation
53,073 17,599 Total
Housing Units
$919K Median
Home Price
Asian
61%
White
25%
Black/AA
3%
Two or more races
11%
Education
53%
Bachelor’s Degree
or Higher
Owner-occupied
74%
Renter-occupied
26%
Vacant/
Other
>27%
Parks and
Facilities
>19%
Residential
>50%
Industrial
>1%
Commercial/
Office/Mixed
>4%
Land Use
15 square miles
20 Avg. Length of Residenceyears
Types of Homes
Single-Family
Homes
84%>4%
Condominiums/
Townhomes
(four or less units)
5%
Land Area
Other (mobile homes, trailers, etc.)>2%
Condominiums/
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2024-2027 STRATEGIC PLAN
2024-2027 STRATEGIC PLAN
Click the image to view the City's 2024 - 2027
Strategic Plan.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
DEPARTMENTAL QUARTERLY
UPDATES
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WHAT IS THE BUDGET?
The budget is an annual financial plan for the City of Diamond Bar. It specifies the level of municipal services
to be provided in the coming year and reflects strategic priorities set by the City Council.
The City of Diamond Bar's budget is designed to serve five major purposes:
Definition of policy in compliance with legal requirements for General Law cities in the State of
California, Governmental Accounting Standards Board (GASB) financial reporting requirements and
audit standards, and fiscal directions of the City Council.
1.
Prepare the budget in conformity with Generally Accepted Accounting Principles using the modified
accrual basis of accounting.
2.
Utilization as an operations guide for administrative staff in the management and control of fiscal
resources.
3.
Presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and
estimated expenditures.
4.
Illustration as a communications document for citizens who wish to understand the operations and
costs of City services.
5.
City of Diamond Bar Budget
Fiscal Year 25/26
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BASIS OF BUDGETING
The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted
Accounting Principles (GAAP) unless otherwise noted below:
1. The budgetary basis for governmental funds (e.g. General Fund, CIP Fund, Special Revenue funds, Debt
Service Fund) is in conformity with GAAP, with a few minor exceptions. In conformity with GAAP, the modified
accrual basis of accounting is used wherein revenues are recognized in the accounting period in which they
become measurable and available to finance expenditures of the current fiscal period, while expenditures are
recognized in the accounting period in which the liability is incurred. However, in the following cases the
budgetary basis differs from GAAP:
a. Adjustments to recognize gains and losses on investments resulting from changes in their market value are
not budgeted.
b. Items reported as “other financing sources” and “other financing uses” are classified as revenues and
expenditures under the budgetary basis of accounting.
2. The budgetary basis for proprietary funds (e.g. Internal Service funds) is in conformity with GAAP, using the
accrual basis of accounting for all revenues and expenses, except for the following instances:
a. The receipt of long-term debt proceeds, capital outlays, and debt service principal payments are budgeted,
but allocations for depreciation and amortization
expense are not.
Each of the City's funds is considered a separate accounting entity with a self-balancing set of accounts that
records assets, liabilities, fund equity, revenue and expenditures. Funds are established and segregated for
the purpose of recording specific programs or attaining certain objectives in accordance with special
regulations.
The General Fund accounts for all the general revenue of the City not specifically levied or collected for other
City funds and for expenditures related to rendering the general services provided by the City. The City of
Diamond Bar has twenty-nine Special Revenue Funds that are used to account for specific revenues that are
legally restricted to expenditure for particular purposes. The Capital Project Fund is used to account for the
purchase or construction of major capital facilities. The Debt Service Fund is used to account for principal and
interest payments on outstanding fixed rate bonds. Internal Service Funds are used to account for goods and
services provided to other departments within the City such as liability insurance and equipment replacement.
City of Diamond Bar Budget
Fiscal Year 25/26
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The budget is prepared on a line item basis by fund and department. The six major General Fund divisions
are:
Legislative1.
Administration & Support2.
Public Safety3.
Community Development4.
Parks & Recreation5.
Public Works6.Draft1.c
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BUDGET PROCESS
BUDGET STUDY SESSION DETAIL
The City Council devotes one Budget Study Session to the annual Capital Improvement Program for the
upcoming fiscal year. At this CIP Study Session, staff presents the recommended draft 5-year Capital
Improvement Program to the City Council along with the recommended projects for the upcoming fiscal year.
Members of the City Council are presented with details on each individual project, along with its recommended
budget and funding source, and are given the opportunity to propose new projects. A consensus is then
reached at the study session as to the final list of projects to include in the proposed budget for the upcoming
fiscal year.
City of Diamond Bar Budget
Fiscal Year 25/26
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BUDGET AMENDMENT PROCESS
The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order to
ensure authorized expenditures are managed in the most efficient and economical manner possible, the City
Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special
Revenue Fund or any other unrestricted Fund. The City’s budget may be amended in the following ways:
- If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests
for budget increases with Council approval.
- Budget adjustments between a department’s line items with a null effect on the overall department budget
may be made with the City Manager’s approval.
- During the fiscal year, the City Council may modify approved programs and activities or implement new
activities that may require budget amendments. On such occasions when the Council approves a project
without amending the budget, that approval will constitute authority for the Finance Director to amend the
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FUND STRUCTURE
DESCRIPTIONS
General Fund is the most versatile fund and is used to account for any legal budgetary purpose not
accounted for elsewhere in the budget.
Debt Service Funds are used to account for debt payments owed by the City.
Capital Improvement Project Funds are used to account for the purchase or construction of major capital
projects, which are not financed by proprietary, special assessment or trust funds.
Special Revenue Funds are used to account for certain funds, which are legally restricted to certain
purposes.
Internal Service Funds account for a department of a governmental agency, which provides services to other
departments of the agency. The costs of all or a part of the operations and the provision of services are
recovered through fees charged to the user departments.
Fiduciary (Trust And Agency) Funds account for assets held by the City in a trustee capacity or as agency
for individuals, private organizations, other governments, and/or other funds.
City of Diamond Bar Budget
Fiscal Year 25/26
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FINANCIAL POLICIES
The City’s budget development is shaped by several financial and operational polices. These policies promote
and ensure organizational continuity, consistency, transparency, and responsibility from year to year. This
section identifies some of the major short and long-term planning documents, financial and operational
policies, and fiscal management tools that the City of Diamond Bar employs in order to guarantee fiscal and
programmatic integrity and to guide the development of the City’s budget.
Annual Budget and Financial Reporting Policy
The purpose of this policy is to ensure a balanced annual operating budget and reporting procedures to
safeguard public funds and maximize resources available for use by the City in delivering programs and
services. A balanced budget is defined as a budget in which operating revenues should cover operating
expenditures, including debt service. The ending fund balance must meet minimum policy levels. For the
general fund, this level has been stablished at 25%. Under this policy, it is allowable for total expenditures to
exceed revenues in a given year; however, in this sutation, beginning fund balance can only be used to fund
capital improvement plan projects, or other "one-time," non-recurring expenditures.
CAL Card Use Policy
The City of Diamond Bar has joined the CAL Card program which is administered through the State General
Services Division and US Bank. This program provides a mechanism for government agencies to provide
purchasing cards to their employees to expedite purchases of goods and services. This policy sets forth
policies and procedures for CAL Card usage.
Compensation for City Commissioners/Committee Members
The purpose of this policy is to establish compensation for attendance at Commission/Committee Meetings for
City Commissioners/Committee Members.
Drawing Warrants and Checks Upon City Funds
California State law requires the Mayor and City Clerk to execute and countersign all warrants and checks
issued for payment from City funds. Government Code Section 37203 provides that the City Council may
prescribe an alternative method for drawing warrants and checks. Through adoption of this Policy, the City
Council established an alternative method to insure the timely drawing of warrants and checks upon City
funds.
Travel, Expense and Reimbursement Policy
The City of Diamond Bar recognizes the value of attendance by City officials and employees at professional
conferences, seminars, meetings with other government officials, professional organizations, community
organizations, and constituents and ceremonial events and activities that promote or benefit the City. This
policy establishes travel authorization, expense, reimbursement, and reporting standards consistent with the
provisions of this policy and in compliance with California Government Code Sections 53232.2 and 53232.3.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 49
Fixed Asset Capitalization and Inventory Control Policy
The purpose of this policy is to ensure adequate control and appropriate use of City fixed assets. The
procedures are intended to define fixed assets and to establish guidelines for budgeting, purchasing and
disposing fixed assets. This policy does not apply to infrastructure assets.
Anti-Fraud Policy
To establish policy and procedures for clarifying acts that are considered to be fraudulent, describing the steps
to be taken when fraud or other related dishonest activities are suspected, and providing procedures to follow
in accounting for missing funds, restitution and recoveries.
Cash Handling Policy
The purpose of this policy is to safeguard public funds and also to maximize resources available for use by the
City in delivering programs and services. These policies recognize the decentralized nature of the receipting
and depositing process, while providing for standardized procedures.
Fund Balance and Reserves Policy
The purpose of this policy is to establish a key element of the financial stability of the City by setting guidelines
for fund balance. Unassigned fund balance is an important measure of economic stability. It is essential that
the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur for
unforeseen revenue fluctuations, unanticipated expenditures, and other unexpected circumstances. The fund
balance also provides cash flow liquidity for the City's general operations.
Capital Financing and Debt Management Policy
The purpose of this policy is to provide guidelines for the City's utilization of capital financing and debt for
capital improvement projects, property acquisition, and projects whose useful life will exceed the term of the
financing.
Unclaimed Funds Policy
The purpose of this policy is to establish the proper disposition and accounting for unclaimed money in
accordance with Government Code Sections 50050 through 50056.
Investment Policy
The purpose of this policy is to provide guidelines for the prudent investment of the City's temporarily idle cash
and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate
goal is to enhance the economic status of the City while protecting its pooled funds in accordance with the
applicable local, state and federal laws.Draft1.c
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Draft1.c
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100 - GENERAL FUND REVENUE
General Fund Revenue
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 ProposedBudget
Property Taxes
(40010) Secured Property Taxes $6,032,979 $6,303,639 $6,303,639 $6,565,175
(40020) Unsecured Property Taxes $235,799 $198,683 $198,683 $206,872
(40030) Supplemental Roll Taxes $147,383 $165,000 $165,000 $165,000
(40040) Prior Year Property Taxes -$34,962 -$11,000 -$11,000 -$11,000
(40060) Interest, Penalties & Delinq $21,968 $20,000 $20,000 $20,000
(40070) Homeowner's Exemption $23,938 $25,000 $25,000 $25,000
PROPERTY TAXES TOTAL $6,427,105 $6,701,322 $6,701,322 $6,971,047
Other Taxes & Fees
(41010) Sales Tax Revenue $6,467,915 $6,597,000 $6,377,000 $6,413,700
(41020) Transient Occupancy Tax $1,499,045 $1,449,000 $1,449,000 $1,449,000
(41030) Franchise Fees $1,601,005 $1,560,210 $1,590,210 $1,520,890
(41050) Property Transfer Tax $328,547 $330,000 $330,000 $330,000
OTHER TAXES & FEES TOTAL $9,896,511 $9,936,210 $9,746,210 $9,713,590
Federal Revenue $0 $114,980 $114,980 $0
State Revenue
(43010) Motor Vehicle In Lieu $67,901 $65,000 $65,000 $65,000
(43020) Property Tax In Lieu of VLF $7,535,939 $7,812,508 $7,812,508 $8,107,449
(43155) Planning Grants Prg $159,341 $0 $0 $0
STATE REVENUE TOTAL $7,763,181 $7,877,508 $7,877,508 $8,172,449
Fines & Forfeitures
(47010) Vehicle Code Fines $133,289 $125,000 $125,000 $125,000
(47020) General Fines $36,527 $15,000 $15,000 $15,000
(47030) Municipal Code Fines $72,284 $50,000 $50,000 $50,000
(47040) Parking Fines $130,224 $170,000 $170,000 $170,000
(47050) Impound Fees $8,100 $10,000 $10,000 $10,000
FINES & FORFEITURES TOTAL $380,423 $370,000 $370,000 $370,000
Building Fees
(48010) Construction Permit Fees $1,008,771 $959,553 $859,553 $805,415
(48020) Plan Check Fees-Bldg/Sfty $589,107 $959,553 $859,553 $805,415
(48160) Building Standards Admin Fee $254 $2,821 $2,821 $500
(48170) SMIP Fees $673 $7,130 $7,130 $800
BUILDING FEES TOTAL $1,598,804 $1,929,057 $1,729,057 $1,612,130
Planning Fees
(48100) Planning Fees $207,682 $225,000 $225,000 $215,000
(48130) Business License Fee $42,275 $37,300 $37,300 $43,000
(48140) Business License - Late Fee $5,283 $4,000 $4,000 $4,800
PLANNING FEES TOTAL $255,240 $266,300 $266,300 $262,800
Engineering Fees
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 52
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Engineering Fees
(48200) Plan Check Fees - Engineering $21,631 $121,550 $121,550 $38,000
(48210) Address Change Fee $4,502 $8,250 $8,250 $8,250
(48220) Encroachment Permit - Eng $163,512 $119,250 $119,250 $119,250
(48230) Inspections - Engineering $2,881 $12,150 $12,150 $12,150
(48240) Soils/Misc Engineering Fees $20,129 $23,750 $23,750 $23,750
(48260) Waste Hauler Fees $234,517 $241,500 $243,300 $186,380
(48270) Industrial Waste Fees $58,517 $52,500 $52,500 $52,500
ENGINEERING FEES TOTAL $505,690 $578,950 $580,750 $440,280
Recreation Fees
(48300) Special Events $48,430 $18,800 $18,800 $31,600
(48310) Senior Programs $30,065 $50,345 $50,345 $52,500
(48320) Youth Programs $161,281 $175,928 $175,928 $191,425
(48330) Athletic Programs $47,666 $50,920 $50,920 $42,900
(48340) Contract Classes $293,040 $407,500 $407,500 $300,000
RECREATION FEES TOTAL $580,481 $703,493 $703,493 $618,425
Investment Income
(48500) Investment Earnings $1,535,150 $1,320,000 $1,320,000 $1,249,000
(48501) Investment Earnings-lease $88,474 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $606,781 $0 $0 $0
INVESTMENT INCOME TOTAL $2,230,405 $1,320,000 $1,320,000 $1,249,000
Rental Revenue
(48600) Cell Tower Rental Revenue $113,750 $225,800 $225,800 $275,000
(48601) City Hall EV Charging Fee $1,593 $0 $0 $0
(48605) Db Center Revenue $810,152 $675,000 $675,000 $700,000
(48610) Facility Security Charge $47,330 $86,000 $86,000 $73,000
(48625) Field & Facility Rentals $55,068 $69,500 $69,500 $54,500
RENTAL REVENUE TOTAL $1,027,894 $1,056,300 $1,056,300 $1,102,500
Taxable Sales
(48710) Printed Material Sales $83 $200 $200 $200
TAXABLE SALES TOTAL $83 $200 $200 $200
Cost Reimbursements
(48800) Prop Damage Reimb - Pwks $53,769 $30,000 $30,000 $30,000
(48810) Prop Damage Reimb - Parks $2,673 $1,000 $1,000 $1,000
(48820) Cost Reimbursements $255,337 $128,000 $372,300 $128,000
COST REIMBURSEMENTS TOTAL $311,779 $159,000 $403,300 $159,000
Miscellaneous Revenue
(48900) Returned Check Charges $322 $230 $230 $230
(48915) Film Permit Revenue $4,011 $9,000 $9,000 $1,000
(48990) Miscellaneous Revenue $10,550 $15,000 $15,000 $15,000
MISCELLANEOUS REVENUE TOTAL $14,884 $24,230 $24,230 $16,230
Interfund Transfers
(49102) Transfer In - Law Enforcement $27,735 $50,000 $50,000 $50,000
(49205) Transfer In - Gas Tax Fd $1,047,558 $1,475,000 $1,475,000 $1,435,000
(49250) Transfer In - Ab939 $0 $10,000 $10,000 $10,000
(49280) Transfer In - Cops Fund $152,500 $152,500 $152,500 $152,500
(49281) Transfer In - Cleep Fund $8,351 $0 $0 $0
INTERFUND TRANSFERS TOTAL $1,236,144 $1,687,500 $1,687,500 $1,647,500
TOTAL $32,228,625 $32,725,050 $32,581,150 $32,335,151Draft 1.c
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REVENUE DESCRIPTIONS
All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund.
All general operations of the City are charged to this fund. All expenditures must be made pursuant to
appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are
transferred to the unappropriated reserve.
PROPERTY TAXES
Secured - Current Year
Tax levied on secured property pursuant to the revenue and taxation code.
Unsecured - Current Year
Tax levied on all personal property not secured by real property held in title by the same owner. Due to the
transitory nature of unsecured property, a tax is levied immediately after assessed values are determined.
Supplemental Roll
Taxes levied when secured property is sold to a new owner. It is calculated as the difference between what
the seller paid for property tax and what the new owner is expected to pay prorated from the time of
closing escrow until the next property tax bill is prepared by the Assessor.
Prior Year Uncollected
Taxes paid in the current year, which were due in a prior year.
Interest and Penalties
Interest and penalties charged for the late payment of property taxes.
Consultant HdL & Companies provides annual estimates for Secured and Unsecured Property Taxes.
Supplemental and Delinquent Property Taxes are based on the latest 3 year average trend.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
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PROPERTY TAXES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(40010) Secured Property Taxes $6,032,979 $6,303,639 $6,303,639 $6,565,175
(40020) Unsecured Property Taxes $235,799 $198,683 $198,683 $206,872
(40030) Supplemental Roll Taxes $147,383 $165,000 $165,000 $165,000
(40040) Prior Year Property Taxes -$34,962 -$11,000 -$11,000 -$11,000
(40060) Interest, Penalties & Delinq $21,968 $20,000 $20,000 $20,000
(40070) Homeowner's Exemption $23,938 $25,000 $25,000 $25,000
(41050) Property Transfer Tax $328,547 $330,000 $330,000 $330,000
TOTAL $6,755,652 $7,031,322 $7,031,322 $7,301,047
OTHER TAXES
Sales and Use Tax
As a result of the Bradley-Burns Local Sales and Use Tax law, 1% of the Sales & Use Tax is to be
distributed to the City.
Consultant HdL & Companies provides annual estimates.
Transient Occupancy Tax
These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay
a 14% tax based on the amount of their room rental revenues.
Estimate based on historical trends.
Franchise Fees
Companies are granted special privileges for the continued use of public property, such as city streets.
Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees
are the amounts required for the continued granting of these privileges. Franchises currently granted within
the City are Electric, Gas, Cable TV, Bus Benches and Waste Hauler.
Estimate based on franchise agreements with each franchisee.Draft1.c
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OTHER TAXES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(41010) Sales Tax Revenue $6,467,915 $6,597,000 $6,377,000 $6,413,700
(41020) Transient Occupancy Tax $1,499,045 $1,449,000 $1,449,000 $1,449,000
(41030) Franchise Fees $1,601,005 $1,560,210 $1,590,210 $1,520,890
TOTAL $9,567,964 $9,606,210 $9,416,210 $9,383,590
FINES AND FORFEITURES
Vehicle Code Fines
Amounts derived from traffic citations and fines for violations occurring within the city limits.
Court Fines and Forfeitures
Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County.
Impound Fees
Fines collected upon the release of vehicles, which have been impounded and stored by the Sheriff's Department.
Miscellaneous
Other fines and forfeitures not included above.
Estimate based on historical trends and changes to the City and/or County Fee Schedule.Draft1.c
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FINES & FORFEITURES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Fines & Forfeitures $380,423 $370,000 $370,000 $370,000
Miscellaneous Revenue $14,884 $24,230 $24,230 $16,230
TOTAL $395,307 $394,230 $394,230 $386,230
LICENSES AND PERMITS
Building Fees
Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to
insure compliance with building codes.
Estimate based on anticipated building activity and any changes to the City's Fee Schedule.
Encroachment Permit Fees
These fees are levied to cover costs of inspections for work within the public right-of-way for the construction of new or repair of existing utility facilities and other public
improvements such as sidewalks, curb, gutter, asphalt roadway, etc.
Estimate based on anticipated building activity and any changes to the City's Fee Schedule.
Business License Fees
All indivuals and businesses doing work with city limits, whether or not they have a physical structure in the city, are required to have a business license. The basic
business license fee is $47.39 and $14.00 per year for renewals. Licenses requiring a one-time zoning clearance are $141.19, and an additional fee of $347.39 per
individual requiring a background check. These fees are used to cover the cost of reviewing and issuance of permits, records retention, etc. to ensure that businesses
are safe for the public.
Estimate based on historical business license volume.
Certified Access Specialist Program (CASP) Fees
SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license when it is initially issued or renewed. From January 1, 2018
through December 31, 2023, the City will retain 90% of the fees collected. The purpose of the fee is to increase disability access and compliance with construction
related accessibility. Money from the Revenue Source are accounted for in Special Revenue Fund 226
Estimate based on historical business license volume and the State's Fee Schedule.Draft1.c
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LICENSES & PERMITS
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
(48010) Construction Permit Fees $1,008,771 $959,553 $859,553 $805,415
(48020) Plan Check Fees-Bldg/Sfty $589,107 $959,553 $859,553 $805,415
(48160) Building Standards Admin Fee $254 $2,821 $2,821 $500
(48170) SMIP Fees $673 $7,130 $7,130 $800
(48130) Business License Fee $42,275 $37,300 $37,300 $43,000
(48140) Business License - Late Fee $5,283 $4,000 $4,000 $4,800
(48220) Encroachment Permit - Eng $163,512 $119,250 $119,250 $119,250
TOTAL $1,809,873 $2,089,607 $1,889,607 $1,779,180
CURRENT SERVICE CHARGES
Planning and Engineering Fees
These fees are levied to cover costs of plan checks, inspections, etc. which maybe necessary in
conjunction with new construction or improvements being made by contractors.
Estimate based on anticipated building activity and any changes to the City's Fee Schedule.
Recreation Fees
These fees are levied to cover the cost of providing recreation programs such as fee classes, Tiny Tot
programs, excursions, summer day camp, youth and adult athletics, senior activities and community
events.
Estimate based on trending program participation and any changes to the City's Fee Schedule.
Public, Educational and Governmental (PEG) Fees
Fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state
franchise. These funds may only be used for capital improvements related to the City's operations of its
PEG channels. Money from the Revenue Source are accounted for in Special Revenue Fund 270.
Estimate based on historical trends.Draft1.c
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CURRENT SERVICE CHARGES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
(48100) Planning Fees $207,682 $225,000 $225,000 $215,000
(48200) Plan Check Fees - Engineering $21,631 $121,550 $121,550 $38,000
(48210) Address Change Fee $4,502 $8,250 $8,250 $8,250
(48230) Inspections - Engineering $2,881 $12,150 $12,150 $12,150
(48240) Soils/Misc Engineering Fees $20,129 $23,750 $23,750 $23,750
(48260) Waste Hauler Fees $234,517 $241,500 $243,300 $186,380
(48270) Industrial Waste Fees $58,517 $52,500 $52,500 $52,500
(48300) Special Events $48,430 $18,800 $18,800 $31,600
(48310) Senior Programs $30,065 $50,345 $50,345 $52,500
(48320) Youth Programs $161,281 $175,928 $175,928 $191,425
(48330) Athletic Programs $47,666 $50,920 $50,920 $42,900
(48340) Contract Classes $293,040 $407,500 $407,500 $300,000
TOTAL $1,130,342 $1,388,193 $1,389,993 $1,154,455Draft 1.c
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INTERGOVERNMENTAL REVENUE
Property Tax In-Lieu of Vehicle License Fee (VLF)
The VLF is a tax imposed by the state on the ownership of registered vehicles. In 2004, the State issued a
permanent reduction to the VLF. To offset the reduction to the VLF, the Cities receive additional property
tax. This 'property tax in-lieu of VLF' is determined by the change in the gross assessed valuation of
taxable properties within the jurisdiction from the prior year. As mentioned, this tax is an additional property
tax to the other property tax apportionments. These funds are included in the budget as 'Property Tax In-
Liue of VLF' revenue.
Property Tax In Lieu of VLF
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(43020) Property Tax In Lieu of VLF $7,535,939 $7,812,508 $7,812,508 $8,107,449
TOTAL $7,535,939 $7,812,508 $7,812,508 $8,107,449
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Projection prepared by consultant HdL Companies, LLC.
AB2766 - Air Quality Improvement/Pollution Reduction Fees
These fees are derived from the imposition of an additional motor vehicle registration fee which shall be
used to fund the implementation of air quality management compliance and provisions of the California
Clean Air Act of 1988. Money from the Revenue Source are accounted for in Special Revenue Fund 251.
Estimate based on historical trends.
Gas Tax Section 2105
This Section of the Streets and Highways Code provides for the collection and distribution of special gas
tax to fund improvements for regional transportation needs. Money from the Revenue Source are
accounted for in Special Revenue Fund 205.
Gas Tax Section 2106
Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly
apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Money from the
Revenue Source are accounted for in Special Revenue Fund 205.
Gas Tax Section 2107
This section provides monthly allocations of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of
diesel and 2.59 cents per liquefied petroleum gas (LPG) based on population. Money from the Revenue
Source are accounted for in Special Revenue Fund 205.
Gas Tax Section 2107.5
This account represents a fixed amount of revenue received from the state based on population. Money
from the Revenue Source are accounted for in Special Revenue Fund 205.
Highway Users Tax Act (HUTA)
This revenue source replaces the Proposition 42 sales tax on gasoline with a franchise tax. It is intended to
be revenue neutral to Cities and allow greater flexibility at the State level.
Road Maintenance & Rehabilitation Act of 2017 (SB-1)
This source of revenue was signed into law in April 2017 in order to address the significant multi-modal
transportation funding shortfalls statewide. A fuel tax increase began on November 1, 2017. The value-
based transportation fee began on January 1, 2018. The price-based excise tax will be reset on July 1,
2019 and the new zero emissions vehicle fee will begin on July 1, 2020. Money from the Revenue Source
are accounted for in Special Revenue Fund 202.
Gas Tax, HUTA and SB-1 estimates are provided by California Local Government Finance Almanac which
bases their estimates on State Department of Finance statewide revenue projections.
Measure W
The Safe Clean Water Act (ACW Program) also known as Measure W was approved by the voters in
November 2018. The revenue generated from this measure is intended to maximize the ability of local
governments to address local storm water and urban runoff challenges and is to be used for water quality
improvements within the City. It is estimated that the City will receive $800,000 annually as part of this
program. Money from the Revenue Source are accounted for in Special Revenue Fund 201.
Measure M
Approved by the voters on November 6, 2016, this half-cent sales tax increase will fund projects that will
improve local streets, repair potholes and improve traffic flow/safety. The City received its first allocation of
Measure M funds during FY 2017-18. Money from the Revenue Source are accounted for in Special
Revenue Fund 203.
Prop A - Transit Tax Draft1.c
Packet Pg. 61
The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These
funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to
Los Angeles County cities on a proportional population basis. The funds are to be used for the
development of transit programs within the guidelines established by the MTA. Money from the Revenue
Source are accounted for in Special Revenue Fund 206.
Prop C - Transit Tax
The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds
are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los
Angeles County cities on a proportional population basis. The funds are to be used the improving,
expanding and maintaining public transit services. These expenditures must be consistent with the
County's Congestion Management Program. Money from the Revenue Source are accounted for in
Special Revenue Fund 207.
Measure R - Local Return Funds
Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in November 2008
to meet the transportation needs of the County. Fifteen percent of this tax is designated for the Local
Return program to be used by cities. These funds are to be used for local transportation projects. Money
from the Revenue Source are accounted for in Special Revenue Fund 204.
Measure M, Prop A, Prop C and Measure R estimates come from L.A. County Metropolitan Transportation
Authority (MTA).
Prop A - Safe Parks Program
Funds transferred to the City as a result of the 1992 and 1996 L.A. County Safe Neighborhood Parks Act.
These funds are to be used to improve, preserve and restore parks and to employ at-risk youth. Projects
utilizing the California Conservation Corps are funded through the at-risk youth element of this program.
This program ended in FY 2017-18.
Measure A Neighborhood Parks Act
Approved by the voters in November 2016, this new source of revenue in FY 2018-19 provides funds to
improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places
to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A
funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and
youth programs. Money from the Revenue Source are accounted for in Special Revenue Fund 261.
Annual estimates are received from the Los Angeles County Regional Park and Open Space District.
STATE GRANTS
State TDA
The Transportation Development Act provides this source of funding. Derived from statewide sales tax,
and allocated by formula to the County Transportation Commission, allocations are deposited in each
regional entity's State Transit Assistance Fund.
Estimate based on historical trends.
SB821 - Bike and Pedestrian Paths
SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and
pedestrian paths. Money from the Revenue Source are accounted for in Special Revenue Fund 209.
Estimate based on historical trends.
Habitat Conservation Fund (HFC)
Established by the California Wildlife Protection Act of 1990 (Proposition 117), the HCF provides funding to
local agencies to protect threatened species, to address wildlife corridors, to create trails and to provide forDraft 1.c
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nature interpretation programs which bring urban residents into park and wildlife areas.
Grant awards vary from year to year so this is based on individual grant criteria.
COUNTY GRANTS
County TDA
The Transportation Development Act provides this source of funding. Derived from state sales tax and
allocated by formula to the County Local Transportation Fund, allocations are available to operators for the
support of public transportation systems.
Based on estimates from Los Angeles County.Draft1.c
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FEDERAL GRANTS
Community Development Block Grant (CDBG)
The federal government provides funds for metropolitan areas whose population exceeds 50,000. The
funds are based upon a federal formula and are to be used only within low and moderate-income census
tracts and/or to benefit low and moderate-income persons. Money from the Revenue Source are
accounted for in Special Revenue Fund 225.
Based on estimates received from the Community Development Commission of the County of Los
Angeles.
Moving Ahead For Progress In The 21st Century (MAP-21)
The Federal Government has created a Federal Surface Transportation Program that allocates funds for
various improvements to the nation’s streets and roads. This two year legislation has annual allocations
funded primarily by the Highway Account.
Estimate based on historical trends.
Land & Water Conservation Fund (LWCF)
LWCF is a Federal program that conserves irreplaceable lands and improves outdoor recreation
opportunities. Funds are administered by the State of California and are allocated to local agencies
through competitive grants.
Grant awards vary from year to year so this is based on individual grant criteria.
Recreational Trails Program (RTP)
RTP is a Federal program that provides financial assistance to local agencies for the development of
recreational trails, trailheads and trailside facilities. Funds are administered by the State of California and
are allocated to local agencies through competitive grants.
Grant awards vary from year to year so this is based on individual grant criteria.
Hazard Mitigation Grant Program
The City received a grant from FEMA, which is administered by the State, in order to update the City's
Hazard Mitigation Plan. This plan establishes the City's strategy to implement improvements and programs
to lessen community impacts in the event of natural hazard events. Money from the Revenue Source are
accounted for in Special Revenue Fund 256.
Grant awards vary from year to year so this is based on individual grant criteria.
OTHER FINANCING SOURCES
Proceeds from Sale of General Fixed Assets
This includes proceeds from the sale of fixed assets (used by governmental funds only).
Damage to City Property
These funds include reimbursement to the City for repairing willful or accidental damage to city property.
Generally these are associated with automobile accidents.
Cost Reimbursements
Reimbursements to the City for various expenditures incurred that are reimbursable i.e. legal expenses.
All three of these revenue source estimates are based on historical trends.Draft1.c
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Street Beautification - Developer Paid
Funds received from development projects to be used toward the Diamond Bar Complete Streets
improvements as well as other identified capital improvement streetscape or complete streets projects as
conditioned by the development projects entitlements. Money from the Revenue Source are accounted for
in Special Revenue Fund 245.
Estimate based on anticipated development projects and the associated fees.
OPERATING TRANSFERS IN
Operating Transfers In
Includes monies transferred from one fund to another. Transfers are income to recipient fund.
USE OF MONEY AND PROPERTY
Investments
Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are
state approved such as time certificate of deposits, money market accounts, Local Agency Investment
Fund, and Federal Agency notes.
The City's investment software produces a projection based on the holdings in the portfolio.Draft1.c
Packet Pg. 65
USE OF MONEY & PROPERTY
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(48500) Investment Earnings $1,535,150 $1,320,000 $1,320,000 $1,249,000
(48501) Investment Earnings-lease $88,474 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $606,781 $0 $0 $0
TOTAL $2,230,405 $1,320,000 $1,320,000 $1,249,000
Draft1.c
Packet Pg. 66
100 - GENERAL FUND APPROPRIATIONS
GF Appropriations
2023-24 Actual 2024-25 AdoptedBudget 2024-25 Revised Budget 2025-26 ProposedBudget
Personnel Services
(50010) Salaries $6,209,780 $6,860,033 $6,770,034 $7,060,826
(50020) Over Time Wages $17,204 $45,854 $45,854 $46,904
(50030) Part-Time Wages $843,105 $1,003,673 $1,003,673 $962,748
(50040) Classic Member Retiremnt $841,090 $850,572 $850,572 $874,735
(50042) Classic Member Ual Pmts $464,713 $574,499 $574,499 $688,962
(50044) Pepra Member Retiremnt $125,616 $180,823 $180,823 $189,307
(50046) Pepra Member Ual Pmts $0 $8,929 $8,929 $10,138
(50050) City Paid Benefits $102,660 $71,154 $71,154 $71,207
(50052) Worker's Compensation $143,694 $121,101 $121,101 $125,609
(50054) Short/Long Term Disability $27,840 $67,092 $67,092 $68,951
(50056) Medicare Expense $110,226 $110,881 $110,881 $112,747
(50057) Medicare Payable $0 $575 $575 $0
(50060) Benefit Allotment $1,194,210 $1,312,750 $1,312,750 $1,389,577
(50062) Benefits Administration $10,031 $3,000 $3,000 $3,000
(50070) Cell Phone Allowance $2,595 $2,700 $2,700 $0
(50072) Auto Allowance $42,427 $45,123 $45,123 $45,048
(50074) Technology Allowance $19,755 $22,374 $22,374 $25,344
(50075) Performance Pay Incentive $90,000 $90,000 $90,000 $90,000
PERSONNEL SERVICES TOTAL $10,244,946 $11,371,133 $11,281,134 $11,765,103
Supplies
(51200) Operating Supplies $276,182 $337,285 $337,285 $352,950
(51210) Janitorial Supplies $22,264 $30,000 $30,000 $30,000
(51250) Road Maintenance Supplies $157,350 $75,000 $75,000 $70,000
(51300) Small Tools & Equipment $27,059 $77,900 $77,900 $47,850
(51400) Promotional Supplies $27,788 $41,950 $41,950 $39,500
SUPPLIES TOTAL $510,645 $562,135 $562,135 $540,300
Operating Exp
(52100) Photocopying $8,063 $7,500 $7,500 $8,000
(52110) Printing $115,547 $205,550 $205,529 $179,798
(52130) Photography $11,252 $15,500 $8,000 $9,750
(52140) Engraving Services $231 $1,000 $1,000 $1,000
(52160) Advertising $44,975 $75,600 $75,600 $78,350
(52170) Postage $74,708 $87,300 $87,300 $67,400
(52200) Telephone $102,676 $96,900 $96,900 $104,900
(52210) Electric Utility Expenditure $483,623 $508,500 $508,500 $510,500
(52215) Gas Utility Expenditure $20,241 $26,200 $26,200 $24,200
(52220) Water Utility Expenditure $266,272 $331,200 $331,200 $336,200
(52255) Banking Charges $36,360 $47,700 $47,700 $51,700
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 67
2023-24 Actual 2024-25 Adopted
Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
(52255) Banking Charges $36,360 $47,700 $47,700 $51,700
(52300) Rental/Lease - Equipmnt $66,011 $59,300 $25,800 $27,500
(52302) Rental/Lease - Real Property $92,151 $118,930 $107,930 $128,400
(52304) Rental/Lease - Exhibit Space $996 $8,000 $8,000 $8,000
(52310) Equipment Maintenance $40,028 $73,250 $73,250 $69,000
(52314) Computer Maintenance $506,738 $565,900 $565,900 $598,700
(52320) Maint Of Grounds/Buildings $514,451 $617,100 $667,077 $627,100
(52400) Membership & Dues $124,307 $151,356 $151,356 $152,385
(52405) Publications $2,568 $3,270 $3,292 $3,870
(52410) Meetings $10,851 $20,850 $24,350 $25,800
(52415) Conferences $48,402 $142,750 $139,250 $114,950
(52420) Mileage Reimbursement $611 $2,600 $2,600 $2,250
(52500) Education & Training $9,986 $57,850 $69,350 $52,700
(52505) Employee Tuition Reimbursement $0 $3,000 $3,000 $3,000
(52510) Employment Physicals $19,272 $15,500 $15,500 $15,500
(52515) Miscellaneous Employee Benefit $1,786 $2,500 $2,500 $2,500
(52520) Employee Recognition Program $3,755 $4,000 $4,000 $4,000
(52525) Commissioner Compensation $3,685 $7,850 $7,850 $7,850
(52601) Shop Local Initiative $0 $46,740 $46,740 $49,080
(53500) Criminal Apprehension Reward $0 $2,500 $2,500 $2,500
(53510) Public Safety Outreach $2,943 $22,500 $22,500 $12,500
(53520) Admissions - Youth Activities $11,254 $25,000 $25,000 $21,000
(53530) Elections $560 $55,000 $1,000 $2,000
OPERATING EXP TOTAL $2,624,303 $3,408,696 $3,364,174 $3,302,383
Professional Svcs
(54010) PS - Accounting & Auditing $84,670 $74,350 $74,350 $76,750
(54020) PS - General Legal Services $188,352 $188,500 $238,500 $186,000
(54022) PS - Special Legal Services $0 $0 $45,000 $0
(54024) PS - Special Legal Code Enf $81,761 $50,000 $106,500 $75,000
(54030) PS - Data Processing Services $41,596 $44,500 $44,500 $44,500
(54200) PS - Environmental Services $4,000 $65,000 $65,000 $30,000
(54400) PS - Engineering $93,510 $365,500 $410,500 $130,500
(54410) PS - Traffic $28,951 $115,000 $115,000 $115,000
(54420) PS - Plan Checking $1,544 $103,000 $103,000 $20,000
(54430) PS - Soils/Surveying $17,978 $50,000 $50,000 $20,000
(54440) PS - Inspection $0 $10,300 $10,300 $10,300
(54900) PS - Other Prof Svcs $306,775 $606,380 $720,084 $674,300
PROFESSIONAL SVCS TOTAL $849,137 $1,672,530 $1,982,734 $1,382,350
Contract Services
(55130) CS-Short Term Rental Monitoring $0 $5,500 $5,500 $5,500
(55000) Cs - Contract Services $75,762 $64,700 $128,199 $61,200
(55100) Cs - Building & Safety $611,464 $747,490 $747,490 $620,000
(55110) Cs-Code Enforcement $8,713 $10,000 $10,000 $10,000
(55120) Cs-Property Abatement $0 $10,000 $10,000 $10,000
(55300) Cs - Special Events $240,637 $223,300 $256,800 $258,800
(55305) Cs - Athletic Programs $4,536 $6,000 $6,000 $6,000
(55310) Cs - Senior Programs $28,858 $48,350 $48,350 $48,350
(55315) Cs - Youth Programs $4,343 $13,300 $13,300 $10,000
(55320) Cs - Contract Classes $189,485 $262,000 $262,000 $224,000
(55330) Cs - Security $49,815 $89,050 $89,050 $77,800
(55400) Cs - Sheriff's Department $7,654,143 $8,203,845 $8,203,845 $8,603,590
(55402) Cs-Sheriff - Special Events $183,969 $238,920 $238,920 $232,000
(55404) Cs - Animal Control $453,501 $440,000 $465,000 $556,800
(55406) Cs - Fire Department $7,359 $8,000 $8,000 $8,000
(55408) Cs - Parking Citation Admin $14,003 $32,500 $32,500 $32,500
(55410) Cs - Wild Animal Control $0 $7,500 $7,500 $7,500
(55412) Cs - Crossing Guard Services $251,761 $280,000 $280,000 $289,800
(55505) Cs - Pw Contract Services $519,456 $613,000 $613,000 $632,000Draft 1.c
Packet Pg. 68
2023-24 Actual 2024-25 Adopted
Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
(55510) Cs - Street Sweeping $164,012 $210,000 $210,000 $210,000
(55512) Cs - Road Maintenance $678,571 $980,000 $980,000 $898,000
(55522) Cs - Tree Maintenance $359,931 $304,600 $304,600 $378,800
(55528) Cs - Pkwy/Vegetation Control $158,080 $202,500 $202,500 $204,000
(55530) Cs - Right Of Way Clean Up $19,485 $65,000 $65,000 $65,000
(55536) Cs - Traffic Signal Maint $59,924 $94,000 $94,000 $94,000
(55540) Cs - Graffiti Removal $36,900 $36,900 $36,900 $40,000
(55550) Cs - Industrial Waste Services $46,933 $50,000 $50,000 $50,000
CONTRACT SERVICES TOTAL $11,821,641 $13,246,455 $13,368,454 $13,633,640
Capital Outlay Exp
(56100) Capital Outlay Expense $14,845 $5,000 $5,000 $0
(56116) Equipment $66,362 $37,100 $37,100 $65,000
(56120) Furniture & Fixtures Exp $41,148 $17,000 $17,000 $2,000
CAPITAL OUTLAY EXP TOTAL $122,355 $59,100 $59,100 $67,000
Interfund Transfer Out
(59107) Transfer Out - Homelessness
Response Fund $50,000 $50,000 $50,000 $50,000
(59101) Transfer Out - Com Org Fund $8,200 $20,000 $20,000 $20,000
(59102) Transfer Out - Law Enforcement $295,004 $0 $0 $0
(59103) Transfer Out - General Plan Reserve $207,000 $0 $58,000 $0
(59104) Transfer Out - Tech Reserve Fd $100,000 $100,000 $100,000 $100,000
(59105) Transfer Out - OPEB Res Fund $116,000 $40,000 $40,000 $44,000
(59238) Transfer Out - Llad #38 $206,891 $308,477 $308,477 $217,326
(59239) Transfer Out - Llad #39 $42,560 $44,037 $44,037 $45,535
(59241) Transfer Out-Llad #41 $11,298 $11,955 $11,955 $12,314
(59248) Transfer Out - Tres Hermanos $90,330 $100,000 $100,000 $80,000
(59262) Transfer Out - Park Dev Fund $1,204,585 $0 $0 $0
(59301) Transfer Out - Cip Fund $1,325,178 $150,000 $2,252,972 $0
(59401) Transfer Out - Debt Service $715,266 $721,900 $721,900 $729,700
(59501) Transfer Out - Self Insurance $609,380 $580,000 $580,000 $0
(59502) Transfer Out - Vehicle Repl Fund $146,750 $269,000 $269,000 $296,500
(59503) Transfer Out-Computer Equip Fund $0 $0 $53,580 $0
(59504) Transfer Out - Building Fund $1,304,585 $154,200 $154,200 $0
INTERFUND TRANSFER OUT TOTAL $6,433,027 $2,549,569 $4,764,121 $1,595,375
TOTAL $32,606,053 $32,869,618 $35,381,852 $32,286,151Draft 1.c
Packet Pg. 69
Draft1.c
Packet Pg. 70
110 - CITY COUNCIL
OVERVIEW
The City Council is the legislative and policy-
making body for the City of Diamond Bar.
Beginning with the November 2022 election, five
Council Members will be elected by district to serve
four-year, overlapping terms of office. The Council
annually elects one of its members to serve as
Mayor. The Mayor presides over all Council
meetings and is the ceremonial head of the City for
official functions.
As Diamond Bar's elected representatives, the City
Council sets policy and establishes quality of
municipal services for the community by
determining service levels and revenue obligations
through the adoption of an annual budget,
authorizing City contracts and expenditures, and
adopting necessary regulatory measures.
Council Members represent the City on various
intergovernmental organizations to achieve
governmental cooperation and advocate for
programs that are consistent with the needs of the
community.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 71
BUDGET DETAIL
100110 - City Council
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $44,760 $49,981 $49,981 $44,761
(50040) Classic Member Retiremnt $1,687 $2,013 $2,013 $1,749
(50042) Classic Member Ual Pmts $1,062 $1,367 $1,367 $1,385
(50044) Pepra Member Retiremnt $1,375 $3,539 $3,539 $2,939
(50046) Pepra Member Ual Pmts $0 $89 $89 $81
(50050) City Paid Benefits $5,322 $4,119 $4,119 $4,119
(50056) Medicare Expense $1,592 $808 $808 $670
(50060) Benefit Allotment $97,187 $105,000 $105,000 $111,000
(50070) Cell Phone Allowance $2,595 $2,700 $2,700 $0
(50072) Auto Allowance $18,000 $18,000 $18,000 $18,000
(50074) Technology Allowance $0 $0 $0 $3,000
PERSONNEL SERVICES TOTAL $173,579 $187,616 $187,616 $187,704
Supplies
(51200) Operating Supplies $0 $250 $250 $250
SUPPLIES TOTAL $0 $250 $250 $250
Operating Exp
(52130) Photography $268 $2,000 $2,000 $500
(52400) Membership & Dues $0 $500 $500 $500
(52410) Meetings $2,135 $2,000 $4,500 $4,000
(52415) Conferences $14,462 $31,500 $29,000 $27,000
OPERATING EXP TOTAL $16,866 $36,000 $36,000 $32,000
TOTAL $190,445 $223,866 $223,866 $219,954
POSITION FUNDING ALLOCATION DETAIL
100110 - City Council
Position Name 2026
Allocated FTE Count
Council Member 5
ALLOCATED FTE COUNT 5Draft 1.c
Packet Pg. 72
120 - CITY ATTORNEY
OVERVIEW
The City Attorney serves as the City's legal
counsel, reviews resolutions, ordinances and
agreements, and advises the City Council and staff
on all legal matters relating to the operation of the
municipal government. This service is provided
through a contract with the law offices of Woodruff
& Smart, APC.
In addition to the general legal services provided by
Woodruff & Smart, APC the City periodically has
the need for legal services related to code
enforcement prosecution which is also provided for
within this Division.
The City may also enlist the services of additional
legal experts as needed to address personnel
issues and to assist with other matters important to
the community.
BUDGET DETAIL
100120 - City Attorney
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Professional Svcs
(54020) PS - General Legal Services $188,352 $188,500 $238,500 $186,000
(54022) PS - Special Legal Services $0 $0 $45,000 $0
(54024) PS - Special Legal Code Enf $81,761 $50,000 $106,500 $75,000
PROFESSIONAL SVCS TOTAL $270,113 $238,500 $390,000 $261,000
TOTAL $270,113 $238,500 $390,000 $261,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 73
130 - CITY MANAGER
DEPARTMENT OVERVIEW
The City Manager Department budget provides
administrative direction to all operating divisions in
compliance with the City's Municipal Code. This
division is responsible for the execution of Council
policy and the enforcement of all laws and
ordinances.
The City Manager, in concert with the City Council,
establishes policy, provides leadership and
implements efficient and effective services. The
City Manager is the director of all City personnel
and establishes and maintains appropriate controls
to ensure that all operating departments adhere to
Council and legally mandated policies and
regulations. Additionally, the City Manager is
responsible for the development of the City's
annual budget.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 74
CITY MANAGER'S OFFICE ORGANIZATIONAL CHART
BUDGET DETAIL
100130 - City Manager
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 ProposedBudget
Personnel Services
(50010) Salaries $676,922 $625,148 $625,148 $645,357
(50030) Part-Time Wages $33,583 $89,775 $89,775 $89,775
(50040) Classic Member Retiremnt $108,839 $94,242 $94,242 $96,804
(50042) Classic Member Ual Pmts $58,684 $63,862 $63,862 $76,501
(50044) Pepra Member Retiremnt $4,285 $7,427 $7,427 $8,139
(50046) Pepra Member Ual Pmts $0 $371 $371 $440
(50050) City Paid Benefits $9,530 $4,124 $4,124 $4,043
(50052) Worker's Compensation $15,011 $11,567 $11,567 $11,972
(50054) Short/Long Term Disability $2,398 $5,931 $5,931 $6,111
(50056) Medicare Expense $10,655 $10,277 $10,277 $10,538
(50060) Benefit Allotment $89,433 $82,305 $82,305 $85,788
(50072) Auto Allowance $2,250 $1,875 $1,875 $1,800
(50074) Technology Allowance $2,555 $2,064 $2,064 $2,034
PERSONNEL SERVICES TOTAL $1,014,145 $998,968 $998,968 $1,039,302
Supplies
(51200) Operating Supplies $510 $2,000 $2,000 $2,000
(51300) Small Tools & Equipment $0 $1,000 $1,000 $500
SUPPLIES TOTAL $510 $3,000 $3,000 $2,500
Operating Exp
(52110) Printing $2,995 $3,000 $3,000 $4,000Draft 1.c
Packet Pg. 75
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
(52302) Rental/Lease - Real Property $31,870 $35,000 $35,000 $35,000
(52400) Membership & Dues $62,884 $65,410 $65,410 $68,820
(52410) Meetings $4,056 $2,500 $3,500 $3,500
(52415) Conferences $7,329 $20,200 $19,200 $18,200
(52500) Education & Training $138 $10,000 $21,500 $10,000
OPERATING EXP TOTAL $109,271 $136,110 $147,610 $139,520
Professional Svcs
(54900) PS - Other Prof Svcs $53,450 $120,180 $156,890 $150,000
PROFESSIONAL SVCS TOTAL $53,450 $120,180 $156,890 $150,000
TOTAL $1,177,375 $1,258,258 $1,306,468 $1,331,322
POSITION FUNDING ALLOCATION DETAIL
100130 - City Manager's Office
Position Name 2026
Allocated FTE Count
Management Analyst 1
Assistant to the City Manager 0.59
Principal Management Analyst 0.35
City Manager 0.8
Administrative Intern (PT)1.75
Assistant City Manager 0.6
ALLOCATED FTE COUNT 5.09
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Packet Pg. 76
140 - CITY CLERK
DEPARTMENT OVERVIEW
The City Clerk has the statutory duty to record the
official minutes of all City Council meetings. The
division maintains original resolutions and
ordinances, is responsible for the management of
all City records, public hearing notices and for the
maintenance of the municipal code. This position
also acts as the chief election officer for municipal
elections.
Administrative and clerical support to the Council
Members is also provided through the City Clerk’s
office.
CITY CLERK ORGANIZATIONAL CHART
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 77
BUDGET DETAIL
100140 - City Clerk
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $263,516 $235,347 $235,347 $245,221
(50020) Over Time Wages $1,308 $2,604 $2,604 $2,604
(50040) Classic Member Retiremnt $49,227 $44,521 $44,521 $46,451
(50042) Classic Member Ual Pmts $23,992 $30,117 $30,117 $36,649
(50044) Pepra Member Retiremnt $171 $0 $0 $0
(50050) City Paid Benefits $4,466 $2,353 $2,353 $2,353
(50052) Worker's Compensation $2,548 $1,985 $1,985 $2,102
(50054) Short/Long Term Disability $1,227 $2,358 $2,358 $2,444
(50056) Medicare Expense $4,213 $3,434 $3,434 $3,558
(50060) Benefit Allotment $47,072 $41,124 $41,124 $43,494
(50072) Auto Allowance $1,440 $1,440 $1,440 $1,440
(50074) Technology Allowance $1,200 $1,200 $1,200 $1,200
PERSONNEL SERVICES TOTAL $400,379 $366,483 $366,483 $387,516
Supplies
(51200) Operating Supplies $14,733 $14,500 $14,500 $14,500
(51300) Small Tools & Equipment $0 $1,000 $1,000 $1,000
(51400) Promotional Supplies $1,508 $5,000 $5,000 $3,000
SUPPLIES TOTAL $16,241 $20,500 $20,500 $18,500
Operating Exp
(52110) Printing $6,991 $7,000 $7,000 $7,000
(52140) Engraving Services $231 $1,000 $1,000 $1,000
(52160) Advertising $2,420 $6,000 $6,000 $6,000
(52170) Postage $13,208 $11,900 $11,900 $12,400
(52310) Equipment Maintenance $255 $700 $700 $700
(52400) Membership & Dues $694 $475 $475 $700
(52405) Publications $499 $420 $420 $420
(52410) Meetings $0 $0 $0 $1,000
(52415) Conferences $1,472 $4,200 $4,200 $1,600
(52420) Mileage Reimbursement $0 $200 $200 $200
(52500) Education & Training $338 $1,100 $1,100 $1,100
(53530) Elections $560 $55,000 $1,000 $2,000
OPERATING EXP TOTAL $26,670 $87,995 $33,995 $34,120
Professional Svcs
(54900) PS - Other Prof Svcs $7,351 $22,350 $24,788 $13,400
PROFESSIONAL SVCS TOTAL $7,351 $22,350 $24,788 $13,400
TOTAL $450,641 $497,328 $445,766 $453,536
POSITION FUNDING ALLOCATION DETAIL
100140 - City Clerk
Position Name 2026
Allocated FTE Count
Administrative Assistant 0.4
City Clerk 1
Administrative Coordinator 0.575
ALLOCATED FTE COUNT 1.975Draft 1.c
Packet Pg. 78
150 - ECONOMIC DEVELOPMENT
DIVISION OVERVIEW
The Economic Development division assists in the
development and advancement of the local
business community, and in the general promotion
and marketing of the City of Diamond Bar.
Among the functions of this division is the
facilitation of programs and activities that are
designed to enhance business retention and
business attraction efforts, and provide business
resource assistance for existing and potential
businesses.
The City Manager's Office leads the Economic
Development division with support from the
Community Development Department.
BUDGET DETAIL
100150 - Economic Development
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $177,141 $211,989 $211,989 $221,616
(50040) Classic Member Retiremnt $30,471 $37,561 $37,561 $39,296
(50042) Classic Member Ual Pmts $17,387 $25,450 $25,450 $31,051
(50044) Pepra Member Retiremnt $234 $691 $691 $787
(50046) Pepra Member Ual Pmts $0 $35 $35 $43
(50050) City Paid Benefits $2,030 $1,386 $1,386 $1,386
(50052) Worker's Compensation $3,624 $3,189 $3,189 $3,366
(50054) Short/Long Term Disability $575 $2,079 $2,079 $2,168
(50056) Medicare Expense $2,673 $3,090 $3,090 $3,219
(50060) Benefit Allotment $20,781 $26,064 $26,064 $27,384
(50072) Auto Allowance $900 $1,200 $1,200 $1,200
(50074) Technology Allowance $730 $750 $750 $750
PERSONNEL SERVICES TOTAL $256,547 $313,484 $313,484 $332,266
Supplies $0 $4,000 $4,000 $4,000
Operating Exp
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 79
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Supplies $0 $4,000 $4,000 $4,000
Operating Exp
(52110) Printing $0 $5,000 $5,000 $5,750
(52160) Advertising $0 $2,500 $2,500 $5,500
(52400) Membership & Dues $6,295 $9,435 $9,435 $9,435
(52405) Publications $1,190 $0 $0 $0
(52410) Meetings $701 $6,000 $6,000 $6,000
(52415) Conferences $4,345 $11,000 $11,000 $11,000
(52500) Education & Training $0 $4,600 $4,600 $4,600
(52601) Shop Local Initiative $0 $46,740 $46,740 $49,080
OPERATING EXP TOTAL $12,531 $85,275 $85,275 $91,365
Professional Svcs
(54900) PS - Other Prof Svcs $33,569 $38,000 $38,000 $39,000
PROFESSIONAL SVCS TOTAL $33,569 $38,000 $38,000 $39,000
Contract Services
(55000) Cs - Contract Services $17,435 $22,000 $22,000 $24,000
CONTRACT SERVICES TOTAL $17,435 $22,000 $22,000 $24,000
TOTAL $320,082 $462,759 $462,759 $490,631
POSITION FUNDING ALLOCATION DETAIL
100150 - Economic Development
Position Name 2026
Allocated FTE Count
Management Analyst 0.1
Community Development Director 0.1
Assistant to the City Manager 0.05
Principal Management Analyst 0.35
City Manager 0.2
Assistant City Manager 0.3
ALLOCATED FTE COUNT 1.1Draft 1.c
Packet Pg. 80
210 - FINANCE
DEPARTMENT OVERVIEW
The Finance Department administers the financial
affairs of the City of Diamond Bar. Under the
oversight of the Finance Director, the department
manages the City's revenues, expenditures,
budget, investments, purchasing, accounting,
cashiering, and transit activities.
The Finance Department processes all financial
transactions of the City. Specific activities include
accounts payable, cash receipts, payroll, fixed
assets, banking services, issuance of Metrolink
train and Foothill Transit bus passes, budget
preparation and administration, audits, financial
reporting, issuance and management of City debt
and financial administration of grants.
The Finance Department is also responsible for the
safety, liquidity and maximization of the yields of
the City's financial resources.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 81
FINANCE ORGANIZATIONAL CHART
BUDGET DETAIL
100210 - Finance
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $535,169 $546,398 $546,398 $575,608
(50020) Over Time Wages $1,471 $1,500 $1,500 $1,500
(50040) Classic Member Retiremnt $64,819 $60,480 $60,480 $62,574
(50042) Classic Member Ual Pmts $35,472 $39,887 $39,887 $48,066
(50044) Pepra Member Retiremnt $14,625 $16,781 $16,781 $18,418
(50046) Pepra Member Ual Pmts $0 $838 $838 $996
(50050) City Paid Benefits $9,851 $4,984 $4,984 $4,984
(50052) Worker's Compensation $6,102 $4,403 $4,403 $4,725
(50054) Short/Long Term Disability $2,398 $5,230 $5,230 $5,494
(50056) Medicare Expense $8,151 $7,583 $7,583 $7,965
(50060) Benefit Allotment $97,897 $88,700 $88,700 $93,818
(50072) Auto Allowance $2,925 $2,775 $2,775 $2,775
(50074) Technology Allowance $1,170 $1,110 $1,110 $1,110
PERSONNEL SERVICES TOTAL $780,051 $780,669 $780,669 $828,033
Supplies
(51200) Operating Supplies $1,013 $2,500 $2,500 $2,500
(51300) Small Tools & Equipment $0 $500 $500 $0
SUPPLIES TOTAL $1,013 $3,000 $3,000 $2,500
Operating Exp
(52110) Printing $831 $4,500 $4,500 $3,200
(52160) Advertising $0 $1,600 $1,600 $1,600Draft 1.c
Packet Pg. 82
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
(52255) Banking Charges $5,186 $8,000 $8,000 $6,200
(52310) Equipment Maintenance $0 $750 $750 $0
(52400) Membership & Dues $1,310 $2,825 $2,825 $3,025
(52405) Publications $776 $250 $250 $850
(52410) Meetings $35 $250 $250 $250
(52415) Conferences $3,930 $8,000 $8,000 $9,300
(52420) Mileage Reimbursement $155 $500 $500 $250
(52500) Education & Training $4,971 $4,550 $4,550 $5,900
OPERATING EXP TOTAL $17,195 $31,225 $31,225 $30,575
Professional Svcs
(54010) PS - Accounting & Auditing $84,670 $74,350 $74,350 $76,750
(54900) PS - Other Prof Svcs $24,196 $10,000 $10,000 $10,300
PROFESSIONAL SVCS TOTAL $108,866 $84,350 $84,350 $87,050
TOTAL $907,124 $899,244 $899,244 $948,158
POSITION FUNDING ALLOCATION DETAIL
100210 - Finance
Position Name 2026
Allocated FTE Count
Senior Accounting Technician 1.225
Accounting Technician 0.28
Finance Director 0.925
Finance Supervisor 0.935
Senior Accountant 0.9
ALLOCATED FTE COUNT 4.265
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Packet Pg. 83
220 - HUMAN RESOURCES & RISK
MANAGEMENT
OVERVIEW
The Human Resources and Risk Management
Division provides for the management of personnel
services and risk management. Primary functions
include the development, modification and
management of all employee recruitment,
classifications, compensation, education/training,
employee relations, employee safety, worker’s
compensation and general liability claims. The
Human Resources and Risk Management staff also
act in an advisory capacity to the City Executive
team on administrative matters that impact the
workforce.
