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HomeMy WebLinkAbout2023.06.20 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 JUNE 20, 2023 CALL TO ORDER: Mayor Chou called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: Mayor Pro Tem Liu led the Pledge of Allegiance. INVOCATION: Council Member Tye provided the Invocation. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, Mayor Pro Tem Stan Liu, and Mayor Andrew Chou Staff Present In Person: Dan Fox, City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Ken Desforges, Information Services Director; Alfredo Estevez, Systems Administrator; Cecilia Arellano, Public Information Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: Hal Ghafari, Public Works Manager/Assistant City Engineer; Greg Gubman, Community Development Director; Jason Jacobsen, Finance Director; Ryan Wright, Parks and Recreation Director; Marsha Roa, Public Information Manager Also Present In Person: Captain Stephen Tousey, LA County Sheriff's Department, Diamond Bar/Walnut Station and Leticia Pacillas, LACFD Community Services Liaison APPROVAL OF AGENDA: Mayor Chou approved the agenda as presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of VEZ IQ Robotics World Championship 2023 Certificates to Members of Winning Teams 3211 B and 3211 G. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Cynthia Yu, Diamond Bar Library, spoke about upcoming library programs, activities and events. Additional information is available online at www.lacountylibrary.org C/Low congratulated Cynthia Yu on her recent appointed as the Diamond Bar Library's permanent Community Librarian. JUNE 20, 2023 PAGE 2 CITY COUNCIL 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events. 5. CONSENT CALENDAR: C/Tye moved, C/Low seconded, to approve the Consent Calendar as presented. Motion carried 5-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.1 APPROVED CITY COUNCIL MINUTES FOR: 5.1.a JUNE 6, 2023 REGULAR CITY COUNCIL MEETING. 5.2 RATIFIED CHECK REGISTER DATED MAY 31, 2023 THROUGH JUNE 13, 2023 TOTALING $1,500,192.04. 5.3 APPROVED THE MAY 2023 TREASURER'S STATEMENT. 5.4 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE FIFTH AMENDMENT TO THE CONSULTING SERVICES AGREEMENT WITH MV CHENG & ASSOCIATES, INC. FOR TEMPORARY ACCOUNTING STAFFING SERVICES THROUGH JANUARY 31, 2024. 5.5 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE FIRST AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH WOODS MAINTENANCE SERVICES, INC. (DBA GRAFFITI CONTROL SYSTEMS) TO PROVIDE GRAFFITI ABATEMENT SERVICES THROUGH JUNE 30, 2024. 5.6 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE SIXTH AMENDMENT TO THE CONTRACTOR SERVICES AGREEMENT WITH NETWORK PARATRANSIT SYSTEMS FOR DIAMOND RIDE PROGRAM SENIOR TRANSPORTATION SERVICES THROUGH JUNE 30, 2024. 5.7 APPROVED PURCHASE OF A NEW ENTERPRISE LAND MANAGEMENT (ELM) SYSTEM, INCLUDING RELATED HARDWARE AND IMPLEMENTATION SERVICES AS FOLLOWS: A. APPROVED AND AUTHORIZED THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH TYLER TECHNOLOGIES TO PROVIDE AN ENTERPRISE LAND MANAGEMENT (ELM) SYSTEM, B. INCLUDING RELATED HARDWARE AND IMPLEMENTATION SERVICES IN AN AMOUNT NOT -TO -EXCEED $200,000; JLINE 20, 2023 PAGE 3 CITY COUNCIL C. APPROVED AND AUTHORIZED THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH GO LIVE TECHNOLOGY TO PROVIDE CONSULTING SERVICES DURING THE IMPLEMENTATION OF THE ELM SYSTEM IN AN AMOUNT NOT - TO -EXCEED $200,000; D. APPROVED AND AUTHORIZED THE CITY MANAGER TO SEEK COMPETITIVE BIDS AND PURCHASE TWO (2) SERVERS REQUIRED FOR THE ELM SYSTEM IN AN AMOUNT NOT -TO - EXCEED $50,000; AND, E. APPROVED A CONTINGENCY AMOUNT OF $1087483 FOR CHANGE ORDERS, IF ANY, TO BE APPROVED BY THE CITY MANAGER, RELATED TO THE ELM SYSTEM PROJECT IMPLEMENTATION. 