HomeMy WebLinkAbout2024.11.19 Agenda Packet - Regular MeetingCity Council Agenda
Tuesday, November 19, 2024 6:30 PM
South Coast Air Quality Management District/Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:
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How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by
logging into the teleconference. Please send email public comments to the City Clerk at
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“FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the
record at the meeting and posted on the City’s official agenda webpage as soon as reasonably
practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
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be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to
five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need
special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839-
7010 within 72 hours of the meeting. City Council video recordings with transcription will be available
upon request the day following the Council Meeting.
NOVEMBER 19, 2024 PAGE 2
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
STEVE TYE
Council Member
STAN LIU
Mayor
CHIA TENG
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited
to attend and participate. Copies of staff reports or other written documentation relating to agenda
items are on file and available for public inspection by contacting the Office of the City Clerk. If
requested, the agenda will be made available in an alternative format to a person with disability as
required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions
regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business
hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the
agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City
Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of
the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is
disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier
FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The
City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov/agendas
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA
TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/3077897427784216671 AND
ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
November 19, 2024
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Cantor Paul Buch, Temple Beth Israel
ROLL CALL: Chou, Low, Tye, Mayor Pro Tem
Teng, Mayor Liu
APPROVAL OF AGENDA: Mayor
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Los Angeles County Assessor Update.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five -minute
maximum time limit when addressing the City Council.
NOVEMBER 19, 2024 PAGE 2
4. SCHEDULE OF FUTURE EVENTS:
4.1 Free Catalytic Converter Etching – November 20, 2024, 9:00 – 11:00
a.m. Calvary Chapel Golden Springs, 22324 Golden Springs Dr.
4.2 Planning Commission Meeting – November 26, 2024, 6:30 p.m.,
online teleconference and City Hall Windmill Room, 21810 Copley Dr.
4.3 Parks and Recreation Commission Meeting – November 28, 2024 –
cancelled.
4.4 Thanksgiving Day Holiday – November 28-29, 2024, City Offices
Closed.
4.5 City Council Meeting – December 3, 2024, 6:30 p.m., online
teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE NOVEMBER 5, 2024 REGULAR
MEETING.
5.1.a November 5, 2024 City Council Regular Meeting Minutes
Recommended Action:
Approve the November 5, 2024 Regular City Council meeting minutes.
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED OCTOBER 30, 2024
THROUGH NOVEMBER 12, 2024 TOTALING $1,264,521.12.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 TREASURER'S STATEMENT
Recommended Action:
Approve the October 2024 Treasurer’s Statement.
Requested by: Finance Department
NOVEMBER 19, 2024 PAGE 3
5.4 SMALL BUSINESS SATURDAY PROCLAMATION.
Recommended Action:
Adopt the Proclamation declaring November 30, 2024 as Small Business
Saturday.
Requested by: City Manager
5.5 ADMINISTRATIVE SERVICES AGREEMENT WITH MISSIONSQUARE
RETIREMENT FOR 457 DEFERRED COMPENSATION PLAN
SERVICES.
Recommended Action:
Adopt Resolution No. 2024-40 approving, and authorizing the City Manager
to sign, the Agreement with MissionSquare Retirement for 457 Deferred
Compensation Plan Services.
Requested by: City Manager
5.6 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH LAE ASSOCIATES, INC. FOR ON-CALL CIVIL
ENGINEERING SERVICES THROUGH JUNE 30, 2026.
Recommended Action:
Approve, and authorize the City Manager to sign, Amendment No. 1 to the
Professional Services Agreement with LAE Associates, Inc., for a not -to-
exceed annual amount of $178,152 for Fiscal Year 2024/25.
Requested by: Public Works Department
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 5.1
Meeting Date: November 19, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE NOVEMBER 5, 2024 REGULAR
MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the November 5, 2024 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
5.1
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Attachments:
1. 5.1.a November 5, 2024 City Council Regular Meeting Minutes
5.1
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CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
NOVEMBER 5, 2024
CALL TO ORDER: Mayor Liu called the Regular City Council meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium,
21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Low led the Pledge of Allegiance.
INVOCATION: Pastor Ab Kastl, Landmark Church
ROLL CALL: Council Members Ruth Low, Steve Tye, Mayor Pro
Tem Chia Yu Teng, Mayor Stan Liu
Absent: Council Member Andrew Chou
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City
Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City
Manager; Amy Haug, Human Resources and Risk Manager; Jason Jacobsen, Finance
Director; Cecilia Arellano, Community Relations Manager; Kristina Santana, City Clerk.
Staff present telephonically: Greg Gubman, Community Development Director;
David Liu, Public Works Director; Ryan Wright, Parks and Recreation Director.
Others present: Derick Melendez, Deputy, Diamond Bar/Walnut Sheriff’s Station;
Stephen Tousey, Captain, Diamond Bar/Walnut Sheriff’s Station .
APPROVAL OF AGENDA: Mayor Liu approved the agenda as presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 2024 San Gabriel Valley Council of Governments Update.
Presentation by Senior Project Manager Rene Coronel.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2.1 Economic Development/Diamond Bar Restaurant Week Update.
Presentation by Assistant City Manager Ryan McLean.
3. PUBLIC COMMENTS:
The following provided public comments:
Cynthia Yu, Diamond Bar Library Manager
CC/Santana reported that no emails and were submitted for public comment, and
no guests on the teleconference line requested to speak under Public
Comments.
5.1.a
Packet Pg. 8
NOVEMBER 5, 2024 PAGE 2 CITY COUNCIL
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of
Future Events.
5. CONSENT CALENDAR: C/Low moved, C/Tye seconded, to approve the
Consent Calendar. Motion carried 4-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Low, Tye, MPT/Teng, M/Liu
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Chou
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.a OCTOBER 15, 2024 REGULAR MEETING.
5.2 RATIFIED CHECK REGISTER DATED OCTOBER 9, 2024 THROUGH
OCTOBER 29, 2024 TOTALING $1,903.600.27.
5.3 APPROVED SEPTEMBER 2024 TREASURER’S STATEMENT.
5.4 ADOPTED EXTRA MILE DAY PROCLAMATION.
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION: NONE.
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
The following Council Members provided a report on meetings attended at the
expense of the local agency per Government Code 53232.3(d).
Council Member Tye reported attending the Three Valleys Municipal Water
District presentation on Cybersecurity.
9. ADJOURNMENT: With no further business to conduct, M/Liu adjourned the
Regular City Council Meeting at 7:22 p.m.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
5.1.a
Packet Pg. 9
NOVEMBER 5, 2024 PAGE 3 CITY COUNCIL
The foregoing minutes are hereby approved this 19th day of November, 2024.
__________________________
Stan Liu, Mayor
5.1.a
Packet Pg. 10
Agenda #: 5.2
Meeting Date: November 19, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED OCTOBER 30, 2024
THROUGH NOVEMBER 12, 2024 TOTALING $1,264,521.12.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $1,264,521.12.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated October 30, 2024 through
November 12, 2024 totaling $1,264,521.12 is being presented for ratification. All
payments have been made in compliance with the City’s purchasing policies and
procedures, and have been reviewed and approved by the appropriate departmental
staff. The attached Affidavit affirms that the check register has been audited and
deemed accurate by the Finance Director.
PREPARED BY:
5.2
Packet Pg. 11
REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 11-19-2024
2. 5.2.b Check Register 11-19-2024
5.2
Packet Pg. 12
CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated October 30, 2024 through November 12, 2024 has been audited
and is certified as accurate. Payments have been allowed from the following funds in
these amounts:
Signed:
__________________________________
Finance Director
Jason M. Jacobsen
5.2.a
Packet Pg. 13
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT
13713 10/31/2024 SOUTHERN CALIFORNIA EDISON DBC (083024-093024) 100510 52210 $13,122.19
CHECK TOTAL $13,122.19
13716 11/6/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S DBB - TC-1 100655 52210 $90.99
CHECK TOTAL $90.99
13717 11/6/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL -BREA
CYN/FALLOWFIELD-VARIOUS TC-1
100655 52210 $215.17
CHECK TOTAL $215.17
13718 11/6/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 22805 GOLDEN
SPRGS/VARIOUS - TC1
100655 52210 $3,222.39
CHECK TOTAL $3,222.39
13719 11/6/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010
WASHINGTON AVE. - TC-1
100655 52210 $112.80
CHECK TOTAL $112.80
13721 11/6/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 2201 N DBB - TC-1 100655 52210 $30.39
CHECK TOTAL $30.39
13722 11/6/2024 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF'S GEN
LAW AUG 2024
100310 55400 $652,464.33
11/6/2024 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2024-25 LA COUNTY SHERIFF CAV
CHAPEL AUG 2024
100310 55402 $12,235.21
CHECK TOTAL $664,699.54
13723 11/6/2024 SAN GABRIEL VALLEY CITY
MANAGER'S ASSOCIATION CITY REIMBURSEMENT 100 48820 $2,500.00
CHECK TOTAL $2,500.00
13725 11/6/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1798 DBB/22566
GLDN SPRNGS - TC1
100655 52210 $193.97
CHECK TOTAL $193.97
13726 11/6/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE
-TC-1
100655 52210 $102.65
CHECK TOTAL $102.65
13730 10/31/2024 SOUTHERN CALIFORNIA EDISON PARKS (MAPLE HILL 092624-101424) 100630 52210 $120.64
CHECK TOTAL $120.64
13731 10/31/2024 SOUTHERN CALIFORNIA EDISON 1/2 BREA CYN RD (092324-102124) 100630 52210 $10.58
5.2.b
Packet Pg. 14
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $10.58
13732 11/6/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N
DBB/VARIOUS - TC-1
100655 52210 $1,050.24
CHECK TOTAL $1,050.24
13733 11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
204 21106 $129.75
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
203 21106 $129.76
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
100220 50062 $180.44
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
239 21106 $220.54
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
241 21106 $220.54
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
238 21106 $393.45
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
201 21106 $783.33
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
206 21106 $1,594.73
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
225 21106 $1,738.37
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
105220 50048 $1,884.00
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
207 21106 $2,077.98
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
250 21106 $2,522.45
11/8/2024 PERS HEALTH HEALTH INSURANCE PREMIUM
NOVEMBER 2024
100 21106 $59,598.18
CHECK TOTAL $71,473.52
13734 11/8/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
11/08/2024
238 21118 $4.81
11/8/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
11/08/2024
239 21118 $4.81
11/8/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
11/08/2024
241 21118 $4.81
11/8/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
11/08/2024
201 21118 $6.69
5.2.b
Packet Pg. 15
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT
11/8/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
11/08/2024
207 21118 $30.15
11/8/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
11/08/2024
250 21118 $58.54
11/8/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
11/08/2024
206 21118 $138.93
11/8/2024 TASC FLEX SPENDING MEDICAL/CHILDCARE
11/08/2024
100 21118 $1,956.01
CHECK TOTAL $2,204.75
13735 11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
238 21109 $85.19
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
225 21109 $92.01
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
239 21109 $107.82
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
241 21109 $107.82
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
204 21109 $123.30
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
203 21109 $123.31
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
207 21109 $615.05
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
201 21109 $667.80
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
206 21109 $3,314.81
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
250 21109 $3,830.64
5.2.b
Packet Pg. 16
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT
11/8/2024 VANTAGEPOINT TRNSFR AGNTS-
303248 DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
11/08/2024
100 21109 $68,069.33
CHECK TOTAL $77,137.08
13736 11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
203 21110 $81.40
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
204 21110 $81.40
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
239 21110 $156.15
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
241 21110 $156.15
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
238 21110 $238.40
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
225 21110 $434.24
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
201 21110 $595.89
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
207 21110 $1,010.13
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
206 21110 $1,722.91
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
250 21110 $2,081.84
11/8/2024 CALPERS PENSION CONTRIBUTION FOR PERIOD
10/19/24-11/01/24
100 21110 $42,982.72
CHECK TOTAL $49,541.23
13737 11/12/2024 AARON STANLEY TALALAY CONTRACT CLASS INSTRUCTOR -
AARON TALALALY
100520 55320 $318.75
CHECK TOTAL $318.75
13738 11/12/2024 ABOUND FOOD CARE FOOD RECOVERY SERVICES 250170 54900 $1,632.25
CHECK TOTAL $1,632.25
13739 11/12/2024 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2024
239 21117 $1.66
11/12/2024 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2024