HUMAN RESOURCES ORGANIZATIONAL CHART
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 84
BUDGET DETAIL
100220 - Human Resources & Risk Management
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50010) Salaries $237,506 $248,040 $248,040 $264,635
(50040) Classic Member Retiremnt $44,720 $46,801 $46,801 $50,017
(50042) Classic Member Ual Pmts $24,604 $31,664 $31,664 $39,471
(50050) City Paid Benefits $4,633 $4,700 $4,700 $4,700
(50052) Worker's Compensation $2,537 $2,087 $2,087 $2,263
(50054) Short/Long Term Disability $1,107 $2,479 $2,479 $2,632
(50056) Medicare Expense $4,825 $5,044 $5,044 $5,266
(50060) Benefit Allotment $37,118 $41,640 $41,640 $44,040
(50062) Benefits Administration $10,031 $3,000 $3,000 $3,000
(50072) Auto Allowance $1,320 $1,440 $1,440 $1,440
(50074) Technology Allowance $1,100 $1,200 $1,200 $1,200
(50075) Performance Pay Incentive $90,000 $90,000 $90,000 $90,000
PERSONNEL SERVICES TOTAL $459,501 $478,095 $478,095 $508,664
Supplies
(51200) Operating Supplies $1,648 $2,000 $2,000 $2,000
(51300) Small Tools & Equipment $3,030 $8,000 $8,000 $8,000
(51400) Promotional Supplies $1,600 $2,000 $2,000 $2,000
SUPPLIES TOTAL $6,279 $12,000 $12,000 $12,000
Operating Exp
(52110) Printing $0 $500 $479 $500
(52160) Advertising $2,675 $5,000 $5,000 $5,000
(52400) Membership & Dues $4,620 $4,475 $4,475 $4,475
(52405) Publications $100 $500 $522 $500
(52410) Meetings $1,128 $3,500 $3,500 $3,500
(52415) Conferences $0 $2,000 $2,000 $2,000
(52420) Mileage Reimbursement $0 $100 $100 $100
(52500) Education & Training -$2,224 $10,000 $10,000 $10,000
(52505) Employee Tuition Reimbursement $0 $3,000 $3,000 $3,000
(52510) Employment Physicals $19,272 $15,500 $15,500 $15,500
(52515) Miscellaneous Employee Benefit $1,786 $2,500 $2,500 $2,500
(52520) Employee Recognition Program $3,755 $4,000 $4,000 $4,000
OPERATING EXP TOTAL $31,112 $51,075 $51,076 $51,075
Professional Svcs
(54900) PS - Other Prof Svcs $13,969 $17,500 $67,500 $42,500
PROFESSIONAL SVCS TOTAL $13,969 $17,500 $67,500 $42,500
TOTAL $510,861 $558,670 $608,671 $614,239
POSITION FUNDING ALLOCATION DETAIL
100220 - Human Resources & Risk Management
Position Name 2026
Allocated FTE Count
Human Resources & Risk Manager 1
Senior Human Resources Technician 1
ALLOCATED FTE COUNT 2Draft 1.c
Packet Pg. 85
230 - INFORMATION SYSTEMS
DEPARTMENT OVERVIEW
The Information Systems Division is responsible for
the management and enhancement of the City’s
information technology including the evaluation,
procurement, implementation, and maintenance of
computer/network systems and software; including
ongoing technical and software support/training to
all the departments of the City. The service areas
consist of: telephone & mobile systems, network
services, application services, desktop services,
digital access controls/cameras, and e-government.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 86
INFORMATION SYSTEMS ORGANIZATIONAL CHART
BUDGET DETAIL
100230 - Information Systems
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 ProposedBudget
Personnel Services
(50010) Salaries $525,433 $552,895 $552,895 $575,591
(50020) Over Time Wages $0 $1,500 $1,500 $1,500
(50040) Classic Member Retiremnt $82,568 $85,914 $85,914 $90,082
(50042) Classic Member Ual Pmts $45,322 $58,178 $58,178 $71,142
(50044) Pepra Member Retiremnt $5,979 $6,224 $6,224 $6,437
(50046) Pepra Member Ual Pmts $0 $310 $310 $347
(50050) City Paid Benefits $7,263 $3,977 $3,977 $3,977
(50052) Worker's Compensation $10,157 $8,191 $8,191 $8,626
(50054) Short/Long Term Disability $2,197 $5,334 $5,334 $5,541
(50056) Medicare Expense $7,614 $8,059 $8,059 $8,359
(50060) Benefit Allotment $72,820 $78,417 $78,417 $82,917
(50072) Auto Allowance $3,000 $2,850 $2,850 $2,850
(50074) Technology Allowance $3,600 $3,390 $3,390 $3,390
PERSONNEL SERVICES TOTAL $765,955 $815,239 $815,239 $860,759
Supplies
(51200) Operating Supplies $16,487 $27,500 $27,500 $28,000
(51300) Small Tools & Equipment $1,200 $1,500 $1,500 $2,500
SUPPLIES TOTAL $17,687 $29,000 $29,000 $30,500
Operating Exp
(52100) Photocopying $8,063 $7,500 $7,500 $8,000
(52200) Telephone $92,320 $86,400 $86,400 $94,400
(52310) Equipment Maintenance $0 $3,300 $3,300 $3,300
(52314) Computer Maintenance $506,738 $565,900 $565,900 $598,700
(52400) Membership & Dues $1,837 $2,200 $2,200 $2,200
(52410) Meetings $83 $1,000 $1,000 $500
(52415) Conferences $1,311 $5,250 $5,250 $6,000
(52420) Mileage Reimbursement $0 $250 $250 $100
(52500) Education & Training $1,245 $12,500 $12,500 $1,500
OPERATING EXP TOTAL $611,597 $684,300 $684,300 $714,700
Professional Svcs
(54030) PS - Data Processing Services $41,596 $44,500 $44,500 $44,500
(54900) PS - Other Prof Svcs $47,183 $57,500 $57,500 $57,500Draft 1.c
Packet Pg. 87
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
PROFESSIONAL SVCS TOTAL $88,778 $102,000 $102,000 $102,000
Contract Services
(55000) Cs - Contract Services $16,447 $19,200 $19,200 $33,700
CONTRACT SERVICES TOTAL $16,447 $19,200 $19,200 $33,700
Capital Outlay Exp $14,845 $5,000 $5,000 $0
TOTAL $1,515,309 $1,654,739 $1,654,739 $1,741,659
POSITION FUNDING ALLOCATION DETAIL
100230 - Information Systems
Position Name 2026
Allocated FTE Count
Network/Systems Administrator 1.875
Network/Systems Technician 0.925
Information Systems Director 0.95
ALLOCATED FTE COUNT 3.75
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Packet Pg. 88
240 - COMMUNITY RELATIONS
OVERVIEW
The Community Relations Division provides an
ongoing program of public information, which is
designed to inform and educate community
residents and business owners about the City’s
activities, programs, and policies. A variety of
methods and materials are utilized to disseminate
information including the City’s monthly Community
Newsletter, which provides current news and
information; the City's web site; the local
government access cable channel; local
advertising; media releases and advisories; special
publications; and community events.
The Community Relations Division is also
responsible for the general marketing and
promotion of the City at the local, regional and
national levels, and provides assistance in support
of economic development activities. The Division is
also engaged in the facilitation of programs that
recognize the efforts of individuals and
organizations that contribute to the enhancement
and general well being of the community.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 89
Community Relations Organizational Chart
BUDGET DETAIL
100240 - Community Relations
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 ProposedBudget
Personnel Services
(50010) Salaries $259,374 $407,355 $407,355 $367,738
(50020) Over Time Wages $2,355 $6,000 $6,000 $6,000
(50040) Classic Member Retiremnt $41,924 $43,283 $43,283 $35,786
(50042) Classic Member Ual Pmts $30,484 $29,299 $29,299 $28,228
(50044) Pepra Member Retiremnt $2,303 $13,696 $13,696 $13,801
(50046) Pepra Member Ual Pmts $0 $684 $684 $746
(50050) City Paid Benefits $3,170 $3,805 $3,805 $3,805
(50052) Worker's Compensation $9,181 $7,480 $7,480 $6,763
(50054) Short/Long Term Disability $1,317 $4,014 $4,014 $3,596
(50056) Medicare Expense $4,030 $5,940 $5,940 $5,334
(50060) Benefit Allotment $41,966 $68,688 $68,688 $72,648
(50072) Auto Allowance $1,188 $1,296 $1,296 $1,296
(50074) Technology Allowance $1,480 $1,500 $1,500 $1,500
PERSONNEL SERVICES TOTAL $398,772 $593,040 $593,040 $547,241
Supplies
(51200) Operating Supplies $7,873 $8,500 $8,500 $21,100
(51300) Small Tools & Equipment $1,721 $1,750 $1,750 $1,200
(51400) Promotional Supplies $24,681 $32,950 $32,950 $32,500
SUPPLIES TOTAL $34,275 $43,200 $43,200 $54,800
Operating Exp
(52110) Printing $76,571 $132,000 $132,000 $111,200
(52130) Photography $10,983 $13,500 $6,000 $9,250
(52160) Advertising $4,984 $15,000 $15,000 $13,250
(52170) Postage $61,500 $75,000 $75,000 $55,000
(52302) Rental/Lease - Real Property $0 $11,000 $0 $13,800
(52400) Membership & Dues $1,634 $2,651 $2,651 $2,540
(52405) Publications $3 $500 $500 $500
(52410) Meetings $16 $250 $250 $1,200
(52415) Conferences $519 $10,900 $10,900 $8,000
(52420) Mileage Reimbursement $0 $150 $150 $200
(52500) Education & Training $968 $1,500 $1,500 $4,500
OPERATING EXP TOTAL $157,179 $262,451 $243,951 $219,440Draft 1.c
Packet Pg. 90
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Professional Svcs
(54900) PS - Other Prof Svcs $102,412 $137,150 $137,150 $156,500
PROFESSIONAL SVCS TOTAL $102,412 $137,150 $137,150 $156,500
Contract Services
(55000) Cs - Contract Services $27,829 $23,500 $42,000 $3,500
CONTRACT SERVICES TOTAL $27,829 $23,500 $42,000 $3,500
TOTAL $720,466 $1,059,341 $1,059,341 $981,481
POSITION FUNDING ALLOCATION DETAIL
100240 - Community Relations
Position Name 2026
Allocated FTE Count
Community Relations Coordinator 0.85
Community Relations Manager 0.7
Media Specialist 1.75
ALLOCATED FTE COUNT 3.3
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Packet Pg. 91
620 - CIVIC CENTER
OVERVIEW
The Civic Center Division has been established to
account for expenditures related to the operation of
the City Hall building. This includes the budget for
the utilities, maintenance and salaries related to
both City Hall and the County Library.
BUDGET DETAIL
100620 - Civic Center
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $109,693 $117,075 $117,075 $121,994
(50020) Over Time Wages $675 $2,500 $2,500 $2,500
(50040) Classic Member Retiremnt $12,558 $14,943 $14,943 $15,433
(50042) Classic Member Ual Pmts $7,857 $10,112 $10,112 $12,180
(50044) Pepra Member Retiremnt $3,208 $2,849 $2,849 $3,055
(50046) Pepra Member Ual Pmts $0 $142 $142 $165
(50050) City Paid Benefits $1,448 $1,186 $1,186 $1,163
(50052) Worker's Compensation $3,795 $3,162 $3,162 $3,302
(50054) Short/Long Term Disability $507 $1,149 $1,149 $1,191
(50056) Medicare Expense $1,742 $1,715 $1,715 $1,776
(50060) Benefit Allotment $21,537 $21,906 $21,906 $23,166
(50072) Auto Allowance $222 $222 $222 $222
(50074) Technology Allowance $120 $120 $120 $120
PERSONNEL SERVICES TOTAL $163,362 $177,081 $177,081 $186,267
Supplies
(51200) Operating Supplies $32,928 $51,000 $51,000 $51,000
(51300) Small Tools & Equipment $2,948 $2,000 $2,000 $2,000
SUPPLIES TOTAL $35,876 $53,000 $53,000 $53,000
Operating Exp
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 92
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Operating Exp
(52210) Electric Utility Expenditure $179,169 $200,000 $200,000 $200,000
(52215) Gas Utility Expenditure $3,260 $10,000 $10,000 $10,000
(52220) Water Utility Expenditure $10,287 $10,000 $10,000 $15,000
(52300) Rental/Lease - Equipmnt $0 $2,000 $2,000 $2,000
(52320) Maint Of Grounds/Buildings $236,533 $309,600 $309,600 $319,600
(52400) Membership & Dues $34,747 $45,000 $45,000 $45,000
OPERATING EXP TOTAL $463,995 $576,600 $576,600 $591,600
Professional Svcs $0 $150,000 $150,000 $0
Capital Outlay Exp
(56120) Furniture & Fixtures Exp $41,148 $17,000 $17,000 $2,000
CAPITAL OUTLAY EXP TOTAL $41,148 $17,000 $17,000 $2,000
TOTAL $704,381 $973,681 $973,681 $832,867
POSITION FUNDING ALLOCATION DETAIL
100620 - Civic Center
Position Name 2026
Allocated FTE Count
Public Works Director/City Engineer 0.05
Public Works Manager/Assistant City Engineer 0.05
Senior Maintenance Worker 0.4
Facilities Maintenance Supervisor 0.5
Parks & Maintenance Superintendent 0.05
ALLOCATED FTE COUNT 1.05
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Packet Pg. 93
PUBLIC SAFETY
DIVISION OVERVIEW
The City Manager's Office is responsible for the
overall coordination of the City's Public Safety
division, with support from the Public Works
Department. Public Safety subdivisions are
comprised of Law Enforcement (includes Los
Angeles County Sheriff's Dept, Crossing Guard,
and Parking Citations Administration), Emergency
Preparedness, Animal Control, Fire Protection, and
Volunteer Programs.
Below is the combined budget for Public Safety.
Budgeted expenditure detail for each of the
subdivisions are shown on the following pages.
PUBLIC SAFETY DIVISION BUDGET
Public Safety
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Supplies
(51200) Operating Supplies $19,968 $26,500 $26,500 $28,000
(51300) Small Tools & Equipment $800 $2,000 $2,000 $2,500
SUPPLIES TOTAL $20,768 $28,500 $28,500 $30,500
Operating Exp
(52200) Telephone $10,356 $10,500 $10,500 $10,500
(52210) Electric Utility Expenditure $0 $500 $500 $500
(52300) Rental/Lease - Equipmnt $945 $1,000 $1,000 $1,000
(52302) Rental/Lease - Real Property $400 $400 $400 $400
(52310) Equipment Maintenance $3,395 $6,500 $6,500 $8,000
(52400) Membership & Dues $3,200 $3,700 $3,700 $3,860
(52410) Meetings $1,466 $3,000 $3,000 $3,000
(52500) Education & Training $278 $2,000 $2,000 $2,000
(53500) Criminal Apprehension Reward $0 $2,500 $2,500 $2,500
(53510) Public Safety Outreach $2,943 $22,500 $22,500 $12,500
OPERATING EXP TOTAL $22,983 $52,600 $52,600 $44,260
Professional Svcs
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 94
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Professional Svcs
(54900) PS - Other Prof Svcs $0 $170,000 $170,000 $178,500
PROFESSIONAL SVCS TOTAL $0 $170,000 $170,000 $178,500
Contract Services
(55400) Cs - Sheriff's Department $7,654,143 $8,203,845 $8,203,845 $8,603,590
(55402) Cs-Sheriff - Special Events $168,912 $213,920 $213,920 $212,000
(55404) Cs - Animal Control $453,501 $440,000 $465,000 $556,800
(55406) Cs - Fire Department $7,359 $8,000 $8,000 $8,000
(55408) Cs - Parking Citation Admin $14,003 $32,500 $32,500 $32,500
(55410) Cs - Wild Animal Control $0 $7,500 $7,500 $7,500
(55412) Cs - Crossing Guard Services $251,761 $280,000 $280,000 $289,800
CONTRACT SERVICES TOTAL $8,549,680 $9,185,765 $9,210,765 $9,710,190
TOTAL $8,593,430 $9,436,865 $9,461,865 $9,963,450
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Packet Pg. 95
310 - LAW ENFORCEMENT
OVERVIEW
The City of Diamond Bar contracts with the Los
Angeles County Sheriff's Department for law
enforcement services.
General law enforcement provides an assortment
of deputies to provide law enforcement services
including crime prevention and traffic enforcement,
specialized suppression patrols and undercover
operations, neighborhood watch and community
relations, and the general enforcement of laws.
Additionally, the law enforcement budget includes
funds for additional as-needed special operations,
as-needed aero bureau patrols, the City’s
fingerprint program, and funding for the City’s
Report for Reward program.
This division also includes contract services for
crossing guards and the administration of the City's
parking citations. With the passage of AB408, Cities
are now required to issue and collect their own
parking citations. The City is currently under
contract with DataTicket, Inc. for the administration
of parking citations.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 96
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT
TYPE OF SERVICE Quantity
General Law Units:
One-Man 56 Hour 10
One-Man 40 Hour 1
One-Man 40 Hour Non-Relief (Special Problems) 5
Community Service Assistant w/Vehicle 1
Special Investigations As Requested
Helicopter Patrol 4 hours per month
Fingerprint Program As Required
BUDGET DETAIL
100310 - Law Enforcement
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Supplies
(51200) Operating Supplies $2,929 $3,500 $3,500 $4,000
(51300) Small Tools & Equipment $800 $2,000 $2,000 $2,500
SUPPLIES TOTAL $3,729 $5,500 $5,500 $6,500
Operating Exp
(52310) Equipment Maintenance $0 $1,000 $1,000 $2,500
(53500) Criminal Apprehension Reward $0 $2,500 $2,500 $2,500
(53510) Public Safety Outreach $2,943 $15,000 $15,000 $5,000
OPERATING EXP TOTAL $2,943 $18,500 $18,500 $10,000
Professional Svcs $0 $165,000 $165,000 $170,000
Contract Services
(55400) Cs - Sheriff's Department $7,654,143 $8,203,845 $8,203,845 $8,603,590
(55402) Cs-Sheriff - Special Events $168,912 $213,920 $213,920 $212,000
(55408) Cs - Parking Citation Admin $14,003 $32,500 $32,500 $32,500
(55412) Cs - Crossing Guard Services $251,761 $280,000 $280,000 $289,800
CONTRACT SERVICES TOTAL $8,088,820 $8,730,265 $8,730,265 $9,137,890
TOTAL $8,095,492 $8,919,265 $8,919,265 $9,324,390Draft 1.c
Packet Pg. 97
320 - VOLUNTEER PROGRAM
OVERVIEW
The Community Volunteer Patrol Program was
established in FY 94/95. This program is
coordinated by the Los Angeles County Sheriff's
Department and provides general support to law
enforcement personnel. Diamond Bar Community
Volunteer Patrol members routinely patrol the
community and are responsible for reporting any
suspicious activity and/or problems to the Sheriff's
Department. In addition to their patrol activities,
other assignments performed by the Community
Volunteer Patrol include vacation and business
security checks, park and special event security,
graffiti watch, community relations, and other non-
hazardous duties.
BUDGET DETAIL
100320 - Volunteer Patrol
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Supplies
(51200) Operating Supplies $53 $1,000 $1,000 $1,000
SUPPLIES TOTAL $53 $1,000 $1,000 $1,000
Operating Exp
(52410) Meetings $1,466 $3,000 $3,000 $3,000
OPERATING EXP TOTAL $1,466 $3,000 $3,000 $3,000
TOTAL $1,519 $4,000 $4,000 $4,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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330 - FIRE PROTECTION
OVERVIEW
The City is a part of the Consolidated Fire
Protection District. The district provides fire and
emergency medical services. Upon incorporation,
the City became responsible for fire protection
within the City boundaries, therefore the City
assumed wildland fire protection. This has required
additional resources to be used by the
Consolidated Fire Protection District. It is a
responsibility of the City to pay annually for these
added costs.
BUDGET DETAIL
100330 - Fire Protection
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Contract Services
(55406) Cs - Fire Department $7,359 $8,000 $8,000 $8,000
CONTRACT SERVICES TOTAL $7,359 $8,000 $8,000 $8,000
TOTAL $7,359 $8,000 $8,000 $8,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 99
340 - ANIMAL CONTROL
OVERVIEW
Animal Control provides for the care, protection,
and control of animals that stray from their homes
or are abused by their owners. This service,
currently under contract with the Inland Valley
Humane Society, includes enforcement of leash
laws and the provision of a shelter for homeless
animals.
In addition to the services rendered by the Humane
Society, the City has been called upon to assist in
the control of coyotes within the City. Additional
funding has been included to fund these activities.
BUDGET DETAIL
100340 - Animal Control
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Operating Exp $0 $7,500 $7,500 $7,500
Contract Services
(55404) Cs - Animal Control $453,501 $440,000 $465,000 $556,800
(55410) Cs - Wild Animal Control $0 $7,500 $7,500 $7,500
CONTRACT SERVICES TOTAL $453,501 $447,500 $472,500 $564,300
TOTAL $453,501 $455,000 $480,000 $571,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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350 - EMERGENCY PREPAREDNESS
OVERVIEW
The preservation of life and property is an inherent
responsibility of local, state and federal
governments. The City of Diamond Bar has
prepared several planning and response
documents, which serve as the basis for the City's
emergency organization and emergency
operations.
The primary objective is to enhance the overall
capability of government to respond to
emergencies. This is accomplished by
incorporating the policies, principles, concepts and
procedures contained within the City’s emergency
plans into an efficient organization capable of
responding adequately in the face of any disaster.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100350 - Emergency Preparedness
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Supplies
(51200) Operating Supplies $16,985 $22,000 $22,000 $23,000
SUPPLIES TOTAL $16,985 $22,000 $22,000 $23,000
Operating Exp
(52200) Telephone $10,356 $10,500 $10,500 $10,500
(52210) Electric Utility Expenditure $0 $500 $500 $500
(52300) Rental/Lease - Equipmnt $945 $1,000 $1,000 $1,000
(52302) Rental/Lease - Real Property $400 $400 $400 $400
(52310) Equipment Maintenance $3,395 $5,500 $5,500 $5,500
(52400) Membership & Dues $3,200 $3,700 $3,700 $3,860
(52500) Education & Training $278 $2,000 $2,000 $2,000
OPERATING EXP TOTAL $18,574 $23,600 $23,600 $23,760
Professional Svcs
(54900) PS - Other Prof Svcs $0 $5,000 $5,000 $8,500
PROFESSIONAL SVCS TOTAL $0 $5,000 $5,000 $8,500
TOTAL $35,559 $50,600 $50,600 $55,260
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COMMUNITY DEVELOPMENT
DEPARTMENT OVERVIEW
The Community Development Department is
comprised of three Divisions: Planning, Building
and Safety, Neighborhood Improvement. The
Department implements regulations and policies
intended to foster the orderly growth and well-being
of the community. With a strong emphasis on
upholding construction standards and preserving
the quality of life for residents and businesses, the
department is dedicated to shaping Diamond Bar's
future as set forth in the General Plan. In addition to
planning, permit services and code enforcement
functions, the Department also oversees business
licensing and manages the Community
Development Block Grant (CDBG) program.
Below is the combined budget for the department.
Budgeted expenditure details for each division is
shown in the following pages.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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COMMUNITY DEVELOPMENT ORGANIZATIONAL CHART
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Packet Pg. 104
COMMUNITY DEVELOPMENT DEPARTMENT BUDGET
Community Development Department Summary
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services $1,620,694 $1,788,916 $1,788,916 $1,827,782
Supplies $3,521 $4,400 $4,400 $4,600
Operating Exp $52,165 $79,430 $79,430 $76,695
Professional Svcs $4,025 $5,000 $5,000 $0
Contract Services $657,077 $809,890 $809,890 $685,500
TOTAL $2,337,482 $2,687,636 $2,687,636 $2,594,577
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410 - PLANNING
DIVISION OVERVIEW
The Planning Division is responsible for the
functions related to current and long-term
(“advance”) planning, and administers the
Community Development Block Grant Program.
The Planning Division prepares and updates the
City’s General Plan to guide Diamond Bar’s long-
term growth and preservation of the community’s
quality of life. The Division administers and updates
the zoning and subdivision ordinances, which are
the primary tools used to implement the General
Plans land use and development goals, objectives
and policies. The planners provide information and
assistance to the public by explaining the City’s
zoning regulations, and reviewing all land use,
development and business license applications,
and performing inspections to ensure compliance
with regulations and conditions of approval. For
projects requiring Planning Commission and City
Council review, the Planning Division serves as
those bodies’ technical staff, and provides
recommendations based on analysis of
environmental, land use compatibility and design
factors.
The Planning Division also supports the economic
development efforts of the City. It updates and
maintains records for the general public and
coordinates projects and programs with other
governmental agencies.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 106
BUDGET DETAIL
100410 - Planning
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50010) Salaries $562,150 $597,797 $597,797 $585,841
(50020) Over Time Wages $615 $5,000 $5,000 $5,000
(50040) Classic Member Retiremnt $82,457 $88,725 $88,725 $92,902
(50042) Classic Member Ual Pmts $45,348 $60,052 $60,052 $73,335
(50044) Pepra Member Retiremnt $8,249 $9,220 $9,220 $6,644
(50046) Pepra Member Ual Pmts $0 $461 $461 $358
(50050) City Paid Benefits $6,822 $5,179 $5,179 $4,713
(50052) Worker's Compensation $12,869 $10,571 $10,571 $10,350
(50054) Short/Long Term Disability $2,513 $5,861 $5,861 $5,712
(50056) Medicare Expense $8,546 $8,723 $8,723 $8,507
(50060) Benefit Allotment $85,467 $91,356 $91,356 $96,636
(50072) Auto Allowance $3,060 $2,940 $2,940 $2,940
(50074) Technology Allowance $1,900 $1,800 $1,800 $1,800
PERSONNEL SERVICES TOTAL $819,997 $887,685 $887,685 $894,738
Supplies
(51200) Operating Supplies $2,029 $1,200 $1,200 $1,200
SUPPLIES TOTAL $2,029 $1,200 $1,200 $1,200
Operating Exp
(52160) Advertising $1,943 $4,000 $4,000 $3,000
(52170) Postage $0 $400 $400 $0
(52400) Membership & Dues $1,942 $4,300 $4,300 $2,000
(52410) Meetings $145 $200 $200 $400
(52415) Conferences $2,516 $10,800 $10,800 $2,600
(52420) Mileage Reimbursement $0 $300 $300 $300
(52500) Education & Training $0 $600 $600 $600
(52525) Commissioner Compensation $1,885 $5,000 $5,000 $5,000
OPERATING EXP TOTAL $8,432 $25,600 $25,600 $13,900
Professional Svcs
(54200) PS - Environmental Services $4,000 $5,000 $5,000 $0
(54900) PS - Other Prof Svcs $25 $0 $0 $0
PROFESSIONAL SVCS TOTAL $4,025 $5,000 $5,000 $0
TOTAL $834,483 $919,485 $919,485 $909,838
POSITION FUNDING ALLOCATION DETAIL
100410 - Planning
Position Name 2026
Allocated FTE Count
Associate Planner 1
Senior Planner 1
Community Development Director 0.5
Planning Manager 1
Administrative Coordinator 0.9
ALLOCATED FTE COUNT 4.4Draft 1.c
Packet Pg. 107
420 - BUILDING & SAFETY
DIVISION OVERVIEW
The Building and Safety Division is responsible for
the protection of public health and safety through
the enforcement of Building Codes and other
related codes. This Division provides for Building
and Safety plan check, permit issuance, and
inspection services. Much of the plan check and
inspections are provided through contract services.
BUDGET DETAIL
100420 - Building & Safety
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50010) Salaries $262,223 $283,833 $283,833 $288,864
(50020) Over Time Wages $546 $250 $250 $250
(50040) Classic Member Retiremnt $22,897 $24,168 $24,168 $24,930
(50042) Classic Member Ual Pmts $12,606 $16,223 $16,223 $19,521
(50044) Pepra Member Retiremnt $10,686 $12,348 $12,348 $12,472
(50046) Pepra Member Ual Pmts $0 $615 $615 $672
(50050) City Paid Benefits $5,570 $3,534 $3,534 $3,534
(50052) Worker's Compensation $3,290 $2,731 $2,731 $2,817
(50054) Short/Long Term Disability $1,259 $2,815 $2,815 $2,845
(50056) Medicare Expense $3,965 $4,147 $4,147 $4,190
(50060) Benefit Allotment $59,464 $65,070 $65,070 $68,850
(50072) Auto Allowance $450 $450 $450 $450
(50074) Technology Allowance $180 $180 $180 $180
PERSONNEL SERVICES TOTAL $383,136 $416,364 $416,364 $429,575
Supplies
(51200) Operating Supplies $274 $1,200 $1,200 $1,200
SUPPLIES TOTAL $274 $1,200 $1,200 $1,200
Operating Exp
(52255) Banking Charges $29,026 $37,200 $37,200 $43,000
(52302) Rental/Lease - Real Property $9,300 $10,080 $10,080 $11,200
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
(52302) Rental/Lease - Real Property $9,300 $10,080 $10,080 $11,200
(52500) Education & Training $86 $900 $900 $900
OPERATING EXP TOTAL $38,412 $48,180 $48,180 $55,100
Contract Services
(55100) Cs - Building & Safety $611,464 $747,490 $747,490 $620,000
CONTRACT SERVICES TOTAL $611,464 $747,490 $747,490 $620,000
TOTAL $1,033,286 $1,213,234 $1,213,234 $1,105,875
POSITION FUNDING ALLOCATION DETAIL
100420 - Building & Safety
Position Name 2026
Allocated FTE Count
Permit Services Coordinator 1
Community Development Director 0.15
Permit Technician 2
ALLOCATED FTE COUNT 3.15
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430 - NEIGHBORHOOD IMPROVEMENT
DIVISION OVERVIEW
The City’s Neighborhood Improvement Officers
work proactively to investigate Municipal Code
violations and in response to complaints filed by
concerned residents, business operators or
property owners. The Diamond Bar Municipal Code
is based on high standards set by the residents and
business owners to ensure an attractive and well-
maintained community. It is the responsibility of the
Neighborhood Improvement Officers to make sure
the community conforms to the standards set by
the code.
BUDGET DETAIL
100430 - Neighborhood Improvement
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50010) Salaries $293,964 $342,145 $342,145 $352,650
(50020) Over Time Wages $116 $5,000 $5,000 $5,000
(50040) Classic Member Retiremnt $14,805 $16,529 $16,529 $17,073
(50042) Classic Member Ual Pmts $8,466 $11,186 $11,186 $13,475
(50044) Pepra Member Retiremnt $16,559 $20,207 $20,207 $20,915
(50046) Pepra Member Ual Pmts $0 $1,008 $1,008 $1,130
(50050) City Paid Benefits $5,101 $3,783 $3,783 $3,783
(50052) Worker's Compensation $7,868 $6,318 $6,318 $6,529
(50054) Short/Long Term Disability $1,435 $3,411 $3,411 $3,494
(50056) Medicare Expense $5,128 $4,996 $4,996 $5,116
(50060) Benefit Allotment $63,070 $69,234 $69,234 $73,254
(50072) Auto Allowance $750 $750 $750 $750
(50074) Technology Allowance $300 $300 $300 $300
PERSONNEL SERVICES TOTAL $417,561 $484,867 $484,867 $503,469
Supplies
(51200) Operating Supplies $1,218 $1,000 $1,000 $1,200
(51300) Small Tools & Equipment $0 $1,000 $1,000 $1,000
SUPPLIES TOTAL $1,218 $2,000 $2,000 $2,200
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
SUPPLIES TOTAL $1,218 $2,000 $2,000 $2,200
Operating Exp
(52110) Printing $1,040 $1,600 $1,600 $1,600
(52400) Membership & Dues $460 $800 $800 $945
(52410) Meetings $0 $150 $150 $450
(52415) Conferences $3,464 $2,400 $2,400 $4,000
(52420) Mileage Reimbursement $0 $100 $100 $100
(52500) Education & Training $357 $600 $600 $600
OPERATING EXP TOTAL $5,321 $5,650 $5,650 $7,695
Contract Services
(55130) CS-Short Term Rental Monitoring $0 $5,500 $5,500 $5,500
(55110) Cs-Code Enforcement $8,713 $10,000 $10,000 $10,000
(55120) Cs-Property Abatement $0 $10,000 $10,000 $10,000
(55540) Cs - Graffiti Removal $36,900 $36,900 $36,900 $40,000
CONTRACT SERVICES TOTAL $45,613 $62,400 $62,400 $65,500
TOTAL $469,713 $554,917 $554,917 $578,864
POSITION FUNDING ALLOCATION DETAIL
100430 - Neighborhood Improvement
Position Name 2026
Allocated FTE Count
Administrative Assistant 0.3
Neighborhood Improvement Officer 0.9
Senior Neighborhood Improvement Officer 1.8
Community Development Director 0.25
Administrative Coordinator 0.1
ALLOCATED FTE COUNT 3.35Draft 1.c
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PARKS & RECREATION
OVERVIEW
The Parks & Recreation Department administers
the recreation program which includes activities
and events that strengthen the community's fabric,
health and well-being, economic base, and security.
This includes community events, enrichment
programs, athletics, excursions, activities, and
facilities for residents of all ages.
Diamond Bar residents have long valued
neighborhood, community and regional parks, and
open natural spaces where they can relax, walk,
meditate, play, enjoy family time, and seek renewal.
Below is the combined budget for the Parks &
Recreation department which includes
expenditures for Recreation Programs and the
Diamond Bar Center. These divisions are also
separately shown on the following pages.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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PARKS & RECREATION ORGANIZATIONAL CHART
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PARKS & RECREATION DEPARTMENT BUDGET
Parks & Rec Department Summary
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services $2,435,939 $2,875,549 $2,875,549 $2,944,890
Supplies $165,571 $213,085 $213,085 $185,950
Operating Exp $409,780 $538,550 $505,050 $490,948
Professional Svcs $21,390 $29,700 $54,256 $22,600
Contract Services $681,685 $870,000 $903,500 $854,450
Capital Outlay Exp $36,714 $0 $0 $25,000
TOTAL $3,751,079 $4,526,884 $4,551,440 $4,523,838
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510 - DIAMOND BAR CENTER
OVERVIEW
The extraordinary Diamond Bar Center, located in
picturesque Summitridge Park, is owned and
operated by the City of Diamond Bar. The Center
features impressive banquet and meeting rooms
with breathtaking views of the San Gabriel Valley.
The 22,500 square foot facility is the perfect setting
for wedding receptions, formal dinner gatherings,
corporate seminars, training or meetings, and a
multitude of other community events. Designed in
the modern Craftsman style architecture theme, the
Center is equipped with state-of-the-art multimedia
capabilities and a full catering kitchen. Colorful
gardens, a meandering stream and look-out points
enjoy the beautiful vistas that surround the Center
to make this exceptional facility the perfect choice
for your next special event.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
100510 - Diamond Bar Center
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50010) Salaries $344,846 $365,634 $365,634 $384,813
(50020) Over Time Wages $1,060 $2,000 $2,000 $2,000
(50030) Part-Time Wages $448,305 $435,000 $435,000 $450,000
(50040) Classic Member Retiremnt $41,134 $46,266 $46,266 $47,814
(50042) Classic Member Ual Pmts $23,814 $31,290 $31,290 $37,714
(50044) Pepra Member Retiremnt $9,203 $8,856 $8,856 $9,802
(50046) Pepra Member Ual Pmts $0 $441 $441 $528
(50050) City Paid Benefits $4,875 $3,625 $3,625 $3,601
(50052) Worker's Compensation $11,245 $8,383 $8,383 $8,828
(50054) Short/Long Term Disability $1,690 $3,557 $3,557 $3,728
(50056) Medicare Expense $12,068 $10,642 $10,642 $10,890
(50060) Benefit Allotment $78,600 $65,103 $65,103 $68,853
(50072) Auto Allowance $1,722 $3,444 $3,444 $3,444
(50074) Technology Allowance $1,050 $2,100 $2,100 $2,100
PERSONNEL SERVICES TOTAL $979,611 $986,341 $986,341 $1,034,115
Supplies
(51200) Operating Supplies $13,956 $14,400 $14,400 $14,400
(51210) Janitorial Supplies $22,264 $30,000 $30,000 $30,000
(51300) Small Tools & Equipment $3,038 $32,500 $32,500 $2,500
SUPPLIES TOTAL $39,258 $76,900 $76,900 $46,900
Operating Exp
(52110) Printing $2,955 $16,000 $16,000 $13,000
(52160) Advertising $31,457 $32,500 $32,500 $36,500
(52210) Electric Utility Expenditure $104,108 $120,000 $120,000 $120,000
(52215) Gas Utility Expenditure $15,335 $11,000 $11,000 $9,000
(52220) Water Utility Expenditure $5,922 $6,500 $6,500 $6,500
(52300) Rental/Lease - Equipmnt $0 $2,000 $2,000 $2,000
(52304) Rental/Lease - Exhibit Space $996 $8,000 $8,000 $8,000
(52310) Equipment Maintenance $36,152 $56,000 $56,000 $51,000
(52320) Maint Of Grounds/Buildings $51,938 $92,000 $92,000 $92,000
(52415) Conferences $1,892 $3,000 $3,000 $3,250
OPERATING EXP TOTAL $250,756 $347,000 $347,000 $341,250
Professional Svcs
(54900) PS - Other Prof Svcs $17,629 $23,475 $23,475 $21,850
PROFESSIONAL SVCS TOTAL $17,629 $23,475 $23,475 $21,850
Contract Services
(55300) Cs - Special Events $1,767 $6,500 $6,500 $7,000
(55330) Cs - Security $47,052 $86,000 $86,000 $75,000
(55505) Cs - Pw Contract Services $148,955 $203,000 $203,000 $209,500
CONTRACT SERVICES TOTAL $197,774 $295,500 $295,500 $291,500
Capital Outlay Exp
(56116) Equipment $36,714 $0 $0 $25,000
CAPITAL OUTLAY EXP TOTAL $36,714 $0 $0 $25,000
TOTAL $1,521,742 $1,729,216 $1,729,216 $1,760,615Draft 1.c
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POSITION ALLOCATION FUNDING DETAIL
100510 - Diamond Bar Center
Position Name 2026
Allocated FTE Count
Parks & Maintenance Superintendent 0.05
Recreation Coordinator 0.25
Parks & Recreation Director 0.5
Public Works Manager/Assistant City Engineer 0.05
Recreation Superintendent 0.25
Facilities Maintenance Supervisor 0.475
Public Works Director/City Engineer 0.05
Recreation Supervisor 0.3
Recreation Coordinator-Seniors 0.55
Recreation Coordinator-DBC 0.25
Senior Maintenance Worker 0.4
ALLOCATED FTE COUNT 3.125
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520 - RECREATION
OVERVIEW
The Parks and Recreation Department administers
the recreation program which inclues activities and
events that strengthen the community's fabric,
health and well-being, economic base, and security.
This includes community events, enrichment
programs, athletics, excursions, activities, and
facilities for residents of all ages.
Diamond Bar residents have long valued
neighborhood, community and regional parks, and
open natural spaces where they can relax, walk,
meditate, play, enjoy family time, and seek renewal.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 118
BUDGET DETAIL
100520 - Recreation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50010) Salaries $703,184 $930,252 $930,252 $967,298
(50020) Over Time Wages $2,658 $6,000 $6,000 $7,050
(50030) Part-Time Wages $359,547 $462,050 $462,050 $406,125
(50040) Classic Member Retiremnt $92,115 $98,281 $98,281 $101,079
(50042) Classic Member Ual Pmts $51,334 $66,437 $66,437 $79,689
(50044) Pepra Member Retiremnt $18,642 $35,424 $35,424 $38,326
(50046) Pepra Member Ual Pmts $0 $1,761 $1,761 $2,063
(50050) City Paid Benefits $10,480 $12,264 $12,264 $12,541
(50052) Worker's Compensation $21,174 $20,769 $20,769 $21,875
(50054) Short/Long Term Disability $3,638 $9,630 $9,630 $10,053
(50056) Medicare Expense $16,667 $16,520 $16,520 $16,520
(50060) Benefit Allotment $173,368 $222,680 $222,680 $241,016
(50072) Auto Allowance $1,500 $3,000 $3,000 $3,000
(50074) Technology Allowance $2,020 $4,140 $4,140 $4,140
PERSONNEL SERVICES TOTAL $1,456,328 $1,889,208 $1,889,208 $1,910,775
Supplies
(51200) Operating Supplies $126,313 $126,035 $126,035 $128,900
(51300) Small Tools & Equipment $0 $10,150 $10,150 $10,150
SUPPLIES TOTAL $126,313 $136,185 $136,185 $139,050
Operating Exp
(52110) Printing $24,163 $33,450 $33,450 $31,548
(52160) Advertising $845 $5,000 $5,000 $6,000
(52255) Banking Charges $2,148 $2,500 $2,500 $2,500
(52300) Rental/Lease - Equipmnt $56,669 $36,800 $3,300 $0
(52302) Rental/Lease - Real Property $50,581 $62,450 $62,450 $68,000
(52400) Membership & Dues $3,005 $4,750 $4,750 $4,050
(52405) Publications $0 $100 $100 $100
(52410) Meetings $210 $1,000 $1,000 $1,000
(52415) Conferences $5,840 $14,000 $14,000 $7,500
(52420) Mileage Reimbursement $456 $500 $500 $500
(52500) Education & Training $2,998 $4,500 $4,500 $6,000
(52525) Commissioner Compensation $855 $1,500 $1,500 $1,500
(53520) Admissions - Youth Activities $11,254 $25,000 $25,000 $21,000
OPERATING EXP TOTAL $159,024 $191,550 $158,050 $149,698
Professional Svcs
(54900) PS - Other Prof Svcs $3,761 $6,225 $30,781 $750
PROFESSIONAL SVCS TOTAL $3,761 $6,225 $30,781 $750
Contract Services
(55300) Cs - Special Events $238,870 $216,800 $250,300 $251,800
(55305) Cs - Athletic Programs $4,536 $6,000 $6,000 $6,000
(55310) Cs - Senior Programs $28,858 $48,350 $48,350 $48,350
(55315) Cs - Youth Programs $4,343 $13,300 $13,300 $10,000
(55320) Cs - Contract Classes $189,485 $262,000 $262,000 $224,000
(55330) Cs - Security $2,762 $3,050 $3,050 $2,800
(55402) Cs-Sheriff - Special Events $15,057 $25,000 $25,000 $20,000
CONTRACT SERVICES TOTAL $483,911 $574,500 $608,000 $562,950
TOTAL $2,229,337 $2,797,668 $2,822,224 $2,763,223Draft 1.c
Packet Pg. 119
POSITION ALLOCATION FUNDING DETAIL
100520 - Recreation
Position Name 2026
Allocated FTE Count
PreSchool Teacher PT (30 hr/wk)0.75
Recreation Coordinator 2.75
Parks & Recreation Director 0.5
Recreation Coordinator-Sports 1
Recreation Superintendent 0.75
Recreation Supervisor 1.7
Recreation Coordinator-DBC2 1
Recreation Coordinator-Seniors 0.18
Recreation Coordinator-DBC 0.75
Senior Maintenance Worker 0.5
Administrative Coordinator 1.1
ALLOCATED FTE COUNT 10.98
Draft1.c
Packet Pg. 120
PUBLIC WORKS
DEPARTMENT OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
The Department budget consists of Public Works
Administration, Engineering, Road Maintenance,
Parks and Facilities Maintenance, and Landscape
Maintenance. Public Works is also actively involved
in representing community’s interests on significant
regional issues, such as storm water and
transportation.
Below is the combined budget for the Public Works
department which includes expenditures for Public
Works Administration, Engineering, Civic Center,
Parks & Facilities Maintenance, Landscape
Maintenance, and Road Maintenance divisions.
These divisions are also separately shown on the
following pages.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 121
PUBLIC WORKS ORGANIZATIONAL CHART
Draft1.c
Packet Pg. 122
PUBLIC WORKS DEPARTMENT BUDGET
Public Works Department Summary
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services $1,939,385 $2,173,074 $2,083,075 $2,300,946
Supplies $244,781 $201,200 $201,200 $194,200
Operating Exp $1,156,955 $1,363,685 $1,413,662 $1,377,685
Professional Svcs $145,214 $707,800 $752,800 $329,800
Contract Services $1,871,488 $2,316,100 $2,361,099 $2,322,300
Capital Outlay Exp $70,796 $54,100 $54,100 $42,000
TOTAL $5,428,619 $6,815,959 $6,865,936 $6,566,931
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Packet Pg. 123
610 - PUBLIC WORKS ADMINISTRATION
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
The Department budget consists of Public Works
Administration, Engineering, Road Maintenance,
Parks and Facilities Maintenance, and Landscape
Maintenance. Public Works is also actively involved
in representing community’s interests on significant
regional issues, such as storm water and
transportation.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 124
BUDGET DETAIL
100610 - Public Works Administration
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50010) Salaries $402,603 $361,703 $346,703 $374,116
(50020) Over Time Wages $919 $500 $500 $500
(50040) Classic Member Retiremnt $55,439 $47,299 $47,299 $49,127
(50042) Classic Member Ual Pmts $21,826 $32,014 $32,014 $38,780
(50044) Pepra Member Retiremnt $7,621 $8,483 $8,483 $8,801
(50046) Pepra Member Ual Pmts $0 $425 $425 $477
(50050) City Paid Benefits $6,954 $3,063 $3,063 $2,842
(50052) Worker's Compensation $7,967 $6,453 $6,453 $6,717
(50054) Short/Long Term Disability $1,758 $3,575 $3,575 $3,682
(50056) Medicare Expense $5,981 $5,284 $5,284 $5,439
(50060) Benefit Allotment $57,476 $53,490 $53,490 $56,580
(50072) Auto Allowance $2,368 $2,109 $2,109 $2,109
(50074) Technology Allowance $1,455 $1,800 $1,800 $1,800
PERSONNEL SERVICES TOTAL $572,366 $526,198 $511,198 $550,970
Supplies
(51200) Operating Supplies $4,653 $6,000 $6,000 $6,000
(51300) Small Tools & Equipment $308 $1,500 $1,500 $1,500
SUPPLIES TOTAL $4,960 $7,500 $7,500 $7,500
Operating Exp
(52110) Printing $0 $2,500 $2,500 $2,000
(52160) Advertising $651 $4,000 $4,000 $1,500
(52400) Membership & Dues $930 $3,385 $3,385 $3,385
(52405) Publications $0 $1,500 $1,500 $1,500
(52410) Meetings $875 $1,000 $1,000 $1,000
(52415) Conferences $21 $14,500 $14,500 $9,500
(52420) Mileage Reimbursement $0 $500 $500 $500
(52500) Education & Training $830 $5,000 $5,000 $5,000
(52525) Commissioner Compensation $945 $1,350 $1,350 $1,350
OPERATING EXP TOTAL $4,252 $33,735 $33,735 $25,735
Professional Svcs
(54200) PS - Environmental Services $0 $60,000 $60,000 $30,000
(54400) PS - Engineering $9,089 $0 $45,000 $0
(54900) PS - Other Prof Svcs $3,231 $4,000 $4,000 $4,000
PROFESSIONAL SVCS TOTAL $12,320 $64,000 $109,000 $34,000
Contract Services
(55550) Cs - Industrial Waste Services $46,933 $50,000 $50,000 $50,000
CONTRACT SERVICES TOTAL $46,933 $50,000 $50,000 $50,000
TOTAL $640,831 $681,433 $711,433 $668,205Draft 1.c
Packet Pg. 125
POSITION ALLOCATION FUNDING DETAIL
100610 - Public Works Administration
Position Name 2026
Allocated FTE Count
Public Works Manager/Assistant City Engineer 0.475
Engineering Technician 0.3
Associate Engineer 0.5
Senior Public Works Inspector 0.15
Public Works Director/City Engineer 0.475
Administrative Coordinator 0.675
ALLOCATED FTE COUNT 2.575
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Packet Pg. 126
615 - ENGINEERING
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES). The Department budget consists of
Public Works Administration, Engineering, Road
Maintenance, Parks and Facilities Maintenance,
and Landscape Maintenance. Public Works is also
actively involved in representing community’s
interests on significant regional issues, such as
storm water and transportation.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 127
BUDGET DETAIL
100615 - Engineering
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $177,831 $271,284 $256,284 $300,241
(50020) Over Time Wages $717 $1,500 $1,500 $1,500
(50040) Classic Member Retiremnt $26,222 $29,293 $29,293 $30,737
(50042) Classic Member Ual Pmts $11,805 $19,819 $19,819 $24,254
(50044) Pepra Member Retiremnt $2,628 $9,106 $9,106 $11,166
(50046) Pepra Member Ual Pmts $0 $455 $455 $603
(50050) City Paid Benefits $3,634 $2,782 $2,782 $2,990
(50052) Worker's Compensation $4,999 $5,446 $5,446 $6,124
(50054) Short/Long Term Disability $828 $2,694 $2,694 $3,003
(50056) Medicare Expense $2,733 $3,982 $3,982 $4,354
(50060) Benefit Allotment $28,891 $50,676 $50,676 $50,676
(50072) Auto Allowance $666 $666 $666 $666
(50074) Technology Allowance $535 $360 $360 $360
PERSONNEL SERVICES TOTAL $261,489 $398,063 $383,063 $436,674
Professional Svcs
(54400) PS - Engineering $84,421 $215,500 $215,500 $130,500
(54410) PS - Traffic $28,951 $115,000 $115,000 $115,000
(54420) PS - Plan Checking $1,544 $103,000 $103,000 $20,000
(54430) PS - Soils/Surveying $17,978 $50,000 $50,000 $20,000
(54440) PS - Inspection $0 $10,300 $10,300 $10,300
PROFESSIONAL SVCS TOTAL $132,894 $493,800 $493,800 $295,800
TOTAL $394,383 $891,863 $876,863 $732,474
POSITION ALLOCATION FUNDING DETAIL
100615 - Engineering
Position Name 2026
Allocated FTE Count
Public Works Inspector 1
Public Works Manager/Assistant City Engineer 0.15
Engineering Technician 0.3
Associate Engineer 0.5
Senior Public Works Inspector 0.4
Public Works Director/City Engineer 0.15
Administrative Coordinator 0.2
ALLOCATED FTE COUNT 2.7Draft 1.c
Packet Pg. 128
630 - PARKS & FACILITIES MAINTENANCE
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 129
BUDGET DETAIL
100630 - Parks & Facilities Maintenance
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Personnel Services
(50010) Salaries $345,473 $373,425 $328,426 $387,466
(50020) Over Time Wages $2,066 $8,000 $8,000 $8,000
(50030) Part-Time Wages $1,670 $16,848 $16,848 $16,848
(50040) Classic Member Retiremnt $35,438 $34,405 $34,405 $35,532
(50042) Classic Member Ual Pmts $26,167 $23,282 $23,282 $28,042
(50044) Pepra Member Retiremnt $11,637 $14,408 $14,408 $15,180
(50046) Pepra Member Ual Pmts $0 $718 $718 $819
(50050) City Paid Benefits $5,534 $3,290 $3,290 $3,499
(50052) Worker's Compensation $10,736 $9,216 $9,216 $9,593
(50054) Short/Long Term Disability $1,662 $3,628 $3,628 $3,752
(50056) Medicare Expense $5,184 $5,685 $5,685 $5,864
(50057) Medicare Payable $0 $575 $575 $0
(50060) Benefit Allotment $67,817 $73,278 $73,278 $77,508
(50072) Auto Allowance $222 $222 $222 $222
(50074) Technology Allowance $120 $120 $120 $120
PERSONNEL SERVICES TOTAL $513,726 $567,100 $522,101 $592,445
Supplies
(51200) Operating Supplies $31,213 $45,700 $45,700 $45,700
(51300) Small Tools & Equipment $13,699 $5,000 $5,000 $5,000
SUPPLIES TOTAL $44,912 $50,700 $50,700 $50,700
Operating Exp
(52210) Electric Utility Expenditure $56,967 $56,000 $56,000 $58,000
(52215) Gas Utility Expenditure $1,646 $5,200 $5,200 $5,200
(52220) Water Utility Expenditure $250,062 $314,700 $314,700 $314,700
(52300) Rental/Lease - Equipmnt $46 $7,500 $7,500 $7,500
(52320) Maint Of Grounds/Buildings $225,980 $215,500 $265,477 $215,500
(52400) Membership & Dues $750 $1,450 $1,450 $1,450
(52415) Conferences $1,300 $5,000 $5,000 $5,000
OPERATING EXP TOTAL $536,752 $605,350 $655,327 $607,350
Contract Services
(55000) Cs - Contract Services $14,052 $0 $44,999 $0
(55505) Cs - Pw Contract Services $370,501 $410,000 $410,000 $422,500
CONTRACT SERVICES TOTAL $384,553 $410,000 $454,999 $422,500
Capital Outlay Exp
(56116) Equipment $29,648 $37,100 $37,100 $40,000
CAPITAL OUTLAY EXP TOTAL $29,648 $37,100 $37,100 $40,000
TOTAL $1,509,591 $1,670,250 $1,720,227 $1,712,995Draft 1.c
Packet Pg. 130
POSITION ALLOCATION FUNDING DETAIL
100630 - Parks & Facilities Maintenance
Position Name 2026
Allocated FTE Count
Parks & Maintenance Superintendent 0.5
Public Works Manager/Assistant City Engineer 0.05
Maintenance Worker (PT)0.45
Facilities Maintenance Supervisor 0.85
Public Works Director/City Engineer 0.05
Facilities & Asset Maintenance Technician 0.5
Senior Maintenance Worker 0.7
Administrative Coordinator 0.875
ALLOCATED FTE COUNT 3.975
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Packet Pg. 131
645 - LANDSCAPE MAINTENANCE
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
BUDGET DETAIL
100645 - Landscape Maintenance
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Contract Services
(55522) Cs - Tree Maintenance $359,931 $304,600 $304,600 $378,800
(55528) Cs - Pkwy/Vegetation Control $32,514 $42,500 $42,500 $44,000
CONTRACT SERVICES TOTAL $392,444 $347,100 $347,100 $422,800
TOTAL $392,444 $347,100 $347,100 $422,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 132
655 - ROAD MAINTENANCE
DIVISION OVERVIEW
The Public Works Department is committed to
providing for the efficient operation of public works
systems and programs. The vital services include:
planning, designing, constructing, and monitoring
the City’s roadways and sidewalk infrastructure as
well as sewer and storm drain systems; overseeing
traffic management/control systems and traffic
signal timing programs; maintaining and repairing
all City buildings and fleet of vehicles and
equipment; maintaining public parks/public property
and Landscape Assessment Districts’ medians,
parkways, mini parks, slopes, and open space;
managing the engineering design and construction
of the City’s robust capital improvements program;
reviewing/planning and permitting land
development activities and subdivisions; and
managing environmental programs such as the
National Pollutant Discharge Elimination System
(NPDES).
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 133
BUDGET DETAIL
100655 - Road Maintenance
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50010) Salaries $287,992 $339,732 $324,732 $357,016
(50020) Over Time Wages $2,699 $3,500 $3,500 $3,500
(50040) Classic Member Retiremnt $33,773 $35,848 $35,848 $37,349
(50042) Classic Member Ual Pmts $18,483 $24,260 $24,260 $29,479
(50044) Pepra Member Retiremnt $8,210 $11,564 $11,564 $12,425
(50046) Pepra Member Ual Pmts $0 $576 $576 $670
(50050) City Paid Benefits $5,977 $3,000 $3,000 $3,174
(50052) Worker's Compensation $10,591 $9,150 $9,150 $9,657
(50054) Short/Long Term Disability $1,330 $3,347 $3,347 $3,505
(50056) Medicare Expense $4,456 $4,952 $4,952 $5,182
(50060) Benefit Allotment $54,247 $68,019 $68,019 $71,949
(50072) Auto Allowance $444 $444 $444 $444
(50074) Technology Allowance $240 $240 $240 $240
PERSONNEL SERVICES TOTAL $428,442 $504,632 $489,632 $534,590
Supplies
(51200) Operating Supplies $1,367 $5,000 $5,000 $3,000
(51250) Road Maintenance Supplies $157,350 $75,000 $75,000 $70,000
(51300) Small Tools & Equipment $315 $10,000 $10,000 $10,000
SUPPLIES TOTAL $159,033 $90,000 $90,000 $83,000
Operating Exp
(52210) Electric Utility Expenditure $143,379 $132,000 $132,000 $132,000
(52300) Rental/Lease - Equipmnt $8,351 $10,000 $10,000 $15,000
(52310) Equipment Maintenance $226 $6,000 $6,000 $6,000
OPERATING EXP TOTAL $151,957 $148,000 $148,000 $153,000
Contract Services
(55510) Cs - Street Sweeping $164,012 $210,000 $210,000 $210,000
(55512) Cs - Road Maintenance $678,571 $980,000 $980,000 $898,000
(55528) Cs - Pkwy/Vegetation Control $125,567 $160,000 $160,000 $160,000
(55530) Cs - Right Of Way Clean Up $19,485 $65,000 $65,000 $65,000
(55536) Cs - Traffic Signal Maint $59,924 $94,000 $94,000 $94,000
CONTRACT SERVICES TOTAL $1,047,558 $1,509,000 $1,509,000 $1,427,000
TOTAL $1,786,990 $2,251,632 $2,236,632 $2,197,590Draft 1.c
Packet Pg. 134
POSITION ALLOCATION FUNDING DETAIL
100655 - Road Maintenance
Position Name 2026
Allocated FTE Count
Public Works Maintenance Superintendent-Streets 0.975
Public Works Manager/Assistant City Engineer 0.1
Engineering Technician 0.3
Senior Public Works Inspector 0.35
Public Works Director/City Engineer 0.1
Facilities & Asset Maintenance Technician 0.475
Senior Maintenance Worker 0.975
ALLOCATED FTE COUNT 3.275
Draft1.c
Packet Pg. 135
TOTAL TRANSFERS IN
Total Transfers In
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 ProposedBudget
(49100) Transfer In - General Fd $6,433,027 $2,549,569 $4,764,121 $1,595,375
(49102) Transfer In - Law Enforcement $27,735 $50,000 $50,000 $50,000
(49104) Transfer In - Tech Reserve $72,890 $705,000 $705,000 $250,000
(49105) Transfer In - Opeb Reserve $88,000 $88,000 $88,000 $88,000
(49201) Transfer In - Measure W $434,523 $0 $451,435 $0
(49202) Transfer In - Rmra Fund $1,048,614 $0 $4,225,007 $0
(49203) Transfer In - Measure M $1,835,004 $0 $1,064,037 $0
(49204) Transfer In - Measure R $1,132,017 $0 $897,732 $0
(49205) Transfer In - Gas Tax Fd $1,687,958 $1,475,000 $1,734,671 $1,435,000
(49206) Transfer In - Prop A $5,944 $0 $44,057 $0
(49207) Transfer In - Prop C $746,527 $0 $2,760,343 $0
(49209) Transfer In - Tda/Trails Fund $42,131 $0 $31,519 $0
(49225) Transfer In - Cdbg Fund $170,776 $0 $141,299 $0
(49250) Transfer In - Ab939 $0 $10,000 $10,000 $10,000
(49251) Transfer In - Ab2766 $132,000 $70,000 $70,000 $0
(49252) Transfer In-Waste Hauler $233,740 $0 $162,260 $0
(49262) Transfer In - Park Development $208,836 $0 $1,864,955 $0
(49270) Transfer In - Peg Fees $85,267 $0 $323,060 $0
(49280) Transfer In - Cops Fund $152,500 $152,500 $152,500 $152,500
(49281) Transfer In - Cleep Fund $8,351 $0 $0 $0
(49501) Transfer In - Self Insurance $0 $0 $0 $100,000
(49504) Transfer In -Building/Facility $0 $0 $10,000 $0
TOTAL $14,545,840 $5,100,069 $19,549,996 $3,680,875
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 136
TOTAL TRANSFERS OUT
Total Transfers Out
2023-24 Actual 2024-25 AdoptedBudget 2024-25 Revised Budget 2025-26 ProposedBudget
(59107) Transfer Out - Homelessness
Response Fund
$50,000 $50,000 $50,000 $50,000
(59100) Transfer Out - General Fund $1,236,144 $1,687,500 $1,687,500 $1,647,500
(59101) Transfer Out - Com Org Fund $8,200 $20,000 $20,000 $20,000
(59102) Transfer Out - Law Enforcement $295,004 $0 $0 $0
(59103) Transfer Out - General Plan Reserve $207,000 $0 $58,000 $0
(59104) Transfer Out - Tech Reserve Fd $100,000 $100,000 $100,000 $100,000
(59105) Transfer Out - OPEB Res Fund $116,000 $40,000 $40,000 $44,000
(59238) Transfer Out - Llad #38 $206,891 $308,477 $308,477 $217,326
(59239) Transfer Out - Llad #39 $42,560 $44,037 $44,037 $45,535
(59241) Transfer Out-Llad #41 $11,298 $11,955 $11,955 $12,314
(59248) Transfer Out - Tres Hermanos $90,330 $100,000 $100,000 $80,000
(59262) Transfer Out - Park Dev Fund $1,204,585 $0 $0 $0
(59301) Transfer Out - Cip Fund $7,908,957 $150,000 $14,488,347 $0
(59401) Transfer Out - Debt Service $715,266 $721,900 $721,900 $729,700
(59501) Transfer Out - Self Insurance $609,380 $580,000 $580,000 $0
(59502) Transfer Out - Vehicle Repl Fund $278,750 $339,000 $339,000 $296,500
(59503) Transfer Out-Computer Equip Fund $72,890 $705,000 $758,580 $250,000
(59504) Transfer Out - Building Fund $1,304,585 $154,200 $154,200 $100,000
(59601) Transfer Out - OPEB Trust $88,000 $88,000 $88,000 $88,000
TOTAL $14,545,840 $5,100,069 $19,549,996 $3,680,875
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 137
Draft1.c
Packet Pg. 138
PERSONNEL SUMMARY
FY 2025/26 Proposed Budget
No personnel changes proposed for FY 2025/26
FY 2024/25 Revised Budget
Includes two (2) additional new full-time positions:
• Public Works Department: (1) Management Analyst
• Parks & Recreation Department: (1) Recreation Coordinator
Includes three (3) reclassifications:
•Finance Department: (1) Accountant to Senior Accountant
•Human Resources Department: (1) Human Resources Technician to Senior Human Resources
Technician
•Community Relations Division: (1) Senior Community Relations Coordinator to Community Relations
Coordinator
FY 2023/24 Revised Budget
Included eight (8) reclassifications of current full-time employees:
• Parks & Recreation Department: (3) Recreation Specialists to Recreation Coordinators
• Finance Department: (2) Accounting Technicians to Senior Accounting Technicians
• Public Works Department: (1) Public Works Inspector to Senior Public Works Inspector; (2) Maintenance
Workers to Senior Maintenance Workers
Included five (5) additional new full-time positions:
• City Manager's Office: (2) Management Analysts
• Community Relations Department: (1) Community Relations Coordinator
• Public Works Department: (1) Management Analyst; (1) Maintenance Worker
City of Diamond Bar Budget
Fiscal Year 25/26
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101 - COMMUNITY ORGANIZATION SUPPORT
FUND
FUND DESCRIPTION
This fund was established in FY 1997/1998 to account for transfers and expenditures related to the City
Council's policy to support various non profit community organizations which are of a benefit to the City. The
City has continued this program to show their ever-increasing interest and support of the City's non-profit
community organizations.
