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2023.06.06 Agenda Packet - Regular Meeting
City Council Agenda Tuesday, June 6, 2023 6:30 PM South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 How to Observe the Meeting From Home: The public can observe the meeting by calling +1 (415) 655 -0052, Access Code: 642-586-009 OR visit: https://attendee.gotowebinar.com/register/8135597027721749082. How to Submit Public Comment: The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx). The public may log into the meeting through this link: https://attendee.gotowebinar.com/register/8135597027721749082. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. American Disability Act Accommodations: Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839 - 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting. The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. JUNE 6, 2023 PAGE 2 RUTH M. LOW Council Member CHIA TENG Council Member STEVE TYE Council Member ANDREW CHOU Mayor STAN LIU Mayor Pro Tem City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR LIVE VIEWING AT HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/8135597027721749082 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA June 06, 2023 CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Associate Pastor Luke Pamplin, Evangelical Free Church ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu, Mayor Chou APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Air Quality Updates Presentation by South Coast Air Quality Management District Governing Board Vice Chair Michael Cacciotti. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 2.1 Strategic Plan Update – Q3 3. PUBLIC COMMENTS: “Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended JUNE 6, 2023 PAGE 2 discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment. 4. SCHEDULE OF FUTURE EVENTS: 4.1 Town Center Specific Plan EIR Scoping Meeting – June 8, 2023, 6:00 – 8:00 p.m. Windmill Room, 21810 Copley Dr. 4.2 Coffee with a Cop – June 13, 2023, 7:30 – 9:30 a.m. Margin Cafe, 1123 Grand Avenue. 4.3 Planning Commission Meeting – June 13, 2023 – 6:30 p.m. online teleconference and Windmill Room, 21810 Copley Dr. 4.4 Concerts in the Park – Alarm Band – June 14, 2023, 6:30 – 8:00 p.m. Summitridge Park. 4.5 Movies Under the Stars – Pixar Short Films Collection – June 14, 2023, 6:30 – 8:00 p.m. Summitridge Park. 4.6 City Council Meeting – June 20, 2023, 6:30 p.m. online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr. 5. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 5.1 CITY COUNCIL MINUTES OF THE MAY 16, 2023 STUDY SESSION AND REGULAR MEETING. 5.1.a May 16, 2023 Study Session Minutes 5.1.b May 16, 2023 Regular City Council Minutes Recommended Action: Approve the May 16, 2023 Study Session and Regular City Council meeting minutes. Requested by: City Clerk 5.2 RATIFICATION OF CHECK REGISTER DATED MAY 10, 2023 THROUGH MAY 30, 2023 TOTALING $2,206,771.68. Recommended Action: JUNE 6, 2023 PAGE 3 Ratify the Check Register. Requested by: Finance Department 5.3 TREASURER'S STATEMENT Recommended Action: Approve the April 2023 Treasurer’s Statement. Requested by: Finance Department 5.4 A THREE-YEAR COOPERATION AGREEMENT WITH THE LOS ANGELES COUNTY DEVELOPMENT AUTHORITY TO PARTICIPATE IN THE LOS ANGELES URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR FISCAL YEARS 24/25 THROUGH 26/27. Recommended Action: Adopt Resolution No. 2023-14 approving the City's participation in the Los Angeles Urban County CDBG Program and the execution of the 2024- 2026 Cooperation Agreement between Los Angeles County and the City of Diamond Bar. Requested by: Community Development Department 5.5 CANCELLATION OF JULY 4, 2023 CITY COUNCIL MEETING Recommended Action: Adjourn the June 20, 2023 City Council meeting to July 18, 2023. Requested by: City Manager 5.6 CONSULTANT SERVICES AGREEMENT WITH TRUE NORTH RESEARCH, INC. FOR THE COMPLETION OF A COMMUNITY SURVEY THROUGH JUNE 30, 2024. Recommended Action: Approve and authorize the City Manager to sign the Consultant Services Agreement with True North Research, Inc. Requested by: City Manager 5.7 AUTHORIZATION TO SUBMIT A LIST OF PROJECTS TO BE FUNDED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB-1) FOR FY 2023/24. Recommended Action: Adopt Resolution No. 2023-15 authorizing the submittal of FY 2023/24 list of road projects funded by SB 1: the Road Repair and Accountability Act JUNE 6, 2023 PAGE 4 of 2017. Requested by: Public Works Department 5.8 PROCUREMENT OF RESIDENTIAL STREET NAME SIGNS FOR AREAS 4-7. Recommended Action: Approve, and authorize the City Manager to issue a Purchase Order in the amount of $102,866.56 to Athaco Inc. to manufacture residential street name signs and to supply the associated mounting hardware, plus a contingency amount of $10,286.66, for a total authorization of $113,153.21. Requested by: Public Works Department 6. PUBLIC HEARINGS: NONE. 7. COUNCIL CONSIDERATION: 7.1 ADOPTION OF THE FISCAL YEAR 2023/24 CITY OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM, INCLUDING ESTABLISHMENT OF THE APPROPRIATIONS LIMIT, EMPLOYEE COMPENSATION PLAN, PERSONNEL RULES, AND INVESTMENT POLICY. Recommended Action: A. Adopt Resolution No. 2023-16 approving the FY 2023/24 City Operating Budget and Capital Improvement Program; B. Adopt Resolution No. 2023-17 establishing the appropriations limit for FY 2023/24 in the amount of $59,112,083; C. Adopt Resolution No. 2023-18 amending the City’s Personnel Rules and Regulations; D. Adopt Resolution No. 2023-19 establishing the compensation plan, salary ranges and fringe benefits for all employee classifications; and E. Adopt Resolution No. 2023-20 approving the FY 2023/24 Investment Policy. Requested by: Finance Department 8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 9. ADJOURNMENT: Agenda #: 5.1 Meeting Date: June 6, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CITY COUNCIL MINUTES OF THE MAY 16, 2023 STUDY SESSION AND REGULAR MEETING. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve the May 16, 2023 Study Session and Regular City Council meeting minutes. FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: Minutes have been prepared and are being presented for approval. PREPARED BY: REVIEWED BY: 5.1 Packet Pg. 7 Attachments: 1. 5.1.a May 16, 2023 Study Session Minutes 2. 5.1.b May 16, 2023 Regular City Council Minutes 5.1 Packet Pg. 8 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MINUTES SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT, ROOM CC-08 21810 COPLEY DRIVE, DIAMOND BAR, CA 91765 MAY 16, 2023 CALL TO ORDER: Mayor Chou called the Study Session to order at 5:00 p.m. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, and Mayor Andrew Chou Absent: Mayor Pro Tem Stan Liu was excused. Staff Present In Person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources and Risk Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Anthony Jordan, Parks & Maintenance Supervisor; Jason Williams, Maintenance Supervisor; Jason Jacobsen, Finance Director; Miguel De Dios, Accounting Technician; Ryan Wright, Parks and Recreation Director; Ken Desforges, Information Services Director; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: Christy Murphey, Recreation Superintendent; Hal Ghafari, Public Works Manager/Assistant City Engineer 1. DRAFT FISCAL YEAR 2023-2024 OPERATING BUDGET: FD/Jacobsen and ACM/McLean provided the staff report that included recommended staff changes for the Draft Fiscal Year 2023-2024 Operating Budget and responded to Council Member questions and concerns. There were no public comments offered and following Council discussion and staff’s responses, no further recommendations or actions to the Draft FY 2023-2024 Operating Budget were brought forward by the City Council. CM/Fox announced that the 2023-2024 Operating Budget is slated for approval on June 6, 2023. ADJOURNMENT: With no further business to come before the City Council, Mayor Chou recessed the Study Session at 6:30 p.m. to the Regular City Council Meeting. Respectfully submitted: _________________________________ Kristina Santana, City Clerk 5.1.a Packet Pg. 9 MAY 16, 2023 PAGE 2 CC STUDY SESSION ______________________________________________________________________ The foregoing minutes are hereby approved this 6th day of June, 2023 ______________________________ Andrew Chou, Mayor 5.1.a Packet Pg. 10 CITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 MAY 16, 2023 STUDY SESSION: 5:00 p.m., Room CC-08, SCAQMD Presentation of Draft Fiscal Year 2023-2024 Operating Budget Public Comments: None Offered Adjournment: 6:30 p.m. CALL TO ORDER: Mayor Chou called the Regular City Council meeting to order at 6:37 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765 PLEDGE OF ALLEGIANCE: Council Member Low led the Pledge of Allegiance. INVOCATION: Pastor Guy Fox, Landmark Church, provided the Invocation. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, and Mayor Andrew Chou Absent: Mayor Pro Tem Stan Liu was excused Staff Present In Person: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; Amy Haug, Human Resources and Risk Manager; Greg Gubman, Community Development Director; David Liu, Public Works Director; Jason Jacobsen, Finance Director; Ryan Wright, Parks and Recreation Director; Ken Desforges, Information Services Director; Marsha Roa, Public Information Manager; Cecilia Arellano, Public Information Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: Christy Murphey, Recreation Superintendent; Hal Ghafari, Public Works Manager/Assistant City Engineer Also Present In Person: Lieutenant Daniel Dail and Captain Stephen Tousey, LA County Sheriff’s Department, Diamond Bar/Walnut Station. APPROVAL OF AGENDA: Mayor Chou approved the agenda as presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: None 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 5.1.b Packet Pg. 11 MAY 16, 2023 PAGE 2 CITY COUNCIL 3. PUBLIC COMMENTS: Cynthia Yu, Diamond Bar Library, spoke about upcoming library programs, activities and events. Additional information is available online at www.lacountylibrary.org Jason Moss, Executive Director, Jewish Federation of the Greater San Gabriel and Pomona Valleys, representing the Jewish community from Glendale to Rancho Cucamonga and south to Whittier, spoke about the rise in antisemitism and other forms of hatred and efforts to combat them and thanked the City for adopting the resolution denouncing antisemitism. Mei-Yin Wang, LA Department of Mental Health, provided a presentation on the diverse and bilingual United Health Promoters program and announced that program information flyers are available to the public at City Hall. CC/Santana stated that copies of an email submitted by Adrienne Cotterell were provided to Council Members and placed at the meeting entrance for public viewing. 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events. 5. CONSENT CALENDAR: C/Low moved, C/Tye seconded, to approve the Consent Calendar. Motion carried 4-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: MPT/Liu 5.1 APPROVED CITY COUNCIL MINUTES FOR: 5.1.1 MAY 2, 2023 STUDY SESSION 5.1.2 MAY 2, 2023 REGULAR CITY COUNCIL MEETING 5.2 RATIFIED CHECK REGISTER DATED APRIL 26, 2023 THROUGH MAY 9, 2023 TOTALING $1,017,237.08. 5.3 ADOPTED THE PROCLAMATION DECLARING MAY AS ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH. 5.4 ADOPTED THE PROCLAMATION DECLARING MAY AS MENTAL HEALTH AWARENESS MONTH. 5.5 ADOPTED RESOLUTION NO. 2023-12 DENOUNCING ANTISEMITISM. 5.6 DECLARED THE 2002 CHEVROLET S-10 (VIN 1GCCS19W728234869) AS SURPLUS AND AUTHORIZED THE CITY MANAGER TO 5.1.b Packet Pg. 12 MAY 16, 2023 PAGE 3 CITY COUNCIL TRANSFER TITLE THEREOF TO THE LOS ANGELES COUNTY SHERIFF’S DEPARMENT. 5.7 DETERMINED THAT APPROVING PLANS AND SPECIFICATIONS FOR THE GROUNDWATER DRAINAGE IMPROVEMENTS PHASE 4 AND 5 (COPLEY AND MOONLAKE) PROJECT TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15301(C) AND 15302 OF THE CEQA GUIDELINES; AND, ADOPTED RESOLUTION NO. 2023-13 APPROVING THE DESIGN AND PLANS FOR THE GROUNDWATER DRAINAGE IMPROVEMENTS PHASES 4 AND 5 (COPLEY & MOONLAKE) PROJECT N0. PW23401. 5.8 APPROVED AND AUTHORIZED THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER, TO FILE THE NOTICE OF COMPLETION FOR THE DIAMOND BAR CENTER SLOPE STABLIZATION PROJECT NO. FP20500 6. PUBLIC HEARINGS: NONE 7. COUNCIL CONSIDERATION: NONE 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Low represented the City at the SCAG Conference, attended a Mothers’ Day Celebration presented by the non-profit Heart of Hope, attended the SCAG Committee’s review of the Fullerton Road grade separation, reported on the LA County Library’s 43rd Annual Bookmark Contest, acknowledged and congratulated Evergreen 5th grader Vera Kwan as the winner of the First District Bookmark in the category of grades 3 to 5 and paid tribute to Teri Muse who passed away on April 27th. C/Teng attended the Public Safety Workshop on preventing hate crime sponsored by LA County Supervisor Hilda Solis’s office and reminded everyone that there is a compensation program available to hate crime victims. C/Tye vowed to stand with everyone in an effort to stop the hate in the Jewish and Asian communities, urged everyone to take advantage of the Sheriff’s free catalytic converter etching at Calvary Chapel, an effort to stop catalytic converter theft and thanked C/Low for asking that tonight’s meeting be adjourned in Teri Muse’s memory and recognizing her service on the Baldwin City Council, Chamber of Commerce, Diamond Bar Community Foundation as well as, her service to Diamond Bar as representative for Waste Management. C/Tye asked everyone to keep Teri’s husband David and their four children in their prayers. M/Chou spoke about how helpful Teri Muse was to him, reminded everyone that there is a Tip-a-Cop event going on at Chili’s until 8:00 this evening, and congratulated graduates. 5.1.b Packet Pg. 13 MAY 16, 2023 PAGE 4 CITY COUNCIL ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Regular City Council Meeting at 7:09 p.m. in memory of Teri G. Muse, Diamond Bar Community Representative for Waste Management. Respectfully Submitted: __________________________ Kristina Santana, City Clerk The foregoing minutes are hereby approved this 6th day of June, 2023. __________________________ Andrew Chou, Mayor 5.1.b Packet Pg. 14 Agenda #: 5.2 Meeting Date: June 6, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED MAY 10, 2023 THROUGH MAY 30, 2023 TOTALING $2,206,771.68. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Ratify the Check Register. FINANCIAL IMPACT: Expenditure of $2,206,771.68. BACKGROUND/DISCUSSION: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. The attached check register containing checks dated May 10, 2023 through May 30, 2023 totaling $2,206,771.68 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 5.2 Packet Pg. 15 REVIEWED BY: Attachments: 1. 5.2.a Check Register Affidavit 6-6-2023 2. 5.2.b Check Register 6-6-2023 5.2 Packet Pg. 16 CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated May 10, 2023 through May 30, 2023 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Signed: __________________________________ Jason M. Jacobsen Finance Director 5.2.a Packet Pg. 17 8364 5/16/2023 AFLAC SUPP INSURANCE PREMIUM APRIL 2023 201 21117 $6.02 5/16/2023 AFLAC SUPP INSURANCE PREMIUM APRIL 2023 207 21117 $39.04 5/16/2023 AFLAC SUPP INSURANCE PREMIUM APRIL 2023 250 21117 $55.42 5/16/2023 AFLAC SUPP INSURANCE PREMIUM APRIL 2023 206 21117 $108.26 5/16/2023 AFLAC SUPP INSURANCE PREMIUM APRIL 2023 100 21117 $1,321.00 CHECK TOTAL $1,529.74 8365 5/16/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM MAY 2023 206 21105 $0.96 5/16/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM MAY 2023 207 21105 $0.96 5/16/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM MAY 2023 250 21105 $1.96 5/16/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM MAY 2023 225 21105 $9.06 5/16/2023 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM MAY 2023 100 21105 $160.02 CHECK TOTAL $172.96 8366 5/16/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM MAY 2023 225 21105 $1.37 5/16/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM MAY 2023 239 21105 $18.22 5/16/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM MAY 2023 241 21105 $18.22 5/16/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM MAY 2023 238 21105 $33.70 5/16/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM MAY 2023 201 21105 $45.82 5/16/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM MAY 2023 207 21105 $115.59 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 18 8366 5/16/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM MAY 2023 206 21105 $131.16 5/16/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM MAY 2023 250 21105 $135.40 5/16/2023 DELTA DENTAL INSURANCE COMPANY PPO DENTAL INSURANCE PREMIUM MAY 2023 100 21105 $4,471.65 CHECK TOTAL $4,971.13 8367 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 239 21107 $1.99 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 241 21107 $1.99 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 238 21107 $3.32 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 239 21113 $7.53 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 241 21113 $7.53 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 225 21107 $7.81 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 238 21113 $12.98 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 207 21107 $13.36 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 225 21113 $13.83 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 201 21113 $17.48 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 201 21107 $25.23 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 206 21107 $30.46 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 207 21113 $41.39 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 250 21107 $46.37 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 206 21113 $59.55 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 19 8367 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 250 21113 $85.98 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 100 21107 $1,502.38 5/16/2023 STANDARD INSURANCE COMPANY LIFE/SUPP LIFE/LTD/STD INSURANCE PREMIUM MAY 2023 100 21113 $2,141.99 CHECK TOTAL $4,021.17 8368 5/16/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2023 239 21108 $6.61 5/16/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2023 241 21108 $6.61 5/16/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2023 238 21108 $12.16 5/16/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2023 225 21108 $12.64 5/16/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2023 201 21108 $12.75 5/16/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2023 207 21108 $43.20 5/16/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2023 250 21108 $50.44 5/16/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2023 206 21108 $72.76 5/16/2023 VISION SERVICE PLAN VISION INSURANCE PREMIUM MAY 2023 100 21108 $1,795.06 CHECK TOTAL $2,012.23 8522 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 239 21106 $191.96 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 241 21106 $191.96 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 100220 50062 $205.16 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 201 21106 $326.34 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 238 21106 $383.91 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 20 8522 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 225 21106 $425.04 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 206 21106 $908.86 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 250 21106 $1,069.98 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 207 21106 $1,353.21 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 105220 50048 $1,510.00 5/12/2023 PERS HEALTH HEALTH INSURANCE PREMIUM MAY 2023 100 21106 $52,472.15 CHECK TOTAL $59,038.57 8523 5/12/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/12/2023 238 21118 $4.81 5/12/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/12/2023 239 21118 $4.81 5/12/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/12/2023 241 21118 $4.81 5/12/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/12/2023 207 21118 $13.73 5/12/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/12/2023 250 21118 $29.49 5/12/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/12/2023 206 21118 $46.54 5/12/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/12/2023 100 21118 $1,709.80 CHECK TOTAL $1,813.99 8524 5/12/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/12/2023 239 21109 $183.76 5/12/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/12/2023 241 21109 $183.76 5/12/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/12/2023 238 21109 $287.60 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 21 8524 5/12/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/12/2023 201 21109 $482.23 5/12/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/12/2023 225 21109 $526.13 5/12/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/12/2023 207 21109 $613.73 5/12/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/12/2023 206 21109 $2,115.06 5/12/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/12/2023 250 21109 $2,175.15 5/12/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/12/2023 100 21109 $54,791.35 CHECK TOTAL $61,358.77 8525 5/12/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 04/22/23-05/05/23 239 21110 $121.07 