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Home My WebLink About09/22/2011 � I�ext P.esolution No. 2011-03 . , �ITti` — � -- - -. _ _ . _ .vri�>n;,�\ -__ ___ . i I..-1 I I � 1 ( II ��--� �- , � .-- -_--�--�---.-;� -_-.. ' ;\ �"=�'� FILE COPY ;. 0 �F�r�xVORaT"� . I�g� CITY OF DIAMOND BAR ADMINISTRATIVE REVIEW AGENDA CITY OF DIAMOND BAR CITY HALL, CONFERENCE ROOM A 21825 COPLEY DRNE, DIAMOND BAR, CA 91765 September 22, 2011 CALL TO ORDER. 5:00 p.m. 1. ROLL CALL: Community Development Director 2. PUBLIC COMMENTS: 3. MINUTES: August 17, 2011, and August 24, 2011.. 4. OLD BUSINESS: None. 5. PUBLIC HEARING: 5.1 Minor Conditional Use Permit and Plot Plan No. PL2011-285 — Under the authority of Development Code Sections 22.47 and 22.56, the applicant, C. Roger Su, and property owners, Donald and Vicky Lee, are requesting Plot Plan approval of a 346 square-foot addition to the rear of the house, and a Minor Conditional Use Permit to allow the continuation af an existing nonconforming front setback (18'-6" from the structure to the front property line where 20' is required), nonconforming side setback (7'-9" to the north property line where 10' is required), and nonconforming distance to the structure on the adjacent lot to the north (13'-9" where 15 is required). The subject property is zoned Low IUlediurn Residential (RLM) with an underlying General Plan land use designation of Low Density Residential. Project Location: 1738 Shadehill PI. . Property Owner: Donald and Vicky Lee 1738 Shadehill PI. Diamond Bar, CA 91765 SEPTEMBER 22, 2011 PAGE 2 ADMINISTRATIVE REVIEW , Applicant: C. Roger Su 984 Crystal Water Ln. Walnut, Ca 91789 Environmental Determination: The project has been reviewed for compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City has determined the project to be Categorically Exempt from the provisions of CEQA pursuant to Article 19 under Section 153019e) (addition to an exis#ing structure of less than 10,000 square feet) of the CEQA guidelines. Recommendation: Staff recommends that the Hearing Officer approve Minor Conditional Use Permit and Plot Plan No. PL2011-285, based on the Findings of Fact, and subject to the conditions of approval as listed within the draft resalution. ADJOURNMENT: a �� CITY OF DIAMOND BAR MINIJTES OF THE ADMINIS7RA"fIVE REVIEW AUGUST 17, 2011 1. CALL TO ORDER: Hearing Officer Greg Gubman called the Administrative Review session to order at 5:00 p.m. in City of Diamond Bar City Hall Conference Room A, 21825 Copley Drive, Diamond Bar, CA 91765. ROLL CALL. Present: Greg Gubman, Community Development Director (Hearing Officer); Grace Lee, Senior Planner; Natalie Tobon, Planning Technician; and Stella Marquez, Senior Administrative Assistant. 2. PUBLIC COMMENTS: None Offered. 3. CONSENT CALENDAR: 3.1 Minutes — July 21, 2011. HO/Gubman approved the Minutes of the July 21, 2011, Administrative Review as submitted. 4. OLD BUSINESS: None. 5. CON'fINUED PUBLIC HEARING 5.1 . Minor Conditional Use and Plot Ptan No. PL2011-156 — Under the authority of Development Code Sections 22.47 and 22.56, the applicant, Felix Alvarez, and property owners, Derek Han and Lloyd and Claude Chang, requested Plot Plan approval of a 672 square foot second story addition to the rear of the house, and a Minor Conditional Use Permit to allow the continuation af an existing non-conforming rear setback (15 feet from edge of buildable pad on a descending slope where 20 feet is required). The lot is zoned Low Density Residential (RL) with a consistent underlying General Plan land use designation. PROJECT LOCATION: 3323 Hawkwood Road Diamond Bar, CA 91765 PROPERTY OWNER: Derek Harin & Lloyd and Claude Chang 3323 Hawkwood Road Diamond Bar, CA 91765 - �, � � �-� � _�� _ AUGUST 17, 2011 PAGE 2 ADMINISTRATIVE REVIEW APPLICANT: Felix Alvarez Mega Builders 21021 Devonshire Street, #201 Chatsworth, CA 91311 PT/Tobon presented staff's report and recommended that the Administrative Review Hearing Officer approve Minor Conditional Use Permit and Plot Plan No. PL2011-156, based on �the Findings of Fact, and subject to the conditions of approval as listed within the resoliation. HO/Gubman opened the public hearing. Anthony J. Lopez, 21582 Ambushers Street, asked for clarifica�tion of the height of the building and possible encroachment on property lines and Mr. Alai� Toker (Mega Builders) responded that the project does not change the footprint of the home. Mr. Toker asked why staff was requiring a sails test because it was very unusual for this type of request. PT/Tobon responded that this is a Building and Safety Division condition and she informed the applicant that he should speak with the City's Building Official if he had any questions. HO/Gubman amended Condition No. 16 to read as follows: "Prior to the issuance of building permits, the soils report shall be required only if deemed warranted by the Building Official." HO/Gubman closed the public hearing. HO/Gubman stated that he reviewed the plans and said he appreciated how well drafted they were, how easy the plans were to review and how the design ties info the structure of the building fashion. The Minor Conditional Use Permit is certainly appropriate and warranted in this case. HO/Gubman approved Minor Conditional Use Permit and Plot Plan No. PL2011-156, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution with the amendment to Building and Safety Division Condition No.16. HO/Gubman stated that al! decisions of the Hearing Officer may be appealed to the Planning Commission and his decision must be filed with the City Clerk within 10 calendar days of today's decision. If the applicant , r � a �� AUGUST 17, 2011 PAGE 2 ADMINISTRATIVE REVIEW wishes to file an appeal please contact the City Clerk for information about filing an appeal or obtaining an appeal application. ADJOURNMENT: With no further business to conduct the Administrative Hearing was concluded at 5:15 p.m. Respectfully, Greg Gi.ibman, Community Development Director . yt , �o,� �;°q �� u �S� m� CITY OF DIAMOND BAR MINU'CES OF THE ADMINIS'fRATIVE REVIEW AUGUST 24, 2011 1. CALL TO ORDER: Hearing Officer Greg Gubman called the Administrative Review session to order at 5:00 p.m. in City of Diamond Bar City Hall Conference Room A, 21825 Copley Drive Diamond Bar, CA 91765. ROLL CALL: Present: Greg Gubman, Community Development Director (Hearing Qfficer); Grace Lee, Senior Planner, David Alvarez, Assistant Planner, and Stella Marquez, Senior Administrative Assistant. ' 2. PUBLIC COMMENTS: Non,e Offered. 3. CONSENT CALENDAR: None. 4. OLD BUSWESS: None. 5. CONTINUED PUBLIC HEARING 5.1 Minor Conditional Use and Plot Plan No. PL2011-249 - Under #he authority of Development Code Sections 22.47 and 22.56, the applicant; Samir Guirguis and property owners Kingsley and Patricia Uba, requested Plot Plan approval of an 897 square foot addition to the rear of the house, and a Minor Conditional Use Permit to allow the continuation of an existing non-conforming front setback of 17 feet (20 feet is required). The lot is zoned Low Densi#y Residential (RL) with a consistent underfying General . Plan Land Use designation. PR��IECT LOCATION: � 516 Jufian Court Diamond Bar, CA 91765 PROPERTY OWNER: Kingsley and Patricia Uba 516 Julian Court Diamond Bar, GA 91765 APPI_ICANT: Samir Guirguis 281 N. Altadena Drive Pasadena, CA 91107 AP/Alvarez presented staff's report and recommended that the Administrative Review Hearing Officer approve Minor Conditional Use - � . ��-t ,�-��, p�_, �� . r � L..