Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2023.11.07 Agenda Packet - Regular Meeting
City Council Agenda Tuesday, November 7, 2023 Closed Session 5:30 PM South Coast Air Quality Management District/CC-8 21865 Copley Drive, Diamond Bar, CA 91765 Regular Meeting 6:30 PM South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 How to Observe the Meeting From Home: The public can observe the meeting by calling +1 (631) 992-3221, Access Code: 681-854-753 OR visit: https://attendee.gotowebinar.com/register/6730896159846810464. How to Submit Public Comment: The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx). The public may log into the meeting through this link: https://attendee.gotowebinar.com/register/6730896159846810464. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. American Disability Act Accommodations: Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839 - 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting. The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. NOVEMBER 7, 2023 PAGE 2 RUTH M. LOW Council Member CHIA TENG Council Member STEVE TYE Council Member ANDREW CHOU Mayor STAN LIU Mayor Pro Tem City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR LIVE VIEWING AT HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/6730896159846810464 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA November 07, 2023 CLOSED SESSION 5:30 p.m., CC-8 Conference Room, In Person ONLY – no teleconference Public Comments Public Employee Performance Evaluation Pursuant to Government Code section 54957 Title: City Manager CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Pastor Sam Bang, Northminster Presbyterian Church ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu, Mayor Chou APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclamation Declaring November 2023 as Family Court Awareness Month. NOVEMBER 7, 2023 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Diamond Bar Restaurant Week/Open Rewards Program Presentation 2.2 City Government Explained Update 3. PUBLIC COMMENTS: “Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment. 4. SCHEDULE OF FUTURE EVENTS: 4.1 Veterans Recognition Ceremony – November 8, 2023, 9:00 – 11:00 a.m., Grand View Ballroom, Diamond Bar Center, 1600 Grand Ave. 4.2 Veterans Day Holiday – November 10, 2023, City offices closed in observance of the holiday. 4.3 Coffee with a Cop – November 11, 2023, 7:30 a.m. – 9:30 a.m., The Coffee Bean & Tea Leaf, 235 S. Diamond Bar Blvd., Ste A. 4.4 Planning Commission Meeting – November 14, 2023, 6:30 – 8:00 p.m., online teleconference and City Hall Windmill Room, 21810 Copley Dr. 4.5 Free Catalytic Converter Etching – November 15, 2023, 9:00 – 11:00 a.m., Calvary Chapel Golden Springs, 22324 Golden Springs Dr. 4.6 City Council Meeting – November 21, 2023, 6:30 p.m., online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr. 5. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. NOVEMBER 7, 2023 PAGE 3 5.1 CITY COUNCIL MINUTES OF THE OCTOBER 17, 2023 REGULAR MEETING AND OCTOBER 23, 2023 SPECIAL CLOSED SESSION MEETING. 5.1.a October 17, 2023 City Council Regular Meeting Minutes 5.1.b October 23, 2023 Special Closed Session Minutes Recommended Action: Approve the October 17, 2023 Regular City Council meeting minutes and October 23, 2023 Special Closed Session meeting minutes. Requested by: City Clerk 5.2 RATIFICATION OF CHECK REGISTER DATED OCTOBER 11, 2023 THROUGH OCTOBER 31, 2023 TOTALING $1,365,044.48. Recommended Action: Ratify the Check Register. Requested by: Finance Department 5.3 LUNG CANCER AWARENESS MONTH PROCLAMATION. Recommended Action: Adopt the Proclamation declaring November 2023 as Lung Cancer Awareness month. Requested by: City Manager 5.4 EXTRA MILE DAY PROCLAMATION. Recommended Action: Adopt the Proclamation declaring November 1, 2023 as Extra Mile Day. Requested by: City Manager 5.5 SMALL BUSINESS SATURDAY PROCLAMATION. Recommended Action: Adopt the Proclamation declaring November 25, 2023 as Small Business Saturday. Requested by: City Manager NOVEMBER 7, 2023 PAGE 4 5.6 NOTICE OF COMPLETION FOR THE AREA 2 RESIDENTIAL & COLLECTOR STREETS REHABILITATION AND THE GOLDEN SPRINGS DRIVE ARTERIAL STREET REHABILITATION BETWEEN BREA CANYON ROAD AND GRAND AVENUE - PROJECT NO. SI23102 & SI23103. Recommended Action: Approve, and authorize the Director of Public Works/City Engineer to file, the Notice of Completion. Requested by: Public Works Department 5.7 VENDOR SERVICES AGREEMENT WITH TOWN AND COUNTRY EVENT RENTALS, LLC FOR SPECIAL EVENT EQUIPMENT THROUGH JUNE 30, 2025. Recommended Action: Approve and authorize the City Manager to sign the Vendor Services Agreement with Town and County Event Rentals, LLC. Requested by: Parks & Recreation Department 5.8 FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TAIT & ASSOCIATES, INC. FOR ON-CALL CIVIL ENGINEERING & ARCHITECTURAL SERVICES THROUGH JUNE 30, 2026. Recommended Action: A. Determine that the approval of the first amendment for the proposed design projects are not subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Article 18, Section 15262; B. Appropriate $55,000 from the FY2023-24 Measure W Fund (Fund # 201) to the Capital Improvement Program Fund (Fund # 301) for design of the groundwater drainage improvements at Cold Spring Lane; and C. Approve, and authorize the City Manager to sign, Amendment No. 1 to the Consulting Services Agreement with TAIT & Associates, Inc., for a not-to-exceed annual amount of $140,000 for Fiscal Year 2023-24. Requested by: Public Works Department NOVEMBER 7, 2023 PAGE 5 6. PUBLIC HEARINGS: NONE. 7. COUNCIL CONSIDERATION: NONE. 8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 9. ADJOURNMENT: Agenda #: 5.1 Meeting Date: November 7, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CITY COUNCIL MINUTES OF THE OCTOBER 17, 2023 REGULAR MEETING AND OCTOBER 23, 2023 SPECIAL CLOSED SESSION MEETING. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve the October 17, 2023 Regular City Council meeting minutes and October 23, 2023 Special Closed Session meeting minutes. FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: Minutes have been prepared and are being presented for approval. PREPARED BY: 5.1 Packet Pg. 8 REVIEWED BY: Attachments: 1. 5.1.a October 17, 2023 City Council Regular Meeting Minutes 2. 5.1.b October 23, 2023 Special Closed Session Minutes 5.1 Packet Pg. 9 CITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 OCTOBER 17, 2023 CALL TO ORDER: Mayor Chou called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Mayor Chou led the Pledge of Allegiance. INVOCATION: Shaykh Nomaan Baig, Founder and President, Institute of Knowledge, provided the Invocation. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Mayor Pro Tem Stan Liu, and Mayor Andrew Chou Absent: Council Member Steve Tye Staff Present In Person: Dan Fox, City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; Cecilia Arellano, Senior Community Relations Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: Ryan Wright, Parks and Recreation Director; Amy Haug, Human Resources and Risk Manager; Jason Jacobsen, Finance Director; Greg Gubman, Community Development Director; David Liu, Public Works Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Ken Desforges, Information Systems Director; Marsha Roa, Community Relations Manager Others Present: Stephen Tousey, Captain, Diamond Bar/Walnut Station and Leticia Pacillas, LACFD Community Services Liaison (telephonically). APPROVAL OF AGENDA: Mayor Chou approved the agenda as presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None. 3. PUBLIC COMMENTS: Cynthia Yu, Diamond Bar Library, reported on October library programs including the Friends of the Library and other library events. Additional information regarding these and other programs and events can be found online at www.lacountylibrary.org. Manuel Baca, Mt. San Antonio College Board of Trustees, introduced Dr. Martha Garcia who was recently hired as Mt. SAC’s new President and CEO. Dr. Garcia said she looked forward to serving the students of Mt. SAC and emphasized 5.1.a Packet Pg. 10 OCTOBER 17, 2023 PAGE 2 CITY COUNCIL working with the City in partnership to serve the 1,100 Diamond Bar students as well as, students from surrounding cities. LA Sheriff’s Captain Tousey introduced new and promoted officers Fyle Toves and Adrian Navarez assigned to the Walnut/Diamond Bar Station. 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events. 5. CONSENT CALENDAR: C/Teng moved, MPT/Liu seconded, to approve the Consent Calendar as presented. Motion carried 4-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Tye 5.1 APPROVED CITY COUNCIL MINUTES: 5.1.1 OCTOBER 3, 2023 REGULAR MEETING. 5.2 RATIFIED CHECK REGISTER DATED SEPTEMBER 27, 2023 THROUGH OCTOBER 10, 2023 TOTALING $1,348,742.03. 5.3 APPROVED SEPTEMBER 2023 TREASURER’S STATEMENT. 5.4 CITY COUNCIL REVISION OF THE NAME AND SCOPE OF THE COUNCIL HANDBOOK TO THE COUNCIL POLICY REVIEW SUBCOMMITTEE. 6. PUBLIC HEARINGS: None. 7. COUNCIL CONSIDERATION: 7.1 NEW ZERO-BAIL SCHEDULE FOR LOS ANGELES COUNTY. Mayor Chou asked for Council discussion. Following discussion, the City Council concurred to direct staff to proceed with revisions toward balance of an arrestee’s rights and public safety, authorize the use of the Council’s electronic signatures to sign the letter on behalf of the City Council and submit and forward the letter to the Los Angeles County Superior Court. 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Teng attended the Crime Talk at the Walnut/Diamond Bar Sheriff’s Station and 5.1.a Packet Pg. 11 OCTOBER 17, 2023 PAGE 3 CITY COUNCIL hoped everyone would support the fundraiser for the family of the recently fallen officer, Deputy Ryan Clinkunbroomer. C/Low thanked M/Chou for bringing Item 7.1 to the Council for consideration on the important issue of public safety, congratulated the City on a successful Restaurant Week, and congratulated the City and ISD/Desforges for again receiving the coveted 2023 Municipal Information Systems Association of California’s Award of Excellence. She asked that a subcommittee meeting date be set as soon as feasible to work on Item 5.4 before year’s end. MPT/Liu thanked staff for tonight’s presentations and C/Low for her insightful commentary on Item 7.1 as well as, M/Chou for bringing the item forward. Public Safety is the Council’s #1 priority and having a balanced judicial system is essential. He and his family enjoyed Restaurant Week and found the many small mom and pop businesses to be especially encouraging to fulfillment of the American Dream and enhancement of the owners’ economic positions, prayed there would be a swift end to the conflict in the Middle East and hoped everyone would celebrate Halloween safely and responsibly. M/Chou represented the City of Diamond Bar at the City Selection Committee last week during which the San Gabriel Valley sector nominated and appointed Monrovia Mayor Becky Shevlin as its representative on the newly formed LA County Blue Ribbon Homelessness Committee. He congratulated Providence Health on the Grand Opening of the St. Jude location and congratulated staff on the Ribbon Cutting Ceremony for the reopening of the Canyon Loop Trail. ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Regular City Council Meeting at 7:26 p.m. Respectfully Submitted: __________________________ Kristina Santana, City Clerk The foregoing minutes are hereby approved this 7th day of November, 2023. __________________________ Andrew Chou, Mayor 5.1.a Packet Pg. 12 CITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL SPECIAL CLOSED SESSION DIAMOND BAR CITY HALL GRAND CONFERENCE ROOM 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 OCTOBER 23, 2023 CALL TO ORDER: Mayor Chou called the Special Closed Session Meeting of the City Council to order at 4:30 p.m. in the Grand Conference Room, Diamond Bar City Hall, 21810 Copley Drive, Diamond Bar, CA 91765. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, Mayor Pro Tem Stan Liu and Mayor Andrew Chou PUBLIC COMMENTS: None. RECESS TO CLOSED SESSION: Public Employee Performance Evaluation Pursuant to Government Code section 54957 Title: City Manager No action reported out of closed session. ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Special Closed Session Meeting of the City Council at 5:50 p.m. Respectfully Submitted: __________________________ Kristina Santana, City Clerk The foregoing minutes are hereby approved by the City Council this 7th day of November, 2023. Andrew Chou, Mayor 5.1.b Packet Pg. 13 Agenda #: 5.2 Meeting Date: November 7, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED OCTOBER 11, 2023 THROUGH OCTOBER 31, 2023 TOTALING $1,365,044.48. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Ratify the Check Register. FINANCIAL IMPACT: Expenditure of $1,365,044.48. BACKGROUND/DISCUSSION: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. The attached check register containing checks dated October 11, 2023 through October 31, 2023 totaling $1,365,044.48 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 5.2 Packet Pg. 14 REVIEWED BY: Attachments: 1. 5.2.a Check Register Affidavit 11-7-2023 2. 5.2.b Check Register 11-7-2023 5.2 Packet Pg. 15 CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated October 11, 2023 through October 31, 2023 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Signed: __________________________________ Finance Director Jason M. Jacobsen 5.2.a Packet Pg. 16 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10056 10/13/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21250 GOLDEN SPRINGS PED - TC-1 100655 52210 $75.00 CHECK TOTAL $75.00 10057 10/13/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 S BREA CYN BPED - LS-3 100655 52210 $32.14 CHECK TOTAL $32.14 10058 10/23/2023 FLOCK GROUP INC FY2023-25 FLOCK SAFETY PROGRAM - PAYMENT 1 102310 54900 $102,500.00 CHECK TOTAL $102,500.00 10059 10/13/2023 SOUTHERN CALIFORNIA EDISON GS-1 - 23331 GOLDEN SPRINGS PED - GS-1 100655 52210 $33.83 CHECK TOTAL $33.83 10060 10/13/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20781 PATHFINDER RD - TC-1 100655 52210 $129.67 CHECK TOTAL $129.67 10061 10/13/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GOLDEN SPRINGS PED - TC-1 100655 52210 $108.99 CHECK TOTAL $108.99 10062 10/13/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE - TC-1 100655 52210 $112.96 CHECK TOTAL $112.96 10063 10/13/2023 SOUTHERN CALIFORNIA EDISON GS-1 - 2838 S DBB PED - GS-1 100655 52210 $36.97 CHECK TOTAL $36.97 10064 10/13/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN SPRINGS - TC-1 100655 52210 $114.16 CHECK TOTAL $114.16 10065 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 239 21106 $191.96 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 241 21106 $191.96 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 100220 50062 $204.29 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 225 21106 $300.42 5.2.b Packet Pg. 17 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 238 21106 $383.92 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 206 21106 $439.52 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 250 21106 $1,066.41 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 207 21106 $1,268.46 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 105220 50048 $1,661.00 10/13/2023 PERS HEALTH HEALTH INSURANCE PREMIUM OCTOBER 2023 100 21106 $55,442.82 CHECK TOTAL $61,150.76 10066 10/13/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/13/2023 238 21118 $4.81 10/13/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/13/2023 239 21118 $4.81 10/13/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/13/2023 241 21118 $4.81 10/13/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/13/2023 207 21118 $13.83 10/13/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/13/2023 250 21118 $27.01 10/13/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/13/2023 206 21118 $47.52 10/13/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/13/2023 100 21118 $1,844.53 CHECK TOTAL $1,947.32 10067 10/13/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/13/2023 239 21109 $223.73 10/13/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/13/2023 241 21109 $223.73 10/13/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/13/2023 225 21109 $301.89 10/13/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/13/2023 238 21109 $365.08 5.2.b Packet Pg. 18 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/13/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/13/2023 207 21109 $575.54 10/13/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/13/2023 206 21109 $1,500.49 10/13/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/13/2023 250 21109 $2,998.64 10/13/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/13/2023 100 21109 $55,380.02 CHECK TOTAL $61,569.12 10068 10/13/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 09/23/23-10/06/23 239 21110 $135.62 10/13/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 09/23/23-10/06/23 241 21110 $135.62 10/13/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 09/23/23-10/06/23 225 21110 $152.65 10/13/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 09/23/23-10/06/23 238 21110 $228.97 10/13/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 09/23/23-10/06/23 207 21110 $721.57 10/13/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 09/23/23-10/06/23 206 21110 $751.49 10/13/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 09/23/23-10/06/23 250 21110 $1,852.92 10/13/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 09/23/23-10/06/23 100 21110 $41,213.23 CHECK TOTAL $45,192.07 10069 10/13/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2746 BREA CYN BPED - LS-3 100655 52210 $45.12 CHECK TOTAL $45.12 10070 10/16/2023 SOUTHERN CALIFORNIA EDISON GS-1 - 1215 S BREA CANYON - GS-1 100655 52210 $28.83 CHECK TOTAL $28.83 10071 10/16/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S BREA CYN - TC-1 100655 52210 $74.04 CHECK TOTAL $74.04 5.2.b Packet Pg. 19 