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HomeMy WebLinkAbout2024.01.16 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 JANUARY 16, 2024 CALL TO ORDER: Mayor Liu called the Regular City Council meeting to order at 60.30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Council Member Chou led the Pledge of Allegiance. INVOCATION: David Zacarias, Landmark Church Worship Leader, provided the Invocation. ROLL CALL: Council Members Andrew Chou, Ruth Low, Steve Tye, Mayor Pro Tern Chia Yu Teng, Mayor Stan Liu Staff Present In Person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar, City Attorney; Anthony Santos, Assistant to the City Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Jason Jacobsen, Finance Director; Peter Samy, Finance Supervisor; Cecilia Arellano, Senior Community Relations Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: Hal Ghafari, Public Works Manager/Assistant City Engineer; Dannette Allen, Principal Management Analyst; Ryan Wright, Parks and Recreation Director; Marsha Roa, Community Relations Manager Others Present: Aaron Scheller, Deputy Diamond Bar/Walnut Station; Stephen Tousey, Captain, Diamond Bar/Walnut Station; Leticia Pacillas, LACFD Community Services Liaison (telephonically) APPROVAL OF AGENDA: Mayor Liu approved the agenda as presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: NONE 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: NONE 3. PUBLIC COMMENTS: Cynthia Yu, Diamond Bar Library, invited residents to enjoy various January programs at the library including free downloads of eBooks and Digital Magazines. For additional information on this and other programs, visit the library website at www.lacountylibra[y.org Allen Wilson commented on the reported departure package for the City Manager of the City of Pomona and asked if the City Council has information regarding caps on sick leave for Diamond Bar employees. JANUARY 16, 2024 PAGE 2 CITY COUNCIL CC/Santana reported no Public Comment emails were submitted for tonight's meeting and there were no online callers requesting to speak. 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events. 5. CONSENT CALENDAR: C/Low moved, C/Chou seconded, to approve the Consent Calendar as presented. Motion carried 5-O by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPTlTeng, M/Liu NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.1 APPROVED CITY COUNCIL MINUTES: 5.1.1 DECEMBER 19, 2023 REGULAR MEETING. 5.2 RATIFIED CHECK REGISTER DATED DECEMBER 13, 2023 THROUGH JANUARY 9, 2024 TOTALING $2,364,013,03. 5.3 APPROVED DECEMBER 2023 TREASURER'S STATEMENT. 5.4 APPROVED AND AUTHORIZED THE PUBLIC WORKS DIRECTOR/CITY ENGINEER TO SIGN THE MASTER AGREEMENT ADMINISTERING AGENCY -STATE AGREEMENT NO, 07-5455521 AND PROGRAM SUPPLEMENT NO, OOOOOA335 ACCEPTING $302,850 IN GRANT FUNDS FROM THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP); ADOPTED RESOLUTION NO. 2024-01 AUTHORIZING THE PUBLIC WORKS DIRECTOR/CITY ENGINEER TO SIGN NECESSARY DOCUMENTS IN ADMINISTERING THE HSIP GRANT; AND, DETERMINED THAT THE APPROVAL OF THE FUNDING AGREEMENT IS NOT SUBJECT TO ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES ARTICLE 18, SECTION 15378(B)(4). 6. PUBLIC HEARINGS: 6.1 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM ALLOCATIONS FOR FISCAL YEAR 2024/2025. CDD/Gubman presented the staff report which included a recap of the current fiscal year CDBG allocations and carryovers and distributions and advised Council that LA County indicates an allocation of $254,581 for FY 2024-2025 for a total anticipated allocation including prior year unspent funds ($77,795) of $332,376. JANUARY 16, 2024 PAGE 3 CITY COUNCIL M/Liu opened the Public Hearing. With no one present who wished to speak on this matter, M/Liu closed the Public Hearing. CDD/Gubman responded to Council Member questions and concerns. Following discussion, C/Tye moved, C/Low seconded, to adopt Resolution No. 2024-02 approving the Community Development Block Grant Funding Allocations for Fiscal Year 2024-2025. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPT/Teng, M/Liu NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7. COUNCIL CONSIDERATION: 7.1 TRANSMITTAL OF FISCAL YEAR 2022-2023 ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR). FD/Jacobsen provided the staff report which included recommendations for appropriation of unassigned funds, and responded to Council Member questions and concerns. No emails were submitted and there was no one present in person or telephonically wishing to speak on this item. C/Low moved, C/Chou seconded, to receive and file the Fiscal Year 2022- 2023 Annual Comprehensive Financial Report; approve an appropriation of Unassigned General Fund Reserves in the amount of $76,000 to the OPEB Reserve Fund (105); approve an appropriation of Unassigned General Fund Reserves in the amount of $1,204,585 to the Parks & Facilities Development Fund (262); and, approve an appropriation of Unassigned General Fund Reserve in the amount of $1,204,585 to the Building Maintenance & Replacement Fund (504). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, Low, Tye, MPT/Teng, M/Liu NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7.2 RESULTS OF WASTE HAULER PROCUREMENT. ACM/McLean presented the staff report and recommended the City JANUARY 16, 2024 PAGE 4 CITY COUNCIL Council deliberate on the matter and provide direction to staff. Abbey Howell, Vice President Womens Club, spoke favorably regarding her experience with Valley Vista and recommend the City Council select Option 2. Sonja Reed, Diamond Bar Women's Club and Chair of Making Spirits Bright, recommended Option 2 commending Valley for their service and support of community programs. Linda Headlee, representing Miss Diamond Bar Scholarship Pageant, an organization supported by Valley Vista, recommended Option 2. Stuart Pompel, Chief Executive Officer, Pacific Crest Drum &Bugle Corp, It that both companies have a proven track record of community support and was particularly grateful to Valley Vista for allowing free parking of the corps three semi -trailers used to haul equipment which allowed for expansion of the corp. Nef Cortez, Regional Chamber of Commerce San Gabriel Valley, supported Option 2 emphasizing Valley Vista's engagement with and support of the Diamond Bar community. Aziz Amiri, CEO, Regional Chamber of Commerce San Gabriel Valley, felt both Valley Vista and Waste Management had been very supportive of the community and recommended Option 2. Jody Roberto urged the City Council to choose Option 2 stating both waste haulers have been very supportive of residents and valuable to the community as a whole. Lily Quiroa, Waste Management, thanked staff for the fair process and said she preferred the citywide proposal which provides substantial savings to the residents and allows Waste Management to continue to be a community partner. Josh Goldman, Waste Management Public Sector Manager, talked about community involvement and continuing to pursue Terry Muse's legacy in support of community programs. Jim Kleinpehl, President, Meals on Wheels, supported Option 2 and spoke favorably about Valley Vista which is locally owned and very responsive to the needs of the community. David Perez, owner, Valley Vista reflected on addressing the Council 25 years ago offering the company's services to the community and hoped the City Council would continue to grant his company to continue JANUARY 16, 2024 PAGE 5 CITY COUNCIL providing service to the community by adopting Option 2 which reduces costs in both sectors and offers both haulers the opportunity to continue doing business in Diamond Bar and contributing to the community. CC/Santana stated that no emails were submitted for this item and there was no one online wishing to speak. Following discussion, C/Tye moved to proceed with Option 2. Mayor Pro Tem seconded the motion. C/Chou made a substitute motion to go back out to bid for a single hauler contract for the City. M/Liu seconded the motion. Motion failed by the following Roll Call vote: AYES: COUNCIL MEMBERS: Chou, M/Liu NOES: COUNCIL MEMBERS: Low, Tye, MPT/Teng ABSENT: COUNCIL MEMBERS: None M/Liu called for a vote on C/Tye's motion to proceed with Option 2. Motion approved by the following Roll Call vote. AYES: NOES: ABSENT COUNCIL MEMBERS COUNCIL MEMBERS COUNCIL MEMBERS Low, Tye, MPT/Teng Chou, M/Liu None 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Chou thanked everyone for their presence at tonight's meeting and spoke about attending the Contract es Annual Legislative Tour in Sacramento. C/Low wished everyone a Happy New Year and thanked attendees for joining the Council for tonight's meeting thanked u for affording her the opportunity to attend the City Selection Meeting and the opportunity to be nominated for the Library Commission and announced she had been selected to serve out the remainder of the vacant term. C/Tye reported that with respect to Consent Calendar Item 5.4 it was due to staff's efforts that the City received from Caltrans $302,850 Grant Funds for Safety Improvements in the City and he thanked staff for all they do to make Diamond Bar as efficient as possible. MPT/Teng said that residents have reported an increase in mailbox thefts and recommended they change their mailboxes to lock boxes to help prevent further thefts. JANUARY 1612024 PAGE 6 CITY COUNCIL M/Liu thanked staff for their work toward procuring the waste haulers, thanked residents for checking up on each other during the cold spell and congratulated C/Low on her appointment to the Library Commission, ADJOURNMENT: With no further business to conduct, M/Liu adjourned the Regular City Council Meeting was adjourned at 8:56 p.m. Respectfully Submitted: Kristina Santana, City Clerk The foregoing minutes are hereby approved this 6t" day of February, 2024.