__--� �✓� �S`t �Ei� � � AUGUST 24, 2011 PAGE 2 ADMINISTRATIVE REVIEW Permif and Plot Plan No. PL2011-249, based on the Findings of Fact, and subject to the conditions of approval as listed wi�thin the resolution. H�/Gubman opened the public hearing. Mr. Uba responded to HO/Gubman that he reviewed staff's report and: concurred with the conditions of approvaL HO/Gubman closed the public hearing. HO/Gubman said he reviewed staff's report and would be approving the project. He stated that staff's report includes a discussion of the existence of a six-foot parkway that gives the appearance of a 23-fao# setback which is not a valid argument. HO/Gubman suggested that the two columns supporting the entry be offset by eight inches from the front face of the wall rather than six inches to provide greater definition. HO/Gubman approved Minor Conditional Use Permit and Zoning Clearance No. PL2011-249, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. 5.2 Minor Conditional use Permit and Zoninq Clearance No. PL2011-238 - Under the authority of Development Code Sections 22.46 and 22.56, the applicant, Adam Torres, Unlimited Developers, and property owner Joanna Oliva, requested Zoning Clearance approval of a 214 square foot addition to the side of the house, and a Minor Conditional Use Permit to allow the continuation of an existing non-conforming side setback of five feet (10 feet is required) and the distance to the structures on the adjacent lots to the east and west (10 feet from the structure where 15 feet is required). PROJECT ADDRESS: 2219 S. Pebble Lane Diamond Bar, CA 91765 PROPERTY OWNER: Joanna Oliva 2219 S. Pebble Lane Diamond Bar, CA 9�765 � �. �; �i� � � � ��m � AUGUST 24, 2011 PAGE 2 ADMINISTRATIVE REVIEW APPLICANT: Adam Torres Unlimited Developers 732 Diamond Bar Boulevard Suite# 126 Diamond Bar, CA 91765 AP/Alvarez presented staff's report and recommended that the Hearing Officer approve Minor Conditional Use Permit and Zoning Clearance No. 2011-238, based on the Findings of Fact, and subject to the conditions of approval as listed within the resolution. HO/Gubman opened the public hearing. Mr. Torres responded to HO/Gubman that he read staff's report and concurred with the conditions of approvaL HO/Gubman closed the public hearing. HO/Gubman approved Minor Conditional Use Permit and Zaning Clearance No. 2011-238, based on the Findings of Fact, and subject to ` the conditions of approval as listed within the resolution. ADJOURNMENT: With no further business to conduct the Administrative Hearing was concluded at 5:15 p.m. Respectfully, Greg Gubman, Corrimunity Development Director I I I � AQM l N ISTRATIVE REVI EW `°r�k�� AGENDA REPORT �� CITY OF DIAMOND BAR--21825 COPLEY DRIVE-DIAMOND BAR, CA 91765 -TEL.(909) 839-7030-FAX(909) 861-3117 AGENDA ITEM NUMBER: 5.1 MEE"fING DATE: September 22, 2011 CASE/FILE NUMBER: Mfnar Conditional Use Permit and Plot Plan No. PL 2011-285 PRO�IECT LOCATiON: �738 Shadehill Pface (APN 8293-027-029} PROPERTY OWNERS: Donald and Vicky Lee 1738 Shadel�iill Place Diamond Bar, CA 91765 APPLICANT: C. Roger Su 984 Crystal Water Lane Walnut, CA 91789 Summary "fhe applicant is requesting Plot Plan approval to construct a 346 square-foot, single- story addition to the rear of an existing 1,708 square-foot, one-story, single-farriily residence. A Minor Conditional Use Permit is also requested to continue an existing nonconforming front setback (18'-6" from the structure to the front property line where 20' is required), nonconforming side setback (7'-9" fo the north property line where 10' is required), and nonconforming distance to the structure on the adjacent lot to the north (13'-9" where 15' is required). �fhe residence is a 1970s single-story tract home with gabled roofs, concrete tile roof, stucco, wood siding, stone veneer, and vinyl windows. -fhe proposed addition will nat negatively affect the existing siarrounding land uses, and the design and appearance of the proposed single-family residence is compatible with the surrounding community. After evaluating the application, stafF �Finds that the proposed Plot Plan and Minor Conditional Use Perrriit application corriplies witli the City's development standards and meets the findings required of the project. Therefore, staff recomme�ds that the Hearing Officer approve Plot Plan and Minor Conditional Use Permit No. PL 2011-285, subject to the conditions of approval contained in the attached Resolution. BACKGROUND: Site Description: The praperty was developed in �978 under Los Angeles County standards with a 1,708 square-foot, one-s#ory single family residence on a 7,244 gross square-foat (0.17 acre) kot. The site is legally described as Lot 56 of Tract Number 31154, and �the Assessor's Parcel Number(APN) i� 8293-027-029. Pro�ect Descripti�n The applicant requests approval to construct a 346 square-foot, single-story addition to the rear of an existing home. The addition consists of a new master bedroom and master bath�room. A Minor Canditional Use Permit (MCUP) is requested to continue an existing nonconforming front setback of 18'-6" from the front property line to the existing garage, even though the praposed addition is located at the rear of the home. An MCUP is also being requested to maintain the nonconfarming side setbacks of 7'-9" to the north and 7'-0" to the south (5' is required on one side and 10' is required on the other) and nonconforming distance to the structure on the adjacent lot of 13'-9" to the structure fo the north and 13'-2" to the property to the south (15' is req�.iired). Site and Surroundinq General Plan, Zonin� and Land Uses • . . � • � - • • Low Medium Site Density Residential RLM Single-Family Residential North Low Medium Density RLM Single-Family Residential Residential South Low Medium Density RLM Single-Farriily Resideritial Residential East Low Medium Density RLIVI Sir�gle-Family Residen�kial Residential West Low Medium Density RLM Single-Family Residential Residential Minor Conditional Use Permit and Plot Plan No. PL 2011-285 Page 2 of 6 � �,. y, n :. �k��EM,}I� �i;,.' �� II�. t` ' x��',. <� � I�" �� g:�. . �i�i� , . � ...:4r: . � ?�� yiµ RLIVI ��q�3�,k ¢ �'� 4� r "�' i E?