5/12/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 04/22/23-05/05/23 241 21110 $121.07 5/12/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 04/22/23-05/05/23 225 21110 $194.08 5/12/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 04/22/23-05/05/23 238 21110 $204.39 5/12/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 04/22/23-05/05/23 201 21110 $317.56 5/12/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 04/22/23-05/05/23 207 21110 $668.70 5/12/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 04/22/23-05/05/23 206 21110 $932.26 5/12/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 04/22/23-05/05/23 250 21110 $1,396.54 5/12/2023 CALPERS PENSION CONTRIBUTION FOR PERIOD 04/22/23-05/05/23 100 21110 $36,123.28 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 22 8525 CHECK TOTAL $40,078.95 8527 5/12/2023 EMPLOYMENT DEVELOPMENT DEPARTMENT UI BENEFIT CHARGE 1ST QTR 2023 106220 50062 $3,754.00 CHECK TOTAL $3,754.00 8530 5/12/2023 US BANK ST PAUL DEBT SERVICE PAYMENT ON 06/01/2023 401510 57100 $590,230.74 CHECK TOTAL $590,230.74 8533 5/16/2023 SOUTHERN CALIFORNIA EDISON 1600 GRAND (03.31.23 - 04.30.23) FY 22- 23 100510 52210 $7,839.72 CHECK TOTAL $7,839.72 8535 5/22/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20791 GOLDEN SPRINGS TC-1 100655 52210 $143.21 CHECK TOTAL $143.21 8536 5/22/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21250 GOLDEN SPRINGS PED TC-1 100655 52210 $91.74 CHECK TOTAL $91.74 8537 5/22/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3564 S. BREA CYN RD. - LS-3 100655 52210 $28.31 CHECK TOTAL $28.31 8538 5/22/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2746 BREA CYN RD B-PED - LS-3 100655 52210 $40.01 CHECK TOTAL $40.01 8539 5/22/2023 SOUTHERN CALIFORNIA EDISON GS-1 - 23331 GOLDEN SPRINGS PED - GS-1 100655 52210 $90.24 CHECK TOTAL $90.24 8540 5/22/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20781 PATHFINDER TC-1 100655 52210 $132.73 CHECK TOTAL $132.73 8541 5/22/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 20439 GOLDEN SPRINGS PED TC-1 100655 52210 $115.74 CHECK TOTAL $115.74 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 23 8542 5/22/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 717 GRAND AVE TC-1 100655 52210 $107.10 CHECK TOTAL $107.10 8543 5/22/2023 SOUTHERN CALIFORNIA EDISON GS-1 - 2838 S DBB PED - GS-1 100655 52210 $116.10 CHECK TOTAL $116.10 8544 5/23/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - BREA CYN/FALLOWFIELD, ETC - TC-1 100655 52210 $195.96 CHECK TOTAL $195.96 8545 5/23/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1450 BRIDGEGATE/VARIOUS - TC-1 100655 52210 $482.53 CHECK TOTAL $482.53 8546 5/22/2023 SOUTHERN CALIFORNIA EDISON 21208 WASHINGTON (04.11.23 - 05.09.23) FY 22-23 100630 52210 $34.82 CHECK TOTAL $34.82 8547 5/23/2023 SOUTHERN CALIFORNIA EDISON GS-1 - 1215 S BREA CYN RD - GS-1 100655 52210 $113.92 CHECK TOTAL $113.92 8548 5/23/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 1611 S BREA CYN RD - TC-1 100655 52210 $81.61 CHECK TOTAL $81.61 8549 5/23/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 21010 WASHINGTON AVE - TC-1 100655 52210 $99.41 CHECK TOTAL $99.41 8550 5/23/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 2201 DBB PED - TC-1 100655 52210 $22.30 CHECK TOTAL $22.30 8551 5/23/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S LEMON AVE/VARIOUS - TC-1 100655 52210 $256.51 CHECK TOTAL $256.51 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 24 8555 5/23/2023 AIRGAS INC HELIUM - FY 22-23 100630 51200 $13.80 5/23/2023 AIRGAS INC HELIUM - FY 22-23 100520 51200 $139.38 CHECK TOTAL $153.18 8556 5/23/2023 ALL CITY MANAGEMENT SERVICES INC CROSSING GUARD SERVICES - 3/5/23 - 3/18/23 100310 55412 $14,018.77 CHECK TOTAL $14,018.77 8557 5/23/2023 ANIMAL PEST MANAGEMENT SERVICES INC COMPREHENSIVE PEST CONTROL (APR) FY 22-23 100630 52320 $70.00 5/23/2023 ANIMAL PEST MANAGEMENT SERVICES INC COMPREHENSIVE PEST CONTROL (APR) FY 22-23 100510 52320 $105.00 5/23/2023 ANIMAL PEST MANAGEMENT SERVICES INC COMPREHENSIVE PEST CONTROL (APR) FY 22-23 100620 52320 $120.00 CHECK TOTAL $295.00 8558 5/23/2023 BLUEBEAM INC ANNUAL MAINT. RENEWAL - BLUEBEAM SERVICES 23-24 100230 52314 $3,988.00 CHECK TOTAL $3,988.00 8559 5/23/2023 BULLSEYE TELECOM INC CITYWIDE ANALOG PHO NE SERVICE - MAY 2023 100230 52200 $2,388.54 CHECK TOTAL $2,388.54 8560 5/23/2023 CHEM PRO LABORATORY INC QTRLY' WATER MANAGEMENT (DBC) FY 22-23 100510 52310 $179.00 5/23/2023 CHEM PRO LABORATORY INC QRTLY' WATER MANAGEMENT (CITY HALL) FY 22-23 100620 52320 $179.00 CHECK TOTAL $358.00 8561 5/23/2023 COLLEY AUTO CARS INC VEHICLE MAINTENANCE (LLIC #1570799) FY 22-23 502620 52312 $340.55 CHECK TOTAL $340.55 8562 5/23/2023 DAPEER ROSENBLIT & LITVAK LLP CITY PROSECUTOR - MARCH 2023 100120 54024 $1,023.45 CHECK TOTAL $1,023.45 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 25 8563 5/23/2023 DD SYSTEMS INC CANYON LOOP TRAIL-RETENTION PAYMENT-FINAL 301630 56104 $31,998.19 CHECK TOTAL $31,998.19 8564 5/23/2023 DEPARTMENT OF JUSTICE LIVESCAN FEES 100220 52510 $128.00 CHECK TOTAL $128.00 8565 5/23/2023 DEPT OF TRANSPORTATION TS MAINT/SHARED - JAN-MAR 2023 100655 55536 $3,668.68 CHECK TOTAL $3,668.68 8566 5/23/2023 DIAMOND BAR STORAGE OWNER LLC STORAGE FEES FOR USED OIL CONTAINERS FY 22-23 250170 51300 $0.00 5/23/2023 DIAMOND BAR STORAGE OWNER LLC STORAGE FEES FOR USED OIL CONTAINERS FY 22-23 253180 52302 $40.00 CHECK TOTAL $40.00 8567 5/23/2023 DIAMOND PONTE DINING SERVICES LLC STAFF TRAINING SUPPLIES 100220 52410 $425.17 CHECK TOTAL $425.17 8568 5/23/2023 DS SERVICES OF AMERICA INC BOTTLED WATER DELIVERY (APR/MAY) FY 22-23 100620 51200 $404.71 CHECK TOTAL $404.71 8569 5/23/2023 ECOFERT INC FERTILIZER INJECTION SYSTEM (APR) FY 22-23 100630 52320 $1,207.00 CHECK TOTAL $1,207.00 8570 5/23/2023 FOCUS MEDIA GROUP INC CITY-WIDE BUS STOP REPLACEMENT - FY 22-23 301610 56103 $119,847.18 5/23/2023 FOCUS MEDIA GROUP INC CITY-WIDE BUS STOP SHELTER REPLACEMENT - FY 22-23 301610 56103 $713,566.74 CHECK TOTAL $833,413.92 8571 5/23/2023 FRANCOISE S ZAMBRA INSTRUCTOR PAYMENT - PILATES - WS 23 100520 55320 $216.00 CHECK TOTAL $216.00 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 26 8572 5/23/2023 FRONTIER COMMUNICATIONS CORP SUMMARY BILL - INTERNET SERVICE - APR 2023 100230 54030 $389.05 5/23/2023 FRONTIER COMMUNICATIONS CORP SUMMARY ACCT. - INTERNET/CITY CALL - MAY 2023 100230 54030 $775.00 CHECK TOTAL $1,164.05 8573 5/23/2023 GO LIVE TECHNOLOGY INC PS/ELM PROJECT MGMT - APR 2023 503230 56135 $1,430.00 5/23/2023 GO LIVE TECHNOLOGY INC PS/SOLAR APP PROJECT MGMT - APR 2023 503230 56135 $990.00 CHECK TOTAL $2,420.00 8574 5/23/2023 GOTO COMMUNICATIONS INC CITYWIDE PHONE SYSTEM - MAY 2023 100230 52200 $2,697.60 CHECK TOTAL $2,697.60 8575 5/23/2023 GRAFFITI CONTROL SYSTEMS GRAFFITI ABATEMENT - APRIL 2023 100430 55540 $2,975.00 CHECK TOTAL $2,975.00 8576 5/23/2023 GUARANTEED JANITORIAL SERVICE INC JANITORIAL SERVICES (APR) FY 22-23 100630 55505 $2,660.70 5/23/2023 GUARANTEED JANITORIAL SERVICE INC JANITORIAL SERVICES (APR) FY 22-23 100510 55505 $5,864.40 5/23/2023 GUARANTEED JANITORIAL SERVICE INC JANITORIAL SERVICES (APR) FY 22-23 100620 52320 $9,474.25 CHECK TOTAL $17,999.35 8577 5/23/2023 HODGMAN ENTERPRISES PRINTING AND MAILING OF MAY CITY NEWSLETTER 100240 52110 $2,627.94 CHECK TOTAL $2,627.94 8578 5/23/2023 HUSHMAND ASSOCIATES, INC. DBC SLOPE STABILIZATION PROJECT- 3 301630 56104 $6,455.00 CHECK TOTAL $6,455.00 8579 5/23/2023 INFINITE GRAPHICS LLC COPY CHARGES FOR CIP PRESENTATION TO CC - 5/2/23 100610 52110 $308.13 CHECK TOTAL $308.13 8580 5/23/2023 INLAND SOCAL MEDIA GROUP LLC DBC AD FOR JUNE 2023 100510 52160 $750.00 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 27 8580 CHECK TOTAL $750.00 8581 5/23/2023 J & J'S SPORTS & TROPHIES YOUTH SOCCER MEDALS 100520 51200 $372.09 CHECK TOTAL $372.09 8582 5/23/2023 JACKSON'S AUTO SUPPLY/NAPA VEHICLE MAINTENANCE - FY 22-23 502630 52312 $159.15 5/23/2023 JACKSON'S AUTO SUPPLY/NAPA VEHICLE MAINTENANCE - FY 22-23 502655 52312 $183.83 5/23/2023 JACKSON'S AUTO SUPPLY/NAPA VEHICLE MAINTENANCE - FY 22-23 502655 52330 $1,192.70 CHECK TOTAL $1,535.68 8583 5/23/2023 K7 ENTERPRISES CITY SEAL SIGN FOR COUNCIL MEETINGS 100140 52110 $843.07 CHECK TOTAL $843.07 8584 5/23/2023 KEVIN D JONES PS - SR-57/60 CONFLUENCE PROJ ADVOCACY - APR 2023 100615 54400 $4,000.00 CHECK TOTAL $4,000.00 8585 5/23/2023 KRISTEN GARCIA EARTH DAY PHOTO BOOTH 250170 54900 $892.50 CHECK TOTAL $892.50 8586 5/23/2023 LANDSCAPE STRUCTURES INC PARK MAINTENANCE (PANTERA) FY 22- 23 100630 52320 $2,421.37 CHECK TOTAL $2,421.37 8587 5/23/2023 LOCAL AGENCY ENGINEERING ASSOCIATES INC PS ENGR STAFF AUGMENTATION - APR 2023 201610 54400 $1,850.00 5/23/2023 LOCAL AGENCY ENGINEERING ASSOCIATES INC PS ENGR STAFF AUGMENTATION - APR 2023 207650 54400 $1,850.00 5/23/2023 LOCAL AGENCY ENGINEERING ASSOCIATES INC PS ENGR STAFF AUGMENTATION - APR 2023 100615 54400 $5,920.00 CHECK TOTAL $9,620.00 8588 5/23/2023 LOOMIS COURIER SVCS - APRIL 2023 100210 54900 $713.11 5/23/2023 LOOMIS COURIER SVCS - APRIL 2023 100510 54900 $713.11 CHECK TOTAL $1,426.22 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 28 8589 5/23/2023 LOS ANGELES COUNTY PUBLIC WORKS SEWER SERVICE (PARKS) FY 22-23 100630 52320 $1,010.00 5/23/2023 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE SERVICES - MAR 2023 100610 54200 $5,200.46 5/23/2023 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT SYC CAN PK (JAN) FY 22-23 100630 52320 $939.87 5/23/2023 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT (MAR) FY 22-23 100630 52320 $276.82 5/23/2023 LOS ANGELES COUNTY PUBLIC WORKS SUMP PUMP MAINT (MAR/APR) FY 22- 23 100630 52320 $670.26 CHECK TOTAL $8,097.41 8590 5/23/2023 RICK RAYMOND MATTIE AV ASSISTANCE 100240 55000 $255.00 CHECK TOTAL $255.00 8591 5/23/2023 MCE CORPORATION LANDSCAPE MAINT LLAD'S 38, 39, 41 (APR) FY 22-23 241641 55524 $4,922.61 5/23/2023 MCE CORPORATION LANDSCAPE MAINT LLAD'S 38, 39, 41 (APR) FY 22-23 239639 55524 $12,173.54 5/23/2023 MCE CORPORATION LANDSCAPE MAINT LLAD'S 38, 39, 41 (APR) FY 22-23 238638 55524 $14,806.30 5/23/2023 MCE CORPORATION ROAD MAINTENANCE (APR) FY 22-23 100655 55530 $2,144.91 5/23/2023 MCE CORPORATION ROAD MAINTENANCE (APR) FY 22-23 100655 55528 $9,912.09 CHECK TOTAL $43,959.45 8592 5/23/2023 MERCURY DISPOSAL SYSTEMS INC HOUSEHOLD HAZARDOUS WASTE PICKUP MAY 23 250170 55000 $2,668.90 5/23/2023 MERCURY DISPOSAL SYSTEMS INC HOUSEHOLD HAZARDOUS WASTE PICKUP MAY 23 250170 55000 $178.90 CHECK TOTAL $2,847.80 8593 5/23/2023 MT CALVARY LUTHERAN SCHOOL YOUTH BASKETBALL GYM RENTAL 100520 52302 $4,420.00 CHECK TOTAL $4,420.00 8594 5/23/2023 MUSCO SPORTS LIGHTING LLC RE-LAMP LIGHTING SYSTEM AT PETERSON PK - FY 22-23 100630 52320 $12,478.06 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 29 8594 CHECK TOTAL $12,478.06 8595 5/23/2023 NATIONAL TRENCH SAFETY INC EQUIPMENT RENTAL (GOLDEN SPRINGS DR) FY 22-23 100655 52300 $455.52 CHECK TOTAL $455.52 8596 5/23/2023 OC YOUTH SPORTS LLC CLASS INSTRUCTOR-SPORTBALL YOUTH SPORTS 100520 55320 $2,898.00 CHECK TOTAL $2,898.00 8597 5/23/2023 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $810.00 CHECK TOTAL $810.00 8598 5/23/2023 ONE TIME PAY VENDOR ALCHEMY THEATRE COMPANY FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00 8599 5/23/2023 ONE TIME PAY VENDOR ANDREA SECOFF FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00 8600 5/23/2023 ONE TIME PAY VENDOR BAPS FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00 8601 5/23/2023 ONE TIME PAY VENDOR BILINGO MEDIA FACILITY DEPOSIT REFUND 100 20202 $750.00 CHECK TOTAL $750.00 8602 5/23/2023 ONE TIME PAY VENDOR ERICA ADU-TETEBO FACILITY DEPOSIT REFUND 100 20202 $1,650.00 CHECK TOTAL $1,650.00 8603 5/23/2023 ONE TIME PAY VENDOR JAVIER SALAS RECREATION REFUND 100 20202 $75.00 CHECK TOTAL $75.00 8604 5/23/2023 ONE TIME PAY VENDOR JAYVANTI HARENDRA BHATIA RECREATION PROGRAM REFUND 100 20202 $35.00 CHECK TOTAL $35.00 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 30 8605 5/23/2023 ONE TIME PAY VENDOR KWOK LEE RECREATION PROGRAM REFUND 100 20202 $35.00 CHECK TOTAL $35.00 8606 5/23/2023 ONE TIME PAY VENDOR LTG MORNING CANYON LLC FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00 8607 5/23/2023 ONE TIME PAY VENDOR MARILEE WELCH RECREATION PROGRAM REFUND 100 20202 $70.00 CHECK TOTAL $70.00 8608 5/23/2023 ONE TIME PAY VENDOR MOHAMMED ARIF KHAN FACILITY REFUND 100 20202 $869.25 CHECK TOTAL $869.25 8609 5/23/2023 ONE TIME PAY VENDOR NISHIL PANSURIA FACILITY DEPOSIT REFUND 100 20202 $950.00 CHECK TOTAL $950.00 8610 5/23/2023 ONE TIME PAY VENDOR PHILIP STEWART RECREATION PROGRAM REFUND 100 20202 $150.00 CHECK TOTAL $150.00 8611 5/23/2023 ONE TIME PAY VENDOR SHARON ALTMAN RECREATION PROGRAM REFUND 100 20202 $140.00 CHECK TOTAL $140.00 8612 5/23/2023 ONE TIME PAY VENDOR TYRONE JEFFERY FACILITY DEPOSIT REFUND 100 20202 $1,200.00 CHECK TOTAL $1,200.00 8613 5/23/2023 ONE TIME PAY VENDOR UNITED ABACUS ARITHMETIC ASSOCIATION FACILITY REFUND 100 20202 $285.00 CHECK TOTAL $285.00 8614 5/23/2023 ONE TIME PAY VENDOR WALNUT VALLEY EDUCATION FOUNDATION FACILITY REFUND 100 20202 $500.00 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 31 8614 CHECK TOTAL $500.00 8615 5/23/2023 ONE TIME PAY VENDOR WALNUT VALLEY EDUCATION FOUNDATION FACILITY DEPOSIT REFUND 100 20202 $750.00 CHECK TOTAL $750.00 8616 5/23/2023 ONE TIME PAY VENDOR WOW! EVENTS FACILITY DEPOSIT REFUND 100 20202 $950.00 CHECK TOTAL $950.00 8617 5/23/2023 ONE TIME PAY VENDOR DISCOUNTMUGS DBC PROMO ITEMS 100510 52110 $4,573.81 CHECK TOTAL $4,573.81 8618 5/23/2023 ONE TIME PAY VENDOR MARCUS L CASTRO TUITION REIMB - WINTER QTR 100220 52505 $268.99 CHECK TOTAL $268.99 8619 5/23/2023 ONTARGETJOBS CANADA, INC JOB ADVERTISEMENT 100220 52160 $249.00 CHECK TOTAL $249.00 8620 5/23/2023 PARKWOOD LANDSCAPE MAINTENANCE INC LANDSCAPE MAINT CITY PARKS (APR) FY 22-23 100510 55505 $5,865.00 5/23/2023 PARKWOOD LANDSCAPE MAINTENANCE INC LANDSCAPE MAINT CITY PARKS (APR) FY 22-23 100630 55505 $27,411.00 CHECK TOTAL $33,276.00 8621 5/23/2023 PROTECTION ONE INC BURGLAR ALARM CITY HALL (5.29 - 6.28.23) FY 22-23 100620 52320 $38.29 5/23/2023 PROTECTION ONE INC BURGLAR ALARM SYC PARK (05.28 - 08.27.23) FY 22-23 100630 52320 $203.39 CHECK TOTAL $241.68 8622 5/23/2023 PUBLIC STORAGE #23051 PARKS & RECREATION STORAGE OFF- SITE UNITS 100520 52302 $722.00 5/23/2023 PUBLIC STORAGE #23051 PARKS & RECREATION STORAGE OFF- SITE UNITS 100520 52302 $757.00 CHECK TOTAL $1,479.00 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 32 8623 5/23/2023 PYRO COMM SYSTEMS INC DBC FIRE ALARM MONITORING (MAY- JUL) FY 22-23 100510 52310 $135.00 5/23/2023 PYRO COMM SYSTEMS INC HERITAGE FIRE ALARM (MAY - JUL) FY 22-23 100630 52320 $195.00 CHECK TOTAL $330.00 8624 5/23/2023 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - APRIL 2023 206650 55610 $746.78 5/23/2023 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES - APRIL 2023 206650 55620 $2,987.12 CHECK TOTAL $3,733.90 8625 5/23/2023 RETAIL MARKETING SERVICES INC CART RETRIEVALS -MARCH 23 250170 55000 $15.00 5/23/2023 RETAIL MARKETING SERVICES INC CART RETRIEVALS -APRIL 23 250170 55000 $15.00 CHECK TOTAL $30.00 8626 5/23/2023 RICHDAI INC INSTRUCTOR PAYMENT - ART - WS 23 100520 55320 $608.40 CHECK TOTAL $608.40 8627 5/23/2023 RKA CONSULTING GROUP BUILDING AND SAFETY SERVICES - MARCH 2023 100420 55100 $47,668.08 CHECK TOTAL $47,668.08 8628 5/23/2023 SC FUELS FLEET VEHICLE FUEL (APR) FY 22-23 502130 52330 $50.17 5/23/2023 SC FUELS FLEET VEHICLE FUEL (APR) FY 22-23 502620 52330 $123.83 5/23/2023 SC FUELS FLEET VEHICLE FUEL (APR) FY 22-23 502430 52330 $198.82 5/23/2023 SC FUELS FLEET VEHICLE FUEL (APR) FY 22-23 502655 52330 $509.19 5/23/2023 SC FUELS FLEET VEHICLE FUEL (APR) FY 22-23 502630 52330 $718.20 5/23/2023 SC FUELS FLEET VEHICLE FUEL (MAY) FY 22-23 502430 52330 $48.60 5/23/2023 SC FUELS FLEET VEHICLE FUEL (MAY) FY 22-23 502130 52330 $51.01 5/23/2023 SC FUELS FLEET VEHICLE FUEL (MAY) FY 22-23 502620 52330 $102.85 5/23/2023 SC FUELS FLEET VEHICLE FUEL (MAY) FY 22-23 502655 52330 $783.69 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 33 8628 5/23/2023 SC FUELS FLEET VEHICLE FUEL (MAY) FY 22-23 502630 52330 $789.70 CHECK TOTAL $3,376.06 8629 5/23/2023 SCMAF CONTRACT CLASS INSURANCE FALL 22 100520 55320 $533.60 CHECK TOTAL $533.60 8630 5/23/2023 SIMPSON ADVERTISING INC DESIGN AND LAYOUT OF SUMMER 2023 RECREATION GUIDE 100240 54900 $4,925.00 5/23/2023 SIMPSON ADVERTISING INC DESIGN AND LAYOUT OF JUNE NEWSLETTER 100240 54900 $1,575.00 CHECK TOTAL $6,500.00 8631 5/23/2023 SOCIAL VOCATIONAL SERVICES LITTER AND WEED REMOVAL R.O.W. (APR) FY 22-23 100645 55528 $3,113.00 CHECK TOTAL $3,113.00 8632 5/23/2023 SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT FACILITY LEASE 100130 52302 $2,623.01 CHECK TOTAL $2,623.01 8633 5/23/2023 SPECTRUM BUSINESS INTERNET SERVICE - HERITAGE PARK - MAY 2023 100230 54030 $278.93 CHECK TOTAL $278.93 8634 5/23/2023 TALENTED ARTS CONTRACT CLASS -PERFORMING ARTS 100520 55320 $384.00 CHECK TOTAL $384.00 8635 5/23/2023 TEMCAL DEVELOPMENT CORP FLEET VEHICLE MAINT (SEP 2022) FY 22-23 502655 52312 $19.99 CHECK TOTAL $19.99 8636 5/23/2023 THE GAS COMPANY CITY HALL (04.12.23 - 05.11.23) FY 22-23 100620 52215 $699.87 5/23/2023 THE GAS COMPANY HERITAGE COMM CTR (04.13.23 - 05.12.23) FY 22-23 100630 52215 $78.96 5/23/2023 THE GAS COMPANY DIAMND BAR CENTER (04.14.23 - 05.15.23) FY 22-23 100510 52215 $2,171.36 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 34 8636 CHECK TOTAL $2,950.19 8637 5/23/2023 THE RAPTOR SPORTS SCHOOL INC CLASS INSTRUCTOR-AQUATICS 100520 55320 $2,106.00 CHECK TOTAL $2,106.00 8638 5/23/2023 THE SAUCE CREATIVE SERVICES INC PRINT SERVICES FOR BREAKFAST W/ THE BUNNY 100520 52110 $489.23 5/23/2023 THE SAUCE CREATIVE SERVICES INC PRINT SERVICES FOR ICE CREAM SOCIAL 100520 52110 $843.88 CHECK TOTAL $1,333.11 8639 5/23/2023 THE TAIT GROUP INC PS - ENGR/VARIOUS TRAFFIC- RELATED PROJ - APR 2023 100615 54410 $900.00 CHECK TOTAL $900.00 8640 5/23/2023 THE WINDMILL ADS-CONTEST & GOV EXP MAY/JUNE 2023 100240 52160 $1,600.00 CHECK TOTAL $1,600.00 8641 5/23/2023 TORTI GALLAS AND PARTNERS INC TOWN CENTER SPECIFIC PLAN - APRIL 2023 103410 54900 $29,852.04 CHECK TOTAL $29,852.04 8642 5/23/2023 TRIFYTT SPORTS LLC CONTRACT CLASS INSTRUCTOR- YOUTH SPORTS 100520 55320 $1,430.40 CHECK TOTAL $1,430.40 8643 5/23/2023 TUCKER TIRE COMPANY INC VEHICLE MAINTENANCE (LIC #1532940) FY 22-23 502655 52312 $841.42 5/23/2023 TUCKER TIRE COMPANY INC VEHICLE MAINTENANCE (LIC #1407074) FY 22-23 502620 52312 $64.69 5/23/2023 TUCKER TIRE COMPANY INC VEHICLE MAINTENANCE (LIC #1407074) FY 22-23 502655 52312 $712.79 CHECK TOTAL $1,618.90 8644 5/23/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $341.79 5/23/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $338.18 5/23/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE) FY 22-23 100630 51200 $187.33 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 35 8644 5/23/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $24.77 5/23/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $743.90 CHECK TOTAL $1,635.97 8645 5/23/2023 WEST COAST ARBORISTS INC TREE MAINTENANCE (DIST 39) FY 22- 23 239639 55522 $1,430.50 5/23/2023 WEST COAST ARBORISTS INC TREE MAINTENANCE (DIST 41) FY 22- 23 241641 55522 $552.20 5/23/2023 WEST COAST ARBORISTS INC CITYWIDE TREE MAINTENANCE - FY 22 -23 100645 55522 $12,004.10 CHECK TOTAL $13,986.80 8646 5/23/2023 WESTERN A/V ELITE BLU-RAY/DVD PLAYER & SERVICES - DBC 100510 52310 $662.77 5/23/2023 WESTERN A/V PROJECTION SCREEN WALL SWITCH & SERVICES - DBC 100510 52310 $473.33 CHECK TOTAL $1,136.10 8648 5/25/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL -1798 DBB/22566 GOLDEN SPGS - TC-1 100655 52210 $296.51 CHECK TOTAL $296.51 8649 5/26/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/26/2023 238 21118 $5.50 5/26/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/26/2023 239 21118 $5.50 5/26/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/26/2023 241 21118 $5.50 5/26/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/26/2023 207 21118 $12.65 5/26/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/26/2023 250 21118 $30.20 5/26/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/26/2023 206 21118 $41.66 5/26/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 05/26/2023 100 21118 $1,712.98 CHECK TOTAL $1,813.99 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 36 8650 5/26/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/26/2023 225 21109 $32.55 5/26/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/26/2023 239 21109 $103.86 5/26/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/26/2023 241 21109 $103.86 5/26/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/26/2023 201 21109 $123.97 5/26/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/26/2023 238 21109 $207.70 5/26/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/26/2023 250 21109 $297.50 5/26/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/26/2023 206 21109 $315.05 5/26/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/26/2023 207 21109 $341.34 5/26/2023 VANTAGEPOINT TRNSFR AGNTS-303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 05/26/2023 100 21109 $12,748.73 CHECK TOTAL $14,274.56 8651 5/26/2023 CALPERS PENSION CONTRIBUTION 5/6/23-5/19/23 & 5/1-5/31/23 239 21110 $125.79 5/26/2023 CALPERS PENSION CONTRIBUTION 5/6/23-5/19/23 & 5/1-5/31/23 241 21110 $125.79 5/26/2023 CALPERS PENSION CONTRIBUTION 5/6/23-5/19/23 & 5/1-5/31/23 238 21110 $209.11 5/26/2023 CALPERS PENSION CONTRIBUTION 5/6/23-5/19/23 & 5/1-5/31/23 225 21110 $221.57 5/26/2023 CALPERS PENSION