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Home My WebLink About2024.04.02 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 2, 2024 CALL TO ORDER: Mayor Liu called the Regular City Council meeting tc order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Council Member Low led the Pledge of Allegiance. INVOCATION: Deacon Alfred Guerrero, St. Denis Catholic Church, provided the invocation. ROLL CALL: Council Members Ruth Low and Mayor Pro Tem Chia Yu Teng, and Mayor Stan Liu Absent: Council Members Andrew Chou and Steve Tye Staff present in person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; David Liu, Public Works Director; Cecilia Arellano, Senior Community Relations Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff present telephonically: Ken Desforges, Information Systems Director; Amy Haug, Human Resources and Risk Manager; Greg Gubman, Community Development Director; Nicholas Delgado, Management Analyst; Hal Ghafari, Public Works Manager/Assistant City Engineer Others present: Aaron Scheller, Deputy, Diamond Bar/Walnut Sheriff's Station; Daniel Dail, Lieutenant, Diamond Bar/Walnut Shers Station; Leticia Pacillas, LACFD Community Services Liaison (telephonically) APPROVAL OF AGENDA: Mayor Liu approved the agenda as presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS. NONE 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: Cynthia Yu, Diamond Bar Library, spoke about the launch of the new overarching relearning service model Smart Start at all 85 community library locations, the April 8t" solar eclipse, and implementation of touch screen multi -functional kiosks at the Diamond Bar Library. For additional information on these and other programs and services including 24-hour online services, visit the library website at www.lacountylibrary.org. APRIL 232024 PAGE 2 CITY COUNCIL CC/Santana reported that no Public Comment emails were submitted and that there were no online callers requesting to speak under Public Comments. 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events. 5. CONSENT CALENDAR: C/Low moved, MPT/Teng seconded, to approve the Consent Calendar as presented. Motion carried 3-0 by the following Roll Call vote: AYES: NOES: ABSENT: COUNCIL MEMBERS COUNCIL MEMBERS COUNCIL MEMBERS Low, MPT/Teng, M/Liu None Chou, Tye 5.1 APPROVED CITY COUNCIL MINUTES: 5.1.1 MARCH 19, 2024 STUDY SESSION 5.1.2 MARCH 19, 2024 REGULAR MEETING 5.2 RATIFIED CHECK REGISTER DATED MARCH 13, 2024 THROUGH MARCH 26, 2024 TOTALING $473,813.81. 5.3 APPROVED CITY COUNCIL RECOGNITION POLICY 2019-02 REVISIONS. 5.4 AWARDED CONSTRUCTION AGREEMENT TO ONYX PAVING COMPANY, INC. FOR THE AREA 3 RESIDENTIAL & COLLECTOR STREETS REHABILITATION AND ARTERIAL STREET REHABILITATION (GOLDEN SPRINGS DRIVE FROM GRAND AVENUE TO AVENIDA RANCHEROS, GRAND AVENUE FROM DIAMOND BAR BOULEVARD TO EAST CITY LIMITS, AND STREETS WITHIN THE GATEWAY CORPORATE CENTER) PROJECT NOS. S124101 & S124103, THE GRAND AVENUE AT DIAMOND BAR BOULEVARD DRAINAGE IMPROVEMENTS (PROJECT NO. PW23402) AND THE COLD SPRING LANE GROUNDWATER DRAINAGE IMPROVEMENTS (PROJECT NO. S124101) AS FOLLOWS: A. DETERMINED THAT APPROVING THE CONSTRUCTION AGREEMENT FOR THE PROPOSED PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15301(c) OF THE CEQA GUIDELINES; B. APPROPRIATED A TOTAL OF $6447121 IN ADDITIONAL FUNDING FROM THE FOLLOWING FUNDS - $452,100 PROP C FUND 207, $501000 PROP A FUND 206, AND $142,021 MEASURE W FUND 201, TO FUND THE PROJECT'S CONTINGENCY; APRIL 2, 2024 0 7 PAGE 3 CITY COUNCIL C. APPROVED THE PROPOSED ADJUSTMENTS TO THE CIP BUDGET AND ESTABLISHED A PROJECT PAYMENT ACCOUNT CONTAINING SUFFICIENT FUNDS FROM THE CURRENT FISCAL YEAR BUDGET; AND, D. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN A CONSTRUCTION AGREEMENT WITH ONYX PAVING COMPANY, INC. IN THE AMOUNT OF $9,369,000 PLUS A CONTINGENCY AMOUNT OF $936,900, FOR CONTRACT CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $10,30579000 5.5 LANDSCAPE ASSESSMENT DISTRICT NOS 387 39-2022 AND 41-2021 FOR FISCAL YEAR 2024-2025. A. ADOPTED RESOLUTION NO. 2024-09 ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE AN ENGINEER'S REPORT RELATED TO MAINTENANCE IMPROVEMENTS IN LANDSCAPING ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2024/25; B. ADOPTED RESOLUTION NO. 2024-10 ORDERING THE CITY ENGINEER TO PREPARE AND TO FILE AN ENGINEER'S REPORT RELATED TO MAINTENANCE OF IMPROVMENTS IN THE LANDSCAPING ASSESSMENT DISTRICT NO. 39, 2022 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2024/25; C. ADOPTED RESOLUTION NO. 2024-11 ORDERING I HE CITY ENGINEER TO PREPARE AND TO FILE AN ENGINEER'S REPORT RELATED TO MAINTENANCE OF IMPROVEMENTS IN THE LANDSCAPING ASSESSMENT DISTRICT NO. 41-2021 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2024/25; AND, D. APPROVED AND AUTHORIZED THE CITY MANAGER TO EXECUTE THE FOURTH AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH SCI CONSULTING TO PROVIDE SPECIAL ANNUAL ASSESSMENT ENGINEERING SERVICES THROUGH JUNE 3012025. PUBLIC HEARINGS: NONE COUNCIL CONSIDERATION: 7.1 PRESENTATION OF 2023 PUBLIC SAFETY ANNUAL REPORT. ACM/McLean presented an update on the 2023 Public Safety Annual Report. APRIL 212024 PAGE 4 CITY COUNCIL Upon conclusion of the presentation, M/Liu called for public comments. No Public Comments were offered. ACM/McLean, Lt. Dail and Deputy Scheller responded to Council questions and comments. C/Low moved, MPT/ I eng seconded, to receive the 2023 Public Safety Annual Report. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, MPT/Teng1 M/Liu NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Chou, Tye 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Low spoke about her attendance at the LA County Library Commission meeting, the May 191h Friends of the Library Fundraiser Brushes 'n Vino Paint Party at Heritage Park, her attendance at the Senator Bob Archuleta's 2024 Woman of Achievement Award presentation, her attendance at the Capital Projects Committee meeting of the San Gabriel Council of Governments for which she provided photos of the SR57/60 Confluence Project progress, and provided photos and an opening date of April 20th for the Diamond Bar Golf Course. MPT/Teng attended the 2024 San Gabriel Valley Economic Forecast Summit. He congratulated Diamond Bar on its 3511, Anniversary of cityhood and hoped everyone would join in the celebration. M/Liu thanked staff for the presentations and law enforcement and first responders for keeping the City safe, thanked Cynthia Yu for showing him the new self -checkout kiosks, attended the Sanitation District meeting last week, and attended the Cal Cities Policy Committee meeting as a member of the Public Safety Committee the LA Chapter of the Public Safety Task Force. He was very happy to be in the company of families and kids celebrating Easter and hoped to see everyone at the City's 35th Birthday Party this Saturday. ADJOURNMENT: With no further business to conduct, M/Liu adjourned the Regular City Council Meeting at 7:35 p0m. APRIL 21 2024 PAGE 5 CITY COUNCIL Respectfully Submitted, Kristina Santana, City Clerk The foregoing mjr�utes are hereby approved this 16th day of April, 20240 Stan Li