HomeMy WebLinkAbout2024.06.04 Agenda Packet - Regular MeetingCity Council Agenda
Tuesday, June 4, 2024
Closed Session 5:30 PM
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium
21865 Copley Drive, Diamond Bar, CA 91765
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (562) 247-8422, Access Code: 560-415-058 OR visit:
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How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by
logging into the teleconference. Please send email public comments to the City Clerk at
cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line
“FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the
record at the meeting and posted on the City’s official agenda webpage as soon as reasonably
practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/4441862489027615831. Members of the public will
be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to
five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need
special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839-
7010 within 72 hours of the meeting. City Council video recordings with transcription will be available
upon request the day following the Council Meeting.
JUNE 4, 2024 PAGE 2
ANDREW CHOU
Council Member
RUTH M. LOW
Council Member
STEVE TYE
Council Member
STAN LIU
Mayor
CHIA TENG
Mayor Pro Tem
City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited
to attend and participate. Copies of staff reports or other written documentation relating to agenda
items are on file and available for public inspection by contacting the Office of the City Clerk. If
requested, the agenda will be made available in an alternative format to a person with disability as
required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions
regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business
hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the
time the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the
agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City
Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant consideration.
Speakers may address the Council only once on an agenda item, except during public hearings,
when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. A person who disrupts the orderly conduct of
the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is
disrupting the meeting, may result in the person being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier
FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The
City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov/agendas
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA
TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/4441862489027615831 AND
ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
June 04, 2024
CLOSED SESSION
5:30 p.m., CC-8 Conference Room, In
Person ONLY – no teleconference
Public Comments
CONFERENCE WITH LEGAL COUNSEL
– ANTICIPATED LITIGATION
Initiation of litigation pursuant to
Government Code Section 54956.9(d)(4):
One potential case
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Jim Wes, Evangelical Free Church
ROLL CALL: Chou, Low, Tye, Mayor Pro Tem Teng,
Mayor Liu
APPROVAL OF AGENDA: Mayor
JUNE 4, 2024 PAGE 2
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS:
3. PUBLIC COMMENTS:
“Public Comments” is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five -minute
maximum time limit when addressing the City Council.
4. SCHEDULE OF FUTURE EVENTS:
4.1 Planning Commission Meeting – June 11, 2024, 6:30 p.m., online
teleconference and City Hall Windmill Room, 21810 Copley Dr.
4.2 Concerts in the Park/Movies Under the Stars – June 12, 2024, 6:30 –
9:30 p.m., Summitridge Park, 1425 Summitridge Dr.
4.3 Coffee with a Cop – June 15, 2024, 8:00 – 10:00 a.m., Paris Baguette,
21050 Golden Springs Dr. Ste C105.
4.4 City Council Meeting – June 18, 2024, 6:30 p.m., online teleconference
and SCAQMD Main Auditorium, 21865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
5.1 CITY COUNCIL MINUTES OF THE MARCH 26, 2024 JOINT CITY
COUNCIL & PLANNING COMMISSION STUDY SESSION AND THE
MAY 21, 2024 STUDY SESSION AND REGULAR MEETING.
5.1.a March 26, 2024 Joint City Council & Planning Commission Study
Session Minutes
5.1.b May 21, 2024 Study Session Minutes
5.1.c May 21, 2024 City Council Regular Meeting Minutes
Recommended Action:
Approve the March 26, 2024 Joint City Council & Planning Commission
Study Session minutes and the May 21, 2024 Study Session and Regular
City Council meeting minutes.
JUNE 4, 2024 PAGE 3
Requested by: City Clerk
5.2 RATIFICATION OF CHECK REGISTER DATED MAY 15, 2024
THROUGH MAY 28, 2024 TOTALING $690,908.60.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
5.3 CANCELLATION OF JULY 2, 2024 CITY COUNCIL MEETING.
Recommended Action:
Adjourn the June 18, 2024 City Council meeting to July 16, 2024.
Requested by: City Manager
5.4 CALLING AND GIVING NOTICE OF GENERAL MUNICIPAL ELECTION,
AND CONSOLIDATING THE GENERAL MUNICIPAL ELECTION WITH
THE STATEWIDE GENERAL ELECTION ON NOVEMBER 5, 2024, AND
ADOPTING REGULATIONS RELATED TO CANDIDATE STATEMENTS.
Recommended Action:
A. Adopt Resolution No. 2024-15 calling the General Municipal
Election to be held on Tuesday, November 5, 2024 for the election
of two (2) Members of the City Council;
B. Adopt Resolution No. 2024-16 requesting approval from the Board
of Supervisors of the County of Los Angeles to Consolidate the
General Municipal Election with the Statewide General Election;
and
C. Adopt Resolution No. 2024-17 adopting Regulations for Candidates
for Elective Office related to Candidate Statements.
Requested by: City Manager
5.5 WIRELESS SITE LICENSE AGREEMENT WITH DISH WIRELESS LLC
TO ALLOW FOR THE CONSTRUCTION AND LOCATION OF A
CELLULAR SITE AT PETERSON PARK.
Recommended Action:
Approve and authorize the City Manager to execute the Wireless Site
License Agreement and associated documents required for the operation
of the DISH Wireless cellular site at Peterson Park through June 2044.
Requested by: City Manager
JUNE 4, 2024 PAGE 4
5.6 NOTICE OF COMPLETION FOR THE GROUNDWATER DRAINAGE
IMPROVEMENTS AT COPLEY DRIVE AND AT MOONLAKE STREET,
PROJECT NO. PW23401).
Recommended Action:
Approve, and authorize the Director of Public Works/City Engineer to file
the Notice of Completion.
Requested by: Public Works Department
5.7 FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT
WITH TORTI GALLAS + PARTNERS TO DEVELOP CITYWIDE
OBJECTIVE DESIGN STANDARDS.
Recommended Action:
Approve, and authorize the City Manager to sign, the First Amendment to
the Consultant Services Agreement with Torti Gallas + Partners to prepare
Citywide Objective Design Standards.
Requested by: Community Development Department
6. PUBLIC HEARINGS: NONE.
7. COUNCIL CONSIDERATION:
7.1 ADOPTION OF THE FISCAL YEAR 2024/25 CITY OPERATING
BUDGET AND CAPITAL IMPROVEMENT PROGRAM, INCLUDING
ESTABLISHMENT OF THE APPROPRIATIONS LIMIT, EMPLOYEE
COMPENSATION PLAN AND INVESTMENT POLICY.
Recommended Action:
A. Adopt Resolution No. 2024-18 approving the FY 2024/25 City
Operating Budget and Capital Improvement Program;
B. Adopt Resolution No. 2024-19 establishing the appropriations limit for
FY 2024/25 in the amount of $61,282,567;
C. Adopt Resolution No. 2024-20 establishing the compensation plan,
salary ranges and fringe benefits for all employee classifications; and
D. Adopt Resolution No. 2024-21 approving the FY 2024/25 Investment
Policy.
Requested by:
8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
9. ADJOURNMENT:
Agenda #: 5.1
Meeting Date: June 4, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE MARCH 26, 2024 JOINT CITY
COUNCIL & PLANNING COMMISSION STUDY SESSION AND THE
MAY 21, 2024 STUDY SESSION AND REGULAR MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the March 26, 2024 Joint City Council & Planning Commission Study Session
minutes and the May 21, 2024 Study Session and Regular City Council meeting
minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
5.1
Packet Pg. 7
REVIEWED BY:
Attachments:
1. 5.1.a March 26, 2024 Joint City Council & Planning Commission Study Session
Minutes
2. 5.1.b May 21, 2024 Study Session Minutes
3. 5.1.c May 21, 2024 City Council Regular Meeting Minutes
5.1
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CITY OF DIAMOND BAR
SPECIAL JOINT STUDY SESSION MINUTES OF THE
CITY COUNCIL AND PLANNING COMMISSION
DIAMOND BAR CITY HALL – WINDMILL COMMUNITY ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
March 26, 2024
CALL TO ORDER: Mayor Liu called the Study Session to order at 5:03 p.m.
ROLL CALL: Council Members Ruth Low, Steve Tye, Mayor Pro Tem
Chia Yu Teng and Mayor Stan Liu
Absent: Council Member Andrew Chou
Commissioners Naila Barlas, William Rawlings, Vice
Chair Mahendra Garg, Chair Ruben Torres
Absent: Commissioner Raymond Wolfe
Staff present in person: Dan Fox, City Manager; James Eggart, Assistant City
Attorney; Greg Gubman, Director of Community Development; Grace Lee, Planning
Manager; May Nakajima, Senior Planner; Dat Tran, Associate Planner; Kristina Santana,
City Clerk; Stella Marquez, Administrative Coordinator
1. LEGISLATIVE UPDATE: NEW LAND USE AND HOUSING LAWS FOR 2024:
CM/Fox introduced Assistant City Attorney James Eggart, who supports the
Planning Commission and has become an expert in navigating the complicated and
ever-changing legislation and regulations from HCD.
ACA/Eggart provided an update on the new Land Use and Housing Laws with
emphasis on laws that were adopted in the most recent legislative session, as well
as a few laws that were adopted in 2022 and some existing laws that relate to Code
Amendments that will come before the Planning Commission and City Council later
this year. During his presentation, ACA/Eggart responded to Council Member and
Commissioner’s questions and concerns.
CDD/Gubman spoke to density bonus questions regarding the proposed Town
Center Specific Plan.
ACA/Eggart concluded his presentation outlining the next steps in the process
toward adoption of the Code Amendments.
There were no public comments offered.
5.1.a
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MARCH 26, 2024 PAGE 2 CC STUDY SESSION
______________________________________________________________________
ADJOURNMENT: With no further business to come before the City Council and
Planning Commission, Mayor Liu adjourned the Special Joint Study Session at 6:20 p.m.
Respectfully Submitted,
___________________________
Greg Gubman
Community Development Director
The foregoing minutes are hereby approved by the Planning Commission this 28th day of
May, 2024.
____________________________
Mahendra Garg, Vice Chairperson
Respectfully Submitted,
___________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 4th day of June, 2024.
___________________________
Stan Liu, Mayor
5.1.a
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CITY OF DIAMOND BAR
CITY COUNCIL STUDY SESSION MINUTES
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT, ROOM CC-08
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
MAY 21, 2024
CALL TO ORDER: Mayor Liu called the Study Session to order at 4:34
p.m.
ROLL CALL: Council Members Andrew Chou, Ruth Low, Steve Tye,
Mayor Pro Tem Chia Yu Teng and Mayor Stan Liu
Staff present in person: Dan Fox, City Manager; Omar Sandoval, City Attorney;
Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City Manager;
Amy Haug, Human Resources and Risk Manager; Dannette Allen, Principal Management
Analyst; David Liu, Public Works Director; Nicholas Delgado, Management Analyst;
Jason Williams, Maintenance Supervisor; Ryan Wright, Parks and Recreation Director;
Jason Jacobsen, Finance Director; Ken Desforges, Information Systems Director; Cecilia
Arellano, Senior Community Relations Coordinator; Marsha Roa, Community Relations
Manager; Kristina Santana, City Clerk
Staff present telephonically: Hal Ghafari, Public Works Manager/Assistant City
Engineer
1. DRAFT FY 2024-2025 2024-2025 OPERATING BUDGET:
CM/Fox announced that tonight’s study session focuses on the FY 2024-2025
Operating Budget. The full budget package is slated to be introduced at the June
4th Regular Meeting for adoption.
FD/Jacobsen presented the proposed FY 2024 -2025 budget with a summary of
anticipated revenues and expenditures.
ACM/McLean reported on the Employer Choice Program and Human Capital
Investment Program recommendations included in the budget currently under
consideration.
FD/Jacobsen concluded his presentation during which he, CM/Fox and other staff
members responded to Council Member questions and concerns.
Following discussion regarding park facilities project designs, Council concurred
to remove the proposed CIP budget expense item ($300,000) for the design of
Pickleball courts at Ronald Reagan Park.
5.1.b
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MAY 21, 2024 PAGE 2 CC STUDY SESSION
______________________________________________________________________
ADJOURNMENT: With no further business to come before the City Council,
Mayor Liu recessed the Study Session at 6:12 p.m. to the Regular City Council Meeting.
Respectfully submitted:
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 4th day of June, 2024.
___________________________
Stan Liu, Mayor
5.1.b
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CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
MAY 21, 2024
STUDY SESSION: 4:34 P.M., Room CC-08, SCAQMD
Draft FY 2024-2025 Operating Budget
Public Comments: None Offered.
Adjourned to Regular Meeting: 6:12 p.m.
CALL TO ORDER: Mayor Liu called the Regular City Council meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium,
21865 Copley Drive, Diamond Bar, CA 91765.
PLEDGE OF ALLEGIANCE: Council Member Tye led the Pledge of Allegiance.
INVOCATION: Associate Pastor Ab Kastl, Landmark Church,
provided the invocation.
ROLL CALL: Council Members Andrew Chou, Ruth Low, Steve Tye
Mayor Pro Tem Chia Yu Teng, Mayor Stan Liu
Staff present in person: Dan Fox, City Manager; Ryan McLean, Assistant City
Manager; Omar Sandoval, City Attorney; David Liu, Public Works Director; Ryan Wright,
Parks and Recreation Director; Jason Jacobsen, Finance Director; Cecilia Arellano,
Senior Community Relations Coordinator; Joan Cruz, Administrative Coordinator;
Kristina Santana, City Clerk
Staff present telephonically: Greg Gubman, Community Development Director;
Marsha Roa, Community Relations Manager; Ken Desforges, Information Systems
Director; Hal Ghafari, Public Works Manager/Assistant City Engineer;
Others present: Stephen Tousey, Captain, Diamond Bar/Walnut
Sheriff’s Station; Aaron Scheller, Deputy, Diamond Bar/Walnut Sheriff’s Station; Leticia
Pacillas, LACFD Community Services Liaison (online)
APPROVAL OF AGENDA: Mayor Liu approved the agenda as presented.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Presentation of Certificates of Recognition for Good Citizen Misty Jean
Moreno, FedEx driver, for helping Diamond Bar resident Gail Evans .
1.2 Recognition of Diamond Ranch High School Division 5 Regional
Champion Panthers soccer team members.
5.1.c
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MAY 21, 2024 PAGE 2 CITY COUNCIL
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: NONE
3. PUBLIC COMMENTS:
Cynthia Yu, Diamond Bar Library, invited adults and children ages 5 to 12
accompanied by parent or caregiver to gather at the library tomorrow at 11:00
a.m. for an hour of creative pressed flower art ; Wednesday at 4:00 p.m. in
celebration of Children’s Day; and, Saturday, at 10:30 for a special programs for
new parents and caregivers. For additional information on these and other
programs and services visit the library website at www.lacountylibrary.org
CC/Santana reported that no emails were submitted and that no online callers
requested to speak under Public Comments.
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of
Future Events.
5. CONSENT CALENDAR: C/Chou moved, C/Low seconded, to approve the
Consent Calendar as presented. Motion carried 5-0 by the following Roll Call
vote:
AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPT/Teng, M/Liu
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES:
5.1.a MAY 7, 2024 STUDY SESSION
5.1.b MAY 7, 2024 REGULAR MEETING
5.2 RATIFIED CHECK REGISTER DATED MAY 1, 2024 THROUGH MAY 14,
2024 TOTALING $1,297,535.51.
5.3 APPROVED THE APRIL 2024 TREASURER’S STATEMENT.
5.4 ADOPTED THE PROCLAMATION DECLARING MAY AS MENTAL
HEALTH AWARENESS MONTH.
6. PUBLIC HEARINGS: NONE
7. COUNCIL CONSIDERATION: NONE
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou thanked staff for presenting a very thoughtfully prepared budget during
5.1.c
Packet Pg. 14
MAY 21, 2024 PAGE 3 CITY COUNCIL
tonight’s Study Session and congratulated the graduating classes of 2024.
C/Low congratulated graduates thanked staff for preparation of a very thoughtful
and challenging budget and shared thoughts and memories about Bob Rose,
how he helped building the City of Diamond Bar , what he meant and means to
the City family and asked that tonight’s meeting be adjourned in his memory.
C/Tye spoke about Bob Rose and noted that four of the five current Council
Members served on the Parks & Recreation Commission, attended California
Contract Cites Annual Municipal Seminar, commended CM/Fox and staff for their
stellar work on the budget, said it was very exciting to celebrate the Diamond
Ranch High School Girls Soccer team and wished everyone a very safe
Memorial Day holiday.
MPT/Teng attended the Pomona Unified School District’s State of the District
event and commended the district on their leadership, and acknowledged that on
behalf of the City, he and M/Liu presented a plaque to Diamond Bar High School
Music Director, Steve Acciani for 35 years of service to the school district during
a ceremony held at the school.
M/Liu lauded teachers and parent volunteers that help to enrich the school and
learning process, thanked staff for the Study Session and remarked on how year
after year the City continues to elevate its use of resources, congratulated
graduating students and wished everyone a safe and happy Memorial Day
weekend.
ADJOURNMENT: With no further business to conduct, M/Liu adjourned the Regular
City Council Meeting at 7:08 p.m. in memory of Bob Rose, former and first Community
Services Director for the City of Diamond Bar.
Respectfully Submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 4th day of June, 2024.
__________________________
Stan Liu, Mayor
5.1.c
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Agenda #: 5.2
Meeting Date: June 4, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED MAY 15, 2024
THROUGH MAY 28, 2024 TOTALING $690,908.60.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $690,908.60.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated May 15, 2024 through May 28,
2024 totaling $690,908.60 is being presented for ratification. All payments have been
made in compliance with the City’s purchasing policies and procedures, and have been
reviewed and approved by the appropriate departmental staff . The attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
5.2
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REVIEWED BY:
Attachments:
1. 5.2.a Check Register Affidavit 6-4-2024
2. 5.2.b Check Register 6-4-2024
5.2
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CITY OF DIAMOND BAR
CHECK REGISTER AFFIDAVIT
The attached listings of demands, invoices, and claims in the form of a check register
including checks dated May 15, 2024 through May 28, 2024 has been audited and is
certified as accurate. Payments have been allowed from the following funds in these
amounts:
Signed:
__________________________________
Finance Director
Jason M. Jacobsen
5.2.a
Packet Pg. 18
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
11967 5/16/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21250 GOLDEN
SPRINGS PED - TC-1
100655 52210 $75.76
CHECK TOTAL $75.76
11968 5/16/2024 SOUTHERN CALIFORNIA EDISON GS-1 - 1215 S BREA CYN RD - GD-1 100655 52210 $85.58
CHECK TOTAL $85.58
11969 5/16/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S BREA CYN
RD - TC-1
100655 52210 $77.25
CHECK TOTAL $77.25
11970 5/16/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 S BREA CYN RD
BPED - LS-3
100655 52210 $18.64
CHECK TOTAL $18.64
11971 5/16/2024 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2746 S BREA CYN RD
BPED - LS-3
100655 52210 $50.59
CHECK TOTAL $50.59
11972 5/16/2024 SOUTHERN CALIFORNIA EDISON GS-1 - 23331 GOLDEN SPRINGS DE PED -
GS-1
100655 52210 $85.04
CHECK TOTAL $85.04
11973 5/16/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20781 PATHFNDER
RD - TC-1
100655 52210 $107.97
CHECK TOTAL $107.97
11976 5/16/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S
LEMON/VARIOUS - TC-1
100655 52210 $319.94
CHECK TOTAL $319.94
11977 5/16/2024 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE. -
TC-1
100655 52210 $129.02
CHECK TOTAL $129.02
11978 5/16/2024 SOUTHERN CALIFORNIA EDISON GS-1 - 2838 S DBB PED - GS-1 100655 52210 $92.47
CHECK TOTAL $92.47
11980 5/21/2024 AARON STANLEY TALALAY INSTRUCTOR PAYMENT - PICKLEBALL -
WS 24
100520 55320 $765.00
CHECK TOTAL $765.00
11981 5/21/2024 ABSOLUTE SECURITY
INTERNATIONAL INC
APRIL SECURITY GUARD SERVICES 100520 55330 $1,336.10
5.2.b
Packet Pg. 19
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/21/2024 ABSOLUTE SECURITY
INTERNATIONAL INC APRIL SECURITY GUARD SERVICES 100510 55330 $3,983.81
CHECK TOTAL $5,319.91
11982 5/21/2024 AFLAC SUPP INSURANCE PREMIUM APRIL 2024 239 21117 $1.66
5/21/2024 AFLAC SUPP INSURANCE PREMIUM APRIL 2024 241 21117 $1.66
5/21/2024 AFLAC SUPP INSURANCE PREMIUM APRIL 2024 203 21117 $9.02
5/21/2024 AFLAC SUPP INSURANCE PREMIUM APRIL 2024 204 21117 $9.02
5/21/2024 AFLAC SUPP INSURANCE PREMIUM APRIL 2024 201 21117 $14.90
5/21/2024 AFLAC SUPP INSURANCE PREMIUM APRIL 2024 250 21117 $40.90
5/21/2024 AFLAC SUPP INSURANCE PREMIUM APRIL 2024 207 21117 $42.76
5/21/2024 AFLAC SUPP INSURANCE PREMIUM APRIL 2024 206 21117 $104.20
5/21/2024 AFLAC SUPP INSURANCE PREMIUM APRIL 2024 100 21117 $1,399.53
CHECK TOTAL $1,623.65
11983 5/21/2024 AIRGAS INC ARGON CYLINDER REFILL (040124-
043024) FY23-24
100630 51200 $31.13
CHECK TOTAL $31.13
11984 5/21/2024 ALL CITY MANAGEMENT
SERVICES INC CROSSING GUARD SERVICES - 4/14/24-
4/27/24
100310 55412 $14,039.30
CHECK TOTAL $14,039.30
11985 5/21/2024 ALLIANT INSURANCE SERVICES
INC EVENT INSURANCE 8/10/2024 &
11/16/2024
250170 57220 $395.00
CHECK TOTAL $395.00
11986 5/21/2024 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST CONTROL
(MAY2024) FY23-24
100630 52320 $70.00
5/21/2024 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST CONTROL
(MAY2024) FY23-24
100510 52320 $105.00
5/21/2024 ANIMAL PEST MANAGEMENT
SERVICES INC COMPREHENSIVE PEST CONTROL
(MAY2024) FY23-24
100620 52320 $120.00
CHECK TOTAL $295.00
11987 5/21/2024 ROBYN A BECKWITH INTERIOR PLANT SERVICE (APRIL2024)
FY23-24
100510 52320 $275.00
5/21/2024 ROBYN A BECKWITH INTERIOR PLANT SERVICE (APRIL2024)
FY23-24
100620 52320 $380.00
5.2.b
Packet Pg. 20
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $655.00
11988 5/21/2024 JOHN E BISHOP INSTRUCTOR PAYMENT - MARTIAL ARTS -
WS 24
100520 55320 $270.00
CHECK TOTAL $270.00
11989 5/21/2024 KATHY BREAUX INSTRUCTOR PAYMENT - ART - WS 24 100520 55320 $156.00
CHECK TOTAL $156.00
11990 5/21/2024 BSN SPORTS CORP PARK BB NET REPLACEMENT 100630 51300 $648.24
CHECK TOTAL $648.24
11991 5/21/2024 LINGO TELECOM LLC CITYWIDE ANALOG PHONE SERVICE -
MAY 2024
100230 52200 $2,531.84
CHECK TOTAL $2,531.84
11992 5/21/2024 CANNON CORPORATION PLAN CHECK - 2001 DERRINGER LN
PL21-46
100 22107 $6,916.50
5/21/2024 CANNON CORPORATION PLAN CHECK - 850 BREA CANYON RD 100 22109 $53.75
CHECK TOTAL $6,970.25
11993 5/21/2024 CDW GOVERNMENT WIRELESS KEYBOARDS FOR STAND-UP
DESKS
100230 51300 $170.91
CHECK TOTAL $170.91
11994 5/21/2024 CHEM PRO LABORATORY INC WATER TREATMENT (CITYHALL/MAY)
FY23-24
100620 52320 $187.95
5/21/2024 CHEM PRO LABORATORY INC QTRLY WATER MGMT (DBC) FY23-24 100510 52310 $186.20
CHECK TOTAL $374.15
11995 5/21/2024 CIVICPLUS LLC MUNICIPAL CODE 100140 54900 $431.25
CHECK TOTAL $431.25
11996 5/21/2024 COCO SUTZE CHENG INSTRUCTOR PAYMENT - FITNESS - WS 24 100520 55320 $240.00
CHECK TOTAL $240.00
11997 5/21/2024 CREATE & LEARN INC INSTRUCTOR PAYMENT - COMPUTER -
WS 24
100520 55320 $147.60
CHECK TOTAL $147.60
11998 5/21/2024 CT & T CONCRETE PAVING INC GRADING SYCAMORE PARK 04/29/24 100655 55512 $1,979.70
CHECK TOTAL $1,979.70
11999 5/21/2024 DANIELS TIRE SERVICES INC FY2023-24 TIRE RECYCLING 250170 55000 $300.00
5.2.b
Packet Pg. 21
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $300.00
12000 5/21/2024 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2024
250 21105 $1.96
5/21/2024 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
MAY 2024
100 21105 $115.70
CHECK TOTAL $117.66
12001 5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
225 21105 $7.35
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
203 21105 $8.23
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
204 21105 $8.23
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
239 21105 $21.95
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
241 21105 $21.95
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
238 21105 $35.92
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
201 21105 $54.48
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
206 21105 $120.59
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
207 21105 $150.94
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
250 21105 $228.71
5/21/2024 DELTA DENTAL INSURANCE
COMPANY PPO DENTAL INSURANCE PREMIUM MAY
2024
100 21105 $5,074.96
CHECK TOTAL $5,733.31
12002 5/21/2024 DIANA CHO & ASSOCIATES CDBG FY23-24 SENIOR PROGRAM-
MARCH 2024
225440 54900 $510.00
5/21/2024 DIANA CHO & ASSOCIATES CDBG FY23-24 SENIOR PROGRAM APRIL
2024
225440 54900 $340.00
5/21/2024 DIANA CHO & ASSOCIATES CDBG-AREA 4 ADA CURB RAMPS IMP-
MARCH 2024
301610 56101 $382.50
5/21/2024 DIANA CHO & ASSOCIATES CDBG-AREA 4 ADA CURB RAMPS IMP-
APRIL2024
301610 56101 $850.00
CHECK TOTAL $2,082.50
5.2.b
Packet Pg. 22
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
12003 5/21/2024 DISCOVERY SCIENCE CENTER OF
ORANGE EARTH DAY ACTIVITY 250170 54900 $3,450.00
CHECK TOTAL $3,450.00
12004 5/21/2024 ECOFERT INC FERTILIZER INJECT SYS(PARKS APR2024)
FY23-24
100630 52320 $1,207.00
CHECK TOTAL $1,207.00
12005 5/21/2024 EXTERIOR PRODUCTS CORP MAINT REPAIRS - LANDSCAPE LIGHTING 100620 52320 $4,665.76
5/21/2024 EXTERIOR PRODUCTS CORP MAINT REPAIRS - LANDSCAPE LIGHTING 100630 52320 $6,800.00
5/21/2024 EXTERIOR PRODUCTS CORP MAINT REPAIRS - LANDSCAPE LIGHTING 100510 52320 $12,100.00
5/21/2024 EXTERIOR PRODUCTS CORP LIGHTING MAINT CITYHALL LED LIGHTS 100620 52320 $3,904.92
5/21/2024 EXTERIOR PRODUCTS CORP LIGHTING MAINT CITYHALL LED LIGHTS 100620 51200 $7,375.00
5/21/2024 EXTERIOR PRODUCTS CORP MILITARY BANNERS MAY 2024 100520 55300 $3,581.75
CHECK TOTAL $38,427.43
12006 5/21/2024 FEDERAL EXPRESS
CORPORATION COURIER SERVICES 100620 51200 $5.68
CHECK TOTAL $5.68
12007 5/21/2024 FOOTHILL BUILDING MATERIALS
INC SANDBAGS 040224 (STATION #119)
FY23-24
100350 51200 $736.33
5/21/2024 FOOTHILL BUILDING MATERIALS
INC SANDBAGS 040224 (STATION #121)
FY23-24
100350 51200 $736.33
CHECK TOTAL $1,472.66
12008 5/21/2024 FRANCOISE S ZAMBRA CONTRACT CLASS INSTRUCTOR 100520 55320 $210.00
CHECK TOTAL $210.00
12009 5/21/2024 FRONTIER COMMUNICATIONS
CORP SUMMARY BILL - INTERNET SERVICE - APR
2024-
100230 54030 $408.90
5/21/2024 FRONTIER COMMUNICATIONS
CORP SUMMARY BILL - INTERNET/CITY HALL -
MAY 2024
100230 54030 $811.25
CHECK TOTAL $1,220.15
12010 5/21/2024 GERALDINE KELLER INSTRUCTOR PAYMENT - CULINARY - WS
24
100520 55320 $18.00
CHECK TOTAL $18.00
12011 5/21/2024 GO LIVE TECHNOLOGY INC ELM PROJECT MGMT - APR 2024 503230 56135 $6,750.00
CHECK TOTAL $6,750.00
5.2.b
Packet Pg. 23
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
12012 5/21/2024 GOTO COMMUNICATIONS INC CITYWIDE PHONE SYSTEM - MAY 2024 100230 52200 $2,676.71
CHECK TOTAL $2,676.71
12013 5/21/2024 GOVCONNECTION INC ANNUAL RENEWAL - ESET 100230 52314 $2,700.00
CHECK TOTAL $2,700.00
12014 5/21/2024 WOODS MAINTENANCE
SERVICES INC GRAFFITI ABATEMENT-APRIL 2024 100430 55540 $3,075.00
CHECK TOTAL $3,075.00
12015 5/21/2024 GREENFIELD LANDSCAPING &
MAINTENANCE INC DBC LANDSCAPE UPDATES 504510 56100 $36,975.00
5/21/2024 GREENFIELD LANDSCAPING &
MAINTENANCE INC CONTRACT WITHHOLDING: 24000080
RETENTION PAYMENT
504 29004 $1,848.75
CHECK TOTAL $38,823.75
12016 5/21/2024 GUARANTEED JANITORIAL
SERVICE INC JANITORIAL SERVICES (APRIL2024) FY23-
24
100630 55505 $2,860.26
5/21/2024 GUARANTEED JANITORIAL
SERVICE INC JANITORIAL SERVICES (APRIL2024) FY23-
24
100510 55505 $6,304.27
5/21/2024 GUARANTEED JANITORIAL
SERVICE INC JANITORIAL SERVICES (APRIL2024) FY23-
24
100620 52320 $10,183.47
CHECK TOTAL $19,348.00
12017 5/21/2024 HARBOR TRUCK BODIES INC VEHICLE MAINT (LOCK
REPAIR/LIC#1570799)
502655 52312 $462.43
5/21/2024 HARBOR TRUCK BODIES INC VEHICLE MAINT (LOCK
REPAIR/LIC#1524126)
502630 52312 $308.30
5/21/2024 HARBOR TRUCK BODIES INC VEHICLE MAINT (LOCK
REPAIR/LIC#1407074)
502655 52312 $308.30
5/21/2024 HARBOR TRUCK BODIES INC VEHICLE MAINT (LOCK
REPAIR/LIC#1524126)
502630 52312 $411.05
CHECK TOTAL $1,490.08
12018 5/21/2024 HEATHER JEN CHANG CONTRACT CLASS INSTRUCTOR- ART 100520 55320 $546.00
CHECK TOTAL $546.00
12019 5/21/2024 HIRSCH PIPE & SUPPLY INC BUILDING MAINTENANCE (DBC) FY23-24 100510 52310 $1,184.89
5/21/2024 HIRSCH PIPE & SUPPLY INC BUILDING MAINTENANCE (DBC) FY23-24 100510 52310 ($738.49)
CHECK TOTAL $446.40
12020 5/21/2024 HOME DEPOT CREDIT SERVICES TOOL REPLACEMENT (04272024) FY 100630 51300 $413.91
5.2.b
Packet Pg. 24
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/21/2024 HOME DEPOT CREDIT SERVICES TOOL REPLACEMENT (04262024) FY23-
24
100630 51300 $764.31
5/21/2024 HOME DEPOT CREDIT SERVICES CIVIC CENTER (CITYHALL) MAINT
SUPPLIES 042524
100620 51200 $19.58
CHECK TOTAL $1,197.80
12021 5/21/2024 HUMANE SOCIETY OF POMONA
VALLEY INC ANIMAL CONTROL SERVICES IN APRIL
2024
100340 55404 $38,259.67
CHECK TOTAL $38,259.67
12022 5/21/2024 JACKSON'S AUTO SUPPLY/NAPA FLEET VEHICLE (LIC#1570799) PARTS 502630 52312 $406.64
5/21/2024 JACKSON'S AUTO SUPPLY/NAPA REFUND OF DEPOSIT PAID; INV#457338
4/24/24
502630 52312 ($38.79)
CHECK TOTAL $367.85
12023 5/21/2024 JAVIER DJEU CONTRACT CLASS INSTRUCTOR 100520 55320 $723.60
CHECK TOTAL $723.60
12024 5/21/2024 JOHN L HUNTER & ASSOC INC NPDES PROFESSIONAL SERVICES - FEB
2024
201610 54200 $1,447.50
5/21/2024 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - FEB 2024 100 22109 $202.50
5/21/2024 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - FEB 2024 100 22109 $206.25
5/21/2024 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - FEB 2024 100 22109 $236.25
5/21/2024 JOHN L HUNTER & ASSOC INC NPDES LAND DEVELOPMENT - FEB 2024 201610 54200 $67.50
CHECK TOTAL $2,160.00
12025 5/21/2024 KEVIN D JONES PS -SR-57/60 CONFLUENCE PROJ
ADVOCACY - APR 2024
100615 54400 $4,000.00
CHECK TOTAL $4,000.00
12026 5/21/2024 LA PHILHARMONIC ADULT EXCURSION ADMISSIONS 100520 55300 $1,333.25
CHECK TOTAL $1,333.25
12027 5/21/2024 LOOMIS COURIER SERVICES - APRIL 2024 100210 54900 $755.74
5/21/2024 LOOMIS COURIER SERVICES - APRIL 2024 100510 54900 $755.74
CHECK TOTAL $1,511.48
12028 5/21/2024 LOS ANGELES COUNTY SHERIFF'S
DEPT FY2023-24 LAW ENF. HELICOPTER JAN.