� i�,� �� i �,' a` � � RLM � ' R�-M �� * �� 4��'I �� 4 � Project � � � , , , k _ Location .,q "� � . . a .., GF w'� � ��fii �"� . _ � F �,, � r �. y �. ,_ ; �- � , �. ``�t" ` ��; RLM " ;a �`�;;°, �� `;: � �:� N � ,y �� fi ; � � �� ` x� ��. �_ ,� „ � . ��. ,� � h e r , , , . , � � , . .. . ; } ANALYSIS: Review Authoritv (Diamond Bar Municipal Code (DBMC) Sections 22,47 and 22.56 An addition that is over 301 square feet and less than 50 percent of the existing structure requires a Plot Plan review which is reviewed at the staff level. Changes to an existing nonconforming structure require tfie approval of a Minor Conditional Use Permit �n/ICUP) by the Hearing Officer. Because the MCUP application requires approval by �the Hearing Officer, the Hearing Officer is reviewing the Plot Plan. Approval of an MCUP and a Plot Plan is required to ensiare compliance with the City's General Plan policies, Development Standards, and Design Giaidelines to minimize adverse effects of the proposed project upon the surrounding properties and the City in general. Plot Plan The following table compares the proposed project with the City's development standards for residential deveiopment in the RLM zone: Minor Conditional Use Permit and Plot Plan - No. PL 2011-285 Page 3 of 6 � � - - . « � - - . 4 � . .. • . . . . -. • • • . 20 feet 18'-6" 18'-6" No* 5 feet on one side and 7'-9"—north side 7'-9"—north side • - - t� 10 feet on the other , „ , „ No* side. 7-0 -south side 7-0 -south side � ' ` 13'-9"— north side 13'-9"—north side * � • • • 15 feet 15'-2"-south side 15'-2"-south side �O 20 feet to the rear 40'-7" 26 feet Yes � �' property line • • • -• - Maximum of 40°/a 33.7% 38.5% Yes • • • • 35 feet 15'-1" 15'-1" Yes t 2-car garage 2-car garage 2-car garage Yes *Minor Conditional Use Permit is requested to allow the continuation of an existing nonconforming structure. , Site and Grading Configuration: The site is on an existing leveled pad and no grading is required. Elevations: The existing architectural style is a 1970's tract home design with a hipped roof, wood siding, stone veneer, concrete roof tile, stucco, and vinyl windows. The proposed addition will maintain the existing architectural style of the existing residence and will be consistent with the surrounding architecture of the neighborhood. Landscaping: A landscape plan is not required far the project because the addition is to the rear of the property and will not have a negative impact on the yard. However, if landscaping is damaged during construction, it wrll need to be restored upon project completion as indicated in the conditions of approval. Compatibilitv with Neiqhborhood The proposed project complies with the gaals and objectives as set forth in the adopted General Plan in terms of land use and density. The project will not negatively affect the existing surrounding land uses, and the design and appearance of the proposed single- family residence is compatible with the surrounding community. The project is designed to be compatible and complementary to the neighborhood, and incorporates the prineiples of the City's Residential Design Guidelines as follows: Minor Conditional Use Permit and Plot Plan No. PL 2011-285 Page 4 of 6 • The addition will maintain �the existing nonconforming frant and side setbacks and distance to the structures on the adjacen# lots, which is consistent with other homes in the neighborhood, and will not further encroach into the exis�ting setback; • The addition will be located in the rear and will have no visibility from the front elevation or streef view; • The addition will be visualfy integrated with the existing home by using matching colars and building materials; and • All new windows will match �khe existing windows on the home. �� , � � w� � ��, ��;� � � � 4 � � � � �a c�x,� * � t'�� - _ ��. �� `� �4'° `v'�r ',�r" k s� .,� � �- "`'` � �� , � �n�;� � � . ..:. _� Adjacent Home to North Project Site Adjacent Home to South Additional Review The Public Works Department and Building and Safety Division reviewed this project, and their comments are included in the attached resolution as conditions of approval. NOTICE OF PUBL(C HEARING: On September 9, 2011, public hearing notices were mailed to property owners wi�thin a 500-foot radius of the projecfi site and the notice was published in the San Gabriel Valley Tribune and Inland Valley Dailv Bulletin newspapers. A notice display board was posted at the site, and a copy of the notice was posted at the City's three designated community posting sites. Public Comments Received At the time the staff report was published, staff had not received any comments from the public. Minor Conditional Use Permit and Plot Plan No. PL 2011-285 Page 5 of 6 ENVIRONMENTAL ASSESSMENT: This project has been reviewed for compliance with the California Environment�l Quality Act (CEQA). Based on that assessment, the City has determined the project to be Categorically Exempt fram the provisions of CEQA pi�rsuant ta the provisions of Article 19 under Section 153Q1(e) (addition to an existing structure of less than 10,000 square feet)of the CEQA Guidelines. No further envirortmental review is required. RECOMMENDAT{QN: Staff recommends that the Hearing Officer adopt the attached Resolution (Attachment 1) approving Minor Conditional Use Permit and Plot Plan No. PL 2011-285 based on the findings in DBMC Sectians 22.47 and 22.56, subject ta conditions of approval as listed within the draft resolution. Prepared by: Reviewed by: � � ` �� a alie Tobo Grac . Lee Planning Technician Senior Planner Attachments: 1. Draft Resolution of Approval 2. Site Plan, Floor Plan, and Elevations Minor Conditional Use Permit and Plot Plan No. PL 2011-285 Page 6 of 6 ADMINfSTRATPVE REVIEW RESOLUTION NO. 2011-XX A RESOLUTION OF 'fHE HEARING OFFICER OF THE CITY OF DIAMOND BAR, CALIFORNIA, APPROVING MINOR GONDITIONAL USE PERNlIT AND PLOT PLAN NO. PL 2011-285 TO CONSTRUCT A 346 SQUARE-FOOT ROOM ADDITION AT THE REAR OF A 1,708 SQUARE-FOOT, ONE-STORY SINGLE-FAMILY RESIDENC� AND TO ALLOW THE CONTINUA'CION OF AN EXISTlNG NONCONFORMING FRONT SETBACK (18'-6" FROM THE STRUCTURE TO THE FRONT PROPERTY LINE WHERE 20' IS REQUIRED), NONCONFORMING SIDE SETBACK (7'-9" TO THE NORTH PROPERTY LINE WHERE 10' IS REQUIRED), AND NONCONFORMING DISTANCE TO THE STRUCTURE ON THE ADJACENT LOT TO THE NORTH (13'-9" WHERE 15' IS REQUIRED), LOCATED AT '1738 SHADEHILL PLACE, DIAMOND BAR, CA 91765 {APN 8293-027-029). R1. RECITALS 1. The property owners, Donald and Vicky Lee, and applicant, C. Roger Su, have filed an application for Minor Conditional Use Permit and Plot Plan No. PL 2Q11-285 to construct a 346 square-foot, one story room addition at the rear of the home, and to allow the continuation of an existing nonconforming front setback (18'-6" from the s�tructure to the front property line where 20' is required), nonconforming side setback (7'-9" to the north property line where 10' is required), and nonconforrrring distance to the structure on the adjacent lot to the north (13'-9" where 15' is required), located at 1738 Shadehill Place, City of Diamond Bar, County of Los Angeles, California. Hereinafter in this resolution, the subject Minor Conditional Use Permit and Plot Plan shall collectively be referred to as the "Project." 2. The subject property is made up of one parcel totaling 0.17 acres. It is located in the Law Medium Density Residential (RLM) zone and is consistent with the Low Medium Density Residential (RLM) land use category of the General Plan. 3. "fhe legal description of the siabject property is Lot 56 of Tract Number 31154. The Assessor's Parcel Number is 8293-027-029. 