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Home My WebLink AboutPRR2025-013-EMAIL.pdfAmy Haug | Human Resources & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7018 | 909.839.7000 mai n | f 909.861.3117 ahaug@di amondbar ca.gov | www.DiamondBarCA.gov Connect wi t h Us... Facebook|Twi t t er|YouTube|Inst agram From: Ryan Wright Se nt: Monday, January 13, 2025 10:20:21 AM To: Christy Murphey; Crystal K nox; Andee Williams Subje ct: FW: DBC - Maple Room Reservation for 1/25/2025 & 1/26/2025 Se ns itivity: Normal More i nf ormati on to foll ow, but the Ci ty wil l host an e l ecti on with AFSCME on 1/25 and 1/26 f rom 10am-4pm both days. Thanks From: Amy Haug <AHaug@Di amondBarCA.Gov> Sent: Monday, January 13, 2025 10:18 AM To: Chri sty Murphe y <CMurphe y@Di amondBarCA.Gov> Cc: Ryan Wri ght <RWri ght@Di amondBarCA.Gov> Subject: DBC - Mapl e Room Rese rvati on f or 1/25/2025 & 1/26/2025 Good Morning – I’m confirming that I will need the DBC Maple Room both of thes e days from 10am – 4pm. Thanks , From: Amy Haug Se nt: Wednesday, January 8, 2025 4:34:20 PM To: Christy Murphey Subje ct: RE: W2W Fwd: AFSCME D.C. 36 Petition Update Se ns itivity: Normal Thanks, C hristy! Amy Haug Human Resources and Risk Manager ahaug@diamondbarca.gov (909) 839-7018 -------- Origi nal message -------- From: Christy Murphey <C Murphey@D iamondBarC A.Gov> D ate: 1/8/25 4:30 PM (GMT-08:00) To: Amy Haug <AHaug@DiamondBarC A.Gov> Subject: RE: W2W Fwd: AFSCME D.C. 36 Petition Update FYI – Just se nt out to the pt staff . Christy Murphey | Recreation Super intendent City of Diamond Bar | Parks and Recreat i on 909.839.7074 From: Chri sty Murphe y Sent: We dne sday, January 8, 2025 4:09 PM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: FW: W2W Fwd: AFSCME D.C. 36 Pe ti ti on Update Hi Amy – Thi s i s how the e mai l wi l l show to pt staff. Any edi ts? Christy Murphey | Recreation Super intendent City of Diamond Bar | Parks and Recreat i on 909.839.7074 From: AutoForward@mai l 5.Whe nToWork.com <AutoForward@mai l 5.WhenToWork.com> Sent: We dne sday, January 8, 2025 4:06 PM To: Chri sty Murphe y <CMurphe y@Di amondBarCA.Gov> Subject: W2W Fwd: AFSCME D.C. 36 Pe ti ti on Update C AUTION: This email originated from outsi de your organization. Exerci se cauti on when opening attachments or clicking links, especi ally from unknown senders. City of Diam ond Bar W henToW ork.c om m es s age from Chris ty Murphey at City of Diamond Bar forwarded at your request. Pleas e read the important message below from Am y Huag, Human Resourc es & Ris k Manager Good Afternoon - I wanted to provide a brief update on the s tatus of AFSCME D.C. 36's Petition to represent all part-tim e non-benefitted Parks and Recreation Departm ent em ployees . As mentioned in my letter to you on Decem ber 5, 2024, AFSCME D.C. 36 filed a valid representation petition and the City would take no action for 30 days thereafter as required by the City's Employer-Employee Relations Resolution 2003-65 (Resolution). The 30 day period expired on January 4, 2025 and the City did not rec eive any c ompeting employee organization petitions to represent the propos ed unit. The next s tep in the City's locally adopted Resolution is to hold a secret ballot election to be conducted by a third party. I am in the proc es s engaging the servic es of a third party to conduct the representation elec tion and will keep you posted once I have m ore details on the proc es s . Please feel free to c ontact m e with any ques tions. I can be reac hed at ahaug@diam ondbarc a.gov or 909-839-7018. Am y Haug | Hum an Res ources & Risk Manager City of Diamond Bar | Hum an Res ources & Risk Managem ent Divis ion 21810 Copley Drive, Diamond Bar, CA 91765 t 909.839.7018 | 909.839.7000 m ain | f 909.861.3117 ahaug@diam ondbarc a.gov | www.DiamondBarCA.gov Confirm Tha t You Re ce ive d This Me ssa ge WhenToWork, LLC Note: You received this m es s age becaus e s om eone entered your em ail addres s into our WhenToWork s cheduling s ys tem . If you do not want to receive thes e m es s ages , click Uns ubs cribe. From: Christy Murphey Se nt: Wednesday, January 8, 2025 4:30:30 PM To: Amy Haug Subje ct: RE: W2W Fwd: AFSCME D.C. 36 Petition Update Se ns itivity: Normal FYI – Just se nt out to the pt staff . Christy Murphey | Recreation Super intendent City of Diamond Bar | Parks and Recreat i on 909.839.7074 From: Chri sty Murphe y Sent: We dne sday, January 8, 2025 4:09 PM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: FW: W2W Fwd: AFSCME D.C. 36 Pe ti ti on Update Hi Amy – Thi s i s how the e mai l wi l l show to pt staff. Any edi ts? Christy Murphey | Recreation Super intendent City of Diamond Bar | Parks and Recreat i on 909.839.7074 From: AutoForward@mai l 5.Whe nToWork.com <AutoForward@mai l 5.WhenToWork.com> Sent: We dne sday, January 8, 2025 4:06 PM To: Chri sty Murphe y <CMurphe y@Di amondBarCA.Gov> Subject: W2W Fwd: AFSCME D.C. 36 Pe ti ti on Update C AUTION: This email originated from outsi de your organization. Exerci se cauti on when opening attachments or clicking links, especi ally from unknown senders. City of Diam ond Bar W henToW ork.c om m es s age from Chris ty Murphey at City of Diamond Bar forwarded at your request. Pleas e read the important message below from Am y Huag, Human Resourc es & Ris k Manager Good Afternoon - I wanted to provide a brief update on the s tatus of AFSCME D.C. 36's Petition to represent all part-tim e non-benefitted Parks and Recreation Departm ent em ployees . As mentioned in my letter to you on Decem ber 5, 2024, AFSCME D.C. 36 filed a valid representation petition and the City would take no action for 30 days thereafter as required by the City's Employer-Employee Relations Resolution 2003-65 (Resolution). The 30 day period expired on January 4, 2025 and the City did not rec eive any c ompeting employee organization petitions to represent the propos ed unit. The next s tep in the City's locally adopted Resolution is to hold a secret ballot election to be conducted by a third party. I am in the proc es s engaging the servic es of a third party to conduct the representation elec tion and will keep you posted once I have m ore details on the proc es s . Please feel free to c ontact m e with any ques tions. I can be reac hed at ahaug@diam ondbarc a.gov or 909-839-7018. Am y Haug | Hum an Res ources & Risk Manager City of Diamond Bar | Hum an Res ources & Risk Managem ent Divis ion 21810 Copley Drive, Diamond Bar, CA 91765 t 909.839.7018 | 909.839.7000 m ain | f 909.861.3117 ahaug@diam ondbarc a.gov | www.DiamondBarCA.gov Confirm Tha t You Re ce ive d This Me ssa ge WhenToWork, LLC Note: You received this m es s age becaus e s om eone entered your em ail addres s into our WhenToWork s cheduling s ys tem . If you do not want to receive thes e m es s ages , click Uns ubs cribe. From: Christy Murphey Se nt: Wednesday, January 8, 2025 4:08:37 PM To: Amy Haug Subje ct: FW: W2W Fwd: AFSCME D.C. 36 Petition Update Se ns itivity: Normal Hi Amy – Thi s i s how the e mai l wi l l show to pt staff. Any edi ts? Christy Murphey | Recreation Super intendent City of Diamond Bar | Parks and Recreat i on 909.839.7074 From: AutoForward@mai l 5.Whe nToWork.com <AutoForward@mai l 5.WhenToWork.com> Sent: We dne sday, January 8, 2025 4:06 PM To: Chri sty Murphe y <CMurphe y@Di amondBarCA.Gov> Subject: W2W Fwd: AFSCME D.C. 36 Pe ti ti on Update C AUTION: This email originated from outsi de your organization. Exerci se cauti on when opening attachments or clicking links, especi ally from unknown senders. City of Diam ond Bar W henToW ork.c om m es s age from Chris ty Murphey at City of Diamond Bar forwarded at your request. Pleas e read the important message below from Am y Huag, Human Resourc es & Ris k Manager Good Afternoon - I wanted to provide a brief update on the s tatus of AFSCME D.C. 36's Petition to represent all part-tim e non-benefitted Parks and Recreation Departm ent em ployees . As mentioned in my letter to you on Decem ber 5, 2024, AFSCME D.C. 36 filed a valid representation petition and the City would take no action for 30 days thereafter as required by the City's Employer-Employee Relations Resolution 2003-65 (Resolution). The 30 day period expired on January 4, 2025 and the City did not rec eive any c ompeting employee organization petitions to represent the propos ed unit. The next s tep in the City's locally adopted Resolution is to hold a secret ballot election to be conducted by a third party. I am in the proc es s engaging the servic es of a third party to conduct the representation elec tion and will keep you posted once I have m ore details on the proc es s . Please feel free to c ontact m e with any ques tions. I can be reac hed at ahaug@diam ondbarc a.gov or 909-839-7018. Am y Haug | Hum an Res ources & Risk Manager City of Diamond Bar | Hum an Res ources & Risk Managem ent Divis ion 21810 Copley Drive, Diamond Bar, CA 91765 t 909.839.7018 | 909.839.7000 m ain | f 909.861.3117 ahaug@diam ondbarc a.gov | www.DiamondBarCA.gov Confirm Tha t You Re ce ive d This Me ssa ge WhenToWork, LLC Note: You received this m es s age becaus e s om eone entered your em ail addres s into our WhenToWork s cheduling s ys tem . If you do not want to receive thes e m es s ages , click Uns ubs cribe. Amy Haug | Human Resources & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7018 | 909.839.7 000 mai n | f 90 9.86 1.31 17 ahaug@di amondbar ca.gov | www.DiamondBarCA.gov Connect wi t h Us... Facebook|Twi t t er|YouTube|Inst agr am From: Amy Haug Se nt: Wednesday, January 8, 2025 8:25:59 AM To: Joseph Rios Subje ct: Follow-up Information Se ns itivity: Normal Attachme nts : RES 2003-65.pdf ; Good Morning , Joe. Thanks again for your time yes terday to s peak to me reg arding the repres entation election s ervices that SMCS provides . As dis cus s ed, AFSCME has filed a valid petition to repres ent our part-time non-benefitted employees in the Parks and Recreation Department. Currently, there are 55 of them. The next s tep in our locally adopted Employer- Employee Relations Res olution is to conduct a s ecret ballot repres entation election. I’ve attached a copy of the Res olution for your reference. Section 6 s pecifically relates to the Election Procedure. Las tly, I am s ending over the union repres entative’s contact information per your reques t to s etup a logis tics meeting. I’ve been working with Ling Es angga from AFSC ME D.C . 36 and her contact information is below. LEs ang g a@afs cme.org 310-753-3446 Pleas e let me know if you need anything els e. Amy Haug | Human Resources & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7018 | 909.839.7000 mai n | f 909.861.3117 ahaug@di amondbar ca.gov | www.DiamondBarCA.gov Connect wi t h Us... Facebook|Twi t t er|YouTube|Inst agram From: Amy Haug Se nt: Wednesday, January 8, 2025 8:13:02 AM To: Christy Murphey Cc: Ryan Wright; Andee Williams; Crystal Knox; RyanMcLean Subje ct: Email to PT Non-Benefitted Employees in Parks and Recreation Se ns itivity: Normal Hi, Chris ty. When you have a moment today, will you pleas e s end out the mes s ag e below to all current part-time Recreation Leaders , Senior Recreation Leaders , Recreation Specialis ts and Facility Attendants in When to Work? Is it pos s ible to include my s ig nature line below or clearly make s ure that they know the mes s age is from me? The s ubject line can read: “AFSC ME D.C . 36 Petition Update”. Thank you! Good Afternoon – I wanted to provide a brief update on the s tatus of AFSCME D.C. 36’s Petition to repres ent all part-time non-benefitted Parks and Recreation Department employees . As mentioned in my letter to you on December 5, 2024, AFSC ME D.C . 36 filed a valid repres entation petition and the City would take no action for 30 days thereafter as required by the City’s Employer-Employee Relations Res olution 2003-65 (Res olution). The 30 day period expired on January 4, 2025 and the City did not receive any competing employee org anization petitions to repres ent the propos ed unit. The next s tep in the City’s locally adopted Res olution is to hold a s ecret ballot election to be conducted by a third party. I am in the proces s engaging the s ervices of a third party to conduct the repres entation election and will keep you pos ted once I have more details on the proces s . Pleas e feel free to contact me with any ques tions . I can be reached at ahaug@diamondbarca.g ov or 909-839-7018. Amy Haug | Human Resources & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7018 | 909.839.7 000 mai n | f 90 9.86 1.31 17 ahaug@di amondbar ca.gov | www.DiamondBarCA.gov Connect wi t h Us... Facebook|Twi t t er|YouTube|Inst agr am From: Amy Haug Se nt: Thursday, December 5, 2024 11:23:12 AM To: Ling Esangga Subje ct: Response Letter to AFSCME D.C. 36's Petition Se ns itivity: Normal Attachme nts : Citys Response to AFSCME Petition 5Dec2024.pdf ; Good Morning , Ling. Pleas e s ee the attached res pons e letter to AFSC ME D.C . 36’s Petition. Have a good weekend ahead. From: Amy Haug Se nt: Wednesday, December 4, 2024 7:43:22 AM To: Caroline Tonthat Subje ct: RE: Mail Merge Se ns itivity: Normal Attachme nts : Employee Address List.xlsx ;City Notice to PT Employees.docx ; Good Morning , I am ready to s end out the employee letters tomorrow. C an you pleas e as s is t with s etting up the attached and updated letter? Would you als o look at the excel file for any s eparated employees as of 12/5/2024? Als o, you s aid there was probably a way to create addres s labels with the excel file. Would you mind printing thos e out for me? Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Carol ine Tonthat <CTonthat@DiamondBarCA.Gov> Sent: Tuesday, Nove mber 19, 2024 3:35 PM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: RE: Mail Me rge Hopefull y you can open thi s f i l e . You shoul d be abl e to proce ss the merge using the i nstructi ons be l ow. If not, l e t me know. From: Amy Haug <AHaug@Di amondBarCA.Gov> Sent: Tuesday, Nove mber 19, 2024 2:57 PM To: Carol ine Tonthat <CTonthat@Di amondBarCA.Gov> Subject: RE: Mail Me rge Thank you! You rock! I cannot open it. It s ays I don’t have permis s ion. Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Carol ine Tonthat <CTonthat@DiamondBarCA.Gov> Sent: Tuesday, Nove mber 19, 2024 2:54 PM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: Mai l Me rge Hi , The mai l me rge i s pre tty simple. I can prepare the l e tte rs for you whe n re ady or I put the instructi ons bel ow. Just FYI – si nce the i nformati on i n the Ex ce l fi l e i s al l i n uppercase l etters, i t does transfe r that way in the Word docume nt. (Se nd me the final l i st and I wi ll correct it before the me rge ). 1. Update Ex ce l fi l e with employee i nf ormati on (Name, Addre ss). Save and Cl ose fil e . 2. Use the attache d Word f i l e a. Cl i ck “Mai l i ngs” – Se l e ct Re ci pi e nts – Use an e x isting Li st – Se l ect your Ex cel fil e . b. Cl i ck Edit Reci pi ent List – make sure al l names have a che ckbox – Cl i ck OK c. Cl i ck “Fi ni sh & Me rge” - Edit Indivi dual Docume nt (to vi e w) or Print Docume nt P.S. There i s a wi zard to cre ate the label s. I ti red i t and i t se e med pretty e asy; mi ght be a di f fere nt story whe n I try to print. ࣦ Thanks! Caro li ne To nthat | HR Technician City of Diamond Bar | Human Resources 21810 Copl ey Driv e, Di amond Bar, CA 91765 t 909.839.7017 | 909.839.7000 mai n | f 909.396.7486 ct ont hat @di amondbarca.gov | www.Di amondBar CA.gov Last Name First Name Address Line 1 Address Line 2 Pacheco Victor 9442 Hearthside Court Angulo Adam 1440 W. Edgehill Rd #35 Scudder Tracy 7711 Rosemead Blvd.#127 Montano Hugh 131 Oak Forest Circle Nava Saul 1151 East Alvarado Street Cantu David 2529 South Catalpa Drive Lopez Anthony 2190 Brightwood Street Quinonez Bergman 15 Cedarwood Drive Heins Corey 1431 Stardust Drive Glassco Laurel 1321 South Azalea Avenue Portillo Liberio 339 North La Reina Street Moore Summer 1214 S. Oaks Avenue Billings Brian 1058 W. Greenhaven Street Arenas Dylan 1410 Valeview Drive Castillo Angel 608 Green River Road Gallardo Jennifer 24341 Sylvan Glen Road Fox Joshua 23131 Rio Lobos Road Croker Nathan 1844 Ano Nuevo Gonzalez Daniel 15071 E. Root Street Gonzales Samuel 1431 Stardust Drive Aguilera Johnny 20051 Esquiline Ave Arteaga Nicholas 12747 Orgren Ave. Mendivil Kevin 20354 Lake Erie Drive Lee Cadence 23631 Gold Rush Drive Zambrano Matthew 23642 Jubilee Lane Buttner Deborah 4835 Sapphire Road Arzola Abigail 49 Rainbow Ridge Road Robles-Gamboa David 3838 Chino Ave Enderson Mei 7210 La Cadena Avenue Jones Ryan 305 N. Prospectors Rd Lee Poh 16081 Robinson Ct. Gonzalez Sean 1429 Rolling Knoll Rd Anastasi Jena 3404 Alder Place Mendez Mikayla 20719 Earlgate Street Ortega Emely 19603 E Brookport St Cheng Dalton 24116 Afamado Lane Pichardo Alex 185 S. Laurel Ave. #C Yip Stephanie 1456 Longview Drive Cardinas Lina 602 Chapparal Drive Rosas-Montes Jerry 18151 E. Valley Blvd Spc 1 Vidana Lopez Elijah 2432 Leebe Ave Diaz Devin 1893 Peaceful Hills Road Mendez Sydney 4069 Rosewood Way Cancio Katie 1323 Longview Drive Lee Justin 20300 Half Moon Lane Chung Bruce 2035 Viento Verano Drive Demerdjian Vanny 23532 Rapid Brook Road Zambrano Alejandro 23642 Jubilee Lane Gama Lizbeth 327 W. Wilson Street #105 Victoria Bianca Ysabelle 1943 Wildwood Street Mayorga Esperanza 16903 Hurley Street Zepeda Basurto Carolina 24228 Sylvan Glen Rd. Unit A Valdez Ricky 303 Clintwood Ave Hoven Vi John 1202 Greycrest Place Guzman Daniel 1205 Cypress Street Spc 178 Ruiz Anthony 500 Camaritas Drive Silva Leyla 13204 Setting Sun Court Every Cherish 5776 Parkcrest Drive Chau Briana 153 Clearview Crest Drive City State Zip Code Rancho Cucamonga CA 91730 San Bernardino CA 92405 Pico Rivera CA 90660 Glendora CA 91741 Pomona CA 91767 Pomona CA 91766 Monterey Park CA 91754 Pomona CA 91766 Diamond Bar CA 91765 Ontario CA 91762 Anaheim CA 92801 Ontario CA 91762 Covina CA 91722 Diamond Bar CA 91765 Walnut CA 91789 Diamond Bar CA 91765 Diamond Bar CA 91765 Diamond Bar CA 91765 Baldwin Park CA 91706 Diamond Bar CA 91765 Diamond Bar CA 91789 Chino CA 91710 Diamond Bar CA 91789 Diamond Bar CA 91765 Diamond Bar CA 91765 Chino Hills CA 91709 Pomona CA 91766 Chino CA 91710 Las Vegas NV 89179 Diamond Bar CA 91765 Chino Hills CA 91709 Diamond Bar CA 91765 Chino Hills CA 91709 Diamond Bar CA 91789 Covina CA 91724 Diamond Bar CA 91765 Upland CA 91786 Diamond Bar CA 91765 Diamond Bar CA 91765 La Puente CA 91744 Pomona CA 91768 Walnut CA 91789 Chino Hills CA 91709 Diamond Bar CA 91765 Walnut CA 91789 Diamond Bar CA 91765 Diamond Bar CA 91765 Diamond Bar CA 91765 Costa Mesa CA 92627 West Covina CA 91791 La Puente CA 91744 Diamond Bar CA 91765 La Puente CA 91744 Diamond Bar CA 91765 San Dimas CA 91773 Diamond Bar CA 91765 Chino Hills CA 91709 La Verne CA 91750 Diamond Bar CA 91765 City of Diamond Bar 21810 Copley Drive | Diamond Bar, CA 91765-4178 909-839-7000 | Fax 909-861-3117 www.DiamondBarCA.gov Chia Yu Teng Mayor District 4 Steve Tye Mayor Pro Tem District 1 Andrew Chou Council Member District 3 Stan Liu Council Member District 5 Ruth M. Low Council Member District 2 December 5, 2024 <Employee First Name> <Employee Last Name> <Address Line 1> <Address Line 2> <City, State Zip Code> Dear <Employee Name>: In accordance with City of Diamond Bar Resolution 2003-65, the purpose of this letter is to inform you that the City recently received a Recognition Petition (Petition) from American Federation of State, County and Municipal Employees District Council 36 (AFSCME D.C. 36) seeking to exclusively represent all part-time non-benefitted Parks and Recreation employees to include all Recreation Leaders, Senior Recreation Leaders, Recreation Specialists, and Facility Attendants. The City acknowledges that AFSCME D.C. 36 has filed a valid Petition and will take no other action on the matter for thirty (30) days. Please feel free to contact me with any questions at ahaug@diamondbarca.gov or 909- 839-7018. Sincerely, Amy Haug Human Resources & Risk Manager From: Amy Haug Se nt: Thursday, November 21, 2024 1:52:24 PM To: Gabriel Orea Subje ct: RE: LA-RR-1353-M: City of Diamond Bar and American Federation of State, County & Municipal Employees, District Council 36 Se ns itivity: Normal Sorry I was in back to back meeting s s ince 9am and jus t returned from a late lunch. It’s the firs t name on the employee lis t – Adam Abboud. Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Gabri e l Ore a <gabri e l.orea@pe rb.ca.gov> Sent: Thursday, Novembe r 21, 2024 12:51 PM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: RE: LA-RR-1353-M: Ci ty of Di amond Bar and Ame ri can Fe de rati on of State , County & Muni ci pal Empl oye e s, Di strict Council 36 C AUTION: This email originated from outsi de your organization. Exerci se cauti on when opening attachments or clicking links, especi ally from unknown senders. Hi Am y, I am finishing up the c ard c hec k, c an you provide m e the nam e of the individual. Thanks, Gabriel From: Gabri e l Ore a <gabri e l.orea@pe rb.ca.gov> Sent: Thursday, Novembe r 21, 2024 9:10 AM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: Re : LA-RR-1353-M: Ci ty of Di amond Bar and Ame ri can Fe de ration of State , County & Muni cipal Empl oye e s, Di stri ct Council 36 Hi Amy, You can just give me their name. Thanks, Gabriel Get Outlook for iOS From: Amy Haug <AHaug@Di amondBarCA.Gov> Sent: Thursday, Novembe r 21, 2024 8:22:52 AM To: Gabri e l Ore a <gabri e l .orea@pe rb.ca.gov> Subject: RE: LA-RR-1353-M: Ci ty of Di amond Bar and Ame ri can Fe de rati on of State , County & Muni ci pal Empl oye e s, Di strict Council 36 Good Morning , Gabriel. I had a quick ques tion. I learned that a terminated employee was on the lis t that I s ent you on Tues day night. They s eparated from City employment in October. C an I s end you an updated employee lis t or jus t g ive you their name and termination date? Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Amy Haug Sent: Tuesday, Nove mber 19, 2024 5:10 PM To: 'Gabriel Ore a' <gabriel .ore a@pe rb.ca.gov> Subject: RE: LA-RR-1353-M: Ci ty of Di amond Bar and Ame ri can Fe de rati on of State , County & Muni ci pal Empl oye e s, Di strict Council 36 Hi, Gabriel. Thank you for g etting back to me s o quickly. I appreciate your willing nes s to as s is t with the card check verification proces s . Since my las t written communication yes terday, AFSCME D.C. 36 s ent and amended Petition to revis e the job clas s ifications for the propos ed Unit to include all part-time Parks and Recreation employees in the following clas s ifications : Recreation Leader, Senior Recreation Leader, Facility Attendant and Recreation Specialis t. Pleas e s ee attached amended Petition for reference. Additionally, I am s ending you a lis t of all current part-time employees in the propos ed Unit. Pleas e let me know if you have any ques tions . Thank you, Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Gabri e l Ore a <gabri e l.orea@pe rb.ca.gov> Sent: Monday, Nove mber 18, 2024 3:12 PM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: RE: LA-RR-1353-M: Ci ty of Di amond Bar and Ame ri can Fe de rati on of State , County & Muni ci pal Empl oye e s, Di strict Council 36 C AUTION: This email originated from outsi de your organization. Exerci se cauti on when opening attachments or clicking links, especi ally from unknown senders. Hi Am y, I c an conduct the card c hec k. There is no cost associated with conducting the c ard c hec k. Please provide m e a list of em ployees in the Unit and I will begin the verific ation. Amy Haug | Human Resources & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7018 | 909.839.7000 mai n | f 909.861.3117 ahaug@di amondbar ca.gov | www.DiamondBarCA.gov Connect wi t h Us... Facebook|Twi t t er|YouTube|Inst agram Thank you, Gabriel Gabriel Orea (He /Hi m/Hi s) Regional Attorney Public Employment Relations Board Los Ange les Re gi onal Of fi ce 425 W. Broadway, Suite 400 Gl e ndal e , CA 91204 (818) 696-6350 From: Amy Haug <AHaug@Di amondBarCA.Gov> Sent: Monday, Nove mber 18, 2024 12:53 PM To: Gabri e l Ore a <gabri e l .orea@pe rb.ca.gov> Subject: LA-RR-1353-M: Ci ty of Diamond Bar and Ame ri can Fe de ration of State , County & Muni cipal Empl oye e s, Di stri ct Council 36 Hi, Gabriel. Attached are two letters in res pons e to AFSCME D.C. 36’s Repres entation Petition filed with the City of Diamond Bar on November 12th. They will als o g o out in today’s mail to you. 1. City of Diamond Bar’s Res pons e Letter to AFSCME D.C. 36’s Petition Letter Dated November 12, 2024 2. City of Diamond Bar’s Reques t for Third-Party Option for Card C heck Verification From: Amy Haug Se nt: Thursday, November 21, 2024 8:22:52 AM To: Gabriel Orea Subje ct: RE: LA-RR-1353-M: City of Diamond Bar and American Federation of State, County & Municipal Employees, District Council 36 Se ns itivity: Normal Good Morning , Gabriel. I had a quick ques tion. I learned that a terminated employee was on the lis t that I s ent you on Tues day night. They s eparated from City employment in October. C an I s end you an updated employee lis t or jus t g ive you their name and termination date? Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Amy Haug Sent: Tuesday, Nove mber 19, 2024 5:10 PM To: 'Gabriel Ore a' <gabriel .ore a@pe rb.ca.gov> Subject: RE: LA-RR-1353-M: Ci ty of Di amond Bar and Ame ri can Fe de rati on of State , County & Muni ci pal Empl oye e s, Di strict Council 36 Hi, Gabriel. Thank you for g etting back to me s o quickly. I appreciate your willing nes s to as s is t with the card check verification proces s . Since my las t written communication yes terday, AFSCME D.C. 36 s ent and amended Petition to revis e the job clas s ifications for the propos ed Unit to include all part-time Parks and Recreation employees in the following clas s ifications : Recreation Leader, Senior Recreation Leader, Facility Attendant and Recreation Specialis t. Pleas e s ee attached amended Petition for reference. Additionally, I am s ending you a lis t of all current part-time employees in the propos ed Unit. Pleas e let me know if you have any ques tions . Thank you, Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Gabri e l Ore a <gabri e l.orea@pe rb.ca.gov> Sent: Monday, Nove mber 18, 2024 3:12 PM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: RE: LA-RR-1353-M: Ci ty of Di amond Bar and Ame ri can Fe de rati on of State , County & Muni ci pal Empl oye e s, Di strict Council 36 CAUTI ON: Thi s ema i l ori gi na ted from outs i de your orga ni za ti on. Ex erc i s e c a uti on when openi ng a tta chments or cl i c ki ng l i nks , es peci a l l y fr om unknown s enders . Hi Am y, Amy Haug | Human Resources & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7018 | 909.839.7000 mai n | f 909.861.3117 ahaug@di amondbar ca.gov | www.DiamondBarCA.gov Connect wi t h Us... Facebook|Twi t t er|YouTube|Inst agram I c an conduct the card c hec k. There is no cost associated with conducting the c ard c hec k. Please provide m e a list of em ployees in the Unit and I will begin the verific ation. Thank you, Gabriel Gabriel Orea (He /Hi m/Hi s) Regional Attorney Public Employment Relations Board Los Ange les Re gi onal Of fi ce 425 W. Broadway, Suite 400 Gl e ndal e , CA 91204 (818) 696-6350 From: Amy Haug <AHaug@Di amondBarCA.Gov> Sent: Monday, Nove mber 18, 2024 12:53 PM To: Gabri e l Ore a <gabri e l .orea@pe rb.ca.gov> Subject: LA-RR-1353-M: Ci ty of Diamond Bar and Ame ri can Fe de ration of State , County & Muni cipal Empl oye e s, Di stri ct Council 36 Hi, Gabriel. Attached are two letters in res pons e to AFSCME D.C. 36’s Repres entation Petition filed with the City of Diamond Bar on November 12th. They will als o g o out in today’s mail to you. 1. City of Diamond Bar’s Res pons e Letter to AFSCME D.C. 36’s Petition Letter Dated November 12, 2024 2. City of Diamond Bar’s Reques t for Third-Party Option for Card C heck Verification From: Ryan Wright Se nt: Wednesday, November 20, 2024 10:28:46 AM To: Crystal K nox Subje ct: RE: Se ns itivity: Normal Gre at poi nt thank you! From: Crystal Knox <CKnox @Di amondBarCA.Gov> Sent: We dne sday, Nove mbe r 20, 2024 10:27 AM To: Ryan Wri ght <RWri ght@Di amondBarCA.Gov> Subject: Can you rei terate a l i ttl e about the pe ti tion; staff di rect que sti ons to Amy and note the y shoul d not pe rsuade ei ther way (i f that i s correct)? I don’t thi nk Eve li n was on ye t. Crystal Kno x | Recreation Super v isor City of Diamond Bar | Parks and Recreat i on