5.8 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN A MAINTENANCE SERVICES AGREMENT WITH AMERICOMP GROUP IMAGING, LLC FOR PRINTER MAINTENANCE SERVICES AND TONERS THROUGH JUNE 30, 2028. 5.9 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH WESTERN AUDIO VISUAL & SECURITY FOR CONFIGURATION AND INSTALLATION SERVICES, SECURITY CAMERAS AND RELATED EQUIPMENT, FOR A NEW VERKADA SECURITY CAMERA SYSTEM AT THE DIAMOND BAR CENTER. 5.10 APPROVED DECLARATION TO LEVY ASSESSMENTS FOR LANDSCAPE ASSESSMENT DISTRICT NOS. 381 39-2022 AND 41-2021 AS FOLLOWS: A. ADOPTED RESOLUTION NO. 2023-21 (NO. 38) DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENT FOR LANDSCAPE ASSESSMENT DISTRICT NO. 38 AND DIRECTING STAFF TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 18, 2023 REGULAR MEETING; B. ADOPTED RESOLUTION NO. 2023-22 (NO. 39-2022) DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE ASSESSMENT DISTRICT NO, 39-2022 AND DIRECTING STAFF TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 18, 2023 REGULAR MEETING; AND, C. ADOPTED RESOLUTION NO. 2023-23 (NO. 41-2021) DECLARING THE CITY'S INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR LANDSCAPE ASSESSMENT DISTRICT NO. 41-2021 AND JUNE 20, 2023 PAGE 4 CITY COUNCIL DIRECTING STAFF TO ADVERTISE THE PUBLIC HEARING TO BE SET FOR THE JULY 18, 2023 REGULAR MEETING. 5.11 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE CONSULTING SERVICES AGREEMENT WITH PRINCE GLOBAL SOLUTIONS, LLC FOR FEDERAL ADVOCACY SERVICES THROUGH JUNE 301 2024. 5.12 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE FOURTH AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH TRANE U.S. INC. FOR MECHANICAL AND BUIDING AUTOMATION SYSTEM PREVENTATIVE MAINTENANCE AND REPAIR SERVICES THROUGH JUNE 3012024. 5.13 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE FIRST AMENDMENT TO THE ROAD MAINTENANCE SERVICES AGREEMENT WITH CT&T CONCRETE PAVING, INC. FOR MAINTENANCE SERVICES THROUGH JUNE 30, 2024. 5.14 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE SECOND AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH PARKWOOD LANDSCAPE MAINTENANCE, INC. THROUGH JUNE 30, 2024. 5.15 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE FIRST AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH MCE CORPORATION THROUGH JUNE 30, 2024. 5.16 ADOPTED RESOLUTION NO. 2023-24 AUTHORIZING PARTICIPATION IN THE NATIONAL INTERGOVERNMENTAL PURCHASING ALLIANCE TO PURCHASE JANITORIAL SUPPLIES FOR CITY FACILITIES IN THE NOT -TO -EXCEED AMOUNT OF $65,000 FOR FISCAL YEAR 2023-2024. 5.17 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE SECOND AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH GUARANTEED JANITORIAL SERVICE, INC. FOR JANITORIAL SERVICE FOR A ONE-YEAR EXTENSION THROUGH JUNE 30, 2024. 5.18 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE FOURTH AMENDMENT TO THE MAINTENANCE SERVICES AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR TREE MAINTENANCE SERVICES THROUGH JUNE 30, 2024. 5.19 APPROVED AND AUTHORIZED THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER, TO FILE THE NOTICE OF COMPLETION FOR THE CITYWIDE BUS SHELTER REPLACEMENT PROGRAM CIP JUNE 2012023 PAGE 5 CITY COUNCIL PROJECT #T122300. 5.20 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE CONSULTING SERVICES AGREEMENT WITH JOHN L. HUNTER & ASSOCIATES, INC. FOR MUNICIPAL NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) THROUGH JUNE 30, 2026 FOR A THREE YEAR TERM WITH OPTION TO EXTEND FOR AN ADDITIONAL TWO YEARS IN AN ANNUAL NOT -TO -EXCEED AMOUNT OF $741770. 5.21 APPROVED CONSULTING SERVICES AGREEMENTS FOR ON -CALL CIVIL ENGINEERING AND ARCHITECTURAL SERVICES THROUGH JUNE 303 2026 AS FOLLOWS: A. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE CONSULTING SERVICES AGREEMENT WITH CANNON CORPORATION FOR A THREE-YEAR TERM WITH AN OPTION TO EXTEND FOR AN ADDITIONAL TWO YEARS, IN AN ANNUAL NOT - TO -EXCEED AMOUNT OF $62,500; B. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE CONSULTING SERVICES AGREEMENT WITH HR GREEN PACIFIC, INC. FOR A THREE-YEAR TERM WITH AN OPTION TO EXTEND FOR AN ADDITIONAL TWO YEARS, IN AN ANNUAL NOT - TO -EXCEED AMOUNT OF $62,500; C. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE CONSULTING SERVICES AGREEMENT WITH TAIT & ASSOCIATES, INC. FOR A THREE-YEAR TERM WITH AN OPTION TO EXTEND FOR AN ADDITIONAL TWO YEARS, IN AN ANNUAL NOT -TO -EXCEED AMOUNT OF $50,000; AND, D. APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE CONSULTING SERVICES AGREEMENT WITH LAE & ASSOCIATES, INC. FOR A THREE-YEAR TERM WITH AN OPTION TO EXTEND FOR AN ADDITIONAL TWO YEARS, IN AN ANNUAL NOT -TO -EXCEED AMOUNT OF $1001000. 5.22 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE SIXTH AMENDMENT TO MAINTENANCE SERVICES AGREEMENT WITH EXTERIOR PRODUCTS CORPORATION FOR EXTERIOR DECOR & LIGHTING MAINTENANCE THROUGH JUNE 3012024. 6. PUBLIC HEARINGS: NONE 7. COUNCIL CONSIDERATION: JUNE 20, 2023 PAGE 6 CITY COUNCIL 7.1 PARTICIPATION IN THE LOS ANGELES URBAN COUNTY PERMANENT LOCAL HOUSING ALLOCATION ("PLHA") PROGRAM. CDD/Gubman presented the staff report and responded to Council Member questions and concerns. No public comments were offered on this item. C/Tye moved, MPT/Liu seconded to: A. Adopt Resolution No. 2023-25 approving the City's participation in years 1 through 3 of the Los Angeles Urban County PLHA Program identifying proposed activities for the expenditure of $649,080 in combined PLHA funding, and authorizing the City Manager to sign a reimbursable contract with the Los Angeles County Development Authority ("LACDA"); and, B. Determine that the proposed action does not constitute a project and is therefore exempt from the California Environmental Quality Act (" CEQA"). Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye congratulated Diamond Bar Library's new Community Librarian, Cynthia Yu for a well deserved promotion, and urged everyone to take advantage of the Sheriff's free catalytic converter etching tomorrow from 9:00 to 11:00 a.m. at Calvary Chapel. C/Teng congratulated Cynthia Yu on her appointment and thanked her for service to the community. C/Low spoke about the recent public safety incident in Diamond Bar, thanked law enforcement officers for their diligence, staff for working collaboratively with law enforcement to inform residents about what was happening and residents for their cooperation. She attended the LASD Sheriff's Academy and ALADS Awards Banquet and San Gabriel Valley Economic Partnership briefing regarding business opportunities in the State of California and the region as well as, the Hong Kong Student Alumni Association Scholarship Dinner and the Rotary Club Car Show. She encouraged everyone to enjoy Concerts in the Park at JUNE 20, 2023 PAGE 7 CITY COUNCIL Summitridge Park and wished all a Happy July 4th. OPT/Liu congratulated Cynthia Yu, thanked staff for the presentations, Captain Tousey for keeping the community safe and staff for keeping the community informed. He wished everyone a Happy 41" of July, asked everyone to celebrate responsibly and looked forward to seeing everyone at Concerts in the Park. M/Chou attended the Tres Hermanos Joint Authority Meeting that included discussion of potential ways to open trails for public access, attended a briefing with DA George Gascon together with a number of LA County Council Members and mayors, congratulated newly appointed COG Board Members, and wished his wife a Happy Birthday. ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Regular City Council Meeting at 7:29 p.m. to July 18, 2023 at 6:30 p.m. The foregoing mi r Respectfully Submitted: Kristina Santana, City Clerk are hereby approved this 18t" day of July, 2023.