HomeMy WebLinkAbout2025.04.01 Agenda Packet - Regular MeetingCity Council Agenda
Tuesday, April 1, 2025
Closed Session 5:30 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (562) 247-8321, Access Code: 650-711-089 OR visit:
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How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by
logging into the teleconference. Please send email public comments to the City Clerk at
cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line
“FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the
record at the meeting and posted on the City’s official agenda webpage as soon as reasonably
practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/4700728214814491484. Members of the public will
be called upon one at a time during the Public Comment portion of the agenda. Speakers are
limited to five minutes per agenda item, unless the Mayor determines otherwise. Please note that
the meeting will proceed at the South Coast Air Quality Management District/Main Auditorium
should comments by teleconferencing become infeasible due to an Internet or power outage, or
due to technical problems outside the City’s control. If you wish to make certain that your
comments are heard, please attend the meeting in person or send an email by 4:00 p.m. on the day
of the meeting/hearing. To watch a live stream of City Council meetings, visit the City's YouTube
Channel at https://www.diamondbarca.gov/youtube.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need
special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839-
7010 within 72 hours of the meeting. City Council video recordings with transcription will be available
upon request the day following the Council Meeting.
APRIL 1, 2025 PAGE 2
ANDREW CHOU
Council Member
STAN LIU
Council Member
RUTH M. LOW
Council Member
CHIA YU TENG
Mayor
STEVE TYE
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited
to attend and participate. Copies of staff reports or other written documentation relating to agenda
items are on file and available for public inspection by contacting the Office of the City Clerk. If
requested, the agenda will be made available in an alternative format to a person with disability as
required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions
regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business
hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the
agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City
Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of
the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is
disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier
FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The
City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov/agendas
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA
TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/4700728214814491484 AND
ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
April 01, 2025
CLOSED SESSION: 5:30 p.m., CC-8 Conference Room, In
Person ONLY – no teleconference.
Public Comments
CONFERENCE WITH LEGAL COUNSEL
– ANTICIPATED LITIGATION
Initiation of litigation pursuant to Govt.
Code Section 54956.9(d)(4):
One potential case
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Pastor Moses Silva, Calvary Chapel
Golden Springs
ROLL CALL: Chou, Liu, Low, Mayor Pro Tem Tye,
Mayor Teng
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Proclamation Declaring April as Read Together Month.
APRIL 1, 2025 PAGE 2
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five -minute
maximum time limit when addressing the City Council.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Windmill Hunt – April 1 – April 30, 2025, various parks and facilities.
4.2 Planning Commission Meeting – April 8, 2025 – cancelled.
4.3 Coffee with a Cop – April 12, 2025, 8:00 – 10:00 a.m., Diamond Bar
Golf Course Café, 22751 Golden Springs Dr.
4.4 City Council Meeting – April 15, 2025, 6:30 p.m., online
teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE MARCH 18, 2025 REGULAR
MEETING.
5.1.a March 18, 2025 City Council Regular Meeting Minutes
Recommended Action:
Approve the March 18, 2025 Regular City Council meeting minutes .
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED MARCH 5, 2025
THROUGH MARCH 18, 2025 TOTALING $699,706.17.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
APRIL 1, 2025 PAGE 3
5.3 TRANSFER OF FISCAL YEAR 2025/26 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) UNALLOCATED BALANCE TO FISCAL YEAR
2024/2025 PROGRAM BUDGET.
Recommended Action:
Adopt Resolution No. 2025-07 approving the transfer of Fiscal Year
2025/26 Community Development Block Grant unallocated balance to the
Fiscal Year 2024/25 Community Development Block Grant Program Home
Improvement Program budget.
Requested by: Community Development Department
5.4 FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT
WITH WILLDAN ENGINEERING TO PROVIDE TEMPORARY PERMIT
TECHNICIAN STAFFING FOR THE BUILDING AND SAFETY DIVISION.
Recommended Action:
Approve, and authorize the City Manager to sign, the First Amendment to
the Consulting Services Agreement with Willdan Engineering to provide
continued temporary Permit Technician staffing through June 30, 2025.
Requested by: Community Development Department
5.5 AMENDMENT TO EMPLOYER EMPLOYEE ORGANIZATION
RELATIONS PROCEDURES.
Recommended Action:
Adopt Resolution No. 2025-08 Amending Employer-Employee
Organization Relations Procedures and Repealing Resolution No. 2003-65.
Requested by: City Manager
5.6 LANDSCAPE ASSESSMENT DISTRICT NOS. 38, 39-2022, AND 41-
2021 FOR FISCAL YEAR 2025/26.
Recommended Action:
A. Adopt Resolution No. 2025-09 ordering the City Engineer to
prepare and to file an Engineer's Report related to maintenance of
improvements in Landscaping Assessment District No. 38 and any
assessment thereon for Fiscal Year 2025/26;
B. Adopt Resolution No. 2025-10 ordering the City Engineer to
prepare and to file an Engineer's Report related to maintenance of
improvements in Landscaping Assessment District No. 39-2022
and any assessment thereon for Fiscal Year 2025/26;
C. Adopt Resolution No. 2025-11 ordering the City Engineer to
prepare and to file an Engineer's Report related to maintenance of
APRIL 1, 2025 PAGE 4
improvements in the Landscaping Assessment District No. 41 -2021
and any assessment thereon for Fiscal Year 2025/26; and
D. Approve, and authorize the City Manager to sign, the Consultant
Services Agreement with NBS Government Finance Group for a
three-year term in a not-to-exceed amount of $48,620, plus a
contingency amount of $5,000, for a total authorization amount of
$53,620.
Requested by: Public Works Department
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 5.1
Meeting Date: April 1, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE MARCH 18, 2025 REGULAR
MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the March 18, 2025 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
5.1
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Attachments:
1. 5.1.a March 18, 2025 City Council Regular Meeting Minutes
5.1
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CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
MARCH 18, 2025
CLOSED SESSION: 5:00 p.m. – Room CC-8
ROLL CALL: Council Members Andrew Chou, Stan Liu, Ruth Low,
Mayor Pro Tem Steve Tye, Mayor Chia Yu Teng
Public Comments: None Offered.
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Govt. Code Section 54957.6
Agency designated representatives: Dan Fox, City
Manager; Ryan McLean, Assistant City Manager;
Ryan Wright, Parks and Recreation Director; Amy
Haug, HR & Risk Manager.
Employee organization: AFCSME D.C. 36
Adjourned to Regular Meeting: 6:32 p.m.
CALL TO ORDER: Mayor Teng called the Regular City Council meeting
to order at 6:38 p.m. in the South Coast Air Quality Management District Main
Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Liu led the Pledge of Allegiance.
INVOCATION: Deacon Dennis Shin, St. Denis Catholic Church
ROLL CALL: Council Members Andrew Chou, Stan Liu, Ruth Low,
Mayor Pro Tem Steve Tye, Mayor Chia Yu Teng
Absent: None.
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City
Attorney; Ryan McLean, Assistant City Manager; Ryan Wright, Parks and Recreation
Director, Ken Desforge, Information Systems Director; Cecilia Arellano, Community
Relations Manager; Kristina Santana, City Clerk.
Staff present telephonically:
Amy Haug, Human Resources and Risk Manager; Jason Jacobsen, Finance Director;
Greg Gubman, Community Development Director; Grace Lee, Planning Manager; May
Nakajima, Senior Planner; David Liu, Public Works Director; Hal Ghafari, Public Works
Manager/Assistant City Engineer;.
Others present: Stephen Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station;
Daniel Dail, Lieutenant, Diamond Bar/Walnut Sheriff’s Station; Nancy Farias, Deputy,
Diamond Bar/Walnut Sheriff’s Station.
5.1.a
Packet Pg. 9
MARCH 18, 2025 PAGE 2 CITY COUNCIL
APPROVAL OF AGENDA: City Attorney Sandoval announced that the City
Council met in closed session at 5:00 p.m. and there was no reportable action. Mayor
Teng approved the agenda as presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Greater Los Angeles Vector Control District Presentation.
Assistant General Manager Steve Vetrone provided the presentation and
answered the Council Member’s questions.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None.
3. PUBLIC COMMENTS:
The following provided public comments:
CC/Santana reported that no emails were submitted for public comment, Paul
Deibel, resident, provided a public comment via the teleconference line.
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of
Future Events.
5. CONSENT CALENDAR: C/Low moved, C/Chou seconded, to approve the
Consent Calendar. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.a MARCH 4, 2025 CITY COUNCIL REGULAR MEETING
5.2 RATIFIED CHECK REGISTER DATED FEBRUARY 19, 2025 THROUGH
MARCH 4, 2025 TOTALING $1,300,920.64.
5.3 APPROVED FEBRUARY 2025 TREASURER’S STATEMENT.
5.4 APPROVED THE DEPARTMENT OF PUBLIC HEALTH SERVICES
CONTRACT WITH COUNTY OF LOS ANGELES FOR SPECIFIED
PUBLIC HEALTH SERVICES THROUGH JUNE 30, 2029.
5.5 APPROVED THE 2024 GENERAL PLAN STATUS REPORT.
5.6 APPROVED THE PURCHASE OF HPE NETWORK SERVERS.
5.1.a
Packet Pg. 10
MARCH 18, 2025 PAGE 3 CITY COUNCIL
6. PUBLIC HEARINGS: None.
7. COUNCIL CONSIDERATION:
7.1 PRESENTATION OF 2024 PUBLIC SAFETY ANNUAL REPORT.
ACM/McLean presented the report.
Following Council discussion, C/Liu moved, C/Chou seconded, to receive
the presentation. Motion carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Low, MPT/Tye, M/Teng
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
The following Council Members provided a report on meetings attended at the
expense of the local agency per Government Code 53232.3(d).
Council Member Chou announced he attended a self-funded delegation trip to
Taiwan last week and had the opportunity to meet with the Vice President and
Mayors and Council Members of Taiwan.
Council Member Low asked the Council to consider directing staff to send a letter
to the Board of Supervisors to provide the necessary funding to the Sheriff’s
Department.
Council Member Liu announced he attended a self -funded delegation trip to
Taiwan last week and had the opportunity to learn about an education exchange
program at Diamond Bar High School.
Mayor Pro Tem Tye confirmed that the Council had consensus to direct staff to
send a letter to the Board of Supervisors to provide the necessary funding to the
Sheriff’s Department. City Attorney Omar Sandoval recommended that the item
be agendized at the next Council Meeting. City Manager Dan Fox confirmed that
with their consensus staff can move forward with sending the letter under the
Mayor’s signature without further Council action.
9. ADJOURNMENT: With no further business to conduct, M/Teng adjourned the
Regular City Council Meeting at 8:07 p.m.
5.1.a
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MARCH 18, 2025 PAGE 4 CITY COUNCIL
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 1st day of April, 2025.
__________________________
Chia Yu Teng, Mayor
5.1.a
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Agenda #: 5.2
Meeting Date: April 1, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED MARCH 5, 2025
THROUGH MARCH 18, 2025 TOTALING $699,706.17.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $699,706.17.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated March 5, 2025 through March 18,
2025 totaling $ 699,706.17 is being presented for ratification. All payments have been
made in compliance with the City’s purchasing policies and procedures, and have been
reviewed and approved by the appropriate departmental staff . The attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
5.2
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REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 4-1-2025
2. 5.2.b Check Register 4-1-2025
5.2
Packet Pg. 14
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated March 5, 2025 through March 18, 2025 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Description Amount
General Fund $460,001.41
Measure W Local Return Fund $4,053.64
Measure M Local Return Fund $639.10
Measure R Local Return Fund $226.28
Prop A Transit Tax Fund $13,899.94
Prop C Transit Tax Fund $10,135.30
Community Dev Block Grant Fund $40,792.59
LLAD 38 Fund $41,496.22
LLAD 39 Fund $22,866.04
LLAD 41 Fund $9,478.81
Integrated Waste Mgmt Fund - AB939 $12,287.54
Capital Imprv Project Fund $71,349.98
Vehicle Maintenance & Equip Fund $2,097.56
Citizens Option Public Safety Fund $4,800.00
PEG Fees Fund $1,250.00
Beverage Cntnr Recycling Grant Fund $2,571.88
OPEB Reserve Fund $1,738.00
Used Motor Oil Block Grant Fund $21.88
$699,706.17
Signed:
__________________________________
Finance Director
Jason M. Jacobsen
5.2.a
Packet Pg. 15
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14706 3/11/2025 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE
- LS-2
100655 52210 $113.63
CHECK TOTAL $113.63
14707 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY
CENTER - LS-2
100655 52210 $89.43
CHECK TOTAL $89.43
14708 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN RD -
LS-2
100655 52210 $67.07
CHECK TOTAL $67.07
14709 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $89.43
CHECK TOTAL $89.43
14710 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GLDN
SPRGS - LS-2
100655 52210 $200.60
CHECK TOTAL $200.60
14711 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1DBB/TEMPLE - LS-2 100655 52210 $127.58
CHECK TOTAL $127.58
14712 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GLDN SPRGS - LS-2 100655 52210 $117.71
CHECK TOTAL $117.71
14713 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST -
LS-2
100655 52210 $67.65
CHECK TOTAL $67.65
14714 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA
CYN/FALLOWFIELD - LS-2
100655 52210 $88.82
CHECK TOTAL $88.82
14715 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 DBB - LS-2 100655 52210 $134.16
CHECK TOTAL $134.16
14716 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON
AVE - LS-2
100655 52210 $106.62
CHECK TOTAL $106.62
14717 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN
SPRINGS - LS-2
100655 52210 $84.88
CHECK TOTAL $84.88
5.2.b
Packet Pg. 16
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14718 3/10/2025 SOUTHERN CALIFORNIA EDISON DISTRICT 38 (012725-022525) 238638 52210 $213.53
CHECK TOTAL $213.53
14719 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN
SPRINGS - LS-2
100655 52210 $89.43
CHECK TOTAL $89.43
14720 3/10/2025 SOUTHERN CALIFORNIA EDISON PARKS (012725-022525) 100630 52210 $4,329.82
CHECK TOTAL $4,329.82
14721 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER - LS-
2
100655 52210 $244.92
CHECK TOTAL $244.92
14722 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN - LS-2 100655 52210 $142.22
CHECK TOTAL $142.22
14723 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 22805 GOLDEN
SPRINGS - LS-2
100655 52210 $111.78
CHECK TOTAL $111.78
14724 3/11/2025 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - VARIOUS LS-1 100655 52210 $654.69
CHECK TOTAL $654.69
14725 3/12/2025 SOUTHERN CALIFORNIA EDISON DBC (013025-030225) 100510 52210 $7,253.70
CHECK TOTAL $7,253.70
14726 3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
204 21106 $138.92
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