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10072 10/16/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 2201 DBB PED - TC- 1 100655 52210 $97.02 CHECK TOTAL $97.02 10073 10/16/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S LEMON AVE/VARIOUS - TC-1 100655 52210 $328.56 CHECK TOTAL $328.56 10074 10/17/2023 SOUTHERN CALIFORNIA EDISON 633 GRAND (110922-090723) FY 23-24 238638 52210 $68.53 CHECK TOTAL $68.53 10075 10/17/2023 SOUTHERN CALIFORNIA EDISON 575 S DIAMOND BAR BLVD(081123- 091123) FY23-24 238638 52210 $32.80 CHECK TOTAL $32.80 10076 10/17/2023 SOUTHERN CALIFORNIA EDISON DIAMOND BAR CENTER(083023-092823) FY23-24 100510 52210 $12,567.39 CHECK TOTAL $12,567.39 10077 10/17/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1450 BRIDGEGATE/VARIOUS - TC-1 100655 52210 $446.55 CHECK TOTAL $446.55 10079 10/24/2023 4IMPRINT INC RE-USABLE UTENSILS 250170 51400 $829.97 CHECK TOTAL $829.97 10080 10/24/2023 ABSOLUTE SECURITY INTERNATIONAL INC SECURITY GUARD SERVICES SEPT 2023 100510 55330 $4,185.00 CHECK TOTAL $4,185.00 10081 10/24/2023 AFLAC SUPP INSURANCE PREMIUM SEPTEMBER 2023 207 21117 $39.56 10/24/2023 AFLAC SUPP INSURANCE PREMIUM SEPTEMBER 2023 250 21117 $65.17 10/24/2023 AFLAC SUPP INSURANCE PREMIUM SEPTEMBER 2023 206 21117 $95.73 10/24/2023 AFLAC SUPP INSURANCE PREMIUM SEPTEMBER 2023 100 21117 $1,329.28 CHECK TOTAL $1,529.74 10082 10/24/2023 AIRGAS INC OPERATING SUPPLIES (RENTAL090123- 093023) FY23-24 100630 51200 $25.13 10/24/2023 AIRGAS INC OPERATING SUPPLIES (RENTAL090123- 093023) FY23-24 100520 51200 $142.43 5.2.b Packet Pg. 20 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/24/2023 AIRGAS INC ROAD MAINTENANCE SUPPLIES FY23-24 100630 52320 $3,580.02 CHECK TOTAL $3,747.58 10083 10/24/2023 ALL CITY MANAGEMENT SERVICES INC CROSSING GUARD SERVICES - 9/17/23- 9/30/23 100310 55412 $13,956.32 CHECK TOTAL $13,956.32 10084 10/24/2023 AMERICOMP TONER & REPAIR LLC PRINTER MAINTENANCE/TONER 100230 51200 $139.95 10/24/2023 AMERICOMP TONER & REPAIR LLC PRINTER MAINTENANCE - 2ND QUARTER 100230 55000 $2,275.75 CHECK TOTAL $2,415.70 10085 10/24/2023 ANIMAL PEST MANAGEMENT SERVICES INC COMPREHENSIVE PEST CONTROL (OCTOBER) FY23-24 100630 52320 $70.00 10/24/2023 ANIMAL PEST MANAGEMENT SERVICES INC COMPREHENSIVE PEST CONTROL (OCTOBER) FY23-24 100510 52320 $105.00 10/24/2023 ANIMAL PEST MANAGEMENT SERVICES INC COMPREHENSIVE PEST CONTROL (OCTOBER) FY23-24 100620 52320 $120.00 CHECK TOTAL $295.00 10086 10/24/2023 ROBYN A BECKWITH INTERIOR PLANT SERVICE (SEPTEMBER) FY23-24 100510 55300 $275.00 10/24/2023 ROBYN A BECKWITH INTERIOR PLANT SERVICE (SEPTEMBER) FY23-24 100620 52320 $380.00 CHECK TOTAL $655.00 10087 10/24/2023 BULLSEYE TELECOM INC CITY-WIDE PHONE SYSTEM - OCT 2023 100230 52200 $2,976.25 CHECK TOTAL $2,976.25 10088 10/24/2023 CDW GOVERNMENT HP SERVER CAREPACKS 100230 52314 $37,761.01 CHECK TOTAL $37,761.01 10089 10/24/2023 CHEM PRO LABORATORY INC WATER TREATMENT (CITYHALL-OCT) FY23-24 100620 52320 $179.00 CHECK TOTAL $179.00 10090 10/24/2023 CIVICPLUS LLC MUNICIPAL CODE UPDATE 100140 54900 $1,081.84 CHECK TOTAL $1,081.84 10091 10/24/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER - FALL 22 100520 55320 $264.00 10/24/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER - FALL 22 100520 55320 $132.00 5.2.b Packet Pg. 21 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/24/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER - WS23 100520 55320 $132.00 10/24/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER - WS 23 100520 55320 $132.00 10/24/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER - WS 23 100520 55320 $198.00 10/24/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTERS - SUM 23 100520 55320 $423.00 10/24/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER - SUM 23 100520 55320 $282.00 10/24/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER - SUM 23 100520 55320 $282.00 CHECK TOTAL $1,845.00 10092 10/24/2023 COLLEY AUTO CARS INC VEHICLE MAINTENANCE (LIC#1532940) FY23-24 502655 52312 $860.39 CHECK TOTAL $860.39 10093 10/24/2023 CYNTHIA T QUAN STIPEND - PR COMMISSION MTG. SEPT 23 100520 52525 $45.00 CHECK TOTAL $45.00 10094 10/24/2023 DAPEER ROSENBLIT & LITVAK LLP CODE ENF CITY PROSECUTOR-SEPT 2023 100120 54024 $4,632.50 10/24/2023 DAPEER ROSENBLIT & LITVAK LLP CODE ENF CITY PROSECUTOR-20220 WALNUT-SEPT 2023 100120 54024 $47.16 10/24/2023 DAPEER ROSENBLIT & LITVAK LLP CODE ENF CITY PROSECUTOR-900 DIA BAR BL-SEPT 2023 100120 54024 $286.49 10/24/2023 DAPEER ROSENBLIT & LITVAK LLP CODE ENF CITY PROSECUTOR-24311 KNOLL-SEPT 2023 100120 54024 $2,728.50 CHECK TOTAL $7,694.65 10095 10/24/2023 DAVID EVANS AND ASSOCIATES INC LANDSCAPE PLAN CHECK-8/27 THRU 9/23/23 100 22107 $448.50 10/24/2023 DAVID EVANS AND ASSOCIATES INC LANDSCAPE PLAN CHECK-8/27 THRU 9/23/23 100 22107 $825.00 CHECK TOTAL $1,273.50 10096 10/24/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM OCTOBER 2023 206 21105 $0.96 10/24/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM OCTOBER 2023 207 21105 $0.96 10/24/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM OCTOBER 2023 250 21105 $2.94 5.2.b Packet Pg. 22 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/24/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM OCTOBER 2023 225 21105 $5.21 10/24/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM OCTOBER 2023 100 21105 $202.11 CHECK TOTAL $212.18 10097 10/24/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM OCTOBER 2023 225 21105 $3.67 10/24/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM OCTOBER 2023 239 21105 $18.22 10/24/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM OCTOBER 2023 241 21105 $18.22 10/24/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM OCTOBER 2023 238 21105 $33.70 10/24/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM OCTOBER 2023 206 21105 $89.42 10/24/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM OCTOBER 2023 207 21105 $110.60 10/24/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM OCTOBER 2023 250 21105 $153.54 10/24/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM OCTOBER 2023 100 21105 $4,544.39 CHECK TOTAL $4,971.76 10098 10/24/2023 CAROL A DENNIS MINUTES TRANSCRIPTION FOR PR SEPT 23 COMM. MEETING 100520 54900 $50.00 10/24/2023 CAROL A DENNIS MINUTES TRANSCRIPTION FOR COUNCIL MEETING IN OCT. 100140 54900 $150.00 CHECK TOTAL $200.00 10099 10/24/2023 DEPARTMENT OF JUSTICE LIVESCAN FEES 100220 52510 $64.00 CHECK TOTAL $64.00 10100 10/24/2023 DIAMOND BAR STORAGE OWNER LLC OFF SITE STORAGE #92 #376 DEPT- NOVEMBER 2023 100420 52302 $726.00 CHECK TOTAL $726.00 10101 10/24/2023 DISCOVERY SCIENCE CENTER OF ORANGE FY 22/23 DISCOVERY CUBE PROGRAM- START UP COSTS 250170 54900 $6,120.00 CHECK TOTAL $6,120.00 10102 10/24/2023 DS SERVICES OF AMERICA INC BOTTLED WATER DELIVERY (SEPTEMBER) FY23-24 100620 51200 $513.23 5.2.b Packet Pg. 23 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $513.23 10103 10/24/2023 EATON CORPORATION ANNUAL SUPPORT - EATON BATTERY BACK-UP - FY 23-24 100230 52314 $7,933.77 CHECK TOTAL $7,933.77 10104 10/24/2023 ECOFERT INC FERTILIZER INJECTION SYSTEM (SEPTEMBER) FY23-24 100630 52320 $1,207.00 CHECK TOTAL $1,207.00 10105 10/24/2023 ECS IMAGING INC ANNUAL RENEWAL - LASERFICHE - FY 23- 24 100230 52314 $15,870.00 10/24/2023 ECS IMAGING INC ADDITIONAL LASERFICHE LICENSES FOR STAFF (4) 100230 52314 $2,880.00 CHECK TOTAL $18,750.00 10106 10/24/2023 ESRI INC ANNUAL RENEWAL - ARCGIS FY 23-24 100230 52314 $7,800.00 CHECK TOTAL $7,800.00 10107 10/24/2023 EXTERIOR PRODUCTS CORP MAINT/OPERATING SUPPLIES (DBC LIGHTING RR) FY23-24 100510 52320 $1,109.57 10/24/2023 EXTERIOR PRODUCTS CORP MAINT/OPS SUPPLIES (MAPLEHILL PARK LIGHT)FY23-24 100630 52320 $7,529.44 10/24/2023 EXTERIOR PRODUCTS CORP MAINT/OPS SUPPLIES (PETERSON PARK LIGHT)FY23-24 100630 52320 $11,101.96 CHECK TOTAL $19,740.97 10108 10/24/2023 FOSSIL INDUSTRIES INC INTERPRETATIVE PANEL 100520 51200 $331.00 CHECK TOTAL $331.00 10109 10/24/2023 FRONTIER COMMUNICATIONS CORP SUMMARY BILL - INTERNET/CITY HALL - OCT 2023 100230 54030 $775.00 10/24/2023 FRONTIER COMMUNICATIONS CORP SUMMARY BILL - INTERNET SERVICE - OCT 2023 100230 54030 $405.66 CHECK TOTAL $1,180.66 10110 10/24/2023 GO LIVE TECHNOLOGY INC PS/SOLAR APP PROJECT MGMT. - SEPT 2023 503230 56135 $2,520.00 CHECK TOTAL $2,520.00 10111 10/24/2023 GOVCONNECTION INC MS OFFICE LICENSES FOR NEW LAPTOPS (17) 503230 56130 $3,924.79 10/24/2023 GOVCONNECTION INC HP COLOR PRINTER - CITY MANAGER 503230 56130 $689.85 10/24/2023 GOVCONNECTION INC MSL 2024 TAPE LIBRARY 503230 56130 $27,785.01 5.2.b Packet Pg. 24 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $32,399.65 10112 10/24/2023 GUARANTEED JANITORIAL SERVICE INC JANITORIAL SERVICES (SEPTEMBER) FY23-24 100630 55505 $2,962.55 10/24/2023 GUARANTEED JANITORIAL SERVICE INC JANITORIAL SERVICES (SEPTEMBER) FY23-24 100510 55505 $6,290.84 10/24/2023 GUARANTEED JANITORIAL SERVICE INC JANITORIAL SERVICES (SEPTEMBER) FY23-24 100620 52320 $10,094.61 CHECK TOTAL $19,348.00 10113 10/24/2023 HODGMAN ENTERPRISES PRINTING AND MAILING OF OCTOBER 2023 NEWSLETTER 100240 52110 $3,533.64 10/24/2023 HODGMAN ENTERPRISES STATE OF THE CITY POSTCARD MAILING 100240 54900 $2,366.96 CHECK TOTAL $5,900.60 10114 10/24/2023 HOME DEPOT CREDIT SERVICES ROAD MAINTENANCE SUPPLIES FY23-24 100655 51250 $80.96 10/24/2023 HOME DEPOT CREDIT SERVICES ROAD MAINTENANCE SUPPLIES FY23-24 100655 51250 $266.63 10/24/2023 HOME DEPOT CREDIT SERVICES ROAD MAINTENANCE SUPPLIES FY23-24 100655 51250 $106.63 10/24/2023 HOME DEPOT CREDIT SERVICES RECREATION OPERATING SUPPLIES FY23- 24 100520 51200 $655.91 CHECK TOTAL $1,110.13 10115 10/24/2023 HOPSCOTCH PRESS INC ONLINE STOREFRONT FOR DBC 100510 52160 $2,700.00 CHECK TOTAL $2,700.00 10116 10/24/2023 HUMANE SOCIETY OF POMONA VALLEY INC ANIMAL CONTROL SERVICES IN SEPT. 2023 100340 55404 $38,914.67 CHECK TOTAL $38,914.67 10117 10/24/2023 IDENTITY LINKS INC GIVEAWAYS FOR HALLOWEEN PARTY 100520 51200 $820.00 CHECK TOTAL $820.00 10118 10/24/2023 INTERIOR OFFICE SOLUTIONS INC FY2023-24 CITY HALL FURNITURE NEW STAFF 100620 56120 $18,494.83 CHECK TOTAL $18,494.83 10119 10/24/2023 JAVIER DJEU INSTRUCTOR PAYMENT - PICKLEBALL - FALL 23 100520 55320 $643.20 CHECK TOTAL $643.20 10120 10/24/2023 KEVIN D JONES PS -SR-57/60 CONFLUENCE PROJ ADVOCACY - SEP 2023 100615 54400 $4,000.00 CHECK TOTAL $4,000.00 5.2.b Packet Pg. 25 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10121 10/24/2023 KIMBERLY DOWNEY ESMOND CONTRACT CLASS INSTRUCTOR - YOUTH DANCE 100520 55320 $923.52 CHECK TOTAL $923.52 10122 10/24/2023 KNOWBE4 INC ANNUAL SERVICE - KNOWB4 SECURITY AWARENESS FY23-24 100230 52314 $2,980.80 CHECK TOTAL $2,980.80 10123 10/24/2023 LANCE SOLL & LUNGHARD LLP PROF. SVCS - GOVERNMENT AUDIT FY 23/24 100210 54010 $17,290.00 CHECK TOTAL $17,290.00 10124 10/24/2023 LEWIS ENGRAVING INC GAVEL FOR MAYOR 100140 52140 $53.60 CHECK TOTAL $53.60 10125 10/24/2023 LIEBE SHERI-LYN CONTRACT CLASS INSTRUCTOR -DANCE 100520 55320 $162.00 CHECK TOTAL $162.00 10126 10/24/2023 LOS ANGELES COUNTY DEVELOPMENT AUTH CDBG LOAN REPAYMENT-1028 CASPEN AVE 225 20601 $10,000.00 CHECK TOTAL $10,000.00 10127 10/24/2023 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT(SYCAMORE CYN PARK JULY-AUG)FY23-24 100630 52320 $2,993.93 CHECK TOTAL $2,993.93 10128 10/24/2023 LOS ANGELES COUNTY SHERIFF'S DEPT FY2023-24 LAW ENF. CONCERTS SERVICES 08-2023 100520 55402 $2,184.84 CHECK TOTAL $2,184.84 10129 10/24/2023 RICK RAYMOND MATTIE AV ASSISTANCE OCTOBER 2023 100240 54900 $270.00 CHECK TOTAL $270.00 10130 10/24/2023 MCE CORPORATION LANDSCAPE MAINTENANCE (LLAD 38,39,&41) 241641 55524 $5,412.19 10/24/2023 MCE CORPORATION LANDSCAPE MAINTENANCE (LLAD 38,39,&41) 239639 55524 $13,200.67 10/24/2023 MCE CORPORATION LANDSCAPE MAINTENANCE (LLAD 38,39,&41) 238638 55524 $15,842.74 10/24/2023 MCE CORPORATION ROAD MAINTENANCE (SEPTEMBER) FY23-24 100655 55530 $488.58 10/24/2023 MCE CORPORATION ROAD MAINTENANCE (SEPTEMBER) FY23-24 201655 55530 $2,928.10 5.2.b Packet Pg. 26 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/24/2023 MCE CORPORATION ROAD MAINTENANCE (SEPTEMBER) FY23-24 100655 55528 $9,351.88 CHECK TOTAL $47,224.16 10131 10/24/2023 METROLINK METROLINK PASSES - JULY 2023 206650 55610 $1,016.40 10/24/2023 METROLINK METROLINK PASSES - JULY 2023 206650 55620 $4,065.60 CHECK TOTAL $5,082.00 10132 10/24/2023 MITY LITE INC VARIETY OF TABLES AND CARTS AT DIAMOND BAR CENTER 100510 56116 $29,569.82 CHECK TOTAL $29,569.82 10133 10/24/2023 MOSS CONSULTING CDBG HOME IMPROVEMENT ADMN SVS-JULY THRU SEPT 2023 225440 54900 $4,320.00 CHECK TOTAL $4,320.00 10134 10/24/2023 MUNICIPAL INFORMATION TECHNOLOGY ASSOCIATION OF CA MISAC CONFERENCE - IS STAFF (ALFREDO E. & SHADY G. 100230 52500 $800.00 CHECK TOTAL $800.00 10135 10/24/2023 MUSCO SPORTS LIGHTING LLC SPORTFIELD CONTROL LINK (PJT#FP23502) FY 23-24 100630 51200 $10,690.00 10/24/2023 MUSCO SPORTS LIGHTING LLC SPORTFIELD CONTROL LINK (PJT#FP23502) FY 23-24 301630 56104 $60,000.00 CHECK TOTAL $70,690.00 10136 10/24/2023 MV CHENG & ASSOCIATES INC CONSULTANT SVCS - FINANCE DEPT 100210 54900 $1,785.00 CHECK TOTAL $1,785.00 10137 10/24/2023 ONE TIME PAY VENDOR ALEX PARK RECREATION PROGRAM REFUND 100 20202 $139.00 CHECK TOTAL $139.00 10138 10/24/2023 ONE TIME PAY VENDOR BEATRIZ SANCHEZ FACILITY REFUND 100 20202 $999.22 CHECK TOTAL $999.22 10139 10/24/2023 ONE TIME PAY VENDOR CARA CAMPBELL FACILITY REFUND 100 20202 $500.00 CHECK TOTAL $500.00 10140 10/24/2023 ONE TIME PAY VENDOR CHUN HU RECREATION CLASS REFUND 100 20202 $14.80 CHECK TOTAL $14.80 10141 10/24/2023 ONE TIME PAY VENDOR CYNTHIA CORRALES RECREATION PROGRAM REFUND 100 20202 $144.00 5.2.b Packet Pg. 27 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $144.00 10142 10/24/2023 ONE TIME PAY VENDOR CYNTHIA INES RECREATION CLASS REFUND 100 20202 $14.80 CHECK TOTAL $14.80 10143 10/24/2023 ONE TIME PAY VENDOR DIAMOND BAR COMMUNITY FOUNDATION FACILITY REFUND 100 20202 $1,448.00 CHECK TOTAL $1,448.00 10144 10/24/2023 ONE TIME PAY VENDOR DONGXIN CHEN FACILITY DEPOSIT REFUND 100 20202 $100.00 CHECK TOTAL $100.00 10145 10/24/2023 ONE TIME PAY VENDOR DOROTHY TAM RECREATION CLASS REFUND 100 20202 $14.80 CHECK TOTAL $14.80 10146 10/24/2023 ONE TIME PAY VENDOR HANG NGUYEN FACILITY DEPOSIT REFUND 100 20202 $300.00 CHECK TOTAL $300.00 10147 10/24/2023 ONE TIME PAY VENDOR HEATHER SHORMAN FACILITY REFUND 100 20202 $1,947.20 CHECK TOTAL $1,947.20 10148 10/24/2023 ONE TIME PAY VENDOR JESUS TRINIDAD FACILITY REFUND 100 20202 $1,192.66 CHECK TOTAL $1,192.66 10149 10/24/2023 ONE TIME PAY VENDOR LUCILA GAMEZ FACILITY REFUND 100 20202 $1,744.50 CHECK TOTAL $1,744.50 10150 10/24/2023 ONE TIME PAY VENDOR MAI-UYEN MA RECREATION CLASS REFUND 100 20202 $59.20 CHECK TOTAL $59.20 10151 10/24/2023 ONE TIME PAY VENDOR SAN GABRIEL VALLEY EMPLOYER ADVISORY COUNCIL FACILITY REFUND 100 20202 $750.00 CHECK TOTAL $750.00 10152 10/24/2023 ONE TIME PAY VENDOR TERRY MARTINEZ ARAUZA FACILITY REFUND 100 20202 $200.00 CHECK TOTAL $200.00 10153 10/24/2023 ONE TIME PAY VENDOR YUCHING HUANG RECREATION CLASS REFUND 100 20202 $113.00 CHECK TOTAL $113.00 10154 10/24/2023 ONE TIME PAY VENDOR ALFREDO ESTEVEZ MILEAGE REIMB-MISAC CONF 9/25-9/26 100230 52415 $214.58 5.2.b Packet Pg. 28 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $214.58 10155 10/24/2023 ONE TIME PAY VENDOR SAN GABRIEL VALLEY CITY MANAGERS' ASSOCIATION LUNCHEON PROGRAM ON OCT. 18, 2023 100130 52410 $70.00 CHECK TOTAL $70.00 10156 10/24/2023 ONE TIME PAY VENDOR SAN GABRIEL VALLEY CITY MANAGERS' ASSOCIATION ANNUAL MEMBERSHIP DUES 7/1/2023 - 6/30/2024 100130 52400 $55.00 CHECK TOTAL $55.00 10157 10/24/2023 ONE TIME PAY VENDOR SHADY GERGUIS MILEAGE REIMB-MISAC CONF 9/25 - 9/26 100230 52415 $130.61 CHECK TOTAL $130.61 10158 10/24/2023 ONE TIME PAY VENDOR - CND REFUND FAITH FACE INC., PR23-000-0233 1840 MORNING CANYON ROAD 100 22105 $250.00 CHECK TOTAL $250.00 10159 10/24/2023 ONE TIME PAY VENDOR - CND REFUND GERALD WOO PR23-000-1448 220 EL VADO 100 22105 $250.00 CHECK TOTAL $250.00 10160 10/24/2023 PROTECTION ONE INC BURGLAR MONITORING (SYCAMORE 082823-112723)FY23-24 100630 52320 $221.68 CHECK TOTAL $221.68 10161 10/24/2023 PROTECTION ONE INC BURGLAR ALARM (CITYHALL 102923- 112823)FY23-24 100620 52320 $41.74 CHECK TOTAL $41.74 10162 10/24/2023 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE STORAGE UNITS 100520 52302 $798.00 10/24/2023 PUBLIC STORAGE #23051 PARKS AND RECREATION OFF SITE STORAGE UNITS 100520 52302 $836.00 CHECK TOTAL $1,634.00 10163 10/24/2023 PYRO COMM SYSTEMS INC FIRE ALARM MONITORING (CITYHALL OCT-DEC) FY23-24` 100620 52320 $135.00 CHECK TOTAL $135.00 10164 10/24/2023 QUADIENT FINANCE USA INC POSTAGE 100140 52170 $5,010.00 CHECK TOTAL $5,010.00 10165 10/24/2023 QUINN RENTAL SERVICES CONCERTS IN THE PARK EQUIPMENT RENTAL 100520 55300 $314.74 5.2.b Packet Pg. 29 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $314.74 10166 10/24/2023 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - SEPTEMBER 2023 206650 55610 $341.52 10/24/2023 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - SEPTEMBER 2023 206650 55620 $1,366.10 CHECK TOTAL $1,707.62 10167 10/24/2023 REINBERGER CORPORATION BUSINESS CARDS 100140 52110 $86.51 10/24/2023 REINBERGER CORPORATION BUSINESS CARD 100140 52110 $86.51 10/24/2023 REINBERGER CORPORATION BUSINESS CARD 100140 52110 $259.52 10/24/2023 REINBERGER CORPORATION BUSINESS CARD 100140 52110 $86.51 CHECK TOTAL $519.05 10168 10/24/2023 ROTH STAFFING COMPANIES, LP TEMP STAFFING - FINANCE WK ENDING 10/8/2023 100210 54010 $1,440.00 10/24/2023 ROTH STAFFING COMPANIES, LP TEMP STAFFING - FINANCE WK ENDING 8/27/2023 100210 54010 $1,548.53 10/24/2023 ROTH STAFFING COMPANIES, LP TEMP STAFFING - FINANCE WK END 10/8/2023 100210 54010 $1,386.00 CHECK TOTAL $4,374.53 10169 10/24/2023 SAMAN MAHMOOD STIPEND - PR COMMISSION MTG. SEPT 23 100520 52525 $45.00 CHECK TOTAL $45.00 10170 10/24/2023 SC FUELS FLEET VEHICLE FUEL (SEPT091623-093023) FY 23-24 502620 52330 $82.55 10/24/2023 SC FUELS FLEET VEHICLE FUEL (SEPT091623-093023) FY 23-24 502430 52330 $132.16 10/24/2023 SC FUELS FLEET VEHICLE FUEL (SEPT091623-093023) FY 23-24 502130 52330 $143.51 10/24/2023 SC FUELS FLEET VEHICLE