2024
100310 55402 $534.13
CHECK TOTAL $534.13
5.2.b
Packet Pg. 25
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
12029 5/21/2024 LOWE'S BUSINESS ACCOUNT CIVIC CENTER (CITYAHLL 042624) MAINT
SUPPLIES
100620 51200 $72.94
CHECK TOTAL $72.94
12030 5/21/2024 MARIPOSA LANDSCAPES INC GRAND AVE MEDIANS LANDSCAPE UP 238638 52320 $22,212.01
CHECK TOTAL $22,212.01
12031 5/21/2024 MCE CORPORATION LANDSCAPE MAINTENANCE (LLAD
38,39,&41)
241641 55524 $5,412.19
5/21/2024 MCE CORPORATION LANDSCAPE MAINTENANCE (LLAD
38,39,&41)
239639 55524 $13,200.67
5/21/2024 MCE CORPORATION LANDSCAPE MAINTENANCE (LLAD
38,39,&41)
238638 55524 $15,842.74
5/21/2024 MCE CORPORATION ROAD MAINTENANCE (APRIL2024) FY23-
24
100655 55530 $292.92
5/21/2024 MCE CORPORATION ROAD MAINTENANCE (APRIL2024) FY23-
24
100655 55528 $13,664.58
CHECK TOTAL $48,413.10
12032 5/21/2024 NATIONAL TRENCH SAFETY INC RENTAL EQUIP (GS X SYLVANGLEN KRAIL
051024-060624)
100655 52300 $455.52
CHECK TOTAL $455.52
12033 5/21/2024 NINYO & MOORE INC GEOTECHNICAL INVESTIGATION FOR
3000 BLOCK OF DBB
100615 54430 $17,051.75
CHECK TOTAL $17,051.75
12034 5/21/2024 NOODOE INC CONTRACT WITHHOLDING: 32000296 301 29004 $2,250.00
CHECK TOTAL $2,250.00
12035 5/21/2024 NORTH AMERICAN YOUTH
ACTIVITIES LLC CONTRACT CLASS INSTRUCTOR-YOUTH
SOCCER
100520 55320 $840.00
CHECK TOTAL $840.00
12036 5/21/2024 NOVA LANDSCAPE GROUP INC DIAMOND CANYON PARK -
LANDSCAPE REHAB
504630 56100 $49,928.00
CHECK TOTAL $49,928.00
12037 5/21/2024 OAK TREE RECREATION LLC DEPOSIT - DAY CAMP EXCURSION 100520 53520 $409.50
CHECK TOTAL $409.50
12038 5/21/2024 OC YOUTH SPORTS LLC INSTRUCTOR PAYMENT - SPORTS - WS 24 100520 55320 $720.00
CHECK TOTAL $720.00
5.2.b
Packet Pg. 26
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
12039 5/21/2024 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL 100220 52510 $553.00
5/21/2024 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $282.00
5/21/2024 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $642.00
CHECK TOTAL $1,477.00
12040 5/21/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - APRIL 2024 100630 51200 $13.07
5/21/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - APRIL 2024 100220 51200 $52.15
5/21/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - APRIL 2024 100410 51200 $95.92
5/21/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - APRIL 2024 100240 51200 $401.16
5/21/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - APRIL 2024 100510 51200 $615.81
5/21/2024 OFFICE SOLUTIONS OFFICE SUPPLIES - APRIL 2024 100140 51200 $1,309.21
CHECK TOTAL $2,487.32
12041 5/21/2024 ONE TIME PAY VENDOR DENA EVERTON RECREATION PROGRAM REFUND 100 20202 $20.00
CHECK TOTAL $20.00
12042 5/21/2024 ONE TIME PAY VENDOR EUGENE KIM FACILITY DEPOSIT REFUND 100 20202 $200.00
CHECK TOTAL $200.00
12043 5/21/2024 ONE TIME PAY VENDOR FIRST CLASS EVENTS FACILITY DEPOSIT REFUND 100 20202 $1,350.00
CHECK TOTAL $1,350.00
12044 5/21/2024 ONE TIME PAY VENDOR IVY WANG FACILITY DEPOSIT REFUND 100 20202 $100.00
CHECK TOTAL $100.00
12045 5/21/2024 ONE TIME PAY VENDOR MUSIC TEACHERS
ASSOCIATION OF
CALIFORNIA
FACILITY DEPOSIT REFUND 100 20202 $200.00
CHECK TOTAL $200.00
12046 5/21/2024 ONE TIME PAY VENDOR NARMISHA PATEL FACILITY DEPOSIT REFUND 100 20202 $700.00
CHECK TOTAL $700.00
12047 5/21/2024 ONE TIME PAY VENDOR SONG YU RECREATION PROGRAM REFUND 100 20202 $205.00
CHECK TOTAL $205.00
12048 5/21/2024 ONE TIME PAY VENDOR STEVEN TSENG RECREATION PROGRAM REFUND 100 20202 $85.00
5.2.b
Packet Pg. 27
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $85.00
12049 5/21/2024 ONE TIME PAY VENDOR SUZANNIE CASTANEDA FACILITY DEPOSIT REFUND 100 20202 $100.00
CHECK TOTAL $100.00
12050 5/21/2024 ONE TIME PAY VENDOR WALNUT VALLEY WATER
DISTRICT
FACILITY DEPOSIT REFUND 100 20202 $950.00
CHECK TOTAL $950.00
12051 5/21/2024 ONE TIME PAY VENDOR - CND
REFUND
J 1 PRO ROOFING C&D REFUND FOR 21503 CAZADERO
PLACE
100 22105 $250.00
CHECK TOTAL $250.00
12052 5/21/2024 ONE TIME PAY VENDOR - CND
REFUND
JOSE RAFAEL DEPOSIT REFUND - 163 NORTH ROCK
RIVER DR
100 22105 $250.00
CHECK TOTAL $250.00
12053 5/21/2024 ONE TIME PAY VENDOR - CND
REFUND
MICHAEL & JENNIFER L
NITTI
624 STRONGBOW DR 100 22105 $250.00
CHECK TOTAL $250.00
12054 5/21/2024 ONE TIME PAY VENDOR - CND
REFUND
PREMIUM ROOFING
SYSTEMS
347 EAGLE NEST DRIVE 100 22105 $250.00
CHECK TOTAL $250.00
12055 5/21/2024 OPCO TRANSIT INC FY 23-24 DIAMOND RIDE SR TRANS SVCS
-APRIL BILLING
206650 55560 $23,646.21
CHECK TOTAL $23,646.21
12056 5/21/2024 PAPER RECYCLING &
SHREDDING DBC SHREDDING 250170 55000 $70.00
CHECK TOTAL $70.00
12057 5/21/2024 PARKWOOD LANDSCAPE
MAINTENANCE INC LANDSCAPE MAINTENANCE (PARKS) 100510 55505 $3,014.61
5/21/2024 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINTENANCE (PARKS) 100630 55505 $31,193.12
CHECK TOTAL $34,207.73
12058 5/21/2024 PROTECTION ONE INC ALARM MONITORING (CITYHALL052924-
062824) FY23-24
100620 52320 $41.74
CHECK TOTAL $41.74
12059 5/21/2024 PROTECTION ONE INC ALARM
MONITORING(SYCAMOREPARK052824-
082724)FY23-24
100630 52320 $221.68
5.2.b
Packet Pg. 28
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $221.68
12060 5/21/2024 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $798.00
5/21/2024 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE
STORAGE UNITS
100520 52302 $836.00
CHECK TOTAL $1,634.00
12061 5/21/2024 PYRO COMM SYSTEMS INC FIRE ALARM MONITORING (DBC050124-
073124) FY23-24
100510 52310 $135.00
5/21/2024 PYRO COMM SYSTEMS INC FIRE ALARM MONITORING
(HERITAGEPARK050124-073124)
100630 52320 $195.00
CHECK TOTAL $330.00
12062 5/21/2024 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - APRIL 2024 206650 55610 $525.86
5/21/2024 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - APRIL 2024 206650 55620 $2,103.44
CHECK TOTAL $2,629.30
12063 5/21/2024 REINBERGER CORPORATION CERTIFICATE FRAME HOLDERS 100130 52110 $1,576.80
CHECK TOTAL $1,576.80
12064 5/21/2024 RELIABLE TRANSLATIONS CORP TRANSLATIONS - SUNSET CROSSING
HOA ORGANICS LETTER
250170 54900 $160.00
CHECK TOTAL $160.00
12065 5/21/2024 RETAIL MARKETING SERVICES INC APRIL CART RETRIEVAL SERVICE 250170 55000 $60.00
CHECK TOTAL $60.00
12066 5/21/2024 RKA CONSULTING GROUP PLAN CHECK - MAPLE HILL PARK (PR24-
233) - MAR 2024
301630 56104 $450.00
5/21/2024 RKA CONSULTING GROUP BUILDING AND SAFETY SERVICES-
MARCH 2024
100420 55100 $70,371.15
CHECK TOTAL $70,821.15
12067 5/21/2024 SC FUELS FLEET VEHICLE FUEL (041624-043024)
FY23-24
502430 52330 $53.35
5/21/2024 SC FUELS FLEET VEHICLE FUEL (041624-043024)
FY23-24
502620 52330 $359.16
5/21/2024 SC FUELS FLEET VEHICLE FUEL (041624-043024)
FY23-24
502630 52330 $568.27
5/21/2024 SC FUELS FLEET VEHICLE FUEL (041624-043024)
FY23-24
502655 52330 $639.20
CHECK TOTAL $1,619.98
5.2.b
Packet Pg. 29
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
12068 5/21/2024 SLOAN VAZQUEZ INC CONSULTING SRVCS - HAULER
NEGOTIATIONS
250170 54900 $8,280.00
CHECK TOTAL $8,280.00
12069 5/21/2024 SO COAST AIR QUALITY MGT
DISTRICT FACILITY LEASE FOR JUN 100130 52302 $2,688.58
CHECK TOTAL $2,688.58
12070 5/21/2024 SOCIAL VOCATIONAL SERVICES LITTER AND WEED REMOVAL (ROW-
APRIL2024)
100645 55528 $3,113.00
CHECK TOTAL $3,113.00
12071 5/21/2024 SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT AQMD FEE (070123-063024) DBC-
AB2588/FY23-24
100510 52310 $161.81
CHECK TOTAL $161.81
12072 5/21/2024 SPECTRUM BUSINESS SUMMARY BILL - CABLE TV/INTERNET -
APR 2024
100230 54030 $1,739.35
5/21/2024 SPECTRUM BUSINESS CABLE TV SERVICE - DBC - APR 2024 100230 54030 $132.63
5/21/2024 SPECTRUM BUSINESS INTERNET SERVICE - HERITAGE PARK -
MAY 2024
100230 54030 $274.98
CHECK TOTAL $2,146.96
12073 5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
225 21107 $0.98
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
203 21107 $1.99
5/21/2024 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
204 21107 $1.99
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
239 21107 $2.36
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
241 21107 $2.36
5/21/2024 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
225 21113 $3.32
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
238 21107 $3.32
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
203 21113 $4.21
5/21/2024 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
204 21113 $4.21
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
239 21113 $8.30
5.2.b
Packet Pg. 30
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
241 21113 $8.30
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
238 21113 $12.98
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
207 21107 $15.45
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
201 21113 $21.83
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
201 21107 $27.30
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
206 21107 $52.18
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
207 21113 $52.84
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
206 21113 $54.77
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
250 21107 $72.88
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
250 21113 $126.38
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
100 21107 $1,600.77
5/21/2024 STANDARD INSURANCE
COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM MAY 2024
100 21113 $2,325.62
CHECK TOTAL $4,404.34
12074 5/21/2024 STAY GREEN INC LANDSCAPE MAINT(CITYHALLMAY2024)
FY23-24
100620 52320 $1,172.00
CHECK TOTAL $1,172.00
12075 5/21/2024 STUMP FENCE CO CONTRACT WITHHOLDING RETENTION:
24000050
504 29004 $1,038.50
CHECK TOTAL $1,038.50
12076 5/21/2024 TACO-MAN! LLC SENIOR DANCE CATERING 100520 55310 $2,469.73
CHECK TOTAL $2,469.73
12077 5/21/2024 TASC FSA FEES 100220 52515 $156.26
CHECK TOTAL $156.26
12078 5/21/2024 THE GAS COMPANY CITYHALL (041024-050924) FY23-24 100620 52215 $200.57
5.2.b
Packet Pg. 31
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
5/21/2024 THE GAS COMPANY HERITAGE PARK (041124-051024) FY23-
24
100630 52215 $31.08
5/21/2024 THE GAS COMPANY DBC (041224-051324) FY23-24 100510 52215 $1,278.06
CHECK TOTAL $1,509.71
12079 5/21/2024 THE SAN GABRIEL VALLEY
NEWSPAPER GR LGL AD-PC MTG 5/14/24-DCA PL22-59 100410 52160 $666.01
CHECK TOTAL $666.01
12080 5/21/2024 THE SAUCE CREATIVE SERVICES
INC
SIGNAGE FOR GRADUATION SOCIAL 100520 52110 $843.88
CHECK TOTAL $843.88
12081 5/21/2024 TINKERSPACE INC DEPOSIT - DAY CAMP ENTERTAINMENT 100520 55315 $200.00
CHECK TOTAL $200.00
12082 5/21/2024 TORTI GALLAS AND PARTNERS
INC TOWN CENTER SPECIFIC PLAN-APRIL
2024
103410 54900 $7,345.50
CHECK TOTAL $7,345.50
12083 5/21/2024 TRANE SERVICE GROUP INC MECH&BAS PREV MAINT QTRLY
(CITYHALL) FY23-24
100620 52320 $4,366.95
CHECK TOTAL $4,366.95
12084 5/21/2024 TRIANGLE SPORTS INC YOUTH SOCCER MEDALS 100520 51200 $383.25
CHECK TOTAL $383.25
12085 5/21/2024 TURBOSCAPE INC MULCH INSTALLATION VARIOUS DB 504510 56100 $7,800.00
5/21/2024 TURBOSCAPE INC MULCH INSTALLATION VARIOUS DB 100630 52320 $22,880.00
CHECK TOTAL $30,680.00
12086 5/21/2024 ULINE INC SUPPLIES (DBC/05.06.24) FY23-24 100510 51200 $137.49
CHECK TOTAL $137.49
12087 5/21/2024 UNITED RECORDS MANAGEMENT
INC OFF SITE STORAGE - BACK-UP TAPES -
MAY 2024
100230 55000 $594.00
CHECK TOTAL $594.00
12088 5/21/2024 US BANK CALCARD STATEMENT - APRIL 2024 999 28100 $22,721.30
CHECK TOTAL $22,721.30
12089 5/21/2024 VALLEY VISTA SERVICES, INC. STREET SWEEPING SERVICES (04/08-
04/12 & 4/22-4/26)
100655 55510 $11,205.60
5.2.b
Packet Pg. 32
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $11,205.60
12090 5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 225 21108 $2.29
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 203 21108 $3.22
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 204 21108 $3.22
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 239 21108 $7.20
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 241 21108 $7.20
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 238 21108 $12.16
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 201 21108 $16.12
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 206 21108 $46.41
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 207 21108 $55.37
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 250 21108 $88.42
5/21/2024 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2024 100 21108 $1,991.14
CHECK TOTAL $2,232.75
12091 5/21/2024 WALNUT VALLEY UNIFIED
SCHOOL DISTRICT ADULT VOLLEYBALL GYM RENTAL 100520 52302 $765.00
CHECK TOTAL $765.00
12092 5/21/2024 WALNUT VALLEY WATER DISTRICT DB COMPLETE STREETS/APP - WATER
SERVICE - DBB 2024
100615 54410 $3,800.00
5/21/2024 WALNUT VALLEY WATER DISTRICT CITYHALLW (040124-043024) 100620 52220 $763.59
5/21/2024 WALNUT VALLEY WATER DISTRICT D38W (040124-043024) 238638 52220 $6,878.90
5/21/2024 WALNUT VALLEY WATER DISTRICT D38RW (040124-043024) 238638 52220 $1,170.96
5/21/2024 WALNUT VALLEY WATER DISTRICT D39W (040124-043024) 239639 52220 $5,400.86
5/21/2024 WALNUT VALLEY WATER DISTRICT D41W (040124-043024) 241641 52220 $4,209.62
5/21/2024 WALNUT VALLEY WATER DISTRICT DBCW (040124-043024) 100510 52220 $486.71
5/21/2024 WALNUT VALLEY WATER DISTRICT PARKSW 040124-043024) 100630 52220 $6,604.52
5/21/2024 WALNUT VALLEY WATER DISTRICT PARKS(R)W (040124-043024) 100630 52220 $199.53
CHECK TOTAL $29,514.69
12093 5/21/2024 WANSEO CHUNG CONTRACT CLASS INSTRUCTOR 100520 55320 $739.20
CHECK TOTAL $739.20
5.2.b
Packet Pg. 33
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
12094 5/21/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES(DBC) 100510 51210 $740.65
5/21/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $0.96
5/21/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY23-24 100510 51210 $178.82
5/21/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE PARK)
FY23-24
100630 51200 $184.04
5/21/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITYHALL) FY23-
24
100620 51200 $2,140.36
5/21/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 9CITYHALL) FY23-
24
100620 51200 $446.76
5/21/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $0.24
5/21/2024 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) 100510 51210 $407.65
CHECK TOTAL $4,099.48
12095 5/21/2024 WEST COAST ARBORISTS INC TREE MAINTENANCE GRID 39 239639 55522 $450.25
5/21/2024 WEST COAST ARBORISTS INC TREE MAINTENANCE GRID 41 241641 55522 $1,020.30
5/21/2024 WEST COAST ARBORISTS INC LARKSTONE PARK (TREE INSTALLATION
04172024)
100645 55522 $279.30
5/21/2024 WEST COAST ARBORISTS INC TREE MAINTENANCE (040124-041524)
FY23-24
100645 55522 $16,451.95
5/21/2024 WEST COAST ARBORISTS INC TREE MAINT (041624-043024) FY23-24 100645 55522 $5,392.40
5/21/2024 WEST COAST ARBORISTS INC TREE MAINT (031224-IRONBARK
EUCALYPTUS LUMBAR)
100645 55522 $646.50
CHECK TOTAL $24,240.70
12096 5/21/2024 WESTERN A/V AV SYSTEM REPAIR - DIAMOND BAR
CENTER
100510 52310 $972.75
CHECK TOTAL $972.75
12097 5/21/2024 WISCONSIN QUICK LUBE INC VEHICLE MAINT (OIL
CHANGE/LIC#1479593)
502655 52312 $95.13
CHECK TOTAL $95.13
12098 5/21/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2024 100 22107 $184.80
5/21/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2024 100 22107 $4,118.40
5/21/2024 WOODRUFF & SMART, A
PROFESSIONAL CORPORATION LEGAL SERVICES - MARCH 2024 100120 54020 $11,140.80
CHECK TOTAL $15,444.00
5.2.b
Packet Pg. 34
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
GRAND TOTAL $690,908.60
5.2.b
Packet Pg. 35
Agenda #: 5.3
Meeting Date: June 4, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CANCELLATION OF JULY 2, 2024 CITY COUNCIL MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Adjourn the June 18, 2024 City Council meeting to July 16, 2024.
FINANCIAL IMPACT:
None.
BACKGROUND:
It has been suggested that the Council consider the cancellation of the City Council
Meeting scheduled for July 2, 2024. There will be no pressing matters or public
hearings scheduled and therefore adjourning the meeting will not cause the City any
hardship.
Should the City Council concur, it is recommended that the Mayor, at the end of the
June 18, 2024 City Council Meeting, adjourn said Council meeting to July 16, 2024.
PREPARED BY:
5.3
Packet Pg. 36
REVIEWED BY:
5.3
Packet Pg. 37
Agenda #: 5.4
Meeting Date: June 4, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CALLING AND GIVING NOTICE OF GENERAL MUNICIPAL
ELECTION, AND CONSOLIDATING THE GENERAL MUNICIPAL
ELECTION WITH THE STATEWIDE GENERAL ELECTION ON
NOVEMBER 5, 2024, AND ADOPTING REGULATIONS RELATED TO
CANDIDATE STATEMENTS.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Adopt Resolution No. 2024-15 calling the General Municipal Election to be held
on Tuesday, November 5, 2024 for the election of two (2) Members of the City
Council;
B. Adopt Resolution No. 2024-16 requesting approval from the Board of
Supervisors of the County of Los Angeles to Consolidate the General Municipal
Election with the Statewide General Election; and
C. Adopt Resolution No. 2024-17 adopting Regulations for Candidates for Elective
Office related to Candidate Statements.
FINANCIAL IMPACT:
The cost to consolidate the general municipal election for Districts 2 and 5 is estimated
at approximately $53,000 and is included in the proposed Fiscal Year 2024-25 Budget.
The actual cost will be invoiced to the City after the election concludes and expenditures
are divided amongst the cities consolidating their elections with the Statewide General
Election and requesting services from the Los Angeles County Registrar-Recorder.
BACKGROUND:
The General Municipal Election is scheduled for November 5, 2024. At this time, the
City must call an election for the selection of two (2) City Council seats to full four (4)
5.4
Packet Pg. 38
year terms for Districts 2 and 5, with one (1) member elected from and by voters of each
district respectively.
DISCUSSION:
Pursuant to Sections 10400 - 10418 of the Elections Code, the City is required to
formally call and give notice of and request consolidation for General Municipal
Elections. The attached Resolutions adhere to the requirements set forth in the
Elections Code and are summarized below:
1. Calling and Giving Notice of the November 5, 2024 General Municipal Election.
This resolution (Attachment 1) calls for the holding of the November 5, 2024 General
Municipal Election. The offices to be filled for this election are for three (3) Members
of the City Council for full four (4) year terms for Districts 2, and 5. The filing period
for nomination papers and candidate statements is July 1 5 to August 9, 2024.
2. Requesting Consolidation with the Statewide General Election.
This resolution (Attachment 2) requests that the Los Angeles County Board of
Supervisors consolidate the General Municipal Election with the Presidential
Election on November 5, 2024. The local election will be held in conjunction with the
county and statewide ballot and is overseen and managed by the County of Los
Angeles Office of the Registrar/Recorder (County). The resolution also authorizes
the County’s Election Department to canvass the returns of the election. The City
has historically consolidated General Municipal Elections with the County since
incorporation.
3. Regulations Regarding Candidate Statements.
This resolution (Attachment 3) adopts regulations governing candidate statements.
Consistent with past practice during previous City of Diamond Bar elections, the
resolution establishes that candidate statements may include the name, age and
occupation of the candidate and a brief description of no more than 200 words of the
candidate’s education and qualifications expressed by the candidate. The statement
shall not include party affiliation of the candidate, nor membership or activity in
partisan political organizations. The resolution also sets standards for foreign
language translation. The candidate will be responsible for the costs of printing the
candidate statement in the voter information guide. New for 2024, candidates will be
given the option to also publish a candidate statement on the Los Angeles County
Registrar-Recorder’s website.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolutions as to form.
PREPARED BY:
5.4
Packet Pg. 39
REVIEWED BY:
Attachments:
1. 5.4.a Resolution No. 2024-15 - Calling Election
2. 5.4.b Resolution No. 2024-16 - Requesting Consolidation
3. 5.4.c Resolution No. 2024-17 - Candidate Statement Regulations
5.4
Packet Pg. 40
RESOLUTION NO. 2024-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5, 2024, FOR
THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE
PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES.
WHEREAS, under the provisions of the laws relating to general law cities in the
State of California, a General Municipal Election shall be held on November 5, 2024, for
the election of Municipal Officers.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
Section 1. That pursuant to the requirements of the laws of the State of
California relating to General Law Cities, there is called and ordered to be held in the
City of Diamond Bar, California, on Tuesday, November 5, 2024, a General Municipal
Election for the purpose of electing two (2) Members of the City Council for the full term
of four years. One member shall be elected from and by the voters of District 2; and one
member shall be elected from and by the voters of District 5.
Section 2. That the ballots to be used at the election shall be in form and
content as required by law.
Section 3. That the City Clerk is authorized, instructed and directed to
coordinate with the County of Los Angeles Registrar-Recorder/County Clerk to procure
and furnish any and all official ballots, notices, printed matter and all supplies,
equipment and paraphernalia that may be necessary in order to properly and lawfully
conduct the election.
Section 4. That the vote centers for the election shall be open as required
during the identified voting period pursuant to Election Code Section 14212, except as
provided in Sections 4005 and 14401 of the Elections Code of the State of California.
Section 5. That in all particulars not recited in this resolution, the election shall
be held and conducted as provided by law for holding municipal elections.
Section 6. That notice of the time and place of holding the election is given
and the City Clerk is authorized, instructed and directed to give further or additional
notice of the election, in time, form and manner as required by law.
Section 7. That in the event of a tie vote as certified by the County of Los
Angeles Registrar-Recorder/County Clerk, the City Council, in accordance with
Diamond Bar Municipal Code Section 2.04.040 and Elections Code § 15651(b), shall
5.4.a
Packet Pg. 41
Resolution No. 2024-15
2
conduct a special runoff election to resolve the tie vote and such special runoff election
is to be held on a Tuesday not less than 40 days nor more than 125 days after the
administrative or judicial certification of the election which resulted in a tie vote.
Section 8. The City Council authorizes the City Clerk to administer said
election and all reasonable and actual election expenses shall be paid by the City upon
presentation of a properly submitted bill.
Section 9. That the City Clerk shall attest and certify to the passage and
adoption of this Resolution and enter it into the book of original Resolutions, and it shall
become effective immediately upon its approval.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2024.
CITY OF DIAMOND BAR
__________________________
Stan Liu, Mayor
ATTEST:
I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the
foregoing resolution, was duly passed, approved and adopted by the City Council of the
City of Diamond Bar at a regular meeting held on the 4th day of June, 2024, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
5.4.a
Packet Pg. 42
RESOLUTION NO. 2024-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS
OF THE COUNTY OF LOS ANGELES TO CONSOLIDAT E THE CITY’S
GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 5,
2024 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON
THE DATE PURSUANT TO § 10403 OF THE CALIFORNIA ELECTIONS
CODE.
WHEREAS, the City Council of the City of Diamond Bar called a General
Municipal Election to be held on November 5, 2024 for the purpose of the election of
two Members of the City Council, for full terms of four years. One member shall be
elected from and by the voters of District 2; and one member shall be elected from and
by the voters of District 5; and
WHEREAS, it is desirable that the General Municipal Election be consolidated
with the Statewide General Election to be held on the same date and that within the
City, the precincts, vote centers and election officers of the two elections be the same,
and that the county election department of the County of Los Angeles canvass the
returns of the General Municipal Election with said Statewide General Election and that
the election be held in all respects as if there were only one election .
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That pursuant to the requirements of Section 10403 of the Elections
Code of the State of California, the Board of Supervisors of the County of Los Angeles
is hereby requested to consent and agree to the consolidation of a General Municipal
Election with the Statewide General election on Tuesday, November 5, 2024, for the
purpose of the election of two Members of the City Council, for full terms of four years.
Section 2. That the county election department is authorized to canvass the
returns of the General Municipal Election. The election shall be held in all respects as if
there were only one election, and only one form of ballot shall be used. The election will
be held and conducted in accordance with the provisions of law regulating the
Statewide Election.
Section 3. That the Board of Supervisors is requested to issue instructions to
the County Election Department to take any and all steps necessary for the holding of
the consolidated election.
Section 4. That the City of Diamond Bar recognizes that additional costs will
be incurred by the County by reason of this consolidation and agrees to reimburse the
County for any costs.
5.4.b
Packet Pg. 43
Resolution No. 2024-16
2
Section 5. That the City Clerk is hereby directed to file a certified copy of this
resolution with the Board of Supervisors and the County Election Department of the
County of Los Angeles.
Section 6. That the City Clerk shall attest and certify to the passage and
adoption of this resolution and enter it into the book of original resolutions , and it shall
become effective immediately upon its approval.
Section 7. The City Clerk is hereby directed to deliver a certified copy of this
resolution to the Board of Supervisors of the County of Los Angeles and to transmit an
electronic copy to the Board of Supervisors and the Registrar-Recorder/County Clerk of
the County of Los Angeles.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2024.
CITY OF DIAMOND BAR
__________________________
Stan Liu, Mayor
ATTEST:
I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the
foregoing resolution, was duly passed, approved and adopted by the City Council of the
City of Diamond Bar at a regular meeting held on the 4th day of June, 2024, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
5.4.b
Packet Pg. 44
RESOLUTION NO. 2024-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR
ELECTIVE OFFICE PERTAINING TO CANDIDATES STATEMENTS
SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 5, 2024.
WHEREAS, §13307 of the Elections Code of the State of California provides that
the governing body of any local agency adopt regulations pertaining to materials prepared
by any candidate for a municipal election, including costs of the candidates’ statement.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS
FOLLOWS:
Section 1. GENERAL PROVISIONS. That pursuant to §13307 of the Elections
Code of the State of California, each candidate for elective office to be voted for at an
Election to be held in the City of Diamond Bar on November 5, 2024 may prepare a
candidates’ statement on an appropriate form provided by the City Clerk. The statement
may include the name, age and occupation of the candidate and a brief description of no
more than 200 words of the candidate’s education and qualifications expressed by the
candidate himself or herself. The statement shall not include party affiliation of the
candidate, nor membership or activity in partisan political organizations. The statement
shall be filed in typewritten form in the office of the City Clerk at the time the ca ndidate’s
nomination papers are filed. The statement may be withdrawn, but not changed, during
the period for filing nomination papers and until 5:00 p.m. of the next working day after
the close of the nomination period.
Section 2. ELECTRONIC DISTRIBUTION. Pursuant to Section 13307(c) of the
California Elections Code, the governing body of the City of Diamond Bar authorizes the
preparation of candidate statements for nonpartisan elective office for the purpose of
electronic distribution. Candidates will prepare statements for electronic distribution
pursuant to Section 13307(a) of the Elections Code. A statement p repared pursuant to
this subdivision shall be posted on the internet website of the County Elections Official.
Pursuant to Section 13307.7(a) of the Elections Code, candidates shall provide payment
of the requisite fee to cover the duties and procedures set forth in Sections 13307(b) and
(d) of the Elections Code.
Section 3. FOREIGN LANGUAGE POLICY.
A. Pursuant to the Federal Voting Rights Act, candidates’ statements will be
translated into all languages required by the County of Los Angeles.
B. The County will print and mail voter information guides and candidates’
statements to only those voters who are on the county voter file as having
requested a voter information guide in a particular language. The County will
5.4.c
Packet Pg. 45
Resolution No. 2024-17
2
make the voter information guides and candidates’ statements in the required
languages available at all vote centers, on the County’s website, and in the
Election Official’s office.
Section 4. PAYMENT.
A. Translations:
1. The candidate shall not be required to pay for the cost of translating the
candidates’ statement into any required foreign language as specified in
(A) and/or (B) of Section 2 above pursuant to Federal and\or State law.
B. Printing:
1. The candidate shall be required to pay for the cost of printing the
candidates’ statement in English in the main voter pamphlet.
2. The candidate shall be required to pay for the cost of printing the
candidates’ statement in Spanish, in the main voter pamphlet.
The City Clerk shall estimate the total cost of printing, handling, translating, and mailing
the candidates’ statements filed pursuant to this section, including costs incurred as a
result of complying with the Voting Rights Act of 1965 (as amended), and require each
candidate filing a statement to pay in advance to the local agency his or her estimated
pro rata share as a condition of having his or her statement included in the voter’s
pamphlet. In the event the estimated payment is required, the estimate is just an
approximation of the actual cost that varies from one election to another election and may
be significantly more or less than the estimate, depending on the actual number of
candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and
may, on a pro rata basis, bill the candidate for additional actual expense or refund any
excess paid depending on the final actual cost. In the event of underpayment, the City
Clerk may require the candidate to pay the balance of the cost incurred. In the event of
overpayment, the City Clerk shall prorate the excess amount among the candidates and
refund the excess amount paid within 30 days of the election.
Section 5. MISCELLANEOUS.
A. All translations shall be provided by professionally-certified translators.
B. The City Clerk shall allow bold type, underlining, capitalization, indentations,
bullets and/or leading hyphens to the same extent and manner as allowed in
previous City elections.
C. The City Clerk shall comply with all recommendations and standards set forth
by the California Secretary of State regarding occupational designations and
other matters relating to elections.
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Resolution No. 2024-17
3
Section 6. ADDITIONAL MATERIALS. No candidate will be permitted to
include additional materials in the voter information guide.
Section 7. That the City Clerk shall provide each candidate or the candidate’s
representative a copy of this Resolution at the time nominating petitions are issued.
Section 8. That all previous resolutions establishing council policy on payment
for candidates’ statements are repealed.
Section 9. That this resolution shall apply only to the election to be held on
November 5, 2024 and shall then be repealed.
Section 10. That the City Clerk shall attest and certify to the passage and
adoption of this resolution and enter it into the book of original resolutions , and it shall
become effective immediately upon its approval.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2024.
CITY OF DIAMOND BAR
__________________________
Stan Liu, Mayor
ATTEST:
I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the foregoing
resolution, was duly passed, approved and adopted by the City Council of the City of
Diamond Bar at a regular meeting held on the 4th day of June, 2024, by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
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Agenda #: 5.5
Meeting Date: June 4, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: WIRELESS SITE LICENSE AGREEMENT WITH DISH WIRELESS LLC
TO ALLOW FOR THE CONSTRUCTION AND LOCATION OF A
CELLULAR SITE AT PETERSON PARK.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve and authorize the City Manager to execute the Wireless Site License
Agreement and associated documents required for the operation of the DISH Wireless
cellular site at Peterson Park through June 2044.
FINANCIAL IMPACT:
The City will receive $2,500 per month ($30,000 annually) for the operation of DISH site
at Peterson Park. The new total annual lease payment will be subject to annual
Consumer Price Index (CPI) adjustments.
BACKGROUND:
The City was approached by representatives from DISH Wireless LLC to use a vacant
enclosure at Peterson Park. There is one existing tenant at Peterson Park, which
operates cellular equipment and an emergency generator on site. The DISH Wireless
request would operate at Peterson Park, and similar to other City facilities that have
multiple tenants on site.
ANALYSIS:
City staff and City Attorney’s Office have worked with the applicant on the DISH Lease
Agreement, which is based within the fair market value range of similar agreements at
the rate of $2,500 per month plus annual CPI . There are many considerations that go
into lease rates for cellular sites, and depend on several factors such as the importance
of the site to the network, property values and associated lease rates, as well as market
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conditions when the lease was negotiated. Within that context, each municipalit y
cellular leases will vary based on those characteristics.
The Peterson Park location has in the past operated with two providers. However, the
secondary provider on site decommissioned their cellular equipment in 2016. With the
addition of DISH, that will provide additional revenue stream to the City of $30,000
annually plus CPI. The initial term of five years will operate through 2029, with three
additional five-year terms through 2044, should they be exercised.
It is requested that the City Council authorize the City Manager to execute the
agreement and related documents as are necessary to approve the DISH Wireless
request to locate at Peterson Park.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Lease Agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.5.a DISH Lease Agreement
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Site: Peterson Park-24142 Sylvan Glen Rd. Site Number: LSSNA00152A
Market: Los Angeles South (SNA)
1
CITY OF DIAMOND BAR
WIRELESS COMMUNICATIONS SITE LICENSE AGREEMENT
DISH Wireless LLC
This Wireless Communications Facilities Site License (the “License”) is made and entered into this
_____ day of __________, 2024, by and between the City of Diamond Bar, a municipal corporation
(herein “City ”), and DISH Wire less L.L.C., a Colorado limited liability company (herein
“Licensee”) (hereinafter collectively referred to as “Parties”).
RECITALS
I. City is the fee title owner of the real property known as Peterson Park located at 24142
Sylvan Glen Road, City of Diamond Bar, California (the “Property”) described more
particularly in Exhibit A attached hereto, which description is fully incorporated herein by
this reference; and
II Licensee desires to License space on the Property from City on the terms and conditions
herein to install and operate a telecommunications site consisting of cabine ts, generators,
cabling, conduit, backhaul fiber, electrical feeds and similar supporting communications
equipment to be contained in an equipment enclosure on the west side of the existing
monopole tower located on the Property, and antennas and appurtenant equipment to be
collocated on said existing monopole tower currently occupied by New Cingular Wireless
PCS/AT&T, as more fully described herein and in Exhibit C (the “Facilities”).
LICENSE
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants,
conditions, and agreements contained herein, the receipt and sufficiency of which is hereby
acknowledged, the Parties to this License do hereby agree as follows:
1. Licensed Premises:
1.1 License Area: City Licenses to Licensee a portion of the Property of approximately
216 square feet as more particularly described in Exhibit B (the “Premises”), as well
as additional space on the existing monopole tower for the installation of its antennas
and required cabling, conduit, backhaul fiber and electrical feed needs . Licensee
acknowledges that City is providing the Premises in an "as is" condition, without
warranty, express or implied, as to its condition or usability, except as specifically
provided in this License.
1.2 Licensee Access: City shall provide Licensee, Licensee’s employees, agents , and
subcontractors access to the Premises after Licensee provides City with 24 hours’
notice . Provided, however, that in the event of an “emergency or special
circumstance”, which would leave the Facilities inoperable during normal non-
business hours, Licensee may access the Premises (and, as necessary, the Property)
to make necessary repairs and shall provide notic e to City as soon as reasonably
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practicable. For purposes of this License, the phrase “emergency or special
circumstance” shall be interpreted to mean natural disasters, including, but not
limited to flooding, wind, and earthquakes , and any other circumsta nce in which the
structural integrity of the Facilities is in jeopardy or in which the Facility is rendered
inoperable .
2. Use of Licensed P remises: To the extent provided in this License, Licensee may use the
Premises to facilitate provision of wireless communication services, including the
transmission and the reception of communication signals of various frequencies. Subject to
the terms and conditions of this License, Licensee may install, cons truct, maintain, repair,
replace and operate on the Premises the Facilities, as approved by City in writing prior to
taking such actions. Licensee shall apply for and obtain all licenses, permits, and any and
all other necessary approvals that may be required for Licensee’s use of the Premises.
Notwithstanding the foregoing, full execution of this Agreement shall be City’s approval for
Licensee to procure all permits and/or entitlements and construct in accordance with the
plans attached hereto as Exhibit C, subject to the Governmental Approvals and other
requirements stipulated to in this Agreement.
3. License Term:
3.1 Initial Term: The initial term of this License shall commence on the earlier of the
date Licensee obtains all permits necessary for Licensee to commence construction
of the Facilities , or six (6) months after the execution of this License (the
“Commencement Date”) and shall continue for five (5) years from that date (the
“Initial Term”) unless terminated earlier pursuant to Section 8 below. The Parties
agree to acknowledge the Commencement Date in writing.
3.2 Renewal Term: City grants Licensee an option to renew this License for a total of
twenty (20) years, renewable in each of three (3) consecutive five (5) year increments
(each, a “Renewal Term”). This License shall automatically renew for each Renewal
Term unless Licensee provides City notice of its intention not to renew not less than
forty-five (45) days prior to the expiration of the then current Term. For the purpose
of this License, the “then current Term” shall mean either the Initial Term or the
Renewal Term, whichever is in effect at the relevant time. The Initial Term and the
Renewal Terms shall be collectively referred to herein as the “Term.”
3.3 Conditions Precedent: This License is conditioned upon Licensee receiving a license
from the Federal Communications Commission (“FCC”) and obtaining all
governmental permits and approvals, including that of City (collectively, the
“Governmental Approvals”), enabling Licensee to construct and operate the
Facilities where the Premises are located. If Licensee does not receive all of the
Governmental Approvals, or the License is terminated by License prior to the
Commencement Date, this License shall be null and void and of no force or effect
and Licensee shall pay City $2,500.00 within 15 days thereof, for reimbursement of
costs of document preparation and administration time associated with this License
4. P ayment of Rent: At the Commencement Date, Licensee agrees to pay to City the amounts
set forth in this section, each month in advance, on the first of each month, a fee for said
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Premises for the Initial Term of the License and all Renewal Terms, payable to the City of
Diamond Bar, 21810 Copley Drive, Diamond Bar, California , 91765, Attn: Finance
Director. In addition, Licensee agrees to do and perform all other covenants and agreements
contained in this License.
4.1 Base Fee P ayment: On the Commencement Date, Licensee shall pay City Two
Thousand Five Hundred Dollars ($2,500.00) per month for each month of the Term
(the "Base Fee"). If the Commencement Date is a date other than the first day of the
month, the Base Fee for the first calendar month shall be paid on the Commencement
Date and prorated on the basis of the number of actual days in such partial month.
The Parties acknowledge that the initial Base Fee shall be paid within sixty (60) days
of the Commencement Date, and all subsequent fees shall be paid in accordance with
this Section 4.
4.2 Cost of Living Adjustment: The Base Fee shall be automatically increased on each
anniversary of the Commencement Date by three percent (3%), compounded
annually.
4.3 Late Charge : Licensee acknowledges that late payment by Licensee to City of Base
Fee will cause City to incur costs not contemplated by this License, the exact amount
of such costs being extremely difficult and impracticable to fix. Such costs include,
without limitation, processing and accounting charges. Therefore, if any installment
of Base Fee due from Licensee is not received by City within ten (10) days of
becoming due , Licensee shall pay to City an additional sum of three percent (3%)
per month of the overdue Base Fee as a late charge. The Parties agree that this late
charge represents a fair and reasonable estimate of the costs that City will incur by
reason of such late payment by Licensee. Acceptance of any late charge shall not
prevent City from exercising any of the other rights and remedies available to City .
5. P roperty Taxes: Licensee recognizes and understands that this License may create a
possessory interest subject to property taxation pursuant to Revenue and Taxation Code
sections 107.1 and/or 107.7 and that Licensee may be subject to the payment of property
taxes levied on such interest. Licensee shall timely pay all property taxes and assessments
directly attributable to Licensee’s possessory interest. In no event shall City be liable for
any taxes owed as a result of this License. If Licensee fails to make property taxes and
assessments when due, City may, but shall not be obligated to, pay such amounts and
Licensee agrees to reimburse City all such amounts plus City’s administrative costs of such
payment, and collection costs if any.
6. City Inspection and Entry; Access for Inspections :
6.1 City and/or its authorized representatives shall have the right to enter the Premises
upon reasonable prior notice to Licensee (which shall not be less than twenty-four
(24) hours unless the City determines that exigent circumstances warrant a shorter
period of time, so long as such entrance does not unreasonably interfere with
Licensee’s use of the Premises):
A. To determine whether the Premises are in good condition and whether
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Licensee is complying with its obligations under this License.
B. To do any necessary maintenance and to make any restoration to the Premises
that City has the right or obligation to perform.
C. To serve, post, or keep posted any notices required or allowed under the
provisions of this License.
D. To run electric or telephone conductors, pipes, conduits, or ductwork where
necessary or desirable over, under, or through the Premises in a manner which
will not unreasonably interfere with Licensee’s use of the Premises.
6.2 City shall not be liable in any manner for any inconvenience, disturbance, loss of
business, or nuisance arising out of City ’s entry on the Premises as provided in this
section, except for damage resulting from the acts or omissions of City or its
authorized representatives. Licensee shall not be entitled to an abatement or
reduction of rent if City exercises any rights reserved in this section.
