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Home My WebLink About2023.07.18 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 J U LY 183 2023 STUDY SESSION: 5:30 p.m., Room CC-08, SCAQMD Automatic License Plate Readers (ALPRs) Public Comments: None Offered Adjournment: 6:29 p.m. CALL TO ORDER: Mayor Chou called the Regular City Council meeting to order at 6:37 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Mayor Chou led the Pledge of Allegiance. INVOCATION: Sam Bang, Co -Pastor, Northminster Presbyterian Church, provided the Invocation. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, Mayor Pro Tern Stan Liu, and Mayor Andrew Chou Staff Present In Person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Cecilia Arellano, Senior Community Relations Coordinator; Jason Jacobsen, Finance Director; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: Ryan Wright, Parks and Recreation Director Others Present: Captain Stephen Tousey, Diamond Bar/Walnut Station (in person) and Leticia Pacillas, LACFD Community Services Liaison (telephonically). APPROVAL OF AGENDA: Mayor Chou approved the agenda as presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS. None 2, CITY MANAGER REPORTS AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Jeff Lowe, Artistic Director, Alchemy Theatre Company, asked the Council to consider offering theatre non-profit performances as aCity-sponsored event to JULY 1812023 PAGE 2 CITY COUNCIL better serve the community and much needed support for the theatre company. Cynthia Yu, Diamond Bar Library, reported on upcoming library programs and events. Additional program information can be found online at www.lacountylibrary.org. 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events. 5. CONSENT CALENDAR: MPT/Liu moved, C/Low seconded, to approve the Consent Calendar as presented. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.1 APPROVED CITY COUNCIL MINUTES FOR: 5.1.1 JUNE 20, 2023 REGULAR CITY COUNCIL MEETING. 5.2 RATIFIED CHECK REGISTER DATED JUNE 14, 2023 THROUGH JULY 11, 2023 TOTALING $2,841,694,99, 5.3 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN A PURCHASE ORDER WITH DIRECT CONNECTION, FOR PRINTING AND MAILING SERVICES FOR THE CITY NEWSLETTER AND RECREATION BROCHURE THROUGH JUNE 30, 2024. 5.4 APPROVED AND AUTHORIZED THE CITY MANAGER TO ENTER INTO A CONSULTANT SERVICES AGREEMENT WITH SIMPSON ADVERTISING, FOR SPECIALITY GRAPHIC DESIGN SERVICES THROUGH JUNE 30, 2025. 5.5 AWARDED CONSTRUCTION CONTRACT TO G&A NELOS CONSTRUCTION, INC., FOR THE GROUNDWATER DRAINAGE IMPROVEMENTS PHASE 4 & 5 PROJECT (CIP#PW23401) AS FOLLOWS: A. DETERMINED THAT APPROVING THE CONSTRUCTION CONTRACT FOR THE PROPOSED PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15301(c) AND 15302 OF THE CEQA GUIDELINES; AND, B. APPROVED AND AUTHORIZED THE MAYOR TO SIGN A CONTRACT AGREEMENT WITH G&A NELOS CONSTRUCTION, INC. IN THE AMOUNT OF $223,788 APPROVING BID SCHEDULE, PLUS A CONTINGENCY AMOUNT OF $22,378.80, FOR CONTRACT JULY 18, 2023 PAGE 3 CITY COUNCIL CHANGE ORDERS TO BE APPROVED BY THE CITY MANAGER, FOR A TOTAL AUTHORIZATION AMOUNT OF $246,166,800 5.6 APPROVED AND AUTHORIZED THE CITY MANAGER TO ISSUE A PURCHASE ORDER TO GOVCONNECTION, INC. FOR THE PUCHASE OF AN HP MSL 2040 AND AN HP MSL 6480 TAPE LIBRARY WITH ALL REQUIRED ACCESSORIES IN THE AMOUNT NOT -TO -EXCEED $171,738.67. 6. PUBLIC HEARINGS: 6.1 LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT DISTRICT NO, 38 FOR FISCAL YEAR 2023-2024. PWM/Ghafari provided the staff report. M/Chou opened the Public Hearing. With no one wishing to speak on Item 6.1, M/Chou closed the Public Hearing. C/Tye moved, C/Low seconded, to adopt Resolution No. 2023-26 to levy and collect assessments for Landscape Assessment District No. 38 for Fiscal Year 2023-2024. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 6.2 LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT DISTRICT NO. 39-2022 FOR FISCAL YEAR 2023-2024. M/Chou and C/Low recused themselves from considering Item 6.2 and left the dais. For purposes of this item only, MPT/Liu presided over the meeting. PWM/Ghafari provided the staff report MPT/Liu opened the Public Hearing. With no one wishing to speak on Item 6.2, MPT/Liu closed the Public Hearing. C/Teng moved, C/Tye seconded, to adopt Resolution No. 2023-27 to levy and collect assessments for Landscape Assessment District No. 39-2022 for Fiscal Year 2023-24. Motion carried by the following Roll Call vote: JULY 18, 2023 PAGE 4 CITY COUNCIL AYES: COUNCIL MEMBERS: Teng, Tye, MPT/Liu NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: Low, M/Chou M/Chou and C/Low returned to the dais. 6.3 LEVYING ASSESSMENTS ON LANDSCAPE ASSESSMENT DISTRICT NO. 41-2021 FOR FISCAL YEAR 2023-2024. MPT/Liu recused himself from Item 6.3 and left the dais. PWM/Ghafari provided the staff report and responded to Council questions and concerns. M/Chou opened the Public Hearing. With no one present who wished to speak on Item 6.3, M/Chou closed the Public Hearing. C/Low moved, C/Teng seconded, to adopt Resolution No. 2023-28 to levy and collect assessments for Landscape Assessment District No. 41-2021 for Fiscal Year 2023-2024. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: MPT/Liu MPT/Liu returned to the dais. 7. COUNCIL CONSIDERATION: 7.1 UPDATED PROGRAM POLICIES FOR THE DIAMOND BAR HOME IMPROVEMENT PROGRAM. CDD/Gubman presented the staff report which including updated program policies for the City's Home Improvement Program approved by the City Council in June and sets forth how the program will be implemented going forward. No public comments were offered on this item. Staff responded to City Council questions and concerns. C/Low moved, MPT/Liu seconded, to determine that the proposed action does not constitute a project and is therefore exempt from the California Environmental Quality Act (CEQA); and, Adopt Resolution No. 2023-29 JULY 181 2023 PAGE 5 CITY COUNCIL approving the updated program policies for the City's Home Improvement Program with the following changes: Lower the minimum loan amount to $5,0000 include a clarification that ADU's will be excluded from participation in the program; include a violation provision that would preclude applicants from future loans, and include interest payments on the Deed of Trust. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye spoke about City Council members attending the 57/60 choke point project groundbreaking and thanked the several past council members, assembly members, senators and staff members who helped procure funds and move the project forward over the years. C/Teng participated in a tour of an Affordable Housing project in the City of Pasadena which opened his eyes to how local organizations can work with their city to bring forward these fine projects. C/Low appreciated C/Tye's speaking about the 57/60 groundbreaking which she was unable to attend, spoke about the Miss Diamond Bar Fundraiser taking place at the Diamond Palace Restaurant until 10 p.m. this evening, the Diamond Bar Friends Fundraising Wine Soiree on August 6t" at the Diamond Bar Library and hoped everyone would join the Council at tomorrow's Concerts in the Park. MPT/Liu thanked staff for tonight's presentations and discussions, thanked the Fire Department and Public Works Department for quickly extinguishing a brush fire last Wednesday and for keeping the community safe. He recommended that everyone participate in family kickball tomorrow at Summitridge Park at 6:00 p.m., and congratulated Diamond Bar Girls' Softball 10U and 14U teams for making it to Nationals. M/Chou attended the Tres Hermanos Conservation Authority meeting during which staff was directed to develop public tours of the Tres Hermanos Ranch limited to 100 people (4 buses of 25 individuals each) with registration opening early September, and congratulated new businesses Solo Hot Pot and Revival Medical Spa. ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Regular City Council Meeting at 7:47 p.m. J U LY 181 2023 The foregoing And PAGE 6 CITY COUNCIL Respectfully submitted: Krishna Santana, City Clerk inutes are hereby approved this 1St day of August, 2023. r