FUEL (SEPT091623-093023) FY 23-24 502630 52330 $577.24 10/24/2023 SC FUELS FLEET VEHICLE FUEL (SEPT091623-093023) FY 23-24 502655 52330 $1,086.16 CHECK TOTAL $2,021.62 10171 10/24/2023 SIMPSON ADVERTISING INC 2024 STREET SWEEPING SCHEDULE ARTWORK 100240 54900 $450.00 10/24/2023 SIMPSON ADVERTISING INC LAYOUT AND DESIGN OF NOVEMBER 2023 4-P NEWSLETTER 100240 54900 $1,575.00 10/24/2023 SIMPSON ADVERTISING INC ARTWORK INSTALLATION AT DBC 100240 54900 $1,015.78 5.2.b Packet Pg. 30 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $3,040.78 10172 10/24/2023 SO COAST AIR QUALITY MGT DISTRICT FACILITY LEASE IN NOV. 2023 100130 52302 $2,623.01 CHECK TOTAL $2,623.01 10173 10/24/2023 SOCIAL VOCATIONAL SERVICES LITTER AND WEED REMOVAL (RIGHTOFWAY- SEPT) FY23-24 100645 55528 $3,113.00 CHECK TOTAL $3,113.00 10174 10/24/2023 SPECTRUM BUSINESS CABLE TV - DBC - OCT 100230 54030 $127.15 10/24/2023 SPECTRUM BUSINESS INTERNET SERVICE - HERITAGE PARK - OCT 2023 100230 54030 $278.93 CHECK TOTAL $406.08 10175 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 239 21107 $1.99 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 241 21107 $1.99 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 238 21107 $3.32 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 225 21107 $4.79 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 239 21113 $7.53 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 241 21113 $7.53 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 206 21107 $8.32 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 225 21113 $9.12 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 207 21107 $12.26 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 238 21113 $12.98 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 206 21113 $18.22 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 207 21113 $38.97 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 250 21107 $51.96 5.2.b Packet Pg. 31 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 250 21113 $100.82 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 100 21107 $1,614.64 10/24/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM OCT 2023 100 21113 $2,274.22 CHECK TOTAL $4,168.66 10176 10/24/2023 STEPHEN QIU STIPEND - PR COMMISSION MTG. SEPT 23 100520 52525 $45.00 CHECK TOTAL $45.00 10177 10/24/2023 TENNIS ANYONE INC TENNIS INSTRUCTION 23-24 100520 55320 $7,735.70 CHECK TOTAL $7,735.70 10178 10/24/2023 THE ARTINA GROUP 1099 FORMS - 2023 100210 52110 $211.88 CHECK TOTAL $211.88 10179 10/24/2023 THE COMDYN GROUP INC GIS SUPPORT - JUN/JUL 2023 100230 54900 $3,812.64 10/24/2023 THE COMDYN GROUP INC GIS SUPPORT - SEPT 2023 100230 54900 $873.73 CHECK TOTAL $4,686.37 10180 10/24/2023 THE GAS COMPANY DIAMOND BAR CENTER (091323-101323) FY 23-24 100510 52215 $249.77 10/24/2023 THE GAS COMPANY HERITAGE PARK 9091223-101223) FY23- 24 100630 52215 $21.41 10/24/2023 THE GAS COMPANY CITYHALL (091123-101123) FY 23-24 100620 52215 $89.43 CHECK TOTAL $360.61 10181 10/24/2023 THE TAIT GROUP INC PS - ENGR/VARIOUS TRAFFIC-RELATED PROJ - SEP 2023 100615 54410 $500.00 CHECK TOTAL $500.00 10182 10/24/2023 TORTI GALLAS AND PARTNERS INC TOWN CENTER SPECIFIC PLAN-SEPT 2023 103410 54900 $20,012.50 CHECK TOTAL $20,012.50 10183 10/24/2023 TRIFYTT SPORTS LLC CONTRACT CLASS INSTRUCTOR-YOUTH SPORTS 100520 55320 $774.00 CHECK TOTAL $774.00 10184 10/24/2023 ULINE INC BEV CONTAINER GRANT -21217 WASHINGTON, SPACE 50 254180 51300 $48.33 5.2.b Packet Pg. 32 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/24/2023 ULINE INC BEV CONTAINER GRANT -806 GREAT BEND 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -1510- SUNBLUFF 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -21205 DAVAN STREET 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -22721 JURA DR. 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -24352 SEAGREEN DRIVE 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -22603 HICKORY 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -326 N ROCK RIVER 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT - 24434 ROSEGATE 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT - 23302 WAGON TRAIL 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -1863 ACACIA HILL RD. 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -646 BIG FALLS 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -23949 STRANGE CREEK 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -1406 SUMMITRIDGE 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -821 GOLDEN PRADOS 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -20224 DAMIETTA 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -2440 HARMONY HILL 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -978 PANTERA 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT -1045 PARK 254180 51300 $48.33 10/24/2023 ULINE INC BEV CONTAINER GRANT - 24315 RIMFORD 254180 51300 $48.33 CHECK TOTAL $966.60 10185 10/24/2023 ULINE INC 23502 GRAND RIM COURT 250170 51300 $48.33 5.2.b Packet Pg. 33 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $48.33 10186 10/24/2023 UNITED RECORDS MANAGEMENT INC OFF-SITE STORAGE - BACK-UP TAPES - SEPT 2023 100230 55000 $594.00 CHECK TOTAL $594.00 10187 10/24/2023 UNITED STATES POSTAL SERVICE PERMIT 3339 PAY 1 FY 2024 100240 52170 $25,000.00 CHECK TOTAL $25,000.00 10188 10/24/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM OCTOBER 2023 239 21108 $6.61 10/24/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM OCTOBER 2023 241 21108 $6.61 10/24/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM OCTOBER 2023 225 21108 $8.12 10/24/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM OCTOBER 2023 238 21108 $12.16 10/24/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM OCTOBER 2023 207 21108 $41.33 10/24/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM OCTOBER 2023 206 21108 $55.32 10/24/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM OCTOBER 2023 250 21108 $60.19 10/24/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM OCTOBER 2023 100 21108 $1,855.83 CHECK TOTAL $2,046.17 10189 10/24/2023 WALNUT VALLEY UNIFIED SCHOOL DISTRICT ADULT VOLLEYBALL GYM RENTAL 100520 52302 $669.38 CHECK TOTAL $669.38 10190 10/24/2023 WALNUT VALLEY WATER DISTRICT WVWD (090123-093023) SEPT FY23-24 100510 52220 $561.04 10/24/2023 WALNUT VALLEY WATER DISTRICT WVWD (CITYHALLW 090123-093023) SEPT FY23-24 100620 52220 $1,053.17 10/24/2023 WALNUT VALLEY WATER DISTRICT WVWD (DIST38W 090123-093023) SEPT FY23-24 238638 52220 $15,675.82 10/24/2023 WALNUT VALLEY WATER DISTRICT WVWD (DIST38RW 090123-093023) SEPT FY23-24 238638 52220 $2,370.55 10/24/2023 WALNUT VALLEY WATER DISTRICT WVWD (DIST39W 090123-093023) SEPT FY23-24 239639 52220 $8,423.76 10/24/2023 WALNUT VALLEY WATER DISTRICT WVWD (DIST41W 090123-093023) SEPT FY23-24 241641 52220 $9,682.36 5.2.b Packet Pg. 34 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/24/2023 WALNUT VALLEY WATER DISTRICT WVWD (PARKSW 090123-093023) SEPT FY23-24 100630 52220 $30,496.92 10/24/2023 WALNUT VALLEY WATER DISTRICT WVWD (PARKSRW 090123-093023) SEPT FY23-24 100630 52220 $1,404.25 CHECK TOTAL $69,667.87 10191 10/24/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (PARKS) FY23-24 100630 51200 $263.28 10/24/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY23-24 100510 51210 $363.99 CHECK TOTAL $627.27 10192 10/24/2023 WEST COAST ARBORISTS INC TREE MAINTENANCE (SITE:MOONLAKE ST) FY 23-24 100645 55522 $193.80 CHECK TOTAL $193.80 10193 10/24/2023 WESTERN A/V DBC SECURITY CAMERA PROJECT - INSTALLATION (50%) 503230 56130 $8,959.23 10/24/2023 WESTERN A/V DBC SECURITY CAMERA PROJ. - INSTALL (50% BALANCE) 503230 56130 $8,959.23 CHECK TOTAL $17,918.46 10194 10/24/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - SEPT 2023 100120 54020 $3,115.20 10/24/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - SEPT 2023 100120 54020 $317.80 10/24/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - SEPT 2023 100120 54020 $132.00 10/24/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - SEPT 2023 100120 54020 $52.80 10/24/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - SEPT 2023 100120 54020 $607.20 10/24/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - SEPT 2023 100120 54020 $686.40 10/24/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - SEPT 2023 100120 54020 $792.00 CHECK TOTAL $5,703.40 10195 10/24/2023 WRIGHT CONSTURCTION ENGINEERING CORP RETENTION FOR CONTRACT #23000060 301 29004 $15,030.38 10/24/2023 WRIGHT CONSTURCTION ENGINEERING CORP DBC SLOPE STABILIZATION PROJECT 301630 56104 $215.25 10/24/2023 WRIGHT CONSTURCTION ENGINEERING CORP RELEASE RETENTION DBC SLOPE STABILIZATION 23000060 301 29004 $1,784.03 5.2.b Packet Pg. 35 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $17,029.66 10196 10/24/2023 YUNEX LLC TS MAINTENANCE - CALL-OUTS - AUG 2023 207650 55536 $6,641.52 CHECK TOTAL $6,641.52 10197 10/24/2023 ZACHARY SHIMOKAWA CANYON LOOP RIBBON CUTTING PHOTOGRAPHY 100240 52130 $250.00 CHECK TOTAL $250.00 10198 10/24/2023 SOUTHERN CALIFORNIA EDISON 633 GRAND (090823-100823) FY23-24 238638 52210 $14.92 CHECK TOTAL $14.92 10199 10/25/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S DBB - TC-1 100655 52210 $99.61 CHECK TOTAL $99.61 10203 10/25/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 2201 DBB PED - TC- 1 100655 52210 $22.80 CHECK TOTAL $22.80 10204 10/27/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N DBB/VARIOUS - TC-1 100655 52210 $1,207.32 CHECK TOTAL $1,207.32 10205 10/27/2023 CALPERS PENSION CONTRIBUTION 10/7/23- 10/20/23 & 10/1-10/31 239 21110 $135.62 10/27/2023 CALPERS PENSION CONTRIBUTION 10/7/23- 10/20/23 & 10/1-10/31 241 21110 $135.62 10/27/2023 CALPERS PENSION CONTRIBUTION 10/7/23- 10/20/23 & 10/1-10/31 225 21110 $216.01 10/27/2023 CALPERS PENSION CONTRIBUTION 10/7/23- 10/20/23 & 10/1-10/31 238 21110 $228.97 10/27/2023 CALPERS PENSION CONTRIBUTION 10/7/23- 10/20/23 & 10/1-10/31 207 21110 $692.52 10/27/2023 CALPERS PENSION CONTRIBUTION 10/7/23- 10/20/23 & 10/1-10/31 206 21110 $775.21 10/27/2023 CALPERS PENSION CONTRIBUTION 10/7/23- 10/20/23 & 10/1-10/31 250 21110 $1,849.13 10/27/2023 CALPERS PENSION CONTRIBUTION 10/7/23- 10/20/23 & 10/1-10/31 100 21110 $41,581.36 CHECK TOTAL $45,614.44 5.2.b Packet Pg. 36 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10206 10/27/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/27/2023 225 21109 $27.03 10/27/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/27/2023 239 21109 $141.34 10/27/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/27/2023 241 21109 $141.34 10/27/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/27/2023 206 21109 $277.90 10/27/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/27/2023 238 21109 $282.68 10/27/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/27/2023 207 21109 $366.57 10/27/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/27/2023 250 21109 $473.64 10/27/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 10/27/2023 100 21109 $12,985.37 CHECK TOTAL $14,695.87 10207 10/27/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/27/2023 238 21118 $4.81 10/27/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/27/2023 239 21118 $4.81 10/27/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/27/2023 241 21118 $4.81 10/27/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/27/2023 207 21118 $13.83 10/27/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/27/2023 250 21118 $27.06 10/27/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/27/2023 206 21118 $48.36 10/27/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 10/27/2023 100 21118 $1,843.64 CHECK TOTAL $1,947.32 5.2.b Packet Pg. 37 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10209 10/31/2023 AREA D CIVIL DEFENSE / DISASTER MANAGEMENT FY2023-24 AREA D JPA DUES 100350 52500 $203.02 10/31/2023 AREA D CIVIL DEFENSE / DISASTER MANAGEMENT FY2023-24 AREA D JPA DUES 100350 52400 $3,200.00 CHECK TOTAL $3,403.02 10210 10/31/2023 BONTERRA PSOMAS MITIGATION MONITORING-8/25 THRU 9/28/23 100 22107 $635.00 CHECK TOTAL $635.00 10211 10/31/2023 KATHY BREAUX INSTRUCTOR PAYMENT - ART - FALL 23 100520 55320 $235.20 CHECK TOTAL $235.20 10212 10/31/2023 BRIAN MARTINEZ PHOTOGRAPHY HALLOWEEN PARTY 100240 52130 $425.00 CHECK TOTAL $425.00 10213 10/31/2023 CDW GOVERNMENT MACBOOK ACCESSORIES 503230 56130 $450.34 10/31/2023 CDW GOVERNMENT ANNUAL RENEWAL - CISCO SMARTNET TS SWITCHES & DNA 100230 52314 $4,964.80 CHECK TOTAL $5,415.14 10214 10/31/2023 CENGAGE LEARNING INC INSTRUCTOR PAYMENT - ONLINE EDUCATION - FALL 23 100520 55320 $85.00 CHECK TOTAL $85.00 10215 10/31/2023 COCO SUTZE CHENG INSTRUCTOR PAYMENT - FITNESS- FALL 23 100520 55320 $240.00 CHECK TOTAL $240.00 10216 10/31/2023 CODING MINDS INC INSTRUCTOR PAYMENT - COMPUTER - FALL 23 100520 55320 $120.00 CHECK TOTAL $120.00 10217 10/31/2023 COLLEY AUTO CARS INC VEHICLE MAINTENANCE (LIC#1407074) FY 23-24 502655 52312 $199.00 CHECK TOTAL $199.00 10218 10/31/2023 COPP CONTRACTING INC AREA 2 - RES/COLL REHAB PROJ - THUR 9/29/2023 301610 56101 $32,012.50 10/31/2023 COPP CONTRACTING INC AREA 2 - RES/COLL REHAB PROJ - THUR 9/29/2023 301610 56101 $117,221.10 CHECK TOTAL $149,233.60 10219 10/31/2023 CAROL A DENNIS MINUTE SECRETARY - T&T COMMISSION - SEPT 2023 100610 54900 $150.00 5.2.b Packet Pg. 38 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $150.00 10220 10/31/2023 FRANCOISE S ZAMBRA INSTRUCTOR PAYMENT - PILATES - FALL 23 100520 55320 $624.00 CHECK TOTAL $624.00 10221 10/31/2023 GATEWAY CORP CENTER ASSOC ASSOC DUES (NOV) FY23-24 100620 52400 $3,271.28 CHECK TOTAL $3,271.28 10222 10/31/2023 GERALDINE KELLER INSTRUCTOR PAYMENT - CULINARY - FALL 23 100520 55320 $12.00 CHECK TOTAL $12.00 10223 10/31/2023 GOVCONNECTION INC TYLER ENERGOV SERVERS 503230 56130 $28,457.56 CHECK TOTAL $28,457.56 10224 10/31/2023 HDL COREN & CONE CONTRACT SVCS - PROPERTY TAX OCT- DEC 2023 100210 54010 $3,866.12 CHECK TOTAL $3,866.12 10225 10/31/2023 HEART CHAN INSTRUCTOR PAYMENT - MEDITATION - FALL 23 100520 55320 $120.00 CHECK TOTAL $120.00 10226 10/31/2023 HOME DEPOT CREDIT SERVICES ROAD MAINT SUPPLIES FY23-24 100655 51250 $67.54 CHECK TOTAL $67.54 10227 10/31/2023 ITERIS INC ON-CALL TRAFFIC ENGR.- THRU 9/30/23 207650 54410 $8,755.65 CHECK TOTAL $8,755.65 10228 10/31/2023 JOE A GONSALVES & SON INC PROF. SERVICES STATE LOBBYIST IN NOV. 100130 54900 $2,500.00 CHECK TOTAL $2,500.00 10229 10/31/2023 LA COUNTY ASSESSOR OFFICE SBF ABSTRACT - SEPT 2023 100230 52314 $50.00 CHECK TOTAL $50.00 10230 10/31/2023 LOWE'S BUSINESS ACCOUNT PARK MAINT SUPPLIES (PANTERA) FY23- 24 100630 52320 $37.01 CHECK TOTAL $37.01 10231 10/31/2023 MOBILE RELAY ASSOCIATES INC REPEATER SERVICES FOR EMERGENCY PREPAREDNESS IN NOV 100350 52300 $78.75 CHECK TOTAL $78.75 10232 10/31/2023 NETWORK PARATRANSIT SYSTEMS INC FY2023-24 DIAMOND RIDE SR TRANS SEPT 2023 206650 55560 $22,970.71 5.2.b Packet Pg. 39 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $22,970.71 10233 10/31/2023 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $521.00 10/31/2023 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $250.00 CHECK TOTAL $771.00 10234 10/31/2023 ONE TIME PAY VENDOR DAISY ESPINOZA FACILITY REFUND 100 20202 $1,033.15 CHECK TOTAL $1,033.15 10235 10/31/2023 ONE TIME PAY VENDOR KARISHMA PATEL FACILITY REFUND 100 20202 $1,303.28 CHECK TOTAL $1,303.28 10236 10/31/2023 ONE TIME PAY VENDOR TONY INGOGLIA RECREATION CLASS REFUND 100 20202 $24.00 CHECK TOTAL $24.00 10237 10/31/2023 ONE TIME PAY VENDOR CAL CUSTOM INTERIORS INC BLDG & SFTY REFUND - PR 23-1782 100 20603 $0.81 10/31/2023 ONE TIME PAY VENDOR CAL CUSTOM INTERIORS INC BLDG & SFTY REFUND - PR 23-1782 100 20604 $1.00 10/31/2023 ONE TIME PAY VENDOR CAL CUSTOM INTERIORS INC BLDG & SFTY REFUND - PR 23-1782 100 48020 $10.48 10/31/2023 ONE TIME PAY VENDOR CAL CUSTOM INTERIORS INC BLDG & SFTY REFUND - PR 23-1782 100 48020 $13.10 10/31/2023 ONE TIME PAY VENDOR CAL CUSTOM INTERIORS INC BLDG & SFTY REFUND - PR 23-1782 100 22105 $250.00 10/31/2023 ONE TIME PAY VENDOR CAL CUSTOM INTERIORS INC BLDG & SFTY REFUND - PR 23-1782 100 48010 $261.97 CHECK TOTAL $537.36 10238 10/31/2023 ONE TIME PAY VENDOR RYAN MCLEAN CONF REIMB - CALED 10/15-10/19/2023 100150 52415 $368.30 CHECK TOTAL $368.30 10239 10/31/2023 ONE TIME PAY VENDOR SHEA ROOFING BLDG & SFTY REFUND-PR23-1187 100 20604 $1.00 10/31/2023 ONE TIME PAY VENDOR SHEA ROOFING BLDG & SFTY REFUND-PR23-1187 100 20603 $1.95 10/31/2023 ONE TIME PAY VENDOR SHEA ROOFING BLDG & SFTY REFUND-PR23-1187 226 20602 $4.00 10/31/2023 ONE TIME PAY VENDOR SHEA ROOFING BLDG & SFTY REFUND-PR23-1187 100 48130 $10.00 10/31/2023 ONE TIME PAY VENDOR SHEA ROOFING BLDG & SFTY REFUND-PR23-1187 100 48020 $18.45 10/31/2023 ONE TIME PAY VENDOR SHEA ROOFING BLDG & SFTY REFUND-PR23-1187 100 48020 $23.07 5.2.b Packet Pg. 40 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/31/2023 ONE TIME PAY VENDOR SHEA ROOFING BLDG & SFTY REFUND-PR23-1187 100 48010 $52.71 10/31/2023 ONE TIME PAY VENDOR SHEA ROOFING BLDG & SFTY REFUND-PR23-1187 100 22105 $250.00 10/31/2023 ONE TIME PAY VENDOR SHEA ROOFING BLDG & SFTY REFUND-PR23-1187 100 48010 $461.23 CHECK TOTAL $822.41 10240 10/31/2023 ONE TIME PAY VENDOR SIERRA ROOFING INC BLDG & SFTY REFUND-PR23-1401 100 20603 $0.50 10/31/2023 ONE TIME PAY VENDOR SIERRA ROOFING INC BLDG & SFTY REFUND-PR23-1401 100 20604 $1.00 10/31/2023 ONE TIME PAY VENDOR SIERRA ROOFING INC BLDG & SFTY REFUND-PR23-1401 100 48020 $7.30 10/31/2023 ONE TIME PAY VENDOR SIERRA ROOFING INC BLDG & SFTY REFUND-PR23-1401 100 48020 $9.12 10/31/2023 ONE TIME PAY VENDOR SIERRA ROOFING INC BLDG & SFTY REFUND-PR23-1401 100 48010 $54.20 10/31/2023 ONE TIME PAY VENDOR SIERRA ROOFING INC BLDG & SFTY REFUND-PR23-1401 100 48010 $182.35 CHECK TOTAL $254.47 10241 10/31/2023 ONE TIME PAY VENDOR - CND REFUND CRYSTAL M YE 23831 SAPPHIRE 100 22105 $250.00 CHECK TOTAL $250.00 10242 10/31/2023 ONE TIME PAY VENDOR - CND REFUND CRYSTAL M YE 23831 SAPPHIRE 100 22105 $250.00 CHECK TOTAL $250.00 10243 10/31/2023 PARKWOOD LANDSCAPE MAINTENANCE INC LANDSCAPE MAINTENANCE (PARKS/DBC SEPT) FY23-24 100510 55505 $3,014.61 10/31/2023 PARKWOOD LANDSCAPE MAINTENANCE INC LANDSCAPE MAINTENANCE (PARKS/DBC SEPT) FY23-24 100630 55505 $31,193.12 CHECK TOTAL $34,207.73 10244 10/31/2023 REGIONAL CHAMBER OF COMMERCE SERVICE CONTRACT FOR JULY, AUG. & SEPT. 100150 55000 $3,000.00 CHECK TOTAL $3,000.00 10245 10/31/2023 ROTH STAFFING COMPANIES, LP TEMP STAFFING - FINANCE WK ENDING 10/22/2023 100210 54010 $1,260.00 CHECK TOTAL $1,260.00 10246 10/31/2023 SC FUELS FLEET VEHICLE FUEL (OCT100123- 101523) FY 23-24 502130 52330 $53.03 10/31/2023 SC FUELS FLEET VEHICLE FUEL (OCT100123- 101523) FY 23-24 502430 52330 $78.76 5.2.b Packet Pg. 41 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 10/31/2023 SC FUELS FLEET VEHICLE FUEL (OCT100123- 101523) FY 23-24 502620 52330 $127.25 10/31/2023 SC FUELS FLEET VEHICLE FUEL (OCT100123- 101523) FY 23-24 502655 52330 $769.32 10/31/2023 SC FUELS FLEET VEHICLE FUEL (OCT100123- 101523) FY 23-24 502630 52330 $880.42 CHECK TOTAL $1,908.78 10247 10/31/2023 SIMPSON ADVERTISING INC GRAPHIC DESIGN SVCS - SUMMITRIDGE TRAIL 100520 54900 $485.63 CHECK TOTAL $485.63 10248 10/31/2023 TAM SIU KI (ETHAN) INSTRUCTOR PAYMENT - MARTIAL ARTS - FALL 23 100520 55320 $172.80 CHECK TOTAL $172.80 10249 10/31/2023 THE KNOT WORLDWIDE INC DBC ONLINE VENUE STOREFRONT 100510 52160 $3,744.00 CHECK TOTAL $3,744.00 10250 10/31/2023 THE SAN GABRIEL VALLEY NEWSPAPER GR LGL AD-PC MTG 10/24/23-20627 GOLDEN SPGS 100 22107 $541.12 10/31/2023 THE SAN GABRIEL VALLEY NEWSPAPER GR LGL AD-PC MTG 10/24/23-1519 DERRINGER 100 22107 $609.26 CHECK TOTAL $1,150.38 10251 10/31/2023 ULINE INC FY2023-24 EMERGENCY SUPPLIES 100350 51200 $164.64 CHECK TOTAL $164.64 10252 10/31/2023 US BANK CALCARD STATEMENT - OCT 2023 999 28100 $33,565.17 CHECK TOTAL $33,565.17 10253 10/31/2023 WW GRAINGER INC EQUIPMENT MAINT SUPPLIES (CITYHALL) FY23-24 100620 51200 $144.74 10/31/2023 WW GRAINGER INC FY2023-24 EMERGENCY SUPPLIES 100350 51200 $152.42 CHECK TOTAL $297.16 10254 10/31/2023 WALNUT VALLEY EDUCATIONAL FOUNDATION FY 23/24 TEDDY BEAR TEA - TABLE SPONSOR 101110 52600 $600.00 CHECK TOTAL $600.00 10255 10/31/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (CITYHALL) FY23- 24 100620 51200 $1,655.86 CHECK TOTAL $1,655.86 5.2.b Packet Pg. 42 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT GRAND TOTAL $1,365,044.48 5.2.b Packet Pg. 43 Agenda #: 5.3 Meeting Date: November 7, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: LUNG CANCER AWARENESS MONTH PROCLAMATION. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Adopt the Proclamation declaring November 2023 as Lung Cancer Awareness month. BACKGROUND: This year nearly 250,000 Americans will be diagnosed with lung cancer, the leading cause of cancer-related death among men and women in the United States of America. During National Lung Cancer Awareness Month, we honor the resilient people who have faced this diagnosis, the loved ones who rally to their side, and the medical professionals who do all they can to help patients survive and heal. The City of Diamond Bar is proud to designate November as Lung Cancer Awareness Month and calls upon citizens to take action to increase awareness, education and early screening in our community. PREPARED BY: 5.3 Packet Pg. 44 REVIEWED BY: Attachments: 1. 5.3.a Lung Cancer Awareness Month Proclamation 5.3 Packet Pg. 45 PP RR OO CC LL AA MM AA TT II OO NN ““LL UU NN GG CC AA NN CC EE RR AA WW AA RR EE NN EE SS SS MM OO NN TT HH ”” WWHHEERREEAASS,, lung cancer is the leading cause of cancer-related death among men and women in the United States, accounting for more deaths than colon, breast, and prostate cancer combined, and; WWHHEERREEAASS,, lung cancer in individuals who have never smoked is the seventh leading cause of cancer-related death and accounts for 17,000-26,000 deaths in the country every year, and the proportion of lung cancers diagnosed in people who never smoked is increasing nationwide, and; WWHHEERREEAASS,, according to the Centers for Disease Control and Prevention, there were 18,625 new lung cancer cases and 13,035 lung cancer-related deaths in the county of Los Angeles between 2015 and 2019, and; WWHHEERREEAASS,, the best success against lung cancer is funding for research, early diagnosis, and treatment; however, widespread stigma is hindering awareness of, and research into, lung cancer risk factors other than smoking, and delaying people from seeking early diagnosis and treatment, and; WWHHEERREEAASS,, organizations working in Los Angeles County, such as the American Lung Cancer Screening Initiative and Women’s Lung Cancer Forum, are committed to increasing lung cancer awareness and screening rates in the country, and; NNOOWW,, TTHHEERREEFFOORREE,, the Diamond Bar City Council does hereby proclaim NNoovveemmbbeerr 22002233 as ““LLUUNNGG CCAANNCCEERR AAWWAARREENNEESSSS MMOONNTTHH”” in Diamond Bar, and encourages everyone to learn more about lung cancer and early detection through lung cancer screening. November 7, 2023 Andrew Chou Mayor Stan Liu Ruth M. Low Mayor Pro Tem Council Member Chia Yu Teng Steve Tye Council Member Council Member 5.3.a Packet Pg. 46 Agenda #: 5.4 Meeting Date: November 7, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: EXTRA MILE DAY PROCLAMATION. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Adopt the Proclamation declaring November 1, 2023 as Extra Mile Day. BACKGROUND: This year 509 cities have declared November 1, 2023 as Extra Mile Day; a day to recognize people and organizations who are creating positive change in our communities through their extra mile efforts in volunteerism and service. Extra Mile Day celebrates the capacity we each have to create positive change in families, organizations, communities and ourselves when we “go the extra mile”. The City of Diamond Bar is proud to urge each individual in the community to take time on this day to not only “go the extra mile” in their own life but also to acknowledge all those who are inspirational in their efforts and commitment to make Diamond Bar a better place. PREPARED BY: 5.4 Packet Pg. 47 REVIEWED BY: Attachments: 1. 5.4.a Extra Mile Day Proclamation 5.4 Packet Pg. 48 PPRROOCCLLAAMMAATTIIOONN ““EEXXTTRRAA MMIILLEE DDAAYY”” WHEREAS, Diamond Bar is a community which acknowledges that a special vibrancy exists within the entire community when its individual citizens collectively “go the extra mile” in personal effort, volunteerism, and service; and WHEREAS, Diamond Bar is a community which encourages its citizens to maximize their personal contribution to the community by giving of themselves wholeheartedly and with total effort, commitment, and conviction to their individual ambitions, family, friends, and community; and WHEREAS, Diamond Bar is a community which chooses to shine a light on and celebrate individuals and organizations within its community who “go the extra mile” in order to make a difference and lift up fellow members of their community; and WHEREAS, Diamond Bar acknowledges the mission of Extra Mile America to create 550 Extra Mile cities in America and is proud to support “Extra Mile Day” on November 1, 2023. NOW, THEREFORE, the Diamond Bar City Council, does hereby proclaim NOVEMBER 1, 2023, as “EXTRA MILE DAY”, and urge each individual in the community to take time on this day to not only “go the extra mile” in his or her own life, but to also acknowledge all those who are inspirational in their efforts and commitment to make their organizations, families, community, country, or world a better place. November 7, 2023 Andrew Chou Mayor Stan Liu Ruth M. Low Mayor Pro Tem Council Member Chia Yu Teng Steve Tye Council Member Council Member 5.4.a Packet Pg. 49 Agenda #: 5.5 Meeting Date: November 7, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: SMALL BUSINESS SATURDAY PROCLAMATION. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Adopt the Proclamation declaring November 25, 2023 as Small Business Saturday. BACKGROUND: Saturday, November 25, 2023 is Small Business Saturday, a day to celebrate and support small businesses and all they do for their communities. California has 4.2 million small businesses, which is more than any other state in the country. Every time you pick up a coffee at your local café, grab lunch at the mom-and-pop shop or buy a new handbag from a local store, you are making an impact in your community. For every dollar spent at a small business in the United States, approximately 67 cents stays in the local community. The City of Diamond Bar encourages residents to support small businesses and merchants on Small Business Saturday and to shop small throughout the year. PREPARED BY: 5.5 Packet Pg. 50 REVIEWED BY: Attachments: 1. 5.5.a Small Business Saturday Proclamation 5.5 Packet Pg. 51 PP RR OO CC LL AA MM AA TT II OO NN ““SS MM AA LL LL BB UU SS II NN EE SS SS SS AA TT UU RR DD AA YY ”” WWHHEERREEAASS, the Diamond Bar City Council, celebrates our local small businesses and the contributions they make to our local economy and community; and WWHHEERREEAASS, according to the U.S. Small Business Administration, there are 33 million small businesses in the United States: small businesses represent 99.7% of firms with paid employees, small businesses are responsible for 62.7% of net new jobs created since 1995, and small businesses employ 46.4% of the employees in the private sector in the United States; and WWHHEERREEAASS, 68 cents of every dollar spent at a small business in the United States stays in the local community and every dollar spent at small businesses creates an additional 48 cents in local business activity as a result of employees and local businesses purchasing local goods and services; and WWHHEERREEAASS, 72% of consumers reported that Small Business Saturday 2022 made them want to shop and dine at small, independently-owned retailers and restaurants all year long; and WWHHEERREEAASS, City of Diamond Bar, supports our local businesses that create jobs, boost our local economy, and preserve our communities; and WWHHEERREEAASS, advocacy groups, as well as public and private organizations, across the country have endorsed the Saturday after Thanksgiving as Small Business Saturday. NNOOWW,, TTHHEERREEFFOORREE,, the Diamond Bar City Council, does hereby proclaim, NNoovveemmbbeerr 2255,, 22002233 as ““SSMMAALLLL BBUUSSIINNEESSSS SSAATTUURRDDAAYY””,, aand urge the residents of our community, and communities across the country, to support small businesses and merchants on Small Business Saturday and to Shop Small throughout the year. November 7, 2023 Andrew Chou Mayor Stan Liu Ruth M. Low Mayor Pro Tem Council Member Chia Yu Teng Steve Tye Council Member Council Member 5.5.a Packet Pg. 52 Agenda #: 5.6 Meeting Date: November 7, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: NOTICE OF COMPLETION FOR THE AREA 2 RESIDENTIAL & COLLECTOR STREETS REHABILITATION AND THE GOLDEN SPRINGS DRIVE ARTERIAL STREET REHABILITATION BETWEEN BREA CANYON ROAD AND GRAND AVENUE - PROJECT NO. SI23102 & SI23103. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Approve, and authorize the Director of Public Works/City Engineer to file, the Notice of Completion. FINANCIAL IMPACT: The Fiscal Year 2022/23 Capital Improvement Program included $3,300,000.00 in funding for this Project. The final construction cost of the Project, including one change order, is $3,186,620.05, which is $113,379.95 under the total authorization amount of $3,300,000.00 (Construction Agreement: $3,087,262.50, Contingency: $212,737.50). BACKGROUND/DISCUSSION: On March 21, 2023, the City Council awarded a construction contract to Copp Contracting, Inc. (Copp) for a total authorization amount of $3,300,000. The City issued the Notice to Proceed for the construction work on April 17, 2023. The Project encompassed the improvements of 12 centerline miles of residential and collector streets through the application of slurry seal, chip seal, localized asphalt concrete (AC) dig-outs, and curb ramp enhancements based on field conditions in the City’s Roadway Pavement Area 2. Additionally, Golden Spring Drive roadway pavement was rehabilitated with AC grind and overlay, enhanced bike lanes, improved signage and striping, and ADA curb ramp upgrades. 5.6 Packet Pg. 53 Initially, the plan involved grinding and overlaying Golden Springs Drive between Brea Canyon Road and Lavender Drive. However, due to the prolonged use by LA Engineering’s construction crew of the driveway access adjacent to Golden Springs Drive for the Grand Avenue/Golden Springs Drive Intersection Improvements Project, and briefly by the contractor of the Diamond Bar Golf Course Renovation Project, City staff decided to end the improvements at the golf course driveway, approximately 450 feet west of Lavender Drive. This decision was to prevent any potential damages to the recently laid asphalt pavement improvements by construction vehicles and trucks. City staff formally reached out to both project managers representing the City of Industry and the San Gabriel Valley Council of Governments (SGVCOG), requesting the incorporation of this roadway segment into the asphalt paving phase of the Grand Avenue/Golden Springs Drive Intersection Improvements Project. Moreover, as part of the 57/60 Confluence Project, the recently paved section along Golden Springs Drive between Adel Avenue and Copley Drive has undergone re- striping and lane closures by the contractor (Skanska) to facilitate their traffic control for the ongoing undercrossing and sewer line work. This roadway segment will be rehabilitated by the contractor and the SGVCOG after this current phase is completed. Copp completed all necessary work on October 6, 2023. A single Change Order, in the amount of $99,357.55, was authorized by the City. This change order primarily addressed adjustments in quantities, encompassing additional removal and replacement of curbs/gutter, concrete sidewalks, curb ramps, quantity overages on AC overlay, unexpected petromat (asphalt paving fabric) along Golden Springs Drive, and the application of slurry seal and striping at the intersection of Golden Springs Drive and Brea Canyon Road. PREPARED BY: REVIEWED BY: Attachments: 1. 5.6.a Notice of Completion 5.6 Packet Pg. 54 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO: CITY OF DIAMOND BAR 21810 COPLEY DRIVE DIAMOND BAR, CA 91765 ATTENTION: CITY CLERK Recording Fees Exempt per Govt. Code §§ 6103, 27383 Space Above for Recorder’s Use NOTICE OF COMPLETION Cal. Civ. Code 8100 et seq. and 9200 et seq. Notice is hereby given that: 1. The undersigned is the owner or authorized officer of the owner of the fee interest in the property hereinafter described. 2. The full name of the owner is City of Diamond Bar. 3. The full address of the owner is 21810 Copley Drive, Diamond Bar, CA 91765. 4. A work of improvement on the property hereinafter described was completed on October 6, 2023. The work done was: Residential & Collector Street Rehabilitation (Area 2) and Arterial Street Rehabilitation (Golden Springs Drive from Brea Canyon Road to Grand Avenue) - Project Nos. SI23102 & SI23103. 5. The name and address of the contractor, if any, for such work of improvement was: Copp Contracting, Inc. 6751 Stanton Ave., Buena Park, CA 90621 6. The date of the contract was March 21, 2023. 7. The property on which said work of improvement was completed is in the City of Diamond Bar, County of Los Angeles, State of California, and is described as follows: 8. The street address of said property is none. CITY OF DIAMOND BAR Dated: By: David G. Liu, P.E. Public Works Director/City Engineer VERIFICATION I am the Public Works Director/City Engineer of the City of Diamond Bar and am authorized to execute this verify cation on its behalf. I have read the foregoing notice of completion, know the contests thereof, and the same is true of my personal knowledge. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed on this ____ day of _____________, 2023, at Diamond Bar, California. Residential & Collector Street Rehabilitation (Area 2) and Arterial Street Rehabilitation (Golden Springs Drive from Brea Canyon Road to Grand Avenue) - Project Nos. SI23102 & SI23103. 5.6.a Packet Pg. 55 By: David G. Liu, P.E. Public Works Director/City Engineer 5.6.a Packet Pg. 56 Agenda #: 5.7 Meeting Date: November 7, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: VENDOR SERVICES AGREEMENT WITH TOWN AND COUNTRY EVENT RENTALS, LLC FOR SPECIAL EVENT EQUIPMENT THROUGH JUNE 30, 2025. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve and authorize the City Manager to sign the Vendor Services Agreement with Town and County Event Rentals, LLC. FINANCIAL IMPACT: The total not-to-exceed amount for FY 2023-24 is $64,000 and FY 2024-25 is $41,000; therefore, the total not-to-exceed amount for the Agreement is $105,000. Sufficient funds are included in the FY 2023-24 Parks and Recreation budget to cover the cost of such services and would be included in subsequent budget cycles. An annual CPI adjustment may be requested by Town and Country Event Rentals, LLC after the first year of the term. DISCUSSION: The City of Diamond Bar hosts popular City-wide programs and special events that require a large quantity of equipment such as canopies, tables, light towers, staging, and chairs. These events include community favorites such as the Halloween Party, Snow Fest, and upcoming City’s 35th Birthday Party this fiscal year. The City does not own sufficient equipment to meet the needs of these events, therefore, the City traditionally enters into a contract for the equipment and necessary staff to set up and break down the rented items. On May 4, 2023 the City published a request for proposals on Planet Bids with a deadline of May 26, 2023. A total of 87 vendors were notified and one proposal was received. Town and County Event Rentals (TCER) was the only vendor to respond by 5.7 Packet Pg. 57 the deadline and meet the requirements of the request which included positive references. TCER has provided exceptional customer service and competitive pricing to the City since 2022. Recently, the TCER Event Director met with City staff at each location to provide a detailed site plan and exhibited a thorough event understanding. TCER has the staff and equipment resources to meet the unique needs of all City events. City staff is confident TCER can provide the necessary support to handle a variety of special events, from the annual Snow Fest to the 35th Birthday Party. LEGAL REVIEW: The City Attorney has reviewed and approved the agreement as to form. PREPARED BY: REVIEWED BY: Attachments: 1. 