4. On September 9, 2011, notification of fhe public hearing for this project was published in the San Gabriel Valley l'ribune and the Iriland Vallev Daily Bulletin newspapers. Public hearing notices were mailed to property owners within a 500-foot radius of the Project site and public notices were posted at the City's three designated community posting sites on September 12, 2011. ln addition to the published and mailed notices, the project site was posted wi�th a display board. 5. On September 22, 2011, the Hearing Officer of the City of Diamond Bar conducted a duly noticed pub{ic hearing, solicited testimony from all interested individuals, and concluded said hearing an that date. B. RESOLUTION NOW, THEREFORE, it is found, determined and resolved by the Hearing Officer of the City of Diamond Bar as foflows: 1. The Hearing Officer hereby specifically fiinds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. The project has been reviewed fior compliance with the California Environmental Quality Act (CEQA). Based on that assessment, the City has determined the project to be Categorically Exempt according to the provisions of Article 19 Section 15301(e) (additions to an existing structure of less than 10,000 square-feet) of the CEQA Guidelines. No further environmental review is required. C. FINDINGS OF FACT Based on the findings and conclusions set farth herein and as prescribed under Diamond Bar Municipal Code (DBMC) Section 22.56, this Hearing Officer hereby finds as follows: MINOR CONDII'IONAL USE PERMIT 1. The proposed use is allowed within the subject zoning district with the approval of a Minor Conditional Use Permit and complies with all other applicable provisions of this Development Code and the Municipal Code; The existing single-family dwelling is a permitted use in fhe RLM zone. The substandard front and side setbacks of the building and the disfance to the structure on the adjacent lot fo fhe north renders the project nonconforming. The addition of a nonconforming structure requires approval of a Minor Conditional Use Permit. The proposed addition of a 346 square-foot new master bedroom and bathroom, complies with the development standards of the RLM zone and will not further encroach into the nonconforming setbacks. � 2. The proposed use is consistent with the general plan and any applicable specific plan; The proposed addition to a single-family dwelling unit is consistenf with fhe City's adopted General Plan. The sife is not subject to the provisions of any specific plan. 3. The design, location, size and operating characteristics of the proposed use are corripa�tible with the existing and future land uses in the viciriity; 2 Administrative Review Resolution No.2011-XX The existing single-family dwelling and the proposed 346 square-foof addifion is consisfent with the development standards for the site and the surrounding neighborhood. The design of the existing single-family dweiling and the proposed addition are compatible with the neighborhood through the use of similar architectural features. 4. The subject site is physically suitable for the type and density/intensity of use being propased including access, provision of utilities, compatibility wi�th adjoining land uses, and the absence of physical constraints; and The subject site is physically suitable for the exis�ing single-family residential dwelling and the proposed addition. The existing and proposed use of land is consisfent with the surrounding land uses. The proposed addition of floor area is consistent with the development standards for fhe RLM zone and will maintain and not further encroach into the existing nonconforming sefbacks. 5. Granting the Minor Conditional Use Permit will not be detrimental to the public interest, fiealth, safety, convenience or welfare, or materially injurious to persons, property or improvements in the vicinity and zoning district in which the property is located; and The granting of the Minor Conditional Use Permit will allow the addifion of the existing single-family dwelling unit in a manner similar with exrsting dwelling units located in the surrounding neighborhood. The proposed expansion of the dwelling unit will not negatively impact the public interest, health, safety convenience or welfare. Prior to issuance of any Cify permits, the proposed project is required to comply wifh all conditions � within the approved resolution, and the Building and Safefy Division and Public Works Deparfinent. The referenced agencies through the permit and inspection process will ensure that the proposed project is not detrimental to fhe public health, safety or welfare, and materially injurious to the properties or improvements in the vicinity. 6. The proposed project has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA). The proposed project is categarically exempf from the provisions of the Califor-nia Environmental Quality Act (CEQA) as set forth under Article 19 Section 15301(e) (addition to an existing structure of less than 10,000 square feetJ of the CEQA Guidelines. Based upon the findings and conclusion set forth above, the Hearing Officer hereby approves this Application subject to the following conditions: 3 Administrative Review Resolution No.2011-XX a. Planninq Division (1) Development shall substantially comply with the plans and documents presented to the Hearing OfFicer at the public hearing regarding this proposed project. b. Standard Conditions. The applicant shall comply with the standard development conditions attached hereto. �The Hearing Officer shall:. a. Certify to the adoption of this Resolution; and b. Forthwith transmit a certified copy of this Resolution, by certified mail to the applicant, C. Roger Su, 984 Crystal Water Lane, Walnut, CA 91789; and property owners, Donald and Vicky Lee, 1738 Shadehill Place, Diamond Bar, CA 91765. APPROVED AND ADOPTED THIS 22"d DAY OF SEPTEMBER, 2011, BY THE HEARING OFFICER OF THE CITY OF DIAMOND BAR. I, Greg Gubman, Hearing Officer for the City of Diamond Bar da hereby certify that the foregoing Resolution was duly introduced, passed, and adopted, at an Administrative Review meeting held on the 22�d day of September, 2011. By: Greg Gubman, AICP Corrimunity Development Director 4 Administrative Review Resolution No.2011-XX �C�Y'1 _ --i—**�r; ! i +j � � � � ' I COMMUNITY DEVELOPMENT DEPARTMENT . ��rq`�_-. c �11= <.��.