241 21117 $1.66
11/12/2024 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2024
203 21117 $9.02
5.2.b
Packet Pg. 17
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
11/12/2024 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2024
204 21117 $9.02
11/12/2024 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2024
201 21117 $14.90
11/12/2024 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2024
207 21117 $23.39
11/12/2024 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2024
250 21117 $62.10
11/12/2024 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2024
206 21117 $198.97
11/12/2024 AFLAC SUPP INSURANCE PREMIUM OCTOBER
2024
100 21117 $1,276.02
CHECK TOTAL $1,596.74
13740 11/12/2024 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST MGMT SVCS
(OCT2024)
100630 52320 $70.00
11/12/2024 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST MGMT SVCS
(OCT2024)
100510 52320 $105.00
11/12/2024 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST MGMT SVCS
(OCT2024)
100620 52320 $120.00
CHECK TOTAL $295.00
13741 11/12/2024 BIGGERFISH 2025 STREET SWEEPING MAGNET
SCHEDULES QTY 5,000
250170 52110 $2,875.55
CHECK TOTAL $2,875.55
13742 11/12/2024 JOHN E BISHOP INSTRUCTOR PAYMENT - MARTIAL ARTS -
FALL 24
100520 55320 $270.00
CHECK TOTAL $270.00
13743 11/12/2024 CDW GOVERNMENT CISCO SMARTNET RENEWAL - FY 24-25 100230 52314 $139.48
CHECK TOTAL $139.48
13744 11/12/2024 COCO SUTZE CHENG INSTRUCTOR PAYMENT - FITNESS - FALL
24
100520 55320 $192.00
CHECK TOTAL $192.00
13745 11/12/2024 DAVID EVANS AND ASSOCIATES
INC LANDSCAPE PLAN CHECK SERVICES 301630 56104 $37.20
11/12/2024 DAVID EVANS AND ASSOCIATES
INC LANDSCAPE PLAN CHECK SERVICES 100 22107 $783.30
11/12/2024 DAVID EVANS AND ASSOCIATES
INC
LANDSCAPE PLAN CHECK SERVICES 100 22107 $903.00
5.2.b
Packet Pg. 18
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $1,723.50
13746 11/12/2024 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
NOV 2024
206 21105 $0.96
11/12/2024 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
NOV 2024
207 21105 $0.96
11/12/2024 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
NOV 2024
250 21105 $1.96
11/12/2024 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
NOV 2024
100 21105 $113.78
CHECK TOTAL $117.66
13747 11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
203 21105 $8.23
11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
204 21105 $8.23
11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
239 21105 $21.95
11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
241 21105 $21.95
11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
238 21105 $35.92
11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
225 21105 $56.24
11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
201 21105 $65.21
11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
207 21105 $150.68
11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
206 21105 $207.55
11/12/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM NOV
2024
250 21105 $254.74
11/12/2024 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM NOV
2024
100 21105 $4,912.49
CHECK TOTAL $5,743.19
13748 11/12/2024 DS SERVICES OF AMERICA INC WATER SERVICE (CITYHALL/OCT)FY24-25 100620 51200 $615.14
CHECK TOTAL $615.14
13749 11/12/2024 ECOFERT INC FERTILIZER INJECTION SYSTEM (100124-
103124)
100630 52320 $1,207.00
CHECK TOTAL $1,207.00
5.2.b
Packet Pg. 19
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
13750 11/12/2024 EXTERIOR PRODUCTS CORP LARKSTONE PARK ELECTRICAL REPAIRS 100630 52320 $232.92
11/12/2024 EXTERIOR PRODUCTS CORP LARKSTONE PARK ELECTRICAL REPAIRS 100620 51200 $2,298.53
11/12/2024 EXTERIOR PRODUCTS CORP LARKSTONE PARK ELECTRICAL REPAIRS 100620 52320 $2,298.54
11/12/2024 EXTERIOR PRODUCTS CORP CITYHALL OFFICES LED RETROFITS 100620 51200 $2,601.88
11/12/2024 EXTERIOR PRODUCTS CORP CITYHALL OFFICES LED RETROFITS 100620 52320 $2,601.88
11/12/2024 EXTERIOR PRODUCTS CORP VETERANS DAY FLAG INSTALLATION &
REMOVAL
100630 56116 $6,487.50
CHECK TOTAL $16,521.25
13751 11/12/2024 FLOCK GROUP INC FLOCK CAMERA REPLACEMENT -
VANDALISM
100310 51300 $73.85
11/12/2024 FLOCK GROUP INC FLOCK CAMERA REPLACEMENT -
VANDALISM
100310 52310 $726.15
CHECK TOTAL $800.00
13752 11/12/2024 FRONTIER COMMUNICATIONS
CORP
SUMMARY BILL - INTERNET SERVICE -
NOV 2024
100230 54030 $471.94
CHECK TOTAL $471.94
13753 11/12/2024 GO LIVE TECHNOLOGY INC AGNDA MGMT & LIVE STREAMING
SOFTWARE CONSULTANT
100140 54900 $875.00
CHECK TOTAL $875.00
13754 11/12/2024 HANSON BRIDGETT LLP LEGAL SERVICES - SEWER DISTRICT 100120 54022 $2,856.00
CHECK TOTAL $2,856.00
13755 11/12/2024 HEATHER JEN CHANG CONTRACT CLASS INSTRUCTOR - ART
CLASSES
100520 55320 $756.00
CHECK TOTAL $756.00
13756 11/12/2024 HODGMAN ENTERPRISES PRINTING, MAILING OF 2024 NOV SIX-
PAGE NEWSLETTER
100240 52110 $3,541.31
CHECK TOTAL $3,541.31
13757 11/12/2024 HOPSCOTCH PRESS INC 2025 ONLINE STOREFRONT FOR DBC -
PAYMENT 1 OF 2
100510 52160 $2,700.00
CHECK TOTAL $2,700.00
13758 11/12/2024 HORIZONS CONSTRUCTION CO
INT'L INC PETERSON PARK RESTROOM
RENOVATION (PMT#1)
100630 52320 $31,788.64
CHECK TOTAL $31,788.64
13759 11/12/2024 JACKSON'S AUTO SUPPLY/NAPA VEHICLE MAINTENANCE 100630 52320 $776.08
5.2.b
Packet Pg. 20
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
11/12/2024 JACKSON'S AUTO SUPPLY/NAPA VEHICLE MAINTENANCE 502630 52312 $509.18
CHECK TOTAL $1,285.26
13760 11/12/2024 LANCE SOLL & LUNGHARD LLP YEAR-END AUDIT FY 23/24 100210 54010 $15,600.00
CHECK TOTAL $15,600.00
13761 11/12/2024 LOCAL AGENCY ENGINEERING
ASSOCIATES INC PS - ON-CALL ENGR/ARCHITECTURAL
SVCS - OCT 2024
207615 54400 $2,162.00
CHECK TOTAL $2,162.00
13762 11/12/2024 LOOMIS COURIER SVCS - OCTOBER 2024 100210 54900 $748.62
11/12/2024 LOOMIS COURIER SVCS - OCTOBER 2024 100510 54900 $748.62
CHECK TOTAL $1,497.24
13763 11/12/2024 MCE CORPORATION LANDSCAPE MAINTENANCE (OCT/2024-
LLAD38/39/41)
241641 55524 $5,623.27
11/12/2024 MCE CORPORATION LANDSCAPE MAINTENANCE (OCT/2024-
LLAD38/39/41)
239639 55524 $13,715.50
11/12/2024 MCE CORPORATION LANDSCAPE MAINTENANCE (OCT/2024-
LLAD38/39/41)
238638 55524 $16,460.60
CHECK TOTAL $35,799.37
13764 11/12/2024 METROLINK METROLINK PASSES - OCTOBER 2024 206650 55610 $865.20
11/12/2024 METROLINK METROLINK PASSES - OCTOBER 2024 206650 55620 $3,460.80
CHECK TOTAL $4,326.00
13765 11/12/2024 MICHAEL BAKER INTERNATIONAL
INC CANYON LOOP TRAIL -HMMP PROJECT
MANAGER
301630 56104 $165.00
CHECK TOTAL $165.00
13766 11/12/2024 MV CHENG & ASSOCIATES INC CONSULTANT SVCS - FINANCE OCT
2024
100210 54900 $5,700.00
CHECK TOTAL $5,700.00
13767 11/12/2024 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $345.00
CHECK TOTAL $345.00
13768 11/12/2024 ONE TIME PAY VENDOR ABU GOFRAN FACILITY REFUND 100 20202 $500.00
CHECK TOTAL $500.00
13769 11/12/2024 ONE TIME PAY VENDOR ALEAH PORTER FACILITY REFUND 100 20202 $1,450.00
5.2.b
Packet Pg. 21
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT
CHECK TOTAL $1,450.00
13770 11/12/2024 ONE TIME PAY VENDOR FANYI ZENG FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
13771 11/12/2024 ONE TIME PAY VENDOR JACQUELINE
HERNANDEZ
FACILITY REFUND 100 20202 $1,156.17
CHECK TOTAL $1,156.17
13772 11/12/2024 ONE TIME PAY VENDOR MONIKA GONZALEZ FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
13773 11/12/2024 ONE TIME PAY VENDOR MT. CALVARY
LUTHERAN CHURCH
FACILITY DEPOSIT REFUND 100 20202 $525.02
CHECK TOTAL $525.02
13774 11/12/2024 ONE TIME PAY VENDOR NICHELLE BRIDGETT
STINNETT
RECREATION PROGRAM REFUND 100 20202 $21.25
CHECK TOTAL $21.25
13775 11/12/2024 ONE TIME PAY VENDOR STACEY HATZFELD RECREATION PROGRAM REFUND 100 20202 $35.00
CHECK TOTAL $35.00
13776 11/12/2024 ONE TIME PAY VENDOR WALLY YOUNG FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
13777 11/12/2024 ONE TIME PAY VENDOR XIAO MEI CHEN FACILITY REFUND 100 20202 $131.27
CHECK TOTAL $131.27
13778 11/12/2024 ONE TIME PAY VENDOR - CND
REFUND
ARTHUR M HUI C&D REFUND: 20800 TIMBERLINE LN 100 22105 $1,500.00
CHECK TOTAL $1,500.00
13779 11/12/2024 ONE TIME PAY VENDOR - CND
REFUND
HOYT ROOFS INC C&D REFUND: 3480 CASTLE ROCK RD 100 22105 $250.00
CHECK TOTAL $250.00
13780 11/12/2024 ONE TIME PAY VENDOR - CND
REFUND
US NATIONAL
INVESTMENT LLC
C&D REFUND: 2644 SUNBRIGHT DR 100 22105 $250.00
CHECK TOTAL $250.00
13781 11/12/2024 ONE TIME PAY VENDOR - CND
REFUND
YUJIA CHEN C&D REFUND: 768 LYONWOOD AVE 100 22105 $250.00
CHECK TOTAL $250.00
5.2.b
Packet Pg. 22
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT
13782 11/12/2024 OUTDOOR CREATIONS INC SITE FURNISHINGS FOR SYCAMORE CYN
PARK
250170 56116 $34,185.90
11/12/2024 OUTDOOR CREATIONS INC SITE FURNISHINGS FOR SYCAMORE CYN
PARK
504630 56100 $63,805.01
CHECK TOTAL $97,990.91
13783 11/12/2024 PAPER DEPOT DOCUMENT
DESTRUCTION, LLC SHREDDING SERVICE - 11/16/24
AMERICA RECYCLES DAY
250170 55000 $1,050.00
CHECK TOTAL $1,050.00
13784 11/12/2024 PAPER RECYCLING &
SHREDDING RECORD DESTRUCTION- OCT 250170 55000 $165.00
CHECK TOTAL $165.00
13785 11/12/2024 PRO1PRINT, LLC DOUBLE-SIDED POSTCARDS: EARTH
DAY, FILTER EXCHANGE
100240 52110 $165.38
CHECK TOTAL $165.38
13786 11/12/2024 QUINN RENTAL SERVICES EQUIPMENT RENTAL FOR SYCAMORE
CYN PARK REPAIRS
100630 52300 $1,863.26
CHECK TOTAL $1,863.26
13787 11/12/2024 RKA CONSULTING GROUP PERMIT CLERK/BUILDING AND SAFETY
DB - SEPT 2024
100420 55100 $5,287.50
11/12/2024 RKA CONSULTING GROUP BUILDING AND SAFETY DB - SEPT 2024 100420 55100 $38,896.87
CHECK TOTAL $44,184.37
13788 11/12/2024 SC FUELS FLEET FUEL (101624-103124) 502430 52330 $64.03
11/12/2024 SC FUELS FLEET FUEL (101624-103124) 502630 52330 $380.96
11/12/2024 SC FUELS FLEET FUEL (101624-103124) 502620 52330 $451.58
11/12/2024 SC FUELS FLEET FUEL (101624-103124) 502655 52330 $636.08
CHECK TOTAL $1,532.65
13789 11/12/2024 SIMPSON ADVERTISING INC LAYOUT OF NOV2024 NEWSLETTER AND
RECYCLING GUIDE
250170 54900 $550.00
11/12/2024 SIMPSON ADVERTISING INC LAYOUT OF NOV2024 NEWSLETTER AND
RECYCLING GUIDE
100240 54900 $3,275.00
CHECK TOTAL $3,825.00
13790 11/12/2024 SPECTRUM BUSINESS CABLE TV - DBC - OCT 2024 100230 54030 $397.74
11/12/2024 SPECTRUM BUSINESS SUMMARY BILL CABLE TV/INTERNET CITY
HALL -OCT 2024
100230 54030 $1,739.33
5.2.b
Packet Pg. 23
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT
CHECK TOTAL $2,137.07
13791 11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
203 21107 $1.99
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
204 21107 $1.99
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
239 21107 $2.36
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
241 21107 $2.36
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
238 21107 $3.32
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
203 21113 $4.21
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
204 21113 $4.21
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
239 21113 $8.30
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
241 21113 $8.30
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
238 21113 $12.98
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
225 21107 $13.34
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
207 21107 $16.11
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
225 21113 $23.68
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
201 21107 $29.08
11/12/2024 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
201 21113 $29.21
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
206 21107 $47.42
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
207 21113 $54.84
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
206 21113 $93.54
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
250 21107 $105.55
5.2.b
Packet Pg. 24
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
250 21113 $132.27
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
100 21107 $1,571.34
11/12/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM NOV 2024
100 21113 $2,235.28
CHECK TOTAL $4,401.68
13792 11/12/2024 SUAY INC ARD EVENT TEXTILE RECYCLING- NOV 250170 54900 $3,000.00
CHECK TOTAL $3,000.00
13793 11/12/2024 TASC FSA FEES - OCT 2024 100220 52515 $175.13
CHECK TOTAL $175.13
13794 11/12/2024 THE KNOT WORLDWIDE INC DBC ONLINE STOREFRONT NOV2024-
JAN2025
100510 52160 $4,854.10
CHECK TOTAL $4,854.10
13795 11/12/2024 TORTI GALLAS AND PARTNERS
INC DB OBJECTIVE DESIGN STANDARDS 103410 54900 $22,900.00
11/12/2024 TORTI GALLAS AND PARTNERS
INC TOWN CENTER SPECIFIC PLAN 103410 54900 $4,171.25
CHECK TOTAL $27,071.25
13796 11/12/2024 TRANE SERVICE GROUP INC HERITAGE PARK QTRLY MAINT. (100124-
123124)
100630 52320 $903.87
11/12/2024 TRANE SERVICE GROUP INC CITYHALL QTRLY MAINT. (100124-
123124)
100620 52320 $5,697.10
CHECK TOTAL $6,600.97
13797 11/12/2024 ULINE INC BEV CNT GRT RECYCLING BINS
EVERGREEN ELEM
254180 51300 $253.82
CHECK TOTAL $253.82
13798 11/12/2024 VERIZON WIRELESS WIRELESS PHONE SERVICE - 9/17/24-
10/16/24
100230 52200 $2,168.98
CHECK TOTAL $2,168.98
13799 11/12/2024 VIDIFLO LLC AV & TELEPRODUCTION SYSTEM
ENGINEERING CONSULTANT
270240 55000 $2,000.00
CHECK TOTAL $2,000.00
13800 11/12/2024 VIRAMONTES EXPRESS INC COMPOST AND MULCH HAULING
SERVICES
250170 55000 $779.70
5.2.b
Packet Pg. 25
City of Diamond Bar Check Register
CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT
CHECK TOTAL $779.70
13801 11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
203 21108 $3.22
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
204 21108 $3.22
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
239 21108 $7.20
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
241 21108 $7.20
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
238 21108 $12.16
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
225 21108 $21.81
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
201 21108 $23.54
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
207 21108 $54.65
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
250 21108 $97.41
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
206 21108 $103.17
11/12/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM
NOVEMBER 2024
100 21108 $1,896.23
CHECK TOTAL $2,229.81
13802 11/12/2024 WW GRAINGER INC EMERGENCY SUPPLIES 091224 100350 51200 $43.49
11/12/2024 WW GRAINGER INC EMERGENCY SUPPLIES 091124 100350 51200 $240.20
CHECK TOTAL $283.69
13803 11/12/2024 WANSEO CHUNG CONTRACT CLASS INSTRUCTOR -
WANSEO CHUNG
100520 55320 $432.00
CHECK TOTAL $432.00
13804 11/12/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITYHALL) 100620 51200 $1,693.24
CHECK TOTAL $1,693.24
13805 11/12/2024 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE (100124-
101524) FY24/25
100645 55522 $19,550.00
CHECK TOTAL $19,550.00
GRAND TOTAL $1,264,521.12
5.2.b
Packet Pg. 26
Agenda #: 5.3
Meeting Date: November 19, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the October 2024 Treasurer’s Statement.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s
Statement to the City Council for review and approval. This statement shows the cash
balances with a breakdown of various investment accounts and the yield to maturity
from investments. This statement also includes an investment portfolio management
report which details the activities of investments. All investments have been made in
accordance with the City’s Investment Policy.