CONTRIBUTION 5/6/23-5/19/23 & 5/1-5/31/23 201 21110 $322.94 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 37 8651 5/26/2023 CALPERS PENSION CONTRIBUTION 5/6/23-5/19/23 & 5/1-5/31/23 207 21110 $568.49 5/26/2023 CALPERS PENSION CONTRIBUTION 5/6/23-5/19/23 & 5/1-5/31/23 206 21110 $921.24 5/26/2023 CALPERS PENSION CONTRIBUTION 5/6/23-5/19/23 & 5/1-5/31/23 250 21110 $1,399.47 5/26/2023 CALPERS PENSION CONTRIBUTION 5/6/23-5/19/23 & 5/1-5/31/23 100 21110 $36,531.94 CHECK TOTAL $40,426.34 8653 5/30/2023 ATHACO INC RESIDENTIAL STREET NAME SIGN PROJECT AREAS 1-3 100655 51250 $22,508.30 CHECK TOTAL $22,508.30 8654 5/30/2023 CALIFORNIA STATE DISBURSEMENT UNIT M. HAWKINS II REMIT #200000001825436 LOC #600099 100 23199 $199.03 CHECK TOTAL $199.03 8655 5/30/2023 CANNON CORPORATION PLAN CHECK - 2626 WAGON TRAIN 100 22109 $963.25 CHECK TOTAL $963.25 8656 5/30/2023 DAPEER ROSENBLIT & LITVAK LLP CITY PROSECUTOR-CODE ENFORCEMENT APRIL 2023 100120 54024 $2,845.45 CHECK TOTAL $2,845.45 8657 5/30/2023 DIAMOND BAR STORAGE OWNER LLC STORAGE UNITS RENTAL IN JUNE 100130 52302 $726.00 CHECK TOTAL $726.00 8658 5/30/2023 HUMANE SOCIETY OF POMONA VALLEY INC ANIMAL CONTROL SERVICES IN APRIL 2023 100340 55404 $35,560.00 CHECK TOTAL $35,560.00 8659 5/30/2023 JOHN L HUNTER & ASSOC INC NPDES COMPLIANCE - FEB 2023 201610 54200 $908.75 5/30/2023 JOHN L HUNTER & ASSOC INC NPDES COMPLIANCE - MAR 2023 201610 54200 $1,978.48 CHECK TOTAL $2,887.23 8660 5/30/2023 NETWORK PARATRANSIT SYSTEMS INC FY2022-23 DIAMOND RIDE TRANS SERVICES 04/2023 206650 55560 $14,792.29 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 38 8660 CHECK TOTAL $14,792.29 8661 5/30/2023 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $298.00 5/30/2023 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $276.00 CHECK TOTAL $574.00 8662 5/30/2023 ONE TIME PAY VENDOR APRIL CARLOS PICNIC DEPOSIT REFUND 100 20202 $100.00 CHECK TOTAL $100.00 8664 5/30/2023 ONE TIME PAY VENDOR HEART OF HOPE BRIGHT MAGPIE CHARITABLE FOUNDATION FACILITY DEPOSIT REFUND 100 20202 $400.00 CHECK TOTAL $400.00 8665 5/30/2023 ONE TIME PAY VENDOR IVY WANG FACILTY DEPOSIT REFUND 100 20202 $100.00 CHECK TOTAL $100.00 8666 5/30/2023 ONE TIME PAY VENDOR JASMIN MARASIGAN- SERNA FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00 8668 5/30/2023 ONE TIME PAY VENDOR LIFANG LIU RECREATION REFUND 100 20202 $50.00 CHECK TOTAL $50.00 8669 5/30/2023 ONE TIME PAY VENDOR MONIQUE VILLASENOR FACILITY DEPOSIT REFUND 100 20202 $1,282.50 CHECK TOTAL $1,282.50 8670 5/30/2023 ONE TIME PAY VENDOR RUBYE MCINTOSH FACILITY DEPOSIT REFUND 100 20202 $100.00 CHECK TOTAL $100.00 8671 5/30/2023 ONE TIME PAY VENDOR SAKINA ABOWATH FACILITY DEPOSIT REFUND 100 20202 $500.00 CHECK TOTAL $500.00 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 39 8672 5/30/2023 ONE TIME PAY VENDOR SARAH GONZALEZ FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00 8673 5/30/2023 ONE TIME PAY VENDOR WALNUT HIGH SCHOOL FACILITY DEPOSIT REFUND 100 20202 $500.00 CHECK TOTAL $500.00 8674 5/30/2023 ONE TIME PAY VENDOR WING LAU FACILITY DEPOSIT REFUND 100 20202 $100.00 CHECK TOTAL $100.00 8676 5/30/2023 QUADIENT FINANCE USA INC POSTAGE 100140 52170 $5,010.00 CHECK TOTAL $5,010.00 8677 5/30/2023 RCP SHELTERS INC SHADE STRUCTURES - CANYON LOOP TRAIL PROJECT 301630 56104 $29,274.78 CHECK TOTAL $29,274.78 8678 5/30/2023 RKA CONSULTING GROUP AREA 1&2 DESIGN - GOLDEN SPRINGS (E) - MAR 2023 100615 54400 $5,250.00 CHECK TOTAL $5,250.00 8679 5/30/2023 RUBEN TORRES STIPEND-PC MTG 3/28/23 100410 52525 $65.00 CHECK TOTAL $65.00 8680 5/30/2023 THE SAN GABRIEL VALLEY NEWSPAPER GR LEGAL AD - GROUNDWATER DRAINAGE IMP PROJECT 100610 52160 $327.58 CHECK TOTAL $327.58 8681 5/30/2023 WALNUT VALLEY WATER DISTRICT CITY HALL (APR) FY 22-23 100620 52220 $879.71 5/30/2023 WALNUT VALLEY WATER DISTRICT DISTRICT 41 (APR) FY 22-23 241641 52220 $3,729.65 5/30/2023 WALNUT VALLEY WATER DISTRICT DIAMOND BAR CENTER (APR) FY 22-23 100510 52220 $397.94 5/30/2023 WALNUT VALLEY WATER DISTRICT PARKS (APR) FY 22-23 100630 52220 $15,972.97 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 40 8681 5/30/2023 WALNUT VALLEY WATER DISTRICT DISTRICT 39 (APR) FY 22-23 239639 52220 $4,797.61 5/30/2023 WALNUT VALLEY WATER DISTRICT RECYCLED (APR) FY 22-23 238638 52220 $643.66 5/30/2023 WALNUT VALLEY WATER DISTRICT DISTRICT 38 (APR) FY 22-23 238638 52220 $7,294.48 CHECK TOTAL $33,716.02 8682 5/30/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - CITY COUNCIL APRIL 2023 100120 54020 $1,548.00 5/30/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - CM OFFICE APRIL 2023 100120 54020 $1,599.60 5/30/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - COMM. SVCS APRIL 2023 100120 54020 $438.60 5/30/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - HR APRIL 2023 100120 54020 $51.60 5/30/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - PUBLIC WORK APRIL 2023 100120 54020 $2,528.40 5/30/2023 WOODRUFF & SMART, A PROFESSIONAL CORPORATION LEGAL SVCS - COMM DEV APRIL 2023 100120 54020 $309.60 CHECK TOTAL $6,475.80 8683 5/30/2023 ONE TIME PAY VENDOR CHEMALI, EVELIN MILEAGE REIMBURSEMENT FOR CPRS CONFERENCE APR 2022 100520 52420 $145.41 CHECK TOTAL $145.41 8684 5/30/2023 ONE TIME PAY VENDOR JESSICA RAYELA MILEAGE REIMBURSEMENT FOR CPRS CONFERENCE APR 2023 100520 52420 $145.41 CHECK TOTAL $145.41 8685 5/30/2023 ONE TIME PAY VENDOR WRIGHT, RYAN MILEAGE REIMBURSEMENT FOR CPRS CONFERENCE APR 2023 100520 52420 $145.41 CHECK TOTAL $145.41 GRAND TOTAL $2,206,771.68 City of Diamond Bar Check Register CHECK #CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 5.2.b Packet Pg. 41 Agenda #: 5.3 Meeting Date: June 6, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: TREASURER'S STATEMENT STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Approve the April 2023 Treasurer’s Statement. FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: Consistent with City policy, the Finance Department presents the monthly Treasurer’s Statement to the City Council for review and approval. This statement shows the cash balances with a breakdown of various investment accounts and the yield to maturity from investments. This statement also includes an investment portfolio management report which details the activities of investments. All investments have been made in accordance with the City’s Investment Policy. PREPARED BY: REVIEWED BY: 5.3 Packet Pg. 42 Attachments: 1. 5.3.a Treasurer's Cash Report - April 2023 2. 5.3.b Treasurer's Certification and Portfolio Report - April 2023 5.3 Packet Pg. 43 TOTAL CASH BALANCES Cash Funds General Account $1,827,532.02 Payroll Account $0.00 Change Fund - General Fund $2,000.00 Change Fund - Prop A Fund $300.00 Petty Cash Account $500.00 Parking Account Minimum $250.00 Cash With Fiscal Agent (US Bank 2021 Bonds)$369.26 Total Cash Funds $1,830,951.28 Investment Funds (Book Value): Local Agency Investment Fund $8,444,806.18 City Managed Fixed-Income Securities (0-5 year maturity) $62,617,466.71 Total Investment Funds (City Funds & LAIF)$71,062,272.89 Fiscal Year-To-Date Effective Rate of Return (City Funds & LAIF)2.79% FY 2022-23 Budgeted Interest Earnings (City Funds & LAIF)$817,200.00 Fiscal Year-To-Date Interest Earnings (City Funds & LAIF)$1,509,198.06 Invested Funds With OPEB Trust (Managed by CalPERS/State Street) $624,752.36 Annualized rate of return as of 3/31/2023 (since 2016)2.92% Fiscal Year-To-Date Effective Rate of Return 1.99% OPEB Trust Fiscal Year-To-Date Interest Earnings $10,900.00 Total Cash and Investments $73,517,976.53 CITY OF DIAMOND BAR - CITY TREASURER'S REPORT AS OF APRIL 30, 2023 5.3.a Packet Pg. 44 INVESTMENTS BOOK VALUE PERCENT OF PORTFOLIO TERM DAYS TO MATURITY YIELD TO MATURITY Federal Credit Union CD $7,207,000.00 10.14%1,323 1,081 3.645 Local Agency Investment Fund $8,444,806.18 11.88%1 1 2.870 Corporate Notes $943,342.63 1.33%1,695 803 3.944 Federal Agency Coupon Securities $11,968,202.43 16.84%963 698 3.745 Federal Agency Discount Amortizing $14,870,976.13 20.93%139 64 4.898 Treasury Coupon Securities $12,922,427.61 18.18%1,060 715 2.770 Federal Agency Callable $8,997,710.11 12.66%1,512 550 2.386 Certificate of Deposit - Bank $3,709,536.06 5.22%1,546 816 1.998 Municipal Bonds $1,998,271.74 2.81%1,565 1,228 3.663 Total Investments and Averages $71,062,272.89 100.00%857 528 3.432 TOTAL INTEREST EARNED I certify that this report accurately reflects all City pooled investments Daniel Fox and is in conformity with the investment policy of the City of Diamond Bar City Treasurer approved by City Council and on file in the City Clerk's office. The investment program herein provides sufficient cash flow liquidity to meet the next six months estimated expenditures. $192,978.70 $1,509,198.06 CITY OF DIAMOND BAR INVESTMENT PORTFOLIO SUMMARY REPORT April 30, 2023 MONTH ENDING FISCAL YEAR-TO-DATE April 30, 2023 2022-23 5.3.b Packet Pg. 45 City of Diamond Bar Portfolio Management April 30, 2023 City of Diamond Bar 21810 Copley Drive Diamond Bar, CA (909)839-7053 Portfolio Summary % of Portfolio Book ValueInvestmentsMarket Value Par Value Days to MaturityTerm YTM/C Federal Credit Union CD 7,207,000.00 1,32310.14 3.6451,0817,141,725.467,207,000.00 Local Agency Investment Funds 8,444,806.18 111.88 2.87018,336,082.808,444,806.18 Corporate Notes 943,342.63 1,6671.33 3.944803938,602.131,000,000.00 Federal Agency Coupon Securities 11,968,202.43 96316.84 3.74569811,966,929.5612,000,000.00 Federal Agency Disc. -Amortizing 14,870,976.13 14520.93 4.8986414,870,976.1315,000,000.00 Treasury Coupon Securities 12,922,427.61 1,06018.18 2.77071512,753,511.9713,000,000.00 Federal Agency Callable 8,997,710.11 1,51212.66 2.3865508,636,023.009,000,000.00 Certificate of Deposit 3,709,536.06 1,5275.22 1.9988163,567,260.303,710,000.00 Municipal Bonds 1,998,271.74 1,5652.81 3.6631,2281,963,575.592,145,000.00 71,062,272.89 100.00%Investments 70,174,686.9471,506,806.18 857 528 3.432 Current Year April 30 192,978.70 Fiscal Year To Date 1,509,198.06 Average Daily Balance Effective Rate of Return 68,393,947.11 64,976,162.72 2.79%3.43% Total Earnings Month Ending __________________________________________________ ____________________ Jason M. Jacobsen, Finance Director Portfolio POOL AP Reporting period 04/01/2023-04/30/2023 Run Date: 05/15/2023 - 18:18 PM (PRF_PM1) 7.3.0 Report Ver. 7.3.6.1 05/25/2023 5.3.b Packet Pg. 46 Days to Maturity Page 1 Par Value Book Value Maturity Date Stated RateMarket Value April 30, 2023 Portfolio Details - Investments Average BalanceIssuer Portfolio Management City of Diamond Bar YTM/C TermCUSIPInvestment # Purchase Date Federal Credit Union CD 1,325America's Credit Union10402 248,000.00 248,000.00 12/16/20261.35012/16/2021 227,139.23 1,82606251A3K4 1.350 1,773Alaska USA FCU10547 249,000.00 249,000.00 03/08/20284.60003/08/2023 249,000.00 1,827011852AE0 4.600 749American Express Bank10419 246,000.00 246,000.00 05/19/20253.10005/18/2022 244,052.66 1,09702589ACS9 3.100 637A+ FEDERAL CU10528 249,000.00 249,000.00 01/27/20254.70001/27/2023 249,000.00 73100224TAL0 4.700 448Apple Bank For Savings10443 248,000.00 248,000.00 07/22/20243.20007/22/2022 248,000.00 73103784JTK0 3.200 1,604AUSTIN TELCO FCU10495 249,000.00 249,000.00 09/21/20273.80009/21/2022 249,000.00 1,826052392BT3 3.800 448Baxter Credit Union10444 248,000.00 248,000.00 07/22/20243.15007/22/2022 248,000.00 73107181JAG9 3.150 1,548Capital One Bank USA10453 248,000.00 248,000.00 07/27/20273.50007/27/2022 248,000.00 1,82614042THZ3 3.500 897CHIEF FINANCIAL FCU10502 249,000.00 249,000.00 10/14/20254.60010/12/2022 249,000.00 1,09816863LAE5 4.600 1,008COCA-COLA FCU10529 249,000.00 249,000.00 02/02/20264.60001/31/2023 249,000.00 1,09819123RAA0 4.600 1,002Community Commerce Bank10440 248,000.00 248,000.00 01/27/20263.05007/27/2022 248,000.00 1,28020367GBD0 3.050 848Connexus CU10474 248,000.00 248,000.00 08/26/20253.50008/26/2022 248,000.00 1,09620825WBC3 3.500 1,032GREENSTATE CREDIT UNION10255 248,000.00 248,000.00 02/26/20260.65002/26/2021 224,875.74 1,82639573LAV0 0.650 1,239HEALTHCARE SYSTEMS FCU10496 249,000.00 249,000.00 09/21/20263.60009/21/2022 249,000.00 1,46142228LAH4 3.600 1,372State Bank of India10410 248,000.00 248,000.00 02/01/20271.75001/31/2022 230,670.75 1,827856285E98 1.750 1,613JEANNE D'ARC CREDIT UNION10491 249,000.00 249,000.00 09/30/20273.80009/30/2022 249,000.00 1,826472207AE9 3.800 1,002LIBERTY FIRST CU10530 249,000.00 249,000.00 01/27/20264.50001/27/2023 249,000.00 1,096530520AC9 4.500 1,598LUMINATE BANK10487 249,000.00 249,000.00 09/15/20273.40009/15/2022 249,000.00 1,82655026MAE5 3.400 1,047MID CAROLINA CU10549 249,000.00 249,000.00 03/13/20264.85003/13/2023 249,000.00 1,09659524LAA4 4.850 798Sallie Mae Bank10461 248,000.00 248,000.00 07/07/20253.40007/06/2022 248,000.00 1,097795451BQ5 3.400 1,057TECHNOLOGY CU10551 249,000.00 249,000.00 03/23/20265.00003/23/2023 249,000.00 1,09687868YAL7 5.000 1,543Toyota Financial SGS Bank10442 248,000.00 248,000.00 07/22/20273.40007/22/2022 248,000.00 1,82689235MNT4 3.400 879UNIVERSITY CREDIT UNION10492 249,000.00 249,000.00 09/26/20254.00009/26/2022 249,000.00 1,096914242AA0 4.000 760US ALLIANCE FED CREDIT UNION10424 249,000.00 249,000.00 05/30/20253.10005/31/2022 246,987.08 1,09590352RCM5 3.100 868USF FCU10550 249,000.00 249,000.00 09/15/20255.05003/15/2023 249,000.00 91590353EBC6 5.050 452Utah Community Fed Cr Union10454 248,000.00 248,000.00 07/26/20243.15007/27/2022 248,000.00 730917352AA4 3.150 1,613BANK OF THE VALLEY NE10494 249,000.00 249,000.00 09/30/20274.10009/30/2022 249,000.00 1,82606543PDA0 4.100 1,262VCC BANK10499 249,000.00 249,000.00 10/14/20264.25010/14/2022 249,000.00 1,46191823MBE4 4.250 907VERIDIAN CU10500 249,000.00 249,000.00 10/24/20254.50010/24/2022 249,000.00 1,09692348DAA7 4.500 7,207,000.00 1,3237,141,725.467,207,000.007,207,000.00Subtotal and Average 1,081 3.645 Local Agency Investment Funds 1Local Agency Investment Fund10028 8,444,806.18 8,444,806.18 2.8708,336,082.80 1LAIF 2.870 8,444,806.18 18,336,082.808,444,806.186,563,372.23Subtotal and Average 1 2.870 Corporate Notes 1,513Bank of America Corp.10515 500,000.00 444,957.63 06/22/20272.00012/27/2022 444,957.63 1,63806048WR36 5.000 170Toyota MTR Credit Corp10223 500,000.00 498,385.00 10/18/20232.25002/28/2019 493,644.50 1,69389236TDK8 3.001 Portfolio POOL AP Run Date: 05/15/2023 - 18:18 PM (PRF_PM2) 7.3.0 Report Ver. 7.3.6.1 5.3.b Packet Pg. 47 Days to Maturity Page 2 Par Value Book Value Maturity Date Stated RateMarket Value April 30, 2023 Portfolio Details - Investments Average BalanceIssuer Portfolio Management City of Diamond Bar YTM/C TermCUSIPInvestment # Purchase Date 943,342.63 1,667938,602.131,000,000.001,109,320.35Subtotal and Average 803 3.944 Federal Agency Coupon Securities 71Federal Farm Credit Bank10446 500,000.00 499,885.08 07/11/20233.00007/18/2022 499,885.08 3583133ENA83 3.120 781Federal Farm Credit Bank10458 500,000.00 502,008.55 06/20/20253.37507/11/2022 502,008.55 1,0753133ENZG8 3.176 662Federal Farm Credit Bank10543 500,000.00 498,388.73 02/21/20254.75003/01/2023 498,388.73 7233133EPBH7 4.939 1,675Federal Farm Credit Bank10545 1,000,000.00 994,220.18 12/01/20274.12503/01/2023 994,220.18 1,7363133EPCG8 4.267 303Federal Home Loan Bank10416 2,000,000.00 1,996,491.18 02/28/20242.12503/29/2022 1,974,200.00 7013130ARHG9 2.344 1,502Federal Home Loan Bank10432 1,000,000.00 999,249.69 06/11/20273.50006/16/2022 1,020,268.00 1,8213130ASGU7 3.520 1,138Federal Home Loan Bank10447 1,000,000.00 1,006,786.68 06/12/20263.37507/18/2022 1,006,786.68 1,4253130ASJ59 3.141 424Federal Home Loan Bank10460 1,000,000.00 996,094.30 06/28/20242.75007/08/2022 996,094.30 7213130ASDS5 3.099 32Federal Home Loan Bank10479 1,000,000.00 996,715.98 06/02/20230.12509/21/2022 996,715.98 2543130AMRY0 4.031 501Federal Home Loan Bank10483 750,000.00 744,130.25 09/13/20243.50009/22/2022 744,130.25 7223130AT6G7 4.100 501Federal Home Loan Bank10533 750,000.00 748,208.28 09/13/20244.87502/22/2023 748,208.28 5693130ATVD6 5.058 296Federal Home Loan Bank10534 500,000.00 499,600.14 02/21/20245.00002/22/2023 499,600.14 3643130AV2E1 5.103 1,047Federal Home Loan Bank10537 500,000.00 496,759.93 03/13/20264.37502/27/2023 496,759.93 1,110313373B68 4.619 142Federal Home Loan Mtg Corp10542 500,000.00 500,000.00 03/20/20265.82003/20/2023 500,000.00 1,0963134GYMT6 5.820 1,501INTER-AMERICAN DEV. BANK10498 500,000.00 489,663.46 06/10/20272.98009/13/2022 489,663.46 1,73145818WED4 3.902 11,968,202.43 96311,966,929.5612,000,000.0011,965,974.35Subtotal and Average 698 3.745 Federal Agency Disc. -Amortizing 9Federal Home Loan Bank10508 2,000,000.00 1,997,732.50 05/10/20234.53511/28/2022 1,997,732.50 163313384FK0 4.694 46Federal Home Loan Bank10510 1,000,000.00 994,186.11 06/16/20234.55012/20/2022 994,186.11 178313384GY9 4.719 70Federal Home Loan Bank10511 1,000,000.00 990,958.33 07/10/20234.65012/07/2022 990,958.33 215313384HY8 4.832 16Federal Home Loan Bank10524 750,000.00 748,458.33 05/17/20234.62501/17/2023 748,458.33 120313384FS3 4.763 147Federal Home Loan Bank10526 750,000.00 735,682.81 09/25/20234.67501/23/2023 735,682.81 245313384MD8 4.865 65Federal Home Loan Bank10532 1,500,000.00 1,487,270.83 07/05/20234.70001/31/2023 1,487,270.83 155313384HT9 4.864 203Federal Home Loan Bank10535 1,000,000.00 972,031.11 11/20/20234.96002/24/2023 972,031.11 269313384PM5 5.179 133Federal Home Loan Bank10536 1,000,000.00 981,860.28 09/11/20234.91002/24/2023 981,860.28 199313384LP2 5.106 108Federal Home Loan Bank10538 1,000,000.00 985,300.00 08/17/20234.90002/28/2023 985,300.00 170313384KN8 5.086 0Federal Home Loan Bank10539 2,000,000.00 2,000,000.00 05/01/20234.73003/17/2023 2,000,000.00 45313384FA2 4.824 52Federal Home Loan Bank10540 1,000,000.00 992,806.67 06/22/20234.98003/10/2023 992,806.67 104313384HE2 5.123 57Federal Home Loan Bank10552 2,000,000.00 1,984,689.16 06/27/20234.83504/28/2023 1,984,689.16 60313384HK8 4.942 14,870,976.13 14514,870,976.1315,000,000.0013,734,672.71Subtotal and Average 64 4.898 Treasury Coupon Securities 1,340U.S. Treasury10403 1,000,000.00 996,207.81 12/31/20261.25001/04/2022 925,664.00 1,82291282CDQ1 1.357 684U.S. Treasury10415 3,000,000.00 2,970,852.27 03/15/20251.75003/22/2022 2,903,439.00 1,08991282CED9 2.290 380U.S. Treasury10417 2,000,000.00 1,995,572.57 05/15/20242.50004/25/2022 1,983,672.00 751912828WJ5 2.720 457U.S. Treasury10434 1,000,000.00 988,159.68 07/31/20241.75006/08/2022 975,742.00 784912828Y87 2.730 Portfolio POOL AP Run Date: 05/15/2023 - 18:18 PM (PRF_PM2) 7.3.0 5.3.b Packet Pg. 48 Days to Maturity Page 3 Par Value Book Value Maturity Date Stated RateMarket Value April 30, 2023 Portfolio Details - Investments Average BalanceIssuer Portfolio Management City of Diamond Bar YTM/C TermCUSIPInvestment # Purchase Date Treasury Coupon Securities 426U.S. Treasury10435 1,000,000.00 983,515.31 06/30/20241.75006/14/2022 976,875.00 7479128286Z8 3.222 1,521U.S. Treasury10436 1,000,000.00 1,009,049.82 06/30/20273.25007/14/2022 1,009,049.82 1,81291282CEW7 3.014 914U.S. Treasury10445 1,000,000.00 997,027.22 10/31/20253.00007/18/2022 997,027.22 1,2019128285J5 3.125 883U.S. Treasury10456 1,000,000.00 996,366.16 09/30/20253.00007/11/2022 996,366.16 1,1779128285C0 3.158 776U.S. Treasury10459 1,000,000.00 996,440.47 06/15/20252.87507/08/2022 996,440.47 1,07391282CEU1 3.051 152U.S. Treasury10482 1,000,000.00 989,236.30 09/30/20231.37509/21/2022 989,236.30 374912828T26 4.039 12,922,427.61 1,06012,753,511.9713,000,000.0012,919,549.09Subtotal and Average 715 2.770 Federal Agency Callable 1,037Federal Farm Credit Bank10258 500,000.00 500,000.00 03/03/20260.79003/03/2021 463,515.50 1,8263133EMSH6 0.790 714Federal Farm Credit Bank10259 500,000.00 500,000.00 04/14/20250.69004/14/2021 468,659.00 1,4613133EMVS8 0.690 255Federal Farm Credit Bank10397 1,000,000.00 1,000,000.00 01/11/20271.47001/11/2022 933,642.00 1,8263133ENKG4 1.470 1,366Federal Farm Credit Bank10405 1,500,000.00 1,500,000.00 01/26/20271.84001/26/2022 1,417,582.50 1,8263133ENMA5 1.840 1,575Federal Farm Credit Bank10475 500,000.00 500,000.00 08/23/20274.03008/23/2022 500,000.00 1,8263133ENH52 4.030 23Federal Home Loan Bank10254 500,000.00 499,577.92 02/24/20260.62502/24/2021 460,993.50 1,8263130AL7M0 0.686 88Federal Home Loan Bank10406 1,500,000.00 1,500,000.00 01/28/20271.70001/28/2022 1,398,064.50 1,8263130AQKJ1 1.700 298Federal Home Loan Bank10428 1,000,000.00 1,000,000.00 02/23/20243.00005/23/2022 994,442.00 6413130ARYU9 3.000 609Federal Home Loan Bank10513 750,000.00 750,000.00 12/30/20274.55012/30/2022 750,000.00 1,8263130AUDL5 4.550 58Federal Home Loan Mtg Corp10433 750,000.00 748,132.19 06/28/20243.12506/28/2022 749,124.00 7313134GXYM0 3.567 86Federal Home Loan Mtg Corp10527 500,000.00 500,000.00 07/26/20245.02001/26/2023 500,000.00 5473134GYE57 5.020 8,997,710.11 1,5128,636,023.009,000,000.008,997,639.12Subtotal and Average 550 2.386 Certificate of Deposit 1,039BANK UNITED NA10256 248,000.00 248,000.00 03/05/20260.65003/05/2021 224,768.35 1,826066519QK8 0.000 749Capital One Bank10429 248,000.00 248,000.00 05/19/20253.10005/18/2022 246,036.83 1,09714042RRH6 3.100 763Discover Bank10431 246,000.00 246,000.00 06/02/20253.10006/01/2022 244,005.19 1,097254673F68 3.100 333Deleware Police Fed Credit Uni10451 246,000.00 245,536.06 03/29/20243.00007/20/2022 245,536.06 618246399AB5 3.210 464EnerBank USA10230 247,000.00 247,000.00 08/07/20242.15008/07/2019 241,213.04 1,82729278TKJ8 2.152 1,226Goldman Sachs Bank10260 248,000.00 248,000.00 09/08/20261.05009/08/2021 225,703.81 1,82638149MZJ5 1.051 393JP Morgan Chase10250 248,000.00 248,000.00 05/28/20251.00005/28/2020 231,727.23 1,82648128UDS5 1.001 799Meritrust Fed CU10457 248,000.00 248,000.00 07/08/20253.35007/08/2022 