BUDGET DETAIL
101 - Community Organization Support Fund
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Interfund Transfers
(49100) Transfer In - General Fd $8,200 $20,000 $20,000 $20,000
INTERFUND TRANSFERS TOTAL $8,200 $20,000 $20,000 $20,000
REVENUES TOTAL $8,200 $20,000 $20,000 $20,000
Expenses
Operating Exp
(52600) Contributions - Comm Grps $8,200 $20,000 $20,000 $20,000
OPERATING EXP TOTAL $8,200 $20,000 $20,000 $20,000
EXPENSES TOTAL $8,200 $20,000 $20,000 $20,000
REVENUES LESS EXPENSES $0 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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102 - LAW ENFORCEMENT RESERVE FUND
FUND DESCRIPTION
This fund was established in FY 2012/2013 to incorporate a method to fund future increases in the Sheriff 's
Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual
savings realized in the law enforcement budget in the General Fund.
BUDGET DETAIL
102 - Law Enforcement Reserve Fund
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues $337,442 $0 $0 $0
Expenses
Supplies $0 $0 $2,000 $0
Operating Exp $0 $0 $8,000 $0
Professional Svcs $185,000 $0 $0 $0
Capital Outlay Exp $0 $45,000 $45,000 $0
Interfund Transfer Out
(59100) Transfer Out - General Fund $27,735 $50,000 $50,000 $50,000
INTERFUND TRANSFER OUT TOTAL $27,735 $50,000 $50,000 $50,000
EXPENSES TOTAL $212,735 $95,000 $105,000 $50,000
REVENUES LESS EXPENSES $124,707 -$95,000 -$105,000 -$50,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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103 - GENERAL PLAN UPDATE FUND
FUND DESCRIPTION
This fund was created in FY 2014/2015 to establish an allocation of resources needed to fund the
preparation of a comprehensive update to the City's General Plan.
BUDGET DETAIL
103 - General Plan Update Fund
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues $229,307 $0 $58,000 $0
Expenses
Supplies
(51200) Operating Supplies $0 $1,000 $1,000 $1,000
SUPPLIES TOTAL $0 $1,000 $1,000 $1,000
Operating Exp
(52110) Printing $0 $2,500 $2,500 $2,500
(52160) Advertising $0 $2,500 $2,500 $2,500
(52170) Postage $0 $6,000 $6,000 $6,000
OPERATING EXP TOTAL $0 $11,000 $11,000 $11,000
Professional Svcs
(54300) PS -Planning General Plan $6,541 $0 $0 $0
(54900) PS - Other Prof Svcs $287,488 $0 $196,949 $0
PROFESSIONAL SVCS TOTAL $294,029 $0 $196,949 $0
EXPENSES TOTAL $294,029 $12,000 $208,949 $12,000
REVENUES LESS EXPENSES -$64,722 -$12,000 -$150,949 -$12,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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104 - TECHNOLOGY RESERVE FUND
FUND DESCRIPTION
This fund was created in FY 2015/2016 to establish an allocation of resources needed to fund the future
replacement of a variety of hardware and software platforms throughout the City.
BUDGET DETAIL
Tech Reserve Fund
2023-24 Actual 2024-25 Adopted
Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Building Fees
(48020) Plan Check Fees-Bldg/Sfty -$13 $0 $0 $0
(48030) Permit System Replacement $45,129 $74,000 $74,000 $74,000
BUILDING FEES TOTAL $45,116 $74,000 $74,000 $74,000
Investment Income
(48500) Investment Earnings $23,013 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $8,803 $0 $0 $0
INVESTMENT INCOME TOTAL $31,816 $0 $0 $0
Interfund Transfers
(49100) Transfer In - General Fd $100,000 $100,000 $100,000 $100,000
INTERFUND TRANSFERS TOTAL $100,000 $100,000 $100,000 $100,000
REVENUES TOTAL $176,932 $174,000 $174,000 $174,000
Expenses
Interfund Transfer Out
(59503) Transfer Out-Computer Equip Fund $72,890 $705,000 $705,000 $250,000
INTERFUND TRANSFER OUT TOTAL $72,890 $705,000 $705,000 $250,000
EXPENSES TOTAL $72,890 $705,000 $705,000 $250,000
REVENUES LESS EXPENSES $104,042 -$531,000 -$531,000 -$76,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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105 - OTHER POST EMPLOYMENT BENEFITS
(OPEB) RESERVE FUND
FUND DESCRIPTION
This fund was created in FY 2014/2015 to establish an allocation of resources needed to fund the Other Post
Employment Benefits (OPEB) unfunded liability.
BUDGET DETAIL (REVENUES)
105 - OPEB Fund Official (Revenues)
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Investment Income
(48500) Investment Earnings $10,275 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $3,930 $0 $0 $0
INVESTMENT INCOME TOTAL $14,205 $0 $0 $0
Interfund Transfers
(49100) Transfer In - General Fd $116,000 $40,000 $40,000 $44,000
INTERFUND TRANSFERS TOTAL $116,000 $40,000 $40,000 $44,000
TOTAL $130,205 $40,000 $40,000 $44,000
BUDGET DETAIL (EXPENSES)
105 - OPEB Fund Official (Expenses)
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50048) Post Emplymt Beneft (OPEB)$19,863 $20,000 $20,000 $22,000
PERSONNEL SERVICES TOTAL $19,863 $20,000 $20,000 $22,000
Interfund Transfer Out
(59601) Transfer Out - OPEB Trust $88,000 $88,000 $88,000 $88,000
INTERFUND TRANSFER OUT TOTAL $88,000 $88,000 $88,000 $88,000
TOTAL $107,863 $108,000 $108,000 $110,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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107 - HOMELESSNESS RESPONSE FUND
FUND DESCRIPTION
Special Fund 107 was established in Fiscal Year 2023-24 to centralize the City's revenues and expenses
related to homelessness response.
BUDGET DETAIL
107 - Homelessness Response Fund
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Interfund Transfers
(49100) Transfer In - General Fd $50,000 $50,000 $50,000 $50,000
INTERFUND TRANSFERS TOTAL $50,000 $50,000 $50,000 $50,000
REVENUES TOTAL $50,000 $50,000 $50,000 $50,000
Expenses
Contract Services
(55000) Cs - Contract Services $914 $50,000 $50,000 $50,000
CONTRACT SERVICES TOTAL $914 $50,000 $50,000 $50,000
EXPENSES TOTAL $914 $50,000 $50,000 $50,000
REVENUES LESS EXPENSES $49,086 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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201 - MEASURE W LOCAL RETURN FUND
FUND DESCRIPTION
Approved by the voters on November 6, 2018, Measure W provides for a 2.5 cents per square foot of
“impermeable surface” assessment on the property tax bill to fund projects that improve water quality. This
fund accounts for the local return of 40% that is remitted by the County to the City of the total assessments
received from Diamond Bar property tax payers. The County retains the remaining amount which is used to
fund water quality improvement projects at the regional level.
POSITION FUNDING ALLOCATION DETAIL
201 - Measure W
Position Name 2026
Allocated FTE Count
Management Analyst 0.45
Public Works Manager/Assistant City Engineer 0.1
Engineering Technician 0.1
Associate Engineer 0.2
Senior Public Works Inspector 0.1
Public Works Director/City Engineer 0.1
ALLOCATED FTE COUNT 1.05
BUDGET DETAIL
201 - Measure W Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
County Revenue
(44050) Measure W Revenue $839,815 $838,000 $838,000 $838,000
COUNTY REVENUE TOTAL $839,815 $838,000 $838,000 $838,000
Investment Income
(48500) Investment Earnings $66,130 $0 $0 $0
(48510) Unrealized Gain/Loss Fmv $25,296 $0 $0 $0
INVESTMENT INCOME TOTAL $91,425 $0 $0 $0
REVENUES TOTAL $931,240 $838,000 $838,000 $838,000
Expenses
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Expenses
Personnel Services
(50010) Salaries $51,760 $127,767 $127,767 $134,354
(50020) Over Time Wages $25 $0 $0 $0
(50040) Classic Member Retiremnt $2,440 $10,975 $10,975 $11,433
(50042) Classic Member Ual Pmts $3,128 $7,430 $7,430 $9,026
(50044) Pepra Member Retiremnt $2,983 $5,453 $5,453 $5,823
(50046) Pepra Member Ual Pmts $0 $102 $102 $115
(50050) City Paid Benefits $754 $1,208 $1,208 $1,162
(50052) Worker's Compensation $2,448 $2,098 $2,098 $2,206
(50054) Short/Long Term Disability $201 $1,267 $1,267 $1,326
(50056) Medicare Expense $815 $1,837 $1,837 $1,923
(50060) Benefit Allotment $9,859 $21,744 $21,744 $23,004
(50072) Auto Allowance $185 $444 $444 $444
(50074) Technology Allowance $100 $240 $240 $240
PERSONNEL SERVICES TOTAL $74,700 $180,565 $180,565 $191,056
Professional Svcs
(54010) PS - Accounting & Auditing $20,000 $0 $0 $0
(54200) PS - Environmental Services $313,309 $284,500 $284,500 $284,500
(54400) PS - Engineering $2,895 $0 $0 $0
PROFESSIONAL SVCS TOTAL $336,204 $284,500 $284,500 $284,500
Contract Services
(55505) Cs - Pw Contract Services $0 $15,000 $15,000 $15,000
(55530) Cs - Right Of Way Clean Up $39,725 $120,000 $120,000 $105,000
CONTRACT SERVICES TOTAL $39,725 $135,000 $135,000 $120,000
CIP Capital Projects $0 $836,000 $836,000 $0
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $434,523 $0 $451,435 $0
INTERFUND TRANSFER OUT TOTAL $434,523 $0 $451,435 $0
EXPENSES TOTAL $885,152 $1,436,065 $1,887,500 $595,556
REVENUES LESS EXPENSES $46,088 -$598,065 -$1,049,500 $242,444
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202 - ROAD MAINTENANCE AND
REHABILITATION FUND
FUND DESCRIPTION
Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 was signed into law in April 2017 in order
to address the significant multi-modal transportation funding shortfalls statewide. SB-1 prioritizes funding
towards maintenance, rehabilitation and safety improvements on state highways, local streets and roads,
and bridges, and to improve the State's trade corridors, transit and active transportation facilities.
BUDGET DETAIL
202 - Road Maintenance & Rehabilitation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
State Revenue
(43080) Rmra (Sb-1) - Road Maint Rehab $1,418,584 $1,406,837 $1,406,837 $1,441,843
STATE REVENUE TOTAL $1,418,584 $1,406,837 $1,406,837 $1,441,843
Investment Income
(48500) Investment Earnings $156,994 $12,900 $12,900 $12,900
(48510) Unrealized Gain/Loss Fmv $60,053 $0 $0 $0
INVESTMENT INCOME TOTAL $217,046 $12,900 $12,900 $12,900
REVENUES TOTAL $1,635,631 $1,419,737 $1,419,737 $1,454,743
Expenses
CIP Capital Projects $0 $1,300,000 $1,300,000 $1,500,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $1,048,614 $0 $4,225,007 $0
INTERFUND TRANSFER OUT TOTAL $1,048,614 $0 $4,225,007 $0
EXPENSES TOTAL $1,048,614 $1,300,000 $5,525,007 $1,500,000
REVENUES LESS EXPENSES $587,017 $119,737 -$4,105,270 -$45,257
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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203 - MEASURE M LOCAL RETURN FUND
FUND DESCRIPTION
Approved by the voters on November 8, 2016, the Measure M half-cent sales tax increase will fund projects
that will improve local streets, repair potholes and improve traffic flow/safety.
POSITION FUNDING ALLOCATION DETAIL
203 - Measure M
Position Name 2026
Allocated FTE Count
Management Analyst 0.15
ALLOCATED FTE COUNT 0.15
BUDGET DETAIL
203 - Measure M Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
County Revenue
(44030) Measure M Revenue $1,009,371 $1,058,586 $1,058,586 $972,722
COUNTY REVENUE TOTAL $1,009,371 $1,058,586 $1,058,586 $972,722
Investment Income
(48500) Investment Earnings $74,904 $7,400 $7,400 $7,400
(48510) Unrealized Gain/Loss Fmv $28,652 $0 $0 $0
INVESTMENT INCOME TOTAL $103,556 $7,400 $7,400 $7,400
REVENUES TOTAL $1,112,928 $1,065,986 $1,065,986 $980,122
Expenses
Personnel Services
(50010) Salaries $4,792 $14,202 $14,202 $15,375
(50044) Pepra Member Retiremnt $368 $1,140 $1,140 $1,238
(50050) City Paid Benefits $67 $167 $167 $167
(50052) Worker's Compensation $115 $121 $121 $133
(50054) Short/Long Term Disability $21 $144 $144 $154
(50056) Medicare Expense $78 $208 $208 $223
(50060) Benefit Allotment $1,252 $3,096 $3,096 $3,276
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
(50060) Benefit Allotment $1,252 $3,096 $3,096 $3,276
PERSONNEL SERVICES TOTAL $6,693 $19,078 $19,078 $20,566
CIP Capital Projects $0 $950,000 $950,000 $1,343,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $1,835,004 $0 $1,064,037 $0
INTERFUND TRANSFER OUT TOTAL $1,835,004 $0 $1,064,037 $0
EXPENSES TOTAL $1,841,698 $969,078 $2,033,115 $1,363,566
REVENUES LESS EXPENSES -$728,770 $96,908 -$967,129 -$383,444
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204 - MEASURE R FUND
FUND DESCRIPTION
The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and
reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal
synchronization; & transit.
POSITION FUNDING ALLOCATION DETAIL
204 - Measure R
Position Name 2026
Allocated FTE Count
Management Analyst 0.15
ALLOCATED FTE COUNT 0.15
BUDGET DETAIL
204 - Measure R Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
County Revenue
(44040) Measure R Revenue $893,872 $934,046 $934,046 $858,284
COUNTY REVENUE TOTAL $893,872 $934,046 $934,046 $858,284
Investment Income
(48500) Investment Earnings $51,535 $4,500 $4,500 $4,500
(48510) Unrealized Gain/Loss Fmv $19,713 $0 $0 $0
INVESTMENT INCOME TOTAL $71,248 $4,500 $4,500 $4,500
REVENUES TOTAL $965,120 $938,546 $938,546 $862,784
Expenses
Personnel Services
(50010) Salaries $4,792 $14,202 $14,202 $15,375
(50044) Pepra Member Retiremnt $368 $1,140 $1,140 $1,238
(50050) City Paid Benefits $67 $167 $167 $167
(50052) Worker's Compensation $115 $121 $121 $133
(50054) Short/Long Term Disability $21 $144 $144 $154
(50056) Medicare Expense $78 $208 $208 $223
(50060) Benefit Allotment $1,252 $3,096 $3,096 $3,276
PERSONNEL SERVICES TOTAL $6,693 $19,078 $19,078 $20,566
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
PERSONNEL SERVICES TOTAL $6,693 $19,078 $19,078 $20,566
CIP Capital Projects $0 $850,000 $850,000 $1,000,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $1,132,017 $0 $897,732 $0
INTERFUND TRANSFER OUT TOTAL $1,132,017 $0 $897,732 $0
EXPENSES TOTAL $1,138,710 $869,078 $1,766,810 $1,020,566
REVENUES LESS EXPENSES -$173,589 $69,468 -$828,264 -$157,782
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205 - GAS TAX FUND
FUND DESCRIPTION
The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State
law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for
street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the
City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any
remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program.
Beginning in FY 2011/2012, the State replaced Prop 42 funds with Highway Users Tax.
BUDGET DETAIL
205 - Gas Tax Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
State Revenue
(43030) Gas Tax - 2105 $333,479 $341,273 $341,273 $349,834
(43040) Gas Tax - 2106 $194,344 $196,886 $196,886 $200,479
(43050) Gas Tax - 2107 $451,393 $466,396 $466,396 $477,445
(43060) Gas Tax - 2107.5 $7,500 $7,500 $7,500 $7,500
(43070) Gas Tax - 2103 $500,051 $488,142 $488,142 $500,108
STATE REVENUE TOTAL $1,486,767 $1,500,197 $1,500,197 $1,535,366
Investment Income
(48500) Investment Earnings $51,931 $1,800 $1,800 $1,800
(48510) Unrealized Gain/Loss Fmv $19,864 $0 $0 $0
INVESTMENT INCOME TOTAL $71,795 $1,800 $1,800 $1,800
REVENUES TOTAL $1,558,563 $1,501,997 $1,501,997 $1,537,166
Expenses
CIP Capital Projects
(56102) CIP-Traffic Control Imprv $32,217 $66,000 $66,000 $66,000
CIP CAPITAL PROJECTS TOTAL $32,217 $66,000 $66,000 $66,000
Interfund Transfer Out
(59100) Transfer Out - General Fund $1,047,558 $1,475,000 $1,475,000 $1,435,000
(59301) Transfer Out - Cip Fund $640,399 $0 $259,671 $0
INTERFUND TRANSFER OUT TOTAL $1,687,958 $1,475,000 $1,734,671 $1,435,000
EXPENSES TOTAL $1,720,175 $1,541,000 $1,800,671 $1,501,000
REVENUES LESS EXPENSES -$161,612 -$39,003 -$298,674 $36,166
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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206 - PROP A TRANSIT FUND
FUND DESCRIPTION
The City receives Proposition A Transit Tax which is a voter approved sales tax override for public
transportation purposes. This fund has been established to account for these revenues and approved
project expenditures.
POSITION FUNDING ALLOCATION DETAIL
206 - Prop A
Position Name 2026
Allocated FTE Count
Network/Systems Technician 0.05
Management Analyst 0.25
Assistant to the City Manager 0.01
Administrative Assistant 0.275
Accounting Technician 0.65
Network/Systems Administrator 0.075
Finance Director 0.05
Principal Management Analyst 0.25
Information Systems Director 0.025
Administrative Coordinator 0.45
Senior Accounting Technician 0.65
ALLOCATED FTE COUNT 2.735
BUDGET DETAIL
206 - Prop A Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Other Taxes & Fees
(41030) Franchise Fees $27,500 $26,000 $26,000 $26,000
OTHER TAXES & FEES TOTAL $27,500 $26,000 $26,000 $26,000
County Revenue
(44010) Prop A Transportation Tax $1,437,294 $1,501,428 $1,501,428 $1,379,645
COUNTY REVENUE TOTAL $1,437,294 $1,501,428 $1,501,428 $1,379,645
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
COUNTY REVENUE TOTAL $1,437,294 $1,501,428 $1,501,428 $1,379,645
Miscellaneous Fees
(48400) Transit Pass Sales $63,936 $200,000 $200,000 $250,000
MISCELLANEOUS FEES TOTAL $63,936 $200,000 $200,000 $250,000
Investment Income
(48500) Investment Earnings $90,582 $2,700 $2,700 $2,700
(48510) Unrealized Gain/Loss Fmv $34,649 $0 $0 $0
INVESTMENT INCOME TOTAL $125,232 $2,700 $2,700 $2,700
REVENUES TOTAL $1,653,961 $1,730,128 $1,730,128 $1,658,345
Expenses
Personnel Services
(50010) Salaries $51,731 $270,552 $270,552 $287,008
(50040) Classic Member Retiremnt $7,123 $38,145 $38,145 $40,252
(50042) Classic Member Ual Pmts $7,552 $23,342 $23,342 $28,645
(50044) Pepra Member Retiremnt $1,146 $6,944 $6,944 $7,530
(50046) Pepra Member Ual Pmts $0 $328 $328 $385
(50050) City Paid Benefits $946 $3,119 $3,119 $3,119
(50052) Worker's Compensation $1,274 $2,807 $2,807 $3,017
(50054) Short/Long Term Disability $244 $2,698 $2,698 $2,844
(50056) Medicare Expense $851 $3,961 $3,961 $4,174
(50060) Benefit Allotment $11,250 $58,050 $58,050 $61,416
(50072) Auto Allowance $0 $225 $225 $225
(50074) Technology Allowance $0 $186 $186 $186
PERSONNEL SERVICES TOTAL $82,118 $410,357 $410,357 $438,801
Supplies
(51200) Operating Supplies $0 $1,200 $1,200 $1,200
SUPPLIES TOTAL $0 $1,200 $1,200 $1,200
Operating Exp
(52255) Banking Charges $1,962 $7,500 $7,500 $3,000
(52314) Computer Maintenance $0 $3,100 $3,100 $7,000
(52400) Membership & Dues $20,000 $20,000 $20,000 $20,000
OPERATING EXP TOTAL $21,962 $30,600 $30,600 $30,000
Contract Services
(55300) Cs - Special Events $7,195 $5,500 $5,500 $19,000
(55310) Cs - Senior Programs $4,783 $8,000 $8,000 $10,000
(55315) Cs - Youth Programs $10,197 $13,000 $13,000 $14,000
(55542) Cs-Bus Bench Maint $0 $35,000 $35,000 $35,000
(55560) Cs - Dial-A-Cab Services $268,288 $350,000 $375,000 $550,000
(55610) Transit Program Subsidy $17,542 $20,000 $20,000 $20,000
(55620) Transit Fares Expenses $69,406 $80,000 $80,000 $80,000
CONTRACT SERVICES TOTAL $377,410 $511,500 $536,500 $728,000
Capital Outlay Exp
(56130) Computer Eq - Hardware Exp $17,046 $27,000 $27,000 $49,000
(56135) Computer Eq - Software Exp $0 $20,000 $20,000 $80,000
CAPITAL OUTLAY EXP TOTAL $17,046 $47,000 $47,000 $129,000
CIP Capital Projects $0 $600,000 $600,000 $0
Misc Expenditures $0 $0 $1,333,333 $0
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $5,944 $0 $44,057 $0
INTERFUND TRANSFER OUT TOTAL $5,944 $0 $44,057 $0
EXPENSES TOTAL $504,480 $1,600,657 $3,003,047 $1,327,001
REVENUES LESS EXPENSES $1,149,481 $129,471 -$1,272,919 $331,344Draft 1.c
Packet Pg. 159
207 - PROP C TRANSIT FUND
FUND DESCRIPTION
The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles
County. These funds must be used for street-related purposes such as construction, rehabilitation,
maintenance or traffic safety. The projects must be transit related improvements. In order to spend these
funds, the City must submit the project to Metropolitan Transit Authority (MTA) for prior approval.
POSITION FUNDING ALLOCATION DETAIL
207 - Prop C Transit
Position Name 2026
Allocated FTE Count
Network/Systems Technician 0.025
Management Analyst 0.1
Network/Systems Administrator 0.05
Associate Engineer 0.8
Information Systems Director 0.025
Administrative Coordinator 0.05
ALLOCATED FTE COUNT 1.05
BUDGET DETAIL
207 - Prop C Transit Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
County Revenue
(44020) Prop C Transportation Tax $1,192,202 $1,245,395 $1,245,395 $1,144,379
COUNTY REVENUE TOTAL $1,192,202 $1,245,395 $1,245,395 $1,144,379
Investment Income
(48500) Investment Earnings $125,811 $9,500 $9,500 $9,500
(48510) Unrealized Gain/Loss Fmv $48,125 $0 $0 $0
INVESTMENT INCOME TOTAL $173,936 $9,500 $9,500 $9,500
REVENUES TOTAL $1,366,138 $1,254,895 $1,254,895 $1,153,879
Expenses
Personnel Services
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 160
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Personnel Services
(50010) Salaries $95,750 $144,196 $344,196 $151,149
(50040) Classic Member Retiremnt $16,263 $23,468 $23,468 $24,522
(50042) Classic Member Ual Pmts $7,993 $15,804 $15,804 $19,256
(50044) Pepra Member Retiremnt $725 $1,595 $1,595 $1,734
(50046) Pepra Member Ual Pmts $0 $43 $43 $50
(50050) City Paid Benefits $2,074 $1,316 $1,316 $1,316
(50052) Worker's Compensation $2,905 $2,458 $2,458 $2,584
(50054) Short/Long Term Disability $501 $1,438 $1,438 $1,500
(50056) Medicare Expense $1,368 $2,105 $2,105 $2,195
(50060) Benefit Allotment $16,665 $24,596 $24,596 $26,024
(50072) Auto Allowance $0 $75 $75 $75
(50074) Technology Allowance $0 $90 $90 $90
PERSONNEL SERVICES TOTAL $144,245 $217,184 $417,184 $230,495
Operating Exp
(52314) Computer Maintenance $30,150 $48,100 $48,100 $48,100
OPERATING EXP TOTAL $30,150 $48,100 $48,100 $48,100
Professional Svcs
(54400) PS - Engineering $88,566 $205,000 $205,000 $150,000
(54410) PS - Traffic $70,748 $80,000 $80,000 $80,000
PROFESSIONAL SVCS TOTAL $159,314 $285,000 $285,000 $230,000
Contract Services
(55536) Cs - Traffic Signal Maint $269,846 $320,000 $320,000 $330,000
CONTRACT SERVICES TOTAL $269,846 $320,000 $320,000 $330,000
CIP Capital Projects $0 $664,000 $664,000 $380,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $746,527 $0 $2,760,343 $0
INTERFUND TRANSFER OUT TOTAL $746,527 $0 $2,760,343 $0
EXPENSES TOTAL $1,350,082 $1,534,284 $4,494,627 $1,218,595
REVENUES LESS EXPENSES $16,056 -$279,389 -$3,239,732 -$64,716
Draft1.c
Packet Pg. 161
209 - SB 821 FUND (BIKE AND PEDESTRIAN
PATHS TDA)
FUND DESCRIPTION
The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths
via SB821. This fund has been established to account for transactions related to the receipt and expenditure
of these funds.
BUDGET DETAIL
209 - SB 821 Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
State Revenue
(43230) SB 821 - Bikeways & Trails $48,649 $100,000 $100,000 $0
STATE REVENUE TOTAL $48,649 $100,000 $100,000 $0
REVENUES TOTAL $48,649 $100,000 $100,000 $0
Expenses
CIP Capital Projects $0 $100,000 $100,000 $0
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $42,131 $0 $31,519 $0
INTERFUND TRANSFER OUT TOTAL $42,131 $0 $31,519 $0
EXPENSES TOTAL $42,131 $100,000 $131,519 $0
REVENUES LESS EXPENSES $6,518 $0 -$31,519 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 162
224 - Permanent Local Housing Allocation
FUND DESCRIPTION
The State allocates funds to cities for the construction of affordable housing, programs to assist persons
who are experiencing or are at risk of homelessness, or other housing-related assistance programs for low-
to-moderate income households. This fund has been established to account for transactions related to the
receipt and expenditure of these funds.
BUDGET DETAIL
224 - Permanent Local Housing Allocation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
State Revenue
(43125) PLHA Revenue $0 $358,416 $358,416 $390,664
STATE REVENUE TOTAL $0 $358,416 $358,416 $390,664
REVENUES TOTAL $0 $358,416 $358,416 $390,664
Expenses
Professional Svcs
(54900) PS - Other Prof Svcs $0 $358,416 $358,416 $78,133
PROFESSIONAL SVCS TOTAL $0 $358,416 $358,416 $78,133
Contract Services $0 $0 $0 $312,531
EXPENSES TOTAL $0 $358,416 $358,416 $390,664
REVENUES LESS EXPENSES $0 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 163
225 - COMMUNITY DEVELOPMENT BLOCK
GRANT FUND
FUND DESCRIPTION
The City receives an annual CDBG allotment from the federal government via the Community Development
Commission. The purpose of this grant is to fund approved community development programs and projects
benefiting low and moderate income citizens.
POSITION FUNDING ALLOCATION DETAIL
225 - CDBG
Position Name 2026
Allocated FTE Count
Recreation Coordinator-Seniors 0.27
ALLOCATED FTE COUNT 0.27
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 164
BUDGET DETAIL
225 - CDBG
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Federal Revenue
(42020) CDBG Revenue $310,818 $362,376 $362,376 $383,816
FEDERAL REVENUE TOTAL $310,818 $362,376 $362,376 $383,816
REVENUES TOTAL $310,818 $362,376 $362,376 $383,816
Expenses
Personnel Services
(50010) Salaries $16,386 $18,048 $18,048 $19,862
(50030) Part-Time Wages $5,354 $0 $0 $0
(50040) Classic Member Retiremnt $1,014 $25 $25 $50
(50044) Pepra Member Retiremnt $849 $1,460 $1,460 $1,740
(50046) Pepra Member Ual Pmts $0 $73 $73 $94
(50050) City Paid Benefits $172 $300 $300 $300
(50052) Worker's Compensation $0 $358 $358 $427
(50054) Short/Long Term Disability $66 $183 $183 $216
(50056) Medicare Expense $337 $265 $265 $313
(50060) Benefit Allotment $3,720 $5,573 $5,573 $5,897
PERSONNEL SERVICES TOTAL $27,898 $26,285 $26,285 $28,899
Supplies
(51200) Operating Supplies $0 $2,083 $2,083 $2,500
SUPPLIES TOTAL $0 $2,083 $2,083 $2,500
Professional Svcs
(54460) Ps - Home Improv Loan $0 $0 $0 $39,452
(54900) PS - Other Prof Svcs $112,277 $169,819 $169,819 $4,156
PROFESSIONAL SVCS TOTAL $112,277 $169,819 $169,819 $43,608
Contract Services $0 $0 $0 $157,809
CIP Capital Projects $0 $164,189 $164,189 $145,000
Misc Expenditures $0 $0 $0 $6,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $170,776 $0 $141,299 $0
INTERFUND TRANSFER OUT TOTAL $170,776 $0 $141,299 $0
EXPENSES TOTAL $310,951 $362,376 $503,675 $383,816
REVENUES LESS EXPENSES -$133 $0 -$141,299 $0Draft 1.c
Packet Pg. 165
226 - CASP SB1186
FUND DESCRIPTION
SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license
when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain
90% of the fees collected. The purpose of the fee is to increase disability access and compliance with
construction-related accessibility.
BUDGET DETAIL
226 - CASP SB 1186
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Planning Fees
(48150) Business License - Sb1186 $25,239 $8,000 $8,000 $8,000
PLANNING FEES TOTAL $25,239 $8,000 $8,000 $8,000
Investment Income
(48500) Investment Earnings $1,767 $200 $200 $200
(48510) Unrealized Gain/Loss Fmv $676 $0 $0 $0
INVESTMENT INCOME TOTAL $2,443 $200 $200 $200
REVENUES TOTAL $27,682 $8,200 $8,200 $8,200
Expenses $0 $0 $0 $60,000
REVENUES LESS EXPENSES $27,682 $8,200 $8,200 -$51,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 166
238 - LANDSCAPE MAINTENANCE DISTRICT #38
FUND DESCRIPTION
The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This
district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting
from this district receive a special assessment on their property taxes. This fund accounts for this district's
operations.
POSITION FUNDING ALLOCATION DETAIL
238 - District 38
Position Name 2026
Allocated FTE Count
Facilities Maintenance Supervisor 0.05
Parks & Maintenance Superintendent 0.2
ALLOCATED FTE COUNT 0.25
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 167
BUDGET DETAIL
238 - District 38
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Special Assessments
(40080) Special Assessments $273,167 $276,780 $276,780 $276,780
SPECIAL ASSESSMENTS TOTAL $273,167 $276,780 $276,780 $276,780
Interfund Transfers
(49100) Transfer In - General Fd $206,891 $308,477 $308,477 $217,326
INTERFUND TRANSFERS TOTAL $206,891 $308,477 $308,477 $217,326
REVENUES TOTAL $480,058 $585,257 $585,257 $494,106
Expenses
Personnel Services
(50010) Salaries $33,896 $32,798 $32,798 $33,814
(50040) Classic Member Retiremnt $6,234 $6,223 $6,223 $6,427
(50042) Classic Member Ual Pmts $3,272 $4,211 $4,211 $5,073
(50050) City Paid Benefits $622 $278 $278 $278
(50052) Worker's Compensation $1,165 $964 $964 $995
(50054) Short/Long Term Disability $164 $330 $330 $339
(50056) Medicare Expense $490 $503 $503 $516
(50060) Benefit Allotment $4,903 $5,250 $5,250 $5,550
PERSONNEL SERVICES TOTAL $50,746 $50,557 $50,557 $52,992
Operating Exp
(52160) Advertising $1,467 $3,000 $3,000 $3,000
(52210) Electric Utility Expenditure $3,453 $6,500 $6,500 $5,500
(52220) Water Utility Expenditure $145,019 $154,000 $154,000 $154,000
(52320) Maint Of Grounds/Buildings $61,174 $50,000 $50,000 $50,000
OPERATING EXP TOTAL $211,113 $213,500 $213,500 $212,500
Professional Svcs
(54900) PS - Other Prof Svcs $14,791 $7,000 $7,000 $7,000
PROFESSIONAL SVCS TOTAL $14,791 $7,000 $7,000 $7,000
Contract Services
(55522) Cs - Tree Maintenance $6,700 $83,700 $83,700 $10,000
(55524) Cs - Landscape Maintenance $196,708 $230,500 $230,500 $211,500
CONTRACT SERVICES TOTAL $203,408 $314,200 $314,200 $221,500
EXPENSES TOTAL $480,058 $585,257 $585,257 $493,992
REVENUES LESS EXPENSES $0 $0 $0 $114Draft 1.c
Packet Pg. 168
239 - LANDSCAPE MAINTENANCE DISTRCIT #39-
2022
FUND DESCRIPTION
The County of Los Angeles originally formed Landscape Assessment District No. 39 (LAD 39) prior to the
City's incorporation and in accordance with the Landscape and Lighting Act of 1972. Property owners
benefiting from the district receive a special assessment on their property taxes. After its incorporation, the
City took over the administration of the assessment district. In March 2022, the City implemented a
successful Proposition 218 balloting procedure to replace LAD 39 with LAD 39-2022 with the same service
area and an updated assessment structure approved by the property owners. This fund accounts for this
district's operations.
POSITION FUNDING ALLOCATION DETAIL
239 - District 39
Position Name 2026
Allocated FTE Count
Management Analyst 0.05
Facilities Maintenance Supervisor 0.05
Parks & Maintenance Superintendent 0.1
ALLOCATED FTE COUNT 0.2
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 169
BUDGET DETAIL
239 - District 39
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Special Assessments
(40080) Special Assessments $642,920 $665,215 $665,215 $687,833
SPECIAL ASSESSMENTS TOTAL $642,920 $665,215 $665,215 $687,833
Interfund Transfers
(49100) Transfer In - General Fd $42,560 $44,037 $44,037 $45,535
INTERFUND TRANSFERS TOTAL $42,560 $44,037 $44,037 $45,535
REVENUES TOTAL $685,480 $709,252 $709,252 $733,368
Expenses
Personnel Services
(50010) Salaries $22,453 $24,161 $24,161 $25,154
(50040) Classic Member Retiremnt $3,809 $3,687 $3,687 $3,807
(50042) Classic Member Ual Pmts $1,938 $2,495 $2,495 $3,005
(50044) Pepra Member Retiremnt $128 $380 $380 $413
(50050) City Paid Benefits $375 $222 $222 $222
(50052) Worker's Compensation $728 $611 $611 $633
(50054) Short/Long Term Disability $105 $243 $243 $252
(50056) Medicare Expense $334 $353 $353 $365
(50060) Benefit Allotment $3,470 $4,182 $4,182 $4,422
PERSONNEL SERVICES TOTAL $33,341 $36,334 $36,334 $38,273
Operating Exp
(52160) Advertising $2,552 $3,500 $3,500 $3,500
(52210) Electric Utility Expenditure $1,066 $2,500 $2,500 $2,000
(52220) Water Utility Expenditure $80,441 $123,500 $123,500 $123,500
(52320) Maint Of Grounds/Buildings $38,488 $276,418 $276,418 $248,544
OPERATING EXP TOTAL $122,547 $405,918 $405,918 $377,544
Professional Svcs
(54900) PS - Other Prof Svcs $6,000 $7,000 $7,000 $7,000
PROFESSIONAL SVCS TOTAL $6,000 $7,000 $7,000 $7,000
Contract Services
(55522) Cs - Tree Maintenance $29,884 $32,000 $32,000 $32,000
(55524) Cs - Landscape Maintenance $158,408 $170,000 $170,000 $175,000
(55526) Cs - Weed/Pest Abatement $34,913 $58,000 $58,000 $58,000
CONTRACT SERVICES TOTAL $223,205 $260,000 $260,000 $265,000
CIP Capital Projects $0 $0 $0 $400,000
EXPENSES TOTAL $385,093 $709,252 $709,252 $1,087,817
REVENUES LESS EXPENSES $300,386 $0 $0 -$354,449Draft 1.c
Packet Pg. 170
241 - LANDSCAPE MAINTENANCE DISTRCIT #41-
2021
FUND DESCRIPTION
The County of Los Angeles originally formed Landscape Assessment District No. 41 (LAD 41) prior to the
City's incorporation and in accordance with the Landscape and Lighting Act of 1972. Property owners
benefiting from the district receive a special assessment on their property taxes. After its incorporation, the
City took over the administration of the assessment district. In July 2021, the City implemented a successful
Proposition 218 balloting procedure to replace LAD 41 with LAD 41-2021 with the same service area and an
updated assessment structure approved by the property owners. This fund accounts for this district's
operations.
POSITION FUNDING ALLOCATION DETAIL
241 - District 41
Position Name 2026
Allocated FTE Count
Management Analyst 0.05
Facilities Maintenance Supervisor 0.05
Parks & Maintenance Superintendent 0.1
ALLOCATED FTE COUNT 0.2
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 171
BUDGET DETAIL
241 - District 41
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Special Assessments
(40080) Special Assessments $304,634 $311,346 $311,346 $320,686
SPECIAL ASSESSMENTS TOTAL $304,634 $311,346 $311,346 $320,686
Interfund Transfers
(49100) Transfer In - General Fd $11,298 $11,955 $11,955 $12,314
INTERFUND TRANSFERS TOTAL $11,298 $11,955 $11,955 $12,314
REVENUES TOTAL $315,932 $323,301 $323,301 $333,000
Expenses
Personnel Services
(50010) Salaries $22,453 $24,161 $24,161 $25,154
(50020) Over Time Wages $0 $394 $394 $394
(50040) Classic Member Retiremnt $3,809 $3,687 $3,687 $3,807
(50042) Classic Member Ual Pmts $1,938 $2,495 $2,495 $3,005
(50044) Pepra Member Retiremnt $128 $380 $380 $413
(50050) City Paid Benefits $375 $222 $222 $222
(50052) Worker's Compensation $728 $611 $611 $633
(50054) Short/Long Term Disability $105 $243 $243 $252
(50056) Medicare Expense $334 $353 $353 $365
(50060) Benefit Allotment $3,470 $4,182 $4,182 $4,422
PERSONNEL SERVICES TOTAL $33,341 $36,728 $36,728 $38,667
Operating Exp
(52160) Advertising $1,574 $3,000 $3,000 $3,000
(52210) Electric Utility Expenditure $784 $2,000 $2,000 $2,000
(52220) Water Utility Expenditure $69,229 $75,000 $75,000 $75,000
(52320) Maint Of Grounds/Buildings $13,796 $50,000 $50,000 $50,000
OPERATING EXP TOTAL $85,383 $130,000 $130,000 $130,000
Professional Svcs
(54900) PS - Other Prof Svcs $6,000 $7,000 $7,000 $7,000
PROFESSIONAL SVCS TOTAL $6,000 $7,000 $7,000 $7,000
Contract Services
(55522) Cs - Tree Maintenance $17,697 $23,000 $23,000 $23,000
(55524) Cs - Landscape Maintenance $64,946 $68,500 $68,500 $70,600
(55526) Cs - Weed/Pest Abatement $30,187 $58,073 $58,073 $51,606
CONTRACT SERVICES TOTAL $112,830 $149,573 $149,573 $145,206
CIP Capital Projects $0 $0 $0 $200,000
EXPENSES TOTAL $237,554 $323,301 $323,301 $520,873
REVENUES LESS EXPENSES $78,378 $0 $0 -$187,873Draft 1.c
Packet Pg. 172
245 - STREET BEAUTIFICATION FUND
FUND DESCRIPTION
This fund was established in FY 2017/2018 as a result of funds received from development projects to be
used towards the Diamond Bar Complete Streets improvements as well as other identified capital
improvement streetscape or complete streets projects as conditioned by the development projects
entitlements.
BUDGET DETAIL
245 - Street Beautification
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Investment Income
(48500) Investment Earnings $12,375 $2,400 $2,400 $2,400
(48510) Unrealized Gain/Loss Fmv $4,734 $0 $0 $0
INVESTMENT INCOME TOTAL $17,108 $2,400 $2,400 $2,400
REVENUES TOTAL $17,108 $2,400 $2,400 $2,400
REVENUES LESS EXPENSES $17,108 $2,400 $2,400 $2,400
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 173
246 - TRAFFIC MITIGATION FUND
FUND DESCRIPTION
The Traffic Mitigation Fund is used to account for funds which have been received from development
projects and designated by the City Council for traffic mitigation projects.
BUDGET DETAIL
246 - Traffic Mitigation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Investment Income
(48500) Investment Earnings $155,108 $150,000 $150,000 $150,000
(48510) Unrealized Gain/Loss Fmv $59,331 $0 $0 $0
INVESTMENT INCOME TOTAL $214,439 $150,000 $150,000 $150,000
REVENUES TOTAL $214,439 $150,000 $150,000 $150,000
REVENUES LESS EXPENSES $214,439 $150,000 $150,000 $150,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 174
247 - SEWER MITIGATION FUND
FUND DESCRIPTION
This fund was established in FY 2014/2015 as a result of Developer Impacts to existing sewer facilities in the
City. The fund will be used to account for funds which have been received from development projects and
designated by the City Council for sewer facility mitigation/improvement projects.
BUDGET DETAIL
247 - Sewer Mitigation
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Investment Income
(48500) Investment Earnings $2,102 $400 $400 $400
(48510) Unrealized Gain/Loss Fmv $804 $0 $0 $0
INVESTMENT INCOME TOTAL $2,906 $400 $400 $400
REVENUES TOTAL $2,906 $400 $400 $400
REVENUES LESS EXPENSES $2,906 $400 $400 $400
City of Diamond Bar Budget
Fiscal Year 24/25
www.diamondbarca.gov
Draft1.c
Packet Pg. 175
248 - TRES HERMANOS CONSERVATION
AUTHORITY FUND
FUND DESCRIPTION
The Tres Hermanos Conservation Authority is a joint powers agency with representatives from the cities of
Chino Hills, Diamond Bar, and Industry with the primary purpose to coordinate the overall ownership,
maintenance and use of the 2,445-acre Tres Hermanos Ranch property through the collaborative efforts of
its Member Agencies. The Tres Hermanos Conservation Authority Fund was created in 2019 to provide for
the City’s share of the property maintenance and administration costs of the Authority. The revenue source
for this fund is a transfer in from the General Fund.
BUDGET DETAIL
248 - Tres Hermanos
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Interfund Transfers
(49100) Transfer In - General Fd $90,330 $100,000 $100,000 $80,000
INTERFUND TRANSFERS TOTAL $90,330 $100,000 $100,000 $80,000
REVENUES TOTAL $90,330 $100,000 $100,000 $80,000
Expenses
Operating Exp
(52320) Maint Of Grounds/Buildings $90,330 $100,000 $100,000 $80,000
OPERATING EXP TOTAL $90,330 $100,000 $100,000 $80,000
EXPENSES TOTAL $90,330 $100,000 $100,000 $80,000
REVENUES LESS EXPENSES $0 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
Draft1.c
Packet Pg. 176
250 - INTEGRATED WASTE MANAGEMENT FUND
FUND DESCRIPTION
The Integrated Waste Management Fund was created during FY 1990/1991, to account for expenditures and
revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded
in this fund are the adopted waste hauler fees and funds received from the State for recycling education
and efforts.
POSITION FUNDING ALLOCATION DETAIL
250 - Integrated Waste Management
Position Name 2026
Allocated FTE Count
Management Analyst 1.7
Public Works Maintenance Superintendent-Streets 0.025
Senior Neighborhood Improvement Officer 0.2
Assistant to the City Manager 0.35
Public Works Manager/Assistant City Engineer 0.025
Administrative Assistant 0.025
Community Relations Manager 0.3
Media Specialist 0.25
Finance Supervisor 0.025
Accounting Technician 0.05
Community Relations Coordinator 0.15
Finance Director 0.025
Facilities Maintenance Supervisor 0.025
Public Works Director/City Engineer 0.025
Principal Management Analyst 0.05
Assistant City Manager 0.1
Facilities & Asset Maintenance Technician 0.025
Neighborhood Improvement Officer 0.1
Senior Maintenance Worker 0.025
Administrative Coordinator 0.075
Senior Accounting Technician 0.075
ALLOCATED FTE COUNT 3.625
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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Packet Pg. 177
BUDGET DETAIL
250 - Integrated Waste Management
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
State Revenue $53,781 $146,317 $146,317 $0
Miscellaneous Fees
(48410) Integrated Waste Mgmt Fees $694,047 $636,000 $709,600 $740,670
MISCELLANEOUS FEES TOTAL $694,047 $636,000 $709,600 $740,670
Investment Income
(48500) Investment Earnings $36,956 $14,700 $14,700 $35,000
(48510) Unrealized Gain/Loss Fmv $14,136 $0 $0 $0
INVESTMENT INCOME TOTAL $51,092 $14,700 $14,700 $35,000
Cost Reimbursements
(48820) Cost Reimbursements $2,453 $14,526 $14,526 $50,000
COST REIMBURSEMENTS TOTAL $2,453 $14,526 $14,526 $50,000
REVENUES TOTAL $801,372 $811,543 $885,143 $825,670
Expenses
Personnel Services
(50010) Salaries $280,812 $387,732 $387,732 $418,809
(50020) Over Time Wages $399 $2,000 $2,000 $2,000
(50040) Classic Member Retiremnt $31,879 $31,308 $31,308 $33,225
(50042) Classic Member Ual Pmts $24,781 $21,006 $21,006 $25,993
(50044) Pepra Member Retiremnt $7,924 $17,483 $17,483 $19,263
(50046) Pepra Member Ual Pmts $0 $872 $872 $1,040
(50050) City Paid Benefits $4,134 $4,011 $4,011 $3,627
(50052) Worker's Compensation $7,596 $5,436 $5,436 $5,791
(50054) Short/Long Term Disability $1,395 $3,836 $3,836 $4,124
(50056) Medicare Expense $4,535 $5,638 $5,638 $6,054
(50060) Benefit Allotment $53,011 $74,673 $74,673 $79,548
(50072) Auto Allowance $468 $555 $555 $630
(50074) Technology Allowance $595 $690 $690 $720
PERSONNEL SERVICES TOTAL $417,529 $555,240 $555,240 $600,824
Supplies
(51200) Operating Supplies $9,587 $15,000 $27,000 $28,000
(51300) Small Tools & Equipment $8,684 $13,500 $5,500 $10,000
(51400) Promotional Supplies $14,409 $11,500 $11,500 $10,000
SUPPLIES TOTAL $32,681 $40,000 $44,000 $48,000
Operating Exp
(52110) Printing $2,337 $14,000 $14,000 $21,000
(52160) Advertising $970 $5,000 $8,000 $10,000
(52170) Postage $0 $10,000 $10,000 $15,000
(52400) Membership & Dues $500 $1,000 $1,000 $1,000
(52405) Publications $0 $200 $200 $200
(52410) Meetings $695 $1,000 $1,000 $1,000
(52415) Conferences $0 $1,950 $1,950 $2,000
(52500) Education & Training $485 $1,000 $1,000 $1,000
OPERATING EXP TOTAL $4,987 $34,150 $37,150 $51,200
Professional Svcs
(54900) PS - Other Prof Svcs $111,835 $246,500 $246,500 $150,750
PROFESSIONAL SVCS TOTAL $111,835 $246,500 $246,500 $150,750
Contract Services
(55000) Cs - Contract Services $36,011 $40,000 $46,797 $35,000
CONTRACT SERVICES TOTAL $36,011 $40,000 $46,797 $35,000
Capital Outlay Exp
(56116) Equipment $179 $0 $34,186 $0Draft 1.c
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2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
CAPITAL OUTLAY EXP TOTAL $179 $0 $34,186 $0
Misc Expenditures
(57220) Special Events Insurance $1,773 $3,000 $3,000 $3,000
MISC EXPENDITURES TOTAL $1,773 $3,000 $3,000 $3,000
Interfund Transfer Out
(59100) Transfer Out - General Fund $0 $10,000 $10,000 $10,000
INTERFUND TRANSFER OUT TOTAL $0 $10,000 $10,000 $10,000
EXPENSES TOTAL $604,993 $928,890 $976,873 $898,774
REVENUES LESS EXPENSES $196,379 -$117,347 -$91,730 -$73,104
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251 - AIR QUALITY IMPROVEMENT FUND
FUND DESCRIPTION
This fund was established in FY 1991/1992 to account for revenues received as a result of AB2766 which
authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air
quality management compliance and provisions of the California Clean Air Act of 1988.
BUDGET DETAIL
251 - Air Quality Improvement Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
State Revenue
(43100) AB 2766 Revenue $71,804 $73,000 $73,000 $73,000
STATE REVENUE TOTAL $71,804 $73,000 $73,000 $73,000
Investment Income
(48500) Investment Earnings $5,418 $2,100 $2,100 $2,100
(48510) Unrealized Gain/Loss Fmv $2,072 $0 $0 $0
INVESTMENT INCOME TOTAL $7,490 $2,100 $2,100 $2,100
REVENUES TOTAL $79,294 $75,100 $75,100 $75,100
Expenses
Professional Svcs
(54410) PS - Traffic $0 $50,000 $50,000 $40,000
PROFESSIONAL SVCS TOTAL $0 $50,000 $50,000 $40,000
CIP Capital Projects
(56102) CIP-Traffic Control Imprv $27,413 $34,000 $34,000 $34,000
CIP CAPITAL PROJECTS TOTAL $27,413 $34,000 $34,000 $34,000
Interfund Transfer Out
(59502) Transfer Out - Vehicle Repl Fund $132,000 $70,000 $70,000 $0
INTERFUND TRANSFER OUT TOTAL $132,000 $70,000 $70,000 $0
EXPENSES TOTAL $159,413 $154,000 $154,000 $74,000
REVENUES LESS EXPENSES -$80,119 -$78,900 -$78,900 $1,100
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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252 - WASTE HAULER FUND
FUND DESCRIPTION
The Waste Hauler Fund was established in FY 2013/2014. These funds are received from the City's Waste
Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were
recognized in the General Fund.
BUDGET DETAIL
252 - Waste Hauler
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Engineering Fees
(48265) Road Reimbursement $157,988 $0 $157,000 $173,150
(48260) Waste Hauler Fees $0 $157,000 $0 $0
ENGINEERING FEES TOTAL $157,988 $157,000 $157,000 $173,150
Investment Income
(48500) Investment Earnings $11,552 $1,300 $1,300 $1,300
(48510) Unrealized Gain/Loss Fmv $4,419 $0 $0 $0
INVESTMENT INCOME TOTAL $15,971 $1,300 $1,300 $1,300
REVENUES TOTAL $173,958 $158,300 $158,300 $174,450
Expenses
CIP Capital Projects $0 $250,000 $250,000 $195,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $233,740 $0 $162,260 $0
INTERFUND TRANSFER OUT TOTAL $233,740 $0 $162,260 $0
EXPENSES TOTAL $233,740 $250,000 $412,260 $195,000
REVENUES LESS EXPENSES -$59,782 -$91,700 -$253,960 -$20,550
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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253 - USED OIL BLOCK GRANT FUND
FUND DESCRIPTION
The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil
Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and
disposal programs.
BUDGET DETAIL (REVENUES)
253 - Used Oil Block Grant (Revenues)
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
State Revenue
(43200) Used Motor Oil Block Grant $7,771 $7,771 $7,771 $7,833
STATE REVENUE TOTAL $7,771 $7,771 $7,771 $7,833
Investment Income
(48500) Investment Earnings $894 $200 $200 $200
(48510) Unrealized Gain/Loss Fmv $342 $0 $0 $0
INVESTMENT INCOME TOTAL $1,236 $200 $200 $200
TOTAL $9,007 $7,971 $7,971 $8,033
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL (EXPENSES)
253 - Used Oil Block Grant (Expenses)
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Supplies
(51200) Operating Supplies $0 $901 $2,720 $5,873
(51300) Small Tools & Equipment $691 $1,000 $1,000 $0
SUPPLIES TOTAL $691 $1,901 $3,720 $5,873
Operating Exp
(52110) Printing $254 $400 $400 $0
(52160) Advertising $1,525 $1,650 $1,650 $1,000
(52302) Rental/Lease - Real Property $3,697 $3,300 $2,121 $0
OPERATING EXP TOTAL $5,476 $5,350 $4,171 $1,000
Professional Svcs
(54900) PS - Other Prof Svcs $2,358 $1,920 $1,280 $960
PROFESSIONAL SVCS TOTAL $2,358 $1,920 $1,280 $960
TOTAL $8,524 $9,171 $9,171 $7,833
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254 - BEVERAGE CONTAINER RECYCLING
GRANT FUND
FUND DESCRIPTION
The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program
to provide cities with the opportunity to offer beverage container recycling programs, including aluminum,
glass, plastic and bi-metal.
BUDGET DETAIL (REVENUES)
254 - Beverage Container Recycling Grant Revenue
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
State Revenue
(43220) Beverage Container Recycling $13,696 $13,000 $13,618 $13,000
STATE REVENUE TOTAL $13,696 $13,000 $13,618 $13,000
Investment Income
(48500) Investment Earnings $3,873 $1,800 $1,800 $1,800
(48510) Unrealized Gain/Loss Fmv $1,482 $0 $0 $0
INVESTMENT INCOME TOTAL $5,355 $1,800 $1,800 $1,800
TOTAL $19,051 $14,800 $15,418 $14,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL (EXPENSES)
254 - Beverage Container Recycling Grant Expenses
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Supplies
(51300) Small Tools & Equipment $967 $5,000 $14,579 $6,196
SUPPLIES TOTAL $967 $5,000 $14,579 $6,196
Operating Exp
(52160) Advertising $0 $5,000 $5,000 $7,500
OPERATING EXP TOTAL $0 $5,000 $5,000 $7,500
Professional Svcs
(54900) PS - Other Prof Svcs $0 $1,000 $0 $0
PROFESSIONAL SVCS TOTAL $0 $1,000 $0 $0
Contract Services $0 $3,000 $0 $13,618
Capital Outlay Exp
(56116) Equipment $2,975 $0 $0 $70,000
CAPITAL OUTLAY EXP TOTAL $2,975 $0 $0 $70,000
TOTAL $3,942 $14,000 $19,579 $97,314
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256 - HAZARD MITIGATION GRANT FUND
FUND DESCRIPTION
The City received a grant from FEMA in order to update the City's Hazard Mitigation Plan. This plan
establishes the City's strategy to implement improvements and programs to lessen community impacts in
the event of natural hazard events.
BUDGET DETAIL
256 - Hazard Mitigation Grant
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues $280 $0 $0 $0
REVENUES LESS EXPENSES $280 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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260 - PARK FEES (QUIMBY) FUND
FUND DESCRIPTION
Within the California Subdivision Map Act is a requirement that developers either contribute land or pay fees
to the local municipal government to provide recreational facilities within the development area. This fund is
used to account for the fees received.
BUDGET DETAIL
260 - Quimby
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Investment Income
(48500) Investment Earnings $4,627 $500 $500 $500
(48510) Unrealized Gain/Loss Fmv $1,770 $0 $0 $0
INVESTMENT INCOME TOTAL $6,397 $500 $500 $500
REVENUES TOTAL $6,397 $500 $500 $500
REVENUES LESS EXPENSES $6,397 $500 $500 $500
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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261 - MEASURE A NEIGHBORHOOD PARKS ACT
FUND DESCRIPTION
Measure A Neighborhood Parks Act was approved by the voters in November 2016 and provides funds to
improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places
to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A
funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth
programs.
BUDGET DETAIL
261 - Measure A
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
County Revenue
(44080) Measure A Category 1 Rev $184,000 $0 $0 $0
COUNTY REVENUE TOTAL $184,000 $0 $0 $0
REVENUES TOTAL $184,000 $0 $0 $0
REVENUES LESS EXPENSES $184,000 $0 $0 $0
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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262 - PARK & FACILITY DEVELOPMENT FUND
FUND DESCRIPTION
The purpose of this fund is to provide resources for the development and enhancement of the City's parks
and facilities.
