Loading...
HomeMy WebLinkAbout2023.09.19 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 SEPTEMBER 19, 2023 CLOSED SESSION: 5:30 p.m., CC-8 Conference Room — In Person only — no teleconference. PUBLIC COMMENTS: None Offered Public Employee Performance Evaluation Pursuant to Government Code Section 54957 Title: City Manager ADJOURNMENT: 6:22 p.m. with no reportable action. CALL TO ORDER: Mayor Chou called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Mayor Pro Tem Liu led the Pledge of Allegiance. INVOCATION: Kevin Ahn, Youth Pastor, Evangelical Free Church, provided the Invocation. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, and Mayor Pro Tem Stan Liu, Mayor Andrew Chou Staff Present In Person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; Dannette Allen, Principal Management Analyst; David Liu, Public Works Director; Ryan Wright, Parks and Recreation Director; Jason Jacobsen, Finance Director; Cecilia Arellano, Senior Community Relations Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: Amy Haug, Human Resources and Risk Manager; Greg Gubman, Community Development Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Ken Desforges, Information Systems Director; Marsha Roa, Community Relations Manager Others Present: Captain Stephen Tousey and Lieutenant Daniel Dail, Diamond Bar/Walnut Sheriff's Station APPROVAL OF AGENDA: Mayor Chou approved the agenda as presented. SEPTEMBER 19, 2023 PAGE 2 CITY COUNCIL 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Certificates of Recognition for Diamond Bar Girls Softball All -Stars. Mayor Chou and the City Council handed certificates to the players and thanked the players and coaches for representing the City of Diamond Bar, 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None Offered. 3. PUBLIC COMMENTS: Allen Wilson expressed concern about an incident in which a former LA Sheriff's Deputy pled guilty to depriving an individual his civil rights under color of law and hoped no further such incidents would occur. Douglas Barcon spoke about public safety and requested that the City's website list locations of AED's (Automatic External Defibrillators), Sammy Sanchez spoke about property maintenance items he feels need to be addressed in and near the community in which he lives and praised the City 's Senior Neighborhood Improvement Officer, Justin Jones, for his assistance to the residents. Cynthia Yu, Diamond Bar Library, announced that the most important school supply is a library card and invited everyone to participate in Library Card Sign - Up Month this year during September and reported on upcoming library programs and events. Additional information can be found online at www.lacountylibrary.orq. Mary Gonzalez complained that the Sheriff's Department has not helped her with domestic issues and fears for her life. Len All; spoke about the proposed Royal Vista Golf Course development of nearly 1,800 units presented a significant threat to the community's quality of life and suggested the Council oppose the project. Adele Prince spoke in opposition to the proposed zoning change of the Royal Vista Golf Course from Open Space to Residential and the proposed development of 840 new homes. Shelley Gentry spoke in opposition to the Royal Vista Golf Course proposed housing development. Linda Kuo spoke in opposition to the proposed Royal Vista Golf Course developments and while it is out of the City's jurisdiction, asked the City Council to comment on the draft environmental report and propose mitigation measures and oppose the project, for the benefit of Diamond Bar and its residents. SEPTEMBER 19, 2023 PAGE 3 CITY COUNCIL CC/Santana reported that one email was submitted by Andres Martinez Pais which was forwarded to the City Council and placed at the entrance to the meeting for public viewing. Renee Stefanoff, 1505 Greencastle Avenue, Rowland Heights, recently learned of the proposed development on the Royal Vista Golf Course property and said she was told when they purchased their home that the golf course would have to remain on the site until 2036 before the property could be considered for development. 