7. Construction and Maintenance of Facilities and P remises:
7.1 Licensee’s Construction: Licensee shall have the right to install, construct, maintain,
repair, replace, and operate the Facilities on the Premises. The Parties intend that the
antennas and appurtenances related thereto which are a part of the Facilities shall be
constructed and maintaine d at all times and in such manner as to make the cabinetry
blend into the surroundings , that the Facilities will not interfere with the City’s
existing or future use of the Property for park purposes or for other City purposes all
in accordance with detailed plans approved by the City . Therefore, construction by
Licensee of any improvement, structure or work on the Premises shall be permitted
only upon the express written consent of the City , which City may either grant or
withhold in its reasonable discretion.
7.2 Construction of Improvements : All improvements to the Premises shall be made in
a good and workmanlike manner, at Licensee’s expense, in accordance with the
requirements of all laws, ordinances, and regulations applicable thereto, including
zoning requirements and building code requirements of the City and any other
governmental agency having jurisdiction over the Premises and Facilities at the time
the improvements are constructed. City agrees to cooperate with Licensee in
connection with applying for any permits for the construction of the aforementioned
improvements. It is understood and agreed that such cooperation shall not be implied
to include any expenditures of funds on the part of City or any implied promise or
warranty that such permits, discretionary, or otherwise, will be issued to Licensee.
Licensee shall bear all costs of requesting and obtaining permits, discretionary or
otherwise, required for construction of the Facilities, and shall pursue such permits
with all reasonable diligence . Licensee shall provide reasonable notice to the City
prior to entering the Premises for purposes of constructing the Facilities, and shall
coordinate the scheduling and logistics of same with the City to avoid any
interference with the City ’s operations, administrative and training programs . Once
construction commences , any and all improvements made by Licensee with respect
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to the installation of the Facilities shall be diligently pursued to comple tion.
7.3 Mechanic’s Liens: Licensee shall not allow or permit to be enforced against the
Premises, or any part thereof, and shall defend, indemnify, and hold City harmless
from any mechanic’s, material suppliers’, contractors’, tax, or subcontractors’ liens
arising from any claim, for damage, or growing out of the work of any construction,
repair, restoration, replacement, or improvement made by or alleged to have been
made by or on behalf of Licensee. Licensee shall pay or cause to be paid all of such
liens, claims, or demands before any action is brought to enforce the same against
the Premises. If Licensee shall in good faith contest the validity of any such claim,
lien, or demand, then Licensee shall, at its expense, defend itself and City against
same and shall pay and satisfy any settlement or adverse judgment that may be
entered thereupon prior to the execution thereof. In the event of any such contest,
Licensee shall provide City with a security bond in a form and amount City deems
sufficient to allow the lien of record to be discharged as a matter of law.
7.4 Care During Construction: Licensee shall exercise great care during construction. All
applicable City -approved standards and specifications , and all City conditions of
approval shall be followed. City shall approve all work in writing prior to
commencement.
7.5 Licensee Maintenance of Facilities and P remises: Licensee’s maintenance of the
Facilities and Premises shall include, but is not limited to:
A. Maintenance of all landscaping installed by Licensee, if any;
B. Repairs and/or replacements to Licensee’s Facilities caused by acts of third
parties, including theft, graffiti, and intentional acts;
C. Maintaining, in good, clean, safe, and sanitary condition and repair, the
Premises and all of Licensee’s personal property. All Facilities on the
Property must be maintained in a first-class condition without rust, paint, or
surface deterioration. All maintenance must conform to the standards utilized
by City ; and
D. All wor k necessary to comply with Federal, State, County, City , and other
governmental agencies and bodies having jurisdiction.
7.6 Relocation: In the event relocation is made necessary by the City during the Term,
Licensee will shall remove or relocate its Facilities at City expense . If City provides
a suitable alternate location for the Facilities on the Property or other City property ,
Licensee shall relocate to the alternate location and City's only liability to Licensee
shall be the Licensee's actual cost thereof. Licensee shall relocate the Facilities
within 12 months of City ’s notice thereof . In the event the Facilities are condemned
by way of eminent domain, Licensee shall re move the Facilities at no cost to the City
and return the Pre mises to their or iginal condition or as otherwise approved by the
City . The City may, in its discretion, provide a suitable alternative location for the
Facilities on the Property, wherein Licensee may relocate the Facilities at no cost to
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the City.
7.7 Abandonment: If use of the Facilities is abandoned for 60 consecutive days , Licensee
shall be responsible for removing the Facilities and returning the Premises to their
origin al condition.
8. Termination :
8.1 City’s Right to Terminate:
A. City may pursue any remedies available to it under applicable law, including,
but not limited to, the right to terminate this License, upon the earliest of any
of the following events:
1. Licensee’s failure to pay the Base Fee within fifteen (15) days of
receipt of written notice thereof;
2. Licensee’s failure to comply with any term, covenant, or condition of
this License after Licensee has been given written notice of the
violation and has had thirty (30) days to cure same or, if such default
is not curable within such thirty (30) day period, has not proceeded to
commence such cure within such thirty (30) day period and diligently
proceeds to completion;
3. Interference by the Facilities with other pre -existing non-emergency
electrical or non-emergency radio or telecommunications equipment
installed on or around the Property, which interference is not cured
by Licensee within ten (10) days following written notice thereof ; or
4. Licensee or the Facilities interfere with City ’s non-emergency
operations, or non-emergency use of the Property by City or third
parties after Licensee has been given written notice of the violation
and has had thirty (30) days to cure same or, if such default is not
curable within such thirty (30) day period, has not proceeded to
commence such cure within such thirty (30) day period and diligently
proceeds to completion; or
5. Licensee or the Facilities interfere with or impede City 's or another
public agency’s emergency operations or use of the Property for the
provision of eme rgency services if such default is not cured
immediately upon notice (telephonic or written) of such violation.
6. Three or more violations during any 12-month period.
B. Additionally , upon a finding by City ’s City Council that the Premises are
needed for other City purposes, City shall have the right, after the expiration
of the first Renewal Term, to terminate this License without liability upon
one (1) year’s written notice of termination to Licensee.
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8.2 Licensee’s Right to Terminate: Licensee may terminate this License due to City ’s
failure of proper ownership or authority, or if such termination is a result of City ’s
default hereunder. Further, Licensee shall have the right, but not the obligation, to
terminate this Agreement without further liability upon thirty (30) days prior written
Notice to City due to any one or more of the following: (i) changes in applicable law
which prohibit or adversely affect Licensee’s ability to operate Licensee’s
Equipment at the Premises; (ii) Licensee, in its sole discretion, determines that
Licensee’s permitted use of the Premises described in Section 2 hereof is obsolete or
unnecessary; (iii) City or a third party installs any structure, equipment, or other item
on the monopole, the Property or an adjacent property, which blocks, hinders, limits,
or prevents Licensee from being able to use the Licensee’s equipment for Licensee’s
permitted use ; (iv) with six (6) months’ prior notice to City, upon the annual
anniversary of the Comme ncement Date; or (v) at any time before the
Commencement Date at Licensee’s sole discretion.
8.3 Return of P remises Upon Termination :
A. Time and Condition. Except as otherwise provided herein, Licensee shall at
its sole expense remove the Facilities within sixty (60) days following
expiration or termination of this License. Upon the expiration or termination
of this License, Licensee shall surrender the Premises to City in a condition
at least as good as existed on the date Licensee executes this Lic ense , less
ordinary and reasonable wear and tear.
B. [Intentionally Omitted].
9. Interference:
9.1 Licensee’s Obligations : Prior to occupancy of the Premises and operation of the
Facilities by Licensee or its agents, assigns or Licensee's emplo yees, Licensee agrees
to:
A. Submit to City , within forty-five (45) days prior to operation, proposed plans
for antenna type and size, along with operating frequencies, effective radiated
power, and other necessary on-air technical data at City ’s discretion for City ’s
review and approval. If City does not respond in writing to Licensee within
ten (10) days following Licensee’s request for approval, such request will be
deemed to have been approved by City .
B. Install or cause to be installed, all equipment according to generally accepted
standard engineering practices and in a good and workmanlike manner.
C. Use all feasible efforts to investigate the cause of and mitigate any
interference caused by Licensee on existing radio frequency equipme nt of
City or any other public agency following written notification of interference
from City . Interference, if any, with City 's or other public agency’s
emergency communications capabilities shall be resolved immediately and at
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Licensee’s expense.
9.2 Non-Interference: The Facilities and the use thereof shall not interfere with the use
of any other communication or similar equipment of any kind and nature owned or
operated by City or other occupants of the Property existing as of the Effective Date;
provided, however that subsequent to the installation by Licensee of the Facilities ,
City agrees not to install and to exercise commercially reasonable effort to not allow
installation of new equipment on the Premises if such equipment causes interference
with Licensee’s operations , unless the City or other public agency facilities are
essential to the provision of emergency communications or emergency services. All
interference claims shall be settled in accordance with the then prevailing
interference rules and regulations promulgated by the Federal Communications
Commission.
10. Destruction of P remises: If either the Premises or the Property is destroyed or damaged as
a result of a catastrophic event to the extent that, in Licensee’s reasonable disc retion,
Licensee may no longer use the Premises for the intended purposes, Licensee or may elect
to either:
A. Terminate this License, effective upon the date of the damage or destruction, by
delivering written notice within 30 days of the date of the damage or destruction and
a request to terminate; or
B. Repair or reconstruct the Facilities so that Licensee by delivering written notice
within 30 days of the date of the damage or destruction. Any such repair or
reconstruction shall be completed in an expeditious manner , but in no event longer
than 60 days from the date of such notice . The Base Fee shall be abated during any
such repair or reconstruction.
11. Utilities and P rovision of Service: Licensee shall determine the availability of and shall, at
its sole cost and expense, cause to be installed in, on, and about the Premises all facilities
necessary to supply all electricity, telephone, and other similar services required. City shall
allow Licensee to have its own electrical metering equipment installed or to take over any
existing abandoned and/or available meter. Licensee shall obtain all necessary approvals for
the installation of the meter. An electrical plan shall be submitted to City for approval prior
to commencement of such work. City agrees to cooperate with Licensee in its efforts to
obtain such utility service. During the Initial Term and all Renewal Terms, Licensee agrees
to pay directly to the servicing utility when due all charges for electricity, telephone and all
other utility services of every kind and nature supplied to and used by Licensee on the
Premises or for the Facilities . City shall be responsible for its electrical and other utility
service and for the regular payment of electrical and other utility charges attributable to the
P roperty other than the Facilities or the Premises.
12. Indemnification and Insurance :
12.1 Indemnification : Neither City nor any other officer or employee of City shall be
responsible for any damage or liability occurring by reason of any acts or omissions
on the part of Licensee or its officers or employees under or in connection with any
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activities under this License, except to the extent caused by the City’s active
negligence or willful misconduct. It is also understood and agreed that to the fullest
extent permitted by law, Licensee shall indemnify, defend (with counsel reasonably
acceptable to City ), protect and hold harmless City and its officers, agents and
employees (“City Parties”) from and against any and all claims, demands, judgments,
actions, damages, losses, penalties, liabilities, costs and expenses (including, without
limitation, attorneys’ fees and court costs) arising at any time directly or indire ctly
from or in connection with (i) any default in the performance of any obligation by
Licensee to be performed under the terms of this License, (ii) Licensee’s use of the
Premises, or (iii) the conduct of Licensee’s business or any activity, work or thin gs
done, permitted or allowed by Licensee in or about the Premises, unless caused by
City ’s or City Parties’ sole negligence or willful misconduct. The obligations of
Licensee under this section shall survive the expiration or earlier termination of this
License.
12.2 Assumption of Risk : Licensee, as a material part of the consideration to City , hereby
assumes all risk of damage to the Premises and the Facilities, including, without
limitation, injury to persons in, upon or about the Premises during Licensee’s use of
the Premises, arising from any use of the Licensee’s Facilities or other activities of
Licensee or Licensee’s agents, employees, guests, tenants, subtenants, licensees,
contractors, or invitees (collectively “Licensee’s Parties”) on the Premises. Licensee
hereby waives all claims with respect thereof against City , except as otherwise stated
in this License. City shall not be liable for any injury to the Facilities, Premises, or
injury to or death of any of Licensee’s Parties, or injury to the Facilities, or injury to
or death of any other person in or about the Premises from any cause unless caused
by the sole negligence or willful misconduct of the City or City Parties.
12.3 Insurance : Prior to its ability to access the Premises, Licensee shall provide City
with proof of insurance, at Licensee’s sole cost and expense, to remain in full force
and effect during the entire term of this License. The following policies of insurance
shall be maintained:
A. Workers’ Compensation Insurance . Workers’ Compensation Insurance in an
amount required by the laws of California and Employer’s Liability Insurance
in an amount not less than O ne Million Dollars ($1,000,000) combined single
limit.
B. Liability Insurance . Commercial general liability insurance, written on an
occurrence basis, covering claims for bodily injury, including death, property
damage, and consequential damages (“Liability Policy”). The Liability
Policy shall provide coverage in an amount not less than Two Million Dollars
($2,000,000) per occurrence.
C. Automobile Liability Insurance . A policy of comprehensive automobile
liability insurance written on a per -occurrence basis in an amount not less
than O ne Million Dollars ($1,000,000) combined single limit covering all
owned, non-owned, Licensed, and hired vehicles used in connection with the
Facilities.
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D. General Provisions . All of the foregoing policies of insurance (except for the
Workers’ Compensation Insurance) shall name the City as an additional
insured and shall be primary insurance and any insurance maintained by City
shall be excess and non-contributing. The Workers' Compensation insurer
and each insurer of Licensee for property insurance shall waive all rights of
contribution and subrogation against City and its respective insurers. Each
of such policies of insurance shall be endorsed to name the City of Diamond
Bar and its respective officers, directors, agents, and employees (collectively,
“Indemnified Parties”) as additional insureds. All policies of insurance
required to be obtained by Licensee hereunder shall be issued by insurance
companies authorized to do business in California and must be rated no less
than A -:VII or better in Best’s Insurance Guide. Prior to engaging in any
operations hereunder, Licensee shall deliver to City certificate(s) of insurance
and endorsements evidencing the coverages specified above. Such policies
shall be endorsed to provide that the coverage afforded thereunder shall not
be cancelled nor reduced without the insurer providing City with thirty (30)
days’ written notice. The coverage amounts set forth may be met by a
combination of underlying and umbrella policies so long as in combination
the limits equal or exceed those stated.
13. Damage or Destruction of Improvements to P remises: City shall have no duty or obligation
to rebuild the Facilities or the improvements thereon if such Facilities or improvements are
substantially damaged during the Term, in whole or in part by any casualty. To the extent
that Licensee does not terminate the agreement pursuant to Section 10, Licensee shall
maintain, and if damaged during the Term, shall reconstruct the Facilities at Licensee's
expense .
14. Assignment and Subleasing:
14.1 Assignment: Licensee shall not voluntarily assign or transfer its interest under this
License or in the Premises without first obtaining the prior written consent of City ,
which consent shall be not unreasonably withheld. The transfer of the rights and
obligations of Licensee to a parent, subsidiary, or other affiliate of Licensee, or to
any successor in interest or entity acquiring fifty-one (51%) or more of Licensee’s
membership interests or assets, shall not be deemed an assignment and City ’s consent
shall not be r equired for such transfer. Any assignment without City ’s consent (when
such consent is required) shall be voidable and, at City ’s election, shall constitute
cause for exercise of City ’s remedies under applicable law and this License ,
including termination of the License. No consent to any assignment shall constitute
a waiver of the provisions of this section. Notwithstanding the foregoing, it is
understood that Licensee shall not be re lieved from liability hereunder by virtue of
any assignment. As a condition precedent to any such assignment which requires
City ’s consent, Licensee agrees to provide written notice to City of its intention to
assign at least thirty (30) days before the proposed effective date of any such
proposed assignment which notice shall include the identity of the proposed assignee,
copies of the proposed assignment documentation and current financial statements
of the proposed assignee. As a further condition precedent to any assignment, the
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assignee must assume, in writing, all of Licensee’s obligations under this License.
14.2 Subleasing: Licensee shall not sub-License or permit any colocation on any portion
of the Premises except as expressly provided herein without the prior written consent
of City .
14.3 Colocation: Licensee shall cooperate with existing or future communications
operators for colocation as long as there is no adverse impact on Licensee or on City
from an operational, maintenance, and repair standpoint; provided that any such
colocation must be approved by the City and such communications operators shall
be required to be bound by all terms of this License or similar license , including, but
not limited to, the provision of insurance herein.
15. Renewal/Holding Over : Upon the expiration or termination of this License, Licensee shall
surrender the Premises to City . If Licensee shall remain in possession of the Premises after
the expiration or termination of the License, with the consent of City , either express or
implied, such holding over shall be construed to create a month to month license subject to
all the covenants, conditions, and obligations hereof, and Licensee hereby agrees to pay City ,
as holdover Base Fee, an amount equal to one hundred twenty-five percent (125%) of the
existing Base Fee , as adjusted. Nothing above shall be construed to give Licensee any rights
to so hold over and to continue in possession of the Premises after the expiration of the Term
without the express consent of City .
16. Environmental: Licensee and its agents, employees, or contractors subcontractors or other
representatives shall not bring upon the Premises, or permit or authorize any other person or
entity to bring upon the Property, including the Premises, any hazardous materials,
hazardous substances, hazardous wastes, pollutants, asbestos, polychlorinated biphenyls
(PCBs), petroleum or other fuels (including crude oil or any fraction or derivative thereof).
Notwithstanding the foregoing, Licensee may bring such fuels and lubricants onto the
Premises as may be required for operation of construction vehicles during construction and
backup power for generators during, maintenance or repair of the Licensee’s Facilities. In
addition, Licensee may also bring onto the Premises, any lead-acid batteries, cleaning
solvents, and other chemicals necessary for proper utilization and maintenance of the
Licensee’s Facilities. In bringing any materials or substance onto, or using any materials
and substances on, the Premises, Licensee shall comply with all federal, State, and local
gover nment laws, regulations, and rules. Licensee shall be solely responsible for any
damages or costs incurred by City due to any environmental contamination, arising from the
presence or use on Licensee’s behalf of any hazardous materials or substances that Licensee,
its agents, employees, contractors, subcontractors or other representatives bring onto the
Premises.
17. Miscellaneous:
17.1 No Waiver: No covenant, term, or condition thereof shall be deemed waived, except
by written consent of the Party against whom the waiver is claimed. Any waiver or
the breach of any covenant, term or condition shall not be deemed to be a waiver of
any preceding or succeeding breach of the same or any other covenant, term, or
condition. Acceptance by City of performance other than full performance by
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Licensee after the time the performance shall have become due shall not constitute a
waiver by City of the breach or default of any covenant, term, or condition unless
otherwise expressly agreed to by City in writing.
17.2 Attorney’s Fees and Costs : If either Party hereto shall bring any action for any relief
against the other, declaratory or otherwise, arising out of this License, including any
suit by City for the recovery of the Base Fee or possession of the Premises, the
prevailing Party shall be entitled to have and recover from the other Party the
prevailing Party’s reasonable fees and costs (including attorneys’ fees), which shall
be deemed to have accrued on the commencement of such action and shall be paid
whether or not such action is prosecuted to a judgment. Reasonable attorney fees
shall be determined by multiplying the reasonable number of hours incurred by the
prevailing party's attorney(s) after commencement of such action by the lowest
hourly rate paid by either party. No "lodestar multiplier" shall be applied.
17.3 No Joint Venture : Neither City nor any of its employees shall have any control over
the manner, mode or means by which Licensee, its agents or employees, use the
Premises or Facilities described herein, except as otherwise set forth herein. City
shall have no voice in the selection, discharge, supervision or control of Licensee’s
employees, servants, representatives or agents, or in fixing their number,
compensa tion or hours of service. Licensee shall perform all covenants herein as a
tenant of City and shall remain at all times as to City a tenant with only such
obligations as are consistent with that role. Licensee shall not at any time or in any
manner represent that it or any of its agents or employees are agents or employees of
City . City shall not in any way or for any purpose become or be deemed to be a
partner of Licensee in its business or otherwise or a joint venturer or a member of
any joint enterprise with Licensee.
17.4 Interpretation: The Parties hereto agree that all provisions hereof are to be construed
as both covenants and conditions as though the words imparting such covenants and
conditions were used in each separate section hereof. The captions of the sections
and subsections of this License are for convenience only and shall not be deemed to
be relevant in resolving any questions of interpretation or construction.
17.5 Integration and Governing Law: This License represents the entire understanding of
City and Licensee as to those matters contained herein. No prior oral or written
understanding shall be of any force or effect with respect to those matters covered
by this License. This License shall be governed by the laws of the State of California
and construed as if drafted by both City and Licensee, or any federal court having
jurisdiction over County of Los Angeles . Any action, arbitration, mediation, hearing
or other proceeding related to this License shall be conducted only in the County of
Los Angeles .
17.7 License Binding on Heirs and Assigns : Each of the terms, covenants, and conditions
of this License shall extend to, be binding upon, and inure to the benefit of not only
City and Licensee, but each of their respective heirs, representatives, administrators
and assigns. Whenever in this License reference is made to either City or Licensee,
the reference shall be deemed to include, whenever applicable, the heirs, legal
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representatives, and assigns of each of the Parties, the same as if in every case
expressed.
17.8 Corporate Authority: Each person executing this License represents and warrants that
he or she is duly authorized to execute and deliver this License on behalf of the party
for which he or she is executing this License , in accordance with a duly adopted
resolution or approval of the governing body of the party and that this License is
binding upon said party in accordance with its terms.
17.9 Notices: Any written notices require d pursuant to this License shall be made by
certified or registered mail, return receipt requested, or reliable overnight courier and
delivered to the following address:
To City : City Clerk
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
To Licensee: DISH Wireless L.L.C.
Attn: Lease Administration
If by overnight courier service:
5701 South Santa Fe Drive
Littleton, CO 80120
If by first-class certified mail:
5701 South Santa Fe Drive
Littleton, CO 80120
17.10 Amendments : This License may not be modified, altered, or amended except in
writing signed by both City and Licensee.
17.11 Revocation. Notwithstanding the fact that this Agreement is a license and that a
license is normally revocable at will by the grantor, the Parties hereto agree that the
license granted by this Agreement is not revocable at will and that this Agreement
can only be terminated in accordance with the provisions of this Agreement or as a
result of a default that is not cured within any applicable notice and cure period set
forth in this Agreement or otherwise as ordered by a court of competent jurisdiction.
Attachments:
Exhibit “A” – Description of the Property
Exhibit “B” – Description of the Licensed Premises
Exhibit “C” – Description of the Facilities /Project Drawings
[SIGNATURE PAGE FOLLOWS]
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Site: Peterson Park-24142 Sylvan Glen Rd. Site Number: LSSNA00152A
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IN WITNESS WHEREOF, the Parties hereto have caused this License to be executed by their duly
authorized officers.
CITY OF DIAMOND BAR
By: _________________________________
City Manager
Name: ____Daniel Fox_______________
ATTEST:
_________________________________
Kristina Santana
City Clerk
APPROVED AS TO FORM
By:_______________________________
Omar Sandoval, City Attorney
Date:_____________________________
DISH Wireless L.L.C.
B y:
Name:
Title:
B y:
Name:
Title:
Date:
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EXHIBIT A
DESCRIPTION OF THE PROPERTY
The real property situated in the State of California, County of Los Angeles, described as follows:
Lot 8 of Tract No. 43756, in the City of Diamond Bar, County of Los Angeles, State of California,
as per map filed in Book 1076 Pages 61 to 63 inclusive of Maps, in the office of the County Recorder
of said county.
Except therefrom all oil, gas, hydrocarbons, or other minerals in and under the above described said
land, without the right to the use of the surface or subsurface to a depth of 500 feet, measured
vertically from the surface of said land.
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EXHIBIT B
DESCRIPTION OF THE LICENSED PREMISES
The Site Plan depicting the area and location of Licensee’s facilities is attached.
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EXHIBIT C
DESCRIPTION OF THE FACILITIES
PROJECT DRAWINGS
(See Attached)
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Agenda #: 5.6
Meeting Date: June 4, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: NOTICE OF COMPLETION FOR THE GROUNDWATER DRAINAGE
IMPROVEMENTS AT COPLEY DRIVE AND AT MOONLAKE STREET,
PROJECT NO. PW23401).
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Director of Public Works/City Engineer to file the Notice of
Completion.
FINANCIAL IMPACT:
The Fiscal Year 2022/2023 Capital Improvement Program (CIP) included $530,000 in
Measure W funds for the construction phase of this Project. The final cost of the
construction, including one change order, is $246,044.83, which is just under the total
contract authorization amount of $246,166.80.
BACKGROUND/DISCUSSION:
On July 18, 2023, the City Council awarded G&A Nelos Construction Inc. (G&A) a
construction contract for a total authorization amount of $244,166.80 including a 10%
contingency of $22,378.80. The City issued the Notice to Proceed for the construction
work on August 29, 2023.
The Project goal was to eliminate groundwater and nuisance drainage in front of the
City Hall on Copley Drive and in front of 20834 Moonlake Street just north of the SR 60
Freeway. The improvements were part of the multiphase 2015 Citywide Comprehensive
Drainage Study recommendations. The Study identified eleven (11) locations
throughout the City that have been experiencing groundwater discharge onto public
sidewalks and/or roadways, impacting vehicular and pedestrian traffic. A priority list,
preferred design scenarios, and projected costs were developed for each location, with
those with the highest potential impacts on vehicular /pedestrian uses given the highest
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priority. With the completion of these two (2) locations, four (4) locations remain to be
addressed.
G&A completed all necessary improvements on May 9, 2024. A single change order in
the amount of $22,256.83 was authorized by the City. This change order was for open-
cut trenches across driveways to lay down pipes, while the originally planned boring
was not possible due to soil conditions and the presence of rocks.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 5.6.a Notice of Completion
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RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO:
CITY OF DIAMOND BAR
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765
ATTENTION: CITY CLERK
Recording Fees Exempt per Govt. Code §§ 6103, 27383 Space Above for Recorder’s Use
NOTICE OF COMPLETION
Cal. Civ. Code 8100 et seq. and 9200 et seq.
Notice is hereby given that:
1. The undersigned is the owner or authorized officer of the owner of the fee interest in the
property hereinafter described.
2. The full name of the owner is City of Diamond Bar.
3. The full address of the owner is 21810 Copley Drive, Diamond Bar, CA 91765.
4. A work of improvement on the property hereinafter described was completed on May 9,
2024. The work done was: Groundwater Drainage Improvements at Copley and Moonlake
– Project No. PW23401.
5. The name and address of the contractor, if any, for such work of improvement was:
G&A Nelos Construction Inc, Admin
16738 Lakeshore Drive #H275, Lake Elsinore, California 92530
6. The date of the contract was July 18, 2023.
7. The property on which said work of improvement was completed is in the City of Diamond
Bar, County of Los Angeles, State of California, and is described as follows: Groundwater
Improvements at Copley and Moonlake, Project No. PW23401.
8. The street address of said property is none.
CITY OF DIAMOND BAR
Dated:
By:
David G. Liu, P.E.
Public Works Director/City Engineer
VERIFICATION
I am the Public Works Director/City Engineer of the City of Diamond Bar and am authorized to
execute this verify cation on its behalf. I have read the foregoing notice of completion, know the
contests thereof, and the same is true of my personal knowledge.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true
and correct.
Executed on this ____ day of _____________, 2024, at Diamond Bar, California.
By:
David G. Liu, P.E.
Public Works Director/City Engineer
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Agenda #: 5.7
Meeting Date: June 4, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT
WITH TORTI GALLAS + PARTNERS TO DEVELOP CITYWIDE
OBJECTIVE DESIGN STANDARDS.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the City Manager to sign, the First Amendment to the
Consultant Services Agreement with Torti Gallas + Partners to prepare Citywide
Objective Design Standards.
FINANCIAL IMPACT:
The total not-to-exceed amount set forth in the First Amendment is $185,000. Sufficient
funds for the preparation of citywide objective design standards were allocated within
the General Plan Update Fund (103) as part of the FY 2023/24 Adopted Budget.
BACKGROUND:
As discussed during the joint City Council/Planning Commission study session in
March, recent State housing legislation, including Senate Bill 35 and Senate Bill 330,
established mandates for cities and counties to streamline the review process for
multiple-dwelling housing, including mixed-use developments. Consequently, local
agencies are now required to limit their review of qualifying housing projects to objective
standards. The legislation defines “objective standards” as standards that involve no
personal or subjective judgement by a public official and are uniformly verifiable by
reference to an external and uniform benchmark or criterion.
In addition, Program H-8 of Diamond Bar’s certified 6th Cycle (2021-2029) Housing
Element commits the City to update the Development Code (Title 22 of the Diamond
Bar City Code) to include objective standards as part of its broader obligation to
minimize constraints on housing supply and affordability.
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Presently, Diamond Bar applies a combination of objective and subjective standards to
analyze housing projects through its implementation of the Development Code and the
Citywide Design Guidelines. To bring Diamond Bar into compliance with State law, as
well as implement its Housing Element programs, the City must proceed with the
formulation of solely objective design standards (ODS) to govern the development of
multifamily housing, for both exclusively residential pro jects, as well as mixed-use
development proposals. The standards will then be utilized by staff as the basis to
approve or deny such projects.
DISCUSSION:
For this effort, it is recommended that the City retain Torti Gallas + Partners (TG+P)
under an amendment to the Consultant Services Agreement for the Town Center
Specific Plan (TCSP). TG+P already completed detailed objective design standards for
the Town Center planning area, which will be a key component of the forthcoming
Specific Plan document. As a result, TG+P will be able to adapt many of the
architectural design criteria from the Specific Plan so that they can be applied to all
multifamily and mixed-use zoning designations Citywide. Utilizing the TCSP consultant
team for this expanded effort would also enable staff to review the draft document more
efficiently, because the formatting, terminology, definitions, content and illustrations
would be carried over to the Citywide ODS.
Neal Payton, FAIA will continue serve as principal-in-charge and project manager in
developing the ODS. Mr. Payton has been hands-on in all aspects of the TCSP,
carefully monitoring the budget to keep it within the not -to-exceed total, and is
consistently accessible and responsive to staff. Mr. Payton is also a skilled
communicator, and his presentations to the Planning Commission, City Council and the
public have been very informative and effective in conveying complex information in a
manner that is easy to understand.
TG+P will subcontract with Sapphos Environmental (Sapphos) to perform the
environmental analysis in accordance with the California Environmental Quality Act
(CEQA). Sapphos is currently preparing the EIR for the TCSP, and thus also has an
established working relationship with staff.
Scope of Work
Five tasks comprise the proposed scope of work, which are summarized below. Further
details regarding the scope of work are provided as Exhibit A of the proposed
agreement (Attachment 1).
Task 1: Project Coordination and Management. This task includes identification of
the primary issues to be addressed as part of the project, including initial meetings, data
collection, and establishing communication channels. It also includes ongoing
collaboration with the City staff throughout the project.
Task 2: Preparation of Objective Design Standards. This is the core task where
different types of multifamily and mixed-use buildings are defined along with their design
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elements. It includes:
• Researching existing architectural styles in the City.
• Identifying stakeholder groups and conducting meetings to gather feedback.
• Defining various building types, frontages, and style options.
• Creating a user-friendly document showcasing these design options.
Task 3: CEQA Documentation. The Scope of Work provides for the preparation of an
Addendum to the General Plan EIR. Preparation of an Addendum to the EIR assumes
that the Objective Design Standards would not result in new or substantially more
severe impacts beyond those that were evaluated in the EIR for the City General Plan
2040.
Task 4: Development Code Amendments. TG+P will prepare the Development Code
amendments in applicable City Planning Commission resolution and City Council
ordinance formats for public hearings. More broadly, this task provides for early
engagement with the Planning Commission and City Council to present and discuss the
draft ODS so that the final product presented at the public hearings accurately reflects
the feedback and direction provided by these bodies.
Task 5: Final Zoning Code Amendments. Should the City Council direct staff to
make final revisions to the Development Code amendments following the public
hearings, TG+P will respond to that direction and prepare a final version of the
ordinance for second reading to reflect final City Council action.
LEGAL REVIEW:
The City Attorney has approved the attached First Amendment to the Consultant
Services Agreement as to form.
PREPARED BY:
REVIEWED BY:
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Attachments:
1. 5.7.a First Amendment to Consultant Services Agreement with Torti Gallas +
Partners
2. 5.7.b Exhibit A - Scope of Work
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FIRST AMENDMENT
TO
CONSULTANT SERVICES AGREEMENT
This First Amendment to Consultant Services Agreement (“First Amendment”) is
made and entered into as of June 4, 2024, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Torti Gallas + Partners, a Delaware Corporation
("Consultant") with reference to the following:
A. The City and the Consultant entered into that certain Consultant Services
Agreement dated as of May 3, 2022, which is incorporated herein by this reference (the
“Original Agreement”); and
B. The City and the Consultant desire to amend the Original Agreement to modify,
amend and supplement certain portions thereof.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms used
herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope of Services. The Scope of Services, Exhibit "A" to the Original
Agreement, is hereby amended, modified and supplemented to include the services
described on Exhibit "A" attached hereto and incorporated herein by this reference.
3. Reserved.
4. Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of nine hundred twenty thousand dollars ($920,000).
Section 3 of the Original Agreement is hereby amended to provide for an increase of one
hundred eighty-five thousand dollars ($185,000) so that the total not-to-exceed
compensation, as amended by this First Amendment shall not exceed one million one
hundred five thousand dollars ($1,105,000) without the prior authorization of the City.
5. Integration. This First Amendment and all attachments hereto integrate all of
the terms and conditions mentioned herein, and supersede all negotiations with respect
hereto. This First Amendment amends, as set forth herein, the Original Agreement and
except as specifically amended hereby, the Original Agreement shall remain in full force and
effect. To the extent that there is any conflict or inconsistency between the terms and
provisions of this First Amendment and the terms and provisions of the Original Agre ement,
the terms and provisions of this First Amendment shall control.
IN WITNESS hereof, the parties enter into this First Amendment on the year and day
first above written.
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“CONSULTANT” “CITY”
TORTI GALLAS + PARTNERS CITY OF DIAMOND BAR
*By: By:
Printed Name: Daniel Fox
Title: City Manager
*By: ATTEST:
Printed Name:
Title:
Kristina Santana, City Clerk
APPROVED AS TO FORM:
Omar Sandoval, City Attorney
*NOTE: If Consultant is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only
one corporate officer exists or one corporate officer holds more than one corporate office,
please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
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EXHIBIT “A”
ADDITIONAL SCOPE OF SERVICES
[Behind this page.]
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Proposal for the Preparation of Objective Design Standards
for the City of Diamond Bar
Torti Gallas + Partners (TG+P) proposes to prepare city-wide Objective Design Standards for the City of
Diamond Bar, California. The work will be produced in TG+P’s west coast office in Downtown Los
Angeles, and led by Neal Payton, FAIA, FCNU who is a Senior Principal in the Firm. Working with TG+P
will be Sapphos Environmental (Sapphos) who will lead the environmental clearance (CEQA) phase of
the work.
Understanding of the Problem
TG+P understands that the City Diamond Bar seeks an architecture and planning team to prepare
citywide Objective Design Standards (ODS) that will become part of the City’s Development Code (i.e.,
Title 22 of the Diamond Bar City Code) to govern the development of multiple dwelling housing, both for
exclusively residential development proposals and for mixed-use development proposals with at least a
two-thirds residential component. These standards will replace the city’s current regulatory regime
combining objective and subjective design standards and guidelines, implemented through a design
review process, subject to either administrative or Planning Commission review.
TG+P also understands that the City expects this project to provide standards that will be consistent
with the requirements for objective standards in compliance with Senate Bill (SB) 35 (Government Code
Section 65913.4). Specifically, this means, among other things, “…[a] standard that involves no personal
or subjective judgement by a public official and is uniformly verifiable by reference to an external and
uniform benchmark or criterion available and knowable by both the development applicant or proponent
and the public official before submittal of an application.” Furthermore, these standards will be
consistent with the Housing Accountability Act, as amended in 2019 by SB 330, as well as any other
applicable legislation in effect at the time the ODS ordinance is adopted by the Diamond Bar City Council
This project is also expected to include the preparation and processing of any necessary documents
relating to applicable CEQA Guidelines (i.e., Categorical Exemption, Statutory Exemption, Negative
Declaration, Mitigated Negative Declaration or Addendum to the General Plan Program EIR).
Working Under the direction of the City’s Community Development Director, the aim of the ODS is for
the City to continue its tradition of careful planning and to implement its vision for high quality
architecture, and place-based, infill development, in a manner that is consistent with SB 330, and SB 35.
Approach
Torti Gallas will accomplish this by analyzing the City’s existing design standards and guidelines,
dialoging with the City Council and/or Planning Commission, staff, as well as representative developers
and architects; and creating Standards for building types as well as frontage types for multi-family and
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mixed-use development. We will also create architectural style regimes (which may replicate styles
developed for the Town Center Specific Plan, if appropriate). Not only will the building-types section
contain descriptions and drawings of the types, as well as an explanation as to how each one fits within
its zoning context it will also include standards pertaining to height, bulk and scale, which will be
calibrated according to the zoning district within which it sits. The standards for building blocks may also
include such things as maximum building or façade length; minimum and maximum percentage of lot
occupancy on the ground floor, second floor as well as upper floors.
The frontage types would identify choices that an applicant could make relative to the ground floor
conditions along public streets or ways, which may include types as shop front, terrace, stoop, fence and
yard, and courtyard among others. This will allow for uses and densities to shift according to the market,
even as the qualitative aspects of the public realm are ensured.
Guiding the Standards will be a set of Objectives which will underpin the effort. While those are yet to
be determined, we believe at the very least, they are likely to include some variation on the following:
Objective 1: Maintain or in some cases elevate and improve architectural variety, integrity, and quality.
Objective 2: Create human-scale development that contributes to pedestrian-oriented streets and
boulevards.
Objective 3: Create interest and break up the overall mass of larger buildings.
Objective 4: Animate building edges on the ground floor to create an inviting public realm and
pedestrian-friendly environment.
Objective 5: Orient building façades to frame the streets and other public spaces.
Objective 6: Provide graceful transitions between larger-scale format of multi-family structures and
smaller scale single family housing.
Objective 7: Provide Standards such that new buildings can sit comfortably adjacent to existing buildings
of varied historical styles.
Methodology
The project will be led and managed out of Torti Gallas + Partners’ (TG+P) west coast office in
Downtown Los Angeles. Neal I. Payton, FAIA will serve as the Principal-in-Charge and Project Manager
consistent with TG+P’s practice of having principals manage projects.
Regularly Scheduled Team Meetings with City Staff and Progress Reports
We propose regular bi-weekly Team meetings via Zoom (or similar) between key TG+P and Diamond Bar
City staff. An agenda for each meeting will be issued at least one day in advance. At this time, we will:
• Review progress from the previous two weeks.
• Review outstanding issues for follow-up.
• Identify action items for the next two weeks.
• Identify issues or concerns that may impact schedule, or overall project objectives.
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After each meeting, we will promptly issue minutes with a list of action items and responsible parties for
each item.