5.7.a Contract - Town and Country Event Rentals 11.7.23 5.7 Packet Pg. 58 1 Vendor Services - equipment 1292531.1 VENDOR SERVICES AGREEMENT EQUIPMENT SERVICES THIS AGREEMENT (the "Agreement") is made as of November 7, 2023 by and between the City of Diamond Bar, a municipal corporation ("City") and Town and Country Event Rentals, LLC, a Limited Liability Company (herein referred to as the “Vendor”). 1. Vendor's Services. Subject to the terms and conditions set forth in this Agreement Vendor shall provide to the reasonable satisfaction of the City equipment services set forth in the attached Exhibit "A" – City’s Request for Proposal, which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Vendor represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Vendor represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Andee Williams, Recreation Supervisor, (herein referred to as the “City’s Project Manager”), shall be the person to whom the Vendor will report for the performance of services hereunder. It is understood that Vendor shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all performances required hereunder by Vendor shall be performed to the satisfaction of the City’s Project Manager and the City Manager 2.Term of Agreement. This Agreement shall take effect November 7, 2023, and shall continue until June 30, 2025 ("Term"), unless earlier terminated pursuant to the provisions herein. After completion of the first term year, the consultant can request a CPI adjustment and any increase in compensation will be negotiated between the City and the Consultant per fiscal year, but in no event shall the increase exceed the amount that the Consumer Price Index ("CPI") for the Los Angeles-Anaheim- Riverside metropolitan area for the month immediately preceding the Adjustment Date (the "Index Month") as reported by the Bureau of Labor Statistics of the United States Department of Labor, has increased over the CPI for the month one year prior to the Index Month. 3. Compensation. City agrees to compensate Vendor for each service which Vendor performs to the satisfaction of City in compliance with the quotes provided by the Vendor set forth in Exhibit "B". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Vendor pursuant to this Agreement shall not exceed sixty-four thousand dollars ($64,000) for the 23/24 fiscal year and forty-one thousand dollars ($41,000) for the 24/25 fiscal year. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 5.7.a Packet Pg. 59 2 Vendor Services - equipment 1292531.1 4. Payment. A.As scheduled services are completed, Vendor shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B.All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. C.City will pay vendor the amount invoiced by check within 90 days of receipt. D.Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Vendor. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control. In the event of any inconsistency between this Agreement and the attached exhibits, the following order of precedence shall apply: (1) The Agreement; (2) The City’s Request for Proposal (Exhibit “A”) and the quotes provided by the Vendor (Exhibit “B”). 7. Status as Independent Vendor. A. Vendor is, and shall at all times remain as to City, a wholly independent Vendor. Vendor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Vendor or any of Vendor's employees, except as set forth in this Agreement. Vendor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. Vendor agrees to pay all required taxes on amounts paid to Vendor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent Vendor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent Vendor status of Vendor and the audit in any way fails to sustain the validity of a wholly independent 5.7.a Packet Pg. 60 3 Vendor Services - equipment 1292531.1 Vendor relationship between City and Vendor, then Vendor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Vendor shall fully comply with Workers' Compensation laws regarding Vendor and Vendor's employees. Vendor further agrees to indemnify and hold City harmless from any failure of vendor to comply with applicable Worker's Compensation laws. D. Vendor shall, at Vendor’s sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Vendor under this Agreement any amount due to City from Vendor as a result of Vendor's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Vendor’s failure to comply with this Section. 8. Standard of Performance. Vendor shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any sub vendors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9.Indemnification. Vendor shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1)Any and all claims under Workers’ Compensation Act and other employee benefit acts with respect to Vendor’s employees or Vendor’s Vendor’s employees arising out of Vendor’s work under this Agreement; and (2) Any and all claims arising out of Vendor's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Vendor’s legal counsel unacceptable, then Vendor shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Vendor shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that 5.7.a Packet Pg. 61 4 Vendor Services - equipment 1292531.1 the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. (3) The Vendor's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement. 10. Insurance. A. Vendor shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: (1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Vendor, its officers, employees, agents, and independent Vendors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only. C. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Vendor agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Vendor pursuant to the terms of this Agreement and shall be issued by an insurance company which is 5.7.a Packet Pg. 62 5 Vendor Services - equipment 1292531.1 authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E. Vendor shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Vendor (as the named insured) should Vendor fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Vendor understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Vendor as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Vendor’s due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Vendor for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Vendor fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Vendor, which amounts may be deducted from any payments due Vendor. I.Vendor shall include all subVendors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subVendor to the City for review and approval. All insurance for subVendors shall be subject to all of the requirements stated herein. 11. Confidentiality. Vendor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Vendor covenants that all data, documents, discussion, or other information developed or received by Vendor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Vendor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Vendor's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Vendor prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Vendor's prior written consent, use the same for other unrelated projects. 5.7.a Packet Pg. 63 6 Vendor Services - equipment 1292531.1 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Vendor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Vendor may, however, make and retain such copies of said documents and materials as Vendor may desire. 13.Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Vendor and its sub Vendors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Vendor's records regarding the services provided under this Agreement. Vendor shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Vendor agrees to make available all such records for inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 14. Conflict of Interest. A. Vendor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Vendor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Vendor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Vendor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Vendor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Vendor's covenant under this section shall survive the termination of this Agreement. 15. Termination. The CITY may cancel performance of this Agreement without cause upon 15 days’ notice to Vendor. If the CITY terminates this Agreement without cause, Vendor shall be paid for all services provided under this Agreement up to and including the date of termination. Either party may cancel this Agreement due to a default thereof, including, but not limited to, unsafe working conditions; provided that prior to a termination for cause the non-defaulting party shall provide the defaulting party with written notice of the alleged default and an opportunity to cure within 10 days, if the default is in fact subject to cure within such 10-day period. If the default is not subject to cure, either party may cancel this Agreement due to default upon written notice. 5.7.a Packet Pg. 64 7 Vendor Services - equipment 1292531.1 16. Personnel/Designated Person. Vendor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Vendor or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as provided in this Agreement, Vendor reserves the right to determine the assignment of its own employees to the performance of Vendor's services under this Agreement, but City reserves the right in its sole discretion to require Vendor to exclude any employee from performing services on City's premises. 17. Non-Discrimination and Equal Employment Opportunity. A. Vendor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Vendor will, in all solicitations or advertisements for employees placed by or on behalf of Vendor state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Vendor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Reserved. 19. Time Is of the Essence. Time is of the essence in this Agreement. Vendor shall do all things necessary and incidental to the prosecution of Vendor’s work. 20. Reserved. 21. Reserved. 22. Assignment. Vendor shall not assign or transfer any interest in this Agreement nor the performance of any of Vendor's obligations hereunder, without the prior written consent of City, and any attempt by Vendor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23. Compliance with Laws. Vendor shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 5.7.a Packet Pg. 65 8 Vendor Services - equipment 1292531.1 24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Vendor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Vendor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and Vendor. 26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. “VENDOR” “CITY” Town and Country Event Rentals, LLC City of Diamond Bar 7725 Airport Business Pkwy 21810 Copley Drive Van Nuys, CA 91406 Diamond Bar, CA 91765-4178 Attn.: Gabriel Fernandez Attn.: Andee Williams Phone: 626-795-7700 Phone: 909.839.7067 E-Mail: gfernandez@tacer.biz E-mail: awilliams@diamondbarca.gov 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County. 5.7.a Packet Pg. 66 9 Vendor Services - equipment 1292531.1 29.CoCounterparts.This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 3030. Entire Agreement.This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Vendor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "V"VENDOR" "C"CITY" TOWN AND COUNTRY EVENT RENTALS, LLC CITY OF DIAMOND BAR By: ___By: ________ Printed Name:Daniel Fox, City Manager Title:______ By: ATTEST: Printed Name: Title: Kristina Santana, City Clerk ApApproved as to form: By: _ Omar Sandoval,City Attorney Gabriel Fernandez Event Director 5.7.a Packet Pg. 67 REQUEST FOR PROPOSAL The City of Diamond Bar is currently accepting proposals for equipment rentals for special events during the 23/24 fiscal year. Exhibit “A” Introduction The City of Diamond Bar has several special event’s that require canopies, tables, chairs, and stages during the 23/24 fiscal year. Events Include: Halloween Party, Winter Snow Fest, City Birthday. and Concert in the Park. Please bid on the information listed below. Scope of Services All proposal must be itemized per event and include tax, delivery, and any other additional charges. Please submit your quote based on the information provided. Once the vendor has been selected, actual event information and locations will be provided. Please quote on the following: Concerts in the Park - Five weeks of service •(1) canopy 20x30 white with 12’ high legs •Water barrels needs for canopies over 10 x 10 •Set-up: Monday, July 3 before 12 p.m. noon •Pick-up: Thursday, August 3 before 12 p.m. noon. •Canopy will remain in the location for 5 weeks •Location: Summitridge Park – 1600 Grand Ave, Diamond Bar, CA 91765 Halloween Party •(80) 6x30 tables •(85) white folding chairs •(2) 30x30 white canopies •(6) 30x20 white canopies •(2) 30x10 white canopies •Water barrels needed for all canopies over 10x10 in size •Set-up: Thursday, October 28 before 12 p.m. noon •Pick-up: Saturday, October 28 after 3 p.m. •Location: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765 Winter Snow Fest •(90) 6x30 tables •(475) White folding chairs •(2) 40x60 white canopy •(2) 40x40 white canopies •(3) 10x10 white canopies •(3) 10x20 white canopies 5.7.a Packet Pg. 68 •(1) 20x20 White canopy •(1) 20x30 white canopy to go over stage with 12ft legs •(6) sidewall 10x10 white •(1) sidewall 12x30 white •(1) Stage 16x24 •(1) Stage legs 30” •(1) Stage guard rails 4’ •(2) Stage stairs 24”-48” •(1) Astro turf black 16x24 section •Water barrels needed for all canopies over 10x10 in size •Set-up: Wednesday, December 7 before 12 p.m. noon •Pick-up: Saturday, December 9 after 4 p.m. •Location: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765 City Birthday - •(100) 6x30 tables •(25) picnic tables with umbrellas •(500) white folding chairs •(2) 40x40 white canopies •(12) 10x10 white canopies •(3) 10x20 white canopy •(1) 20x30 white canopy •(2) 20x40 white canopies •(8) sidewall 10x10 white •(2) sidewall 12x30 white •(1) canopy 20x30 white with 12’ high legs •(2) Stage 16x24 •(2) Stage legs 30” •(2) Stage guard rails 4’ •(4) Stage stairs 24”-48” •(2) Astro turf black 16x24 section •Water barrels needs for canopies over 10 x 10 •Set-up: Wednesday, April 3 before 12 p.m. noon •Pick-up: Monday, April 8 before 12 p.m. noon. •Location: Summitridge Park – 1600 Grand Ave, Diamond Bar, CA 91765 Vendor Requirements 1. Vendor will be required to sign a Vendor Service Agreement and meet all requirements outlined in the agreement including insurance and provide documents prior to beginning work. 2. Must provide three references from either another municipality or closely related customer to help with the selection. 3. Delivery/ pick up/ service of all items. 4. Must be able to accept payment in check form and provide itemized invoices. 5.Must be able to submit W-9 Form. Insurance Coverage: Vendor must provide Certificate of Liability Insurance $1,000,000.00 per occurrence and Additional Endorsement as required by City policy. (See draft Vendor Services Agreement sample for specific additional requirements coverage) 5.7.a Packet Pg. 69 Selection Criteria In reviewing and evaluating the response to this RFP, City staff will be considering the following: •Responsiveness and comprehensiveness of the proposal with respect to this Request for Proposal (RFP). •Availability of the company and their ability to meet the proposal scope of work. •References •Cost of quoted items. Please provide three references from either another municipality or closely related customer to help with the selection. The City reserves the right to reject any or all proposals and may elect to make a decision without further discussion or negotiation. This solicitation for proposals is not to be construed as a contract or order of any kind. The City is not liable for any costs or expenses incurred in the preparation of the proposal. If you have any questions, please contact Jessica Rayela at 909.839.7073. To be considered, proposals must be submitted to the City of Diamond Bar by Friday, May 26, 2023 @ 4PM 5.7.a Packet Pg. 70 Company Name Address Name & Title Phone Email Item Description QTY Cost/item Total Cost Tables 6x30 80 White Folding Chairs 85 White Canopies 100x100 1 White Canopies 30x20 6 White Canopies 30x10 2 Water Barrels Water barrels needed for all canopies. Delivery Tax Total CITY OF DIAMOND BAR: COST PROPOSAL - BID SHEET Halloween Party Equipment Please bid on example. •S et-up: Thursday, October 26, 2023 before 12 p.m. noon •P ick-up: Saturday, October 28, 2022 after 5 p.m. •L ocation: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765 *If your company does not offer any of these products please put a $0 in the total cost. Exhibit "B" TOWN AND COUNTRY 523 S. ARROYO PARKWAY PASADENA CA 91105 GABRIEL FERNANDEZ - EVENT DIRECTOR 6266924483 GFERNANDEZ@TACER.BIZ 12.95 1036.00 2.25 191.25 11,000 11,000 501.85 3011.10 367.10 734.20 47.25 5670.00 1156.00 913.97 23,712.52 5.7.a Packet Pg. 71 Item Description QTY Cost/item Total Cost Tables 6X 30 100 Folding Chair White 475 White Canopies 40X40 4 White Canopies 10X10 8 White Canopies 30x30 2 White Sidewalls 8X20 3 White Canopy 20X20 1 White Canopy 20X10 1 White Sidewall 12X10 1 White Sidewall 12X20 1 Stage 16X24 1 Stage Legs 30”1 Stage Guard Rails 4’1 Winter Snow Fest Equipment Please bid on example. •S et-up: Thursday, December 6, 2023 before 12 p.m. noon •P ick-up: Saturday, December 9, 2023 after 4 p.m. •L ocation: Pantera Park – 738 Pantera Drive, Diamond Bar, CA 91765 12.95 1295.00 2.25 1068.75 1206.25 4825.00 111.95 895.60 806.30 1612.60 27.00 81.00 320.40 