248,000.00 1,09659001PAS8 3.350 367Morgan Stanley Bank10226 246,000.00 246,000.00 05/02/20242.75005/02/2019 243,893.01 1,82761760AZR3 2.753 1,057Pentagon Federal Credit Union10414 248,000.00 248,000.00 03/23/20261.80003/22/2022 234,447.30 1,46270962LBH4 1.800 1,045Pathfinder Bank10257 249,000.00 249,000.00 03/11/20260.70003/11/2021 225,981.94 1,82670320KAX9 0.000 480Raymond James Bank NA10233 247,000.00 247,000.00 08/23/20242.00008/23/2019 240,310.01 1,82775472RAE1 2.002 750Synchrony Bank10430 248,000.00 248,000.00 05/20/20253.10005/20/2022 246,033.11 1,09687165GR79 3.100 1,548Third Fed Savings & Loan10455 245,000.00 245,000.00 07/27/20273.40007/27/2022 245,000.00 1,82688413QDM7 3.402 1,227UBS Bank USA10261 248,000.00 248,000.00 09/09/20260.95009/09/2021 224,604.42 1,82690348JS92 0.000 Portfolio POOL AP Run Date: 05/15/2023 - 18:18 PM (PRF_PM2) 7.3.0 5.3.b Packet Pg. 49 Days to Maturity Page 4 Par Value Book Value Maturity Date Stated RateMarket Value April 30, 2023 Portfolio Details - Investments Average BalanceIssuer Portfolio Management City of Diamond Bar YTM/C TermCUSIPInvestment # Purchase Date 3,709,536.06 1,5273,567,260.303,710,000.003,899,649.20Subtotal and Average 816 1.998 Municipal Bonds 397CALIF STATE HLTH FACS AUTH10252 200,000.00 200,000.00 06/01/20240.75211/04/2020 189,923.60 1,30513032UXL7 0.752 762CALIF STATE HLTH FACS AUTH10253 250,000.00 250,000.00 06/01/20250.95211/04/2020 231,621.25 1,67013032UXM5 0.952 550California St Univ Rev-Bond10251 100,000.00 100,000.00 11/01/20240.68509/17/2020 93,759.00 1,50613077DMK5 0.685 1,188LOS ANGELES CA CMNTY CLG DIST10523 365,000.00 326,900.90 08/01/20261.17401/05/2023 326,900.90 1,30454438CYL0 4.700 1,553POWAY UNIFIED SCHOOL DIST10522 1,230,000.00 1,121,370.84 08/01/20272.41401/04/2023 1,121,370.84 1,670738850TA4 4.750 1,998,271.74 1,5651,963,575.592,145,000.001,996,770.07Subtotal and Average 1,228 3.663 Wells Fargo Sweep Account 1Wells Fargo10036 0.00 0.00 0.01007/01/2012 0.00 1SWEEP 0.010 0.00 00.000.000.00Subtotal and Average 0 0.000 85768,393,947.11 71,506,806.18 528 3.43270,174,686.94 71,062,272.89Total and Average Portfolio POOL AP Run Date: 05/15/2023 - 18:18 PM (PRF_PM2) 7.3.0 5.3.b Packet Pg. 50 Days to Maturity Page 5 Par Value Book Value Stated RateMarket Value April 30, 2023 Portfolio Details - Cash Average BalanceIssuer Portfolio Management City of Diamond Bar YTM/C TermCUSIPInvestment # Purchase Date 0.00 85768,393,947.11 71,506,806.18 528 3.432 0 0Average Balance 70,174,686.94 71,062,272.89Total Cash and Investments Portfolio POOL AP Run Date: 05/15/2023 - 18:18 PM (PRF_PM2) 7.3.0 5.3.b Packet Pg. 51 Page 1 Stated Rate Transaction Date April 1, 2023 through April 30, 2023 Activity By Type Balance Portfolio Management City of Diamond Bar CUSIP Investment #Issuer Purchases or Deposits Redemptions or Withdrawals Federal Credit Union CD 7,207,000.00Subtotal Local Agency Investment Funds (Monthly Summary) Local Agency Investment Fund10028 8,334,078.342.870 2,000,000.00LAIF 2,000,000.00 8,444,806.18Subtotal8,334,078.34 Corporate Notes Walmart Inc.10216 0.002.550 04/11/2023 500,000.00931142DH3 ** 500,000.00 943,342.63Subtotal0.00 Federal Agency Coupon Securities 11,968,202.43Subtotal Federal Agency Disc. -Amortizing Federal Home Loan Bank10520 0.004.475 04/10/2023 750,000.00313384ED7 ** Federal Home Loan Bank10525 0.004.580 04/12/2023 500,000.00313384EF2 ** Federal Home Loan Bank10531 0.004.570 04/06/2023 1,000,000.00313384DZ9 ** Federal Home Loan Bank10541 0.004.560 04/04/2023 1,000,000.00313384DX4 ** Federal Home Loan Bank10552 1,983,883.334.835 04/28/2023 0.00313384HK8 3,250,000.00 14,870,976.13Subtotal1,983,883.33 Treasury Coupon Securities 12,922,427.61Subtotal Federal Agency Callable 8,997,710.11Subtotal Certificate of Deposit CIT Bank10213 0.003.000 04/24/2023 248,000.0017312QJ67 ** 248,000.00 3,709,536.06Subtotal0.00 Municipal Bonds 1,998,271.74Subtotal Wells Fargo Sweep Account 0.00Subtotal Portfolio POOL AP Run Date: 05/15/2023 - 18:18 PM (PRF_PM3) 7.3.0 ** - Indicates incomplete recording of maturity redemption. Report Ver. 7.3.6.1 5.3.b Packet Pg. 52 Page 2 Stated Rate Transaction Date April 1, 2023 through April 30, 2023 Activity By Type Balance Portfolio Management City of Diamond Bar CUSIP Investment #Issuer Purchases or Deposits Redemptions or Withdrawals 71,062,272.89Total5,998,000.0010,317,961.67 Portfolio POOL AP Run Date: 05/15/2023 - 18:18 PM (PRF_PM3) 7.3.0 5.3.b Packet Pg. 53 Agenda #: 5.4 Meeting Date: June 6, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: A THREE-YEAR COOPERATION AGREEMENT WITH THE LOS ANGELES COUNTY DEVELOPMENT AUTHORITY TO PARTICIPATE IN THE LOS ANGELES URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR FISCAL YEARS 24/25 THROUGH 26/27. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Adopt Resolution No. 2023-14 approving the City's participation in the Los Angeles Urban County CDBG Program and the execution of the 2024-2026 Cooperation Agreement between Los Angeles County and the City of Diamond Bar. FINANCIAL IMPACT: The City receives approximately $260,000 in CDBG Funds annually. All expenditures associated with the CDBG Program are funded through the City’s annual CDBG Grant allocation process and approved separately by the City Council. BACKGROUND: Diamond Bar has been a participating city in the Los Angeles Urban County Community Development Block Grant (CDBG) Program since July 1991. The Los Angeles County Community Development Authority (LACDA) administers the program and allocates CDBG funds received from HUD to the participating cities. Every three years, the County requires that participating cities enter into a Cooperation Agreement with the County. The current agreement will expire June 30, 2024. The County is requesting that cities approve a new Cooperation Agreement to continue participation in the next three-year funding cycle. To remain eligible as a participant in the Urban County CDBG Program for the 2024-2026 funding cycle commencing July 1, 2024 and ending June 30, 2027, the City is required to submit a signed Cooperation 5.4 Packet Pg. 54 Agreement to LACDA no later than July 14, 2023. The Attached Resolution (Attachment 1) provides the necessary authorization for the Mayor to sign the Cooperation Agreement, and authorization for the City Manager, or designee, to sign other documents necessary to administer the CDBG Program. The draft Cooperation Agreement is included in Attachment 2. CDBG projects funded by the City of Diamond Bar include an allocation of 20% toward public services programs and 80% toward public works projects and housing programs. Currently, CDBG funding is provided for senior programs, the Home Improvement Program, and ADA curb ramp improvements. As a participant in the Los Angeles Urban County CDBG Program, the City retains control over funding decisions for the use of CDBG funds subject to CDBG Program regulations. CDBG program administration is currently provided by City staff with the assistance of a consultant to prepare the annual project descriptions and summaries, quarterly performance reports, County and federal CDBG reports and documents, prevailing wage monitoring, and to ensure compliance with Federal requirements and guidelines. The County provides staff resources and assistance to the participating cities including preparation of the Consolidated Five-Year and Annual Plans and Consolidated Annual Performance Evaluation Report, oversight of the Integrated Disbursement and Information System (IDIS) and IDIS Reports, support for CDBG/HUD environmental review and clearances, CDBG program training, and assistance with monitoring and audits. Entitlement Communities CDBG “entitlement communities” are designated as cities in a metropolitan statistical area, cities with populations of at least 50,000 and qualified urban counties with populations of at least 200,000. The City of Diamond Bar qualifies as an entitlement city, and is eligible to apply for CDBG funds directly from the U.S. Department of Housing and Urban Development (HUD). As an entitlement community, the City would be responsible for all of the HUD planning, reporting and compliance requirements. DISCUSSION: The LACDA has invited the City to continue its participation in the Urban County CDBG Program for another three-year period. Although eligible to become an entitlement city, Diamond Bar has thus far opted to remain in the Los Angeles Urban County CDBG Program during each three-year funding renewal cycle so that it could utilize the personnel and technical resources provided by the LACDA. Should the City of Diamond Bar decide to become an entitlement city, the City would be allowed to use twenty percent (20%) of the CDBG allocation for administration expenses. However, there would be an increase in reporting requirements and regulations that the City would be responsible to administer. The entitlement cities typically hire CDBG staff to administer the day-to-day activities of the program, as well 5.4 Packet Pg. 55 as consultants to assist with the CDBG planning and reporting requirements. In addition, the City would be assigned a HUD Program Manager to monitor the City’s performance and provide training and technical assistance. If the City were to become an entitlement city, the annual CDBG allocation could increase or decrease based on the national CDBG funding pool. HUD determines the amount of each entitlement grant by a formula using measures of community needs including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas. Should the City remain in the Urban County CDBG Program, the City would remain eligible to participate in other programs administered by the LACDA. The City would be eligible to continue its participation in the County’s HOME Program which includes a First Time Homebuyer’s Program. Additionally, the City may participate in the Emergency Solutions Grants (ESG) Program and Mortgage Credit Certificate (MCC) Program. Furthermore, the County often provides additional assistance to the cities by undertaking County-funded or jointly funded community development activities within the local jurisdictions. These services are provided at no additional cost to the City. It is recommended that the City of Diamond Bar continue its participation with the County CDBG Program. The City’s annual CDBG allocations have ranged from $230,000 to $262,500 over the past three years. If the City becomes an entitlement City, there are no assurances that the annual CDBG allocation would increase significantly. However, it is certain that there are additional responsibilities and requirements for an entitlement city which would necessitate an increase in staff time and costs. In light of these factors, the more fiscally sound option would be for the City would be to continue participating in the County CDBG Program. LEGAL REVIEW: The City Attorney has reviewed and approved the Agreement as to form. PREPARED BY: REVIEWED BY: 5.4 Packet Pg. 56 Attachments: 1. 5.4.a Resolution No. 2023-14 2. 5.4.b LACDA Cooperation Agreement for FY 2024-26 5.4 Packet Pg. 57 RESOLUTION NO. 2023-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE PARTICIPATION IN THE LOS ANGELES URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND THE EXECUTION OF THE 2024-2026 COOPERATION AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES AND THE CITY OF DIAMOND BAR. WHEREAS, the City of Diamond Bar has expressed an interest in participating in the Los Angeles Urban County Community Development Block Grant (CDBG) Program, and if applicable, the HOME Investment Partnerships (HOME) Program, and the Emergency Solutions Grants (ESG) Program, for another three (3) year cycle in the County’s Consolidated Plan for Fiscal Years 2024-2026 commencing July 1, 2024 and ending June 30, 2027; and WHEREAS, in order to participate in the Los Angeles Urban County Community Development Block Grant (CDBG) Program, the City of Diamond Bar is required to enter into a Cooperation Agreement with the County of Los Angeles; and WHEREAS, the City of Diamond Bar has participated in the Los Angeles Urban County Community Development Block Grant (CDBG) Program since 1991; and WHEREAS, a number of projects that have benefited the community have been funded through the CDBG Program including public services, public works, park improvements, and home improvement program; and WHEREAS, the participation in the CDBG Program allows the City to control its own allocation of CDBG funds provided that the projects meet CDBG regulations addressing the needs of low- and moderate-income households and regarding the elimination of slum and blight. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. That the City Council of the City of Diamond Bar does hereby approve the participation in the Los Angeles Urban County Community Development Block Grant (CDBG) Program, and if applicable, the HOME Program and the ESG Program, from July 1, 2024 through June 30, 2027. Section 2. That the City Council of the City of Diamond Bar does hereby approve the execution of the Cooperation Agreement between the City of Diamond Bar and the County of Los Angeles for the time period of July 1, 2024 through June 30, 2027 and self- renewing thereafter. 5.4.a Packet Pg. 58 Resolution No. 2023-14 2 Section 3. That the City Council does hereby authorize the City Manager to execute any and all documents necessary for participation in the Los Angeles Urban County CDBG Program on behalf of the City of Diamond Bar. Section 4. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval. PASSED, APPROVED, AND ADOPTED this 6th day of June, 2023. CITY OF DIAMOND BAR __________________________ Andrew Chou, Mayor ATTEST: I, Kristina Santana, City Clerk of the City of Diamond Bar, California do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the 6th day of June, 2023, by the following vote, to wit: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: ABSTAIN: COUNCILMEMBERS: __________________________ Kristina Santana, City Clerk 5.4.a Packet Pg. 59 May 2023 1 COUNTY OF LOS ANGELES COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM HOME INVESTMENT PARTNERSHIPS PROGRAM EMERGENCY SOLUTIONS GRANT PROGRAM PARTICIPATING CITY COOPERATION AGREEMENT This COOPERATION AGREEMENT (“Agreement”) is being entered into on this «Day» day of «MONTH_YEAR», to be effective on the 1st day of July 2024, by and between the CITY OF «PARTICIPATING_CITY», hereinafter referred to as “City,” and the County of Los Angeles, by and through the Executive Director of the Los Angeles County Development Authority, hereinafter referred to as “County,” and shall remain in effect for the County's Consolidated Plan for Fiscal Years 2024-2026. The County and the City are collectively referred to as the “Parties” or individually “Party.” WITNESSETH THAT: WHEREAS, in 1974, the U.S. Congress enacted and the President signed a law entitled, the Housing and Community Development Act of 1974, as amended, herein called the “Act”; WHEREAS, the Parties desire to cooperate to undertake, or assist in undertaking, community development, community renewal of lower-income housing assistance activities, specifically urban renewal and publicly assisted housing, including, but not limited to, the improvement or development of housing for persons of low- to moderate-incomes, and other community or urban renewal activities authorized by the Act, the Cranston-Gonzalez National Affordable Housing Act (“NAHA”), and the U.S. Housing Act of 1937, as amended; WHEREAS, the Community Development Block Grant (“CDBG”) Program, the HOME Investment Partnerships (“HOME”) Program, and the Emergency Solutions Grant (“ESG”) Program are required to have an approved comprehensive housing strategy as authorized under NAHA; WHEREAS, the County has requested of the U.S. Department of Housing and Urban Development, hereinafter referred to as “HUD”, that the County be designated as an urban county, hereinafter referred as to the “Los Angeles Urban County”; WHEREAS, the City has participated with the County in the Los Angeles Urban County Program and desires to renew its participation with the County in said Los Angeles Urban County Program for the County's Consolidated Plan for Fiscal Years 2024-2026; WHEREAS, as the Los Angeles Urban County designee, the County will take responsibility and assume all obligations of an applicant under federal statutes, including: the analysis of needs, the setting of objectives, the preparation of community development and housing assistance plans, the consolidated plan, and the assurances of certifications; 5.4.b Packet Pg. 60 May 2023 2 WHEREAS, the terms and provisions of this Agreement are fully authorized under state and local law, and this Agreement provides full legal authority for the County to undertake, or assist in undertaking, essential community development and housing assistance activities, specifically urban renewal and publicly assisted housing; and WHEREAS, by executing this Agreement, the Parties hereby give notice of the intention to participate in the Los Angeles Urban County Program. NOW, THEREFORE, the Parties agree as follows: 1. The City hereby authorizes the County to perform, or cause to be performed, those acts necessary or appropriate to implement the community development and housing assistance activities. Specifically urban renewal and publicly assisted housing, including, but not limited to, improvement or development of housing for persons of low- to moderate-income, and other community or urban renewal activities authorized under the Act for the City in the County's Consolidated Plan for Fiscal Years 2024-2026, which will be funded from the CDBG Program, and, where applicable HOME and ESG Programs, from federal annual appropriations and from any program income generated from the expenditure of such funds. In the event this Agreement extends into succeeding fiscal years and funds have not been appropriated, this Agreement will automatically terminate as of June 30 of the then-current fiscal year. The County will endeavor to notify the City in writing within ten (10) days of receipt of non-appropriation notice. 2. This Agreement covers the following formula funding programs administered by HUD where the County is awarded and accepts funding directly from HUD: The CDBG Program, the HOME Program, and the ESG Program. 3. In executing this Agreement, the City understands the following: a. The County has the final responsibility for selecting CDBG, and, where applicable, HOME and ESG, activities and submitting the Consolidated Plan to HUD. b. The City is not eligible to apply for grants under the State CDBG (“Small Cities CDBG”) Program for appropriations for the County's Consolidated Plan for Fiscal Years 2024-2026. c. The City may participate in the HOME Program only through the Los Angeles Urban County Program. Thus, even if the County does not receive a HOME formula allocation, the City cannot form a HOME consortium with other local governments. d. The City may participate in the ESG Program only through the Los Angeles 5.4.b Packet Pg. 61 May 2023 3 Urban County Program. 4. The term of this Agreement shall be for the County's Consolidated Plan for Fiscal Years 2024-2026 and commence on July 1, 2024 through June 30, 2027 ("Urban County Term"). The Parties agree that they cannot terminate or withdraw from this Agreement while it remains in effect. The City provides written notice at least 60 days prior to June 30 2026 that it elects not to participate in the next urban county qualification period. Towards the end of the second year of the Urban County Term, the County will notify the City in writing of its right not to participate in the County's successive Consolidated Plan for the next three-year period. The Parties agree to adopt amendments to this Agreement incorporating changes necessary to meet the requirements for cooperation agreements set forth in HUD’s Urban County Qualification for Participation Notice, prior to the subsequent three- year extension of the term. 5. This Agreement shall be effective for the Urban County Term and for such period of time for the expenditure of all CDBG funds, or where applicable, HOME and ESG funds, allocated to the City under this Agreement and appropriations from any program income therefrom and for the completion of the funded activities. The Parties agree that they cannot terminate or withdraw from this Agreement while it remains in effect. 6. The Parties agree to cooperate to undertake, or assist in undertaking, community renewal and lower-income housing assistance activities, specifically urban renewal and publicly assisted housing, including, but not limited to, the improvement or development of housing for persons of low- to moderate-incomes, and other community or urban renewal activities authorized by the Act. The Parties in the performance of this Agreement shall take all actions necessary or appropriate to assure compliance with the Los Angeles Urban County Program’s certification under Section 104(b) of Title I of the Act, as amended, that the grant will be conducted and administered in conformity with Title VI of the Civil Rights Act of 1964; and the implementing regulations at 24 CFR Part 1, and the Fair Housing Act, and the implementing regulations at 24 CFR Part 100, and will affirmatively further fair housing. See 24 CFR § 91.225(a) and Affirmatively Furthering Fair Housing Definitions and Certifications (86 FR 30779, June 10, 2021), to be codified at 24 CFR 5.151 and 5.152, available at https://www.federalregister.gov/documents/2021/06/10/2021-12114/restoring- affirmatively-furthering-fair-housing-definitions-and-certifications. Furthermore, the Parties in the performance of this Agreement shall take all actions necessary or appropriate to assure compliance with Section 109 of Title I of the Act, and the implementing regulations at 24 CFR Part 6, which incorporates Section 504 of the Rehabilitation Act of 1973, and the implementing regulations at 24 CFR Part 8, Title II of the Americans with Disabilities Act, and the implementing 5.4.b Packet Pg. 62 May 2023 4 regulations at 28 CFR Part 35, the Age Discrimination Act of 1975, and the implementing regulation at 24 CFR Part 146, and Section 3 of the Housing and Urban Development Act of 1968, and all other applicable laws and regulations. The Parties agree that CDBG and, where applicable, HOME and ESG funding is prohibited for any activities in, or in support of, any cooperating City that does not affirmatively further fair housing within its own jurisdiction or that impedes the County’s action to comply with its fair housing certification. The City acknowledges and agrees to HUD’s 424-B Form, Assurances and Certifications. 