Depart ment 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7072 | 909.839.7070 mai n | f 909.612-4580 cknox@diamondbarca.gov | www.Di amondBar CA.gov | Recreat i on Regist rat i on Connect wi t h Us... Facebook | Twi t t er | YouTube | Inst agram From: Amy Haug Se nt: Tuesday, N ovember 19, 2024 5:09:51 PM To: Gabriel Orea Subje ct: RE: LA-RR-1353-M: City of Diamond Bar and American Federation of State, County & Municipal Employees, District Council 36 Se ns itivity: Normal Attachme nts : amended petition 19Nov2024.pdf ;Part Time Parks and Recreation Employee List 19Nov2024.pdf ; Hi, Gabriel. Thank you for g etting back to me s o quickly. I appreciate your willing nes s to as s is t with the card check verification proces s . Since my las t written communication yes terday, AFSCME D.C. 36 s ent and amended Petition to revis e the job clas s ifications for the propos ed Unit to include all part-time Parks and Recreation employees in the following clas s ifications : Recreation Leader, Senior Recreation Leader, Facility Attendant and Recreation Specialis t. Pleas e s ee attached amended Petition for reference. Additionally, I am s ending you a lis t of all current part-time employees in the propos ed Unit. Pleas e let me know if you have any ques tions . Thank you, Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Gabri e l Ore a <gabri e l.orea@pe rb.ca.gov> Sent: Monday, Nove mber 18, 2024 3:12 PM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: RE: LA-RR-1353-M: Ci ty of Di amond Bar and Ame ri can Fe de rati on of State , County & Muni ci pal Empl oye e s, Di strict Council 36 CAUTI ON: Thi s ema i l ori gi na ted from outs i de your orga ni za ti on. Ex erc i s e c a uti on when openi ng a tta chments or cl i c ki ng l i nks , es peci a l l y fr om unknown s enders . Hi Am y, I c an conduct the card c hec k. There is no cost associated with conducting the c ard c hec k. Please provide m e a list of em ployees in the Unit and I will begin the verific ation. Thank you, Gabriel Gabriel Orea (He /Hi m/Hi s) Regional Attorney Public Employment Relations Board Los Ange les Re gi onal Of fi ce Amy Haug | Human Resources & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7018 | 909.839.7000 mai n | f 909.861.3117 ahaug@di amondbar ca.gov | www.DiamondBarCA.gov Connect wi t h Us... Facebook|Twi t t er|YouTube|Inst agram 425 W. Broadway, Suite 400 Gl e ndal e , CA 91204 (818) 696-6350 From: Amy Haug <AHaug@Di amondBarCA.Gov> Sent: Monday, Nove mber 18, 2024 12:53 PM To: Gabri e l Ore a <gabri e l .orea@pe rb.ca.gov> Subject: LA-RR-1353-M: Ci ty of Diamond Bar and Ame ri can Fe de ration of State , County & Muni cipal Empl oye e s, Di stri ct Council 36 Hi, Gabriel. Attached are two letters in res pons e to AFSCME D.C. 36’s Repres entation Petition filed with the City of Diamond Bar on November 12th. They will als o g o out in today’s mail to you. 1. City of Diamond Bar’s Res pons e Letter to AFSCME D.C. 36’s Petition Letter Dated November 12, 2024 2. City of Diamond Bar’s Reques t for Third-Party Option for Card C heck Verification November 7, 2022 Walter Blair, Administrator AFSCME District Council 36 1515 West 190th Street, Suite 560 Gardena, CA 90248 Dear Brother Blair: We have completed our review of the proposed amendments to the Council 36 Constitution, which you submitted. The amendments have been approved. Attached is a copy of the council constitution, as amended, with my signature of approval on the final page. Should the council amend this constitution in the future, please submit the amendments for approval after they have been adopted by the membership. In solidarity, LEE SAUNDERS President LS/FC:nd Enclosures cc: Mike Sukal, Director, Organizing and Field Services EJ Serrano, Western Regional Assistant Director Ling Esangga, Area Field Services Director Joseph J. Clark, Deputy Administrator, District Council 36 Constitution for California District Council 36 Article I Name, Headquarters and Affiliations Section 1. This council shall be known as California District Council 36 of the American Federation of State, County and Municipal Employees, AFL-CIO. Section 2. The principal office of the council shall be in Los Angeles, California. The council shall also maintain such other offices as shall be determined by the director, with executive board approval. Section 3. This council shall be chartered by the American Federation of State, County and Municipal Employees, AFL-CIO; and affiliated with the appropriate central labor bodies within its jurisdiction. Article II Objectives The objectives of this council shall be to carry out the objectives of the American Federation of State, County and Municipal Employees, AFL-CIO. Article III Membership Section 1. All AFSCME affiliated local unions, except state and university employee local unions and locals 206, 1001, 1902, 3930 and 4034, in the following California counties: Imperial, Los Angeles, Orange, Riverside, San Bernardino, San Diego, Santa Barbara and Ventura shall be affiliated with this council. The Bill of Rights for Union Members contained in the International Constitution shall be the Bill of Rights for members of this council. Section 2. The appropriate fiscal officer of each local union shall, at the end of each month, remit or cause to be remitted to the Council Treasurer, at the principal office of the council a per capita tax of $17.25 per member per month, for each full-time member. Council per capita tax for members who have regular work schedules of 20 or fewer, but more than 12 hours per week shall be three quarters of the full-time council per capita tax or $12.85 per member per month. Council per capita tax for members who have regular work schedules of 12 or fewer hours per week shall be fifty per cent of the full-time council per capita tax or $8.60 per member per month. Each January thereafter, this amount shall be adjusted in accordance with the applicable provisions of the International Constitution. Per capita tax shall be paid on the number of individual monthly dues payments received by the local during the month. Failure of a local union to remit its per capita tax by the fifteenth (15th) day of the following month shall result in the local being declared delinquent. Failure of a local union to remit its per capita tax within forty-five (45) days after such local is declared delinquent shall result in the suspension of the local union from the privileges and benefits afforded by the council until all per capita tax has been paid up-to- date or the suspension has been revoked by the Council Executive Board. All payroll deductions of local dues, with the exception of those locals which as of July 1979 are handling their own, will be transmitted directly to the council by the employer; the council shall deduct its per capita tax, the International per capita tax, and shall transmit the remainder to the local union as quickly as possible, but in no case later than fifteen (15) days after receipt of the money by the council. - 2 - Section 3. The Council Treasurer shall notify the International Union President and Secretary-Treasurer of all suspensions and reinstatements occurring under the provisions of Section 2, above. Article IV Convention Section 1. All powers of this council shall be vested in the convention, when in session. Section 2. The convention shall meet biennially in the odd-numbered years, at such time, date, and place as shall be determined by the Council Executive Board; provided, however, that such convention shall begin at some time between September 15 and November 15. Section 3. For a specific purpose or purposes, which shall be clearly defined in the Convention Call, a special convention may be called at any time by the Council Executive Board. One-third of the locals affiliated with the council may also require a special convention by filing a written request with the Council President, which petition shall name the purpose or purposes of the convention and establish the time, date, and place, which date shall be not less than sixty (60) days after the date of filing the written request. A special convention may also be called by the International President or his/her authorized representative. Section 4. Not less than seventy-five (75) days prior to the opening of any convention, the Council Secretary shall issue a Convention Call, in the name of the executive board. Such call shall state the time, date, and place of the convention and in the case of a special convention, the purpose or purposes. A notice for submitting proposed resolutions and amendments to this constitution shall be included with the Convention Call. A copy of the call shall be sent to all affiliated local unions, together with the appropriate number of blank credential forms. Completed credential forms must be returned to the council no later than one (1) month prior to the date of the convention for processing. Late credentials may be accepted up to the first day of business at the convention. Section 5. The Council 36 Executive Board shall send, or cause to be sent, a proposed Convention agenda to all locals at least two weeks prior to any Council 36 Convention. All proposed amendments/resolutions that will be discussed at the convention shall be mailed with the agenda except as provided in Article IV, Section 15. Section 6. The basis of local union representation in conventions shall be determined from the average per capita tax actually paid to the council by each affiliated local union for the twelve (12) consecutive months ending with the fourth full month prior to the opening of the convention. In the case of a local composed of two or more locals that have merged during the twelve-month period, or between the end of the twelve-month period and the opening of the Convention, the combined average per capita tax of the merging locals shall be the basis of representation. In any case where a local has been divided into two or more locals during the twelve-month period, or between the end of the twelve-month period and the opening of the convention, the total average per capita tax shall be divided among the newly-created locals in direct proportion to their respective averages since the division, and this shall constitute their respective bases of representation. In the case of a newly- organized or newly-affiliated local which has been in existence or has been affiliated for less than the full twelve-month period, the average per capita tax for that portion of the twelve- month period during which the local has been in existence or has been affiliated shall be the basis for representation. Section 7. Locals shall be entitled to delegates on the basis of membership as follows: - 3 - 100 or fewer, one delegate; more than 100, but not exceeding 200, two delegates; more than 200, but not exceeding 300, three delegates; more than 300, but not exceeding 400, four delegates; more than 400, one delegate for each 1,000 additional members or fraction thereof. Section 8. Regardless of the number of delegates, locals shall be entitled to vote on the basis of one vote for each member. Locals entitled to more than one delegate may send fewer than their quota of delegates, and the delegates present may cast the entire vote of the local on all recorded votes and elections coming before the convention. If more than one delegate is present, the number of votes to which the local is entitled shall be divided equally among the delegates with any remaining votes to be cast by the chairman of the delegation, as designated by the local. Section 9. All delegates to the convention shall be elected in accordance with Appendix D, Elections Code of the International Constitution. The names of such delegates shall be certified by the president and secretary of each local union to the Council Secretary who shall submit such certifications to the Credentials Committee. Section 10. A delegate representing a local union must be a member in good standing of the local he/she represents except that no salaried employee of the council shall serve as a delegate from any local. Section 11. No member of the Council Executive Board shall serve as a delegate from any local except the local of which he/she is a member. Any member of the executive board who is not elected as a delegate representing a local union shall nevertheless be entitled to all the rights and privileges of a delegate except the right to vote. Section 12. No local union which is under suspension by the International Union or by this council under the provisions of Article III, Section 2, shall be entitled to representation in the convention. Section 13. Prior to each convention, the Council President shall, with the approval of the executive board, appoint a Credentials Committee, a Committee on Rules and Order of Business, and Sergeant-at-Arms Committee designating one member of each Committee as Chairman. At the convention, the president shall, with the approval of the executive board, appoint a Committee on Elections and any additional committees required under the rules of the convention, designating one member of each committee as chairman, and special committees and the chairmen thereof required by any resolution adopted by the convention, unless such resolution provides for a different method of appointment. The president shall be an ex-officio member of all convention committees, except the Credentials Committee and the Committee on Elections. Section 14. Each member of the Credentials Committee and of the Committee on Elections shall, upon accepting appointment of such committee, be disqualified from becoming a candidate for elective office at the convention. Section 15. Resolutions by local unions, including proposals to amend this constitution to be introduced at any convention shall be signed by the president and secretary of the local or by one or more certified delegates, and sent to the Council Secretary at the principal office of the council and postmarked at least three weeks prior to the opening of the convention. The secretary shall make copies of all such resolutions available to the delegates not less than two weeks prior to convention and shall properly identify those who submitted the resolutions. No resolution may be introduced thereafter