PREPARED BY:
5.3
Packet Pg. 27
REVIEWED BY:
Attachments:
1. 5.3.a Treasurer's Cash Report - October 2024
2. 5.3.b Treasurer's Certification & Portfolio Report - October 2024
5.3
Packet Pg. 28
CASH & INVESTMENT BALANCES
Cash Funds
General Account $1,929,389.21
Payroll Account $0.00
Change Fund - General Fund $300.00
Petty Cash Account $553.00
Cash With Fiscal Agent (US Bank 2021 Bonds)$3,158.78
Total Cash Funds $1,933,400.99
City & LAIF Invested Funds (Book Value):
Local Agency Investment Fund $2,150,552.19
City-Managed Fixed-Income Securities (0-5 year maturity) $62,659,552.88
Total Investment Funds (Book Value)$64,810,105.07
Fiscal Year-To-Date Effective Rate of Return (City Funds & LAIF)3.77%(4 months)
Fiscal YTD Interest Earnings (City Funds & LAIF)$911,005.51
FY 2024-25 Budgeted Investment Earnings (City Funds & LAIF)$1,608,100.00 (12 Months)
Invested Funds With OPEB Trust (Managed by CalPERS/State Street) $901,412.75
Annualized rate of return as of 06/30/2024 (since 6/30/16, 8 yrs)4.24%
OPEB Trust Fiscal Year-To-Date Earnings $30,589.89 (4 months)
GRAND TOTAL - CASH & INVESTMENTS $67,644,918.81
CITY OF DIAMOND BAR - CITY TREASURER'S CASH BALANCE REPORT
AS OF OCTOBER 31, 2024
5.3.a
Packet Pg. 29
INVESTMENTS BOOK VALUE
PERCENT OF
PORTFOLIO TERM
DAYS TO
MATURITY
YIELD TO
MATURITY
Federal Credit Union CD $16,368,000.00 25.26%1,391 943 4.300%
Local Agency Investment Fund $2,150,552.19 3.32%1 1 4.516%
Corporate Notes $964,379.95 1.49%1,570 1,164 4.989%
Federal Agency Coupon Securities $8,650,586.73 13.35%1,474 782 4.172%
Federal Agency Discount-Amortizing $749,705.94 1.16%266 3 4.910%
Treasury Coupon Securities $8,454,641.13 13.05%1,323 453 2.672%
Federal Agency Callable $7,749,592.84 11.96%1,719 520 2.361%
Certificates of Deposit-Banks $8,009,853.52 12.36%1,530 946 3.831%
Municipal Bonds $1,854,195.64 2.86%1,593 774 4.009%
Money Market Fund $9,858,597.13 15.21%1 1 5.080%
Total Investments and Averages $64,810,105.07 100.00%1,187 621 3.916%
TOTAL INTEREST EARNED
I certify that this report accurately reflects all City pooled investments
Daniel Fox and is in conformity with the investment policy of the City of Diamond Bar
City Treasurer approved by City Council and on file in the City Clerk's office. The investment
program herein provides sufficient cash flow liquidity to meet the next six
months estimated expenditures.
$226,997.55 $911,005.51
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
OCTOBER 31, 2024
MONTH ENDING FISCAL YEAR-TO-DATE
OCTOBER 31, 2024 2024-2025
5.3.b
Packet Pg. 30
City of Diamond Bar
Portfolio Management
October 31, 2024
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Portfolio Summary
% of
Portfolio
Book
ValueInvestmentsMarket
Value
Par
Value
Days to
MaturityTerm
YTM/C
Federal Credit Union CD 16,368,000.00 1,39125.26 4.30094316,302,725.4616,368,000.00
Local Agency Investment Funds 2,150,552.19 13.32 4.51612,117,925.092,150,552.19
Corporate Notes 964,379.95 1,5701.49 4.9891,164964,379.951,000,000.00
Federal Agency Coupon Securities 8,650,586.73 1,47613.35 4.1727828,671,331.288,625,000.00
Federal Agency Disc. -Amortizing 749,705.94 2801.16 4.9103749,705.94750,000.00
Treasury Coupon Securities 8,454,641.13 1,32313.05 2.6724538,291,690.068,500,000.00
Federal Agency Callable 7,749,592.84 1,71911.96 2.3615207,392,246.927,750,000.00
Certificate of Deposit 8,009,853.52 1,53012.36 3.8319467,882,161.708,122,000.00
Municipal Bonds 1,854,195.64 1,5932.86 4.0097741,829,575.891,945,000.00
Money Market Fund 9,858,597.13 115.21 5.08019,858,597.139,858,597.13
64,810,105.07 100.00%Investments 64,060,339.4265,069,149.32 1,188 621 3.916
Current Year
October 31
226,997.55
Fiscal Year To Date
911,005.51
Average Daily Balance
Effective Rate of Return
66,228,537.03 71,614,473.36
3.77%4.04%
Total Earnings Month Ending
__________________________________________________ ____________________
Jason M. Jacobsen, Finance Director
Portfolio POOL
AP
Reporting period 10/01/2024-10/31/2024
Run Date: 11/12/2024 - 15:43 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.6.1
5.3.b
Packet Pg. 31
Days to
Maturity
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Federal Credit Union CD
87A+ FEDERAL CU10528 249,000.00 249,000.00 01/27/20254.70001/27/2023 249,000.00 73100224TAL0 4.700
146CORP AMERICA FAMILY CU10649 248,000.00 248,000.00 03/27/20255.25003/27/2024 248,000.00 365219873AB2 5.250
199American Express Bank10419 246,000.00 246,000.00 05/19/20253.10005/18/2022 244,052.66 1,09702589ACS9 3.100
210US ALLIANCE FED CREDIT UNION10424 249,000.00 249,000.00 05/30/20253.10005/31/2022 246,987.08 1,09590352RCM5 3.100
241CALIFORNIA CREDIT UNION10621 243,000.00 243,000.00 06/30/20255.10012/28/2023 243,000.00 550130162BL3 5.100
248Sallie Mae Bank10461 248,000.00 248,000.00 07/07/20253.40007/06/2022 248,000.00 1,097795451BQ5 3.400
272GESA CREDIT UNION10570 248,000.00 248,000.00 07/31/20255.50007/31/2023 248,000.00 73137424PAG9 5.500
298Connexus CU10474 248,000.00 248,000.00 08/26/20253.50008/26/2022 248,000.00 1,09620825WBC3 3.500
318USF FCU10550 249,000.00 249,000.00 09/15/20255.05003/15/2023 249,000.00 91590353EBC6 5.050
329UNIVERSITY CREDIT UNION10492 249,000.00 249,000.00 09/26/20254.00009/26/2022 249,000.00 1,096914242AA0 4.000
347CHIEF FINANCIAL FCU10502 249,000.00 249,000.00 10/14/20254.60010/12/2022 249,000.00 1,09816863LAE5 4.600
357VERIDIAN CU10500 249,000.00 249,000.00 10/24/20254.50010/24/2022 249,000.00 1,09692348DAA7 4.500
452Community Commerce Bank10440 248,000.00 248,000.00 01/27/20263.05007/27/2022 248,000.00 1,28020367GBD0 3.050
452LIBERTY FIRST CU10530 249,000.00 249,000.00 01/27/20264.50001/27/2023 249,000.00 1,096530520AC9 4.500
453FIRST FARMERS BK & TRUST10648 249,000.00 249,000.00 01/28/20264.85003/28/2024 249,000.00 671320165LR2 4.850
458COCA-COLA FCU10529 249,000.00 249,000.00 02/02/20264.60001/31/2023 249,000.00 1,09819123RAA0 4.600
482GREENSTATE CREDIT UNION10255 248,000.00 248,000.00 02/26/20260.65002/26/2021 224,875.74 1,82639573LAV0 0.650
497MID CAROLINA CU10549 249,000.00 249,000.00 03/13/20264.85003/13/2023 249,000.00 1,09659524LAA4 4.850
507TECHNOLOGY CU10551 249,000.00 249,000.00 03/23/20265.00003/23/2023 249,000.00 1,09687868YAL7 5.000
511MVB BANK INC10646 249,000.00 249,000.00 03/27/20264.80003/27/2024 249,000.00 73062847NEL6 4.800
584Oregon Community Cred Un10675 248,000.00 248,000.00 06/08/20265.05006/07/2024 248,000.00 73168584JAV1 5.050
654Jovia Financial Credit Union C10707 249,000.00 249,000.00 08/17/20264.65008/16/2024 249,000.00 73148115LAM6 4.650
654PIMA FEDERAL CREDIT10575 248,000.00 248,000.00 08/17/20265.30008/17/2023 248,000.00 1,096722000AC0 5.300
668Marine Federal Corp.10718 249,000.00 249,000.00 08/31/20264.00008/30/2024 249,000.00 73156824JBC7 4.000
689HEALTHCARE SYSTEMS FCU10496 249,000.00 249,000.00 09/21/20263.60009/21/2022 249,000.00 1,46142228LAH4 3.600
712VCC BANK10499 249,000.00 249,000.00 10/14/20264.25010/14/2022 249,000.00 1,46191823MBE4 4.250
759LAFAYETTE FCU10606 248,000.00 248,000.00 11/30/20265.25011/30/2023 248,000.00 1,09650625LBR3 5.250
770Timberland Bank Hoquaim10677 249,000.00 249,000.00 12/11/20264.85006/12/2024 249,000.00 91288709RBH1 4.850
775America's Credit Union10402 248,000.00 248,000.00 12/16/20261.35012/16/2021 227,139.23 1,82606251A3K4 1.350
777One Community Bank10676 249,000.00 249,000.00 12/18/20264.85006/18/2024 249,000.00 913682325EK7 4.850
788Medallion Bank10622 248,000.00 248,000.00 12/29/20264.50012/29/2023 248,000.00 1,09658404DUA7 4.500
822State Bank of India10410 248,000.00 248,000.00 02/01/20271.75001/31/2022 230,670.75 1,827856285E98 1.750
874SPOKANE TEACHERS CR UN10644 245,000.00 245,000.00 03/25/20274.75003/25/2024 245,000.00 1,095849061AF3 4.750
952Customers Bank10678 244,000.00 244,000.00 06/11/20274.85006/11/2024 244,000.00 1,09523204HPM4 4.850
961First Natl Bnk Blue Erth10681 248,000.00 248,000.00 06/20/20274.85006/20/2024 248,000.00 1,09532114MBC0 4.850
993Toyota Financial SGS Bank10442 248,000.00 248,000.00 07/22/20273.40007/22/2022 248,000.00 1,82689235MNT4 3.400
Portfolio POOL
AP
Run Date: 11/12/2024 - 15:43 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.6.1
5.3.b
Packet Pg. 32
Days to
Maturity
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Federal Credit Union CD
998Capital One Bank USA10453 248,000.00 248,000.00 07/27/20273.50007/27/2022 248,000.00 1,82614042THZ3 3.500
1,048LUMINATE BANK10487 249,000.00 249,000.00 09/15/20273.40009/15/2022 249,000.00 1,82655026MAE5 3.400
1,054AUSTIN TELCO FCU10495 249,000.00 249,000.00 09/21/20273.80009/21/2022 249,000.00 1,826052392BT3 3.800
1,063JEANNE D'ARC CREDIT UNION10491 249,000.00 249,000.00 09/30/20273.80009/30/2022 249,000.00 1,826472207AE9 3.800
1,063BANK OF THE VALLEY NE10494 249,000.00 249,000.00 09/30/20274.10009/30/2022 249,000.00 1,82606543PDA0 4.100
1,186Hickam10639249,000.00 249,000.00 01/31/20284.15001/31/2024 249,000.00 1,46142869GAB2 4.150
1,223Alaska USA FCU10547 249,000.00 249,000.00 03/08/20284.60003/08/2023 249,000.00 1,827011852AE0 4.600
1,284Morgan Stanley Bank10662 244,000.00 244,000.00 05/08/20284.70005/08/2024 244,000.00 1,46161690DQK7 4.700
1,354FIRST PREMIER BANK10685 244,000.00 244,000.00 07/17/20284.45007/17/2024 244,000.00 1,46133610RVR1 4.450
1,358COASTAL1CU10684249,000.00 249,000.00 07/21/20284.55007/22/2024 249,000.00 1,46019058RAG6 4.550
1,363TTCU FED CU10564 248,000.00 248,000.00 07/26/20285.00007/26/2023 248,000.00 1,82789854LAD5 5.000
1,390Baxter Credit Union10697 249,000.00 249,000.00 08/22/20284.35008/22/2024 249,000.00 1,46107181JBH6 4.350
1,396LINCOLN PARK COMMUNITY BANK10571 248,000.00 248,000.00 08/28/20285.00008/28/2023 248,000.00 1,827534574AC2 5.000
1,452Empower FED Credit Union10596 248,000.00 248,000.00 10/23/20285.10010/23/2023 248,000.00 1,827291916AG9 5.100
1,459UTAH FIRST CD10589 248,000.00 248,000.00 10/30/20285.10010/30/2023 248,000.00 1,82791739JAD7 5.100
1,459WORKERS FCU10590 248,000.00 248,000.00 10/30/20285.20010/30/2023 248,000.00 1,82798138MCA6 5.200
1,482TRUSTSTAR BANK10604 248,000.00 248,000.00 11/22/20284.75011/22/2023 248,000.00 1,82789839KAD7 4.750
1,490ROCKLAND FCU10607 248,000.00 248,000.00 11/30/20285.00011/30/2023 248,000.00 1,82777357DAB4 5.000
1,517Wells Fargo10617 248,000.00 248,000.00 12/27/20284.10012/27/2023 248,000.00 1,827949764JY1 4.100
1,539City Federal Credit Union10625 249,000.00 249,000.00 01/18/20294.00001/18/2024 249,000.00 1,82717783PAK7 4.000
1,588NICOLET NATIONAL BANK10643 249,000.00 249,000.00 03/08/20294.25003/08/2024 249,000.00 1,826654062LP1 4.250
1,593Univest Bank & Trust Co.10651 249,000.00 249,000.00 03/13/20294.25003/13/2024 249,000.00 1,82691527PCF2 4.250
1,655CBC Federal Credit Union10663 249,000.00 249,000.00 05/14/20294.65005/14/2024 249,000.00 1,82612481GAZ0 4.650
1,663First Foundation Bank10664 244,000.00 244,000.00 05/22/20294.60005/22/2024 244,000.00 1,82632026U5U6 4.600
1,672WASHINGTON FINANCIAL10674 244,000.00 244,000.00 05/31/20294.50005/31/2024 244,000.00 1,82693883MBA5 4.500
1,678Beal Bank-Plano TX10679 244,000.00 244,000.00 06/06/20294.65006/12/2024 244,000.00 1,82007371BWA5 4.650
1,721ALTAONE FEDERAL CREDIT10683 249,000.00 249,000.00 07/19/20294.45007/19/2024 249,000.00 1,82602157RAA5 4.450
1,733ADVANTAGE CREDIT UNION10682 249,000.00 249,000.00 07/31/20294.45007/31/2024 249,000.00 1,82600790UAC1 4.450
1,740CARTER FEDERAL CU10686 249,000.00 249,000.00 08/07/20294.25008/07/2024 249,000.00 1,82614622LAS1 4.250
1,761Enterprise Bank Corp.10720 249,000.00 249,000.00 08/28/20293.80008/28/2024 249,000.00 1,82629367RNG7 3.800
16,368,000.00 1,39116,302,725.4616,368,000.0016,368,000.00Subtotal and Average 943 4.300
Local Agency Investment Funds
1Local Agency Investment Fund10028 2,150,552.19 2,150,552.19 4.5162,117,925.09 1LAIF 4.516
2,150,552.19 12,117,925.092,150,552.192,139,169.57Subtotal and Average 1 4.516
