HomeMy WebLinkAboutCal Card Reminders and munis invoice approvals.msgHello – Please read below for some important Cal Card reminders when purchasing items and completing your reconciliations in Munis:
1. Please adhere to the deadlines set forth by the Finance Dept and turn in to your supervisors early to allow time for approvals.
2. Please do not use your home address to ship items from Amazon or other retailers. Use the DBC address or City Hall. (I will set up a DBC business account for DBC staff to use after
the Thanksgiving holiday.)
3. Shop Diamond Bar whenever possible. If they sell it in Diamond Bar let’s buy it in DB.
4. Use all caps when describing your purchase.
5. Use generic terms as well. Example: Use DBC SUPPLIES vs PAINT BRUSHES FOR DBC
6. Make copies if receipts shortly after purchase. I’ve been noticing lately that the ink deteriorates quickly making the receipts hard to read. (The notes app on iphone lets you scan
and make pdf copies easily at the same time.)
7. Please keep your receipts safe. If you need to use the missing receipt form please be detailed in the description. Example: Use table cloths, balloons, and utensils vs event supplies.
Supervisors – Please initial missing receipt form.
Munis Invoice Approvals:
I believe the check run due date has switched and the deadline to finance is now on Ryan’s 9/80 day off. Please make sure you are completing your invoice entry in Munis with plenty of
time for approvals. If you have questions, please let me know.
<http://www.diamondbarca.gov/> <http://www.diamondbarca.gov/> <http://www.diamondbarca.gov/>
Christy Murphey | Recreation Superintendent
City of Diamond Bar | Parks and Recreation Department
21810 Copley Drive, Diamond Bar, CA 91765
t 909.839.7074 | 909.839.7070 main | f 909.861.3117
cmurphey@diamondbarca.gov <mailto:cmurphey@diamondbarca.gov> | www.DiamondBarCA.gov <http://www.diamondbarca.gov/>
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