320.40 243.50 243.50 55.50 55.50 111.00 111.00 1065.60 1065.60 0 0 19.60 19.60 5.7.a Packet Pg. 72 Stage Stairs 24”-48”2 Astro Turf Black 16X24 1 Water Barrel Water barrels needed for all canopies over 10x10 Delivery Tax Total Item Description QTY Cost/item Total Cost Tables 6X 30 100 Picnic tables 6' with umbrellas 25 Folding Chair White 500 White Canopies 40X40 2 White Canopies 10X10 12 *If your company does not offer any of these products please put a $0 in the total cost. Please bid on example. •S et-up: Wednesday, April 3, 2023 before 12 p.m. noon •P ick-up: Monday, April 8, 2023 before 12 p.m. noon •L ocation: Summitridge Park – 1600 Grand Ave, Diamond Bar, CA 91765 City Birthday Equipment 78.25 770.40 3213.00 867.00 734.74 17,393.99 12.95 1295.00 162.50 4062.50 2.25 1125.00 1206.25 2412.50 111.95 1343.40 156.50 770.40 5.7.a Packet Pg. 73 White Canopies 20x30 1 White Canopy 20x40 2 White Canopies 10x20 3 White Sidewall 10X10 8 White Sidewall 12X30 2 Stage 16X24 2 Stage Legs 30”2 Stage Guard Rails 4’2 Stage Stairs 24”-48”4 Astro Turf Black 16X24 2 Water Barrel Water barrels needed for all canopies over 10x10 Delivery Tax Total *If your company does not offer any of these products please put a $0 in the total cost. 501.85 669.45 243.50 27.00 166.5 1065.60 0 19.60 78.25 770.40 4063.50 1156.00 883.57 23,485.92 501.85 1338.90 730.50 216.00 333.00 2131.20 0 39.20 313.00 1540.80 5.7.a Packet Pg. 74 Item Description QTY Cost/item Total Cost White Canopy 20X30 1 Canopy Legs 20X10x12’ High Legs 1 Water Barrel Water barrels needed for canopy Delivery Tax Total *If your company does not offer any of these products please put a $0 in the total cost. 2. Do you provide discount pricing for government agencies? Additional Information Questions 1. Do you have an emergency call number? Concerts in the Park Equipment - Canopy will stay in location for seven weeks. Please bid on example. •S et-up: Tuesday, June 14, 2022 before 12 p.m. •P ick-up: Thursday, August 2, 2022 before 12 p.m. •L ocation: Summitridge Park – 1600 Grand Ave, Diamond Bar, CA 91765 1505.55 1505.55 145.50 145.50 75.00 600.00 289.00 136.33 4927.43 626 - 692 - 4483 10% Core Rental Items 5.7.a Packet Pg. 75 Signature Date Printed Name Title Company Name “I affirm that I have reviewed the Request for Proposal (RFP). I have completed the Cost Proposal - Bid Sheet to the best of my knowledge. I understand that all information submitted about this RFP may be subject to the provisions of the Public Records Act. The City shall have the right to terminate at any time any contract awarded to an RFP response that contains false information.” AKNOWLEDGEMENT OF REVIEW GABRIEL FERNANDEZ 5.26.2023 GABRIEL FERNANDEZ EVENT DIRECTOR TOWN AND COUNTRY 5.7.a Packet Pg. 76 Agenda #: 5.8 Meeting Date: November 7, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: FIRST AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH TAIT & ASSOCIATES, INC. FOR ON-CALL CIVIL ENGINEERING & ARCHITECTURAL SERVICES THROUGH JUNE 30, 2026. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: A. Determine that the approval of the first amendment for the proposed design projects are not subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Article 18, Section 15262; B. Appropriate $55,000 from the FY2023-24 Measure W Fund (Fund # 201) to the Capital Improvement Program Fund (Fund # 301) for design of the groundwater drainage improvements at Cold Spring Lane; and C. Approve, and authorize the City Manager to sign, Amendment No. 1 to the Consulting Services Agreement with TAIT & Associates, Inc., for a not-to-exceed annual amount of $140,000 for Fiscal Year 2023-24. FINANCIAL IMPACT: The Fiscal Year 2023-2024 Public Works Operating Budget includes a budget for on- call civil engineering and architectural services. Of that budget, $50,000 has been allocated to the on-call contract with TAIT & Associates, Inc. (“Tait”) to provide the service. In the current Fiscal Year, this budgeted funding and Tait’s not-to-exceed amount is reserved for previously planned projects. The City intends to assign Tait two (2) additional tasks: 1. Design Services for the Pantera Park Hard Court Rehabilitation and LED Retrofit 5.8 Packet Pg. 77 Project (CIP# FP23503): The Project will cost $35,000 with contingency. The FY 2023-24 Capital Improvement Program includes sufficient funds for this task. (CIP# FP23503) Budget Encumbrance/ Expenses Balance Park Development Fund $57,000 $57,000 Prop 68 $213,000 $270,000 Design Services ($28,150) $241,850 Design Services Contingency ($6,850) $235,000 Balance (to be used for the construction phase) $235,000 2. Design Services for the Groundwater Drainage Improvements at Cold Spring Lane (to be added to CIP# SI23101): The design work is proposed to cost $55,000 with contingency. Since this work was not budgeted previously, it is requested that funds be appropriated for it from Measure W (Fund # 201). This work will be incorporated into the existing Area 3 Residential and Arterial Pavement Rehabilitation Design Project (CIP# SI23101). (CIP# SI23101) Budget Encumbrance/ Expenses Balance Measure M $380,000 $380,000 Measure W – New Request $55,000 $435,000 Existing Pavement Design Contract with NCE, Inc.; including contingency ($380,000) $55,000 Groundwater Drainage Design Services (New) ($46,320) $8,680 Contingency for Groundwater Drainage Design Services (New) ($8,680) $0 Balance $0 Upon appropriation, the amended total not-to-exceed amount for Tait’s Agreement in Fiscal Year 2023-24 would be $140,000. TAIT & Associates, Inc. Agreement Funding Sources in FY 2022/23 Only Operating Budget On-Call Account# 100615-54440; Existing in Contract CIP# FP23503 (Pantera Park Hardcourt & LED), Addition to Contract CIP# SI23101 (Groundwater Work on Pavement Design); Addition to Contract Contract new total not-to-exceed amount in FY 2023/24 $50,000 $35,000 $55,000 $140,000 BACKGROUND: On June 20, 2023, the City Council authorized TAIT & Associates, Inc. (Tait) to provide on-call civil engineering and architectural services for a three-year term (July 1, 2023 to 5.8 Packet Pg. 78 June 30, 2026) with an annual not-to-exceed amount of $50,000. For this current fiscal year, the City has tasked Tait to prepare detailed plans and specifications for landscape improvements at the Diamond Bar Center (DBC) and Grand Avenue along the DBC property frontage, among other on-call tasks that may arise. Although the cost of this design work is within the current budget and will not exceed the contract not-to-exceed amount, it leaves no capacity in the contract not-to- exceed amount for any additional works. Pantera Park Hard Court Rehabilitation and LED Retrofit Project: On June 7, 2022, the City Council approved CIP# FP23503. The attached Exhibit “C” shows this project’s location. Groundwater Drainage Improvements at Cold Spring Lane: On June 20, 2023, the City Council approved the Residential and Arterial Pavement Rehabilitation Design Project (CIP# SI23101) for Area 3. On Cold Spring Lane, south of Diamond Bar Boulevard, groundwater was observed to flow out of roadway cracks and patches at intermittent times throughout the year. The attached Exhibit “D” shows this project’s location. When unmitigated, this groundwater issue affects the pavement durability and requires frequent maintenance. This issue can be resolved by the construction of a subdrain system to capture the groundwater before it surfaces and discharge it to the proper storm drainage infrastructure. As part of the Area 3 pavement design work, it became evident that this groundwater issue needs to be addressed prior to moving forward with the finalization of the plans. This issue was not identified and included in the original design scope of work. ANALYSIS: Pantera Park Hard Court Rehabilitation and LED Retrofit Project: Due to the project's grant funding requirements, it is considered a public works project under the applicable procurement regulations. As a result, certain design documents must be prepared before the City can move forward with the construction phase. Groundwater Drainage Improvements at Cold Spring Lane: Since Tait has an existing on-call contract with the City for civil engineering design services and has done multiple similar groundwater drainage improvement projects for the City in the past, it would be appropriate to have Tait provide design service for this groundwater issue. The result of this design effort will be later integrated into the pavement rehabilitation project design documents, which are near completion by a different consultant with expertise in pavement works. The integrated design document will go before the City Council for approval prior to going through a bidding process for construction. Both of the above tasks can be completed by Tait within the scope of their current on- call consulting services agreement. In order to authorize Tait to perform this work, the not-to-exceed amount of the existing contract must be increased to $140,000 for this current Fiscal Year. This amendment will not change the not-to-exceed amount of $50,000 for future fiscal years in the Original Agreement. 5.8 Packet Pg. 79 Alternatively, the City can solicit proposals from other qualified firms to provide design services for the aforementioned design work. Pursuit of this option will require a separate process to advertise the respective projects, receive proposals, and prepare consultant service agreement recommendations for the City Council’s consideration. This could result in higher costs for design services than working with Tait’s previously approved rates for their on-call work. ENVIRONMENTAL REVIEW: The City Council’s approval of this first amendment for these design services tasks are not subject to environmental review under the California Environmental Quality Act (CEQA) pursuant to Article 18 (Statutory Exemptions), Section 15262 of the CEQA Guidelines, which exempts “feasibility or planning studies for possible future actions [that] the agency has not yet approved.” LEGAL REVIEW: The City Attorney has reviewed and approved the amended Agreement as to form. PREPARED BY: REVIEWED BY: Attachments: 1. 5.8.a First Amendment to Agreement with Tait & Associates, Inc. 2. 5.8.b Tait Proposal for CIP# FP23503 3. 5.8.c Tait Proposal for CIP# SI23101 4. 5.8.d Pantera Park Project Limits 5. 5.8.e Cold Spring Lane Project Limits 5.8 Packet Pg. 80 1450826.1 FIRST AMENDMENT TO CONSULTANT SERVICES AGREEMENT This First Amendment to Consultant Services Agreement (“First Amendment”) is made and entered into as of October 17, 2023, by and between the City of Diamond Bar, a municipal corporation (“City”), and TAIT & Associates, Inc., a California corporation (herein referred to as the “Consultant”) with reference to the following: A. The City and the Consultant entered into that certain Consultant Services Agreement dated as of June, 21, 2023, which is incorporated herein by this reference (the “Original Agreement”); and B. The City and the Consultant desire to amend the Original Agreement to modify, amend and supplement certain portions thereof. NOW, THEREFORE, the parties hereby agree as follows: 1. Defined Terms. Except as otherwise defined herein, all capitalized terms used herein shall have the meanings set forth for such terms in the Original Agreement. 2. Term. The Term of the Original Agreement as set forth in Section 2 therein is from July 1, 2023 to June 30, 2026. This First Amendment does not extend the overall Term. This First Amendment only revises the compensation from July 1, 2023 to June 30, 2024, as further described in Section 3 herein. 3. Revised Compensation. The total not-to-exceed compensation set forth in Section 3 of the Original Agreement was the sum of Fifty Thousand Dollars and Zero Cents ($50,000.00). Section 3 of the Original Agreement is hereby amended to provide for an increase of Ninety Thousand Dollars and Zero Cents ($90,000.00) so that the total not-to-exceed compensation, as amended by this First Amendment shall not exceed One Hundred Forty Thousand Dollars and Zero Cents ($140,000.00) for Fiscal Year 2023-24 without the prior authorization of the City. This will not change the not-to-exceed amount for the future fiscal years over the stated amount in the Original Agreement. The added $90,000.00 not-to-exceed amount will be used for the additional tasks as provided in Exhibits “1A” and “1B” respectively. 4 Integration. This First Amendment and all attachments hereto (if any) integrate all of the terms and conditions mentioned he rein, and supersede all negotiations with respect hereto. This First Amendment amends, as set forth herein, th e Original Agreement and except as specifically amended hereby, the Original Agreement shall DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 81 remain in full force and effect. To the extent that there is any conflict or inconsistency between the terms and provisions of this First Amendment and the terms and provisions of the Original Agreement, the terms and provisions of this First Amendment shall control. IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written. “CONSULTANT” “CITY” TAIT & ASSOCIATES, INC. CITY OF DIAMOND BAR By: By: Printed Name: Daniel Fox, City Manager Title: By: ATTEST: Printed Name: Title: Kristina Santana, City Clerk APPROVED AS TO FORM: Omar Sandoval, City Attorney *NOTE: If Consultant is a corporation, the City requires the following signature(s): -- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistan t Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 82 Exhibit 1A Tait Proposal for FP23503 July 18, 2023 DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 83 TAIT & Associates, Inc. Pantera Park Hardscape Resurfacing Project Page | 1 July 18, 2023 City of Diamond Bar Attn: Nicholas Delgado 21810 Copley Dr, Diamond Bar, CA 91765 RE: Proposal for Pantera Park Hardscape Resurfacing Project Dear Mr. Delgado, TAIT & Associates (TAIT) is pleased to provide this proposal to the City of Diamond Bar (City) regarding the requested Hardscape Rehabilitation services for Pantera Park. As part of the consultant team for this project, TAIT has proposed to utilize the services of CDPC for which Matt Kohlenberger will act as the project manager and point of contact for the requested services. Scope of Work & Fee Proposal The primary scope of services included under this contract will be provided by CDPC. A detailed scope of work prepared by CDPC has been attached to this proposal as Attachment A for the City’s review and consideration. The scope breakdown for this project is as follows: 1. TAIT Administrative Support & Hours (8 hours max) $1,500 2. Landscape Architectural & Lighting Design Services $21,450 (Tasks 1-5 by CDPC per Attachment A + 10% Markup) 3. Landscape Architectural Construction Support Services $2,200 (Task 7 by CDPC per Attachment A + 10% Markup) 4. Project Specification Package $3,000 TOTAL FEE $28,150 TAIT’s services will be administrative support on this project and all design work (aside from bid package compilation) will be conducted by CDPC based on design data provided by the City. Closure David Sloan will be the main point of contact for this proposal and can be reached in our Santa Ana office headquarters at 701 N. Park Center Drive, Santa Ana, CA, phone number 714-560-8643, and email dsloan@tait.com . We thank you for this opportunity to submit our proposal and look forward to further discussing with you our capabilities and commitment to working with the City on this project. Very truly yours, TAIT & ASSOCIATES, INC. David Sloan, P.E. Director of Engineering DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 84 Exhibit 1B Tait Proposal for SI23503 August 9, 2023 DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 85 August 9 , 202 3 Submitted By: TAIT & Associates, Inc. 701 Parkcenter Drive Santa Ana, CA 714-560 -8200 www.tait.com PROPOSAL TO PROVIDE CIVIL ENGINEERING DESIGN SERVICES FOR PHASE 6 GROUNDWATER DRAINAGE IMPROVEMENTS CITY OF DIAMOND BAR Submitted To: Mr. Nicholas Delgado E ngineer ing Technician City of Diamond Bar , Department of Public Works 21810 Copley Drive Diamond Bar, CA 91765 DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 86 Cover Letter August 9, 2023 Mr. Nicholas Delgado City of Diamond Bar Department of Public Works 21810 Copley Drive Diamond Bar, CA 91765 RE: Request for Proposals for Civil Engineering Design Services for Phase 6 - Groundwater Drainage Improvements Dear Mr. Delgado, TAIT & Associates, Inc. (TAIT) is pleased to submit the enclosed proposal in response to City of Diamond Bar’s (City) Request for Proposals (RFP) to provide civil engineering design services for Phase 6 - Groundwater Drainage Improvements. TAIT at a Glance. At TAIT, we have provided innovative engineering solutions to our clients for more than 58 years. We understand that public projects have their own specific issues, and with 220 associates, we have the right blend of professional engineers, surveyors, environmental assessors, and construction personnel with the experience necessary to address critical and big picture concerns. Since TAIT was founded in 1964 in Orange County, we have built mature relationships with state and local agencies throughout Southern California and consistently create successful partnerships with the agencies for which we work. Experience and Expertise. With a diverse engineering staff, our firm has expertise in the many facets of civil engineering and construction management, both on and off site, planning, and design services including: storm drains, roadways, pavement and parking rehabilitation, water quality, water and waste water, utilities, site development and remediation, surveying, and mapping. In addition to engineering services, our company also has architecture, entitlements, and environmental groups which are ready to serve the City should the opportunity arise. Our project experience is vast and includes recent projects such as the; Reagan and Peterson Park Parking Lot Rehabilitation Design and Construction Management Project for the City