-r�urur��'�,v� . ' \_\J$�J�' � ' STANDARD CONDITIONS USE PERMITS, COMMERCIAL AND RESIDENTIAL NEW AND REMODELED STRUCTURES PROJECT #: Minor Conditional Use Permit and Plot Plan No. 2011-285 SLIBJECT: To construct a 672 square-foot, sinqle-story roorn addition at the rear of the home, and to allow the continuation of an existinq nonconforminq front setback (18'-6" from the structure to the front propertv line where 20' is required), nonconforminq side setback (7'-9" to the north propertv line where 10' is required), and nonconforminq distance to the struct�re on the adiacent lot to the north (13'-9" where 15' is re uired . PROPERTY Donald and Vickv Lee OWNERS: 1738 Shadehill Place Diamond Bar, CA 91765 APPLICANT : C. Roqer Su 984 Crystal Water Lane Walnut, CA 91789 LOCATION: 1738 Shadehill Place, Diamond Bar, CA 91765 ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT. APPLICANT SHALL CONT/�CT THE PLANNING DIVISION AT (909) 839-7030, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: A. GENERAL REQUIRENIEIVTS 1. In accordance with Government Code Section 66474.9(b)(1), the applicant shall defend, indemnify, and hold harmless the City, and its officers, agents and employees, from any claim, action, or proceeding to attack, set-aside, void or annul, the approval of Minor Conditional Use Permit and Plot Plan IVo. F'L 2011-285 brought within the time period provided by Government C�de Section 66499.37. In the event the city and/or its officers, agents and ernpfoyees are made a party of any such action: 5 (a) Applicant shall provide a defense to the City defendants or at the City's option reimburse �the City its costs of defense, including reasonabfe attorneys fees, incurred in defense of such claims. (b) Applicant shall prorriptly pay any final judgment rendered against the City defendants. The City shall prorriptly notify the applicant of any claim, action of proceeding, and shall cooperate fully in the defense thereof. 2. This approval shall not be effective for any purpose until the applicant and owner of the property involved have filed, within twenty-one (21) days of approval of this Minor Conditional Use Permit and Plot Plan No. PL 2011-285, at the City of Diamond Bar Community Development Department, their affidavit stating that they are aware of and agree to accept all the conditions of this approval. Further, this approval shall not be effective until the applicants pay remaining City processing fees, school fees and fees for the review of submitted reports. 3. All designers, architects, engineers, and contractors associated with this project shall obtain a Diamond Bar Biasiness License; and a zoning approval for those businesses located in Diamond Bar. 4. Signed copies of Administrative Review Resolution No. 2011-XX, Standard Conditions, and all enviroromental rr�itiga�tions shall be included on the plans (full size). The sheet(s) are for information only to all parfiies involved in the construction/grading activities and are not required to be wet sealed/stamped by a licensed Engineer/Architect. 5. Prior to any use of the project site or business activity being commenced thereon, all conditions of approval shall be completed. 6. The project site shall be maintained and operated in full compliance with the conditions of approval and all laws, or other applicable regulations. 7. Approval of this request shall not waive compliance with all sections of the Development Code, all other applicable City Ordinances, and any applicable Specific Plan in effec# at the time of building permifi issuance. 8. Site plans, floor plans, roof plans, elevations and sections shall be coordinated for consistency prior to issuance of City permits (such as . grading, tree removal, encroachment, building, etc.,) or approved use has commenced, whichever comes first. 9. Property owner/applicant shall remove the public hearing notice board within three days of this project's approval. 10. The applic�nt shall comply with the requirements of City Planning, Building and Safety Divisions, Public Works Department, and the Fire Department. 6 . . B. FEES/DEPUSITS 1. Applicant shall pay development fees (including but not limited to Planning, Building and Safety Divisions, Public Works Department and Mitiga�tion Monitoring) at the established rates, prior to issuance of building or grading permit (whichever comes first), as required by the City. School fees as required shall be paid prior to the issuance of building permit. In addition, the applicant shall pay all remaining prorated City project review and processing fees prior to issuance of grading or building permit, whichever comes fiirst. 2. Prior to any plan check, all deposit accounts for the processing of this project shall have no deficits. C. TIME LIMITS 1. The approval of Minor Conditional Use Permit and Plot Plan No. PL 2011- 285 shall expire within two years from the date of approval if the use has not been exercised as defined per DBMC Section 22.66.050 (b)(1). The applicant may request in writing a one year �time extension subject to DBMC Section 22.60.050(c) for Hearing Officer approval. Da SITE DEVELOPMENT 1. The project site shall be developed and maintained in substantial conformance with the approved plans submitted to, approved, and amended herein by the Hearing Officer, collectively referenced as: site plans, floor plans, and architectural elevations on file in the Planning Division, the conditions contained herein, and Development Code regulations. 2. All ground-mounted utility appurtenances such as transformers, air conditioning condensers, etc., shall be located out of public view and adequately screened through the use of a combination of concrete or masonry walls, berms, and/or landscaping to the satisfaction of the Planning Division. 3. All roof-mounted equiprr�ent shall be screened from public view. 4. All structures, including walls, firash enclosures, canopies, etc., shall be maintained in a structurally sound, safe manner with a clean, orderly appearance. All graffiti shall be removed within 72 hours by the property owners/occupant. 5. All landscaping, structures, architectural features and public improvements damaged during construction shall be repaired or replaced upon project completion. 7 E. SOLID WASTE 1. 'fhe site shall be maintained in a condition, which is free of debris both during and after the construction, addition, or implementation of the entitlement approved herein. The removal af all trash, debris, and refuse, whether during or subsequent to construction shall be done only by the property owner, appficant or by a duly permitted waste con�tractor, who has been authorized by �the City to provide collection, �ransportation, and disposal of solid waste from residential, commercial, construction, and industrial areas withiin �the City. It shall be the applicant's obfigation to insure that the waste contractor used has obtained permits from the City of Diamond Bar to provide such services. 2. Mandatory solid waste disposal services shall be provided by the City franchised waste hauler to all parcels/lots or uses affected by approval of this project. APPLICANT SHALL CONTACT THE PLIBLIC WORKS DEPARTMENT, (909) 839- 7040, FOR COMPLIANCE WITH THE FOLLOWING CONDI'I"IONS: A. GENERAL 1. An Erosion Control Plan shall be submitted concurrently with the drainage plan clearly detailing erasion control measures. These measures shall be implemented during construction. The erosion control plan shall conform to national Pollutant Discharge Elimination System (NPDES) standards and incorporate the appropriate Best Management Practices (BMP's) as specified in the Storm Water BMP Certification. 