unless consent is given by a two-thirds vote of the convention; provided, however, that the president or the executive board may introduce a resolution for consideration by the convention at any time prior to 5:00 p.m., of the opening day of the convention. Section 16. The Council President shall be the presiding officer at all conventions, but may call any delegate to preside in his/her stead. The Council Secretary shall serve as secretary at all conventions. - 4 - Section 17. At each regular convention, held in an odd-numbered year, there shall be elected a president, a secretary and a treasurer to be elected by the convention at-large, and additional vice-presidents to be elected by the delegates representing locals in each of the districts hereinafter established. In any case, where the membership in a district equals less than 20% of the total membership of all locals affiliated with this council, the delegates representing locals in such district shall elect one vice-president. In any case, where the membership in a district equals 20% or more of the total membership of all locals affiliated with this council, the delegates representing locals in such district shall elect three vice- presidents. In any case where the membership in a district equals 60% or more of the total membership of all locals affiliated with this council, the delegates representing locals in such district shall elect four vice-presidents. In any case where the membership in a district equals 70% or more of the total membership of all the locals affiliated with this council, the delegates representing locals in such district shall elect five vice-presidents. These officers will make up the executive board. If the total membership in any district grows to such an extent that the district is eligible to elect an additional vice-president, the membership of the locals in the district in which the growth has taken place will be so notified by the Council President within 30 days of said growth. Such notice shall also contain a date, time and place of a meeting to be held for purposes of electing the proper number of additional vice- presidents to fill such growth vacancies. Such meetings shall be held within sixty (60) days after such notification is given. All nominees shall be afforded an opportunity to decline the nomination. If the total membership in any district which is represented by three or more vice-presidents falls below the number required to be eligible for three or more vice- presidents, the delegates from locals in such districts shall, at the next convention at which elections are to be held, elect the proper number of vice-presidents. Section 18. There are hereby established, for the purpose of electing vice- presidents, eight districts except as provided in Section 19 of this article. A delegate shall vote only for the vice-president(s) from the district in which the local the delegate represents is located. In any case where the membership of a local union is employed in more than one district, the votes of the local shall be cast in the district in which the largest number of members is employed except as provided in Section 19 of this article. The First District shall consist of locals in Santa Barbara and Ventura counties. The Second District shall consist of locals of the City of Los Angeles and locals of the County of Los Angeles and special district locals in Los Angeles County, north of Freeway 105. The Third District shall consist of locals in Los Angeles County, north of Freeway 105, excluding those in the Second District. The Fourth District shall consist of locals in Los Angeles County, south of Freeway 105, excluding those in the Second District. The Fifth District shall consist of locals in San Diego and Imperial counties. The Sixth District shall consist of locals in Orange County. The Seventh District shall consist of private non-profit locals. The Eighth District shall consist of locals in San Bernardino and Riverside counties. Section 19. The Council Executive Board in order to provide for newly organized or affiliated agencies and jurisdictions that do not easily fit into the county and municipal jurisdictions for which districts one through eight were created, may at its discretion create one or more new districts, or assign new affiliates to existing districts. At the time of the creation of such new districts, which may or may not cross the geographical boundaries of the existing districts, the Council Executive Board will appoint the appropriate number of vice-presidents, according to the numerical formula provided in Section 17 of this article. Such vice-presidents will serve until the next regular convention of the council, when the delegates from newly created districts will elect Vice-Presidents in accordance with the provisions of Section 17 of this article. Section 20. There shall also be elected four trustees, who shall serve a term of four years, except that, in the initial election held pursuant to this provision, two trustees shall be elected for a two-year term. At each regular convention, held in an odd-numbered year, thereafter, two trustees shall be elected for a term of four years. Section 21. To be eligible for election as president, vice-president(s), secretary, treasurer, or trustee, a nominee must have been a member in a local or locals affiliated with this council for at least one year immediately preceding his/her nomination. - 5 - Section 22. Nominations of officers shall be conducted in open convention, and no nominating committee shall be used. Any delegate may nominate any eligible member for the office of president, secretary, treasurer or trustee. Any delegate may nominate any eligible member for office of vice-president(s) to represent the delegate’s own district. Following the nomination procedures, nominees shall be afforded the opportunity to decline or accept, and the name of any person so declining shall not appear on the ballot. No person shall be a candidate for more than one office. Section 23. In any matter concerning the conduct of elections not specifically provided for in this constitution, the provisions of Appendix D (Elections Code of the International Constitution) shall govern. Section 24. Vacancies in office shall be filled for the remainder of the unexpired term by a majority vote of the executive board. Section 25. Every officer shall, upon assuming office, subscribe to the Obligation of an Officer contained in Appendix B of the International Constitution. Article V The President The President shall: a. Preside at all council conventions and at all meetings of the executive board. b. Be an ex-officio member of all committees, except the Credentials Committee and Election Committee. c. Countersign all checks drawn against the funds of the council. d. Report quarterly to the membership regarding the progress and standing of the council and regarding his/her official acts. e. Appoint all committees of the council, subject to the approval of the executive board. f. Carry out such other duties as may be required by this constitution, the Council Convention or the executive board. Article VI The Vice-Presidents Section 1. Vice-presidents shall be elected from each district, as established in Article IV, Sections 17, 18 and 19, of this constitution, by the convention delegates from such districts, at the 1979 Constitutional Convention and at every regular biennial convention thereafter. Section 2. It shall be the duty of each Vice-President: a. To attend and participate in all conventions of the council held during such vice-president’s term of office. b. To attend and participate in all meetings of the executive board. c. To keep in regular contact in person, electronically or by telephone with each of the locals assigned to him/her at the beginning of his/her term by the Council 36 President and approved by the executive board. - 6 - d. To be responsible for reporting to the Council 36 Executive Board about each of the locals in his/her assignment, particularly about activities, servicing, and matters of special concern or importance to a local. Such reports shall be made regularly throughout the vice-presidents’ term of office, but not less than on a quarterly basis. e. To keep the presidents or his/her assigned locals informed of important decisions made by, or issues pending before, the Council 36 Executive Board. Such reports shall be made regularly in person, electronically or by telephone throughout the vice-presidents’ term of office, but not less than on a quarterly basis. Section 3. Each Vice-President shall have the authority: a. To serve on any committees of the executive board to which such vice- president may be elected or appointed. b. To perform such other duties as may be requested by the president. Section 4. No vice-president shall become a salaried employee of the council without first resigning as a vice-president. No salaried employee of the council shall be a vice- president. Article VII The Secretary The Secretary shall: a. Keep a record of the proceedings of all meetings of the Council Conventions and of the executive board. b. Carry on the official correspondence of the council except as the executive board may direct otherwise. c. In the absence of the president or in his/her inability to serve, the secretary shall preside at all meetings and perform all duties otherwise performed by the president. d. Perform such other duties as may be provided in this constitution or by action of the convention or the executive Board. e. Forward a copy of the minutes of all executive board proceedings at the earliest possible time after the conclusion of the meeting to the president of each affiliated local. f. In the absence of the president or treasurer act as a co-signer on checks drawn against the funds of the council. Article VIII The Treasurer The Treasurer shall: a. Ensure that money deposited in the council’s accounts shall be withdrawn only by check properly signed by any two of the following: president, treasurer, secretary and executive director of the district council. b. Sign checks for such purposes as are required by the constitution or are authorized by the convention or the executive board. - 7 - c. Ensure that the monthly membership report is submitted on behalf of each of its affiliated local unions to the International Union office and see that a check is drawn in payment of the council’s per capita tax on behalf of each of its affiliated local unions each month and sent to the International Secretary- Treasurer. d. Once each month submit to the membership a monthly operating statement of the financial transactions of the council for the previous month. e. Act as custodian of all properties of the district council. f. Give a surety bond for an amount to be fixed by the executive board of the council, at the expense of the council and through the International Union, which amount shall be not less than required by the International Constitution and applicable law. g. See that any financial reports required by the International Union Constitution to be submitted to the International Union are submitted in accordance with the International Union Constitution. h. Act as overseer of all checks authorized by the executive board. i. Be responsible for transferring to a successor in office all financial records in their original form, retention of which is required for a total period of six years by Article IX of the International Constitution. In the absence of the president and secretary, or in their inability to serve, the treasurer shall preside at all meetings and perform all duties otherwise performed by the president and secretary. Article IX The Executive Board Section 1. The Council Executive Board shall be the highest legislative and policy- making body of this council, except when the convention is in session. The executive board shall possess all the legislative and policy-making authority of the convention except the power to amend the constitution and the power to act as the final authority on administrative appeals. The executive board shall have the authority to make binding interpretations of this constitution, and the rulings and decisions of the board shall remain in full force and effect unless reversed by the convention. The executive board shall be composed of the president, who shall serve as the chairperson; the secretary, who shall serve as secretary; the treasurer, who shall serve as treasurer; and all vice-presidents are members of the executive board. Each member of the executive board shall have one vote on all matters on which a vote is taken, except the chairperson or acting chairperson, who will only vote in case of tie. No more than one officer shall be elected from any one local. In order to serve and hold office on the District Council Executive Board an individual must work within the jurisdiction of Council 36. Upon leaving the jurisdiction of Council 36 that executive board member must immediately resign from the board. Section 2. The executive board shall meet immediately following final adjournment of the convention, and shall conduct monthly general meetings. During any convention year, the executive board shall hold one general meeting immediately preceding the convention. Meetings will be held on the call of the president or on call of a majority of the members of the executive board upon written notice to the president. A majority of the members of the executive board shall constitute a quorum for the transaction of business. The secretary shall give reasonable notice of the time and place of all general meetings to all subordinate bodies. Such matters as subordinate bodies desire to present to the executive board at these meetings shall be communicated in writing to the president. All meetings of the - 8 - executive board shall normally be open to all members of the council. Meetings may be closed if the board decides, by majority vote, that serious injury or damage might otherwise be done to the council or any individual. Failure to attend three (3) consecutive regularly scheduled board meetings without excuse shall be deemed as a resignation from office. Excused absences shall be determined by a majority vote of the executive board. Article X The