HomeMy WebLinkAbout2025.04.15 Agenda Packet - Regular Meeting AMENDEDCity Council Agenda
Tuesday, April 15, 2025
Closed Session 5:30 PM
Regular Meeting 6:30 PM
Amended on 4/10/25
South Coast Air Quality Management District/Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (631) 992-3221, Access Code: 167-622-154 OR visit:
https://attendee.gotowebinar.com/register/715099719502523989.
How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by
logging into the teleconference. Please send email public comments to the City Clerk at
cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line
“FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the
record at the meeting and posted on the City’s official agenda webpage as soon as reasonably
practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/715099719502523989. Members of the public will be called
upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five
minutes per agenda item, unless the Mayor determines otherwise. Please note that the meeting will
proceed at the South Coast Air Quality Management District/Main Auditorium should comments by
teleconferencing become infeasible due to an Internet or power outage, or due to technical problems
outside the City’s control. If you wish to make certain that your comments are heard, please attend the
meeting in person or send an email by 4:00 p.m. on the day of the meeting/hearing. To watch a live
stream of City Council meetings, visit the City's YouTube Channel at
https://www.diamondbarca.gov/youtube.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need
special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839-
7010 within 72 hours of the meeting. City Council video recordings with transcription will be available
upon request the day following the Council Meeting.
APRIL 15, 2025 PAGE 2
ANDREW CHOU
Council Member
STAN LIU
Council Member
RUTH M. LOW
Council Member
CHIA YU TENG
Mayor
STEVE TYE
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited
to attend and participate. Copies of staff reports or other written documentation relating to agenda
items are on file and available for public inspection by contacting the Office of the City Clerk. If
requested, the agenda will be made available in an alternative format to a person with disability as
required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions
regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business
hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the
agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City
Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of
the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is
disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier
FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The
City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov/agendas
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA
TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/715099719502523989 AND
ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
April 15, 2025
CLOSED SESSION: 5:30 p.m., CC-8 Conference Room, In
Person ONLY – no teleconference.
Public Comments
CONFERENCE WITH LEGAL COUNSEL –
ANTICIPATED LITIGATION
Initiation of litigation pursuant to Govt. Code
Section 54956.9(d)(4):
One potential case
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Tino Cordova, United Church of
Christ
ROLL CALL: Chou, Liu, Low, Mayor Pro Tem Tye, Mayor
Teng
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Certificates of Recognition to Diamond Bar Ranch High School Boys
Basketball Team.
APRIL 15, 2025 PAGE 2
1.2 Proclamation Declaring May 2025 as Water Awareness Month.
1.3 San Gabriel Valley Council of Governments 57/60 Confluence Project
Update.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five -minute
maximum time limit when addressing the City Council.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Windmill Hunt – April 1 – April 30, 2025, various parks and facilities.
4.2 Healthy DB Event & Arbor Day Tree Planting Ceremony – April 16,
2025, 9:00 – 10:00 a.m., Larkstone Park, 20668 Larkstone Dr.
4.3 Earth Day Celebration – April 19, 2025, 9:00 a.m. – 2:00 p.m., South
Coast Air Quality Management District Parking Lot.
4.4 Planning Commission Meeting – April 22, 2025, 6:30 p.m., online
teleconference and City Hall Windmill Room, 21810 Copley Dr.
4.5 Coffee with a Cop – April 23, 2025, 6:00 - 8:00 p.m., Starbucks (Plaza
at Diamond Creek) 21060 Golden Springs Dr.
4.6 Meet Your Public Safety Service Providers – April 30, 2025, 6:00 –
8:00 p.m., City Hall Windmill Room, 21810 Copley Dr.
4.7 City Council Meeting – May 6, 2025, 6:30 p.m., online teleconference
and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
APRIL 15, 2025 PAGE 3
5.1 CITY COUNCIL MINUTES OF THE APRIL 1, 2025 REGULAR MEETING.
5.1.a April 1, 2025 City Council Regular Meeting Minutes
Recommended Action:
Approve the April 1, 2025 Regular City Council meeting minutes .
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED MARCH 19, 2025
THROUGH APRIL 1, 2025 TOTALING $1,126,446.10.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 DESIGNATION OF AGENTS FOR NON-STATE AGENCIES (FEMA &
CALOES) AND COMMITMENT FOR DR-4750 LOCAL HAZARD
MITIGATION PLAN (LHMP) GRANT PROGRAM APPLICATION.
Recommended Action:
A. Adopt Resolution No. 2025-12 designating authorized agents and
CalOES 130 Designation of Applicant's Agent Resolution for Non -State
Agencies; and
B. Authorize the City Manager to submit a letter to CalOES regarding
commitment of City funds for the Local Hazard Mitigation Plan (LHMP)
grant application.
Requested by: City Manager
5.4 CONSULTING SERVICES AGREEMENT WITH DAVID VOLZ DESIGN
TO INVENTORY LANDSCAPE AREAS WITHIN THE CITY FOR
APPLICATION OF RECOVERED ORGANICS WASTE PRODUCTS.
Recommended Action:
Approve and authorize the City Manager to sign a Consulting Services
Agreement with David Volz Design to inventory landscape areas within the
City for application of recovered organics waste products through March
31, 2026.
Requested by: City Manager
5.5 ARBOR DAY PROCLAMATION.
Recommended Action:
Adopt a Proclamation declaring April 25, 2025 as Arbor Day.
Requested by: City Manager
APRIL 15, 2025 PAGE 4
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 5.1
Meeting Date: April 15, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE APRIL 1, 2025 REGULAR
MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the April 1, 2025 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
5.1
Packet Pg. 7
Attachments:
1. 5.1.a April 1, 2025 City Council Regular Meeting Minutes
5.1
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CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
APRIL 1, 2025
CLOSED SESSION: 5:30 p.m. – Room CC-8
ROLL CALL: Council Members Andrew Chou, Stan Liu, Ruth Low,
Mayor Pro Tem Steve Tye, Mayor Chia Yu Teng
Public Comments: None Offered.
CONFERENCE WITH LEGAL COUNSEL –
ANTICIPATED LITIGATION
Initiation of litigation pursuant to Govt. Code Section
54956.9(d)(4):
One potential case
Adjourned to Regular Meeting: 6:34 p.m.
CALL TO ORDER: Mayor Teng called the Regular City Council meeting
to order at 6:38 p.m. in the South Coast Air Quality Management District Main
Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Liu led the Pledge of Allegiance.
INVOCATION: Pastor Moses Silva, Calvary Chapel Golden Springs
ROLL CALL: Council Members Andrew Chou, Stan Liu, Ruth Low,
Mayor Pro Tem Steve Tye, Mayor Chia Yu Teng
Absent: None.
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City
Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City
Manager; Amy Haug, Human Resources and Risk Manager; Ryan Wright, Parks and
Recreation Director; Hal Ghafari, Public Works Manager/Assistant City Engineer;
Cecilia Arellano, Community Relations Manager; Joan Cruz, Administrative Coordinator;
Kristina Santana, City Clerk.
Staff present telephonically:
Greg Gubman, Community Development Director.
Others present: Stephen Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station;
Derick Melendez, Diamond Bar/Walnut Sheriff’s Station.
APPROVAL OF AGENDA: City Attorney Sandoval announced that the City
Council met in closed session at 5:30 p.m. and the City Council authorized counsel to
commence litigation against the County of Los Angeles pertaining to sewer
5.1.a
Packet Pg. 9
APRIL 1, 2025 PAGE 2 CITY COUNCIL
maintenance.
CM/Fox recommended that Item 5.3 be pulled from the Consent Calendar as no action
will be required on that item.
Mayor Teng approved the agenda with Item 5.3 pulled.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclamation Declaring April as Read Together Month.
Diamond Bar Library Manager Cynthia Yu and Friends of the Diamond
Bar Library President and Members spoke about upcoming events,
accepted the proclamation and thanked the City Council.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
3. PUBLIC COMMENTS:
The following provided public comments:
Joe Plunkett, resident
CC/Santana reported that no emails were submitted for public comment, and no
guests on the teleconference line requested to speak under Public Comments.
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of
Future Events.
5. CONSENT CALENDAR: C/Low moved, C/Liu seconded, to approve the
Consent Calendar. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.a MARCH 18, 2025 CITY COUNCIL REGULAR MEETING
5.2 RATIFIED CHECK REGISTER DATED MARCH 5, 2025 THROUGH
MARCH 18, 2025 TOTALING $699,706.17.