100220 50062 $189.81
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
203 21106 $243.11
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
239 21106 $245.57
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
241 21106 $245.57
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
238 21106 $446.49
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
201 21106 $1,018.64
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
105220 50048 $1,738.00
5.2.b
Packet Pg. 17
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
250 21106 $2,416.71
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
207 21106 $2,486.58
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
206 21106 $2,799.04
3/14/2025 PERS HEALTH HEALTH INSURANCE PREMIUM MARCH
2025
100 21106 $63,086.70
CHECK TOTAL $75,055.14
14727 3/14/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/14/2025
201 21118 $2.31
3/14/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/14/2025
238 21118 $5.43
3/14/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/14/2025
239 21118 $5.43
3/14/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/14/2025
241 21118 $5.43
3/14/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/14/2025
207 21118 $15.63
3/14/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/14/2025
250 21118 $16.36
3/14/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/14/2025
206 21118 $126.07
3/14/2025 TASC FLEX SPENDING MEDICAL/CHILDCARE
03/14/2025
100 21118 $2,052.10
CHECK TOTAL $2,228.76
14728 3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
225 21109 $2.59
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
204 21109 $114.15
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
203 21109 $199.76
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
239 21109 $222.33
5.2.b
Packet Pg. 18
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
241 21109 $222.33
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
238 21109 $329.66
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
201 21109 $575.91
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
207 21109 $659.81
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
206 21109 $3,003.28
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
250 21109 $3,757.49
3/14/2025 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
03/14/2025
100 21109 $63,908.88
CHECK TOTAL $72,996.19
14729 3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
204 21110 $85.46
3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
203 21110 $149.56
3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
239 21110 $161.13
3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
241 21110 $161.13
3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
238 21110 $249.41
3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
201 21110 $594.32
3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
207 21110 $1,109.88
3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
206 21110 $1,914.38
3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
250 21110 $2,175.10
5.2.b
Packet Pg. 19
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/14/2025 CALPERS PENSION CONTRIBUTION FOR PERIOD
02/22/25-03/07/25
100 21110 $45,314.46
CHECK TOTAL $51,914.83
14730 3/18/2025 ABOUND FOOD CARE FOOD RECOVERY SERVICES - FEBRUARY
2025
250170 54900 $1,632.25
CHECK TOTAL $1,632.25
14731 3/18/2025 AFLAC SUPP INSURANCE PREMIUM FEBRUARY
2025
239 21117 $0.94
3/18/2025 AFLAC SUPP INSURANCE PREMIUM FEBRUARY
2025
241 21117 $0.94
3/18/2025 AFLAC SUPP INSURANCE PREMIUM FEBRUARY
2025
201 21117 $8.47
3/18/2025 AFLAC SUPP INSURANCE PREMIUM FEBRUARY
2025
204 21117 $9.02
3/18/2025 AFLAC SUPP INSURANCE PREMIUM FEBRUARY
2025
203 21117 $15.80
3/18/2025 AFLAC SUPP INSURANCE PREMIUM FEBRUARY
2025
207 21117 $31.99
3/18/2025 AFLAC SUPP INSURANCE PREMIUM FEBRUARY
2025
250 21117 $60.58
3/18/2025 AFLAC SUPP INSURANCE PREMIUM FEBRUARY
2025
206 21117 $210.26
3/18/2025 AFLAC SUPP INSURANCE PREMIUM FEBRUARY
2025
100 21117 $1,311.26
CHECK TOTAL $1,649.26
14732 3/18/2025 AIRGAS INC ARGON CYLINDER REFILL (020125-
022825)
100630 51200 $31.11
CHECK TOTAL $31.11
14733 3/18/2025 ALL CITY MANAGEMENT
SERVICES INC CROSSING GUARD SERVICES - 1/19/25-
2/1/25
100310 55412 $12,226.44
3/18/2025 ALL CITY MANAGEMENT
SERVICES INC CROSSING GUARD SERVICES - 2/16/25-
3/1/25
100310 55412 $12,622.26
CHECK TOTAL $24,848.70
14734 3/18/2025 AMERICOMP TONER & REPAIR
LLC PRINTER TONERS/MAINT - M806 TRAY 100230 51200 $329.95
CHECK TOTAL $329.95
14735 3/18/2025 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST MGMT SVCS
(FEB2025) FY24-25
100630 52320 $70.00
5.2.b
Packet Pg. 20
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/18/2025 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST MGMT SVCS
(FEB2025) FY24-25
100510 52320 $105.00
3/18/2025 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST MGMT SVCS
(FEB2025) FY24-25
100620 52320 $120.00
CHECK TOTAL $295.00
14736 3/18/2025 NAILA ASAD BARLAS STIPEND - JULY PC MTG 100410 52525 $65.00
3/18/2025 NAILA ASAD BARLAS STIPEND - AUGUST 13, 2024 100410 52525 $65.00
3/18/2025 NAILA ASAD BARLAS STIPEND-OCT 8 2024 PC MTG 100410 52525 $65.00
3/18/2025 NAILA ASAD BARLAS STIPEND - NOVEMBER 12 2024 PC MTG 100410 52525 $65.00
3/18/2025 NAILA ASAD BARLAS STIPEND-NOVEMBER 26 2024 PC MTG 100410 52525 $65.00
3/18/2025 NAILA ASAD BARLAS STIPEND-JANUARY 14 2025 PC MTG 100410 52525 $65.00
CHECK TOTAL $390.00
14737 3/18/2025 BARR & CLARK INC HIP LBP INSPECTION 547 N PLATINA
DRIVE
225440 54900 $450.00
3/18/2025 BARR & CLARK INC HIP LIMITED ASBESTOS INSP. 323 S.ROCK
RIVER RD
225440 54900 $573.00
3/18/2025 BARR & CLARK INC HIP ASBESTOS INSPECTION 323 S ROCK
RIVER ROAD
225440 54900 $550.00
CHECK TOTAL $1,573.00
14738 3/18/2025 KATHY BREAUX INSTRUCTOR PAYMENT - ART - WS 25 100520 55320 $102.60
CHECK TOTAL $102.60
14739 3/18/2025 LINGO TELECOM LLC CITYWIDE PHONE SERVICE - MAR 2025 100230 52200 $3,176.86
CHECK TOTAL $3,176.86
14740 3/18/2025 CALIFORNIA SENSOR
CORPORATION
IRRIGATION CONTROLLERS(DATA PLAN
FOR D38,D41,PARK)
100630 52320 $795.00
3/18/2025 CALIFORNIA SENSOR
CORPORATION IRRIGATION CONTROLLERS(DATA PLAN
FOR D38,D41,PARK)
241641 52320 $3,180.00
3/18/2025 CALIFORNIA SENSOR
CORPORATION IRRIGATION CONTROLLERS(DATA PLAN
FOR D38,D41,PARK)
238638 55524 $5,565.00
CHECK TOTAL $9,540.00
14741 3/18/2025 CHEM PRO LABORATORY INC WATER TREATMENT (CITYHALL/FEB) FY24-
25
100620 52320 $187.95
CHECK TOTAL $187.95
5.2.b
Packet Pg. 21
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14742 3/18/2025 CHICAGO TITLE COMPANY CDBG HIP-318 NAVAJO SPRINGS ROAD 225440 54900 $50.00
3/18/2025 CHICAGO TITLE COMPANY CDBG HIP - 22700LAKEWAY DRIVE #336 225440 54900 $65.00
CHECK TOTAL $115.00
14743 3/18/2025 CITY OF WALNUT SHARED USED AGREEMENT AT-RISK
COUNSELING
280310 54900 $4,800.00
CHECK TOTAL $4,800.00
14744 3/18/2025 CONSTRUCTION HARDWARE
COMPANY BLANK KEYS 100620 51300 $221.60
CHECK TOTAL $221.60
14745 3/18/2025 DAVID EVANS AND ASSOCIATES
INC LANDSCAPE PLAN CHECKING SERVICES 100 22107 $132.00
3/18/2025 DAVID EVANS AND ASSOCIATES
INC LANDSCAPE PLAN CHECKING SERVICES 100 22107 $808.50
3/18/2025 DAVID EVANS AND ASSOCIATES
INC LANDSCAPE PLAN CHECKING SERVICES 100 22107 $1,711.20
CHECK TOTAL $2,651.70
14746 3/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAR 2025
206 21105 $0.96
3/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAR 2025
207 21105 $0.96
3/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAR 2025
201 21105 $1.61
3/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAR 2025
250 21105 $36.36
3/18/2025 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAR 2025
100 21105 $107.67
CHECK TOTAL $147.56
14747 3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
204 21105 $8.23
3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
203 21105 $14.39
3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
239 21105 $21.98
3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
241 21105 $21.98
3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
238 21105 $36.60
5.2.b
Packet Pg. 22
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
201 21105 $64.93
3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
207 21105 $157.50
3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
250 21105 $208.69
3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
206 21105 $277.15
3/18/2025 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAR
2025
100 21105 $4,987.89
CHECK TOTAL $5,799.34
14748 3/18/2025 DEPT OF TRANSPORTATION TS MAINT - SHARED AGREEMENT - JUL-
SEPT 2024
100655 55536 $3,660.49
CHECK TOTAL $3,660.49
14749 3/18/2025 DIANA CHO & ASSOCIATES CDBG-SNR. SVCS ADMIN COSTS 225440 54900 $170.00
3/18/2025 DIANA CHO & ASSOCIATES CDBG-AREA 4 ADA CURB RAMPS IMP 301610 56101 $340.00
CHECK TOTAL $510.00
14750 3/18/2025 DS SERVICES OF AMERICA INC WATER SERVICE (CITYHALL/FEB) FY24-25 100620 51200 $495.55
CHECK TOTAL $495.55
14751 3/18/2025 ECOFERT INC FERTILIZER INJECTION SYSTEM (020125-
022825)
100630 52320 $1,207.00
CHECK TOTAL $1,207.00
14752 3/18/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION
SUPPLIES/SERVICES
100630 52320 $603.21
3/18/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION
SUPPLIES/SERVICES
100620 51200 $2,543.40
3/18/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION
SUPPLIES/SERVICES
100620 52320 $2,702.20
3/18/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION
SUPPLIES/SERVICES (030725)
100620 51200 $139.77
3/18/2025 EXTERIOR PRODUCTS CORP MAINTENANCE & OPERATION
SUPPLIES/SERVICES (030725)
100620 52320 $154.05
CHECK TOTAL $6,142.63
14753 3/18/2025 FOOTHILL BUILDING MATERIALS
INC SAND (STATION #121- ARMITOS) 100350 51200 $563.38
CHECK TOTAL $563.38
5.2.b
Packet Pg. 23
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14754 3/18/2025 FRANCOISE S ZAMBRA CONTRACT CLASS INSTRUCTOR -
FRANCOISE ZAMBRA
100520 55320 $228.00
CHECK TOTAL $228.00
14755 3/18/2025 FRONTIER COMMUNICATIONS
CORP SUMMARY BILL - INTERNET SERVICE -
MAR 2025
100230 54030 $811.25
3/18/2025 FRONTIER COMMUNICATIONS
CORP SUMMARY BILL - INTERNET SERVICE -
MAR 2025
100230 54030 $492.33
CHECK TOTAL $1,303.58
14756 3/18/2025 FULLERTON ACE HARDWARE ROAD MAINTENANCE SUPPLIES
(JGARCIA031125)
100655 51250 $54.70
CHECK TOTAL $54.70
14757 3/18/2025 GOVCONNECTION INC HP SERVER CARE PACK - MUNIS CM,
MA, IS, EW
100230 52314 $21,332.00
3/18/2025 GOVCONNECTION INC HP SERVER CARE PACK FOR ATCS1 & 2 100230 52314 $5,736.80
CHECK TOTAL $27,068.80
14758 3/18/2025 HEATHER JEN CHANG CONTRACT CLASS INSTRUCTOR - ART
CLASSES
100520 55320 $672.00
CHECK TOTAL $672.00
14759 3/18/2025 HIRSCH PIPE & SUPPLY INC BUILDING MAINT (DBC/TOILET) 100510 52310 $99.69
CHECK TOTAL $99.69
14760 3/18/2025 HOME DEPOT CREDIT SERVICES ROAD MAINTENANCE (JSI/022425) 100655 51250 $70.14
CHECK TOTAL $70.14
14761 3/18/2025 HONEYCOTT INC BEE REMOVAL (WATER METER @433
GUNSMOKE DR)
100655 51250 $145.00
CHECK TOTAL $145.00
14762 3/18/2025 INLAND SOCAL MEDIA GROUP
LLC DBC ADVERTISEMENT FOR APRIL 2025 100510 52110 $750.00
CHECK TOTAL $750.00
14763 3/18/2025 JACKSON'S AUTO SUPPLY/NAPA FLEET VEHICLE MAINTENANCE
(LIC#1479593)
502655 52312 $162.47
CHECK TOTAL $162.47
14764 3/18/2025 JOE A GONSALVES & SON INC PROFESSIONAL SERVICES IN MARCH -
STATE LOBBYIST
100130 54900 $2,500.00
CHECK TOTAL $2,500.00
5.2.b
Packet Pg. 24
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14765 3/18/2025 KEPT COMPANIES INC (18) EXTERIOR WASH 022125 - FLEET
VEHICLES
502430 52312 $80.00
3/18/2025 KEPT COMPANIES INC (18) EXTERIOR WASH 022125 - FLEET
VEHICLES
502655 52312 $80.00
3/18/2025 KEPT COMPANIES INC (18) EXTERIOR WASH 022125 - FLEET
VEHICLES
502620 52312 $100.00
3/18/2025 KEPT COMPANIES INC (18) EXTERIOR WASH 022125 - FLEET
VEHICLES
502630 52312 $100.00
CHECK TOTAL $360.00
14766 3/18/2025 KEVIN D JONES PS - SR-57/SR-60 CONF. PROJ
ADVOCACY - FEB 2025
100615 54400 $4,000.00
CHECK TOTAL $4,000.00
14767 3/18/2025 KIMBERLY DOWNEY ESMOND CONTRACT CLASS INSTRUCTOR - SOCA
ARTS
100520 55320 $1,435.20
CHECK TOTAL $1,435.20
14768 3/18/2025 LANCE SOLL & LUNGHARD LLP PROF. SVCS - STATE CONTROLLER
REPORT 2024
100210 54010 $3,810.00
CHECK TOTAL $3,810.00
14769 3/18/2025 LANDS' END INC SHIRTS FOR COMMISSIONERS 100240 51200 $143.21
CHECK TOTAL $143.21
14770 3/18/2025 LEWIS ENGRAVING INC TILE PLATE 100140 52140 $27.04
CHECK TOTAL $27.04
14771 3/18/2025 LOOMIS COURIER SERVICES - FEBRUARY 2025 100210 54900 $751.66
3/18/2025 LOOMIS COURIER SERVICES - FEBRUARY 2025 100510 54900 $751.66
CHECK TOTAL $1,503.32
14772 3/18/2025 LOPEZ RAMIREZ ROOFING INC CDBG HIP CONTRACTOR - AGUILA 323
S. ROCK RIVER RO
225440 54900 $29,610.00
CHECK TOTAL $29,610.00
14773 3/18/2025 LOS ANGELES COUNTY
DEVELOPMENT AUTH CDBG LOAN REPAYMENT - 626 RITTER ST 225 20601 $9,322.00
CHECK TOTAL $9,322.00
14774 3/18/2025 LOS ANGELES COUNTY PUBLIC
WORKS SYCAMORE CYN PARK
INSPECT&SRVCCALLS(110424-010825)
100630 52320 $1,500.73
3/18/2025 LOS ANGELES COUNTY PUBLIC
WORKS SEWER SERVICE (PARKS) FY24-25 100630 52320 $1,515.00
5.2.b
Packet Pg. 25
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $3,015.73
14775 3/18/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF BURG
SUPP 12/2024
100310 55402 $21,126.85
3/18/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF CAV
CHAPEL 12/2024
100310 55402 $14,568.98
3/18/2025 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF CAV
CHAPEL 11/2024
100310 55402 $10,575.20
CHECK TOTAL $46,271.03
14776 3/18/2025 LOS ANGELES UNIFIED SCHOOL
DISTRICT BILINGUAL TESTING SERVICES 100220 54900 $90.00
CHECK TOTAL $90.00
14777 3/18/2025 LOWE'S BUSINESS ACCOUNT MAINT OF GROUNDS (HERITAGE PARK
022025)
100630 52320 $204.40
CHECK TOTAL $204.40
14778 3/18/2025 MAHENDRA GARG STIPEND - JULY 2024 PC MTG 100410 52525 $65.00
3/18/2025 MAHENDRA GARG STIPEND - AUGUST 13, 2024 100410 52525 $65.00
3/18/2025 MAHENDRA GARG STIPEND-OCT 8 2024 PC MTG 100410 52525 $65.00
3/18/2025 MAHENDRA GARG STIPEND - NOVEMBER 12 2024 PC MTG 100410 52525 $65.00
3/18/2025 MAHENDRA GARG STIPEND-NOVEMBER 26 2024 PC MTG 100410 52525 $65.00
3/18/2025 MAHENDRA GARG STIPEND-JANUARY 14 2025 PC MTG 100410 52525 $65.00
CHECK TOTAL $390.00
14779 3/18/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41- FEB2025)
241641 55524 $5,623.27
3/18/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41- FEB2025)
239639 55524 $13,715.50
3/18/2025 MCE CORPORATION LANDSCAPE MAINTENANCE
(LLAD38/39/41- FEB2025)
238638 55524 $16,460.60
3/18/2025 MCE CORPORATION ROAD MAINTENANCE (FEB 2025) 100655 55530 $264.46
3/18/2025 MCE CORPORATION ROAD MAINTENANCE (FEB 2025) 201655 55530 $1,700.54
3/18/2025 MCE CORPORATION ROAD MAINTENANCE (FEB 2025) 100655 55530 $2,080.81
3/18/2025 MCE CORPORATION ROAD MAINTENANCE (FEB 2025) 100655 55530 $2,895.79
3/18/2025 MCE CORPORATION ROAD MAINTENANCE (FEB 2025) 100655 55528 $7,431.27
CHECK TOTAL $50,172.24
5.2.b
Packet Pg. 26
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14780 3/18/2025 MCMASTER-CARR SUPPLY
COMPANY OPERATING SUPPLIES 100630 51200 $78.85
CHECK TOTAL $78.85
14781 3/18/2025 MERCURY DISPOSAL SYSTEMS
INC BATTERY/BULB DISPOSAL- MARCH 250170 55000 $1,664.90
3/18/2025 MERCURY DISPOSAL SYSTEMS
INC BATTERY/BULB CITY HALL DISPOSAL-
MARCH
250170 55000 $201.50
CHECK TOTAL $1,866.40
14782 3/18/2025 METROLINK METROLINK PASSES - FEBRUARY 2025 206650 55610 $585.75
3/18/2025 METROLINK METROLINK PASSES - FEBRUARY 2025 206650 55620 $2,343.00
CHECK TOTAL $2,928.75
14783 3/18/2025 MICHAEL BAKER INTERNATIONAL
INC CANYON LOOP TRAIL -HMMP PROJECT
MANAGER
301630 56104 $1,653.98
CHECK TOTAL $1,653.98
14784 3/18/2025 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (KRAIL 030425-033125) 100655 51250 $607.35
CHECK TOTAL $607.35
14785 3/18/2025 OFFICE OF THE STATE
CONTROLLER ANNUAL STREET REPORT FY 23/24 100210 54010 $3,500.00
CHECK TOTAL $3,500.00
14786 3/18/2025 ONE TIME PAY VENDOR NEERU GERA RECREATION PROGRAM REFUND 100 20202 $37.26
CHECK TOTAL $37.26
14787 3/18/2025 ONE TIME PAY VENDOR JAIMIE YIANG REFUND - PR 24-1646 1250 KINGLAKE DR 104 48020 $14.51
3/18/2025 ONE TIME PAY VENDOR JAIMIE YIANG REFUND - PR 24-1646 1250 KINGLAKE DR 100 48020 $18.14
3/18/2025 ONE TIME PAY VENDOR JAIMIE YIANG REFUND - PR 24-1646 1250 KINGLAKE DR 100 48010 $157.96
3/18/2025 ONE TIME PAY VENDOR JAIMIE YIANG REFUND - PR 24-1646 1250 KINGLAKE DR 100 48010 $787.35
CHECK TOTAL $977.96
14788 3/18/2025 ONE TIME PAY VENDOR TARA REYES REIMB - SUPPLIES USED OIL 1/13/2025 253180 51200 $21.88
CHECK TOTAL $21.88
14789 3/18/2025 ONE TIME PAY VENDOR - CND
REFUND
AFFORDABLE ROOFING
AND RAIN GUTTERS INC.