7. Pursuant to 24 CFR § 570.501(b), the City is subject to all requirements applicable to subrecipients, including the requirement of a written agreement as set forth in 24 CFR § 570.503. 8. The City shall report to the County of any income generated by the use of CDBG and, where applicable, HOME and ESG funds received by the City. Any such program income, if applicable, must be remitted to the County within 30 days of receipt. Such program income may be used for eligible activities in accordance with all CDBG and, where applicable, HOME and ESG, requirements as may then apply. 9. The County shall be responsible for monitoring and reporting to HUD on the use of any program income; therefore, the City shall be required to maintain appropriate record keeping and reporting for this purpose. 10. The City may not sell, trade or otherwise transfer all or any portion of CDBG, and, where applicable, HOME and ESG funds to another metropolitan city, urban county, unit of general local government, or Indian tribe, or insular area that directly or indirectly receives CDBG, and, where applicable, HOME and ESG funds in exchange for any other funds, credits or non-federal consideration, but must use such funds for activities eligible under Title I of the Act. 11. In the event of grant close-out or termination of this Agreement, any program income that is on hand or received subsequent to the close-out or change in status shall be paid to the County within 60 days after grant closeout or termination of this Agreement. 12. All program income generated from the disposition or transfer of real property acquired or improved by the City using CDBG and, where applicable, HOME and ESG, funds or program income, during the Urban County Term, shall be subject to all the terms and conditions of this Agreement. 13. Any real property which is acquired or improved by the City during the term of this Agreement, in whole or in part, using CDBG and/or HOME and ESG funds or program income in excess of $25,000, shall be subject to the following standards: 5.4.b Packet Pg. 63 May 2023 5 a. The County shall be notified by the City in writing of any modification or change in the use or disposition of such real property from that planned at the time of the acquisition or improvement. Such notification shall be made prior to the modification, change in use or disposition. b. If such real property is sold within five (5) years or transferred for a use which does not qualify as an eligible activity under CDBG and/or HOME and ESG regulations, the City shall reimburse to the County an amount equal to the pro-rata share of the current fair market value of the property or proceeds from the sales. The pro-rata share shall be calculated by multiplying the current market value by the percentage of the purchase price paid with CDBG funds or program income. 14. The City shall make available for inspection and audit to County’s and HUD’s representatives, upon request, at any time during the duration of this Agreement and for a period of five (5) years thereafter, all of its books and records relating to CDBG and, where applicable, HOME and ESG, program activities and income. 15. Following the end of the three-year reimbursable contract period and after resolving any financial or programmatic findings, if the City elects to leave the Los Angeles Urban County Program and is not eligible to become an entitlement city, the City will be unable to request that its allocation or any remaining balance be transferred to the City. Any remaining balance will be transferred to the funding pool of the Supervisorial District in which the City is located. 16. The City has adopted and is enforcing: a. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and b. A policy of enforcing applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. 17. The City shall provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the City’s workplace and specifying the actions that will be taken against employees for violation of such prohibition. b. Establishing an ongoing drug-free awareness program to inform employees about: i. The dangers of drug abuse in the workplace; 5.4.b Packet Pg. 64 May 2023 6 ii. The City’s policy of maintaining a drug-free workplace; iii. Any available drug counseling, rehabilitation, and employee assistance programs; and iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace. c. Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph “a” of this Section 17. d. Notifying the employee in the statement required by paragraph “a” of this Section 17 that, as a condition of employment funded by the CDBG, and where applicable, HOME and ESG grant, the employee will: i. Abide by the terms of the statement; and ii. Notify the City in writing of his or her conviction of a violation of a criminal drug statute occurring in the workplace no later than five (5) calendar days after such conviction. e. Notifying the County in writing, within ten (10) calendar days after receiving notice under subparagraph d(ii) of this Section 17 from an employee or otherwise receiving actual notice of any such conviction; and the City must provide written notice, including position or title, of any City employees convicted of any criminal drug statute to every County officer or other designee who processed a CDBG, HOME, or ESG grant which funded any activity on which the convicted employee was working, unless HUD has designated an identification number(s) of each affected grant. f. Taking one (1) of the following actions, within 30 calendar days of receiving notice under subparagraph d(ii) of this Section 17, with respect to any employee who is so convicted: i. Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purpose by a federal, state, local health, law enforcement, or other appropriate agency. g. Making a good faith effort to continue to maintain a drug-free workplace through the implementation of paragraphs a, b, c, d, e, and f, of this Section 17. 5.4.b Packet Pg. 65 May 2023 7 18. This Agreement may be executed in any number of counterparts, each of which shall be effective only upon delivery, and therefore shall be deemed an original, and all of which shall constitute one and the same document, for the same effect as if all parties hereto had signed the same signature page. The facsimile, email, or other electronically delivered signature of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals. 5.4.b Packet Pg. 66 IN WITNESS WHEREOF, the Board of Supervisors of the County of Los Angeles has caused this Agreement to be subscribed by the Executive Director of the LACDA, and the City has subscribed the same through its duly authorized officers, on the day, month, and year first above written. County Counsel Certification The office of the County Counsel hereby certifies that the terms and provisions of this Agreement are fully authorized under state and local laws, and that the Agreement provides full legal authority for the County to undertake or assist in undertaking essential community development and housing assistance activities, specifically urban renewal and public assisted housing. By: ___________________________________ ___________________________ Principal Deputy County Counsel Date COUNTY OF LOS ANGELES By: ________________________________ EMILIO SALAS, Executive Director Los Angeles County Development Authority ATTEST: City Clerk By: ________________________________ APPROVED AS TO FORM: DAWYN R. HARRISON County Counsel By: ________________________________ BEHNAZ TASHAKORIAN Principal Deputy County Counsel CITY OF «PARTICIPATING_CITY» By: ________________________________ MAYOR OR DESIGNEE APPROVED AS TO FORM: By: ________________________________ CITY ATTORNEY 5.4.b Packet Pg. 67 Agenda #: 5.5 Meeting Date: June 6, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CANCELLATION OF JULY 4, 2023 CITY COUNCIL MEETING STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Adjourn the June 20, 2023 City Council meeting to July 18, 2023. FINANCIAL IMPACT: None. BACKGROUND: This year, the 4th of July holiday falls on a regularly scheduled City Council meeting night. It would be appropriate to cancel the meeting since City Hall will be closed in observance of the holiday. There will be no pressing matters or public hearings scheduled and therefore adjourning the meeting will not cause the City any hardship. Should the City Council concur, it is recommended that the Mayor, at the end of the June 20, 2023 City Council Meeting, adjourn said Council meeting to July 18, 2023. PREPARED BY: 5.5 Packet Pg. 68 REVIEWED BY: 5.5 Packet Pg. 69 Agenda #: 5.6 Meeting Date: June 6, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CONSULTANT SERVICES AGREEMENT WITH TRUE NORTH RESEARCH, INC. FOR THE COMPLETION OF A COMMUNITY SURVEY THROUGH JUNE 30, 2024. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve and authorize the City Manager to sign the Consultant Services Agreement with True North Research, Inc. FINANCIAL IMPACT: The total not-to-exceed amount of the Agreement for Fiscal Year 2022-2023 would be $29,300. Sufficient funds are included in the Fiscal Year 2022-2023 budget to cover the cost of this survey. BACKGROUND: In keeping with the 2021-2024 Strategic Plan, and in support of ongoing efforts to improve community engagement, the City is conducting its first comprehensive resident survey. The purpose of this survey is to measure, among other areas, residents’ perception of the overall quality of life in Diamond Bar, and their satisfaction with the type of and level of services and programs the City offers, as well as learn about their communication and engagement preferences. After this initial survey, the City will have baseline data that can be compared to future surveys. It is good practice to repeat resident surveys every two years to track shifts in residents’ satisfaction and expectations as well as to identify opportunities for improvement. Additionally, resident feedback and insights gained from these biennial surveys will be useful during future strategic planning efforts. 5.6 Packet Pg. 70 ANALYSIS: In February 2023, the Public Information Division solicited proposals from qualified firms to conduct a comprehensive community satisfaction survey. Staff received 13 proposals and reviewed them in order to identify the top three firms to invite to an interview. Interviews were conducted by Zoom on May 2, 2023, and staff unanimously agreed that True North Research, Inc. (True North) be selected because of their reasonable pricing, their extensive experience conducting community surveys on behalf of public agencies, their familiarity with the local area, and their data collection methodology. True North will complete a scientifically valid survey of 500 residents using a random sampling methodology that ensures a representative sample of adult residents in Diamond Bar. They will use three recruiting methods (email, text, and telephone calls) to solicit participation. Each survey will have a unique identification code tied to a Diamond Bar address to limit one response, per individual, per household. Additionally, the survey and invitations will be available in English as well as in Chinese and Korean, the city’s two other dominant languages used by Diamond Bar residents, according to the 2020 Census data. Once the agreement between the City and True North is signed, the survey process will begin and take approximately three months to be completed. The final report detailing the survey results and most important findings will be presented to the City Council at a future meeting. LEGAL REVIEW: The City Attorney has reviewed and approved the agreement as to form. PREPARED BY: REVIEWED BY: Attachments: 5.6 Packet Pg. 71 1. 5.6.a NDP True North Research Contract 2. 5.6.b SurveyTNR-Exhibit A 5.6 Packet Pg. 72 1 CONSULTANT SERVICES AGREEMENT THIS AGREEMENT (the "Agreement") is made as of June 6, 2023 by and between the City of Diamond Bar, a municipal corporation ("City") and True North Research, Inc., a California Corporation ("Consultant"). 1. Consultant's Services. Subject to the terms and conditions set forth in this Agreement Consultant shall provide to the reasonable satisfaction of the City the completion of Community Survey as set forth in the attached Exhibit "A", which is incorporated herein by this reference. As a material inducement to the City to enter into this Agreement, Consultant represents and warrants that it has thoroughly investigated the work and fully understands the difficulties and restrictions in performing the work. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. Ryan McLean, Assistant City Manager (herein referred to as the “City’s Project Manager”), shall be the person to whom the Consultant will report for the performance of services hereunder. It is understood that Consultant shall coordinate its services hereunder with the City’s Project Manager to the extent required by the City’s Project Manager, and that all performances required hereunder by Consultant shall be performed to the satisfaction of the City’s Project Manager and the City Manager 2. Term of Agreement. This Agreement shall take effect June 6, 2023, and shall continue until June 30, 2024 ("Term"), unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the scope of services set forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed Twenty-nine thousand, three hundred dollars ($29,300) without the prior written consent of the City. The above not to exceed amount shall include all costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and all related expenses. 4. Payment. A. As scheduled services are completed, Consultant shall submit to City an invoice for the services completed, authorized expenses and authorized extra work actually performed or incurred. B. All such invoices shall state the basis for the amount invoiced, including services completed, the number of hours spent and any extra work performed. 5.6.a Packet Pg. 73 2 C. City will pay Consultant the amount properly invoiced within 35 days of receipt, but may withhold 30% of any invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables. D. Payment shall constitute payment in full for all services, authorized costs and authorized extra work covered by that invoice. 5. Change Orders. No payment for extra services caused by a change in the scope or complexity of work, or for any other reason, shall be made unless and until such extra services and a price therefore have been previously authorized in writing and approved by the City Manager or his designee as an amendment to this Agreement. The amendment shall set forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by City to Consultant. 6. Priority of Documents. In the event of any inconsistency between the provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall control 7. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent, except as specifically provided herein. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with Workers' Compensation laws regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable Worker's Compensation laws. D. Consultant shall, at Consultant’s sole cost and expense fully secure and comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board. 5.6.a Packet Pg. 74 3 E. In addition to any other remedies it may have, City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification required by this Agreement or for any amount or penalty levied against the City for Consultant’s failure to comply with this Section. 8. Standard of Performance. Consultant shall perform all work at the standard of care and skill ordinarily exercised by members of the profession under similar conditions and represents that it and any subcontractors it may engage, possess any and all licenses which are required to perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work. 9. Indemnification. Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with: (1) Any and all claims under Workers’ Compensation Act and other employee benefit acts with respect to Consultant’s employees or Consultant’s contractor’s employees arising out of Consultant’s work under this Agreement; and (2) Any and all claims arising out of negligent or wrongful acts, errors or omissions of Consultant, its agents, employees, and subcontractors, regardless of City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall promptly pay any final judgment rendered against the Indemnitees. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. Except for the Indemnitees, this Agreement shall not be construed to extend to any third party indemnification rights of any kind. (3) The Consultant's obligations to indemnify, defend and hold harmless the City shall survive termination of this Agreement. 10. Insurance. A. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company authorized to do business in the State of California and approved by the City the following insurance: 5.6.a Packet Pg. 75 4 (1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00 per occurrence; (3) automotive liability insurance written on an occurrence basis covering all owned, non-owned and hired automobiles, with minimum combined single limits coverage of $1,000,000.00; and (4) Worker's Compensation insurance when required by law, with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. B. The City, its officers, employees, agents, and volunteers shall be named as additional insureds on the policies as to comprehensive general liability, property damage, and automotive liability. The policies as to comprehensive general liability, property damage, and automobile liability shall provide that they are primary, and that any insurance maintained by the City shall be excess insurance only C. All insurance policies shall provide that the insurance coverage shall not be non-renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City at least ten (10) days prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage and in the event of any of the same by the insurer to immediately notify the City. D. All policies of insurance shall cover the obligations of Consultant pursuant to the terms of this Agreement and shall be issued by an insurance company which is authorized to do business in the State of California or which is approved in writing by the City; and shall be placed have a current A.M. Best's rating of no less than A-, VII. E. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum insurance requirements above, and (2) insurance policy endorsements or a copy of the insurance policy evidencing the additional insured requirements in this Agreement, in a form acceptable to the City. F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the Consultant (as the named insured) should Consultant fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City. Consultant understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by Consultant as primary insured to pay its SIR or deductible 5.6.a Packet Pg. 76 5 constitutes a material breach of this Agreement. Should City pay the SIR or deductible on Consultant’s due to such failure in order to secure defense and indemnification as an additional insured under the policy, City may include such amounts as damages in any action against Consultant for breach of this Agreement in addition to any other damages incurred by City due to the breach. G. Subrogation. With respect to any Workers' Compensation Insurance or Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution it may have against the Indemnitees. H. Failure to Maintain Insurance. If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may take out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which amounts may be deducted from any payments due Consultant. I. Consultant shall include all subcontractors, if any, as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor to the City for review and approval. All insurance for subcontractors shall be subject to all of the requirements stated herein. 11. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Notwithstanding the foregoing, to the extent Consultant prepares reports of a proprietary nature specifically for and in connection with certain projects, the City shall not, except with Consultant's prior written consent, use the same for other unrelated projects. 