Soliciting and Documenting Views of Internal and External Stakeholders
It has been our experience whenever efforts are made to ‘streamline’ the development review process,
they need to be vetted with those that will be using them. To that end two, sets of meetings are
proposed: 1) regular meetings with the Planning Commission and/or City council and 2) a, series of
meetings (which could be virtual) with developers, architects and City Staff tasked with reviewing and
approving site plan submissions. Further detail is provided in Tasks 2.1.B and 2.1.C below, and
throughout the rest of the Scope.
Scope of Work
Task 1: Project Coordination and Management
Task 1.1: Kick-off Meeting, City Tour:
At the kick-off meeting TG+P and Sapphos Environmental will meet with Staff, to confirm assumptions,
clarify any outstanding scope issues, determine the availability of data, collect data and electronic
resources, determine the format and structure of the final document and finalize the CEQA approach in
relation to the certified EIR for the General Plan 2040. In advance of the meeting we will review
background documents, such as Existing Design Standards and Guidelines.
Additional discussion points at the kick-off will include the identification of groups or individuals with
whom we should meet. This could include locally prominent developers and architects and interested
neighborhood groups.
We will follow-up this meeting with a windshield tour of the city, paying attention to the areas most
likely to receive such infill development.
Task 1.2: Review of Existing Regulatory Environment:
After the kick-off meeting, we will complete our review of the City’s Design Guidelines and Standards, as
well as its Zoning Ordinance and applicable chapters of the General Plan.
Task 1.3: Project Management:
Collaboration with the City of Diamond Bar begins on Day 1 and ends when the project is completed. It
is regular, systematic, and on-going. At the kickoff meeting we will confirm methods for checking in
with staff and create a regular schedule of meetings and Progress Reviews. Included in this Task are bi-
weekly check-in meetings with Staff, to review progress, and report on work plan for the coming two
weeks.
Task 2: Preparation of Objective Design Standards
Task 2.1 Preparation of Administrative Draft:
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The City has asked the project team to prepare illustrated objective design standards for multi-family and
mixed-use development. Specifically, the City has stated that the Standards shall reflect the variety of
building types and architectural styles appropriate for Diamond Bar and that these Standards should
address topics such as site planning, building massing and elements, building frontages, entrances,
exterior materials, landscaping, utilitarian/mechanical elements of building design, etc. The draft
standards will consist of objective design standards applicable to multi-family and mixed-use development
and standards applicable to specific typologies based on development types (such as garden apartment,
townhome, apartment building, etc.), design type, lot size and configuration, or other organizing principal.
While the City has anticipated that up to four typologies may be identified, it is our experience that up to
seven (7) types may be necessary. The City has further stated that the project team will test the standards
on prototypical sites to ensure the standards enable the intended development. Images and exhibits
representing a suggested design topic or standard, many which will contain text callouts helping to
illustrate the design intent, will be prepared.
To achieve these ends, we have outlined the following set of sub-tasks:
Task 2.1.A: Architectural Field Surveys and
Research: TG+P will conduct architectural field
survey(s) and research to identify good/bad
designs and most frequently used architectural
styles in the City and beyond. With input from
Staff as to places to focus on, (or even staff
favorites) we will create photo boards
accompanied by narrative describing the style and
the critical elements in that style, including a
discussion of materials, windows, doorways,
rooflines, color, ground floor conditions and projections.
Task 2.1.B: Meet with City Council and/or Planning Commission to discuss preliminary findings, and
discuss direction: After we’ve toured the city, reviewed the Regulatory Environment and identified
patterns and critical elements, we’d suggest making a presentation to the Planning Commission and/or
the City Council to brief members, on our observations.
Task 2.1.C: Focus Groups: As stated earlier, the Scope includes outreach to selected Stakeholders,
including prominent residential developers and architects in the San Gabriel Valley, as well as City Staff
to ascertain their comfort and familiarity with Objective Design Standards
All in all, four focus groups are proposed, with meetings conducted virtually.
Focus Group 1: Prominent Residential and Developers in the SGV to see where there are currently
issues with approval relative to market conditions and to test ideas about possible
guidelines to see if they meet the market.
Focus Group 2: Prominent architects of multi-family housing in the SGV to assess similar questions.
Craftsman Style used for multi-family structure is common
throughout the San Gabriel Valley
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Focus Group 3: Zoning and Approval Staff to ascertain their comfort and familiarity with Objective
Design Standards.
Focus Group 4: A second meeting with prominent residential architects to test and vet the ODS once a
draft is issued.
Task 2.1.D: Identification of Seven (7) Building Types with representative drawings and Images: We
suggest that the booklet will include at least seven (7) different building types; each with and without
ground floor commercial (where appropriate).
Typically, each building type will have a set of standards that describe a) the type itself (intent); b)
building height and massing (including maximum length of facades); c) access; d) parking and service
(including locations and screening); e) outdoor space, f) applicable frontage; and h) landscape.
Over the course of our firm’s 71-year history, we have designed over 500,000 residential units. We have
no shortage of designs and building type chassis that can be used as starting points for this assignment.
But the key is not merely assigning one-model as the base-design while allowing for variation in height
style, and the like. The key is providing the essential characteristics of the type allowing a certain
amount of flexibility to meet the market and allow for architectural invention. Our experience will allow
us to distill the essential ingredients of the type, and then to illustrate how it may vary according to
these and other considerations.
An important part of this exercise is to identify to what extent the Building Type standards must be
calibrated to each of the land use categories and density provisions within the Diamond Bar Zoning
Ordinance including all possible bonuses.
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Task:2.1.E: Identification of Frontage Types with
representative drawings and images.
We believe that a critically important compliment
to the Building Type standards is a parallel set of
Frontage Type standards. By identifying frontage
types, one allows something of a mix-and-match
to take place (for example, four-story multi-family
buildings might have retail at the ground floor, or
stoops, a small courtyard, or some other variation.
Each of the frontage types will describe the: a)
intent, b) entry conditions, c) critical dimensions,
paving and landscape conditions, as well as special
conditions unique to that frontage type.
Task 2.1.F: Identification of 5 Style Types:
After our tour of the City, we will identify several
likely style types for consideration by staff,
ultimately arriving at up to five (5) architectural
styles applicable to all building types. Of note,
while some of these style selections maybe
specific to parts of the City, it is also possible, that
these selections may repeat many if not all the
styles utilized in the Town Center Master Plan.
The majority of these styles will include variations
both in materials, color and detail.
Task 2.1.G: Prepare Administrative Draft Objective
Design Standards: Once the styles have been
developed, we will create a Standards document
that will showcase each building type, frontage type and style type, with assemblages of various
permutations. In effect we will be presenting a menu with the ability to select an item from each
column of that menu. Not only will this provide sufficient descriptive detail of the objective elements
included in each design allowing City Planning Staff and developers to easily interpret and implement
the preapproved designs, but it will also allow enormous flexibility because of the mix-and-match
manner in which these menus are presented.
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To these Standards we will add one more set of permutations, which
might be thought of as accessories. For example, such things as
encroachments (bay windows, balconies, canopies, stoops, awnings
and the like) will be described, and additional guidelines presented for
their possible inclusion in the proposed projects. Other elements,
such as fences, hedges, and other enclosing elements as well
consideration of such things as paseos, rooftop element and other
accessories will also be included.
Upon assembly of the draft document, we will submit the document
for review by Staff and at their discretion by the Planning Commission
and the City Council
Task 2.2: Prepare Public Review Draft: After receiving comments from
staff, PC and Council (if applicable) on the Administrative Draft we will
make corrections as requested to create a Public Hearing Draft for
review.
Task 2.3: Prepare Public Hearing Draft: After receiving comments from
staff and from the PC and Council (if applicable) on the Public Hearing
Draft we will make corrections as requested to create a Final Design
Booklet for. Final documents will be provided to the City in InDesign
and part of the Adobe Suite of products.
Tasks Required to be Performed by City staff.
City Staff will be required to:
1) Identify and schedule local developers for Focus Group;
Provide meeting space.
2) Identify and schedule local architects for Focus Group; Provide meeting space.
3) Identify and schedule appropriate Zoning and Review Staff for Focus Group
4) Coordinate with TG+P times for meetings with Planning Commission and/or City Council
5) Review submissions from TG+P in a timely manner.
Task 3 CEQA Documentation
Sapphos proposes to prepare an Addendum to the EIR. Preparation of an Addendum to the EIR assumes
that the Objective Design Standards would not result in new or substantially more severe impacts that
could not be reduced by mitigation, beyond those that were evaluated in the EIR for the City General
Plan 2040.
Background
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Program H-8. Land Use Element and Development Regulations
The City completed a comprehensive update to the General Plan in 2019. The Land Use Element of the
General Plan, as discussed previously in Section 9.3, provides for a variety of housing types in Diamond
Bar, with densities ranging up to 30 dwelling units per acre. In addition, the new General Plan
established several “focus areas” where additional development and redevelopment are encouraged,
including multi-family residential and mixed-use. As described in Appendix B, General Plan land use
designations provide adequate capacity to accommodate the City’s RHNA allocation at all income levels
for the 2021-2029 period. The City is currently processing amendments to the Development Code to
align development regulations with new General Plan land use designations. Zoning amendments for
sites listed in Appendix B will accommodate 100 percent of the shortfall of sites necessary to
accommodate the remaining housing need, including a minimum of 107.7 acres allowing densities of at
least 30 units/acre with appropriate development standards to encourage maximum allowable
densities. Zoning will comply with the following requirements pursuant to Government Code Sec.
65583.2(h).
• Permit owner-occupied and rental multifamily uses by right for developments in which 20 percent or
more of the units are affordable to lower income households. By right means local government
review must not require a conditional use permit, planned unit development permit, or other
discretionary review or approval.
• Permit the development of at least 16 units per site.
• Require a minimum density of 20 units per acre; and
• Ensure a) at least 50 percent of the shortfall of low- and very low income regional housing need can
be accommodated on sites designated for exclusively residential uses, or b) if accommodating more
than 50 percent of the low- and very low-income regional housing need on sites designated for
mixed-uses, all sites designated for mixed-uses must allow 100 percent residential use and require
residential use to occupy at least 50 percent of the floor area in a mixed-use project.
As part of the Development Code update, residential and mixed-use parking requirements will be
revised in conformance with General Plan policies described previously in Section 9.4 Constraints. The
Development Code update will also include revisions to streamline the review process, including SB 35
review procedures and objective standards to minimize constraints on housing supply and affordability,
and all regulations and fees will continue to be posted on the City website and updated continuously in
compliance with transparency requirements. The City shall continue to comply with the “no net loss”
provisions of Government Code §65863 through ongoing project-by-project evaluation to ensure that
adequate sites are available to accommodate the City’s RHNA share throughout the planning period.
The City shall not reduce the allowable density of any site in its residential land inventory, nor approve a
development project at a lower density than assumed in the Housing Element sites inventory, unless
both of the following findings are made:
a) The reduction is consistent with the adopted General Plan, including the Housing Element; and
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b)The remaining sites identified in the Housing Element are adequate to accommodate the City’s
remaining share of regional housing need pursuant to Government Code §65584.
If a reduction in residential density for any parcel would result in the remaining sites in the Housing
Element land inventory not being adequate to accommodate the City’s share of the regional housing
need pursuant to §65584, the City may reduce the density on that parcel if findings are made identifying
sufficient additional, adequate and available sites with an equal or greater residential density so that
there is no net loss of residential unit capacity. As part of the new specific plans for the Town Center,
Neighborhood Mixed Use and Transit-Oriented Mixed Use focus areas the City will evaluate the
feasibility of establishing affordability requirements in exchange for development incentives.
Development on any site listed in Appendix B that proposes to demolish existing housing units shall be
subject to a policy requiring the replacement of affordable units as a condition of any development on
the site pursuant to Government Code §65583.2(g)(3). Replacement requirements shall be consistent
with those set forth in §65915(c)(3). State law (Gov. Code, § 65589.7) requires water and sewer service
providers to establish specific procedures to grant priority water and sewer service to developments
with units affordable to lower-income households. The City will immediately deliver the adopted
housing element to water and sewer service providers with a cover memo describing the City’s housing
element, including the City’s housing needs and regional housing need.
•Eight-year objectives: Maintain adequate sites for housing development at all income levels in
conformance with the RHNA and ensure compliance with No Net Loss requirements. Process
Development Code amendments to provide adequate sites to accommodate the RHNA. Update all
regulations and fees on the City website annually throughout the planning period. Notify water and
sewer providers immediately upon adoption of the Housing Element.
•Responsible agency: Community Development Department
•Timeline: Development Code amendments by October 2024
Sapphos understands that the General Plan 2040 and Climate Action Plan was accompanied by the
preparation and certification of an Environmental Impact Report (EIR; SCH #2018051066) in accordance
with CEQA. The certified EIR is a program level analysis of the potential environmental impacts
associated with the General Plan 2040 and Climate Action Plan, as amended by an addendum to EIR to
include the Housing Element and Housing Action Plan Program H-8. Sapphos will prepare the necessary
environmental analysis and documentation while streamlining the CEQA process by preparing an
Addendum to the existing EIR.
To prepare an Addendum, Sapphos will evaluate the 13 issue areas that were analyzed for their
potential for significant effects in the EIR for the City General Plan 2040. As stated in Section 15164 of
the State CEQA Guidelines, “The lead agency or responsible agency shall prepare an addendum to a
previously certified EIR if some changes or additions are necessary but none of the conditions described
in Section 15162 calling for preparation of a subsequent EIR have occurred.” Section 15162 of the State
CEQA Guidelines and Section 21166 of the California Public Resources Code describe the three
conditions which would require the preparation of a supplemental or subsequent EIR:
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1. Substantial changes are proposed in the project which will require major revisions of the
environmental impact report due to new or substantially more severe environmental effects;
2. Substantial changes occur with respect to the circumstances under which the project is being
undertaken which will require major revisions in the environmental impact report; or
3. New information, which was not known and could not have been known at the time the
environmental impact report was certified as complete, becomes available.
Since adoption of the City General Plan 2040 in 2019, there have not been substantial changes with
respect to the circumstances nor new information presented.
Work Effort
Sapphos will provide a draft proposed Project Description for discussion at this meeting using available
data and assumptions. Additionally, Sapphos will provide an Annotated Outline of the Addendum to the
EIR for discussion of the environmental document.
Following the project initiation meeting, Sapphos will send the City and TG+P a Memorandum for the
Record (MFR) documenting the results of the project initiation meeting. The revisions to the draft
Project Description will be included in the submittal of the First Screen Check Addendum to the EIR.
Addendum to the EIR
Sapphos Environmental, Inc. will prepare an Addendum EIR pursuant to Section 15164 of the State CEQA
Guidelines. The Addendum EIR will include the following sections:
• Cover Page
• Table of Contents
• 1.0 Introduction
• 2.0 Project Description
• 3.0 Environmental Analysis
• 4.0 References
• 5.0 Preparation
• Appendix: Mitigation Monitoring and Reporting Plan
Sapphos will coordinate with the City and TG+P to assess the potential for the Objective Design
Standards to result in significant impacts beyond the impacts identified and mitigated for in the certified
EIR, and develop new mitigation measures, if required. Sapphos will conduct the necessary research,
field surveys, and analyses as required to prepare the Addendum. Sapphos will coordinate with the City
and Torti Gallas regarding any existing studies, data, and/or additional investigations by the City, or
other contractors hired by City, to ensure that Sapphos has the most recent information on
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environmental conditions for the proposed project. The City and Torti Gallas will provide Sapphos with
available existing studies pertinent to the preparation of the Addendum.
The impact analysis (Section 3.0, Environmental Analysis) would address each of the 13 environmental
issue areas that were evaluated in the certified EIR:
1. Aesthetics
2. Air Quality
3. Biological Resources
4. Cultural, Historic, and Tribal Cultural Resources
5. Energy, Climate Change, and Greenhouse Gases
6. Geology, Soils, and Seismicity
7. Hazards, Hazardous Materials, and Wildfire
8. Hydrology and Water Quality
9. Land Use and Housing
10. Noise
11. Public Facilities and Recreation
12. Transportation
13. Utilities and Service Systems
Consistent with the most recent 2024 State CEQA Guidelines, the Cultural Resources, Tribal Cultural
Resources, Energy, Greenhouse Gas Emissions, Hazards and Hazardous Materials, and Wildfire sections
will be evaluated as separate environmental issue areas, resulting in the analysis of 16 total issue areas.
Additionally, Sapphos will conduct the analysis using the updated questions for all environmental issue
areas per Appendix G of the 2022 State CEQA Guidelines.
For each of the environmental issue areas, the analysis will include an explanation of how the conclusion
was reached, including the methodology, most recent regulatory requirements, and new or updated
mitigation measures from the certified EIR to help reduce adverse impacts to below the level of
significance.
Sapphos will submit a Screen Check Addendum EIR to the City for review and comment. Sapphos will
respond to one (1) consolidated set of comments from the City and after incorporating revisions,
Sapphos will submit the Addendum EIR to the City and Torti Gallas.
Notices
Sapphos will submit a draft Notice of Determination (NOD) to the City for review concurrent with the
Screen Check Addendum EIR. Sapphos will revise the NOD in response to one (1) compiled set of
comments from the City. Following approval of the project, Sapphos will submit the final NOD to the
City to be signed and filed with the County Clerk.
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Work Products
• One (1) electronic copy in PDF of the project initiation meeting agenda
• One (1) electronic copy in PDF of a draft Project Description and Annotated Outline of the
Addendum to the EIR
• One (1) electronic copy in PDF of the Project Initiation Meeting MFR to meeting attendees
• One (1) electronic copy in Microsoft Word and one (1) electronic copy in Portable Document
Format (PDF) of the Screen Check Addendum to the EIR
• One (1) electronic copy in PDF of the Addendum to the EIR
• One electronic copy in PDF of the draft NOD
• One (1) electronic copy in PDF of the NOD
• Up to three (3) monthly status reports, with monthly invoices
Notes to this scope and attached fee:
• Assumption #1: The City will be responsible for writing and submitting the Senate Bill 18
tribal notification letters and forwarding the responses to Sapphos for inclusion in the
Addendum to the EIR (Assembly Bill 52 does not apply to addenda to EIRs).
• Assumption #2: There will be no new or substantially more adverse impacts identified
beyond those identified in the 2019 certified General Plan 2040 EIR, as amended by the
addendum to EIR for the Housing Element. If new mitigation is required, a contract
amendment will be required to cover the additional work efforts.
Task 4 Zoning Code Amendments
Task 4.1 Zoning Code Amendments:
TG+P will prepare zoning code amendments in applicable City Planning Commission resolution and City
Council ordinance formats for public hearings. Importantly, these amendments will seamlessly connect
the Zoning Code with the ODS. Drafts of said documents will be submitted to City Staff for review.
Based on track-changes version of these documents from Staff, TG+ P will make any directed revisions
and submit final versions to City Staff.
Task 4.2: Meetings and Hearings with Planning Commission and/or City Council
Recognizing that the City Council has ultimate approval authority, our schedule includes a series of
meetings beginning early in the process to keep the Planning Commission and the City Council engaged
to ensure a satisfactory end product. In advance of each meeting, TG+P will prepare presentation
materials (e.g., PowerPoint presentations), as requested, and if deemed necessary, by City Staff, for
public hearings. TG+P’s principal will attend all public hearings, make presentations if and as deemed
necessary by City Staff, and be available to respond to questions by Planning Commission and City
Council.
In addition to Task 2.1.B, above, we have provided for up four more meetings or hearing with the
Planning Commission and City Council.
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Task 4.2.A: Meet with City Council and Planning Commission to discuss overall Standards and/or Styles:
After we’ve developed a draft of the Architectural Standards and illustrated the application of those
styles, we propose a meeting with Council or Planning Commission to present the work to date and
receive feedback.
Task 4.2.B: Planning Commission and City Council Hearings and One Continuance for a total of three (3
hearings)
The last step, to obtain Planning Commission and ultimately City Council approval of the final Objective
Design Standards, will be a natural finale to the xxx-month process. As with other City Council meetings
we will guide the Planning Commission and City Council through the document which will include a
PowerPoint presentation highlighting how their concerns, questions and suggestions have been
incorporated. Then we will respond to questions posed by Commission and/or Council members.
Task 5: Final Zoning Code Amendments
We understand that following the final City Council direction and decision, revision to the zoning code
amendments may be required to respond to that direction. We will prepare a final version of the
ordinance amendment for second reading to reflect final City Council action.
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Schedule: Diamond Bar Citywide Objective Design Standards
Production of Deliverables D Deliverable to City Staff
City Staff Review of Deliverables TG+P / Staff meeting
Focus Group Planning Commission or City Council Meeting
Task
Task 1 Background Review and Goals
Task 1.1 Kick-off Meeting. City Tour
Task 1.2 Existing Document Review
Task 1.3 Monthly Coordination and Project Management
Task 2 Architectural Field Surveys and Research
Task 2.1.A Architectural Field Surveys and Resarch D
Task 2.1.B Meet with CC and/or PC to discuss preliminary findings, and discuss direction
Task 2.1.C Focus Groups
Task 2.1.D Identification of Seven (7) Building Types with representative drawings and
Images D
Task 2.1.E Identification of Frontage Types with representative drawings and images D
Task 2.1.F Identification of 5 Style Types D D
Task 2.1.G Prepare Administrative Draft Objective Design Standards D D
Task 2.2 Prepare Public Review Draft D
Task 2.3 Prepare Public Hearing Draft D D
Task 3 CEQA Documentation
Task 3 CEQA Documentation D D D
Task 4 Meeting Attendance and Community Engagement Support
Task 4.1 Zoning Code Ammendments D
Task 4.2 Meet with CC and PC to discuss overall Standards and/or Styles
Task 4.3 PC and CCHearings and One Continuance for a total of three (3 hearings)
Task 5 Final Zoning Code Ammendments
Task 5 Final Zoning Code Ammendments D
Month 9 Month 10
DURATION
Month 1 Month 2 Month 3 Month 8Month 4 Month 5 Month 6 Month 7
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Cost Summary: City-wide Objective Design Standards for Diamond Bar, CA
Task
Torti Gallas +
Partners
Sapphos
Envornomental TOTALS
Task 1 General Svcs, Kick-off, Internal Integration, Plans Integration, and Project Mgt.$17,250 $750 $18,000
Task 1.1 Kickoff Meeting, Site Visit $5,350 $750 $6,100
Task 1.2 Existing Document Review $4,400 $4,400
Task 1.3 Monthly Coordination and Project Management $7,500 $7,500
Task 2 Contextual Analysis, Research and Data Collection $118,000 $0 $118,000
Task 2.1.A Architectural Field Surveys and Resarch $6,500 $6,500
Task 2.1.B Meet with City Council and/or Planning Commission to discuss preliminary findings, and discuss direction $4,000 $4,000
Task 2.1.C Focus Groups $4,000 $4,000
Task 2.1.D Identification of seven (7) building types $19,000 $19,000
Task 2.1.E Identification of frontage types with representative drawings and images $12,000 $7,500
Task 2.1.F Identification of five (5) styles $28,000 $28,000
Task 2.1.G Prepare Administrative Draft Objective Design Standards $27,000 $27,000
Task 2.2 Prepare Public Review Draft $11,000 $11,000
Task 2.3 Prepare Public Hearing Draft $6,500 $6,500
Task 3 CEQA Documentation $2,500 $32,615 $35,115
Task 3 CEQA Documentation $2,500 $32,615 $35,115
Task 4 Meeting Attendance and Community Engagement Support $8,500 $0 $8,500
Task 4.1 Zoning Code Ammendments $1,500 $1,500
Task 4.2 Meet with City Council and Planning Commission to discuss overall Standards and/or Styles $2,000 $2,000
Task 4.3 Planning Commission and City Council Hearings and One Continuance for a total of three (3 hearings) $5,000 $5,000
Task 5 Final Zoning Code Ammendments $2,750 $0 $2,750
Task 5 Final Zoning Code Ammendments $2,750 $2,750
SUB-TOTAL $149,000 $33,365 $182,365
Direct Expenses $1,000 $1,433 $2,433
TOTAL $150,000 $34,798 $184,798
Summary of Costs
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Agenda #: 7.1
Meeting Date: June 4, 2024
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: ADOPTION OF THE FISCAL YEAR 2024/25 CITY OPERATING
BUDGET AND CAPITAL IMPROVEMENT PROGRAM, INCLUDING
ESTABLISHMENT OF THE APPROPRIATIONS LIMIT, EMPLOYEE
COMPENSATION PLAN AND INVESTMENT POLICY.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Adopt Resolution No. 2024-18 approving the FY 2024/25 City Operating Budget and
Capital Improvement Program;
B. Adopt Resolution No. 2024-19 establishing the appropriations limit for FY 2024/25 in
the amount of $61,282,567;
C. Adopt Resolution No. 2024-20 establishing the compensation plan, salary ranges
and fringe benefits for all employee classifications; and
D. Adopt Resolution No. 2024-21 approving the FY 2024/25 Investment Policy.
FINANCIAL IMPACT:
7.1
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Fund Type Operating
Capital Improvement
Program
General Fund 32,869,618$ -$
Special Funds 1,090,000 -
Special Revenue Funds 7,593,136 5,714,189
Capital Improvement Fund - 8,236,000
Debt Service Fund 721,900 -
Internal Service Funds 2,159,050 -
44,433,704$ 13,950,189$
FY 2024/25 Proposed Citywide Budget
BACKGROUND/ANALYSIS:
A. FY 2024/25 Operating Budget and Capital Improvement Plan
Each year, the City prepares an annual Operating Budget and Capital
Impr ovement Program for City Council consideration that implements the Council’s
priorities and Strategic Plan Goals, and provides the financial resources to deliver
services to the community. The preparation of the annual budget is a significant and
importan t undertaking that takes place over the course of more than five months.
Below is the schedule for the public meetings related to the FY 2024/25 City Budget:
• Council Study Session on Draft FY 2024/25 CIP and Draft Five -Year CIP Review
– Held on 5/7/2024
• Council Study Session on Draft FY 2024/25 Operating Budget – Held 5/21/2024
• Adoption of the Proposed FY 2024/25 City Budget & CIP – Scheduled for
6/4/2024
On May 7th and May 21st, the City Council held two Study Sessions to review the
recommended Draft Capital Improvement Program (CIP) and Operating Budgets.
Following City Council direction at the May 21 st meeting, staff has eliminated the
proposed CIP budget of $300,000 for the design of improvements at Ronald Reagan
Park. No other changes were made to the presented Draft FY 2024/25 CIP and
Operating Budget s (see below for details on the CIP).
The proposed FY 2024/25 Budget offers a positive outlook and continues to provide for
many City programs and services, advance deferred maintenance and Capital
Improvement Projects, and focuses on key initiatives consistent with the City’s Long -
Term Financial Stability Report (Attachments 1-2). Notwithstanding modest increases to
key revenue sources, management remains cautious and conservative in budgeting due
to ongoing pressure from rising costs driven by a competitive labor market, increased
prices for materials and service delivery, higher fuel prices, and other economic
pressures that may precipitate a mild recession. Importantly, the proposed budget
implements the various objectives and priorities of the City Council guided by the three
overarching goals found in the adopted FY 2024-2027 Strategic Plan which include:
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• Responsible Stewardship of Public Resources
• Open, Engaged and Responsive Government
• Save, Sustainable and Healthy Community
FY 2024/25 Proposed General Fund Budget Overview
The Proposed Operating Budget for the General Fund comprises estimated resources
($32.7 million) and expenditures ($32.9 million) inclusive of various one -time costs
which would necessitate the budgeted use of General Fund unassigned reserves in the
amount of $144,568. This proposed use of unassigned reserves is appropriate for one -
time costs and is made possible due to savings realized in the General Fund over past
fiscal years. Consistent with the City’s financial policy to maintain a balanced budget,
the General Fund operational budget reflects a surplus of $357,432 prior to the addi tion
of one-time items:
Revenue Highlights – General Fund: $32,725,050
Proposed General Fund revenues for FY 2024/25 have increased $2.1 million, or 6.9%,
when compared to the prior FY 2023/24 Adopted Budget. The following are noteworthy
General Fund revenue items incorporated into the proposed FY 2024/25 Operating
Budget. The table below displays the Adopted FY 2023/24 Adopted Budget, the
proposed budget for next FY 2024/25, and the percent of change for next fiscal year.
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Property Taxes Adopted Proposed
FY 23/24 FY 24/25
The estimated change in the City's net taxable value
of real property (secured & unsecured property) in the
City is expected to increase by 3.67% for FY 2024/25
which will result in year-over-year increase in all
Property Tax revenues of 4.09%. The City uses HdL
as a consultant to help monitor, audit and project this
major revenue source.
$6,438,183 $6,701,322
4.09%
Property Tax in Lieu of VLF (Vehicle License Fees) Adopted Proposed
FY 23/24 FY 24/25
This revenue source grows at the same general pace
as the City's net assessed valuation. The City’s
consultant, HdL, also assists with the projection of this
significant revenue item.
$7,510,497 $7,812,508
4.02%
Sales Taxes Adopted Proposed
FY 23/24 FY 24/25
Sales Tax revenue remains stable with a projected
increase of $436,000 compared to the FY 23/24
Adopted Budget. Year-over-year revenue increases
are mainly due to fuel and services stations, business
& industry, and online sales.
$6,161,000 $6,597,000
7.08%
Transient Occupancy Taxes Adopted Proposed
FY 23/24 FY 24/25
Transient Occupancy Tax is projected to increase by
5% based on current trends.
$1,380,000 $1,449,000
5.00%
Use of Money & Property - Investments Adopted Proposed
FY 23/24 FY 24/25
Investment Income is anticipated to increase as the
City's portfolio continues to benefit from the current
interest rate environment.
$800,000 $1,320,000
65.00%
Current Service Charges Adopted Proposed
FY 23/24 FY 24/25
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Building Permit Activity – Revenue from Building,
Planning and Engineering activity is estimated to be
higher than projected in the current year.
$1,873,920 $1,929,057
2.94%
Rental Revenue – Revenue from rentals at the
Diamond Bar Center is anticipated to increase by
$50,000.
Field and Park Facility Rentals are anticipated to
increase $37,500.
Cell tower lease revenue is projected to increase
$29,800 due to one additional site under lease and
adjustments for CPI to current leases.
$939,000 $1,056,300
12.49%
Recreation Programs – Program revenue is
projected to have a net decrease of $10,602 mainly
due to a decrease in revenues for Youth Programs
(loss of swimming venue for recreation classes) offset
by increases in Senior Programs.
$714,095 $703,493
-1.48%
Gas Tax – Transfer In Adopted Proposed
FY 23/24 FY 24/25
The Transfer-In from the Gas Tax fund supports the
City’s street maintenance budget. This amount varies
from year to year based on the level of budgeting set
by the Public Works Dept. for the anticipated
maintenance activities for a particular year. The
Transfer-In will reimburse 98% of eligible costs
included in the General Fund budget for this service.
$1,204,000 $1,475,000
22.51%
Expenditure Highlights - General Fund: $32,869,618
Proposed General Fund expenditures for FY 2024/25 have increased $0.9 million, or
2.9%, when compared to the prior FY 2023/24 Adopted Budget. The following
highlighted items have been incorporated into the expenditure estimates:
• Public Safety
o Law Enforcement – FY 2024/25 Los Angeles County Sheriff’s
Department expenditures are expected to be approximately $8.4 million,
representing the single largest line item and approximately 25% of
proposed General Fund expenditures. LASD expenditures reflect a net
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increase of $309,648 year over year, inclusive of a contract rate increase
of 3.44% plus a Liability Trust Fund (LTF) surcharge of 12.5% on each
contracted position. The General Fund includes a transfer-in from the Law
Enforcement Reserve Fund in the amount of $50,000 for as -needed
special assignments and suppression patrols which have proven to be a
cost-effective approach to reducing crime and responding to specific
public safety issues throughout the year. Lastly, the professional services
budget for Public Safety also includes the second year of the Flock
Agreement ($165,000) for the Automated License Plate Reader system.
o Crossing Guard Services – The City provides Crossing Guard Services
at seven (7) elementary schools and two (2) middle schools with a total of
16 guards. The total budget for crossing guard services in FY 2024/25 is
$280,000. This amount is the same as the current fiscal year, since the
agreement will be in its third year and provides no rate adjustment for the
first three years.
o Animal Control – The City has contracted with the Inland Valley Humane
Society (IVHS) for animal control and licensing services since
incorporation. The City’s IVHS agreement was last amended in 2021 and
is based on a gross contract model where the City pays for all contract
services minus any licensing revenue collected by IVHS. The base
contract amount is adjusted every two years by the IVHS pooled
adjustment factor which is indicative of the percentage of IVHS services
used by the City (currently 6.25%) compared to the other twelve contract
agencies. The FY 2024/25 gross cost for services is $563,305, which
reflects a $19,049 increase compared to the prior year due to a 3.5% CPI
adjustment. Taking into account estimated revenues from licensing and
fees for services, the proposed net cost as reflected in the FY 2024/25
proposed budget is $440,000 which is an increase of $7,500 compared to
the prior year. Canvassing is anticipated to take place citywide during
FY 2024/25 which may generate additional licensing revenue thereby
reducing net costs for this service.
• Human Resources
“Human Capital Investment Program” – Each year, the City Council adopts the
Compensation and Benefits Plan for the upcoming fiscal year which includes cost
of living adjustments, and employee positions with associated salary ranges and
benefits. To remain an “Employer of Choice” in the region the City must continue
to reinvest in its personnel (i.e. human capital) in a manner similar to its capital
projects and infrastructure. To identify and prioritize investment in organizational
staffing and organizational structure, and to maintain, enhance and expand City
programs, the City has developed a focused effort, led by members of the City
Manager’s executive team, referred to as the Human Capital Investment
Program (HCIP).
Cost-of-Living Adjustment – The City’s Personnel Rules and Regulations
specify that the City Manager may request that the City Council authorize a Cost -
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of-Living Adjustment (COLA) for employees based on the March -to-March rates
of the federal Consumer Price Index (CPI) for Wage Earners and Clerical
Workers in Los Angeles/Orange Counties. This year’s CPI calculation in March
2024 was 3.90%. In order to avoid real wage losses and remain an “Employer of
Choice” in the surrounding Los Angeles, Orange, Riverside and San Bernardino
counties, it is recommended that the salary schedules for all benefitted
classifications of employment including all executive positions, such as
Department Directors, Assistant City Manager and City Manager, be increased
by 3.9% effective with the pay period beginning June 29, 2024. A $100 per
month increase to the Benefit Allotment is also recommended for all benefitted
classifications of employment including the executive positions and members of
the City Council to help keep up with corresponding health premium rate
increases. The annual cost of the COLA and Benefit Allotment increase is
approximately $421,000.
Salary Range Adjustments – The City Council Strategic Plan prioritizes the
development of a high-performing organization with a positive, value-based
culture that attracts and retains talent. The Employer of Choice and Human
Capital Investment Programs were developed to meet these City Council goals,
leading to extensive organizational analysis of long-term departmental structural
needs, employee development opportunities, and necessary succession planning
efforts, all in an effort to provide the most positive and effective local government
customer service experience possible.
Pursuant to recent organizational analysis, salary range adjustments for the
Parks and Recreation Director and Administrative Intern classifications are
recommended for FY 2024/25. The salary grade adjustment for the Parks and
Recreation Director reflects equity amongst most of the other Department Heads
and is indicative of the actual work assigned, such as major Capital Improvement
Projects, a heavily used event center (Diamond Bar Center) and city-wide special
events including the City Birthday Party, Concerts and Movies in the Park, and
Snowfest. The City currently budgets for three part-time non-benefitted
Administrative Interns which are currently assigned to the Finance, Public Works
and Community Development Departments. The City has a long history of
employing paid technical interns and has found them to be of great value to the
organization. Over time the intern adds organizational efficiencies, frees full -time
staff to perform more complex duties, and becomes integral to departmental
operations and service delivery. In turn, the City provides valuable professional
experience for the interns. Due to a competitive job market and the valuable role
interns have come to play in city operations, it is recommended that the
Administrative Intern hourly rate be adjusted. The fully burdened cost (salary
plus benefits) to implement these two salary range adjustments is $21,083 and is
funded by the General Fund.
Job Classification Current Salary Range Proposed Salary Range
Parks and Recreation
Director
$138,988.02 - $186,257.24 $153,512.72 – $205,721.72
Administrative Intern $16.50 - $18.00 $19.75 - $21.25
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Department Reorganizations – In addition to these two salary adjustments, two
new full-time benefitted positions are recommended:
• (New) Recreation Coordinator – This position will be dedicated to
customer service and event rentals at the Diamond Bar Center.
• (New) Public Works Inspector – This position will address current and
anticipated inspection activity associated with various construction and
roadway improvement projects throughout the City.
Department/Division Classification Salary
Range
FLSA Status
Parks and Recreation Recreation Coordinator 17NE Non-exempt
Public Works Public Works Inspector 17NE Non-exempt
The City budgets for new positions conservatively at the top step of the salary
range; therefore, the approximate cost, including benefits, to fill both positions for
nine months of the year in FY 2024/25 is budgeted at $154,174. These positions
will add to overall organizational productivity and add capacity to address high
standards of service expectations, assistance with administering key capital
projects, and maintain compliance with state mandates.
• Parks & Recreation
The proposed Parks & Recreation department budget was developed based on
continued community interest in valuable programs, services, and events.
Several programs and events offered this year to support an active and healthy
community include summer youth day camp, senior dances, field allocations with
sports organizations, contract classes, picnic reservations, and Concerts/Movies-
in-the-Park. This fiscal year will include the ever-popular Bridal Show at the DBC
to promote the facility, which is mostly a cost neutral event. All special events
including: Windmill Lighting, Winter Snow Fest, Veterans Recognition, and the
Halloween Party will continue to improve and bring the community together.
Expenses for recreation programs ($2.80 million) and operations at the Diamond
Bar Center ($1.73 million) have been increased commensurate with the
anticipated activities, and with a combined budget of $4.53 million, the Parks &
Recreation Department’s Proposed FY 2024/25 budget represents an increase of
$260,000 from the prior year. As would be expected, operations at the Diamond
Bar Center have continued to flourish as rental revenue increases and is
budgeted at $675,000, which is an increase of $50,000 from the prior year. The
DBC revenue may fluctuate slightly in FY 2024/25 due to several capital
improvement projects scheduled for the 20-year-old facility.
Special Revenue Fund Highlights
• Integrated Waste Management Fund (250) – The proposed budget of $928,890
includes $174,000 which will be used to develop a study for programs to achieve
the City’s 100% procurement target of Recovered Organic Waste Products
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(ROWP) set forth by Senate Bill (SB) 1383: Short -Lived Climate Pollutants
strategy. SB 1383 is a state mandate that aims to reduce organic waste disposal
by 75% and increase edible food recovery by 20% by the year 2025. To alleviate
the cost of this required action, 84% ($146,317) will be funded by the SB 1383
Local Assistance Grant, which the City will receive in Q4 of FY 2024/25.
• Lighting & Landscape Assessment Districts (LLADs) – Much work has been
done over the recent years to help address the operating deficits and reduce the
General Fund subsidies to the LLADs, particularly Districts 39-2022 and 41-2021.
