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Home My WebLink AboutRE Diamond Bar Village 23671 Golden Springs Correction Notice.msgHi Victor, I tried calling you yesterday to obtain clarification on a few items, but I got a voicemail, so I left a message. I then called Justin and he was very helpful. Here is the recap of our conversation. The Board of Directors held an emergency meeting with homeowners to discuss the correction list. The board voted to raise the monthly assessments and levy a special assessment to raise funds for completion of the list. We have been advised by our legal counsel that your correction list is deemed as an emergency; therefore, no member vote is required, and the board may levy the special assessment due to the emergency status. The board tasked me with gathering additional information to assist them in ascertaining what the amount of the special assessment should be. I inquired as to whether we would be required to pull permits on each bullet point item or if you could pull them by building (Complex). Justin advised that we could pull one permit per building. I also inquired as to whether we needed trade specific contractors to pull permits for their jobs. Justin advised that it would most likely be best to have a general contractor pull permits and have subs work under him. We discussed the unpermitted windows on the correction list, and I advised that my original response contained and error. Laundry room windows are part of the common area components and therefore the responsibility of the HOA, so we will pull permits for those. I advised Justin that residential unit windows are the responsibility of individual unit owners and the HOA cannot be financially responsible for them, as this in contrary to our governing documents. Attached is a copy of the association’s maintenance matrix, which will assist you in understanding maintenance responsibilities. We reviewed the association’s requirement for owners to submit for architectural approval and I advised that enforcement of this began four years ago when my employer took over as the Managing Agent. I’ve attached a form for your review and records. Most of the new retro fit windows were installed prior to enforcement and we will not have approved application to submit. I will issue courtesy notices to each of the owners on your correction list to alert them of the requirement to submit for our and your approval. Justin and I also discussed providing bids to show forward momentum and I advised that we have a new roofing bid that is very promising. The board will review it at their next meeting of the board and determine if they can enter into a contract with the contractor. Please note that our legal counsel would need time to review and draw up the contact due to the size and scope of work. I’ve attached a copy of the roofing proposal from Roof King for your review. I’ve also attached a copy of the completed service order request from FireMaster, which shows repair of the fire extinguisher noted on your correction notice for building (complex) B. Finally, I’ve spoken with a few contractors and each of them has indicated that the list you’ve provided is too vague for them to bid, because it doesn’t show what the city is requiring by way of repairs. Are you able to elaborate on what you’re requiring in terms of repairs so we can get an apples-to-apples comparison of bids? We hope this update shows the association’s willingness to cooperate with your request for corrections and will allow for extensions if needed. We look forward to your response to our request for clarifications for the contractors. Respectfully, Yvette Marie Allen, CMCA® Certified Association Manager Diamond Bar Village Association (951) 239-6192 - Mobile / Text (951) 698-4030 - After-Hours Emergency Line REGULAR ONSITE OFFICE HOURS: Monday - Friday 8:00am - 3:00pm [cid:image001.jpg@01CED655.3D67CC60] Internet E-mail Confidentiality Footer The information contained in this communication is confidential and privileged proprietary information intended only for the personal and confidential use of the individual or entity to whom it is addressed. If you are not the addressee indicated in this message (or an agent responsible for delivery of the message to such person), you are hereby notified that you have received this communication in error and that any review, dissemination, copying or unauthorized use of this message is strictly prohibited. In such case, You should destroy this message and kindly notify the sender by reply e-mail. 