Portfolio POOL
AP
Run Date: 11/12/2024 - 15:43 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 33
Days to
Maturity
Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Corporate Notes
963Bank of America Corp.10515 500,000.00 464,892.50 06/22/20272.00012/27/2022 464,892.50 1,63806048WR36 5.000
1,351JOHN DEERE CAPITAL CORP10668 500,000.00 499,487.45 07/14/20284.95005/29/2024 499,487.45 1,50724422EXB0 4.979
964,379.95 1,570964,379.951,000,000.00963,856.53Subtotal and Average 1,164 4.989
Federal Agency Coupon Securities
112Federal Farm Credit Bank10543 500,000.00 499,727.32 02/21/20254.75003/01/2023 499,727.32 7233133EPBH7 4.939
231Federal Farm Credit Bank10458 500,000.00 500,598.12 06/20/20253.37507/11/2022 500,598.12 1,0753133ENZG8 3.176
497Federal Home Loan Bank10537 500,000.00 498,455.32 03/13/20264.37502/27/2023 498,455.32 1,110313373B68 4.619
588Federal Home Loan Bank10447 1,000,000.00 1,003,517.45 06/12/20263.37507/18/2022 1,003,517.45 1,4253130ASJ59 3.141
623Federal Farm Credit Bank10572 1,000,000.00 999,421.60 07/17/20264.62508/02/2023 999,421.60 1,0803133EPQC2 4.661
646Morgan Stanley Bank10708 300,000.00 306,809.42 08/09/20266.25008/01/2024 306,809.42 73861746BCY0 4.888
951INTER-AMERICAN DEV. BANK10498 500,000.00 493,437.45 06/10/20272.98009/13/2022 493,437.45 1,73145818WED4 3.902
952Federal Home Loan Bank10432 1,000,000.00 999,523.45 06/11/20273.50006/16/2022 1,020,268.00 1,8213130ASGU7 3.520
1,125Federal Farm Credit Bank10545 1,000,000.00 996,111.75 12/01/20274.12503/01/2023 996,111.75 1,7363133EPCG8 4.267
1,316Federal Home Loan Bank10563 500,000.00 503,204.39 06/09/20284.37507/21/2023 503,204.39 1,7853130AWMN7 4.177
1,428CITIBANK10631750,000.00 774,780.46 09/29/20285.80301/30/2024 774,780.46 1,70417325FBB3 4.847
511Federal Home Loan Bank10645 500,000.00 500,000.00 03/27/20294.85003/27/2024 500,000.00 1,8263130B0N70 4.850
647Federal Home Loan Bank10706 575,000.00 575,000.00 08/10/20294.25008/20/2024 575,000.00 1,8163130B2F59 4.250
8,650,586.73 1,4768,671,331.288,625,000.009,554,119.18Subtotal and Average 782 4.172
Federal Agency Disc. -Amortizing
3Federal Home Loan Bank10628 750,000.00 749,705.94 11/04/20244.70501/29/2024 749,705.94 280313384N39 4.910
749,705.94 280749,705.94750,000.00893,348.78Subtotal and Average 3 4.910
Treasury Coupon Securities
134U.S. Treasury10415 3,000,000.00 2,994,289.77 03/15/20251.75003/22/2022 2,903,439.00 1,08991282CED9 2.290
226U.S. Treasury10459 1,000,000.00 998,963.33 06/15/20252.87507/08/2022 998,963.33 1,07391282CEU1 3.051
333U.S. Treasury10456 1,000,000.00 998,629.59 09/30/20253.00007/11/2022 998,629.59 1,1779128285C0 3.158
364U.S. Treasury10445 1,000,000.00 998,816.09 10/31/20253.00007/18/2022 998,816.09 1,2019128285J5 3.125
790U.S. Treasury10403 1,000,000.00 997,764.30 12/31/20261.25001/04/2022 925,664.00 1,82291282CDQ1 1.357
971U.S. Treasury10436 1,000,000.00 1,005,777.37 06/30/20273.25007/14/2022 1,005,777.37 1,81291282CEW7 3.014
1,611U.S. Treasury10654 500,000.00 460,400.68 03/31/20292.37504/08/2024 460,400.68 1,81891282CEE7 4.393
8,454,641.13 1,3238,291,690.068,500,000.008,453,500.71Subtotal and Average 453 2.672
Portfolio POOL
AP
Run Date: 11/12/2024 - 15:43 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 34
Days to
Maturity
Page 4
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Federal Agency Callable
164Federal Farm Credit Bank10259 500,000.00 500,000.00 04/14/20250.69004/14/2021 468,659.00 1,4613133EMVS8 0.690
381Federal Farm Credit Bank10667 500,000.00 499,789.92 11/17/20255.00005/29/2024 499,789.92 5373133EREU1 5.041
23Federal Home Loan Bank10254 500,000.00 499,802.92 02/24/20260.62502/24/2021 460,993.50 1,8263130AL7M0 0.663
487Federal Farm Credit Bank10258 500,000.00 500,000.00 03/03/20260.79003/03/2021 463,515.50 1,8263133EMSH6 0.790
801Federal Farm Credit Bank10397 1,000,000.00 1,000,000.00 01/11/20271.47001/11/2022 933,642.00 1,8263133ENKG4 1.470
816Federal Farm Credit Bank10405 1,500,000.00 1,500,000.00 01/26/20271.84001/26/2022 1,417,582.50 1,8263133ENMA5 1.840
88Federal Home Loan Bank10406 1,500,000.00 1,500,000.00 01/28/20271.70001/28/2022 1,398,064.50 1,8263130AQKJ1 1.700
1,025Federal Farm Credit Bank10475 500,000.00 500,000.00 08/23/20274.03008/23/2022 500,000.00 1,8263133ENH52 4.030
59Federal Home Loan Bank10513 750,000.00 750,000.00 12/30/20274.55012/30/2022 750,000.00 1,8263130AUDL5 4.550
1,578Federal Home Loan Bank10641 500,000.00 500,000.00 02/26/20295.00002/26/2024 500,000.00 1,8273010B07G8 5.000
7,749,592.84 1,7197,392,246.927,750,000.007,749,579.15Subtotal and Average 520 2.361
Certificate of Deposit
199Capital One Bank10429 248,000.00 248,000.00 05/19/20253.10005/18/2022 246,036.83 1,09714042RRH6 3.100
200Synchrony Bank10430 248,000.00 248,000.00 05/20/20253.10005/20/2022 246,033.11 1,09687165GR79 3.100
208JP Morgan Chase10250 248,000.00 248,000.00 05/28/20251.05005/28/2020 231,727.23 1,82648128UDS5 1.010
213Discover Bank10431 246,000.00 246,000.00 06/02/20253.10006/01/2022 244,005.19 1,097254673F68 3.100
249Meritrust Fed CU10457 248,000.00 248,000.00 07/08/20253.35007/08/2022 248,000.00 1,09659001PAS8 3.350
489BANK UNITED NA10256 248,000.00 248,000.00 03/05/20260.65003/05/2021 224,768.35 1,826066519QK8 0.000
495Pathfinder Bank10257 249,000.00 249,000.00 03/11/20260.70003/11/2021 225,981.94 1,82670320KAX9 0.000
507Pentagon Federal Credit Union10414 248,000.00 248,000.00 03/23/20261.80003/22/2022 234,447.30 1,46270962LBH4 1.800
516JP Morgan Chase10709 300,000.00 293,889.47 04/01/20263.30008/01/2024 293,889.47 60846625HQW3 4.813
676Goldman Sachs Bank10260 248,000.00 248,000.00 09/08/20261.05009/08/2021 225,703.81 1,82638149MZJ5 1.051
677UBS Bank USA10261 248,000.00 248,000.00 09/09/20260.95009/09/2021 224,604.42 1,82690348JS92 0.000
749Toyota MTR Credit Corp10670 500,000.00 502,094.25 11/20/20265.40005/29/2024 502,094.25 90589236TLD5 5.179
929Cy Fair FCU10555 249,000.00 249,000.00 05/19/20274.35005/19/2023 249,000.00 1,46123288UAA5 4.355
998Third Fed Savings & Loan10455 245,000.00 245,000.00 07/27/20273.40007/27/2022 245,000.00 1,82688413QDM7 3.402
1,084Bank of America Corp.10716 300,000.00 288,938.78 10/21/20273.24808/01/2024 288,938.78 1,17606051GGA1 4.596
1,088PNC BANK NA10669 500,000.00 469,864.93 10/25/20273.10005/29/2024 469,864.93 1,24469353RFG8 5.335
1,367Bank of NY Mello Corp.10717 500,000.00 469,486.00 10/30/20283.00008/01/2024 469,486.00 1,55106406GAA9 4.702
1,560TEXAS INSTRUME10653 750,000.00 753,352.01 02/08/20294.60004/01/2024 753,352.01 1,774882508CG7 4.480
1,611UST10657750,000.00 734,721.07 03/31/20294.12504/22/2024 734,721.07 1,80491282CKG5 4.647
166Federal National Mtg Assn10655 500,000.00 500,000.00 04/16/20295.65004/16/2024 500,000.00 1,8263135GARH6 5.650
1,630Federal Home Loan Bank10661 500,000.00 500,000.00 04/19/20295.01004/19/2024 500,000.00 1,8263130B0YH6 5.010
1,630Freedom Northwest CU10658 249,000.00 249,000.00 04/19/20294.55004/19/2024 249,000.00 1,826356436AR6 4.550
1,732US BANK CORP10715 300,000.00 275,507.01 07/30/20293.00008/01/2024 275,507.01 1,82491159HHW3 4.964
Portfolio POOL
AP
Run Date: 11/12/2024 - 15:43 PM (PRF_PM2) 7.3.0
5.3.b
Packet Pg. 35
Days to
Maturity
Page 5
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
October 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
8,009,853.52 1,5307,882,161.708,122,000.008,008,526.78Subtotal and Average 946 3.831
Municipal Bonds
0California St Univ Rev-Bond10251 100,000.00 100,000.00 11/01/20240.68509/17/2020 93,759.00 1,50613077DMK5 0.685
212CALIF STATE HLTH FACS AUTH10253 250,000.00 250,000.00 06/01/20250.95211/04/2020 231,621.25 1,67013032UXM5 0.952
638LOS ANGELES CA CMNTY CLG DIST10523 365,000.00 344,485.10 08/01/20261.17401/05/2023 344,485.10 1,30454438CYL0 4.700
1,003POWAY UNIFIED SCHOOL DIST10522 1,230,000.00 1,159,710.54 08/01/20272.41401/04/2023 1,159,710.54 1,670738850TA4 4.750
1,854,195.64 1,5931,829,575.891,945,000.001,852,742.42Subtotal and Average 774 4.009
Wells Fargo Sweep Account
1Wells Fargo10036 0.00 0.00 0.01007/01/2012 0.00 1SWEEP 0.010
0.00 00.000.000.00Subtotal and Average 0 0.000
Money Market Fund
1State Street Advisors10562 9,858,597.13 9,858,597.13 5.08005/31/2023 9,858,597.13 1857492888 5.080
1Western Asset10561 0.00 0.00 5.15005/25/2023 0.00 152470G882 5.150
9,858,597.13 19,858,597.139,858,597.1310,245,693.90Subtotal and Average 1 5.080
1,18866,228,537.03 65,069,149.32 621 3.91664,060,339.42 64,810,105.07Total and Average
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5.3.b
Packet Pg. 36
Days to
Maturity
Page 6
Par Value Book Value
Stated
RateMarket Value
October 31, 2024
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
0.00
1,18866,228,537.03 65,069,149.32 621 3.916
0 0Average Balance
64,060,339.42 64,810,105.07Total Cash and Investments
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Packet Pg. 37
Page 1
Stated
Rate
Transaction
Date
October 1, 2024 through October 31, 2024
Activity By Type
Balance
Portfolio Management
City of Diamond Bar
CUSIP Investment #Issuer
Purchases
or Deposits
Redemptions
or Withdrawals
Federal Credit Union CD
16,368,000.00Subtotal
Local Agency Investment Funds (Monthly Summary)
Local Agency Investment Fund10028 25,204.374.516 0.00LAIF
0.00 2,150,552.19Subtotal25,204.37
Corporate Notes
964,379.95Subtotal
Federal Agency Coupon Securities
Federal Home Loan Bank10588 0.005.600 10/29/2024 1,000,000.003130AXMQ8
1,000,000.00 8,650,586.73Subtotal0.00
Federal Agency Disc. -Amortizing
Federal Home Loan Bank10627 0.004.775 10/07/2024 750,000.00313384J75 **
750,000.00 749,705.94Subtotal0.00
Treasury Coupon Securities
8,454,641.13Subtotal
Federal Agency Callable
7,749,592.84Subtotal
Certificate of Deposit
8,009,853.52Subtotal
Municipal Bonds
1,854,195.64Subtotal
Wells Fargo Sweep Account
0.00Subtotal
Money Market Fund
State Street Advisors10562 49,937.345.080 800,000.00857492888
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** - Indicates incomplete recording of maturity redemption.
Report Ver. 7.3.6.1
5.3.b
Packet Pg. 38
Page 2
Stated
Rate
Transaction
Date
October 1, 2024 through October 31, 2024
Activity By Type
Balance
Portfolio Management
City of Diamond Bar
CUSIP Investment #Issuer
Purchases
or Deposits
Redemptions
or Withdrawals
800,000.00 9,858,597.13Subtotal49,937.34
64,810,105.07Total2,550,000.0075,141.71
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Page 1
October 31, 2024
Interest Earnings Summary
Month EndingOctober 31 Fiscal Year To Date
Portfolio Management
City of Diamond Bar
CD/Coupon/Discount Investments:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
830,364.88
( 673,866.44)
55,083.47
893,402.23
( 341,035.86)
Less Accrued Interest at Purchase During Period ( 0.00)( 0.00)
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
156,498.44
12,356.97
0.00
607,449.84
60,279.62
0.00
168,855.41 667,729.46
Pass Through Securities:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
0.00
( 0.00)
0.00
0.00
( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00)( 0.00)
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00
Cash/Checking Accounts:
75,141.71Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
7,098.82
( 24,098.39)
343,713.32
7,098.82
( 107,536.09)
Interest Earned during Period 58,142.14 243,276.05
Total Interest Earned during Period
Total Adjustments from Premiums and Discounts
Total Capital Gains or Losses
Total Earnings during Period
214,640.58
12,356.97
0.00
850,725.89
60,279.62
0.00
226,997.55 911,005.51
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Report Ver. 7.3.6.1
5.3.b
Packet Pg. 40
Agenda #: 5.4
Meeting Date: November 19, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: SMALL BUSINESS SATURDAY PROCLAMATION.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt the Proclamation declaring November 30, 2024 as Small Business Saturday.