5.4 APPROVED FIRST AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH WILLDAN ENGINEERING TO PROVIDE
TEMPORARY PERMIT TECHNICIAN STAFFING FOR THE BUILDING
AND SAFETY DIVISION.
5.1.a
Packet Pg. 10
APRIL 1, 2025 PAGE 3 CITY COUNCIL
5.5 ADOPTED RESOLUTION NO. 2025-08 APPROVING AN AMENDMENT
TO THE EMPLOYER EMPLOYEE ORGANIZATION RELATIONS
PROCEDURES.
5.6 ADOPTED RESOLUTION NOS. 2025-09, 2025-10 AND 2025-11
APPROVING LANDSCAPE ASSESSMENT DISTRICT NOS. 38, 39 -2022,
AND 41-2021 FOR FISCAL YEAR 2025/26.
ITEMS PULLED FROM CONSENT CALENDAR:
5.3 APPROVED TRANSFER OF FISCAL YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) UNALLOCATED BALANCE
TO FISCAL YEAR 2024/2025 PROGRAM BUDGET.
CM/Fox announced that this item should be pulled and no action would be taken.
6. PUBLIC HEARINGS: None.
7. COUNCIL CONSIDERATION: None.
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
The following Council Members provided a report on meetings attended at the
expense of the local agency per Government Code 53232.3(d).
Council Member Chou announced he was recently appointed to the San Gabriel
Valley Regional Housing Trust, representing the Southeast district cities and
attended the first meeting recently. He also reported attending the Los Angeles
County Networking Seminar hosted by the Board of Supervisors.
Council Member Liu reported attending the Los Angeles County Sanitation
District meeting.
Council Member Low reported attending the Library Commission meeting and
the Southern California Government Advisory Panel meeting. She also reported
travelling to Sacramento to attend the Mosquito and Vector Control Association
of California Spring Meeting and Legislative Conference.
Mayor Teng reported attending the San Gabriel Valley Economic Forecast
Report meeting in the City of Industry.
9. ADJOURNMENT: With no further business to conduct, M/Teng adjourned the
Regular City Council Meeting at 7:14 p.m.
5.1.a
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APRIL 1, 2025 PAGE 4 CITY COUNCIL
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 15th day of April, 2025.
__________________________
Chia Yu Teng, Mayor
5.1.a
Packet Pg. 12
Agenda #: 5.2
Meeting Date: April 15, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED MARCH 19, 2025
THROUGH APRIL 1, 2025 TOTALING $1,126,446.10.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $1,126,446.10.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated March 19, 2025 through April 1,
2025 totaling $1,126,446.10 is being presented for ratification. All payments have been
made in compliance with the City’s purchasing policies and procedures, and have been
reviewed and approved by the appropriate departmental staff . The attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
5.2
Packet Pg. 13
REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 4-15-2025
2. 5.2.b Check Register 4-15-2025
5.2
Packet Pg. 14
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated March 19, 2025 through April 1, 2025 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description Amount
General Fund $1,018,503.56
Measure W Local Return Fund $746.71
Measure M Local Return Fund $149.56
Measure R Local Return Fund $85.46
Prop A Transit Tax Fund $29,080.42
Prop C Transit Tax Fund $8,457.93
Community Dev Block Grant Fund $21,290.00
LLAD 38 Fund $8,194.31
LLAD 39 Fund $3,389.84
LLAD 41 Fund $2,946.08
Integrated Waste Mgmt Fund - AB939 $2,580.09
PLHA Fund $10,180.00
Vehicle Maintenance & Equip Fund $5,193.19
Equip Maint & Replacement Fund $15,200.00
Beverage Cntnr Recycling Grant Fund $224.48
Used Motor Oil Block Grant Fund $224.47
$1,126,446.10
Signed:
__________________________________
City Manager
Dan Fox
5.2.a
Packet Pg. 15
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14153 4/1/2025 LANDS' END INC STAFF JACKETS 100240 51200 $1,937.06
4/1/2025 LANDS' END INC STAFF JACKETS 100520 51200 $2,366.97
4/1/2025 LANDS' END INC STAFF JACKETS REFUND 100520 51200 ($517.00)
4/1/2025 LANDS' END INC STAFF JACKETS REFUND 100240 51200 ($422.84)
CHECK TOTAL $3,364.19
14154 4/1/2025 ONE TIME PAY VENDOR DANNETTE MANSFIELD COMPUTER LOAN REIMBURSEMENT 100 12410 $2,250.00
CHECK TOTAL $2,250.00
14155 4/1/2025 TASC FSA FEES 100220 52515 $131.04
CHECK TOTAL $131.04
14156 4/1/2025 WILLDAN FINANCIAL SERVICES CITYWIDE FEE STUDY & COST
ALLOCATION PLAN - FEB 25
100130 54900 $1,485.00
CHECK TOTAL $1,485.00
14841 3/20/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN - LS-2 100655 52210 $67.18
CHECK TOTAL $67.18
14842 3/20/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010
WASHINGTON AVE - TC-1
100655 52210 $110.19
CHECK TOTAL $110.19
14843 3/20/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1798 DBB/22566
GLDL SPRGS - TC-1
100655 52210 $200.52
CHECK TOTAL $200.52
14844 3/20/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - BREA
CYN/FALLOWFIELD - TC-1
100655 52210 $206.28
CHECK TOTAL $206.28
14845 3/20/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N
DBB/VARIOUS - TC-1
100655 52210 $1,202.39
CHECK TOTAL $1,202.39
14846 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST -
LS-2
100655 52210 $67.71
CHECK TOTAL $67.71
14847 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN
SPRINGS - LS-2
100655 52210 $84.99
5.2.b
Packet Pg. 16
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $84.99
14848 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA
CYN/FALLOWFIELD - LS-2
100655 52210 $88.92
CHECK TOTAL $88.92
14849 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $89.57
CHECK TOTAL $89.57
14850 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY
CENTER DR - LS-2
100655 52210 $89.57
CHECK TOTAL $89.57
14851 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN
SPRINGS - LS-2
100655 52210 $89.57
CHECK TOTAL $89.57
14852 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON
AVE - LS-2
100655 52210 $106.74
CHECK TOTAL $106.74
14853 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 22805 GOLDEN
SPRINGS DR - LS-2
100655 52210 $111.96
CHECK TOTAL $111.96
14854 3/25/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE
- TC-1
100655 52210 $116.92
CHECK TOTAL $116.92
14855 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GOLDEN SPRINGS
DR - LS-2
100655 52210 $117.86
CHECK TOTAL $117.86
14856 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1DBB/TEMPLE - LS-2 100655 52210 $127.67
CHECK TOTAL $127.67
14857 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $134.36
CHECK TOTAL $134.36
14858 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN RD - LS-
2
100655 52210 $142.37
CHECK TOTAL $142.37
14859 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN
SPRGS - LS-2
100655 52210 $200.88
CHECK TOTAL $200.88
5.2.b
Packet Pg. 17
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14861 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD -
LS-2
100655 52210 $245.20
CHECK TOTAL $245.20
14862 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $468.54
CHECK TOTAL $468.54
14863 3/25/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GLDN SPRGS
PED - TC-1
100655 52210 $100.09
CHECK TOTAL $100.09
14864 3/25/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GLDN SPRGS
- TC-1
100655 52210 $118.31
CHECK TOTAL $118.31
14865 3/25/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S DBB - TC-1 100655 52210 $98.82
CHECK TOTAL $98.82