2. Grading and construction activities and the transportation of equipment and materials and operation of heavy grading equipment shall be limited to between the hours of 7:00 a.m. and 5:00 p.m., Monday through Saturday. Dust generated by grading and construction activities shall be reduced by watering the soil prior to and during the activities and in accordance with So�th Coast Air Quality Management District Rule 402 and Rule 403. Reclaimed water shall be used whenever possible. Additionally, all consfruction equipment shall be properly muffled to reduce noise levels. B. DRAINAGE 1. Detailed drainage system information shall be submitted. All drainage/runoff from the development shall be conveyed from the site to the natural drainage course. No on-site drainage shall be conveyed to ' adjacent parcels, unless that is the natural drainage course. C. UTILITIES 1. Underground utilities shall not be constructed within the drip line of any mature tree except as appraved by a registered arborist. 8 APPLICANT SHALL GONTACT THE BUILDING AND SAFETY DIVISION, (909) 839- 7020, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS: 1. Plans shall conform to State and Local Building Code (i.e., 2010 California Building Code, California Plumbing Code, California Mechariical Code, and the California Electrical Code) requirements and all other applicable construction codes, ordinances and regulations in effect at fhe time of plan check submittal. 2. Air Quality Management District (AQMD) must be notified 10 days prior to any demolition. 3. The minimum design load for wind in this area is 85 M.P.H. exposures "C" and the site is within seismic zone D or E. If the lengths of wall cannot accommodate conventional construction (specifically at the rear of the addi�tion), the applicant shall si.�bmit drawings and cafculations prepared by a Califorr�ia State licensed Architect/Engineer with wet stamp and signature. 4. This project shall comply with �the energy conservation requirements of the State of California Energy Commission. Energy forms shall be placed on plans with consistent design. All lighting shall be high e�Fficacy or equivalent per the current California Energy Code. 5. Proof of a building permit is required for the rear patio cover. If there are no permits, the patio shall either be removed or properly permitted and inspected. 6. Indicate all easements on the site plan where applicable. 7. Special inspections will be required in conformance to CBC 1704 to 1708. 8. The applicant shall contact Dig Alert and have underground utility locations marked by the utility companies prior to any excavation. Contact Dig Alert by dialing 811 or their website at www.diqalert.orq. END 9 i CITY OF DIAMO�IQ-�Ak�,�...H� v� �;��E;� ��:�,�ff: �.f�:� ,�a.�.�.�.��c� NOTICE OF PUBLIC MEETING �``�`�"'�`'� AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) CITY OF DIAMOND BAR ) On September 22, 2011, at 5:00 p.m., �the Community Development Director will hold an Administrative Review Public Hearing meeting at City of Diamond Bar City Hall, Conference Room A, 21825 Copley Drive, Diamond Bar, California. Items for consideration are listed on the attached agenda. I, Stella Marquez, declare as follows: I am employed by the City of Diamond Bar. On September 15, 2011, a copy of the agenda of the Administrative Review P�ablic Hearing was posted at the following locations: South Coast Quality Management Heritage Park District Auditorium 2900 Brea Canyon Road 21865 East Copley Drive Diamond Bar, CA 91765 Diamond Bar, CA 91765 Diamond Bar Library 1061 Grand Avenue Diamond Bar, CA I declare under penalty of perjury that the foregoing is true and correct. Executed on September 15, 2011, at Diamond Bar, California. ��`'��...�.,._ � �--'" �.-.�, �,�.� Stella Marquez Community Development epartment g:\\affidavitposting.doc � �� 'L,/�- �nd is r�Y� � CITY OF DIAMOND �AR �VIINUTES OF 7H� PARKS & RECREATION C�MMISSlC7N THE GOVERNMENT CENTER HEARING BOARD ROOM DIAMOND BAR, CA 91765 AUGUST 25, 2011 CALL TO ORDER: Chairman Roberto called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the SCAQMD/Government Center Hearing Board Room, 21865 Copley Drive, Diamond Bar, CA 91765. PLEDGE OF ALLEGIANCE: C/ Liang led the Pledge of Aliegiance. ROLL CALL: Present: Commissioners Benny Liang, Ted Owens, Vice Chairman Lew Herndon and Chairman Dave Roberto. Absent: Commissioner Dave Grundy was excused. Staff Present: Bob Rose, Community Services Director; Anthony Jordan, Parks and IVlaintenance Superintendent; Christy Murphey, Recreation Superintendent; Lorry � IVleyer, Recreation Specialist, and Marcy Hilario, Seriior Administrative Assistant. MATTERS FROM THE AUDIENCE: Jessica Fajardo, Troop Leader, Browriie Troop #2234, and troop members Isabella Fajardo, and Jasmine Armas, shared that they were concerned about a falling hazard between the tot lot and the creek at Sycamore Canyon Park. The girls provided pictures as Ms. Fajardo read the offered suggestions. They suggested "falling hazard" signage and, better still, a temporary fence to prevent kids from falling and also to direct foot traffic to a safer access path to the creek side. The third suggestion, and recommended solution, would be to create a hedge fence. Ms: Fajardo said that the troop would offer to participate in the acquisition of materials and/or installation to make Sycamore Canyon Park a safer place. (New Business Item 4.2 was moved up on the agenda to address the concerns and suggestions presented) 4. NEW BUSINESS - 4.2 Erosion Control of Sycamore Canyon Park Creek — PMS/Jordan a. Sycamore Canyon Power Point Presentation PMS/Jordan stated that, with respect to the area of concern expressed by the Brownies and to keep water out of the playground, staff is considering installing a barrier/seating wall. This would serve to kUGtJST 25, 2011 PAGE 2 P&R COMMISSION preclude access by a small child into the creek, and it wo�ald also create a seating surface for parents. Potential temporary fiixes include signage, snow fence/temporary barrier which would offer on-going maintenance considerations, vinyl coated 36 to 42" high chain link fencing, vinyl fence (aesthetically pleasing), and lodge pole fencing (aesthetically the best solution). Currently, staff is evaluating four design firm proposals. Because there are no funds set aside for this project during the current fiscal year, the earliest there would be funding available would be in fiscal year 2012/2013. A temporary fix can commence fairly quickly once the decision is made about the materials with possible assistance from the California Conservation Corp on the lodge pole fencing. The principal costs would be for the material. Staff recommends lodge pole fencing. The hedge is a good solution as well; however, there could be a problem with the time it would take to grow the hedge. It would take years to get the full growth benefit from 15 gallon plantings. Chair/Roberto asked if staff intended to put gabion fencing alang the creek bed as a permanent solution. CSD/Rose responded no, that the gabion fence would be at the point of erosion only and the rest would be left in its natural state for the most part. He