BACKGROUND:
Saturday, November 30, 2024 is Small Business Saturday, a day to celebrate and
support small businesses and all they do for their communities. California has 4.2
million small businesses, which is more than any other state in the country. Every time
you pick up a coffee at your local café, grab lunch at the mom -and-pop shop or buy a
new handbag from a local store, you are making an impact in your community. For
every dollar spent at a small business in the United States, approximately 67 cents
stays in the local community.
The City of Diamond Bar encourages residents to support small businesses and
merchants on Small Business Saturday and to shop small throughout the year.
PREPARED BY:
5.4
Packet Pg. 41
REVIEWED BY:
Attachments:
1. 5.4.a Small Business Saturday Proclamation
5.4
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PP RR OO CC LL AA MM AA TT II OO NN
““SS MM AA LL LL BB UU SS II NN EE SS SS SS AA TT UU RR DD AA YY ””
WWHHEERREEAASS, the Diamond Bar City Council, celebrates our local small businesses and the
contributions they make to our local economy and community; and
WWHHEERREEAASS, according to the U.S. Small Business Administration, there are 34.7 million small
businesses in the United States: small businesses represent 99.7% of firms with paid
employees, small businesses are responsible for 61.1% of net new jobs created since
1995, and small businesses employ 45.9% of the employees in the private sector in the
United States; and
WWHHEERREEAASS, 68 cents of every dollar spent at a small business in the United States stays in
the local community and every dollar spent at small businesses creates an additional 48
cents in local business activity as a result of employees and local businesses purchasing
local goods and services; and
WHEREAs, 59% of U.S. consumers aware of Small Business Saturday shopped or ate at a
small, independently owned retailer or restaurant on Small Business Saturday 2023; and
WWHHEERREEAASS, City of Diamond Bar, supports our local businesses that create jobs, boost our
local economy, and preserve our communities; and
WWHHEERREEAASS, advocacy groups, as well as public and private organizations, across the
country have endorsed the Saturday after Thanksgiving as Small Business Saturday.
NNOOWW,, TTHHEERREEFFOORREE,, the Diamond Bar City Council, does hereby proclaim, NNoovveemmbbeerr 3300,,
22002244 as ““SSMMAALLLL BBUUSSIINNEESSSS SSAATTUURRDDAAYY””,, and urge the residents of our community, and
communities across the country, to support small businesses and merchants on Small
Business Saturday – celebrating its 15th year in 2024 – and Shop Small throughout the
year.
November 19, 2024
Stan Liu
Mayor
Chia Yu Teng Andrew Chou
Mayor Pro Tem Council Member
Ruth M. Low Steve Tye
Council Member Council Member
5.4.a
Packet Pg. 43
Agenda #: 5.5
Meeting Date: November 19, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ADMINISTRATIVE SERVICES AGREEMENT WITH MISSIONSQUARE
RETIREMENT FOR 457 DEFERRED COMPENSATION PLAN
SERVICES.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt Resolution No. 2024-40 approving, and authorizing the City Manager to sign, the
Agreement with MissionSquare Retirement for 457 Deferred Compensation Plan
Services.
FINANCIAL IMPACT:
None. All contributions made to the 457 Deferred Compensation Plan and associated
fees are paid for by plan participants and not by the City.
BACKGROUND:
The City of Diamond Bar has provided a voluntary 457 deferred compensation plan for
its employees and City Council Members for over 25 years. Plan participants voluntarily
contribute to the plan on a pre-tax basis towards their retirement savings account. The
City has used one vendor, MissionSquare Retirement (formerly ICMA-RC), as their 457-
plan record keeper for the entire life of the plan. During the last five years the size of
the City’s plan has grown by nearly 50% and created an opportunity for the City to take
advantage of a more competitive market for investment diversification, additional
investment options and reduced fees for plan participants.
Since 2013, the City’s Deferred Compensation Plan Committee has been working with
Fiduciary Experts, LLC to put best practices in place for the monitoring and oversight of
the 457 deferred compensation plan. Fiduciary Experts, LLC assisted the City in
negotiating two prior contract amendments with the 457-plan provider which resulted in
lower administrative costs for plan participants. The last contract amendment took
5.5
Packet Pg. 44
place in January 2020 where the City Council took action to authorize the City Manager
to approve a new Administrative Services Agreement with ICMA-RC (now
MissionSquare Retirement) to improve the plan and reduce fees for participants.
Since 2020, the total 457 plan assets have grown from $10.6M to over $15M. Ahead of
the expiration of the five-year agreement with MissionSquare Retirement in January
2025, the City’s Deferred Compensation Plan Committee gave direction to Fiduciary
Experts, LLC to reach out to MissionSquare Retirement and assist the City in
renegotiating more favorable contract terms for plan participants. The City’s consultant
was able to, yet again, negotiate reduced administrative fees for the plan participants.
In addition to a 50% reduction of administrative fees to plan participants (17.5 basis
points to 8.5 basis points). The plan will continue to offer voluntary managed account
options, conversion of the plan to a Roth 457 account to allow for voluntary pre -tax and
after-tax contributions, and further diversification of investment options for plan
participants.
Due to the City’s long-standing relationship with MissionSquare Retirement as a reliable
business partner, and the competitiveness of the proposed Administrative Services
Agreement, it is recommended that the City Council adopt the proposed resolution
(Attachment 1) and authorize the City Manager to sign and execute all necessary
paperwork to renew the contract with MissionSquare Retirement for 457 Deferred
Compensation Plan Services (Attachment 2).
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
5.5
Packet Pg. 45
REVIEWED BY:
Attachments:
1. 5.5.a Resolution No. 2024-40
2. 5.5.b MissionSquare Retirement Administrative Services Agreement
5.5
Packet Pg. 46
RESOLUTION NO. 2024-40
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, APPROVING AND AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN ADMINSTRATIVE SERVICES AGREEMENT WITH
MISSIONSQUARE RETIREMENT FOR 457 DEFERRED
COMPENSATION PLAN SERVICES
WHEREAS, the City Council of the City of Diamond Bar provides a voluntary 457
deferred compensation plan for its employees and City Council members; and
WHEREAS, the City of Diamond Bar has a fiduciary responsibility to the 457 plan
participants to ensure quality of investment funds and that plan costs are reasonable; and
WHEREAS, the City’s Deferred Compensation Plan Committee negotiated new
terms of the plan which resulted in cost savings and investment option improvements.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond
Bar, does hereby resolve as follows:
Section 1. The City Council hereby approves and authorizes the City Manager
to execute all documents related to the Administrative Services Agreement with
MissionSquare Retirement attached hereto, and to make minor modifications as
necessary.
PASSED, APPROVED AND ADOPTED this 19th day of November, 2024.
CITY OF DIAMOND BAR
__________________________
Stan Liu, Mayor
5.5.a
Packet Pg. 47
Resolution No. 2024-40
2
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was duly and regularly passed, approved and adopted by the City
Council of the City of Diamond Bar, California, at its regular meeting held on 19th day of
November, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
________________________
Kristina Santana, City Clerk
Attachment: MissionSquare Retirement Administrative Services Agreement
5.5.a
Packet Pg. 48
ADMINISTRATIVE SERVICES AGREEMENT
for
City of Diamond Bar
Type: 457
Account #: 303248
Type: 401
Account #: 109412
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
Packet Pg. 49
MissionSquare Retirement Agreement 1 of 13
ADMINISTRATIVE SERVICES AGREEMENT
This Administrative Services Agreement (“Agreement”), made as of this
day, (please enter date) ____________________________________, (herein
referred to as the "Inception Date"), between the International City Management
Association Retirement Corporation doing business as MissionSquare
Retirement (“MissionSquare”), a nonprofit corporation organized and existing
under the laws of the State of Delaware, and the City of Diamond Bar
(“Employer”), an Entity organized and existing under the laws of the State of
California with an office at 21810 Copley Drive, Diamond Bar, California
91765.
RECITALS
Employer acts as public plan sponsor of a retirement plan (“Plan”), and in
that capacity, has responsibility to obtain administrative services and investment
alternatives for the Plan;
VantageTrust is a group trust established and maintained in accordance
with New Hampshire Revised Statutes Annotated section 391:1 and Internal
Revenue Service Revenue Ruling 81-100, 1981-1 C.B. 326, which provides for
the commingled investment of retirement funds;
MissionSquare, or its wholly owned subsidiary, acts as investment adviser
to VantageTrust Company, LLC, the Trustee of VantageTrust;
MissionSquare has designed, and VantageTrust Company offers, a series
of separate funds (the “Funds”) for the investment of plan assets as referenced
in the Funds’ principal disclosure documents, the Disclosure Memorandum and
the Fact Sheets (together, “MissionSquare Disclosures”); and
MissionSquare provides a range of services to public employers for the
operation of employee retirement plans including, but not limited to,
communications concerning investment alternatives, account maintenance,
account recordkeeping, investment and tax reporting, transaction processing,
and benefit disbursement.
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
Packet Pg. 50
Plan numbers 303248, 109412
MissionSquare Retirement Agreement 2 of 13
AGREEMENTS
1. Appointment of MissionSquare
Employer hereby appoints MissionSquare as administrator of the Plan to
perform all nondiscretionary functions necessary for the administration of the
Plan. The functions to be performed by MissionSquare shall be those set forth in
Exhibit A to this Agreement.
2. Adoption of VantageTrust
Employer has adopted the Declaration of Trust of VantageTrust Company and
agrees to the commingled investment of assets of the Plan within VantageTrust.
Employer agrees that the investment, management, and distribution of amounts
deposited in VantageTrust shall be subject to the Declaration of Trust, as it may
be amended from time to time and shall also be subject to terms and conditions
set forth in disclosure documents (such as the MissionSquare Disclosures or
Employer Bulletins) as those terms and conditions may be adjusted from time to
time.
3. Employer Duty to Furnish Information
Employer agrees to furnish to MissionSquare on a timely basis such information
as is necessary for MissionSquare to carry out its responsibilities as Administrator
of the Plan, including information needed to allocate individual participant
accounts to Funds in the Plan, and information as to the employment status of
participants, and participant ages, addresses, and other identifying information
(including tax identification numbers). Employer also agrees that it will notify
MissionSquare in a timely manner regarding changes in staff as it relates to
various roles. Such notification is to be completed through the plan sponsor
website. MissionSquare shall be entitled to rely upon the accuracy of any
information that is furnished to it by a responsible official of the Employer or any
information relating to an individual participant or beneficiary that is furnished
by such participant or beneficiary, and MissionSquare shall not be responsible
for any error arising from its reliance on such information. MissionSquare will
provide reports and account information to the Employer through the plan
sponsor website.
Employer is required to send in contributions through the plan sponsor website.
Alternative electronic methods may be allowed but must be approved by
MissionSquare for use. Contributions may not be sent through paper submittal
documents.
To the extent Employer selects third-party investment options that do not have
profile information provided to MissionSquare through MissionSquare’s
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
Packet Pg. 51
Plan numbers 303248, 109412
MissionSquare Retirement Agreement 3 of 13
electronic data feeds from external sources (such as Morningstar) or the third-
party investment option providers, the Employer is responsible for providing to
MissionSquare timely investment option updates for disclosure to Plan
participants. Such updates may be provided to MissionSquare through the
Employer’s investment consultant or other designated representative.
4. MissionSquare Representations and Warranties
MissionSquare represents and warrants to Employer that:
(a) MissionSquare is a non-profit corporation with full power and
authority to enter into this Agreement and to perform its
obligations under this Agreement. The ability of MissionSquare, or
its wholly owned subsidiary, to serve as investment adviser to
VantageTrust Company is dependent upon the continued
willingness of VantageTrust Company for MissionSquare, or its
wholly owned subsidiary, to serve in that capacity.
(b) MissionSquare is an investment adviser registered as such with the
U.S. Securities and Exchange Commission under the Investment
Advisers Act of 1940, as amended.
(c)(i) MissionSquare shall maintain and administer the 457(b) Plan in
accordance with the requirements for eligible deferred
compensation plans under Section 457 of the Internal Revenue
Code and other applicable federal law; provided, however, that
MissionSquare shall not be responsible for the eligible status of the
457(b) Plan in the event that the Employer directs MissionSquare
to administer the 457(b) Plan or disburse assets in a manner
inconsistent with the requirements of Section 457 or otherwise
causes the 457(b) Plan not to be carried out in accordance with its
terms. Further, in the event that the Employer uses its own
customized plan document, MissionSquare shall not be
responsible for the eligible status of the 457(b) Plan to the extent
affected by terms in the Employer’s plan document that differ from
those in MissionSquare’s model plan document. MissionSquare
shall not be responsible for monitoring state or local law applicable
to retirement plans or for administering the 457(b) Plan in
compliance with local or state requirements regarding plan
administration unless Employer notifies MissionSquare of any such
local or state requirements.
(c)(ii) MissionSquare shall maintain and administer the 401(a) Plan in
accordance with the requirements for plans which satisfy the
qualification requirements of Section 401 of the Internal Revenue
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
Packet Pg. 52
Plan numbers 303248, 109412
MissionSquare Retirement Agreement 4 of 13
Code and other applicable federal law; provided, however,
MissionSquare shall not be responsible for the qualified status of
the 401(a) Plan in the event that the Employer directs
MissionSquare to administer the 401(a) Plan or disburse assets in a
manner inconsistent with the requirements of Section 401 or
otherwise causes the 401(a) Plan not to be carried out in
accordance with its terms; provided, further, that if the plan
document used by the Employer contains terms that differ from the
terms of MissionSquare's model plan document, MissionSquare
shall not be responsible for the qualified status of the 401(a) Plan
to the extent affected by the differing terms in the Employer's plan
document. MissionSquare shall not be responsible for monitoring
state or local law applicable to retirement plans or for
administering the 401(a) Plan in compliance with local or state
requirements regarding plan administration unless Employer
notifies MissionSquare of any such local or state requirements.
5. Employer Representations and Warranties
Employer represents and warrants to MissionSquare that:
(a) Employer is organized in the form and manner recited in the
opening paragraph of this Agreement with full power and
authority to enter into and perform its obligations under this
Agreement and to act for the Plan and participants in the manner
contemplated in this Agreement. Execution, delivery, and
performance of this Agreement will not conflict with any law, rule,
regulation or contract by which the Employer is bound or to which
it is a party.