C&D REFUND- 23011 HAPPY HOLLOW
RD
100 22105 $250.00
CHECK TOTAL $250.00
5.2.b
Packet Pg. 27
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14790 3/18/2025 ONYX PAVING COMPANY INC NIAGARA PARKING STRIPING - 1440
BRIDGEGATE
100 22109 $9,171.25
CHECK TOTAL $9,171.25
14791 3/18/2025 PAPER RECYCLING &
SHREDDING CITY HALL SHREDDING SERVICES-
FEBRUARY
250170 55000 $105.00
CHECK TOTAL $105.00
14792 3/18/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC LANDSCAPE MAINTENANCE
(PARKS/DBC -FEB2025 )
100510 55505 $6,029.22
3/18/2025 PARKWOOD LANDSCAPE
MAINTENANCE INC LANDSCAPE MAINTENANCE
(PARKS/DBC -FEB2025 )
100630 55505 $29,341.57
CHECK TOTAL $35,370.79
14793 3/18/2025 PAUL TAYLOR DATE STAMP RIBBON & SERVICE 100140 52310 $360.44
CHECK TOTAL $360.44
14794 3/18/2025 PRO1PRINT, LLC PRINTING:COMM. DEV. HANDOUTS-
CONST., BLDG PM, SLOP
100240 52110 $892.43
CHECK TOTAL $892.43
14795 3/18/2025 PROTECTION ONE INC CITYHALL ALARM (032925-042825) 100620 52320 $45.50
CHECK TOTAL $45.50
14796 3/18/2025 PUBLIC STORAGE #23051 COMMUNITY RELATIONS OFFSITE
STORAGE RENTAL-APRIL25
100240 55000 $1,045.00
CHECK TOTAL $1,045.00
14797 3/18/2025 PUENTE HILLS FORD LLC VEHICLE MAINTENANCE (LIC#1532960) 502630 52312 $170.07
CHECK TOTAL $170.07
14798 3/18/2025 RAYMOND WALTER WOLFE STIPEND - JULY 2024 PC MTG 100410 52525 $65.00
3/18/2025 RAYMOND WALTER WOLFE STIPEND - AUGUST 13, 2024 100410 52525 $65.00
3/18/2025 RAYMOND WALTER WOLFE STIPEND-OCT 8 2024 PC MTG 100410 52525 $65.00
3/18/2025 RAYMOND WALTER WOLFE STIPEND - NOVEMBER 12 2024 PC MTG 100410 52525 $65.00
3/18/2025 RAYMOND WALTER WOLFE STIPEND-DECEMBER 10 2024 100410 52525 $65.00
3/18/2025 RAYMOND WALTER WOLFE STIPEND-JANUARY 14 2025 PC MTG 100410 52525 $65.00
CHECK TOTAL $390.00
14799 3/18/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - FEBRUARY 2025 206650 55610 $470.06
3/18/2025 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - FEBRUARY 2025 206650 55620 $1,880.26
5.2.b
Packet Pg. 28
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $2,350.32
14800 3/18/2025 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $86.51
CHECK TOTAL $86.51
14801 3/18/2025 RUBEN TORRES STIPEND - JULY 2024 PC MTG 100410 52525 $65.00
3/18/2025 RUBEN TORRES STIPEND - AUGUST 13, 2024 100410 52525 $65.00
3/18/2025 RUBEN TORRES STIPEND-OCT 8 2024 PC MTG 100410 52525 $65.00
3/18/2025 RUBEN TORRES STIPEND - NOVEMBER 12 2024 PC MTG 100410 52525 $65.00
3/18/2025 RUBEN TORRES STIPEND-NOVEMBER 26 2024 PC MTG 100410 52525 $65.00
3/18/2025 RUBEN TORRES STIPEND-DECEMBER 10 2024 100410 52525 $65.00
3/18/2025 RUBEN TORRES STIPEND-JANUARY 14 2025 PC MTG 100410 52525 $65.00
CHECK TOTAL $455.00
14802 3/18/2025 SAN GABRIEL VALLEY CITY
MANAGER'S ASSOCIATION 3-19-25 SGVCMA MEETING - DAN FOX
AND JOAN CRUZ
100130 52410 $80.00
CHECK TOTAL $80.00
14803 3/18/2025 SC FUELS FLEET VEHICLE FUEL (021625-022825) 502130 52330 $41.14
3/18/2025 SC FUELS FLEET VEHICLE FUEL (021625-022825) 502430 52330 $50.95
3/18/2025 SC FUELS FLEET VEHICLE FUEL (021625-022825) 502620 52330 $224.47
3/18/2025 SC FUELS FLEET VEHICLE FUEL (021625-022825) 502630 52330 $354.52
3/18/2025 SC FUELS FLEET VEHICLE FUEL (021625-022825) 502655 52330 $733.94
CHECK TOTAL $1,405.02
14804 3/18/2025 SIMPSON ADVERTISING INC HANDOUTS-UNPERMITTED CONST, BLDG
PERMIT, SLOPE MNT
100240 54900 $1,165.00
CHECK TOTAL $1,165.00
14805 3/18/2025 SITEREP CONSTRUCTION
SERVICES INC MAPLE HILL PARK IMPROVEMENTS -
PROGRESS PAYMENT 4
301630 56104 $65,329.25
CHECK TOTAL $65,329.25
14806 3/18/2025 SOCIAL VOCATIONAL SERVICES MAINTENANCE: LITTER & WEED
REMOVAL (FEB 2025)
100645 55528 $3,113.00
CHECK TOTAL $3,113.00
14807 3/18/2025 SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT FACILITIES LEASE IN APRIL 100130 52302 $2,755.80
5.2.b
Packet Pg. 29
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $2,755.80
14808 3/18/2025 SPECTRUM BUSINESS INTERNET SERVICE - HERITAGE PARK -
MAR 2025
100230 54030 $285.18
CHECK TOTAL $285.18
14809 3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
204 21107 $1.99
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
239 21107 $2.36
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
241 21107 $2.36
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
203 21107 $3.48
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
238 21107 $3.48
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
204 21113 $4.21
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
203 21113 $7.35
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
239 21113 $8.58
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
241 21113 $8.58
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
238 21113 $13.59
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
207 21107 $18.28
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
201 21113 $30.20
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
201 21107 $31.95
3/18/2025 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
207 21113 $58.31
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
206 21107 $71.64
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
206 21113 $100.89
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
250 21107 $104.89
5.2.b
Packet Pg. 30
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
250 21113 $131.72
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
100 21107 $1,699.41
3/18/2025 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAR 2025
100 21113 $2,349.68
CHECK TOTAL $4,652.95
14810 3/18/2025 STUMP FENCE CO GATE OPERATOR SERVICE (02/28/25) 100620 52320 $150.00
CHECK TOTAL $150.00
14811 3/18/2025 TAIT AND ASSOCIATES INC PS/ENGR ON-CALL - THRU 1/31/25 100615 54400 $360.00
3/18/2025 TAIT AND ASSOCIATES INC GROUNDWATER DRAINAGE - AREA 3 -
THRU 5/31/24
301610 56101 $4,026.75
CHECK TOTAL $4,386.75
14812 3/18/2025 TASC FSA FEES - FEBRUARY 2025 100220 52515 $131.04
CHECK TOTAL $131.04
14813 3/18/2025 TENNIS ANYONE INC CONTRACT CLASSES TENNIS SERVIC 100520 55320 $6,058.74
CHECK TOTAL $6,058.74
14814 3/18/2025 THE SAN GABRIEL VALLEY
NEWSPAPER GR LEGAL AD PL2024-87 HOUSING
OVERLAY CC MTG
100410 52160 $1,063.86
CHECK TOTAL $1,063.86
14815 3/18/2025 THE TAIT GROUP INC PS - ENGR/VARIOUS TRAFFIC-RELATED
PROJ - FEB 2025
100615 54400 $700.00
CHECK TOTAL $700.00
14816 3/18/2025 THOMAS DONINI SENIOR DANCE DJ, 24/25 100520 55310 $400.00
3/18/2025 THOMAS DONINI SENIOR DANCE DJ, 24/25 100520 55310 $400.00
CHECK TOTAL $800.00
14817 3/18/2025 TORTI GALLAS AND PARTNERS
INC DB CITY-WIDE OBJ DES STANDARDS 103410 54900 $1,385.00
3/18/2025 TORTI GALLAS AND PARTNERS
INC TOWN CENTER SPECIFIC PLAN 103410 54900 $1,100.00
CHECK TOTAL $2,485.00
14818 3/18/2025 TRIFYTT SPORTS LLC CONTRACT CLASS INSTRUCTOR- TRIFYTT
SPORTS
100520 55320 $860.42
CHECK TOTAL $860.42
5.2.b
Packet Pg. 31
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14819 3/18/2025 TURBOSCAPE INC INSTALLATION OF PLAYGROUND CHIPS
AT PANTERA PARK
100630 52320 $10,600.00
CHECK TOTAL $10,600.00
14820 3/18/2025 UNDERGROUND SERVICE ALERT
OF SO CA US DIGALERT - MONTHLY DATABASE FEE
- FEB 2025
100610 54900 $429.95
3/18/2025 UNDERGROUND SERVICE ALERT
OF SO CA US DIGALERT - CA STATE FEE - MAR 2025 100610 54900 $58.12
CHECK TOTAL $488.07
14821 3/18/2025 UNITED SITE SERVICES OF
CALIFORNIA INC RESTROOMS FOR MAPLE HILL PROJECT 100520 55300 $307.37
3/18/2025 UNITED SITE SERVICES OF
CALIFORNIA INC RESTROOM RENTALS FOR MAPLE HILL
PROJECT
100520 55300 $307.37
CHECK TOTAL $614.74
14822 3/18/2025 VALLEY VISTA SERVICES, INC. STREET SWEEPING SERVICES (020125-
022825)
100655 55510 $11,866.80
CHECK TOTAL $11,866.80
14823 3/18/2025 VIDIFLO LLC AV SYSTEM ENGINEERING CONSULTANT
- FEB SERVICES
270240 55000 $1,250.00
CHECK TOTAL $1,250.00
14824 3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
204 21108 $3.22
3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
203 21108 $5.65
3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
239 21108 $7.22
3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
241 21108 $7.22
3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
238 21108 $12.43
3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
201 21108 $24.76
3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
207 21108 $56.36
3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
206 21108 $117.20
3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
250 21108 $122.29
5.2.b
Packet Pg. 32
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/18/2025 VISION SERVICE PLAN VISION INSURANCE PREMIUM MARCH
2025
100 21108 $1,872.15
CHECK TOTAL $2,228.50
14825 3/18/2025 WW GRAINGER INC DBC SUPPLIES 100520 55320 $74.90
CHECK TOTAL $74.90
14826 3/18/2025 WANSEO CHUNG CONTRACT CLASS INSTRUCTOR -
WANSEO CHUNG
100520 55320 $820.80
CHECK TOTAL $820.80
14827 3/18/2025 WASTE WISE PRODUCTS LLC DBC THREE STREAM WASTE
RECEPTACLES
250170 51300 $0.01
3/18/2025 WASTE WISE PRODUCTS LLC DBC THREE STREAM WASTE
RECEPTACLES
250170 51300 $1,285.94
3/18/2025 WASTE WISE PRODUCTS LLC DBC THREE STREAM WASTE
RECEPTACLES
254180 51300 $2,571.88
CHECK TOTAL $3,857.83
14828 3/18/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $523.31
3/18/2025 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITYHALL) 100620 51200 $2,602.40
CHECK TOTAL $3,125.71
14829 3/18/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (LLAD 38) 238638 55522 $13,650.00
3/18/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (LLAD39) 239639 55522 $8,475.00
3/18/2025 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (020125-
021525)
100645 55522 $4,425.00
3/18/2025 WEST COAST ARBORISTS INC D38 TREE MAINTENANCE (021625-
022825)
238638 55522 $4,510.00
CHECK TOTAL $31,060.00
14830 3/18/2025 WILLIAM AUSTIN RAWLINGS STIPEND - JULY 2024 PC MTG 100410 52525 $65.00
3/18/2025 WILLIAM AUSTIN RAWLINGS STIPEND - AUGUST 13, 2024 100410 52525 $65.00
3/18/2025 WILLIAM AUSTIN RAWLINGS STIPEND-OCT 8 2024 PC MTG 100410 52525 $65.00
3/18/2025 WILLIAM AUSTIN RAWLINGS STIPEND - NOVEMBER 12 2024 PC MTG 100410 52525 $65.00
3/18/2025 WILLIAM AUSTIN RAWLINGS STIPEND-NOVEMBER 26 2024 PC MTG 100410 52525 $65.00
3/18/2025 WILLIAM AUSTIN RAWLINGS STIPEND-DECEMBER 10 2024 100410 52525 $65.00
CHECK TOTAL $390.00
5.2.b
Packet Pg. 33
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
14831 3/18/2025 YUNEX CORP TS MAINTENANCE - FEB 2025 207650 55536 $5,540.00
CHECK TOTAL $5,540.00
GRAND TOTAL $699,706.17
5.2.b
Packet Pg. 34
Agenda #: 5.3
Meeting Date: April 1, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TRANSFER OF FISCAL YEAR 2025/26 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) UNALLOCATED BALANCE TO FISCAL
YEAR 2024/2025 PROGRAM BUDGET.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Adopt Resolution No. 2025-07 approving the transfer of Fiscal Year 2025/26
Community Development Block Grant unallocated balance to the Fiscal Year 2024/25
Community Development Block Grant Program Home Improvement Program budget.
FISCAL IMPACT:
Community Development Block Grant (CDBG) funds are received from the Federal
Government on a reimbursement basis. The proposed reallocation of funding from
Fiscal Year (FY) 2025/26 to FY 2024/25 will have no impact on the City’s General Fund
balance.
BACKGROUND:
Diamond Bar is one of 48 participating cities that participate in the CDBG program
through the Los Angeles County Development Authority (LACDA). One of LACDA’s
roles is to distribute CDBG funds to participating cities based on the U.S. Department of
Housing and Urban Development’s (HUD) funding formulas.
LACDA requires its participating cities to adopt their CDBG budgets by February 1 of
the prior fiscal year. As such, the City Council approved the FY 2025/26 CDBG budget
on January 16, 2025.
However, in response to the uncertainty over future funding for federal programs,
LACDA recently provided guidance to its participating cities recommending that they
amend their CDBG budgets by transferring the carryover portions of their FY 2025/26
5.3
Packet Pg. 35
CDBG program allocations to their current 2024/25 fiscal year budgets. By doing so,
these funds are immediately committed. Once committed, the funds are locked in;
otherwise, these balances may be subject to recapture by the Federal Government.
DISCUSSION:
Diamond Bar’s CDBG funding is primarily used to provide Home Improvement Program
(HIP) loans to income-eligible households, to construct ADA-compliant crosswalk curb
ramps, and to offset operational costs for the City’s six senior clubs.
The City’s annual CDBG budget is drawn from two funding sources:
• Annual allocation – This is the new funding that HUD provides to LACDA each
fiscal year, which is then distributed to the participating cities.
• Unallocated (carryover) funds – These are funds from previous years’ allocations
that were either not fully spent, or otherwise become available to reprogram. A
significant portion of Diamond Bar’s unallocated funds comes from the repayment
HIP loans when the recipients sell or refinance their homes. These funds may only
be repurposed for public works and housing projects, including the HIP.
Diamond Bar’s CDBG budget for the upcoming fiscal year (FY 2025/26) includes
$106,781 in carryover funds, all of which have been allocated to the HIP. In accordance
with LACDA’s recent guidance, it is recommended that this carryover balance be
transferred to the current fiscal year HIP allocation. The table below illustrates the
recommended adjustments between the FY 2024/25 and 2025/26 CDBG program
allocations:
CDBG PUBLIC WORKS AND HOUSING BUDGETS FOR FYs 24/25 & 25/26
Before Transfer of Carryover Funds After Transfer of Carryover Funds
FY Construction Funds HIP ADA Curb
Ramps
Construction Funds HIP
ADA
Curb
Ramps New Carryover New Carryover
24/25 $215,439 $113,150 $160,000 $168,589 $215,439
(no change)
$219,931
(↑106,781)
$266,781
(↑106,781)
$168,589
(no
change)
25/26 $235,480 $106,781 $197,261 $145,000 $235,480
(no change)
$0
(↓$106.781)
$90,480
(↓$106.781)
$145,000
(no
change)
Because the carryover funds are proposed to be transferred to a current housing
rehabilitation program, LACDA will allow the City extend the program through June 30,
2026 to better ensure that the entire allocation spent.
Pursuant to the City Council Resolutions approving the Fiscal Year 2024/25 and
2025/26 CDBG budgets, the City Manager is authorized to administratively adjust
funding allocations by up to 25% of the total budget s. Because the recommended
reallocation of $106,781 exceeds this threshold for both fiscal years, City Council
approval of the adjustments is required prior to implementation (Attachment 1).
5.3
Packet Pg. 36
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.3.a Resolution No. 2025-07
5.3
Packet Pg. 37
RESOLUTION NO. 2025-07
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, APPROVING THE TRANSFER OF THE FISCAL
YEAR 2025/26 COMMUNITY DEVELOPMENT BLOCK GRANT (“CDBG”)
PROGRAM’S UNALLOCATED BALANCE TO THE FISCAL YEAR
2024/25 CDBG PROGRAM.
WHEREAS, On August 22, 1974, the President of the United States signed into
law the Housing and Community Development Act of 1974 (Act); and
WHEREAS, the primary goals of Title 1 of the Act are the development of viable
urban communities by providing decent housing and a suitable living environment, and
expanding economic opportunities, principally for persons of low and moderate income;
and
WHEREAS, on January 16, 2025, the City Council the City of Diamond Bar (“City
Council”) adopted Resolution No. 2025-02 approving the City’s CDBG Program for Fiscal
Year 2025/26; and
WHEREAS, $106,781 of the Fiscal Year 2025/26 CDBG Program budget is
comprised of reprogrammed carryover funds from prior year CDBG program
disbursements (“Unallocated Balance”); and
WHEREAS, due to the uncertainty over funding for federal programs, future CDBG
disbursements to the City are at risk, and the Unallocated Balance may be subject to
recapture by the Federal Government; and
WHEREAS, while the City may face reductions in future federal funding, there are
measures that can be taken to protect the Unallocated Balance from recapture by the
Federal Government, and it is in the City’s best interest to do so.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar as follows:
Section 1. The Unallocated Balance from the 2025/26 CDBG Program year shall
be transferred to the 2024/25 CDBG Program year as follows:
A. 2025/26 CDBG PROGRAM BUDGET
Before transfer of current Unallocated Balance $383,817
($277,036 new allocation + $106,781 Unallocated Balance)
○ Public Service (15% of new allocation) $41,555
Senior Programming $41,555
5.3.a
Packet Pg. 38
Resolution No. 2025-07
2
○ Public Works and Housing
(85% of new allocation + Unallocated Balance) $342,261
Home Improvement Program $197,261
Area 6 ADA Curb Ramps $145,000
After transfer of current Unallocated Balance $277,036
($277,036 new allocation + $0 Unallocated Balance)
○ Public Service (15% of new allocation) $41,555
Senior Programming (no change) $41,555
○ Public Works and Housing (85% of new allocation $238,481
Home Improvement Program $90,481
Area 6 ADA Curb Ramps (no change) $145,000
B. 2024/25 CDBG PROGRAM BUDGET
Before transfer of current Unallocated Balance $366,608
○ Public Service $38,019
Senior Programming $38,019
○ Public Works and Housing $328,589
Home Improvement Program $160,000
Area 5 ADA Curb Ramps $168,589
After transfer of current Unallocated Balance $473,389
($366,608 + $106,781)
○ Public Service $38,019
Senior Programming (no change) $38,019
○ Public Works and Housing $435,370
Home Improvement Program $266,781
Area 6 ADA Curb Ramps (no change) $168,589
Section 2. The City Manager is authorized and directed to submit the City’s final
Planning Summary for Fiscal Year 2025/26 to the County of Los Angeles, reflecting the
funding allocations set forth herein. Should the City’s final allocation increase or decrease
by twenty-five percent (25%) or less from the figures contained herein, the City Manager
is authorized to administratively adjust (i.e., increase or decrease) the revised funds to
eligible activities as necessary. Should the final allocation differ by more than 25%,
adjustments to fund allocations shall be subject to City Council review and approval.
Further, the City Manager is authorized to reprogram all additional funds received from
5.3.a
Packet Pg. 39
Resolution No. 2025-07
3
Home Improvement Program loan repayments to the Fiscal Year 2024/25 CDBG
Program budget.
Section 3. The City Manager is authorized to execute the contractual and related
documents to be prepared by the County of Los Angeles that are required for the
implementation of the projects/programs set forth herein.
Section 4. This Resolution shall take effect from and after the date of its passage
and adoption.
PASSED, APPROVED, AND ADOPTED this 1st day of April, 2025.
CITY OF DIAMOND BAR
__________________________
Chia Yu Teng, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, California, do hereby certify
that the foregoing Resolution was duly and regularly passed, approved and adopted by
the City Council of the City of Diamond Bar, California at its regular meeting he ld on the
1st day of April, 2025, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
5.3.a
Packet Pg. 40
Agenda #: 5.4
Meeting Date: April 1, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH WILLDAN ENGINEERING TO PROVIDE
TEMPORARY PERMIT TECHNICIAN STAFFING FOR THE BUILDING
AND SAFETY DIVISION.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the First Amendment to the
Consulting Services Agreement with Willdan Engineering to provide continued
temporary Permit Technician staffing through June 30, 2025.