Total General Fund contributions to all three districts for FY 2024/25 is budgeted
at $364,469, an increase of $92,469 from the prior year due mainly to an
increase in the contribution to LLAD No. 38 related to the scheduled 5 -year tree
trimming cycle for citywide road medians. Budgeted resources and expenditures
for all three districts for FY 2024/25 are as follows:
• AB 2766 Air Quality Management District Fund (251) – The proposed budget
of $154,000 is recommended to accommodate citizen requests for neighborhood
traffic management improvements ($84,000), and to partially fund the purchase
of a zero-emissions replacement vehicle (expensed in Vehicle Maint./Repl. Fund
502).
Debt Service Fund Highlights
• Debt Service Fund (401) – In May 2021, the City refunded the outstanding
Lease Revenue Bonds associated with the original acquisition and construction
of the Diamond Bar Center. This achieved a gross savings of $1.736 million and
present value savings of $1.63 million (or 20.85%) for the General Fund, which
translates to approximately $144,700 in average annual debt service savings for
the remainder of the term through June 1, 2033 at an effective interest rate of
1.15%. The 2021 Bonds were rated by S&P as AA+ (top rating for this type of
bond) which is a testament to the Council’s conservative and prudent fiscal
policies. The total debt service (principal and interest) will be $718,400 for the
upcoming year and is funded by a transfer to the Debt Service Fund from the
General Fund.
Internal Service Funds Highlights
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• Self-Insurance Fund (501) – CJPIA covers the City’s property, pollution liability,
crime, workers’ compensation and general liability needs. The combined
premiums are anticipated to be approximately $534,550 which reflects a year -
over-year decrease of $74,830, or 12 percent. This reduction is mainly due to a
decrease in the Liability Insurance premium ($90,000) offset by a minor increase
in the Property Insurance premium ($14,000). Workers’ Compensation costs are
reflected in the line-item budgets for all city funds for which there are personnel
costs. The total Workers Compensation premium for the upcoming year is
anticipated to be $136,637, a decrease of $24,133 year-over-year, or 15 percent.
• Vehicle Maintenance & Replacement Fund (502) – The proposed budget of
$289,500 is recommended for necessary operations and maintenance of the
citywide fleet, as well as the purchase of three vehicles, one of which is a new
addition to the fleet (for the Public Works Inspector), and two of which are
replacements for vehicles purchased 10 and 13 years ago. It is anticipated that
one of the three vehicles purchased will be a zero-emissions truck for which
funding in the amount of $70,000 is supplied by the AQMD Fund (251), as noted
above. In addition, a fourth vehicle will be purchased out of the Law Enforcement
Reserve Fund (102) and ownership will be transferred to the Los Angeles County
Sheriff’s Department. This vehicle will replace the vehicle used by the City’s
Volunteer on Patrol (VOP).
• Computer Equipment Maint. & Replacement Fund (503) – The proposed
budget of $1,170,000 is recommended for necessary information systems,
hardware upgrades, and replacements, such as:
• Creston/Audio-Visual project at Diamond Bar Center (Construction).
• Server Replacements (5 quantity).
• Printer Replacements (25 quantity).
• PC, Monitor, Related Accessories Replacements (118 quantity).
• Replacement of Network Switch (1 quantity).
• Replacement of the City’s Agenda Management and Live Meeting
Streaming Software.
• Building Facility & Replacement Fund (504) – The proposed budget of
$165,000 is recommended for necessary facility maintenance projects not
categorized as capital improvement projects, such as:
• Diamond Bar Center Office Space Reconfiguration.
• Engineered Wood Fiber Replacement at Diamond Cyn. Park and
Sycamore Cyn. Park Playgrounds, and Pantera Dog Park.
• Replacement of Sewer Line Lining at Ronal Regan Park.
Fiduciary Fund
• OPEB Trust Fund (601) – The proposed budget for this fund consists only of
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revenue via a transfer-in from the General Fund in the amount of $88,000 and
investment earnings in the amount of $26,600 designated to fund the City’s Other
Post-Employment Benefits (OPEB) Trust, an investment vehicle managed by
CalPERS for the purpose of reducing the City’s long -term OPEB liabilities (e.g.
retiree medical costs). This amount is unchanged from the prior fiscal year.
There are no expenses budgeted in this fund.
Capital Improvement Program
• As previously mentioned, the Draft FY 2024/25 Capital Improvement Program
(CIP) was revised at the May 21, 2024 Study Session and now reflects the
elimination of the $300,000 budget proposed for the design of a pickleball court
at Ronald Reagan Park. Therefore, the Proposed FY 2024/25 CIP now includes
seven (7) new projects totaling $13.95 million. Some proposed projects have
already received funding for the design phase in the current FY 2023/24 and are
now proposed to move to the construction phase. The Dra ft FY 2024/25 CIP
encompasses four (of five) project categories and represents an expenditure
increase of 16.0% when compared to the Adopted CIP for FY 2023/24. The
Diamond Bar Blvd. Complete Street Project is the most significant new project
proposed at an estimated $9.3 million (primarily grant funded) and will serve as
an early implementation public project that will act as a catalyst for the
transformation of the Town Center area into a pedestrian-oriented mixed-use
“downtown”.
The CIP budget includes funding in the amount of $150,000 f rom the General
Fund for the design of prioritized improvements proposed for Sycamore Canyon
Park. The remaining balance needed to fund the program is supplied by other
sources such as the City’s Measure M, Measure R, Measure W, SB-1, Prop. A,
Prop. C, CDBG and Waste Hauler funds.
Proposed CIPs for FY 2024/25 - Total Budget Request: $13,950,189
Project No. Street Improvements: $13,356,189
SI25105
Arterials -Lemon Ave (SR60 to Northerly City Limit); Brea Cyn Cutoff
(SR57 to Westerly City Limit) (Const.)
SI25101 Residential and Collector Street Rehab - Area 4 (Const.)
SI25104 CDBG Area 5 ADA Curb Ramp Project (Const.)
SI25106 Diamond Bar Blvd Complete Street Project (Const.)
Project No. Traffic Management/Safety Projects: $64,000
TM25201 Battery Back-Up and CCTV Replacement Program (Construction)
Project No. Transportation Infrastructure Improvements: $0
N/A None.
Project No. Miscellaneous Public Works Improvements: $380,000
PW25403 Installation of Full Capture Devices on Stormwater Catch Basin for Trash
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Amendment Compliance - Phase 1
Project No. Facilities, Parks and Rec Improvements: $150,000
FP25508 Sycamore Canyon Park Lower Bridge Replacement Options (Design)
B. FY 2024/25 Gann Appropriations Limit
Voters approved Proposition 4 in November of 1979, an initiative that added Article
XIII B to the California Constitution. This constitutional amendment, also known as the
Gann initiative, provided a baseline appropriations limit for the City and capped
expenditures for publicly funded programs. Pursuant to California statute, the City must
calculate and adopt its annual appropriations limit by first applying an annual growth
factor. The adopted limit then places a ceiling on the total amount of tax revenues the
City may collect the following year to support City programs.
The appropriations limit can be calculated by the use of one of the following factors:
1. Based on the growth factor of City population change over the prior year and
the change in the California per capita income over the prior year: 1.0317.
2. Based on the growth factor of County population change over the prior year
and the change in the California per capita income over the prior year: 1.0367.
3. Based on the growth factor of change in the City’s non-residential new
construction valuation and the change in the County and City population:
1.0105 and 1.0057 respectively.
California statute allows cities to use whichever factor is most favorable to its calculated
limit. Therefore, the recommended growth factor used to compute the Gann
appropriations limit for FY 2024/25 is the change in the County population and change
in California per capita income: 1.0367. By using this growth factor, the City will have an
appropriation limit of $61,282,567 for FY 2024/25 (Attachment 3). The City’s
FY 2024/25 appropriations subject to the limit total $23,646,640 and are found to be
under the proposed appropriations limit.
C. FY 2024/25 Compensation Plan
In June 2023, the City Council adopted and amended the City of Diamond Bar
Compensation Plan (Resolution No. 2023-19) effective for FY 2023/24. As discussed
above in Section A, the proposed changes to the Compensation Plan for FY 2024/25
includes two (2) recommended salary grade adjustment, two (2) new full-time benefited
positions, cost-of-living adjustments and an adjustment to the standard benefit allotment
(Attachments 4-5).
D. FY 2024/25 Investment Policy
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The Investment Policy states the goals of the City’s investment activities, the types of
investments in which the City is permitted to invest its funds, and the reporting
requirements. It is updated as necessary and reapproved by the City Council each year
with approval of the Operating Budget.
In June 2023, the City Council adopted the most recent Investment Policy (Resolution
No. 2023-20) which was prepared in accordance with the provisions outlined in the
California Municipal Treasurer’s Association (CMTA) Investment Policy Certification
Program. CMTA is solely focused on public agency treasury management in the State
of California which lends itself more closely to the City’s investment requirements and
goals. There are no changes recommended to the current investment policy at this time
(Attachments 6-7).
SUMMARY
The proposed FY 2024/25 Operating Budget and Capital Improvement Program
provides a positive outlook to continues to provide for a wide range of City programs,
services and projects. It prioritizes the one-time use of General Fund resources for
projects that help build resiliency, financial stability, and projects that create valuable
City assets. The recommended strategic investment in human capital will improve the
customer and resident experience and respond to changing demands brought on by a
rapidly evolving human resources environment. Therefore, it is recommended that the
City Council approve the FY 2024/25 Operating and Capital Improvement Program
Budget, along with the related appropriation limit, amendments to the City’s
Compensation and Benefits Plan, and Investment Policy by adopting the attached
Resolutions.
LEGAL REVIEW
The City Attorney has reviewed the Resolutions as to form.
PREPARED BY:
REVIEWED BY:
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Attachments:
1. 7.1.a Resolution No. 2024-18: Operating and CIP Budget
2. 7.1.b Exhibit A: FY 2024/25 Operating and CIP Budget
3. 7.1.c Resolution No. 2024-19: FY 2024/25 Gann Limit
4. 7.1.d Resolution No. 2024-20: FY 2024/25 Compensation Plan
5. 7.1.e EXHIBIT A: FY 2024/25 Compensation Plan
6. 7.1.f Resolution No. 2024-21 FY2024/25 Investment Policy
7. 7.1.g EXHIBIT A: FY 2024/25 Investment Policy
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RESOLUTION NO. 2024-18
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
APPROVING AND ADOPTING THE CITY OPERATING BUDGET AND
CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF DIAMOND
BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND
ENDING JUNE 30, 2025 AND APPROPRIATING FUNDS NECESSARY
TO MEET THE EXPENDITURES SET FORTH THEREIN.
WHEREAS, the City Manager has submitted for the consideration of the City
Council a proposed City Operating Budget and City Capital Improvement Program for FY
2024/25; and
WHEREAS, the proposed Operating Budget and City Capital Improvement
Program for FY 2024/25 was reviewed and considered in two City Council public budget
study sessions and in a public regular City Council meeting; and
WHEREAS, the Planning Commission of the City of Diamond Bar has publicly
reviewed the proposed Capital Improvement Program for FY 20 24/25 and found it to be
in conformity with the City’s General Plan as required by California Government Code
Section 65401; and
WHEREAS, Section 4.1 of City Council Policy 2019 -01, Fund Balance and
Reserve Policy, establishes a Contingency Reserve Fund to adequately provide for
economic uncertainties, local emergencies or disasters, and other financial hardships or
downturns in the local or national economy. Based on this Policy, the City Council has
committed to maintain a Contingency Reserve Fund Balance of no less than 25% of the
General Fund expenditures, including operating transfers which equates to $8,217,405;
and
WHEREAS, copies of the City Operating Budget and Capital Improvement
Program for FY 2024/25 are on file in the office of the City Clerk labeled “City of Diamond
Bar FY 2024/25 Budget” and said Budget is made a part of this Resolution and
incorporated herein by reference.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby
resolve as follows:
Section 1. The City Council has reviewed the proposed Operating Budget and
Capital Improvement Program and the funds included therein for the fiscal year (FY)
commencing July 1, 2024 through June 30, 2025 and hereby finds that such budgets, as
revised, are sound plans for the financing during FY 2024/25 of required City operations,
services and capital improvements. Such budgets are hereby adopted and appropriated
as follows:
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Resolution No. 2024-18
2
FY 2024/25 Programs FY 2024/25 Budget
General Fund $32,869,618
Special Funds 1,090,000
Special Revenue Funds 7,593,136
Debt Service 721,900
Internal Service 2,159,050
Subtotal – Operating Budget $44,433,704
Capital Improvement Program 13,950,189
Total FY 2024/25 Budget $58,383,893
Section 2. The City Manager is hereby authorized to transfer funds
appropriated hereby or by supplemental appropriation as follows: with respect to
departments, the City Manager may transfer amounts between and within departments,
but only within a fund.
Section 3. Encumbrances for all funds at the end of FY 2023/24 may be re-
appropriated for continued use in FY 2024/25 as deemed necessary by the City Manager.
Section 4. Capital Improvement Project budgets and their associated funding
sources which remain unspent at the end of FY 2023/24 may be reappropriated for
continued use in FY 2024/25 as deemed necessary by the City Manager.
Section 5. The City Clerk shall attest and certify to the passage and adoption of
this Resolution and enter it into the book of original resolutions, and it shall become
effective immediately upon its approval.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2024.
CITY OF DIAMOND BAR
__________________________
Stan Liu, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 4th day of June, 2024, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
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Table of Contents
Section 1: Introduction .............................................................................................................7
City Manager’s Budget Message............................................................................................. 8
City Leadership .....................................................................................................................
Organizational Structure........................................................................................................
Budget Awards......................................................................................................................
Budget Resolution.................................................................................................................2
Section 2: Community Profile ................................................................................................2
Diamond Bar at a Glance ......................................................................................................2
Diamond Bar History .............................................................................................................2
Community Snapshot ............................................................................................................
Section 3: Strategic Planning.....................................................................................................
Strategic Plan & Departmental Quarterly Updates.................................................................
Department Work Plans.........................................................................................................4
Long-Term Financial Forecast ..................................................................4
Section 4: Guide to the Budget ..............................................................................................4
What is the Budget?..............................................................................................................
Basis of Budgeting.................................................................................................................
Budget Process.....................................................................................................................
Fund Structure.......................................................................................................................
Financial Policies...................................................................................................................5
Section 5: Financial Summaries ............................................................................................5
Financial Summaries.............................................................................................................
Section 6: General Fund Revenue .........................................................................................
100 – General Fund Revenues..............................................................................................
Revenue Descriptions ...........................................................................................................
Section 7: General Fund Appropriations...............................................................................
100 – General Fund Appropriations.......................................................................................
Section 8: General Fund Departmental Budgets ..................................................................
City Administration.....................................................................................................................
110 – City Council..........................................................................................................
120 – City Attorney........................................................................................................
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130 – City Manager’s Office ..........................................................................................
140 – City Clerk’s Office................................................................................................
150 – Economic Development.......................................................................................
Administration & Support...........................................................................................................
210 – Finance................................................................................................................
220 – Human Resources & Risk Management..............................................................
230 – Information Systems............................................................................................
240 – Community Relations.........................................................................................
620 – Civic Center.......................................................................................................
Public Safety .......................................................................................................................
310 – Law Enforcement...............................................................................................
320 – Volunteer Patrol.................................................................................................1
330 – Fire Protection...................................................................................................1
340 – Animal Control...................................................................................................1
350 – Emergency Preparedness .................................................................................1
Community Development ....................................................................................................1
410 – Planning ............................................................................................................1
420 – Building & Safety...............................................................................................1
430 – Neighborhood Improvement ..............................................................................1
Parks & Recreation..............................................................................................................1
510 – Diamond Bar Center..........................................................................................1
520 - Recreation..........................................................................................................1
Public Works .......................................................................................................................1
610 – Public Works Administration ..............................................................................1
615 - Engineering........................................................................................................1
630 – Parks & Facilities Maintenance..........................................................................1
645 – Landscape Maintenance....................................................................................1
655 – Road Maintenance.............................................................................................1
Total Transfers In.................................................................................................................1
Total Transfers Out ..............................................................................................................1
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Personnel............................................................................................................................1
Section 9: Special Funds ......................................................................................................1
101 – Community Organization Support..............................................................................1
102 – Law Enforcement Reserve.........................................................................................1
103 – General Plan Update.................................................................................................1
104 – Technology Reserve ..................................................................................................1
105 – Other Post Employment Benefits (OPEB)..................................................................1
106 – COVID-19 Recovery..................................................................................................1
107 – Homelessness Response Fund.................................................................................1
Section 10: Special Revenue Funds ....................................................................................1
201 – Measure W................................................................................................................1
202 – Road Maintenance & Rehabilitation...........................................................................1
203 – Measure M.................................................................................................................1
204 – Measure R.................................................................................................................1
205 – Gas Tax .....................................................................................................................1
206 – Prop ATransit ............................................................................................................1
207 – Prop C Transit............................................................................................................1
209 – SB 821.......................................................................................................................1
224 – Permanent Local Housing Allocation..........................................................................1
225 – Community Development Block Grant.......................................................................1
226 – CASP SB1186 ...........................................................................................................1
238 – District 38...................................................................................................................1
239 – District 39-2022 .........................................................................................................1
241 – District 41-2021 .........................................................................................................1
245 – Street Beautification...................................................................................................1
246 – Traffic Mitigation.........................................................................................................1
247 – Sewer Mitigation........................................................................................................1
248 – Tres Hermanos Conservation Authority......................................................................1
250 – Integrated Waste Management..................................................................................1
251 – Air Quality Improvement.............................................................................................1
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252 – Waste Hauler.............................................................................................................1
253 – Used Oil Grant...........................................................................................................1
254 – Beverage Container Recycling Grant.........................................................................1
256 – Hazard Mitigation Grant.............................................................................................1
260 – Park Fees (Quimby)...................................................................................................1
261 – Measure A Neighborhood Parks Act...........................................................................1
262 – Park & Facility Development......................................................................................
270 – PEG Fees..................................................................................................................
280 – Citizens Option for Public Safety................................................................................
281 – CA Law Enforcement Equipment Program.................................................................
Section 11: Capital Improvement Projects Fund ................................................................
Capital Improvements Program...........................................................................................
Facilities, Parks and Rec Improvements....................................................................................
FP25508 – Sycamore Canyon Park Lower Bridge Replacement (Design)...................
Miscellaneous Public Works Improvement Projects...................................................................
PW25403 – Full Capture Devices on Stormwater Catchbasin for Trash Amendment
Compliance (Phase 1).................................................................................................
Street Improvement Projects .....................................................................................................
SI25101 – Residential and Collector Street Rehab. (Constr.) ......................................2
SI25104 – CDBG Area 5ADA Curb Ramp Project (Constr.)........................................2
SI25105 – Arterials: Lemon Ave. (SR60 to City Limit); Brea Cyn Cutoff (SR57 to City
Limit) ...........................................................................................................................2
SI25106 – Diamond Bar Blvd. Complete Street Project Construction ..........................2
Traffic Management/Safety Projects..........................................................................................
TM25201 – Battery Back-Up and CCTV Replacement Program..................................2
Section 12: Debt Service Fund .............................................................................................2
401 – Debt Service Fund.....................................................................................................2
Section 13: Internal Service Fund ........................................................................................2
501 – Self-Insurance Fund ..................................................................................................2
502 – Vehicle Replacement Fund........................................................................................2
503 – Equipment Replacement Fund...................................................................................2
504 – Building Facility & Maintenance Fund........................................................................2
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Section 14: Fiduciary Fund ..................................................................................................2
601 – Other Post Employment Benefits Trust Fund.............................................................2
Appendix ...............................................................................................................................2
Glossary..............................................................................................................................2
Appropriation Limit Calculation............................................................................................2
Fund & Department Relationship.........................................................................................2
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June 4, 2024
Honorable Mayor and Council Members
City of Diamond Bar
RE: City Manager’s Recommended Budget for Fiscal Year 2024/25
Presented for your consideration and approval, is the City’s Annual Operating
Budget and Capital Improvement Program for Fiscal Year (FY) 2024/25.
The proposed FY 2024/25 Budget offers a positive outlook and continues to
provide for many City programs and services, advance deferred maintenance
and Capital Improvement Projects, and focuses on key initiatives consistent with
the City’s Long-Term Financial Stability Report. Notwithstanding modest
increases to key revenue sources, management remains cautious and
conservative in budgeting due to ongoing pressure from rising costs driven by a
competitive labor market, increased prices for materials and service delivery,
higher fuel prices, and other economic pressures that may precipitate a mild
recession. Importantly, the proposed budget implements the various objectives
and priorities of the City Council guided by the adopted FY 2024-2027 Strategic
Plan.
The proposed General Fund Budget reflects the following estimated resources
and expenditures:
Budgeted Resources: $32,725,050
Budgeted On-going Expenditures: $32,367,618
Net Estimated Surplus/(Deficit)+ $357,432
In addition, the use of General Fund Unassigned Reserves is proposed in the
amount of $144,568 for one-time projects and items totaling $502,000, of which
$150,000 is for Capital Improvement projects. The use of Unassigned Reserves is
appropriate for one-time costs to reflect the City Council’s priorities to make
investments in the community and is only made possible due to savings the City
has realized over the previous years.
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The FY 2024/25 Capital Improvement Program (CIP) totals $13.95 million and
encompasses seven (7) new projects. Many of the projects within the CIP were in
the design phase in FY 2023/24 and will now move into the construction phase.
Town Center Specific Plan & Diamond Bar Boulevard Complete Street Project
The Diamond Bar Boulevard Complete Street Project is the most significant new
project proposed at an estimated $9.3 million. This project is primarily grant
funded and will serve as an early implementation public project that will act as a
catalyst for the transformation of the Town Center area into a pedestrian-oriented
mixed-use “downtown”. The Town Center Specific Plan endeavors to realize the
vision of a high density, urban scale, mixed-use downtown that will be a regional
and community-wide destination in the heart of the City as expressed in the
General Plan Update adopted in December 2019. The Specific plan will facilitate
the transformation of a 45-acre suburban commercial district along Diamond Bar
Boulevard, between Golden Springs Drive and the SR-60 Freeway into a vibrant
public realm with a high intensity mix of uses to include retail, hotel, civic, and
residential uses, and a bustling active environment during both day and evening
hours. Numerous new public spaces, both hardscaped squares and landscaped
greener park spaces, will be located throughout the Plan area to provide a
variety of environments that will serve residents and downtown visitors alike.
The first step toward realizing this vision will be the transformation of the Town
Center segment of Diamond Bar Boulevard into a “Complete Street.” As the
central spine of the Plan Area, Diamond Bar Boulevard will no longer be just a
place for motor vehicles, but also a safe and enjoyable corridor for bicyclists and
Diamond Bar Boulevard Complete Street Project
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pedestrians, with wide sidewalks, shade trees, street furnishings, storefronts and
outdoor cafes. The roadway will also function as a “Green Street” by
incorporating landscaped swales between the bicycle and motor vehicle lanes
to capture stormwater, and thus reduce the number of pollutants that enter the
storm drain system, and ultimately the ocean.
Management anticipates dedicating substantial resources and staff time over
the coming many years to realize the City’s exciting new downtown as envisioned
in the Town Center Specific Plan.
2024-2027 Strategic Plan
In April 2020, the City Council adopted the 2021-
2024 Diamond Bar Strategic Plan which set high-
level aspirational goals and priorities for the
community over a three-year period. With the
close of Fiscal Year 2022/23, the City Council
adopted an updated 2024-2027 Strategic Plan in
April 2023. The new Strategic Plan builds upon past
success and is designed to serve as the foundation
for consistent policy and funding decisions, while
being flexible enough to adapt to new, unforeseen
challenges and issues.
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The 2024-2027 Strategic Plan includes the following Core Values:
Community & Livability
Transparency & Accountability
Service & Professionalism
To meet these Core Values, the plan establishes Goals and Objectives that set
priorities for consistent policy making and guide the day-to-day operations of the
City. Performance Measures are also identified which are used as key indicators
to gauge progress over time. There are three (3) overarching Goals that include:
1. Responsible Stewardship of Public Resources
2. Open, Engaged and Responsive Government
3. Safe, Sustainable and Healthy Community
FY 2024/25 Department Work Plans
The FY 2024/25 Budget also includes Department Work Plans that highlight some
of the key initiatives and projects that will be supported, with funding sources, over
the next year. The Work Plan items are each tied to the 2024-2027 Strategic Plan
Goals and Objectives, and Performance Measures, as a way to measure
progress.
FY 2024/25 BUDGET SUMMARY
Estimated General Fund Resources - $32,725,050
The following highlighted items have been incorporated into the revenue
estimates:
Property Taxes – Property tax revenue is projected to increase by 4.1% to
$6.7 million. Property Tax In Lieu of Vehicle License Fees (VLF) is projected to
increase 4.0% to $7.8 million.
Sales Tax – Sales tax revenue continues to show signs of improvement and is
projected to increase by 7.1% to $6.6 million. Year-over-year increases are
driven mainly by fuel and services stations, business & industry, and online sales.
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Transient Occupancy Tax (TOT) – Transient Occupancy Tax is projected to
increase by 5.0% to $1.4 million.
Gas Tax – Transfer In – Gas tax revenue transferred to the General Fund from
the Gas Tax Fund are projected to increase by 22.5% to $1.5 million. These funds
are used to reimburse the General Fund for as-needed street maintenance not
already included in the annual Capital Improvement Program.
Current Service Charges – Revenue from all sources of service charges is
estimated as follows:
o Building Permit Activity – Increase of 2.9% to $1.9 million
o Facility Rentals – Increase of 12.5% to $1.1 million
o Recreation Programs – Decrease of 1.5% to $703 thousand
Estimated General Fund Appropriations - $32,869,618
The following highlighted items have been incorporated into the expenditure
estimates:
Public Safety
o Law Enforcement –FY 2024/25 Los Angeles County Sheriff’s Department
expenditures are expected to be approximately $8.4 million,
representing the single largest line item and approximately 25% of
proposed General Fund expenditures. LASD expenditures reflect a net
increase of $309,648 year over year, inclusive of a contract rate increase
of 3.44% plus a Liability Trust Fund (LTF) surcharge of 12.5% on each
contracted position. The General Fund includes a transfer-in from the
Law Enforcement Reserve Fund in the amount of $50,000 for as-needed
special assignments and suppression patrols which have proven to be a
cost-effective approach to reducing crime and responding to specific
public safety issues throughout the year. Lastly, the professional services
budget for Public Safety also includes the second year of the Flock
Agreement ($165,000) for the Automated License Plate Reader system.
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o Crossing Guard Services –The City provides Crossing Guard Services at
seven (7) elementary schools and two (2) middle schools with a total of
16 guards. The total budget for crossing guard services in FY 2024/25 is
$280,000. This amount is the same as the current fiscal year, since the
agreement will be in its third year and provides no rate adjustment for
the first three years.
o Animal Control –The City has contracted with the Inland Valley Humane
Society (IVHS) for animal control and licensing services since
incorporation. The City’s IVHS agreement was last amended in 2021 and
is based on a gross contract model where the City pays for all contract
services minus any licensing revenue collected by IVHS. The base
contract amount is adjusted every two years by the IVHS pooled
adjustment factor which is indicative of the percentage of IVHS services
used by the City (currently 6.25%) compared to the other twelve
contract agencies. The FY 2024/25 gross cost for services is $563,305,
which reflects a $19,049 increase compared to the prior year due to a
3.5% CPI adjustment. Taking into account estimated revenues from
licensing and fees for services, the proposed net cost as reflected in the
FY 2024/25 proposed budget is $440,000 which is an increase of $7,500
compared to the prior year. Canvassing is anticipated to take place
citywide during FY 2024/25 which may generate additional licensing
revenue thereby reducing net costs for this service.
Human Capital Investment Program
“Human Capital Investment Program” – Each year, the City Council adopts
the Compensation and Benefits Plan for the upcoming fiscal year which
includes cost of living adjustments, and employee positions with associated
salary ranges and benefits. To remain an “Employer of Choice” in the region
the City must continue to reinvest in its personnel (i.e. human capital) in a
manner similar to its capital projects and infrastructure. To identify and prioritize
investment in organizational staffing and organizational structure, and to
maintain, enhance and expand City programs, the City has developed a
focused effort, led by members of the City Manager’s executive team,
referred to as the Human Capital Investment Program (HCIP).
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Cost-of-Living Adjustment –The City’s Personnel Rules and Regulations specify
that the City Manager may request that the City Council authorize a Cost-of-
Living Adjustment (COLA) for employees based on the March-to-March rates
of the federal Consumer Price Index (CPI) for Wage Earners and Clerical
Workers in Los Angeles/Orange Counties. This year’s CPI calculation in March
2024 was 3.90%. In order to avoid real wage losses and remain an “Employer
of Choice” in the surrounding Los Angeles, Orange, Riverside and San
Bernardino counties, it is recommended that the salary schedules for all
benefitted classifications of employment including all executive positions, such
as Department Directors, Assistant City Manager and City Manager, be
increased by 3.9% effective with the pay period beginning June 29, 2024. A
$100 per month increase to the Benefit Allotment is also recommended for all
benefitted classifications of employment including the executive positions and
members of the City Council to help keep up with corresponding health
premium rate increases. The annual cost of the COLA and Benefit Allotment
increase is approximately $421,000.
Salary Range Adjustments –The City Council Strategic Plan prioritizes the
development of a high-performing organization with a positive, value-based
culture that attracts and retains talent. The Employer of Choice and Human
Capital Investment Programs were developed to meet these City Council
goals, leading to extensive organizational analysis of long-term departmental
structural needs, employee development opportunities, and necessary
succession planning efforts, all in an effort to provide the most positive and
effective local government customer service experience possible.
Pursuant to recent organizational analysis, salary range adjustments for the
Parks and Recreation Director and Administrative Intern classifications are
recommended for FY 2024/25. The salary grade adjustment for the Parks and
Recreation Director reflects equity amongst most of the other Department
Heads and is indicative of the actual work assigned, such as major Capital
Improvement Projects, a heavily used event center (Diamond Bar Center) and
city-wide special events including the City Birthday Party, Concerts and Movies
in the Park, and Snowfest. The City currently budgets for three part-time non-
benefitted Administrative Interns which are currently assigned to the Finance,
Public Works and Community Development Departments. The City has a long
history of employing paid technical interns and has found them to be of great
value to the organization. Over time the intern adds organizational
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efficiencies, frees full-time staff to perform more complex duties, and becomes
integral to departmental operations and service delivery. In turn, the City
provides valuable professional experience for the interns. Due to a competitive
job market and the valuable role interns have come to play in city operations,
it is recommended that the Administrative Intern hourly rate be adjusted. The
fully burdened cost (salary plus benefits) to implement these two salary range
adjustments is $21,083 and is funded by the General Fund.
Job Classification Current Salary Range Proposed Salary Range
Parks and Recreation
Director
$138,988.02 - $186,257.24 $153,512.72 – $205,721.72
Administrative Intern $16.50 - $18.00 $19.75 - $21.25
Department Reorganizations –In addition to these two salary adjustments, two
new full-time benefitted positions are recommended:
o (New) Recreation Coordinator – This position will be dedicated to
customer service and event rentals at the Diamond Bar Center.
o (New) Public Works Inspector – This position will address current and
anticipated inspection activity associated with various construction and
roadway improvement projects throughout the City.
Department/Division Classification Salary Range FLSA Status
Parks and
Recreation
Recreation Coordinator 17NE Non-exempt
Public Works Public Works Inspector 17NE Non-exempt
The City budgets for new positions conservatively at the top step of the salary
range; therefore, the approximate cost, including benefits, to fill both positions
for nine months of the year in FY 2024/25 is budgeted at $154,174. These
positions will add to overall organizational productivity and add capacity to
address high standards of service expectations, assistance with administering
key capital projects, and maintain compliance with state mandates.
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Parks & Recreation Programs – The proposed Parks & Recreation department
budget was developed based on continued community interest in valuable
programs, services, and events. Several programs and events offered this year
to support an active and healthy community include summer youth day
camp, senior dances, field allocations with sports organizations, contract
classes, picnic reservations, and Concerts/Movies-in-the-Park. This fiscal year
will include the ever-popular Bridal Show at the DBC to promote the facility,
which is mostly a cost neutral event. All special events including: Windmill
Lighting, Winter Snow Fest, Veterans Recognition, and the Halloween Party will
continue to improve and bring the community together.
Expenses for recreation programs ($2.80 million) and operations at the
Diamond Bar Center ($1.73 million) have been increased commensurate with
the anticipated activities, and with a combined budget of $4.53 million, the
Parks & Recreation Department’s Proposed FY 2024/25 budget represents an
increase of $260,000 from the prior year. As would be expected, operations at
the Diamond Bar Center have continued to flourish as rental revenue increases
and is budgeted at $675,000, which is an increase of $50,000 from the prior
year. The DBC revenue may fluctuate slightly in FY 2024/25 due to several
capital improvement projects scheduled for the 20-year-old facility.
Special Revenue Fund Highlights
Integrated Waste Management Fund (250) –The proposed budget of $928,890
includes $174,000 which will be used to develop a study for programs to
achieve the City’s 100% procurement target of Recovered Organic Waste
Products (ROWP) set forth by Senate Bill (SB) 1383: Short-Lived Climate
Pollutants strategy. SB 1383 is a state mandate that aims to reduce organic
waste disposal by 75% and increase edible food recovery by 20% by the year
2025. To alleviate the cost of this required action, 84% ($146,317) will be funded
by the SB 1383 Local Assistance Grant, which the City will receive in Q4 of FY
2024/25.
Lighting & Landscape Assessment Districts (LLADs)–Much work has been done
over the recent years to help address the operating deficits and reduce the
General Fund subsidies to the LLADs, particularly Districts 39-2022 and 41-2021.
Total General Fund contributions to all three districts for FY 2024/25 is budgeted
at $364,469, an increase of $92,469 from the prior year due mainly to an
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increase in the contribution to LLAD No. 38 related to the scheduled 5-year
tree trimming cycle for citywide road medians.
AB 2766 Air Quality Management District Fund (251) –The proposed budget of
$154,000 is recommended to accommodate citizen requests for
neighborhood traffic management improvements ($84,000), and to partially
fund the purchase of a zero-emissions replacement vehicle (expensed in
Vehicle Maint./Repl. Fund 502).
Debt Service Fund Highlights
Debt Service Fund (401) –In May 2021, the City refunded the outstanding
Lease Revenue Bonds associated with the original acquisition and
construction of the Diamond Bar Center. This achieved a gross savings of
$1.736 million and present value savings of $1.63 million (or 20.85%) for the
General Fund, which translates to approximately $144,700 in average annual
debt service savings for the remainder of the term through June 1, 2033 at an
effective interest rate of 1.15%. The 2021 Bonds were rated by S&P as AA+ (top
rating for this type of bond) which is a testament to the Council’s conservative
and prudent fiscal policies. The total debt service (principal and interest) will
be $718,400 for the upcoming year and is funded by a transfer to the Debt
Service Fund from the General Fund.
Internal Service Fund Highlights
Self-Insurance Fund (501) – CJPIA covers the City’s property, pollution liability,
crime, workers’ compensation and general liability needs. The combined
premiums are anticipated to be approximately $534,550 which reflects a year-
over-year decrease of $74,830, or 12 percent. This reduction is mainly due to a
decrease in the Liability Insurance premium ($90,000) offset by a minor
increase in the Property Insurance premium ($14,000). Workers’ Compensation
costs are reflected in the line-item budgets for all city funds for which there are
personnel costs. The total Workers Compensation premium for the upcoming
year is anticipated to be $136,637, a decrease of $24,133 year-over-year, or 15
percent.
Vehicle Maintenance & Replacement Fund (502) –The proposed budget of
$289,500 is recommended for necessary operations and maintenance of the
citywide fleet, as well as the purchase of three vehicles, one of which is a new
addition to the fleet (for the Public Works Inspector), and two of which are
replacements for vehicles purchased 10 and 13 years ago. It is anticipated
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that one of the three vehicles purchased will be a zero-emissions truck for
which funding in the amount of $70,000 is supplied by the AQMD Fund (251),
as noted above. In addition, a fourth vehicle will be purchased out of the Law
Enforcement Reserve Fund (102) and ownership will be transferred to the Los
Angeles County Sheriff’s Department. This vehicle will replace the vehicle used
by the City’s Volunteer on Patrol (VOP).
Computer Equipment Maint. & Replacement Fund (503) –The proposed
budget of $1,170,000 is recommended for necessary information systems,
hardware upgrades, and replacements, such as:
Creston/Audio-Visual project at Diamond Bar Center (Construction).
Server Replacements (5 quantity).
Printer Replacements (25 quantity).
PC, Monitor, Related Accessories Replacements (118 quantity).
Replacement of Network Switch (1 quantity).
Replacement of the City’s Agenda Management and Live Meeting
Streaming Software.
Building Facility & Replacement Fund (504) –The proposed budget of $165,000
is recommended for necessary facility maintenance projects not categorized
as capital improvement projects, such as:
Diamond Bar Center Office Space Reconfiguration.
Engineered Wood Fiber Replacement at Diamond Cyn. Park and
Sycamore Cyn. Park Playgrounds, and Pantera Dog Park.
Replacement of Sewer Line Lining at Ronal Regan Park.
Capital Improvement Program Highlights
As previously mentioned, the FY 2024/25 Capital Improvement Program (CIP)
includes a total of $13.95 million for seven (7) new projects. Many projects that
were in the design phase in FY 2023/24 will now move into the construction phase
in FY 2024/25.
The CIP budget includes General Fund funding in the amount of $150,000 for the
design of prioritized improvements proposed for Sycamore Canyon Park. The
remaining balance needed to fund the program is supplied by other sources such
as the City’s Measure M, Measure R, Measure W, SB-1, Prop. A, Prop. C, CDBG and
Waste Hauler funds. The CIP was reviewed for consistency with the City’s General
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Plan at the May 28, 2024 Planning Commission Meeting. Major CIP projects
include:
o Diamond Bar Blvd Complete Street Project (Const.)
o Arterials -Lemon Ave (SR60 to Northerly City Limit); Brea Cyn Cutoff (SR57 to
Westerly City Limit) (Const.)
o Residential and Collector Street Rehab - Area 4 (Const.)
o ADA Curb Ramp Improvements – Area 5 (Const.)
o Sycamore Canyon Park Lower Bridge Replacement Options (Design)
o Installation of Full Capture Devices on Stormwater Catch Basin for Trash
Amendment Compliance - Phase 1
CONCLUSION
The proposed FY 2024/25 Operating Budget and Capital Improvement Program
provides a positive outlook to continues to provide for a wide range of City
programs, services and projects. It prioritizes the one-time use of General Fund
resources for projects that help build resiliency, financial stability, and projects that
create valuable City assets. The recommended strategic investment in human
capital will improve the customer and resident experience and respond to
changing demands brought on by a rapidly evolving human resources
environment and the changing needs of the organization.