(b) Employer understands and agrees that MissionSquare’s sole
function under this Agreement is to act as recordkeeper and to
provide administrative, investment or other services at the
direction of Plan participants, the Employer, its agents or
designees in accordance with the terms of this Agreement. Under
the terms of this Agreement, MissionSquare does not render
investment advice, is neither the “Plan Administrator” nor “Plan
Sponsor” as those terms are defined under applicable federal,
state, or local law, and does not provide legal, tax or accounting
advice with respect to the creation, adoption or operation of the
Plan and its related trust. MissionSquare does not perform any
service under this Agreement that might cause MissionSquare to
be treated as a “fiduciary” of the Plan under applicable law, except,
and only, to the extent that MissionSquare provides investment
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
Packet Pg. 53
Plan numbers 303248, 109412
MissionSquare Retirement Agreement 5 of 13
advisory services to individual participants enrolled in Guided
Pathways Advisory Services.
(c) Employer acknowledges and agrees that MissionSquare does not
assume any responsibility with respect to the selection or retention
of the Plan’s investment options. Employer shall have exclusive
responsibility for the Plan’s investment options, including the
selection of the applicable share class.
(d) Employer acknowledges that certain such services to be
performed by MissionSquare under this Agreement may be
performed by an affiliate or agent of MissionSquare pursuant to
one or more other contractual arrangements or relationships, and
that MissionSquare reserves the right to change vendors with
which it has contracted to provide services in connection with this
Agreement without prior notice to Employer.
(e) Employer approves the use of its Plan in MissionSquare external
media, publications and materials. Examples include press
releases announcements and inclusion of the general plan
information in request for proposal responses.
6. Participation in Certain Proceedings
The Employer hereby authorizes MissionSquare to act as agent, to appear on its
behalf, and to join the Employer as a necessary party in all legal proceedings
involving the garnishment of benefits or the transfer of benefits pursuant to the
divorce or separation of participants in the Plan. Unless Employer notifies
MissionSquare otherwise, Employer consents to the disbursement by
MissionSquare of benefits that have been garnished or transferred to a former
spouse, current spouse, or child pursuant to a domestic relations order or child
support order.
7. Compensation and Payment
(a) Participant Fees. Plan participant accounts shall be assessed an
asset-based fee to cover the costs of record-keeping and other
services provided by MissionSquare, and other costs associated
with the Plans as directed by the Employer. The Employer shall
work with MissionSquare to determine the appropriate amount of
the gross asset-based fee to be charged to participant accounts,
which may be increased or decreased from time to time at the
direction of the Employer. At the inception of this Agreement the
participant fee shall be 0.085%.
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
Packet Pg. 54
Plan numbers 303248, 109412
MissionSquare Retirement Agreement 6 of 13
(b) Revenue Requirement. MissionSquare shall receive total annual
aggregate revenue of 0.085% of Plan assets under
MissionSquare’s administration for providing recordkeeping and
other services to the Plans. Such revenue shall be deducted by
MissionSquare from amounts collected through the application of
the asset-based fee described in section 7(a) prior to allocation of
any participant level asset-based fees to the Administrative
Allowance Account (an unallocated plan account, which may also
be known as a “plan level expense account”) described is section
7(c) below.
(c) Administrative Allowance Account. Amounts collected through
the application of the asset-based fee described in section 7(a)
above in excess of the Revenue Requirement specified in
subsection 7(b) above, if any, shall be held in an Administrative
Allowance Account for each Plan (that is maintained as a Plan asset
by MissionSquare). Employer understands that the Plan
administrative allowance is to be used only to pay for reasonable
plan administrative expenses of the Plan or allocated to Plan
participants at the instruction of the Employer. Employer may
determine that funds from the Administrative Allowance Account
should directly pay the invoices of consultants to the Plan. If
Employer makes such a determination, Employer will direct
MissionSquare in a separate letter to send Administrative
Allowance monies to such consultants.
The payment will be made only from the above-referenced Plan’s
Administrative Allowance Account. Should the amount in the
Plan’s Administrative Allowance Account be insufficient to cover
the fee due, MissionSquare will seek written instruction from the
Plan or Plan Sponsor as to the amount to pay the consultant. For
processing purposes, the consultant may submit an invoice to
MissionSquare for payment of the fee; provided, however, that
MissionSquare will pay the consultant only as set forth above. The
consultant shall have no authority to calculate the fee amount,
change the frequency of the payment, or change the payee.
Employer acknowledges and agrees that, for the purposes of these
payments, MissionSquare is acting as the agent of the Plan.
Employer also acknowledges that in following its direction
MissionSquare is not exercising any discretion regarding whether
the above fee payment is an appropriate or reasonable use of Plan
funds. Accordingly, Employer agrees to hold MissionSquare
harmless from adverse consequences that may result from making
such payments.
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
Packet Pg. 55
Plan numbers 303248, 109412
MissionSquare Retirement Agreement 7 of 13
(d) Revenue Received from Investment Options. Neither
MissionSquare nor the Employer shall retain recordkeeping
revenue received directly from investment options made available
under the Plan. MissionSquare shall be compensated from fees
collected from participant accounts through the application of the
asset-based fee described in section 7(a) above. In the event that
any Plan investment options do generate revenue from plan
investments, MissionSquare shall, as directed by the Employer,
credit any and all revenue back to those participant accounts
invested in the option in question.
(e) Compensation for Management Services to VantageTrust
Company, Compensation for Advisory and other Services to
the MissionSquare Funds Class M and Payments from Third -
Party Investment Options. Employer acknowledges that
MissionSquare, or its wholly owned subsidiary, receives fees from
VantageTrust Company for investment advisory services and plan
and participant services furnished to VantageTrust
Company. Employer further acknowledges that MissionSquare,
including certain of its wholly owned subsidiaries, receives
compensation for advisory and other services furnished to the
MissionSquare Funds Class M, which serve as the underlying
portfolios of a number of Funds offered through VantageTrust. For
a MissionSquare Fund Class R that invests substantially all of its
assets in a third-party mutual fund not affiliated with
MissionSquare, MissionSquare or its wholly owned subsidiary
receives payments from the third-party mutual fund families or
their service providers in the form of 12b-1 fees, service fees,
compensation for sub-accounting and other services provided
based on assets in the underlying third-party mutual fund. These
fees are described in the MissionSquare Disclosures and
MissionSquare’s fee disclosure statement. In addition, to the
extent that third party investment options are included in the
investment line-up for the Plan, MissionSquare receives
administrative fees from its third-party settlement and clearing
agent for providing administrative and other services based on
assets invested in third-party investment options; such
administrative fees come from payments made by third-party
investment options to the settlement and clearing agent.
(f) Redemption Fees. Redemption fees imposed by outside
investment options in which Plan assets are invested are collected
and paid to the investment option by MissionSquare.
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
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Plan numbers 303248, 109412
MissionSquare Retirement Agreement 8 of 13
MissionSquare remits 100% of redemption fees back to the
specific investment option to which redemption fees apply. These
redemption fees and the individual investment option’s policy with
respect to redemption fees are specified in the prospectus or other
disclosure documents for the individual investment option and
referenced in the MissionSquare Disclosures.
(g) Payment Procedures. All payments to MissionSquare pursuant to
this Section 7 shall be made from Plan assets held by VantageTrust
or received from third-party investment options or their service
providers in connection with Plan assets invested in such third-
party investment options, to the extent not paid by the Employer.
The amount of Plan assets administered by MissionSquare shall be
adjusted as required to reflect any such payments as are made
from the Plan. In the event that the Employer agrees to pay
amounts owed pursuant to this Section 7 directly, any amounts
unpaid and outstanding after 30 days of invoice to the Employer
shall be withdrawn from Plan assets.
The compensation and payment set forth in this Section 7 are contingent upon
the Employer’s using MissionSquare’s plan sponsor website for contribution
processing and submitting contribution funds by ACH or wire transfer on a
consistent basis over the term of this Agreement. The compensation in this
Section 7 is also based on the assets of the Plan being invested in R10 shares of
MissionSquare PLUS Fund and the Employer offering the MissionSquare PLUS
Fund as the sole stable value option.
The compensation and payment in this Section 7 will take effect in the calendar
quarter following receipt at a Delivery Address (defined below the signature
line) of one fully executed copy of this Administrative Services Agreement based
upon the following schedule:
• Agreement received by February 20 – Effective April
• Agreement received by May 20 – Effective July
• Agreement received by August 20 – Effective October
• Agreement received by November 20 – Effective January
Employer further acknowledges and agrees that compensation and payment
under this Agreement shall be subject to re-negotiation in the event that the
Employer (a) chooses to implement additional mutual funds that neither (i) trade
via NSCC nor (ii) meet MissionSquare’s daily trading operational guidelines or
(b) chooses to implement investment options that are not mutual funds.
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Plan numbers 303248, 109412
MissionSquare Retirement Agreement 9 of 13
8. Indemnification
MissionSquare shall not be responsible for any acts or omissions of any person
with respect to the Plan or its related trust, other than MissionSquare in
connection with the administration or operation of the Plan. Employer shall
indemnify MissionSquare against, and hold MissionSquare harmless from, any
and all loss, damage, penalty, liability, cost, and expense, including without
limitation, reasonable attorney’s fees, that may be incurred by, imposed upon,
or asserted against MissionSquare by reason of any claim, regulatory
proceeding, or litigation arising from any act done or omitted to be done by any
individual or person with respect to the Plan or its related trust, excepting only
any and all loss, damage, penalty, liability, cost or expense resulting from
MissionSquare’s negligence, bad faith, or willful misconduct.
9. Term
This Agreement shall be in effect and commence on the date all parties have
signed and executed this Agreement (“Inception Date”). The term of this
Agreement will commence on the Inception Date and extend five (5) years
from that date. This Agreement will be renewed automatically for each
succeeding year unless written notice of termination is provided by either party
to the other no less than 60 days before the end of such Agreement year. The
Employer understands and acknowledges that, in the event the Employer
terminates this Agreement (or replaces the MissionSquare PLUS Fund of
VantageTrust as an investment option in its investment line-up), MissionSquare
retains full discretion to release Plan assets invested in the MissionSquare PLUS
Fund in an orderly manner over a period of up to 12 months from the date
MissionSquare receives written notification from the Employer that it has made
a final and binding selection of a replacement for MissionSquare as
administrator of the Plan (or a replacement investment option for the
MissionSquare PLUS Fund).
10. Amendments and Adjustments
(a) This Agreement may be amended by written instrument signed by the
parties.
(b) MissionSquare may modify this Agreement by providing 60 days’
advance written notice to the Employer prior to the effective date of such
proposed modification. Such modification shall become effective unless,
within the 60-day notice period, the Employer notifies MissionSquare in
writing that it objects to such modification.
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
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Plan numbers 303248, 109412
MissionSquare Retirement Agreement 10 of 13
(c) The parties agree that enhancements may be made to administrative
services under this Agreement. The Employer will be notified of
enhancements or reduction in fees through electronic messages or
special mailings.
11. Notices
Unless otherwise provided in this Agreement, all notices required to be
delivered under this Agreement shall be in writing and shall be delivered,
mailed, e-mailed or faxed to the location of the relevant party set forth below or
to such other address or to the attention of such other persons as such party may
hereafter specify by notice to the other party.
MissionSquare: Legal Department, MissionSquare, 777 North
Capitol Street, N.E., Suite 600, Washington, D.C., 20002-4240
Facsimile; (202) 962-4601
Employer: at the office set forth in the first paragraph hereof, or to
any other address, facsimile number or e-mail address designated
by the Employer to receive the same by written notice similarly
given.
Each such notice, request or other communication shall be effective: (i) if given
by facsimile, when transmitted to the applicable facsimile number and there is
appropriate confirmation of receipt; (ii) if given by mail or e-mail, upon
transmission to the designated address with no indication that such address is
invalid or incorrect; or (iii) if given by any other means, when actually delivered
at the aforesaid address.
12. Complete Agreement
This Agreement shall constitute the complete and full understanding and sole
agreement between MissionSquare and Employer relating to the object of this
Agreement and correctly sets forth the complete rights, duties and obligations
of each party to the other as of its date. This Agreement supersedes all written
and oral agreements, communications or negotiations among the parties. Any
prior agreements, promises, negotiations or representations, verbal or
otherwise, not expressly set forth in this Agreement are of no force and effect.
13. Titles
The headings of Sections of this Agreement and the headings for each of the
attached Exhibits are for convenience only and do not define or limit the
contents thereof.
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
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Plan numbers 303248, 109412
MissionSquare Retirement Agreement 11 of 13
14. Incorporation of Exhibits
All Exhibits (and any subsequent amendments thereto), attached hereto, and
referenced herein, are hereby incorporated within this Agreement as if set forth
fully herein.
15. Governing Law
This Agreement shall be governed by and construed in accordance with the laws
of the State of California, applicable to contracts made in that jurisdiction
without reference to its conflicts of laws provisions.
In Witness Whereof, the parties hereto certify that they have read and
understand this Agreement and all Exhibits attached hereto and have caused
this Agreement to be executed by their duly authorized officers as of the
Inception Date first above written.
CITY OF DIAMOND BAR
By ____________________________________________
Signature/Date
By ____________________________________________
Name and Title (Please Print)
THE INTERNATIONAL CITY MANAGEMENT
ASSOCIATION RETIREMENT CORPORATION
doing business as MISSIONSQUARE
RETIREMENT
By ___________________________________________
Erica McFarquhar
Assistant Secretary
[An execution copy will be provided via DocuSign]
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
Daniel Fox City Manager
5.5.b
Packet Pg. 60
Plan numbers 303248, 109412
MissionSquare Retirement Agreement 12 of 13
Exhibit A
Administrative Services
The administrative services to be performed by MissionSquare under this
Agreement shall be as follows:
(a) Participant enrollment services are provided online. Employees will
enroll online through a secure site or the Employer will enroll
employees through the plan sponsor website.
(b) Establishment of participant accounts for each employee participating in
the Plan for whom MissionSquare receives appropriate enrollment
instructions. MissionSquare is not responsible for determining if such Plan
participants are eligible under the terms of the Plan.
(c) Allocation in accordance with participant directions received in good
order of individual participant accounts to investment options offered
under the Plan.
(d) Maintenance of individual accounts for participants reflecting amounts
deferred, income, gain or loss credited, and amounts distributed as
benefits.
(e) Maintenance of records for all participants for whom participant accounts
have been established. These files shall include enrollment instructions
(provided to MissionSquare through the participant website or the plan
sponsor website), beneficiary designation instructions and all other
documents concerning each participant's account.
(f) Provision of periodic reports to the Employer through the plan sponsor
website. Participants will have access to account information through
Participant Services, Voice Response System, the participant website,
and text access, and through quarterly statements that can be delivered
electronically through the participant website or by postal service.
(g) Communication to participants of information regarding their rights and
elections under the Plan.