of Diamond Bar, the Tustin Metrolink Station drainage improvements for City of Tustin/OCTA, and the Overly, Alley Reconstruction, and Cerritos Ave. Widening Design for City of Stanton, to name a few. Project Team. As part of our project approach, we have reviewed the project needs and site requirements in order to propose the most effective staff. With 36 years of experience, Jacob Vandervis, PE, will act as Principal in Charge and will personally lead the team to success. Todd Broussard, PE, will serve as the Project Manager on this contract. Mr. Broussard has over 36 years of public works experience. His extensive background in both public and private rehabilitation projects will allow for a value assessment of the proposed design while ensuring the quality expected by the City. Todd has worked with the City of Diamond Bar as Project Manager and Project Engineer on both the Phase 3 and Phase 4 Groundwater Drainage projects. His local knowledge and familiarity with City and LACFCD staff and methodologies will ensure speedy and efficient completion. David Sloan, PE, Director of Engineering, will be the QA/QC Manager of TAIT’s services to the City. David’s involvement with preparation of the “Citywide Comprehensive Drainage Study” will ensure historical perspective and continuity. DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 87 Cover Letter Quality and Cost Effectiveness. TAIT will work with the City on budget limits and always ensure quality services are provided at the most efficient cost possible. We have successfully met all past budgets on similar projects, creating lasting relationships with other agencies and earning repeated success and referrals. We understand that TAIT will have contractual obligation with the City of Diamond Bar with regard to this project. We aim to act as an extension of the City’s staff and will place an emphasis on Customer Service which has been and will remain one of TAIT’s Corporate Goals “To Completely Satisfy our Customers”. We are excited to have this opportunity to continue our relationship with the City of Diamond Bar and serve on this project. David Sloan, contact person for this procurement and can be reached at (714) 560-8643 or dsloan@tait.com at any time should you have any questions regarding our proposal. Very truly yours, TAIT & ASSOCIATES, INC. David Sloan, PE Vice President – Director of Engineering DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 88 Appendix Page | 1 Work Plan/Scope of Work TAIT takes no exceptions to the City’s proposed scope of work. Based on our review of the City’s RFP, project site, existing records, and our preparation of the “Citywide Comprehensive Drainage Study”, the following is our proposed final scope of work for the City’s design contract: A. Project Kick-Off Meeting A design kick-off meeting with TAIT’s key team members, City staff, and other affected parties, will be held at the start of the project to identify clear lines of communication and review the final scope, schedule, milestones and other project details of concern. At this meeting the project’s schedule will be confirmed with the City. It is anticipated that the City will provide all pertinent record information for the existing City streets and utilities including as-built plans, record plans, CAD files and GIS files, for the project limits. Upon completion of the meetings, TAIT will also prepare meeting minutes for circulation, review and comments. Deliverables: Meeting Agenda & Minutes B. Records Research & Compilation Research of record Information from City files will be conducted to acquire existing available design records and utility information. It is anticipated that the information collected during the research phase will be used to assist in the development of the project base maps. Deliverables: Digital Copies of Obtained Records C. Design Field Walk, Topographic Survey and Basemapping This task includes hours required to review the site conditions for each project location to document current field conditions and review any chances that have occurred since the date of the initial report preparation. This task also includes the field survey time required to obtain topographic and aerial drone survey and storm drain invert data at each of the project locations. Survey will be on a temporary basis of bearing and benchmark, however, it will be placed on California State Plane coordination system so as to allow the correlation of an aerial drone orthographic image. Deliverables: Field Notes, Observations, & Photos, Topographic Field Survey D. Utility Research & Notification As part of our base scope of work, TAIT will prepare and distribute two utility notices to affected utility agencies. The first notice will be distributed at project inception and will notify the utilities of the project and will request records for only areas that the Utility foresees conflicts with. The second notice will be distributed to all present utilities at the 80% design completion stage and will include a reduced size plan for the utility’s review and comment. TAIT will review all obtained record data and will coordinate with utilities that may be affected in order to obtain further design and construction requirements. All utility coordination, records and data will be compiled at the end of the project and will be submitted to the City for future reference. Deliverables: Utility Notices (1st & 2nd) DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 89 Appendix Page | 2 E. Drainage Improvement PS&E Upon completion of the project research and Base mapping, TAIT will initiate the preparation of the PS&E design package. D.1) Preliminary Design Analysis, Coordination, & Recommendations: As an initial task for the design process, TAIT will prepare preliminary alignments and conduct initial design conflict checks in order to implement the initial design recommendations for each project area. Initial items anticipated during the preliminary design task are as follows: • Contact and verify design and submittal requirements for LACFCD connection permit • Check record depths for utility crossings and determine if further potholing/review will be required • Prepare preliminary design alignments and submit to City for initial review and approval D.2) Construction Drawings: Upon completion of the preliminary design and the City’s approval of the initial design concept, TAIT will initiate the preparation of the design plans. Based on our review of the RFP, the following are the anticipated plan sheets on this contract: SHEET DESCRIPTION SCALE SHEETS Title Sheet -- 1 Notes, Details, & Typical Sections -- 1 Drainage Improvement Plans 1” = 10’ 1 Total Sheet Count -- 3 The Drainage Improvement Plans will be prepared at a 1” = 10’. Because an LA County Flood Connection Permit will be required on this project, the plans that require connections must include a plan and profile of the lateral connection, per the County’s formatting requirements. Stationing will be determined by roadway and existing storm drain stationing and will be depicted on the plans for connection points with elevations, and plan callouts for each construction item. Drainage improvement plans will be prepared as early as possible to facilitate an expedited submittal to the County for review and approval. QA/QC: Prior to each submittal, TAIT will conduct a full QA/QC review. Upon completion of the QA/QC review, TAIT staff will incorporate the noted comments and will begin compiling the PS&E for submittal to City. TAIT will plot, compile and deliver the noted number and format of PS&E to the City for each submittal per the RFP requirements. Deliverables: Preliminary Plans, 80% Plans, & 100% Plans F. Specifications: TAIT will prepare draft technical specifications for the proposed project based on the City boilerplate specifications. Each work item will have a clear measurement and payment clause in order to avoid costly change orders during the construction phase. The Specifications will be prepared as a standalone document in the event that the concurrent roadway rehabilitation project specifications, as mentioned in the RFP, are not DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 90 Appendix Page | 3 used. Finally, the project specifications will be reviewed by the QA/QC Manager prior to each submittal per the quality assurance program. Deliverables: 80% Specifications & 100% Specifications G. Engineer’s Estimate: TAIT will prepare an engineer’s cost estimate at the 80% PS&E submittal stage for City review and input. Unit prices will be checked against recent City of Diamond Bar projects. Work items will be prepared to correlate with the preliminary specifications, and will include all work items including mobilization, storm water compliance, and traffic control, or as coordinated with the concurrent street rehabilitation project. The cost estimate will be reviewed by the QA/QC Manager prior to each submittal per the quality assurance program. Deliverables: 80% Estimate & 100% Estimate H. LA County Flood Control District Connection Permits TAIT will initiate contact with LA County Flood at the inception of the project. During the 80% PS&E Phase, TAIT will prepare the connection permit application form and will submit the connection permit to the County for review & approval. This task includes the necessary hours to prepare the required forms, compile and submit the previously noted plans, and revise/resubmit the plans to the County based on received comments. The preparation of a Hydrology Study and a Water Quality Management Plan are not included and assumed to not be required for this Connection Permit due to the fact that hydrology/hydraulics are not being revised. Based on the two previous Groundwater Drainage projects, we do not believe a de minimis permit is warranted for this project, and therefore not included as a part of this Task item. Deliverables: LA County Flood Connection Permit Package I. Bid & Construction Assistance Upon approval of the PS&E and issuance of the Bid documents, TAIT will provide support to the City during the entirety of the bidding and construction phase. TAIT will actively respond to any received RFIs, and will provide necessary support to City staff to provide additional material that may be required on a T&M basis. Deliverables: Response to RFIs (Assumes 4 max) J. Design Project Management & Meetings This work item includes all project management, project meeting, coordination, and administrative hours for this contract. As part of our base scope, in addition to the design kickoff and site visit meeting, TAIT has assumed one additional project meeting to be held at City Hall during the life of the design phase. All other meetings and correspondence will be via digital conferences to review project material. Deliverables: Meeting Agendas & Minutes K. As-Built Plans TAIT will compile the contractor and inspector provided red line documents for this project and prepare a final As-Built PDF plan set for City review and records. DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 91 Appendix Page | 4 ALTERNATE WORK ITEMS: 2-A: Utility Potholing The need for final utility potholing and locating will be reviewed as part of the initial design phase of this project. Depending on the alternative selected and based on the City’s desire to either verify any unknown crossings during design or defer to construction, TAIT will work with the City to obtain location specific proposals for any necessary utility locating, potholing, or tracing that may be desired. TAIT has provided a budgetary fee of $5,000 to cover the costs of any anticipated utility locating services on this contract. Upon authorization of the alternate work item, TAIT will obtain bids from qualified contractors and will work with the City to maximize this budget item. F. FEE SCHEDULE A Not to Exceed (NTE) fee schedule is presented below, based on the scope presented in the RFP and includes all work items requested necessary for this project. DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 92 TAIT & ASSOCIATES PROPOSAL FOR GROUNDWATER DRAINAGE IMPROVEMENTS PHASE 6 Total Estimated Fee:46,320$ PROJECT FINANCIAL SUMMARY Total Estimated Fee + Alternate Items:53,970$ BILLING RATES 245 255 145 350 115 TOTAL PROJET COSTS WORK TASK PM QA/QC Designer 2-Man Admin Consultant/ITEM TOTALS TASK #P.E.Manager I Survey Expense HOURS BILLABLE 1) DESIGN SERVICES Project Kick Off Meeting A 2 2 -$ 4 1,000$ Records Research & Compilation B 1 8 -$ 9 1,405$ Design Field Walk, Topographic Survey, and Basemapping C 4 8 8 -$ 20 4,940$ Utility Research and Notification D 2 12 2 -$ 16 2,460$ Drainge Improvement PS&E E 32 4 40 0 0 -$ 76 14,660$ Preliminary Design Analysis, Coordination, & Recommendations E.1 16 2 16 -$ 34 6,750$ Construction Drawings E.2 16 2 24 -$ 42 7,910$ Specificatoins F 10 1 -$ 11 2,705$ Engineer's Estimate G 4 1 8 -$ 13 2,395$ LACFCD Connection Permit H 12 4 -$ 16 3,520$ Bid & Construction Assistance I 12 -$ 12 2,940$ Design Project Management & Meetings J 10 1 2 -$ 13 2,935$ As Built Plans K 2 6 -$ 8 1,360$ SUBTOTAL 89 9 80 8 4 -$ 190 40,320$ REIMBURSABLES (Reprographics, Design Mileage, LACFCD Permit, etc.)6,000$ TOTAL NOT TO EXCEED BASE FEE 46,320$ 2) ALTERNATE WORK ITEMS Utility Locating/Potholing A 2 8 6,000$ 10 7,650$ SUBTOTAL 2 0 8 0 0 6,000$ 10 7,650$ CLIENT: City of Diamond Bar PROJECT: PHASE 6 DRAINAGE IMPROVEMENTS PREPARED BY:MTB 2023.08.08 Page 1 DocuSign Envelope ID: DF66BD03-62CF-49D0-ADFD-B60F596A9862 5.8.a Packet Pg. 93 TAIT & Associates, Inc. Pantera Park Hardscape Resurfacing Project Page | 1 July 18, 2023 City of Diamond Bar Attn: Nicholas Delgado 21810 Copley Dr, Diamond Bar, CA 91765 RE: Proposal for Pantera Park Hardscape Resurfacing Project Dear Mr. Delgado, TAIT & Associates (TAIT) is pleased to provide this proposal to the City of Diamond Bar (City) regarding the requested Hardscape Rehabilitation services for Pantera Park. As part of the consultant team for this project, TAIT has proposed to utilize the services of CDPC for which Matt Kohlenberger will act as the project manager and point of contact for the requested services. Scope of Work & Fee Proposal The primary scope of services included under this contract will be provided by CDPC. A detailed scope of work prepared by CDPC has been attached to this proposal as Attachment A for the City’s review and consideration. The scope breakdown for this project is as follows: 1. TAIT Administrative Support & Hours (8 hours max) $1,500 2. Landscape Architectural & Lighting Design Services $21,450 (Tasks 1-5 by CDPC per Attachment A + 10% Markup) 3. Landscape Architectural Construction Support Services $2,200 (Task 7 by CDPC per Attachment A + 10% Markup) 4. Project Specification Package $3,000 TOTAL FEE $28,150 TAIT’s services will be administrative support on this project and all design work (aside from bid package compilation) will be conducted by CDPC based on design data provided by the City. Closure David Sloan will be the main point of contact for this proposal and can be reached in our Santa Ana office headquarters at 701 N. Park Center Drive, Santa Ana, CA, phone number 714-560-8643, and email dsloan@tait.com . We thank you for this opportunity to submit our proposal and look forward to further discussing with you our capabilities and commitment to working with the City on this project. Very truly yours, TAIT & ASSOCIATES, INC. David Sloan, P.E. Director of Engineering 5.8.b Packet Pg. 94 August 9 , 202 3 Submitted By: TAIT & Associates, Inc. 701 Parkcenter Drive Santa Ana, CA 714-560 -8200 www.tait.com PROPOSAL TO PROVIDE CIVIL ENGINEERING DESIGN SERVICES FOR PHASE 6 GROUNDWATER DRAINAGE IMPROVEMENTS CITY OF DIAMOND BAR Submitted To: Mr. Nicholas Delgado E ngineer ing Technician City of Diamond Bar , Department of Public Works 21810 Copley Drive Diamond Bar, CA 91765 5.8.c Packet Pg. 95 Cover Letter August 9, 2023 Mr. Nicholas Delgado City of Diamond Bar Department of Public Works 21810 Copley Drive Diamond Bar, CA 91765 RE: Request for Proposals for Civil Engineering Design Services for Phase 6 - Groundwater Drainage Improvements Dear Mr. Delgado, TAIT & Associates, Inc. (TAIT) is pleased to submit the enclosed proposal in response to City of Diamond Bar’s (City) Request for Proposals (RFP) to provide civil engineering design services for Phase 6 - Groundwater Drainage Improvements. TAIT at a Glance. At TAIT, we have provided innovative engineering solutions to our clients for more than 58 years. We understand that public projects have their own specific issues, and with 220 associates, we have the right blend of professional engineers, surveyors, environmental assessors, and construction personnel with the experience necessary to address critical and big picture concerns. Since TAIT was founded in 1964 in Orange County, we have built mature relationships with state and local agencies throughout Southern California and consistently create successful partnerships with the agencies for which we work. Experience and Expertise. With a diverse engineering staff, our firm has expertise in the many facets of civil engineering and construction management, both on and off site, planning, and design services including: storm drains, roadways, pavement and parking rehabilitation, water quality, water and waste water, utilities, site development and remediation, surveying, and mapping. In addition to engineering services, our company also has architecture, entitlements, and environmental groups which are ready to serve the City should the opportunity arise. Our project experience is vast and includes recent projects such as the; Reagan and Peterson Park Parking Lot Rehabilitation Design and Construction Management Project for the City of Diamond Bar, the Tustin Metrolink Station drainage improvements for City of Tustin/OCTA, and the Overly, Alley Reconstruction, and Cerritos Ave. Widening Design for City of Stanton, to name a few. Project Team. As part of our project approach, we have reviewed the project needs and site requirements in order to propose the most effective staff. With 36 years of experience, Jacob Vandervis, PE, will act as Principal in Charge and will personally lead the team to success. Todd Broussard, PE, will serve as the Project Manager on this contract. Mr. Broussard has over 36 years of public works experience. His extensive background in both public and private rehabilitation projects will allow for a value assessment of the proposed design while ensuring the quality expected by the City. Todd has worked with the City of Diamond Bar as Project Manager and Project Engineer on both the Phase 3 and Phase 4 Groundwater Drainage projects. His local knowledge and familiarity with City and LACFCD staff and methodologies will ensure speedy and efficient completion. David Sloan, PE, Director of Engineering, will be the QA/QC Manager of TAIT’s services to the City. David’s involvement with preparation of the “Citywide Comprehensive Drainage Study” will ensure historical perspective and continuity. 