I would like to express my appreciate to the Executive Management Team,
especially Finance Director Jason M. Jacobsen, for their efforts in preparing this
year’s proposed Budget. I would also like to thank all of our talented and
dedicated staff for their continued and unwavering flexibility, creativity and
support in the delivery of city services.
I would like to recognize the City Council for their effective fiscal leadership and
commitment to serving the community. It is through the City Council’s forward-
thinking leadership and prudent fiscal practices, that Diamond Bar is able to
deliver a commitment to service excellence and strive to achieve our Community
Values: Community & Livability, Transparency & Accountability, Service &
Professionalism.
Respectfully submitted,
Daniel Fox
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DEPARTMENT/DIVISION STRATEGIC PLAN OBJECTIVE PERFORMANCE METRIC / KPI FUNDING SOURCE STATUS NOTES
1 Develop and launch economic development
outreach programs and business services.
1.1 Foster a healthy and resilient
local economy.Sales Tax Revenues/Annual
General Fund - City Manager's
Office/Economic Development
(100150)
Ongoing FY23/24,
Carryover to FY 24/25
Launched OpenRewards app
as a Shop Local incentive
program.
2 Complete comprehensive citywide fee study.
1.3 Foster fiscal health through disciplined
long-term planning, cost control, efficiency,
increased revenue, and cost recovery.
Cost Recovery Rate from Fees
Goal: 100%
General Fund - City Manager's
Office (100130)
Ongoing FY23/24,
Carryover to FY 24/25
Fee Study Underway;
Completion anticipated in Dec
2024.
3 Complete a customer service audit to identify and
implement service improvements.
2.1 Provide effective and accessible
government services that meet the
needs of a diverse population.
Customer Service Survey Rating General Fund - City Manager's
Office (100130)Completed FY 23/24
4 Complete procurement process for residential and
commercial solid waste franchises.3.3 Protect natural resources. Residential/Commercial
Diversion Rates
Special Revenue Funds - AB 939
Fund (250)
Ongoing FY23/24,
Carryover to FY 24/25
In final stages, expected to be
completed in summer 2025
with expiration of current
agreements.
5 Complete 2024 Homeless Count and Initiate
SGVCOG Expanded Regional Homeless Program.
3.5 Address the needs of
people experiencing
homelessness.
Homeless Count Results (KPI)
Special Funds - Homelessness
Response
Fund (107)
Completed FY 23/24 Carryover
to FY 24/25 Recurring Annual Goal
6 Complete Study for compliance with Recovered
Organic Waste Products as requried by SB 1383.3.3 Protect natural resources. Completion of Study
Special Revenue Funds - AB 939
Fund (250) & CalRecycle Local
Assistant Grant
NEW
1
Coordinate regularly with department staff to
prioritize public records requests to eliminate
requests for extensions.
Year over year average response time General Fund - City Clerk
(100140)Completed FY 23/24 Recurring Annual Goal
2 Complete implementation of new Agenda
Management and Live Meeting software Customer Service Survey Rating
Internal Service Funds -
Equipment Maintenance &
Replacement Fund (503)
NEW
3
Conduct and Coordinate General Municipal
Elections for two Council Seats in the November
2024 Elections
November 2024 Elections General Fund - City Clerk
(100140)NEW
City Clerk
2.1 Provide effective and accessible
government services that meet the
needs of a diverse population.
FY 2024/25 KEY WORKPLAN INITATIVES BY DEPARTMENT
& FY 2023/24 UPDATE
KEY INITIATIVES
City Manager's Office
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DEPARTMENT/DIVISION STRATEGIC PLAN OBJECTIVE PERFORMANCE METRIC / KPI FUNDING SOURCE STATUS NOTES
FY 2024/25 KEY WORKPLAN INITATIVES BY DEPARTMENT
& FY 2023/24 UPDATE
KEY INITIATIVES
1 Complete Residential Satisfaction Survey. Completed FY 23/24
2 Coordinate production of Mayor's "State of the
City" address.
Completed FY23/24,
Carryover to FY 24/25 Recurring Annual Goal
3 Continue City Government Explained
Educational Series.
Ongoing FY23/24,
Carryover to FY 24/25 Recurring Annual Goal
1 Develop an award winning budget document that
meets industry best practices.
Receive GFOA Distinguished Budget
Presentation Award
Ongoing FY23/24,
Carryover to FY 24/25 Recurring Annual Goal
2 Maintain compliance with annual debt reporting
and provide necessary trainings as needed.Maintain (or improve) AA+ Bond Rating Ongoing FY23/24,
Carryover to FY 24/25 Recurring Annual Goal
3 Assist CM's office with update of the
Citywide Fee Study.
Cost Recovery Rate from Fees
Goal: 100%
Ongoing FY23/24,
Carryover to FY 24/25
4 Develop and Maintain a 5-year General Fund
Forecast (Revenues & Expenditures).
Percent Variance of Forecast to Actuals. Ongoing FY23/24,
Carryover to FY 24/25
5 Complete centralization of City Hall cashiering
utilizing new Enterprise Land Management System.
Process 100% of transactions in Tyler
Cashiering
Ongoing FY23/24,
Carryover to FY 24/25
6 Update User Interface for Online Interactive
Budget Book Customer Service Survey Rating NEW
2.1 Provide effective and accessible
government services that meet the
needs of a diverse population.
Finance General Fund - Finance (100210)
Community Relations
2.2 Build relationships, establish trust,
and foster collaboration in the
Diamond Bar community.
Attendance & Engagement General Fund - Public
Information (100240)
1.3 Foster fiscal health through disciplined
long-term planning, cost control, efficiency,
increased revenue, and cost recovery.
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DEPARTMENT/DIVISION STRATEGIC PLAN OBJECTIVE PERFORMANCE METRIC / KPI FUNDING SOURCE STATUS NOTES
FY 2024/25 KEY WORKPLAN INITATIVES BY DEPARTMENT
& FY 2023/24 UPDATE
KEY INITIATIVES
1 Develop and implement a formal Employee
Onboarding Program.Employee Turnover Ongoing FY 23/24,
Carryover to FY 24/25
Onboarding program
configured; pending roll-out to
organization
2
Successfully onboard new personnel and
complete personnel reclassifications pursuant to
the adopted annual Human Capital Investment
Program (HCIP).
Close recruitments and process
reclassifications by fiscal year-end
Completed FY 23/24,
Carryover to FY 24/25 Recurring Annual Goal
1 Oversee successful implementation of new ELM
system for streamlined permit processing.
Ongoing FY23/24,
Carryover to FY 24/25 GoLive Date July 1, 2025
2 Implement new Tape backup system and
equipment.Completed FY 23/24
3 Solar App+ Implementation and Integration with
CityView.Compliance with State Regulations Completed FY 23/24
4 Upgrade Transit Pass System to a Modern interface. Resident Satisfaction Survey (KPI) Carryover to FY 24/25
5 Roll out of New Laptops for Staff and the EOC. Completed FY 23/24
6 Diamond Bar Center AV System Replacement.
7 City Wide PC Replacement Project.
8 Raritan KVM Switch Replacment.
9 Printer Replacements.
10 Server Replacements.
Public Safety 1 Launch a commercial burglary education and
prevention program for business owners.
3.1 Foster a safe and welcoming
environment for residents,
businesses, visitors, and
employees.
Part 1 Crime Rate/1,000 Residents +
Commercial Burglary total
General Fund - Public Safety/
Law Enforcement (100310)
Ongoing FY23/24,
Carryover to FY 24/25
On site business watch events
and door-to-door business
engagement and education
efforts were scheduled and
completed at shopping
centers throughout town.
NEW
General Fund - Information
Systems (100230)
&
Internal Service Funds -
Equipment
Maintenance & Replacement
Fund (503)
2.1 Provide effective and accessible
government services that meet the
needs of a diverse population.
Customer Service Survey Rating
Human
Resources
2.3 Establish City of Diamond Bar
as an Employer of
Choice.
General Fund - Human
Resources (100220)
Customer Service Rating
MISAC Award
Information Systems
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DEPARTMENT/DIVISION STRATEGIC PLAN OBJECTIVE PERFORMANCE METRIC / KPI FUNDING SOURCE STATUS NOTES
FY 2024/25 KEY WORKPLAN INITATIVES BY DEPARTMENT
& FY 2023/24 UPDATE
KEY INITIATIVES
1 Complete the Town Center Specific Plan.1.1 Foster a healthy and resilient
local economy.
City Council adoption
&
Number of entitlement applications
submitted after adoption
Special Funds - General Plan
Update Fund (103)
Ongoing FY23/24,
Carryover to FY 24/25
Public Review of Draft Specific
Plan and EIR anticipated
Summer 2024.
2 Assist IS Department to implement new ELM system
for streamlined permit processing.
2.1 Provide effective and accessible
government services that meet the
needs of a diverse population.
Customer Service Rating (KPI)
General Fund - Planning (100410)
General Fund - Building & Safety
(100420)
Ongoing FY23/24,
Carryover to FY 24/25
See Information System
Item 1
3
Assist IS Department to implement Solar App+ to
facilitate the issuance of residential rooftop solar
electric panel permits instantly via the City's online
permitting portal.
2.1 Provide effective and accessible
government services that meet the
needs of a diverse population.
&
3.3 Protect natural resources.
Number of permit issuances
Customer Service Survey rating
CalAPP Grant
Expended in Internal Service
Funds - Equipment Maintenance
& Replacement Fund (503)
Completed FY 23/24 See Information System
Item 1
4
Adopt Objective Design Standards (ODS) to
facilitate the administrative approval of multifamily
housing developments.
City Council adoption. Number of
Development Review applications
approved.
Special Funds - General Plan
Update Fund (103)
Ongoing FY23/24,
Carryover to FY 24/25
5 Incorporate inclusionary housing requirements in
the Town Center Specific Plan (TCSP).
City Council adoption
&
Number of inclusionary housing units
proposed in Town Center entitlement
applications.
Special Funds - General Plan
Update Fund (103)
Ongoing FY23/24,
Carryover to FY 24/25
Part of Town Center Specific
Plan. See Item 1 Above
Community Development
3.6 Foster local housing
accessibility.
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FY 2024/25 KEY WORKPLAN INITATIVES BY DEPARTMENT
& FY 2023/24 UPDATE
KEY INITIATIVES
1
Increase revenue at the Diamond Bar Center
through additional marketing outreach and facility
exposure events such as the Bridal Show and
Special Events Showcase.
1.3 Foster fiscal health through disciplined
long-term planning, cost control, efficiency,
increased revenue, and cost recovery.
Rental revenue
General Fund - Parks &
Recreation/
Diamond Bar Center
(100510)
Completed FY 23/24,
Carryover to FY 24/25 Recurring Annual Goal
2
Provide high demand contract classes, updated
special events such as the City Birthday, and
healthy lifestyle educational opportunities.
Attendance & participation
General Fund - Parks &
Recreation/
Recreation Programs
(100520)
Completed FY 23/24,
Carryover to FY 24/25
City Birthday included over
2,000 in attendance
3 Assist PW Department to prepare drawings and
final design for Heritage Park Renovation Project.
Complete Heritage Park Renovation
design phase CIP Fund (301)Ongoing FY23/24,
Carryover to FY 24/25
4
Improve the Diamond Bar Center's social media
presence through various platforms & outreach
methods.
2.1 Provide effective and accessible
government services that meet the
needs of a diverse population.
Website vistis & DBC appointments
General Fund - Parks &
Recreation/
Diamond Bar Center
(100510)
NEW
supportive community.
1 Provide safe and reliable highways and streets by
maintaining residential and arterial streets.
1.2 Provide safe and reliable
public infrastructure.Pavement Condition Index (PCI)
General Fund - Public
Works/Road Maintenance
(100655)
&
CIP Fund (301)
Ongoing FY23/24,
Carryover to FY 24/25+J54:K57 Recurring Annual Goal
2 Prepare drawings and final design for Heritage
Park Renovation Project.
3.2 Build a vibrant, healthy, and
supportive community.
Complete Heritage Park Renovation
design phase CIP Fund (301)Ongoing FY23/24,
Carryover to FY 24/25
3 Utilize Traffic Management System to improve
transportation and mobility systems.
3.4 Improve transportation and mobility
systems.
Maintain Average Speed/Travel
Time on Arterials
General Fund - Public
Works/Engineering (100615)
&
Special Revenue Funds - Prop C
(207)
Ongoing FY23/24,
Carryover to FY 24/25 Recurring Annual Goal
4 Commence construction of the Diamond Bar Blvd
Complete Streets Project.
3.2 Build a vibrant, health, and supportive
community.Commence Construction
Federal, State,and Local Grants
&
Special Revenue Funds CIP Fund
301
Ongoing FY23/24,
Carryover to FY 24/25
Parks & Recreation
3.2 Build a vibrant, healthy, and
supportive community.
Public Works
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FY 2024/25 FY 2024/25 FY 2024/25 FY 2024/25 FY 2024/25 FY 2024/25
Proposed
Budget
Proposed
Budget
Proposed
Budget
Proposed
Budget
Proposed
Budget
Proposed
Budget
Financial Sources
Property Taxes 6,701,322$ -$ -$ -$ -$ 6,701,322$
Other Taxes & Fees 9,936,210 - 1,279,341 - - 11,215,551
State Subventions 7,992,488 - - - - 7,992,488
Federal & State Grants - 8,086,000 - - - 8,086,000
From Other Agencies - - 9,351,953 - - 9,351,953
Fines & Forfeitures 370,000 - - - - 370,000
Service Charges 3,477,800 - 1,533,416 - - 5,011,216
Use of Money and Property 2,400,730 - 226,700 34,800 26,600 2,688,830
Cost Reimbursements 159,000 - 14,526 - - 173,526
Miscellaneous Revenue - - - - - -
Transfers In 1,687,500 150,000 1,396,369 1,778,200 88,000 5,100,069
Total Financial Sources 32,725,050 8,236,000 13,802,305 1,813,000 114,600 56,690,955
Financial Uses
City Administration 2,680,711 - 1,096,061 - - 3,776,772
Administration & Support 4,171,994 - 120,000 - - 4,291,994
Public Safety 9,436,865 - 55,000 - - 9,491,865
Community Development 2,687,636 - 542,318 - - 3,229,954
Parks & Recreation 4,526,884 - 39,785 - - 4,566,669
Public Works 6,815,959 - 4,279,472 - - 11,095,431
Capital Projects - 8,236,000 5,714,189 - - 13,950,189
Debt Service - - 721,900 - - 721,900
Internal Service - - - 2,159,050 - 2,159,050
Transfers Out 2,549,569 -2,550,500 --5,100,069
Total Financial Uses 32,869,618$ 8,236,000$ 15,119,225$ 2,159,050$ -$ 58,383,893$
Surplus (Deficit)(144,568)$ -$ (1,316,920)$ (346,050)$ 114,600$ (1,692,937)$
* FY 2023/24 Revised Budget is as of April 30, 2024
All Funds
FY 2024/25 CONSOLIDATED SCHEDULE OF SOURCES AND USES - ALL FUNDS
Governmental Funds Proprietary Funds Fiduciary Funds
Total
General Fund CIP Fund Non-Major Funds Internal Service Funds OPEB Trust Fund
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FY 2022/23 FY 2023/24 FY 2024/25 FY 2022/23 FY 2023/24 FY 2024/25 FY 2022/23 FY 2023/24 FY 2024/25 FY 2022/23 FY 2023/24 FY 2024/25 FY 2022/23 FY 2023/24 FY 2024/25 FY 2022/23 FY 2023/24 FY 2024/25
Actuals
Revised
Budget*
Proposed
Budget Actuals
Revised
Budget*
Proposed
Budget Actuals
Revised
Budget*
Proposed
Budget Actuals
Revised
Budget*
Proposed
Budget Actuals
Revised
Budget*
Proposed
Budget Actuals
Revised
Budget*
Proposed
Budget
Financial Sources
Property Taxes 6,418,120$ 6,438,183$ 6,701,322$ -$ -$-$-$ -$-$-$ -$-$-$ -$-$6,418,120$ 6,438,183$ 6,701,322$
Other Taxes & Fees 10,027,433 9,922,000 9,936,210 ---1,182,584 1,234,416 1,279,341 ------11,210,017 11,156,416 11,215,551
State Subventions 7,296,543 7,575,497 7,992,488 - - - - - - - - - - - - 7,296,543 7,575,497 7,992,488
Federal & State Grants - --28,311 823,350 8,086,000 3,415,473 184,000 -- 60,000 -- --3,443,784 1,067,350 8,086,000
From Other Agencies - --- --9,500,432 9,377,477 9,351,953 - --- --9,500,432 9,377,477 9,351,953
Fines & Forfeitures 383,058 385,000 370,000 - - - - - - - - - - - - 383,058 385,000 370,000
Service Charges 2,856,466 3,392,865 3,477,800 - --1,814,220 1,152,930 1,533,416 - --- --4,670,686 4,545,795 5,011,216
Use of Money and Property 1,455,223 1,866,430 2,400,730 - - - 357,647 156,650 226,700 56,112 30,800 34,800 9,584 26,600 26,600 1,878,566 2,080,480 2,688,830
Cost Reimbursements 165,180 318,340 159,000 --16,180 14,526 14,526 - --- --182,920 332,866 173,526
Miscellaneous Revenue - - - 1,560 - - - - - - - - - - - 1,560 --
Transfers In 4,704,370 1,475,500 1,687,500 6,410,632 22,034,573 150,000 1,150,654 2,785,641 1,396,369 1,997,033 2,265,605 1,778,200 88,000 88,000 88,000 14,350,689 28,649,319 5,100,069
Total Financial Sources 33,306,392 31,373,815 32,725,050 6,440,503 22,857,923 8,236,000 17,437,190 14,905,640 13,802,305 2,053,145 2,356,405 1,813,000 97,584 114,600 114,600 59,336,374 71,608,383 56,690,955
Financial Uses
City Administration 1,979,778 2,647,147 2,680,711 - --656,882 997,688 1,096,061 - --- --2,636,660 3,644,835 3,776,772
Administration & Support 3,621,150 4,088,525 4,171,994 - --73,904 145,000 120,000 - --- --3,695,054 4,233,525 4,291,994
Public Safety 8,144,826 8,974,217 9,436,865 ---4,600 195,000 55,000 ------8,149,426 9,169,217 9,491,865
Community Development 2,173,975 2,532,282 2,687,636 - - - 603,298 781,519 542,318 - - - - - - 2,777,273 3,313,801 3,229,954
Parks & Recreation 3,381,125 4,341,840 4,526,884 - --49,442 72,841 39,785 - --- --3,430,567 4,414,681 4,566,669
Public Works 5,034,200 6,410,363 6,815,959 - --2,369,519 3,847,094 4,279,472 - --- --7,403,719 10,257,457 11,095,431
Capital Projects - - - 6,795,027 22,372,398 8,236,000 - - 5,714,189 - - - - - - 6,795,027 22,372,398 13,950,189
Debt Service - --- --719,200 716,100 721,900 - --- --719,200 716,100 721,900
Internal Service - --- --- --1,257,369 3,281,073 2,159,050 - --1,257,369 3,281,073 2,159,050
Transfers Out 4,180,209 8,108,751 2,549,569 - - - 10,105,480 20,456,667 2,550,500 65,000 74,900 - - - - 14,350,689 28,640,318 5,100,069
Total Financial Uses 28,515,264$ 37,103,125$ 32,869,618$ 6,795,027$ 22,372,398$ 8,236,000$ 14,582,324$ 27,211,909$ 15,119,225$ 1,322,369$ 3,355,973$ 2,159,050$ -$ -$ -$ 51,214,984$ 90,043,405$ 58,383,893$
Surplus (Deficit)4,791,129$ (5,729,310)$ (144,568)$ (354,524)$ 485,525$ -$ 2,854,866$ (12,306,269)$ (1,316,920)$ 730,776$ (999,568)$ (346,050)$ 97,584$ 114,600$ 114,600$ 8,121,391$ (18,435,022)$ (1,692,937)$
* FY 2023/24 Revised Budget is as of April 30, 2024
All Funds
THREE-YEAR CONSOLIDATED SCHEDULE OF SOURCES AND USES - ALL FUNDS
FY 2022/23 ACTUALS, FY 2023/24 REVISED BUDGET, & FY 2024/25 PROPOSED BUDGET
Governmental Funds Proprietary Funds Fiduciary Funds Total
General Fund CIP Fund Non-Major Funds Internal Service Funds OPEB Trust Fund
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Fund # Fund Title
Estimated FB
Reserves @
07/01/24 Revenues Transfers In Total Resources Appropriations Transfers Out Total Uses
Estimated FB
Reserves @
06/30/25
Addition/(Use) of
Fund Balance Fund Balance Notes
100
General Fund (includes 25% Contingency Reserve)
26,625,225$ 31,037,550$ 1,687,500$ 32,725,050$ $30,320,049 $2,549,569 $32,869,618 26,480,658$ (144,567)$ Used for capital projects
101 Com Organization Support Fund 2,062 -20,000 20,000 20,000 -20,000 2,062 -
102 Law Enforcement Reserve Fund 656,362 ---45,000 50,000 95,000 561,362 (95,000)Used for one-time items
103 General Plan Revision Fund 94,568 ---12,000 -12,000 82,568 (12,000)Used for one-time items
104 Technology Reserve Fund 694,386 74,000 100,000 174,000 -705,000 705,000 163,386 (531,000)Used for one-time items
105 OPEB Reserve Fund 299,182 -40,000 40,000 20,000 88,000 108,000 231,182 (68,000)
106 COVID-19 Recovery Fund (105,636)------(105,636)-
107 Homelessness Response Fund --50,000 50,000 50,000 -50,000 --
201 Measure W 689,725 838,000 -838,000 1,436,065 -1,436,065 91,660 (598,065)Used for capital projects
202 Road Maint. & Rehab (RMRA)138,489 1,419,737 -1,419,737 1,300,000 -1,300,000 258,226 119,737
203 Measure M Fund 167,863 1,065,986 -1,065,986 969,078 -969,078 264,771 96,908
204 Measure R Fund 84,306 938,546 -938,546 869,078 -869,078 153,774 69,468
205 Gas Tax Fund 150,000 1,501,997 -1,501,997 66,000 1,475,000 1,541,000 110,997 (39,003)Used for capital projects
206 Prop A - Transit Fund 2,753,595 1,730,128 -1,730,128 1,600,657 -1,600,657 2,883,066 129,471
207 Prop C - Transit Fund 318,656 1,254,895 -1,254,895 1,534,284 -1,534,284 39,267 (279,389)Used for capital projects
208 MAP-21 Fund 1,072 ------1,072 -
209 SB821 Trails (TDA)14,498 100,000 -100,000 100,000 -100,000 14,498 -
210 MTA Grants Fund (56,599)------(56,599)-
224 PLHA Fund -358,416 -358,416 358,416 -358,416 --
225 Community Dev Block Grant Fd (194,110)362,376 -362,376 362,376 -362,376 (194,110)-
226 CASP (SB1186) Fund 34,531 8,200 -8,200 ---42,731 8,200
238 Landscape Maint Dist - 38 -276,780 308,477 585,257 585,257 -585,257 --
239 Landscape Maint Dist - 39 364,842 665,215 44,037 709,252 709,252 -709,252 364,842 -
241 Landscape Maint Dist - 41 170,201 311,346 11,955 323,301 323,301 -323,301 170,201 -
245 Street Beautification 339,339 2,400 -2,400 ---341,739 2,400
246 Traffic Mitigation Fund 8,173,361 150,000 -150,000 ---8,323,361 150,000
247 Sewer Mitigation Fund 57,635 400 -400 ---58,035 400
248 Tres Hermanos 6,910 -100,000 100,000 100,000 -100,000 6,910 -
250 Integrated Waste Mgt Fund 1,807,354 811,543 -811,543 918,890 10,000 928,890 1,690,007 (117,347)Used for State mandates
251 Air Quality Improvement Fd 79,290 75,100 -75,100 84,000 70,000 154,000 390 (78,900)Used for one-time items
252 Waste Hauler Fund 97,725 158,300 -158,300 250,000 -250,000 6,025 (91,700)Used for capital projects
253 Used Oil Grant 27,680 7,971 -7,971 10,171 -10,171 25,480 (2,200)
CITY OF DIAMOND BARProposed Revenues & Expenses
Fiscal Year 2024/25
PROPOSED SOURCES PROPOSED USES
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Fund # Fund Title
Estimated FB
Reserves @
07/01/24 Revenues Transfers In Total Resources Appropriations Transfers Out Total Uses
Estimated FB
Reserves @
06/30/25
Addition/(Use) of
Fund Balance Fund Balance Notes
CITY OF DIAMOND BARProposed Revenues & Expenses
Fiscal Year 2024/25
PROPOSED SOURCES PROPOSED USES
254 Beverage Recycling Grant 85,200 14,800 -14,800 13,000 -13,000 87,000 1,800
255 LRSP Grant Fund (92)------(92)-
256 Hazard Mitigation Grant Fund 27,687 ------27,687 -
260 Park Fees (Quimby) Fd 126,481 500 -500 ---126,981 500
261 Measure A Neigh. Parks Act 183,000 ------183,000 -
262 Park & Facility Development Fd 1,441,921 7,300 -7,300 ---1,449,221 7,300
263 Prop A - Safe Neigh. Pks Fd ---------
270 PEG Fees Fund 410,694 103,800 -103,800 100,000 -100,000 414,494 3,800
280 Citizens Option for Public Sfty Fd 356,980 168,200 -168,200 10,000 152,500 162,500 362,680 5,700
301 Capital Improvement Project Fd 423 8,086,000 150,000 8,236,000 8,236,000 -8,236,000 423 -
401 Debt Service Fund 1,610 -721,900 721,900 721,900 -721,900 1,610 -
501 Self Insurance Fund 964,977 10,000 580,000 590,000 534,550 -534,550 1,020,427 55,450
502 Vehicle Maint & Replacement Fd 263,442 6,000 339,000 345,000 289,500 -289,500 318,942 55,500
503 Equipment Maint & Repl Fd 478,184 8,000 705,000 713,000 1,170,000 -1,170,000 21,184 (457,000)Used for one-time items
504 Building Facility & Maint Fund 2,085,635 10,800 154,200 165,000 165,000 -165,000 2,085,635 -
601 OPEB Trust Fund 760,036 26,600 88,000 114,600 ---874,636 114,600
-
Grand Totals 60,799,211 51,590,886 5,100,069 56,690,955 53,283,824 5,100,069 58,383,893 48,985,751 (1,692,937)
63
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RESOLUTION NO. 2024-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING
THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL
YEAR 2024-25 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE
WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE
GOVERNMENT CODE.
WHEREAS, Article XIII B of the Constitution of the State of California (enacted
with the passage of Proposition 4 in 1979 and modified with the passage of Proposition
111 in 1990), provides that the total annual appropriations limit of such entity for the prior
year be adjusted for changes in the non-residential assessed valuation or the percentage
change in the California Per Capita Income and population except as otherwise
specifically provided for in said Article; and
WHEREAS, Section 7910 of the Government Code provides that each year the
governing body of each local jurisdiction shall, by resolution, establish its appropriations
limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting
or a noticed special meeting. Prior to such meeting, documentation used in the
determination of the appropriation limit shall be available to the public; and
WHEREAS, Proposition 111 as approved by the voters of the State of California,
revised the method for calculating the Gann Spending Limit, it also requires a recorded
voice vote of the City Council regarding which of the annual adjustment factors have been
selected each year; and
WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the
method for determining the appropriations limit for each local jurisdiction for the fiscal
year; and
WHEREAS, the City Council of the City of Diamond Bar wishes to establish the
appropriation limit for fiscal year 2024-25 for the City of Diamond Bar.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond
Bar, California, as follows:
Section 1. That it is hereby found and determined that the documentation used
in the determination of the appropriations limit for the City of Diamond Bar for fiscal year
2024-25 was available to the public in City offices of said City at least fifteen days prior to
this date.
Section 2. That the County of Los Angeles LAFCO, established the original
appropriation limit for the newly incorporated City.
7.1.c
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Resolution No. 2024-19
2
Section 3. That the factors selected is the growth factor of the County
population change over the prior year and the change in the California per capita income
as the annual adjustment growth factor for use in calculating the Fiscal Year 2024-25
Appropriations Limit.
Section 4. That the Appropriation Limit for the City of Diamond Bar as
established in accordance with Section 7902(a) and Section 7902.6 of the California
Government Code is $61,282,567 for Fiscal Year 2024-25.
Section 5. That the Mayor of the City of Diamond Bar shall sign and the City
Clerk shall certify to the passage and adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 4th day of June, 2024.
CITY OF DIAMOND BAR
__________________________
Stan Liu, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on the 4th day of June, 2024, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Kristina Santana
City Clerk
7.1.c
Packet Pg. 345
RESOLUTION NO. 2024-20
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, AMENDING CITY OF DIAMOND BAR COMPENSATION PLAN
AND FRINGE BENEFITS FOR FY 2024-2025.
WHEREAS, the City Council of the City of Diamond Bar adopted and amended
the City of Diamond Bar Compensation Plan (hereafter, the “Plan”) by adoption of
Resolution No. 2023-19 for Fiscal Year 2023-24, Resolution No. 2023-34 effective
December 30, 2023, and Resolution No. 2024-06 effective February 24, 2024;
WHEREAS, the City Council of the City of Diamond Bar has approved and adopted
the annual budget for Fiscal Year 2024-2025;
WHEREAS, the City Council of the City of Diamond Bar desires to revise the Plan
to include a 3.9% cost of living adjustment on June 29, 2024 for all benefitted
classifications of employment including all executive positions (Department Heads,
Assistant City Manager and City Manager) as reflected in the attached compensation plan
as “EXHIBIT A” attached hereto;
WHEREAS, the City Council of the City of Diamond Bar desires to include an
increase of $100 to the benefit allotment for all benefited classifications of employment
including all executive positions (Department Heads, Assistant City Manager and City
Manager) and City Council Members that may be used to purchase health coverage or
placed into retirement plans;
WHEREAS, the City Council of the City of Diamond Bar desires to fund two new
full-time non-exempt positions as part of the City’s budget: Public Works Inspector at
salary grade 17NE and Recreation Coordinator at salary grade 17NE ; and
WHEREAS, the City Council of the City of Diamond Bar desires to adjust two
salary grades as part of the City’s Compensation Plan: Parks and Recreation Director
from salary grade 51E to salary grade 55E and Administrative Intern from $16.50 - $18.00
to $19.75 to $21.25.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond
Bar, does hereby adopt Resolution No. 2024-20 as follows:
Section 1. The Compensation and Benefits Plan adopted by Resolution 2023-
19, Resolution 2023-34, and Resolution 2024-06 are hereby replaced in their entirety with
the Compensation & Benefits Plan attached hereto as Exhibit A, which shall be effective
June 29, 2024.
Section 2. Two new full-time positions be funded including a Public Works
Inspector and Recreation Coordinator both at salary grade 17NE.
7.1.d
Packet Pg. 346
Resolution No. 2024-20
2
Section 3. Two salary grade adjustments on the City’s Compensation Plan for
the Parks and Recreation Director from salary grade 51E to salary grade 55E and
Administrative Intern from $16.50 - $18.00 to $19.75 to $21.25.
PASSED, APPROVED AND ADOPTED this 4th day of June 2024.
CITY OF DIAMOND BAR
__________________________
Stan Liu, Mayor
ATTEST:
I, KRISTINA SANTANA, City Clerk of the City of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, approved and adopted at a regular meeting of
the City Council of the City of Diamond Bar held on the 4th day of June 2024, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
Attachment: “Exhibit A” Compensation and Benefits Plan effective June 29, 2024
7.1.d
Packet Pg. 347
CLASSIFICATION A B C
Recreation Leader $16.00 $16.75 $17.50
Administrative Intern $16.50 $17.25 $18.00
Facility Attendant
Maintenance Worker
Senior Recreation Leader $18.00 $18.75 $19.50
Recreation Specialist $19.75 $20.50 $21.25
Administrative Intern
Schedule A
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2024 - 2025
PART-TIME/HOURLY NON-EXEMPT/NON-BENEFITED POSITIONS
Effective June 29, 2024
Approved by City Council on June 4, 2024
EXHIBIT "A"7.1.e
Packet Pg. 348
COMPENSATION PLAN BY POSITION
FY 2024 - 2025
GRADE CLASSIFICATION A B C D E F G
H8 Asst. Pre-School Teacher $17.13 $17.98 $18.88 $19.83 $20.82 $21.86 $22.95
H10 Pre-School Teacher $18.88 $19.82 $20.81 $21.85 $22.95 $24.09 $25.30
CITY OF DIAMOND BAR
PART-TIME/HOURLY NON-EXEMPT/BENEFITED POSITIONS
Schedule B
Effective June 29, 2024
Approved by City Council on June 4, 2024
7.1.e
Packet Pg. 349
GRADE CLASSIFICATION A B C D E F G
6NE Maintenance Worker $22.87 $24.01 $25.21 $26.47 $27.80 $29.19 $30.65
$1,829.44 $1,920.91 $2,016.95 $2,117.80 $2,223.69 $2,334.88 $2,451.62
$3,963.78 $4,161.97 $4,370.07 $4,588.57 $4,818.00 $5,058.90 $5,311.84
$47,565.34 $49,943.60 $52,440.78 $55,062.82 $57,815.96 $60,706.76 $63,742.10
7NE Recreation Specialist $23.44 $24.61 $25.84 $27.13 $28.49 $29.92 $31.41
Senior Office Specialist $1,875.17 $1,968.93 $2,067.38 $2,170.74 $2,279.28 $2,393.25 $2,512.91
$4,062.87 $4,266.01 $4,479.31 $4,703.28 $4,938.44 $5,185.37 $5,444.64
$48,754.45 $51,192.17 $53,751.78 $56,439.37 $59,261.34 $62,224.40 $65,335.62
10NE Senior Maintenance Worker $25.24 $26.50 $27.83 $29.22 $30.68 $32.22 $33.83
$2,019.35 $2,120.32 $2,226.34 $2,337.66 $2,454.54 $2,577.27 $2,706.13
$4,375.27 $4,594.03 $4,823.73 $5,064.92 $5,318.17 $5,584.07 $5,863.28
$52,503.23 $55,128.39 $57,884.81 $60,779.05 $63,818.00 $67,008.90 $70,359.34
14NE Administrative Assistant $27.86 $29.26 $30.72 $32.25 $33.87 $35.56 $37.34
Permit Technician $2,228.99 $2,340.44 $2,457.46 $2,580.33 $2,709.35 $2,844.82 $2,987.06
$4,829.48 $5,070.95 $5,324.50 $5,590.73 $5,870.26 $6,163.78 $6,471.96
$57,953.75 $60,851.44 $63,894.01 $67,088.71 $70,443.14 $73,965.30 $77,663.57
17NE Accounting, HR, Network/Systems, $30.00 $31.50 $33.08 $34.73 $36.47 $38.29 $40.21
Planning, Engineering Technician $2,400.38 $2,520.40 $2,646.42 $2,778.74 $2,917.68 $3,063.56 $3,216.74
Recreation Coordinator $5,200.82 $5,460.86 $5,733.90 $6,020.60 $6,321.63 $6,637.71 $6,969.60
Senior Administrative Assistant $62,409.84 $65,530.33 $68,806.85 $72,247.19 $75,859.55 $79,652.53 $83,635.16
Public Works Inspector
18NE Neighborhood Improvement Officer $30.75 $32.29 $33.91 $35.60 $37.38 $39.25 $41.21
Media Specialist $2,460.39 $2,583.41 $2,712.58 $2,848.21 $2,990.62 $3,140.15 $3,297.15
$5,330.84 $5,597.38 $5,877.25 $6,171.11 $6,479.67 $6,803.65 $7,143.83
$63,970.07 $67,168.57 $70,527.00 $74,053.35 $77,756.02 $81,643.82 $85,726.01
19NE Facilities & Asset Maintenance Tech.$31.52 $33.10 $34.75 $36.49 $38.32 $40.23 $42.24
$2,521.90 $2,647.99 $2,780.39 $2,919.41 $3,065.38 $3,218.65 $3,379.58
$5,464.11 $5,737.32 $6,024.18 $6,325.39 $6,641.66 $6,973.74 $7,322.43
$65,569.32 $68,847.79 $72,290.18 $75,904.69 $79,699.92 $83,684.92 $87,869.17
21NE Administrative Coordinator $33.12 $34.78 $36.51 $38.34 $40.26 $42.27 $44.38
Executive Assistant $2,649.57 $2,782.05 $2,921.15 $3,067.21 $3,220.57 $3,381.59 $3,550.67
Accountant $5,740.73 $6,027.77 $6,329.15 $6,645.61 $6,977.89 $7,326.79 $7,693.13
Permit Services Coordinator $68,888.76 $72,333.20 $75,949.86 $79,747.35 $83,734.72 $87,921.46 $92,317.53
Senior Accounting Technician
23NE Assistant Engineer $34.80 $36.54 $38.36 $40.28 $42.30 $44.41 $46.63
Assistant Planner $2,783.70 $2,922.89 $3,069.03 $3,222.48 $3,383.61 $3,552.79 $3,730.43
Sr. Neighborhood Improvement Officer $6,031.36 $6,332.92 $6,649.57 $6,982.05 $7,331.15 $7,697.71 $8,082.59
Sr. Public Works Inspector $72,376.28 $75,995.09 $79,794.85 $83,784.59 $87,973.82 $92,372.51 $96,991.14
Effective June 29, 2024
Approved by City Council on June 4, 2024
Schedule C
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2024 - 2025
FULL-TIME NON-EXEMPT BENEFITED POSITIONS
7.1.e
Packet Pg. 350
GRADE CLASSIFICATION A B C D E F G
24E Management Analyst $35.67 $37.45 $39.32 $41.29 $43.35 $45.52 $47.80
$2,853.24 $2,995.90 $3,145.70 $3,302.98 $3,468.13 $3,641.54 $3,823.62
$6,182.02 $6,491.12 $6,815.68 $7,156.46 $7,514.29 $7,890.00 $8,284.50
$74,184.25 $77,893.46 $81,788.14 $85,877.54 $90,171.42 $94,679.99 $99,413.99
28E Recreation Supervisor $39.37 $41.34 $43.40 $45.57 $47.85 $50.25 $52.76
Senior Accountant $3,149.50 $3,306.98 $3,472.33 $3,645.95 $3,828.24 $4,019.66 $4,220.64
$6,823.93 $7,165.12 $7,523.38 $7,899.55 $8,294.53 $8,709.25 $9,144.72
$81,887.13 $85,981.48 $90,280.56 $94,794.59 $99,534.32 $104,511.03 $109,736.58
29E Information Systems Analyst $40.35 $42.37 $44.49 $46.71 $49.05 $51.50 $54.08
$3,228.24 $3,389.65 $3,559.14 $3,737.09 $3,923.95 $4,120.14 $4,326.15
$6,994.52 $7,344.25 $7,711.46 $8,097.03 $8,501.89 $8,926.98 $9,373.33
$83,934.28 $88,130.99 $92,537.54 $97,164.42 $102,022.64 $107,123.77 $112,479.96
30E Associate Planner $41.36 $43.43 $45.60 $47.88 $50.28 $52.79 $55.43
Senior Management Analyst $3,308.95 $3,474.39 $3,648.11 $3,830.52 $4,022.05 $4,223.15 $4,434.31
Community Relations Coordinator $7,169.39 $7,527.85 $7,904.25 $8,299.46 $8,714.43 $9,150.15 $9,607.66
$86,032.63 $90,334.26 $94,850.97 $99,593.52 $104,573.20 $109,801.86 $115,291.95
32E Facilities Maintenance Supervisor $43.46 $45.63 $47.91 $50.31 $52.82 $55.46 $58.23
Finance Supervisor $3,476.46 $3,650.29 $3,832.80 $4,024.44 $4,225.66 $4,436.95 $4,658.79
$7,532.34 $7,908.95 $8,304.40 $8,719.62 $9,155.60 $9,613.38 $10,094.05
$90,388.03 $94,907.43 $99,652.80 $104,635.44 $109,867.21 $115,360.58 $121,128.60
34E Associate Engineer $45.66 $47.94 $50.34 $52.85 $55.49 $58.27 $61.18
$3,652.46 $3,835.08 $4,026.84 $4,228.18 $4,439.59 $4,661.57 $4,894.64
$7,913.66 $8,309.34 $8,724.81 $9,161.05 $9,619.11 $10,100.06 $10,605.06
$94,963.94 $99,712.14 $104,697.74 $109,932.63 $115,429.26 $121,200.73 $127,260.76
36E Parks, Street Maintenance Supt.$47.97 $50.37 $52.88 $55.53 $58.30 $61.22 $64.28
Recreation Superintendent $3,837.37 $4,029.23 $4,230.69 $4,442.23 $4,664.34 $4,897.56 $5,142.44
Senior Planner $8,314.29 $8,730.01 $9,166.51 $9,624.83 $10,106.07 $10,611.38 $11,141.95
Principal Management Analyst $99,771.49 $104,760.07 $109,998.07 $115,497.97 $121,272.87 $127,336.52 $133,703.34
Sr. Community Relations Coord.