(h) Making available Participant Services Representatives through a toll-free
telephone number from 8:30 a.m. to 9:00 p.m. Eastern Time, Monday
through Friday (excluding holidays and days on which the securities
markets or MissionSquare are closed for business (including emergency
closings)), to assist participants.
(i) Making available access to MissionSquare’s website, to allow
participants to access certain account information and initiate certain
plan transactions at any time. The participant website is normally
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
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Plan numbers 303248, 109412
MissionSquare Retirement Agreement 13 of 13
available 24 hours a day, seven days a week except during scheduled
maintenance periods designed to ensure high-quality performance.
(j) Maintaining the security and confidentiality of client information through
a system of controls including but not limited to, as appropriate:
restricting plan and participant information only to those who need it to
provide services, software and hardware security, access controls, data
back-up and storage procedures, non-disclosure agreements, security
incident response procedures, and audit reviews.
(k) Making available access to MissionSquare’s plan sponsor web site to
allow plan sponsors to access certain plan information and initiate plan
transactions such as enrolling participants and managing contributions
at any time. The plan sponsor web site is normally available 24 hours a
day, seven days a week except during scheduled maintenance
periods designed to ensure high-quality performance.
(l) Distribution of benefits as agent for the Employer in accordance with
terms of the Plan. Participants who have separated from service can
request distributions through the participant website or via form.
(m) MissionSquare is authorized by the Employer to (a) determine whether a
domestic relations order is an acceptable qualified domestic relations
order under the terms of the Plan and (b) establish a separate account
record for the alternate payee and provide for the investment and
distribution of assets held thereunder.
(n) Loans may be made available on the terms specified in the Loan
Guidelines, if loans are adopted by the Employer. Participants can
request loans through the participant website.
(o) Guided Pathways Advisory Services – MissionSquare’s participant advice
service, “Fund Advice”, may be made available through a third-party
vendor on the terms specified on MissionSquare’s website.
(p) MissionSquare is authorized by the Employer to establish an unallocated
plan level expense account to function as the Administrative Allowance
account, to be invested as Employer directs.
(q) MissionSquare will determine appropriate delivery method (electronic
and/or print) for plan sponsor/participant communications and
education based on a number of factors (audience, effectiveness, etc.)
Docusign Envelope ID: 1FD5B7E6-9ED4-4D63-BC77-A4DC2859EE89
5.5.b
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Certificate Of Completion
Envelope Id: 1FD5B7E69ED44D63BC77A4DC2859EE89 Status: Delivered
Subject: Please DocuSign: MissionSquare - City of Diamond Bar - Renewal - 303248 109412 - SSC 4826
Source Envelope:
Document Pages: 14 Signatures: 0 Envelope Originator:
Certificate Pages: 5 Initials: 0 MissionSquare Retirement Client Contracts Administ
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-05:00) Eastern Time (US & Canada)
777 North Capitol St. NE
washington DC, WA 20002
clientcontracts_icma-rc@icmarc.org
IP Address: 148.139.124.14
Record Tracking
Status: Original
10/31/2024 4:49:20 PM
Holder: MissionSquare Retirement Client Contracts
Administ
clientcontracts_icma-rc@icmarc.org
Location: DocuSign
Signer Events Signature Timestamp
Daniel Fox
ahaug@diamondbarca.gov
Human Resources & Risk Manager
Security Level: Email, Account Authentication
(None)
Sent: 10/31/2024 4:50:45 PM
Viewed: 10/31/2024 5:30:24 PM
Electronic Record and Signature Disclosure:
Accepted: 10/31/2024 5:30:24 PM
ID: 0c70fbf9-efe2-42c9-aa54-aa26d44c317b
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Thomas Dawes, Jr
TDawes@missionsq.org
Security Level: Email, Account Authentication
(None)
Sent: 10/31/2024 4:50:46 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Onboarding -
Onboarding@missionsq.org
Missionsquare Retirement
Security Level: Email, Account Authentication
(None)
Sent: 10/31/2024 4:50:46 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
ASA Administration
ASA_Administration@missionsq.org
Security Level: Email, Account Authentication
(None)
Sent: 10/31/2024 4:50:46 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
5.5.b
Packet Pg. 63
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/31/2024 4:50:47 PM
Certified Delivered Security Checked 10/31/2024 5:30:24 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
5.5.b
Packet Pg. 64
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, ICMA-RC- Client Contracts (we, us or Company) may be required by law to
provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronically through the DocuSign
system. Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to this Electronic Record and Signature
Disclosure (ERSD), please confirm your agreement by selecting the check-box next to ‘I agree to
use electronic records and signatures’ before clicking ‘CONTINUE’ within the DocuSign
system.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. You will have the ability to download and print documents we send
to you through the DocuSign system during and immediately after the signing session and, if you
elect to create a DocuSign account, you may access the documents for a limited period of time
(usually 30 days) after such documents are first sent to you. After such time, if you wish for us to
send you paper copies of any such documents from our office to you, you will be charged a
$0.00 per-page fee. You may request delivery of such paper copies from us by following the
procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to
receive required notices and consents electronically from us or to sign electronically documents
from us.
All notices and disclosures will be sent to you electronically
Electronic Record and Signature Disclosure created on: 8/13/2020 9:12:16 PM
Parties agreed to: Daniel Fox 5.5.b
Packet Pg. 65
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through the DocuSign system all required notices, disclosures,
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available to you during the course of our relationship with you. To reduce the chance of you
inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact ICMA-RC- Client Contracts:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: clientcontracts_icma-rc@icmarc.org
To advise ICMA-RC- Client Contracts of your new email address
To let us know of a change in your email address where we should send notices and disclosures
electronically to you, you must send an email message to us at clientcontracts_icma-
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new email address. We do not require any other information from you to change your email
address.
If you created a DocuSign account, you may update it with your new email address through your
account preferences.
To request paper copies from ICMA-RC- Client Contracts
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an email to clientcontracts_icma-
rc@icmarc.org and in the body of such request you must state your email address, full name,
mailing address, and telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with ICMA-RC- Client Contracts
To inform us that you no longer wish to receive future notices and disclosures in electronic
format you may:
5.5.b
Packet Pg. 66
i. decline to sign a document from within your signing session, and on the subsequent page,
select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an email to clientcontracts_icma-rc@icmarc.org and in the body of such request you
must state your email, full name, mailing address, and telephone number. We do not need any
other information from you to withdraw consent.. The consequences of your withdrawing
consent for online documents will be that transactions may take a longer time to process..
Required hardware and software
The minimum system requirements for using the DocuSign system may change over time. The
current system requirements are found here: https://support.docusign.com/guides/signer-guide-
signing-system-requirements.
Acknowledging your access and consent to receive and sign documents electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please confirm that you have
read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for
your future reference and access; or (ii) that you are able to email this ERSD to an email address
where you will be able to print on paper or save it for your future reference and access. Further,
if you consent to receiving notices and disclosures exclusively in electronic format as described
herein, then select the check-box next to ‘I agree to use electronic records and signatures’ before
clicking ‘CONTINUE’ within the DocuSign system.
By selecting the check-box next to ‘I agree to use electronic records and signatures’, you confirm
that:
You can access and read this Electronic Record and Signature Disclosure; and
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this Electronic Record and Disclosure to a location where you can print it, for future
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Until or unless you notify ICMA-RC- Client Contracts as described above, you consent
to receive exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to you by ICMA-RC- Client Contracts during the course of your relationship
with ICMA-RC- Client Contracts.
5.5.b
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Agenda #: 5.6
Meeting Date: November 19, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH LAE ASSOCIATES, INC. FOR ON-CALL CIVIL
ENGINEERING SERVICES THROUGH JUNE 30, 2026.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve, and authorize the City Manager to sign, Amendment No. 1 to the Professional
Services Agreement with LAE Associates, Inc., for a not -to-exceed annual amount of
$178,152 for Fiscal Year 2024/25.
FINANCIAL IMPACT:
The proposed amendment would increase the annual not-to-exceed contract amount by
$78,152 from $100,000 to $178,152 for FY 24/25 only to provide for construction
inspection and oversight services related to the Maple Hill Park Improvement Project.
The City Council previously approved $50,000 for construction observation services for
the Maple Hill Park Improvements Project (CIP No. FP23506). Sufficient funds in the
amount of $28,152 are available in the Public Works Operating Budget to cover the
balance. Therefore, no additional appropriation is required for the cost of the additional
services.
In Fiscal Year 2025/26, the not-to-exceed amount for the LAE on-call agreement will
return to the original amount of $100,000 annually.
BACKGROUND/ANALYSIS:
On June 20, 2023 the Council approved the Professional Services Agreement with LAE
Associates, Inc. (“LAE”) for a three-year term, with an option to extend for an additional
two years, to provide as needed/on-call civil engineering and project oversight services.
The annual not-to-exceed amount under the contract for each fiscal year was set at
$100,000.
5.6
Packet Pg. 68
On August 6, 2024, the Council awarded the construction contract for the Maple Hill
Park Improvements Project (CIP No. FP23506). In the same meeting, the Council also
approved $50,000 in additional funding for construction observation services.
The on-call agreement with LAE allows the City to negotiate with its consultants for as -
needed services including construction management/inspection services. The
negotiated not-to-exceed cost by the City’s on-call consultant, LAE Associates, for this
task is $78,152. This will be an addition to the service currently provided by the
consultant within the scope of the Original Agreement.
LAE consistently provides high-quality civil engineering and construction support
services on various City projects, including the arterial street rehabilitation projects and
the Diamond Bar Blvd Complete Streets Project. By approving and increasing the not -
to-exceed annual amount to $178,152 for FY2024/25, LAE will provide the inspection
and construction oversight services for the Maple Hill Park Improvements Project as
requested by staff, in addition to their other services provided on previously planned
projects.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a First Amendment with LAE Associates, Inc.
2. 5.6.b Fee Proposal
5.6
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1450826.1
FIRST AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This First Amendment to Consultant Services Agreement (“First Amendment”) is
made and entered into as of November 19, 2024, by and between the City of Diamond
Bar, a municipal corporation ( “City”), and LAE Asssociates, Inc., a California corporation
(herein referred to as the “Consultant”) with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of June 21, 2023, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to
modify, amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Term. The Term of the Original Agreement as set forth in Section 2 therein is
from July 1, 2023 to June 30, 2026. This First Amendment does not extend the overall
Term. This First Amendment only revises the compensation from July 1, 2024 to June 30,
2025, as further described in Section 3 herein.
3. Revised Compensation. The total not-to-exceed compensation set forth in
Section 3 of the Original Agreement was the sum of One Hundred Thousand Dollars and
Zero Cents ($100,000) per fiscal year.
Section 3 of the Original Agreement is hereby amended to provide for a not-to-
exceed compensation increase of Seventy Eight Thousand, One Hundred Fifty-Two
Dollars and Zero Cents ($78,152.00) so that, the annual not-to-exceed amount, as
amended by this First Amendment, shall not exceed One Hundred Seventy Eight
Thousand, One Hundred Fifty-Two Dollars and Zero Cents ($178,152.00) for Fiscal
Year 2024/25 without the prior authorization of the City.
This First Amendment will not amend the not -to-exceed amount for the future fiscal
years over the stated amount in the Original Agreement. The added not-to-exceed amount
for FY2024/25 will be used for the additional tasks as provided in Exhibit “A” for reference.
5.6.a
Packet Pg. 70
1450826.1
4. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this First Amendment and the terms and provisions of
the Original Agreement, the terms and provisions of this First Amendment shall control.
IN WITNESS hereof, the parties enter into this First Amendment on the year and day
first above written.
“CONSULTANT” “CITY”
LAE ASSOCIATES, INC. CITY OF DIAMOND BAR
By: By:
Printed Name: Daniel Fox, City Manager
Title:
By: ATTEST:
Printed Name:
Title:
Kristina Santana, City Clerk
APPROVED AS TO FORM:
Omar Sandoval, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If
only one corporate officer exists or one corporate officer holds more than one corporate
office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
5.6.a
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1450826.1
EXHIBIT “A”
ADDITIONAL SCOPE OF SERVICES
[Behind this page.]
5.6.a
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1050 East Yorba Linda Boulevard, Unit 201, Placentia, CA 92870
(714) 993-2840
Associates, Inc.
LAE
PROJECT•CONSTRUCTION•PROGRAM
MANAGEMENT
Municipal Services • Staff Augmentation
Contract Administration • Capital Project Planning
Utility and Special District Services • City and Public Works Engineering
September 17, 2024
Mr. David G Liu, P.E.
Director of Public Works Department/City Engineer
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Attention: Mr. Hal Ghafari, P.E., Public Works Manager/Assistant City Engineer
SUBJECT: PROPOSAL TO PROVIDE CONSTRUCTION OBSERVATION/
INSPECTION SERVICES FOR THE CITY OF DIAMOND BAR’S MAPLE
HILL PARK IMPROVEMENTS PROJECT
Dear Mr. Liu:
LAE Associates, Inc. (LAE) is pleased to have the opportunity to submit this proposal as
part of our On-Call contract with the City of Diamond Bar (City) to provide the City with
Construction Observation Services. LAE will provide a Senior Construction Observer
(SCO) to inspect the subject project. The project consists of and includes new accessible
parking stalls, new accessible concrete walks and paving, new playground equipment
and wood chip play area, new utility extension for contractor supplied and in stalled
prefabricated restroom building, new landscaping/irrigation modifications; and other
incidental and appurtenant work necessary for the proper construction of the Maple Hill
Park Improvements Project.
The City opened the sealed bids for the project on July 11, 2024, and a total of thirteen
(13) bids were received. The City Council awarded the construction contract to Siterep
Construction Services, Inc. in the amount of $1,689,766.33 on August 6, 2024. Per the
Contractor’s baseline schedule, the project construction is scheduled to start in October
2024 and will be completed by January 2025.
LAE will assign Mamoun Aldwir, Senior Construction Observer (SCO), as the prime
inspector, and Ned Shaffer, Senior Construction Observer, as an alternate to inspect the
project. Mr. Aldwir has been providing over thirty-three (33) years of Public Works
inspection services for the Cities of Placentia, San Dimas, El Monte, La Mirada, Lomita,
Water Employee Services Authority (WESA), as well as Diamond Bar. Mr. Shaffer has
over thirty-five (35) years of experience working on infrastructure projects. LAE
employees have experience in the public sector and know the intricacies involved in this
project’s line of work. The following are the Construction Observers’ recent experiences
with similar projects:
5.6.a
Packet Pg. 73
Construction Observation services for the Maple Hill Park Improvements Project
Page 2 of 4
• City of Rosemead – Dog Park at Garvey Park, $640,000.
• City of Diamond Bar – Area 3 Residential and Collector/Arterial Streets
Rehabilitation, $9,369,000.
• City of Lomita – Street Reconstruction of Zones C&F, $2.25 million.
• City of La Mirada – Phase 6A Residential Street Rehabilitation, $4.6 million.
• City of El Monte – Phase I and II Slurry Seal/Overlay and Street Pavement
Resurfacing Project, $5 million.
• WESA – Parking Lot and Street Improvements, $1.2 million.