BUDGET DETAIL
262 - Park & Facility Development Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Rev From Oth Cities $0 $0 $1,000,000 $0
Investment Income
(48500) Investment Earnings $70,733 $7,300 $7,300 $7,300
(48510) Unrealized Gain/Loss Fmv $27,057 $0 $0 $0
INVESTMENT INCOME TOTAL $97,790 $7,300 $7,300 $7,300
Interfund Transfers
(49100) Transfer In - General Fd $1,204,585 $0 $0 $0
INTERFUND TRANSFERS TOTAL $1,204,585 $0 $0 $0
REVENUES TOTAL $1,302,375 $7,300 $1,007,300 $7,300
Expenses
Professional Svcs $0 $0 $0 $35,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $208,836 $0 $1,864,955 $0
INTERFUND TRANSFER OUT TOTAL $208,836 $0 $1,864,955 $0
EXPENSES TOTAL $208,836 $0 $1,864,955 $35,000
REVENUES LESS EXPENSES $1,093,539 $7,300 -$857,655 -$27,700
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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270 - PEG FEES FUND
FUND DESCRIPTION
Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City by all
video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used
only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures
include equipment, and related labor, software, training and associated warranty costs. Repairs are not
considered capital expenditures.
BUDGET DETAIL
270 - PEG Fees
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
Other Taxes & Fees
(41040) PEG Fees $71,188 $100,000 $100,000 $100,000
OTHER TAXES & FEES TOTAL $71,188 $100,000 $100,000 $100,000
Investment Income
(48500) Investment Earnings $26,265 $3,800 $3,800 $3,800
(48510) Unrealized Gain/Loss Fmv $10,047 $0 $0 $0
INVESTMENT INCOME TOTAL $36,312 $3,800 $3,800 $3,800
REVENUES TOTAL $107,500 $103,800 $103,800 $103,800
Expenses
Contract Services $0 $0 $20,500 $0
Capital Outlay Exp
(56116) Equipment $6,841 $100,000 $100,000 $100,000
CAPITAL OUTLAY EXP TOTAL $6,841 $100,000 $100,000 $100,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $85,267 $0 $323,060 $0
INTERFUND TRANSFER OUT TOTAL $85,267 $0 $323,060 $0
EXPENSES TOTAL $92,108 $100,000 $443,560 $100,000
REVENUES LESS EXPENSES $15,393 $3,800 -$339,760 $3,800
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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280 - CITIZENS OPTION FOR PUBLIC SAFETY
(COPS) FUND
FUND DESCRIPTION
The purpose of these funds are to enhance the City's public safety budget and to fund special public safety
related projects. These funds are used to provide at-risk youth counseling with a majority of the funds being
transferred to the General Fund to pay for City's contracted Law Enforcement services.
BUDGET DETAIL (REVENUES)
280 - COPS REVENUES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
State Revenue
(43160) State Cops Revenue $186,159 $165,000 $165,000 $185,000
STATE REVENUE TOTAL $186,159 $165,000 $165,000 $185,000
Investment Income
(48500) Investment Earnings $18,239 $3,200 $3,200 $3,200
(48510) Unrealized Gain/Loss Fmv $6,977 $0 $0 $0
INVESTMENT INCOME TOTAL $25,216 $3,200 $3,200 $3,200
TOTAL $211,374 $168,200 $168,200 $188,200
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL (EXPENSES)
280 - COPS EXPENSES
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Professional Svcs
(54900) PS - Other Prof Svcs $4,800 $5,000 $5,000 $5,000
PROFESSIONAL SVCS TOTAL $4,800 $5,000 $5,000 $5,000
Capital Outlay Exp
(56116) Equipment $0 $5,000 $5,000 $5,000
CAPITAL OUTLAY EXP TOTAL $0 $5,000 $5,000 $5,000
Interfund Transfer Out
(59100) Transfer Out - General Fund $152,500 $152,500 $152,500 $152,500
INTERFUND TRANSFER OUT TOTAL $152,500 $152,500 $152,500 $152,500
TOTAL $157,300 $162,500 $162,500 $162,500
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CAPITAL IMPROVEMENT PROGRAM (CIP)
CIP OVERVIEW
The CIP section provides project descriptions and financial information for capital improvement projects
citywide. The schedules on the following pages list each project, include a project description, project
funding sources, and the Adopted FY 2025-26 Budget for the project.
The FY 2025-2026 Capital Improvement Program (CIP) includes a total of $5.16 million in new projects
and includes many of the projects that were in the design phase in FY 2024/25 which will now move into
the construction phase in FY 2025/26. The CIP was reviewed for consistency with the City’s General Plan
at the May 13, 2025 Planning Commission Meeting.
CIP projects include:
Pavement Rehabilitation Design Project FYs 2026-28 (Arterials, Residential, Collector Street Rehab.,
and CDBG Curb Ramps)
1.
Arterial Street Rehabilitation (Construction)2.
CDBG Curb Ramps - Area 6 (Construction)3.
Battery Back-Up and CCTV Replacement Program FY25/264.
LLADs Irrigation, Landscape, and Mini-Parks Improvements5.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
FY 25/26 CIP
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
CIP Capital Projects
(56101) CIP-Street Improvments $0 $0 $0 $4,499,000
(56102) CIP-Traffic Control Imprv $0 $0 $0 $64,000
(56104) CIP-Park Improvements $0 $0 $0 $600,000
CIP CAPITAL PROJECTS TOTAL $0 $0 $0 $5,163,000
TOTAL $0 $0 $0 $5,163,000
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: SI261
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: SI262
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: SI264
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: TM261
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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CAPITAL IMPROVEMENT PROGRAM (CIP)
Project #: FP261
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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401 - DEBT SERVICE FUND
FUND DESCRIPTION
This fund was established to account for governmental debt incurred by the City. The Debt Service fund will
account for the payment of principal, interest and related administrative costs incurred (e.g. bank fees). The
General Fund makes a transfer-in to the Debt Service Fund to provide the resources needed to meet the
City’s debt obligations.
The City’s only outstanding debt relates to the 2002 financing needed for the acquisition and construction
of the Diamond Bar Center. In May 2021, the City refunded $7.83 million of the outstanding Lease Revenue
Bonds associated with the original 2002 acquisition and construction of the Diamond Bar Center. This
achieved a gross savings of $1.736 million and present value savings of $1.633 million (or 20.85%) which
translates to approximately $144,700 in average annual debt service savings to the General Fund for the
remainder of the term (June 2033), and an effective interest rate of 1.15%. The 2021 Bonds were rated by
S&P as AA+ (top rating for this type of bond) which is a testament to the City Council's prudent fiscal policies.
The total debt service (principal and interest) will be $712,600 for FY 2023-24. The current bonds mature
June 1, 2033 and the outstanding amount is approximately $5.8 million as of July 1, 2023. The City’s legal
debt limit as of June 30, 2022 is $422,238,938.
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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BUDGET DETAIL
401 - Debt Service
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Investment Income
(48500) Investment Earnings $1,748 $0 $0 $0
INVESTMENT INCOME TOTAL $1,748 $0 $0 $0
Interfund Transfers
(49100) Transfer In - General Fd $715,266 $721,900 $721,900 $729,700
INTERFUND TRANSFERS TOTAL $715,266 $721,900 $721,900 $729,700
REVENUES TOTAL $717,013 $721,900 $721,900 $729,700
Expenses
Operating Exp
(52255) Banking Charges $3,000 $3,500 $3,500 $6,500
OPERATING EXP TOTAL $3,000 $3,500 $3,500 $6,500
Misc Expenditures
(57000) Bond Principal $480,000 $505,000 $505,000 $530,000
(57100) Interest Expense $232,600 $213,400 $213,400 $193,200
MISC EXPENDITURES TOTAL $712,600 $718,400 $718,400 $723,200
EXPENSES TOTAL $715,600 $721,900 $721,900 $729,700
REVENUES LESS EXPENSES $1,413 $0 $0 $0
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501 - SELF INSURANCE FUND
FUND DESCRIPTION
This fund was originally established in 1989 to pay all self-assumed losses and related costs. The City
became a member of the California Joint Powers Insurance Authority in 1990 to provide a variety of
insurance programs reducing the City's exposure to potential losses. This fund was amended in FY 2025/26
to provide for potential uninsured losses, claims and deductibles. Contributions to this fund are from the
General Fund.
BUDGET DETAIL
501 - Self Insurance Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Investment Income
(48500) Investment Earnings $15,051 $10,000 $10,000 $10,000
(48510) Unrealized Gain/Loss Fmv $5,757 $0 $0 $0
INVESTMENT INCOME TOTAL $20,808 $10,000 $10,000 $10,000
Interfund Transfers
(49100) Transfer In - General Fd $609,380 $580,000 $580,000 $0
INTERFUND TRANSFERS TOTAL $609,380 $580,000 $580,000 $0
REVENUES TOTAL $630,188 $590,000 $590,000 $10,000
Expenses
Operating Exp $713 $0 $0 $0
Misc Expenditures
(57200) Crime Insurance $2,085 $2,200 $2,200 $2,408
(57202) Property Insurance $64,053 $78,500 $78,500 $83,011
(57204) Pollution Insurance $3,932 $4,150 $4,150 $4,541
(57210) Liability Insurance $539,396 $449,700 $449,700 $560,784
MISC EXPENDITURES TOTAL $609,466 $534,550 $534,550 $650,744
Interfund Transfer Out $0 $0 $0 $100,000
EXPENSES TOTAL $610,179 $534,550 $534,550 $750,744
REVENUES LESS EXPENSES $20,009 $55,450 $55,450 -$740,744
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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502 - VEHICLE MAINTENANCE & REPLACEMENT
FUND
FUND DESCRIPTION
This fund was established in FY 1999/2000 to incorporate a method for the eventual replacement of the
City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life
expectancy. Beginning with FY 2015/2016 the fleet fuel and maintenance costs will also be tracked in this
fund. The necessary funds to cover the costs incurred are transferred from the General Fund.
BUDGET DETAIL
502 - Vehicle Maintenance & Equipment
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
State Revenue $20,000 $0 $0 $0
Investment Income
(48500) Investment Earnings $9,959 $6,000 $6,000 $6,000
(48510) Unrealized Gain/Loss Fmv $3,810 $0 $0 $0
INVESTMENT INCOME TOTAL $13,769 $6,000 $6,000 $6,000
Interfund Transfers
(49100) Transfer In - General Fd $146,750 $269,000 $269,000 $296,500
(49251) Transfer In - Ab2766 $132,000 $70,000 $70,000 $0
INTERFUND TRANSFERS TOTAL $278,750 $339,000 $339,000 $296,500
REVENUES TOTAL $312,519 $345,000 $345,000 $302,500
Expenses
Operating Exp
(52312) Vehicle Maintenance $49,240 $56,500 $62,500 $68,500
(52330) Fuel $38,696 $48,000 $48,000 $43,000
(53000) Depreciation Expense $32,083 $0 $0 $0
OPERATING EXP TOTAL $120,018 $104,500 $110,500 $111,500
Capital Outlay Exp
(56115) Vehicles $159,754 $185,000 $185,000 $150,000
(56999) Capital Expense Contra -$159,680 $0 $0 $0
CAPITAL OUTLAY EXP TOTAL $74 $185,000 $185,000 $150,000
EXPENSES TOTAL $120,092 $289,500 $295,500 $261,500
REVENUES LESS EXPENSES $192,427 $55,500 $49,500 $41,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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503 - EQUIPMENT MAINTENANCE &
REPLACEMENT FUND
FUND DESCRIPTION
This fund has been established to assist the City in funding and anticipating various equipment replacement
and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be
transferred into this fund from the General Fund.
BUDGET DETAIL
503 - Equipment Maintenance & Replacement Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Revenues
State Revenue
(43135) State Grant-Solar App $9,045 $0 $0 $0
STATE REVENUE TOTAL $9,045 $0 $0 $0
Investment Income
(48500) Investment Earnings $59,623 $8,000 $8,000 $8,000
(48510) Unrealized Gain/Loss Fmv $22,807 $0 $0 $0
INVESTMENT INCOME TOTAL $82,430 $8,000 $8,000 $8,000
Interfund Transfers
(49100) Transfer In - General Fd $0 $0 $53,580 $0
(49104) Transfer In - Tech Reserve $72,890 $705,000 $705,000 $250,000
INTERFUND TRANSFERS TOTAL $72,890 $705,000 $758,580 $250,000
REVENUES TOTAL $164,365 $713,000 $766,580 $258,000
Expenses
Operating Exp
(53000) Depreciation Expense $83,703 $0 $0 $0
OPERATING EXP TOTAL $83,703 $0 $0 $0
Capital Outlay Exp
(56130) Computer Eq - Hardware Exp $302,257 $1,105,000 $1,158,580 $187,000
(56135) Computer Eq - Software Exp -$162,549 $65,000 $993,701 $100,000
CAPITAL OUTLAY EXP TOTAL $139,708 $1,170,000 $2,152,281 $287,000
EXPENSES TOTAL $223,411 $1,170,000 $2,152,281 $287,000
REVENUES LESS EXPENSES -$59,047 -$457,000 -$1,385,701 -$29,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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504 - BUILDING FACILITY & MAINTENANCE
FUND
FUND DESCRIPTION
This fund was established in FY 2012/2013 to incorporate a method to fund the eventual replacement of
equipment and capital repairs at City Hall, Diamond Bar Center and other City facilities.
BUDGET DETAIL (REVENUES)
504 - Building Facility & Maintenance Revenues
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Investment Income
(48500) Investment Earnings $59,114 $10,800 $10,800 $10,800
(48510) Unrealized Gain/Loss Fmv $22,612 $0 $0 $0
INVESTMENT INCOME TOTAL $81,726 $10,800 $10,800 $10,800
Interfund Transfers
(49100) Transfer In - General Fd $1,304,585 $154,200 $154,200 $0
(49501) Transfer In - Self Insurance $0 $0 $0 $100,000
INTERFUND TRANSFERS TOTAL $1,304,585 $154,200 $154,200 $100,000
TOTAL $1,386,311 $165,000 $165,000 $110,800
BUDGET DETAIL (EXPENSES)
504 - Building Facility & Maintenance Expenses
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed
Budget
Operating Exp
(53000) Depreciation Expense $8,915 $0 $0 $0
OPERATING EXP TOTAL $8,915 $0 $0 $0
Capital Outlay Exp
(56100) Capital Outlay Expense $7,800 $165,000 $275,495 $89,000
CAPITAL OUTLAY EXP TOTAL $7,800 $165,000 $275,495 $89,000
Interfund Transfer Out
(59301) Transfer Out - Cip Fund $0 $0 $10,000 $0
INTERFUND TRANSFER OUT TOTAL $0 $0 $10,000 $0
TOTAL $16,715 $165,000 $285,495 $89,000
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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601 - OTHER POST EMPLOYMENT BENEFITS
(OPEB) TRUST FUND
FUND DESCRIPTION
This fund was established in accordance with the GASB Statement 74 (previously GASB 43) for Post
Employment Benefit Plans Other Than Pension Plans.
BUDGET DETAIL
601 - OPEB Trust Official
2023-24 Actual 2024-25 Adopted Budget 2024-25 Revised Budget 2025-26 Proposed Budget
Revenues
Investment Income
(48500) Investment Earnings $49,386 $26,600 $26,600 $26,600
INVESTMENT INCOME TOTAL $49,386 $26,600 $26,600 $26,600
Interfund Transfers
(49105) Transfer In - Opeb Reserve $88,000 $88,000 $88,000 $88,000
INTERFUND TRANSFERS TOTAL $88,000 $88,000 $88,000 $88,000
REVENUES TOTAL $137,386 $114,600 $114,600 $114,600
REVENUES LESS EXPENSES $137,386 $114,600 $114,600 $114,600
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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GLOSSARY
Accounting System - The set of records and procedures that are used to record, classify, and report
information of the financial status and operations of an entity.
Accrual - The basis of accounting by which revenues are recorded when earned and expenditures are
recorded as soon as they result in liabilities for benefits received.
Agency Fund - An assemblage of funds that one government agency holds on behalf of another government
agency.
Appropriation - Money set aside by the City Council for a specific purpose.
Appropriation Limit - The calculated dollar amount that restricts the ability to receive and appropriate
proceeds of taxes.
Balanced Budget - A balanced budget is defined as a budget in which operating revenues should cover
operating expenditures, including debt service. The ending fund balance must meet minimum policy levels. For
the general fund, this level has been stablished at 25%. Under this policy, it is allowable for total expenditures
to exceed revenues in a given year; however, in this sutation, beginning fund balance can only be used to fund
capital improvement plan projects, or other "one-time," non-recurring expenditures.
Baseline Budget - A baseline budget serves as the starting point for City departments' budget, and typically
includes initial revenue and expenditure projections.
Beginning/Ending Fund Balance - Unencumbered resources available in a fund from the prior/current year
after payment of the prior/current year expenses.
Budget - The City's financial plan for the 12 month period through June, which details spending priorities for
the year and how the City will pay for them.
Budget Calendar - The schedule of key dates or milestones, which the City follows in the preparation and
adoption of the budget.
Capital Improvement Program (CIP) - Funds used to account for the purchase or construction of major
capital projects, which are not financed by proprietary, special assessment or trust funds.
Capital Outlays - Expenditures for the acquisition of capital assets.
City of Diamond Bar Budget
Fiscal Year 25/26
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Capital Project - Any improvement or acquisition of major facilities with a useful life of at least five years such
as roads, bridges, buildings, or land.
Carry-over - Funding approved in the current budget but not expended during a particular fiscal year. These
appropriations are carried forward into the next fiscal year for their original intended purpose.
Community Development Block Grants (CDBG) - Funds established to account for revenues from the
federal government and expenditures as prescribed under the Community Development Block Grant program.
Cost Allocation - A method used to charge general fund overhead costs to other funds such as an Internal
Service Fund.
Debt - An obligation resulting from the borrowing of money or for the purchase of goods and services.
Debt Service - Interest and principal payments on debt issued for major projects.
Department - An organizational unit comprised of programs or divisions.
Encumbrance - A legal obligation to pay funds, an expenditure of which has not yet occurred.
Expense - A cost incurred for operations, maintenance, interest or other charges.
Fee - A general term used for any charge levied by government for providing a service or performing an
activity.
Fiscal Year (FY) - A 12-month accounting period that doesn't necessarily correspond to the calendar year.
Diamond Bar's fiscal year starts on July 1 and in any given year and ends on June 30 of the following year.
Franchise Fees - Companies are granted special privileges for the continued use of public property, such as
city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise
Fees are the amounts required for the continued granting of these privileges. Franchises currently granted
within the City are Electric, Gas, Cable TV, Bus Benches, and Waste Hauler.
Full-Time Equivalent (FTE) - A position converted to the decimal equivalent of a full-time position based on
2,080 hours per year.
Fund - A self-balancing set of accounts.
Fund Balance - The amount of financial resources in a given fund that are not restricted to fund existing
commitments and are therefore available for any use permitted for the fund.
Gann Limit (Proposition 4) - Under this article of the California Constitution, the City must compute an annual
appropriation limit that states a ceiling on the total amount of tax revenues the City can appropriate annually.
General Fund - A general fund typically is the chief operating fund of a government.
Interfund Transfers - Payments from one fund to another fund, primarily for work or services provided.
Internal Service Fund - A fund accounting for centralized services provided to various City departments
where the cost is reimbursed.
Operating Budget - The annual appropriation of funds for on-going program costs, which include salaries,
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Operating Costs - Estimated expenses that can be expected to occur.
PERS or CalPERS - The California Public Employees Retirement System, which is the agency providing
pension benefits to all city employees.
Restricted Fund Balance - The part of a fund that is legally limited to a specific use.
Revenue - Sources of income that finance the operations of government.
Sales and Use Tax - As a result of the Bradley-Burns Local Sales and Use tax law, 1% of the Sales & Use Tax
is to be distributed to the City.
Special Revenue Funds - A fund that collects revenues that are restricted by the City, State or federal
government as the method by which they may be spent.
Transient Occupancy Tax (TOT) - These revenues are received on a monthly basis from the hotels in the
City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues.
Unrestricted Fund Balance - The part of a fund not restricted for a specific use and available for general use.
Vehicle License Fee (VLF) - Are collected by the State of California when vehicles are registered with the
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FUND & DEPARTMENT RELATIONSHIP
City of Diamond Bar Budget
Fiscal Year 25/26
www.diamondbarca.gov
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2027 2028 2029 2030 2031 2032 2033 2034 2035 2036
REVENUES Growth %
CHARGES FOR SERVICE - BUILDING FEES 3.00%1,660,494$ 1,710,309$ 1,761,618$ 1,814,467$ 1,868,901$ 1,924,968$ 1,982,717$ 2,042,198$ 2,103,464$ 2,166,568$
CHARGES FOR SERVICE - PLANNING FEES 3.00%270,684 278,805 287,169 295,784 304,657 313,797 323,211 332,907 342,894 353,181
CHARGES FOR SERVICE: ENGINEERING FEES 3.00%453,488 467,093 481,106 495,539 510,405 525,717 541,489 557,734 574,466 591,700
CHARGES FOR SERVICE: RECREATION FEES 3.00%636,978 656,087 675,770 696,043 716,924 738,432 760,585 783,402 806,904 831,111
COST REIMBURSEMENTS 1.00%160,822 162,431 164,055 165,695 167,352 169,026 170,716 172,423 174,148 175,889
FINES & FORFEITURES 1.00%373,700 377,437 381,211 385,023 388,874 392,762 396,690 400,657 404,664 408,710
FROM OTHER AGENCIES 0.00%- - - - - - - - - -
OTHER TAXES/FEES - FRANCHISE FEES 3.00%1,566,517 1,613,512 1,661,918 1,711,775 1,763,128 1,816,022 1,870,503 1,926,618 1,984,416 2,043,949
OTHER TAXES/FEES - PROP TFR TAX 0.00%330,000 330,000 330,000 330,000 330,000 330,000 330,000 330,000 330,000 330,000
OTHER TAXES/FEES - SALES TAX 2.21%6,555,414 6,700,259 6,848,305 6,999,622 7,154,282 7,312,360 7,473,930 7,639,070 7,807,859 7,980,378
OTHER TAXES/FEES - TOT 1.00%1,463,490 1,478,125 1,492,906 1,507,835 1,522,914 1,538,143 1,553,524 1,569,059 1,584,750 1,600,597
PROPERTY TAXES 3.00%7,180,178 7,395,584 7,617,451 7,845,975 8,081,354 8,323,795 8,573,509 8,830,714 9,095,635 9,368,504
STATE REVENUE - MOTOR VEHICLE IN LIEU 1.00%65,650 66,307 66,970 67,639 68,316 68,999 69,689 70,386 71,090 71,800
STATE REVENUE - PROP TAX IN LIEU OF VLF 3.00%8,350,672 8,601,193 8,859,228 9,125,005 9,398,755 9,680,718 9,971,140 10,270,274 10,578,382 10,895,734
TRANSFERS IN-OTHER FUNDS 1.50%1,672,213 1,697,296 1,722,755 1,748,596 1,774,825 1,801,448 1,828,469 1,855,897 1,883,735 1,911,991
USE OF MONEY AND PROPERTY: INVESTMENTS 0.00%1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000 1,249,000
USE OF MONEY AND PROPERTY: MISCELLANEOUS 0.00%16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000 16,000
USE OF MONEY AND PROPERTY: RENTS & CONCESSIONS 3.00%1,135,575 1,169,642 1,204,732 1,240,873 1,278,100 1,316,443 1,355,936 1,396,614 1,438,512 1,481,668
USE OF MONEY AND PROPERTY: TAXABLE SALES 0.00%200 200 200 200 200 200 200 200 200 200
REVENUES TOTAL 33,141,075$ 33,969,278$ 34,820,393$ 35,695,072$ 36,593,987$ 37,517,828$ 38,467,306$ 39,443,153$ 40,446,119$ 41,476,981$
YoY Growth %2.5%2.5%2.5%2.5%2.5%2.5%2.5%2.5%2.5%2.5%
EXPENSES
CAPITAL OUTLAY 3.00%69,010 71,080 73,213 75,409 77,671 80,002 82,402 84,874 87,420 90,042
CONTRACT SERVICES 3.50%14,110,817 14,604,696 15,115,860 15,644,915 16,192,488 16,759,225 17,345,797 17,952,900 18,581,252 19,231,596
OPERATING EXPENSE (1)3.00%4,094,496 4,241,587 4,394,668 4,554,020 4,719,942 4,892,745 5,072,761 5,260,337 5,455,842 5,659,661
PERSONNEL 3.00%12,118,648 12,482,208 12,856,674 13,242,374 13,639,645 14,048,835 14,470,300 14,904,409 15,351,541 15,812,087
PROFESSIONAL SERVICES 3.50%1,430,732 1,480,808 1,532,636 1,586,278 1,641,798 1,699,261 1,758,735 1,820,291 1,884,001 1,949,941
SUPPLIES 3.00%556,509 573,204 590,400 608,112 626,356 645,146 664,501 684,436 704,969 726,118
TRANSFER-OUT (2) (3)3.00%1,620,340 1,655,290 1,684,849 1,709,241 1,738,690 1,773,023 1,707,065 1,104,845 1,137,991 1,172,130
EXPENSES TOTAL 34,000,554$ 35,108,875$ 36,248,302$ 37,420,352$ 38,636,591$ 39,898,237$ 41,101,562$ 41,812,093$ 43,203,016$ 44,641,577$
YoY Growth %5.3%3.3%3.2%3.2%3.3%3.3%3.0%1.7%3.3%3.3%
STRUCTURAL DEFICIT/USE OF FUND BALANCE (859,479) (1,139,597) (1,427,909) (1,725,280) (2,042,604) (2,380,409) (2,634,256) (2,368,941) (2,756,897) (3,164,597)
Cumulative Use of Fund Balance due to Structural Deficit (859,479) (1,999,076) (3,426,984) (5,152,264) (7,194,868) (9,575,276) (12,209,532) (14,578,473) (17,335,370) (20,499,967)
Remaining Fund Balance (4)28,338,697$ 27,390,924$ 25,963,016$ 24,237,736$ 22,195,132$ 19,814,724$ 17,180,468$ 14,811,527$ 12,054,630$ 8,890,033$
Notes:
(1) FY 26/27 and beyond include GF Operating Expense payment for Insurance Premiums increaseing at 6.5%. These were previously paid for out of the Self-Insurance Fund.
(2) FY 26/27 and beyond include GF required contribution to Bldg Maint Fund for $100,000. This is removed in FY 25/26 being paid for by the Self-Insurance Fund.
(3) Debt service for Diamond Bar Center concludes in FY 2033.
(4) Includes 25% Emergency Contingency Reserve. By FY 2035/36 the City's General Fund Unassigned Fund Balance is anticipated to be eroded, leaving less than 25% of fund balance available for emergencies.
Status Quo Scenario: FY 2026/27 to FY 2035/26
Draft Long-Term General Fund Forecast
Attachment 4
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Agenda #: 5.1
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE MAY 6, 2025 STUDY SESSION
AND REGULAR MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the May 6, 2025 Study Session and Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
5.1
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Attachments:
1. 5.1.a May 6, 2025 City Council Regular Meeting Minutes
2. 5.1.b May 6, 2025 Study Session Minutes
5.1
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CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
MAY 6, 2025
CALL TO ORDER: Mayor Teng called the Regular City Council meeting
to order at 6:30 p.m. in the South Coast Air Quality Management District Main
Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Stan Liu led the Pledge of
Allegiance.
INVOCATION: Ministry Director Laura Huerta, Landmark Church
ROLL CALL: Council Members Andrew Chou, Stan Liu, Ruth Low,
Mayor Pro Tem Steve Tye, Mayor Chia Yu Teng
Absent: None.
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City
Attorney; Ryan McLean, Assistant City Manager; Dannette Mansfield, Principal
Management Analyst; Jason Jacobsen, Finance Director; Ryan Wright, Parks and
Recreation Director; David Liu, Public Works Director; Hal Ghafari, Public Works
Manager/Assistant City Engineer; Jason Williams, Maintenance Supervisor; Cecilia
Arellano, Community Relations Manager; Joan Cruz, Administrative Coordinator.
Staff present telephonically: Greg Gubman, Community Development Director,
Kristina Santana, City Clerk.
Others present: Nancy Farias, Deputy, Diamond Bar/Walnut Sheriff’s Station,
Stephen Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station .
APPROVAL OF AGENDA: Mayor Teng approved the agenda as presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
3. PUBLIC COMMENTS:
The following provided public comments:
Maya Alvarez Galvan, Mt. San Antonio College Faculty Association
Cynthia Yu, Diamond Bar Library Manager
Sava Phan, Tzu Chi Elementary
Soloman and Ella Chang, Tzu Chi Elementary
Maxwell Wang, Tzu Chi Elementary
Danielle Mai and Eric Fang, Tzu Chi Elementary
Tai Ishabon, Tzu Chi Elementary
5.1.a
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MAY 6, 2025 PAGE 2 CITY COUNCIL
ACC/McLean reported that no emails were submitted for public comment, and no
guests on the teleconference line requested to speak under Public Comments.
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of
Future Events.
5. CONSENT CALENDAR: C/Low moved, MPT/Tye seconded, to approve the
Consent Calendar. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.a APRIL 15, 2025 CITY COUNCIL REGULAR MEETING
5.2 RATIFIED CHECK REGISTER DATED APRIL 2, 2025 THROUGH APRIL
29, 2025 TOTALING $3,479,378.32.
5.3 ADOPTED MARCH 2025 TREASURER’S STATEMENT.
5.4 ADOPTED ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE
MONTH PROCLAMATION.
5.5 ADOPTED PUBLIC SERVICE RECOGNITION WEEK PROCLAMATION.
5.6 APPROVED APPROPRIATION FOR SPECIAL LEGAL COUNSEL
SERVICES.
5.7 APPROVED EQUIPMENT RENTAL SERVICES AGREEMENT WITH
DOLPHIN RENTS, INC. FOR PARKS & RECREATION RENTAL
EQUIPMENT THROUGH JUNE 30, 2028.
5.8 APPROVED MOVIE EQUIPMENT RENTAL AGREEMENT WITH STONE
THROW, DBA PACIFIC PRODUCTIONS FOR PARKS AND
RECREATION EQUIPMENT THROUGH JUNE 30, 2030.
5.9 APPROVED NOTICE OF COMPLETION FOR THE DIAMOND BAR
CENTER AC REPLACEMENT & AIR QUALITY UPGRADES (FP22501).
5.10 APPROVED PUBLIC WORKS AGREEMENT WITH SITEREP
CONSTRUCTION SERVICES, INC. FOR PANTERA PARK
HARDCOURT REHABILITATION & PARKING LOT LED LIGHT
RETROFIT PROJECT (FP23503).
5.11 APPROVED AMENDMENT NO. 2 TO TRAFFIC SIGNAL MAINTENANCE
5.1.a
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MAY 6, 2025 PAGE 3 CITY COUNCIL
SERVICES AGREEMENT WITH YUNEX TRAFFIC, LLC.
5.12 ADOPTION OF RESOLUTION NO. 2025-13 APPROVING PLANS AND
SPECIFICATIONS AND AWARD OF CONSTRUCTION AGREEMENT
TO GENTRY BROTHERS, INC. FOR THE AREA 4 RESIDENTIAL &
COLLECTOR STREETS REHABILITATION AND ARTERIAL STREETS
REHABILITATION (BREA CANYON CUT-OFF ROAD FROM SR-57
FREEWAY OFF RAMP TO WESTERLY CITY LIMITS; LEMON AVENUE
FROM GOLDEN SPRINGS DRIVE TO NORTHERLY CITY LIMITS)
PROJECT NO. SI251 & SI255.
5.13 APPROVED ACCEPTANCE OF A SIDEWALK EASEMENT ON THE
EVANGELICAL FREE CHURCH OF DIAMOND BAR PROPERTY
LOCATED AT 3325 S DIAMOND BAR BLVD.
6. PUBLIC HEARINGS: None.
7. COUNCIL CONSIDERATION:
7.1 SERVICES AGREEMENT WITH GOGO TECHNOLOGIES, INC. FOR
DIAL-A-RIDE TRANSPORTATION SERVICES.
PMA/Mansfield gave the staff presentation.
There were no public comments offered.
After Council discussion, CA/Sandoval summarized the changes
requested by the Council:
1. On page 258-259 of the agenda packet, in the section regarding drugs
and alcohol, include the word cannabis.
2. Change program regulations to specify that only one guest can
accompany rider.
3. On page 269 of the agenda packet, update to include “abuse” as a
reason to revoke driver privileges.
C/Chou moved, C/Low seconded, to approve the motion to approve and
authorize the City Manager to sign a Services Agreement with Gogo
Technologies, Inc. for Dial-A-Ride transportation services through June
30, 2028; and approve updates to the Diamond Ride Program Rules and
authorize the City Manager to make future modifications as necessary to
address operational and programmatic needs, with modifications as
described.
Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
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MAY 6, 2025 PAGE 4 CITY COUNCIL
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
The following Council Members provided a report on meetings attended at the
expense of the local agency per Government Code 53232.3(d).
Council Member Chou reported attending the San Gabriel Valley Council of
Governments meeting on April 17.
Council Member Low stated that she would attend the Contract Cities conference
next week.
Council Member Liu reported attending the Los Angeles County Sanitation
District meeting.
Mayor Pro Tem Tye reported attending the Southern California Association of
Governments General Meeting in Palm Springs.
9. ADJOURNMENT: With no further business to conduct, M/Teng adjourned the
Regular City Council Meeting at 7:32 p.m.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved thi s 20th day of May, 2025.
__________________________
Chia Yu Teng, Mayor
5.1.a
Packet Pg. 222
CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION MINUTES
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT, ROOM CC-08
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
MAY 6, 2025
CALL TO ORDER: Mayor Teng called the Study Session to order at 4:30
p.m.
ROLL CALL: Council Members Andrew Chou, Stan Liu, Ruth Low,
Mayor Pro Tem Steve Tye and Mayor Chia Yu Teng
Absent: None.
Staff present in person: Dan Fox, City Manager; Ryan McLean, Assistant City
Manager; David Liu, Public Works Director; Hal Ghafari, Public Works Manager/Assistant
City Engineer; Nicholas Delgado, Management Analyst; Jason Williams, Maintenance
Supervisor; Anthony Jordan, Parks & M aintenance Supervisor; Ryan Wright, Parks and
Recreation Director; Jason Jacobsen, Finance Director; Sandy Pantoja, Outreach
Coordinator; Cecilia Arellano, Community Relations Manager; Joan Cruz, Administrative
Coordinator
Staff present telephonically: Kristina Santana, City Clerk
1. DRAFT FY 2025-2026 CAPITAL IMPROVEMENT PROGRAM BUDGET:
PWM/Ghafari presented the list of proposed projects for FY 2025-2026, presented
the list of projects completed during the current 2024 -2025 FYI, and responded to
Council Member questions throughout the presentation. Regarding the Heritage
Park Renovation Project, the City Council reached consensus to select Option 3 if
it is feasible, and directed staff to check with Congresswoman Sanchez’s office to
see if their $500,000 grant could be reallocated. The Council also provided direction
to remove the Citywide Traffic Mitigation Fund Plan project and the Fleet EV
Charging Station project from the Draft CIP.
ADJOURNMENT: With no further business to come before the City Council,
Mayor Teng recessed the Study Session at 6:25 p.m. to the Regular City Council Meeting.
Respectfully submitted:
___________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 20th day of May, 2025.
___________________________
Chia Yu Teng, Mayor
5.1.b
Packet Pg. 223
Agenda #: 5.2
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED APRIL 30, 2025
THROUGH MAY 13, 2025 TOTALING $2,661,350.56.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $2,661,350.56
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated April 30, 2025 through May 13,
2025 totaling $2,661,350.56 is being presented for ratification. All payments have been
made in compliance with the City’s purchasing policies and procedures , and have been
reviewed and approved by the appropriate departmental staff . The attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
5.2
Packet Pg. 224
REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 5-20-2025
2. 5.2.b Check Register 5-20-2025
5.2
Packet Pg. 225
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated April 30, 2025 through May 13, 2025 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description Amount
General Fund $1,141,665.97
Measure W Local Return Fund $5,076.35
Measure M Local Return Fund $730.40
Measure R Local Return Fund $273.90
Prop A Transit Tax Fund $43,198.52
Prop C Transit Tax Fund $4,623.22
LLAD 38 Fund $23,044.74
LLAD 39 Fund $14,499.09
LLAD 41 Fund $6,406.86
Integrated Waste Mgmt Fund - AB939 $14,119.42
Capital Imprv Project Fund $734,408.52
Vehicle Maintenance & Equip Fund $1,493.57
Pool Cash Fund $21,162.32
Eq Maint & Replacement Fund $21,188.75
Building Facility & Maint Fund $3,294.10
Debt Service Fund $608,235.10
PLHA Fund $9,311.00
General Plan Update Fund $6,880.73
OPEB Reserve Fund $1,738.00
$2,661,350.56
Signed:
__________________________________
Finance Director
Jason M. Jacobsen
5.2.a
Packet Pg. 226
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
15323 5/6/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF GEN
LAW FEB 2025
100310 55400 $649,989.64
CHECK TOTAL $649,989.64
15324 5/5/2025 SOUTHERN CALIFORNIA EDISON DBC (040125-043025) 100510 52210 $5,199.27
CHECK TOTAL $5,199.27
15325 5/5/2025 SOUTHERN CALIFORNIA EDISON PARKS (032725-042725) 100630 52210 $3,630.04
CHECK TOTAL $3,630.04
15326 5/5/2025 SOUTHERN CALIFORNIA EDISON 3334 1/2 S BREA CANYON RD PED
(032425-042225)
100630 52210 $26.19
CHECK TOTAL $26.19
15327 5/6/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE
- TC-1
100655 52210 $103.75
CHECK TOTAL $103.75
15328 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN RD -
LS-2
100655 52210 $66.36
CHECK TOTAL $66.36
15329 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GOLDEN SPRINGS
DR - LS-2
100655 52210 $116.48
CHECK TOTAL $116.48
15330 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY CTR
DR - LS-2
100655 52210 $88.48
CHECK TOTAL $88.48
15331 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $88.48
CHECK TOTAL $88.48
15332 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1 DBB/TEMPLE - LS -2 100655 52210 $126.25
CHECK TOTAL $126.25
15333 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $652.78
CHECK TOTAL $652.78
15334 5/6/2025 SOUTHERN CALIFORNIA EDISON 22805 GOLDEN SPRINGS DR - LS-2 100655 52210 $110.60
CHECK TOTAL $110.60
5.2.b
Packet Pg. 227
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
15335 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN RD. - LS-
2
100655 52210 $140.74
CHECK TOTAL $140.74
15336 5/6/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD. -
LS-2
100655 52210 $242.35
CHECK TOTAL $242.35
15337 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN
SPRINGS - LS-2
100655 52210 $88.48
CHECK TOTAL $88.48
15338 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN
SPRGS - LS-2
100655 52210 $198.49
CHECK TOTAL $198.49
15339 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN
SPRINGS - LS-2
100655 52210 $83.98
CHECK TOTAL $83.98
15340 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON
AVE - LS-2
100655 52210 $105.51
CHECK TOTAL $105.51
15341 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $132.74
CHECK TOTAL $132.74
15342 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA
CYN/FALLOWFIELD - LS-2
100655 52210 $87.89
CHECK TOTAL $87.89
15343 5/8/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST -
LS-2
100655 52210 $66.94
CHECK TOTAL $66.94
15344 5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 204 21106 $104.19
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 100220 50062 $197.77
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 203 21106 $277.84
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 239 21106 $292.64
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 241 21106 $292.64
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 238 21106 $493.56
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 201 21106 $1,018.67
5.2.b
Packet Pg. 228
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 105220 50048 $1,738.00
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 250 21106 $2,709.36
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 206 21106 $2,831.40
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 207 21106 $2,911.45
5/9/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2025 100 21106 $65,512.35
CHECK TOTAL $78,379.87
15345 5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
201 21118 $2.31
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
238 21118 $10.15
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
239 21118 $10.15
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
241 21118 $10.15
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
207 21118 $15.91
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
250 21118 $19.84
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
206 21118 $103.06
5/9/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
05/09/2025
100 21118 $2,057.19
CHECK TOTAL $2,228.76
15346 5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
204 21109 $85.61
5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
203 21109 $228.30
5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
239 21109 $240.37
5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
241 21109 $240.37
5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
238 21109 $347.70
5.2.b
Packet Pg. 229
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
201 21109 $575.90
5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
207 21109 $746.43
5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
206 21109 $2,698.27
5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
250 21109 $3,837.64
5/9/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
05/09/2025
100 21109 $62,350.86
CHECK TOTAL $71,351.45
15347 5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
204 21110 $64.09
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
203 21110 $170.93
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
239 21110 $194.16
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
241 21110 $194.16
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
238 21110 $282.44
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
201 21110 $597.57
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
207 21110 $1,310.80
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
206 21110 $1,775.34
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
250 21110 $2,160.31
5/9/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
04/19/25-05/02/25
100 21110 $43,432.20
CHECK TOTAL $50,182.00
15348 5/9/2025 US BANK ST PAUL DEBT SERVICE PAYMENT ON 06/01/2025 401510 57100 $608,235.10
CHECK TOTAL $608,235.10
5.2.b
Packet Pg. 230
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
15349 5/13/2025 ABSOLUTE SECURITY
INTERNATIONAL INC APRIL 2025 SECURITY GUARD SERVICES 100510 55330 $3,528.00
CHECK TOTAL $3,528.00
15350 5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 239 21117 $0.94
5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 241 21117 $0.94
5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 204 21117 $6.77
5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 201 21117 $8.47
5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 203 21117 $18.05
5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 207 21117 $32.08
5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 250 21117 $62.80
5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 206 21117 $196.51
5/13/2025 AFLAC SUPP INSURANCE PREMIUM APRIL 2025 100 21117 $1,322.70
CHECK TOTAL $1,649.26
15351 5/13/2025 AIRGAS INC ARGON CYLINDER REFILL (040125-
043025)
100630 51200 $32.61
CHECK TOTAL $32.61
15352 5/13/2025 ALL TEMPERATURES INC C-PLHA HIP CONTRACTOR 800 GRAND
AVE UNIT B4 ALVAR
224440 54900 $8,280.00
5/13/2025 ALL TEMPERATURES INC C-PLHA HIP CONTRACTOR 800 GRAND
AVE UNIT B4 ALVAR
224440 54900 $920.00
CHECK TOTAL $9,200.00
15353 5/13/2025 ALLIANT INSURANCE SERVICES
INC INSURANCE FOR CONCERTS IN THE
PARK
100520 55300 $1,186.00
CHECK TOTAL $1,186.00
15354 5/13/2025 ALLIANT INSURANCE SERVICES
INC EVENT INSURANCE- PAPER SHREDDING/
E-WASTE
250170 57220 $395.00
CHECK TOTAL $395.00
15355 5/13/2025 ATHACO INC RESIDENTIAL STREET NAME SIGNS -
PUNCH LIST
100655 51250 $771.74
CHECK TOTAL $771.74
15356 5/13/2025 BRITTNEY B SOWELL DIAMOND BAR CENTER DIRECTIONAL
SIGNS
100240 54900 $315.00
CHECK TOTAL $315.00
5.2.b
Packet Pg. 231
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
15357 5/13/2025 CHEM PRO LABORATORY INC WATER TREATMENT (CITYHALL/MAY)
FY24-25
100620 52320 $187.95
5/13/2025 CHEM PRO LABORATORY INC QTRLY WATER MGMT (DBC) FY24-25 100510 52310 $193.76
CHECK TOTAL $381.71
15358 5/13/2025 CHICAGO TITLE COMPANY PLHA CHIP 2303 PRESADO DRIVE UNIT D 224440 54900 $8.00
5/13/2025 CHICAGO TITLE COMPANY C-PLHA HIP 800 GRAND AVE #B4
ALVAREZ
224440 54900 $65.00
5/13/2025 CHICAGO TITLE COMPANY C-PLHA HIP 800 GRAND AVE #B4
ALVAREZ
224440 54900 $38.00
CHECK TOTAL $111.00
15359 5/13/2025 COCO SUTZE CHENG INSTRUCTOR PAYMENT - FI 100520 55320 $120.00
CHECK TOTAL $120.00
15360 5/13/2025 CONSTRUCTION HARDWARE
COMPANY CIVIC CENTER MAINTENANCE
EQUIPMENT
100620 52320 $946.59
CHECK TOTAL $946.59
15361 5/13/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SERVICES
(HERITAGE PARK PATCH)
100655 55512 $5,461.10
5/13/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SERVICES (AREA3
SIDEWALK REPAIRS)
100655 55512 $7,220.20
5/13/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE
SERVICES(LEMON&PALOMINO
POTHOLES)
100655 55512 $5,309.50
5/13/2025 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SERVICES (DBC
PAVEMENT & RESTRIP)
100655 55512 $79,703.92
CHECK TOTAL $97,694.72
15362 5/13/2025 DAPEER ROSENBLIT & LITVAK LLP CODE ENFC CITY PROSECUTOR 100120 54024 $2,565.70
CHECK TOTAL $2,565.70
15363 5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2025
206 21105 $0.96
5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2025
207 21105 $0.96
5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2025
201 21105 $1.61
5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2025
250 21105 $36.36
5.2.b
Packet Pg. 232
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/13/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2025
100 21105 $139.83
CHECK TOTAL $179.72
15364 5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
204 21105 $6.17
5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
203 21105 $16.45
5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
239 21105 $24.03
5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
241 21105 $24.03
5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
238 21105 $38.65
5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
201 21105 $64.93
5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
207 21105 $192.15
5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
250 21105 $212.99
5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
206 21105 $252.74
5/13/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2025
100 21105 $4,857.42
CHECK TOTAL $5,689.56
15365 5/13/2025 ECOFERT INC FERTILIZER INJECT SYS (PARKS-APR2025)
FY24-25
100630 52320 $1,207.00
CHECK TOTAL $1,207.00
15366 5/13/2025 EWING IRRIGATION PRODUCTS
INC PARK OPERATING REPAIRS 100630 51200 $133.93
CHECK TOTAL $133.93
15367 5/13/2025 EXTERIOR PRODUCTS CORP FLAG & BRACKET REPLACEMENT 100630 56116 $1,126.12
5/13/2025 EXTERIOR PRODUCTS CORP BREA CYN LIGHT REPAIR 238638 52320 $1,599.00
5/13/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION
SUPPLIES/SERVICES
100630 52320 $625.74
5/13/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION
SERVICES(PONYFIELD)
100630 52320 $935.10
CHECK TOTAL $4,285.96
5.2.b
Packet Pg. 233
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
15368 5/13/2025 FEHR & PEERS CUP PARKING STUDY 100 22107 $1,894.00
CHECK TOTAL $1,894.00
15369 5/13/2025 FRONTIER COMMUNICATIONS
CORP SUMMARY BILL/INTERNET SERVICE - MAY
2025
100230 54030 $495.72
CHECK TOTAL $495.72
15370 5/13/2025 GO LIVE TECHNOLOGY INC ELM PROJECT MGMT - APR 2025 503230 56135 $8,500.00
CHECK TOTAL $8,500.00
15371 5/13/2025 GO2ZERO STRATEGIES LLC EARTH DAY COMPOST BINS 250170 51200 $1,115.00
CHECK TOTAL $1,115.00
15372 5/13/2025 GOTO COMMUNICATIONS INC CITYWIDE PHONE SERVICE - MAY 2025 100230 52200 $3,108.92
CHECK TOTAL $3,108.92
15373 5/13/2025 GOVCONNECTION INC ANNUAL RENEWAL - VMWARE - FY 24-25 100230 52314 $4,086.00
CHECK TOTAL $4,086.00
15374 5/13/2025 WOODS MAINTENANCE
SERVICES INC GRAFFITI CONTROL 100430 55540 $3,075.00
CHECK TOTAL $3,075.00
15375 5/13/2025 HIRSCH PIPE & SUPPLY INC PARK MAINTENANCE OPERATING
SUPPLIES
100630 51200 $2,035.90
CHECK TOTAL $2,035.90
15376 5/13/2025 HODGMAN ENTERPRISES PRINTING AND MAILING OF MAY 2025
NEWSLETTER
100240 52110 $2,479.85
CHECK TOTAL $2,479.85
15377 5/13/2025 HOME DEPOT CREDIT SERVICES OPERATING SUPPLIES 100630 51200 $162.28
5/13/2025 HOME DEPOT CREDIT SERVICES PARK SUPPLIES (PETERSON 042925) 100630 51200 $70.42
5/13/2025 HOME DEPOT CREDIT SERVICES ROAD MAINTENANCE SUPPLIES
(JG050225)
100655 51200 $226.23
CHECK TOTAL $458.93
15378 5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - NOV 2024 100 22109 $394.50
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - NOV 2024 100 22109 $1,246.00
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - JANUARY
2025
100 22109 $19.00
5.2.b
Packet Pg. 234
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - JANUARY
2025
100 22109 $38.00
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - FEB 2025 100 22109 $38.00
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - FEB 2025 100 22109 $49.00
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - FEB 2025 100 22109 $1,870.50
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - FEB 2025 100 22109 $1,959.00
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - MAR 2025 100 22109 $19.00
5/13/2025 HR GREEN PACIFIC INC FY2024/25 PLAN CHECKS - MAR 2025 100 22109 $38.00
CHECK TOTAL $5,671.00
15379 5/13/2025 INTERIOR OFFICE SOLUTIONS INC DBC OFFICE FURNITURE 504510 56100 $3,294.10
CHECK TOTAL $3,294.10
15380 5/13/2025 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - SEP
2024
201610 54200 $1,470.00
5/13/2025 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - SEP 2024 100 22109 $65.00
CHECK TOTAL $1,535.00
15381 5/13/2025 KENS HARDWARE ROAD MAINTENANCE SUPPLIES (JG-
041525)
100655 51250 $66.91
5/13/2025 KENS HARDWARE ROAD MAINTENANCE SUPPLIES (JG-
041725)
100655 51250 $137.67
CHECK TOTAL $204.58
15382 5/13/2025 KWIK COVERS SUPPLIES FOR DAY CAMP 100520 51200 $590.21
CHECK TOTAL $590.21
15383 5/13/2025 LANCE SOLL & LUNGHARD LLP PROF. SVCS - GOVERNMENT AUDIT 100210 54010 $462.00
CHECK TOTAL $462.00
15384 5/13/2025 LAW OFFICES OF ANGEL HO INC PROFESSIONAL SERVICES 100220 54900 $3,960.56
CHECK TOTAL $3,960.56
15385 5/13/2025 LIEBERT CASSIDY WHITMORE LEGAL FEES - MARCH 2025 100220 54900 $45.00
CHECK TOTAL $45.00
15386 5/13/2025 LOOMIS COURIER SERVICES - APRIL 2025 100210 54900 $782.09
5/13/2025 LOOMIS COURIER SERVICES - APRIL 2025 100510 54900 $782.09
5.2.b
Packet Pg. 235
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $1,564.18
15387 5/13/2025 LOWE'S BUSINESS ACCOUNT OPERATING TOOLS (JK050125) 100630 51200 $10.40
CHECK TOTAL $10.40
15388 5/13/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-APRIL2025)
241641 55524 $5,623.27
5/13/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-APRIL2025)
239639 55524 $13,715.50
5/13/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41-APRIL2025)
238638 55524 $16,460.60
5/13/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(BACKFLOW REPLACEMENT)
238638 52320 $3,780.00
CHECK TOTAL $39,579.37
15389 5/13/2025 METROLINK METROLINK PASSES - APRIL 2025 206650 55610 $753.20
5/13/2025 METROLINK METROLINK PASSES - APRIL 2025 206650 55620 $3,012.80
CHECK TOTAL $3,766.00
15390 5/13/2025 MICHAEL BAKER INTERNATIONAL
INC CANYON LOOP TRAIL -HMMP PROJECT
MANAGER
301630 56104 $660.00
CHECK TOTAL $660.00
15391 5/13/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 042925-052625) 100655 51250 $607.35
CHECK TOTAL $607.35
15392 5/13/2025 NICHOLS CONSULTING
ENGINEERS, CHTD AREA 3 - RES/COLL & CURB RAMP -
THRU 2/21/25
301610 56101 $8,518.75
CHECK TOTAL $8,518.75
15393 5/13/2025 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $551.00
CHECK TOTAL $551.00
15394 5/13/2025 ONE TIME PAY VENDOR ADRIAN RIOS RECREATION PROGRAM REFUND 100 20202 $1,695.00
CHECK TOTAL $1,695.00
15395 5/13/2025 ONE TIME PAY VENDOR AKSHAY SHAH FACILITY DEPOSIT REFUND 100 20202 $500.00
CHECK TOTAL $500.00
15396 5/13/2025 ONE TIME PAY VENDOR ALICE GARCIA RECREATION PROGRAM REFUND 100 20202 $55.00
CHECK TOTAL $55.00
5.2.b
Packet Pg. 236
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
15397 5/13/2025 ONE TIME PAY VENDOR ARIOSTO VALERIO FACILITY DEPOSIT REFUND 100 20202 $200.00
CHECK TOTAL $200.00
15398 5/13/2025 ONE TIME PAY VENDOR FIRST CLASS EVENTS FACILITY DEPOSIT REFUND 100 20202 $1,350.00
CHECK TOTAL $1,350.00
15399 5/13/2025 ONE TIME PAY VENDOR GRACE ROSA RECREATION PROGRAM REFUND 100 20202 $5.00
CHECK TOTAL $5.00
15400 5/13/2025 ONE TIME PAY VENDOR HILDA WAHHAB RECREATION PROGRAM REFUND 100 20202 $110.00
CHECK TOTAL $110.00
15401 5/13/2025 ONE TIME PAY VENDOR JIEHUI JIANG RECREATION PROGRAM REFUND 100 20202 $194.60
CHECK TOTAL $194.60
15402 5/13/2025 ONE TIME PAY VENDOR JOSEFINA CRUZ RECREATION PROGRAM REFUND 100 20202 $100.00
CHECK TOTAL $100.00
15403 5/13/2025 ONE TIME PAY VENDOR JUNE YOUNG RECREATION PROGRAM REFUND 100 20202 $2,565.00
CHECK TOTAL $2,565.00
15404 5/13/2025 ONE TIME PAY VENDOR JUNGHYUN KANG RECREATION PROGRAM REFUND 100 20202 $1,705.00
CHECK TOTAL $1,705.00
15405 5/13/2025 ONE TIME PAY VENDOR KA MAN SHAM FACILITY DEPOSIT REFUND 100 20202 $200.00
CHECK TOTAL $200.00
15406 5/13/2025 ONE TIME PAY VENDOR KLARA KATALIN ORIOLD RECRATION PROGRAM REFUND 100 20202 $50.00
CHECK TOTAL $50.00
15407 5/13/2025 ONE TIME PAY VENDOR LINDA GRAVES RECREATION PROGRAM REFUND 100 20202 $50.00
CHECK TOTAL $50.00
15408 5/13/2025 ONE TIME PAY VENDOR LISA WONG RECREATION PROGRAM REFUND 100 20202 $30.00
CHECK TOTAL $30.00
15409 5/13/2025 ONE TIME PAY VENDOR MARY ANN EBBA FACILITY REFUND 100 20202 $2,072.16
CHECK TOTAL $2,072.16
15410 5/13/2025 ONE TIME PAY VENDOR MEE YOUNG JOH FACILITY DEPOSIT REFUND 100 20202 $200.00
CHECK TOTAL $200.00
5.2.b
Packet Pg. 237
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
15411 5/13/2025 ONE TIME PAY VENDOR RUBYE MCINTOSH FACILITY REFUND 100 20202 $131.27
CHECK TOTAL $131.27
15412 5/13/2025 ONE TIME PAY VENDOR SAN GABRIEL VALLEY
EMPLOYER ADVISORY
COUNCIL
FACILITY REFUND 100 20202 $500.00
CHECK TOTAL $500.00
15413 5/13/2025 ONE TIME PAY VENDOR TERESA RAYMUNDO FACILITY DEPOSIT REFUND 100 20202 $1,400.00
CHECK TOTAL $1,400.00
15414 5/13/2025 ONE TIME PAY VENDOR TERI KURIHARA RECREATION PROGRAM REFUND 100 20202 $5.00
CHECK TOTAL $5.00
15415 5/13/2025 ONE TIME PAY VENDOR ZOILA JOKADA FACILITY DEPOSIT REFUND 100 20202 $1,000.00
CHECK TOTAL $1,000.00
15416 5/13/2025 ONE TIME PAY VENDOR CHAN KEE LLC REFUND - PL 2024-86 100 22107 $323.89
CHECK TOTAL $323.89
15417 5/13/2025 ONE TIME PAY VENDOR - CND
REFUND
JUAN RIOS C&D REFUND- 1158 CALBOURNE DR 100 22105 $250.00
CHECK TOTAL $250.00
15418 5/13/2025 OPCO TRANSIT INC FY 2024-25 DIAMOND RIDE SR TRANS
SVCS- MAR BILLING
206650 55560 $28,406.91
CHECK TOTAL $28,406.91
15419 5/13/2025 PACIFIC OFFICE AUTOMATION
INC
COPIER/PRINTER TONERS 100230 52314 $909.61
CHECK TOTAL $909.61
15420 5/13/2025 PAPER RECYCLING &
SHREDDING RECORDS DESTRUCTION 250170 55000 $125.00
CHECK TOTAL $125.00
15421 5/13/2025 PARK CONSULTING GROUP INC TYLER EPL REPORTING - APR 2025 503230 56135 $12,688.75
CHECK TOTAL $12,688.75
15422 5/13/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC LANDSCAPE MAINTENANCE
(PARKS/APR 2025)
201630 55505 $1,250.00
5/13/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC LANDSCAPE MAINTENANCE
(PARKS/APR 2025)
100510 55505 $6,029.22
5.2.b
Packet Pg. 238
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/13/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC LANDSCAPE MAINTENANCE
(PARKS/APR 2025)
100630 55505 $28,091.57
CHECK TOTAL $35,370.79
15423 5/13/2025 PRO1PRINT, LLC PRINTING: DIRECTIONAL SIGNAGE FOR
EARTH DAY EVENT
250170 51200 $948.24
CHECK TOTAL $948.24
15424 5/13/2025 PROMO DIRECT BAG FOR WINDMILL HUNT 100520 51200 $739.11
CHECK TOTAL $739.11
15425 5/13/2025 PTM GENERAL ENGINEERING
SERVICES INC
CIP - TRANSPORTATION
INFRASTRUCTURE
301610 56103 $19,626.77
CHECK TOTAL $19,626.77
15426 5/13/2025 PYRO COMM SYSTEMS INC DBC FIRE ALARM MONITOR(050125-
073125)
100510 52320 $135.00
5/13/2025 PYRO COMM SYSTEMS INC HERITAGE PARK FIRE ALARM MONITOR
(050125-073125)
100630 52320 $195.00
CHECK TOTAL $330.00
15427 5/13/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - APRIL 2025 206650 55610 $436.13
5/13/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - APRIL 2025 206650 55620 $1,744.51
CHECK TOTAL $2,180.64
15428 5/13/2025 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $86.51
CHECK TOTAL $86.51
15429 5/13/2025 RKA CONSULTING GROUP HERITAGE PARK IMPROVEMENTS -
12/1/24-12/31/24
301630 56104 $3,675.00
5/13/2025 RKA CONSULTING GROUP BUILDING AND SAFETY DB - MARCH
2025
100420 55100 $57,182.55
CHECK TOTAL $60,857.55
15430 5/13/2025 SC FUELS FLEET FUEL (041625-043025) 502430 52330 $58.52
5/13/2025 SC FUELS FLEET FUEL (041625-043025) 502620 52330 $330.61
5/13/2025 SC FUELS FLEET FUEL (041625-043025) 502630 52330 $426.53
5/13/2025 SC FUELS FLEET FUEL (041625-043025) 502655 52330 $560.06
CHECK TOTAL $1,375.72
15431 5/13/2025 SHRED TIME INC EARTH DAY TEXTILES COLLECTION
4/19/2025
250170 54900 $1,400.00
5.2.b
Packet Pg. 239
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $1,400.00
15432 5/13/2025 SITEIMPROVE INC ANNUAL SUBSCRIPTION - 6/25/25-
6/24/26
100230 52314 $6,865.80
CHECK TOTAL $6,865.80
15433 5/13/2025 SITEREP CONSTRUCTION
SERVICES INC MAPLE HILL PARK IMPROVEMENTS
PROGRESS PAYMENT #5
301630 56104 $701,928.00
CHECK TOTAL $701,928.00
15434 5/13/2025 SPECTRUM BUSINESS CABLE TV SERVICES/DBC - APR 2025 100230 54030 $268.48
5/13/2025 SPECTRUM BUSINESS SUMMARY BILL -CABLE/INTERNET- CITY
HALL - APR 2025
100230 54030 $1,741.56
CHECK TOTAL $2,010.04
15435 5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
204 21107 $1.49
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
239 21107 $2.86
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
241 21107 $2.86
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
204 21113 $3.16
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
203 21107 $3.98
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
238 21107 $3.98
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
203 21113 $8.40
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
239 21113 $10.42
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
241 21113 $10.42
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
238 21113 $15.43
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
207 21107 $21.28
5/13/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
201 21113 $30.20
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
201 21107 $31.95
5.2.b
Packet Pg. 240
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
206 21107 $47.71
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
207 21113 $69.87
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
206 21113 $93.23
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
250 21107 $108.79
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
250 21113 $133.79
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
100 21107 $1,670.38
5/13/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2025
100 21113 $2,266.29
CHECK TOTAL $4,536.49
15436 5/13/2025 TASC FSA FEES 100220 52515 $155.52
CHECK TOTAL $155.52
15437 5/13/2025 THE KNOT WORLDWIDE INC DBC ONLINE STOREFRONT APR2025-
JUNE2025
100510 52160 $3,743.98
CHECK TOTAL $3,743.98
15438 5/13/2025 THE LITTLE ZOO SPRING MINI CAMP - ENTERTAINMENT
BALANCE
100520 55315 $60.00
CHECK TOTAL $60.00
15439 5/13/2025 THOMAS DONINI SENIOR DANCE DJ, 24/25 100520 55310 $400.00
CHECK TOTAL $400.00
15440 5/13/2025 TORTI GALLAS AND PARTNERS
INC TOWN CENTER SPECIFIC PLAN - APRIL
2025
103410 54900 $4,380.73
5/13/2025 TORTI GALLAS AND PARTNERS
INC DB CITYWIDE OBJ DESIGN STANDARDS 103410 54900 $2,500.00
CHECK TOTAL $6,880.73
15441 5/13/2025 UNITED SITE SERVICES OF
CALIFORNIA INC RESTROOM RENTAL - MAPLE HILL
PROJECT - APRIL
100520 52300 $307.37
5/13/2025 UNITED SITE SERVICES OF
CALIFORNIA INC RESTROOM RENTAL - MAPLE HILL
PROJECT
100520 52300 $307.44
CHECK TOTAL $614.81
15442 5/13/2025 US BANK PCARD STATEMENT - APRIL 2025 999 28100 $21,162.32
5.2.b
Packet Pg. 241
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $21,162.32
15443 5/13/2025 VERIZON WIRELESS WIRELESS PHONE SERVICE - 3/17/25-
4/16/25
100230 52200 $2,292.33
CHECK TOTAL $2,292.33
15444 5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 204 21108 $2.42
5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 203 21108 $6.45
5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 239 21108 $8.02
5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 241 21108 $8.02
5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 238 21108 $13.23
5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 201 21108 $24.74
5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 207 21108 $68.72
5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 206 21108 $107.62
5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 250 21108 $107.87
5/13/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2025 100 21108 $1,911.25
CHECK TOTAL $2,258.34
15445 5/13/2025 WW GRAINGER INC MAINTENANCE SUPPLIES 100630 51200 $315.36
5/13/2025 WW GRAINGER INC CIVIC CENTER OPERATING SUPPLIES
(LIBRARY)
100620 51200 $140.76
CHECK TOTAL $456.12
15446 5/13/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT ADULT VOLLEYBALL GYM RENTAL 100520 52302 $956.25
5/13/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT YOUTH BASKETBALL GYM RENTAL 100520 52302 $4,676.70
5/13/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT ADULT VOLLEYBALL GYM RENTAL 100520 52302 $382.50
CHECK TOTAL $6,015.45
15447 5/13/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE PARK) 100630 51200 $194.53
5/13/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $368.32
5/13/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $470.27
CHECK TOTAL $1,033.12
5.2.b
Packet Pg. 242
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
15448 5/13/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 24069 GOLDRUSH -
THRU 4/4/25
100 22109 $420.00
5/13/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 1198 CHISOLM
TRAIL - THRU 4/4/25
100 22109 $630.00
CHECK TOTAL $1,050.00
15449 5/13/2025 WISCONSIN QUICK LUBE INC FLEET VEHICLE MAINTENANCE
(LIC#1479428)
502655 52312 $117.85
CHECK TOTAL $117.85
15450 5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100120 54020 $1,918.00
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100120 54020 $3,589.40
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100120 54020 $109.60
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100120 54020 $3,781.20
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100120 54020 $520.60
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100120 54020 $575.40
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100120 54020 $1,233.00
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100 22107 $27.40
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100 22107 $342.50
5/13/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2025 100120 54020 $6,811.97
CHECK TOTAL $18,909.07
15451 5/13/2025 ZONES IT SOLUTIONS INC PRINTER TONER 206650 51200 $738.13
CHECK TOTAL $738.13
GRAND TOTAL $2,661,350.56
5.2.b
Packet Pg. 243
Agenda #: 5.3
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: MENTAL HEALTH AWARENESS MONTH PROCLAMATION.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt the Proclamation declaring May as Mental Health Awareness month.