Executive Director The executive director shall be employed by the executive board and shall serve at the pleasure of the board. The Council 36/AFSCME Executive Board may negotiate an employee contract with the executive director. He/she shall be the council’s administrative and executive officer, and shall devote his/her full time to the council. He/she shall, under policies established by the executive board, employ, terminate, fix the compensation and expenses, and direct the activities of such staff as are required to carry out effectively the functions of his/her office. Sixty (60) days prior to the end of each fiscal year, or as soon as possible after receipt of the amounts of annual per capita adjustment from the International Secretary-Treasurer, if this date is later, the executive director shall submit to the executive board a proposed budget for the coming year, setting forth the anticipated expenditures and their purposes. The proposed budget shall be subject to revision and approval by the executive board. The executive director shall serve as a non-voting member of the executive board. Article XI Audit of Council Accounts The executive director, with the approval of the executive board, shall appoint a certified public accountant who shall audit all accounts of the council immediately following the close of each fiscal year, or at the discretion of the executive board, at more frequent intervals. The trustees shall be responsible for seeing that such audits are done in a complete, accurate and timely manner in accordance with this constitution and for causing the results of such audit to be reported to the executive board of the council and to each affiliated local union. The fiscal year shall begin on January 1st and end on the last day of December. Article XII Miscellaneous Provisions Section 1. This council shall at all times be subject to the provisions of the constitution of the American Federation of State, County and Municipal Employees, AFL-CIO. Section 2. Except to the extent specified in this constitution, no officer of the council shall have the power to act as agent for or otherwise bind the council in any way whatsoever. No member or group of members or other person or persons shall have the power to act on behalf of or otherwise bind the council except to the extent specifically authorized in writing by the president of the council or the executive board of the council. Section 3. Robert’s Rules of Order Newly Revised shall be the guide in all cases to which they are applicable, and in which they are not inconsistent with this constitution and special rules of this council, or the American Federation of State, County and Municipal Employees. Section 4. All judicial procedures shall be conducted in accordance with Article X of the International Constitution. - 9 - Section 5. All officers and employees of this council shall be bonded at the expense of the council through the International Union Office. The minimum bond shall be no less than ten percent (10%) of the assets handled by the council annually. Section 6. No person may serve simultaneously as a salaried employee and a board member of this council, and no member of this board shall be employed by the International on a full or part-time basis during his/her tenure of Council 36 office; however, a board member may be employed for a period not to exceed ninety (90) days during which time he/she may not participate in any board functions. Section 7. All checks drawn against the funds of the council must be signed by any two of the following: president, secretary, treasurer or executive director. Section 8. A policy shall be established by the executive board to remunerate the expenses of the executive board members that are incurred while attending a regular or a special meeting of the board. The executive board shall periodically establish rates of remuneration. Such policies shall be available for viewing by request. Section 9. Beginning with the month of January 1996, and each month thereafter, the council shall pay to the AFL-CIO on behalf of each local union affiliated and in good standing with Council 36, such amounts as per capita tax as may be required to ensure that each local union is fully affiliated, and maintained in good standing, with the appropriate central labor council of the AFL-CIO. Article XIII The Business Manager The executive director, with the approval of the executive board, shall hire a full-time business manager to handle the financial affairs of the council. The business manager shall have no less than a bachelor’s degree in accounting and at least five years’ experience in managing the financial affairs of organizations similar to the council. The business manager shall, pursuant to the direction of the executive director and executive board, subject to review by the treasurer and in accordance with the AFSCME Financial Standards Code and all other legal requirements: a. Receive and receipt for all monies of the council; b. Maintain all accounts in the council and all other documents and papers pertaining to the financial affairs of the council; c. In the name of the council, deposit all funds in the council’s possession in a bank or banks approved by the executive board and insured by the Federal Deposit Insurance Corporation; d. Ensure that funds deposited in the council’s accounts shall be withdrawn only by check; e. Prepare checks for the payment of all liabilities of the council which have been approved in writing by authorized persons and which are for purposes authorized by this constitution or the executive board or convention of the council; f. At the treasurer’s direction, provide any information, or prepare any reports necessary for the treasurer to fulfill the functions of that office as set forth in this constitution; g. Be responsible for ensuring that no expenditures are made which have not been authorized; and - 10 - h. Give a surety bond at the expense of the council through the International Union in an amount to be determined by the executive board, which amount shall be not less than required by the AFSCME International Constitution and applicable law. Article XIV Amendments Section 1. This constitution may be amended, revised or otherwise changed only by a vote of two-thirds of the delegates voting on such proposed change and such change shall take effect only upon written approval of the International President. Section 2. Proposed amendments to this constitution shall be submitted in writing to the Council Executive Board at least three weeks prior to the regular or special convention of the council at which time the proposed amendments will be discussed and voted upon. All proposed amendments will be mailed to all convention delegates and the president of each local, no later than two (2) weeks immediately prior to the date of the convention. The Council Executive Board shall review the proposed amendments and make recommendations to the convention of the council. Section 3. Any amendments to this constitution shall become effective only upon the granting of written approval by the International President or such later date as may be specified in the amendment Approved by: LEE SAUNDERS President Approval date: November 7, 2022 City of Diamond Bar Part‐time Parks and Recreation Employee List November 19, 2024 Last Name First Name Job Class Code Desc ABBOUD ADAM FACILITY ATTENDANT AGUILERA JOHNNY RECREATION LEADER ANASTASI JENA SENIOR RECREATION LEADER ANGULO ADAM FACILITY ATTENDANT ARENAS DYLAN FACILITY ATTENDANT ARTEAGA NICHOLAS RECREATION SPECIALIST ARZOLA ABIGAIL RECREATION LEADER BILLINGS BRIAN SENIOR RECREATION LEADER BUTTNER DEBORAH RECREATION LEADER CANCIO KATIE SENIOR RECREATION LEADER CANTU DAVID FACILITY ATTENDANT CARDINAS LINA RECREATION LEADER CASTILLO ANGEL SENIOR RECREATION LEADER CHAU BRIANA FACILITY ATTENDANT CHENG DALTON RECREATION LEADER CHUNG BRUCE FACILITY ATTENDANT CROKER NATHAN FACILITY ATTENDANT DEMERDJIAN VANNY SENIOR RECREATION LEADER DIAZ DEVIN RECREATION LEADER ENDERSON MEI RECREATION SPECIALIST EVERY CHERISH SENIOR RECREATION LEADER FOX JOSHUA FACILITY ATTENDANT GALLARDO JENNIFER RECREATION LEADER GAMA LIZBETH RECREATION LEADER GLASSCO LAUREL SENIOR RECREATION LEADER GONZALES SAMUEL RECREATION LEADER GONZALEZ DANIEL FACILITY ATTENDANT GONZALEZ SEAN FACILITY ATTENDANT GUZMAN DANIEL RECREATION LEADER HEINS COREY RECREATION LEADER HOVEN VI JOHN RECREATION LEADER JONES RYAN RECREATION LEADER LEE CADENCE RECREATION LEADER LEE POH RECREATION LEADER LEE JUSTIN FACILITY ATTENDANT LOPEZ ANTHONY FACILITY ATTENDANT MAYORGA ESPERANZA RECREATION LEADER City of Diamond Bar Part‐time Parks and Recreation Employee List November 19, 2024 MENDEZ MIKAYLA RECREATION LEADER MENDIVIL KEVIN FACILITY ATTENDANT MONTANO HUGH RECREATION SPECIALIST MOORE SUMMER RECREATION LEADER NAVA SAUL FACILITY ATTENDANT ORTEGA EMELY RECREATION LEADER PACHECO VICTOR FACILITY ATTENDANT PICHARDO ALEX RECREATION LEADER PORTILLO LIBERIO FACILITY ATTENDANT QUINONEZ BERGMAN FACILITY ATTENDANT ROBLES‐GAMBOA DAVID FACILITY ATTENDANT ROSAS‐MONTES JERRY FACILITY ATTENDANT RUIZ ANTHONY FACILITY ATTENDANT SCUDDER TRACY FACILITY ATTENDANT SILVA LEYLA SENIOR RECREATION LEADER VALDEZ RICKY SENIOR RECREATION LEADER VICTORIA BIANCA YSABELLE RECREATION LEADER VIDANA LOPEZ ELIJAH FACILITY ATTENDANT YIP STEPHANIE RECREATION LEADER ZAMBRANO MATTHEW RECREATION LEADER ZAMBRANO ALEJANDRO RECREATION LEADER ZEPEDA BASURTO CAROLINA RECREATION LEADER From: Caroline Tonthat Se nt: Tuesday, N ovember 19, 2024 3:34:39 PM To: Amy Haug Subje ct: RE: Mail Merge Se ns itivity: Normal Attachme nts : City Notice to PT Employees.docx ; Hopefull y you can open thi s f i l e . You shoul d be abl e to proce ss the merge using the i nstructi ons be l ow. If not, l e t me know. From: Amy Haug <AHaug@Di amondBarCA.Gov> Sent: Tuesday, Nove mber 19, 2024 2:57 PM To: Carol ine Tonthat <CTonthat@Di amondBarCA.Gov> Subject: RE: Mail Me rge Thank you! You rock! I cannot open it. It s ays I don’t have permis s ion. Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Carol ine Tonthat <CTonthat@DiamondBarCA.Gov> Sent: Tuesday, Nove mber 19, 2024 2:54 PM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subject: Mai l Me rge Hi , The mai l me rge i s pre tty simple. I can prepare the l e tte rs for you whe n re ady or I put the instructi ons bel ow. Just FYI – si nce the i nformati on i n the Ex ce l fi l e i s al l i n uppercase l etters, i t does transfe r that way in the Word docume nt. (Se nd me the final l i st and I wi ll correct it before the me rge ). 1. Update Ex ce l fi l e with employee i nf ormati on (Name, Addre ss). Save and Cl ose fil e . 2. Use the attache d Word f i l e a. Cl i ck “Mai l i ngs” – Se l e ct Re ci pi e nts – Use an e x isting Li st – Se l ect your Ex cel fil e . b. Cl i ck Edit Reci pi ent List – make sure al l names have a che ckbox – Cl i ck OK c. Cl i ck “Fi ni sh & Me rge” - Edit Indivi dual Docume nt (to vi e w) or Print Docume nt P.S. There i s a wi zard to cre ate the label s. I ti red i t and i t se e med pretty e asy; mi ght be a di f fere nt story whe n I try to print. ࣦ Thanks! Caro li ne To nthat | HR Technician City of Diamond Bar | Human Resources 21810 Copl ey Driv e, Di amond Bar, CA 91765 t 909.839.7017 | 909.839.7000 mai n | f 909.396.7486 ct ont hat @di amondbarca.gov | www.Di amondBar CA.gov Stan Liu Chia Yu Teng Andrew Chou Ruth M. Low Steve Tye Mayor Mayor Pro Tem Council Member Council Member Council Member At-Large District 4 District 3 At-Large District 1 City of Diamond Bar | 21810 Copley Drive Diamond Bar CA 91765-4178 www.DiamondBarCA.gov | (909) 839-7000 November 22, 2024 «First_Name» «Last_Name» «Address_Line_1» «Address_Line_2» «City», «State» «Zip_Code» Dear «First_Name»: The purpose of this letter is to inform you that I recently received a Recognition Petition (Petition) from American Federation of State, County and Municipal Employees District Council 36 (AFSCME D.C. 36) seeking to exclusively represent all part-time non-benefitted Recreation Leaders, Senior Recreation Leaders, Recreation Specialists, and Facility Attendants. Please feel free to contact me with any questions at ahaug@diamondbarca.gov or 909-839- 7018. Sincerely, Amy Haug Human Resources & Risk Manager From: Caroline Tonthat Se nt: Tuesday, N ovember 19, 2024 2:53:48 PM To: Amy Haug Subje ct: Mail Merge Se ns itivity: Normal Attachme nts : Copy of sample employee info.xlsx ;Copy City Notice to PT Employees.docx ; Hi , The mai l me rge i s pre tty simple. I can prepare the l e tte rs for you whe n re ady or I put the instructi ons bel ow. Just FYI – si nce the i nformati on i n the Ex ce l fi l e i s al l i n uppercase l etters, i t does transfe r that way in the Word docume nt. (Se nd me the final l i st and I wi ll correct it before the me rge ). 1. Update Ex ce l fi l e with employee i nf ormati on (Name, Addre ss). Save and Cl ose fil e . 2. Use the attache d Word f i l e a. Cl i ck “Mai l i ngs” – Se l e ct Re ci pi e nts – Use an e x isting Li st – Se l ect your Ex cel fil e . b. Cl i ck Edit Reci pi ent List – make sure al l names have a che ckbox – Cl i ck OK c. Cl i ck “Fi ni sh & Me rge” - Edit Indivi dual Docume nt (to vi e w) or Print Docume nt P.S. There i s a wi zard to cre ate the label s. I ti red i t and i t se e med pretty e asy; mi ght be a di f fere nt story whe n I try to print. ࣦ Thanks! Caro li ne To nthat | HR Technician City of Diamond Bar | Human Resources 21810 Copl ey Driv e, Di amond Bar, CA 91765 t 909.839.7017 | 909.839.7000 mai n | f 909.396.7486 ct ont hat @di amondbarca.gov | www.Di amondBar CA.gov Last Name First Name Address Line 1 Address Line 2 SCUDDER TRACY 7711 ROSEMEAD BLVD.