Loading...
HomeMy WebLinkAbout2023.11.21 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 NOVEMBER 21, 2023 CALL TO ORDER: Mayor Chou called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Mayor Chou led the Pledge of Allegiance. INVOCATION: Ab Kastl, Associate Pastor, Landmark Church, provided the Invocation. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, Mayor Pro Tern Stan Liu, Mayor Andrew Chou Staff present in person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; David Liu, Public Works Director; Jason Williams, Maintenance Supervisor; Jason Jacobsen, Finance Director; Ryan Wright, Parks and Recreation Director; Cecilia Arellano, Senior Community Relations Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff present telephonically: Greg Gubman, Community Development Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Ken Desforges, Information Services Director Others present: Daniel Dail, Lieutenant Diamond Bar/Walnut Station; Stephen Tousey, Captain, Diamond Bar/Walnut Station and Leticia Pacillas, LACFD Community Services Liaison APPROVAL OF AGENDA: Mayor Chou approved the agenda as presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Mayor Chou and City Council Members presented a Proclamation declaring November 2023 as Hindu Heritage Month to the Diamond Bar chapter of the American Hindu Federation. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Community Opinion Survey: ACM/McLean reported that the City's first Community Opinion Survey was conducted consistent with the City Council's Strategic Plan Goal of an Open, Engaged and Responsive Government, and Dr. Timothy McLarney of True North Research provided survey background, its methodology and results for various categories of concern including dining, shopping, recreation, traffic management, street management, growth and NOVEMBER 21, 2023 PAGE 2 CITY COUNCIL development and homelessness, trust of government and city/resident communication resulting in what Dr. McLarney called a very good report card with residents having positive views of Diamond Bar as a community in which to live. 2.2 Strategic Plan Q1 Update: ACM/McLean provided project and service updates including the 18- month process to implement the enterprise land management system, implementation of the DocuSign digital signature system and continued work on the Town Center Specific Plan that addressed the Council's three key goals of an open, engaged and responsive government; safe, sustainable and healthy community; and, responsible stewardship of public resources. 3. PUBLIC COMMENTS: Cynthia Yu, Diamond Bar Library, spoke about a series of programs to celebrate the winter and holiday season and referred residents to www.lacountylibrary.org for additional information and to obtain ebooks, audio books, movies, music and more. Imtiaz Basrai offered a prayer from Psalm 10:17-18 and expressed his concerns about how public statements were received during the previous City Council meeting. Dr. Douglas Barcon asked if he and other participants would be given the results of their surveys and spoke about the war between the Hamas Terrorist Organization and Israel and urged the City to not entangle itself in world politics and not remove the armed forces banners which are in recognition of residents serving our country and protecting democracy and the US Constitution. Allen Wilson said he was horrified to hear comments made during the last City Council meeting and asked that the City Council adopt an anti -hate resolution. 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events. 5. CONSENT CALENDAR: C/Low moved, C/Tye seconded, to approve the Consent Calendar as presented with the exception of Agenda Item 5.8 pulled by C/Low. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.1 APPROVED CITY COUNCIL MINUTES: 5.1.1 NOVEMBER 7, 2023 REGULAR MEETING. NOVEMBER 21, 2023 PAGE 3 CITY COUNCIL 5.2 RATIFIED CHECK REGISTER DATED NOVEMBER 1, 2023 THROUGH NOVEMBER 1, 2023 TOTALING $93,232,96, :��•Z•�r•]:3�:i►��i►�c��:��_6Y�1:��:KY.�r:��a►•tl1►�M 5.4 ADOPTED RESOLUTION NO. 2023-33 AMENDING THE CITY'S PERSONNEL RULES AND REGULATIONS RULE VII (ATTENDANCE AND LEAVES) SECTION 3 SICK LEAVE EFFECTIVE JANUARY 1, 2024. 5.5 ADOPTED RESOLUTION NO. 2023-34 AMENDING THE COMPENSATION PLAN FOR PARTTIME CLASSIFICATIONS OF EMPLOYMENT EFFECTIVE DECEMBER 30, 2023, 5.6 APPROVED THE AUTOMATED LICENSE PLATE READER USE (ALPR) AND DEPLOYMENT POLICY. 5.7 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE MAINTENANCE SERVICES AGREEMENT WITH HELIX ENVIRONMENTAL PLANNING, INC.; AND, APPROPRIATED $32,666 FROM THE GENERAL FUND TO THE CANYON LOOP TRAIL CIP PROJECT, 5.9 APPROVED FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH MNS ENGINEERS, INC. FOR THE DESIGN OF DIAMOND BAR COMPLETE STREET PROJECT (CIP#PW17400) AS FOLLOWS: A. DETERMINED THAT THE APPROVAL OF THE FIRST AMENDMENT FOR THE DESIGN PROJECT IS NOT SUBJECT TO ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES ARTICLE 18, SECTION 15262; B. APPROPRIATED $250,000 FROM THE GENERAL FUND RESERVE TO THE CAPITAL IMPROVEMENT PROGRAM FUND (FUND #301) FOR THE REVISED DESIGN OF THE DIAMOND BAR BOULEVARD COMPLETE STREET PROJECT CIP#PW17400; AND, C. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE FIRST AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MNS ENGINEERS, INC. IN AN AMOUNT OF $207,560 FOR A TOTAL NOT -TO -EXCEED CONTRACT AMOUNT OF $503,426, PLUS A CONTINGENCY AMOUNT OF $417512 TO BE APPROVED BY THE CITY MANAGER. ITEMS WITHDRAWN FROM CONSENT CALENDAR: 5.8 APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE PUBLIC WORKS AGREEMENT WITH TRANE U.S. INC. DBA TRANE NOVEMBER 21, 2023 PAGE 4 CITY COUNCIL FOR THE DIAMOND BAR CENTER AC REPLACEMENT & AIR QUALITY UPGRADES PROJECT AS FOLLOWS: A. DETERMINE THAT APPROVING THE CONSTRUCTION AGREEMENT FOR THE PROPOSED PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15301 OF THE CEQA GUIDELINES; B. APPROPRIATE AN ADDITIONAL $606,670 FROM GENERAL FUND, FOR A TOTAL CONSTRUCTION BUDGET OF $11356,6706 C. ADOPT RESOLUTION NO. 2023-35 APPROVING THE DIAMOND BAR CENTER AC REPLACEMENT & AIR QUALITY UPGRADE PROJECT (FP22501 C) WITH TRANE U.S. INC., DBA TRANE; AND, D. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN THE PUBLIC WORKS AGREEMENT WITH TRANE U.S. INC. DBA TRANE FOR THE DBC AC REPLACEMENT & AIR QUALITY UPGRADES PROJECT, IN A NOT -TO -EXCEED CONTRACT AMOUNT OF $1,292,067, PLUS A CONTINGENCY AMOUINT OF $641603 (5%) TO BE APPROVED BY THE CITY MANAGER. C/Low asked why the original estimate for AC replacement at the Diamond Bar Center was so much lower than the actual cost. CM/Fox explained that the Diamond Bar Center has a very complex roof system, costs have increased to some extent since COVID and this project involved a more complex custom built system than originally anticipated. PWD/Liu explained the complexity of the custom built system together with increased construction costs and Trane is the only entity that can complete the required replacement/upgrade work. MS/Williams explained that if the City were to go with a unit other than a Trane unit for the nine -unit replacement, it would require structural and roof work because the building was designed specifically for the units. C/Low moved, C/Tye seconded, to approve Consent Calendar Item 5.8 as presented. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS Low, Teng, Tye, MPT/Liu, M/Chou None None 6. PUBLIC HEARINGS: NONE NOVEMBER 21, 2023 PAGE 5 CITY COUNCIL 7. COUNCIL CONSIDERATION: 7.1 FOURTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT CA/Sandoval offered a brief report. There were no public comments offered on this item. C/Tye moved, MPT/Liu seconded, to adopt the Fourth Amendment to the City Manager Employment Agreement. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 7.2 APPOINTMENT TO THE PARKS & RECREATION COMMISSION TO FILL UNEXPIRED TERM: C/Tye recommended Brian Worthington to fill an unexpired term on the Parks & Recreation Commission. There were no public comments offered on this item. C/Low moved, MPT/Liu seconded, to ratify Council Member Tye's appointment of Brian Worthington to the Parks &Recreation Commission. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS. None 8, COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye congratulated the Kiwanis Club of Rowland Heights and Diamond Bar for 60 years of support to the communities and was honored to recognize members of the military on November 8t" as well as, receive a check from Assemblywoman Calderon toward improvements at Heritage Park. He wished everyone a very, very blessed and enjoyable Thanksgiving with family and friends. C/Teng said he was thankful for the people of Diamond Bar who put him in a position to serve them, thanked his colleagues and staff for their support during the past year and wished everyone a peaceful and joyful Thanksgiving holiday. NOVEMBER 21, 2023 PAGE 6 CITY COUNCIL C/Low congratulated Brian Worthington for agreeing to serve on the Parks & Recreation Commission and thanked CM/Fox for his dedicated and awesome service to the City. She showed photos of the ongoing work at the golf course and a copy of the $250,000 check presented to the City by Assemblywoman Lisa Calderon. C/Low asked that as people make their Black Friday shopping rounds to remember that the Women's Club is collecting toys in their "Making Spirits Bright" campaign for military families at Twenty -Nine Palms, and at the Windmill Lighting Ceremony on December 3rd, the Diamond Bar/Walnut Sheriff's Station is conducting a toy drive "Pack a Patrol Car" at the Walmart Center. She asked everyone to watch out for scammers during the holiday season and wished everyone a Happy Thanksgiving. MPT/Liu said he was very thankful and grateful for the City staff that takes service with a smile to another level and for being proactive in serving the community, thanked the community for coming together for Thanksgiving and support of one another with schools, residents, and businesses collecting and distributing food for those in need and community organizations for providing Thanksgiving meals. He wished everyone a wonderful Thanksgiving with family and friends and looked forward to seeing everyone at the Windmill Lighting Ceremony. M/Chou echoed his colleagues comments, thanked staff for a job well done, thanked his colleagues for giving him the opportunity to serve as Mayor, thanked his family for putting up with his schedule during 2023 and thanked the people for the honor of a lifetime to serve his community. ADJOURNMENT: With no further business to conduct, M/Chou adjourned the Regular City Council Meeting at 8:10 p.m. Respectfully Submitted, Kristina Santana, City Clerk The foregoing minutes are hereby approved this 5t" day of December, 2023.