FINANCIAL IMPACT:
The proposed amendment would increase the contract amount by $45,001, thereby
increasing the not-to-exceed amount of the contract from $44,999 to $90,000. Sufficient
funds are available in the Community Development Department’s FY 2024/25 contract
services budget to cover the temporary staffing services in the Building and Safety
Division. In addition, the cost is partially offset by salary savings due to an extended
medical leave in the Building and Safety Division.
BACKGROUND/DISCUSSION:
The Building and Safety Division has two budgeted full-time Permit Technicians
responsible for managing building permitting services for property owners and
contractors. In December 2024, the City entered into a Consultant Services Agreement
with Willdan Engineering under the City Manager’s spending authority to provide
temporary staffing at an hourly rate of $85 while one of the Permit Technicians was on
medical leave.
The employee remains on doctor-ordered medical leave with no confirmed return date.
To maintain adequate staffing levels and ensure uninterrupted service, the City
5.4
Packet Pg. 41
proposes extending its agreement with Willdan Engineering.
In November 2024, the City issued a Request for Proposals (RFP) via PlanetBids to
identify qualified consulting firms for interim permit technician services. Three firms
submitted proposals, offering hourly rates between $78 and $95. Following interviews
with two candidates, staff selected Tressa Brown from Willdan Engineering. Ms. Brown
has over 20 years of experience as a permit technician, having worked in Anaheim,
Pomona, Eastvale, and other nearby municipalities. She has demonstrated excellent
customer service and has been a valuable member of the Diamond Bar Permit Services
team. Willdan’s original proposal, including Ms. Brown’s resume, is provided in
Attachment 2.
Given the continued need for temporary staffing, It is recommended that the Consultant
Services Agreement with Willdan Engineering be amended.
LEGAL REVIEW:
The City Attorney has reviewed and approved the First Amendment to the Agreement
as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.4.a First Amendment to Consultant Services Agreement
2. 5.4.b Willdan Proposal
5.4
Packet Pg. 42
FIRST AMENDMENT
TO
CONSUL TANT SERVICES AGREEMENT
This First Amendment to Consultant Services Agreement ("First Amendment") is
made and entered into as of April 1, 2025, by and between the City of Diamond Bar, a
municipal corporation ("City"), and Willdan Engineering , a California Corporation (herein
referred to as the "Consultan t") with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of December 2, 2024, which is incorporated herein by this reference
(the "O rigina l Agreement"); and
B. The City and the Consultant desire to amend the Original Agreement to modify,
amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Reserved .
3. Reserved.
4. Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of Forty-Four Thousand, Nine Hundred Ninety-
Nine Dollars ($44,999). Section 3 of the Original Agreement is hereby amended to provide
for an increase of Forty-Five Thousand One Dollars ($45,001) so that the total not-to-
exceed compensation, as amended by this First Amendment shall not exceed Ninety
Thousand Dollars ($90,000) without the prior authorization of the City .
5. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall remain
in full force and effect. To the extent that there is any confl ict or inconsistency between the
terms and provisions of this First Amendment and the terms and provisions of the Original
Agreement, the terms and provisions of this First Amendment shall control.
IN WITNESS hereof, the parties enter into this First Amendment on the year and day
first above written.
5.4.a
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"CONSUL TANT"
WILLDAN ENGINEERING
Title: President
~~led Na~--'K=~=-=-te::..JL.:..,_u:c.L...:e=n'-------
Title: Secretary
"CITY"
CITY OF DIAMOND BAR
By:-------------
Dan Fox, City Manager
ATTEST:
Kristina Santana, City Clerk
APPROVED AS TO FORM:
Omar Sandoval , City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
(1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only
one corporate officer exists or one corporate officer holds more than one corporate office ,
please so indicate. OR
The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
5.4.a
Packet Pg. 44
November 18, 2024
City of Diamond Bar
Attn: Greg Gubman, Community Development Director
21810 Copley Drive
Diamond Bar, CA 91765
Subject: Fee Proposal – Permit Technician Official Services
Submitted via PlanetBids
Dear Greg Gubman:
Willdan Engineering is pleased to present this fee proposal to the City of Diamond Bar to provide
Building Permit Technician services to the City.
Our proposed Senior Permit Technician, Tressa Brown, will provide these services to the City for an
all-inclusive time and material rate of $85/hour.
Please feel free to contact me should you need any additional information.
Respectfully submitted,
WILLDAN ENGINEERING
Patrick Johnson, PE, CBO
Director of Building and Safety
pjohnson@willdan.com
909.963.0565
5.4.b
Packet Pg. 45
November 18, 2024
City of Diamond Bar
Attn: Greg Gubman, Community Development Director
21810 Copley Drive
Diamond Bar, CA 91765
Subject: Proposal – Permit Technician Official Services
Submitted via PlanetBids
Dear Greg Gubman:
Willdan Engineering is pleased to present this proposal to the City of Diamond Bar to provide Building
Permit Technician services to the City.
Willdan is a leading provider of Building and Safety services, with extensive experience in all aspects of
plan review, building inspection, building administration, fire services, and code enforcement. Our team
has a proven track record of delivering high-quality services that exceed client expectations and ensure
public safety and understands all applicable regulations and codes, allowing us to deliver accurate and
effective services that comply with all requirements.
Willdan stands out by delivering additional resources, maintaining availability, ensuring high-level
oversight, and consistently meeting deadlines. Our ability to provide staff augmentation, dedicated
project management, cutting-edge technology, and specialized expertise sets us apart. We also
emphasize availability, with an on-site team prepared to handle emergencies and urgent requests
promptly.
Our approach to delivering services is guided by responsiveness, cost control, and practical training
initiatives. Recognizing the value of timely and efficient solutions, our team is dedicated to fast response
times without compromising cost-effectiveness. We invest in comprehensive training programs to equip
our staff with the skills and knowledge needed to deliver exceptional results.
Willdan’s proven approach is based on years of experience and incorporates features enhancing the
efficiency and quality of the following services:
5.4.b
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Page Two
November 18, 2024
SCOPE OF WORK
Our provided permit technician will provide customer-friendly public counter service. Using
the City’s permitting software system for plan check tracking, permit issuance and report
generation, Willdan provides quick, efficient service at the counter. Our knowledgeable
Team Members, who always understand that this may be the first time that a citizen is applying for a
permit, have the ability to help all applicants, from the least knowledgeable applicant for a simple home
remodel to experienced owners who have many years of development experience.
Our goal is to make sure that every applicant feels that we have answered their questions and met their
needs. The designated permit technician will provide counter services during City Office hours.
▪ Assist with training new incoming permit technicians
▪ Customer support at the counter, by email and video teleconference, and over the phone
▪ Permit application review to ensure completeness and accuracy
▪ Fee calculation/collection
▪ Building permit processing and issuance
▪ Public assistance in completing permit applications
▪ Verification that projects have obtained all necessary approvals prior to permit issuance
▪ Applicant notification when construction documents and/or permits are ready for pick-up or
issuance
▪ Coordination and routing of construction documents to the appropriate City staff for plan review
and approval
▪ Resolution of resident inquires and complaints
▪ Records maintenance, document preparation for storage and or imaging
▪ Schedules building inspections
▪ Fulfills public document requests
▪ Purchases/maintains department office supplies
▪ Other duties as required
We propose Tressa Brown as the Senior Permit Technician during this interim period until the City on-
boards an in-house Permit Technician or for as long as deemed necessary by the Community
Development Director. Tressa Brown’s résumé is attached for your review. Please feel free to contact
me should you need any additional information.
Respectfully submitted,
WILLDAN ENGINEERING
Patrick Johnson, PE, CBO
Director of Building and Safety
pjohnson@willdan.com
909.963.0565
5.4.b
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5.4.b
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Agenda #: 5.5
Meeting Date: April 1, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AMENDMENT TO EMPLOYER EMPLOYEE ORGANIZATION
RELATIONS PROCEDURES.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt Resolution No. 2025-08 Amending Employer-Employee Organization Relations
Procedures and Repealing Resolution No. 2003-65.
FINANCIAL IMPACT:
No financial impact.
BACKGROUND:
The Meyers-Milias Brown Act (MMBA) was passed in 1968 to provide a method of
resolving disputes on wages, hours, and other terms and conditions of employment
between public employers and public employee organizations. The MMBA was the first
law in California that gave public sector employees the right to collective bargaining. It
provides a uniform basis for recognizing the rights of public employees to join labor
organizations and be represented by those organizations in their employment
relationships with public agencies. The Public Employment Relations Board (PERB) is a
quasi-judicial state agency that has jurisdiction over the implementation of the MMBA.
Public agencies are permitted to adopt reasonable local rules pertaining to employer -
employee relations as long as they do not impair employee rights and conform with the
overall purpose and principles described in the MMBA. The City Council adopted local
rules on November 18, 2003 and were documented in Resolution 2003 -65 establishing
Employer-Employee relations procedures. Section 5 of Article II of the current local
rules require an organization seeking to represent a unit of employees to certify that i t
has in its possession proof that a majority of employees in the unit have designated the
organization to represent them. After receiving a petition, the local rules establish a 30 -
5.5
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day open period during which competing organizations may seek to represent the unit
seeking representation. After the 30-day open period, Section 6 of Article II of the local
rules require a secret ballot election of the employees in the unit prior to the City
recognizing the organization as the exclusive bargaining representative of the unit, even
if no competing organization files a petition to represent the unit during the 30 -day open
period.
It is recommended that the City’s local rules be updated to include the following text at
the end of Section 5 of Article II.
“If after the conclusion of the 30-day waiting period, no other employee
organization submits a petition seeking to represent the same unit of
employees, the Employee Relations Officer shall grant recognition to the
only petitioning organization as the exclusive bargaining representative,
without requiring an election (as set forth in Section 6 of Article II).”
The proposed revision eliminates the need for an election in the event that only one
organization petitions to represent a unit of City employees. An election will be required
only in the event that two or more organizations seek to represent the same unit of
employees.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a Resolution No. 2025-08
5.5
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RESOLUTION NO. 2025-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR AMENDING EMPLOYER-EMPLOYEE ORGANIZATION
RELATIONS PROCEDURES AND REPEALING RESOLUTION NO. 2003-
65.
Article I - General Provisions
Sec. 1. Statement of Purpose:
This Resolution implements Chapter 10, Division 4, Title 1 of the Government
Code of the State of California (Sections 3500 et seq.) captioned "Local Public Employee
Organizations," by providing orderly procedures for the ad ministration of employer-
employee relations between the City and its employee organizations. However, nothing
contained herein shall be deemed to supersede the provisions of state law, ordinances,
resolutions and rules which establish and regulate City employment, or which provide for
other methods of administering employer-employee relations. This Resolution is
intended, instead, to strengthen methods of administering employer-employee relations
through the establishment of uniform and orderly methods of communications between
employees, employee organizations and the City.
It is the purpose of this Resolution to provide procedures for meeting and
conferring in good faith with Recognized Employee Organizations reg arding matters that
directly and significantly affect and primarily involve the wages, hours and other terms
and conditions of employment of employees in appropriate units a nd that are not
preempted by federal or state law. However, nothing herein shall be construed to restrict
any legal or inherent exclusive City rights with respect to matters of general legislative or
managerial policy, which include among others: The exclusive right to determine the
mission of its constituent departments, commissions, and boards; set standards of
service; determine the procedures and standards of selection for employment; direct its
employees; transfer employees within the City organization; take disciplinary action;
relieve its employees from duty because of lack of work or for other lawful reasons;
determine the content of job classifications; subcontract work; maintain the efficiency of
governmental operations; determine the methods, means and personnel by which
government operations are to be conducted; take all necessary actions to carry out its
mission in emergencies; and exercise complete control and discretion over its
organization and the technology of performing its work.
Sec. 2. Definitions:
As used in this Resolution, the following terms shall have the mean ings indicated:
a. "Appropriate unit" means a unit of employee classes or positions,
established pursuant to Article Il hereof.
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Resolution No. 2025-08
2
b. "City" means the City of Diamond Bar, and, where appropriate herein, refers
to the City Council or any duly authorized City representative as herein defined.
c. "Confidential Employee" means an employee who, in the course of his or
her duties, has access to confidential information relating to the City's administration of
employer-employee relations.
d. "Consult/Consultation in Good Faith" means to communicate orally or in
writing with all effected employee organizations, whether exclusively recognized or not,
for the purpose of presenting and obtaining views or advising of proposed actions in an
effort to reach a consensus; and, as distinguished from meeting and conferring in good
faith regarding matters within the required scope of such meet and confer process, does
not involve an exchange of proposals and counterproposals with an exclusively
recognized employee organization in an endeavor to reach agreement in the form of a
Memorandum of Understanding, nor is it subject to Article IV hereof.
e. “Day” means calendar day unless expressly stated otherwise.
f. "Employee Relations Officer” means the City Manager or his/her duly
authorized representative.
g. "Exclusively Recognized Employee Organization" means an employee
organization which has been formally acknowledged by the City as the sole employee
organization representing the employees in an appropriate representation unit pursuant
to Article Il hereof, having the exclusive right to meet and confer in good faith concerning
statutorily required subjects pertaining to unit employees, and thereby assuming the
corresponding obligation of fairly representing such employees.
h. "Impasse" means that the representatives of the City and a Recognized
Employee Organization have reached a point in their meeting and conferring in good faith
where their differences on matters to be included in a Memorandum of Understanding,
and concerning which they are required to meet and confer, remain so substantial and
prolonged that further meeting and conferring would be futile.
i. "Management Employee" means an employee having responsibility for
formulating, administering or managing the implementation of City policies and programs.
j. "Proof of Employee Support" means (1) an authorization card recently
signed and personally dated by an employee, or (2) a verified authorization petition or
petitions recently signed and personally dated by an employee, or (3) employee dues
deduction authorization, using the payroll register for the period immediately prior to the
date a petition is filed hereunder, except that dues deduction authorizations for more than
one employee organization for the account of any one employee shall not be considered
as proof of employee support for any employee organization. The only authorization
which shall be considered as proof of employee support hereunder shall be the
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Resolution No. 2025-08
3
authorization last signed by an employee. The words "recent ly signed' shall mean within
ninety (90) days prior to the filing of a petition.
k. "Supervisory Employee" means any employee having authority, in the
interest of the City, to hire, transfer, suspend, lay off, recall, promote, dis charge, assign,
reward, or discipline other employees, or responsibly to direct them, or to adjust their
grievances, or effectively to recommend such action if, in connection wit h the foregoing,
the exercise of such authority is not of a merely routine or clerical nature, but requires the
use of independent judgment.
Article II – Representation Proceedings
Sec. 3. Filing of Recognition Petition by Employee Organizations:
Any employee organization which seeks to be formally acknowledged as an
Exclusive Recognized Employee Organization representing the employees in an
appropriate unit shall file a petition with the Employee Relations Officer containing the
following information and documentation:
a. Name and address of the employee organization.
b. Names and titles of its officers.
c. Names of employee organization representatives who are authorized to
speak on behalf of the organization.
d. A statement that the employee organization has, as one of its primary
purposes, the responsibility of representing employees in their employment relations with
the City.
e. A statement whether the employee organization is a chapter of, or affiliated
directly or indirectly in any manner, with a local, regional, sta te, national or international
organization, and, if so, the name and address of ea ch such other organization.
f. Certified copies of the employee organization's constitution and bylaws.
g. A designation of those persons, not exceeding two in number, and their
addresses, to whom notice sent by regular United States mail will be deemed sufficient
notice on the employee organization for any purpose.
h. A statement that the employee organization has no restriction on
membership based on race, color, religion, creed, sex, national origin, age, sexual
orientation, mental or physical disability or medical condition.
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Resolution No. 2025-08
4
i. The job classifications or position titles of employees in the unit claimed to
be appropriate and the approximate number of member employees therein.
j. A statement that the employee organization has in its possession proof of
employee support as herein defined to establish that a majority of the employees in the
unit claimed to be appropriate have designated the employee organization to represent
them in their employment relations with the City. Such written proof shall be submitted for
confirmation to the Employee Relations Officer or to a mutually agreed upon disinterested
third party.
k. A request that the Employee Relations Officer formally acknowledge the
petitioner as the Exclusively Recognized Employee Organization representing the
employees in the unit claimed to be appropriate for the purpose of meeting and conferring
in good faith.
The Petition, including the proof of employee support and all accompanying
documentation, shall be declared to be true, correct and complete, under penalty of
perjury, by the duly authorized officer(s) of the employee organization executing it.
Sec. 4. City Response to Recognition Petition:
Upon receipt of the Petition, the Employee Relations Officer shall determine
whether:
a. There has been compliance with the requirements of the Recognition
Petition, and
b. The proposed representation unit is an appropriate unit in accordance with
Sec. 8 of this Article ll.
If an affirmative determination is made by the Employee Relations Officer on the
foregoing two matters, he/she shall so inform the petitioning employee organization, shall
give written notice of such request for recognition to the employees in the unit and shall
take no action on said request for thirty (30) days thereafter. If either of the foregoing
matters are not affirmatively determined, the Employee Relations Officer shall offer to
consult thereon with such petitioning employee organization and, if su ch determination
thereafter remains unchanged, shall inform that organization of the reasons therefore in
writing. The petitioning employee organization may appeal such determination in
accordance with Sec. 11 of this Resolution.
Sec. 5. Open Period for Filing Challenging Petition:
Within thirty (30) days of the date written notice was given to affected employees
that a valid recognition petition for an appropriate unit has been filed, any other employee
organization may file a competing request to be formally acknowledged as the exclusively
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Resolution No. 2025-08
5
recognized employee organization of the employees in the same or in an overlapping unit
(one which corresponds with respect to some, but not all classifications or positions set
forth in the recognition petition being challenged), by filing a petition evidencing proof of
employee support in the unit claimed to be appropriate of at least thirty (30) percent and
otherwise in the same form and manner as set forth in Sec. 3 of this Article II. If such
challenging petition seeks establishment of an overlapping unit, the Employee Relations
Officer shall call for a hearing on such overlapping petitions for the purpose of
ascertaining the more appropriate unit, at which time the petitioning employee
organizations shall be heard. Thereafter, the Employee Relations Officer shall determine
the appropriate unit or units in accordance with the standards in Sec. 8 of this Article II.
The petitioning employee organizations shall have fifteen (15) days from the date notice
of such unit determination is communicated to them by the Employee Relations Officer
to amend their petitions to conform to such determination or to appeal such determination
pursuant to Sec. 11 of this Article II. If after the conclusion of the 30-day waiting period,
no other employee organization submits a petition see king to represent the same unit of
employees, the Employee Relations Officer shall grant recognition to the only petitioning
organization as the exclusive bargaining representative, without requiring an election (as
set forth in Section 6 of Article II).