#127 MONTANO HUGH 131 OAK FOREST CIRCLE NAVA SAUL 1151 EAST ALVARADO STREET CANTU DAVID 2529 SOUTH CATALPA DRIVE City State Zip Code PICO RIVERA CA 90660 GLENDORA CA 91741 POMONA CA 91767 POMONA CA 91766 Stan Liu Chia Yu Teng Andrew Chou Ruth M. Low Steve Tye Mayor Mayor Pro Tem Council Member Council Member Council Member At-Large District 4 District 3 At-Large District 1 City of Diamond Bar | 21810 Copley Drive Diamond Bar CA 91765-4178 www.DiamondBarCA.gov | (909) 839-7000 November 22, 2024 «First_Name» «Last_Name» «Address_Line_1» «Address_Line_2» «City», «State» «Zip_Code» Dear «First_Name»: The purpose of this letter is to inform you that I recently received a Recognition Petition (Petition) from American Federation of State, County and Municipal Employees District Council 36 (AFSCME D.C. 36) seeking to exclusively represent all part-time non-benefitted Recreation Leaders, Senior Recreation Leaders, Recreation Specialists, and Facility Attendants. Please feel free to contact me with any questions at ahaug@diamondbarca.gov or 909-839- 7018. Sincerely, Amy Haug Human Resources & Risk Manager Amy Haug | Human Resources & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7018 | 909.839.7 000 mai n | f 90 9.86 1.31 17 ahaug@di amondbar ca.gov | www.DiamondBarCA.gov Connect wi t h Us... Facebook|Twi t t er|YouTube|Inst agr am From: Amy Haug Se nt: Tuesday, N ovember 19, 2024 10:18:57 AM To: Caroline Tonthat Subje ct: Mail Merge Se ns itivity: Normal Attachme nts : City Notice to PT Employees.docx ;sample employee info.xlsx ; Thanks for looking into this for me! Stan Liu Chia Yu Teng Andrew Chou Ruth M. Low Steve Tye Mayor Mayor Pro Tem Council Member Council Member Council Member At-Large District 4 District 3 At-Large District 1 City of Diamond Bar | 21810 Copley Drive Diamond Bar CA 91765-4178 www.DiamondBarCA.gov | (909) 839-7000 November 22, 2024 <Employee First Name> <Employee Last Name> <Address Line 1> <Address Line 2> <City, State Zip Code> Dear <Employee Name>: The purpose of this letter is to inform you that I recently received a Recognition Petition (Petition) from American Federation of State, County and Municipal Employees District Council 36 (AFSCME D.C. 36) seeking to exclusively represent all part-time non-benefitted Recreation Leaders, Senior Recreation Leaders, Recreation Specialists, and Facility Attendants. Please feel free to contact me with any questions at ahaug@diamondbarca.gov or 909-839- 7018. Sincerely, Amy Haug Human Resources & Risk Manager Last Name First Name Address Line 1 Address Line 2 SCUDDER TRACY 7711 ROSEMEAD BLVD.#127 MONTANO HUGH 131 OAK FOREST CIRCLE NAVA SAUL 1151 EAST ALVARADO STREET CANTU DAVID 2529 SOUTH CATALPA DRIVE City State Zip Code PICO RIVERA CA 90660 GLENDORA CA 91741 POMONA CA 91767 POMONA CA 91766 From: Amy Haug Se nt: Monday, N ovember 18, 2024 12:54:52 PM To: Ling Esangga Cc: Luis Schmidt Subje ct: RE: Follow up on Representation Petition Se ns itivity: Normal Attachme nts : Citys Response to AFSCME Petition 18Nov2024.pdf ;Citys Request for Third Party Card Check Verification18N ov2024.pdf ; Ling, attached are two letters regarding AFSC ME D.C . 36’s Repres entation Petition. They will als o go out in today’s mail. 1. City of Diamond Bar’s Res pons e Letter to AFSC ME D.C . 36’s Petition Letter Dated November 12, 2024 2. City of Diamond Bar’s Reques t for Third-Party Option for Card C heck Verification Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Li ng Esangga <LEsangga@afscme .org> Sent: Monday, Nove mber 18, 2024 11:12 AM To: Amy Haug <AHaug@Di amondBarCA.Gov> Cc: Lui s Schmi dt <l ui s@afscme36.org> Subject: RE: Fol low up on Re presentati on Petition CAUTION: This email originated from outside y our organiz ation. Exercis e c aution when opening at tac hments or click ing links , es pecially from unknown senders. Thank you for the prom pt response. In Uni ty, Li ng Esangga Area Fi eld Services Di rector AFSC ME Internati onal From: Amy Haug <AHaug@Di amondBarCA.Gov> Sent: Monday, Nove mber 18, 2024 10:53 AM To: Li ng Esangga <LEsangga@af scme .org> Cc: Lui s Schmi dt <l ui s@afscme36.org> Subject: RE: Fol low up on Re presentati on Petition This message is from an external sender. Hi, Ling. I’m doing well. Hope you are, too. I’m finis hing up the City’s res pons e and plan to get it out this afternoon. Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7018 From: Li ng Esangga <LEsangga@afscme .org> Sent: Monday, Nove mber 18, 2024 10:19 AM To: Amy Haug <AHaug@Di amondBarCA.Gov> Cc: Lui s Schmi dt <l ui s@afscme36.org> Subject: Fol l ow up on Re pre sentati on Peti ti on CAUTION: This email originated from outside y our organiz ation. Exercis e c aution when opening at tac hments or click ing links , es pecially from unknown senders. Good m orning Am y, I hope this email finds you well. Jus t c onfirming the City is in rec eipt of the letter of Repres entation Petition dated on November 12th. Per Res olution 2003-65, Artic le II Section 4,it s tates upon rec eipt of the Petition the Employee Relations Officer shall provide a written notic e of affirm ative determ ination. W ith that s aid, when can we schedule tim e for the third party – PERB, to proc eed with the c ard check? Als o, I have s c heduled vac ation time c om ing up s o I’ve c c d m y colleague, Luis Sc hm idt to as s ist with the proc es s . In Uni ty, Li ng Esangga Area Fi eld Services Di rector AFSC ME Internati onal Amy Haug | Human Resources & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 21810 Copl ey Dri v e, Di amond Bar, CA 91765 t 909.839.7018 | 909.839.7 000 mai n | f 90 9.86 1.31 17 ahaug@di amondbar ca.gov | www.DiamondBarCA.gov Connect wi t h Us... Facebook|Twi t t er|YouTube|Inst agr am From: Amy Haug Se nt: Monday, N ovember 18, 2024 12:53:11 PM To: gabriel.orea@perb.ca.gov Subje ct: LA-RR-1353-M: City of Diamond Bar and American Federation of State, County & Municipal Employees, District Council 36 Se ns itivity: Normal Attachme nts : Citys Response to AFSCME Petition 18Nov2024.pdf ;Citys Request for Third Party Card Check Verification18N ov2024.pdf ; Hi, Gabriel. Attached are two letters in res pons e to AFSCME D.C. 36’s Repres entation Petition filed with the City of Diamond Bar on November 12th. They will als o g o out in today’s mail to you. 1. City of Diamond Bar’s Res pons e Letter to AFSC ME D.C . 36’s Petition Letter Dated November 12, 2024 2. City of Diamond Bar’s Reques t for Third-Party Option for Card C heck Verification From: Ryan Wright Se nt: Friday, November 15, 2024 11:06:04 AM To: Amy Haug Subje ct: Re: P & R Weekly Staff Call Se ns itivity: N ormal Thanks for notes, I can handle it ! Have a good weekend From: Amy Haug <AHaug@Di amondBarCA.Gov> Sent: Fri day, Nove mbe r 15, 2024 10:54:32 AM To: Ryan Wright <RWri ght@Di amondBarCA.Gov> Subje ct: RE: P & R We e kl y Staf f Cal l Hi, Ryan. I can join if you want me to but I’m al s o confident you can handle the convers ation. Jus t let me know your preference. I’d focus on the following bullet points a nd nothing more at this point. A peti tion for part-time employee repres entation in the Parks and Recreation Department has been filed. HR wi ll be working with the union to go through the proces s . It is unknown at this point what the outcome will be. If they are as ked about it, refer s taff to Amy with ques tions . If employees are engaged in extens ive convers ations on this topic or a ny other topic that are taking them awa y from performing their job duties jus t pol itely tell them to g et back to the tas k at hand. They are permitted to dis cus s the petition but need to do s o on their pers onal ti me (i.e. before/after work, break or lunch time). Operations remain s tatus quo. I wouldn’t go in to much more detail than that. If you think we do, pleas e give me a call. Thanks ! Amy Haug | Human Resour ces & Risk M anager City of Diamond Bar | Human Resources & Ri sk Management Di v i si on 909.839.7 018 From: Ryan Wri ght <RWri ght@Di amondBarCA.Gov> Sent: Fri day, Nove mbe r 15, 2024 10:14 AM To: Amy Haug <AHaug@Di amondBarCA.Gov> Subje ct: P & R Wee kl y Staf f Cal l Hi Amy, I know you are me eti ng wi th us ne x t Thursday to chat about the faci l ity atte ndant recrui tment…..thank you. I plan to chat wi th our FT staff (incl udi ng Coordi nators) on Wednesday at 10am and gi ve a very bri e f update re gardi ng the peti ti on process. If you are i nte re sted and avai l abl e to join you can spe ak fi rst. The numbe r i s the same as Thursday…. 872-240-3311 174-185-141 Ryan Wright | Par ks and Recr eation Director City of Diamond Bar | Parks and Recreat i on Depart ment 21810 Copl ey Dri v e, Di amond Bar , CA 91765 909.839.706 1 | 90 9.839.7000 mai n | f 909.348.8316 rwright @di amondbarca.gov | www.Di amondBarCA.gov |Recreat i on Regi st rat ion Connect wit h Us... Facebook|Twi t t er|YouTube|Inst agram Thank You! Ryan Wright | Par ks and Recr eation Director City of Diamond Bar | Parks and Recreat i on Depart ment 21810 Copl ey Dri v e, Di amond Bar , CA 91765 909.839.706 1 | 90 9.839.7000 mai n | f 909.348.8316 rwright @di amondbarca.gov | www.Di amondBarCA.gov |Recreat i on Regi st rat ion Connect wit h Us... Facebook|Twi t t er|YouTube|Inst agram From: Ryan Wright Se nt: Friday, November 15, 2024 10:14:17 AM To: Amy Haug Subje ct: P & R Weekly Staff Call Se ns itivity: N ormal Hi Amy, I know you are me eti ng wi th us ne x t Thursday to chat about the faci l ity atte ndant recrui tment…..thank you. I plan to chat wi th our FT staff (incl udi ng Coordi nators) on Wednesday at 10am and gi ve a very bri e f update re gardi ng the peti ti on process. If you are i nte re sted and avai l abl e to join you can spe ak fi rst. The numbe r i s the same as Thursday…. 872-240-3311 174-185-141 Thank You! Ryan Wright | Par ks and Recr eation Dir ector City of Diamond Bar | Parks and Recreat i on Depart ment 21810 Copl ey Dri v e, Di amond Bar , CA 91765 909.839.706 1 | 90 9.839.7000 mai n | f 909.348.8316 rwright @di amondbarca.gov | www.Di amondBarCA.gov |Recreat i on Regi st rat ion Connect wit h Us... Facebook|Twi t t er|YouTube|Inst agram From: Ryan Wright Se nt: Thursday, N ovember 7, 2024 2:42:28 PM To: Christy Murphey; Crystal K nox; Andee Williams Subje ct: RE: Resolution 2003-65 Se ns itivity: N ormal Attachme nts : RES 2003-65.pdf ; Sorry. I forgot the attachment. From: Ryan Wri ght Sent: Thursday, Nove mber 7, 2024 2:42 PM To: Chri sty Murphe y (CMurphe y@Di amondBarCA.Gov) <CMurphey@Di amondBarCA.Gov>; Crystal Knox <CKnox @Di amondBarCA.Gov>; Andee Wi l li ams <AWi ll i ams@DiamondBarCA.Gov> Subje ct: Re soluti on 2003-65 FYI This i s a DB re sol uti on establ ishi ng e mpl oye r-e mpl oye e organi zati on re l ations procedure s and probabl y a good starting poi nt for how the process wi l l move forward. Revie w at your ple asure . Thanks RESOLUTION2003-65 ARESOLUTIONOFTHECITYCOUNCIL OFTHECITYOF CESTABLISHING EMPLOYER-EMPLOYEE XIONS ORGANIZATIONPROCEDURES meetin and ArticleI GeneralProvisions Sec. 1. StatementofPurpose: ThisResolutionimplements Chapter10, Division4, Title1ofth CodeoftheStateofCalifornia (Sections 3500etseq.) captioned Local Employee Organizations," byprovidingorderly procedures forthead ofemployer-employeerelationsbetweentheCityanditsemployee However, nothingcontainedhereinshallbedeemedtosupersede the sofstatelaw, ordinances, resolutionsandruleswhichestablishand Cityemployment, orwhichprovideforothermethodsofadministeringempl relations. ThisResolution isintended, instead, tostrengthenmethods o employer-employeerelationsthroughtheestablishment ofuniform andof ofcommunicationsbetweenemployees, employeeorganizations andthe ItisthepurposeofthisResolutiontoprovideprocedures for conferring ingoodfaithwithRecognized EmployeeOrganizationsregardingmatter s thatdirectlyandsignificantly affectandprimarilyinvolvethewages, hoursandother termsandconditions ofemploymentofemployeesinappropriateunitsandthatenot al preemptedbyfederalorstatelaw. However, nothinghereinshallbconstruedto restrictanylegalorinherentexclusiveCityrightswithrespecttomattersofgneral legislativeormanagerialpolicy, whichincludeamong others: Theexclusiverihtto determinethemissionofitsconstituentdepartments, commissions, ardboards; set standardsofservice; determinetheprocedures andstandardsofselectiofor employment; directitsemployees; transfer employeeswithintheCityorganizatiotake n disciplinary action; relieveitsemployeesfromdutybecauseoflackofwrkorforother lawfulreasons; determinethecontentofjobclassifications; subcontractork; mantain theefficiencyofgovernmental operations; determinethemethodsmeans and personnel bywhichgovernmentoperationsaretobeconducted; takeallnecesary actionstocarry outitsmissioninemergencies; andexercisecompletecontroland discretionoveritsorganization andthetechnologyofperformingitswork. Definitions: Sec. 2. AsusedinthisResolution, thefollowingtermsshallhavethemean ng; a. "Appropriateunit" meansaunitofemployee classesorestablished pursuant toArticleIIhereof. Res. o. b. "City" means theCityof Diamond Bar, and, whereappropriateherein, refers to theCityCouncil oranydulyauthorized Cityrepresentative asherein defined. c. "ConfidentialEmployee" means anemployeewho, inthecourseof hisor herduties, hasaccesstoconfidential information relatingtothe City's administration ofemployer-employeerelations. d. "Consult/Consultation in GoodFaith" means to communicate orallyorin writing withalleffected employee organizations, whether exclusivelyrecognized ornot, forthepurpose ofpresentingand obtainingviewsor advisingofproposed actions inaneffort to reacha consensus; and, asdistinguishedfrommeeting andconferring in goodfaithregarding matters withintherequiredscope ofsuch meet andconfer process, does notinvolve anexchange of proposals and counterproposalswith anexclusively recognized employeeorganization in an endeavortoreachagreement intheform ofaMemorandum ofUnderstanding, e. "Day" meanscalendar dayunlessexpressly stated otherwise. f. "Employee Relations Officer" means theCityManager orhis/herdulyauthorized representative. g. "ExclusivelyRecognizedEmployee Organization" meansanemployee organizationwhich hasbeen formally acknowledged bythe Cityasthesole employeeorganizationrepresentingthe employees inanappropriate representation unit pursuant toArticle11hereof, having theexclusive right to meetand conferingoodfaithconcerning statutorilyrequired subjects pertaining tounitemployees, and thereby assuming thecorresponding obligation offairly h. "Impasse" meansthattherepresentatives oftheCityandaRecognized Employee Organization have reached apointintheirmeetingandconferringin good faithwheretheir differenceson mattersto beincludedin aMemorandum of Understanding, and concerning which theyare requiredto meetand confer, remainsosubstantial andprolonged thatfurthermeetingand conferring would i. "ManagementEmployee" meansanemployeehavingresponsibility