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events. v. CONSENT CALENDAR: C/Low moved, C/Tye seconded, to approve the Consent Calendar with the exception of Consent Calendar Items 5.5 and 5.6 withdrawn for separate consideration by C/Low. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.1 APPROVED CITY COUNCIL MINUTES: 5.1.1 AUGUST 15, 2023 REGULAR MEETING. 5.2 RATIFIED CHECK REGISTER DATED AUGUST 9, 2023 THROUGH SEPTEMBER 12, 2023 TOTALING $3,602,766.62. 5.3 APPROVED THE AUGUST 2023 TREASURER'S STATEMENT. 5.4 ADOPTED THE PROCLAMATION DECLARING SEPTEMBER 15 — OCTOBER 15 AS HISPANIC HERITAGE MONTH. 5.7 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN A CONSULTANT SERVICES AGREEMENT WITH MULHOLLAND CONSULTING, INC., FOR THE DESIGN OF THE STEEP CANYON ROAD EROSION CONTROL AND SEDIMENTATION PREVENTION AT CLEAR CREEK CANYON DRIVE (PROJECT CIP PW24401) IN THE AMOUNT OF $59,433.00 PLUS A CONTINGENCY AMOUNT OF $8,914,95 FOR A TOTAL AUTHORIZATION AMOUNT OF $68,347,95, ITEMS WITHDRAWN FROM CONSENT CALENDAR: 5.5 ADOPT RESOLUTION NO, 2023-30 ESTABLISHING LOCATIONS FOR POSTING OF CITY ORDINANCES, RESOLUTIONS, PUBLIC NOTICES, SEPTEMBER 19, 2023 PAGE 4 CITY COUNCIL AND AGENDAS AS REQUIRED BY LAW TO BE PUBLISHED OR POSTED. C/Low asked if there were more than the three locations listed for the purpose of posting City Ordinances, Resolutions, Public Notices and Agendas to which CC/Santana explained the purpose of the update was to reflect the Brown Act requirement for only one physical location for agendas to be posted. The agenda is also published online, and an email blast notification is sent out to residents who sign up for that service. 5.6 PUBLIC WORKS AGREEMENT WITH EIDIM GROUP, INC. DBA EIDIM AV TECHNOLOGY FOR WINDMILL/WILLOW ROOM AUDIO VISUAL & PRODUCTION CONTROL ROOM SYSTEMS UPGRADE PROJECT (FP 23504) AS FOLLOWS: a. DETERMINE THAT APPROVING THE CONSTRUCTION CONTRACT FOR THE PROPOSED PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTIONS 15301(C) AND 15302 OF THE CEQA GUIDELINES; b. ADOPT RESOLUTION NO. 2023-31 APPROVING THE DESIGN PLANS, SPECIFICATIONS, AND WORKING DETAILS FOR THE WINDMILL/WILLOW ROOM AUDIO VISUAL & PRODUCTION CONTROL ROOM SYSTEMS UPGRADE PROJECT; c. APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN A CONSTRUCTION CONTRACT WITH EIDIM GROUP, INC. DBA EIDIM AV TECHNOLOGY IN THE AMOUNT OF $355,065.70, PLUS A CONTINGENCY AMOUNT OF $537260 FOR CONTRACT CHANGE ORDERS, IF ANY TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $408,325.70; AND, d. APPROPRIATE $108,326 FROM THE PEG FUND (FUND 270) FUND BALANCE TO THE CIP FUD (FUND 301) FOR PROJECT #FP23504. CM/Fox responded to C/Low that the proposed uses will remain the same and no changes will be made with this project other than the addition of cameras to allow for broadcasting and video recordation of City Commission and other meetings in the Windmill and Willow Rooms. C/Low moved, MPT/Liu seconded, to approve Consent Calendar Items 5.5 and 5.6 as proposed. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS Low, Teng, Tye, MPT/Liu, SEPTEMBER 19, 2023 PAGE 5 CITY COUNCIL 6. PUBLIC HEARINGS: NONE 7. COUNCIL CONSIDERATION: 7.1 CONSULTING SERVICES AGREEMENT WITH REGIONAL CHAMBER OF COMMERCE SAN GABRIEL VALLEY FOR BUSINESS DEVELOPMENT AND ENGAGEMENT SERVICES THROUGH JUNE 301 2024. ACM/McLean presented the staff report. ACM/McLean and Chamber CEO Aziz Amiri responded to Council Members questions. Allen Wilson expressed concerns about potential conflicts of a business/political relationship between the City and Chamber via a financial contract. C/Tye pointed out the responsible administration of Diamond Bar and recounted the many benefits to the City and its businesses the Regional Chamber has provided over the years. MPT/Liu moved, C/Tye seconded, to approve and authorize the City Manager to sign the Consulting Services Agreement with Regional Chamber of Commerce San Gabriel Valley. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS Low, Teng, Tye, MPT/Liu, M/Chou None None 7.2 MASTER SERVICES AGREEMENT WITH FLOCK GROUP, INC. FOR AUTOMATED LICENSE PLATE READER SURVEILLANCE CAMERA SERVICES THROUGH SEPTEMBER 19, 2025. ACM/McLean presented the staff report. Allen Wilson commented on privacy concerns, hacking possibilities, budget concerns, and program efficacy. Captain Tousey provided two recent case studies where the Department's Crime Analyst was able to solve a crimes, using data from the Flock cameras. ACM/McLean and Captain Tousey responded to Council questions. SEPTEMBER 19, 2023 PAGE 6 CITY COUNCIL C/Tye moved, MPT/Liu seconded, to approve and authorize the City Manager to sign the Master Services Agreement with Flock Group, Inc. and appropriated $185,000 from Law Enforcement Reserve Fund (Fund 102) to fund the Agreement for FY 2023-24. Motion carried 4.1 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: C/Low ABSENT: COUNCIL MEMBERS: None 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye said that as Mrs. Gonzales who spoke about her domestic situation was preparing to leave the auditorium, she was immediately greeted by Captain Tousey and Lieutenant Dail to gather information in an effort to help her, and spoke to the life of Deputy Ryan Clinkunbroomer, a third generation LA County Sheriff, being taken at age 30. C/Teng spoke about attending, along with M/Chou, NAACP's 10 Year Anniversary Celebration and announced the upcoming Diamond Bar Chinese American Association's celebration of the Chinese Moon Festival from 4:00 to 8:00 p.m. on Saturday, September 30tn C/Low congratulated the Diamond Bar Community Foundation on a successful Beerfest last Sunday, attended the Contract Cities Fall Education Summit on homelessness, new housing, Fentanyl and legislation in San Diego last weekend, and attended the Capitol Project Committee and Vector Control meetings. While the Royal Vista Golf Course property is not within the City's jurisdiction, she would like for staff to look into the issues that were raised by speakers regarding the subject of open space and whether this property is within the City's sphere of influence for what, if anything, can be done to support the residents of Diamond Bar that border this area. She offered her heartfelt condolences to the family of Deputy Ryan Clinkunbroomer and called for support of law enforcement and their dedication. MPT/Liu echoed comments regarding Deputy Ryan Clinkunbroomer, talked about the Tres Hermanos Conservation Authority offering guided tours of the ranch, looked forward to seeing everyone participate in Restaurant Week and wished C/Low a Happy Birthday tomorrow. M/Chou thanked those who attended tonight's meeting, spoke about their concerns and echoed C/Love's request that staff look into what the City might be able to do with respect to Royal Vista which, to him reminds him of how the residents fought against development of the Lanterman property several years ago. Last week he attended Golden Elementary Springs kickoff meeting for 'IBIS (Positive Behavior Intervention and Support) and asked residents to gather SEPTEMBER 19, 2023 PAGE 7 CITY COUNCIL next Wednesday for the annual State of the City Address during which local residents and the local non-profit Heart of Hope will be recognized. ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Regular City Council Meeting at 8:32 p.m. The foregoing minu Andi-�ry Chou, Mayor Respectfully Submitted: Kris�ina Santana, City Clerk are hereby approved this 3rd day of October, 2023.