Sec. 6. Election Procedure:
The Employee Relations Officer shall arrange for a secret ballot election to be conducted
by a party agreed to by the Employee Relations Officer and the concerned employee
organization(s), in accordance with such party's rules and proc edures subject to the
provisions of this Resolution. All employee organizations who have duly submitted
petitions which have been determined to be in conformance with this Article II shall be
included on the ballot. The ballot shall also reserve to employee s the choice of
representing themselves individually in their employment relations with the City.
Employees entitled to vote in such election shall be those persons empl oyed in regular
permanent positions within the designated appropriate unit who were e mployed during
the pay period immediately prior to the date which ended at least fifteen (15) days before
the date the election commences, including those who did not wo rk during such period
because of illness, vacation or other authorized leaves of absenc e, and who are
employed by the City in the same unit on the date of the election. An emp loyee
organization shall be formally acknowledged as the Exclusively Recogni zed Employee
Organization for the designated appropriate unit following an election or r un-off election
if it received a numerical majority of all valid votes cast in the election . In an election
involving three or more choices, where none of the choices receives a majority of the
valid votes cast, a run-off election shall be conducted between the two choices receiving
the largest number of valid votes cast; the rules governing an initial election being
applicable to a run-off election.
There shall be no more than one valid election under this Resolution in any
petition in a 12-month period affecting the same unit.
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Resolution No. 2025-08
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In the event that the parties are unable to agree on a third party to conduct an
election, the election shall be conducted by the California State Mediation and
Conciliation Service.
Costs of conducting elections shall be borne in equal shares by t he City and by
each employee organization appearing on the ballot.
Sec. 7. Procedure for Decertification of Exclusively Recognized Employee
Organization:
A Decertification Petition alleging that the incumbent Exclusively Recognized
Employee Organization no longer represents a majority of the employees in an
established appropriate unit may be filed with the Employee Relations Officer only during
the month of March of any year following the first full year of recognition or during the
thirty (30) day period commencing one hundred twenty (120) days prior to the termination
date of a Memorandum of Understanding then having been in effect less than three (3)
years, whichever occurs later. A Decertification Petition may be filed by two or more
employees or their representative, or an employee organization, and shall contain the
following information and documentation declared by the duly authorized signatory under
penalty of perjury to be true, correct and complete:
a. The name, address and telephone number of the petitioner and a
designated representative authorized to receive notices or requests for further
information.
b. The name of the established appropriate unit and of the incumbent
Exclusively Recognized Employee Organization sought to be decertified as a
representative of that unit.
c. An allegation that the incumbent Exclusively Recognized Employee
Organization no longer represents a majority of the employees in the appropriate unit,
and any other relevant and material facts relating thereto.
d. Proof of employee support that at least thirty (30) percent of the employees
in the established appropriate unit no longer desire to be represented by the incumbent
Exclusively Recognized Employee Organization. Such proof shall be submitted for
confirmation to the Employee Relations Officer or to a mutually agreed upon disinterested
third party within the time limits specified in the first paragraph of this Section.
An employee organization may, in satisfaction of the Decertification Petition
requirements hereunder, file a Petition under this Section in the form of a Recognition
Petition that evidences proof of employee support of at least thirty (30) percent, that
includes the allegation and information required under paragraph (c.) of this Section 7,
and otherwise conforms to the requirements of Section 3 of this Article.
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The Employee Relations Officer shall initially determine whether the Petition has
been filed in compliance with the applicable provisions of this Article ll. If his/her
determination is in the negative, he/she shall offer to consult thereon with the
representative(s) of such petitioning employees or employee organization and, if such
determination thereafter remains unchanged, shall return such Petition to the employees
or employee organization with a statement of the reasons therefore in writing. The
petitioning employees or employee organization may appeal such determination in
accordance with Sec. 11 of this Article Il, If the determination of the Employee Relations
Officer is in the affirmative, or if his negative determination is reversed on appeal, he/she
shall give written notice of such Decertification or Recognition Petition to the incumbent
Exclusively Recognized Employee Organization and to unit employees.
The Employee Relations Officer shall thereupon arrange for secret ballot election
to be held on or about fifteen (15) days after such notice to determine the wishes of unit
employees as to the question of decertification and, if a Recognition Petition was duly
filed hereunder, the question of representation. Such election shall be conducted in
conformance with Sec. 6 of this Article ll.
During the "open period" specified in the first paragraph of th is Sec. 7, the
Employee Relations Officer may on his/her own motion, when he/she has reason to
believe that a majority of unit employees no longer wish to be repre sented by the
incumbent Exclusively Recognized Employee Organization, give notice to that
organization and all unit employees that he/she will arrange for an electio n to determine
that issue. In such event any other employee organization may within fifteen (15) days of
such notice file a Recognition Petition in accordance with this Sec 7, which the Employee
Relations Officer shall act on in accordance with this Sec. 7.
If, pursuant to this Sec. 7, a different employee organizati on is formally
acknowledged as the Exclusively Recognized Employee Organization, such organization
shall be bound by all the terms and conditions of any Memorandum of Understanding
then in effect for its remaining term.
Sec. 8. Policy and Standards for Determination of Appropriate Units:
The policy objectives in determining the appropriateness of units shall be the
effect of a proposed unit on (1) the efficient operations of the City and its compatibility
with the primary responsibility of the City and its employees to effectively and
economically serve the public, and (2) providing employees with effective representation
based on recognized community of interest considerations. These policy objectives
require that the appropriate unit shall be the broadest feasible grouping o f position that
share an identifiable community of interest. Factors to be considered shal l be:
a. Similarity of the general kinds of work performed, types of qualifications
required, and the general working conditions.
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b. History of representation in the City and similar employment; except
however, that no unit shall be deemed to be an appropriate unit solely on the basis of the
extent to which employees in the proposed unit have organized.
c. Consistency with the organizational patterns of the City.
d. Effect of differing legally mandated impasse resolution procedures.
e. Number of employees and classifications, and the effect on the
administration of employer-employee relations created by the fragmentation of
classifications and proliferation of units.
f. Effect on the classification structure and impact on the stability of the
employer-employee relationship of dividing a single or related classifications among two
or more units.
Notwithstanding the foregoing provisions of this Section, managerial, supervisory
and confidential responsibilities, as defined in Sec. 2 of this Resolution, are determining
factors in establishing appropriate units hereunder, and therefore managerial, supervisory
and confidential employees may only be included in a unit consisting solely of managerial,
supervisory or confidential employees respectively. Managerial, supervisory and
confidential employees may not represent any employee organiz ation which represents
other employees.
The Employee Relations Officer shall, after notice to and consultation with affected
employee organizations, allocate new classifications or positions, delete eliminated
classifications or positions, and retain, reallocate or delete modified classification s or
positions from units in accordance with the provisions of this Section. The decision of the
Employee Relations Officer shall be final.
Sec. 9. Procedure for Modification of Established Appropriate Units:
Requests by employee organizations for modifications of established appropriate
units may be considered by the Employee Relations Officer only during the period
specified in Sec. 7 of this Article ll. Such requests shall be submitted in the form of a
Recognition Petition and, in addition to the requirements set forth in Sec. 3 of this Article,
shall contain a complete statement of all relevant facts and citations in support of the
proposed modified unit in terms of the policies and standards set forth in Se c. 8 hereof.
The Employee Relations Officer shall process such petitions as other Recognition
Petitions under this Article ll.
The Employee Relations Officer may by his own motion propose that an
established unit be modified. The Employee Relations Officer shall give written notice of
the proposed modification(s) to any affected employee organization and shall hold a
meeting concerning the proposed modification(s), at which time all affected employee
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organizations shall be heard. Thereafter the Employee Relations Officer shall determine
the composition of the appropriate unit or units in accordance with Sec. 8 of this Article Il,
and shall give written notice of such determination to the affected emplo yee
organizations. The Employee Relations Officer's determination may be appealed as
provided in Section 11 of this Article. If a unit is modified pursuant to the motion of the
Employee Relations Officer hereunder, employee organizations may thereafter fil e
Recognition Petitions seeking to become the Exclusively Recognized Employee
Organization for such new appropriate unit or units pursuant to Sec. 3 hereof.
Sec. 10. Procedure for Processing Severance Requests:
An employee organization may file a request to become the reco gnized employee
organization of a unit alleged to be appropriate that consist of a group of employees who
are already a part of a larger established unit represented by another recognized
employee organization. The timing, form and processing o f such request shall be as
specified in Sec. 9 for modification requests.
Sec. 11. Appeals:
An employee organization aggrieved by an appropriate unit determination of the
Employee Relations Officer; or an employee organization aggrieved by determination of
the Employee Relations Officer that a Recognition Petition (Sec. 3), Challenging Petition
(Sec. 5), Decertification Petition (Sec. 7), Unit Modification Petition (Sec. 9) --- or
employees aggrieved by a determination of the Employee Relations Officer at a
Decertification Petition (Sec. 7) --- has not been filed in compliance with the applicable
provisions of this Article, may, within ten (10) days of notice of the Empl oyee Relations
Officer's final decision, request to submit the matter to mediation by the State Mediation
and Conciliation Service, or may, in lieu thereof or thereafter, appeal such determination
to the City Council for final decision within fifteen (15) days of notice of the Emp loyee
Relations Officer's determination or the termination of mediation proceedings, whichever
is later.
Appeals to the City Council shall be filed in writing with the City Clerk, and a copy
thereof served on the Employee Relations Officer. The City Council shall comme nce to
consider the matter within thirty (30) days of the filing of the appeal. The City C ouncil
may, in its discretion, refer the dispute to a third party hearing process. Any decision of
the City Council on the use of such procedure, and/or any decision of the City C ouncil
determining the substance of the dispute shall be final and binding.
Article Ill - Administration
Sec. 12. Submission of Current Information by Recognized Employee
Organizations:
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All changes in the information filed with the City by an Exclusively Recognized
Employee Organization under items (a.) through (h.) of its Recognized Petition Under
Sec. 3 of this Resolution shall be submitted in writing to the Employee R elations Officer
within fourteen (14) days of such change.
Sec. 13. Employee Organization Activities - Use of City Resources:
Access to City work locations and the use of City paid time, facilities, equipment
and other resources by employee organizations and those representing them shall be
authorized only to the extent provided for in Memoranda of Understanding and/or
administrative procedures, shall be limited to lawful activities consistent with the
provisions of this Resolution that pertain directly to the employer -employee relationship
and not such internal employee organization business as soliciting membership,
campaigning for office, and organization meetings and elections, and shall not interfere
with the efficiency, safety and security of City operations.
Sec. 14. Administrative Rules and Procedures:
The City Manager is hereby authorized to establish such rules and procedures as
appropriate to implement and administer the provisions of this Resolution after
consultation with affected employee organizations.
Article IV - Impasse Procedures
Sec. 15. Initiation of Impasse Procedures:
If the meet and confer process has reached impasse as defined in Section 2 of
this Resolution, either party may initiate the impasse procedures by filing with the other
party a written request for an impasse meeting, together with a statement of its position
on all issues. An impasse meeting shall then be scheduled promptly by the Employee
Relations Officer. The purpose of such meeting shall be:
a. To review the position of the parties in a final effort to reach agreement on
a Memorandum of Understanding; and
b. If the impasse is not resolved, to discuss arrangements for the utilization of
the impasse procedures provided herein.
Sec. 16. Impasse Procedures:
5.5.a
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Resolution No. 2025-08
11
Impasse procedures are as follows:
a. If the parties agree to submit the dispute to mediation, and agree on the
selection of a mediator, the dispute shall be submitted to mediation. All mediation
proceedings shall be private. The mediator shall make no public recommendation, nor
take any public position at any time concerning the issues.
b. If the parties fail to agree to submit the dispute to mediation or fail to agree
on the selection of a mediator, or fail to resolve the dispute through mediation within fifteen
(15) days after the mediator commenced meeting with the parties, the parties may agree
to submit the impasse to fact-finding.
If the parties agree on fact-finding, they may agree on the appointment of
one or more fact-finders. If they fail to so agree on one or more fact-finders, a fact-finding
panel of three (3) shall be appointed in the following manner: One member of the panel
shall be appointed by the Employee Relations Officer, one member shall be appointed by
the Exclusively Recognized Employee Organization, and t hose two shall name a third,
who shall be the chairperson. If they are unable to agre e upon a third, they shall select
by agreement the third member from one or more lists of seven (7) names of individuals
having fact-finding experience in the municipal sector to be provided by the California
State Mediation and Conciliation Service.
The following constitute the jurisdictional and procedural re quirements for
fact-finding:
(1) The fact-finders shall consider and be guided by applica ble federal and
State laws.
(2) Subject to the stipulations of the parties, the fact-finders shall determine and
apply the following measures and criteria in arriving at their findings and
recommendations:
a. First, as relevant to the issues in dispute, the fact-finders shall
compare the total compensation, hours and conditions of employment of the employees
involved in the fact-finding proceeding with the total compensation, hours and conditions
of employment of other employees performing similar services in publ ic and private
employment in the same and comparable communities. "Total comp ensation" shall mean
all wage compensation, including but not limited to premium, incen tive, minimum,
standby, out-of-class and deferred pay; all paid leave time; all allowance, including but
not limited to educational and uniform benefits; and employer payments for all h ealth,
welfare and pension benefits.
b. The fact-finders shall then adjust the results of the above
comparisons based on the following factors:
5.5.a
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Resolution No. 2025-08
12
(i) The compensation necessary to recruit and retain qualified
personnel.
(ii) Maintaining compensation relationships between job classifications
and positions within the City.
(iii) The pattern of change that has occurred in the total compensation
of the employees in the unit at impasse as compared to the pattern of change in the
average "consumer price index" for goods and services, and the patter of chan ge in
wages and compensation of other wage earners.
c. The fact-finder(s) shall then determine preliminary recommendations
based on the comparisons as adjusted above which, however, shall b e reduced as
appropriate based on the financial resources of the City to implement them. In assessing
the City's financial resources, the fact-finder(s) shall be bound by the following:
(i) Other legislatively determined and projected demands on agency
resources, i.e., budgetary priorities as established by the governing body; and
(ii) Allowance for equitable compensation increases for other
employees and employee groups for the corresponding fiscal period(s); and
(iii) Revenue projections not to exceed currently authorized tax and fee
rates for the relevant fiscal year(s); and
(iv) Assurance of sufficient and sound budgetary reserves; and
(v) Constitutional, statutory limitations on the level and use of revenues
and expenditures.
(3) The fact-finders shall make written findings of fact, and advisory
recommendations for the resolution of the issues in dispute, which shall be presented in
terms of the criteria, adjustments, and limitations specified above. Any member of a fact -
finding panel shall be accorded the right to file dissenting written findings of fact and
recommendations. The fact-finder or chairperson of the fact-finding panel shall serve
such findings and recommendations on the Employee Relations Officer and the
designated representative of the Exclusively Recognized Employee Organization. If
these parties have not resolved the impasse within ten (10) days after service of the
findings and recommendations upon them, the fact-finder or the chairperson of the fact-
finding panel shall make them public by submitting them to the City Clerk for consideration
by the City Council in connection with the Council's legislative consideration of the
impasse.
If the parties did not agree on mediation or the selection of a mediator and did not
agree on fact-finding, or having so agreed, the impasse has not been resolved, the City
5.5.a
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Resolution No. 2025-08
13
Council may take such action regarding the impasse as it in its discretion deems
appropriate as in the public interest. Any legislative action by the City Council on the
impasse shall be final and binding.
Sec. 17. Costs of Impasse Procedures:
The cost for the services of a mediator and fact-finder or chairperson of a fact-
finding panel utilized by the parties, and other mutually incurred costs of mediation and
fact-finding, shall be borne equally by the City and Exclusively Recognized Employee
Organization. The cost for a fact-finding panel member selected by each party, and other
separately incurred costs, shall be borne by such party.
Article V - Miscellaneous Provisions:
Sec. 18. Construction:
This Resolution shall be administered and construed as follows:
(a) Nothing in this Resolution shall be construed to deny t o any person,
employee, organization, the City, or any authorized officer, body or other represe ntative
of the City, the rights, powers and authority granted by federal or state law.
(b) This Resolution shall be interpreted so as to carry out its purpose as set
forth in Article l.
(c) Nothing in this Resolution shall be construed as making th e provisions of
California Labor Code Section 923 applicable to City employees or employee
organizations, or of giving employees or employee organizations the rig ht to participate
in, support, cooperate or encourage, directly or indirectly, any strike, sickout or other total
or partial stoppage or slowdown of work. In consideration of and a s a condition of initial
and continued employment by the City, employees recognize that any such actions by
them are in violation of their conditions of employment except as expressly otherwise
provided by legally preemptive state or contrary local law. In the event employees engage
in such actions, they shall subject themselves to discipline up to and including
termination, and may be replaced, to the extent such a ctions are not prohibited by
preemptive law; and employee organizations may thereby forfeit rights accorded them
under City law or contract.
Sec. 19. Severability:
If any provision of this Resolution, or the application of such provision to any
persons or circumstances, shall be held invalid, the remainder of this Re solution, or the
application of such provision to persons or circumstances other than thos e as to which it
is held invalid, shall not be affected thereby.
5.5.a
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Resolution No. 2025-08
14
PASSED APPROVED AND ADOPTED this 1st day of April, 2025.
CITY OF DIAMOND BAR
__________________________
Chia Yu Teng, Mayor
ATTEST:
l, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, adopted and approved at a regular meeting of the City
Council of the City of Diamond Bar held on the 1st day of April, 2025, by the following
vote
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS
ABSTAINED: COUNCIL MEMBERS:
_______________________
Kristina Santana, City Clerk
5.5.a
Packet Pg. 64
Agenda #: 5.6
Meeting Date: April 1, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: LANDSCAPE ASSESSMENT DISTRICT NOS. 38, 39-2022, AND 41-
2021 FOR FISCAL YEAR 2025/26.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Adopt Resolution No. 2025-09 ordering the City Engineer to prepare and to file
an Engineer's Report related to maintenance of improvements in Landscaping
Assessment District No. 38 and any assessment thereon for Fiscal Year
2025/26;
B. Adopt Resolution No. 2025-10 ordering the City Engineer to prepare and to file
an Engineer's Report related to maintenance of improvements in Landscaping
Assessment District No. 39-2022 and any assessment thereon for Fiscal Year
2025/26;
C. Adopt Resolution No. 2025-11 ordering the City Engineer to prepare and to file
an Engineer's Report related to maintenance of improvements in the
Landscaping Assessment District No. 41-2021 and any assessment thereon for
Fiscal Year 2025/26; and
D. Approve, and authorize the City Manager to sign, the Consultant Services
Agreement with NBS Government Finance Group for a three -year term in a not-
to-exceed amount of $48,620, plus a contingency amount of $5,000, for a total
authorization amount of $53,620.
FINANCIAL IMPACT:
The proposed agreement has a not-to-exceed amount of $48,620, and with a $5,000
contingency, the total authorization amount will be $53,620 for three years, covering all
three Landscape Assessment Districts (LADs). For Fiscal Year 2024/25, Year 1 of the
contract, a total of $21,000 is budgeted for this service in the LADs’ Operating Budget.