for formulating, administering ormanaging the implementationofCity policiesand programs. j. "ProofofEmployeeSupport" means (1) anauthorization cardrecently signed andpersonallydatedby anemployee, or (2) averified authorization petitionor petitions recentlysigned andpersonallydated by anemployee, or (3) employeedues deduction authorization, usingthepayrollregister fortheperiod immediately priortothedateapetition is filedhereunder, except that dues deduction authorizationsformore thanoneemployeeorganizationforthe accountofanyoneemployeeshall notbe consideredasproof ofemployee supportforanyemployeeorganization. Theonlyauthorizationwhichshallbe 2Res. No. 2003-65 betheauthorization lastsignedbyan employee. Thewords "recentlysign shalmeanwithinninety (90) dayspriortothefilingofapetition. k. "SupervisoryEmployee" meansanyemployeehavingathoritinterest the oftheCity, tohire, transfer, suspend, layoff, recall, promote, dishargereward, ordisciplineotheremployees, orresponsibly todirectthem, ortoad thei grievances, oreffectivelytorecommend suchactionif, inconnection witthef( theexercise ofsuch authorityisnotofamerely routineorclericalnatur , but theuseofindependentjudgment. ArticleII RepresentationProceedings Sec. Anemployeeorganization whichseekstobeformally acknow an ExclusivelyRecognizedEmployee Organizationrepresentingtheeml an appropriate unitshallfileapetitionwiththeEmployeeRelationsOfficer th followinginformationanddocumentation: a. Nameandaddressoftheemployeeorganization. b. Namesandtitlesofitsofficers. c. Names ofemployeeorganization representatives whospeakon t behalfoftheorganization. ofd. Astatementthattheemployeeorganization has, asone ~its purposes, theresponsibilityofrepresenting employeesintheiremploy ,`nentwith theCity. e. Astatementwhethertheemployeeorganizationisachapterf, oraffiliated directlyorindirectlyinanymanner, withalocal, regional, stae, natioalorinternational organization, and, ifso, thename andaddressofeachsuchtherorganization. f. Certifiedcopiesoftheemployeeorganization'sconstitution g. Adesignation ofthosepersons, notexceeding twoin andltheir addresses, towhomnotice sentbyregularUnitedStatesmailwillbe noticeontheemployeeorganizationforanypurpose. h. Astatementthattheemployee organizationhasno ~estricmembership o basedonrace, color, religion, creed, sex, nationalorigage, orientation, mentalor physicaldisabilityormedicalcondition. 3 Res t. Thejobclassifications or positiontitlesofemployeesintheunitclaimed tobe appropriate andtheapproximate numberofmember employeestherein. j. A statement thatthe employee organization hasinits possession proof ofemployee support asherein definedtoestablish thata majorityof the employeesintheunitclaimed to be appropriatehavedesignated theemployee organization torepresentthemintheir employmentrelations withtheCity. Such written proofshall besubmittedforconfirmationto theEmployeeRelations Officerortoamutuallyagreed upon disinterested third party. k. Arequest that theEmployee RelationsOfficer formallyacknowledgethe petitionerastheExclusively RecognizedEmployee Organizationrepresenting the employees intheunit claimedtobe appropriateforthe purposeof meeting and conferringin goodfaith. ThePetition, including theproof of employee support and allaccompanying documentation, shallbedeclaredto betrue, correctandcomplete, underpenalty of perjury, bythedulyauthorized officer(s) of theemployee organization executing it. Sec. 4. CityResponse toRecognition Petition: UponreceiptofthePetition, theEmployeeRelations Officer shalldetermine whether: a. There has beencompliance with therequirementsoftheRecognition Petition, and b. Theproposedrepresentation unitisanappropriate unitinaccordance withSec. 8ofthis ArticleII. Ifanaffirmative determination ismade bytheEmployeeRelations Officer ontheforegoingtwomatters, he/sheshallsoinform thepetitioningemployee organization, shallgivewritten noticeof suchrequestfor recognition tothe employees intheunitandshall takenoaction onsaidrequest forthirty (30) days thereafter. If either oftheforegoingmatters arenotaffirmatively determined, the Employee RelationsOfficer shall offertoconsult thereonwithsuchpetitioning employeeorganization and, ifsuchdetermination thereafterremainsunchanged, shallinformthat organizationofthereasonstherefore in writing. The petitioning employee organizationmayappeal suchdetermination inaccordancewith Sec. Sec. 5. OpenPeriod forFiling ChallengingPetition: Withinthirty (30) daysof thedatewritten notice wasgiven toaffected employeesthatavalid recognition petition foranappropriate unithasbeen filed, anyotheremployeeorganization mayfile acompeting request tobeformally Res. No. 2003-65 theexclusivelyrecognizedemployeeorganization oftheemployeesinthesameoinan overlapping unit (onewhichcorrespondswithrespecttosome, btnotIthe classifications orpositionssetforthintherecognitionpetitionbeingchall~'nged), bfiling apetitionevidencing proofofemployeesupportintheunitclaimedtobeappropriateof atleastthirty (30) percent andotherwiseinthesameformandmannerassetforthin Sec. 3ofthisArticleII. Ifsuchchallenging petitionseeksestablishment fanoverlapping unit, theEmployee Relations Officershallcallforahearingonsuchoverlapping petitions forthe purposeofascertainingthemoreappropriateunit, athichtimethe petitioning employeeorganizations shallbeheard. Thereafter, theEmployeeRelations Officershalldeterminetheappropriate unitorunitsinaccordance withthestandardsin Sec. 8ofthisArticle II. Thepetitioningemployeeorganizations shallhavefifteen (15) daysfromthedatenoticeofsuchunitdeterminationiscommunicated tothembythe EmployeeRelationsOfficertoamendtheirpetitionstocnformtosuchdeterminationor 11. toappeal suchdetermination pursuanttoSec. 11ofthisArticle Sec. 6. ElectionProcedure: TheEmployeeRelationsOfficershallarrangeforasecretballot electionItoconductedbyapartyagreedtobytheEmployeeRelationsOfficerand employee organization(s), inaccordancewithsuchparty'srulesandprow luressubjecttotheprovisionsofthisResolution. Allemployee organizationsw ohavedulysubmittedpetitionswhichhavebeendeterminedtobeinconformancewitthisArticleIIshallbeincludedontheballot. Theballotshallalsoreservetoemployee: thechoceofrepresentingthemselvesindividuallyintheiremploymentrelationsiththeCity. Employees entitledtovoteinsuchelectionshallbethosepersonsemplc edinraularpermanentpositionswithinthedesignatedappropriateunitwhowereen thepayperiodimmediately priortothedatewhichendedatleastfift( ien (15) daysbeforethedatetheelectioncommences, includingthosewhodidnotwo kduringsuchperiodbecauseofillness, vacationorotherauthorized leavesofabsence andwhareemployedbytheCityinthesameunitonthedateoftheelection. AnemooveeorganizationshallbeformallyacknowledgedastheExclusivelyRecogni; Organizationforthedesignatedappropriateunitfollowinganelectionorr ifitreceivedanumericalmajorityof allvalidvotescastintheelection. ninvolvingthreeormorechoices, wherenoneofthechoicesreceivesar thevalidvotescast, arun-offelectionshallbeconducted betweenthetwo chcthelargestnumberofvalidvotescast; therulesgoverninganinitial applicabletoarun-offelection. Thereshallbenomorethanonevalidelectionunderthisany t petitionina12-monthperiodaffectingthesameunit. Intheeventthattheparties areunabletoagreeonathirdpartyoconductan election, theelectionshallbeconducted bytheCaliforniaStateMediationandConciliation Service. CostsofconductingelectionsshallbeborneinequalsharesbytheCityadbyeachemployee organizationappearingontheballot. 5Res. 7.Procedure for Decertification ofExclusively Recognized EmployeeSee. Organization: ADecertification Petitionalleging that theincumbentExclusively Recognized EmployeeOrganization no longerrepresentsa majority oftheemployees in an established appropriateunit maybe filedwiththe EmployeeRelations Officeronly during themonthofMarch of anyyearfollowing thefirstfullyearofrecognition or duringthethirty (30) dayperiodcommencing onehundred twenty (120) days priorto the termination dateof aMemorandum ofUnderstanding thenhaving beenineffect lessthanthree (3) years, whichever occurs later. A Decertification Petitionmaybefiled bytwoormoreemployees ortheirrepresentative, oran employee organization, and shallcontain thefollowinginformation and documentation declared bythe duly authorized signatory underpenalty ofperjury tobe true, correct andcomplete: a. Thename, address andtelephone number ofthe petitioner anda designated representative authorizedtoreceive noticesorrequests forfurther information. b. Thename oftheestablished appropriate unitandoftheincumbent Exclusively Recognized Employee Organization sought tobedecertified asa representative ofthatunit. c. An allegationthattheincumbentExclusivelyRecognizedEmployee Organization nolongerrepresents amajority ofthe employeesintheappropriate unit, andany otherrelevant andmaterial factsrelating thereto. d. Proof ofemployeesupport that atleast thirty (30) percentofthe employeesintheestablishedappropriateunitno longerdesiretobe represented bytheincumbentExclusively Recognized Employee Organization. Such proof shall besubmitted forconfirmation totheEmployee RelationsOfficer or toa mutually agreedupondisinterested thirdpartywithin thetime limitsspecifiedin thefirst paragraphofthisSection. An employee organization may, insatisfactionoftheDecertification Petitionrequirements hereunder, fileaPetitionunderthisSectionin theformof aRecognitionPetitionthatevidences proofof employee supportof atleast thirty 30) percent, thatincludesthe allegationandinformation requiredunder paragraph (c.) ofthis Section7, andotherwiseconforms totherequirementsof The EmployeeRelations Officer shallinitially determine whetherthe Petition hasbeenfiledincompliancewiththeapplicable provisions ofthisArticle II. Ifhis/her determination isinthenegative, he/sheshalloffer toconsult thereon withthe representative(s) of suchpetitioning employees oremployee organization and, ifsuchdetermination thereafter remains unchanged, shall returnsuchPetitiontotheemployees oremployee organization withastatement of thereasons therefore inwriting. Thepetitioning employees oremployee organization may appealsuchdetermination inaccordancewithSec. 11 ofthis Res. No. 2003-65 Employee RelationsOfficerisinthe affirmative, orifhisnegativedterminatonis reversedonappeal, he/sheshallgivewrittennoticeofsuchDeliertificatinor RecognitionPetitiontotheincumbent ExclusivelyRecognizedEmployed Organiation andtounitemployees. TheEmployeeRelationsOfficershallthereuponarrangeforsecretballotelection tobeheldonoraboutfifteen (15) daysaftersuchnoticetodeterminthewishesofunit employees astothequestionofdecertification and, ifaRecognitionPetitionwasduly filedhereunder, thequestion ofrepresentation. Suchelection shallbeconductedin conformancewithSec. 6ofthisArticleII. I Duringthe "openperiod" specifiedinthefirstparagraphofthisSec. , the EmployeeRelationsOfficermayonhis/herownmotion, whenhe/shehasreasonto believethatamajorityofunitemployeesnolongerwishtoberepresentedbthe incumbentExclusivelyRecognized Employee Organization, giveoticetothat organizationandallunitemployeesthathe/shewillarrangeforanelectiontodetermine thatissue. Insucheventanyotheremployee organization maywithinfifteen (15) days ofsuchnoticefileaRecognitionPetitioninaccordance withthisSec7, whicthe EmployeeRelationsOfficershallactoninaccordancewiththisSec. 7. If, pursuant tothisSec. 7, adifferentemployeeorganizationisformally acknowledgedastheExclusivelyRecognizedEmployeeOrganization, such OforganizationshallbeboundbyallthetermsandconditionsofanyMemorandum Understandingthenineffectforitsremainingterm. Sec. 8. PolicvandStandards forDetermination ofAnnronriateUnits: Thepolicyobjectivesindeterminingtheappropriateness ofunitshallbtheeffect ofaproposed uniton (1) theefficient operations oftheCityanditcompaibilitywiththe primaryresponsibilityoftheCityanditsemployees toeffectivelyandeconomically servethepublic, and (2) providingemployees witheffectiveepresenationbasedon recognized communityofinterestconsiderations. Thesepoicyobjectives requirethat theappropriate unitshall bethebroadestfeasiblegroupingol~ positionthatsharean identifiablecommunityofinterest. Factorstobeconsidered shallbe: a. Similarityofthegeneralkindsofworkperformed, typesrequired, and thegeneralworkingconditions. b. HistoryofrepresentationintheCityandsimilaremploment, acepthowever, that nounitshallbedeemedtobeanappropriate unitsolelyonthe'baisoftheextenttowhich employees intheproposedunithaveorganized. c. ConsistencywiththeorganizationalpatternsoftheCity. d. Effectofdiffering legallymandated impasseresolutionF Re e. Numberofemployees andclassifications, andthe effect onthe administration ofemployer-employeerelationscreatedbythefragmentation of classificationsandproliferation of units. f. Effectonthe classification structureandimpact onthestability ofthe employer-employee relationship ofdividing asingle orrelatedclassifications amongtwoor more units. Notwithstanding theforegoingprovisionsof thisSection, managerial, supervisoryandconfidential responsibilities, asdefined inSec. 2of this Resolution, aredetermining factorsinestablishingappropriate unitshereunder, andtherefore managerial, supervisoryandconfidential employees may onlybe included inaunit consisting solelyofmanagerial, supervisory orconfidential employeesrespectively. Managerial, supervisory andconfidential employees maynotrepresentanyemployee organization whichrepresents other employees. TheEmployee RelationsOfficer shall, afternotice toandconsultation with affected employeeorganizations, allocate new classifications orpositions, delete eliminated classifications orpositions, andretain, reallocate ordelete modified classificationsorpositions from units inaccordance withtheprovisionsofthis Sec. 9. Procedurefor Modification ofEstablished AppropriateUnits: Requests byemployee organizations formodifications ofestablished appropriate unitsmaybeconsidered bytheEmployee Relations Officeronly during theperiod specified inSec. 7ofthisArticleII. Such requestsshall be submittedinthe formofaRecognition Petitionand, inaddition to the requirements setforthinSec. 3of this Article, shallcontain acomplete statement ofallrelevant factsandcitations insupport oftheproposedmodified unitin termsofthepolicies and standards setforthinSec. 