BACKGROUND:
Mental health is essential for overall well-being at every stage of life. Regardless of age,
background, or experience, prioritizing mental health strengthens individuals, families
and communities.
Mental Health America, the nation’s leading community-based nonprofit dedicated to
addressing the needs of those living with mental illness and promoting the overall
mental health of all, founded Mental Health Month in 1949 and has led the effort every
May to promote mental wellness nationwide.
The Mental Health Awareness Month theme for 2025 is “Turn Awareness into Action.”
This theme encourages individuals to move beyond simply understanding mental health
issues to actively supporting those affected and advocating for change. This includes
learning more about mental health, checking in with friends and supporting community
initiatives
The City of Diamond Bar is proud to designate May as Mental Health Awareness Month
and calls upon citizens, agencies, businesses, nonprofits and other groups to join in
activities and take action to strengthen the mental health of our community.
PREPARED BY:
5.3
Packet Pg. 244
REVIEWED BY:
Attachments:
1. 5.3.a Mental Health Awareness Month Proclamation
5.3
Packet Pg. 245
PPRROOCCLLAAMMAATTIIOONN
““MMEENNTTAALL HHEEAALLTTHH AAWWAARREENNEESSSS MMOONNTTHH 22002255””
WHEREAS, the area that someone lives in plays a significant role in their overall
health and well-being; and
WHEREAS, surroundings can impact if, how, and when a person’s needs are
met, which in turn affects mental health; and
WHEREAS, having safe, stable, and healthy home conditions set the foundation
for achieving and maintaining good mental health; and
WHEREAS, with early and effective interventions, those individuals with mental
health conditions can recover and lead full, productive lives; and
WHEREAS, each business, school, government agency, health care provider,
organization, and citizen shares the burden of mental health problems and has
a responsibility to promote mental wellness and support prevention efforts.
NOW, THEREFORE, BE IT RESOLVED, that the Diamond Bar City Council does hereby
proclaim May 2025 as “Mental Health Awareness Month" in Diamond Bar and we call
upon the citizens, government agencies, public and private institutions, businesses, and
schools in our community to recommit our community to increasing awareness and
understanding of mental health, the steps our citizens can take to protect their mental
health, and the need for appropriate and accessible services for all people with mental
health conditions.
May 20, 2025
Chia Yu Teng
Mayor
Steve Tye Andrew Chou
Mayor Pro Tem Council Member
Stan Liu Ruth M. Low
Council Member Council Member
5.3.a
Packet Pg. 246
Agenda #: 5.4
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AGREEMENT WITH DURHAM SCHOOL SERVICES, LP FOR BUS
TRANSPORTATION SERVICES.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and authorize the City Manager to sign the Transportation Services Agreement
with Durham School Services, LP through June 30, 2030.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for each fiscal year would be $14,000.
Sufficient funds are included in the FY 24/25 Parks & Recreation Department budget to
cover the cost of such services through June 30, 2025. Additional funding will be
proposed in the FY 25/26 budget and subsequent years. The vendor may request a CPI
adjustment after FY 25/26.
BACKGROUND:
The City of Diamond Bar has two programs throughout the summer that require
transportation services. Programs include the nine -week summer day camp program
with two excursions per week and the volunteen program with an annual excursion.
DISCUSSION:
On February 12, 2025 the City published a request for proposals (RFP) on Planet Bids.
The deadline for proposals was February 28, 2025. 118 vendors were notified and five
proposals were received from responsible bidders. After staff reviewed all responsible
proposals, it was determined that Durham School Services, LP met all the requirements
of the RFP. Durham School Services, LP is recommended based on their pricing
structure, experience, and references.
LEGAL REVIEW:
5.4
Packet Pg. 247
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.4.a Durham Bus Agreement
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1 Contractor Services –Transportation
CONTRACTOR SERVICE AGREEMENT
TRANSPORTATION
THIS AGREEMENT (the "Agreement") is made as of May 2, 2025 by and
between the City of Diamond Bar, a municipal corporation ("City") and Durham School
Services, LP, an LLC Corporation (referred to as the “Contractor”)
1. Contractor's Services.
Subject to the terms and conditions set forth in this Agreement Contractor shall
provide to the reasonable satisfaction of the City Transportation services set forth in the
attached Exhibit "A" – City’s Request for Proposal, which is incorporated herein by this
reference. As a material inducement to the City to enter into this Agreement, Contractor
represents and warrants that it has thoroughly investigated the work and fully
understands the difficulties and restrictions in performing the work. Contractor
represents that it is fully qualified to perform such services by virtue of its experience
and the training, education and expertise of its principals and employees.
Andee Williams, Recreation Supervisor, herein referred to as the (“City’s Project
Manager”), shall be the person to whom the Contractor will report for the performance of
services hereunder. It is understood that Contractor shall coordinate its services
hereunder with the City’s Project Manager to the extent required by the City’s Project
Manager, and that all Contractors required hereunder by Contractor shall be performed
to the satisfaction of the City’s Project Manager and the City Manager.
2. Term of Agreement. This Agreement shall take effect June 1, 2025, and
shall continue until June 30, 2030 ("Term"), unless earlier terminated pursuant to the
provisions herein.
After completion of the first term year fiscal year 25/26, the contractor can
request a CPI adjustment and any increase in compensation will be negotiated between
the City and the Contractor per fiscal year, but in no event shall the increase exceed the
amount that the Consumer Price Index ("CPI") for the Los Angeles-Anaheim-Riverside
metropolitan area for the month immediately preceding the Adjustment Date (the "Index
Month") as reported by the Bureau of Labor Statistics of the United States Department
of Labor, has increased over the CPI for the month one year prior to the Index Month.
3. Compensation. City agrees to compensate Contractor for each service
which Contractor performs to the satisfaction of City in compliance with the cost
proposal provided by contractor set forth in Exhibit "B". Payment will be made only after
submission of proper invoices in the form specified by City. Total payment to contractor
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pursuant to this Agreement shall not exceed fourteen thousand, dollars per fiscal year
($14,000.00) without prior written consent of the City. The above not to exceed amount
shall include all costs, including, but not limited to, all clerical, administrative, overhead,
telephone, travel and all related expenses.
4. Payment.
A. As scheduled services are completed, Contractor shall submit to City an
invoice for the services completed, authorized expenses and or authorized extra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent, and any extra work performed.
C. City will pay Contractor the amount invoiced by check within Net 45 days
of receipt. In the event payment is not received within forty-five (45) days, a late charge
of 1.5% per month of the outstanding balance will be assessed upon City’s account.
City agrees to provide proper credentials and access (e.g., parking pass) to
occurrences for which contractor services are requested and credential are required.
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
E. Deductions. Should the Contractor fail to adhere to the time schedule set
forth by the City, the City shall deduct $25 dollars from any payments due to the
Contractor for every 15 minutes that transportation arrives later then the time required.
Repeated failures to adhere to the time schedule may result in termination of this
Agreement.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time, if any, and
adjustment of the fee to be paid by City to Contractor.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control. In the event of any inconsistency between this Agreement and
the attached exhibits, the following order of precedence shall apply: (1) The Agreement;
(2) The City’s Request for Proposal (Exhibit “A”) and (3) the Contractor’s cost proposal
quote (Exhibit “B”).
7. Status as Independent Contractor.
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A. Contractor is, and shall at all times remain as to City, a wholly
independent Contractor. Contractor shall have no power to incur any debt, obligation,
or liability on behalf of City or otherwise act on behalf of City as an agent, except as
specifically provided herein. Neither City nor any of its agents shall have control over
the conduct of Contractor or any of Contractor's employees, except as set forth in this
Agreement. Contractor shall not, at any time, or in any manner, represent that it or any
of its agents or employees are in any manner employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the
independent Contractor relationship created by this Agreement. In the event that City is
audited by any Federal, State agency, including the Public Employee Retirement
System, regarding the independent contractor status of Contractor and the audit in any
way fails to sustain the validity of a wholly independent contractor relationship between
City and Contractor, its employees or subcontractors, then Contractor agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such
audit and any appeals relating thereto.
C. Contractor shall fully comply with Workers' Compensation laws regarding
Contractor and Contractor's employees. Contractor further agrees to indemnify and
hold City harmless from any failure of Contractor to comply with applicable Worker's
Compensation laws.
D. Contractor shall, at Contractor’s sole cost and expense fully secure and
comply with all federal, state and local governmental permit or licensing requirements,
including but not limited to the City of Diamond Bar.
E. In addition to any other remedies it may have, City shall have the right to
offset against the amount of any fees due to Contractor under this Agreement any
amount due to City from Contractor as a result of Contractor's failure to promptly pay to
City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Contractor’s failure to comply with this
Section.
8. Standard of Performance. Contractor shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
Risk of Loss. Contractor is not responsible for the loss, damage, or theft of personal
property. Contractor is not responsible for the personal injury of customers, or third
parties caused by the negligent or intentional acts of the City, passengers or third
parties.
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Passenger Conduct. At any time during the charter trip the Contractor, or the
driver as the Contractor’s representative, reserves the right to refuse to transport
any person or persons that Contractor or its representative believes to be in
violation of the Charter Passenger Policy attached hereto as Exhibit “C”. Compliance
with this policy is required of each passenger. Failure to comply with this policy may
result in immediate removal up to suspension of charter transportation privileges.
Contractor is not responsible for any passengers who have not boarded the vehicle at
the time of departure. City must provide their own supervision if required. The
Contractor is not responsible for the City’s failure to provide supervision. Any activity
that interferes with the safe operation of the vehicle shall be discontinued immediately.
Use of any external signage or decoration requires prior Contractor approval and may
be subject to applicable law.
9. Indemnification. To the maximum extent permitted by Civil Code section
2782.8, Contractor shall defend, indemnify and hold harmless City, its officers, officials,
employees and volunteers ("Indemnitees") from and against all liability, loss, damage,
expense, cost (including without limitation reasonable attorneys' fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Workers’ Compensation Act and other
employee benefit acts with respect to Contractor’s employees or Contractor’s
contractor’s.
(2) Any and all claims arising out of Contractor's performance of work
hereunder or its failure to comply with any of its obligations contained in this
Agreement, regardless of City’s passive negligence, but excepting such loss or
damage which is caused by the active negligence or willful misconduct of the
City. Should City in its sole discretion find Contractor’s legal counsel
unacceptable, then Contractor shall reimburse the City its costs of defense,
including without limitation reasonable attorneys' fees, expert fees and all other
costs and fees of litigation. The Contractor shall promptly pay any final judgment
rendered against the Indemnitees. It is expressly understood and agreed that
the foregoing provisions are intended to be as broad and inclusive as is permitted
by the law of the State of California and will survive termination of this
Agreement. Except for the Indemnitees, this Agreement shall not be construed
to extend to any third-party indemnification rights of any kind.
(3) Any and all claims for loss, injury to or death of persons or damage to
property caused by the negligent professional act or omission in the performance
of professional services pursuant to this Agreement.
(4) The Contractor's obligations to indemnify, defend and hold harmless
the City shall survive termination of this Agreement.
10. Insurance.
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A. Contractor shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $5,000,000.00
combined single limit coverage against any injury, death, loss or damage as a
result of wrongful or negligent acts by Contractor, its officers, employees, agents,
and independent Contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $5,000,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non-owned and hired automobiles, with minimum combined single
limits coverage of $5,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $3,000,000.00 or the amount required by law, whichever is
greater.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non-renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City at least ten (10) days prior written notice thereof. Contractor agrees that it
will not cancel, reduce or otherwise modify the insurance coverage and in the event of
any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Contractor pursuant
to the terms of this Agreement and shall be issued by an insurance company which is
authorized to do business in the State of California or which is approved in writing by
the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. In
the case of professional liability insurance, such coverage shall be issued by companies
either licensed or admitted to conduct business in the State of California so long as
such insurers possesses the aforementioned Best's rating.
E. Contractor shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
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F. Self-Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
(“SIR”) and/or deductible of the policy in lieu of the Contractor (as the named insured)
should Contractor fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Contractor understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Contractor as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Contractor’s due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Contractor for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Contractor, which amounts may be deducted from any payments due Contractor.
I. Contractor shall include all sub-Contractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Contractor in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Contractor
covenants that all data, documents, discussion, or other information developed or
received by Contractor or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Contractor without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Contractor's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Contractor prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Contractor's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Contractor in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Contractor may, however, make and retain such copies of said
documents and materials as Contractor may desire.
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13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Contractor and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the “records”) pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Contractor's records regarding the services provided under this Agreement. Contractor
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Contractor agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Contractor covenants that it presently has no interest and shall not acquire
any interest, direct or indirect, which may be affected by the services to be performed by
Contractor under this Agreement, or which would conflict in any manner with the
performance of its services hereunder. Contractor further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Contractor shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Contractor covenants not to give or receive any compensation, monetary
or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a
result of the performance of this Agreement. Contractor's covenant under this section
shall survive the termination of this Agreement.
15. Termination. The City may terminate the Agreement at any time with or
without cause. The contractor may not cancel the services for any reason (excluding
force majeure). In the event of such termination, City agrees to pay Contractor for
services satisfactorily rendered prior to the effective date of termination. Immediately
upon receiving written notice of termination, Contractor shall discontinue performing
services, unless the notice provides otherwise, except those services reasonably
necessary to effectuate the termination. The City shall be not liable for any claim of lost
profits.
In addition to any other termination rights set in this Agreement and without prejudice
to any other rights or remedies that either Party may have, either Party may terminate
this Agreement immediately by delivery of written notice to the other Party at any time
if any of the following occur: (i) the other Party files a voluntary petition for
bankruptcy which is not dismissed within ninety (90) days; (ii) the other Party
discontinues its business; (iii) a receiver or trustee of any of the other Party’s property
is appointed and such appointment is not discharged within ninety (90) days; (iv)
the other Party breaches a material provision of this Agreement and such default is
not cured within fifteen (15) business days after written notice thereof; and (v) any of
the representations or warranties made by the other Party in this Agreement prove to
be untrue or inaccurate in any material respect.
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16. Personnel/Designated Person. Contractor represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. All of the services required under this Agreement will be performed by
Contractor or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services. Except as provided in this Agreement, Contractor
reserves the right to determine the assignment of its own employees to the performance
of Contractors’ services under this Agreement, but City reserves the right in its sole
discretion to require Contractor to exclude any employee from performing services on
City's premises.
17. Non-Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed
by or on behalf of Contractor state either that it is an equal opportunity employer or that
all qualified applicants will receive consideration for employment without regard to race,
color, creed, religion, sex, marital status, national origin, ancestry, age, physical or
mental handicap, medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
18. Reserved.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Contractor shall do all things necessary and incidental to the prosecution of Contractor's
work.
20. Reserved.
21. Reserved.
22. Assignment. Contractor shall not assign or transfer any interest in this
Agreement nor the performance of any of Contractor's obligations hereunder, without
the prior written consent of City, and any attempt by Contractor to so assign this
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Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
23. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Contractor constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Contractor, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
25. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants
26. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
“CONTRACTOR” “CITY”
Durham School Services, LP. City of Diamond Bar
2601 Navistar Dr. 21810 Copley Drive
Lisle, IL 60532 Diamond Bar, CA 91765-4178
Attn.: Paul Egger Attn.: Andee Williams
Phone: 714.267.7936 Phone: 909.839.7076
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E-Mail: E-mail:
Paul.egger@nellc.com awilliams@diamondbarca.gov
28. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California. The venue for any
action brought under this Agreement shall be in Los Angeles County.
29. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Contractor and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement as of the
date first written above.
" Contractor " "City"
Durham School Services, LP. CITY OF DIAMOND BAR
By: Durham Holding ll, LLC. Its General Partner
By:____________________________ By: ________________________
Printed Name:_____________________ Daniel Fox, City Manager
Title:_____________________________
ATTEST:
_____________________________
Kristina Santana, City Clerk
Approved as to form:
By:_____________________________
Omar Sandoval, City Attorney
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Paul Egger
Vice President, Charter
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REQUEST FOR PROPOSALS
Transportation (School
Busses) for Day Camp
Excursions
Contract Services
Submission Deadline
Friday, February 28, 2025 by 4 P.M.
Exhibit A
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Transportation Services – City of Diamond Bar – Day Camp
February 12, 2025
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1. INTRODUCTION
The City of Diamond Bar is requesting proposals from qualified School Bus
Transportation contractors to provide transportation services for the 2025 Summer
Day Camp Program Excursions with the option to enter into a five-year term
agreement if selected.
RFP Date: February 12, 2025
Project Name: Transportation Services – City of Diamond Bar – Day
Camp
Department: Parks and Recreation
Proposal Deadline: Friday, February 28, 2025 by 4 P.M.
Proposals shall be delivered by the proposal deadline via the PlanetBids portal
https://vendors.planetbids.com/portal/39500/bo/bo-detail/126295.
All proposals submitted in response to this RFP will become property of the City
upon submittal and a matter of public record pursuant to applicable law. Late
submittals will not be accepted.
Questions regarding this RFP shall be made in writing via email to Andee
Williams, Recreation Supervisor, at awilliams@diamondbarca.gov, no later than
February 20, 2025 by 4 P.M. Questions and responses may be made available to
all potential proposers.
The City will review all proposals received by the submittal deadline indicated in
this RFP. Proposals that do not meet the minimum requirements of this RFP will be
rejected. The City reserves the right to select the firm that best meets the overall
needs and offers the best overall value to the City based on a variety of criteria,
including but not limited to, experience, quality of work product, successful
completion of similar projects, and cost effectiveness, but not solely on the
lowest cost of services.
The following tentative schedule has been established for the selection of a
contractor which is subject to change:
• RFP Posting Date February 12, 2025
• Written Questions Deadline February 20, 2025
• Proposal Due Date February 28, 2025
• Award of Contract March 14, 2025
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Transportation Services – City of Diamond Bar – Day Camp
February 12, 2025
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The City of Diamond Bar shall not be liable for any pre-contractual expenses
incurred by any Contractor, nor shall any Contractor include any such expenses
as part of the proposed cost. Pre-contractual expenses include any expense
incurred by a contractor prior to the date of an executed contract, such as the
cost of preparing and submitting a proposal and negotiating any terms with the
City.
2. ABOUT THE CITY
Diamond Bar is a scenic community located on the eastern edge of Los Angeles
County, within minutes of Orange, Riverside, and San Bernardino counties. With
its origin as a center for ranching perched among a landscape of rolling hills in
the East San Gabriel Valley, Diamond Bar became one of the first master
planned communities in Los Angeles County dating back to 1956, and has
grown since that time to be known for its friendly country-living atmosphere,
abundant open spaces, exceptional public facilities, well-maintained parks and
hiking trails, and excellent schools. In 1989, Diamond Bar became the 86th city in
Los Angeles County. Today, Diamond Bar covers 14.9 square miles and is home
to 57,177 residents.
Diamond Bar is bounded by the cities of Industry and Pomona to the north,
Chino Hills to the east, and unincorporated Los Angeles County to the south and
west (Figure B-1; Regional Setting Map). With convenient access to State Routes
SR-57 and SR-60, Diamond Bar is within 30 miles driving distance of the cities of
Los Angeles, Riverside, and Irvine, making it a desirable destination to live and
work. The Industry Metrolink Station lies on the City’s northern border, providing
east-west transit connections to Los Angeles and Riverside.
3. PROJECT BACKGROUND
The City of Diamond Bar’s Summer Day Camp is a nine-week recreation program
held at Heritage Park located at 2900 S. Brea Canyon Road, Diamond Bar, CA
91765. Day Camp is designed to provide a fun experience in a safe environment
for children ages 6-12. Camp activities include two excursions per week.
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Transportation Services – City of Diamond Bar – Day Camp
February 12, 2025
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4. SCOPE OF WORK AND DELIVERABLES
To be considered, proposals must be submitted to the City of Diamond Bar by
Friday, February 28, 2025. All proposals must be itemized per excursion per week and
include tax, and any other additional charges. Once the vendor has been
selected, updated excursion information and locations will be provided.
Quote for one (1) school bus that can accommodate a minimum of 57 passengers.
Two bus trips per week for nine weeks, June 2 through August 1, 2025. (See attached
excursion schedule of locations, times and dates)
• Bus will arrive, depart and return at scheduled times.
• Bus will stay on site at locations with Summer Day Camp at all times.
• Bus will need to have seatbelts for each seat.
• Flexibility for City staff to change times, dates and locations within one week
of advance notice.
Please quote on the cost proposal bid sheet.
5. FORMAT AND CONTENTS OF PROPOSAL
The Contractor’s proposal shall contain the following information and shall be
organized as follows:
A. Contractors Experience/References
Provide a list of at least three references who may be contacted to discuss
their experience working with the Company on similar projects. Please
provide contact information including Organization, Name, Title, Address,
Phone, Email, Project Name and Date of Completion.
B. Cost for Services
Please complete the attached Cost Proposal – Bid Sheet on PlanetBids.
Provide a detailed not-to-exceed cost proposal to accomplish the services
requested. Identify the hourly allocation of resources by discipline and by
each task identified in the Scope of Work, including billing rates for
personnel, printing, attendance at public meetings, and any other cost
anticipated. Please clearly highlight any additional or recommended tasks
and associated costs that are included. No additional charges for items
such as transportation, out-of-pocket expenses, etc., will be paid unless
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these are specifically included in the proposal. Contractor must be able to
accept payment in check form and provide itemized invoices.
C. Insurance
Proof of insurance requirements addressed in the professional services
agreement of this Request for Proposal shall be submitted by the selected
Contractor upon execution of the contract as defined under the City’s
existing purchasing Ordinance.
The selected Contractor must submit a "Statement Certifying Insurance
Coverage" certifying that the required insurance coverage will be
obtained by the Contractor, and that the Contractor understands said
coverage is prerequisite for entering into an agreement with the City. The
Contractor is required to confirm with its insurance carrier that it can meet
all the requirements for insurance. Failure to meet the insurance regulations
as set forth shall result in proposer’s disqualification.
6. SUBCONTRACTING
The Contractor may utilize the service of specialty Subcontractors on those parts
of the work which, under normal contracting practices, are performed by
specialty Subcontractors. Unless a specific Subcontractor is listed by the
Contractor, Contractor is representing to City that Contractor has all
appropriate licenses, certifications, and registrations to perform the work
hereunder.
After submission of the Proposal, the Contractor shall be fully responsible to the
City for the performance of the Subcontractors, and of persons either directly or
indirectly employed by them. Nothing contained herein shall create any
contractual relation between any Subcontractor and the City.
7. RIGHT TO REJECT ALL PROPOSALS
The City reserves the right to withdraw, reduce, or revise elements of the scope of
work prior to the award of any contract. Furthermore, the City reserves the right to
reject any or all proposals submitted; and no representation is made hereby that
any contract will be awarded pursuant to this Request for Proposal, or otherwise.
All costs incurred in the preparation of the proposal, in the submission of additional
information and/or in any other aspect of a proposal prior to the award of a written
contract will be borne by the proposer. The City shall only provide the staff
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assistance and documentation specifically referred to herein and shall not be
responsible for any other cost of obligation of any kind which may be incurred by
the proposing firm.
8. SUPPORTING DOCUMENTS
Exhibit A – RFP
Exhibit B – Cost Proposal – Bid Sheet (based on 2025 excursions)
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DURHAMSCHOOLSERVICES.COM
2601 Navistar Drive • Lisle, IL 60532
CITY OF DIAMOND BAR
RFP #: Transportation (School Busses) for Day Camps Excursions
DUE: February 28, 2025, 4PM
Paul Egger (714) 267-7936
Vice President, Charter
EXHIBIT "B"
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School Bus Transportation Table of Contents
Table of Contents 1
Letter of Introduction 2
Cost for Services
Bid Form 3
Pricing Details 4
Contractor Information and Qualifications
Service Overview 7
Service Request Process / After-Hours 8
References 9
Company Overview (Experience) 10
Additional Information
Driver Hiring and Training 15
Safety 42
Equipment and Maintenance 64
W9 79
Insurance 80
Deviations/Exceptions for Consideration 81
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2713 River Ave | Rosemead, CA 91770 | P: 714.267.7936 | Paul.Egger@NELLC.com | durhamcharterservices.com
FULL-SERVICE TRANSPORTATION y ROUTE OPTIMIZATION AND SCHEDULING y SPECIAL NEEDS EXPERTISE y CHARTER BUS SERVICE
February 28, 2025
City of Diamond Bar
Attn: Andee Williams, Recreation Supervisor
RE: Transportation Services – City of Diamond bard – Day Camp
Dear Andee Williams,
Durham School Services is pleased to submit the enclosed response for the City of Diamond Bar’s RFP for
“Transportation Services – City of Diamond bard – Day Camp”. I am confident we are the right choice to
provide your passengers with safe reliable transportation. My name is Paul Egger, I will be your point of
contact for this proposal.
Paul Egger
Vice President, Charter
2713 River Ave
Rosemead, CA 91770
Paul.egger@NELLC.com
714.267.7936
We have over 100 years of experience, and we currently partner with more than 400 school districts and
municipalities across the United States. Many municipalities and school districts throughout the country
have found that contracting with Durham has enabled them to not only solve their transportation
challenges, but to also control costs while maintaining the highest safety standards, service, and
accountability.
Our customer retention rate is one of the highest in the school bus transportation industry and it didn’t
happen by chance. We believe our personal attention to our partners’ needs, our commitment to safety
and our customer service philosophy and practices are the reasons our clients are satisfied. Our proactive
approach to superior customer service sets us apart from the rest. Thank you for the opportunity to
continue our mutually beneficial partnership with you.
Respectfully,
Paul D. Egger
Vices President, Charter
Response Page 2
espectctctcctttttctccccctttttccccctctctttcttttctcccccctctctcttctctccccctccctcttttttcctcttctcttfully,
aaaaaaaaaaaaaaaulllll DDDDDDDDDDDDDDDDDDDD.D.DDDD.DDDDDD.D.DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD.DDDDDDDDDDD.DDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDDD Egger
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Company NameAddressName & TitlePhoneEmailWeek ExcusrionsWEEK 1 Main Event Bowling 5201 E Montclair Plaza Lane Montclair, CA 91763 6/3/2025 9:00am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 6/5/2025 12:30pm 4:30pmWEEK 2John's Incredible Pizza 5280 Arrow Hwy Montclair, CA 91763 6/10/2025 10:00am 2:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 6/12/2025 12:30pm 4:30pmWEEK 3Urban Air Trampoline 1515 S Harbor Blvd, Ste 10, Fullerton, CA 92832 6/17/2025 8:00am 12:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 6/19/2025 12:30pm 4:30pmWEEK 4Harkins 3070 Chino Hills Ave 91709 6/24/2025 11:30am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 6/26/2025 12:30pm 4:30pmCITY OF DIAMOND BAR: COST PROPOSAL - BID SHEET 2025Excursion AddressDateReturn Time (Busses return to Heritage)Arrival Time (Busses arrive @ Heritage)Total Cost for (1) BusResponse Page Durham School Services, LP2601 Navistar Dr., Bldg 5, Lisle IL 60532Paul Egger, Vice President, Charter714.267.7936Paul.Egger@Nellc.com$578.52$452.35$452.35$484.66$452.35$484.66$452.35$484.66Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
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WEEK 5Infuzion Zone4200 Chino Hills Parkway Suite 400, Chino Hills, CA 91709 7/1/2025 10:00am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/3/2025 12:30pm 4:30pmWEEK 6Lucky Art - Crayonology5135 Holt Blvd, Montclair, CA 91763 7/8/2025 9:00am 2:00pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/10/2025 12:30pm 4:30pmWEEK 7Sawdust Factory 1525 Howard Access Rd STE. F, Upland, CA 91786 7/15/2025 10:30am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/17/2025 12:30pm 4:30pmWEEK 8Discovery Cube 2500 N Main St, Santa Ana, CA 92705 7/22/2025 9:00am 3:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/24/2025 12:30pm 4:30pmWEEK 9Altitude Trampoline 533 W Arrow Highway, San Dimas, CA 917737/29/2025 8:00am 12:30pmDeane Home Swim Club 1010 Overlook Ridge Rd, Diamond Bar, CA 91765 7/31/2025 12:30pm 4:30pmVOLUNTEEN TRIPKnotts Berry Farm 8039 Beach Blvd, Buena Park, CA 90620 8/6/2025 9:00am 8:30pm**All buses will pick up from Heritage Park located at 2900 S. Brea Canyon Road, Diamond Bar, CA 91765*As summer gets closer, times will be confirmed. Some trip times may flucutate slightly, but they are pretty accurate as listedResponse Page $536.09$452.35$452.35$510.37$452.35$578.52$452.35$578.52$452.35$978.37$510.37Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
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SignatureDatePrinted NameTitleCompany NameACKNOWLEDGEMENT OF REVIEW“I affirm that I have reviewed the Request for Proposal (RFP). I have completed the Cost Proposal - Bid Sheet to the best of my knowledge. I understand that all information submitted about this RFP may be subject to the provisions of the Public Records Act. The City shall have the right to terminate at any time any contract awarded to an RFP response that contains false information.” ADDITIONAL DETAILSResponse Page Please see attached Pricing Details.2/28/2025Paul EggerVice President, CharterDurham School Services, LP
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School Bus Transportation Pricing Details
Bus Type:
School Bus
Buses:
School Buses will be utilized.
School buses will accommodate up to 48 Adults sitting 2 per seat.
Smaller lift-equipped buses available upon request at booking.
All buses operated by licensed School Bus Drivers.
Additional Charges:
Cleaning beyond what is normal and customary, $75.00.
Biological cleanup as quoted.
Buses cancelled within five (5) business days: $200.00 per bus.
Late Booking/Change within (5) business days of trip, subject to a fee of $50.00 per bus.
Extension of time or significant change in destination may result in proportional rate
adjustment.
Rates are based minimum duration of 4.5 live hours
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School Bus Transportation Service Overview
Durham will utilize its centralized Charter Contact Center as a single point of
contact for all requests in addition to any follow-up or back-office needs. This
approach will facilitate streamlined communication between our organizations.
Durham School Services is committed to providing you with safe and reliable
transportation for your students and passengers, we understand the importance
of partnering with an experienced, dependable, and consistent transportation
provider.
Durham School Services, L.P.
2713 River Ave
Rosemead, CA 91770
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School Bus Transportation After Hours Contact
Trip Request Procedures
After Hours Contact:
Should the need arise to contact a location after-hours, all trip confirmations
contain the name of the Service Center operating the trip, and the location’s
contact number.
Additionally, our Charter Center Manager, Britt Bogust, may be reached after-
hours at 818-282-6198, or via e-mail at BBogust@DurhamSchoolServices.com.
Trip Request Procedure:
All requests will be received by our Charter Contact Center where our dedicated
customer service team will be your primary point of contact. For additional
details please see Service Approach. To contact our dedicated charter center,
please use one of the following methods:
Phone:833-698-7474
E-mail:NXCquotes@NationalExpressCharter.com
Web: NationalExpressCharter.com
Once a request is received, our team will confirm availability with our supporting
locations. Once availability has been established, a trip confirmation will be
provided, that will include the trip’s details. All contact from booking to billing
will be provided by our dedicated center. The only time you would need to
contact anyone else would be the day of the trip. On these days, we ask our
customers to contact the operating location directly, to help expedite any
requests, and minimize potential delays, or extra calls needed by the customer.
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School Bus Transportation References
City of Glendora
Summer Camp Transportation
Ramiro Valderrama
RValderrama@CityofGlendora.org
626-852-5204
City of Lakewood
Summer Camp Transportation
Jessica Johnson
jjohnson@lakewoodcity.org
562-924-1391
Ventura County Fairgrounds
Event Shuttle Bus Services
Heidi Ortiz
Hortiz@venturacountyfair.org
805-648-3376 x106
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1 |Page School BusTransportationCompany Overview
Durham School Services can trace its history back to a three-bus company started in
1917 in the San Gabriel Valley of California, providing student transportation service to
the Rosemead School District, a community we still serve today. In its early years,
Durham concentrated in special education transportation. This specialization has helped
us to nurture a unique commitment to quality service that remains throughout our
company today.
Headquartered in Lisle, Illinois, Durham School Services is part of the school bus
transportation division of National Express LLC (NELLC). National Express Group (NEG) is
our parent company and is located in the United Kingdom.
Our Company’s Vision and Values
VISION
Our vision is to deliver service excellence to earn the
partnership, loyalty and trust of our customers and
employees.
With combined resources, our organization operates more than
15,500 school buses, employs more than 19,500 people, and
serves more than 400 school districts in 30 states and three
provinces.
NELLC Corporate
Headquarters
Located in metro Chicago
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2 |Page
VALUES
Durham School Services is pleased to have the opportunity to partner with your district;
we are committed to serve you safely and to provide the personal attention you need
for successful transportation services. Our operations focus on our five core values:
Safety, Customer, People, Community and Excellence.
Safety
Safety Performance
No one takes safety more seriously than we
do; our goal is zero accidents. With
collaborative support from our employees, we
have created a safer atmosphere by
encouraging open discussions on safety
concerns and by hiring strong managers who
make sure employees have the appropriate
training and equipment to safely perform their
jobs.
Customers
Retention
Our customer retention rate is one of the
highest in the school bus transportation
industry; we’re proud to have maintained a
high level for the past several years. We
believe our personal attention to our district
partners’ needs, our commitment to safety,
and our customer service philosophy and
practices are just some of the reasons our
customers are so satisfied with us.
Exceptional Customer Service
Our vision is to earn the lifetime loyalty of each district by delivering safe, high quality,
passenger transport services.
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We will work closely with you and are always open to suggestions to
ensure your program is the best it can be. Our goal is to deliver a smooth
and seamless partnership between your district and Durham School
Services.
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3 |Page School BusTransportationCompany Overview
People
We Are a People Business
From the students and passengers we
transport safely every day to our outstanding
team members making a difference in the
communities where we live and work, it’s all
about people.
Enjoy the Ride Program
We know how important our people are to the
success of our organization. Our employee
relations program, Enjoy the Ride, was
designed to acknowledge the effort and contribution employees make to our company
every day.
Employee Diversity
Our company has a long history of employing a diverse workforce. Our focus is treating
people with trust and respect and never tolerating discriminatory behavior. Through our
equal employment opportunity policy and management training program, managers
and supervisors are well versed in our zero tolerance nondiscrimination policies.
Community
Communications and Social
Media
POSITIVE DISTRICT RELATIONS
Our communications department works closely
with districts to publicize important news
affecting local school bus services. We are
responsive to newspaper, radio and television
media, and have a history of success at
improving the public image of school bus
transportation.
SUPPORTING YOUR DISTRICT’S EVENTS
We look forward to supporting your district’s community events and district projects.
Our community involvement includes donating buses, collecting goods for families in
need and active participation in local charity events in your community.
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SOCIAL MEDIA
We understand the importance of social media and the expectation for company
information to be available online and in real-time. We encourage district
administrators, parents, employees and the community to join us to learn about job
fairs, community events, awards and employee recognition programs.
Facebook:www.facebook.com/DurhamSchoolServices
LinkedIn:http://www.linkedin.com/company/durham-school-services
Twitter:@DurhamSchoolSvc
YouTube:http://www.youtube.com/user/DurhamSchoolServices
Instagram:https://instagram.com/durham_school_services/
Website:www.durhamschoolservices.com
Community Diversity
MINORITY BUSINESS ENTERPRISE PARTICIPATION
Our company is proud to support local minority-owned businesses and vendors. We will,
in good faith, continue to support minority businesses within your community.
Excellence
As part of our commitment to excellence and
continuously increase our value offering to our
customers and employees, we have a
dedicated organization focused on driving
efficiencies throughout our organization,
embed best practices and sustain a culture of
innovation. Our management operating
system incorporates lean and six sigma
methodologies to constantly identify and
eliminate barriers to performance excellence
and empower our employees to provide the
best in class service to our customers.
Taking Maintenance Excellence to the Next Level
Maintenance technicians are a critical part of our mission to getting children to school
safely, on time and ready to learn®. Providing safe student transportation starts with
putting safe vehicles on the road. To foster excellence in its maintenance operations, we
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5 |Page School BusTransportationCompany Overview
support our maintenance
professionals who work to achieve
master technician certification by the
National Institute for Automotive
Service Excellence (ASE), an
independent, non-profit organization
that works to improve the quality of
vehicle repair and service by testing
and certifying repair and service
professionals.
As we continue on the path to
excellence, our maintenance teams are
taking the extra steps towards becoming “the best of the best” by earning their ASE.
Individual maintenance technicians across our organization have put in the hard work
and dedication to complete a series of rigorous tests, ranging from body systems and
diesel engines to suspension and steering, to earn ASE master certification. In addition
to earning master certification, their respective maintenance shops went even further
to achieve ASE Blue Seal of Excellence – the ultimate recognition from ASE.At least 75
percent of technicians performing diagnosis and repairs at our customer service centers
must be ASE certified in order to qualify for the ASE Blue Seal of Excellence Recognition
Program. Each area of service offered in the maintenance shop must be covered by at
least one ASE-certified technician.
Illinois Performance Excellence Center (ILPEx) for Commitment to
Excellence
2016 AND 2015 BRONZE AWARDS
National Express LLC was selected for this award based
on our demonstrated commitment to excellence and our pursuit of continuous
improvement. This recognition is especially meaningful as organizations can take many
years to achieve this honor. In the beginning of November 2015, a team of assessors
spent an entire week in our corporate headquarters and also visited our Aurora, Lake
Villa and Carpentersville customer service centers, speaking to over 100 team members.
During the visit, the assessing team dug into the details of our business and assessed the
extent to which we demonstrate excellence; our business was assessed using the
Malcolm Baldrige Criteria for excellence.
The ILPEx assessment was a review of our organization’s continuous improvement
efforts. This recognition not only confirms our improvement from 2011 to 2016 but
validates the journey to excellence that we continue to travel.
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1 |Page School Bus Transportation Hiring, Training and
Retention
Employee Hiring
OUR STAFFING PHILOSOPHY AND WORK CULTURE
Durham School Services is not just another bus company. We differentiate
ourselves by providing the best service to our customers while providing the best
opportunities to our employees. Our approach is to treat both customers and
employees as partners where we work to deliver on long-term commitments
around goals, priorities and standards.
We know our employees are the key to our success, so we give them every
opportunity to develop and leverage their strengths. We provide employees with
the following:
Climate of trust and respect
Commitment to safety through employee screening, training, technology
and corporate support
Open door policy
Professional job-related training
Competitive wages and benefits
Career growth path
You can tell the difference if you visit a Durham School Services customer service
center. You will see how employees interact with one another, depend on each
other as a team and respect the experience each has to offer. This dedication
can be seen in the way our drivers dedicate time to children, to the community
and to the special needs children they serve. Thousands of former school district
employees, who now work for us, enjoy our special focus on serving our children
and the community. You will see thorough attention to detail in every aspect of
Through effective employee screening,
continuous training, the use of
prevention tools and communicating daily
safety messages to our employees, we
continually strive to improve our safety
performance.
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2 | Page
the job, from drivers who check the buses over just once more before beginning
their routes to dispatchers who must make route adjustments at a moment’s
notice.
PREFERENTIAL HIRING
We practice preferential hiring with existing school district employees. After the
partnership with a district begins, we will hold a “Meet and Greet” for all current
transportation employees. We know that a change in employers can be difficult
and that the earlier we communicate with the affected staff, the better the
transition is for everyone. Our objective for this meeting is to provide
information about our company practices and to encourage open
communication. We will explain the hiring process, what can be expected by
employees, wages, benefits and operating policies. Time is allocated for
questions and answers.
The next immediate step is to hold a hiring event for all drivers and monitors. At
the hiring event, stations are set up for each part of the interview process.
Key stations are:
Welcome desk – Applicants sign-in and receive company literature.
Applications – Employee applications are completed along with other
necessary forms. We verify accuracy of the required documentation and
gather any other needed information.
Interview – All applicants will participate in a job-related interview with
the general manager, safety director or other key personnel.
ESI Assessment – All applicants complete our employee safety inventory
which assesses the applicant’s tendencies and attitudes towards safety.
Pre-employment screening – After a conditional offer of employment is
provided, all applicants will be scheduled for necessary employment
screenings which will include drug testing and physical examinations
(required by company policy and DOT standards). Additional screenings
may be required by the state including fingerprinting.
Check out – We verify all information is accurate, discuss next steps and
answer any remaining questions.
From here, one of our project managers will assume responsibility for
completion of the transition, ensuring that every task or item listed in the
transition plan is completed on schedule.
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3 |Page School Bus Transportation Hiring, Training and
Retention
NEW HIRE AND FULL-TIME POSITIONS
Applicants who are interested in our full-time opportunities will complete an
application and submit a resume that will be reviewed by the appropriate
supervisor and recruiting team. Additional steps will include a behavioral-based
interview and conditional offer of employment and completion of necessary
background checks per company policy and state requirements. New hires are
then placed into appropriate training and orientation sessions.
All screening and assessments comply with federal, state and local regulations.
RECRUITMENT
Driver Selection and Performance Criteria
We have expert driver recruiters to staff our operations at or above required
levels at all times. Our recruiting professionals’ research market driven salaries
from local and surrounding communities, including salaries from other industries
which may compete for front line employees and uses this key information to
ensure our salaries remain competitive in the market.
To ensure we are always properly
staffed, all locations have access to our
comprehensive online recruiting
toolkit named ADORE (Attract, Decide,
Onboard, Retain and Engage). This
toolkit includes templates, plans,
videos, marketing materials and best
practice samples of how to effectively
recruit our most important resource –
our Drivers.
Our corporate recruitment team will
partner with local operations staff to
develop a comprehensive staffing
campaign, including appropriate print and online advertising, promotions with
local vendors, and various other techniques customized for your community.
Working closely with the local management team, we use a variety of
recruitment techniques to attract employees from your local area:
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4 | Page
Community-based organizations including PTAs, churches, government
agencies and local chamber of commerce groups
Print and radio advertising in local media
Advertisements at retail locations, community centers, retirement
residences and veteran groups
Onsite advertisements at local customer service centers
Unemployment offices and various job training programs
Direct mail to area households
DRIVER SELECTION
In support of our commitment to safety, we meet or exceed all required federal
and state mandates for school bus transportation. The depth of our practice for
checking employee criminal backgrounds, motor vehicle records and work
history sets us apart from our competitors, both in the work environment we
create and in the service we provide.
HIRING REQUIREMENTS AND POLICIES
We use an Applicant Tracking System (ATS) to hire all driver, monitor,
maintenance and staff employees. Taleo allows us to drive a consistent hiring
process that complies with all employment legislation. This ATS also allows us to
evaluate our hiring effectiveness and provides us with key metrics to ensure we
continually improve our overall recruiting efforts.
Each new candidate must go through our pre-employment qualification
screening. We have high expectations for our employees and look for the best to
serve your district. We use a third party vendor, HireRight, an industry-leading,
hiring process management and compliance company, to ensure the background
checks, drug testing, DOT checks, physicals, driving records and other mandated
background information is thoroughly screened for the most qualified
candidates.
Driver Qualifications
The following are qualifications for employment as a driver with our company:
At least 21 years old and have had a valid driver’s license for at least
three years
Complete an employment application, including acceptable employment
references
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Participate and successfully complete a structured, behavioral-based
interview
Score acceptably on the employee safety inventory (ESI)
Possess an acceptable motor vehicle report (MVR) (driving record
abstract)
Submit to and pass a background check with no criminal convictions for
sex, drug, violent offenses or
felonies
Complete a physical examination
Pass any additional state or locally
required driver qualification
checks (fingerprinting, child check
registries, etc.)
Successfully complete our
company’s driver training
program
Satisfactorily pass a behind-the-
wheel evaluation by designated
evaluators
Secure a commercial driver’s
license with passenger
endorsement
Be properly licensed to operate a
school bus in the state of
employment
Bus Monitor Qualifications
The following are qualifications for employment as a bus monitor with us:
At least 18 years old
Complete an employment application, including acceptable employment
references
Pass a pre-employment drug test and physical examination
Complete our training program and obtain any applicable state training
certifications
Pass a criminal background check
Satisfactorily demonstrate job competency through an in-bus evaluation
by designated evaluators
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Medical Assessments
As a condition of hire, we require applicants for driving positions and non-driving
safety-sensitive positions, e.g., mechanics and bus assistants, to undergo medical
examinations to ensure they are physically fit for the job for which they have
applied. At a minimum, medical assessments are given:
At the driver and monitor selection stage
Every two years for drivers
Annually for drivers over the age of 65 where state and local laws allow
frequency of medical assessments to be based on age
Motor Vehicle Record Check
We review each applicant’s and employee’s current motor vehicle report. At a
minimum, applicants and employees in driving positions must meet the
following standards for driving records:
No driving while intoxicated or driving under the influence for at least 10
years
No homicide, manslaughter or assault arising out of the operation of a
motor vehicle
No major violations within the past 36 months:
Failure to stop at the scene of an accident (hit and run)
Driving while license is suspended or revoked
Possession of opened container of alcoholic beverages
Reckless driving
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Speed contest, drag racing or
attempting to elude an officer of the
law
Speeding ticket for driving more than
15 miles per hour or more over the
posted limit
Annual Review of Driving
Record
Driving records for each employee who
drives a company vehicle must be obtained
and reviewed annually. Driving records may
be reviewed more frequently as required by
state law or contract. As part of the review,
the driving record is signed and dated by a
supervisor and the employee.
Drug and Alcohol Testing Programs
Our drug and alcohol testing program has been created to protect our
customers, the public, and our employees. It mandates discipline up to and
including termination. This program is intended to comply with all applicable
state and federal regulations governing workplace anti-drug and alcohol abuse
programs in the transportation industry.
Our third party vendor, HireRight, has assigned a medical review officer to
perform employee drug and alcohol testing mandated by the U.S. Department of
Transportation (DOT) in 49 CFR Part 40, “Procedures for Transportation
Workplace Drug and Alcohol Testing Programs.” Drugs are prohibited in the
workplace by “The Drug-Free Workplace Act,” located in 20 CFR Part 29.
Accordingly, there are two specific drug and alcohol testing procedures outlined
in our company’s drug and alcohol prevention program; we include DOT
procedures and company procedures. The DOT procedures apply to employees
and job applicants in safety-sensitive job functions, including all drivers and
other employees who may operate commercial motor vehicles or perform
safety-sensitive functions.
We meet or exceed all
required state
mandates for school
bus transportation.
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Under the DOT procedures, testing will be conducted in the following instances:
Pre-employment
When a driver is involved in an accident that results in any of the
following criteria:
¾ Fatality
¾ Bodily injury to any person who, as a result of the injury, immediately
receives medical treatment away from the scene of the accident and
our driver receives a moving violation citation within eight hours of
the occurrence
¾ One or more vehicles incurring disabling damage as a result of the
accident, requiring the vehicle to be transported away from the scene
by a tow truck or other vehicle, and our driver receives a moving
violation citation within eight hours of the occurrence
Random testing. The DOT requires 50% of employees performing safety-
sensitive functions to be tested for drugs; and 10% tested for alcohol
annually; we exceed this requirement by randomly testing 55% of all
employees performing safety-sensitive functions for both drugs and
alcohol annually
Any time there is reasonable suspicion of use
When an employee performing a safety-sensitive function returns from a
drug and/or alcohol treatment program, in which the employee would
also be subject to follow-up testing
If circumstances do not warrant testing under DOT procedures, then the
company’s procedures will be used as the secondary standard. Under the
company’s procedures, testing will be conducted in the following instances
unless otherwise prohibited by state law:
Post-accident, for any employee involved in the following:
¾ Preventable street motor vehicle accident
¾ Preventable third-party injury
¾ Work-related injury or illness
¾ Any time there is suspicion of drug or alcohol use
When a supervisor, manager or company official questions an employee’s
fitness-for-duty
When an employee returns to work after a leave of absence of 30 days or
longer
When a safety-sensitive employee returns from a drug and/or alcohol
treatment program, in which the employee would also be subject to
follow-up testing
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Background Check Policy
We obtain criminal background checks, which may include fingerprinting, to
comply with applicable state and federal laws, as well as company policy and
district standards. An applicant will not be denied employment based solely on
the grounds of a conviction or guilty plea for a criminal offense. The type of
offense, the date of the offense, and the relevance of the criminal
conviction/guilty plea to the position applied for may be considered in the
employment decision. Before any background check is run, we require each
applicant to complete and sign a disclosure and authorization form to give
permission to check their criminal and driving records. Prior to being disqualified
from employment, the applicant must be given a pre-adverse action letter which
provides instruction on how to view the information contained in the criminal
and driving record check.
Education Verification (All Non-Driving Positions)
Education is verified before an offer of employment is extended. For eligibility,
all information must be verified with no discrepancies. A candidate will be
considered ineligible if there is significant discrepancy in the major course of
study or if the candidate did not complete the education component but
reported it as being complete. Candidates are given the opportunity to provide
records to prove attendance or completion.
Employment Verification (All Non-Driving Positions)
Prior employment is verified before an offer of employment is extended.
Verification is limited to the preceding three years of employment or three
previous employers. For eligibility, all information must be verified with no
discrepancies. A candidate will be considered ineligible if there is a significant
discrepancy in the title or responsibility documented.
Employee Safety Inventory (ESI) Assessment
In addition, each driver applicant must successfully complete our employee
safety inventory (ESI), an assessment tool that measures the employee’s attitude
towards safety. Drivers who possess the proper attitudes toward safety and
accident prevention will be less likely to engage in unsafe behaviors on the job.
On-the-job accidents can result in lost work time, increased insurance rates,
workers’ compensation claims, disability payments, civil suits and lowered
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employee morale.
Perhaps the most important selection criteria are
the disposition and personality traits the candidate
demonstrates during the interview process. We
know people are the key to everything we do. We
encourage our interviewers to ask themselves,
“Would I feel comfortable letting this person drive
my children?” If the answer is “no,” the person is
not hired. Simply put, when you hire great people
and surround them with a positive culture, you
deliver excellent service. If the structured interview
does not indicate the person has the commitment
and desire to work with young people, they will not
be hired.
Hiring Disqualifications
An applicant may be disqualified based on the following criteria:
Unsatisfactory driving record or accident history
Convictions for sexual offenses of any nature (felony or misdemeanor)
Convictions for drug possession, use, trafficking or manufacturing
Convictions for assault or battery
A pattern of misdemeanor convictions
DUI within the past 10 years
Any felony conviction
Receives a “not recommended” result on the ESI assessment
Failure to meet age and legal work authorization requirements
An applicant is similarly rejected if he or she has a poor work history with
previous employers or if he or she misrepresents information on the application.
Failure to pass the physical or pre-employment drug screen is also grounds for
rejection.
State Laws
Where a state law specifically prohibits a component of the criminal background
checks policy, that state law will be followed.
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NEW HIRE PAPERWORK
Every new applicant must complete new hire paperwork to be kept on file with
our company. New hire paperwork complies with all federal, state and local
mandates. New hire paperwork consists of, but is not limited to:
New hire form
Employee handbook acknowledgment
Corporate confidentiality and privacy policy
W-4 form
Corporate personal appearance policy
NELLC contact list
Form I-9 employment eligibility
Direct deposit
Information security policy
Recordkeeping
Each location is required to keep employee records on file per federal, state and
local mandates. Employee records are kept confidential, released only to persons
designated and authorized to view, compliant with all laws and regulations, and
consistent with our policies. Active employees have the right to review
information in their employee file in the presence of a supervisor or manager.
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ORIENTATION
A formal orientation program is held at all
locations and includes general information
about our company, opportunities for
development, key company guidelines
and the employee handbook. Supervisors
ensure that each new employee
participates in the program and receives
the necessary information and training to
acclimate to their new positions. During
the employee’s first 90 days on the job,
the supervisor will assess the employee’s
ability to get along with others,
punctuality, attendance and other
indicators of job success. During this time,
employees are encouraged to meet with
supervisors to set performance goals and
to discuss any questions or concerns.
Orientation Checklist
Supervisors are responsible for familiarizing new employees with their local work
environment during the first few weeks on the job.
Company and Job Information
Company mission and values
Tour of work area, introduction to staff
Function of work group and of job, interdependence of job functions
Explanation of responsibilities
Levels of supervision and management
Availability of supervisor for questions
Work habits (promptness, appearance, etc.)
Safety guidelines
Reporting accidents, work injuries or hazardous situations
Internal and external customers
Equipment and supplies
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Guidelines and Procedures
Work schedule
Attendance and punctuality
guidelines
Business confidentiality
EEO guidelines
Harassment guidelines
Professional conduct guidelines
Meal and break periods
Drug and alcohol guidelines
Smoking rules
Use of telephone and personal
calls
Rules for parking personal and
company vehicles
Time reporting
Time off (holidays, vacations and sick leave)
Notifying supervisor of lateness or absence
Supervisor’s telephone number
Promotions and job posting
Personal appearance and uniforms
Safety equipment and guidelines
Location of entrances, elevators, restrooms, lounge or eating area, fire
exit, storm shelter and facilities for disabled
Salary and Benefits
Method and frequency of pay, payroll periods and deductions
Overtime
Benefit plans
Performance feedback and salary review process
LAW AND POLICY COMPLIANCE
Upon hire, each employee will be subjected to all federal and local laws, rules,
regulations and requirements, as well as company policies and procedures
outlined in our employee handbook. All employees are required to sign,
acknowledge and conform to these rules.
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Compliance with All Applicable Laws
We will comply with all federal, state and local laws applicable to providing
student transportation services for the district. This includes maintaining the
requisite licenses, permits, certifications, ratings or other requirements for
operation of the business.
Employee Training Programs
Our employee training programs prepare our employees to deliver the safest
and most reliable service in the student transportation industry. Each
department has specific training that focuses on the needs of both external and
internal customers. Each employee is expected to pass all required instructional
materials and to meet or exceed qualifications as outlined by local, state and
federal regulations. Our customer service centers receive unmatched support
from a team of safety and training professionals consisting of both region and
corporate resources.
We offer new hire and continual training courses designed for:
Certified instructors
Drivers, monitors and dispatchers
Mechanics
Managers
New drivers must complete rigorous training courses that average 40-44 hours
of classroom and behind-the-wheel training. Dispatchers and monitors are
required to pass the driver training classroom curriculum, and if applicable,
Our drivers are the
best trained in the
business.
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dispatchers will continue our behind-the-wheel training and CDL licensing for
driver certification. Other training programs incorporate mandatory mechanic
certification and also an incentive for ASE certification. We require all
management personnel to attend our annual management training courses
taught through our National Express University (NXU) program. Every employee
is also required to participate in annual refresher training and to attend our
safety meetings.
CERTIFIED INSTRUCTORS AND TRAIN-THE-
TRAINER PROGRAM
We go to great lengths to ensure our own trainers are
certified and skilled to train. Area safety directors and driver
trainers must complete a four-day S.T.A.R. (Safety Training
Alleviates Risk) academy driver training course. Through this
certification program, participants receive comprehensive
training in adult learning styles, facilitation techniques, how
to teach using STAR classroom and behind-the-wheel curriculum. To ensure
application of learning, the participants take part in demonstrating newly
acquired or enhanced skills in simulation activities in the classroom and with
practicing key driving skills in a closed course. Each customer service center is
equipped with the proper certified trainers who have passed this extensive train-
the-trainer course. Once certified the trainers are required to participate in
recertification every three years. This ensures their skills are up-to-date with the
latest in instructional techniques and offers continued one-on-one development
of their competencies in training.