14866 3/25/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N
DBB/VARIOUS - TC-1
100655 52210 $1,198.75
CHECK TOTAL $1,198.75
14869 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST -
LS-2
100655 52210 $67.71
CHECK TOTAL $67.71
14870 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDLEN
SPRINGS DR - LS-2
100655 52210 $84.99
CHECK TOTAL $84.99
14871 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA
CYN/FALLOWFIELD - LS-2
100655 52210 $88.92
CHECK TOTAL $88.92
14872 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $89.57
CHECK TOTAL $89.57
14873 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY
CENTER DR - LS-2
100655 52210 $89.57
CHECK TOTAL $89.57
14874 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN
SPRINGS DR - LS-2
100655 52210 $89.57
CHECK TOTAL $89.57
5.2.b
Packet Pg. 18
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14875 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHT - 21010 WASHINGTON
AVE -LS-2
100655 52210 $106.74
CHECK TOTAL $106.74
14876 3/25/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE
- TC-1
100655 52210 $110.06
CHECK TOTAL $110.06
14877 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 22805 GOLDEN
SPRINGS DR - LS-2
100655 52210 $111.96
CHECK TOTAL $111.96
14878 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GOLDEN SPRINGS
- LS-2
100655 52210 $117.86
CHECK TOTAL $117.86
14879 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1DBB/TEMPLE - LS-2 100655 52210 $127.67
CHECK TOTAL $127.67
14880 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $134.36
CHECK TOTAL $134.36
14881 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN - LS-2 100655 52210 $142.37
CHECK TOTAL $142.37
14882 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN
SPRGS - LS-2
100655 52210 $200.88
CHECK TOTAL $200.88
14883 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD -
LS-2
100655 52210 $245.20
CHECK TOTAL $245.20
14884 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $635.30
CHECK TOTAL $635.30
14887 3/25/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 S BREA CYN RD
BPED - LS-3
100655 52210 $67.14
CHECK TOTAL $67.14
14888 3/25/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GOLDEN
SPRINGS PED
100655 52210 $109.98
CHECK TOTAL $109.98
14889 3/25/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN
SPRINGS - TC-1
100655 52210 $127.35
5.2.b
Packet Pg. 19
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $127.35
14890 3/31/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S DBB - TC-1 100655 52210 $99.35
CHECK TOTAL $99.35
14891 3/31/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - BREA
CYN/FALLOWFIELD/ETC - TC-1
100655 52210 $205.81
CHECK TOTAL $205.81
14893 3/31/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1450
BRIDGEGATE/ETC. - TC-1
100655 52210 $564.99
CHECK TOTAL $564.99
14894 3/31/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 22805 GOLDEN
SPRINGS/ETC - TC-1
100655 52210 $3,504.78
CHECK TOTAL $3,504.78
14895 3/31/2025 SOUTHERN CALIFORNIA EDISON GS-1 - 1215 S BREA CYN - GS-1 100655 52210 $95.32
CHECK TOTAL $95.32
14896 3/31/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S BREA CYN -
TC-1
100655 52210 $82.82
CHECK TOTAL $82.82
14897 3/31/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010
WASHINGTON AVE - TC-1
100655 52210 $106.60
CHECK TOTAL $106.60
14898 3/31/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1798 DBB/22566
GLDN SPRGS - TC-1
100655 52210 $207.51
CHECK TOTAL $207.51
14900 3/31/2025 SOUTHERN CALIFORNIA EDISON D38 / 2025 DBB (021225-031225) 238638 52210 $8.27
CHECK TOTAL $8.27
14904 3/31/2025 SOUTHERN CALIFORNIA EDISON D38/2746 BREA CYN RD (021225-
031325)
238638 52210 $8.52
CHECK TOTAL $8.52
14905 3/31/2025 SOUTHERN CALIFORNIA EDISON 20980 E CYN RIDGE LN 241641 52210 $8.21
CHECK TOTAL $8.21
14906 3/31/2025 SOUTHERN CALIFORNIA EDISON CITYHALL (021225-031325) 100620 52210 $13,163.95
CHECK TOTAL $13,163.95
5.2.b
Packet Pg. 20
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14912 3/31/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S
LEMON/VARIOUS - TC-1
100655 52210 $357.32
CHECK TOTAL $357.32
14913 3/28/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/28/2025
201 21118 $2.31
3/28/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/28/2025
238 21118 $3.85
3/28/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/28/2025
239 21118 $3.85
3/28/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/28/2025
241 21118 $3.85
3/28/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/28/2025
207 21118 $16.16
3/28/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/28/2025
250 21118 $16.28
3/28/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/28/2025
206 21118 $111.31
3/28/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/28/2025
100 21118 $2,071.15
CHECK TOTAL $2,228.76
14914 3/28/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/28/2025
239 21109 $119.23
3/28/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/28/2025
241 21109 $119.23
3/28/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/28/2025
201 21109 $146.83
3/28/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/28/2025
238 21109 $238.46
3/28/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/28/2025
250 21109 $359.43
3/28/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/28/2025
207 21109 $435.67
5.2.b
Packet Pg. 21
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/28/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/28/2025
206 21109 $509.66
3/28/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/28/2025
100 21109 $14,315.94
CHECK TOTAL $16,244.45
14915 3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
204 21110 $85.46
3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
203 21110 $149.56
3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
239 21110 $150.12
3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
241 21110 $150.12
3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
238 21110 $238.40
3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
201 21110 $597.57
3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
207 21110 $1,210.46
3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
206 21110 $1,794.37
3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
250 21110 $2,204.38
3/28/2025 CALPERS PENSION CONTRIBUTION 3/8/25-3/21/25
& 3/1-3/31/25
100 21110 $44,702.96
CHECK TOTAL $51,283.40
14968 4/1/2025 AARP INSTRUCTOR PAYMENT - AARP - WS25 100520 55310 $125.00
CHECK TOTAL $125.00
14969 4/1/2025 ATKINSON, ANDELSON, LOYA,
RUUD & ROMO
LEGAL SERVICES 100220 54900 $1,695.75
CHECK TOTAL $1,695.75
14970 4/1/2025 ROBYN A BECKWITH INTERIOR PLANT SERVICE (MARCH2025) 100510 52320 $275.00
4/1/2025 ROBYN A BECKWITH INTERIOR PLANT SERVICE (MARCH2025) 100620 52320 $380.00
CHECK TOTAL $655.00
14971 4/1/2025 BELLFLOWER AUTOMOTIVE INC FLEET MAINTENANCE (LIC#1532940) 502655 52312 $446.23
5.2.b
Packet Pg. 22
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
4/1/2025 BELLFLOWER AUTOMOTIVE INC FLEET VEHICLE MAINTENANCE
(LIC#1570799)
502630 52312 $2,252.75
CHECK TOTAL $2,698.98
14972 4/1/2025 JOHN E BISHOP INSTRUCTOR PAYMENT - MARTIAL ARTS -
WS25
100520 55320 $180.00
CHECK TOTAL $180.00
14973 4/1/2025 BSN SPORTS CORP SENIOR SOFTBALL EQUIPMENT 100520 51200 $665.14
CHECK TOTAL $665.14
14974 4/1/2025 CANYON CATERING & EVENTS