went on to share about 15 years ago staff went through this and it is an on-going issue. PMS/Jordan said that the rate of erosion that the City experiences in this location is substantially less than what is experienced on the upper creek. Although the volume of water that moves through this area is much greater, the area that it flows through is much wider, which in turn makes the velocity relatively slow and, in the short term, the erosion of soil would be fairly insignificant. VC/Herndon stated that it appeared to him that there are boards on the bridge that prevent the kids frorn falling in and he would feel more comfortable bringing that fencing around. Even with the lodge pole fencing kids could climb over or through the lowest rail and although it may not be as aesthetically pleasing, it would probably be a lot safer. C/Owens asked if signage would be necessary and/or desirable in addition to the fencing and PMS/Jordan responded that it could be done. CSD/Rose stated that from a liability standpoint, this is considered to be an "open and obvious" issue which has been there for years and whether it is lodge pole or some other kind of structure, staff is not necessarily looking at this as a barrier to keep people out. The area was designed so that people could come in on the other side af the bridge as well and staff does not plan to block complete access to the creek. This is one of the recreation elements people enjoy and use in that park. Whatever material is used woi_ild be to help slow down individuals and give parents time to react to kids who are trying to run from the tot lot and not paying close attention to where they are headed. Staff wants to be very sensitive to the aesthetics of �the park which is the reason there is nothing in place at this time. The goal was to keep it an open area. There are two tot lots; one tot lot was designed for two to five year olds so that they do not have an adjacent AUGUST 25, 2011 PAGE 3 P&R COMMISSION drop off. The tot lot in question is designed for five to 12 year olds and five year o(d kids have more skills and are more easily directed as to their boundaries. However, because some of the younger kids find their way into this tot lot area, it makes sense to put some kind of barrier up to help keep kids from charging into the creek area. VC/Herndon asked for input from the Browr�ies about a pole fence. Isabella Fajardo replied that she liked the pole fence and signage. C/Owens thanked both girls. C/Owens said he would favor the pole fence as a barrier with signage as a reminder to folks. He would not favor having a seating area because kids will play on it and it could be yet another hazard. He liked the idea of keeping the area open. C/Liang asked what the length of the pole fence would be and PMS/Jordan responded about 100 feet. C/Liang asked if a sign would relieve the City's liability. CSD/Rose responded that nothing eliminates the City's responsibility; therefore, the design of the fence is very important with respect to liability. Also, if the fence is placed right along the sidewalk and someone clin�ibed the fence and fell over, they would fall on the grass on the other side. The design would be better and the liability would not be so great. Because this is an open an obvious situation, the expectation is that a reasonable person should stay away from the creek. Once a barrier is erected it could create an expectation that one would not have to be as vigiJant. VC/Hemdon moved, C/Owens seconded, to move forward with installation of a lodge pole fenee with a couple of signs. Without objection, the motion was so ordered. CALENDAR OF EVENTS: As presented in the agenda. 1. CONSENT CALENDAR: 1.1 Approval of amended Minutes far the May 12, 2011 Study Session. VC/Herndon moved, C/Owens seconded, to approve the Minutes of khe May 12, 2011 Study Session as amended. Without objection, the motion was so ordered with C/Grundy being absent. 1.2 Approval of Minutes far the July 28, 2011 Regular Meeting. VC/Herndon moved, C/Owens seconded, to approve the July 28, 2011 Regular Meeting Minutes as corrected. Without objection, the motion was so ordered with C/Liang abstaining and C/Grundy being absent. AUGUST 25, 2011 PAGE 4 P&R COMMISSION 2. INFORMATIONAL ITEMS 2.1 Recreation Program Update — RS/Murphey VC/Herndon asked if the fiinancial summary for 2010/11 showing "rental lease of real property" projected to be about $19,000, even though it was listed as only $1,900 actual. RS/Murphey responded that it is correct. -fhe amount varies from year to year. When she started with D.B. almost 10 years ago, the City spent mare on facili�ties because the Diamond Bar Center and other facilities were not available. The City still budgets in case it is able to offer a really popular class for which the City might not have space and wants to make sure the money is available for rental. Chair/Roberto asked if the totals on the mid-year were actual totals and RS/Murphey responded no, those are mid-year projections. The financiat summary page shows the actual totals. C/Owens asked if senior softball was over. RS/Murphey referred C/Owens to the next agenda item. 2.1.1 PowerPoint Presentation — Senior Softball/Senior Excursions — RS/Meyer. RS/Meyer thanked everyone for their kindness to her over the years and reported that she would be retiring from the City of D.B. on October 5. 2.2 Parks Report— PMS/Jordan 2.3 Status of CIP Projects — CSD/Rose 2.3.1 Washington Park — CSD/Rose explained that there were irregularities in the lowest and second lowest bids that were submitted. Also, there were budget protests from the second and third bidders who threatened litigation if the City awarded the contract to the lowest bidder. CA/Jenkins advised the City that the project could be delayed for quite some time if there was litigation; therefore, all bids were rejected by the City Council on August 16. As a result, the plans and specs were updated and the project is ready to go out to bid with bid opening on September 13 and award of contract prajected for September 20. C/Owens asked how many contractors bid on the first project and CSD/Rose responded 18. Chair/Roberto asked if the contractors have to pay again and CSD/Rose responded yes, because this is essentially a new project. 2.3.2 Sifver Tip Mini-Park — CSD/Rose stated that the bid opening was supposed to take place today. However, staff had to issue an Y AUGUST 25, 2d11 PAGE 5 P&R COMiVI1SSION addendum yesterday to delay the operiing to September 1. There were a few issues with the plans and specs that were brought to staff's attention later which left insufficient �I:ime to complete the addendum and continue with the bid opening today. "fhirty-eight contractors have picked up plans and specs for �this project. Staff plans to award the contract on September 20. 