8hereof. The Employee Relations Officershallprocess suchpetitionsasotherRecognition Petitions TheEmployee Relations Officermaybyhisownmotion proposethatan establishedunit bemodified. TheEmployeeRelationsOfficershallgivewritten notice oftheproposed modification(s) toanyaffectedemployee organization and shallhold ameeting concerning theproposed modification (s), atwhich time all affected employeeorganizations shallbeheard. ThereaftertheEmployee RelationsOfficer shalldetermine thecomposition oftheappropriateunitorunits inaccordance withSec. 8ofthisArticle II, andshallgivewrittennotice ofsuch determinationto theaffected employee organizations. TheEmployee Relations Officer'sdetermination maybeappealedasprovided inSection 11ofthisArticle. If aunitis modified pursuanttothemotion oftheEmployee Relations Officer hereunder, employee organizations may thereafterfileRecognitionPetitions seeking tobecome theExclusivelyRecognized Employee Organizationforsuch 8Res. No. 2003-65 Sec. 10. Procedure forProcessing SeveranceRequests: AppealstotheCityCouncilshallbefiledinwritingwiththeCityClerk, andacopy thereofservedontheEmployeeRelations Officer. TheCityCouncilshallcommerceto considerthematterwithinthirty (30) daysofthefilingoftheappeal. TheCityCouncil may, initsdiscretion, referthedisputetoathirdpartyhearingprocess. Anydecisionof theCityCouncilontheuseofsuch procedure, and/oranydecisionoftheCityCouncil determiningthesubstance ofthedisputeshallbefinalandbinding. ArticleIII Administration SubmissionofCurrentInformation b EmIeeSec. 12. RecognizedOrganizations: Anemployeeorganization mayfilearequesttobecometh erecognize d employeeorganizationofaunitallegedtobeappropriatethatconsistof agroupof employeeswhoarealreadyapartofalargerestablishedunitrepresenedbyanother recognized employeeorganization. Thetiming, formandprocessing osuchreques t shallbeasspecifiedinSec. 9formodification requests. Sec. ii. Appeals: Anemployee organizationaggrievedbyanappropriateunitdeterinationf the EmployeeRelationsOfficer; oranemployeeorganizationaggrieved bydetermiation oftheEmployeeRelationsOfficerthataRecognitionPetition (Sec.), Challeging Petition (Sec. 5), Decertification Petition (Sec. 7), UnitModificationPetition (Sec.9) --- oremployees aggrievedbyadeterminationoftheEmployeeRelationsOfficerat a M Decertification Petition (Sec. 7) ---hasnotbeenfiledincompliancewiththeappliable provisions ofthisArticle, may, withinten (10) daysofnoticeoftheEmployeeReltions Officer'sfinaldecision, requesttosubmitthe mattertomediationbytheStateModation andConciliation Service, ormay, inlieuthereoforthereafter, appealsuchdetermiation totheCityCouncilforfinaldecisionwithinfifteen (15) daysofnoticeoftheEmpoyee RelationsOfficer'sdetermination ortheterminationofmediationproceeings, whicheverislater. AppealstotheCityCouncilshallbefiledinwritingwiththeCityClerk, andacopy thereofservedontheEmployeeRelations Officer. TheCityCouncilshallcommerceto considerthematterwithinthirty (30) daysofthefilingoftheappeal. TheCityCouncil may, initsdiscretion, referthedisputetoathirdpartyhearingprocess. Anydecisionof theCityCouncilontheuseofsuch procedure, and/oranydecisionoftheCityCouncil determiningthesubstance ofthedisputeshallbefinalandbinding. ArticleIII Administration SubmissionofCurrentInformation b EmIeeSec. 12. RecognizedOrganizations: Allchanges intheinformationfiledwiththeCitybyanExclusive Employee Organizationunder items (a.) through (h.) ofitsRecognizedSec. 3ofthisResolutionshallbesubmittedinwritingtotheEmployeeRwithin fourteen (14) daysofsuchchange. Sec. 13. OranizationActivities UseofEmployee--CityResources: AccesstoCityworklocationsandtheuseofCitypaidtime, facilities, equipentandotherresources byemployeeorganizations andthoserepresenting themshIIbe Re authorized only totheextentprovidedforinMemoranda ofUnderstanding and/or administrative procedures, shallbe limited tolawfulactivities consistent withthe provisions ofthisResolution that pertain directly totheemployer-employee relationshipandnotsuchinternalemployeeorganizationbusiness assoliciting membership, campaigning foroffice, andorganization meetingsandelections, andshall notinterferewiththeefficiency, safety andsecurity ofCityoperations. Sec. 14. AdministrativeRules andProcedures: TheCityManager isherebyauthorized toestablishsuchrulesand procedures asappropriatetoimplement andadminister theprovisions ofthis Resolutionafterconsultationwithaffected employee organizations. Article IV Impasse Procedures Sec. 15. InitiationofImpasse Procedures: Ifthemeetandconferprocesshasreached impasseasdefined inSection 2 ofthisResolution, eitherparty mayinitiatetheimpasse proceduresbyfiling with theotherpartya writtenrequestforanimpasse meeting, togetherwith a statement of itspositionon allissues. An impasse meetingshall then be scheduled promptly bytheEmployee RelationsOfficer. Thepurposeofsuch meeting shallbe: a. Toreviewtheposition oftheparties inafinalefforttoreachagreement onaMemorandumofUnderstanding; and b. If theimpasseisnotresolved, todiscuss arrangements forthe Sec. 16. Impasse Procedures: Impasseproceduresare as a. Ifthe parties agreetosubmit thedisputetomediation, andagreeonthe selection of amediator, thedispute shallbe submitted tomediation. All mediation proceedings shallbe private. Themediator shallmakeno publicrecommendation, nortakeany public position atanytimeconcerning theissues. b. Iftheparties failtoagreeto submitthedispute tomediation or failto agreeonthe selectionof amediator, orfailto resolve thedisputethrough mediation withinfifteen (15) days after the mediator commenced meeting with theparties, theparties mayagree to submittheimpasse tofact-finding. 10Res. No. 2003-65 Ifthepartiesagreeonfact-finding, theymayagreeontheappointment of oneormorefact-finders. Iftheyfailtosoagreeononeormorefact-finders, afact- findingpanel ofthree (3) shallbeappointedinthefollowingmanner: Onememberofthe panelshallbeappointedbytheEmployeeRelations Officer, onemmbersallbe appointedbytheExclusivelyRecognizedEmployee Organization, andtosetwshall nameathird, whoshallbethechairperson. Iftheyareunabletoagreeuponathird, theyshallselectbyagreementthethirdmemberfromoneormorelisofsevn (7) namesofindividualshavingfact-findingexperienceinthemunicipal sectorobe providedbytheCaliforniaStateMediationandConciliationService. Thefollowingconstitutethejurisdictionalandprocedural reauiremeItsforfact-findingI . : 1) Thefact-findersshallconsiderandbeguidedbyapplicablefederalandstatelaws. 2) Subjecttothestipulationsoftheparties, thefact-findersshalldetermineand applythefollowingmeasuresandcriteriainarrivingattheirfindingsand recommendations: a. First, asrelevanttotheissuesindispute, thefat-findersshallcompare thetotalcompensation, hoursandconditionsofemploymentofheemployeesinvolved inthefact-findingproceedingwith thetotalcompensation, hoursandconditions of employment ofotheremployees performingsimilarservicesinpublcandprivate employmentinthesameandcomparable communities. "Totalcompensation" shall meanallwagecompensation, includingbutnotlimitedtopremium, incenive, minium, standby, out-of-class anddeferredpay; allpaidleavetime; allallowances, includingbut notlimitedtoeducational anduniformbenefits; andemployerpaymentsforallhalth, welfareandpensionbenefits. b. Thefact-findersshallthenadjusttheresults ~fthecomparisonsbasedonthe followingfactors: i) Thecompensation necessarytorecruitandretain ii) Maintainingcompensationrelationships betweenjobandpositions withintheCity. iii) Thepatternofchangethathasoccurredinthetotalcopensatinofthe employees intheunitatimpasseascompared tothepatternofchangeitheaverage consumerpriceindex" forgoodsandservices, andthepatterofchanainwagesand compensation of otherwageearners. c. Thefact-finders) shallthendeterminepreliminaryrecommendionsbasedonthe comparisonsasadjustedabovewhich, however, shallbreducasappropriate basedon thefinancialresources oftheCitytoimplement them In 11Res. assessingthe City'sfinancialresources, thefact-finders) shallbeboundbythe following: i) Other legislatively determinedand projected demandsonagencyresources, i.e., budgetaryprioritiesasestablished bythegoverningbody; and ii) Allowance forequitablecompensation increasesforotheremployees and employee groupsforthecorresponding fiscal period(s); and iii) Revenue projections not toexceedcurrently authorized taxandfeeratesfor therelevant fiscalyear(s); and iv). Assurance of sufficientandsoundbudgetaryreserves; v) Constitutional, statutorylimitations on thelevelanduseofrevenuesand expenditures. 3) Thefact-finders shallmakewrittenfindings offact, and advisory recommendations for theresolution oftheissues indispute, whichshall be presentedintermsofthecriteria, adjustments, andlimitationsspecifiedabove. Anymemberof afact-findingpanelshall be accorded therighttofile dissenting writtenfindings offact andrecommendations. Thefact-finder orchairperson of the fact-finding panel shallserve such findingsandrecommendations onthe Employee Relations Officerand thedesignated representativeof theExclusively Recognized Employee Organization. Ifthese partieshave notresolved the impasse withinten (10) daysafterservice ofthe findingsandrecommendations uponthem, thefact-finderorthechairperson ofthefact-findingpanelshallmake thempublic bysubmitting themto theCityClerk forconsiderationby theCity Council inconnection withthe Council'slegislative consideration oftheimpasse. Iftheparties didnotagreeon mediation ortheselection ofamediator and didnotagreeon fact-finding, orhaving soagreed, theimpassehasnotbeen resolved, theCityCouncil maytakesuchaction regarding theimpasseas itinits discretion deemsappropriate asin thepublicinterest. Anylegislativeactionby theCityCouncilon theimpasse shallbe finalandbinding. Sec. 17. CostsofImpasse Procedures: The costforthe. servicesofa mediator andfact-finderor chairperson ofa fact-findingpanel utilizedbythe parties, andother mutuallyincurredcosts of mediation and fact-finding, shallbeborne equally by theCityandExclusively Recognized Employee Organization. Thecostfora fact-finding panelmember selectedby eachparty, andotherseparately incurred costs, shall beborneby 12Res. No. 2003-65 ArticleV -- Miscellaneous Provisions 18.Construction: Sec. ns of ThisResolution shallbeadministered andconstrued asoremploye a) Nothing inthisResolution shall beconstrued to denytany employee, organization, the City, oranyauthorized officer, bodyorother repre; oftheCity, the rights, powersand authority granted byfederal or b) ThisResolution shallbeinterpreted soastocarry outitsin easset Article I. c) Nothinginthis Resolutionshallbeconstrued asmaking thlCaliforniaLaborCodeSection 923applicable toCityemployeesprovisio organizations, orofgivingemployees oremployee organizations therigfin, support, cooperateorencourage, directlyorindirectly, anystrike, stotalorpartial stoppage or slowdown of work. In considerationofanda; initialandcontinued employment bythe City, employeesrecognizeactions bythem arein violationoftheir conditionsofemploymentexcelotherwise provided bylegally preemptive state orcontrary locallaw. employeesengage in such actions, theyshallsubjectthemselvestodisci including termination, andmaybe replaced, totheextentsuchwprohibited bypreemptivelaw; andemployee organizations maytheret 19.Severabilitv: Sec. Ifanyprovision of thisResolution, ortheapplicationof suchprvision tany persons orcircumstances, shall be heldinvalid, theremainder ofthisResolution, r theapplication ofsuchprovision topersonsorcircumstancesother thanthose as towichitisheldinvalid, shall notbe affectedthereby. to ipate partic okoutother or aion conditof iat anysuch asexpessly Inthevent lineupand t ions arnot forfeitiahts Ifanyprovision of thisResolution, ortheapplicationof suchprvision tany persons orcircumstances, shall be heldinvalid, theremainder ofthisResolution, r theapplication ofsuchprovision topersonsorcircumstancesother thanthose as towichitisheldinvalid, shall notbe affectedthereby. PASSED APPROVEDAND ADOPTED this18thdayofNovember, Carol 13Res. I, LYNDABURGESS, City ClerkoftheCityofDiamond Bar, doherebycertify foregoing Resolution waspassed, adopted and approved ataregularmeeting CityCouncil oftheCityofDiamond Barheld on the18thdayofNovember, 2003, following Chang, O'Connor, Zirbes, AYES: COUNCIL MEMBERS: MPT/ Huff, M/Herrera NonNOES: COUNCIL MEMBERS: NonABSENT: COUNCILMEMBERS: NonABSTAINED: COUNCIL MEMBERS: Qsynda Burgess, CityClerk CityofDiamondBar 14Res. No. 2003-65 Ryan Wright | Par ks and Recr eation Director City of Diamond Bar | Parks and Recreat i on Depart ment 21810 Copl ey Dri v e, Di amond Bar , CA 91765 909.839.706 1 | 90 9.839.7000 mai n | f 909.348.8316 rwright @di amondbarca.gov | www.Di amondBarCA.gov |Recreat i on Regi st rat ion Connect wit h Us... Facebook|Twi t t er|YouTube|Inst agram From: Ryan Wright Se nt: Thursday, N ovember 7, 2024 2:41:46 PM To: Christy Murphey; Crystal K nox; Andee Williams Subje ct: Resolution 2003-65 Se ns itivity: N ormal FYI This i s a DB re sol uti on establ ishi ng e mpl oye r-e mpl oye e organi zati on re l ations procedure s and probabl y a good starti ng poi nt for how the process wi l l move forward. Revie w at your ple asure . Thanks From: Amy Haug Se nt: Saturday, November 2, 2024 11:08:06 AM To: ePERB@perb.ca.gov Subje ct: Read: ePERB Service Notification - LA-RR-1353-M: City of Diamond Bar and American Federation of State, County & Municipal Employees, District Council 36 Se ns itivity: Normal Yo u r mes s ag e To: A my Haug Su b ject: ePERB Serv ice Not ification - LA -RR-1353-M: City of Diamond Bar an d A merican Federat io n o f State, Co u n ty & Municip al Emp loyees , Dis trict Coun cil 36 Sen t: Satu rday , No v ember 2, 2024 8:41:01 A M (UTC-08:00) Pacific Time (US & Can ada) was read o n Satu rday , No vember 2, 2024 11:08:05 A M (UTC-08:00) Pacific Time (US & Canad a). From: Amy Haug Se nt: Saturday, November 2, 2024 7:30:23 AM To: ePERB@perb.ca.gov Subje ct: Read: ePERB Service Notification - LA-RR-1353-M: City of Diamond Bar and American Federation of State, County & Municipal Employees, District Council 36 Se ns itivity: Normal Yo u r mes s ag e To: A my Haug Su b ject: ePERB Serv ice Not ification - LA -RR-1353-M: City of Diamond Bar an d A merican Federat io n o f State, Co u n ty & Municip al Emp loyees , Dis trict Coun cil 36 Sen t: Frid ay, No v emb er 1, 2024 8:47:39 PM (UTC-08:00) Pacific Time (US & Can ada) was read o n Satu rday , No vember 2, 2024 7:30:23 A M (UTC-08:00) Pacific Time (US & Can ada).