INC
SENIOR DANCE CATERING 3.13.25 100520 55310 $1,498.44
CHECK TOTAL $1,498.44
14975 4/1/2025 DAN CONTRACTOR CDBG HIP CONTRACTOR - GILLILAND
20878 MOONLAKE
225440 54900 $16,200.00
4/1/2025 DAN CONTRACTOR CDBG HIP CONTRACTOR - GILLILAND
20878 MOONLAKE
225440 54900 $1,800.00
CHECK TOTAL $18,000.00
14976 4/1/2025 DEPARTMENT OF JUSTICE LIVESCAN FEES 100220 52510 $32.00
CHECK TOTAL $32.00
14977 4/1/2025 DIAMOND BAR STORAGE
OWNER LLC
OFFSITE STORAGE UNITS CDD 100420 52302 $880.00
CHECK TOTAL $880.00
14978 4/1/2025 DS SERVICES OF AMERICA INC WATER SERVICE (CITYHALL/MAR) FY24-
25
100620 51200 $462.67
CHECK TOTAL $462.67
14979 4/1/2025 EWING IRRIGATION PRODUCTS
INC
MAINTENANCE REPAIRS (PARKS) 100630 52320 $1,484.56
CHECK TOTAL $1,484.56
14980 4/1/2025 GOVCONNECTION INC HP SERVER CARE PACK FOR ATCS 3 100230 52314 $2,868.40
4/1/2025 GOVCONNECTION INC ANNUAL RENEWAL - MERAKI 100230 52314 $1,770.00
CHECK TOTAL $4,638.40
14981 4/1/2025 WOODS MAINTENANCE
SERVICES INC
GRAFFITI CONTROL - JANUARY 2025 100430 55540 $3,075.00
4/1/2025 WOODS MAINTENANCE
SERVICES INC
GRAFFITI CONTROL - FEBRUARY 2025 100430 55540 $3,075.00
5.2.b
Packet Pg. 23
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $6,150.00
14982 4/1/2025 H & L CHARTER CO INC SENIOR EXCURSION TRANSPORTATION,
24/25
206520 55310 $2,000.00
CHECK TOTAL $2,000.00
14983 4/1/2025 HANSON BRIDGETT LLP LEGAL SERVICES IN FEB - SEWER DISTRICT 100120 54022 $12,148.50
CHECK TOTAL $12,148.50
14984 4/1/2025 HERMAN AU PHOTOGRAPHY PHOTOBOOTH RENTAL FOR BREAKFAST
WITH THE BUNNY
100520 55300 $934.15
CHECK TOTAL $934.15
14985 4/1/2025 HINDERLITER DE LLAMAS &
ASSOCIATES
CONTRACT SVCS - SALES TAX JAN-MAR
2025
100210 54900 $70.07
4/1/2025 HINDERLITER DE LLAMAS &
ASSOCIATES
CONTRACT SVCS - SALES TAX JAN-MAR
2025
100210 54010 $900.00
CHECK TOTAL $970.07
14986 4/1/2025 HOME DEPOT CREDIT SERVICES DBC OPERATING SUPPLIES
(GARY031225)
100620 51300 $163.54
4/1/2025 HOME DEPOT CREDIT SERVICES OPERATING SUPPLIES
(DBC/CLAUDE031025)
100510 51200 $105.49
4/1/2025 HOME DEPOT CREDIT SERVICES OPERATING SUPPLIES 100655 51250 $582.00
4/1/2025 HOME DEPOT CREDIT SERVICES OPERATING SUPPLIES 100655 51250 $345.99
4/1/2025 HOME DEPOT CREDIT SERVICES STREET OPERATING SUPPLIES (JSI-031925) 100655 51250 $98.80
CHECK TOTAL $1,295.82
14987 4/1/2025 HONEYCOTT INC BEE REMOVAL (DBC/PARKINGLOT) 100510 52320 $145.00
CHECK TOTAL $145.00
14988 4/1/2025 HUMANE SOCIETY OF POMONA
VALLEY INC
ANIMAL CONTROL SERVICES IN
FEBRUARY
100340 55404 $39,317.08
CHECK TOTAL $39,317.08
14989 4/1/2025 JERMAR 29:11 INC DEPOSIT: DAY CAMP EXCURSION ON
JULY 1, 2025
100520 53520 $244.63
CHECK TOTAL $244.63
14990 4/1/2025 JOE A GONSALVES & SON INC PROFESSIONAL SERVICES IN APRIL -
STATE LOBBYIST
100130 54900 $2,500.00
CHECK TOTAL $2,500.00
14991 4/1/2025 K7 ENTERPRISES DBC OFFICE WORK 100510 54900 $684.04
5.2.b
Packet Pg. 24
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $684.04
14992 4/1/2025 KEVIN Y OH CATERING FOR BREAKFAST WITH THE
BUNNY
100520 55300 $1,642.96
CHECK TOTAL $1,642.96
14993 4/1/2025 LA COUNTY ASSESSOR OFFICE SBF ABSTRACT - FEB 2025 100230 52314 $200.00
CHECK TOTAL $200.00
14995 4/1/2025 LOPEZ RAMIREZ ROOFING INC CDBG HIP 333 S. ROCK RIVER RD
RETENTION
225440 54900 $3,290.00
CHECK TOTAL $3,290.00
14996 4/1/2025 LOS ANGELES COUNTY PUBLIC
WORKS
SYCAMORE CYN PARK
INSPECT&SRVCCALLS(011625-021025
100630 52320 $1,134.77
CHECK TOTAL $1,134.77
14997 4/1/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT
FY2024-25 LA COUNTY SHERIFF GEN
LAW 01/2025
100310 55400 $652,464.33
CHECK TOTAL $652,464.33
14998 4/1/2025 LOWE'S BUSINESS ACCOUNT TOOLS/DBC (JK-032025) 100510 51300 $28.92
CHECK TOTAL $28.92
14999 4/1/2025 MANUEL REYES SENIOR SOFTBALL UMPIRE FEES 100520 51200 $2,025.00
CHECK TOTAL $2,025.00
15000 4/1/2025 MARY BASHFORD C-PLHA 2303 PRESADO DRIVE UNIT D -
FONG
224440 54900 $9,162.00
4/1/2025 MARY BASHFORD C-PLHA 2303 PRESADO DRIVE UNIT D -
FONG
224440 54900 $1,018.00
CHECK TOTAL $10,180.00
15001 4/1/2025 MICHAEL NGUYEN FLEET TRUCK REAR GLASS REPLACEMENT
(LIC#1524113)
502630 52312 $400.00
CHECK TOTAL $400.00
15002 4/1/2025 MOBILE RELAY ASSOCIATES INC RECURRING SERVICES FOR EMERGENCY
PREPAREDNESS
100350 52300 $78.75
CHECK TOTAL $78.75
15003 4/1/2025 MT CALVARY LUTHERAN
SCHOOL
YOUTH BASKETBALL GYM RENTAL 100520 52302 $8,093.00
CHECK TOTAL $8,093.00
5.2.b
Packet Pg. 25
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
15004 4/1/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 031425-
041025)GS&SG
100655 51250 $455.52
CHECK TOTAL $455.52
15005 4/1/2025 NICOLE WALLS INSTRUCTOR PAYMENT - FASHION -
WS25
100520 55320 $99.00
CHECK TOTAL $99.00
15006 4/1/2025 ONE TIME PAY VENDOR HAL GHAFARI REIMBURSMNT - CAR RENTAL - JPIA
CONF. 11/4-8/24
100610 52420 $256.69
CHECK TOTAL $256.69
15007 4/1/2025 ONE TIME PAY VENDOR JESSICA WANG RECRATION PROGRAM REFUND 100 20202 $29.75
CHECK TOTAL $29.75
15008 4/1/2025 ONE TIME PAY VENDOR SHIN MEI LIN RECREATION PROGRAM REFUND 100 20202 $75.00
CHECK TOTAL $75.00
15009 4/1/2025 OOTWI INC DAY CAMP ENTERTAINMENT ON JUNE
18, 2025
100520 55315 $595.00
CHECK TOTAL $595.00
15010 4/1/2025 OPCO TRANSIT INC FY 2024-25 DIAMOND RIDE SR TRANS
SVCS - FEB BILLIN
206650 55560 $24,665.08
CHECK TOTAL $24,665.08
15011 4/1/2025 PRO1PRINT, LLC ENVIRO POSTCARDS-CRV AND USED
OIL
253180 52160 $224.47
4/1/2025 PRO1PRINT, LLC ENVIRO POSTCARDS-CRV AND USED
OIL
254180 52160 $224.48
CHECK TOTAL $448.95
15012 4/1/2025 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $878.00
4/1/2025 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $920.00
CHECK TOTAL $1,798.00
15013 4/1/2025 PUENTE HILLS FORD LLC FLEET MAINTENANCE (LIC#1479428) 502430 52312 $250.00
CHECK TOTAL $250.00
15014 4/1/2025 PYRO COMM SYSTEMS INC SERVICE CALL (031425) 100620 52320 $2,542.38
4/1/2025 PYRO COMM SYSTEMS INC SERVICE CALL 032025 - (DBC) 100510 52310 $165.48
4/1/2025 PYRO COMM SYSTEMS INC FIRE ALARM ANNUAL TESTING (DBC) 100510 52310 $585.00
5.2.b
Packet Pg. 26
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $3,292.86
15015 4/1/2025 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $173.01
CHECK TOTAL $173.01
15016 4/1/2025 RKA CONSULTING GROUP BUILDING AND SAFETY DB - FEBRUARY
2025
100420 55100 $69,088.49
CHECK TOTAL $69,088.49
15017 4/1/2025 ROTHNER, SEGALL &
GREENSTONE
PROF. SVCS - H/R 100220 54900 $2,500.00
CHECK TOTAL $2,500.00
15018 4/1/2025 SC FUELS FLEET FUEL (030125-031525) 502130 52330 $159.73
4/1/2025 SC FUELS FLEET FUEL (030125-031525) 502620 52330 $323.30
4/1/2025 SC FUELS FLEET FUEL (030125-031525) 502630 52330 $427.20
4/1/2025 SC FUELS FLEET FUEL (030125-031525) 502655 52330 $933.98
CHECK TOTAL $1,844.21
15019 4/1/2025 SIMPSON ADVERTISING INC DESIGN AND LAYOUT: APRIL NWSLTR,
SUMMER REC GUIDE
100240 54900 $5,200.00
CHECK TOTAL $5,200.00
15020 4/1/2025 SOLARWINDS NORTH AMERICA
INC
ANNUAL RENEWAL - SOLARWINDS FY
24-25
100230 52314 $3,841.22
CHECK TOTAL $3,841.22
15021 4/1/2025 SPECTRUM BUSINESS SUMMARY BILL -CABLE/INTERNET -CITY
HALL - MAR 2025
100230 54030 $1,736.78
4/1/2025 SPECTRUM BUSINESS CABLE TV SERVICE/DBC - MAR 2025 100230 54030 $131.84
CHECK TOTAL $1,868.62
15022 4/1/2025 STAY GREEN INC LANDSCAPE MAINTENANCE (CITY
HALL/MAR 2025)
100620 52320 $1,190.00
CHECK TOTAL $1,190.00
15023 4/1/2025 STEVEN ANTHONY SANTANA DJ SERVICES FOR BREAKFAST WITH THE
BUNNY
100520 55300 $500.00