12. Ownership of Materials. Except as specifically provided in this Agreement, all materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Consultant may, however, make and retain such copies of said documents and materials as Consultant may desire. 13. Maintenance and Inspection of Records. In accordance with generally accepted accounting principles, Consultant and its subcontractors shall maintain reasonably full and complete books, documents, papers, accounting records, and other information (collectively, the “records”) pertaining to the costs of and completion of services performed under this Agreement. The City and any of their authorized representatives shall have access to and the right to audit and reproduce any of Consultant's records regarding the services provided under this Agreement. Consultant shall maintain all such records for a period of at least three (3) years after termination or completion of this Agreement. Consultant agrees to make available all such records for 5.6.a Packet Pg. 77 6 inspection or audit at its offices during normal business hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if requested. 14. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 15. Termination. The City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, unless the notice provides otherwise, except those services reasonably necessary to effectuate the termination. The City shall be not liable for any claim of lost profits. 16. Personnel/Designated Person. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Except as provided in this Agreement, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right in its sole discretion to require Consultant to exclude any employee from performing services on City's premises. 17. Non-Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or 5.6.a Packet Pg. 78 7 termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 18. Time of Completion. Consultant agrees to commence the work provided for in this Agreement within (5) days of being notified by the City to proceed and to diligently prosecute completion of the work within the time frame agreed to by and between the Project Manager and the Consultant. 19. Time Is of the Essence. Time is of the essence in this Agreement. Consultant shall do all things necessary and incidental to the prosecution of Consultant's work. 20. Liquidated Damages. Consultant shall pay City, or have withheld from monies due it, as liquidated damages, the sum of _______ Dollars ($___) per day for each and every calendar day's delay in finishing the work within the time specified, including any written extensions which may be granted, in writing, in accordance with this Agreement. 21. Delays and Extensions of Time. Consultant's sole remedy for delays outside its control shall be an extension of time. No matter what the cause of the delay, Consultant must document any delay and request an extension of time in writing at the time of the delay to the satisfaction of City. Any extensions granted shall be limited to the length of the delay outside Consultant’s control. If Consultant believes that delays caused by the City will cause it to incur additional costs, it must specify, in writing, why the delay has caused additional costs to be incurred and the exact amount of such cost within 10 days of the time the delay occurs. No additional costs can be paid that exceed the not to exceed amount absent a written amendment to this Agreement. In no event shall the Consultant be entitled to any claim for lost profits due to any delay, whether caused by the City or due to some other cause. 22. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 23. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 5.6.a Packet Pg. 79 8 24. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 25. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 26. Mediation. Any dispute or controversy arising under this Agreement, or in connection with any of the terms and conditions hereof, which cannot be resolved by the parties, may be referred by the parties hereto for mediation. A third party, neutral mediation service shall be selected, as agreed upon by the parties and the costs and expenses thereof shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts to resolve any such dispute or controversy so submitted to mediation. It is specifically understood and agreed by the parties hereto that mutual good faith efforts to resolve the same any dispute or controversy as provided herein, shall be a condition precedent to the institution of any action or proceeding, whether at law or in equity with respect to any such dispute or controversy. 27. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. “CONSULTANT” “CITY” True North Research, Inc. City of Diamond Bar 1592 N. Coast Highway 101 21810 Copley Drive Encinitas, CA 92024 Diamond Bar, CA 91765-4178 Attn.: Timothy McLarney, Ph.D. Attn.: Ryan McLean Phone: (760) 632-9900 Phone: (909) 839-7016 E-Mail: mclarney@tn-research.com E-mail: rmclean@diamondbarca.gov 28. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. The venue for any action brought under this Agreement shall be in Los Angeles County. 5.6.a Packet Pg. 80 9 29. Counterparts.This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 30. Entire Agreement.This Agreement, and any other documents incorporated herein by reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by a person duly authorized to do so under the City's Purchasing Ordinance. IN WITNESS of this Agreement, the parties have executed this Agreement as of the date first written above. "Consultant" "City" True North Research, Inc. CITY OF DIAMOND BAR By: By: ____ Printed Name: Dan Fox, City Manager Title: By: ATTEST: Printed Name: Title: By: Kristina Santana, City Clerk Approved as to form: By:____ Omar Sandoval, City Attorney *NOTE:If Consultant is a corporation, the City requires the following signature(s): --(1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only one corporate officer exists or one corporate officer holds more than one corporate office, please so indicate. OR -- The corporate officer named in a corporate resolution as authorized to enter into this Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the execution of the Agreement, must be provided to the City. 7LPRWK\0F/DUQH\3K' 3UHVLGHQW )UDXQWHQH0F/DUQH\ &)2 Frauntene McLarney Digitally signed by Frauntene McLarney Date: 2023.05.22 11:10:26 -07'00' 5.6.a Packet Pg. 81 Community Survey Project 2023 Exhibit A 5.6.b Packet Pg. 82 Summary ProposalTrue North Research, Inc. © 2023 1City of Diamond Bar . . . . . . . . . . . . . . . . S UMMARY PROPOSAL True North Research, Inc. (True North) is pleased to present the City of Diamond Bar (City) with this proposal to design and conduct a statistically reliable survey of Diamond Bar residents. The RFP and our recent conversations have been quite helpful to our understanding of the City’s objectives and needs with respect to the proposed research, and we have crafted this summary description of the proposed work scope and associated costs accordingly. However, if we missed an important detail—or if other issues have arisen that should be factored into the study—please feel free to contact us (760.632.9900) and we’ll be happy to revise this estimate. SCOPE OF SERVICES The scope of services that we propose to perform for the City includes all tasks associated with designing, conducting and analyzing the survey, as well as pre- senting the results. Briefly, the scope of services includes: • Meet with the City to thoroughly discuss the research objectives and methodology for the survey, as well as discuss potential challenges, concerns, and issues that may surround the study. • Develop a stratified, random sample of Diamond Bar adult residents to be recruited to par- ticipate in the survey. • Develop a draft questionnaire for the City’s review and make revisions as needed until all parties approve of the instrument. • Pre-test the survey instrument to ensure its integrity. • Translate the finalized questionnaire and invitations into Chinese and Korean to allow for data collection in English, Chinese, and Korean. • CATI (Computer Assisted Telephone Interviewing) program the finalized survey instrument to ensure accurate and reliable data collection using live telephone interviewers. • Web program the same survey instrument to allow for secure, password-protected online data collection to compliment the telephone data collection. • Recruit participation in the survey using a combination of email invitations, text invitations, and telephone calls.1 •Collect at least 500 quality interviews according to the sampling plan and a strict interview- ing protocol.2 Interviewers will be professional, high quality interviewers. It is expected that the average interview will last up to 18 minutes. • Process the data, which includes conducting validity checks, cleaning, recoding, coding open-end responses, and adjusting for strategic oversampling (if used) through a statistical procedure known as ‘weighting’. • Prepare an initial topline summary which presents the overall findings of the survey. 1. The email and text invitations will appear to come from the City and are signed by the City Manager, as this will improve the perceived legitimacy of the survey and enhance the participation rate. True North will man- age the distribution of email and text invitations from our system so we can effectively manage the person- alized hyperlinks and reminder notices. 2. It is likely that the delivered sample size will exceed 500 interviews. Any interviews collected beyond 500 will be provided to the City at no additional cost. 5.6.b Packet Pg. 83 Summary ProposalTrue North Research, Inc. © 2023 2City of Diamond Bar . . . . . . . . . . . . . . . . • Prepare a thorough report on the findings, including a detailed question-by-question analy- sis, description of the methodology, an executive summary of the key findings and conclu- sions/recommendations, as well as a comprehensive set of crosstabulations showing how the answers varied by subgroups of residents. The report will include extensive full-color graphics displaying the findings, benchmark comparisons where appropriate, as well as insightful narrative discussion of the results and their implications. • Prepare an electronic copy of the final report to allow the City to reproduce the report as needed. • Prepare a PowerPoint presentation of the results and present the results to the City. • Be available to assist and provide advice to the City after the survey is complete. COSTS True North’s fixed-fee cost estimate to complete the scope of work described above is $29,300. This cost is inclusive—there will be no additional charges associated with the study. PROJECT SCHEDULE True North will work with the City of Diamond Bar to establish a proj- ect schedule that meets the City’s needs for the survey. Figure 1 presents a typical time line for a community survey, showing the number of days that we generally recommend devoting to each stage, as well as the key research tasks that are completed in each stage. Assuming the contract is approved by City Council at the June 6th meeting and a kickoff is scheduled for the week of June 19th, the following schedule would have all design and preparation work complete by the week of July 17th, Topline Results ready the first week of August, and a Full Report prepared by mid-August. We have the availability and resources needed to meet this time line, as well as the flexibility to accelerate or extend this schedule, as needed, to best meet the City’s needs. FIGURE 1 PROPOSED PROJECT TIME LINE 7days 10 days 10 days 14 days 10 days 10 days Ongoing Kickoff Meeting Background Research Share Plans & Documents Questionnaire Design, Review & Approve Pre-Test Sample Language Translation CATI Program/Test Web Program/Test Interviewer Training Invitations Email, Mail, Text & Phone Recruiting Online Surveys Telephone Interviews Monitoring Data Processing Coding Weighting Crosstabs Topline Summary Statistical Analysis Full Report Powerpoint Summary Council Presentation Strategic Advice Project Initiation Design Prepare to Field Data Collection Data Processing Analysis & Reporting Presentations Ongoing Strategic Consulting 5.6.b Packet Pg. 84 Agenda #: 5.7 Meeting Date: June 6, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: AUTHORIZATION TO SUBMIT A LIST OF PROJECTS TO BE FUNDED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 (SB-1) FOR FY 2023/24. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Adopt Resolution No. 2023-15 authorizing the submittal of FY 2023/24 list of road projects funded by SB 1: the Road Repair and Accountability Act of 2017. FINANCIAL IMPACT: Sufficient funds have been proposed in the FY 2023/24 budget in the amount of $4,050,000 for new Road Repair and Accountability Act of 2017 funded capital improvement projects. In addition to these new appropriations, remaining balances from FY 22/23 will remain effective and carryover to FY 23/24 for Road Repair and Accountability Act of 2017 funded capital improvement projects in the amount of $1,273,302. New Appropriation FY 23/24: $4,050,000 Carryover Appropriation from FY 22/23: $1,273,302 Total FY 23/24 Appropriation: $5,323,302 BACKGROUND: On April 28, 2017, the Governor signed Senate Bill (SB) 1, which is known as the Road Repair and Accountability Act (RMRA) of 2017. In order to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road system, SB 1 increased per gallon fuel excise taxes, diesel fuel sales taxes, and vehicle registration fees. SB 1 emphasizes the importance of accountability and transparency in the delivery of 5.7 Packet Pg. 85 California’s transportation programs. Therefore, to be eligible for RMRA funding, the statute requires cities and counties to provide annual RMRA project reports to the California Transportation Commission (CTC). Prior to receiving an apportionment of RMRA funds from the Controller in a fiscal year, a city must submit to the CTC a list of projects proposed to be funded with these funds. All projects proposed to receive funding must be included in the budget and adopted by resolution by the City Council in a public meeting. Once the CTC receives the project list from the City, it will report to the Controller that the list of projects has been submitted and are, therefore, eligible to receive an apportionment of RMRA funds for the applicable fiscal year. Attached to this report is the required resolution and project list that will be submitted to the CTC by July 1, 2023 (Attachment 1). DISCUSSION: The proposed FY 2023/24 budget anticipates allocating $5,323,302 in RMRA funds for the following roadway improvement projects: Carryover funding from FY 2022/23 to FY 2023/24- $1,273,302 1. Grand Avenue/Golden Springs Drive Intersection Enhancement - $873,302 2. Arterial Street Rehabilitation on Golden Springs Drive from Brea Canyon Road to Grand Avenue - $400,000 New funding in FY 2023/24- $4,050,000 1. Arterial Street Rehabilitation: - Golden Springs Dr. from Grand Ave. to Temple Ave. - Grand Ave. from Diamond Bar Blvd. to East City Limits - Gateway Center Dr., Copley Dr., and Bridgegate Dr. A city receiving an apportionment of RMRA funds is required to sustain maintenance of effort (MOE) by spending at least the annual average of its general fund expenditures during the 2009/10, 2010/11, and 2011/12 fiscal years for street, road and highway purposes from the City’s general fund. This amount for the City of Diamond Bar has been determined to be $467,701. This MOE will be easily met each fiscal year. LEGAL REVIEW: The City Attorney has reviewed and approved the Resolution as to form. PREPARED BY: 5.7 Packet Pg. 86 REVIEWED BY: Attachments: 1. 5.7.a Resolution No. 2023-15 2. 5.7.b Exhibit A - Project List 5.7 Packet Pg. 87 RESOLUTION NO. 2023-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AUTHORIZING THE SUBMITTAL OF A PROJECT LIST OF ROAD PROJECTS FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 FOR FY 2023/24. WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017, was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs; and WHEREAS, the City of Diamond Bar must submit a project list on an annual basis to the California Transportation Commission in order to be eligible for Road Maintenance and Rehabilitation Account (RMRA) funding; and WHEREAS, SB 1 requires the City to include the project list in the budget and adopt the list by resolution of the City Council in a public meeting; and WHEREAS, The City of Diamond Bar will receive an estimated $1,358,896 in Road Maintenance and Rehabilitation Account (RMRA) funding in Fiscal Year 2023-24; and WHEREAS, The City of Diamond Bar will carry over an estimated $1,273,302 of RMRA appropriations from Fiscal Year 2022-23 to Fiscal Year 2023-24 with new appropriations in the amount of $4,050,000 from new Fiscal Year 2023-24 RMRA revenues and available reserves, for a total of $5,323,302 for Fiscal Year 2023-24. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the City Council of the City of Diamond Bar adopts the attached project list of road projects funded by RMRA funds in Exhibit “A”. PASSED, APPROVED AND ADOPTED this 6th day of June, 2023. CITY OF DIAMOND BAR __________________________ Andrew Chou, Mayor 5.7.a Packet Pg. 88 Resolution No. 2023-15 2 I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of June, 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Kristina Santana, City Clerk 5.7.a Packet Pg. 89 STATE OF CALIFORNIA • CALIFORNIA TRANSPORTATION COMMISSIONSenate Bill (SB) 1 Proposed Project List Form* Required Type (Select from dropdown list)Explanation (if "Other" is selected, please explain)?Pre-Construction (mm/yyyy)Construction (mm/yyyy)Min. Max.Sustainability?Technologies?Climate Change?Complete Streets Elements?Description of ElementsPP01 5455Grand Ave/Golden Springs Drive Intersection EnhancementPW18400 Complete Streets ComponentsAs a result of the widening of the Grand/Golden Springs Drive intersection being performed by the City of Industry as part of the 57/60 Confluence Project (Phase IIA), pedestrian hardscape and landscape enhancements associated with crosswalks, sidewalks and parkways are being implemented. This project consist of 0.2 center miles along Golden Springs Drive and 0.25 center miles along Grand Avenue.Intersection of Grand Ave. and Golden Springs Drive02/2021 08/2023 10 20 29 55 No No No YesPedestrian safety projectPP02 5455Arterial Street Rehab (Golden Sprigns from Brea Canyon to Grand Ave.)Road Maintenance & RehabilitationAs part of the City's ongoing pavement rehabilitation program, the entire width of the major arterial roadway, Golden Springs Drive, will be rehabilitated. This project cosist of a total of aproximately 1.4 center Golden Springs Drive between Brea Canyon Road and Grand Avenue.05/2023 08/2023 10 20 29 55 No No No NoPP03 5455Arterial Street Rehab: - (Golden Springs Drive from Grand Avenue to Temple Avenue, Grand Avenue from Diamond Bar Boulevard to Eas of City Limits, and Gateway Center-Copley Drive-Bridgegate Drive) - constructionSI24103 Road Maintenance & RehabilitationAs part of the City's ongoing pavement rehabilitation program, the entire width of Golden Springs Drive from Grand Avenue to Temple Avenue, Grand Avenue from Diamond Bar Boulevard to Eas of City Limits, and Gateway Center-Copley Drive-Bridgegate Drive will be scheduled for rehabilitation. This project cosist of a total of aproximately 19.05 center miles that are slated for rehabilitation.Golden Springs Drive from Grand Avenue to Temple Avenue, Grand Avenue from Diamond Bar Boulevard to Eas of City Limits, and Gateway Center-Copley Drive-Bridgegate Drive02/2024 04/2024 10 20 29 55 No No No NoPP04 5455PP05 5455PP06 5455PP07 5455PP08 5455PP09 5455 PP10 5455PP11 5455PP12 5455PP13 5455PP14 5455PP15 5455PP16 5455PP17 5455PP18 5455PP19 5455PP20 5455PP21 5455PP22 5455PP23 5455PP24 5455PP25 5455PP26 5455PP27 5455PP28 5455PP29 5455PP30 5455PP31 5455PP32 5455PP33 5455PP34 5455PP35 5455PP36 5455PP37 5455PP38 5455PP39 5455PP40 5455Legislative District(s)LoCodePart 2: Project InformationLocal Streets and Roads ProgramAdditional Project Elements (Does the project include element(s) as described in SHC 2030 (c)-(f)? (Select Y/N from dropdown list)?Proposed Project (PP#)* Project Title Project ID(if any)* Project Description?