DRIVER, MONITOR AND DISPATCHER TRAINING
PROGRAM
We understand the key to providing safe transportation is to provide great
employees. The right attitude, the best training, and most of all, possessing the
highest standard of care for the students are critical success factors of our
training. Our safety training program, S.T.A.R., has been developed specifically
for us to ensure our customers are provided with the best skilled drivers and
monitors. This program emphasizes current safety prevention tactics, proper bus
inspections, student management and the extra attention our special needs
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riders deserve. Monitors are
required to participate in the
classroom training program
with emphasis on safety
basics, intersection, danger
zones and student
management. Since many
dispatchers began as drivers,
those who retain their CDL
license are also required to
participate in all driver
classroom and behind-the-
wheel curricula.
Classroom Training
Our classroom training is 20-30 hours of in-depth material to prepare our drivers
and monitors for the safest driving practices. The delivery of the curriculum
incorporates various instructional methods. We use lecture, digital video device
courses, classroom discussions, simulations and assessments to assist with the
understanding, retention and application of the training content.
Behind-the-Wheel Training
Our behind-the-wheel training course gives each driver the
opportunity to apply classroom principles to real-life
situations in a controlled environment. Since we operate
several different types of buses, every driver must be
familiar with the bus type and the location of all controls
and gauges on the bus he or she will be operating. Drivers
must also know where, emergency equipment and
We have more than 16 training
modules covering all aspects of
driver training.
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emergency exits are located on the bus and how to operate the devices. In
addition, the driver must know seat belt operations, seat adjustments, lifts and
tie-downs, types and locations of mirrors, and other specifics such as vandalock,
glow plugs and choke.
Behind-the-wheel training ranges from 20-22 hours. Immediate feedback is
provided to compliment or improve the driver’s skills during this time.
LLLC Defensive Driving™
LLLC driving principles educate drivers on how to avoid accidents and to always
be prepared for any traffic situation. These principles consist of:
Look Ahead
Drivers are trained to look 15 seconds ahead of where the bus is at any given
point in time. By always using the Look Ahead principle, drivers can identify
potential hazards early enough to react and safely make adjustments.
Look Around
Drivers must take in the entire scene when driving. Drivers are taught to Look
Around for other cars, pedestrians and fixed or moveable objects on or near the
road, especially when making a turn.
Leave Room
Drivers learn to ideally Leave Room on all six sides of the bus – in the front, the
rear, on each side of the bus, and above and below the bus. This will help to
maintain and monitor the space in front of the bus by keeping an adequate
following distance. Techniques are taught for tailgating vehicles, highway driving
and low clearance overheads.
Communicate
Drivers are taught to use headlights, brake lights and turn signals to
Communicate their intentions. Drivers must use signals before turning or
changing lanes and to allow at least four flashes before taking any action.
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First-Aid Training
Our first-aid policy is communicated during driver training and is reinforced
during safety meetings. When a medical situation arises, the driver must contact
dispatch immediately so the emergency medical personnel can be contacted and
dispatched to the scene. Each facility and bus is equipped with a bodily fluid
disposal kit. This kit contains items such as latex gloves, eye shield/face mask,
apron, powered absorbent material, scoop and scraper, disinfectant, paper
towels and biohazard disposal bags with twist ties.
We have a policy for administering EpiPens® that includes additional training and
parental sign-off. We offer this service as an option to customers who specifically
request it and agree that the policy is right for its students. We will be happy to
discuss our policy further upon interview or award.
Bus Safety and Student Management Training
One of the most important aspects of our training program is student behavior
management. For the safety of all passengers and for any interaction we may
have with the public, our drivers are trained to deal with problematic behavior
that may put others at harm.
BUS SAFETY
We will instruct K-3 students on proper entry and exit of the bus, emergency
evacuation techniques, and general school bus safety through live
demonstrations, videos and educational materials. These fun, instructional
games are also available on our website. Throughout the year, our education
programs focus on safety around the bus “Danger Zone,” emergency
evacuations, and safe riding procedures.
We are active participants in National School Bus Safety Week, held every
October. We travel to various areas and teach children about school bus safety
with the help of “Pride,” our labrador retriever mascot. We conduct 30-minute
shows to educate students from kindergarten to the third grade. Our
transportation professionals are also available to speak at classroom
presentations or community organizations.
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PREPARING DRIVERS ON
PROPER STUDENT CONDUCT
AND CONTROL
Our goal is to safely and comfortably
transport students to and from
school, on time, and ready to learn.
We know this part of the day is
important to children, especially
young children, and that what
happens on the bus can make or
break the rest of the day.
Understanding the children and their needs helps drivers to handle situations
which may arise on the school bus. Drivers are taught to be courteous and to
always be in control. Drivers set school bus boundaries through initial authority
recognition and by building relationships with students based on mutual respect.
Courtesy is Contagious
The power of a smile cannot be over emphasized. Drivers are trained to be
welcoming and to acknowledge each child by name, to help set a positive tone
for a comfortable school bus ride.
Dealing with Negative Behavior
Durham will follow the district’s discipline procedures, however if there is not a
procedure in place, we recommend the following approach.
Our drivers are taught to never allow bullying, sarcasm, or put downs by other
students. We will always follow your district’s policies for dealing with
problematic issues, while following our own basic standards for a safe bus ride.
Our drivers are trained to be professional and to be positive at all times, never
displaying negative behaviors or facial expressions. The same way courtesy is
contagious, so is a negative demeanor.
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MY CHILD CHECK POLICY
Drivers and bus monitors must complete a
thorough check of the bus for children at the
end of each route and prior to leaving the bus
at any time. Failure to comply with this policy
will lead to disciplinary action; if a child is left
unattended, the driver and bus monitor (if
present) will be terminated.
Each driver and bus monitor sign a pledge
annually committing their responsibility to
safety by completing a thorough child check at
the end of each route and prior to leaving the
bus at any time.
We use Zonar®, which is equipped with child
check technology. Zonar® includes an RFID tag in
three locations of the bus to ensure drivers conduct
mandatory child checks at the end of each route.
SPECIAL NEEDS TRAINING PROGRAM
Our business is devoted to special needs transportation; today, we are
recognized experts in this area. We hire people with the integrity, patience and
sensitivity necessary to be a positive influence in the lives of children with special
needs. Transporting students with special needs presents unique challenges to
our drivers; we have developed a customized training curriculum for these
drivers. All drivers and aides who provide transportation for special education
students must first complete our regular training program before beginning the
special needs program.
The seven DVD training program includes:
Legislation overview
Transportation challenges
Types of special needs
Lifts and mobility devices
Securement
Emergency evacuations
Balancing needs
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The training covers the logistics of student transportation and also focuses
heavily on behavior management and the reasons behind the behavior. In one
activity, each trainee sits in a wheelchair while it is put on the lift and
transported. Exercises like this help drivers to put themselves in the place of the
children they serve, experiencing the world from the perspective of a child with
special needs. Additional classes on working with visually impaired, deaf, autistic,
and wheelchair-bound students are available as required by student needs.
Special needs drivers can also meet with each child’s parents before school starts
to ensure they have adequate insight into the individual needs of each child.
Classroom Training Objectives
After completing the classroom portion of this program, drivers and aides will
have an understanding of the following:
Rights of special education students
Special education student characteristics
Special education student management techniques
Behavior patterns of special education students
Procedures for special education student drop-off
Ambulatory special education student procedures
Procedures for transporting students using wheelchairs
Securement procedures for student equipment
Emergency procedures
We view transportation as an important
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to provide service at the highest levels
possible.
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Practical Training Objectives
Before transporting special needs students, drivers and aides must have hands-
on, practical experience in the following areas:
Ambulatory loading, securement and unloading
Securing student equipment
Wheelchair loading, securement and unloading
Emergency evacuation
This program takes three hours to complete,
including classroom instruction, practical
training and completion of the written exam.
Driver Evaluations
All drivers and participating dispatchers undergo
a behind-the-wheel evaluation at least once per
school year and if involved in a motor vehicle
accident. Drivers are given the opportunity to
discuss their evaluations with the training
supervisor or general manager. If warranted by
the evaluation, retraining is assigned and
conducted.
In-Service Training
In order to remain qualified as one of our school bus drivers, all drivers must
participate in at least 10 hours of in-service training per school year. This can be
accomplished through attending mandatory safety meetings, special driver
seminars and workshops.
Topics include:
Enhanced familiarization with school district
Pre- and post-trip inspections
Fire extinguisher instruction and demonstration
Breakdown procedures
Evacuation procedures
Defensive driving techniques
Accident procedures
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Operation lifesaver (railroad crossing procedures)
Mirror use, backing and turning point set-up
Student management
Student safety awareness
Winter driving techniques
Safety competition practice (classroom and behind-the-wheel)
Post-accident retraining
Rules and regulations for loading/unloading
MANAGER TRAINING AND DEVELOPMENT
National Express University (NXU)
In 2014, we invested in a learning management system (LMS)
which houses and tracks important training curriculums in the
areas of leadership, compliance, safety and technical training
for all our full-time staff members.
In 1994, we became one of the first school bus transportation companies to
implement a formal management training program. This training program
consists of several phases. First, new general managers at each location
participate in a comprehensive six month GM onboarding orientation session.
Second, each year, we provide an annual in-person regional training forum that
includes all management and supervisory staff. Third, for newly selected site
supervisors (on the job between 30 to 120 days), we require participation in an
onsite four day manager orientation. This session includes discussions and
training topics that vary from orientation to operational duties, such as customer
service, software applications, COMPASS - our proprietary dispatch and payroll
platform, and recordkeeping. Through presentations, scenarios, activities,
testing, peer learning, focus group discussions and homework assignments,
managers learn the tools and resources needed to deliver the level of service we
promise to our customers. Finally, there is an online suite of courses compiled
specifically for our first line supervisors called front line leadership, which
provides overall leadership theory to new leaders.
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This learning event meets the core needs of new leaders with a focus on four key
areas:
Culture – Aligning customer service center operational behaviors and
actions to our vision and values and our mission of getting students to
school safely, on time and ready to learn®.
Organization - Showcasing the company’s structure from the local
customer service center level to support from our corporate
headquarters.
Results – Articulating and defining the company’s targets and goals for
managers to integrate strategic planning into how they make decisions as
it relates to their overall management of customer service center
operations.
Excellence – Committing to making service and processes better
throughout the company.
Online Performance and Learning System (OPAL)
OPAL is our company’s 24-hour virtual coach and provides immediate answers to
a manager’s day-to-day challenges and guidance for long-term leadership
development. In 90 seconds, managers can search OPAL to get best practices,
tools and tips on how to manage over 500 leadership challenges.
In OPAL, managers can learn how to:
Manage a conflict at his/her local CSC
Give effective feedback and coaching
Conduct a performance improvement meeting with an employee
Create an individual development plan
Build or rebuild team/personal trust with others
Build a highly effective team
Continual training for our
management staff is just as
important as any other training.
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Manage time better
Easily make improvements to any process
Become better organized
Improve verbal and written communication skills
Manage hundreds of other leadership and management challenges
All this and more can easily be found in OPAL. OPAL is a free 24-hour support
tool/resource for all managers and leaders in our organization.
Employee Retention
Durham’s total compensation program has been
designed to retain the current driver workforce and
to attract prospective employees. We offer
competitive driver wages, health, dental and a 401(k)
plan. We also believe in developing our employees to
grow with our organization. We also believe in
recognizing our employees who go above and
beyond their job duties with Enjoy the
Ride, a program that rewards those
individuals for outstanding
performance.
BENEFIT PLANS
Full-Time Employees
Plan
Durham School Services provides
company contributions toward medical insurance through BlueCross BlueShield
(BCBS). There is a choice of three PPO plans offering in-network and out-of-
network benefits; one of which is a High Deductible Health Plan (HDHP) offering
that includes a Health Savings Account. Employees have copays for office visits
and prescriptions, and pay deductibles and coinsurance for hospital services for
the non-HDHP plan offerings. The HDHP Plan requires that employees meet the
deductible before the plan pays and copays are only for prescriptions, everything
else is paid by coinsurance. Dental and vision insurance is available for purchase.
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Additional benefits include:
Company-paid basic life and accidental death and dismemberment
Company-paid long-term disability insurance
Company-paid employee assistance program
Tuition reimbursement program
Voluntary short-term disability insurance
Voluntary life insurance for employee, spouse and dependents
Voluntary group legal plan
Flexible spending accounts available for participation
Paid vacation
Paid sick time
Paid holidays
Retirement plan – matching 401(k) retirement savings plan (with
company match of up to 4%) vested immediately
Part-Time Employees Plan
Medical Coverage
Drivers and monitors have the option of the below:
Kemper MEC – This plan provides preventive and wellness benefits that
satisfy the individual mandate under the health care reform law.
Kemper Buy Up – Includes the KBA MEC plan plus a limited indemnity
benefit plan. The plan reimburses a set amount per service. Once the
employee reaches the maximums, no additional benefits are paid for the
plan year. The KBA Buy Up plan also includes a limited prescription
benefit.
Kemper Stand-Alone Rx
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Additional Benefits Provided to Part-Time Drivers and
Monitors
Retirement plan – matching 401(k) retirement savings plan (with a
company match of up to 4%) vested immediately
Company-paid life insurance
Company-paid employee assistance program
Tuition reimbursement program
Dental and vision insurance are available for purchase
Group legal plan available for purchase
Paid physicals, drug screens and alcohol screens
Outside charter work opportunity, where Durham owns the fleet, for
drivers for other contracts and non-school district customers, such as day
care centers, churches, summer camps, etc.
ENJOY THE RIDE PROGRAM
Our company strives to create an engaged workforce where employees enjoy
their jobs and feel appreciated for what they do. The Enjoy the Ride program
was built around our company’s vision and values and is designed to recognize
safety and excellence, develop our people, celebrate years of service to our
customers and encourage involvement in the community. The Enjoy the Ride
program drives engagement and retention for all employees.
EMPLOYEE DISCOUNTS
PerkSpot
PerkSpot is an online program that allows employees to find discounts and
rebates on goods and services from many of the best known brand names in the
U.S. and Canada. The PerkSpot site is updated daily with new deals and discounts
on clothing, home furnishings, jewelry, cell phones, travel and vacation
packages, and more. Discounts may range from 5% to 50% off retail value.
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Our Safety Culture
There is nothing more important to us than safety, one of our core values. Our
safety statistics are the result of a rigorous safety culture. Through effective
employee screening, continuous training, the use of prevention tools and
communicating daily safety messages to our employees, we continually strive to
improve our safety performance.
An effective safety program must encompass all aspects of transportation,
including operations, training, maintenance, and administration, while remaining
focused on people, students, employees and the public. Our number one
responsibility is to protect against harm and to give our customers the
confidence that we will provide safe and reliable service every day. Our
combined safety and training programs are the tools and resources we use to
provide continual safe and efficient operations.
Our safety program components are as follows:
Employee screening
¾Drug and alcohol testing
¾Physical
¾Background check
¾Fingerprinting (as required by state)
¾Motor vehicle report
Employee safety inventory (ESI) assessment
Tools and technology
¾Electronic child check
¾Global positioning satellite (GPS)
¾Electronic vehicle inspections
Nothing is more
important than student
safety.
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¾Interior systems
¾Student tracking
Training
¾Onboarding
¾Ongoing driver, monitor and technician training
Driving Out Harm 12-step program
OSHA compliance
Self-audits
National affiliations
Emergency evacuations
OUR PREVENTION TOOLS AND TRAINING
We use prevention tools, strategy technology, and extensive training on accident
and incident prevention to help develop the right employee behaviors.
Electronic Child Check
Drivers and bus monitors must complete a thorough check for sleeping children
on the bus at the end of each route and prior to leaving the bus at any time. Each
driver and monitor must sign a pledge committing to this responsibility. Failure
to comply with this policy will lead to disciplinary action; if a child is left
unattended, the driver and bus monitor (if present) will be terminated.
To ensure compliance with this
policy, our buses are equipped
with Child Check-Mate, an
electronic child check system
from Zonar® that includes an
RFID tag in three locations
inside the bus to certify that
drivers conduct mandatory
child checks at the end of each
route. If the check is not
completed, the lights and horn
on the bus are activated as an alert.
Our child check policy and the use of
Zonar® helped discover 222 sleeping
children last school year.
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GPS
GPS technology provides real time tracking of bus location, direction, and speed.
It captures any travel variances from the planned route to actual, while storing
the data for review. In addition, GPS systems track idling and provide reports
such as on time performance and excessive speed. With near real-time
information readily available, we are able to locate buses, re-route or guide
around road conditions, and provide solutions to other issues that may arise.
EVIR System
By law, each driver must complete a safety inspection, or daily pre-trip, before
leaving the yard. Using our electronic vehicle inspection report (EVIR) system,
drivers are required to inspect the 13 check zones for any deficiencies the bus
may have. The EVIR system records the inspection results and transmits the
information to the maintenance shop for appropriate action.
Prevention Training
LLLC Defensive Driving™
The LLLC (Look ahead, Look around, Leave room, Communicate) defensive
driving principles are tools drivers learn to avoid accidents and to be prepared
for various traffic situations. These principles help to maintain a safe amount of
room around the vehicle, improve visibility and provide extra time to make
decisions while driving.
Student Management Training and Bus Safety Training
Some of the most important aspects of our training program are student
behavior management and student safety training. For the safety of all
passengers and any interaction we may have with the public, our drivers are
trained to deal with problematic behavior that may put others at harm. We offer
safety training for students including the bus’ “Danger Zone,” emergency
evacuations and safe riding procedures.
Please refer to our employee training section of our Hiring, Training and
Retention tab for further details on our bus safety and student discipline
principles.
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OUR COMPANY’S DRIVING OUT HARM PROGRAM
Driving Out Harm is our principal safety program. It aims to educate all
employees on how important it is to drive out all risks of harm to our customers,
employees and others affected by our business. We are all leaders in safety at
Durham and have personal responsibility for safety in the workforce and safety
on the roads. Through our 12 Global
Standards, we identify all national and
local requirements, appropriate levels
of management and supervision, and
expect all levels of personnel to
manage our health and safety policies.
We feel confident that our program is
a significant distinction from all other
school bus providers and is an ideal fit
for your district’s expectations.
1 Competence and Fitness of Bus Drivers
We believe the most important risk control is the competence of
our drivers.
Our minimum standards include:
Driver selection and recruitment qualifications
Core skills training
Competence assessment
Physical capabilities and drug and alcohol testing
Refresher training
Monitoring
Defensive driving
Pre- and post-trip inspections and recordkeeping
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2 Competence and Fitness of Maintenance
Staff
Our maintenance personnel also play a critical role in the safety of
our operations.
Our minimum standards include:
Selection and recruitment for high performing maintenance
personnel
Maintaining work competence through training and
management
Maintaining physical fitness to safely perform the job
Identifying activities which have potential to affect safety
Recordkeeping
3 Competence and Fitness of Other Staff
Personnel
All managers and supervisors have a role in leading safety, as well
as a personal responsibility to act and work safely.
Minimum requirements for management and other supervisor
personnel include:
Hiring and placement
Training
Competence management
Physical fitness to perform minimum duties
Recordkeeping
DRIVING OUT HARM: EMPLOYEE’S GOLDEN RULES
We believe each staff member is a leader in safety regardless of
title. Managers are responsible for reminding staff of the rules that
have the most important impact on risk control associated with
their roles in company and personal safety.
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Separate rules have been assigned to drivers, maintenance staff
and operations staff. Each employee is given a pledge card of their
Golden Rules.
This program:
Aims to ensure that safety is always front of mind so that
we achieve a safety record which is best in class among
transport operators.
Our aim is to drive out all risks of harm to our customers,
our colleagues and others affected by our business.
4 Drugs and Alcohol
Our drug and alcohol standard requires screening personnel in
safety sensitive positions up to, and including senior management.
Every employee is tested prior to employment, following incidents
or accidents, and we also conduct DOT random drug screens.
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5 Safety of Vehicles – Buses
Maintenance and procurement personnel are responsible for all
vehicle specification standards and safety requirements.
Maintenance policies require compliance with all manufacturers’
specifications and other federal, state or local standards. Safety
requirements also include route risk or emergency procedures
associated with any danger that may cause harm to students,
drivers and monitors, and any member of the public with who we
may be in contact.
MAINTENANCE OEM STANDARDS
We use well-known, qualified original equipment manufacturer
(“OEM”) vendors whose industry standards surpass many federal,
state and local regulations. We work with OEM vendors such as
Bridgestone, Goodyear, Interstate Battery and ArvinMeritor for our
parts inventory, ensuring that we use the very best equipment for
our vehicles.
EMERGENCY ACTION PLAN AND INCLEMENT WEATHER
The emergency action plan is designed to ensure employee safety
from security threats, fires, natural disasters and other
emergencies. Our safety response guide is used as a reference for
local management to address these types of emergencies. Each
location is responsible for completing an emergency action plan
training guide to address situations specific to their location.
Examples of location plans may include:
Fire
Bloodborne pathogens
Mechanical breakdowns
Bomb threats
Crime in progress
Inclement weather
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6
Safety of Premises (Workplace)
Our employees, visitors and contractors have the right to work in a
safe and well-managed environment. All potential hazards must be
identified, recorded and risk controls implemented to eliminate or
reduce risk.
We require monthly facility inspections and risk assessments are
made for:
Design layout and modifications to premises
Fire safety equipment
Exit routes
Working at heights
Slips, trips and falls
Fuel storage and other hazardous materials
Personal protective equipment (PPE)
Safety inspections
DESIGN, LAYOUT AND MODIFICATION OF PREMISES
The following risks must be assessed, recorded and inspected for
our premises.
Pedestrians and vehicles must be segregated using
designated walking routes. This includes the use of one-way
systems, minimizing reversing moves, and design of parking
arrangements such that people and vehicles are segregated
where possible.
Operational areas must be visibly designated with signs.
Walkways must be marked and used within all operational
areas and kept clear of tripping or slipping hazards.
Maintenance areas must be clearly designated with signs.
All low ceilings, beams and objects must be visibly marked.
Fire exits must be clearly marked, safe and hazard free exit
routes must exist, and fire safety equipment must be
located in a suitable place.
TOOL AND EQUIPMENT MAINTENANCE
Defective tools can cause injuries. It is vital that workers properly
use the tools and equipment, and that the tools and equipment are
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properly inspected, maintained, not altered or modified in any way,
and kept in good repair. To ensure safe use of hand tools, our
employees are trained to never use a defective tool, to inspect all
tools prior to use, and to ensure defective tools are repaired or
discarded. Air, gasoline or electric power tools require skill and the
operators’ complete attention, even when they are in good
condition.
STORAGE AND HANDLING OF HAZARDOUS SUBSTANCES
Risks associated with the storage and handling of all
hazardous substances must be carefully controlled. This
applies to all of our premises – maintenance shops, parking
lots and office buildings. The control of such substances is
subject to federal and state regulations; compliance is
mandatory. Hazardous substances can be solids, liquids,
gases, fumes or dust that can cause harm to people;
including substances that are flammable, explosive,
corrosive, toxic or that can otherwise cause ill health or
harm.
Examples of hazardous substances we monitor are:
Fuel (diesel, petrol, LPG)
Acetylene cylinders
Oil and other lubricants
Glues, inks and detergents
Cleaning products (bleach, toilet cleaner and polishes)
Dirty water (e.g., in pits and drains)
Paints and varnishes
Fumes from engines
Fumes from welding
Dust from cutting
The following procedure for storage and use of hazardous
substances must be followed: identify hazardous substances,
identify the tasks that use these substances and how employees
might be exposed to hazards from them, reduce potential
exposure, and check and maintain hazardous substances.
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HAZARD COMMUNICATION PROGRAM (HAZCOM)
Our hazard communication program complies with OSHA’s five key
elements:
Hazardous material inventory – Maintaining a list of all
hazardous materials on hand.
Safety data sheets (SDS) – SDS collected and maintained for
all hazardous substances used or stored at the facility.
Labeling –Labeling hazardous materials in order to identify
the material and warn of its potential hazard to employees.
Training – Training employees to identify and work safely
with hazardous materials.
Written program – A written program developed
encompassing all of the items noted above.
7
Risk Assessment
Risk assessments are an essential part of how we manage safety in
all of our activities; it allows us to understand the potential for
harm arising from these activities and to plan and implement
effective controls to minimize harm to all employees, passengers
and members of the public.
ROUTE RISK ASSESSMENT
Route risk assessments are designed to identify locations on the
route where particular hazards exist, or specific times where
hazards may be more likely to arise. The risks identified on this
assessment are used to implement risk reduction controls.
8
Personal Protective Equipment (PPE)
All employees are required to be equipped with PPE, including eye
protection, ear plugs, protective clothing and high visibility vests to
be worn in assigned areas (designated by posted signs).
HIGH VISIBILITY APPAREL
High risk locations such as parking areas and maintenance shops
have the potential to become hazardous. Risk levels increase in
times of limited daylight and adverse weather. We require the use
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of high visibility clothing in an effort to protect our employees and
visitors.
9 Accident and Incident Investigation
Reporting of accidents and incidents and an effective investigation
process are vital to determine the causes and to identify controls to
prevent recurrence. We are staffed with professionals who conduct
investigations, reporting, data analysis and recordkeeping.
ACCIDENT AND INCIDENT REPORTING
Timely and accurate reporting of all accidents and incidents is
critical. Reports contain structured and completed information for
each accident to allow comparisons, metrics and identification of
trends during the review process. Compliance with relevant legal
requirements for accident and incident reporting to external
bodies, e.g., regulators, insurers, etc. is mandatory.
ACCIDENT AND INCIDENT INVESTIGATION
Our effective accident or incident investigations follow a defined
process and are led by our experienced safety and legal/risk
management team. If a major accident or incident occurs, we
comply with statutory regulations that require a formal
investigation.
ALLOCATION OF ACCIDENT INVESTIGATION RESOURCES
The legal/risk management department will direct whether the
following resources will be dispatched for investigation, depending
on federal, state and local regulations in conjunction with our own
accident investigation level procedures.
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Senior management may go to the scene to provide moral
support to staff and customers.
The local area director of safety may be present to review
the employee file, oversee the local investigation and
determine if safety guidelines were followed.
The maintenance department may review records on the
vehicle to determine if the vehicle was in good mechanical
condition.
Legal counsel may be consulted.
Claim vendors may be notified to dispatch adjusters,
engineers, or contractors to the scene to assess damage.
REVIEW OF INVESTIGATION REPORT
Each investigation report must be reviewed by a local supervisor at
the customer service center who has not been involved in
conducting the investigation. This review process includes checking
recommendations are made, dealing with the underlying causes of
the accident, following the requirements outlined above, and
production of action plans outlining the execution of the
recommendations including timescales for execution and resource
allocation.
ACCIDENT LOG AND INCIDENT METRICS
A thorough process for implementing recommendations is
critical to help prevent reoccurrences. Once the accident or
incident has been reported and investigated,
recommendations are made and recorded on the safety
action log used to track actions to address the
recommendations. Incident metrics provide a means of
detecting trends or hazards which may otherwise go
unnoticed. Reviewing these metrics helps us to address
safety issues and to develop more precise risk assessments
and appropriate controls.
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10 Incident Response and Management
We understand that an effective response to an incident is critical
to the safety of all persons involved and to the prevention of
further harm. Our incident management teams are prepared to
control the situation and to immediately establish safe conditions,
communication and support.
ACCIDENT RESPONSE AND PROCEDURES
It is our goal to have a unified and consistent approach to accident
response and procedures. Accident response procedures begin
immediately with a report to dispatch to notify all appropriate
parties according to the severity of the accident. In the case of
minor or major injuries, or if children are on board, immediate
notification to the authorities will occur.
Employees are also required to contact our crisis hotline as part of
the reporting process so that we can troubleshoot any situation
and ensure that the proper response plan is crafted and executed.
In addition, each employee is trained to report the incident to our
insurance and claims administrator within 24 hours of occurrence.
Sedgwick, our third party administrator, manages auto and general
liability claims and workman’s compensation, working closely with
our legal/risk and safety departments to ensure that claims are
effectively managed.
ACCIDENT PROCEDURES
Our bus drivers are trained in this procedure for accidents, never
leaving the bus unattended.
Do not move the vehicle until directed to do so by the
authorities
Contact dispatch with the following information:
Bus and route number
Location of accident
License of other vehicle (if applicable)
Whether passengers are on board, and if so, notify state
and local police
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Description of injuries and whether medical attention is
required
Number of students on board
Whether or not emergency vehicles are needed
Gather the required information for the accident report
card, including:
Name, address, and driver’s license number of other drivers
involved
Insurance company name and policy number
Name of investigating officer and agency
Distribute courtesy witness cards to any potential witnesses
Refer all insurance coverage questions to risk management
Assist law enforcement officials as necessary
At the return to the customer service center, give a
complete report to the supervisor
In accordance with all local laws and company policy, the
local manager/supervisor must arrange for the
administration of a drug and alcohol test on the vehicle
driver.
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11 Safety Audit and Management Checks
All areas of our business are subject to safety auditing and
management checks. Safety audits are completed by area directors
of safety; results are then analyzed and recorded by our local
teams and local safety committee.
SAFETY AUDITING
Our audits give us the assurance that standards for safety are
delivered according to requirements, and that the requirements
are effective and appropriate. Auditing provides a basis for
updating our safety management requirements to reduce risks in
our business. Where there are unsafe or potentially unsafe working
practices or conditions, these checks provide an excellent means
for taking immediate corrective action to reduce risk. Management
checks are mandated at all levels, providing a key component of
safety performance monitoring in all locations.
SCOPE AND APPLICATION OF REQUIREMENTS
Our standard establishes minimum requirements to be applied at
our locations to ensure safety audits and management checks are
undertaken in a consistent, rigorous, and effective manner. Audit
and management checks in this standard cover activities carried
out by our employees and our contractors, and include three tiers
of audit:
Management checks – Regular checks carried out by
management to ensure day-to-day activities are being
conducted safely and in accordance with standards,
policies, working instructions and procedures.
Internal audits – Conducted in each customer service
center by functionally independent auditors, e.g., area
director of safety to check compliance with implementation
of standards and policies.
External audits – Commissioned to provide an independent
review of the implementation and effectiveness of safety
management policies. Audit reports are provided to us for
review.
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12
Safety Validation of Change
We recognize that changes to your district’s transportation services
may introduce or increase safety risks if not carefully managed.
Managing risks associated with change involves determining the
level of safety required, any change process that may need to be
implemented and auditing for control.
OUR SAFETY COMMITTEE
Each company facility will have an established safety committee – typically six
members including a member of the driver management staff, a maintenance
supervisor and a minimum of four drivers. Members meet monthly and when
needed to review accidents or injuries in a timely manner. Safety assessment
and auditing discussions will be kept on file at the facility for review by the area
director of safety and area management. The safety committee assesses and
audits accidents and injuries by:
Detecting and eliminating unsafe conditions, practices, procedures and
policies
Reviewing all motor vehicle accidents, determining cause and
recommending prevention measures with the direction and assistance of
SVP Safety and legal counsel if deemed necessary
Reviewing all employee work-related injuries or illnesses, determining
cause and recommending prevention measures
Conducting regular safety inspections of the facility
Identifying physical hazards in the service area
Promoting safety awareness
Acting as role models through strict adherence to company safety
policies and procedures
Assisting the local management staff with the facility safety
communication program
Soliciting feedback and suggestions from employees and making
recommendations to management on safety and training issues
Recommending safety incentive programs
Recognizing safety accomplishments
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Safety Committee Training
The area director of safety assists with instruction. Training topics may include:
Determining accident/injury root cause
Safety incentive programs
Safety communication programs
Facility safety inspections
Hazard identification and correction
Safety policies and procedures
Group dynamics
OCCUPATIONAL SAFETY AND HEALTH ACT
COMPLIANCE (OSHA)
Per OSHA requirements, we provide our employees with a workplace free of
recognized hazards that have the possibility of causing an injury. We are
committed to providing a safe work environment and to complying with all
governmental safety regulations. Our safety programs and efforts comply with
the following OSHA requirements:
Provide well maintained tools and equipment, including personal
protective equipment.
Provide training on hazardous communications, bloodborne pathogens,
lock out tag out, accident investigation, safety committee development,
etc.
Maintain proper documentation of training to ensure training is current
and provided on a regular basis.
Conduct regular workplace safety inspections to identify potential
hazards and to develop corresponding action plans to remedy any issues.
Report within eight hours to OSHA any accident that results in a fatality
or within 24 hours the hospitalization of one or more employees.
Maintain an OSHA 300 log at each customer service center, updating as
needed. Post the log in each customer service center according to
required timelines.
Each customer service center will post the OSHA poster that informs
employees of their rights and responsibilities, and ensure that employees
are knowledgeable in communicating safety issues to local management
so they can be corrected in a timely fashion.
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In addition, our team of area safety directors and corporate safety staff analyze
all injuries to develop safety programs in various areas including slip, trip, and
fall prevention and safe body mechanics.
AREA AND CORPORATE SUPPORT
Certified Safety and Health Management (CSHM)
Credentials
All of our area safety directors have or are in process of receiving the Certified
Safety and Health Management (CSHM) certification, the only “safety
management” designation that is fully accredited by the Council of Engineering
and Scientific Specialty Board. The CSHM certification is by the Institute for
Safety and Health Management (ISHM), founded by the National Safety
Management Society as the credentialing organization to establish professional
standards.
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Employee and Management’s Shared Safety
Responsibility
Our employees have the responsibility to ensure their environment is safe for
themselves and for the safety of the children they transport; we take injury
prevention very seriously. We give a
thorough training program for new
employees along with ongoing
training through monthly safety
meetings. We maintain each
employee’s focus on safety through
posters, daily safety messages and
contests.
Cooperative Effort
We preserve and improve our safety
record through a cooperative effort
between supervisors and
employees, and between colleagues
at all levels to contribute to safe
working conditions and accident-
free performance. Our area safety
directors and corporate safety staff
meet monthly to review trends,
discuss initiatives, and provide
training and share ideas and best
practices between customer service
centers throughout the organization.
Our safety professionals provide
support for each customer service
center in the following areas:
Training and developing
managers and supervisors
Promoting safety and developing company programs
Conducting a bi-annual safety audit
Improving loss prevention by minimizing risk
Safety is one of our five core
values and everyone who
works for us will know what is
expected of them.
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We routinely hold company-wide safety conferences. This event allows our
general managers to interact with area and corporate support staff and to set
safety expectations for the following school year. Breakout sessions are held to
provide guidance on safety initiatives and reporting requirements.
Safety meetings provide important information such as reviews of accidents,
outlining steps to prevent future accidents of the same type, recognition of safe
drivers, suggestions for promoting safety and identification of potential safety
hazards. Attendance is mandatory; attendance at a make-up session is required
for any missed meetings. Unexcused absences may result in corrective action
including termination.
Safety Inspections
Planned inspections assess implementation of safe arrangements on new or
current premises by confirming that hazards have not changed, specified control
measures are in place, there are no changes in the environment which could
adversely impact on risk and any unsafe acts.
Internal Inspections
We have developed a comprehensive inspection program requiring each
customer service center to conduct a monthly internal inspection; results are
documented on a facility safety inspection form and corrective action plans are
developed to address deficiencies.
Risk and Safety Management Inspections
Safety inspections will be conducted monthly by location management and at
biannually, by any member of safety management team. These inspections may
also be conducted by outside consultants or business partner vendors with prior
notification and authorization by risk and safety management. All safety
inspections are in compliance with DOT, OSHA and state school bus regulations,
along with our own policies at each operating location. In addition, we conduct
an annual review of all school bus legislative requirements to ensure we meet all
state laws, rules and regulations in each state of operations.
Executive Team Safety Tours
Members of our executive team visit customer service centers with the purpose
of discussing safety initiatives and performance. These visits are informal,
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providing an opportunity for the local safety team to have an open dialogue with
our executive team members about safety at each of our locations.
Inspection Reports
Inspections are recorded on the facility safety inspection form, including date
completed, name, location, and activities inspected. The location manager
maintains records of inspection schedules, checklists, reports, and monitoring of
corrective actions from the initial report to the final completion for audit
purposes. Inspection records are kept on file for two years.
NATIONAL SAFETY DEPARTMENTS AND
ADMINISTRATION PARTNERS AND ASSOCIATIONS
We continuously follow new safety initiatives, government safety training
seminars, and national safety groups. Below are a few organizations with whom
we are proud to be associated:
U.S. Department of Transportation
Federal Motor Carrier Safety Administration (FMCSA)
Occupational Safety and Health Administration (OSHA)
National Safety Council
National Association of Pupil Transportation (NAPT)
American School Bus Council (ASBC)
National Student Transportation Association (NSTA)
EMERGENCY EVACUATION PERFORMANCE
When emergency circumstances arise in our communities, we are fully prepared
to engage in the evacuation procedures. Our emergency action plan and safety
response guides were developed to train our employees on how to prepare,
react and assess post emergency situations. The following are some examples of
how our managers and drivers used their training and knowledge to lend
support in a real life crisis.
Hostage Training
West Bloomfield police lieutenant Mike Turner was shocked when he saw the
news story about an Alabama bus driver who was shot and killed while
attempting to stop a man from taking a student-passenger hostage. Distraught
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and concerned this same situation could occur in his small Michigan community,
Turner contacted our West Bloomfield CSC with an idea to raise community
awareness in relation to the Alabama incident. Turner realized neither the
special response team (SRT) nor the students in West Bloomfield had ever
simulated hostage situations on an actual school bus and asked for help with
coordinating such an exercise.
On the day of the training exercise, three Durham drivers, posing as passengers
and a bus driver, helped simulate a hostage situation as an “armed perpetrator”
on the school bus “forcefully” took students hostage. With Durham employees,
students and school staff watching in awe, the SRT demonstrated how quickly
they can access the bus, rescue the hostages and take the perpetrator into
custody. To make the simulation as realistic as possible, the SRT used a flash-
bang, broke windows of the bus and pried the service door open. After the
demonstration, officers answered questions from simulation participants and
onlookers. This training exercise was so successful Durham and West Bloomfield
police have begun discussing the possibility of making this an annual event.
Active Shooter Event Response
Shortly after receiving a phone call about police activity going on near the San
Bernardino CSC, Durham School Services learned of an active shooter situation
near the county building in close proximity to the facility.
A member of management contacted the California highway patrol (CHP) for an
update at which time Durham advised all units on route and those coming back
to the yard from their midday run to avoid the area and proceed to a park a few
miles from the location. Management, in following our emergency action plan
took steps to secure the CSC and satellite location a few miles away and advised
all employees to stay away from windows and doors.
Police and school district personnel contacted Durham requesting assistance to
help evacuate people from the county building. Four drivers volunteered and
were escorted by police, including officers in the buses during the evacuation
process. Durham School Services was in direct contact with CHP, the local police
department and the San Bernardino district office throughout the crisis event,
ensuring drivers, students and evacuees were safe.
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Maintenance
Fleet Experience and Performance Results
Our organization currently operates a fleet of more than 15,500 buses. We have
developed a fleet and maintenance program that combines high maintenance
standards with evolving engineering technologies.
Results:
Less than 1% in service failure rate
Process and compliance with on-time preventative maintenance
Technician recognition program in place to increase certified master ASE
technicians
Our fleet and maintenance program consists of:
Proposed fleet and specifications
Green fleet sustainability
Preventive maintenance and inspection programs
Oracle eAM maintenance software
OEM manufacturers warranty and inventory parts
Maintenance training and certification
Shop blue seal certification program for eligible maintenance facilities
FLEET COMPLIANCE AND SPECIFICATIONS
All buses will be inspected and maintained in compliance with applicable state
and federal statutes, ordinances and regulations, meeting or exceeding the state
minimum safety standards for school buses. Vehicles shall be kept in a clean and
sanitary condition. We will make sure we have sufficient spare vehicles available
to accommodate vehicles that are rotated in and out of service so they may
receive their regularly scheduled preventive maintenance.
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– Keshav Ragunathan, Senior Director
Asset Management & Engineering
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Limiting Engine Idling – We recognize the impact fuel consumption has on the
environment. A well-maintained and properly operated vehicle will help fuel
efficiency.
Fuel – We have extensive experience in using alternate fuels; a number of our
locations use CNG and propane fuel. Based on your needs, we can provide you
with a quote for alternative fuel vehicles if desired.
Green School Bus Fleet Certified
The National School Transportation Association (NSTA) Green School Bus Fleet
Certification program recognizes NSTA members for environmental efforts
through the use of technology. It is the only certification program for the school
bus industry that is endorsed by the U.S. Environmental Protection Agency’s
Clean School Bus USA program. To obtain certification, contractors must
complete a survey for each site and submit it to NSTA to be scored.
There are four levels of certification:
Platinum Status – The operator must demonstrate having a written anti-
idling policy plus a fleet with an average emission reduction levels of 85%
overall (equal to 100% of the fleet at tier 3 level) using any combination
of OEM, EPA/CARB verified after-treatment technologies or alternative
fueled vehicles.
Gold Status – The operator must demonstrate having a written anti-idling
policy plus a fleet with an average emission reduction levels of 42.5%
overall (equal to 50% of the fleet at tier 3 level) using any combination of
OEM, EPA/CARB verified after-treatment technologies or alternative
fueled vehicles.
Silver Status – The operator must demonstrate having a written anti-
idling policy plus a fleet with an average emission reduction levels of 25%
overall (equal to 50% of the fleet at tier 2 level) using any combination of
OEM, EPA/CARB verified after-treatment technologies or alternative
fueled vehicles.
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Bronze Status – The operator must demonstrate having a written anti-
idling policy plus a fleet with an average emission reduction levels of
12.5% overall (equal to 50% of the fleet at tier 1 level) using any
combination of OEM, EPA/CARB verified after-treatment technologies or
alternative fueled vehicles.
The following customer service centers were recognized by the NSTA with Green
School Bus Fleet Certifications:
* These sites have been certified repeatedly.
Maintenance
Program
We are committed to quality
preventive maintenance and
follow-up and have developed a
proactive approach to preventive
maintenance that is designed to
improve reliability by reducing
the number of breakdowns, increased safety and lowered overall running costs.
We efficiently and consistently exceed standards of excellence through our
preventive maintenance program and proprietary maintenance software, Oracle
Enterprise Asset Management (eAM), the cornerstone of our fleet operation.
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PREVENTATIVE MAINTENANCE (PM)
Preventive maintenance isn’t just about
repairing deficiencies as a result of an
inspection; it is also a means for
monitoring and preventing potential
problems. Our reliable PM schedules
allow us to help predict maintenance
needs. By properly performing
inspections and repairs, we help prevent
future unplanned repairs such as
breakdowns and driver reported defects.
Our PM program uses a formal review
process and our extensive data management system to continually improve.
PM Process
Each bus is scheduled for regular PM
inspections according to miles traveled
or days operated. Schedules depend on
the type of operation, service provided
and state regulations. Our
computerized system tracks PM
schedules, provides alerts when a
maintenance inspection is due, and
contains listings of other required
adjustments and services performed
per manufacturers’ recommendations, e.g., brakes, tires, steering, suspension,
drive train, electrical systems and all ancillary equipment on each bus.
PM inspections are based upon state DOT mandated schedules and/or our
minimum guidelines and are recorded on a multi-point checklist that includes all
vehicle components and systems. A second, more extensive PM inspection is
conducted every 12 months. If a technician finds a defect during the scheduled
PM inspection, they are required to note the defect and enter it into the
maintenance software system to generate a repair order. All defects are
discussed with the maintenance manager who assigns the repair work to a
technician for completion. A bus will not be returned to service until all needed
repairs have been completed. Once all necessary repairs, adjustments and
service requirements have been performed, the technician will inform the
maintenance manager.
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Standard Inspection Procedures and Intervals
Our scheduled maintenance program includes a systematic procedure for the
servicing and inspection of each vehicle. Our program ensures that all vehicles
meet or exceed the standards for vehicles set by the states regarding the
operation of all safety related equipment.
Driver Pre-Trip and Post-Trip Inspections
Our first line of defense for identifying defects is through the driver daily pre-
and post-trip inspection using a driver Electronic Fleet Management solution.
Drivers use this device on a daily basis to report the condition of the vehicle they
operate and to alert maintenance departments of any defects that affect the
operation and safety of the vehicle. If a driver notes a defect during their
inspection, they are required to report defects through the Electronic Vehicle
Inspection Reporting (EVIR) or manual Driver Vehicle Inspection Reporting
(DVIR).
ELECTRONIC WORK ORDER GENERATION AND REPAIR PROCESS
Any defect recorded through the EVIR is reviewed by and responded to by the
maintenance manager. If any reported defects are critical, then a work order is
opened and the bus will be kept off the road until the repair is complete and the
work order is closed. Work orders are included in the vehicle’s permanent
record.
DRIVER OBSERVATION WHILE IN ROUTE
Drivers are also to be alert to
indications of vehicle malfunction
while driving such as unusual
vibrations, noise, odors, abnormal
instrument readings, and erratic
brake and steering operations.
Additionally, proper starting
procedures will help increase the
useful life of vehicles, as there are
different starting procedures for
gasoline-fueled, spark ignition engines
and multi-purpose diesel-fueled engines.
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WHEEL CHECK INSPECTION
As a part of the driver’s daily pre-trip inspections,
we have installed wheel lug nut indicators on our
vehicles. The wheel lug nut indicators allow for
increased ease of visual inspection of loosening
wheel nuts during driver pre-trip inspections. A
more in-depth inspection is performed by our
technicians at a minimum during the PM annual
inspection.
WHEEL CHAIR LIFT/RAMP INSPECTIONS
Daily pre-trip inspections test the ramp and chair
lift for proper operational function. Annually,
wheel chair lifts and ramps are inspected for
battery conditions, electrical connections, pivot
points and lubrication.
HVAC SYSTEMS
Drivers check during their daily pre-trip inspections to see if the vehicle’s heating
and cooling components are working properly. During PM inspections,
technicians inspect the HVAC systems for leaks, worn hoses, chafing, proper
operational components, and proper heating and cooling for potential failures.
TIRES
Drivers inspect tires daily during their pre- and post-trip inspections. It is less
expensive to change a tire in the shop than on the road, and fuel economy
improves with proper tire inflation, mounting and driving habits. Achieving the
lowest tire cost per mile begins with getting the correct tire and maintaining it
properly. Tire preventative maintenance includes inspection for tread depth,
wear patterns, sidewall cuts, proper inflation, balance and alignment. We have
partnered with tire vendors at most locations to perform audits of our tires at
our shops twice a year.
Emissions Inspections
The fleet maintenance manager coordinates with state and local officials to
ensure that our fleet meets emissions program standards. In compliance with
the Clean Air Act of 1977, some states have implemented mandatory emissions
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testing programs. Owned and leased vehicles are subject to the requirements of
the jurisdiction where the vehicles are regularly housed. Regular inspection
intervals typically range from 180 days or 10,000 miles for larger vehicles and
180 days or 5,000 miles for smaller type vehicles.
Bus Cleaning
We realize that the interiors and exteriors of the buses must be kept in a clean
and sanitary condition at all times in order to provide a pleasant environment for
each passenger. Each driver is required to sweep and clean the interior of the
bus daily. This includes floors, seats and the driver area. Exteriors are washed as
necessary to maintain a clean, professional appearance.
Fleet Maintenance Compliance Audits
Regional maintenance managers (RMMs) and/or state certified mechanics
regularly perform compliance audits to review vehicle maintenance processes
and documentation at each customer service center. This review ensures
maintenance employees are performing necessary procedures and processes
according to our standards of performance along with federal and state
requirements. In addition, RMMs conduct an annual facility audit to ensure the
maintenance shop operates in a safe and compliant manner. A sample of the
fleet is physically inspected to ensure vehicles are properly maintained and in
the best condition possible. In addition, shop supervisors and regional
maintenance managers perform random post PM audit to review quality of PMs
performed.
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UNPLANNED BREAKDOWNS
A vehicle breakdown or road-call is an unplanned interruption in the service of a
bus that requires a technician to inspect the bus for a possible problem or to
perform a mechanical repair before the bus can continue or start on a planned
route or trip. When a breakdown occurs, the driver will immediately call the
dispatcher or general manager to communicate and discuss the problem. The
breakdown information will be communicated to the shop supervisor. Upon
completion of the response and repair, all actions and parts are documented on
the repair order and recorded in the vehicle maintenance tracking system as an
in service failure.
If the bus has not left the customer service center, a technician will diagnose the
problem and repair it. If the problem cannot be safely repaired in order to meet
the route’s schedule, a replacement bus will be dispatched. If the bus is in route
to pick up passengers or has started picking up passengers, a replacement bus
will be dispatched to transfer the passengers safely and to pick up the remaining
passengers. A repair
technician will be
dispatched in a service
vehicle to repair the broken
bus.
Mechanical
Failure Review
All mechanical failures that
occur on the road or while
assigned to an operator will
be reviewed for cause. The maintenance facility lead or supervisor will review
each occurrence for prior maintenance history, including last PM type, mileage,
technician making repairs and the circumstances leading up to the failure.
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Cold Weather Start-Up Maintenance Program
Our cold start procedure helps prevent breakdowns or unnecessary stalling due
to exposed cold weather. The procedure helps to ensure operations will run on-
time and without any initial delay. Drivers are trained to properly start a vehicle
and identify dangerous issues, e.g., frozen batteries or starter problems. Drivers
are advised to place plastic bags on mirrors and wiper blades after the last run if
snow or freezing rain is forecasted. At all times, ice and snow are removed from
the stop-arm and crossing gate and opening and closing mechanisms. Drivers are
required to keep the fuel tank full at all times.
COMPUTERIZED FLEET MAINTENANCE – ORACLE
ENTERPRISE ASSET
MANAGEMENT (EAM)
AND DIAGNOSTIC
TECHNOLOGIES
We use Oracle eAM, a fleet
maintenance system to schedule all
preventive fleet maintenance, manage
inventory and review repair order
history for failure analysis. Each of our buses are scheduled for regular PM
inspections according to miles traveled or days operated, depending on the type
of operation and service being provided. We use this system with the help of
work orders for managing maintenance work, procuring parts, managing
inventory and maintaining history.
Key Performance Indicators (KPIs)
Each fleet location is managed with a weekly review of KPIs using the eAM
system. The local fleet management team is responsible for ensuring proficiency
in key areas such as timely completion of inspections, cost controls, productivity,
completion of manufacturer safety recalls, percentage of on-road failures and
percentage of out-of-service vehicles.
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KPI Reports
Oracle eAM offers a configurable series of dashboards showing critical KPIs. We
have access to comprehensive reports that our technicians can analyze to better
serve our customers. Customized electronic reports may also be created quickly
as needed. Our KPI reports include:
Preventative maintenance (PM) compliance
On road failures
Mileage updates
Warranties, repairs and claims
Parts inventory
Electronic repair order and vehicle recordkeeping
Asset performance (utilization, cost/hour, etc.)
Schedule and resource loading
Work orders and work requests
Quality Checks
Management personnel will review the KPI reports weekly. The regional
maintenance manager and shop supervisor will perform a monthly audit on
vehicles to help ensure vehicle safety and verify the quality of the inspections
recently completed by each technician. He/she will review the inspection reports
with the technicians to ensure PM excellence.
Sample Maintenance Performance Report
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Diagnostic Tooling Systems
Diagnostic software and tools are used to minimize downtime of the bus while
improving the efficiency and quality of the repairs. We use JPRO® Commercial
Fleet diagnostic system, along with other OEM diagnostic software, to diagnose
failures and help determine root cause and necessary repairs.
Our fleet diagnostic system provides diagnostic and troubleshooting information
for vehicle components. The diagnostic system senses active and inactive vehicle
faults to give our technicians the ability to quickly review critical elements of
each system. The system also records data into log files for playback, view and
chart engine parameters, has report printing capability, and launches the fleet
maintenance software for proper parts replacement. Key data point collections
exist for the following components: vehicle, engine, transmission and brake.
Vehicle – Diagnostic elements include road speed limit, cruise set speed limit,
average fuel economy, total engine hours, odometer, coolant level, battery
voltage and oil level.
Engine – Diagnostic elements include air inlet pressure, exhaust pressure, fuel
pressure, boost pressure, oil pressure, oil temperature, coolant temperature,
fuel temperature, exhaust temperature, air inlet temperature and battery
voltage.
Transmission – Diagnostic
elements include transmission
input speed, transmission
output speed, transmission
fluid temperature, gear
selected, gear obtained and
battery voltage.
Brake – Diagnostic elements
consist of road speed and
wheel speeds.
OEM MANUFACTURERS AND PARTS INVENTORY
To ensure the best quality parts are being used, we use OEM parts with major
brand name suppliers only such as International®, Bridgestone®, Thomas Built®,
Valvoline® and Exide Battery®. OEM parts support our commitment to safety and
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quality as well as the confidence in and reliability of our buses. Our facilities
carry ample parts inventory to perform all necessary repairs in a timely manner.
MAINTENANCE STAFF’S QUALITY COMMITMENT
We provide a professional fleet organization that encourages local initiative and
decision making while working within a centrally managed network to create a
working environment that rewards achievement, enthusiasm and team spirit,
and offers personnel the opportunity for development and growth. Fleet
operations will provide direction, management, and services to maximize fleet
resources and to help ensure that we provide the safe and reliable service. We
use a continuous process improvement approach that incorporates a customer
service focus, safety practices, sound environmental methods, and encourages
employees to excel in their professionalism and competency.
As part of our continued commitment to excellence, our performance
development system (PDS) program embeds training and continuous
improvement methodology for proactive scheduling of work and identifying and
eliminating barriers to service optimization. We are always looking for ways to
improve and take our service to the next level.
MAINTENANCE TRAINING
We believe our employees make the difference in providing the best possible
vehicle maintenance for our customers. Preventive maintenance training to our
maintenance staff enables us to maximize fleet resources and to ensure we
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provide the right bus in the safest, most reliable and cost-effective manner. In
addition, technicians have the opportunity to get the training directly from
manufacturers for engines, alternators, electrical system etc. We also send a few
technicians each year to hands-on factory training offered by bus manufacturers
to ensure we have a trained knowledge pool.
All technicians are required to receive preventive maintenance training. Each
technician is required to take the PMX program covering topics such as engine,
drive train, brake and body systems. A passing score of 80% is required to obtain
the certification.
Required Certifications
PM certification (all technicians)
Brake training (Tech II and above)
Air-conditioning certification (all as required)
CDL (all technicians)
Other certification as required by NELLC or regulatory agency(s)
Maintenance Safety Training Meetings
All of our maintenance shops will have a mandatory 30-minute safety training
meeting conducted by the maintenance facility lead at least once a month,
covering such topics as shop safety practices, fire prevention and new
techniques.
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Maintenance Information Portal
We have developed an information portal that hosts technical information and
training resources for all of our technicians. With service information now
becoming widely available via the electronic media, we have setup this portal
that can be accessed by every technician. Information hosted via this portal
include PM training resources, manufacturer technical and service information,
field campaigns issued by suppliers, etc.
ASE Certification Program
Our maintenance personnel are encouraged to participate in the automotive
service excellence (ASE) certification program for school bus technicians. ASE is a
broad-based program, testing general areas for school bus technician skills. The
certification is tailored to specific tasks the technician must perform every day at
the customer service center. We reimburse tuition for the ASE certification exam
and award up to a $500 recognition award to employees who achieve
certification. We have also instituted a program to award annual bonus to our
master certified technicians that are continuously employed by us.
Technicians earn classifications based on education, experience, and possession
of hand tools, as well as successfully passing ASE and our internal tests. Our
technician classification system has three designations:
Class I technician
Class II technician
Class III technician
Each designation has specific minimum requirements outlined in job
descriptions. Technicians also develop their skills through in-service training
provided throughout the year. Because of our rigorous certification process, our
company has some of the best-trained technicians in the student transportation
industry, resulting in a safer fleet and lower maintenance costs. We have 25
master certified technicians and more than 65 employees are currently
progressing through various stages of the program.
Maintenance Shop Blue Seal Certification
We have started the certification process of our repair shops that will meet the
ASE criteria for blue seal of excellence recognition program. This program will
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enable us to showcase the quality of technicians we employ, while providing
best service to our customer. We strive to remain an attractive choice for
employment of qualified technicians.
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1/2/2025
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Willis Towers Watson Northeast, Inc.
c/o 26 Century Blvd
P.O. Box 305191
Nashville, TN 372305191 USA
Durham School Services
2601 Navistar Drive
Lisle, IL 60532
Evidence of Coverage
10/29/2024
1-877-945-7378 1-888-467-2378
certificates@willis.com
ACE American Insurance Company 22667
Old Republic Insurance Company 24147
W35981793
A
5,000,000
5,000,000
10,000
5,000,000
5,000,000
5,000,000
HDO G4889804A 11/01/2024 11/01/2025
A
5,000,000
11/01/202511/01/2024ISA H10819490
MWC 314263 24B 3,000,000No11/01/2024 11/01/2025 3,000,000
3,000,000
368120926672531SR ID:BATCH:
Willis Towers Watson Certificate Center
Page 1 of 1
Response Page 80
Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
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Exhibit C
Charter Passenger Policy – School Bus
Purpose
This policy provides guidance to the Customer regarding all charter transportation passengers, including but not limited to,
employees, staff, and customers of the Customer who ride the charter buses provided by the Carrier.
Scope
This policy prohibits the following acts on any Carrier vehicle which is used as part of the services Carrier provides to
Customer under the Agreement:
Smoking tobacco or any other substance, or carrying a lighted or smoldering substance in any form.
With the exception of peace officers, carrying aboard any weapon.
Carrying aboard any flammable or explosive substance except for matches and cigarette lighters. For example,
cooking stoves, propane tanks and other fuels are prohibited. Carrying aboard any package or article of a size which
will block any aisle, emergency exit, or stairway of the vehicle.
Carrying aboard any animal not housed in an enclosed carrying container. Such container cannot block or hinder
travel in the aisle, emergency exit, or stairway. Service animals are allowed.
Carrying aboard a stroller unless such item is folded and unoccupied. Strollers must remain folded while aboard the
vehicle and must not block or obstruct an aisle, emergency exit, or stairway.
Playing radios or other audio devices or musical instruments aboard unless the only sound produced by such item is
emitted by a personal listening attachment (earphone) audible only to the person carrying the device producing the
sound. An exception exists for peace officers, security guards, and for Carrier officials while performing their
official duties.
Littering, discarding, or depositing any trash, debris, or offensive substances in non-appropriate places.
Spitting, urinating, or defecating.
Damaging, writing upon, or otherwise defacing or altering property.
Fighting or engaging in any violent, tumultuous, or threatening behavior.
Making excessive and unnecessary noise, or using profanity.
Obstructing the free movement of passengers.
Interfering with the safe operation or movement of a Carrier vehicle or operator.
Standing or otherwise occupying any space in front of the line marked on the forward end of the floor of the vehicle
or otherwise conducting himself in such a manner as to obstruct the vision of the vehicle operator while the vehicle
is in motion.
Impeding the opening of, or interfering or tampering with, or otherwise obstructing the operation or use of, any
window, door, or other emergency exit.
Standing in the way of direction or impeding the vehicle from moving.
Posting or removing any notice or advertisement unless authorized by a Carrier official.
Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
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Throwing any stone, wood, snow or other substance at, into, or from any Carrier vehicle.
Gambling or soliciting others to engage in gambling.
Engaging in any activity prohibited by State, County, or Municipal law.
Entering or exiting a Carrier vehicle through the rear exit door unless directed by a Carrier official or in the event of
an emergency.
Climbing through a window or extending an arm, leg or head out the window of any Carrier vehicle.
Hanging onto or attaching oneself to any exterior part of a Carrier vehicle while the vehicle is resting or in motion.
Running or engaging in any horseplay.
Refusing to leave any Carrier vehicle after having been ordered to do so by the operator of the vehicle, a security
guard, peace officer, or Carrier official or supervisor.