5.6
Packet Pg. 65
Sufficient funds will be requested for the Fiscal Years 2025/2026 and 2026/2027, Years
2 and 3 of the Contract.
BACKGROUND:
There are three Landscape Assessment Districts (LADs) in the City: LAD No. 38, LAD
No. 39-2022, and LAD No. 41-2021. As part of these assessment district updates, the
City must undergo a three-step process every fiscal year. First, the City Council initiates
the process by adopting resolutions ordering the City Engineer to prepare and file an
engineer’s report for each district, the action being recommended in this agenda item.
Second, the report is finalized and presented to the City Council, which, in tur n, adopts
resolutions of intention that are set for a Public Hearing. Lastly, the City holds a Public
Hearing at a City Council meeting where the assessment districts are approved and
confirmed, resulting in the adoption of a resolution confirming the levy of assessments.
Throughout the entire process, all proceedings for the maintenance of improvements
will be pursuant to the provisions of the Landscape and Lighting Act of 1972 of Part 2 of
Division 15 of the Streets and Highways Code of the State of California and applicable
provisions of Proposition 218, Article 10 XIII D of the California Constitution.
On February 6, 2025, the City released a Request for Proposals (RFP) for landscape
assessment district engineering services through the City’s online bidding platform
(PlanetBids). After the RFP closed, the City received four (4) proposals from the
following firms:
# Firm FY2025/26 Cost Total Contract Cost
1. NBS Government Finance Group $15,745.00 $48,620.00
2. WEBB Municipal Finance, LLC. $18,500.00 $57,181.65
3. DTA Public Finance, Inc. $20,000.00 $60,000.00
4. SCI Consulting Group $20,160.00 $60,480.00
ANALYSIS:
LAD No. 38
The City has an annual program for the maintenance of landscaped medians as well as
parkway improvements along the major arterials, and intends to continue the said
program by special assessments upon lands within the City. Funds must be provided to
enable District No. 38 to continue its operation during the Fiscal Year 202 5/26. District
No. 38 encompasses the whole City and is illustrated in Exhibit “A-1” Map (Attachment
5).
LAD No. 39-2022
The City has an annual program for the maintenance of landscaping, open space
improvements, five mini-parks, and trails, and intends to continue the said program by
special assessments upon lands within the district. Funds must be provided to enable
District No. 39-2022 to continue operating during the Fiscal Year 2025/26. District 39-
2022 encompasses areas in the northeasterly part of the City, as illustrated in Exhibit
5.6
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“A-2” Map (Attachment 5).
LAD No. 41-2021
The City has an annual program for the maintenance of landscaping and open space
improvements, and intends to continue the said program by special assessments upon
lands within the district. Funds must be provided to enable District No. 41 -2021 to
continue operating during the Fiscal Year 202 5/26. District 41-2021 encompasses the
southwesterly part of the City, as illustrated in Exhibit “A-3” Map (Attachment 5).
Assessment Engineering Services
Staff used qualitative metrics to evaluate each firm’s proposal and compared the hourly
rates and proposed hours for each consulting task. Furthermore, all firm proposals were
evaluated based on their ability to perform the required tasks and their relevant
experience in providing similar services to other agencies in the region.
The proposal submitted by NBS Government Finance Group (“NBS”) demonstrates its
extensive knowledge of assessment district engineering services and its ability to
complete all tasks required for levying annual assessments. Staff recommends a three-
year contract agreement, with a two-year extension option, with NBS to provide this
service. In the past, NBS has provided support to the City in the outreach services
related to the successful Proposition 218 process for the formation of LAD No. 39 -2022.
A short form of NBS’s proposal is attached as Exhibit “A” to the proposed Agreement.
LEGAL REVIEW:
The City Attorney has reviewed and approved the agreement and the resolutions as to
form.
PREPARED BY:
5.6
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REVIEWED BY:
Attachments:
1. 5.6.a Resolution No. 2025-09: LAD 38 - Preparation of Engineer's Report
2. 5.6.b Resolution No. 2025-10: LAD 39-2022 - Preparation of Engineer's Report
3. 5.6.c Resolution No. 2025-11: LAD 41-2021 - Preparation of Engineer's Report
4. 5.6.d Consulting Services Agreement with NBS
5. 5.6.e Maps - Exhibits A-1, A-2, and A-3
5.6
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RESOLUTION NO. 2025-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE
AND TO FILE A REPORT RELATED TO THE MAINTENANCE OF
PUBLIC IMPROVEMENTS IN THE CITY OF DIAMOND BAR
ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON
FOR FISCAL YEAR 2025-26.
WHEREAS, the City of Diamond Bar Assessment District No. 38 (“District”) was
created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§
22500, et seq.); and
WHEREAS, California Streets and Highways Code § 22622 provides that the City
Council shall adopt a resolution generally describing any proposed new improvements
or substantial changes in existing improvements in the District and ordering the City
Engineer to prepare and file a report related to annual maintenance and assessment in
the District; and
WHEREAS, no new improvements or substantial changes in existing
improvements are proposed for the District; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. The Recitals, as set forth above, are in all respects true and correct
and are incorporated herein by reference.
Section 2. The City Engineer is hereby ordered and directed to prepare or have
prepared an annual report in accordance with California Streets and Highways Code §§
22565, et seq., with respect to City of Diamond Bar Assessment District No. 38 for Fiscal
Year 2025-26.
Section 3. The City Clerk shall certify to the adoption of this Resolution.
5.6.a
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Resolution No. 2025-09
2
PASSED, APPROVED AND ADOPTED this 1st day of April 2025.
CITY OF DIAMOND BAR
Chia Yu Teng, Mayor
ATTEST
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on the 1st day of April 2025, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Kristina Santana, City Clerk
5.6.a
Packet Pg. 70
Resolution No. 2025-09
3
Exhibit A-1
Landscape Assessment District No. 38 Map
5.6.a
Packet Pg. 71
RESOLUTION NO. 2025-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE
AND TO FILE A REPORT RELATED TO THE MAINTENANCE OF
LANDSCAPE IMPROVEMENTS IN THE CITY OF DIAMOND BAR
ASSESSMENT DISTRICT NO. 39-2022 AND ANY ASSESSMENT
THEREON FOR FISCAL YEAR 2025-26.
WHEREAS, the City of Diamond Bar Assessment District No. 39-2022 (“District”)
was created pursuant to Part 2 of Division 15 of the California Streets and Highways
Code (§ 22500, et seq.); and
WHEREAS, California Streets and Highways Code § 22622 provides that the City
Council shall adopt a resolution generally describing any proposed new improvements
or substantial changes in existing improvements in the District and ordering the City
Engineer to prepare and file a report related to annual maintenance and assessment in
the District; and
WHEREAS, no new improvements or substantial changes in exiting
improvements are proposed for the District; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. The Recitals, as set forth above, are in all respects true and correct
and are incorporated herein by reference.
Section 2. The City Engineer is hereby ordered and directed to prepare or have
prepared an annual report in accordance with California Streets and Highways Code §
22565, et seq., with respect to City of Diamond Bar Landscape Assessment District 39-
2022 for Fiscal Year 2025-26.
Section 3. The City Clerk shall certify to the adoption of this Resolution.
5.6.b
Packet Pg. 72
Resolution No. 2025-10
2
PASSED, APPROVED AND ADOPTED this 1st day of April 2025.
CITY OF DIAMOND BAR
Chia Yu Teng, Mayor
ATTEST
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on the 1st day of April 2025, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Kristina Santana, City Clerk
5.6.b
Packet Pg. 73
Resolution No. 2025-10
3
Exhibit A-2
Landscape Assessment District No. 39-2022 Map
5.6.b
Packet Pg. 74
RESOLUTION NO. 2025-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE
AND TO FILE A REPORT RELATED TO THE MAINTENANCE OF
LANDSCAPE IMPROVEMENTS IN THE CITY OF DIAMOND BAR
ASSESSMENT DISTRICT NO. 41-2021 AND ANY ASSESSMENT
THEREON FOR FISCAL YEAR 2025-26.
WHEREAS, the City of Diamond Bar Assessment District No. 41-2021 (“District”)
was created pursuant to Part 2 of Division 15 of the California Streets and Highways
Code (§ 22500, et seq.); and
WHEREAS, California Streets and Highways Code § 22622 provides that the City
Council shall adopt a resolution generally describing any proposed new improvements
or substantial changes in existing improvements in the District and ordering the City
Engineer to prepare and file a report related to annual maintenance and assessment in
the District; and
WHEREAS, no new improvements or substantial changes in exiting
improvements are proposed for the District; and
WHEREAS, all legal prerequisites to the adoption of this Resolution have
occurred.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Diamond Bar as follows:
Section 1. The Recitals, as set forth above, are in all respects true and correct
and are incorporated herein by reference.
Section 2. The City Engineer is hereby ordered and directed to prepare or have
prepared an annual report in accordance with California Streets and Highways Code §
22565, et seq., with respect to City of Diamond Bar Landscape Assessment District 41-
2021 for Fiscal Year 2025-26.
Section 3. The City Clerk shall certify to the adoption of this Resolution.
5.6.c
Packet Pg. 75
Resolution No. 2025-11
2
PASSED, APPROVED AND ADOPTED this 1st day of April 2025.
CITY OF DIAMOND BAR
Chia Yu Teng, Mayor
ATTEST
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on the 1st day of April 2025, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
Kristina Santana, City Clerk
5.6.c
Packet Pg. 76
Resolution No. 2025-11
3
Exhibit A-2
Landscape Assessment District No. 41-2021 Map
5.6.c
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1 Professional Services - Design
1614063.1
CONSULTING SERVICES AGREEMENT
Design Professional
THIS AGREEMENT (the "Agreement") is made as of April 1, 2025, by and
between the City of Diamond Bar, a municipal corporation ("City"), and NBS
Government Finance Group, a California corporation ("Consultant").
1. Consultant's Services.
Subject to the terms and conditions set forth in this Agreement Consultant shall
provide to the reasonable satisfaction of the City the Assessment District Engineer
Services set forth in the attached Exhibit "A", which is incorporated herein by this
reference. As a material inducement to the City to enter into this Agreement, Consultant
represents and warrants that it has thoroughly investigated the work and fully
understands the difficulties and restrictions in performing the work. Consultant
represents that it is fully qualified to perform such consulting services by virtue of its
experience and the training, education and expertise of its principals and employees.
Nicholas Delgado, Management Analyst (herein referred to as the “City’s
Project Manager”), shall be the person to whom the Consultant will report for the
performance of services hereunder. It is understood that Consultant shall coordinate its
services hereunder with the City’s Project Manager to the extent required by the City’s
Project Manager, and that all performances required hereunder by Consultant shall be
performed to the satisfaction of the City’s Project Manager and the City Manager .
2. Term of Agreement. This Agreement shall take effect April 1, 2025, and
shall continue until December 31, 2028, unless earlier terminated pursuant to the
provisions herein.
The City Manager shall have the option to extend this Agreement for one (1)
additional two (2) year terms, subject to the same terms and conditions contained
herein, by giving Consultant written notice of the exercise of this option at least thirty
(30) days prior to the expiration of the initial Term. In the event the City exercises its
option to extend the Term, Consultant's compensation shall be subject to an adjustment
upon the effective date of extension as follows:
Any increase in compensation will be negotiated between the City and the
Consultant, but in no event shall the increase exceed the amount that the
Consumer Price Index ("CPI") for the Los Angeles-Anaheim-Riverside
metropolitan area for the month immediately preceding the Adjustment Date (the
"Index Month") as reported by the Bureau of Labor Statistics of the United States
Department of Labor, has increased over the CPI for the month one year prior to
the Index Month.
3. Compensation. City agrees to compensate Consultant for each service
which Consultant performs to the satisfaction of City in compliance with the scope of
services set forth in Exhibit "A". Payment will be made only after submission of proper
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2 Professional Services - Design
1614063.1
invoices in the form specified by City. Total payment to Consultant pursuant to this
Agreement shall not exceed Forty-Eight Thousand, Six Hundred Twenty Dollars and
Zero Cents ($48,620.00) without the prior written consent of the City. The above not to
exceed amount shall include all costs, including, but not limited to, all clerical,
administrative, overhead, telephone, travel, and all related expenses.
4. Payment.
A. As scheduled services are completed, Consultant shall submit to City an
invoice for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
B. All such invoices shall state the basis for the amount invoiced, including
services completed, the number of hours spent, and any extra work performed.
C. City will pay Consultant the amount properly invoiced within 35 days of
receipt, but may withhold 30% of any invoice until all work is completed, which sum
shall be paid within 35 days of completion of the work and receipt of all deliverables.
D. Payment shall constitute payment in full for all services, authorized costs
and authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in
the scope or complexity of work, or for any other reason, shall be made unless and until
such extra services and a price therefore have been previously authorized in writing and
approved by the City Manager or his designee as an amendment to this Agreement.
The amendment shall set forth the changes of work, extension of time , if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall control.
7. Status as Independent Contractor.
A. Consultant is, and shall at all times remain as to City, a wholly
independent contractor. Consultant shall have no power to incur any debt, obligation, or
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any of its agents shall have control over the conduct of Consultant or any of
Consultant's employees, except as set forth in this Agreement. Consultant shall not, at
any time, or in any manner, represent that it or any of its agents or employees are in
any manner agents or employees of City.
B. Consultant agrees to pay all required taxes on amounts paid to Consultant
under this Agreement, and to indemnify and hold City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. In the event that City is
5.6.d
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3 Professional Services - Design
1614063.1
audited by any Federal, State agency, including the Public Employee Retirement
System, regarding the independent contractor status of Consultant and the audit in any
way fails to sustain the validity of a wholly independent contractor relationship between
City and Consultant, its employees or subconsultants, then Consultant agrees to
reimburse City for all costs, including accounting and attorney's fees, arising out of such
audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Compensation laws
regarding Consultant and Consultant's employees. Consultant further agrees to
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Worker's Compensation laws.
D. Consultant shall, at Consultant’s sole cost and expense fully secure
and comply with all federal, state and local governmental permit or licensing
requirements, including but not limited to a business license with the City of Diamond.
E. In addition to any other remedies it may have, City shall have the
right to offset against the amount of any fees due to Consultant under this Agreement
any amount due to City from Consultant as a result of Consultant's failure to promptly
pay to City any reimbursement or indemnification required by this Agreement or for any
amount or penalty levied against the City for Consultant’s failure to comply with this
Section.
8. Standard of Performance. Consultant shall perform all work at the
standard of care and skill ordinarily exercised by members of the profession under
similar conditions and represents that it and any subcontractors it may engage, possess
any and all licenses which are required to perform the work contemplated by this
Agreement and shall maintain all appropriate licenses during the performance of the
work.
9. Indemnification. To the maximum extent permitted by Civil Code section
2782.8, Consultant shall defend, indemnify and hold harmless City, its officers, officials,
employees, and volunteers ("Indemnitees") from and against all liability, loss, damage,
expense, cost (including without limitation reasonable attorneys' fees, expert fees and
all other costs and fees of litigation) of every nature arising out of or in connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee
benefit acts with respect to Consultant’s employees or Consultant’s contractors;
(2) Any and all claims arising out of Consultant's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement. Should
City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant
shall reimburse the City its costs of defense, including without limitation reasonable
attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant
shall promptly pay any final judgment rendered against the Indemnitees. Except for the
Indemnitees, this Agreement shall not be construed to extend to any third -party
indemnification rights of any kind; and
5.6.d
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4 Professional Services - Design
1614063.1
(3) Any and all claims for loss, injury to or death of persons or damage to
property caused by the negligent professional act or omission in the performance of
professional services pursuant to this Agreement.
(4) The Consultant's obligations to indemnify, defend and hold harmless the City
shall survive termination of this Agreement.
10. Insurance.
A. Consultant shall at all times during the term of this Agreement carry,
maintain, and keep in full force and effect, with an insurance company authorized to do
business in the State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability
insurance written on an occurrence basis with minimum limits of $1,000,000.00
combined single limit coverage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its officers, employees, agents, and
independent contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering
all owned, non-owned and hired automobiles, with minimum combined single limits
coverage of $1,000,000.00;
(4) Worker's Compensation insurance when required by law, with a
minimum limit of $500,000.00 or the amount required by law, whichever is greater; and
(5) Professional liability insurance covering errors and omissions arising
out of the performance of this Agreement with a combined single limit of $1,000,000. If
such insurance is on a claims’ made basis, Consultant agrees to keep such insurance in
full force and effect for at least five years after termination or date of completion of this
Agreement.
B. The City, its officers, employees, agents, and volunteers shall be named
as additional insureds on the policies as to comprehensive general liability, property
damage, and automotive liability. The policies as to comprehensive general liability,
property damage, and automobile liability shall provide that they are primary, and that
any insurance maintained by the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not
be non-renewed, canceled, reduced, or otherwise modified (except through the addition
of additional insureds to the policy) by the insurance carrier without the insurance carrier
giving City ten (10) day's prior written notice thereof. Consultant agrees that it will not
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cancel, reduce or otherwise modify the insurance coverage and in the event of any of
the same by the insurer to immediately notify the City.
D. All policies of insurance shall cover the obligations of Consultant pursuant
to the terms of this Agreement and except for professional liability insurance, shall be
issued by an insurance company which is authorized to do business in the State of
California or which is approved in writing by the City; and shall be placed have a current
A.M. Best's rating of no less than A-, VII. In the case of professional liability insurance,
such coverage shall be issued by companies either licensed or admitted to conduct
business in the State of California so long as such insurers possesses the
aforementioned Best's rating.
E. Consultant shall submit to City (1) insurance certificates indicating
compliance with the minimum insurance requirements above, and (2) insurance policy
endorsements or a copy of the insurance policy evidencing the additional insured
requirements in this Agreement, in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-insured retention
(“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured)
should Consultant fail to pay the SIR or deductible requirements. The amount of the
SIR or deductible shall be subject to the approval of the City. Consultant understands
and agrees that satisfaction of this requirement is an express condition precedent to the
effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR
or deductible constitutes a material breach of this Agreement. Should City pay the SIR
or deductible on Consultant’s due to such failure in order to secure defense and
indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Consultant for breach of this Agreement in
addition to any other damages incurred by City due to the breach.
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and
contribution it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance
required under this Agreement in full force and effect, City may take out the necessary
insurance and any premiums paid, plus 10% administrative overhead, shall be paid by
Consultant, which amounts may be deducted from any payments due Consultant.
I. Consultant shall include all subcontractors, if any, as insureds under its
policies or shall furnish separate certificates and endorsements for each subcontractor
to the City for review and approval. All insurance for subcontractors shall be subject to
all of the requirements stated herein.