* Project Location ?State SenateState Assembly * Estimated Completion Date* Estimated Useful Life(# of Yr)Project Type?1 of 2EXHIBIT "A"5.7.bPacket Pg. 90 Agenda #: 5.8 Meeting Date: June 6, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: PROCUREMENT OF RESIDENTIAL STREET NAME SIGNS FOR AREAS 4-7. STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: Approve, and authorize the City Manager to issue a Purchase Order in the amount of $102,866.56 to Athaco Inc. to manufacture residential street name signs and to supply the associated mounting hardware, plus a contingency amount of $10,286.66, for a total authorization of $113,153.21. FINANCIAL IMPACT: Procurement of 702 residential street name signs and associated mounting hardware for Phase 2 is estimated to cost $102,866.56. A contingency amount of $10,286.66 (10%) for change orders to be approved by the City Manager, for a total purchase order authorization of $113,153.22 is proposed. Adequate funding is available in Fiscal Year 2022/23 Public Works Operating Budget. BACKGROUND: On April 4, 2022, the Public Works Department released a Request for Bids (RFB) for the manufacture of residential street name signs and associated mounting hardware for Phase 1 (Areas 1-3), through the City’s online bidding platform (PlanetBids). Staff determined that Athaco, Inc. (dba “Main Street Signs”) was the lowest responsible bidder. The City Council approved Athaco, Inc. to manufacture 680 street name signs and associated mounting hardware for Phase 1 at its June 7, 2022 meeting. Athaco, Inc. has manufactured the street name signs that feature the updated design with the City’s current streetscape theme and palette, including the replacement of the City Seal with the windmill logo, a white Highway Gothic typeface, over a standard 5.8 Packet Pg. 91 green background, onto a custom-shaped sign. All of the Phase 1 signs are anticipated to be delivered by June 30, 2023. Public Works staff are actively installing new signs within the neighborhoods as they pass a quality control inspection. The Phase 2 (Areas 4-7) work of the citywide residential street name sign replacement project is the same overall scope of work as the first one, only differed by the total quantities of signs and hardware being procured (Attachment 2). ANALYSIS: The City has negotiated with Athaco, Inc. to secure unit prices for the Phase 2 work. The vendor agreed to maintain their current unit pricing from the Phase 1 procurement. The negotiated purchase prices are consistent with the vendor’s April 2022 bid proposal unit prices plus a 9.5% sales tax rate, as shown in Attachment 1. The final purchase price for all residential street name signs and associated mounting hardware for Areas 4-7 is estimated at $102,866.56. Based on the current market conditions, this option is competitive and potentially cost- saving because of the guaranteed unit prices. The alternative option to solicit new bids could result in excessive cost increases for the same work. Importantly, this vendor has manufactured the custom street name signs that already conform to the latest design template and meet the City’s standards and expectations. As an extension of the current Phase 1 procurement process, this recommendation to procure additional signs and hardware from Athaco, Inc. for Phase 2 complies with the City’s Purchasing Policy and DBMC Section 3.24. PREPARED BY: REVIEWED BY: Attachments: 1. 5.8.a Athaco Inc. Letter & Pricing Sheet 5.8 Packet Pg. 92 2. 5.8.b City Street Areas Map 5.8 Packet Pg. 93 0512312023 City of Diamond Bar, This letter is to confirm intent that Main Street Signs would like to enter into an agreement with the public works department for street name signs and hardware. We would like to extend the contract pricing from the previous bid "Residential Street Signs and Mounting flardware" from Ap.,il2022. A copy of the pricing for this contract has been provided to public works already. Please let me know if there are any additional questions or concerns. Thank you for the opportunity, we look forward to continuing to work with you. Charies Atha" Co-Ow'ner. V.P. Main Street Signs 1211 W. Brooks St. # A Ontario, CA91762 -(909) 391-0983 -FX (909) 391-0249 www.mainstreetsigns.net - sales@mainstreetsigns.net lr t1I 5.8.a Packet Pg. 94 BID SUBMITTAL FORM TOTAL AMOUNT OF BrD (tN FIGURES) )G1 02 16 6 5 69- ,---.-- Total Bid Amount (lN WORDS): One Hundred Two Thousand, Eight Hundred Sixty Six Bid Item Qtv UOM Sign and Hardware Specification Description Unit Price Tax Subtotal 1 n EA Sign Blade - 24" Length, .125 Thickness Flat Aluminum 5052 H38 wiih Side Mounted Holes to Align with 240EW8000 Cantilever Wing Bracket Base Sheeting - Avery Dennison T-11000 Reflective Film with Avery Dennison OL-1000 Transparent Overlay Film or City-approved Equivalent. Digital Print - Double Face. Dark Green Color Background - White Legend, Windmill Logo & Wording s8s.ss 9.5%$0.00 2 2?4 EA Sign Blade - 30" Length, .125 Thickness Flat Aluminum 5052 H38 with Side Mounted Holes to Align with 240EWB000 Cantilever Wing Bracket Base Sheeting - Avery Dennison T-11000 Reflective Film with Avery Dennison OL-1000 Transparent Overlay Film or City-approved Equivalent. Digital Print - Double Face. Dark Green Color Background -White Legend, Windmill Logo & Wording s8s.9s 9.s%$23,049.00 3 266 EA Sign Blade - 36" Length, .125 Thickness Flat Aluminum 5052 H38 with Side Mounted Holes to Align with 300EWB000 Cantilever Wing Bracket Base Sheeting - Avery Dennison T-11000 Reflective Film with Avery Dennison OL-1000 Transparent Overlay Film or City-approved Equivalent. Digital Print - Double Face. Dark Green Color Background -White Legend, Windmill Logo & Wordins s89.es 9.s%$26 20'1.00 4 127 EA Sign Blade - 42" Length,.125 Thickness Flat Aluminum 5052 H38 with Side Mounted Holes to Align with 300EW8000 Cantilever Wing Bracket Base Sheeting - Avery Dennison T-11000 Reflective Film with Avery Dennison OL-1000 Transparent Overlaf Film or City-approved Equivalent. Digital Print - Double Face. Dark Green Color Background -White Legend, Windmill Logo & Wording sss.es 9.5%$13,900.15 5 75 EA Sign Blade - 48" Length, .125 Thickness Flat Aluminum 5052 H38 with Side Mounted Holes to Align with 360EWB000 Cantilever Wing Bracket Base Sheeting - Avery Dennison T-11000 Reflective Film with Avery Dennison OL-1000 Transparent Overlay Film or City-approved Equivalent. Digital Print- Double Face. Dark Glgen Color Background -White Legend, Windmill Logo & Wording S1o9.9s 9.5%$9,030.00 6 234 EA Cantilever Wing Bracket - 240EW8000 or City-approved Equivalent lncludes 5/76" -78 x 7/2" Vandal Proof Button Head Bolt ety: 3 s23.ss 9.5%$6,137"82 7 393 EA Cantilever Wing Bracket - 300EW8000 or City-approved Equivalent lncludes 5/!6" -78 x 7/2" Vandal Proof Button Head Bolt Qty: 4 S43.ss 9.5%$18,915.09 8 75 EA Cantilever Wing Bracket - 360EWB000 or City-approved Equivalent lncludes 51t6" -t8 x 7/2" Vandal Proof Button Head Bolt Qty: 5 'Ssz.gs 9.5%$4,348.50 9 500 EA Wing Seals Stainless Steel - Size 3f 4"$o.ss 9s%$300.00 10 10 EA Stainless Steel Strapping - Size 3/4" x 0.030" x 100 ft s8s.es 9.5%$98s.00 and Fifty Six cents, 1of 2 5.8.a Packet Pg. 95 rllllllrrrrrrrlrrlttlatllttrttttlllltltlllllt:lttllt:ltlllllllrlltllllllltlaltt NAME OF BIDDEp; Main Street Signs MAIL;NG ADDRESS. 1211 W. Brooks St. Cl'Ty/STA1g. Ontario, CA Ztp CODE. 91762 BID CONTACT: Charles Atha TITLE: V.P. pHONE: 909-391-0988 DATE: 05-25-2023 EMAIL: sales@mainstreetsigns.net SIGNATURE: 2of2 5.8.a Packet Pg. 96 REPLACEMENT YEAR AREA 1 FY22/23 AREA 2 FY22/23 AREA 3 FY22/23 AREA 4 FY23/24 AREA 5 FY23/24 AREA 6 FY23/24 AREA 7 FY23/24 ATTACHMENT 2 RESIDENTIAL STREET NAME SIGNS INSTALLMENT AREAS PUBLIC WORKS DEPARTMENT 5.8.b Packet Pg. 97 Agenda #: 7.1 Meeting Date: June 6, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: ADOPTION OF THE FISCAL YEAR 2023/24 CITY OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM, INCLUDING ESTABLISHMENT OF THE APPROPRIATIONS LIMIT, EMPLOYEE COMPENSATION PLAN, PERSONNEL RULES, AND INVESTMENT POLICY. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: A. Adopt Resolution No. 2023-16 approving the FY 2023/24 City Operating Budget and Capital Improvement Program; B. Adopt Resolution No. 2023-17 establishing the appropriations limit for FY 2023/24 in the amount of $59,112,083; C. Adopt Resolution No. 2023-18 amending the City’s Personnel Rules and Regulations; D. Adopt Resolution No. 2023-19 establishing the compensation plan, salary ranges and fringe benefits for all employee classifications; and E. Adopt Resolution No. 2023-20 approving the FY 2023/24 Investment Policy. FISCAL IMPACT: FY 2023/24 Citywide Program FY 2023/24 Budget General Fund $31,924,971 Special Funds 575,000 Special Revenue Funds 16,953,149 Debt Service Fund 716,100 Internal Service Funds 2,762,630 7.1 Packet Pg. 98 Subtotal – Operating Budget $52,931,850 Capital Improvement Program 12,030,964 Total FY 2023/24 Budget $64,962,814 BACKGROUND/ANALYSIS: A. FY 2023/24 Operating Budget and Capital Improvement Program Each year, the City prepares an annual Operating Budget and Capital Impr ovement Program for City Council consideration that implements the Council’s priorities and Strategic Plan Goals, and provides the financial resources to deliver services to the community. The preparation of the annual budget is a significant and importan t undertaking that takes place over the course of more than five months. On May 2nd and May 16th, the City Council held two Study Sessions to review the recommended Draft CIP and Operating Budgets. Following Council discussion, there were no recommended changes to the presented draft budgets. This past year marks the end of the Emergency Declarations at the federal, state, county and local levels related to the COVID-19 global pandemic. While not totally eradicated, there are now adequate tools and resources in place to minimize the impacts of COVID-19 on the health care system and individuals allowing for the complete restoration of City programs and services. The City of Diamond Bar has received its full allocation of American Rescue Plan Act (ARPA) Funds over the past two years totaling just over $6.8 million. In January 2022, the U.S. Treasury issued a final rule that provides for municipalities to attribute up to $10 million in ARPA Funds to be used on governmental services. As such, these funds have been used for a broad range of pur poses including the replacement of lost revenue, restoration of City programs and services, COVID -19 expenses not otherwise reimbursed, and general governmental services and projects that help build resiliency and financial stability for the residents and businesses of the City. The proposed FY 2023/2024 Budget provides a positive outlook and continues to provide and expand many City programs and services, advance deferred maintenance and Capital Improvement Projects, and focuses on key initiatives consistent with the City’s Long-Term Financial Stability Report and the recently adopted 2024-2027 Strategic Plan. However, the City continues to remain watchful given the pressure on rising costs driven by a competitive labor market, higher fuel prices and other economic indicators that may lead to a recession in the near term; therefore, Economic Development continues to be an area of priority for the City (Attachments 1-2). FY 2023/24 Proposed General Fund Budget Overview The Proposed Operating Budget for the General Fund currently reflects the following estimated resources and expenditures: 7.1 Packet Pg. 99 Budgeted Resources: $30,614,475 Budgeted On-going Expenditures: $30,287,971 Net Estimated Surplus/(Deficit) +$326,504 In addition, the use of General Fund Undesignated Reserves is proposed in the amount of $1,310,496 for one-time projects, $1,110,000 of which is for Capital Improvement projects. The use of Undesignated Reserves is appropriate for one-time costs to reflect the City Council’s priorities to make investments in the community and is only made possible due to savings the City has realized over previous years. Revenue Highlights – General Fund: $30,614,475 Proposed General Fund revenues for FY 2023/24 have decreased $2.1 million, or -6.4%, when compared to the prior FY 2022/23 Revised Budget. This is mainly due to the FY 2022/23 receipt of ARPA funds in the amount of $3.4 million which are no longer budgeted as a Transfer-In for FY 2023/24. What follows are other noteworthy General Fund revenue items incorporated into the proposed FY 2023/24 Operating Budget. The table below displays the current FY 2022/23 Council-authorized budget, the proposed budget for next FY 2023/24, and the percent of change for next fiscal year. Property Taxes Revised FY 22/23 Proposed FY 23/24 The estimated change in the City's net taxable value of real property (including unsecured property) in the City increased by 3.84% for FY 2023/24 which will result in an overall increase to Property Tax revenue of 3.15%. The City uses HdL as a consultant to help monitor and project this major City revenue sources. $6,241,789 $6,438,183 +3.15% Property Tax in Lieu of VLF (Vehicle License Fees) Revised FY 22/23 Proposed FY 23/24 This revenue source grows at the same general pace as the City's net assessed valuation. The City’s consultant, HdL, also assists with the projection of this significant revenue item. $7,209,762 $7,510,497 +4.17% Sales Taxes Revised FY 22/23 Proposed FY 23/24 Sales tax revenue remains stable with a projected increase $6,048,080 $6,161,000 7.1 Packet Pg. 100 of $113,000. The City expects decreases in revenues from fuel and services stations to be offset by gains in consumer goods, online sales, restaurants, food & drug sales, and business and industry. +1.87% Transient Occupancy Taxes Revised FY 22/23 Proposed FY 23/24 Transient Occupancy Tax is projected to increase by 6.15% to $1,380,000 based on current trends. $1,300,000 $1,380,000 +6.15% Use of Money & Property - Investments Revised FY 22/23 Proposed FY 23/24 Investment Income is anticipated to increase as the City's portfolio holdings benefit from the rising interest rate environment. $630,000 $800,000 +26.98% Current Service Charges Revised FY 22/23 Proposed FY 23/24 Building Permit Activity – Revenue from Building, Planning and Engineering activity is estimated to be higher than projected in the current year. $1,586,313 $1,873,920 +18.13% Facility Rentals – Staff is projecting a full year of activity and rentals at the Diamond Bar Center with revenue anticipated to increase by $152,000. An increase in the amount of $21,000 is also anticipated for Security Charges related to events held at the Diamond Bar Center. Cell tower lease revenue is included herein and is projected to increase $6,000 due to CPI. $759,250 $939,000 +23.67% Recreation Programs – Staff is projecting a $90,000 decrease in program revenues mainly due to a $83,000 decrease in revenues from Contract Classes, as the City is no longer able to provide a venue for swimming classes. Staff is working to find a new venue and will update the budget at mid-year as necessary. Additional reductions are due to decreases in athletic programs (basketball, soccer, volleyball). $804,455 $714,095 -11.23% Gas Tax – Transfer In Revised FY 22/23 Proposed FY 23/24 The Transfer-In from the Gas Tax fund supports the City’s $1,049,000 $1,204,000 7.1 Packet Pg. 101 street maintenance budget. This amount varies from year to year based on the level of budgeting set by Public Works for the anticipated maintenance activities for a particular year. The overall Transfer-In will reimburse all eligible costs included in the General Fund budget for this service. +14.78% Expenditure Highlights - General Fund: $31,924,971 Proposed General Fund expenditures for FY 2023/24 have decreased $814,000, or -2.5%, when compared to the prior FY 2022/23 Revised Budget. The following highlighted items have been incorporated into the expenditure estimates: • Public Safety Law Enforcement – FY 2023/24 Los Angeles County Sheriff’s Department (LASD) expenditures are expected to be approximately $8.1 million, representing the single largest line item and approximately 25% of proposed General Fund expenditures. LASD expenditures reflect a net increase of $602,757 year over year, inclusive of a contract rate increase of 7.61% plus a Liability Trust Fund (LTF) surcharge of 12% on each contracted position. The General Fund includes a transfer-in from the Law Enforcement Reserve Fund in the amount of $100,000 for as-needed special assignments and suppression patrols which have proven to be a cost-effective approach to reducing crime and responding to specific public safety issues throughout the year. Crossing Guard Services – The City provides Crossing Guard Services at seven (7) elementary schools and two (2) middle schools with a total of 16 guards. The total budget for crossing guard services in FY 2023/24 is $280,000. This amount is the same as the current fiscal year, since the agreement will be in its second year and provides no rate adjustment for the first three years. Animal Control – The City has contracted with the Inland Valley Humane Society (IVHS) for animal control and licensing services since incorporation. The City’s IVHS agreement was last amended in 2021, and is based on a gross contract model where the City pays for all contract services minus any licensing revenue collected by IVHS. The FY 2023/24 gross cost for services is $544,256, which reflects a $45,056 increase compared to the prior year. The increase is driven by a pooled adjustment factor, which is calculated by the total percentage use of all IVHS services by the City compared to the other twelve contract agencies. The City’s pooled use percentage increased from 6% to 6.6% over the previous two years. Taking into account estimated licensing and fees for services revenue the proposed net cost as reflected in the FY 2023/24 proposed budget is $432,500, which is an increase of $48,300 compared to the prior year. While there will be no pet license canvassing this fiscal year, the IVHS DocuPet online licensing system will be operational and could provide additional revenues that, if realized, may result in a lower net cost to the General Fund. 7.1 Packet Pg. 102 • Human Resources “Human Capital Investment Program” – Each year, the City Council adopts the Compensation and Benefits Plan for the upcoming fiscal year which includes cost of living adjustments, and employee positions with associated salary ranges and benefits. To remain an “Employer of Choice” in the region the City must continue to reinvest in its personnel (i.e. human capital) in a manner similar to its capital projects and infrastructure. To identify and prioritize investment in organizational staffing and organizational structure, and to maintain, enhance and expand City programs, the City has developed a focused effort, led by members of the City Manager’s executive team, referred to as the Human Capital Investment Program (HCIP). Cost-of-Living Adjustment – The City’s Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost- of-Living Adjustment (COLA) for employees based on the March-to-March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. This year’s CPI calculation in March 2023 was 2.84%. In order to avoid real wage losses and remain an “Employer of Choice” in the surrounding Los Angeles, Orange, Riverside and San Bernardino counties, it is recommended that the salary schedules for all benefitted classifications of employment including all executive positions, such as Department Directors, Assistant City Manager and City Manager, be increased by 3% on July 1, 2023. A $50 per month increase to the Benefit Allotment is also recommended for all benefitted classifications of employment including the executive positions and members of the City Council to help keep up with corresponding health premium rate increases. The annual cost of the COLA and Benefit Allotment increase is approximately $243,654. No Cost Policy Recommendations – From time to time, City staff brings forward policy recommendations that do not have any financial impact but add value to City operations. This year, it is recommended that the Martin Luther King, Jr. holiday be observed starting in 2024, that all City facilities close on the third Monday of January each year and that benefitted City staff be given holiday pay in accordance with the City’s Personnel Rules & Regulations. Additionally, to better represent the work that the Public Information Division currently does and anticipates doing in FY 2023/24 and beyond, it is recommended that their Division Name and associated job titles be updated from “Public Information” to “Community Relations”. There is no cost to implement the aforementioned recommendations. Departmental Reorganizations – The City Council Strategic Plan prioritizes the development of a high-performing organization with a positive, value-based culture that attracts and retains talent. The Employer of Choice and Human Capital Investment Programs were developed to meet these City Council goals, leading to extensive organizational analysis of long-term departmental structural needs, employee development opportunities, and necessary succession planning efforts, all in an effort to provide the most positive and effective local government customer service experience possible. 