Compliance
If a Carrier operator encounters any individual(s) violating this policy on a Carrier vehicle, the operator will ask the individual(s)
to stop the activity or leave the premises. If the individual(s) persist in their conduct, the Carrier will notify a peace officer who
will take the appropriate action. Compliance with this policy is required of each passenger. Failure to comply with this policy
may result in immediate removal up to suspension of charter transportation privileges.
Docusign Envelope ID: 8B8BA28C-80C6-44C3-87EC-F67AABAAA90E
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Agenda #: 5.5
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: NOTICE OF COMPLETION FOR THE INTERSECTION SAFETY
IMPROVEMENTS PROJECT (CIP# TI24301).
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve and authorize the Public Works Director to file a Notice of Completion for the
Project.
FINANCIAL IMPACT:
Funding for this Project was included in the FY 2023/24 Capital Improvement Program.
The final construction cost totaled $270,981.77, which is $30,644.23 under the
authorized amount of $301,626.00 (construction agreement: $251,355.00; contingency:
$50,271.00).
BACKGROUND/DISCUSSION:
The Project included traffic signal upgrades and safety enhancements at the following
nine (9) signalized intersections:
:
1. Diamond Bar Blvd & Sunset Crossing Rd – Installed high-visibility crosswalks
and added new nearside vehicle indications.
2. Diamond Bar Blvd & Golden Springs Dr – Restriped intersection approach lanes
and added nearside vehicle indications.
3. Diamond Bar Blvd & Pathfinder Rd – Upgraded to Audible Pedestrian Signal
(APS) push buttons.
4. Diamond Bar Blvd & Brea Canyon Rd – Installed accessible pedestrian
countdown signal heads and APS push buttons.
5. Golden Springs Dr & Carpio Dr – Installed accessible pedestrian countdown
signal heads and APS push buttons.
6. Brea Canyon Rd & Golden Springs Dr – Added high-visibility crosswalks,
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nearside vehicle indications, and APS push buttons.
7. Grand Ave & Diamond Bar Blvd – Installed accessible pedestrian countdown
signal heads and APS push buttons.
8. Grand Ave & Summitridge Dr – Added high-visibility crosswalks and new
nearside vehicle indications.
9. Pathfinder Rd & Fern Hollow Dr / Brea Canyon Rd – Installed high-visibility
crosswalks and added two nearside vehicle indications.
A construction contract was awarded to PTM General Engineering Services, Inc. on
July 16, 2024, in the amount of $251,355.00, with an approved contingency of
$50,271.00, totaling $301,626.00 in authorized funding.
Due to material availability constraints and extended procurement lead times, the Notice
to Proceed was issued on February 24, 2025, and construction began on March 4,
2025, and concluded on March 27, 2025. All punch list items were completed on April 7,
2025.
To meet current safety and operational standards, additional work was performed,
including:
• Removal of existing striping and application of refreshed lane markings.
• Installation of reflective pavement markers and detailed pavement elements.
• Electrical upgrades including new wiring, pedestrian signal head replacements,
and conduit cleaning.
• Replacement of damaged lids and components to ensure system functionality.
These changes were essential to deliver a complete and reliable upgrade in line with
long-term safety objectives. One change order (CO #1) was issued, resulting in a net
increase of $19,626.77, bringing the final project cost to $270,981.77, within the overall
authorized budget.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 5.5.a Notice of Completion
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RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO:
CITY OF DIAMOND BAR
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765
ATTENTION: CITY CLERK
Recording Fees Exempt per Govt. Code §§ 6103, 27383 Space Above for Recorder’s Use
NOTICE OF COMPLETION
Cal. Civ. Code 8100 et seq. and 9200 et seq.
Notice is hereby given that:
1. The undersigned is the owner or authorized officer of the owner of the fee interest in the
property hereinafter described.
2. The full name of the owner is City of Diamond Bar.
3. The full address of the owner is 21810 Copley Drive, Diamond Bar, CA 91765.
4. A work of improvement on the property hereinafter described was completed on April 7,
2025. The work done was: Installment and upgrades of high-visibility crosswalks, new
nearside vehicle indications, restriped intersection approach lanes, audible pedestrian
signal push buttons, and accessible pedestrian countdown signal heads
5. The name and address of the contractor, if any, for such work of improvement was:
PTM General Engineering Services, Inc.
5942 Acorn St Ste A Riverside, CA, 92504-1040 United States
6. The date of the contract was July 16, 2024.
7. The property on which said work of improvement was completed is in the City of Diamond
Bar, County of Los Angeles, State of California, and is described as follows Installment
and upgrades of high-visibility crosswalks, new nearside vehicle indications, restriped
intersection approach lanes, audible pedestrian signal push buttons, and accessible
pedestrian countdown signal heads at 9 signalized intersections.
8. The street address of said property is none
CITY OF DIAMOND BAR
Dated:
By:
David G. Liu, P.E.
Public Works Director/City Engineer
VERIFICATION
I am the Public Works Director/City Engineer of the City of Diamond Bar and am authorized to
execute this verify cation on its behalf. I have read the foregoing notice of completion, know the
contests thereof, and the same is true of my personal knowledge.
I declare under penalty of perjury under the laws of the State of California that the foregoing is
true and correct.
Executed on this ____ day of _____________, 2025, at Diamond Bar, California.
By:
David G. Liu, P.E.
Public Works Director/City Engineer
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Agenda #: 5.6
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF
CONSTRUCTION AGREEMENT TO VORTEX SERVICES, LLC
DBASANCON TECHNOLOGIES FOR BREA CANYON STORM DRAIN
LINING PROJECT (PW23403).
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approving the design and plans for the Project, and its construction,
is exempt from the California Environmental Quality Act (CEQA) pursuant to Section
15301(c) of the CEQA Guidelines;
B. Adopt Resolution No. 2025-14 approving the design and plans for the Brea Canyon
Storm Drain Lining Project;
C. Appropriate an amount of $90,400 of Measure R Fund and an amount of $73,500 of
Measure W Fund, for a total construction budget of $298,320; and
D. Approve, and authorize the City Manager to sign, the Public Works Agreement with
Vortex Services, LLC. for the Brea Canyon Storm Drain Lining Project (PW23403),
in a not-to-exceed contract amount of $271,200, plus a contingency amount of
$27,120 (10%) to be approved by the City Manager.
FINANCIAL IMPACT:
The Capital Improvement Program included $150,000 of Measure R funding for this
Project. An additional appropriation of $90,400 from Measure R and an additional
appropriation of $73,500 from Measure W are requested to bring the available budget
for construction to $271,200, plus a contingency amount of $27,120 (10%) for any
change orders to be authorized by the City Manager if necessary.
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BREA CANYON STORM DRAIN
LINING Project (PW23403) Encumbrance Expenditure Balance
PW23403 (Measure R Approved) $150,000 $ - $150,000
Design Costs $ - $ (15,580) $134,420
Measure R (New Request) $90,400 $224,820
Measure W (New Request)* $73,500 $298,320
Construction Contract ($271,200) $ 27,120
Contingency (10%) ($27,120) $ -
Total $311,740 ($311,740) $ -
*Mobilization, CCTV inspection, clean out, and installation of a new manhole are all
eligible costs under LA County Measure W funds.
BACKGROUND:
The storm drain is located west of the centerline along Brea Canyon Road between
Golden Spring Drive and Glenbrook Drive. Due to deterioration from wear and tear, it
is necessary to rehabilitate the existing 24 -inch corrugated metal pipe (CMP) using
cured-in-place pipe (CIPP) lining. For a detailed project scope and location, please
refer to Attachments 3 and 4, Vicinity Map and the plans. City has contracted with
Cannon Engineering Corp., to prepare the plans, specifications and engineering
estimate for the Project. A full set of the Plans and Specifications is available
electronically through the City Clerk’s Office. The cover pages of the Plans and
Specifications are shown in Attachment 4.
ANALYSIS:
On March 25, 2025, staff posted the bid documents for the Project with a due date of
April 8, 2025.
This Project consists of the mobilization, traffic control and storm drain lining of the
existing 24-in CMP (Corrugated Metal Pipe). The following is a breakdown of the
scope.
• CCTV Inspection.
• Install CIPP Liner.
• Construction of concrete encasement.
• Construction of new manhole.
As a result of the bidding process, one (1) responsive proposal was received. Vortex
Services, LLC dba Sancon Technologies (Vortex) was the only apparent bidder. Staff
verified the contractor state license and confirmed its validity. Additionally, references
were checked, and outstanding feedback was received regarding their previous work
with other cities and agencies, including the City of Fullerton, City of Newport Beach
and City of Anaheim.
Below is a summary of the one (1) bid that was received:
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• Vortex Services, LLC dba Sancon Technologies $271,200.00
The tentative schedule of the Project is as follows:
• Plans and Specifications Approval May 20, 2025
• Notice to Proceed June/July 2025
• Estimate completion (10 working days) July 2025
Lane closure and construction activities along Brea Canyon Road will be permitted
between 8:30 AM – 4:30 PM, weekdays, to minimize disruption to peak traffic hours
while ensuring timely project completion.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution and the Agreement as
to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a Resolution No. 2025-14 - Approval of Plans & Specifications
2. 5.6.b Construction Agreement
3. 5.6.c Vicinity Map
4. 5.6.d Plan and Specifications Cover Sheets
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RESOLUTION NO. 2025-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE PLANS AND SPECIFICATIONS FOR BREA
CANYON STORM DRAIN PROJECT NO. PW 23403, PURSUANT TO
GOVERNMENT CODE SECTION 830.6.
WHEREAS, plans and specifications have been prepared for Brea Canyon Storm
Drain Lining Project;
WHEREAS, Government Code Section 830.6 provides design immunity for
construction of, or an improvement to, public property where such plan or design has
been approved in advance of the construction or improvement; and
WHEREAS, the Project is exempt from review under the California Environmental
Quality Act pursuant to Section 15301(c) of the CEQA Regulations.
NOW, THEREFORE, it is found, determined, and resolved by the City Council of
the City of Diamond Bar as follows:
Section 1. Legislative Intent and Findings.
A. The City retained Cannon Engineering Consultants (Cannon) (“Consultant”)
as the engineer to design and prepare the plans for the Brea Canyon Storm
Drain Project.
B. The City Council's approval of the Plans and Specifications for the Project
is exempt from the California Environmental Quality Act pursuant to Title
14, California Code of Regulations, Section 15301(c), Existing Facilities .
C. The Consultants informed the City Engineer that these plans are complete
and that construction of the Projects may begin.
D. The City Engineer reviewed the completed design and plans for the Project
and agrees with the Consultants that the plans are complete and consistent
with the City’s standards, and the Project may be constructed.
E. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
Section 2. Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City’s standards and are approved.
B. The approval set forth in this Resolution occurred before actual work on the
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Resolution No. 2025-14
2
Project construction commenced. A project payment account will be
established upon the award of the construction contract.
C. The approval granted by this Resolution conforms with the City’s General
Plan.
D. The City Engineer, or designee, is authorized to act on the City’s behalf in
approving any alterations or modifications of the design and plans approved
by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
Section 3. The City Clerk is directed to certify the adoption of this Resolution.
Section 4. This Resolution will become effective immediately upon adoption.
PASSED, APPROVED, AND ADOPTED this 20th day of May, 2025.
CITY OF DIAMOND BAR
________________________
Chia Yu Teng, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was duly and regularly passed, approved and adopted by the City
Council of the City of Diamond Bar, California, at its regular meeting held on 20th day of
May, 2025, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
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5.6.b
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5.6.b
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Attachment 3 – Vicinity Map
PUBLIC
WORKS Brea Canyon Storm Drain Lining Project between Golden Spring Dr and Glenbrook Dr SHEET 1 of 1
NTS
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NORRIS-REIRKE, INC.
CDNSULTIN[3 CIVIL ENGINEERS
AND LAND SURVEYORS
f E
600 N. TUSTIN AVENUE SUITE 250 p T.
SANTA ANA, CA. 92705-3736 ko y
TEL 714 973-2230
FAX
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http: //w
Exp. 3/31/01
4!!UEL T. KOURI DATE
GRAPHIC SCALE
40 0 20 40 80
CITY OF DIAMOND BAR
STREET IMPROVEMENT PLAN
FOR
BREA CANYON ROAD
IMPROVEMENTS
FROM STA. 54+00.00 TO STA. 64+00.00
W FEET )
1 inch = 40 ft.
180
DRAWING NO.
REV.
SHEET 7 OF 14
NOTE TO CONTRACTOR:
CONSTRUCTION NOTES MAY APPLY TO EITHER BID SCHEDULE OPTION "A"
OR BID SCHEDULE OPTION "B" BASED ON THE CONTRACT.
OR 106
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34
aItQ aItQ
BREA CANYON ROAD
Fl-
4STA 63+00607.00± RIM603.14± INV IN (S)603.04± INV OUT (N)400'
18" RCP
600'
24 inch CM
P
CONSTRUCTION NOTES
1 11FROM STA 59+00 TO 68+66
STORM DRAIN REHABILITATION PLAN
CANYON
GOLDF NS
V,:-..
NGS R.
70+00 7Of
7 -
tt
ROAD
600'
24 inch CMP
EX. ACCESS
STRUCTURE
CONTRACTOR SHALL USE SANDBAG
BARRIER AROUND EX. INLET (OR
OTHER MEANS APPROVED BY THE
CITY ENGINEER OR AUTHORIZED
REPRESENTATIVE) TO DIVERT
STORMWATER FLOWS TO EXISTING
CURB & GUTTER DURING
CONSTRUCTION.
SEE APPENDIX FOR SANDBAG
BARRIER SPECIFICATIONS.
TRENCH DETAIL
ABOVE CONCRETE
ENCASEMENT
SHALL BE PER
MODIFIED 3/3/2020
CITY STANDARD
"TRENCH T-CAP".
SEE APPENDIX.
CONCRETE
ENCASEMENT
SHALL REPLACE
MORTAR SAND
BEDDING.
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4!!UEL T. KOURI EGINL
S
NOIOEFS
A
REENAIA FILOFC
RO NP
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E
A
TS R
BID SCHEDULE OPTION "A": INSTALL GRP LINER (SAERTEX-LINER MULTI
TYPE S+ OR APPROVED EQUAL) IN EXISTING 24" CMP PER
SPECIFICATIONS ON SHEETS 2-7 (TOTAL LENGTH = 600 LF)
BID ADDITIVE: CONSTRUCT MANHOLE WITH CLASS C MORTAR COLLAR
PER SPPWC STD. 321-2 (DETAIL "N" PLAN AND SECTION C-C) AND 324-2.
BID SCHEDULE OPTION "B": INSTALL CIPP LINER IN EXISTING 24" CMP
PER SPECIFICATIONS ON SHEETS 2, 8-10 (TOTAL LENGTH = 600 LF)
BID SCHEDULE OPTION "B": CONSTRUCT CONCRETE PIPE
ENCASEMENT (TYPE A) PER DETAIL A, SHEET 1 (TOTAL LENGTH = 60 LF)
102 STA 63+00BEGIN INSTALL 24" CIPP102
102
STA 65+01 BEGIN CONC ENCASEMENTSTA 65+34END CONC ENCASEMENT105
STA 65+97 BEGIN CONC ENCASEMENTSTA 66+11 END CONC ENCASEMENT105
STA 66+69 BEGIN CONC ENCASEMENTSTA 66+82END CONC ENCASEMENTSTA 68+65.80 +/- END INSTALL 24" CIPP105 102
DETAIL A - CONCRETE PIPE ENCASEMENT
NTS
NOTES:
1. ENCASEMENT TO BE PLACED AGAINST UNDISTURBED NATURAL
GROUND OR FILL COMPACTED TO 90% RELATIVE DENSITY.
2. ENCASEMENT CONCRETE SHALL BE 450-C-2500.
3. BACKFILL SHALL COMMENCE WHEN THE CONCRETE STRENGTH IS
75% OF THE SPECIFIED STRENGTH.
102
EX. 18" SEWER
PROTECT IN PLACE
EX. 18" SEWER
PROTECT IN PLACE
EX. 18" SEWER
PROTECT IN PLACE
103
103
104
105
104OR
104OR 104OR 104OR
03-20-2025
RMRA Measure M R Local Return Gas Tax
eet Rehab.- Area 1a, 1b, 2 (Design)
n)
ntain Laurel)
anyon to Lemon)
to BCY)
82,779$ 82,779$
om Pathfinder to Mountain Laurel Way) (Const.)1,200,000$ 1,200,000$
eet Rehab - Area 1 (Const.)2,000,000$ 925,000$ 850,000$ 89,0 $
en Springs from Brea Canyon to Lemon Ave.) (Const.)900,000$ 500,000$
mp Project (Const.)177,855$ nt Projects 4,360,634$ 1,700,000$ 1,007,779$ 850,000$ 89,0 $
250-5510-46412)
Project Description Total FY Budget (109) Measure
M
(111)
Gas Tax
(112)
Prop A
(113)
Prop C
Sign and HSL Replacement (Design)50,000$ 50,000$
Sign and HSL Replacement (Construction)350,000$ 350,000$
al 11 Locations (Design and Construction)380,000$ 90,000$ 100,000$ 190,0 $
780,000$ 350,000$ 140,000$ 100,000$ 190,0 $
ments (250-5510-46413)
Project Description Total FY Budget (113)
Prop C
Foothill Transit
Grant
60,000$ 60,000$
SD/Calbourne 40,000$ 40,000$
nfrastructure Improvements 100,000$ 60,000$ 40,000$
0-5510-46420)
Project Description Total FY Budget (107) Measure W (108)RMRA (109) Measure M (113) Prop C
ovements-Phase 3 (Flapjack-Design)65,000$ 65,000$
5.6.d
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TOC-1
DEPARTMENT OF PUBLIC WORKS
CONTRACT DOCUMENTS AND SPECIFICATIONS
FOR
BREA CANYON STORM DRAIN LINING PROJECT
FY 2024-2025 PROGRAM
PROJECT NO. PW23403
All Questions Regarding This Project
Are To Be Directed To:
Vivian Chen
Associate Engineer
City of Diamond Bar
(909) 839-7038
Chia Yu Teng, Mayor
Steve Tye, Mayor Pro Tem
Ruth Low, Council Member
Andrew Chou, Council Member
Stan Liu, Council Member
Daniel Fox, City Manager
March 2025
5.6.d
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Agenda #: 5.7
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: MAINTENANCE SERVICES AGREEMENT WITH NOVA LANDSCAPE
GROUP FOR LANDSCAPE MAINTENANCE SERVICES AT CITY
PARKS THROUGH JUNE 30, 2028.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that it is in the best interest of the City, for the City Council to waive the
bidding requirements per Section 3.24.090 (g) of the Purchasing Ordinance; and
B. Approve and authorize the City Manager to sign the Maintenance Services
Agreement with Nova Landscape Group Inc.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for FY 25/26 would be $450,000.
Sufficient funds are included in the FY 25/26 proposed operating budget to cover the
cost of such services. As years 2 and 3 have an annual CPI escalator of 3.5% built in,
the total not-to-exceed amount for FY 26/27 & FY 27/28 will be as follows:
• FY 26/27 total not-to-exceed amount $464,750
• FY 27/28 total not-to-exceed amount $480,200
In addition, the City will have the option to extend the agreement for up to two (2)
additional years, with an increase of no more than the March -to-March Consumer Price
Index (CPI) per fiscal year.
BACKGROUND:
On June 30, 2025 the current landscape maintenance agreement for City trails and
parks with Parkwood Landscape will expire. The following is a list of locations that are
being serviced under this agreement:
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• Diamond Canyon Park
• Paul C. Grow Park
• Heritage Park/Community Center
• Maple Hill Park
• Pantera Park/Trail/Park Activity Room
• Peterson Park/Trail
• Ronald Reagan Park
• Starshine Park
• Summitridge Park/Trail/Diamond Bar Center
• Sycamore Canyon Park/Trail
• Washington Park
• Larkstone Park
• Lorbeer Middle School Athletic Field
City staff began the process of negotiating a possible extension for FY25/26 with
Parkwood Landscape, after the CPI for the index month (March-to-March) was
released, per the terms of the original agreement. As the negotiations progressed, it
was realized that the parties were too far apart, as the operating cost for the contractor
had increased substantially more than the CPI of 3.1% would provide, and that it would
be in the best interest of the City to explore other options.
With the very limited time before the current maintenance agreement was set to expire,
it was determined that an appropriate amount of time did not exist in order to do a full
request for proposal (RFP) process and receive responsive proposals. Per Section
3.24.090 (g) of the Purchasing Ordinance, the bidding requirements may be waived
upon authorization of the City Council.
Staff began negotiations with two current maintenance contractors and one former
contractor, on the basis of the current monthly/annual cost plus a CPI of 3.1% and the
existing scope of work. Through this process, one of the contractors informed the City
that, based on the scope of work and service level, their cost proposal would be too far
apart from the current contract amount with Parkwood. The other two contractors, Nova
Landscape Group and Staygreen Inc., submitted formal proposals for further staff’s
evaluation.
ANALYSIS:
The proposal submitted by Nova Landscape Group was determined to be the most
responsive. Nova’s proposal is based off of a 3-year contract with an increase of 3.5%
on top of the current monthly/annual compensation for Year 1. Years 2 and 3 will have
an annual increase of 3.5%, with an option to extend for up to two more years, with a
negotiated increase of no more than the CPI for the index month. Staff i s confident that
through the negotiation process, Nova has a full and complete understanding of the
requirements and expectations of this maintenance services contract.
Below is a comparison of the two (2) proposals received with the current contract rates.
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Current Contract Nova (Proposed) Staygreen
Monthly Cost $35,370 $35,405 $45,195
Annual Cost $424,440 $424,860 $542,340
The recommended total not-to-exceed amount of the Agreement also includes $25,000
in as-needed work, which is consistent with the current agreement.
The following is a full cost breakdown of Years 1 to 3:
Cost Breakdown Year 1 Year 2 Year 3
Diamond Bar Center & Summitridge
Park
$74,882.91 $77,503.81 $80,216.45
Heritage Park & Community $94,417.59 $97,722.20 $101,142.48
Pantera Park, Trail, Dog Park $21,156.23 $21,896.70 $22,663.08
Diamond Canyon Park $24,424.68 $25,279.54 $26,164.32
Paul G. Grow Park $13,010.32 $13,465.68 $13,936.98
Maple Hill Park $39,069.35 $40,436.77 $41,852.06
Peterson Park, Skate Park & Trail $29,302.01 $30,327.58 $31,389.04
Ronald Reagan Park $6,511.56 $6,739.46 $6,975.34
Starshine Park $4,877.33 $5,048.04 $5,224.72
Sycamore Canyon Park & Trail $56,982.46 $58,976.85 $61,041.04
Washington Park $16,278.89 $16,848.66 $17,438.36
Larkstone Park $34,179.34 $35,375.62 $36,613.77
Lorbeer Middle School Athletic Field $9,767.34 $10,109.19 $10,463.01
As-needed Services $25,000.00 $25,000.00 $25,000.00
Subtotal $449,860.0
1
$464,730.1
1
$480,120.66
Annual Not to Exceed $450,000 $464,750 $480,200
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 5.7.a Maintenance Services Agreement - NOVA Landscape Maintenance
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1715351.1
MAINTENANCE SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of May 20, 2025 by and between the
City of Diamond Bar, a municipal corporation ("City") and Nova Landscape Group Inc., a
California limited liability company ("Contractor").
1. Contractor's Services.
Subject to the terms and conditions set forth in this Agreement Contractor shall provide
to the reasonable satisfaction of the City the Landscape maintenance services for city
parks set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a
material inducement to the City to enter into this Agreement, Contractor represents and
warrants that it has thoroughly investigated the work and fully understands the difficulties and
restrictions in performing the work. Contractor represents that it is fully qualified to perform
such consulting services by virtue of its experience and the training, education and expertise of
its principals and employees.
Anthony Jordan, Maintenance Superintendent (herein referred to as the “City’s Project
Manager”), shall be the person to whom the Contractor will report for the performance of
services hereunder. It is understood that Contractor shall coordinate its services hereunder
with the City’s Project Manager to the extent required by the City’s Project Manager, and that
all performances required hereunder by Contractor shall be performed to the satisfaction of the
City’s Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect July 1, 2025, and shall
continue until June 30, 2028 (“Term), unless earlier terminated pursuant to the provisions
herein.
City shall have the option to extend this Agreement for up to an additional two (2) year
term, subject to the same terms and conditions contained herein, by giving Consultant written
notice of the exercise of this option at least thirty (30) days prior to the expiration of the initial
Term. In the event the City exercises its option to extend the Term, Consultant's
compensation shall be subject to an adjustment upon the effective date of extension as
follows:
Any increase in compensation will be negotiated between the City and the Consultant,
but in no event shall the increase exceed the amount that the Consumer Price Index
("CPI") for the Los Angeles-Anaheim-Riverside metropolitan area for the month
immediately preceding the Adjustment Date (the "Index Month") as reported by the
Bureau of Labor Statistics of the United States Department of Labor, has increased over
the CPI for the month one year prior to the Index Month.
3. Compensation. City agrees to compensate Contractor for each service which
Contractor performs to the satisfaction of City in compliance with the scope of services set
forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form
specified by City. Total payment to Contractor pursuant to this Agreement for fiscal year 25/26
shall not exceed four hundred fifty thousand dollars ($450,000), fiscal year 26/27 shall not
exceed four hundred sixty-four thousand seven hundred fifty dollars ($464,750) and fiscal year
27/28 shall not exceed four hundred eighty thousand two hundred dollars ($480,200) without
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the prior written consent of the City. The above not to exceed amount shall include all costs,
including, but not limited to, all clerical, administrative, overhead, telephone, travel, and all
related expenses.
4. Payment.
A.As scheduled services are completed, Contractor shall submit to City an invoice
for the services completed, authorized expenses and authorized extra work actually performed
or incurred.
B.All such invoices shall state the basis for the amount invoiced, including services
completed, the number of hours spent, and any extra work performed.
C.City will pay Contractor the amount invoiced the City will pay Contractor the
amount properly invoiced within 35 days of receipt.
D.Payment shall constitute payment in full for all services, authorized costs and
authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the
scope or complexity of work, or for any other reason, shall be made unless and until such extra
services and a price therefore have been previously authorized in writing and approved by the
City Manager or his designee as an amendment to this Agreement. The amendment shall set
forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by
City to Contractor.
6. Priority of Documents. In the event of any inconsistency between this
Agreement and the attached exhibits, the following order of precedence shall apply: (a) This
Agreement; and (b) Consultant's Proposal dated March 25, 2025.
7. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of
City or otherwise act on behalf of City as an agent, except as specifically provided herein.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of
Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any
time, or in any manner, represent that it or any of its agents or employees are in any manner
employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor
relationship created by this Agreement. In the event that City is audited by any Federal or
State agency or the Public Employee Retirement System regarding the independent contractor
status of Contractor and the audit in any way fails to sustain the validity of a wholly
independent contractor relationship between City and Contractor or its employees, then
Contractor agrees to reimburse City for all costs, including accounting and attorney's fees,
arising out of such audit and any appeals relating thereto.
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C. Contractor shall fully comply with Workers' Compensation laws regarding
Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City
harmless from any failure of Contractor to comply with applicable Worker's Compensation
laws.
D. Contractor shall, at Contractor’s sole cost and expense fully secure and comply
with all federal, state and local governmental permit or licensing requirements, including but
not limited to the City of Diamond Bar, South Coast Air Quality Management District, and
California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to offset
against the amount of any fees due to Contractor under this Agreement any amount due to
City from Contractor as a result of Contractor's failure to promptly pay to City any
reimbursement or indemnification required by this Agreement or for any amount or penalty
levied against the City for Contractor’s failure to comply with this Section.
8. Standard of Performance. Contractor shall perform all work at the standard of
care and skill ordinarily exercised by members of the profession under similar conditions and
represents that it and any subcontractors it may engage, possess any and all licenses which
are required to perform the work contemplated by this Agreement and shall maintain all
appropriate licenses during the performance of the work.
9. Unauthorized Aliens.Consultant hereby promises and agrees to comply
with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. § 1101 et
seq., as amended, and in connection therewith, shall not employ unauthorized aliens as
defined therein. Should Consultant so employ such unauthorized aliens for the performance of
work and/or services covered by this Agreement, and should any liability or sanctions be
imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and
shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any
and all costs, including reasonable attorney fees, incurred by City.
10. Indemnification.
Contractor shall indemnify, defend with counsel approved by City, and hold harmless
City, its officers, officials, employees and volunteers ("Indemnitees") from and against all
liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees,
expert fees and all other costs and fees of litigation) of every nature arising out of or in
connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee
benefit acts with respect to Contractor’s employees or Contractor’s contractor’s
employees arising out of Contractor’s work under this Agreement; and
(2) Any and all claims arising out of Contractor's performance of or failure to
perform work hereunder or its failure to comply with any of its obligations contained in
this Agreement, regardless of City’s passive negligence, but excepting such loss or
damage which is caused by the sole active negligence or willful misconduct of the City.
Should City in its sole discretion find Contractor’s legal counsel unacceptable, then
Contractor shall reimburse the City its costs of defense, including without limitation
reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The
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Contractor shall promptly pay any final judgment rendered against the Indemnitees. It is
expressly understood and agreed that the foregoing provisions are intended to be as
broad and inclusive as is permitted by the law of the State of California and will survive
termination of this Agreement. Except for the Indemnitees, this Agreement shall not be
construed to extend to any third-party indemnification rights of any kind.
11. Insurance.
A. Prior to performance of work under this Agreement and at all times during the
term of this Agreement Contractor shall carry, maintain, and keep in full force and effect, with
an insurance company authorized to do business in the State of California and approved by
the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance
written on an occurrence basis with minimum limits of $2,000,000.00 combined single
limit coverage against any injury, death, loss or damage as a result of wrongful or
negligent acts by Contractor, its officers, employees, agents, and independent
contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering all
owned, non-owned and hired automobiles, with minimum combined single limits
coverage of $2,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum
limit of $500,000.00 or the amount required by law, whichever is greater.
B. The Indemnitees shall be named as additional insureds on the policies as to
comprehensive general liability, property damage, and automotive liability. The policies as to
comprehensive general liability, property damage, and automobile liability shall provide that
they are primary, and that any insurance maintained by the City shall be excess insurance
only.
C. All insurance policies shall provide that the insurance coverage shall not be non-
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City at least
ten (10) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce, or
otherwise modify the insurance coverage and in the event of any of the same by the insurer to
immediately notify the City.
D. All policies of insurance shall cover the obligations of Contractor pursuant to the
terms of this Agreement and shall be issued by an insurance company which is authorized to
do business in the State of California or which is approved in writing by the City; and shall be
placed have a current A.M. Best's rating of no less than A-, VII.
E. Contractor shall submit to City (1) insurance certificates indicating compliance
with the minimum insurance requirements above, and (2) insurance policy endorsements or a
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copy of the insurance policy evidencing the additional insured requirements in this Agreement,
in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall
allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible
of the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the
SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the
approval of the City. Contractor understands and agrees that satisfaction of this requirement is
an express condition precedent to the effectiveness of this Agreement. Failure by Contractor
as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement.
Should City pay the SIR or deductible on Contractor’s due to such failure in order to secure
defense and indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Contractor for breach of this Agreement in addition
to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution
it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required
under this Agreement in full force and effect, City may take out the necessary insurance and
any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which
amounts may be deducted from any payments due Contractor.
I.Contractor shall include all subcontractors, if any, as insureds under its policies
or shall furnish separate certificates and endorsements for each subcontractor to the City for
review and approval. All insurance for subcontractors shall be subject to all of the
requirements stated herein.
12. Confidentiality. Contractor in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Contractor covenants
that all data, documents, discussion, or other information developed or received by Contractor
or provided for performance of this Agreement are deemed confidential and shall not be
disclosed by Contractor without written authorization by City. City shall grant such
authorization if disclosure is required by law. All City data shall be returned to City upon the
termination of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor
prepares reports of a proprietary nature specifically for and in connection with certain projects,
the City shall not, except with Contractor's prior written consent, use the same for other
unrelated projects.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Contractor and its subcontractors shall maintain reasonably
full and complete books, documents, papers, accounting records, and other information
(collectively, the “records”) pertaining to the costs of and completion of services performed
under this Agreement. The City and any of their authorized representatives shall have access
to and the right to audit and reproduce any of Contractor's records regarding the services
provided under this Agreement. Contractor shall maintain all such records for a period of at
least three (3) years after termination or completion of this Agreement. Contractor agrees to
make available all such records for inspection or audit at its offices during normal business
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hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if
requested.
14. Termination. The City may terminate this Agreement with or without cause
upon fifteen (15) days' written notice to Contractor. The effective date of termination shall be
upon the date specified in the notice of termination, or, in the event no date is specified, upon
the fifteenth (15th) day following mailing of the notice. In the event of such termination, City
agrees to pay Contractor for services satisfactorily rendered prior to the effective date of
termination. Immediately upon receiving written notice of termination, Contractor shall
discontinue performing services, unless the notice provides otherwise, except those services
reasonably necessary to effectuate the termination. The City shall be not liable for any claim
of lost profits.
15. Personnel. Contractor represents that it has, or will secure at its own expense,
all personnel required to perform the services under this Agreement. All of the services
required under this Agreement will be performed by Contractor or under it supervision, and all
personnel engaged in the work shall be qualified to perform such services. Contractor
reserves the right to determine the assignment of its own employees to the performance of
Contractor's services under this Agreement, but City reserves the right, for good cause, to
require Contractor to exclude any employee from performing services on City's premises.
16. Prevailing Wage. Notice is hereby given that in accordance with the provisions
of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per diem wages for work of a similar
character in the locality in which the public works is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of
the Department of Industrial Relations of the State of California is required to and has
determined such general prevailing rates of per diem wages. Copies of such prevailing rates
of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810
Copley Drive, Diamond Bar, California, and are available to any interested party on request.
City also shall cause a copy of such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars
($25.00) for each laborer, workman or mechanic employed for each calendar day or portion
thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of
wages hereinbefore stipulated for any work done under this Agreement, by him or by any
subcontractor under him.
The CONTRACTOR and any of its subcontractors must be registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes
the award of a contract for a public work on any public works project awarded after April 1,
2015. This Agreement is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
17. Non-Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement and will
comply with all rules and regulations of City relating thereto. Such nondiscrimination shall
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include but not be limited to the following: employment, upgrading, demotion, transfers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or
on behalf of Contractor state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed,
religion, sex, marital status, national origin, ancestry, age, physical or mental handicap,
medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard
commercial supplies or raw materials.
18. Time Is of the Essence. Time is of the essence in this Agreement. Contractor
shall do all things necessary and incidental to the prosecution of Contractor's work.
19. Delays and Extensions of Time. Contractor's sole remedy for delays outside
its control shall be an extension of time. No matter what the cause of the delay, Contractor
must document any delay and request an extension of time in writing at the time of the delay to
the satisfaction of City. Any extensions granted shall be limited to the length of the delay
outside Contractor’s control. If Contractor believes that delays caused by the City will cause it
to incur additional costs, it must specify, in writing, why the delay has caused additional costs
to be incurred and the exact amount of such cost within 10 days of the time the delay occurs.
No additional costs can be paid that exceed the not to exceed amount absent a written
amendment to this Agreement. In no event shall the Contractor be entitled to any claim for lost
profits due to any delay, whether caused by the City or due to some other cause.
20. Assignment. Contractor shall not assign or transfer any interest in this
Agreement nor the performance of any of Contractor's obligations hereunder, without the prior
written consent of City, and any attempt by Contractor to so assign this Agreement or any
rights, duties, or obligations arising hereunder shall be void and of no effect.
21. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
22. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any
one or more of the conditions of performance under this Agreement shall not be a waiver of
any other condition of performance under this Agreement. In no event shall the making by City
of any payment to Contractor constitute or be construed as a waiver by City of any breach of
covenant, or any default which may then exist on the part of Contractor, and the making of any
such payment by City shall in no way impair or prejudice any right or remedy available to City
with regard to such breach or default.
23. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by the
parties, may be referred by the parties hereto for mediation. A third party, neutral mediation
service shall be selected, as agreed upon by the parties and the costs and expenses thereof
shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts
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to resolve any such dispute or controversy so submitted to mediation. It is specifically
understood and agreed by the parties hereto that mutual good faith efforts to resolve the same
any dispute or controversy as provided herein, shall be a condition precedent to the institution
of any action or proceeding, whether at law or in equity with respect to any such dispute or
controversy.
24. Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be deemed received on (a) the day of delivery if delivered by hand during regular business
hours or by facsimile before or during regular business hours; or (b) on the third business day
following deposit in the United States mail, postage prepaid, to the addresses heretofore set
forth in the Agreement, or to such other addresses as the parties may, from time to time,
designate in writing pursuant to the provisions of this section.
“CONTRACTOR” “CITY”
Nova Landscape Group, Inc. City of Diamond Bar
15218 Summit Avenue #300-734 21810 Copley Drive
Fontana CA 92336 Diamond Bar, CA 91765-4178
Attn.: Attn.: Jason Williams
Phone: 909-681-6949 Phone:(909) 839-7059
E-Mail: E-mail:
26. Governing Law. This Agreement shall be interpreted, construed and enforced
in accordance with the laws of the State of California.
27. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be the original, and all of which together shall constitute one
and the same instrument.
28. Severability. If any term, condition, or covenant of this Agreement is declared or
determined by any court of competent jurisdiction to be invalid, void or unenforceable, the
remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall
be read and construed without the invalid, void or unenforceable provision(s).
29. Entire Agreement. This Agreement, and any other documents incorporated
herein by reference, represent the entire and integrated agreement between Contractor and
City. This Agreement supersedes all prior oral or written negotiations, representations or
agreements. This Agreement may not be amended, nor any provision or breach hereof
waived, except in a writing signed by the parties which expressly refers to this Agreement.
Amendments on behalf of the City will only be valid if signed by a person duly authorized to do
so under the City's Purchasing Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement as of the
date first written above.
{SIGNATURES FOLLOW ON THE NEXT PAGE}
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"Contractor" "City"
NOVA Landscape Group, Inc. CITY OF DIAMOND BAR
By: ______ By: ____
Printed Name: Dan Fox, City Manager
Title:
By: ATTEST:
Printed Name:
Title:
Kristina Santana, City Clerk
Approved as to form:
By: ____
Omar Sandoval, City Attorney
State of California "CONTRACTOR'S" License No. 1015991.
CONTRACTOR'S Business Phone (909) 681-6949.
Emergency Phone: (909) 681-6949
at which CONTRACTOR can be reached at any time.
NOTE:If Contractor is a corporation, the City requires the following signature(s):
--(1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only
one corporate officer exists or one corporate officer holds more than one corporate office, please
so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement.
A copy of the corporate resolution, certified by the Secretary close in time to the execution of the
Agreement, must be provided to the City.
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15218 Summit Ave, Suite 300-734
Fontana, CA 92336
T. 909 681 6949
www.nlg-inc.com
March 25, 2025
Jason Williams
Maintenance Supervisor
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Re: Parks Landscape Maintenance Services Agreement
Thank you for your time and the opportunity to discuss the Parks Landscape Maintenance
Service Agreement. We value your relationship and consideration and are excited at the
possibility of taking on the City’s park’s maintenance services. We are confident our direct
experience working for the City in the past managing most of these facilities would provide a
significant benefit in terms of facilitating as smooth a transition as possible for the City.
To that end Nova Landscape Group, Inc. would like to request your consideration of the
following terms. There was a discussion around us beginning June 1st of 2025-2026 for the
current contract amount plus a 3.5% CPI based increase. We would like to propose a second
(2026-2027)- and third year (2027-2028) increase of the same 3.5%. From there we would refer
to the current publicized CPI rate for the subsequent optional two one-year extensions.
Our intent is to purchase specialized and dedicated equipment and vehicles to provide optimal
service and coverage throughout the City’s network of parks and this would allow us to offset
that initial capital outlay as well as provide increased value to the City and its park patrons.
As you are well aware, time is of the essence with regards to this transition so we will do our
best to assure our availability for further discussions and/or meetings as needed. The sooner
we can put this plan in motion, the better equipped we will be with plans and resources in
place to begin the transition. We thank you for your consideration and look forward to hearing
what more we can do to be your contractor of choice.
Sincerely,
George Magaña
President
Nova Landscape Group, Inc.
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City of Diamond Bar City Parks Landscape Maintenance
Exhibit A
SPECIFICATIONS FOR THE MAINTENANCE OF
DIAMOND BAR COMMUNITY PARKS
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City of Diamond Bar City Parks Landscape Maintenance
DIAMOND BAR COMMUNITY PARKS
STATEMENT OF WORK
Administrative Specifications
On-Going Maintenance Tasks
Seasonal Specialty Tasks
Specific Requirements
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City of Diamond Bar City Parks Landscape Maintenance
STATEMENT OF WORK
LANDSCAPE AND GROUNDS MAINTENANCE AGREEMENT
DIAMOND BAR COMMUNITY PARKS
TABLE OF CONTENTS
I. ADMINISTRATIVE SPECIFICATIONS
SECTION HEADING PAGE
1.General Requirements PARKS SP1
2.Facilities to be Maintained PARKS SP1
3.Certifications/Reports PARKS SP3
4.Additional Work PARKS SP4
5.Contractors Damages PARKS SP4
6.Interpretation of the Maintenance Specifications PARKS SP5
7.Office of Inquiries and Complaints PARKS SP5
8.Safety PARKS SP6
9.Hours and Days of Maintenance services PARKS SP7
10.Maintenance Schedules PARKS SP7
11.Contractor’s Staff PARKS SP8
12.Signs/Improvements PARKS SP8
13.Utilities PARKS SP9
14.Non-Interference PARKS SP9
15.Storage Facilities PARKS SP9
16.Use of Chemicals PARKS SP10
17.Term of Agreement PARKS SP10
18.Contractor’s Compensation PARKS SP10
19.Monetary Penalties PARKS SP11
II.ON-GOING MAINTENANCE TASKS
SECTION HEADING PAGE
1.Mowing - Operation PARKS SP14
2.Mowing- Frequency PARKS SP14
3.Mechanical Edging - Operation PARKS SP14
4.Mechanical Edging - Frequency PARKS SP15
5.Chemical Edging and Detailing - Operation PARKS SP15
6.Chemical Edging and Detailing - Frequency PARKS SP15
7.Weed Control and Removal - Operation PARKS SP15
8.Weed Control and Removal - Frequency PARKS SP16
9.Litter Control Operation PARKS 5P16
10.Litter Control - Frequency PARKS SP16
11.Trash Containers - Operation PARKS SP17
12.Trash Containers - Frequency PARKS SP17
13.Trash Bin Removal - Operation PARKS SP17
14.Trash Bin Removal - Frequency PARKS SP17
15.Raking - Operation PARKS SP17
16.Raking – Frequency PARKS SP17
17.Pruning and Hedge Trimming - Operation PARKS SP18
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City of Diamond Bar City Parks Landscape Maintenance
18.Pruning and Hedge Trimming - Frequency PARKS SP18
19.Sweeping/Washing- Operation PARKS SP19
20.Sweeping/ Washing - Frequency PARKS SP19
21.Algae and Aquatic Growth Control - Operation PARKS SP19
22.Algae and Aquatic Growth Control - Frequency PARKS SP20
23.Picnic Areas and Pavilions Maintenance - Operation PARKS SP20
24.Picnic Areas and Pavilions Maintenance - Frequency PARKS SP20
25.Playground Equipment - Operation PARKS SP20
26.Playground Equipment - Frequency PARKS SP21
27.Restroom Maintenance - Daily Operation PARKS SP21
28.Restroom Maintenance - Weekly Operation PARKS SP23
29.Aerification - Operation PARKS SP23
30.Aerification - Frequency PARKS SP23
31.Fertilization - Operation and Frequency PARKS SP24
32.Turf Reseeding - Operation and Frequency PARKS SP24
33.Weed Control Turf - Operation and Frequency PARKS SP24
34.Disease/Insect Control - Operation and Frequency PARKS SP24
35.Watering and Irrigation Systems - Maintenance PARKS SP25
36.Irrigation System Operability and Testing - Operation PARKS SP27
37.Irrigation Operability and Testing- Frequency PARKS SP28
38.Ballfield Maintenance and Preparation - Operation PARKS SP28
39.Ballfield Maintenance and Preparation - Frequency PARKS SP29
40.Rodent Control - Operation PARKS SP30
41.Rodent Control - Frequency PARKS SP30
42.Drinking Fountain Maintenance - Operation and Frequency
PARKS SP30
43.Exterior Building Maintenance - Operation and Frequency
PARKS SP30
44.Slopes - Operation PARKS SP30
45.Slopes - Frequency PARKS SP31
46.Walks and Trails - Operation PARKS SP31
47.Walks and Trails - Frequency PARKS SP31
48.Swales and Drains - Operation PARKS SP31
49.Swales and Drains - Frequency PARKS SP32
50.Peterson Park & Paul C. Grow Park
Special Needs / Operation and Frequency PARKS SP32
51.Raise American Flag Over Park Sites -
Operation and Frequency PARKS SP32
52.Diversion of Organic Materials from Land Fills -
Operation and Frequency PARKS SP32
53.Sycamore Canyon Park -
Special Needs / Operation and Frequency PARKS SP33
III.SPECIFIC REQUIREMENTS
SECTION HEADING PAGE
54.City-Provided Materials PARKS SP33
55.Locks and Keys PARKS SP33
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ADMINISTRATIVE SPECIFICATIONS
1.GENERAL REQUIREMENTS
1.01 The premises shall be maintained with a crisp, clean appearance and all work
shall be performed in a professional, workmanlike manner using quality equipment and
materials.
1.02 Contractor shall provide the labor, materials, and equipment necessary for the
provision of grounds and landscape maintenance services, except as otherwise specified
hereinafter. The premises shall be maintained with nothing but the highest of standards at no
less than the frequencies set forth herein.
1.03 Contractor is hereby required to render and provide landscape and grounds
maintenance services including, but not limited to, the maintenance of turf, groundcover,
shrubs and trees; renovation of turf and groundcover areas; maintain and prepare ballfields;
the pruning of trees and shrubs; providing weed, disease and pest control; provide specified
building custodial services; operating and maintaining specified components of the irrigation
system, maintenance of aquatic areas, and the maintenance of any appurtenant structures
and equipment pursuant to specifications and frequencies established by the City of
Diamond Bar Public Works Department, as set forth herein or revised by City.
1.04 Contractor shall not work or perform any operations, particularly during
periods of inclement weather, which may destroy or damage groundcover, athletic or turf
areas.
1.05 The Contractor recognizes, that during the course of this Agreement, other
activities and operations may be conducted by City work forces and other contracted parties.
These activities may include, but not be limited to, landscape refurbishment, irrigation
system modification or repair, construction and/or storm related operations. The Contractor
may be required to modify or curtail certain task and operations and shall promptly comply
with any request therefore by the Maintenance Superintendent.
1.06 Contractor shall, during the specified hours and days of operation, respond to
all emergencies within two (2) hours of notification.
1.07 The Contractor shall perform a weekly maintenance inspection during daylight
hours of all areas within the premises such inspection shall be both visual and operational. It
shall include operation of all irrigation, lighting and other mechanical systems to check for
proper condition and reliability. Contractor shall take immediate steps to correct any
observed irregularities, and submit a written report regarding such circumstances to the
Maintenance Superintendent.
2.FACILITIES TO BE MAINTAINED
2.01 The facilities to be maintained under the provisions of this Agreement are
located at the following addresses and locations:
2.02 The City of Diamond Bar facilities to be maintained under this agreement:
1.Diamond Bar Center – 1600 Grand Avenue
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2.Heritage Park Community Center - 2900 S. Brea Canyon Rd.
3.Pantera Park Activity Room - 738 Pantera Dr.
2.03 Parks:
1.Diamond Canyon Park – 3338 S. Brea Canyon Road
2.Paul C. Grow Park - 23281 E. Forest Canyon Rd.
3.Heritage Park - 2900 S. Brea Canyon Rd.
4.Maple Hill Park - 1355 S. Maple Hill Rd.
5.Pantera Park - 738 Pantera Dr.
6.Peterson Park - 24142 E. Sylvan Glen Rd.
7.Ronald Reagan Park - 2201 Peaceful Hills Rd.
8.Starshine Park - 20839 Starshine Rd.
9.Summitridge Park - 1425 Summitridge Dr.
10.Sycamore Canyon Park - 22930 E. Golden Springs Dr.
11.Washington Park – 21208 Washington Street
12.Larkstone Park – 20668 Larkstone Drive
2.04 Special Facilities/Parks:
1.Diamond Bar Skate Park at Peterson Park - 24142 E. Sylvan Glen Road
2.Diamond Bar Dog Park at Pantera Park – 738 Pantera Drive
3.Lorbeer Middle School Athletic Field (Owned by Pomona Unified School District)
– 501 S. Diamond Bar Blvd.
2.05 Trails:
1.Pantera Park Trail
2.Peterson Park Trail
3.Summitridge Park Trail
4.Sycamore Canyon Park Trail and Trail Head
These facilities are landscaped with turf, groundcover, shrubs, and are irrigated by
manual and/or automatic controlled systems. These areas are further defined on the plans of
record on file with the City of Diamond Bar.
2.06 Contractor acknowledges personal inspection of the facilities and the
surrounding areas.
3.CERTIFICATIONS/REPORTS
3.01 Maintenance Function Report
Contractor shall maintain and keep current a daily report form that records all
Ongoing, Seasonal and Additional Work; maintenance functions performed by Contractor’s
personnel. Said report shall be in a form and content acceptable to the Maintenance
Superintendent and shall be submitted to Maintenance Superintendent concurrent with the
monthly invoicing. The monthly payment will not be made until such report is received and
deemed acceptable by the Maintenance Superintendent.
3.02 Certification
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Contractor shall complete the attached “Certification Report Form”, designated
Exhibit B and shall submit same to Maintenance Superintendent concurrent with the monthly
invoicing the monthly payment to the Contractor will not be made until such report has been
received and found acceptable by the Maintenance Superintendent.
3.03 Irrigation Schedule
Contractor shall complete and submit a monthly irrigation schedule for the coming
month, and submit same to Maintenance Superintendent concurrent with monthly invoicing.
In addition, when applicable, Contractor shall submit with the monthly invoice, a
report indicating those specialty type maintenance operations completed. Said report shall
include the following information:
a.Quantity and complete description of all commercial and organic
fertilizers used.
b.Quantity and label description of all grass seed used.
c.Quantity and complete description of all soil amendments used.
d.A valid licensed California Pest Control Advisor’s recommendation and
copies of corresponding pesticide use report signed by a licensed
California Pest Control Operator for all chemical disease and pest
control work performed.
4.ADDITIONAL WORK
4.01 The Maintenance Superintendent may at his discretion authorize the
Contractor to perform additional work, including but not limited to, repairs and replacements
when the need for such work arises out of extraordinary incidents such as vandalism, Acts of
God, and third-party negligence; or improvements in order to add new, modify existing or to
refurbish existing landscaping and irrigation systems. If the Maintenance Superintendent
determines that the labor for work resulting from vandalism, Acts of God or third-party
negligence can be performed by Contractor’s present work force, Maintenance
Superintendent may modify the Contractor’s On-Going Maintenance Schedule in order to
compensate Contractor for performing said work. Absent of said modification, any work not
provided for elsewhere in this agreement and authorized by the Maintenance Superintendent
and performed by the Contractor shall be paid by City as specified in Payment, Section 4 of
the Agreement.
4.02 Prior to performing any additional work, the Contractor shall prepare and
submit a written description of the work with an estimate of labor and materials. No work
shall commence without the written authorization from the Maintenance Superintendent. Not
withstanding the above authorization, when a condition exists wherein there is imminent
danger of injury to the public or damage to property, the Maintenance Superintendent may
verbally authorize the work to be performed upon receiving a verbal estimate from the
Contractor. However, within twenty-four (24) hours after receiving a verbal authorization, the
Contractor shall submit a written estimate to the Maintenance Superintendent for approval.
4.03 All additional work shall commence on the specified date established and
Contractor shall proceed diligently to complete said work within the time allotted.
4.04 Additional compensation may be authorized at the discretion of the
Maintenance Superintendent, for those “Seasonal Specialty”, or “Additional Work” functions
deemed necessary and authorized by the Maintenance Superintendent.
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4.05 Contractor may also be requested to provide casual labor services for City
Special Events, City emergencies or for other events and activities as approved by the
Maintenance Superintendent.
5.CONTRACTOR’S DAMAGES
5.01 All damages incurred to existing facilities by the Contractor’s operation shall
be repaired or replaced at the Contractor’s expense.
5.02 All such repairs or replacements shall be completed within the following time
limits:
a.Irrigation damage shall be repaired or replaced within one watering
cycle.
b.All damages to shrubs, trees, turf or groundcover shall be repaired or
replaced within five (5) working days.
5.03 All repairs or replacements shall be completed in accordance with the
following maintenance practices.
a.Trees - Minor damage such as bark lost from impact of mowing
equipment shall be remedied by a qualified tree surgeon or arborist.
- If damage results in loss of a tree, the damaged tree shall be
removed and replaced to comply with the specific instructions of
Maintenance Superintendent.
b.Shrubs - Minor damage may be corrected by appropriate pruning.
- Major damage shall be corrected by removal of the damaged shrub
and replacement to comply with the provisions in Section 16. “Pruning
and Hedge Trimming - Operation” of the On-Going Maintenance
Specifications.
c.Chemical - All damage resulting from chemical operation, either spray-
drift or lateral-leaching, shall be corrected in accordance with the
aforementioned maintenance practices and the soil conditioned to
ensure its ability to support plant life.
6.INTERPRETATION OF THE MAINTENANCE SPECIFICATIONS
6.01 Should any misunderstanding arise; the Maintenance Superintendent will
interpret this Agreement. If the Contractor disagrees with the interpretation of the
Maintenance Superintendent, Contractor shall continue with the work in accordance with the
Maintenance Superintendent’s interpretation. Within thirty (30) days after receipt of the
interpretation, Contractor may file a written request for a hearing before a Disputes Review
Panel as provided hereinafter. The written request shall outline in detail the area of dispute.
6.02 The Disputes Review Panel will be appointed by the Maintenance
Superintendent and will be composed of not less than three (3) Non-City personnel having
experience in the administration of grounds maintenance contracts. The panel will convene
within one (1) week of appointment in order to hear all matters related to the dispute. The
hearing will be informal and formal rules of evidence will not apply. The Panel will submit its
recommendation to the Maintenance Superintendent, for his consideration, within one (1)
week following the conclusion of the hearing. The Maintenance Superintendent shall render
an interpretation based upon his review of the
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Panels recommendation.
7.OFFICE OF INQUIRIES AND COMPLAINTS
7.01 The Contractor shall maintain an office at some fixed place located in the Los
Angeles Metropolitan Area and shall maintain a telephone there, listed in the telephone
directory in its own name or in the firm name by which it is most commonly known and shall,
during the daily hours of maintenance operation have some responsible person(s) employed
by the Contractor, to take the necessary action regarding all inquiries and complaints that
may be received from the Maintenance Superintendent, City personnel or patrons using the
facilities. This person(s) shall be reachable 24 hours per day. An answering service shall be
considered an acceptable substitute to full time coverage, provided Contractor is advised of
any complaint within one (1) hour of receipt of such complaint by the answering service.
During normal working hours, the Contractor’s Foreman or employee of the Contractor, who
is responsible for providing maintenance services shall be available for notification through
telephone communication.
7.02 Whenever immediate action is required to prevent impending injury, death or
property damage to the facilities being maintained, City may, after reasonable attempt to
notify the Contractor, cause such action to be taken by the City work force and shall charge
the cost thereof, as determined by the Maintenance Superintendent, against the Contractor,
or may deduct such cost from an amount due to Contractor from City.
7.03 The Contractor shall maintain a written log of all complaints, the date and time
thereof and the action taken pursuant thereto or the reason for non-action. The log of
complaints shall be open to the inspection of the Maintenance Superintendent at all
reasonable times.
7.04 All complaints shall be abated as soon as possible after notification; but in all
cases within 24 hours, to the satisfaction of the Maintenance Superintendent. If any
complaint is not abated within 24 hours, the Maintenance Superintendent shall be notified
immediately of the reason for not abating the complaint followed by a written report to the
Maintenance Superintendent within five (5) days. If the complaints are not abated within the
time specified or to the satisfaction of the Maintenance Superintendent, the Maintenance
Superintendent may correct the specific complaint and the total cost incurred by the City will
be deducted and forfeit from the payments owing to the Contractor from the City.
8.SAFETY
8.01 Contractor agrees to perform all work outlined in this Agreement in such a
manner as to meet all accepted standards for safe practices during the maintenance
operation and to safely maintain stored equipment, machines, and materials or other
hazards consequential or related to the work; and agrees additionally to accept the sole
responsibility for, complying with all local, County, State or other legal requirements including
but not limited to, full compliance with the terms of the applicable OSHA, CALOSHA and
NIOSHA Safety Orders at all times so as to protect all persons, including Contractor’s
employees, agents of the City, vendors, members of the public or others from foreseeable
injury, or damage to their property. Contractor shall inspect all potential hazards at said
facilities and keep a log indicating date inspected and action
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taken.
8.02 It shall be the Contractor’s responsibility to inspect, and identify, any
conditions that renders any portion of the premises unsafe, as well as any unsafe practices
occurring thereon. The Maintenance Superintendent shall be notified immediately of any
unsafe condition that requires major correction. Contractor shall be responsible for making
minor corrections Including, but not limited to; filling holes in turf areas and paving, using
barricades or traffic cones to alert patrons of the existence of hazards, replacing valve box
covers, and securing play apparatus so as to protect members of the public or others from
injury. During normal hours Contractor shall obtain emergency medical care for any member
of the public who is in need thereof, because of illness or injury occurring on the premises.
Contractor shall cooperate fully with City in the investigation of any accidental injury or death
occurring on the premises, including a complete written report thereof to the Maintenance
Superintendent within five (5) days following the occurrence.
9.HOURS AND DAYS OF MAINTENANCE SERVICES
9.01 The basic daily hours of maintenance service shall be as follows:
a.During the months of November through April, the contractor shall, at a
minimum, have staff onsite during the hours of 7:00 a.m. to 3:30 p.m.
b.During the months of May through October, the contractor shall, at a
minimum, have staff onsite during the hours of6:00 a.m. to 2:30 p.m.
9.02 Contractor shall provide staffing to perform the required maintenance services
during the prescribed hours seven (7) days per week, Sunday through Saturday. Any
changes in the days and hours of operation heretofore prescribed shall be subject to
approval by the Maintenance Superintendent. Contractor shall provide a daily schedule
(seven (7) day per week schedule) of manpower assigned to work in Diamond Bar. This
schedule shall serve as the minimum manpower requirement to adequately service this
contract.
9.03 Per State of California Labor Code, Contractor is directed to the following
prescribed requirement with respect to the hours of employment. Eight (8) hours of labor
under this Agreement shall constitute a legal day’s work and said Contractor shall not
require or permit any laborer, worker or mechanic, or any subcontractor employed by him to
perform any of the work described herein to labor more than eight (8) hours during any one
day or more than forty (40) hours during any one calendar week, except as authorized by
Labor Code Section 1815, under penalty of paying to the City the sum of Twenty-five Dollars
($25.00) for each laborer, worker or mechanic employed in the execution of said Agreement
by him, or any subcontractor under him, upon any of the work included in said Agreement for
each calendar day during which such laborer, worker or mechanic is required or permitted to
labor more than eight (8) hours in any one calendar day or forty (40) hours in any one
calendar week, in violation of the provisions of Section 1811 to 1815, inclusive, of the Labor
Code of the State of California.
10.MAINTENANCE SCHEDULES
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10.01 Contractor shall, within ten (10) days after the effective date of this
Agreement, submit a facility work schedule to the Maintenance Superintendent for review
and approval. Said work schedule shall be set on an annual calendar identifying and
delineating the time frames for the required functions by the day of the week, morning and
afternoon.