37E Network/Systems Administrator $49.17 $51.62 $54.21 $56.92 $59.76 $62.75 $65.89
$3,933.30 $4,129.96 $4,336.46 $4,553.28 $4,780.95 $5,020.00 $5,271.00
$8,522.15 $8,948.25 $9,395.67 $9,865.45 $10,358.72 $10,876.66 $11,420.49
$102,265.77 $107,379.05 $112,748.01 $118,385.41 $124,304.68 $130,519.91 $137,045.91
40E Senior Civil Engineer $52.95 $55.59 $58.37 $61.29 $64.36 $67.57 $70.95
$4,235.73 $4,447.52 $4,669.90 $4,903.39 $5,148.56 $5,405.99 $5,676.29
$9,177.42 $9,636.29 $10,118.11 $10,624.01 $11,155.21 $11,712.97 $12,298.62
$110,129.06 $115,635.51 $121,417.28 $127,488.15 $133,862.55 $140,555.68 $147,583.47
41E Assistant to the City Manager $54.27 $56.98 $59.83 $62.82 $65.97 $69.26 $72.73
$4,341.63 $4,558.71 $4,786.64 $5,025.97 $5,277.27 $5,541.14 $5,818.19
$9,406.86 $9,877.20 $10,371.06 $10,889.61 $11,434.09 $12,005.80 $12,606.09
$112,882.28 $118,526.39 $124,452.71 $130,675.35 $137,209.11 $144,069.57 $151,273.05
Schedule D
FY 2024 - 2025
COMPENSATION PLAN BY POSITION
CITY OF DIAMOND BAR
FULL-TIME EXEMPT BENEFITED POSITIONS
Effective June 29, 2024
Approved by City Council on June 4, 2024
7.1.e
Packet Pg. 351
GRADE CLASSIFICATION A B C D E F G
40E Community Relations Mgr.$52.95 $55.59 $58.37 $61.29 $64.36 $67.57 $70.95
Recreation Svcs. Manager $4,235.73 $4,447.52 $4,669.90 $4,903.39 $5,148.56 $5,405.99 $5,676.29
Planning Manager $9,177.42 $9,636.29 $10,118.11 $10,624.01 $11,155.21 $11,712.97 $12,298.62
$110,129.06 $115,635.51 $121,417.28 $127,488.15 $133,862.55 $140,555.68 $147,583.47
41E City Clerk $54.27 $56.98 $59.83 $62.82 $65.97 $69.26 $72.73
$4,341.63 $4,558.71 $4,786.64 $5,025.97 $5,277.27 $5,541.14 $5,818.19
$9,406.86 $9,877.20 $10,371.06 $10,889.61 $11,434.09 $12,005.80 $12,606.09
$112,882.28 $118,526.39 $124,452.71 $130,675.35 $137,209.11 $144,069.57 $151,273.05
44E Human Res. & Risk Manager $58.44 $61.37 $64.43 $67.66 $71.04 $74.59 $78.32
$4,675.46 $4,909.23 $5,154.69 $5,412.42 $5,683.05 $5,967.20 $6,265.56
$10,130.16 $10,636.66 $11,168.50 $11,726.92 $12,313.27 $12,928.93 $13,575.38
$121,561.86 $127,639.95 $134,021.95 $140,723.05 $147,759.20 $155,147.16 $162,904.52
46E Public Works Manager/$61.37 $64.43 $67.66 $71.04 $74.59 $78.32 $82.24
Assistant City Engineer $4,909.23 $5,154.69 $5,412.42 $5,683.05 $5,967.20 $6,265.56 $6,578.84
$10,636.66 $11,168.50 $11,726.92 $12,313.27 $12,928.93 $13,575.38 $14,254.14
$127,639.95 $134,021.95 $140,723.04 $147,759.20 $155,147.16 $162,904.51 $171,049.74
Schedule E
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2024 - 2025
FULL-TIME EXEMPT MANAGEMENT POSITIONS
Effective June 29, 2024
Approved by City Council on June 4, 2024
7.1.e
Packet Pg. 352
GRADE CLASSIFICATION A B C D E F G
51E Parks & Rec Director $66.82 $70.16 $73.67 $77.35 $81.22 $85.28 $89.55
$5,345.69 $5,612.98 $5,893.63 $6,188.31 $6,497.72 $6,822.61 $7,163.74
$11,582.33 $12,161.45 $12,769.52 $13,408.00 $14,078.40 $14,782.32 $15,521.44
$138,988.02 $145,937.42 $153,234.29 $160,896.01 $168,940.81 $177,387.85 $186,257.24
52E Deputy City Manager $71.21 $74.77 $78.51 $82.43 $86.55 $90.88 $95.42
$5,696.59 $5,981.42 $6,280.49 $6,594.52 $6,924.24 $7,270.45 $7,633.98
$12,342.61 $12,959.74 $13,607.73 $14,288.12 $15,002.52 $15,752.65 $16,540.28
$148,111.35 $155,516.91 $163,292.76 $171,457.40 $180,030.27 $189,031.78 $198,483.37
55E Community Dev. Director $76.68 $80.52 $84.54 $88.77 $93.21 $97.87 $102.76
Finance Director $6,134.60 $6,441.33 $6,763.40 $7,101.57 $7,456.65 $7,829.48 $8,220.96
Info. Systems Director $13,291.64 $13,956.22 $14,654.04 $15,386.74 $16,156.07 $16,963.88 $17,812.07
Parks and Rec Director $159,499.71 $167,474.70 $175,848.43 $184,640.85 $193,872.90 $203,566.54 $213,744.87
58E City Engineer/PW Director $82.58 $86.71 $91.04 $95.60 $100.37 $105.39 $110.66
$6,606.30 $6,936.61 $7,283.44 $7,647.61 $8,030.00 $8,431.50 $8,853.07
$14,313.64 $15,029.33 $15,780.79 $16,569.83 $17,398.32 $18,268.24 $19,181.65
$171,763.73 $180,351.91 $189,369.51 $198,837.98 $208,779.88 $219,218.88 $230,179.82
59E Assistant City Manager $84.64 $88.88 $93.32 $97.99 $102.88 $108.03 $113.43
$6,771.46 $7,110.03 $7,465.53 $7,838.81 $8,230.75 $8,642.28 $9,074.40
$14,671.49 $15,405.06 $16,175.31 $16,984.08 $17,833.28 $18,724.95 $19,661.20
$176,057.84 $184,860.73 $194,103.77 $203,808.96 $213,999.40 $224,699.37 $235,934.34
N/A City Manager $130.44
$10,435.56
$22,610.37
$271,324.49
Schedule F
CITY OF DIAMOND BAR
COMPENSATION PLAN BY POSITION
FY 2024 - 2025
FULL-TIME EXEMPT EXECUTIVE MANAGEMENT POSITIONS
Effective June 29, 2024
Approved by City Council on June 4, 2024
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Packet Pg. 353
Schedule G
Effective 6/29/2024
Approved by City Council 6/4/2024
1
CITY OF DIAMOND BAR
FY 2024-2025 BENEFITS
Benefits Paid By Eligibility Details
Benefit Allotment City Paid Designated Officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire.
A monthly allotment of $1,720 (pro-rated for regular part-time
employees) which can be applied to selected benefit options.
a) Members of the City Council, Executive Management and
employees defined as full-time exempt receive $1,750 per
month.
b) Premiums for selected benefits options are paid from the
monthly benefit allotment. The total of all premiums for
selected benefits that exceed the monthly health benefit
allotment are paid at the employees’ expense as a bi-
weekly pre-taxed payroll deduction.
c) Employees who are not encumbering their entire benefit
allotment will have those funds applied to a Section 457
deferred compensation plan offered through
MissionSquare.
Health Benefit
Allotment
Designated officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire or during
the annual open
enrollment period.
Health coverage offered through the California Public
Employees’ Retirement System (CalPERS). Employees may
select from available HMO and PPO plan options. Premiums
vary depending on the health plan selected. If health
coverage is selected, the premium is deducted from the
monthly benefit allotment.
Dental City Paid*/
Benefit
Allotment
Designated Officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire or during
the annual open
enrollment period.
Two dental plans are available (Delta Care Prepaid or Delta
Dental DPO) to Designated Officials, Regular Full-Time and
Regular Part-Time employees and their eligible dependents.
*The City pays for employee coverage. If dependent
coverage is selected, the additional premium is deducted
from the monthly benefit allotment.
Delta Care
Delta Care is a pre-paid dental plan, which offers affordable
HMO coverage. This option provides orthodontics coverage.
Delta Dental
Delta Dental is Delta’s Preferred Option (DPO) plan, which
allows visits to any dentist of choice. The program provides
the maximum benefit when using a DPO dentist. DPO
dentists are Delta dentists who have agreed to charge DPO
patients reduced fees.
Vision City Paid*/
Benefit
Allotment
Designated Officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire or during
the annual open
enrollment period.
*The City pays for employee coverage. If dependent
coverage is selected, the premium is deducted from the
monthly benefit allotment.
Vision Services Plan (VSP) network provides exams,
prescription glasses, contact lenses, and a second pair of
glasses each year. Co-pays apply.
Life/ ADD
Insurance
City Paid Designated Officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire.
Life Insurance and Accidental Death & Dismemberment
(ADD) Insurance provided to all Designated Officials
($50,000 benefit); Executive Management ($200,000);
Exempt Mgt. ($150,000); and Regular Full-Time and Regular
Part- Time employees ($75,000 benefit).
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Packet Pg. 354
Schedule G
Effective 6/29/2024
Approved by City Council 6/4/2024
2
Supplemental
Life Insurance
Employee
Paid
through the
Benefit
Allotment
Designated Officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire. This is an
optional benefit.
If Supplemental Life Insurance is selected, the premium is
deducted from the monthly benefit allotment. Supplemental
insurance is purchased in increments of $10,000 up to
$300,000. A spouse is eligible up to half the amount selected
by the employee in increments of $10,000. The cost for each
$10,000 of coverage is based on age.
State Disability
Insurance (SDI)
Employee
Paid
through
mandatory
payroll
deduction
Regular Full-Time,
Regular Part-Time,
Part-Time/seasonal,
and intermittent
employees upon hire.
This benefit provides affordable, worker-funded benefits to
eligible workers suffering a full or partial loss of wages due to
disabilities which are not work related for up to 12 months.
Disability also includes elective surgery and disabilities
related to pregnancy or childbirth.
Short-term &
Long-term
Disability
(STD/LTD)
City Paid Regular Full-Time
and Regular Part-
Time employees
upon hire.
This benefit provides income replacement in the event of a
covered disability at 60% of salary up to a maximum of $1500
per week.
Retirement City/
Employee
Designated Officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire.
A comprehensive retirement through the Public Employees’
Retirement System (CalPERS). Regular Full-Time and
Regular Part-Time employees of the City are automatically
enrolled as a member of CalPERS and thus DO NOT
participate in Social Security. To become vested in CalPERS
an employee must be a member for a minimum of five (5)
years.
Current employees and employees hired after January 1,
2013 who are existing CalPERS members or a member of an
agency with reciprocity with the City of Diamond Bar will be
enrolled in the 2% @ 55 retirement benefit formula.
Employees hired after January 1, 2013 who have never been
a CalPERS member, or is a member of a retirement system
(CalPERS) reciprocal but has a break in service longer than
six months will be enrolled in the 2% @ 62 retirement benefit
formula. Employees in this formula will contribute half of the
normal benefit cost for this retirement benefit.
Retirement
Benefit for
Designated
Officials
Ineligible for
CalPERS
City Paid
(Contribution
into City
sponsored
457
Deferred
Comp. Plan
in amount
equal to
current
CalPERS
Emp. rate.)
Designated Officials
that are retired from
CalPERS at time of
election into office
OR retire from
CalPERS during term
in office.
City contribution to the Designated Official’s City sponsored
457 Deferred Compensation plan (MissionSquare). The
monthly contribution will be equal to the City’s current
CalPERS rate of contribution for Employee only. (Such
Designated Officials would not be eligible for CalPERS
retirement benefits as CalPERS law prohibits re-enrollment
after retirement.)
Retirement-
Deferred
Compensation
Employee
mandatory
payroll
deduction.
Part-Time/Seasonal
and Intermittent
employees upon hire.
A minimum employee contribution rate of 7.5% pre-tax of
wages to a City sponsored 457 Deferred Compensation plan
(MissionSquare).
1959 Survivor
Benefit
City/
Employee,
through
Benefit
Allotment
Designated Officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire.
This benefit, provided through CalPERS Retirement, is paid
along with other death benefits, whether or not the employee
was eligible to retire at the time of their death. The monthly
benefit amount formula depends on the number of eligible
survivors.
7.1.e
Packet Pg. 355
Schedule G
Effective 6/29/2024
Approved by City Council 6/4/2024
3
Employee
Assistance
Program (EAP)
City Paid Designated Officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire.
Face-to-face assessment, treatment, and follow-up to help
resolve a broad range of personal, work, and family
problems. Employees and eligible family members can
receive up to 3-sessions per incident with professional
counselors for early intervention and treatment.
Section 125
Cafeteria Plans/
Reimbursement
Accounts
Employee
Paid
Designated Officials,
Regular Full-Time
and Regular Part-
Time employees
upon hire. This is an
optional benefit.
At the beginning of the plan year, each participating
employee selects an amount up to the maximum set by the
City for each plan. The amount selected is calculated into a
bi-weekly, pre-taxed payroll deduction.
Healthcare Flexible Spending Account- Also known as a
Healthcare Reimbursement Account, the employee may
designate pre-tax dollars, up to a maximum of $2,500 per
calendar year for out-of-pocket healthcare expenses not
covered by their medical, dental, or vision insurance plans.
Dependent Care Flexible Spending Account- Also known as
a Day Care or Childcare Reimbursement Account, the
designated pre-tax dollars, up to a maximum of $5,000 per
household- per calendar year, must be related to expenses
which are for dependent care that enables the employee to
remain gainfully employed.
COBRA Employee
Paid
Designated Officials,
Regular Full-Time
and Regular Part-
Time employees,
enrolled in qualifying
health, dental, vision,
and EAP plans.
The Consolidated Omnibus Budget Reconciliation Act of
1985 (COBRA) provides for the continuation of health care
coverage to certain employees who terminated employment
and beneficiaries of employees who die, become disabled or
are divorced. Employees become eligible for continued
coverage upon termination of service, whether voluntary or
not (other than termination for gross misconduct), retirement
or reduction in hours worked. For these employees and their
dependents, continued coverage is available for the time
period set forth by law, at their expense.
Medicare City/
Employee,
through
mandatory
payroll
deduction
Designated Officials,
Regular Full-Time
and all Part-Time
employees upon hire.
Pursuant to Revenue Billing 86-68 of the Internal Revenue
Code, all employees hired after March 31, 1987 has 1.45
percent of their base salary deducted from their paycheck to
be paid to Medicare. The City matches the 1.45 percent as
mandated by law.
Deferred
Compensation
Employee
Paid
Designated Officials,
Regular Full-Time,
Regular Part-Time
and Temporary Part-
Time employees
upon hire.
A Section 457 deferred compensation plan is made available
through MissionSquare. Employees not encumbering their
entire health benefit allotment will have those excess funds
deferred into this plan. Employees may also elect to have
additional contributions at their expense as a pre-taxed
payroll deduction. Total deferral contributions are not to
exceed limits under Section 457 of the Internal Revenue
7.1.e
Packet Pg. 356
Schedule G
Effective 6/29/2024
Approved by City Council 6/4/2024
4
Code.
Temporary Part-Time employees are required to contribute
7.5% of their pre-tax salary to a deferred compensation
account in lieu of participating in Social Security.
Automobile
Allowance
City Paid Designated Officials,
Executive Mgt. and
Exempt Mgt. upon
hire.
A monthly car allowance of $120 for Exempt Management,
$250 for Executive Management and $300 for City Council
Members in lieu of mileage reimbursement.
Tuition
Reimbursement
City Paid Regular Full-Time
and Regular Part-
Time employees
upon hire.
Full-time and regular part-time (on a pro-rated basis)
employees are eligible to receive reimbursement in the
amount of $1500 per fiscal year, for college-level or
university-level educational courses.
Personal
Computer Loan
Program
Employee
Paid
Regular Full-Time
and Regular Part-
Time employees
upon hire.
Interest-free loans between $250 and $2,500 for the purpose
of financing a personal computer, a printer, and/or City-
compatible software are available to eligible employees so
they can learn and gain experience by working with a
personal computer away from the office and outside of
regular business hours. An employee may purchase a more
expensive system, but he/she must pay the balance over
$2,500. The loan covers 90% of the total price of the
equipment/software being purchased. The employee pays
the remaining 10% of the purchase price at the time of
purchase. Loans are made on a first-come, first-served basis
based on available funds. Once the money for the employee
loans has been obligated, the fund will be replenished
through payroll deductions from outstanding loans. New
loans will then be made as funds become available. Loans
will be for a maximum term of 24 months and will be repaid
through payroll deductions on a biweekly basis.
Technology
Stipend
City Paid Executive Mgt.,
Exempt Mgt., and
full-time staff based
on emergency
response
responsibilities.
Executive and Exempt Management are eligible to receive a
monthly stipend of $100 as a reimbursement for the purchase
and maintenance of personal cell phones, tablets, laptops,
printers, and/or phone/internet service in order to conduct
City business and to respond in emergency situations.
Designated key full-time staff that are required to respond in
emergency situations will be eligible for a $50 stipend on a
monthly basis.
7.1.e
Packet Pg. 357
RESOLUTION NO. 2024-21
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA,
ADOPTING THE STATEMENT OF INVESTMENT.
WHEREAS, it is the City’s policy to annually adopt the City Investment Policy; and
WHEREAS, the Investment Policy is intended to provide guidelines for the prudent
investment of the City’s temporarily idle cash and to outline the policies for maximizing
the efficiency of the City’s cash management system.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby
resolve as follows:
Section 1. That the City Council of the City of Diamond Bar adopts the attached
Statement of Investment Policy (Exhibit A).
PASSED, APPROVED AND ADOPTED this 4th day of June, 2024.
CITY OF DIAMOND BAR
________________________________
Stan Liu, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 4th day of June, 2024, by the following
vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
Attachment: Exhibit “A” – Investment Policy Effective July 1, 2024.
7.1.f
Packet Pg. 358
City Council Policy and Procedure
Number: 2024-01 Reviewed: Annually/As-Needed
Effective Date:
07/01/2024
Revised Date(s): N/A
Effective Date: 07/01/2024 Page 1 of 37
Investment Policy
1. Policy
1.1 This Statement is intended to provide guidelines for the prudent
investment of the City of Diamond Bar’s (“City”) temporarily idle cash
and to outline the policies for maximizing the efficiency of the City's cash
management system. The ultimate goal is to enhance the economic
status of the City while protecting its pooled funds in accordance with
the applicable local, state and federal laws.
It is the policy of the City Council to review, update and adopt the City's
Investment Policy on an annual basis.
2. Scope
2.1 This investment policy applies to all financial assets of the City of
Diamond Bar.
The Policy applies to the following funds and is accounted for in the
City’s annual audited financial statements.
a. General Fund
b. Special Revenue Funds
c. Debt Service Funds
d. Capital Improvement Fund
e. Internal Service Funds
3. Standards of Prudence
3.1 The City Treasurer (or Finance Director) authorized to make investment
decisions on behalf of the City of Diamond Bar investing public funds
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Packet Pg. 359
Effective Date: 07/01/2024 Page 2 of 37
pursuant to this policy are trustees and therefore fiduciaries subject to
the prudent investor standard. When investing, reinvesting, purchasing,
acquiring, exchanging, selling and managing public funds, a trustee
shall act with care, skill, prudence and diligence under the
circumstances then prevailing, including but not limited to, the general
economic conditions and the anticipated needs of the City, that a
prudent person acting in a like capacity and familiarity with those
matters would use in the conduct of funds of a like character and with
like aims, to safeguard the principal and maintain the liquidity needs of
the City. Within the limitations of this section and considering individual
investments as part of an overall strategy, the City Treasurer or Finance
Director is authorized to acquire investments as authorized by law.
4. Investment Objectives
4.1 The investment of funds of the City of Diamond Bar is directed to the
goals of safety, liquidity and yield. The authority governing investments
for municipal governments is set forth in the Government Code, Sections
53600, et. seq.
4.1.1. Safety. Safety of principal is the foremost objective of the
investment program. Investments of the City of Diamond Bar shall
be undertaken in a manner that seeks to ensure the preservation
of capital in the overall portfolio. To attain this objective, the City
of Diamond Bar will diversify its investments by investing funds
among a variety of securities with independent returns. The City
will operate only in those investments that are considered very
safe.
4.1.2. Liquidity. The investment portfolio will remain sufficiently liquid to
meet all operating requirements which might be reasonably
anticipated. This is accomplished by structuring the portfolio so
that securities mature at the same time as cash is needed to meet
anticipated demands. Additionally, since all possible cash
demands cannot be anticipated, the portfolio will consist largely
of securities with active secondary or resale markets or local
government investment pools which offer same-day liquidity for
short-term funds.
4.1.3. Yield. The investment portfolio shall be designed with the
objective of achieving a competitive market rate of return or
yield, while taking into account the investment risk constraints and
liquidity needs. Return on investment is of secondary importance
7.1.g
Packet Pg. 360
Effective Date: 07/01/2024 Page 3 of 37
compared to safety and liquidity. The core investments shall be
limited to low risk securities to be held to maturity with the following
exceptions:
a. A security with declining credit may be sold early to minimize
loss of principal.
b. A security swap would improve the quality, yield or target
duration of the portfolio.
c. The liquidity needs of the portfolio require security to be sold.
5. Delegation of Authority
5.1 Authority to manage the City of Diamond Bar’s investment program is
derived from Section 2.16.210 of the City of Diamond Bar’s Municipal
Code which designates the City Manager to perform all duties
associated with the legal function of the treasurer positi on.
Management responsibility is hereby delegated to the City Treasurer
who shall be responsible for all transactions undertaken and for
establishing a system of controls to regulate the activities of subordinate
officials, and their procedures in the absence of the Treasurer.
6. Ethics and Conflicts of Interest
6.1 Officers and employees involved in the investment process shall refrain
from personal business activity that could conflict with proper execution
of the investment program or which could impair their ability to make
impartial investment decisions. Employees and investment officials are
required to file annual disclosure statements as required for “public
officials who manage public investments” (as defined and required by
the Political Reform Act and related regulations, being Government
Code Sections 81000 and the Fair Political Practices Commission [FPPC]).
7. Authorized Financial Dealers and Institutions
7.1 The Treasurer (or Finance Director) will maintain a list of approved
financial institutions authorized to provide investment services to the
public agency in the State of California. A determination should be
made to insure that all approved broker/dealer firms and individuals
covering the City of Diamond Bar are reputable and trustworthy. In
addition, the broker/dealer firms should have the ability to meet all of
their financial obligations in dealing with the City of Diamond Bar. The
7.1.g
Packet Pg. 361
Effective Date: 07/01/2024 Page 4 of 37
firms and individuals covering the City of Diamond Bar should be
knowledgeable and experienced in Public Agency investing and the
investment products involved. No public deposit shall be made except
in a qualified public depository as established by State law. All financial
institutions and broker/dealers who desire to conduct investment
transactions with the City of Diamond Bar must supply the City Treasurer
or the Finance Director with the following: audited financial statements,
proof of NASD certification, trading resolution, proof of State of
California registration, completed broker/dealer questionnaire,
certification of having read the City of Diamond Bar’s investment policy
and depository contracts.
An annual review of the financial condition and registrations of qualified
bidders will be conducted by the Treasurer or the Finance Director. A
current audited financial statement is required to be on file for each
financial institution and broker/dealer with which the City of Diamond
Bar invests.
8. Authorized and Suitable Investments
8.1. The City’s investments are governed by the California Government
Code (CGC). Specific types of investments are defined in CGC 53635.
Also, CGC 53635.2 permits the use of CGC 53601 investment instruments,
therefore, both CGC 53601 et seq. and CGC 53635 et seq. are the
governing sections pertaining to legal investments. Investments will only
be made in authorized securities with a maturity date of five (5) years or
less from the transaction settlement date.
For the purpose of these investments, the compliance with the
investment percentage(s), in regards to the total investment portfolio,
shall be calculated on the date the investment is acquired. If the
percentage is legally compliant on the date of purchase, then
compliance with the law shall have been met.
Investment California Legal Requirements
City of Diamond Bar Requirements
Government Obligations:
U.S. Treasury and Agency Obligations
(U.S. Treasury obligations are bills,
notes and bonds issued by and direct
obligations of the U.S. Government.
Agency obligations are notes and
Authorized by CGC 53601(b), (f)
1. No limit on amount in the portfolio
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bonds of Federal agencies and
government sponsored enterprises,
although not direct obligations of the
Treasury, they involve federal
sponsorship or guarantees)
Bankers Acceptances
(A draft or bill of exchange accepted
by a bank or trust company and
brokered to investors in a secondary
market. Its purpose is to facilitate
trade and provide liquidity to the
import-export markets).
Authorized by CGC 53601(g)
1. Not to exceed 180 days
2. Not to exceed 40% of portfolio
3. Not to exceed 30% of portfolio if
done with one bank.
Commercial Paper
(Short term, unsecured, promissory
notes issued by firms in the open
market. These notes are generally
backed by a bank credit facility,
guarantee/bond of indemnity or
some other support agreement.
Authorized by CGC 53601 (h), CGC
53601.2 & CGC 53635 (a)
1. Not to exceed 270 days
2. Not to exceed 25% of portfolio
3. No more than 10% of portfolio may
be invested in a single issuer
4. Must be rated P-1 by Moody’s
Investors Service or A-1 by Standard
and Poor’s
Medium Term Notes
(Corporate notes, deposit notes and
bank notes sold by an agent in the
open market on a continually offered
basis. These notes are debt
obligations generally unsecured,
although some issues come to market
on a collateralized or securitized basis.
Authorized by CGC 53601 (k), CGC
53601.2
1. Must have a minimum “A” rating
2. Not to exceed 30% of portfolio
3. Not to exceed 5% of portfolio with
single issuer
Negotiable Certificates of Deposit
(Issued by commercial banks and
thrift institutions against funds
deposited for specified periods of
time and earn specified or variable
rates of interest. NCD’s differ from
other CD’s because of their increased
liquidity as they are actively traded
on the secondary market. These
deposits are uninsured and
uncollateralized promissory notes.
Authorized by CGC 53601 (i), GCC
53638
1. Not to exceed 30% portfolio
2. All purchases must be from
institutions rated by a nationally
recognized rating organization as
designated by the Security and
Exchange Commission.
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Certificates of Deposit
(Unsecured, direct obligations of a
U.S. bank or savings & loan
association. Federal Deposit
Insurance Corporation (FDIC)
coverage is provided for government
deposits, but limited to the first
$250,000 on deposit on behalf of a
given entity at a single financial
institution. California law requires that
deposits of public funds shall be
collateralized if not insured).
Authorized by CGC 53635, 53635.2,
53635.8, 53636, 53637, 53638, 53641
1. Must not exceed 30% of portfolio
2. Deposits in excess of the $250,000
FDIC insured limit shall be collateralized
at a level of 110% of market value of
principal and accrued interest.
Repurchase Agreement
(These are agreements between an
investor (the pool) who agrees to
purchase securities and a seller
(broker/dealer) who commits to
repurchase these securities at a later
date at the same price, plus interest).
Authorized by CGC 53601 (j)
1. Market value of the security must
be 102% or greater, and adjusted
quarterly.
2. The minimal market value of 102%
can’t be established by more than
the next business day.
3. Requires a signed Master
Repurchase Agreement from the
participating bank or broker/dealer.
Local Agency Obligations
(Bonds, notes warrants or other
evidences of indebtedness of any
local agency or by a department,
board or authority of any local
agency within the 50 United States).
Authorized by CGC 53601(a)(c)(d)
1. Must comply with the financial
requirements pertaining to temporary
borrowing (TRANS, RANS, GANS) as
shown in CGC 53820 – 53858.
2. Minimum credit requirement –
Issuers must be at or above the
following investment grade from one
of these rating firms:
Standard & Poors – Sp-1 or A; Fitch – F-
1 or A; Moody’s – MIG 1 or A
Money Market Funds
Shares of beneficial interest issued by
management companies. Shares
represent ownership of diversified
portfolio securities, which are
redeemable at their net asset value).
Authorized by CGC 53601 (l)
1. The pooled investments that
comprise these funds must comply
with 53601 and 53630 inclusive.
Local Agency Investment Fund (LAIF) Authorized by CGC 16429.1 (b)
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Provides high liquidity allowing
deposits to be credited to the City’s
checking account within twenty-four
(24) hours. State Pool funds are
operated directly by the Office of the
State Treasurer, who commingles
state and local funds.
1. No more than $75 million (LAIF
account limit) permitted to be
invested.
Supranational
United States dollar denominated
senior unsecured unsubordinated
obligations issued or unconditionally
guaranteed by the International Bank
for Reconstruction and Development,
International Finance Corporation, or
Inter-American Development Bank.
Authorized by CGC 53601 (q)
1. Maximum maturity of five years or
less
2. Eligible for purchase and sale
within the United States
3. “AA” rated or better by an NRSRO
4. Not to exceed 30% of the portfolio
9. Prohibited and Restricted Categories of Investments
9.1 The following investments are either prohibited by law or authorized by
law and prohibited by the City Treasurer.
Inverse Floaters Prohibited by CGC 53601.6
Range Notes Prohibited by CGC 53601.6
Mortgage Derived, Interest-only Strips Prohibited by CGC 53601.6
Zero (“Strip”) Coupons Prohibited by CGC 53601.6
Futures Market Allowable by CGC 53601.6
Prohibited by City Treasurer
Options Market Allowable by CGC 53601.6
Prohibited by City Treasurer
Priority Obligations Allowable by CGC 53601 (n)
Prohibited by City Treasurer
10. Review of Investment Portfolio
10.1 The securities held by the City of Diamond Bar must be in compliance
with Section 8.0 Authorized and Suitable Investments at the time of
purchase. Because some securities may not comply with Section 8.0
subsequent to the date of purchase the City Treasurer shall at least
quarterly review the portfolio to identify those securities that do not
comply. The City Treasurer shall establish procedures to report to the
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City Council major and critical incidences of noncompliance identified
through the review of the portfolio.
Should any investment listed in Section 8 exceed a percentage -of-
portfolio limitation due to an incident such as fluctuation in portfolio size,
the affected securities may be held to maturity to avoid losses. When
no loss is indicated, the Treasurer shall consider rebalancing the portfolio
after evaluating the expected length of time that it will be imbalanced.
Portfolio percentage limits are in place in order to ensure diversification
of the City investment portfolio; a small temporary imbalance will not
significantly impair that strategy.
11. Collateralization
11.1 Collateralization will be required on two types of investments:
certificates of deposit and repurchase agreements. In order to
anticipate market changes and provide a level of security for all funds,
the collateralization level will be 110% of market value of principal and
accrued interest. The City Treasurer, at his/her discretion may waive the
collateral requirement for deposits up to the maximum dollar amount
which are covered by the Federal Deposit Insurance Corporation,
currently $250,000.
12. Safekeeping and Custody
12.1 All security transactions, including collateral for repurchase agreements,
entered into by the City of Diamond Bar shall be conducted on a
delivery versus payment (DVP) basis. Securities will be held by a third
party custodian designated by the Treasurer and evidenced by
safekeeping receipts.
13. Maximum Maturities
13.1 To the extent possible the City of Diamond Bar will attempt to match its
investments with anticipated cash flow requirements. The prescribed
method of the City of Diamond Bar shall be referred to as “layering” the
investments. Monies not needed to cover immediate operating costs
may be invested up to a five year maturity.
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14. Internal Controls
14.1 The City Treasurer and the Finance Director shall establish procedures
that separate the internal responsibility for management and
accounting of the investment portfolio. An analysis by an independent,
external auditor shall be conducted periodically to review internal
controls, account activity and compliance with policies and
procedures.
15. Reporting
15.1 As required by California Government Code Section 53607, a monthly
report of investments will be provided to the City Council. The required
elements of this report are as follows:
a. Type of investment
b. Issuer
c. Date of Maturity
d. Amount of deposit or cost of security
e. Current market value of securities with maturity in excess of
twelve months
f. Statement relating the report to the Statement of Investment
Policy
g. Rate of interest
h. Statement that there are sufficient funds to meet the next six
months' obligations
The basic premise underlying the City of Diamond Bar's investment
philosophy is to insure that money is always available when needed.
16. Investment Policy Adoption
16.1 The City of Diamond Bar’s investment policy shall be adopted by
resolution of the City Council. The policy shall be reviewed annually by
the City Council and any modifications made thereto must be
approved by the City Council.
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Attachments:
Appendix A - Broker Dealer Questionnaire
Appendix B - Glossary of Cash and Investment Management Terms
Appendix C - Local Agency Investment Fund Description
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APPENDIX A
CITY OF DIAMOND BAR
BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION
1. Name of Firm: _________________________________________________________
2. Address: ______________________________________________________________
3. Telephone: ( ) ( ) ______ ___ ______ __
4. Broker's Representative to the City (attach resume):
Name: _________________________________________
Title: ____________________________________________
Telephone: ( )
5. Manager/Partner-in-Charge (attach resume):
Name: _________________________________________
Title: ___________________________________________
Telephone: ( ) __
6. List all personnel who will be trading with or quoting securities to City
employees (attach resume)
Name: ________________________________________________________________
Title: __________________________________________________________________
Telephone: ( ) ( ) _____ _ ___ _____ __
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7. Which of the above personnel have read the City's investment policy?
________________________________________________________________________
________________________________________________________________________
8. Is your firm a primary dealer in United States Government Securities?
9. List the total volume of United States Government and Agency Securities for
the last calendar year.
Firm-wide $ _____________________ No. of Transactions
Your local office $ ______________ No. of Transactions
10. Which instruments are offered regularly by your local office?
___ Treasury Bills ___ CMO’s
___ Treasury Notes/Bonds ___ Bank CD’s
___ BA’s (domestic) ___ S & L CD’s
___ BA’s (foreign) ___ Repos
___ Commercial Paper ___ Reverse Repos
___ Agencies (specify): ___ Other (specify):
11. References -- Please identify your most directly comparable public
sector clients in our geographical area.
Entity ________________________________ ______________________________
Contact _____________________________ _______________________________
Telephone ( )______________________ ( )___________________________
Client Since __________________________ _______________________________
12. Have any of your clients ever sustained a loss on a securities transaction
arising from a misunderstanding or misrepresentation of the risk
characteristics of the instrument? If so, explain.
Yes ____ No___
_________
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13. Has your local office ever subject to a regulatory or state/federal agency
investigation for alleged improper, fraudulent, disreputable or unfair
activities related to the sale of securities? Have any of your employees
been so investigated? If so explain:
14. Has a client ever claimed in writing that your firm was responsible for
investment losses? If so, explain. __________________________________________
15. Explain your normal custody and delivery process. Who audits these
fiduciary systems? Can you meet safekeeping requirements? ______________
16. How many and what percentage of your transactions failed
Last month? _________________ Last year? _______________
17. Describe the capital line and trading limits of the office that would conduct
business with the City of Diamond Bar.
18. Does your firm participate in the S.I.P.C. insurance program if not, explain.
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19. What portfolio information, if any, do you require from your clients?
20. What reports, transactions, confirmations and paper trail will the City
receive?
21. Does your firm offer investment training to your clients?
___Yes ___No
22. Please enclose the following:
Latest audited financial statements.
Samples of reports, transactions, and confirmations the City will receive.
Samples of research reports and/or publications that your firm regularly
provides to clients.
Complete schedule of fees and charges for various transactions.
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***CERTIFICATION***
I hereby certify that I have personally read the Statement of Investment Policy of
the City of Diamond Bar, and have implemented reasonable procedures and a
system of controls designed to preclude imprudent investment activities arising
out of transactions conducted between our firm and the City of Diamond Bar.
All sales personnel will be routinely informed of the City's investment objectives,
horizons, outlooks, strategies and risk constraints whenever we are so advised by
the City. We pledge to exercise due diligence in informing the City of Diamond
Bar of all foreseeable risks associated with financial transactions conducted with
our firm. Under penalties of perjury, the responses to this questionnaire are true
and accurate to the best of my knowledge.
Signed ________________________________ Date _______________________
Title ___________________________________
Countersignature* _____________________ Date _______________________
Title ___________________________________
* Company president or person in charge of government securities operations.
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Appendix B
Glossary of Cash and Investment Management Terms
Accrued Interest. Interest earned but which has not yet been paid or received.
Agency. See "Federal Agency Securities."
Ask Price. Price at which a broker/dealer offers to sell a security to an investor.
Also known as “offered price.”