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Go Green - Keep it on the Screen - Think before you print! From: Victor Olivares <VOlivares@DiamondBarCA.Gov> Sent: Wednesday, February 5, 2020 5:56 PM To: Yvette Allen <yvette@slammgmt.com> Cc: Raymond Tao <RTao@DiamondBarCA.Gov>; Justin Jones <JJones@DiamondBarCA.Gov>; Esmeralda Magallanes <EMagallanes@DiamondBarCA.Gov>; Shelley Jenkins <SJenkins@DiamondBarCA.Gov> Subject: Diamond Bar Village 23671 Golden Springs Correction Notice [https://s3.amazonaws.com/staticmediafiles/media/sights/iron-icon-color.png] IRONSCALES couldn't recognize this email as this is the first time you received an email from this sender VOlivares@DiamondBarCA.Gov<mailto:VOlivares@DiamondBarCA.Gov> Hello Yvette, The following correction list has been put together from Building & Safety and Neighborhood Improvement’s inspection of the Diamond Bar Village complex on Thursday 1/30/2020. You have 30 business days from 2/6/2020 to address these items. Should you require additional time to address these items, extensions may be given should we receive prompt communication on progress. If we do not see substantial progress by 3/19/2020, this property will be subject to citations from Neighborhood Improvement Complex A: * Unpermitted plumbing lines along multiple units (rear) * Secure loose railings below units: 12, 14, 16, 18 * Rotting wood above/near units: 20, 11 * Unpermitted window retrofits on units: 20, 10, 9, 8, 17,16, 14, 4, 1, 11 * Exposed/damaged stucco along units: 11, 1, 12 Complex B: * Unpermitted plumbing lines along multiple units (rear) * Secure loose railings below units: 10, 7 * Unpermitted window retrofits on units: 10, 4, 9, 2, 7 * Replace fire extinguisher Complex C: * Unpermitted stair shoring near unit 6 * Secure loose railings below units: 20, 10, 8 * Rotting wood above/near units: 6 (landing), 20 (landing), 19, 18, 17, 16 * Unpermitted window retrofits on units: 14, 12, 17 * Exposed/damaged stucco along unit: 18 Complex D: * Unpermitted plumbing lines along multiple units (rear) * Secure loose railings below units: * Rotting wood above/near units: 12, 10, 9, 7, 8 * Unpermitted window retrofits on units: 2, 11, 12, 6 * Panel missing cover * Loose ground wires * Unprotected ABS cleanout Complex E: * Unpermitted plumbing lines along multiple units (rear) * Secure loose railings below units: 5, 8 * Rotting wood above/near unit 6 * Unpermitted window retrofits on units: 1, 5 6, 2, 3, 7, 8 * Unprotected ABS cleanout * Damaged panel doors * Unpermitted A/C unit on site of unit 6. Complex F: * Unpermitted plumbing lines along multiple units (rear)/Laundry Room * Secure loose railings below units: 5, 7 * Rotting wood above/near units: 5, 7, Laundry Room * Unpermitted window retrofits on units: 5, 7, 3, 4, Laundry Room Complex G: * Unpermitted plumbing lines along multiple units (rear) * Secure loose railings below units: 5, 9, 6, 10, 9 * Rotting wood above/near units: 12, 7, 8 * Unpermitted window retrofits on units: 6, 2, 8, 7 * Unprotected ABS Cleanout Complex H: * Unpermitted plumbing lines along multiple units (rear) * Secure loose railings below units: 7, 5 * Rotting wood above/near units: 7, 8, 2, 5 * Unpermitted window retrofits on units: 8, 4, 3, 7, 2, 5 * Unprotected ABS Cleanout Complex I: * Unpermitted plumbing lines along multiple units (rear) * Secure loose railings below units: 11, 7 * Rotting wood above/near units: 11, 9, 10 * Unpermitted window retrofits on units: 11, 12, 5, 6, 3, 9, 2, 1, 7 * Unprotected ABS Cleanout Complex J: * Unpermitted plumbing lines along multiple units (rear) * Secure loose railings below units: 12, 10, 8 * Rotting wood above/near units: 12, 6 * Unpermitted window retrofits on units: 5, 7 * Unpermitted and wrong electrical cover for gate motor Complex K: * Backfill open trench (unpermitted plumbing and electrical in this area) * Secure loose railings below units: 14, 27, 25, 23, 22 * Rotting wood above/near units: 14, 5, 9, 10, 26, 23 * Unpermitted window retrofits on units: 5, 1, Laundry Room * Exposed/Damaged stucco along units: 8, 28 * Unprotected ABS Cleanout * Unpermitted shoring of stairs near Unit 8 * Maintenance Shed: * Unpermitted structure * Unpermitted electrical Mail Area: * Unpermitted Electrical Please be advised that, due to the extensive unpermitted work, additional inspections may result in corrections not listed on these notices as per CBC 105.1. If you have any questions regarding these corrections or any other items, please contact us. 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