10.02 The Contractor shall submit revised schedules when actual performance
differs substantially from planned performance. Said revisions shall be submitted to the
Maintenance Superintendent for his review, and if appropriate his approval, within five (5)
working days prior to scheduled time for the work.
10.03 The above provisions are not construed to eliminate the Contractor’s
responsibility in complying with the requirements to notify the Maintenance Superintendent
for Specialty Type maintenance as set forth immediately hereinafter.
10.04 Contractor shall notify the Maintenance Superintendent, in writing, at least two
(2) weeks prior to the date and time of all “Specialty Type” maintenance operations.
‘Specialty Type” operations are defined as:
a.Fertilization
b.Turf renovation/reseeding
c.Micro-Nutrients/soil amendments
d.Spraying of trees, shrubs or turf
e.Aesthetic tree pruning
f.Other items as determined by the Maintenance Superintendent
11.CONTRACTOR’S STAFF
11.01 The Contractor shall provide sufficient personnel to perform all work in
accordance with the specifications set forth herein. Contractor’s employees, whether
assigned to any one facility or as part of a crew serving any number of facilities, shall include
at least one individual who speaks the English language proficiently.
11.02 Contractor shall transfer or discharge any employee whose conduct or activity
shall, in the reasonable exercise of discretion by the Maintenance Superintendent, be
deemed detrimental to the interest of the public patronizing the premises. Contractor shall
transfer or discharge any such person within a reasonable time following notice therefore
from the Maintenance Superintendent and such person shall not be employed at any City
Parks and Recreation facility contracted for and maintained by the Contractor.
11.03 Maintenance Superintendent may require the Contractor to establish an
identification system for personnel assigned to the facility which clearly indicates to the
public the name of the Contractor responsible for the landscape and grounds maintenance
services. The identification system shall be furnished at the Contractor’s expense and may
include appropriate attire and/or name badges as specified by the Maintenance
Superintendent.
11.04 The Contractor shall require each of his employees to adhere to basic public
works standards of working attire. These are basically; uniforms, proper shoes and other
gear required by State Safety Regulations, and proper wearing of the clothing. Shirts shall
be worn at all times and buttoned.
12.SIGNS/IMPROVEMENTS
12.01 Contractor shall not post signs or advertising matter upon the premises or
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improvements thereon, unless prior approval therefore is obtained from the Maintenance
Superintendent.
13.UTILITIES
13.01 The City shall pay for all utilities with the exception of the telephone. However,
water usage shall not exceed amount required to comply with irrigation schedules
established by the Contractor and approved by the Maintenance Superintendent. Contractor
shall pay for all excessive utility usage due to Contractor’s failure to monitor irrigation system
malfunctions or unauthorized increases in the frequency of irrigation. The excess cost will be
determined by comparing current usage with historical usage for the same time period.
The excess cost factor, to be deducted from payments to Contractor from City will be
presented to the Contractor by the Maintenance Superintendent prior to actual deduction to
allow for explanations.
14.NON-INTERFERENCE
14.01 Contractor shall not interfere with the public use of the premises and shall
conduct its operations as to offer the least possible obstruction and inconvenience to the
public or disruption to the peace and quiet of the area within which the services are
performed.
15.STORAGE FACILITIES
15.01 City, at its discretion, may provide storage and office facilities for Contractor’s
use within the premises. In such case, Contractor is prohibited from use of said facilities for
the conduct of any of its business interests that are outside the scope of this Agreement.
Further, said facilities shall not be used for human habitation, other than a night-watchman
or patrolman as specifically approved by the Maintenance Superintendent.
15.01.01 Contractor, at its own risk, may store equipment and materials required for
maintenance of the premises in said facilities. However, Contractor must, at all times,
employ the use of such safety standards and handling procedures as are applicable to such
equipment and materials.
15.02 Contractor shall not dispose of hazardous materials on the premises. All such
hazardous materials collected on the premises shall be properly stored on a temporary
basis, thereafter to be disposed of by Contractor at an approved disposal site.
15.03 Damage or loss to Contractor’s equipment, materials and/or personal property
shall be at Contractor’s sole risk and expense. Contractor hereby agrees to hold City
harmless and waive any claims for damages for loss of use of any equipment, materials
and/or personal property that may occur at City provided storage facilities.
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16.USE OF CHEMICALS
16.01 All work involving the use of chemicals shall be in compliance with all Federal,
State and Local laws and will be accomplished by or under the direction of a State of
California Licensed Pest Control Operator. A written recommendation by a person
possessing a valid California Pest Control Advisor License is required prior to chemical
application.
16.02 A listing of proposed chemicals to be used including; commercial name,
application rates and type of usage shall be submitted to the Maintenance Superintendent
for approval at the commencement of the contract. No work shall begin until written approval
of use is obtained from the Maintenance Superintendent.
16.03 Chemicals shall only be applied by those persons possessing a valid
California Pest Control Applicator’s license. Application shall be in strict accordance with all
governing regulations.
16.04 Records of all operations stating dates, times, methods of application,
chemical formulations, applicators names and weather conditions shall be made and
retained in an active file for a minimum of three (3) years.
16.05 All chemicals requiring a special permit for use must be registered with the
County Agricultural Commissioner’s office and a permit obtained with a copy to the City of
Diamond Bar Public Works Department.
16.06 All regulations and safety precautions listed in the “Pesticide Information and
Safety Manual” published by the University of California shall be adhered to.
16.07 Chemicals shall be applied when air currents are still; preventing drifting onto
adjacent property and preventing any toxic exposure to persons whether or not they are in or
near the area of application.
17.TERM OF AGREEMENT
17.01 This Agreement shall take effect and commence upon its execution by the
City Council and unless executed on the first day of a calendar month, shall continue for the
rest of the partial calendar month in which executed and for a period of twelve (12) to thirty-
six (36) full calendar months thereafter.
17.02 The City Council shall have the option to extend this Agreement up to three
(3) additional years, subject to the same terms and conditions contained herein, by giving
Contractor written notice of exercise of this option to renew at least thirty (30) days prior to
the expiration of the initial term of this Agreement.
18.CONTRACTOR’S COMPENSATION
18.01 Should this Agreement commence on other than the first day of a calendar
month, the Contractor’s compensation for that partial calendar month shall be prorated at the
rate of 1/30 of the full monthly rate per day, to, and including, the last day of the partial
calendar month.
18.02 In the event the City Council exercises its option to extend the term of this
Agreement for one or more of the additional three (3) years as provided for in paragraph
17.02, the Contractor’s monthly compensation shall be subject to adjustment at the
commencement of the extended term and annually thereafter (“the adjustment date”) as
follows:
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Any increase in compensation will be negotiated between the City and the contractor,
with the limits being no increase to a maximum of the cost of living.
The increase, if any, will be calculated with reference to cost of living during the
previous year. If the increase is approved by the City Council, the increase will be
calculated by adding to the Contractor’s monthly compensation, the amount, if any,
obtained by multiplying the contractor’s compensations as of the adjustment date by
the percentage by which the Consumer Price index (“CPI”) for the Los Angeles
Anaheim-Riverside metropolitan area for the month immediately preceding the
Adjustment Date (the “Index Month”) reported by the Bureau of Labor Statistics of the
United States Department of Labor, has increased over the CPI for the month one
year prior to the Index Month. If the Index is discontinued, the Maintenance
Superintendent’s office shall, as its discretion, substitute for the Index such other
similar index as it may deem appropriate.
19. Monetary Penalties for Contract Specification Deficiencies and Sub-
Standard Work
19.01 Violation of the following provisions will result in the listed monetary penalty.
Contract specification deficiencies and sub-standard work must be documented on the
Performance Deficiency form and the form must be approved by the Supervisor and
Maintenance Superintendent.
1.Contractor’s employees shall wear proper working attire, including uniforms, proper
shoes and other safety gear. (Section 11.04) Failure to comply shall result in a
deduction of $100 per occurrence per day.
2.Complaints shall be abated as soon as possible after notification; but in all cases
within 24 hours, to the satisfaction of the Maintenance Supervisor or Superintendent.
(Section 7.04) Failure to comply shall result in a deduction of $100 per occurrence
per day.
3.Contractor shall respond to emergencies within two (2) hours of notification. (Section
1.06) Emergencies include, but are not limited to, broken water mains, stuck valves,
threat to private property due to contractor’s operations, natural disasters, etc. Failure
to respond shall result in a deduction of $250 per occurrence.
4.Contractor shall supply the City with name(s) and phone number(s) of twenty-four
(24) hours-per-day, seven (7) days-per-week contact for emergencies. (Section 7.01)
Failure to maintain current information shall result in a $200 penalty for each
occurrence.
5.Contractor contact shall be available by telephone during regular work hours.
(Section 7.01) Failure to respond back to City representative within 30 minutes of call
shall result in $250 penalty per occurrence.
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6.Contractor shall provide a daily schedule (seven (7) day per week schedule) of
manpower assigned to work in Diamond Bar. This schedule shall serve as the
minimum manpower requirement to adequately service this contract. Failure to
maintain the minimum level of manpower shall result in the immediate deficiency
deduction of $200 per person per day.
7.Payments Withheld/Penalties:
A. If the City determines that there are deficiencies in the performance of this
contract, the Contractor shall be notified in writing each time service requirements
are unsatisfactory and corrective action is necessary.
Upon notification of service failure, the Contractor shall complete corrective
action within the time frame as noted in the contract. Should the Contractor fail to
correct any deficiencies within the stated time frame, the City may exercise the
following measures:
i. Deduct from the Contractor’s payment the amount necessary to correct
the deficiency.
ii. Withhold the entire or partial payment.
iii. Utilize City forces, or an alternate source, to correct the deficiency and
deduct from the Contractor’s payment the total cost, including City overhead.
iv. Deduct liquidated damages from Contractor’s monthly invoice.
B. Failure by the Contractor to provide reports, schedules and other deliverables as
called for in this specification (and itemized below) will result in a penalty of $250 for
each occurrence being withheld from the Contractor’s current monthly invoice
payment.
i. “Weekly” written work schedules including tree well maintenance
ii. Written pesticide recommendations
iii. “Every three (3) weeks” irrigation tracking sheets for each controller
iv. “Monthly” turf fertilization schedule (if applicable)
v. “Monthly” rodent control reports (site specific)
vi. “Monthly” chemical application report (site specific)
C. Failure by the Contractor to provide certain maintenance functions/deliverables
within the timelines called for in this specification (and itemized below) will result in
a penalty of $200 for each occurrence (at each site) being withheld from the
Contractor’s current monthly invoice payment.
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I.Failure by the Contractor to take immediate corrective action to landscape that is
stressed due to lack of water, insect infestation, rodents, etc.
i.ii. Failure to perform as indicated on the work schedule.
ii.Responding to emergencies within two (2) hours during non-working
hours.
iii.Failure to conform to the W.A.T.C.H. Traffic Control handbook.
iv.Removing litter/debris from site the same day it is generated.
v.Blowing or sweeping debris onto private property, public streets,
vi.parking lots or into stormdrains.
vii.Tree pruning or tree care within five (5) days.
viii.Failure to alleviate visibility obstructions within two (2) working days.
ix.Ground cover replacement within five (5) days.
x.Irrigation repair within twenty-four (24) hours.
xi.Irrigating during rainy weather when it is obvious that additional soil
moisture is not needed. (Per controller).
xii.Objectionable weeds and subsequent days beyond three (3).
xiii.Failure to pick up litter daily.
xiv.Turf mowing and edging weekly.
xv.Failure to test and or repair backflow prevention devices.
Il. ON-GOING MAINTENANCE TASKS
1.MOWING - Operation
1.01 Mowing operations shall be performed in a workmanlike manner that ensures
a smooth, surface appearance without scalping or allowing excessive cuttings to remain.
1.02 Turf shall be mowed with a reel-type mower equipped with rollers or a rotary-
type mower.
1.03 All equipment shall be adjusted to the proper cutting heights and shall be
adequately sharpened.
1.04 Mowing height shall be no less than 3/4 inch for all turf areas. Mowing height
may be set as high as 1 1/2 inches with one (1) being considered normal.
5.7.a
Packet Pg. 398
City of Diamond Bar L.L.M.D. SP 13 City-Wide Landscape Maintenance
Mowing heights may vary for special events and conditions.
1.05 Mowing operation shall be completely performed forty-three (43) times per
year.
1 06 Mowing operation shall be scheduled Monday through Thursday.
1.07 Walkways shall be cleaned immediately following each mowing.
2.MOWING - Frequency
All turf areas shall receive no less than the following:
2.01 During the warm season (April to November) all turf areas shall be mowed no
less than once every week for a total mowing frequency of thirty-five (35)
2.02 During the cool season (December to March) all turf areas shall be mowed no
less than once every two weeks for a total mowing frequency of eight (8).
3.MECHANICAL EDGING - Operation
3.01 All, turf edges, including designed edges in flower beds, shall be kept neatly
edged and all grass invasions must be eliminated.
3.02 All turf edges, including but not limited to; sidewalks, patios, drives, curbs,
shrub beds, flower beds, groundcover beds, around tree bases, and along lakes and
streams shall be edged to a neat and uniform line.
3.03 Mechanical edging of turf shall be completed as one operation in a manner
that results in a well-defined, V-shape edge that extends into the soil. Such edging shall be
done with a power edger with a rigid blade.
3.04 All turf edges shall be trimmed or limited around; sprinklers to provide
optimum water coverage, valve boxes, meter boxes, backflow devices, park equipment and
other obstacles.
3.05 All groundcover areas were maintained next to turf areas shall be kept neatly
edged and all grass invasions eliminated.
4.MECHANICAL EDGING - Frequency
4.01 Mechanical edging of turf shall be performed forty-three (43) times per year.
4.02 Mechanical edging of all groundcover areas shall be completed twenty-six
(26) times per year.
5.CHEMICAL EDGING AND DETAILING – Operation
5.01 Chemical application may be used in and around areas such as planters,
areas adjacent to buildings, trees, fence lines, sprinkler heads, etc. Prior to application of
chemicals, all areas shall be trimmed to proper mowing height. Chemicals shall be applied in
a manner to limit drift to six (6) inches. Precautionary measures shall be employed since all
areas will be open for public during application.
5.02 Spot treat with a portable sprayer or wick wand using an herbicide approved
by the Maintenance Superintendent and applied per manufacturer’s recommendations.
Water shall not be applied to treated areas for forty-eight (48) hours after each application.
5.7.a
Packet Pg. 399
City of Diamond Bar L.L.M.D. SP 14 City-Wide Landscape Maintenance
5.03 Where trees and shrubs occur in turf areas, all grass growth shall be limited to
at least eighteen (18) inches from the trunks of trees and away from the drip line of shrubs
by use of approved chemicals.
5.04 Linear chemical edging of turf boundaries may be performed in a manner that
ensures a defined turf edge and limits its encroachment into beds or across boundaries
where it is impractical to edge mechanically. A twelve (12) inch barrier width shall be
considered normal.
5.05 Detailing of sprinkler heads (to provide maximum water coverage), valve
boxes, meter boxes, and similar obstacles in turf areas may be performed in a manner that
ensures operability, ease of location and/or a clean appearance. A six (6) inch clearance
shall be considered normal.
6.CHEMICAL EDGING AND DETAILING – Frequency
6.01 Chemical edging and detailing operations shall be completed once every
three (3) months or as needed and requested by the Maintenance Superintendent.
7.WEED CONTROL AND REMOVAL – Operation
7.01 All grass-like type weeds, morning glory or vine-weed types, ragweed or other
underground spreading weeds shall be kept under strict control.
7.02 Remove all weeds and grass from the following areas: roadways, driveways,
parking lots patios, drainage areas, slopes, hillsides, and expansion joints in all hard surface
areas.
7.03 Remove all weeds, mechanically, from shrub beds, planters, and other
cultivated areas.
7.04 Weeds treated with a contact weed chemical shall be left in place for a
minimum of seven (7) days. If kill is not complete; additional application(s) shall be made, at
no additional cost to the City, until target species are eliminated.
7.05 Weeds treated using a systemic chemical shall be left in place per
manufacturer’s recommendation. If kill is not complete by the time specified in the
manufacturer’s recommendation a second application, at no additional cost, shall be made.
7.06 After complete kill, all dead weeds shall be removed from the area.
8.WEED CONTROL AND REMOVAL - Frequency
8.01 Chemical application: Beds, planters, walkways, hard court areas, picnic
pavilions, patios, expansion joints in all hard surface areas, roadways, parking lots, drainage
areas, slopes, and hillsides: once every month.
8.02 Mechanical Removal: shrub beds, planters, cultivated areas; once per week.
8.03 Inspect, spot treat or mechanically remove weeds as necessary.
9.LITTER CONTROL - Operation
9.01 Complete policing and litter pick-up to remove paper, glass, trash, undesirable
materials, salutation and other accumulated debris within the hard surfaces, stadium and
landscaped areas to be maintained, including but not limited to: walkways,
5.7.a
Packet Pg. 400
City of Diamond Bar L.L.M.D. SP 15 City-Wide Landscape Maintenance
roadways between and around planted areas, steps, planters, drains, areas on slopes from
the toe of slope to ten feet up the slope, catch basins, play equipment, and sand areas.
9.02 Complete policing, litter pick up and supplemental hand sweeping of parking
lot corners and other parking lot areas inaccessible to power equipment shall be
accomplished to ensure a neat appearance.
9.03 Complete removal of floating debris and litter in lakes and/or streams.
9.04 Litter pick-up shall be completed as early in the day as possible, but in no
case later than 10:00a.m.
9.05 Trash cans and any other large materials placed into the lakes or streams
shall be removed.
10.LITTER CONTROL – Frequency
10.01 Turf, beds, planters, walkways, hard court areas, play areas, picnic pavilions
and stadium areas, sand areas, patios, drainage areas, the above-described slope areas,
roadways, parking lots, and lakes and streams; daily seven (7) days per week.
10.02 Trails and developed and irrigated slope areas: Once per week or as needed
and directed by the Maintenance Superintendent.
11.TRASH CONTAINERS – Operation
11.01 Exterior trash containers shall be emptied prior to 10:00 a.m. and all materials
shall be placed in appropriate trash bin(s).
11.02 Receptacles shall be conveniently located for the public use and returned
daily to such locations if receptacles are displaced by third parties.
11.03 Containers or related appurtenances shall be cleaned and painted to avoid
concentrations of insects and not detract from the overall appearance of the area.
11.04 Containers shall be painted black walnut as needed (precast concrete
containers shall not be painted).
11.05 All containers or receptacles shall be installed securely to prevent tipping.
11.06 Contractor shall provide plastic liners for trash cans at Contractor’s sole
expense.
12.TRASH CONTAINERS - Frequency
12.01 Empty exterior trash containers or receptacles; daily seven (7) days per
week.
12.02 Clean and paint exterior trash containers or receptacles; once annually or
as needed (Precast concrete containers shall not be painted).
13.TRASH BIN REMOVAL - Operation
13.01 All trash and accumulated debris shall be placed in appropriate designated
trash bin(s) each day.
5.7.a
Packet Pg. 401
City of Diamond Bar L.L.M.D. SP 16 City-Wide Landscape Maintenance
13.02 A designated storage area will be provided for the trash bin(s).
13.03 Contractor shall be responsible for providing all necessary trash bins; and off-
site removal of all trash and accumulated debris to an approved disposal site.
14.TRASH BIN REMOVAL- Frequency
14.01 Trash bin removal; at least once per week or as otherwise approved by
Maintenance Superintendent.
14.02 Trash trucks shall not be permitted on park turf areas.
15.RAKING - Operation
15.01 Accumulation of leaves shall be removed from all landscaped areas including
beds, planters and turf areas under trees and placed in appropriate trash bin(s).
16.RAKING - Frequency
16.01 Planters, planter beds and turf areas under trees; once per month or as
needed and directed by the Maintenance Superintendent.
17.PRUNING AND HEDGE TRIMMING - Operation
17.01 Clearance
Maintain trees to achieve a seven (7) foot clearance for all branches within
the park area and fourteen (14) foot clearance for branches overhanging beyond curb line
into the paved section of roadways and parking lots. Prune all plant materials where
necessary to maintain access and safe vehicular and pedestrian visibility and clearance and
to prevent or eliminate hazardous situations.
17.02 Trim designated formal plant materials to maintain formal hedges and topiary
work.
17.03 Plant ties shall be checked frequently and either retied to prevent girdling or
removed along with the stakes when no longer required.
17.04 Remove all new growth on trees up to the appropriate height clearances.
17.05 Remove aII dead shrubs and trees. Trees to be removed shall have a caliper
of three (3) inches or less measured six (6) inches above the ground level.
17.06 Staking and Tying
a.Replacement of missing or damaged stakes where the tree diameter is
less than three (3) inches.
b.Stake in those cases where tree has been damaged and requires
staking for support.
c.Stake new trees or recently planted trees which have not previously
been staked.
d.Materials
1.Tree stakes, two (2) per tree, shall be pentachlorophenol
treated lodge pole pine not less than eight (8) feet in length for
five (5) gallon size trees not less than ten (10) feet for fifteen
(15) gallon trees.
2.Guide wires where required will be of pliable, zinc-coated ten
5.7.a
Packet Pg. 402
City of Diamond Bar L.L.M.D. SP 17 City-Wide Landscape Maintenance
(10) gauge using two (2) ties per tree
3.Tree ties shall be “Cinch Tie” tree supports or approved
equivalent.
4.Stakes will not be placed closer than eight (8) inches from the
bark.
17.07 Ground Cover
All dead, diseased and unsightly branches, vines or other growth shall be
removed as they develop. All groundcover areas shall be pruned to maintain a neat edge
along planter box walls. Any runners that start to climb buildings, shrubs or trees shall be
pruned out of these areas.
17.08 Damaged trees shall be staked and tied within twenty-four (24) hours.
Replacement stakes or new staking shall be completed within five days.
18.PRUNING AND HEDGE TRIMMING - Frequency, as determined by Maintenance
Superintendent.
18.01 Trees: Clearance pruning as needed.
18.02 Groundcover thinning; as needed.
18.03 Pruning plant material for vehicular and pedestrian visibility and access; as
needed.
19.SWEEPING/WASHING - Operations
19.01 Check concrete areas for cracks, crevices and deterioration and notify
Maintenance Superintendent in writing within twenty-four (24) hours.
19.02 Walkways, steps, curb and gutter, hard court areas, and patios shall be
cleaned including but not limited to; the removal of all foreign objects from surfaces such as
gum, grease, paint, graffiti, broken glass, etc.
19.03 Methods for sweeping of designated areas can incorporate one or all of the
following:
a.Power pack blowers
b.Vacuums
c.Brooms
d.Push power blowers
e.Pressure washers
19.04 In the event the Contractor elects to use power equipment to complete such
operations, Contractor shall be subject to local ordinances regarding noise levels.
Further, any schedule of such operations may be modified by Maintenance Superintendent
in order to ensure that the public is not unduly impacted by the noise created by such
equipment.
19.05 Supplemental hand sweeping of parking lot corners and other parking lot
areas are required in those areas inaccessible to power equipment.
20.SWEEPING/WASHING - Frequency
20.01 Sweeping of hard surface areas, parking lot corners, walkways, steps, hard
court and stadium areas; once per week.
20.02 Washing of the following areas:
a.Picnic pavilions and patios used in conjunction with food service
5.7.a
Packet Pg. 403
City of Diamond Bar L.L.M.D. SP 18 City-Wide Landscape Maintenance
areas shall be washed twice per week as instructed by the
Maintenance Superintendent.
b.Tennis courts and hard surface area; once per week.
c.Stadiums; once per month.
20.03 Maintenance Superintendent may suspend or modify washing of hard
surfaces in response to drought situations.
21.ALGAE AND AOUATIC GROWTH CONTROL - Operation
21.01 Lakes and streams shall be maintained free of algae and aquatic growth.
21.02 Chemicals used in control of algae and aquatic growth shall be approved for
use by the Agricultural Commissioner’s Office.
21.03 Chemicals used for control of algae and aquatic growth in lakes where fish are
stocked must be approved by the Maintenance Superintendent for use in fisheries and not
used in percentages that are harmful to fish.
21.04 Adjacent walkways and patio areas shall be maintained free of algae.
22.ALGAE AND AOUATIC GROWTH CONTROL – Frequency
22.01 Control of algae in lakes and streams, twenty (20) times per year during the
months of March through December as requested by the Maintenance Superintendent.
22.02 Control of aquatic growth in lakes and streams; two (2) times per year as
scheduled by Maintenance Superintendent.
23.PICNIC AREAS AND PAVILIONS MAINTENANCE - Operation
23.01 Picnic tables, benches, slabs, braziers and trash containers and receptacles
shall be cleaned to insure safe use by the public.
23.02 Picnic tables and benches shall be checked for graffiti, carvings, looseness of
planks or braces, cleanliness and general need of repair.
23.03 Cooking grills, braziers, fireplaces and fire rings shall be inspected for general
need of repair.
23.04 The Contractor’s observation of the general need of repair or replacement of
loose planks or braces, braziers and fireplaces shall be immediately reported to the
Maintenance Superintendent.
23.05 Ashes, partially burned charcoal, garbage and leftover food in and around
cooking and picnic facilities shall be removed.
23.06 The entire picnic area shall be kept free of broken glass, cans, pop tops,
paper, etc.
24.PICNIC AREAS AND PAVILIONS MAINTENANCE – Frequency
24.01 Inspect tables, benches, braziers, fireplaces and fire rings; daily, seven (7)
days per week.
24.02 Spot clean tables, benches, braziers and pads; as needed.
24.03 Empty trash containers and receptacles; daily, seven (7) days per week.
24.04 Wash trash containers once every two (2) weeks.
24.05 Wash and disinfect tables and benches; once per week.
5.7.a
Packet Pg. 404
City of Diamond Bar L.L.M.D. SP 19 City-Wide Landscape Maintenance
24.06 Wash picnic hard surface areas; once per week.
24.07 Clean braziers and fire rings; once per week.
24.08 Clean and disinfect drinking fountains; Daily, seven (7) days per week.
24.09 Remove litter; daily, Seven (7) days per week.
24.10 Sweep picnic hard surface areas; daily, seven (7) days per week.
25.PLAYGROUND EOUIPMENT – Operation
25.01 All playground sites and equipment shall be inspected at the start of each
work day, and the sand/wood chips cleaned and raked level to remove any foreign and
hazardous material and be neatly groomed.
25.02 Any equipment showing signs of wear, fatigue or otherwise presenting an
unsafe condition shall be reported immediately to the Maintenance Superintendent.
25.03 Special attention shall be made to low sand/wood chip areas, around play
equipment. These sand areas shall be leveled by distributing sand/wood chips from high
areas to low areas.
25.03.01 During the leveling and distribution of sand/wood chips, no concrete footing
or steel anchor shall be exposed that could allow children to trip over or fall on.
25.03.02 During regular maintenance, the raking and filling of depressions shall be
done in a manner to prevent material compaction.
25.03.03 The raking and distribution of sand/wood chips around and below the
play equipment shall have a cushioning potential and this condition shall extend for eight (8)
feet beyond any part of the play equipment.
25.04 All sand play areas shall be maintained free of litter, cans, pop tops, broken
glass and other harmful and unsightly debris.
25.05 All sand areas shall be rototilled to the maximum depth that will allow
complete loosening of the sand but will not cause lower base material to be mixed in with the
sand. After rototilling all areas shall be raked level. Wood chips shall not be rototilled.
25.06 Wood chips shall be replenished at the request of the Maintenance
Superintendent. This shall be considered extra work pursuant to Section 4, 4.04.
25.07 All playground equipment shall be spot cleaned.
25.08 Power wash, clean and disinfect all playground equipment.
26.PLAYGROUND EQUIPMENT - Frequency
26.01 Inspect playground site and equipment; daily, seven (7) days per week.
26.02 Clean, regrade, rake and remove litter from sand area; daily, seven (7) days
per week.
26.03 Sweep walks around sand play areas and return sand to play area; daily
seven (7) days per week.
26.04 Rototill sand in playground areas by the 10th of each month. Twelve (12)
times each year.
26.05 Spot clean playground equipment, seven (7) days per week or as needed.
26.06 Power wash, clean and disinfect all playground equipment bi-monthly, six (6)
times each year or as needed and directed by the Maintenance Superintendent.
27.RESTROOM MAINTENANCE - Daily Operation, Seven (7) days per week.
5.7.a
Packet Pg. 405
City of Diamond Bar L.L.M.D. SP 20 City-Wide Landscape Maintenance
27.01 All restrooms shall be cleaned thoroughly in accordance with the following
tasks, and all tasks shall be completed and restrooms opened for public use prior to 8 a.m.,
unless otherwise specifically authorized by the Maintenance Superintendent. All restrooms
shall be closed and locked at the end of each day, no less than 30 minutes after park has
closed. Paper and plastic products for the restrooms shall be provided by the Contractor at
Contractor’s sole expense.
27.02 Pick up debris and trash, then sweep floor. Removed materials are not to be
swept outside of the restroom.
27.03 Empty trash and napkin receptacles, replace liners as needed.
27.04 Check and refill all dispensers as needed.
27.05 Replace burnt out light bulbs or tubes, inside of restroom and security lights
outside.
27.06 Remove all graffiti using graffiti removal materials or other scrubbing
techniques.
27.07 Remove spitballs, cobwebs, and other foreign materials from doors, walls,
ceiling, partitions, vents, etc.
27.08 Do high and low dusting of ledges, tops of partitions, etc. using a dampened
cloth or other device.
27.09 Disinfect the inside of urinals and toilets.
27.10 Disinfect the top and bottom of toilet seats, fixtures, and surfaces of and
surrounding each fixture.
27.11 Disinfect stall walls and other areas where hands are normally placed. Clean
doors and door frames.
27.12 Disinfect around urinals, under sinks, around floor drains, and other areas
where bacteria might breed.
27.13 Disinfect sinks, dispensers, receptacles, trash containers, and walls around
such areas.
27.14 Clean mirrors.
27.15 Scrub sinks and wipe dry. Use a small scrub brush to clean corners, cracks,
and narrow areas.
27.16 Scrub inside surfaces of toilets and urinals. Be sure to scrub upper lip. Do not
flush.
27.17 Scrub outside of toilets, urinals, and rear wall.
27.18 Wipe toilet seats, toilet bowls, urinals, and fixtures until dry.
27.19 Spot clean walls and scrub handprints, etc. from walls and partitions and wipe
dry.
27.20 Disinfect and mop floors, making sure that corners, drains, areas around
toilets, and feet of partitions are thoroughly cleaned and there is no accumulation of dirt
or other matter. Leave the floor as dry as possible.
27.21 Wipe off cove base and remove mop strands caught around posts, etc.
27.22 Replace receptacles and trash containers following their cleaning.
27.23 Deodorize the restrooms.
27.24 Immediately notify Maintenance Superintendent of any irregularities or
hazards.
27.25 If running water, broken fixtures, or plugged sewer lines cannot be normalized
or isolated, the restroom is to be locked and the Maintenance Superintendent immediately
notified.
27.26 Remove graffiti from the outside of the restroom building and wash off any
other dirt clods, mud, or foreign materials.
5.7.a
Packet Pg. 406
City of Diamond Bar L.L.M.D. SP 21 City-Wide Landscape Maintenance
27.27 Clean top and sides of drinking fountains outside of restrooms and clear
drains.
27.28 Disinfect drinking fountains, scrub the fixtures, and dry.
27.29 All areas are to be left clean and free of streaks, stains, film, debris, water
spots, and odors. All fixtures shall be clean, including piping.
27.30 Make sure that supplies are in their appropriate dispensers and in adequate
amounts to meet the demand.
27.31 All leaking fixtures, clogged drains, stopped up or damaged basins, toilets, or
urinals; and damaged or inoperable lighting fixtures that cannot be repaired by the following
shall be reported to the Maintenance Superintendent: (a) tightened to stop leaks; (b)
unclogged by using a plunger or short snake.
27.32 Restrooms must be closed within one hour after posted park closure time,
unless otherwise specifically authorized by Maintenance Superintendent
28.RESTROOM MAINTENANCE - Weekly Operation; Once per week.
The following tasks shall be completed the day prior to the scheduled inspection
date.
28.01 Perform the following tasks prior to commencing the daily task identified in
paragraph 27.07:
a.By using a plunger, lower water levels in toilet bowls below water line
and use a bowl cleaner to descale and dissolve water rings on the
bowls and under the flushing rims. Allow the bowl cleaner to soak for
20 to 30 minutes. Do not flush.
b.Using a bowl cleaner, descale and dissolve water rings on urinal
surfaces and under the flushing rim allowing the bowl
cleaner to soak for 20 to 30 minutes. Do not flush.
c.Following the soaking period, scrub the bowls and urinals to remove
deposits and stains and then flush the toilet bowls and urinals.
28.02 Perform the following task prior to commencing the daily task identified in
paragraph 27.14: Wash all windows.
28.03 Perform the following task prior to commencing the daily task identified in
paragraph 27.15: Scrub underneath sink and disinfect.
28.04 Perform the following task prior to commencing the daily task identified in
paragraph 27.18 Disinfect and completely wipe dry all partitions, doors, door frames, metal
plates, handles and hinges.
28.05 Perform the following task prior to commencing the daily task identified in
paragraph 27.19: Scrub and clean alt base molding and “hard to get at” areas.
28.06 Use only materials that are not caustic or damaging to the fixtures being
cleaned.
28.07 Clean light fixture covers.
29.AERIFICATION – Operation
29.01 Aerate all turf areas by using a device that removes cores to a depth of four
(4) inches at not more than six (6) inch spacing.
5.7.a
Packet Pg. 407
City of Diamond Bar L.L.M.D. SP 22 City-Wide Landscape Maintenance
30.AERIFICATION – Frequency
30.01 Aerify turf areas three (3) times per year from April to November; once every
twelve (12) weeks.
31.FERTILIZATION - Operation and Frequency
31.01 Apply fertilizers so as to provide sufficient nitrogen and other basic nutrients on
a regular basis to maintain the turf in a healthy condition, or as directed by the Maintenance
Superintendent. Fertilizer will be applied as often as required to maintain deep green
color at all times. The type of turf and time of year will determine the type of fertilizer used.
The frequency of application will greatly depend on the amount of leaching caused by
excess use of water. The type of fertilizer used and frequency applied shall be recorded.
Coordinate all fertilizer applications with the Maintenance Superintendent.
32.02 Contractor shall use only dry pelletized fertilizers unless otherwise approved by
the Maintenance Superintendent. Applications shall be in accordance with the
manufacturer’s specifications. All applications shall be recorded and specifically identified on
the contractor’s maintenance schedule indicating the fertilizer used and frequency applied.
32.03 When applying fertilizer granules, every precaution shall be taken to contain
material in the planting areas. Contractor will be responsible for removing all fertilizer stains
from concrete caused by application.
32.TURF RESEEDING - Operation and Frequency
32.01 Contractor shall once each year in fall or as directed by the Maintenance
Superintendent, at contractor’s sole expense, overseed all turf after aerification and
overseed all bare spots as needed throughout the remainder of the year to re-
establish turf to an acceptable quality. When contractor reseeds turf, he will aerify,
renovate or verticut, seed and mulch (spread evenly over the entire area to a uniform
depth of ¼ inch) in this sequence. The Maintenance Superintendent may require the
use of sod when deemed necessary. Contractor shall be entitled to additional
compensation for the cost of the sod only provided loss of turf was not due to the
negligence of the contractor. Overseeding shall be sown at a rate of five (5) pounds
per 1,000 square feet and reseeding of bare areas shall be sown at a rate of eight (8)
pounds per 1,000 square feet with a City approved grass seed. Coordinate seed type
with City. In addition, on sports fields, hulled Bermuda grass seed (at least 48% pure
seed) at a ratio of 2:1 of the approved seed shall be added.
32.02 Contractor shall fence off and secure from public access, at contractor’s sole
expense, the locations listed below, for a period of time, no less than nine (9) weeks, during
the turf reseeding operation above.
•Carlton Peterson Park Fields.
•Pantera Park Fields.
•Lorbeer Field.
33. WEED CONTROL - TURF - Operation and Frequency
5.7.a
Packet Pg. 408
City of Diamond Bar L.L.M.D. SP 23 City-Wide Landscape Maintenance
33.01 Control turf weeds as needed. Hand removal of noxious weeds or grasses will
be required as necessary.
34.DISEASE/INSECT CONTROL - Operation and Frequency
34.01 All landscaped areas shall be maintained free of disease and insects that
could cause damage to plant materials including but not limited to trees, shrubs,
groundcover and turf.
34.02 The Maintenance Superintendent shall be notified immediately of any disease,
insects or unusual conditions that might develop.
34.03 A disease control program to prevent all common diseases from causing
serious damage shall be provided on an as needed basis. Disease control shall be achieved
utilizing materials and rates recommended by a licensed California Pest Control Advisor.
35.WATERING AND IRRIGATION SYSTEM MAINTENANCE
35.01 Since water requirements by plants vary according to the season and a
particular year, extremely close attention shall be paid to the demands of the plants as
influenced by their exposure to sun, wind, shade, and location in the individual planters. The
variation in the size of plants installed, as well as the varieties, shall be taken into
consideration. All landscaped and turf areas shall be irrigated as required to maintain
adequate growth and appearance with a schedule most conducive to plant growth. The
delivery of adequate moisture to the landscaped areas shall include, but not be limited to,
hand watering, operation of manual valves, proper utilization of automatic controllers, and
the bleeding of valves.
35.02 Adequate soil moisture will be determined by programming the irrigation
system as follows:
a.Adjusting and setting of the automatic controller to establish
frequency and length of watering period.
b.Consideration must be given to the soil conditions, humidity,
minimizing runoff and the relationship of conditions which affect day
and night watering. This may include day time watering during
freezing weather to prevent-icy conditions and manual operation of
the irrigation system and/or hand watering with portable sprinklers
during periods of windy or inclement weather.
c.A soil probe shall be used to a depth of twelve (12) inches to
determine the water penetration by random testing of the root
zones.
35.03 Watering shall be regulated to avoid interference with any use of the facility’s
roadways, paving or walks.
35.04 In the areas where wind creates problems of spraying water onto private
property or road right-of-ways, the controllers shall be set to operate during the period of
lowest wind velocity which would normally occur at night or early morning hours.
33.05 Irrigation system will be controlled in such a way as not to cause any
excessively wet or “waterloggedt’ areas which could interfere with the ability to mow all turf.
“In lawn” trees and other planting shall be protected from overwatering and run-off drowning.
5.7.a
Packet Pg. 409
City of Diamond Bar L.L.M.D. SP 24 City-Wide Landscape Maintenance
33.06 New turf (up through the sixth mowing) shall be watered immediately after
mowing. Well established turf shall not be watered for at least four (4) hours after mowing.
35.07 All groundcover areas shall be watered as needed to maintain a healthy
condition, with appropriate care being taken not to overwater in shady areas.
35.08 Contractor shall maintain in an operational state at all times the irrigation
system consisting of automatic controllers, risers, sprinkler heads, main lines, lateral lines,
quick couplers, batteries, booster pumps and backflow prevention devices. All irrigation
systems shall be regularly inspected, tested and maintained in accordance with the
specifications and frequencies specified herein.
35.09 Should Maintenance Superintendent deem it necessary for proper irrigation
system maintenance particularly with regard to repairs to valves and sprinkler heads,
Contractor shall provide, at no additional cost, personnel fully trained in all phases of
landscape irrigation systems, including but not limited to; the operation, maintenance,
adjustment and repair of said systems and their components.
35.10 Contractor is responsible and not limited to performing the following tasks as
needed:
a. Setting, scheduling and monitoring all irrigation controllers.
b. Inspecting and reporting of irrigation system status.
c. Adjusting and cleaning of sprinkler heads.
d. Repair or replacement of sprinkler heads.
e.Replacements will be of original materials or substitutes approved by the
Maintenance Superintendent in writing prior to any installation.
f. Providing nipples, caps, plugs, elbows, couplings, etc.
g. Providing 1” x 1” x 1/4” inch angle iron, 30 inches in length for supporting
risers on slopes and in beds.
h. Providing worm drive bands for securing risers to stakes.
i. Flushing irrigation pipelines.
j. Replacement of valve box covers due to normal wear, vandalism and third-
party negligence.
k. Contractor shall confer with the Maintenance Superintendent regarding the
need for replacement or relocation of inoperable sprinkler heads. City may
require the Contractor, at no additional cost, to relocate the inoperable
sprinkler head(s) to those areas within the facility identified by the
Maintenance Superintendent.
l. Contractor shall be required to file a yearly certification with the Department
of Health Services and/or Walnut Valley Water District that all backflow
prevention devices are operating in accordance with the requirements
established by the Los Angeles County Health Services Department and/or
Walnut Valley Water District. It will be the responsibility of the Contractor to
repair and replace, when necessary, subject to the provisions of Section
35.09 hereunder, all backflow prevention devices at his sole expense. Said
certification shall be completed within thirty (30) days upon notification from
the Department of Health Services and/or Walnut Valley Water District that
said certifications are due.
m. Repair of irrigation booster pumps.
35.11 The Contractor will be responsible for immediate maintenance (repair or
replacement) of all irrigation systems and components at no additional cost to the City.
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Contractor will be responsible at all times for hand watering and the bleeding of valves in
emergency situations as required to sustain and prevent loss of turf trees, plants, and
ground covers when automatic systems are not functioning.
35.12 Replacement by Contractor of all irrigation components provided by City to the
Contractor shall be completed within twenty-four (24) hours upon receiving the
component from the City.
35.13 Replacements for the irrigation system shall be with originally specified
equipment of the same size and quality or substitutes approved by the Maintenance
Superintendent prior to any installation thereof.
35.14 The Contractor shall maintain (repair or replace as needed) and keep
operable all irrigation equipment consisting of sprinkler heads, valves, main lines, lateral
lines, quick couplers, risers, automatic controllers, batteries, booster pumps and backflow
prevention devices. This paragraph does not require the Contractor to make a complete
piping replacement of the system.
36.IRRIGATION SYSTEM OPERABILITY AND TESTING – Operation
36.01 In order to ensure the operability of the irrigation system, Contractor shall
sequence controllers to each station manually to check the function of all facets of the
irrigation system and report any damage or incorrect operation to the Maintenance
Superintendent.
36.02 During the testing Contractor shall:
a.Adjust all sprinkler heads for correct coverage, to prevent excessive
turnoff and/or erosion and to prevent the spread of onto roadways,
sidewalks, hard surface areas and private property.
b.Unplug clogged heads and flush lines to free lines of rocks, mud and
debris.
c.Replace or repair inoperable irrigation equipment.
d.All system malfunctions, damage and obstructions shall be recorded,
reported to the Maintenance Superintendent and corrective action
taken.
36.03 In addition to regular testing, all irrigation systems shall be tested and
inspected as necessary when damage is suspected, observed or reported.
36.04 Repair/replace malfunctioning sprinkler heads within one (1) watering cycle.
36.05 Correct malfunctioning irrigation systems and equipment within two (2) hours
of identification or following verbal notification.
36.06 Control the irrigation system during inclement weather conditions and limit the
use of water concurrent with the weather situation to the satisfaction of the Maintenance
Superintendent.
36.07 Flushing of the irrigation lines of grit and gravel shall be done by removing the
last head on each lateral and operating the system until those materials are expelled.
36.08 Due to current drought situations, Contractor will shut off all irrigation
controllers in the event of rain. The Maintenance Superintendent may instruct irrigation shut-
down, to be accomplished within two (2) hours of notification.
37.IRRIGATION SYSTEM OPERABILITY AND TESTING – Frequency
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Operation and maintenance of the irrigation system shall receive no less than the
following:
37.01 Inspect for operability and proper adjustment of controllers, quick couplers,
valves, and sprinkler heads; once per week or more frequently if problems/conditions
indicate a need.
37.02 Adjust and correct for coverage; as needed.
37.03 Repair and or replace, as determined by the Maintenance Superintendent,
damaged or inoperable sprinkler heads; as needed.
37.04 Flush irrigation pipeline; once every four (4) months.
37.05 Check valve boxes for safety and security purposes; daily seven (7) days per
week.
37.06 Schedule controllers as needed to comply with watering requirements of the
premises.
38.BALLFIELD MAINTENANCE AND PREPARATION – Operation
All ballfield areas within the premises shall be maintained at a level that insures a safe
playing condition. Said ballfields, including appurtenant backstops, fencing, bleachers and
walkways shall be inspected daily and the Maintenance Superintendent informed
immediately thereafter, of any hazardous conditions thereat, or of any supplemental needs
therefore.
38.01 Ballfield Preparation
The following progression is necessary to prepare a ballfield for each day’s play:
a.Water the skinned portion of the infield and then drag and level with a
cutting/leveling steel drag or its equal, to break the crust and regrade
the infield.
b.Home plate, pitcher’s mound, 1st, 2nd, and 3rd base areas should be
more heavily watered. Home plate and pitcher’s mound will receive the
heaviest watering.
c.The dampened surface material in the above-mentioned areas shall be
loosened, raked, shaped, and leveled. The surface material that has
worked away from these areas must be replaced in the proper area
and tamped down firmly.
d.All other depressions in the skinned area should be graded level and
tamped down firmly.
e.The skinned portion of the diamond shall be thoroughly watered with
the proper amount of water to provide a suitable condition for dragging.
As a rule, the appearance of small water bubbles should indicate
sufficient watering. In the watering of the diamond, the correct
procedure is to water away from the body with the hose to the rear. Do
not walk on the watered areas.
f.As the field dries, check the condition at which it can be dragged while
cleaning and washing down dugouts, bleachers, concrete pads, and
walks around the diamond. Make sure that the runoff from this
operation does not create hazardous or unplayable conditions in the
area.
g.Said drag, similar to a metal foot scraper constructed of heavy
interwoven metal squares, is used to provide a finished surface.
After smoothing the surface with the drag mat, small pebbles and
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other debris, shall be removed.
h.Make sure that the base pegs, pitching rubber, quick couplers, valve
box covers and sprinkler heads are visible.
38.02 On-Going Maintenance Operations
a.The berm buildup that is created from play and the dragging operations
shall be regularly raked level to insure a smooth transition between the
skinned portion of the infield and the grass portion of the outfield.
Contractor shall have field laser leveled annually or as needed at the
Maintenance Superintendents request. This work shall be coordinated
with the turf re-seeding operations in Section 32.01 and shall be
considered extra work in accordance with Section 4.
b.Turf and weed encroachment shall be prevented within the skinned
portion of the ballfield.
c.A smooth line shall be kept between the turf grass and skinned portion
of the ballfield by either mechanically edging or chemical application.
d.Seasonally excessively wet diamonds may require the working of the
skinned area until it is dry enough to prepare for play. Acceptable
techniques shall be utilized to provide a playable diamond.
e.A soil sterilent or herbicide shall be applied under all fencing that does
not have concrete mow strips.
38.03 Scheduling of Maintenance Operations
a.Ballfields shall be prepared daily, seven (7) days per week.
38.04 In the event that Contractor elects to use power equipment to complete such
operations, Contractor shall be subject to local ordinances regarding noise levels.
Further, any schedule of such operations may be modified by Maintenance Superintendent
in order to ensure that the public is not unduly impacted by the noise created by such
equipment.
39.BALLFIELD PREPARATION AND MAINTENANCE – Frequency
39.01 Inspect for safety, and litter and debris removal; seven (7) days per week.
39.02 Preparation for recreation use; seven (7) days per week.
39.03 Ballfield on-going maintenance; once per month or more often as determined
by the Maintenance Superintendent.
40.RODENT CONTROL - Operation
40.01 All areas shall be maintained free of rodents including but not limited to
gophers, rabbits, rats and ground squirrels causing damage to turf, shrubs, groundcover,
trees and irrigation system.
41.RODENT CONTROL - Frequency
41.01 Inspect for evidence of rodents and control as necessary; once per week.
42.DRINKING FOUNTAIN MAINTENANCE - Operation and Frequency
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42.01 Contractor shall maintain all interior and exterior drinking fountains by
performing the following operation:
a.Drinking fountains shall be cleaned and disinfected daily, seven (7)
days per week.
b Leaking fixtures, clogged or stopped up drains and damaged
fountains that leak cannot be repaired by tightening the fixture to
stop the leak, or unclogged by using a plunger or a short snake to
clear the drain shall immediately be reported to the Parks and
Maintenance Superintendent orally and thereafter in writing. For
Leaking fixtures, the water valve shall be turned off.
42.02 City shall be responsible for the repair or replacement of drinking fountains
and fixtures. Additional compensation may be authorized, at the discretion of the
Maintenance Superintendent, for the Contractor to perform said work.
43.EXTERIOR BUILDING MAINTENANCE - Operation and Frequency
43.01 Inspect and replace burnt out security lights; daily, as needed.
43.02 Clean, scrub fixtures and disinfect top and sides of drinking fountains outside
of building and clear drains; daily, seven (7) days per week.
43.03 Remove graffiti using graffiti removal materials or paint when applicable; daily,
seven (7) days per week.
43.04 Clean storage rooms and outside compounds; once per week.
43.05 Hose off appropriate areas of building walls and adjacent shrubbery; once per
month.
43.06 Clear all rain gutters; once per month.
43.07 Clean all lighting fixtures; once per month.
44.SLOPES – Operation
Contractor shall maintain all slopes as graded, and shall keep slopes and edges at
the established true, even grades by performing the hereinafter specified operations and all
other work incidental thereto.
44.01 Remove all litter and debris from all developed, and irrigated slope areas, with
particular attention to the area beginning at the toe-of-slope and proceeding 10 feet up the
slope. Should any debris be present thereby creating a fire hazard such debris shall be
removed immediately.
44.02 Contractor shall keep the irrigation systems operational and controlled at all
times so as to insure the survival of all plant materials.
44.03 Cut weeds just above the soil line, with equipment approved by the
Maintenance Superintendent, keeping the root structure and stubble viable and in place at
all times in order to keep the slope stabilized.
44.04 Spray slopes with a non-staining herbicide in areas within parks as required
by Maintenance Superintendent.
44.05 In the event that such areas exist, a five (5) foot barrier shall be maintained,
clear and weed-free, between homeowner’s property and the slope plant materials.
44.06 Contractor is not responsible for maintenance to undeveloped and natural
slope areas except for “V”-ditch maintenance.
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44.07 ‘V”-ditches in natural areas of parks shall be cleaned of debris so that water
will have an unimpeded passage to its outlet.
45.SLOPES - Frequency
45.01 Remove litter and debris, 10 feet up from toe-of-slope; daily.
45.02 Remove litter and debris from other developed slope areas; once per week.
45.03 Maintain five-foot barriers; as needed.
45.04 Spray and remove weeds; once every two months.
45.05 “V”-ditches shall be cleared at least once per month.
46.WALKS AND TRAILS - Operation
Contractor shall keep non-concrete walks and trails free of hazards and litter, and
shall maintain the prescribed access routes by performing the hereinafter specified
operations and all other work incidental thereto.
46.01 Wood chips, crushed rock, decomposed granite and other types of walkways
and trails shall be kept clear for pedestrian and/or vehicular traffic. All weeds and plant
materials shall be cut back to maintain clear access through such areas.
46.02 Any restrictive posts or barriers shall be maintained in an operable state.
46.03 Clear for litter and debris.
46.04 Repair/backfill ruts and erosion area.
47.WALKS AND TRAILS – Frequency
47.01 Areas kept clear for access: once per month.
47.02 Posts and barriers: as needed.
47.03 Litter and debris: once per week.
47.04 Repair/backfill ruts: as needed.
48.SWALES AND DRAINS - Operation
Contractor shall maintain all swales and drains in an operable condition, and free of
siltation and debris so that water will have an unimpeded passage to its outlet, by
performing the hereinafter specific operations and all other work incidental thereto.
48.01 Swales shall be inspected and kept clear of all silt, debris and litter.
48.02 Drains and collection boxes shall be cleaned and cleared of all debris.
48.03 Drain gates shall be inspected to restrict hazards. Contractor shall
immediately inform the Maintenance Superintendent of any broken or missing grates, and
secure same to keep the area safe for public use.
48.04 “V”-ditches shall be cleared of debris so that water will have an unimpeded
passage to its outlet.
49.SWALES AND DRAINS - Frequency
49.01 Swales; inspection and clearance; once per month.
49.02 Drains; cleaned and cleared; once per month.
49.03 ‘V-ditches shall be cleared of debris; once per month
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50.PETERSON PARK AND PAUL C. GROW PARK - SPECIAL NEEDS - Operation
and Frequency
50.01 Peterson Park and Paul C. Grow Park suffer from compacted clay soil under
the athletic field surface. The following special program is required for these locations:
a.Application of wetting agent four (4) times per year.
b.Aerification of turf an additional three (3) times per year.
c.Application of mulch over turf (spread evenly over entire area to
uniform depth of 1/4 inch) one (1) additional time per year.
51.RAISE AMERICAN FLAG-OVER PARK SITES - Operation and Frequency
51.01 The American Flag is to be raised over each park equipped with a flag pole
Monday thru Friday at time of restroom opening.
51.02 The flag is not to be raised on weekends, City designated holidays or on days
of inclement weather, as determined by the Maintenance Superintendent.
52.DIVERSION OF ORGANIC MATERIALS FROM LANDFILLS – Operation and
Frequency
52.01 Contractor shall divert all organic material (i.e. grass clippings, tree trimmings)
from being disposed with regular refuse. Contractor shall, to the extent feasible, utilize
acceptable techniques (i.e. grasscycling, composting) as approved by the Maintenance
Superintendent, in the diversion of all organic materials from landfills.
52.02 Diversion shall be completed on an on-going basis.
53.SYCAMORE CANYON PARK - SPECIAL NEEDS - Operation and Frequency
53.01 The natural area of Sycamore Canyon Park must be maintained per the
following:
a.Clean-up all trash and graffiti along the trail and stream area that is
located in the natural area of Sycamore Canyon Park.
b.Perform maintenance tasks listed in item “a” above once per week or
as needed as determined by Maintenance Superintendent.
III. SPECIFIC REQUIREMENTS
The following requirements are specifically designed to provide for a complete
maintenance program for the City of Diamond Bar Parks.
54.CITY-PROVIDED MATERIALS
54.01 City shall supply Contractor with the following materials for which the
Contractor will provide the labor at no additional cost to City:
a. Paint for graffiti removal, and when applicable, materials for specially
treated surfaces.
b. Light bulbs and tubes for interior and exterior lighting of park buildings
and restrooms.
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c. Fifty-five (55) gallon trash containers, paint, and City decals for trash
containers.
d. American flags.
55.LOCKS & KEYS
55.01 City may develop an initial chain and lock system with specified number of
replacement locks for trash containers, restrooms, gates, and valves/pumps cover boxes
during the term of this agreement.
Contractor shall be responsible for purchasing similar locks upon loss of any City-owned
locks initially provided to Contractor. City shall provide Contractor on a one for one
exchange, locks that have been vandalized or are inoperable.
55.02 Key Control
a.Contractor shall be responsible for the series of keys assigned to them
and will in turn assign these keys to their personnel for use in
maintaining this facility.
b.The Contractor will be held responsible for the proper use and safe
keeping of all keys issued by the City to the Contractor.
c.Contractor shall report all lost or stolen keys to the Maintenance
Superintendent within twenty-four (24) hours of discovery of the loss.
Contractor reimburses the City for the cost as determined by the
Maintenance Superintendent of re-keying the facility or duplicating
additional keys.
d.Upon termination, cancellation or expiration of this Agreement all keys
received by the Contractor shall be returned to the Maintenance
Superintendent.
e.California law stipulates that it is unlawful for a person to duplicate any
keys without the permission by the owner. The penalty for violation of
this law is either six (6) months imprisonment or a Five Hundred Dollar
($500.00) fine or both.
56. DOG PARKS
56.01 The Dog Park at Pantera Park, is located on a slope and the following tasks are
required for this location.
a.The engineered wood fiber that covers the Dog Parks shall be
raked/leveled a minimum of once per month or as needed and or
directed by the Maintenance Superintendent, to ensure an even cover
depth of material.
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Agenda #: 6.1
Meeting Date: May 20, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: PUBLIC HEARING ON CITY VACANCIES AND RECRUITMENT AND
RETENTION EFFORTS.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Conduct a Public Hearing on City Vacancies and Recruitment and Retention Efforts .
FINANCIAL IMPACT:
There is no direct fiscal impact associated with conducting the public hearing required
under Government Code section 3205.3. However, addressing recruitment and
retention issues may involve future budget and bargaining considerations, which will be
presented to the City Council as necessary.
BACKGROUND:
Assembly Bill 2561 was introduced to address the issue of job vacancies in local
government, which adversely affects the delivery of public services and employee
workload. Among other requirements, the bill mandates that public agencies present the
status of vacancies and recruitment and retention efforts during a public hearing before
the agency’s governing body at least once per fiscal year. The bill was enacted into law
and is codified at Government Code section 3502.3. The new law is effective January 1 ,
2025.
In compliance with the new legal obligations, the City is required to do the following:
1. Public Hearing: At least once each fiscal year, at a public hearing before the City
Council, the City shall present information regarding the status of vacancies and
recruitment and retention efforts (Gov. Code § 3502.3(a)(1)) and identify any
necessary changes to policies, procedures, and recruitment activities that may
lead to obstacles in the hiring process (Gov. Code § 3502.3(a)(3)).
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This presentation must occur prior to the City Council’s adoption of the final
annual budget for the City. (Gov. Code § 3502.3(a)(2).)
2. Employee Organization Participation: Allow the recognized employee
organization at the City to make a presentation during the public hearing
concerning vacancies and recruitment and retention efforts. (Gov. Code §
3502.3(b).)
ANALYSIS:
The City’s current 2024/25 fiscal year budget identifies a total of 67 full-time benefitted
positions across six (6) departments. The six (6) City departments provide external and
internal service in the areas of Administration (City Manager’s Office, City Clerk,
Community Relations and Human Resources/Risk Management), Community
Development, Finance, Information Systems, Parks and Recreation, and Public Works.
Between July 2024 – April 2025, the City had a total of 10 vacancies that were created
by the addition of two (2) new positions, two (2) retirements, two (2) internal promotions
and four (4) voluntary resignations for external promotional opportunities. The average
vacancy rate during that same time period was 2.98%. Through April 2025, the City
filled eight (8) out of the 10 vacant positions. The remaining two (2) vacancies are
currently in the process of being filled.
The City also employs a number of part -time non-benefitted staff members that work on
an intermittent or seasonal basis. These part -time positions are budgeted in a salary
pool, filled based on operational and programmatic needs, and do not work more than
999 hours in a fiscal year. The City employs approximately 50-60 part-time non-
benefitted employees, depending on the time of year, in the following job classifications:
Administrative Intern, Recreation Leader, Senior Recreation Leader, Recreation
Specialist and Facility Attendant. A total of nine (9) part-time non-benefitted employees
have been hired between July 2024 – April 2025. Seasonal hiring efforts are underway
to bring additional part-time non-benefitted Parks and Recreation department
employees to staff the scheduled summer programs and events.
Since 2021, the City Council’s strategic plan has included an Employer of Choice
initiative to support the recruitment and retention of high performing employees. There
have been a number of investments made by the City Council to support this effort for
both part-time and full-time employees. Some examples include:
• new hire and retention stipends as well as tuition reimbursement for part -time
non-benefitted employees; and
• new positions and reclassifications for full-time employees.
Despite some of these investments, there are still some potential obstacles to the hiring
process for full-time positions. They include an increased number of retirement eligible
staff and competitive external job opportunities. In the future, the City can consider
making changes to its existing Personnel Rules and Regulations, Rule IV Classification,
Section 8. Flexible Staffing Program to broaden the number of eligible job classifications
and to add a number of job classifications to better prepare for su ccession planning
purposes. Both of these actions will allow the City to more flexibl y move employees
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within a job series in an efficient and cost -effective manner that is likely to result in an
increase of job knowledge transfer and retention of high-performing staff.
PREPARED BY:
REVIEWED BY:
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VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL.
TO: CITY CLERK
FROM: [4 A- t L1 DATE: t l
ADDRESS: PHONE:
ORGANIZATION: Drpti'AA.
d �ow L& rA (Optional)
AGENDA#/SUBJECT:
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect rimy name as written above.
Si nature
9
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