CHECK TOTAL $500.00
15024 4/1/2025 THE GAS COMPANY GAS @ HERITAGE PARK (021225-031425) 100630 52215 $387.45
4/1/2025 THE GAS COMPANY GAS @ CITYHALL (021125-031325) 100620 52215 $1,446.35
5.2.b
Packet Pg. 27
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
4/1/2025 THE GAS COMPANY GAS @ DBC (021725-031725) 100510 52215 $1,509.56
CHECK TOTAL $3,343.36
15025 4/1/2025 THE SAUCE CREATIVE SERVICES
INC
DAY CAMP POSTCARD 100520 52110 $379.73
4/1/2025 THE SAUCE CREATIVE SERVICES
INC
MARKETING MATERIALS-2025 THROUGH
MY LENS CONTEST
100240 52160 $1,074.13
4/1/2025 THE SAUCE CREATIVE SERVICES
INC
PRINTS AND SIGNAGE FOR WINDMILL
HUNT
100520 52110 $1,211.96
4/1/2025 THE SAUCE CREATIVE SERVICES
INC
STICKERS FOR WINDMILL HUNT 100520 52110 $264.95
CHECK TOTAL $2,930.77
15026 4/1/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 2/18/25-
2/25/25
503230 56135 $10,400.00
4/1/2025 TYLER TECHNOLOGIES INC ELM PROJECT MGMT HOURS - 3/4/25-
3/6/25
503230 56135 $4,800.00
CHECK TOTAL $15,200.00
15027 4/1/2025 ULTIMATE MAINTENANCE
SERVICES INC
JANITORIAL SERVICES (MARCH2025) 100630 55505 $3,070.00
4/1/2025 ULTIMATE MAINTENANCE
SERVICES INC
JANITORIAL SERVICES (MARCH2025) 100510 55505 $9,650.00
4/1/2025 ULTIMATE MAINTENANCE
SERVICES INC
JANITORIAL SERVICES (MARCH2025) 100620 52320 $12,075.00
CHECK TOTAL $24,795.00
15028 4/1/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
ADULT VOLLEYBALL GYM RENTAL 100520 52302 $573.75
4/1/2025 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
YOUTH BASKETBALL GYM RENTAL 100520 52302 $6,278.10
CHECK TOTAL $6,851.85
15029 4/1/2025 WALNUT VALLEY WATER DISTRICT CITYHALLW-(020125-022825) 100620 52220 $955.29
4/1/2025 WALNUT VALLEY WATER DISTRICT D38W-(020125-022825) 238638 52220 $5,084.27
4/1/2025 WALNUT VALLEY WATER DISTRICT D38(R)W-(020125-022825) 238638 52220 $2,612.54
4/1/2025 WALNUT VALLEY WATER DISTRICT D39W-(020125-022825) 239639 52220 $3,116.64
4/1/2025 WALNUT VALLEY WATER DISTRICT D41W-(020125-022825) 241641 52220 $2,664.67
4/1/2025 WALNUT VALLEY WATER DISTRICT DBCW-(020125-022825) 100510 52220 $403.32
4/1/2025 WALNUT VALLEY WATER DISTRICT PARKSW-(020125-022825) 100630 52220 $7,281.48
5.2.b
Packet Pg. 28
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
4/1/2025 WALNUT VALLEY WATER DISTRICT PARKS(R)W-(020125-022825) 100630 52220 $2,735.66
CHECK TOTAL $24,853.87
15030 4/1/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $787.59
4/1/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $630.90
CHECK TOTAL $1,418.49
15031 4/1/2025 WILLDAN FINANCIAL SERVICES CITYWIDE FEE STUDY & COST
ALLOCATION PLAN
100130 54900 $1,305.00
CHECK TOTAL $1,305.00
15032 4/1/2025 WILLDAN GEOTECHNICAL BUILDING&SAFETY INTERIM PERMIT
TECHNICIAN
100420 55100 $13,600.00
CHECK TOTAL $13,600.00
15033 4/1/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 2500 CROW FOOT -
THRU 1/31/25
100 22109 $735.00
4/1/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 24069 GOLDRUSH -
THRU 1/31/25
100 22109 $735.00
4/1/2025 WILLDAN GEOTECHNICAL GEOTECH REVIEW - 891
ADAMSGROVE/TRENCH BACKFILL
100610 54200 $1,350.00
CHECK TOTAL $2,820.00
15034 4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100120 54020 $1,808.40
4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100120 54020 $4,795.00
4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100120 54020 $109.60
4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100120 54020 $4,384.00
4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100120 54020 $1,424.80
4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100120 54020 $1,424.80
4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100 22107 $219.20
4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100 22107 $274.00
4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100 22107 $1,397.40
5.2.b
Packet Pg. 29
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
4/1/2025 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION
LEGAL SERVICES - FEBRUARY 2025 100120 54020 $5,847.71
CHECK TOTAL $21,684.91
15035 4/1/2025 YUNEX CORP TS MAINT/RESPONSE - FEB 2025 207650 55536 $6,795.64
CHECK TOTAL $6,795.64
GRAND TOTAL $1,126,446.10
5.2.b
Packet Pg. 30
Agenda #: 5.3
Meeting Date: April 15, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: DESIGNATION OF AGENTS FOR NON-STATE AGENCIES (FEMA &
CALOES) AND COMMITMENT FOR DR-4750 LOCAL HAZARD
MITIGATION PLAN (LHMP) GRANT PROGRAM APPLICATION.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Adopt Resolution No. 2025-12 designating authorized agents and CalOES 130
Designation of Applicant's Agent Resolution for Non -State Agencies; and
B. Authorize the City Manager to submit a letter to CalOES regarding commitment of
City funds for the Local Hazard Mitigation Plan (LHMP) grant application.
FINANCIAL IMPACT:
The City is seeking federal grant funds to update the Local Hazard Mitigation Plan
(LHMP). Should the City receive the maximum FEMA grant amount of $220,000, the
federal share would be 75% of total eligible program costs up to $165,000. The City
would be required to contribute 25% up to $55,000 which is anticipated to be funded by
the General Fund, and subject to future Council consideration.
BACKGROUND:
The federal Disaster Management Act of 2000 (DMA 2000) requires every local, county
and state government to have an approved Local Hazard Mitigation Plan (Plan). The
City of Diamond Bar was awarded a grant in 2020 to update the City’s Plan. At the
conclusion of that review and update, the City Council adopted the City’s Local Hazard
Mitigation Plan on July 19, 2022. The City’s Plan was officially approved by FEMA on
August 16, 2022, with the five-year expiration date of August 16, 2027.
When disasters occur, the Federal Emergency Management Agency (FEMA)
periodically will make funding available for grant mitigation efforts, including updates to
5.3
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current approved plans. CalOES notified the City of a funding under FEMA DR -4750
that would allow for cities to apply for funding during the April 2025 grant cycle.
ANALYSIS:
The FEMA DR-4750 Grant application process is a competitive process available to all
municipalities with Plans set to expire in 2027. FEMA guidelines have expanded
significantly since the last Plan update, adding additional steps and requirements within
the plan review, hazard identification, public engagement, and FEMA/CalOES review
process. CalOES recommends that grant applicants request the total grant
authorization amount under DR-4750, which is $220,000. There is a City cost share
component of 25%. As is customary, City staff will work to complete the project under
the total grant authorization to minimize impacts to the City general fund. City staff time
is eligible under this grant funding, and will be tracked to meet the City’s 25% cost -
share.
To ensure the City is eligible for the FEMA DR-4750 grant award, it is necessary for the
Council to take the following action:
1. Adopt Resolution No. 2025-12 (Attachments 1 & 2) Agent Resolution CalOES
130 listing the City Manager, Assistant City Manager, and Public Works Director
as authorized agents of the City; and
2. Authorize the City Manager to sign the letter of commitment (Attachment 3). At
this time, it is anticipated that general funds would be used to cover the 25% cost
match.