11. Confidentiality. Consultant in the course of its duties may have access
to confidential data of City, private individuals, or employees of the City. Consultant
covenants that all data, documents, discussion, or other information developed or
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received by Consultant or provided for performance of this Agreement are deemed
confidential and shall not be disclosed by Consultant without written authorization by
City. City shall grant such authorization if disclosure is required by law. All City data
shall be returned to City upon the termination of this Agreement. Consultant's covenant
under this section shall survive the termination of this Agreement. Notwithstanding the
foregoing, to the extent Consultant prepares reports of a proprietary nature specifically
for and in connection with certain projects, the City shall not, except with Consultant's
prior written consent, use the same for other unrelated projects.
12. Ownership of Materials. Except as specifically provided in this
Agreement, all materials provided by Consultant in the performance of this Agreement
shall be and remain the property of City without restriction or limitation upon its use or
dissemination by City. Consultant may, however, make and retain such copies of said
documents and materials as Consultant may desire.
13. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Consultant and its subcontractors shall maintain
reasonably full and complete books, documents, papers, accounting records, and other
information (collectively, the “records”) pertaining to the costs of and completion of
services performed under this Agreement. The City and any of their authorized
representatives shall have access to and the right to audit and reproduce any of
Consultant's records regarding the services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3) years after termination or
completion of this Agreement. Consultant agrees to make available all such records for
inspection or audit at its offices during normal business hours and upon three (3) days
notice from the City, and copies thereof shall be furnished if requested.
14. Conflict of Interest.
A. Consultant covenants that it presently has no interest and shall not
acquire any interest, direct or indirect, which may be affected by the services to be
performed by Consultant under this Agreement, or which would conflict in any manner
with the performance of its services hereunder. Consultant further covenants that, in
performance of this Agreement, no person having any such interest shall be employed
by it. Furthermore, Consultant shall avoid the appearance of having any interest which
would conflict in any manner with the performance of its services pursuant to this
Agreement.
B. Consultant covenants not to give or receive any compensation,
monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City
as a result of the performance of this Agreement. Consultant's covenant under this
section shall survive the termination of this Agreement.
15. Termination. The City may terminate this Agreement with or without
cause upon fifteen (15) days' written notice to Consultant. The effective date of
termination shall be upon the date specified in the notice of termination, or, in the event
no date is specified, upon the fifteenth (15th) day following mailing of the notice. In the
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event of such termination, City agrees to pay Consultant for services satisfactorily
rendered prior to the effective date of termination. Immediately upon receiving written
notice of termination, Consultant shall discontinue performing services, unless the
notice provides otherwise, except those services reasonably necessary to effectuate the
termination. The City shall be not liable for any claim of lost profits.
16. Personnel/Designated Person. Consultant represents that it has, or will
secure at its own expense, all personnel required to perform the services under this
Agreement. All of the services required under this Agreement will be performed by
Consultant or under its supervision, and all personnel engaged in the work shall be
qualified to perform such services. Except as provided in this Agreement, Consultant
reserves the right to determine the assignment of its own employees to the performance
of Consultant's services under this Agreement, but City reserves the right in its sole
discretion to require Consultant to exclude any employee from performing services on
City's premises.
17. Non-Discrimination and Equal Employment Opportunity.
A. Consultant shall not discriminate as to race, color, creed, religion,
sex, marital status, national origin, ancestry, age, physical or mental handicap, medical
condition, or sexual orientation, in the performance of its services and duties pursuant to
this Agreement, and will comply with all rules and regulations of City relating thereto.
Such nondiscrimination shall include but not be limited to the following: employment,
upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
B. Consultant will, in all solicitations or advertisements for employees
placed by or on behalf of Consultant state either that it is an equal opportunity employer
or that all qualified applicants will receive consideration for employment without regard
to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical
or mental handicap, medical condition, or sexual orientation.
C. Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this Agreement except contracts or subcontracts
for standard commercial supplies or raw materials.
18. Time of Completion. Consultant agrees to commence the work provided
for in this Agreement within (5) days of being notified by the City to proceed.
19. Time Is of the Essence. Time is of the essence in this Agreement.
Consultant shall do all things necessary and incidental to the prosecution of
Consultant's work.
20. Reserved.
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21. Delays and Extensions of Time. Consultant's sole remedy for delays
outside its control shall be an extension of time. No matter what the cause of the delay,
Consultant must document any delay and request an extension of time in writing at the
time of the delay to the satisfaction of City. Any extensions granted shall be limited to
the length of the delay outside Consultant’s control. If Consultant believes that delays
caused by the City will cause it to incur additional costs, it must specify, in writing, why
the delay has caused additional costs to be incurred and the exact amount of such cost
within 10 days of the time the delay occurs. No additional costs can be paid that
exceed the not to exceed amount absent a written amendment to this Agreement. In no
event shall the Consultant be entitled to any claim for lost profits due to any delay,
whether caused by the City or due to some other cause.
22. Assignment. Consultant shall not assign or transfer any interest in this
Agreement nor the performance of any of Consultant's obligations hereunder, without
the prior written consent of City, and any attempt by Consultant to so assign this
Agreement or any rights, duties, or obligations arising hereunder shall be void and of no
effect.
23. Compliance with Laws. Consultant shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of
any one or more of the conditions of performance under this Agreement shall not be a
waiver of any other condition of performance under this Agreement. In no event shall
the making by City of any payment to Consultant constitute or be construed as a waiver
by City of any breach of covenant, or any default which may then exist on the part of
Consultant, and the making of any such payment by City shall in no way impair or
prejudice any right or remedy available to City with regard to such breach or default.
25. Attorney's Fees. In the event that either party to this Agreement shall
commence any legal or equitable action or proceeding to enforce or interpret the
provisions of this Agreement, the prevailing party in such action or proceeding shall be
entitled to recover its costs of suit, including reasonable attorney's fees and costs,
including costs of expert witnesses and consultants.
26. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by
the parties, may be referred by the parties hereto for mediation. A third party, neutral
mediation service shall be selected, as agreed upon by the parties and the costs and
expenses thereof shall be borne equally by the parties hereto. The parties agree to
utilize their good faith efforts to resolve any such dispute or controversy so submitted to
mediation. It is specifically understood and agreed by the parties hereto that mutual
good faith efforts to resolve the same any dispute or controversy as provided herein,
shall be a condition precedent to the institution of any action or proceeding, whether at
law or in equity with respect to any such dispute or controversy.
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26. Notices. Any notices, bills, invoices, or reports required by this
Agreement shall be deemed received on (a) the day of delivery if delivered by hand
during regular business hours or by facsimile before or during regular business hours;
or (b) on the third business day following deposit in the United States mail, postage
prepaid, to the addresses heretofore set forth in the Agreement, or to such other
addresses as the parties may, from time to time, designate in writing pursuant to the
provisions of this section.
“CONSULTANT” “CITY”
NBS Government Finance Group City of Diamond Bar
32605 Temecula Parkway, Suite 100 21810 Copley Drive
Temecula, CA 92592 Diamond Bar, CA 91765-4178
Attn.: Michael Rentner, President Attn.: David Liu, Director
Phone: 800-676-7516 Phone: 909-839-7040
Email: mrentner@nbsgov.com Email: dliu@diamondbarca.gov
28. Governing Law. This Agreement shall be interpreted, construed and
enforced in accordance with the laws of the State of California.
29. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed to be the original, and all of which together
shall constitute one and the same instrument.
30. Entire Agreement. This Agreement, and any other documents
incorporated herein by reference, represent the entire and integrated agreement
between Consultant and City. This Agreement supersedes all prior oral or written
negotiations, representations or agreements. This Agreement may not be amended,
nor any provision or breach hereof waived, except in a writing signed by the parties
which expressly refers to this Agreement. Amendments on behalf of the City will only
be valid if signed by a person duly authorized to do so under the City's Purchasing
Ordinance.
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IN WITNESS of this Agreement, the parties have executed this Agreement
as of the date first written above.
"Consultant" "City"
NBS Government Finance Group CITY OF DIAMOND BAR
By: By:
Printed Name: Dan Fox, City Manager
Title:
By: ATTEST:
Printed Name:
Title:
Kristina Santana, City Clerk
Approved as to form:
By:
Omar Sandoval, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary,
the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant
Treasurer. If only one corporate officer exists or one corporate officer holds more than
one corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to
the execution of the Agreement, must be provided to the City.
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CITY OF DIAMOND
BAR
Proposal for:
Landscape Assessment District
Engineering Services
February 27, 2025
nbsgov.com
Aerial view of City of Diamond Bar
via Google Earth
helping communities
fund tomorrow since 1996
5.6.d
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helping communities fund tomorrow
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
Toll free: 800.676.7516
nbsgov.com
February 27, 2025
Nicholas Delgado
Management Analyst
City of Diamond Bar
Department of Public Works
21810 Copley Drive
Diamond Bar, CA 91765
RE: Proposal for Landscape Assessment District Engineering Services
Dear Nicholas,
We understand that your City, the City of Diamond Bar, needs to hire an experienced firm to ensure that the
special assessments for the three Assessment Districts are calculated and collected as accurately as possible,
while striving to ensure that the City gets the most revenue that it is entitled to under the assessment formula.
These assessments provide the revenue to support the parks, medians, and other assets and the high quality of
life that your community values. Communication and data transparency are of importance, as well.
If awarded this contract, we intend to take as much of the administrative burden off your hands so that you can
focus on running the City. NBS will proactively and diligently research and then track the parcels, catalogue any
unique situations from year to year, provide necessary reporting, and place our toll-free phone number on the
tax bills for property owners and related parties to contact us via our Customer Care team. We have some
excellent options to discuss with you regarding online data access, via our D-FAST ® proprietary software system
and our CivicMic outreach and engagement services.
By way of background, NBS has nearly three decades of history providing these types of services. Last year, we
placed over $1 Billion on property tax rolls across the State. Many cities, school districts and other local
governments turn to NBS for these types of services. This includes, for example, the cities of Los Angeles,
Palmdale, Long Beach, Whittier and others in LA County, as well as the Manhattan Beach Unified School District.
NBS has recently collaborated with nearby communities on a value capture project as part of the LA Metro team.
We have an excellent track record in interfacing with the LA County tax collection system and staff. Across
California, we provide these types of services – from National City in the south to San Bruno and Fortuna up
north.
In the recent past, a number of cities have turned to NBS when they realized that their current consultant was not
doing the appropriate research and performing due diligence. In many cases (Palmdale is one such case), NBS was
able to “find” thousands of errors and commensurate dollars in revenue via this due diligence.
Please contact me at 800.676.7516 or via email at dwood@nbsgov.com if you have any questions or would like to
discuss our professional qualifications further. We would genuinely like to work on this project and help the City
move forward successfully.
Sincerely,
Danielle Wood Michael Rentner, Authorized Signer
Director President
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Proposal for City of Diamond Bar NBS | 4
District Consulting Group
2 | FIRM’S EXPERIENCE/REFERENCES
In
Business
NBS is a 100%
employee-owned
S-Corporation
NBS HEADQUARTERS
32605 Temecula Pkwy | Suite 100
Temecula, CA 92592
SAN FRANCISCO REGIONAL OFFICE
870 Market Street | Suite 1223
San Francisco, CA 94102
CONTACT: Danielle Wood
800.676.7516
dwood@nbsgov.com
LEGAL NAME
NBS Government
Finance Group
DBA
NBS
INDIVIDUAL AUTHORIZED TO NEGOTIATE
AGREEMENT
Michael Rentner, President
The NBS District Consulting Group ensures your Special Financing Districts (SFD) and related revenue
tools are well-developed from their inception, and then administered robustly over their lifetime.
We act as strong advocates for our public agency clients to ensure that any SFD or
other revenue tool is appropriate and well-crafted for the need. Throughout our
engagement, we provide sage guidance and recommendations. We are often called
upon to present complex issues to councils, boards and interested parties.
We have supported thousands of SFDs including millions of parcels and have worked
through virtually every conceivable challenge in their use. Our experience is with all
manner of special assessments, special taxes – including Community Facilities Districts
(CFDs) – and other fees.
Whether the need is identifying and funding negative fiscal impacts, financing needed
infrastructure, or providing community-desired services, our expert consultants have
deep experience and help navigate the challenges.
AT-A-GLANCE: HELPING COMMUNITIES FUND TOMORROW
Since 1996, NBS has supported California
municipalities with the implementation and
ongoing administration of local funding
tools.
While the firm originally focused on Special
Financing Districts (SFDs), specifically the
formation and administration of special
assessments and taxes, we have evolved
with our clients’ needs and now provide a
full range of revenue consulting services. We
focus on sustainable water and wastewater
utility rate programs, cost allocation plans,
cost recovery, and legally justified fee design.
Across all practice areas, we have worked
with more than 500 public agencies to date,
including cities, counties, school districts,
utilities, and special districts.
*NBS levied over $1 billion for FY 2024/25
across more than 6 million parcels.
29
YEARS
52
employees
$1B
Levied*
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Proposal for City of Diamond Bar NBS | 10
3 | PROJECT UNDERSTANDING
Project Understanding
The services required by the City pertain to annually updating the City’s three existing Landscape
Maintenance District Numbers 38, 39-2022 and 41-2021. As highlighted in this proposal, NBS boasts a 29-
year legacy of delivering the precise services outlined in the RFP. We have successfully provided these
services to more than 150 public agencies across Southern California and the entire state. Our team of 52
professionals manage millions of parcels within Assessment Districts and similar parcel tax-based districts.
We developed our own internal proprietary software, called D-FAST ®, to assist us with data management.
Using the latest GIS tools and other resources, NBS proactively manages the annual process.
TRANSITIONING THE WORK
NBS has successfully transitioned work from
previous consultants dozens of times. We
make this process as painless as possible by
providing the City key action items needed for
a smooth transition. Our proven onboarding
process ensures a seamless integration for City
staff. Additionally, D-FAST® allows us to view
the essential data in real-time, ensuring the
accuracy of district records.
We aim to give the City peace of mind and
reassurance that their districts are being
assessed accurately and completely. Within
this initial setup, we upload the district's data
by fund number, draw the boundaries established at the time of formation, and conduct a visual analysis.
Our extensive experience with hundreds of similar SFDs and the systems we have developed ensure this
accuracy.
For instance, in the illustration above, the parcels highlighted in green represent properties currently levied
for that specific district. The parcels highlighted in red represent those located within the district boundary
but are not being levied, parcels that straddle the district boundary, and those parcels located outside of
the boundary that are being levied in error (district boundaries are illustrated by the dark blue outline).
At NBS, we provide real-time data application and offer the City a visual representation to tell the story. A
picture is worth a thousand words, and when it illustrates missing parcels, it could highlight millions of
dollars over time. Our goal is to capture as much revenue as possible for the essential services that the City
provides to its constituents. This also ensures that local dollars are being spent within the designated local
communities.
Scope of Services
We understand the scope to follow to include the City’s desired objectives and deliverables:
1. Consultation with City staff to discuss scope, objectives, and deadlines
2. Review existing methodology for assessment processes
This is a visual representation of D-FAST capabilities in annually
reviewing districts being levied, reflecting possible issues that could
happen over time if neglected.
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3. Confirmation of total number of assessable parcels
4. Provide levy calculations for each tax year
5. Preparation of Engineer’s Reports (draft/final)
6. Preparation of City Council Resolutions
7. Preparation of staff reports, presentations, and other documents
8. Participation in meetings and public hearings
9. Response to public inquiries and appeals
10. Submit City Council approved Assessment Rolls in the required format to the County of Los Angeles
and provide confirmation to the City.
Noting the RFP-provided scope of work above, below outlines our standard process for Landscape and
Lighting Assessment District administration. At the kickoff meeting, we can review and customize the scope
to meet the specific needs of the City.
1972 Act Landscape and Lighting Assessment District (LLAD) Administration
KICK-OFF MEETING, PROJECT SCHEDULE
NBS will meet with City staff, legal counsel and other interested parties to:
• Establish lines of communication.
• Clarify the specific project goals, components and criteria that will meet the City’s preference.
• Identify and resolve any special circumstances that may be involved in the administration of the
District.
• Develop project schedules to meet legal requirements and provide for effective interfacing of all
involved parties.
• Establish meeting points consistent with schedule to achieve project milestones.
• Establish and coordinate with City staff a schedule to assure completion of necessary actions and
compliance with statutes.
DATABASE DEVELOPMENT
NBS will update the database with the current County Assessor’s information including property owner
names and addresses, and any other available data that will augment the existing database.
BUDGET PREPARATION
NBS will meet with City staff to review the district budget/s for the coming fiscal year. The budget/s will be
based on historical costs and actual and/or projected changes in costs and/or improvements to be
maintained. Cost categories may include, but are not limited to, capital improvements and maintenance
costs, incidental costs (engineering, legal, City administration) and reserve funds.
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ASSESSMENT COMPUTATION AND RATE ANALYSIS
NBS will compute the assessments for each parcel according to the Method of Assessment for each district.
NBS will provide an assessment summary which will include the maximum assessments and current year
assessments, separated by zone and method of assessment categories, as applicable.
ENGINEER’S REPORT PREPARATION
NBS will prepare the annual Engineer’s Reports and provide to City staff. The annual Engineer’s Reports do
not require a Registered Professional Engineer (PE) signature and stamp unless an assessment increase, as
defined by Proposition 218, occurs. The Reports will consist of:
• District background information.
• A detailed and technically supported Method of Assessment.
• A description of the improvements and services that are being funded by the district.
• A cost estimate for the improvements and services being funded.
• Copy or reference to the original District Diagram.
• A table showing assessment levies by zone and method of assessment categories.
• An Assessment Roll listing assessments by parcel or reference a complete roll on file with the City.
REPORT REVIEW AND APPROVAL
NBS will meet via conference call with City staff to review the Engineer’s Reports for modifications and
approval.
NOTICING AND RESOLUTION COORDINATION
NBS will coordinate activities to ensure that required tasks are completed within the scheduled time frame.
NBS will assist the City (or the City’s legal counsel) with preparation of any notice of public hearing or other
meetings requiring publication. NBS will assist the City (or the City’s legal counsel) with preparation of the
staff report, all legal notices and the associated resolutions described below:
• Resolution describing improvements, initiating proceedings, and ordering the engineer to prepare
and file a report for the City.
• Resolution preliminarily approving the Engineer’s Report.
• Resolution of Intention declaring the intention of the City Council to levy and collect assessments
and setting a date for the public hearing.
• Resolution authorizing the placement of assessments on the secured property tax bills.
COUNCIL MEETING ATTENDANCE
NBS will attend the public hearing as requested by the City.
LEVY SUBMITTAL
NBS will submit the levy to the County Auditor-Controller in the required format. Assessments rejected by
the County Auditor-Controller will be researched and resubmitted for collection on the County Tax Roll.
Any parcels that are not accepted by the County for collection will be invoiced with payment to be directed
to the City.
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MAINTAIN DISTRICT DATA
NBS will annually track all parcel changes to ensure that all changes are documented. Historical parcel
change data will be maintained by NBS.