Asset Backed Securities (ABS). A fixed-income security backed by notes or
receivables against assets other than real estate. Generally issued by special
purpose companies that “own” the assets and issue the ABS. Examples include
securities backed by auto loans, credit card receivable s, home equity loans,
manufactured housing loans, farm equipment loans and aircraft leases.
Average Life. The average length of time that an issue of serial bonds and/or
term bonds with a mandatory sinking fund feature is expected to be
outstanding.
Bankers' Acceptance (BA's). A draft or bill of exchange drawn upon and
accepted by a bank. Frequently used to finance shipping of international
goods. Used as a short-term credit instrument, bankers' acceptances are traded
at a discount from face value as a money market instrument in the secondary
market on the basis of the credit quality of the guaranteeing bank.
Basis Point. One hundredth of one percent, or 0.01%. Thus 1% equals 100 basis
points.
Bearer Security. A security whose ownership is determined by the holder of the
physical security. Typically, there is no registration on the issuer’s books. Title to
bearer securities is transferred by delivery of the physical security or certificate.
Also known as “physical securities.”
Benchmark Bills: In November 1999, FNMA introduced its Benchmark Bills
program, a short-term debt securities issuance program to supplement its
existing discount note program. The program includes a schedule of larger,
weekly issues in three- and six-month maturities and biweekly issues in one-year
for Benchmark Bills. Each issue is brought to market via a Dutch (single price)
auction. FNMA conducts a weekly auction for each Benchmark Bill maturity and
accepts both competitive and non-competitive bids through a web based
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auction system. This program is in addition to the variety of other discount note
maturities, with rates posted on a daily basis, which FNMA offers. FNMA's
Benchmark Bills are unsecured general obligations that are issued in book- entry
form through the Federal Reserve Banks. There are no periodic payments of
interest on Benchmark Bills, which are sold at a discount from the principal
amount and payable at par at maturity. Issues under the Benchmark program
constitute the same credit standing as other FNMA discount notes; they simply
add organization and liquidity to the short-term Agency discount note market.
Benchmark Notes/Bonds: Benchmark Notes and Bonds are a series of FNMA
“bullet” maturities (non-callable) issued according to a pre-announced
calendar. Under its Benchmark Notes/Bonds program, 2, 3, 5, 10 and 30 - year
maturities are issued each quarter. Each Benchmark Notes ne w issue has a
minimum size of $4 billion, 30- year new issues having a minimum size of $1 billion,
with re-openings based on investor demand to further enhance liquidity. The
amount of non-callable issuance has allowed FNMA to build a yield curve in
Benchmark Notes and Bonds in maturities ranging from 2 to 30 years. The
liquidity emanating from these large size issues has facilitated favorable
financing opportunities through the development of a liquid overnight and term
repo market. Issues under the Benchmark program constitute the same credit
standing as other FNMA issues; they simply add organization and liquidity to the
intermediate- and long-term Agency market.
Benchmark. A market index used as a comparative basis for measuring the
performance of an investment portfolio. A performance benchmark should
represent a close correlation to investment guidelines, risk tolerance and
duration of the actual portfolio's investments.
Bid Price. Price at which a broker/dealer offers to purchase a security from an
investor.
Bond Market Association (BMA). The bond market trade association
representing the largest securities markets in the world. In addition to publishing
a Master Repurchase Agreement, widely accepted as the industry standard
document for Repurchase Agreements, the BMA also recommends bond
market closures and early closes due to holidays.
Bond. Financial obligation for which the issuer promises to pay the bondholder
(the purchaser or owner of the bond) a specified stream of future cash flows,
including periodic interest payments and a principal repayment.
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Book Entry Securities. Securities that are recorded in a customer’s account
electronically through one of the financial markets electronic delivery and
custody systems, such as the Fed Securities wire, DTC and PTC (as opposed to
bearer or physical securities). The trend is toward a certificate-free society in
order to cut down on paperwork and to diminish investors’ concerns about the
certificates themselves. The vast majority of securities are now book entry
securities.
Book Value. The value at which a debt security is reflected on the holder's
records at any point in time. Book value is also called “amortized cost” as it
represents the original cost of an investment adjusted for amortization of
premium or accretion of discount. Also called “carrying value.” Book value can
vary over time as an investment approaches maturity and differs from “market
value” in that it is not affected by changes in market interest rates.
Broker/Dealer. A person or firm transacting securities business with customers. A
“broker” acts as an agent between buyers and sellers, and receives a
commission for these services. A “dealer” buys and sells financial assets from its
own portfolio. A dealer takes risk by owning inventory of securities, whereas a
broker merely matches up buyers and sellers. See also "Primary Dealer."
Bullet Notes/Bonds. Notes or bonds that have a single maturity date and are
non-callable.
California Local Agency Bonds: Bonds that are issued by a California county,
city, city and county, including a chartered city or county, school district,
community college district, public district, county board of education, county
superintendent of schools, or any public or municipal corporation.
Call Date. Date at which a call option may be or is exercised.
Call Option. The right, but not the obligation, of an issuer of a security to redeem
a security at a specified value and at a specified date or dates prior to its stated
maturity date. Most fixed-income calls are a par, but can be at any previously
established price. Securities issued with a call provision typically carry a higher
yield than similar securities issued without a call feature. There are three primary
types of call options (1) European - one-time calls, (2) Bermudan - periodically
on a predetermined schedule (quarterly, semi-annual, annual), and (3)
American - continuously callable at any time on or after the call date. There is
usually a notice period of at least 5 business days prior to a call date.
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Callable Bonds/Notes. Securities, which contain an imbedded call option giving
the issuer, the right to redeem the securities prior to maturity at a predetermined
price and time.
Certificate of Deposit (CD). Bank obligation issued by a financial institution
generally offering a fixed rate of return (coupon) for a specified period of time
(maturity). Can be as long as 10 years to maturity, but most CDs purchased by
public agencies are one year and under.
Collateral. Investment securities or other property that a borrower pledges to
secure repayment of a loan, secure deposits of public monies, or provide
security for a repurchase agreement.
Collateralization. Process by which a borrower pledges securities, property, or
other deposits for securing the repayment of a loan and/or security.
Collateralized Mortgage Obligation (CMO). A security that pools together
mortgages and separates them into short, medium, and long-term positions
(called tranches). Tranches are set up to pay different rates of interest
depending upon their maturity. Interest payments are usually paid monthly. In
“plain vanilla” CMOs, principal is not paid on a tranche until all shorter tranches
have been paid off. This system provides interest and principal in a more
predictable manner. A single pool of mortgages can be carved up into
numerous tranches each with its own payment and risk characteristics.
Commercial Paper. Short term unsecured promissory note issued by a company
or financial institution. Issued at a discount and matures for par or face value.
Usually a maximum maturity of 270 days, and given a short-term debt rating by
one or more NRSROs.
Convexity. A measure of a bond's price sensitivity to changing interest rates. A
high convexity indicates greater sensitivity of a bond's price to interest rate
changes.
Corporate Note. A debt instrument issued by a corporation with a maturity of
greater than one year and less than ten years.
Counterparty. The other party in a two party financial transaction. "Counterparty
risk" refers to the risk that the other party, to a transaction, will fail in its related
obligations. For example, the bank or broker/dealer in a repurchase
agreement.
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Coupon Rate. Annual rate of interest on a debt security, expressed as a
percentage of the bond’s face value.
Current Yield. Annual rate of return on a bond based on its price. Calculated
as (coupon rate / price), but does not accurately reflect a bond’s true yield
level.
Custody. Safekeeping services offered by a bank, financial institution or trust
company, referred to as the “custodian.” Service normally includes the holding
and reporting of the customer's securities, the collection and disbursement of
income, securities settlement and market values.
Dealer. A dealer, as opposed to a broker, acts as a principal in all transactions,
buying and selling for his own account.
Delivery Versus Payment (DVP). Settlement procedure in which securities are
delivered versus payment of cash, but only after cash has been received. Most
security transactions, including those through the Fed Securities Wire system and
DTC, are done DVP as a protection for both the buyer and seller of securities.
Depository Trust Company (DTC). A firm through which members can use a
computer to arrange for securities to be delivered to other members without
physical delivery of certificates. A member of the Federal Reserve System and
owned mostly by the New York Stock Exchange, the Depository Tr ust Company
uses computerized debit and credit entries. Most corporate securities,
commercial paper, CDs and BAs clear through DTC.
Derivatives. For hedging purposes, common derivatives are options, futures,
swaps and swaptions. All Collateralized Mortgage Obligations (“CMOs”) are
derivatives. (1) Financial instruments whose return profile is linked to, or derived
from, the movement of one or more underlying index or security, and may
include a leveraging factor, or (2) financial contracts based upon notional
amounts whose value is derived from an underlying index or security (interest
rates, foreign exchange rates, equities or commodities).
Derivative Security. Financial instrument created from, or whose value depends
upon, one or more underlying assets or indexes of asset values.
Designated Bond. FFCB’s regularly issued, liquid, non-callable securities that
generally have a 2 or 3 year original maturity. New issues of Designated Bonds
are $1 billion or larger. Re-openings of existing Designated Bond issues are
generally a minimum of $100 million. Designated Bonds are offered through a
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syndicate of two to six dealers. Twice each month the Funding Corporation
announces its intention to issue a new Designated Bond, reopen an existing
issue, or to not issue or reopen a Designated Bond. Issues under the Designated
Bond program constitute the same credit standing as other FFCB issues; they
simply add organization and liquidity to the intermediate- and long-term
Agency market.
Discount Notes. Unsecured general obligations issued by Federal Agencies at a
discount. Discount notes mature at par and can range in maturity from
overnight to one year. Very large primary (new issue) and secondary markets.
Discount Rate. Rate charged by the system of Federal Reserve Banks on
overnight loans to member banks. Changes to this rate are administered by the
Federal Reserve and closely mirror changes to the “fed funds rate.”
Discount Securities. Non-interest bearing money market instruments that are
issued at discount and redeemed at maturity for full face value. Examples
include: U.S. Treasury Bills, Federal Agency Discount Notes, Bankers'
Acceptances and Commercial Paper.
Discount. The amount by which a bond or other financial instrument sells below
its face value. See also "Premium."
Diversification. Dividing investment funds among a variety of security types,
maturities, industries and issuers offering potentially independent returns.
Dollar Price. A bond’s cost expressed as a percentage of its face value. For
example, a bond quoted at a dollar price of 95 ½, would have a principal cost
of $955 per $1,000 of face value.
Duff & Phelps. One of several NRSROs that provide credit ratings on corporate
and bank debt issues.
Duration. The weighted average maturity of a security’s or portfolio’s cash flows,
where the present values of the cash flows serve as the weights. The greater the
duration of a security/portfolio, the greater its percentage price volatility with
respect to changes in interest rates. Used as a measure of risk and a key tool for
managing a portfolio versus a benchmark and for hedging risk. There are also
different kinds of duration used for different purposes (e.g. MacAuley Duration,
Modified Duration).
Fannie Mae. See "Federal National Mortgage Association."
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Fed Money Wire. A computerized communications system that connects the
Federal Reserve System with its member banks, certain U. S. Treasury offices, and
the Washington D.C. office of the Commodity Credit Corporation. The Fed
Money Wire is the book entry system used to transfer cash balances between
banks for themselves and for customer accounts.
Fed Securities Wire. A computerized communications system that facilitates
book entry transfer of securities between banks, brokers and customer
accounts, used primarily for settlement of U.S. Treasury and Federal Agency
securities.
Fed. See "Federal Reserve System."
Federal Agency Security. A debt instrument issued by one of the Federal
Agencies. Federal Agencies are considered second in credit quality and
liquidity only to U.S. Treasuries.
Federal Agency. Government sponsored/owned entity created by the U.S.
Congress, generally for the purpose of acting as a financial intermediary by
borrowing in the marketplace and directing proceeds to specific areas of the
economy considered to otherwise have restricted access to credit markets. The
largest Federal Agencies are GNMA, FNMA, FHLMC, FHLB, FFCB, SLMA, and TVA.
Federal Deposit Insurance Corporation (FDIC). Federal agency that insures
deposits at commercial banks, currently to a limit of $250,000 per depositor per
bank.
Federal Farm Credit Bank (FFCB). One of the large Federal Agencies. A
government sponsored enterprise (GSE) system that is a network of
cooperatively-owned lending institutions that provides credit services to farmers,
agricultural cooperatives and rural utilities. The FFCBs act as fi nancial
intermediaries that borrow money in the capital markets and use the proceeds
to make loans and provide other assistance to farmers and farm-affiliated
businesses. Consists of the consolidated operations of the Ban ks for
Cooperatives, Federal Intermediate Credit Banks, and Federal Land Banks.
Frequent issuer of discount notes, agency notes and callable agency securities.
FFCB debt is not an obligation of, nor is it guaranteed by the U.S. government,
although it is considered to have minimal credit risk due to its importance to the
U.S. financial system and agricultural industry. Also issues notes under its
“designated note” program.
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Federal Funds (Fed Funds). Funds placed in Federal Reserve Banks by
depository institutions in excess of current reserve requirements, and frequently
loaned or borrowed on an overnight basis between depository institutions.
Federal Funds Rate (Fed Funds Rate). The interest rate charged by a depository
institution lending Federal Funds to another depository institution. The Federal
Reserve influences this rate by establishing a "target" Fed Funds rate associated
with the Fed's management of monetary policy.
Federal Home Loan Bank System (FHLB). One of the large Federal Agencies. A
government sponsored enterprise (GSE) system, consisting of wholesale banks
(currently twelve district banks) owned by their member banks, which provides
correspondent banking services and credit to various financi al institutions,
financed by the issuance of securities. The principal purpose of the FHLB is to
add liquidity to the mortgage markets. Although FHLB does not directly fund
mortgages, it provides a stable supply of credit to thrift instituti ons that make
new mortgage loans. FHLB debt is not an obligation of, nor is it guaranteed by
the U.S. government, although it is considered to have minimal credit risk due to
its importance to the U.S. financial system and housing market. Frequent issuer of
discount notes, agency notes and callable agency securities. Also issues notes
under its “global note” and “TAP” programs.
Federal Home Loan Mortgage Corporation (FHLMC or "Freddie Mac"). One
of the large Federal Agencies. A government sponsored public corporation
(GSE) that provides stability and assistance to the secondary market for home
mortgages by purchasing first mortgages and participation interests financed by
the sale of debt and guaranteed mortgage backed securities. FHLMC debt is
not an obligation of, nor is it guaranteed by the U.S. government, although it is
considered to have minimal credit risk due to its importance to the U.S. financial
system and housing market. Frequent issuer of discount notes, agency notes,
callable agency securities and MBS. Also issues notes under its “reference note”
program.
Federal National Mortgage Association (FNMA or "Fannie Mae"). One of the
large Federal Agencies. A government sponsored public corporation (GSE) that
provides liquidity to the residential mortgage market by purchasing mortgage
loans from lenders, financed by the issuance of debt securities and MBS (pools
of mortgages packaged together as a security). FNMA debt is not an obligation
of, nor is it guaranteed by the U.S. government, although it is considered to have
minimal credit risk due to its importance to the U.S. financial system and housing
market. Frequent issuer of discount notes, agency notes, callable agency
securities and MBS. Also issues notes under its “benchmark note” program.
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Federal Reserve Bank. One of the 12 distinct banks of the Federal Reserve
System.
Federal Reserve System (the Fed). The independent central bank system of the
United States that establishes and conducts the nation's monetary policy. This is
accomplished in three major ways: (1) raising or lowering bank reserve
requirements, (2) raising or lowering the target Fed Funds Rate and Discount
Rate, and (3) in open market operations by buying and selling government
securities. The Federal Reserve System is made up of twelve Federal Reserve
District Banks, their branches, and many national an d state banks throughout
the nation. It is headed by the seven member Board of Governors known as the
“Federal Reserve Board” and headed by its Chairman.
Financial Industry Regulatory Authority, Inc (FINRA). A private corporation that
acts as a self-regulatory organization (SRO). FINRA is the successor to the
National Association of Securities Dealers, Inc. (NASD). Though sometimes
mistaken for a government agency, it is a non -governmental organization that
performs financial regulation of member brokerage firms and exchange
markets. The government also has a regulatory arm for investments, the
Securities and Exchange Commission.
Fiscal Agent/Paying Agent. A bank or trust company that acts, under a trust
agreement with a corporation or municipality, in the capacity of general
treasurer. The agent performs such duties as making coupon payments, paying
rents, redeeming bonds, and handling taxes relating to the issuance of bonds.
Fitch Investors Service, Inc. One of several NRSROs that provide credit ratings on
corporate and municipal debt issues.
Floating Rate Security (FRN or “floater”). A bond with an interest rate that is
adjusted according to changes in an interest rate or index. Differs from
variable-rate debt in that the changes to the rate take place immediately when
the index changes, rather than on a predetermined schedule. See also
“Variable Rate Security.”
Freddie Mac. See "Federal Home Loan Mortgage Corporation".
Ginnie Mae. See "Government National Mortgage Association".
Global Notes: Notes designed to qualify for immediate trading in both the
domestic U.S. capital market and in foreign markets around the globe. Usually
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large issues that are sold to investors worldwide and therefore have excellent
liquidity. Despite their global sales, global notes sold in the U.S. are typically
denominated in U.S. dollars.
Government National Mortgage Association (GNMA or "Ginnie Mae"). One of
the large Federal Agencies. Government-owned Federal Agency that acquires,
packages, and resells mortgages and mortgage purchase commitments in the
form of mortgage-backed securities. Largest issuer of mortgage pass-through
securities. GNMA debt is guaranteed by the full faith and credit of the U.S.
government (one of the few agencies that is actually full faith and credit of the
U.S.).
Government Securities. An obligation of the U.S. government, backed by the
full faith and credit of the government. These securities are regarded as the
highest quality of investment securities available in the U.S. securities market. See
"Treasury Bills, Notes, Bonds, and SLGS."
Government Sponsored Enterprise (GSE). Privately owned entity subject to
federal regulation and supervision, created by the U.S. Congress to reduce the
cost of capital for certain borrowing sectors of the economy such as students,
farmers, and homeowners. GSEs carry the implicit backing of the U.S.
Government, but they are not direct obligations of the U.S. Government. For this
reason, these securities will offer a yield premium over U.S. Treasuries. Some
consider GSEs to be stealth recipients of corporate welfare. Examples of GSEs
include: FHLB, FHLMC, FNMA and SLMA.
Government Sponsored Enterprise Security. A security issued by a Government
Sponsored Enterprise. Considered Federal Agency Securities.
Index. A compilation of statistical data that tracks changes in the economy or in
financial markets.
Interest-Only (IO) STRIP. A security based solely on the interest payments from
the bond. After the principal has been repaid, interest payments stop and the
value of the security falls to nothing. Therefore, IOs are considered risky
investments. Usually associated with mortgage-backed securities.
Internal Controls. An internal control structure ensures that the assets of the entity
are protected from loss, theft, or misuse. The internal control structure is designed
to provide reasonable assurance that these objectives are met. The concept of
reasonable assurance recognizes that 1) the cost of a control should not
exceed the benefits likely to be derived and 2) the valuation of costs and
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benefits requires estimates and judgments by management. Internal controls
should address the following points:
1. Control of collusion - Collusion is a situation where two or more
employees are working in conjunction to defraud their employer.
2. Separation of transaction authority from accounting and record
keeping - By separating the person who authorizes or performs the
transaction from the people who record or otherwise account for the
transaction, a separation of duties is achieved.
3. Custodial safekeeping - Securities purchased from any bank or dealer
including appropriate collateral (as defined by state law) shall be placed
with an independent third party for custodial safekeeping.
4. Avoidance of physical delivery securities - Book-entry securities are
much easier to transfer and account for since actual delivery of a
document never takes place. Delivered securities must be properly
safeguarded against loss or destruction. The potential for fraud and
loss increases with physically delivered securities.
5. Clear delegation of authority to subordinate staff members -
Subordinate staff members must have a clear understanding of their
authority and responsibilities to avoid improper actions. Clear delegation
of authority also preserves the internal control structure that is contingent
on the various staff positions and their respective responsibilities.
6. Written confirmation of transactions for investments and wire transfers -
Due to the potential for error and improprieties arising from telephone and
electronic transactions, all transactions should be supported by written
communications and approved by the appropriate person. Written
communications may be via fax if on letterhead and if the safekeeping
institution has a list of authorized signatures.
7. Development of a wire transfer agreement with the lead bank and
third-party custodian - The designated official should ensure that an
agreement will be entered into and will address the following points:
controls, security provisions, and responsibilities of each party making
and receiving wire transfers.
Inverse Floater. A floating rate security structured in such a way that it reacts
inversely to the direction of interest rates. Considered risky as their value moves
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in the opposite direction of normal fixed-income investments and whose interest
rate can fall to zero.
Investment Advisor. A company that provides professional advice managing
portfolios, investment recommendations and/or research in exchange for a
management fee.
Investment Adviser Act of 1940. Federal legislation that sets the standards by
which investment companies, such as mutual funds, are regulated in the areas
of advertising, promotion, performance reporting requirements, and securities
valuations.
Investment Grade. Bonds considered suitable for preservation of invested
capital; bonds rated a minimum of Baa3 by Moody’s, BBB- by Standard & Poor’s,
or BBB- by Fitch. Although “BBB” rated bonds are considered investment grade,
most public agencies cannot invest in secu rities rated below “A.”
Liquidity. Relative ease of converting an asset into cash without significant loss
of value. Also, a relative measure of cash and near-cash items in a portfolio of
assets. Also, a term describing the marketability of a money market security
correlating to the narrowness of the spread between the bid and ask prices.
Local Agency Investment Fund (LAIF): A voluntary investment fund open to state
and local government entities and certain non-profit organizations in California
in which organization pools their funds for investment. LAIF is managed by the
State Treasurer’s Office.
Long-Term Core Investment Program. Funds that are not needed within a one
year period.
Market Value. The fair market value of a security or commodity. The price at
which a willing buyer and seller would pay for a security.
Mark-to-market. Adjusting the value of an asset to its market value, reflecting in
the process unrealized gains or losses.
Master Repurchase Agreement. A widely accepted standard agreement form
published by the Bond Market Association (BMA) that is used to govern and
document Repurchase Agreements and protect the interest of parties in a repo
transaction.
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Maturity Date. Date on which principal payment of a financial obligation is to be
paid.
Medium Term Notes (MTN's). Used frequently to refer to corporate notes of
medium maturity (5-years and under). Technically, any debt security issued by a
corporate or depository institution with a maturity from 1 to 10 years and issued
under an MTN shelf registration. Usually issued in smaller issues with varying
coupons and maturities, and underwritten by a variety of broker/dealers (as
opposed to large corporate deals issued and underwritten all at once in large
size and with a fixed coupon and maturity).
Money Market. The market in which short-term debt instruments (bills,
commercial paper, bankers’ acceptance, etc.) are issued and traded.
Money Market Mutual Fund (MMF). A type of mutual fund that invests solely in
money market instruments, such as: U.S. Treasury bills, commercial paper,
bankers' acceptances, and repurchase agreements. Money market mutual
funds are registered with the SEC under the Investment Company Ac t of 1940
and are subject “rule 2a-7” which significantly limits average maturity and credit
quality of holdings. MMF’s are managed to maintain a stable net asset value
(NAV) of $1.00. Many MMFs carry ratings by a NRSRO.
Moody's Investors Service. One of several NRSROs that provide credit ratings on
corporate and municipal debt issues.
Mortgage Backed Securities (MBS). Mortgage-backed securities represent an
ownership interest in a pool of mortgage loans made by financial institutions,
such as savings and loans, commercial banks, or mortgage companies, to
finance the borrower's purchase of a home or other real estate. The majority of
MBS are issued and/or guaranteed by GNMA, FNMA and FHLMC. There are a
variety of MBS structures, some of which can be very risky and complicated. All
MBS have reinvestment risk as actual principal and inte rest payments are
dependent on the payment of the underlying mortgages which can be prepaid
by mortgage holders to refinance and lower rates or simply because the
underlying property was sold.
Mortgage Pass-Through Securities. A pool of residential mortgage loans with
the monthly interest and principal distributed to investors on a pro-rata basis.
Largest issuer is GNMA.
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Municipal Note/Bond. A debt instrument issued by a state or local government
unit or public agency. The vast majority of municipals are exempt from state
and federal income tax, although some non-qualified issues are taxable.
Mutual Fund. Portfolio of securities professionally managed by a registered
investment company that issues shares to investors. Many different types of
mutual funds exist (bond, equity, money fund); all except money market funds
operate on a variable net asset value (NAV).
Negotiable Certificate of Deposit (Negotiable CD). Large denomination CDs
($100,000 and larger) that are issued in bearer form and can be traded in the
secondary market.
Net Asset Value. The market value of one share of an investment company,
such as a mutual fund. This figure is calculated by totaling a fund's assets which
includes securities, cash, and any accrued earnings, subtracting this from the
fund's liabilities and dividing this total by the number of shares outstanding. This is
calculated once a day based on the closing price for each security in the fund's
portfolio. (See below.)
[(Total assets) - (Liabilities)]/(Number of shares outstanding)
NRSRO. A “Nationally Recognized Statistical Rating Organization.” A
designated rating organization that the SEC has deemed a strong national
presence in the U.S. NRSROs provide credit ratings on corporate and bank debt
issues. Only ratings of a NRSRO may be used for the regulatory purposes of
rating. Includes Moody’s, S&P, Fitch and Duff & Phelps.
Offered Price. See also "Ask Price."
Open Market Operations. Federal Reserve monetary policy tactic entailing the
purchase or sale of government securities in the open market by the Federal
Reserve System from and to primary dealers in order to influence the money
supply, credit conditions, and interest rates.
Par Value. Face value, stated value or maturity value of a security.
Physical Delivery. Delivery of readily available underlying assets at contract
maturity.
Portfolio. Collection of securities and investments held by an investor.
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Premium. The amount by which a bond or other financial instrument sells
above its face value. See also "Discount."
Primary Dealer. Any of a group of designated government securities dealers
designated by to the Federal Reserve Bank of New York. Primary dealers can
buy and sell government securities directly with the Fed. Primary dealers also
submit daily reports of market activity and security positions held to the Fed and
are subject to its informal oversight. Primary dealers are considered the largest
players in the U.S. Treasury securities market.
Prime Paper. Commercial paper of high quality. Highest rated paper is A-1+/A-1
by S&P and P-1 by Moody’s.
Principal. Face value of a financial instrument on which interest accrues. May
be less than par value if some principal has been repaid or retired. For a
transaction, principal is par value times price and includes any premium or
discount.
Prudent Investor Standard. Standard that requires that when investing,
reinvesting, purchasing, acquiring, exchanging, selling, or managing public
funds, a trustee shall act with care, skill, prudence, and diligence under the
circumstances then prevailing, including, but not limited to, the general
economic conditions and the anticipated needs of the agency, that a prudent
person acting in a like capacity and familiarity with those matters would use in
the conduct of funds of a like character and with like aims, to safeguard the
principal and maintain the liquidity needs of the agency. More stringent than
the “prudent person” standard as it implies a level of knowledge commensurate
with the responsibility at hand.
Range Note. A type of structured note that accrues interest daily at a set
coupon rate that is tied to an index. Most range notes have two coupon levels;
a higher accrual rate for the period the index is within a designated range, the
lower accrual rate for the period that the index falls outside the designated
range. This lower rate may be zero and may result in zero earnings.
Rate of Return. Amount of income received from an investment, expressed as a
percentage of the amount invested.
Realized Gains (Losses). The difference between the sale price of an
investment and its book value. Gains/losses are “realized” when the security is
actually sold, as compared to “unrealized” gains/losses which are based on
current market value. See “Unrealized Gains (Losses).”
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Reference Bills: FHLMC’s short-term debt program created to supplement its
existing discount note program by offering issues from one month through one
year, auctioned on a weekly or on an alternating four-week basis (depending
upon maturity) offered in sizeable volumes ($1 billion and up) on a cycle of
regular, standardized issuance. Globally sponsored and distributed, Reference
Bill issues are intended to encourage active trading and market-making and
facilitate the development of a term repo market. The program was designed
to offer predictable supply, pricing transparency and liquidity, thereby providing
alternatives to U.S. Treasury bills. FHLMC’s Reference Bills are unsecured general
corporate obligations. This program supplements the corporation ’s existing
discount note program. Issues under the Reference program constitute the
same credit standing as other FHLMC discount notes; they simply add
organization and liquidity to the short-term Agency discount note market.
Reference Notes: FHLMC’s intermediate-term debt program with issuances of 2,
3, 5, 10 and 30-year maturities. Initial issuances range from $2 - $6 billion with re-
openings ranging $1 - $4 billion.
The notes are high-quality bullet structures securities that pay interest
semiannually. Issues under the Reference program constitute the same credit
standing as other FHLMC notes; they simply add organization and liquidity to the
intermediate- and long-term Agency market.
Repurchase Agreement (Repo). A short-term investment vehicle where an
investor agrees to buy securities from a counterparty and simultaneously agrees
to resell the securities back to the counterparty at an agreed upon time and for
an agreed upon price. The difference between the purchase price and the
sale price represents interest earned on the agreement. In effect, it represents a
collateralized loan to the investor, where the securities are the collateral. Can
be DVP, where securities are delivered to the investor’s custodial bank, or “tri-
party” where the securities are delivered to a third party intermediary. Any type
of security can be used as “collateral,” but only some types provide the investor
with special bankruptcy protection under the law. Repos should be undertaken
only when an appropriate BMA approved master repurchase agreement is in
place.
Reverse Repurchase Agreement (Reverse Repo). A repo from the point of view
of the original seller of securities. Used by dealers to finance their inventory of
securities by essentially borrowing at short-term rates. Can also be used to
leverage a portfolio and in this sense, can be considered risk y if used improperly.
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Safekeeping. Service offered for a fee, usually by financial institutions, for the
holding of securities and other valuables. Safekeeping is a component of
custody services.
Secondary Market. Markets for the purchase and sale of any previously issued
financial instrument.
Securities Lending. An arrangement between and investor and a custody bank
that allows the custody bank to “loan” the investors investment holdings, reinvest
the proceeds in permitted investments, and shares any profits with the investor.
Should be governed by a securities lending agreement. Can increase the risk of
a portfolio in that the investor takes on the default risk on the reinvestment at the
discretion of the custodian.
Sinking Fund. A separate accumulation of cash or investments (including
earnings on investments) in a fund in accordance with the terms of a trust
agreement or indenture, funded by periodic deposits by the issuer (or other
entity responsible for debt service), for the purpose of assuring timely availability
of moneys for payment of debt service. Usually used in connection with term
bonds.
Spread. The difference between the price of a security and similar maturity U.S.
Treasury investments, expressed in percentage terms or basis points. A spread
can also be the absolute difference in yield between two securities. The
securities can be in different markets or within the same securities market
between different credits, sectors, or other relevant factors.
Standard & Poor's. One of several NRSROs that provide credit ratings on
corporate and municipal debt issues.
STRIPS (Separate Trading of Registered Interest and Principal of Securities).
Acronym applied to U.S. Treasury securities that have had their coupons and
principal repayments separated into individual zero-coupon Treasury securities.
The same technique and "strips" description can be applied to non -Treasury
securities (e.g. FNMA strips).
Structured Notes. Notes that have imbedded into their structure options such as
step-up coupons or derivative- based returns.
Supranational Debt. The debt of an international or multi-lateral financial
agency used to finance economic and infrastructure development,
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environmental protection, poverty reduction and renewable energy around the
world. Supranational debt is typically rated AAA by most NRSRO’s as these
entities are well-capitalized, have significant capital commitments from a
diverse capital base, conservative lending and risk management practices and
strong supervision.
Swap. Trading one asset for another.
TAP Notes: Federal Agency notes issued under the FHLB TAP program.
Launched in 6/99 as a refinement to the FHLB bullet bond auction process. In a
break from the FHLB’s traditional practice of bringing numerous small issues to
market with similar maturities, the TAP Issue Program uses the four most common
maturities and reopens them up regularly through a competitive auction. These
maturities (2, 3, 5 and 10 year) will remain open for the calendar quarter, after
which they will be closed and a new series of TAP issues will be opened to
replace them. This reduces the number of separate bullet bonds issued, but
generates enhanced awareness and liquidity in the marketplace through
increased issue size and secondary market volume.
Tennessee Valley Authority (TVA). One of the large Federal Agencies. A wholly
owned corporation of the United States government that was established in
1933 to develop the resources of the Tennessee Valley region in order to
strengthen the regional and national economy and the national defense. Power
operations are separated from non-power operations. TVA securities represent
obligations of TVA, payable solely from TVA's net power proceeds, and are
neither obligations of nor guaranteed by the United State s. TVA is currently
authorized to issue debt up to $30 billion. Under this authorization, TVA may also
obtain advances from the U.S. Treasury of up to
$150 million. Frequent issuer of discount notes, agency notes and callable
agency securities.
Total Return. Investment performance measured over a period of time that
includes coupon interest, interest on interest, and both realized and unrealized
gains or losses. Total return includes, therefore, any market value
appreciation/depreciation on investments held at period end.
Treasuries. Collective term used to describe debt instruments backed by the
U.S. Government and issued through the U.S. Department of the Treasury.
Includes Treasury bills, Treasury notes, and Treasury bonds. Also a benchmark
term used as a basis by which the yields of non-Treasury securities are compared
(e.g., "trading at 50 basis points over Treasuries").
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Treasury Bills (T-Bills). Short-term direct obligations of the United States
Government issued with an original term of one year or less. Treasury bills are
sold at a discount from face value and do not pay interest before maturity. The
difference between the purchase price of the bill and the maturity value is the
interest earned on the bill. Currently, the U.S. Treasury issues 4-week, 13-week
and 26-week T-Bills
Treasury Bonds. Long-term interest-bearing debt securities backed by the U.S.
Government and issued with maturities of ten years and longer by the U.S.
Department of the Treasury. The Treasury stopped issuing Treasury Bonds in
August 2001.
Treasury Notes. Intermediate interest-bearing debt securities backed by the U.S.
Government and issued with maturities ranging from one to ten years by the U.S.
Department of the Treasury. The Treasury currently issues
2-year, 5-year and 10-year Treasury Notes.
Trustee. A bank designated by an issuer of securities as the custodian of funds
and official representative of bondholders. Trustees are appointed to insure
compliance with the bond documents and to represent bondholders in
enforcing their contract with the issuer.
Uniform Net Capital Rule. SEC regulation 15C3-1 that outlines the minimum net
capital ratio (ratio of indebtedness to net liquid capital) of member firms and
non-member broker/dealers.
Unrealized Gains (Losses). The difference between the market value of an
investment and its book value. Gains/losses are “realized” when the security is
actually sold, as compared to “unrealized” gains/losses which are based on
current market value. See also “Realized Gains (Losses).”
Variable-Rate Security. A bond that bears interest at a rate that varies over time
based on a specified schedule of adjustment (e.g., daily, weekly, monthly, semi -
annually or annually). See also “Floating Rate Note.”
Weighted Average Maturity (or just “Average Maturity”). The average maturity
of all securities and investments of a portfolio, determined by multiplying the par
or principal value of each security or investment by its maturity (days or years),
summing the products, and dividing the sum by the total principal value of the
portfolio. A simple measure of risk of a fixed-income portfolio.
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Weighted Average Maturity to Call. The average maturity of all securities and
investments of a portfolio, adjusted to substitute the first call date per security for
maturity date for those securities with call provisions.
Yield Curve. A graphic depiction of yields on like securities in relation to
remaining maturities spread over a time line. The traditional yield curve depicts
yields on U.S. Treasuries, although yield curves exist for Federal Agencies and
various credit quality corporates as well. Yield curves can be positively sloped
(normal) where longer-term investments have higher yields, or “inverted”
(uncommon) where longer-term investments have lower yields than shorter
ones.
Yield to Call (YTC). Same as “Yield to Maturity,” except the return is measured to
the first call date rather than the maturity date. Yield to call can be significantly
higher or lower than a security’s yield to maturity.
Yield to Maturity (YTM). Calculated return on an investment, assuming all cash
flows from the security are reinvested at the same original yield. Can be higher
or lower than the coupon rate depending on market rates and whether the
security was purchased at a premium or discount. There are different
conventions for calculating YTM for various types of securities.
Yield. There are numerous methods of yield determination. In this glossary, see
also "Current Yield,” "Yield Curve," "Yield to Call" and "Yield to Maturity."
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Appendix C
Local Agency Investment Fund
Program Description
The Local Agency Investment Fund (LAIF) is a voluntary program created by
statute in 1977 as an investment alternative for California’s local governments
and special districts and it continues today under Treasurer John Chiang’s
administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of
the California Government Code.
This program offers local agencies the opportunity to participate in a major
portfolio which invests hundreds of millions of dollars, using the investment
expertise of the Treasurer’s Office investment staff at no additional cost to the
taxpayer.
The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA
began in 1955 and oversight is provided by the Pooled Money Investment Board
(PMIB) and an in-house Investment Committee. The PMIB members are the State
Treasurer, Director of Finance and State Controller.
The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board
consists of five members as designated by statute. The Chairman is the State
Treasurer or his designated representative. Two members qualified by training
and experience in the field of investment or finance, and the State Treasurer
appoints two members who are treasurers, finance or fiscal officers or business
managers employed by any county, city or local district or municipal
corporation of this state. The term of each appointment is two years or at the
pleasure of the Treasurer.
All securities are purchased under the authority of Government Code Section
16430 and 16480.4. The State Treasurer’s Office takes delivery of all securities
purchased on a delivery versus payment basis using a third party custodian. All
investments are purchased at market and a market valuation is conducted
monthly.
Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to
make certain that our goals of Safety, Liquidity and Yield are not jeopardized,
and that prudent management prevails. These policies are formulated by
investment staff and reviewed by both the PMIB and the LIAB on an annual
basis.
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The State Treasurer’s Office is audited by the Bureau of State Audits on an
annual basis and the resulting opinion is posted to the STO website following its
publication. The Bureau of State Audits also has a continuing audit process
throughout the year. All investments and LAIF claims are audited on a daily basis
by the State Controller’s Office as well as an in -house audit process involving
three separate divisions.
Under Federal Law, the State of California cannot declare bankruptcy, thereby
allowing the Government Code Section 16429.3 to stand. This Section states that
“moneys placed with the Treasurer for deposit in the LAIF by cities, counties,
special districts, nonprofit corporations, or qualified quasi-governmental
agencies shall not be subject to either of the following: (a) transfer or loan
pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by
any state official or state agency.”
During the 2002 legislative session, California Government Code Section 16429.4
was added to the LAIF’s enabling legislation. The Section states that “right of a
city, county, city and county, special district, nonprofit corporation, or qualified
quasi-governmental agency to withdraw its deposited moneys from the LAIF,
upon demand, may not be altered, impaired, or denied in any way, by any
state official or state agency based upon the state’s failure to adopt a State
Budget by July 1 of each new fiscal year.”
State Treasurer’s Office
Local Agency Investment Fund
P.O. Box 942809
Sacramento, CA 94209-0001
(916)653-3001
http://www.treasurer.ca.gov/pmia-laif
7.1.g
Packet Pg. 395