The grant application will be submitted by the April 30, 2025 deadline. Notification of
grant award will be made later this calendar year. Should the City receive the grant
award, staff will work to secure a consultant to facilitate the plan update by the
expiration of the current Plan, which is set to expire August 16, 2027.
PREPARED BY:
REVIEWED BY:
5.3
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Attachments:
1. 5.3.a Resolution No. 2025-12
2. 5.3.b Exhibit A - Cal OES Form 130
3. 5.3.c City of Diamond Bar LHMP Letter of Committment
5.3
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RESOLUTION NO. 2025-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, DESIGNATING AUTHORIZED AGENTS TO ACT ON
THE CITY’S BEHALF FOR DISASTER FINANCIAL ASSISTANCE.
WHEREAS, the City Council desires to appoint and authorize agent(s) of the City
to apply and seek reimbursement for disaster-related expenditures under the Federal
Emergency Management Agency (FEMA) and the California Governor’s Office of
Emergency Services (Cal OES) under the California Disaster Assistance Act Programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar as follows:
Section 1. The City Manager, Assistant City Manager, and Public Works
Director are hereby authorized as agent(s) to execute for and on behalf of the named
applicant, City of Diamond Bar, a public entity established under the laws of the State of
California, an application for disaster financial assistance, and to file it with the California
Governor’s Office of Emergency Services for the purpose of obtaining certain federal
financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance
under the California Disaster Assistance Act as shown in the attached Exhibit A.
Section 2. The City of Diamond Bar, a public entity established under the laws
of the State of California, hereby authorizes its agent(s) to provide to the California
Governor’s Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required. This is a universal resolution and
is effective for all open and futures disasters up to three (3) years following the date of
approval.
PASSED, APPROVED AND ADOPTED this 15th day of April, 2025.
CITY OF DIAMOND BAR
__________________________
Chia Yu Teng, Mayor
5.3.a
Packet Pg. 34
Resolution No. 2025-12
2
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was duly passed, approved and adopted by the City Council of the
City of Diamond Bar at the regular meeting held on the 15th day of April, 2025, by the
following Roll Call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
Exhibit A – Cal OES Form 120
5.3.a
Packet Pg. 35
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the ,
(Name of Applicant)
a public entity established under the laws of the State of California, this application
and to file it with the California Governor’s Office of Emergency Services for the
purpose of obtaining federal financial assistance for any existing or future grant
program, including, but not limited to any of the following:
-Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG),
California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard
Mitigation Grant Program (HMGP), Building Resilient Infrastructure and
Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under
-Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and
Emergency Assistance Act of 1988, and/or state financial assistance under the
California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National
Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b)
((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards
Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F,
Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141
- California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2,
Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12
That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the
Governor’s Office of Emergency Services for all matters pertaining to such state
disaster assistance the assurances and agreements required.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
OES-FPD-130 Rev. 10-2022 Page 1 of 4
5.3.b
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Please check the appropriate box below
This is a universal resolution and is effective for all open and future
disasters/grants declared up to three (3) years following the date of approval.
This is a disaster/grant specific resolution and is effective for only
disaster/grant number(s):
Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the
(Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 2 of 4
5.3.b
Packet Pg. 37
Cal OES Form 130 Instructions
A Designation of Applicant’s Agent Resolution for Non-State Agencies is required of all
Applicants to be eligible to receive funding. A new resolution must be submitted if a
previously submitted resolution is older than three (3) years from the last date of
approval, is invalid, or has not been submitted.
When completing the Cal OES Form 130, Applicants should fill in the blanks on pages 1
and 2. The blanks are to be filled in as follows:
Resolution Section:
Governing Body: This is the group responsible for appointing and approving the
Authorized Agents.
Examples include: Board of Directors, City Council, Board of Supervisors, Board of
Education, etc.
Name of Applicant: The public entity established under the laws of the
State of California.
Examples include: School District, Office of Education, City, County or Non-profit
agency that has applied for the grant, such as: City of San Diego, Sacramento
County, Burbank Unified School District, Napa County Office of Education,
University Southern California.
Authorized Agent: These are the individuals that are authorized by the Governing Body
to engage with the Federal Emergency Management Agency and the California
Governor’s Office of Emergency Services regarding grants for which they have applied.
There are two ways of completing this section:
1.Titles Only: The titles of the Authorized Agents should be entered here, not their
names. This allows the document to remain valid if an Authorized Agent leaves
the position and is replaced by another individual. If “Titles Only” is the chosen
method, this document must be accompanied by either a cover letter naming
the Authorized Agents by name and title, or the Cal OES AA Names
document. The supporting document can be completed by any authorized
person within the Agency (e.g., administrative assistant, the Authorized Agent,
secretary to the Director). It does not require the Governing Body’s signature.
2.Names and Titles: If the Governing Body so chooses, the names and titles of the
Authorized Agents would be listed. A new Cal OES Form 130 will be required if
any of the Authorized Agents are replaced, leave the position listed on the
document, or their title changes.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 3 of 4
5.3.b
Packet Pg. 38
Checking Universal or Disaster-Specific Box: A Universal resolution is effective for all
past disasters and for those declared up to three (3) years following the date of
approval. Upon expiration it is no longer effective for new disasters, but it remains
in effect for disasters declared prior to expiration. It remains effective until the
disaster goes through closeout unless it is superseded by a newer resolution.
Governing Body Representative: These are the names and titles of the approving
Board Members.
Examples include: Chairman of the Board, Director, Superintendent, etc. The
names and titles cannot be one of the designated Authorized Agents. A
minimum of three (3) approving board members must be listed. If less than three
are present, meeting minutes must be attached in order to verify a quorum was
met.
Certification Section:
Name and Title: This is the individual in attendance who recorded the creation and
approval of this resolution.
Examples include: City Clerk, Secretary to the Board of Directors, County Clerk,
etc. This person cannot be one of the designated Authorized Agents or
Approving Board Member. If a person holds two positions (such as City Manager
and Secretary to the Board) and the City Manager is to be listed as an
Authorized Agent, then that person could sign the document as Secretary to
the Board (not City Manager) to eliminate “Self-Certification.”
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
OES-FPD-130 Rev. 10-2022 Page 4 of 4
5.3.b
Packet Pg. 39
City of Diamond Bar
21810 Copley Drive | Diamond Bar, CA 91765-4178
909-839-7000 | Fax 909-861-3117
www.DiamondBarCA.gov
Chia Yu Teng
Mayor
District 4
Steve Tye
Mayor Pro Tem
District 1
Andrew Chou
Council Member
District 3
Stan Liu
Council Member
District 5
Ruth M. Low
Council Member
District 2
April 15, 2025
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
RE: DR-4750 Subapplication Funding Match Commitment Letter – Local Hazard Mitigation
Plan (LHMP) Update
Dear State Hazard Mitigation Officer:
As part of the Local Hazard Mitigation Plan (LHMP) Grant Program process, a local funding
match of at least 25% is required. This letter serves as the City of Diamond Bar’s
commitment to meet the local match fund requirements for the Hazard Mitigation Grant
Program. The source of non-federal funds will be from local agency funding.
Furthermore, the Diamond Bar City Council approved the most recent CalOES 130 at its
April 15, 2025 City Council meeting, designating the City Manager, Assistant City Manager,
and Public Works Director as authorized agents.
Please contact Assistant to the City Manager Anthony Santos at 909.839.7013 or by email
to asantos@diamondbarca.gov with any questions.
Sincerely,
Daniel Fox
City Manager
cc: Ryan McLean, Assistant City Manager
David Liu, Public Works Director
Anthony Santos, Assistant to the City Manager
Enclosure
1. CalOES 130 Agent Resolution – City of Diamond Bar.
5.3.c
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Agenda #: 5.4
Meeting Date: April 15, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSULTING SERVICES AGREEMENT WITH DAVID VOLZ DESIGN
TO INVENTORY LANDSCAPE AREAS WITHIN THE CITY FOR
APPLICATION OF RECOVERED ORGANICS WASTE PRODUCTS.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve and authorize the City Manager to sign a Consulting Services Agreement with
David Volz Design to inventory landscape areas within the City for application of
recovered organics waste products through March 31, 2026.