ANNUAL LEVY REPORT
NBS will provide an annual Levy Summary Report for each district. The report will include a parcel listing
with key rate identifiers and final levy amounts. Parcel and levy data can be provided via an emailed
electronic file and printed, if desired.
CONSULTING SUPPORT
NBS shall provide a toll-free phone number for use by the City, other interested parties and all property
owners. NBS will be available to answer questions regarding the districts and the ongoing collection of
assessments. Bilingual staff is available to assist Spanish-speaking property owners.
PROPOSITION 218 COMPLIANCE
NBS has worked with many public agencies to comply with the requirements of Proposition 218. Each
agency has different requirements and resources to complete the necessary tasks of assessment balloting
procedures. Therefore, NBS recommends an individually tailored approach to Proposition 218 compliance.
Fees for such services will be negotiated at the appropriate time.
ASSESSMENT DIAGRAM
NBS will obtain the existing assessment diagram and will make reference to any annexations or parcel
changes, as necessary, for an additional fee.
ENGINEER SIGNATURE AND STAMP OF ANNUAL ENGINEER’S REPORT
NBS will have our Registered Professional Engineer (PE) review the Engineer’s Report for signature and
stamp as requested by the City.
As-Needed Formation Services | Optional
An optional scope for 1972 Act Assessment District Formation services is provided in Appendix B for the
City’s consideration.
D-FAST Online Software | Optional
As mentioned, D-FAST® is an optional service enhancement for the City’s experience that
allows direct access to the relevant data. This option is not part of the base Annual
Administration services and fees.
NBS developed D-FAST®, an acronym for District Fees, Assessments, and Special Taxes,
which has become the industry-leading software. We use this powerful administrative tool in-house to
administer a wide range of special taxes, special assessments, and other parcel charges for our clients. It is
also licensed to public agencies across the United States for their internal use. D-FAST® is an optional
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service enhancement for the District’s experience to access the data; however, this selection is completely
optional and is not conditional to perform the Annual Administration services.
Our D-FAST® web portal, called D-FAST® Online Pro, is available to our clients (small annual subscription
fee) and uniquely combines real-time D-FAST data with County parcel boundaries and Google Maps. It
provides “real-time” access to districts and
underlying parcel data, allowing the City to:
• Gain enhanced insight with integrated
Google Map’s satellite imagery, street
maps, and 360° street view.
• View ownership, property information,
and boundaries for each parcel.
• See detailed billing & payment history
for each account.
• Understand a particular parcel’s
background and status.
• Confirm if there are overlapping
districts on a single parcel.
With D-FAST® Online Pro, City staff have enhanced access to
the data while NBS still provides the full administration and
toll-free phone support.
Public Engagement and Outreach | Optional
As communication is paramount, the NBS team developed the CivicMic platform, which focuses on
providing collaborative governance services including outreach, public engagement, and adaptive
management, bringing citizen voices into the governance process. Through our customized approach, we
engage residents of diverse backgrounds for unique perspectives using social media and other
collaborative activities.
Potential Concerns
We do not anticipate concerns or issues related to this project but provide the following for the City’s
consideration.
ASSESSMENT DEFENSE
Even though a legal challenge is not expected at this stage (years after the formation of the districts), NBS
can support the City through challenges to the assessments.
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In our experience, ensuring the accuracy and fairness of assessments is paramount to connecting to the
community. At NBS, we pride ourselves on our meticulous approach to assessment methodology, which
has resulted in a flawless track record with no legal challenges to date. Our team is dedicated to
proactively preventing issues by thoroughly vetting questions and data at a high level. In the event of a
legal challenge, we stand ready to assist the City with data accuracy reviews, appeal processes, and
responses to property owner claims, ensuring that assessments are calculated based on the adopted
methodology and recent changes in assessment law.
We work diligently on prevention of issues and vet questions and data at a high level. For this engagement,
we would first review the assessment methodology and provide recommendations, even knowing that this
has been vetted by the previous consultant. The environment and practices continue to evolve, and NBS is
looked to as the consultant who can provide proactive recommendations where others have failed to do
so.
To that end, NBS views our relationship with the City as an extension of staff. We will essentially be “on
retainer” to provide the services listed within our administration scope. NBS will interface with property
owners and others in defense of the assessment and discuss a myriad of issues with certain parties. This is
a part of our annual service provided at no additional cost. NBS will also defend its work, as is customary
and contractually provided for. In the case of a lawsuit against the assessment itself, NBS would work
closely with the City to provide resources as needed, some of which may logically be out of scope or out of
the norm.
In the event of a legal challenge to the assessments or claim by a property owner that they do not receive
special benefits or other allegations, NBS would assist the City with responding to a property owner
challenge or claim by:
• Reviewing the accuracy of the data used as the basis of the assessment and if incorrect, we would
amend the assessment levy to reflect the proportional special benefit received. Our experience has
found that the County Assessor’s data may not always reflect special characteristics for a parcel
that would affect the special benefit that a parcel receives. This is part of our annual administration
process, without additional cost.
• Assisting the City in establishing an appeal process if the City has not already adopted one. This
ensures that property owner challenges or claims are reviewed in a consistent and timely manner.
• Preparing a written response to the City that clearly outlines how the assessment was calculated
based upon the adopted assessment methodology as approved by the City Council.
• Conducting an annual review of the City’s adopted assessment methodology in view of recent
changes in assessment law or court cases that may affect the City’s basis of assessment.
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4 | SCHEDULE
The following is an overview of our proposed project schedule. We will discuss a detailed schedule at the
kick-off meeting, along with the expected timing for individual tasks.
LLAD Annual Administration Timeline for the City of Diamond Bar
Month Activity Deliverable
April Notice to Proceed Contract
April Kick-Off Meeting Detailed Timeline
April Commence budget/cost recovery process Budget
April Database Development Full Database
May Council Meeting ordering Engineer’s Report Resolutions and Staff
Reports
May Prepare Draft Engineer’s Report Draft Engineer’s Report
May Refine Engineer’s Report
Final Engineer’s Report
June Council Meeting approving Engineer’s Report
and setting Public Hearing
Resolutions and Staff
Reports
June Public hearing and adoption of Engineer’s Report
and Annual Levies
Resolutions and Staff
Reports
July Prepare final levies
Quality control process Initial Levy Submittal
August Final Levy Check and review Levies to the County
September Manage any rejected or direct bill parcels
Reconcile annual levies
Direct bills
Final Reconciliations
October Prepare Annual Reports
Respond to Property owner phone calls Final Levy Summary
November Respond to property owner phone calls Excellent Property Owner
Services
December Respond to property owner phone calls Excellent Property Owner
Services
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APPENDIX B | SCOPE FOR AS-NEEDED FORMATIONS
1972 Act Assessment District Formation | Optional
Phase 1 - Proposition 218 Special vs. General Benefit Analysis
Based on the City’s mention of any future districts as appropriate, we have included our formation scope
for the City’s consideration.
BUDGET DEVELOPMENT
NBS will review a budget for the projected costs of improvements, maintenance, and services. Cost
categories may include, but not be limited to, all relevant expenses, capital improvements, incidental costs
(engineering, legal, City staff, consultants and ongoing administration), operating reserves, capital
improvement reserves, and equipment/material replacement reserves.
PARCEL DATABASE
NBS will establish a parcel database for assessor parcels as currently shown on the County assessor's parcel
maps or development maps. The database will include land divisions, ownership and mailing information,
and parcel information relevant to the spread of the assessments.
SPECIAL VS. GENERAL BENEFIT ANALYSIS
NBS will review the proposed improvements, maintenance, services, budgets, location and type of
improvements, special benefit, general benefit, and recent case law with legal counsel. Meet with City staff
and legal counsel to discuss appropriate and/or alternative approaches to the proposed assessment
district. Provide staff with related support for the duration of the project.
CITY REVIEW
NBS will communicate with City staff for the review of costs, improvements, maintenance, services, statute
requirements and benefits conferred.
SEPARATION AND QUANTIFICATION OF SPECIAL AND GENERAL BENEFIT
NBS will analyze improvements, maintenance, services, proposed boundaries, district characteristics,
parcel characteristics, special and general benefits conferred, and assessment engineering industry
standards and sources to separate and quantify special vs. general benefit in compliance with the special
benefit requirements of Proposition 218 for review by all stakeholders.
METHOD OF ASSESSMENT (RATES)
NBS will prepare a Method of Assessment, including rates, in compliance with the proportionality
requirements of Proposition 218 for review by all stakeholders.
FINDINGS AND RECOMMENDATIONS MEMO
NBS will prepare a Memo summarizing the findings and recommendations. The main goal of the report is
to separate and quantify special and general benefit and to provide a Method of Assessment for the
proposed assessment district in accordance with the special benefit and proportionality requirements of
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Proposition 218 and recent case law. The report will provide analysis and numerical support for the
breakdown of special vs. general benefit and the Method of Assessment. The City will use the report to
determine the amount of the general fund contribution and the amount that can be assessed under the
proposed assessment district. The City may also use the report for community outreach efforts where all
stakeholders may provide input, and participate.
MEETING ATTENDANCE
NBS will attend up to two in-person meetings (including community outreach meetings) to address
questions and/or concerns. NBS will attend additional in-person meetings as requested by the City subject
to additional expenses for time and travel.
Phase 2 - Proposition 218 Landscape and Maintenance Assessment District
Formation Services
PROJECT SCHEDULE
NBS will communicate with City staff, legal counsel and other interested parties to:
• Establish lines of communication.
• Clarify the specific project goals, components and criteria that will meet the City’s preference.
• Identify and resolve any special circumstances that may be involved in the formation.
• Develop project schedules to meet legal requirements and provide for effective interfacing of all
involved parties.
• Establish meeting points consistent with the schedule to achieve project milestones.
• Establish and coordinate with City staff a schedule to assure completion of necessary actions and
compliance with statutes.
RESOLUTIONS, NOTICES AND BALLOTS
NBS will work with legal counsel to prepare Resolutions, notices and ballots, as required, for compliance
with the 1972 Act and Proposition 218. NBS will review legal notice of the public hearing to be published by
the Clerk, as required, by the 1972 Act.
PRELIMINARY ENGINEER’S REPORT
NBS will prepare, submit and review with City staff a Preliminary Engineer’s Report, including description of
improvements, map of improvements, plans and specifications, cost estimate, assessment methodology,
assessment roll and diagram.
FINAL ENGINEER'S REPORT
NBS will prepare, submit and review with City staff a Final Engineer's Report, including description of
improvements, map of improvements, plans and specifications, cost estimate, assessment methodology,
assessment roll and diagram.
PUBLIC HEARING AND BALLOT TABULATION
NBS will tabulate the ballots returned via the most appropriate method (bar code or other) and report the
results to the legislative body at the completion of the public hearing.
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DIAGRAM RECORDATION
NBS will record the diagram with the County Recorder.
LEVY CALCULATION
NBS will calculate the first year’s levy and process for approval by City Council simultaneously with the
assessment formation proceedings.
MEETING ATTENDANCE
NBS will attend the public hearing in-person to tabulate the ballots and address questions and/or concerns.
NBS will attend additional in-person meetings as requested by the City subject to additional expenses for
time and travel.
CONSULTING SUPPORT
NBS will provide a toll-free phone number for use by the City staff and all stakeholders. NBS staff will be
available to answer questions regarding the formation.
5.6.d
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FEE PROPOSAL
Our proposed fees below are based upon our understanding of the varied project areas and include
reasonable assumptions. We understand that there may be project areas with varying degrees of
complexity. As with all our engagements, we fully anticipate collaborating with the City to refine the final
scope and fee, should we be selected for this project.
Over multiple decades, NBS has identified a range of hours required to complete administration for all
types of Special Financing Districts. We do not invoice any additional hours above those utilized for pricing
the work. Due to the various tasks required throughout the year, our Administration services are annual
fees which are spread over the year through quarterly billing. These are not billed hourly.
CITY OF DIAMOND BAR - LLAD No. 38
Director
(McCargo)
Senior
Consultant
(Harvey)
Engineer
(Egan/
Tamargo)
Clerical/
Support
Consultant
Labor (Hrs.)
Consultant
Costs ($)
$250 $200 $225 $110
Landscape Assessment District Engineering Services (No. 38)
Kickoff Meeting/Project Schedule 2.0 2.0 $400
Database Development 4.0 4.0 800
Budget Preparation 2.0 2.0 400
Assessment Computation and Rate Analysis 4.0 4.0 800
Engineer's Report Preparation 4.0 1.0 5.0 910
Report Review and Approval 1.0 1.0 250
Noticing and Resolution Coordination 2.0 2.0 400
Council Meeting Attendance 2.0 2.0 400
Levy Submittal 2.0 2.0 400
Maintain District Data 2.0 2.0 400
Annual Levy Report 1.0 1.0 200
Consulting Support 1.0 2.0 10.0 13.0 1,750
Proposition 218 Compliance - -
Assessment Diagram - -
Engineer Signature and Stamp of Annual Engineer's Report 1.0 1.0 225
TOTAL NOT TO EXCEED FY 2025/26 2.0 27.0 1.0 11.0 41.0 $7,335
TOTAL NOT TO EXCEED FY 2026/27 $7,475
TOTAL NOT TO EXCEED FY 2027/28 $7,700
Grand Totals
Study Tasks
Hourly Rate
Consultant Labor (Hours)
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Fee Proposal for City of Diamond Bar NBS | 2
CITY OF DIAMOND BAR - LLAD No. 39-2022
Director
(McCargo)
Senior
Consultant
(Harvey)
Engineer
(Egan/
Tamargo)
Clerical/
Support
Consultant
Labor (Hrs.)
Consultant
Costs ($)
$250 $200 $225 $110
Landscape Assessment District Engineering Services (No. 39-2022)
Kickoff Meeting/Project Schedule 2.0 2.0 $400
Database Development 1.0 1.0 200
Budget Preparation 1.0 1.0 200
Assessment Computation and Rate Analysis 2.0 2.0 400
Engineer's Report Preparation 4.0 1.0 5.0 910
Report Review and Approval 1.0 1.0 250
Noticing and Resolution Coordination 1.0 1.0 200
Council Meeting Attendance 2.0 2.0 400
Levy Submittal 1.0 1.0 200
Maintain District Data 1.0 1.0 200
Annual Levy Report 1.0 1.0 200
Consulting Support 1.0 2.0 3.0 420
Proposition 218 Compliance - -
Assessment Diagram - -
Engineer Signature and Stamp of Annual Engineer's Report 1.0 1.0 225
TOTAL NOT TO EXCEED FY 2025/26 1.0 17.0 1.0 3.0 22.0 $4,205
TOTAL NOT TO EXCEED FY 2026/27 $4,350
TOTAL NOT TO EXCEED FY 2027/28 $4,500
Consultant Labor (Hours)Grand Totals
Study Tasks
Hourly Rate
CITY OF DIAMOND BAR - LLAD No. 41-2021
Director
(McCargo)
Senior
Consultant
(Harvey)
Engineer
(Egan/
Tamargo)
Clerical/
Support
Consultant
Labor (Hrs.)
Consultant
Costs ($)
$250 $200 $225 $110
Landscape Assessment District Engineering Services (No. 41-2021)
Kickoff Meeting/Project Schedule 2.0 2.0 $400
Database Development 1.0 1.0 200
Budget Preparation 1.0 1.0 200
Assessment Computation and Rate Analysis 2.0 2.0 400
Engineer's Report Preparation 4.0 1.0 5.0 910
Report Review and Approval 1.0 1.0 250
Noticing and Resolution Coordination 1.0 1.0 200
Council Meeting Attendance 2.0 2.0 400
Levy Submittal 1.0 1.0 200
Maintain District Data 1.0 1.0 200
Annual Levy Report 1.0 1.0 200
Consulting Support 1.0 2.0 3.0 420
Proposition 218 Compliance - -
Assessment Diagram - -
Engineer Signature and Stamp of Annual Engineer's Report 1.0 1.0 225
TOTAL NOT TO EXCEED FY 2025/26 1.0 17.0 1.0 3.0 22.0 $4,205
TOTAL NOT TO EXCEED FY 2026/27 $4,350
TOTAL NOT TO EXCEED FY 2027/28 $4,500
Consultant Labor (Hours)Grand Totals
Study Tasks
Hourly Rate
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Fee Proposal for City of Diamond Bar NBS | 3
Formation Fees | Optional
Phase 1 .................................................................................................................................................. $TBD
Phase 2 .................................................................................................................................................. $TBD
Pricing for as-needed Formation services can be provided upon the City’s request.
D-FAST Online Pro Web Portal | Optional
One-Time Setup Fee ................................................................................................................................. $500
Annual Fee ............................................................................................................................................. $1,500
D-FAST® is an optional service enhancement for the City’s experience that allows direct access to the
relevant data. This option is not part of the base Annual Administration services and fees.
Public Engagement and Outreach | Optional
Service Fee ............................................................................................................................................. $TBD
Pricing for Public Engagement and Outreach services can be provided upon the City’s request.
EXPENSES
Customary out-of-pocket expenses will be billed to the City at actual cost to NBS. These expenses may
include, but not be limited to, mailing fulfillment, postage, reproduction, telephone, travel, meals and
various third-party charges for data, maps, and recording fees.
ANNUAL FEE INCREASES
As per the City’s RFP, cost of living increases shall be kept the same for the first three (3) years of the
contract and a rate increase will only be considered in year four (4) and year five (5), if an extension is
awarded. The Cost-of-Living Adjustment (COLA) would be the actual cost of living increase based on the 12-
month change from April/May to April/May in the U.S. Department of Labor, Bureau of Labor Statistics,
Consumer Price Index for all urban consumers for the applicable region.
ADDITIONAL OPTIONAL SERVICES – HOURLY RATES
The table on the following page shows our current hourly rates. Optional services authorized by the City but
not included in the scope of services will be billed at this rate or the then applicable hourly rate. This may
include attendance at additional meetings, notice and ballots, etc.
5.6.d
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Fee Proposal for City of Diamond Bar NBS | 4
Title Hourly Rate
Director $250
Associate Director / Engineer $225
Senior Consultant $200
Consultant $175
Senior Project Analyst $165
Financial/Project Analyst $150
Project Resource Analyst $130
Clerical / Support $110
TERMS
Administration services will be invoiced at the beginning of each quarter. As-needed formation services will
be invoiced monthly. Fees for all other services will be invoiced monthly for work completed. Expenses will
be itemized and included in the next regular invoice. If the project is prematurely terminated by either
party, NBS shall receive payment for work completed. Payment shall be made within 30 days of submittal
of an invoice. If payment is not received within 90 days, simple interest will begin to accrue at the rate of
1.5% per month. Either party can cancel consulting contract with 30 days’ written notice.
5.6.d
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3
1579471.1
Exhibit A-1
Landscape Assessment District No. 38 Map
5.6.e
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3
Exhibit A-2
Landscape Assessment District No. 39-2022 Map
5.6.e
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3
Exhibit A-3
Landscape Assessment District No. 41-2021 Map
5.6.e
Packet Pg. 107
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