Scope of Work
LAE’s SCO will be acting as an extension of the City staff. He will thoroughly review and
understand the contract documents, bid proposal, visit the sites, and attend a kick -off
meeting with the City’s PM prior to the pre-construction meeting as well as the pre-
construction meeting. After the pre-construction meeting, Mr. Aldwir will coordinate with
the City’s Project Manager to ensure the City designer approves all submittals.
During construction, LAE’s SCO will work with the City staff, Contractor, Utility
Companies, and other parties. He will have a set of the latest plans/specifications,
Standard Specifications for Public Works Construction, 2021 Edition of the Standard
Plans for Public Works Construction (Greenbook), 2024 W.A.T.C.H. Manual and other
standards onsite. He will provide the required construction observation services, monitor
the project schedule, cost, quality, and quantities. Mr. Aldwir will ensure all design
changes have been approved and CCOs have bee n issued.
Construction Observation/Inspection
LAE’s Senior Construction Observer will:
• Attend all meetings.
• Check for compliance with plans, specifications, and safety concerns.
• Ensure construction has minimal impact to residents, pedestrians, business and
industrial areas, school children, accesses, and travelling public.
• Confirm compliance with Americans with Disabilities Act (ADA) guidelines.
• Verify contractor’s construction stakes and other surveying activities.
• Verify for NPDES compliance and Best Management Practices.
• Ensure proper coordination/scheduling for sampling/testing.
• Retain delivery tickets and Certificates of Compliances.
• Redline the plans; designer will draft “As-Built” plans.
• Have copies of the contract and other documents.
• Take project sites/construction activity photos.
• Communicate with utility companies and other agencies.
• Prepare Daily Reports, in the City’s format, to be submitted to the City on an
on-going basis, which will consist of:
▪ Contractor working hours on the jobsite.
5.6.a
Packet Pg. 74
Construction Observation services for the Maple Hill Park Improvements Project
Page 3 of 4
▪ Contractor and subcontractors’ personnel/equipment on jobsites.
▪ Weather conditions and impact on the work.
▪ Communications with prime contractor and other parties.
▪ Daily use of contractor’s and subcontractors’ equipment.
▪ Work progress, observations, and photographs.
▪ Delivery of materials to the project sites.
▪ Observed or foreseen delays and contractor’s action plans.
▪ Visitors who come to the job sites with interest in project.
▪ Work activities, construction progress, quantities measurements.
Engineering Coordination: LAE’s Engineering Coordinator will print the plans,
specifications, contractor’s proposal, approved submittals, and organize them for our
inspector, process time sheets, upload LAE Inspector(s) payrolls to the Department of
Industrial Relations (DIR) site on a weekly basis. LAE will calculate the required training
payments for the LAE Inspector(s) worked hours, prepare the required payments for the
LAE Inspector(s) worked hours to the California Apprenticeship Commission and process the
required Payments. In addition, the Construction Inspector’s daily reports will be
reviewed, formatted, and processed into the project files.
Material Testing (Optional): Materials Sampling/Testing will be provided by Geo -
Advantec, Inc. (GAI) of San Dimas. GAI, with Caltrans Certified Laboratory and
Technicians, will provide the required Geo-technical and Quality Assurance/Quality
Control (QA/QC) services. GAI has assisted the following LAE clients with similar projects
since 2016: Arcadia, Azusa, Chino, Compton, El Monte, EVMWD, Lomita, and Montclair.
At the Pre-Construction meeting, the City requested to have material testing services
available to review footings, concrete, and other project components.
Labor Compliance: LAE will ensure the prime Contractor and Subcontractor(s) submit
Certified Payrolls and other related documents in a timely manner. We will review the
certified payroll records, interview the Contractor/sub-contractors, and provide reports.
Labor Compliance services will be performed by LAE’s subconsultant, GCAP Services.
Since 2016, GCAP has assisted LAE’s client Cities of Arcadia, Azusa, Chino, Compton,
El Monte, Laguna Niguel, Lomita, Montclair, Norwalk, Seal Beach, and Ventura. Per the
City, Labor Compliance Services will be needed due to the project’s funding source(s).
Final Walkthrough: On an on-going basis, preliminary punch list(s) will be prepared.
Then, upon completion of the construction, a final walkthrough will occur with all involved
parties. A punch list will be prepared and given to the contractor and City. Inspections will
be conducted again to confirm that incomplete work has, in fact, been completed.
Project Completion Report: Upon acceptance of the project by the City (various
departments/divisions) and impacted utilities, the SCO will submit final redlined “As -
Builts,” test results, and other correspondence to the City.
Fee: LAE’s fee to provide the requested services will be as follows:
5.6.a
Packet Pg. 75
Construction Observation services for the Maple Hill Park Improvements Project
Page 4 of 4
* Based on the Contractor’s twelve (12) week or sixty (60) working day construction schedule, starting
October 14, 2024. Per the City, the SCO will be on site three (3) out of five (5) working days.
** SCO Overtime (OT): Should the contractor work overtime or on Saturdays.
Once again, thank you for providing LAE with an avenue to be of service to the City of
Diamond Bar. Should you have any questions, please feel free to contact me with any
inquiries regarding this proposal at 714-993-2840 or FredA@LAEassociates.com.
Sincerely,
Fred Alamolhoda, P.E.
President
Role Hourly
Rate
Pre-
Const. Const. Post-
Const.
Total
Hours Total
Senior Construction
Observer (SCO)
*$158 24 288 40 352 $55,616
**SCO – Overtime
(OT) $189 - 24 - 24 $4,536
Engineering
Coordinator $100 12 36 12 60 $6,000
Materials Testing
Subconsultant –
Geo Advantec, Inc.
- - - - - $7,000
Labor Compliance
Subconsultant –
GCAP Services
- - - - - $5,000
Total Not-to-Exceed Fee $78,152
5.6.a
Packet Pg. 76
1050 East Yorba Linda Boulevard, Unit 201, Placentia, CA 92870
(714) 993-2840
Associates, Inc.
LAE
PROJECT•CONSTRUCTION•PROGRAM
MANAGEMENT
Municipal Services • Staff Augmentation
Contract Administration • Capital Project Planning
Utility and Special District Services • City and Public Works Engineering
September 17, 2024
Mr. David G Liu, P.E.
Director of Public Works Department/City Engineer
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Attention: Mr. Hal Ghafari, P.E., Public Works Manager/Assistant City Engineer
SUBJECT: PROPOSAL TO PROVIDE CONSTRUCTION OBSERVATION/
INSPECTION SERVICES FOR THE CITY OF DIAMOND BAR’S MAPLE
HILL PARK IMPROVEMENTS PROJECT
Dear Mr. Liu:
LAE Associates, Inc. (LAE) is pleased to have the opportunity to submit this proposal as
part of our On-Call contract with the City of Diamond Bar (City) to provide the City with
Construction Observation Services. LAE will provide a Senior Construction Observer
(SCO) to inspect the subject project. The project consists of and includes new accessible
parking stalls, new accessible concrete walks and paving, new playground equipment
and wood chip play area, new utility extension for contractor supplied and in stalled
prefabricated restroom building, new landscaping/irrigation modifications; and other
incidental and appurtenant work necessary for the proper construction of the Maple Hill
Park Improvements Project.
The City opened the sealed bids for the project on July 11, 2024, and a total of thirteen
(13) bids were received. The City Council awarded the construction contract to Siterep
Construction Services, Inc. in the amount of $1,689,766.33 on August 6, 2024. Per the
Contractor’s baseline schedule, the project construction is scheduled to start in October
2024 and will be completed by January 2025.
LAE will assign Mamoun Aldwir, Senior Construction Observer (SCO), as the prime
inspector, and Ned Shaffer, Senior Construction Observer, as an alternate to inspect the
project. Mr. Aldwir has been providing over thirty-three (33) years of Public Works
inspection services for the Cities of Placentia, San Dimas, El Monte, La Mirada, Lomita,
Water Employee Services Authority (WESA), as well as Diamond Bar. Mr. Shaffer has
over thirty-five (35) years of experience working on infrastructure projects. LAE
employees have experience in the public sector and know the intricacies involved in this
project’s line of work. The following are the Construction Observers’ recent experiences
with similar projects:
5.6.b
Packet Pg. 77
Construction Observation services for the Maple Hill Park Improvements Project
Page 2 of 4
• City of Rosemead – Dog Park at Garvey Park, $640,000.
• City of Diamond Bar – Area 3 Residential and Collector/Arterial Streets
Rehabilitation, $9,369,000.
• City of Lomita – Street Reconstruction of Zones C&F, $2.25 million.
• City of La Mirada – Phase 6A Residential Street Rehabilitation, $4.6 million.
• City of El Monte – Phase I and II Slurry Seal/Overlay and Street Pavement
Resurfacing Project, $5 million.
• WESA – Parking Lot and Street Improvements, $1.2 million.
Scope of Work
LAE’s SCO will be acting as an extension of the City staff. He will thoroughly review and
understand the contract documents, bid proposal, visit the sites, and attend a kick -off
meeting with the City’s PM prior to the pre-construction meeting as well as the pre-
construction meeting. After the pre-construction meeting, Mr. Aldwir will coordinate with
the City’s Project Manager to ensure the City designer approves all submittals.
During construction, LAE’s SCO will work with the City staff, Contractor, Utility
Companies, and other parties. He will have a set of the latest plans/specifications,
Standard Specifications for Public Works Construction, 2021 Edition of the Standard
Plans for Public Works Construction (Greenbook), 2024 W.A.T.C.H. Manual and other
standards onsite. He will provide the required construction observation services, monitor
the project schedule, cost, quality, and quantities. Mr. Aldwir will ensure all design
changes have been approved and CCOs have bee n issued.
Construction Observation/Inspection
LAE’s Senior Construction Observer will:
• Attend all meetings.
• Check for compliance with plans, specifications, and safety concerns.
• Ensure construction has minimal impact to residents, pedestrians, business and
industrial areas, school children, accesses, and travelling public.
• Confirm compliance with Americans with Disabilities Act (ADA) guidelines.
• Verify contractor’s construction stakes and other surveying activities.
• Verify for NPDES compliance and Best Management Practices.
• Ensure proper coordination/scheduling for sampling/testing.
• Retain delivery tickets and Certificates of Compliances.
• Redline the plans; designer will draft “As-Built” plans.
• Have copies of the contract and other documents.
• Take project sites/construction activity photos.
• Communicate with utility companies and other agencies.
• Prepare Daily Reports, in the City’s format, to be submitted to the City on an
on-going basis, which will consist of:
▪ Contractor working hours on the jobsite.
5.6.b
Packet Pg. 78
Construction Observation services for the Maple Hill Park Improvements Project
Page 3 of 4
▪ Contractor and subcontractors’ personnel/equipment on jobsites.
▪ Weather conditions and impact on the work.
▪ Communications with prime contractor and other parties.
▪ Daily use of contractor’s and subcontractors’ equipment.
▪ Work progress, observations, and photographs.
▪ Delivery of materials to the project sites.
▪ Observed or foreseen delays and contractor’s action plans.
▪ Visitors who come to the job sites with interest in project.
▪ Work activities, construction progress, quantities measurements.
Engineering Coordination: LAE’s Engineering Coordinator will print the plans,
specifications, contractor’s proposal, approved submittals, and organize them for our
inspector, process time sheets, upload LAE Inspector(s) payrolls to the Department of
Industrial Relations (DIR) site on a weekly basis. LAE will calculate the required training
payments for the LAE Inspector(s) worked hours, prepare the required payments for the
LAE Inspector(s) worked hours to the California Apprenticeship Commission and process the
required Payments. In addition, the Construction Inspector’s daily reports will be
reviewed, formatted, and processed into the project files.
Material Testing (Optional): Materials Sampling/Testing will be provided by Geo -
Advantec, Inc. (GAI) of San Dimas. GAI, with Caltrans Certified Laboratory and
Technicians, will provide the required Geo-technical and Quality Assurance/Quality
Control (QA/QC) services. GAI has assisted the following LAE clients with similar projects
since 2016: Arcadia, Azusa, Chino, Compton, El Monte, EVMWD, Lomita, and Montclair.
At the Pre-Construction meeting, the City requested to have material testing services
available to review footings, concrete, and other project components.
Labor Compliance: LAE will ensure the prime Contractor and Subcontractor(s) submit
Certified Payrolls and other related documents in a timely manner. We will review the
certified payroll records, interview the Contractor/sub-contractors, and provide reports.
Labor Compliance services will be performed by LAE’s subconsultant, GCAP Services.
Since 2016, GCAP has assisted LAE’s client Cities of Arcadia, Azusa, Chino, Compton,
El Monte, Laguna Niguel, Lomita, Montclair, Norwalk, Seal Beach, and Ventura. Per the
City, Labor Compliance Services will be needed due to the project’s funding source(s).
Final Walkthrough: On an on-going basis, preliminary punch list(s) will be prepared.
Then, upon completion of the construction, a final walkthrough will occur with all involved
parties. A punch list will be prepared and given to the contractor and City. Inspections will
be conducted again to confirm that incomplete work has, in fact, been completed.
Project Completion Report: Upon acceptance of the project by the City (various
departments/divisions) and impacted utilities, the SCO will submit final redlined “As -
Builts,” test results, and other correspondence to the City.
Fee: LAE’s fee to provide the requested services will be as follows:
5.6.b
Packet Pg. 79
Construction Observation services for the Maple Hill Park Improvements Project
Page 4 of 4
* Based on the Contractor’s twelve (12) week or sixty (60) working day construction schedule, starting
October 14, 2024. Per the City, the SCO will be on site three (3) out of five (5) working days.
** SCO Overtime (OT): Should the contractor work overtime or on Saturdays.
Once again, thank you for providing LAE with an avenue to be of service to the City of
Diamond Bar. Should you have any questions, please feel free to contact me with any
inquiries regarding this proposal at 714-993-2840 or FredA@LAEassociates.com.
Sincerely,
Fred Alamolhoda, P.E.
President
Role Hourly
Rate
Pre-
Const. Const. Post-
Const.
Total
Hours Total
Senior Construction
Observer (SCO)
*$158 24 288 40 352 $55,616
**SCO – Overtime
(OT) $189 - 24 - 24 $4,536
Engineering
Coordinator $100 12 36 12 60 $6,000
Materials Testing
Subconsultant –
Geo Advantec, Inc.
- - - - - $7,000
Labor Compliance
Subconsultant –
GCAP Services
- - - - - $5,000
Total Not-to-Exceed Fee $78,152
5.6.b
Packet Pg. 80
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
CITY CLERK f
DATE:
(Optional)
IAA 11�100\M
PHONE:
(Optional)
expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name as written above. n
Signature
This document is a public record subjecfi to disclosure under the Public Records Act.
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO
FROM:
ADDRESS:
ORGANIZATION:
AGENDA#/SUBJECT:
CITY CLERK
I:>
(Optional)
(Optional)
I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes
reflect my name as written above.
Signature u
This document is a public record subject to disclosure under the Public Records Act.