FINANCIAL IMPACT:
The total not-to-exceed amount for the agreement is $60,000. Sufficient funds are
included in the Fiscal Year 2024-25 AB 939 – Professional Services budget, $16,020 of
which is available through CalRecycle’s Senate Bill (SB) 1383 Organic Waste Recycling
(OWR) Cycle 4 grant. The remaining $43,980 will be funded through the AB 939 Solid
Waste account.
BACKGROUND:
The City must meet our SB 1383 CalRecycle Regulations Recovered Organic Waste
Product (ROWP) Procurement Target of 4,537.36 tons on an annual basis. On July 16,
2024, the City Council approved a two -year agreement with Zero Foodprint, which puts
the City in full compliance for both 2024 and 2025 ROWP procurement targets.
Procured materials through Zero Footprint are allocated to various farms within the
State of California – not the City.
The proposed agreement would supplement the efforts of Zero Foodprint and create a
reliable and accurate GIS database of City-maintained landscaped areas, including
square footage, recommended soil amendments, and estimated labor cost for ROWP
5.4
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material application. Having a GIS resource that accurately reflects City-maintained
landscape areas is important for the Public Works Department to improve maintenance
and budget allocations. The City will also utilize this database to assess the capacity
and ability to utilize recovered organic waste products within City limits, which will likely
reduce the tonnage purchased through Zero Foodprint to remain in compliance with SB
1383 CalRecycle Regulations annual ROWP targets.
ANALYSIS:
On August 8, 2024, the City issued an RFP to prepare a Citywide Landscape Inventory
of city-maintained landscaped areas, which closed on September 27, 2024. Three (3)
proposals were received and included line items for: area assessment, material
recommendation and budget, and final report compilation. A summary of each
proposer’s cost is provided below:
VENDOR BID AMOUNT REVISED AMOUNT
David Volz Design $30,000.00 $60,000.00
Hirsch & Associates, Inc. $61,310.00 $61,310.00
Herrera Environmental Consultants $72,595.00 $72,595.00
David Volz Design (DVD) came in as the lowest responsive bidder. During the RFP
review process, Public Works and City Manager’s Office staff assessed DVD’s scope of
work and determined it would be beneficial to add more hours dedicated to establishing
and building data points within GIS. This modification increased the proposal cost from
$30,000 to $60,000, and DVD still remained the lowest response bidder. Currently, DVD
is a sub-consultant in the City’s Heritage Park renovation project and is familiar with the
City. Their team specializes in GIS and remote sensing, with an extensive background
in working with similar projects of this nature in other local jurisdictions.
Work will commence in calendar year 2025, with completion anticipated in March 2026.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
5.4
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REVIEWED BY:
Attachments:
1. 5.4.a DVD Agreement
2. 5.4.b Exhibit A - DVD Scope of Work
5.4
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1
CONSULTANT SERVICES AGREEMENT
[Non-Design Professionals]
THIS AGREEMENT (the "Agreement") is made as of March 1, 2025 by and
between the City of Diamond Bar, a municipal corporation ("City") and David Volz
Design Landscape Architects, Inc., a California corporation ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the landscape assessment for
application of recovered organics waste product services set forth in the attached
Exhibit "A", which is incorporated herein by this reference. As a material inducement to
the City to enter into this Agreement, Consultant represents and warrants that it has
thoroughly investigated the work and fully understands the difficulties and restrictions in
performing the work. Consultant represents that it is fully qualified to perform such
consulting services by virtue of its experience and the training, education and expertise
of its principals and employees.
Cathy Nguyen, Management Analyst (herein referred to as the “City’s Project
Manager”), shall be the person to whom the Consultant will report for the performance
of services hereunder. It is understood that Consultant shall coordinate its services
hereunder with the City’s Project Manager to the extent required by the City’s Project
Manager, and that all performances required hereunder by Consultant shall be
performed to the satisfaction of the City’s Project Manager and the City Manager .
2. Term of Agreement. This Agreement shall take effect April 1, 2025, and
shall continue until March 31, 2026 ("Term"), unless earlier terminated pursuant to the
provisions herein.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". Payment will be made only after submission of proper
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed sixty thousand dollars ($60,000) without the prior written
consent of the City. The above not to exceed amount shall include all costs, including,
but not limited to, all clerical, administrative, overhead, telephone, travel and all related
expenses.
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent and any extra work performed.
C. City will pay Consultant the amount invoiced the City will pay Consultant
the amount properly invoiced within 35 days of receipt, but may withhold 30% of any
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5.4.a
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2
invoice until all work is completed, which sum shall be paid within 35 days of completion
of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time , if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent , except as
specifically provided herein. Neither City nor any of its agents shall have control over
the conduct of Consultant or any of Consultant's employees, except as set forth in this
Agreement. Consultant shall not, at any time, or in any manner, represent that it or any
of its agents or employees are in any manner employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. In the event that City is
audited by any Federal or State agency regarding the independent contractor status of
Consultant and the audit in any way fails to sustain the validity of a wholly independent
contractor relationship between City and Consultant, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such
audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws regarding
Consultant and Consultant's employees. Consultant further agrees to indemnify and
hold City harmless from any failure of Consultant to comply with applicable Worker's
Compensation laws.
D. Consultant shall, at Consultant’s sole cost and expense fully secure and
comply with all federal, state and local governmental permit or licensing requirements,
including but not limited to the City of Diamond Bar, South Coast Air Quality
Management District, and California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to
offset against the amount of any fees due to Consultant under this Agreement any
amount due to City from Consultant as a result of Consultant's failure to promptly pay to
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3
City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant’s failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Indemnification.
Consultant shall indemnify, defend with counsel approved by City, and hold
harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and
against all liability, loss, damage, expense, cost (including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation) of every nature
arising out of or in connection with:
(1) Any and all claims under Workers’ Compensation Act and other
employee benefit acts with respect to Consultant’s employees or Consultant’s
contractor’s employees arising out of Consultant’s work under this Agreement;
and
(2) Any and all claims arising out of Consultant's performance of work
hereunder or its failure to comply with any of its obligations contained in this
Agreement, regardless of City’s passive negligence, but excepting such loss or
damage which is caused by the sole active negligence or willful misconduct of
the City. Should City in its sole discretion find Consultant’s legal counsel
unacceptable, then Consultant shall reimburse the City its costs of defense,
including without limitation reasonable attorneys' fees, expert fees and all other
costs and fees of litigation. The Consultant shall promptly pay any final judgment
rendered against the Indemnitees. It is expressly understood and agreed that
the foregoing provisions are intended to be as broad and inclusive as is permitted
by the law of the State of California and will survive termination of this
Agreement. Except for the Indemnitees, this Agreement shall not be construed
to extend to any third party indemnification rights of any kind.
(3) The Consultant's obligations to indemnify, defend and hold harmless
the City shall survive termination of this Agreement.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a
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result of wrongful or negligent acts by Consultant, its officers, employees, agents,
and independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non-owned and hired automobiles, with minimum combined single
limits coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is
greater.
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined single limit of
$1,000,000. If such insurance is on a claim made basis, Consultant agrees to
keep such insurance in full force and effect for at least five years after termination
or date of completion of this Agreement.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non-renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City at least ten (10) days prior written notice thereof. Consultant agrees that it
will not cancel, reduce or otherwise modify the insurance coverage and in the event of
any of the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and shall be issued by an insurance company which is
authorized to do business in the State of California or which is approved in writing by
the City; and shall be placed have a current A.M. Best's rating of no less than A -, VII.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
(“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
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or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant’s due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Consultant fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the “records”) pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days'
notice from the City, and copies thereof shall be furnished if requested.
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14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation, monetary
or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a
result of the performance of this Agreement. Consultant's covenant under this section
shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the
event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
16. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. All of the services required under this Agreement will be performed by
Consultant or under it supervision, and all personnel engaged in the work shall be
qualified to perform such services. Except as otherwise authorized by the City's Project
Manager shall be the person who primarily performs the work provided under this
Agreement. Except as provided in this Agreement, Consultant reserves the right to
determine the assignment of its own employees to the performance of Consultant's
services under this Agreement, but City reserves the right in its sole discretion to require
Consultant to exclude any employee from performing services on City's premises.
17. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion, sex,
marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees placed
by or on behalf of Consultant state either that it is an equal opportunity employer or that
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all qualified applicants will receive consideration for employment without regard to race,
color, creed, religion, sex, marital status, national origin, ancestry, age, physical or
mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
18. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed and to
diligently prosecute completion of the work within thirty (30) calendar days from such
date or as may otherwise be agreed to by and between the Project Manager and the
Consultant.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
21. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Consultant’s control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
22. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
23. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
25. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
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entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
26. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
27. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
“CONSULTANT” “CITY”
David Volz Design City of Diamond Bar
151 Kalmus Drive, Suite M8 21810 Copley Drive
Costa Mesa, CA 92626 Diamond Bar, CA 91765
Attn.: Eric Sterling Attn.: Cathy Nguyen
Phone: 714-641-1300 Phone: 909-839-7002
E-Mail: esterling@dvolzdesign.com E-mail: cnguyen@diamondbarca.gov
28. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California. The venue for any
action brought under this Agreement shall be in Los Angeles County.
29. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Consultant and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
IN WITNESS of this Agreement, the parties have executed this Agreement as of
the date first written above.
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"Consultant" "City"
DAVID VOLZ DESIGN CITY OF DIAMOND BAR
By: _______________________ By: ________________________
Printed Name: Eric Sterling____ Printed Name: Daniel Fox_______
Title: President______________ Title: City Manager____________
By:___ _____ ATTEST:
Printed Name: _____
Title: _____ ______
Kristina Santana, City Clerk
Approved as to form:
By:____ _____
Omar Sandoval, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
Treasurer. If only one corporate officer exists or one corporate officer holds more than
one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to
the execution of the Agreement, must be provided to the City.
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EXHIBIT “A”
SCOPE OF WORK
David Volz Design will perform a “Landscape Assessment” of City’s landscape areas,
including assessment districts landscape areas, medians, parkways, parks and other open
space, as necessary to provide accurate and detailed GIS database of City-maintained
landscape areas; determine the most optimal soil amendments for various types of
vegetation therein and prioritize the utilization of Recovered Organics Waste Products
(ROWP) to comply with Senate Bill (SB) 1383 CalRecycle regulations procurement target
and other State regulations; and estimate labor costs for the application and distribution
of ROWP on/within said landscape areas in the City.
Part 1 – Project Initialization and Landscape Assessment
1) Initiate kickoff meeting with City staff to review project criteria, objectives,
procedures and schedule;
2) Perform background research by collecting available data and maps, reviewing
and identifying opportunities and constraints for the distribution, use or application
of ROWP;
3) Prepare base map(s) through a GIS database configuration and establishment of
a Quality Assurance Plan.
Part 2 – GIS Data Creation, Field Assessment and Analysis, Material Recommendation
4) Identify landscape areas through onsite field verification for select sites to
calculate volume and square footage;
5) Perform a Suitability Analysis to determine appropriate material selection for each
site;
6) Schedule meetings with City staff to review progress to date;
7) Prepare an Opinion of Probable Cost broken down by site;
8) Generate additional map layers, web maps, applications, dashboards, and online
hosting services; and
9) Customize tools, analyses, and requests for user interfaces/functionality revisions.
Part 3 – Final Report and Web Application
10) Prepare final report that includes:
a. Maps, data descriptions, methodology, and Summary of Findings; and
b. Web application configuration with data filters and selection;
quantification, special districts, and material amendment descriptions;
potential costs for distribution areas, frequency of maintenance; and online
hosting for one (1) year
11) Present web application and final report to staff and stakeholders.
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SCHEDULE OF CHARGES
Principal
$230/hr
Director
of GIS
$165/hr
Sr Landscape
Designer
$155/hr
Landscape
Designer
$140/hr
Admin
$110/hr
Total Hrs Fee
2 40 8 24 2 76 $11.880
36 100 32 36 2 206 $35,000
8 40 16 8 2 74 $12,260
46 180 56 68 6 356 $59,140
Total Proposed
Design Fee
Position Hourly Rate
Principal $230
Director of Design $200
Senior Landscape Architect $175
Director of GIS $165
Landscape Architect $160
Plan Check $160
Senior Landscape Designer $155
Senior GIS Analyst $155
Landscape Designer $140
GIS Analyst $140
Project Designer/CADD Technicians I, II, III $110, 120, 130
GIS Technicians I, II, III $110, 120, 130
Administration $110
Assumptions
1. Only services specifically noted in the scope of services are included in the fee
schedule. Services such as construction survey, utility potholing, etc. are not
included.
2. The following project expenses will be billed at cost plus 15% administrative fee in
addition to the professional fees listed above:
a. Printing, copying, scanning, graphic, photography and reproduction
services
b. Delivery, shipping and courier charges
c. Agency fees, permits, plan check and inspection fees
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Agenda #: 5.5
Meeting Date: April 15, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ARBOR DAY PROCLAMATION.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Adopt a Proclamation declaring April 25, 2025 as Arbor Day.
BACKGROUND:
The Arbor Day Foundation, a nonprofit organization dedicated to promoting tree
planting and environmental stewardship, issues a proclamation annually to celebrate
Arbor Day. This proclamation serves as a rallying call for individuals, communities, and
organizations to come together and recognize the importance of trees in sustaining life
on Earth. Through this initiative, the Arbor Day Foundation seeks to inspire people to
take action, whether by planting trees, participating in community greening projects, or
simply appreciating the vital role that trees play in maintaining a healthy and balanced
ecosystem. The proclamation serves as a reminder that each tree planted contributes to
a greener, more sustainable future for generations to come.
The Tree City USA program, sponsored by the Arbor Day Foundation in partnership
with the U.S. Forest Service and the National Association of State Foresters,
encourages communities to manage and care for their public trees. To achieve the Tree
City USA designation, a city must meet four core standards:
1. Tree Board or Department:
• Establish a city tree board or department responsible for the care and
management of public trees.
2. Public Tree Care Ordinance:
• Adopt and maintain a community tree ordinance.
3. Community Forestry Program with a Budget:
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• Allocate financial resources for a community forestry program.
4. Arbor Day Observance and Proclamation:
• Celebrate Arbor Day by holding an official observance and proclamation.
The event should involve the community and demonstrate a commitment
to tree planting and care.
Cities that meet these standards annually receive the Tree City USA designation,
acknowledging their dedication to effective urban forest management. The program
aims to promote the numerous benefits of trees, such as improved air and water quality,
reduced energy consumption, and enhanced quality of life for residents.
The City of Diamond Bar is once more pursuing re-certification as a Tree City USA. This
prestigious award is bestowed upon cities that demonstrate a sincere and dynamic
commitment to fostering the preservation of our natural habitat and trees. Since 2001,
the City has consistently earned this recognition annually, underscoring its enduring
dedication to environmental stewardship and tree care.
Attached is a proclamation naming April 25, 2025 as “Arbor Day”.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a Arbor Day Proclamation
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PP RR OO CC LL AA MM AA TT II OO NN
““AA RR BB OO RR DD AA YY ””
WWHHEERREEAASS,, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that
a special day be set aside for the planting of trees; and
WWHHEERREEAASS,, this holiday, called Arbor Day, was first observed with the planting of more
than a million trees in Nebraska; and
WWHHEERREEAASS,, Arbor Day is now observed throughout the nation and the world; and
WWHHEERREEAASS,, trees can reduce the erosion of our precious topsoil by wind and water, cut
heating and cooling costs, moderate the temperature, clean the air, produce oxygen
and provide habitat for wildlife; and
WWHHEERREEAASS,, trees are a renewable resource, giving us paper, wood for our homes, fuel for
our fires and countless other wood products; and
WWHHEERREEAASS,, trees in our city increase property values, enhance the economic vitality of
business areas, and beautify our community; and
WWHHEERREEAASS,, since the year 2001, the City of Diamond Bar has annually received the
distinction of being named as a Tree City USA; and
WHEREAS, the City of Diamond Bar will observe Arbor Day on April 16, 2025 with a Tree
Planting Ceremony at 9 am at Larkstone Park and on April 19, 2025 with an Earth Day
Celebration at the South Coast Air Quality Management District at 9 a.m.
NNOOWW,, TTHHEERREEFFOORREE,, BBEE IITT RREESSOOLLVVEEDD,, that the City Council of the City of Diamond Bar does
hereby proclaim AApprriill 2255,, 22002255 as ““AARRBBOORR DDAAYY”” in the City of Diamond Bar and urges all
residents to plant trees to promote the well-being of this and future generations.
April 15, 2025
Chia Yu Teng
Mayor
Steve Tye Andrew Chou
Mayor Pro Tem Council Member
Stan Liu Ruth M. Low
Council Member Council Member
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