5.8.c Packet Pg. 96 Cover Letter Quality and Cost Effectiveness. TAIT will work with the City on budget limits and always ensure quality services are provided at the most efficient cost possible. We have successfully met all past budgets on similar projects, creating lasting relationships with other agencies and earning repeated success and referrals. We understand that TAIT will have contractual obligation with the City of Diamond Bar with regard to this project. We aim to act as an extension of the City’s staff and will place an emphasis on Customer Service which has been and will remain one of TAIT’s Corporate Goals “To Completely Satisfy our Customers”. We are excited to have this opportunity to continue our relationship with the City of Diamond Bar and serve on this project. David Sloan, contact person for this procurement and can be reached at (714) 560-8643 or dsloan@tait.com at any time should you have any questions regarding our proposal. Very truly yours, TAIT & ASSOCIATES, INC. David Sloan, PE Vice President – Director of Engineering 5.8.c Packet Pg. 97 Appendix Page | 1 Work Plan/Scope of Work TAIT takes no exceptions to the City’s proposed scope of work. Based on our review of the City’s RFP, project site, existing records, and our preparation of the “Citywide Comprehensive Drainage Study”, the following is our proposed final scope of work for the City’s design contract: A. Project Kick-Off Meeting A design kick-off meeting with TAIT’s key team members, City staff, and other affected parties, will be held at the start of the project to identify clear lines of communication and review the final scope, schedule, milestones and other project details of concern. At this meeting the project’s schedule will be confirmed with the City. It is anticipated that the City will provide all pertinent record information for the existing City streets and utilities including as-built plans, record plans, CAD files and GIS files, for the project limits. Upon completion of the meetings, TAIT will also prepare meeting minutes for circulation, review and comments. Deliverables: Meeting Agenda & Minutes B. Records Research & Compilation Research of record Information from City files will be conducted to acquire existing available design records and utility information. It is anticipated that the information collected during the research phase will be used to assist in the development of the project base maps. Deliverables: Digital Copies of Obtained Records C. Design Field Walk, Topographic Survey and Basemapping This task includes hours required to review the site conditions for each project location to document current field conditions and review any chances that have occurred since the date of the initial report preparation. This task also includes the field survey time required to obtain topographic and aerial drone survey and storm drain invert data at each of the project locations. Survey will be on a temporary basis of bearing and benchmark, however, it will be placed on California State Plane coordination system so as to allow the correlation of an aerial drone orthographic image. Deliverables: Field Notes, Observations, & Photos, Topographic Field Survey D. Utility Research & Notification As part of our base scope of work, TAIT will prepare and distribute two utility notices to affected utility agencies. The first notice will be distributed at project inception and will notify the utilities of the project and will request records for only areas that the Utility foresees conflicts with. The second notice will be distributed to all present utilities at the 80% design completion stage and will include a reduced size plan for the utility’s review and comment. TAIT will review all obtained record data and will coordinate with utilities that may be affected in order to obtain further design and construction requirements. All utility coordination, records and data will be compiled at the end of the project and will be submitted to the City for future reference. Deliverables: Utility Notices (1st & 2nd) 5.8.c Packet Pg. 98 Appendix Page | 2 E. Drainage Improvement PS&E Upon completion of the project research and Base mapping, TAIT will initiate the preparation of the PS&E design package. D.1) Preliminary Design Analysis, Coordination, & Recommendations: As an initial task for the design process, TAIT will prepare preliminary alignments and conduct initial design conflict checks in order to implement the initial design recommendations for each project area. Initial items anticipated during the preliminary design task are as follows: • Contact and verify design and submittal requirements for LACFCD connection permit • Check record depths for utility crossings and determine if further potholing/review will be required • Prepare preliminary design alignments and submit to City for initial review and approval D.2) Construction Drawings: Upon completion of the preliminary design and the City’s approval of the initial design concept, TAIT will initiate the preparation of the design plans. Based on our review of the RFP, the following are the anticipated plan sheets on this contract: SHEET DESCRIPTION SCALE SHEETS Title Sheet -- 1 Notes, Details, & Typical Sections -- 1 Drainage Improvement Plans 1” = 10’ 1 Total Sheet Count -- 3 The Drainage Improvement Plans will be prepared at a 1” = 10’. Because an LA County Flood Connection Permit will be required on this project, the plans that require connections must include a plan and profile of the lateral connection, per the County’s formatting requirements. Stationing will be determined by roadway and existing storm drain stationing and will be depicted on the plans for connection points with elevations, and plan callouts for each construction item. Drainage improvement plans will be prepared as early as possible to facilitate an expedited submittal to the County for review and approval. QA/QC: Prior to each submittal, TAIT will conduct a full QA/QC review. Upon completion of the QA/QC review, TAIT staff will incorporate the noted comments and will begin compiling the PS&E for submittal to City. TAIT will plot, compile and deliver the noted number and format of PS&E to the City for each submittal per the RFP requirements. Deliverables: Preliminary Plans, 80% Plans, & 100% Plans F. Specifications: TAIT will prepare draft technical specifications for the proposed project based on the City boilerplate specifications. Each work item will have a clear measurement and payment clause in order to avoid costly change orders during the construction phase. The Specifications will be prepared as a standalone document in the event that the concurrent roadway rehabilitation project specifications, as mentioned in the RFP, are not 5.8.c Packet Pg. 99 Appendix Page | 3 used. Finally, the project specifications will be reviewed by the QA/QC Manager prior to each submittal per the quality assurance program. Deliverables: 80% Specifications & 100% Specifications G. Engineer’s Estimate: TAIT will prepare an engineer’s cost estimate at the 80% PS&E submittal stage for City review and input. Unit prices will be checked against recent City of Diamond Bar projects. Work items will be prepared to correlate with the preliminary specifications, and will include all work items including mobilization, storm water compliance, and traffic control, or as coordinated with the concurrent street rehabilitation project. The cost estimate will be reviewed by the QA/QC Manager prior to each submittal per the quality assurance program. Deliverables: 80% Estimate & 100% Estimate H. LA County Flood Control District Connection Permits TAIT will initiate contact with LA County Flood at the inception of the project. During the 80% PS&E Phase, TAIT will prepare the connection permit application form and will submit the connection permit to the County for review & approval. This task includes the necessary hours to prepare the required forms, compile and submit the previously noted plans, and revise/resubmit the plans to the County based on received comments. The preparation of a Hydrology Study and a Water Quality Management Plan are not included and assumed to not be required for this Connection Permit due to the fact that hydrology/hydraulics are not being revised. Based on the two previous Groundwater Drainage projects, we do not believe a de minimis permit is warranted for this project, and therefore not included as a part of this Task item. Deliverables: LA County Flood Connection Permit Package I. Bid & Construction Assistance Upon approval of the PS&E and issuance of the Bid documents, TAIT will provide support to the City during the entirety of the bidding and construction phase. TAIT will actively respond to any received RFIs, and will provide necessary support to City staff to provide additional material that may be required on a T&M basis. Deliverables: Response to RFIs (Assumes 4 max) J. Design Project Management & Meetings This work item includes all project management, project meeting, coordination, and administrative hours for this contract. As part of our base scope, in addition to the design kickoff and site visit meeting, TAIT has assumed one additional project meeting to be held at City Hall during the life of the design phase. All other meetings and correspondence will be via digital conferences to review project material. Deliverables: Meeting Agendas & Minutes K. As-Built Plans TAIT will compile the contractor and inspector provided red line documents for this project and prepare a final As-Built PDF plan set for City review and records. 5.8.c Packet Pg. 100 Appendix Page | 4 ALTERNATE WORK ITEMS: 2-A: Utility Potholing The need for final utility potholing and locating will be reviewed as part of the initial design phase of this project. Depending on the alternative selected and based on the City’s desire to either verify any unknown crossings during design or defer to construction, TAIT will work with the City to obtain location specific proposals for any necessary utility locating, potholing, or tracing that may be desired. TAIT has provided a budgetary fee of $5,000 to cover the costs of any anticipated utility locating services on this contract. Upon authorization of the alternate work item, TAIT will obtain bids from qualified contractors and will work with the City to maximize this budget item. F. FEE SCHEDULE A Not to Exceed (NTE) fee schedule is presented below, based on the scope presented in the RFP and includes all work items requested necessary for this project. 5.8.c Packet Pg. 101 TAIT & ASSOCIATES PROPOSAL FOR GROUNDWATER DRAINAGE IMPROVEMENTS PHASE 6 Total Estimated Fee:46,320$ PROJECT FINANCIAL SUMMARY Total Estimated Fee + Alternate Items:53,970$ BILLING RATES 245 255 145 350 115 TOTAL PROJET COSTS WORK TASK PM QA/QC Designer 2-Man Admin Consultant/ITEM TOTALS TASK #P.E.Manager I Survey Expense HOURS BILLABLE 1) DESIGN SERVICES Project Kick Off Meeting A 2 2 -$ 4 1,000$ Records Research & Compilation B 1 8 -$ 9 1,405$ Design Field Walk, Topographic Survey, and Basemapping C 4 8 8 -$ 20 4,940$ Utility Research and Notification D 2 12 2 -$ 16 2,460$ Drainge Improvement PS&E E 32 4 40 0 0 -$ 76 14,660$ Preliminary Design Analysis, Coordination, & Recommendations E.1 16 2 16 -$ 34 6,750$ Construction Drawings E.2 16 2 24 -$ 42 7,910$ Specificatoins F 10 1 -$ 11 2,705$ Engineer's Estimate G 4 1 8 -$ 13 2,395$ LACFCD Connection Permit H 12 4 -$ 16 3,520$ Bid & Construction Assistance I 12 -$ 12 2,940$ Design Project Management & Meetings J 10 1 2 -$ 13 2,935$ As Built Plans K 2 6 -$ 8 1,360$ SUBTOTAL 89 9 80 8 4 -$ 190 40,320$ REIMBURSABLES (Reprographics, Design Mileage, LACFCD Permit, etc.)6,000$ TOTAL NOT TO EXCEED BASE FEE 46,320$ 2) ALTERNATE WORK ITEMS Utility Locating/Potholing A 2 8 6,000$ 10 7,650$ SUBTOTAL 2 0 8 0 0 6,000$ 10 7,650$ CLIENT: City of Diamond Bar PROJECT: PHASE 6 DRAINAGE IMPROVEMENTS PREPARED BY:MTB 2023.08.08 Page 1 5.8.c Packet Pg. 102 5.8.d Packet Pg. 103 5.8.e Packet Pg. 104 VOLUN I ARY 6 ZOUE� TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT CITY/CLERK DATE:00 -3 PHONE: (Optional CAM IVI Option a lOni/�L I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. 4 A re This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS °THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK t, Q DATE:- r PHONE: (Optional) (Optional) ('tea s(. � I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. -Sibnature This document is a public record subject to disclosure under the Public Records Act. VOLUNTP RY RUG-1Ur,6;T TOO AUUHL�z�) TML �I I Y TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY C�EF:It lip Lr�i ; A Z 1�f1��� DATE: 11I7/ 2 3 �, � (Optionall PHONE: v % 0 %f 41 yL Late (Optional) expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act. x4l It VOLMTA'RY R AUES I I U ADMU66 I HU �,9 u Y UUM0,9L TO: CITY CLERK FROM:�� X, H" C; u ►`� �� DATE: ADDRESS: 1 3 I fr 11i )(As)) PHONE: (Optional) (Optional) ORGANIZATION: �_•'►d, v�J� AGENDA#/SUBJECT: ✓ �`Irs �►s� �,L.Sr=-r / !•-� I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRE � H�1E C9�Y COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK /Z. (Optional) AMIDfH DATE: PHONE: L (o) 78 r 12 (Optional) j;C W3 -� ( Awl G F 6 L I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act. �LJLu� M �-�G�Y mL�z LIZ Wj � 0 ®1�)h-% TO: FROM: AD®RESS: ORGANIZATION: AGENDAS/SUBJECT: CITY CLERK l i A j 2A !� j DATE: I !l 7-1 2 3 (Optional) PHONE: (Optional) '� 1 � � �,.�-a. l �s rye lr C:.• �l) I expect 'co address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. --�- _ Signature This document is a public record subject to disclosure under the Public Records Act. TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK (Optiona. InCli vI dgq tt// .Lsr�e I DA T E: t 1 741, T PHONE: �Z 3 13 - 4 Y°3 (Optional) expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act. TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CIT/Y CLER{t yf DATE: �'2.v f f' 2 3 (Optional) PHONE: 7Q7-���(,� (Optional) I expect to address the Council on the subject agenda/subject item reflect my name as written above. Please have the Council Minutes Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK +�1Ya� T i'►lal� DATE: (Optional) r� HONE: VIV IIJI - 011S!5 7leg& (Optional) f I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signatu This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY KtWUtST TO�N� Cal TO: CITY CLERK / FROM: {�" a�rbr. 13'►'ka�l DATE: ADDRESS: PHONE: icirgy - 5 S 1 177 3 (Optional) (Optional) ORGANIZATION: AGENDA#/SUBJECT: Ceasefire ry, pole `h"p NOW, .� I expect to address the Council on the subject agenda/subject item reflect my name as written above. Please have the Council Minutes This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY MMY IC � �" P%D"G� TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERIC DATE: P{�0NE: ��S"� 'I'Ro Q (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VOLUN I I-ARY KINAUU5 I �" A®DFAMj �VdLZ �u d u ©UG�9C�L TO: CITY CLERK FROM: 'fit a/A �Gt+fe--In DATE: � 2o2 3 ADDRESS: 'q>1y;:V, 6�tt,"'Or PHONE: C (0E�0 (Optional) py�� ���r` (Optional) ORGANIZATION: AGENDA#/SUBJECT: �,PL 411 L expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. ^ Sigfiature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK (i. Ctt�F DATE: L) PHONE: (Optional) I �J1 Wo� ) -I (i I (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. ignature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK �7oye' �j FROM: i-I AA a a. 7 A g k/ DATE: A16,9V ",A; ADDRESS: `� �- `C'� �r � PHONE: f%r s`i l ? C t —1 a� (Optional) (Optional) ORGANIZATION: AGENDA#/SUBJECT: I expect to address the Council on the subject agenda/subject item reflect my name as written above. Please have the Council Minutes This document is a public record subject to disclosure under the Public Records Act. f nir A 1rnsTn ":t n l VOLUNTARY REQUEST TO AUJ"KE G 9 "rB �1 a CJ@�G�9C9� TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK DATE: ► t 1 JAB- t4oa%Ac-, S ��OkVAGL4P,HONE: `��Iq4 14`►! (Optional) (Optional) expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK 1 DATE: (Optional) PHONE: (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VULUNiAMY MENU"�i �O V-©v��� G�� �� TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT CITY CLERK f®ACE: PHONE: (Optional) 1 �%-'�7 �-1(7? (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act. pip N'T 5Q ;MK- VOLUNTARY REQUEST TO A®DRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT CITY CLERK �2krNa 'T'f'CM021DATE: 11-1-23 8S� (Optional) PHONE: (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Jignature This document is a public record subject to disclosure under the Public Records Act. DDNy( SPI VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CITY CLERK Nyo< ffkSAN DATE: A / t � %�Z3 (Optional) PHONE: (Optional) expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: FROM: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: CI CLERK �� �� �� V✓1 �� DATE: (Optional) PHONE: GZV (Optional) C- sPAA4L I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act.