HomeMy WebLinkAboutRE_ AP_Cash Receipts Backup for Metro Funded Lemon Ave Interchange Project.msgHi Matthew,
Here’s the excel sheet with all 3 vendors highlighted in red. We can go through it and see if we can find anything in our file room.
Thanks,
Luisa Allen |Senior Accounting Technician
City of Diamond Bar | Finance Department
909.839.7050
From: Matthew Im <MIm@DiamondBarCA.Gov>
Sent: Thursday, November 21, 2024 2:25 PM
To: Luisa Allen <LAllen@DiamondBarCA.gov>; Jason Jacobsen <JJacobsen@DiamondBarCA.Gov>
Cc: Lupe Sotomayor <LSotomayor@DiamondBarCA.Gov>
Subject: RE: AP/Cash Receipts Backup for Metro Funded Lemon Ave Interchange Project
Hi Luisa,
I don’t have access to Pentamation so I’m not sure what records it keeps but if you could check or send me the Excel sheet and I can take a look to see if there are any hits on relevant
records from Metro. Maybe that’ll help provide more details on what I should be looking for in the storage room (assuming any records from that long ago still exist)
Thank you,
Matthew Im | Accounting Technician
City of Diamond Bar | Finance Department
909.839.7089
From: Luisa Allen <LAllen@DiamondBarCA.gov>
Sent: Thursday, November 21, 2024 2:03 PM
To: Jason Jacobsen <JJacobsen@DiamondBarCA.Gov>; Matthew Im <MIm@DiamondBarCA.Gov>
Cc: Lupe Sotomayor <LSotomayor@DiamondBarCA.Gov>
Subject: RE: AP/Cash Receipts Backup for Metro Funded Lemon Ave Interchange Project
Hi Jason,
Let me see what we can dig up since Pentamation records are not that good ☹
Thanks,
Luisa Allen |Senior Accounting Technician
City of Diamond Bar | Finance Department
909.839.7050
From: Jason Jacobsen <JJacobsen@DiamondBarCA.Gov>
Sent: Thursday, November 21, 2024 12:16 PM
To: Luisa Allen <LAllen@DiamondBarCA.gov>; Matthew Im <MIm@DiamondBarCA.Gov>
Cc: Lupe Sotomayor <LSotomayor@DiamondBarCA.Gov>
Subject: AP/Cash Receipts Backup for Metro Funded Lemon Ave Interchange Project
Hello Luisa/Matthew,
We are being audited by Metro for an old 2007-2018 project funded by Prop C and we need to provide backup for our invoices and cash receipts.
Do we still have these around?
Cash receipts would have come from Metro. We would then have taken those receipts and paid either City of Industry or ACE (Alameda Corridor East Project) or San Gabriel Valley COG.
We were the intermediary as the COG and Industry were doing the work so we would pay them once we received the grant payments from Metro.
Anything you can do to help find some documents related to this would be much appreciated.
Thanks,
EmailSignatureLogo15 <http://www.diamondbarca.gov/>
Jason Jacobsen, MPA | Director of Finance
City of Diamond Bar | Finance Department
21810 Copley Drive, Diamond Bar, CA 91765
t 909.839.7051 | 909.839.7000 main | f 909.861.3117
JJacobsen@diamondbarca.gov <mailto:JJacobsen@diamondbarca.gov> | www.DiamondBarCA.gov <http://www.diamondbarca.gov/>
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