2.3.3 Sycamore Canyon Park Trail — Phase IV— CSD/Rose reported that staff opened the bids on August 23 and the award of contract is scheduled for September 20. There were 13 contractors that submitted bids and the bids ran from $345,000 to $695,000. Ace Construction is khe apparent low bidder and staff is checking references. Ace was previously called Mega Way, which is the company that built Sycamore Canyon Trail Phase III. VC/Herndon asked how �Frequen�tly staff has to put projects out for rebid. CSD/Rose said it is very unusual �that contractors are willing to litigate. The problem with the low bidder was that the bidder forgot to submit the required acknowledgement that he received the fifth of five addendums and he was willing to forgo the additional $200 for the fifth addendum. The City Attorney originally ruled that it was a minor irregularity that could be waived but the second bidder threatened ta file an injunction if the contract was awarded to the low bidder. After speaking with their attorney, CA/Jenkins determined that it was not worth the risk that the project could be delayed by months. This does not often happen because most contractors are too busy to get involved in litigation. 3. OLD BUSINESS: None 4. NEW BUSINESS (Continuedj: 4.1 Philosophical Discussian of Program Finances - CSD/Rose CSD/Rose asked for Commission input as to how the report would best suit its needs. Staff has a program budget including the contract class budget that shows how much money is budgeted for each program and the Program Evaluation Financial Report reflects the real numbers which helps the program director determine what adjustments need ta be made to the program and what needs to be budgeted. However, the reports need to also serve the Commission and from past discussions there have been many corriments and a good amount of discussion indicating that the current reporting format may not serve the Commission's purposes. The report contained in the Commissioner's packet lists the actual expenditures for the programs ar about 98.1% of the appropriated funds during the last fiscal year. The revenues are listed in the same categories as listed in the budget. D.B. collected 103% of the revenues that were projected. The overall subsidy level is basically the actual revenues divided by the actual expenditures which came out to about a 54% subsidy level. One expense that is not induded in the current number is AUGUST 25, 2011 PAGE 6 P&R COMMISSION the quarterly recreation brochure, which is in a different budget from the Community Services budget. That expense is approximately $41,6Q0 per year. Chair/Roberto stated that he felt that the point of past discussions was that the subsidy was somewhat hidden within ihe report and the Commissioners wanted to be sure that information was being properly communicated to the community reading the brochures when trying to determine the value of signing up for classes at a certain price. VCIHerndon asked if it was correct that the City was subsidizing those classes and CSD/Rose responded yes. For exarnple, the classes that are held at the Diamond Bar Center are not charged rent for use of �the Center, so utilities, loss of potential revenue, space, etc. are being subsidized. Chair/Roberto reiterated that in the past when the City did not have those facilities, it was paying someone for the rental space. CSD/Rose respanded that Chair/Roberto was correct. CSD/Rose said he believed the highest amount that was paid to the school districts was about $120,000 per year. CSD/Rose canfirmed to C/Owens that the City essentially subsidizes the programs at about a 54% level which incliades full time employees, benefits, utilities, maintenance, etc. VC/Herndon felt that �khe recreation brochure should be included and he also believed that the breakdown of different costs included a statement indicating that, based on previous years' experience; #he subsidy levels for this program would have been XX percentage. He believed triis would provide a truer picture of what is happening. Chair/Roberto concurred with VC/Herndon and felt that statements at the battom of each program would be an effective way of presenting the fact that there is an additionai benefit to the participants. 5. ANNOUNCEMENTS: C/Liang thanked staff for the great job on the safety issues at Sycamore Canyon ' Park and for keeping the residents and the City safe. C/Owens shared that he attended several Concerts in the Park programs and was impressed with the crowds. He attended the Youth Baseball Picnic Awards and was impressed with the number of attendees. He thanked staff for organizing the events. VC/Herndon echoed comments about the great job staff does. He appreciates the great presentations and is always impressed with the results of the obvious efforts put forth by staff. When the Commission met to discuss the Parks Master Plan, there was a discussion about finding a spokesperson to help raise funds to AUGUST 25, 2011 PAGE 7 P&R COMMISSION develop sports fields. There was a budget mentioned and the possibifity nf organizations within the City getting involved. He would like to see a Council Merriber or someone of prominence in the City spearhead getting support for #hese sports fields. He believed there was a tremendous opportunity at this time with a tremendous adopted Master Plan. In addition, as was pointed out in the minutes, there may be �funds available at the Federal level that could be utilized toward this effort and he would hate to see the ball dropped on this effort. He would like to see some forward movement on this issue. Chair/Roberto thanked staff for tonight's presentations and congratulated RS/Meyer on her retirement. He asked if the City had plans to recognize her and RS/Murphey responded that there would be a recognition ceremony for Lorry at the October 4 senior meeting. Once the details are made public, she will invite the Commissioners to attend. Chair/Raberto said he had no problem with staff opening mail that is addressed to him in care of the City. He appreciated the presentation on Item 4.2. He asked what staff would recommend that the � Commission propose to the City Council to move forward with the Parks Master Plan. CSD/Rose stated that the first effort was to get the City Council to finance the new City Hall to get money back into the General Fund so that money could be earmarked for�the sports facilities at Lorbeer and South Point Middle Schools. However, the City Council chose not to finance the facility and leave it as a cash purchase. Staff will propose to the City Council to see, if they are interested in spearheading a fundraising effort. A number of years ago, then City Council Member and Mayor Bob Zirbes appointed a Sports Complex Task Force to study the matter which is how fundraising efforts began through the Diamond Bar Community Foundation. As a result, there are funds that have been set aside for a future sports complex; however, there needs to be more momentum and a citywide effort to move the matter forward. ADJOIJRNMENT: VC/Herndon moved, C/Liang seconded, to adjourn the meeting. With no further business before the Parks & Recreation Commission, Chair/Roberto adjourned the meeting at 8:28 p.m. The foregoing minutes are hereby approved this day of , 2011. 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