7.1 Packet Pg. 103 To develop the most appropriate departmental succession planning structures, recognize increased responsibilities of certain positions, and to invest in high- performing employees, it is recommended that five existing full-time employees be reclassified as indicated below. Department/Division Current Classification Proposed Reclassification Salary Range City Manager’s Office Senior Management Analyst Principal Management Analyst 36E City Manager’s Office Senior Management Analyst Principal Management Analyst 36E Community Development Senior Planner Planning Manager 40E Community Development Associate Planner Senior Planner 36E Community Relations Public Information Coordinator Senior Community Relations Coordinator 36E The fully burdened cost (salary plus benefits) to implement the five reclassifications is $50,696; however, it is anticipated that only $4,166 will be paid for by the General Fund with the remaining balance paid for out of special revenue funds. In addition to the reclassifications, five new full-time benefitted positions are recommended. These positions will add to overall organizational service capacity to address current and future mandates, manage contracts, administer projects, maintain key City facilities and infrastructure, and engage and educate the public. Department/Division Classification Salary Range FLSA Status City Manager’s Office Management Analyst 24E Exempt City Manager’s Office Management Analyst 24E Exempt Community Relations Community Relations Coordinator 30E Exempt Public Works Management Analyst 24E Exempt Public Works Maintenance Worker 6NE Non- Exempt For budgeting purposes, these new positions are conservatively identified for nine months of the fiscal year at a fully burdened rate and at top step of the salary range; therefore, the approximate cost, including benefits, to fill all five positions in FY 2023/24 is estimated at $454,802; however, it is anticipated that only $238,015 will be paid for by the General Fund with the remaining balance paid for out of special funds (primarily AB 939 fund) or savings due to vacancies. • Parks & Recreation Programs – The proposed department budget was created based on continued community interest in valuable programs, services, and events. Several programs and events offered this year to support an active and healthy community include summer youth day camp, senior dances, field 7.1 Packet Pg. 104 allocations with sports organizations, contract classes, picnic reservations, and Concerts/Movies-in-the-Park. This next fiscal year the City will also celebrate its 35th birthday and the Diamond Bar Center’s 20th anniversary in April 2024 with a large community celebration. A budget of $160,000 has been included for this event. A budget of $26,000 has also been included for another Windmill Lighting event to commence the holiday season. Expenses for recreation programs ($2.62 million) and operations at the Diamond Bar Center ($1.65 million) have been increased commensurate with the anticipated activities, and with a combined budget of $4.27 million, the Parks & Recreation Department’s Proposed FY 2023/24 budget has surpassed pre- COVID levels of $3.43 million (the proposed budget represents an increase of $190,000 from the prior year). As would be expected, operations at the Diamond Bar Center have returned to pre-pandemic levels as rental revenue continues to increase and is budgeted at $625,000, an increase of $152,000 from the prior year. Special Revenue Fund Highlights • Lighting & Landscape Assessment Districts (LLADs) – Much work has been done over the recent years to help address the operating deficits and reduce the General Fund subsidies to the LLADs. In May 2021, LLAD 41 was formally dissolved, and in July 2021, a new Prop 218 ballot process was approved by the property owners. Similarly, in January 2022, LLAD 39 was formally dissolved, and in March 2022 a new Prop 218 ballot process was approved by the property owners. The newly approved assessment calculations will make these two districts more sustainable over time without reliance on General Fund resources. Total contributions to the three districts for FY 2023/24 are budgeted at $272,000, and increase of $54,000 from the prior year due mainly to an increase in the contribution for LLAD No. 38 which serves the medians citywide. Budgeted resources and expenditures for all three districts for FY 2023/24 are as follows: Proposed FY 2023/24 Budget LLAD No. 38 LLAD No. 39-2022 LLAD No. 41-2021 Resources Assessment Revenue 276,720$ 642,890$ 301,806$ General Fund Contributions 218,097 42,560 11,298 Use of Fund Balance - Total Resources 494,817$ 685,450$ 313,104$ Total Expenditures (494,817)$ (616,005)$ (300,088)$ Addition to Fund Balance -$ 69,445$ 13,016$ • AB 2766 Air Quality Management District Fund (251) – The proposed budget of $174,000 is recommended to accommodate citizen requests for neighborhood traffic management improvements, and to partially fund the purchase of two zero emissions replacement vehicles. 7.1 Packet Pg. 105 Debt Service Fund • Debt Service Fund (401) – In May 2021, the City refunded the outstanding Lease Revenue Bonds associated with the original acquisition and construction of the Diamond Bar Center. This achieved a gross savings of $1.736 million and present value savings of $1.63 million (or 20.85%) for the General Fund, which translates to approximately $144,700 in average annual debt service savings for the remainder of the term through June 1, 2033 at an effective interest rate of 1.15%. The 2021 Bonds were rated by S&P as AA+ (top rating for this type of bond) which is a testament to the Council’s conservative and prudent fiscal policies. The total debt service (principal and interest) will be $712,600 for the upcoming year and are funded by a transfer-in to the Debt Service Fund from the General Fund. Internal Service Funds Highlights • Self-Insurance Fund (501) – CJPIA covers the City’s property, pollution liability, crime, workers’ compensation and general liability needs. The premiums are anticipated to be approximately $609,380, which is an increase of $97,000, or 18.8%, over the FY 2022/23 premiums. • Vehicle Maintenance & Replacement Fund (502) – The proposed budget of $224,750 is recommended for necessary operations and maintenance of the City’s fleet, as well as the purchase of two zero emissions replacement vehicles. Funding in the amount of $100,000 is provided by the AQMD Fund (251) as noted above. • Equipment Maintenance & Replacement Fund (503) – The proposed budget of $1,727,500 is recommended for necessary information systems, hardware upgrades, and replacements, such as: • Creston/AV/Lighting project at City Hall (Construction). • Replace End-of-Life Support Backup Systems • Server Replacements (2 quantity). • Printer & Copier Replacements. • Enterprise Land Management System. • Replacement Laptops (18 quantity). • Building Facility & Replacement Fund (504) – The proposed budget of $201,000 is recommended for necessary facility improvements not categorized as CIP expenses, such as: • Diamond Bar Center Landscape Rehab. • Replacement of Automatic Vehicle Gate at City Hall. • Furnishing Replacements at Sycamore Canyon Park (tables, benches, BBQ, etc.). 7.1 Packet Pg. 106 • Detention Basin Landscape Rehab. at Diamond Canyon Park. Fiduciary Fund • OPEB Trust Fund (601) – The proposed budget for this fund consists of a transfer-in from the General Fund in the amount of $88,000 and investment earnings in the amount of $26,600 designated to fund the City’s Other Post- Employment Benefits (OPEB) Trust, an investment vehicle managed by CalPERS for the purpose of reducing the City’s long-term OPEB liabilities (e.g. retiree medical costs). This amount is unchanged from the prior fiscal year. There are no expenses budgeted in this fund. Capital Improvement Fund • Capital Improvement Fund (301) - The Draft FY 2023/24 CIP budget includes 10 new projects totaling $12.03 million. Some proposed projects have already received funding for the design phase in FY 2022/23 and are now proposed to move to the construction phase. One-time General Fund savings for the construction of prioritized facilities and parks projects in the amount of $1.11 million is proposed for three projects which have received funding for the design phase in the previous fiscal year. The remaining balance needed to fund the program is supplied by other sources such as the City’s Measure M, Measure R, Measure W, Gas Tax, SB-1, Prop. A, and Prop. C funds. The proposed FY 2023/24 CIP projects list includes the following: Project No. Street Improvements: $9,720,464 SI24101 Residential and Collector Street Rehab.- Area 3 (Construction) SI24103 Arterial Street Rehab (Construction): • Golden Springs Dr from Grand Ave to Temple Ave • Grand Ave from Diamond Bar Blvd to East City Limits • Gateway Center, Copley Dr, Bridgegate Dr SI24104 CDBG Area 4 ADA Curb Ramp Project (Construction) Project No. Traffic Management/Safety Projects: $64,000 TM24201 Battery Back-Up and CCTV Replacement Program (Construction) Project No. Transportation Infrastructure Improvements: $336,500 TI24301 Intersection Safety Improvements (Construction) Project No. Miscellaneous Public Works Improvements: $300,000 PW24401 Steep Canyon Erosion Control and Sedimentation Prevention (Design & Const.) Project No. Facilities, Parks and Rec Improvements: $1,610,000 FP24500 DBC GVBR Lighting & Controls Upgrade (Construction) FP24501 DBC Main Entry/Doors & ADA Improvements (Construction) FP24505 City Hall Roof Rehabilitation/Solar System Removal and Reinstallation (Const.) 7.1 Packet Pg. 107 FP24502 Heritage Park Renovation Phases 1 and 2 (Design) The CIP is scheduled to be reviewed for consistency with the City’s General Plan at the May 23, 2023 Planning Commission Meeting. B. FY 2023/24 Gann Appropriations Limit Pursuant to Article XIIIB of the California Constitution (known as the Gann Limit), the City must recompute an annual appropriations limit. The result places a ceiling on the total amount of tax revenues the City may collect to support City appropriations. The appropriation limit can be calculated by the use of one of the following factors: 1. Based on the growth factor of City population change over the prior year and the change in the California per capita income over the prior year: 1.0336. 2. Based on the growth factor of County population change over the prior year and the change in the California per capita income over the prior year: 1.0336. 3. Based on the growth factor of change in the City’s non-residential new construction valuation and the change in the County and City population: 0.9815 and 0.9787 respectively. California statute allows cities to use whichever factor is most favorable to its calculated limit. Therefore, the recommended growth factor used to compute the Gann appropriations limit for FY 2023/24 is the change in the County population and change in California per capita income: 1.0336. By using these factors, the City will have an appropriation limit of $59,112,083 for FY 2023/24 (Attachment 3). C. FY 2023/24 Personnel Rules In June 2020, the City Council adopted and amended the City of Diamond Bar Personnel Rules and Regulations (Resolution No. 2020-14). As discussed above in Section A, the proposed amended Personnel Rules will allow for the observance of the Martin Luther King, Jr. holiday starting in 2024 (Attachments 4-5). D. FY 2023/24 Compensation Plan In June 2022, the City Council adopted and amended the City of Diamond Bar Compensation Plan (Resolution No. 2022-32) effective for FY 2022/23. As discussed above in Section A, the proposed changes to the Compensation Plan for FY 2023/24 includes five recommended reclassifications, five new full-time benefited positions, cost- of-living adjustments and an adjustment to the standard benefit allotment (Attachments 6-7). E. FY 2023/24 Investment Policy The Investment Policy states the goals of the City’s investment activities, the types of investments in which the City is permitted to invest its funds, and the reporting 7.1 Packet Pg. 108 requirements. It is updated as necessary and reapproved by the City Council each year with approval of the Operating Budget. In June 2022, the City Council adopted the most recent Investment Policy (Resolution No. 2022-31) which was prepared in accordance with the provisions outlined in the California Municipal Treasurer’s Association (CMTA) Investment Policy Certification Program. CMTA is solely focused on public agency treasury management in the State of California which lends itself more closely to the City’s investment requirements and goals. The Investment Policy was submitted to CMTA and was certified with a score of 95 out of 100 points possible. There are no changes recommended to the current investment policy at this time (Attachments 8-9). SUMMARY: The proposed FY 2023/2024 Budget provides a positive outlook and continues to provide and expand many City programs and services, advance deferred maintenance and Capital Improvement Projects, and focuses on key initiatives consistent with the City’s Long-Term Financial Stability Report and the recently adopted 2024-2027 Strategic Plan. It prioritizes the one-time use of General Fund resources for projects that help build resiliency, financial stability, and projects that create valuable City assets. The recommended strategic realignment and investment in human capital will add to overall service capacity to address current and future mandates, improve the customer and resident experience, provide employee development opportunities, and make necessary succession planning efforts. Therefore, it is recommended that the City Council approve the FY 2023/2024 Budget and CIP, along with the related appropriations limits and amendments to the City’s Personnel Rules and Regulations, Compensation Plan and Investment Policy by adopting the attached Resolutions. PREPARED BY: REVIEWED BY: Attachments: 1. 7.1.a Resolution No. 2023-16: FY 2023/24 Operating and CIP Budget 7.1 Packet Pg. 109 2. 7.1.b EXHIBIT A: FY 2023/24 Operating and CIP Budget 3. 7.1.c Resolution No. 2023-17: FY 2023/24 Gann Appropriations Limit 4. 7.1.d Resolution No. 2023-18: FY2023/24 Personnel Rules & Regulations 5. 7.1.e EXHIBIT A: FY 2023/24 Personnel Rules & Regulations 6. 7.1.f Resolution No. 2023-19: FY 2023/24 Compensation Plan 7. 7.1.g EXHIBIT A: FY 2023/24 Compensation Plan 8. 7.1.h Resolution No. 2023-20: FY 2023/24 Investment Policy 9. 7.1.i EXHIBIT A: FY 2023/24 Investment Policy 7.1 Packet Pg. 110 RESOLUTION NO. 2023-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, APPROVING AND ADOPTING THE CITY OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024 AND APPROPRIATING FUNDS NECESSARY TO MEET THE EXPENDITURES SET FORTH THEREIN. WHEREAS, the City Manager has submitted for the consideration of the City Council a proposed City Operating Budget and City Capital Improvement Program for FY 2023/24; and WHEREAS, the proposed Operating Budget and City Capital Improvement Program for FY 2023/24 was reviewed and considered in two City Council public budget study sessions and in a public regular City Council meeting; and WHEREAS, the Planning Commission of the City of Diamond Bar has publicly reviewed the proposed Capital Improvement Program for FY 2023/24 and found it to be in conformity with the City’s General Plan as required by California Government Code Section 65401; and WHEREAS, Section 4.1 of City Council Policy 2019-01, Fund Balance and Reserve Policy, establishes a Contingency Reserve Fund to adequately provide for economic uncertainties, local emergencies or disasters, and other financial hardships or downturns in the local or national economy. Based on this Policy, the City Council has committed to maintain a Contingency Reserve Fund Balance of no less than 25% of the General Fund expenditures, including operating transfers which equates to $7,981,243; and WHEREAS, copies of the City Operating Budget and Capital Improvement Program for FY 2023/24 are on file in the office of the City Clerk labeled “City of Diamond Bar FY 2023/24 Budget” and said Budget is made a part of this Resolution and incorporated herein by reference. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: Section 1. The City Council has reviewed the proposed Operating Budget and Capital Improvement Program and the funds included therein for the fiscal year (FY) commencing July 1, 2023 through June 30, 2024 and hereby finds that such budgets, as revised, are sound plans for the financing during FY 2023/24 of required City operations, services and capital improvements. Such budgets are hereby adopted and appropriated as follows: 7.1.a Packet Pg. 111 Resolution No. 20230-16 2 FY 2023/24 Programs FY 2023/24 Budget General Fund $31,924,971 Special Funds 575,000 Special Revenue Funds 16,953,149 Debt Service 716,100 Internal Service 2,762,630 Subtotal – Operating Budget $52,931,850 Capital Improvement Program 12,030,964 Total FY 2022/23 Budget $64,962,814 Section 2. The City Manager is hereby authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: with respect to departments, the City Manager may transfer amounts between and within departments, but only within a fund. Section 3. Encumbrances for all funds at the end of FY 2022/23 may be re- appropriated for continued use in FY 2023/24 as deemed necessary by the City Manager. Section 4. Capital Improvement Project budgets and their associated funding sources which remain unspent at the end of FY 2022/23 may be reappropriated for continued use in FY 2023/24 as deemed necessary by the City Manager. Section 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval. PASSED, APPROVED AND ADOPTED this 6th day of June, 2023. CITY OF DIAMOND BAR __________________________ Andrew Chou, Mayor ATTEST: I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of June, 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Kristina Santana, City Clerk 7.1.a Packet Pg. 112 Resolution No. 20230-16 3 Attachment: Exhibit “A” – FY 2023/24 Proposed Operating & CIP Budget effective July 1, 2023 7.1.a Packet Pg. 113 Proposed Annual Budget FY 2023 – 24 7.1.b Packet Pg. 114 CITY LEADERSHIP Mayor Andrew Chou Mayor Pro Tem Stan Liu Council Member Ruth M. Low Council Member Chia Yu Teng Council Member Steve Tye City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 115 ACKNOWLEDGEMENTS FY 2023/24 Budget Finance Department Budget Preparation Team Jason M. Jacobsen, Finance Director Peter Samy, Finance Supervisor Miguel De Dios, Accounting Technician Tricia Negron, Accounting Technician Bailey Ferrell, Finance Administrative Intern Lupe Sotomayor, Accountant Luisa Allen, Accounting Technician (909) 839-7050 | https://www.diamondbarca.gov/175/Finance Executive Team Dan Fox, City Manager Ryan McLean, Assistant City Manager Ken Desforges, Information Systems Director Greg Gubman, Community Development Director Amy Haug, Human Resources Manager David Liu, Public Works Director/City Engineer Marsha Roa, Community Relations Manager Kristina Santana, City Clerk Anthony Santos, Assistant to the City Manager Ryan Wright, Parks and Recreation Director 7.1.b Packet Pg. 116 ORGANIZATIONAL STRUCTURE Powered by OpenGov City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 117 June 6, 2023 Honorable Mayor and Council Members City of Diamond Bar RE: City Manager’s Recommended Budget for Fiscal Year 2023/24 Presented for your consideration and approval, is the City’s Annual Operating Budget and Capital Improvement Program for Fiscal Year (FY) 2023/24. This past year marks the end of the Emergency Declarations at the federal, state, county and local levels related to the COVID-19 global pandemic . While not totally eradicated, there are now adequate tools and resources in place to minimize the impacts of COVID-19 on the health care system and individuals allowing for the complete restoration of City programs and services. The City of Diamond Bar has received its full allocation of American Rescue Plan Act (ARPA) Funds over the past two years totaling just over $6.8 million. In January 2022, the U.S. Treasury issued a final rule that provides for municipalities to attribute up to $10 million in ARPA Funds to be used on governmental services. As such, these funds have been used for a broad range of purposes including the replacement of lost revenue, restoration of City programs and services, COVID-19 expenses not otherwise reimbursed, and general governmental services and projects that help build resiliency and financial stability for the residents and businesses of the City. The proposed FY 2023/24 Budget provides a positive outlook and continues to expand many City programs and services, advance deferred maintenance and Capital Improvement Projects, and focuses on key initiatives consistent with the City’s recently adopted 2024-2027 Strategic Plan. However, the City continues to remain watchful given the pressure on rising costs driven by a competitive labor market, higher fuel prices and other economic indicators that may lead to a recession in the near term; therefore, Economic Development continues to be an area of priority for the City. Accordingly, the FY 2023/24 Budget reflects additional resources dedicated to retaining current businesses and deploying programs to attract businesses that increase the City’s employment base and generate revenue. 7.1.b Packet Pg. 118 The proposed Budget reflects the following estimated resources and expenditures: Budgeted Resources: $30,614,475 Budgeted On-going Expenditures: $30,287,971 Net Estimated Surplus/(Deficit) +$326,504 In addition, the use of General Fund Undesignated Reserves is proposed in the amount of $1,310,496 for one-time projects, $1,110,000 of which is for Capital Improvement projects. The use of Undesignated Reserves is appropriate for one- time costs to reflect the City Council’s priorities to make investments in the community and is only made possible due to savings the City has realized over previous years. The proposed Capital Improvement Program totals $12.03 million in new projects for FY 2023/24 and includes many of the projects that were in the design phase in FY 2023/23 which will now move into the construction phase in FY 2023/24. 2024-2027 Strategic Plan In April 2020, the City Council adopted the 2021- 2024 Diamond Bar Strategic Plan which set high- level aspirational goals and priorities for the community over a three-year period. With the close of Fiscal Year 2022/23, the City Council adopted an updated 2024-2027 Strategic Plan in April 2023. The new Strategic Plan builds upon past success and is designed to serve as the foundation for consistent policy and funding decisions, while being flexible enough to adapt to new, unforeseen challenges and issues. 7.1.b Packet Pg. 119 The 2024-2027 Strategic Plan includes the following Core Values: • Community & Livability • Transparency & Accountability • Service & Professionalism To meet these Core Values, the plan establishes Goals and Objectives that set priorities for consistent policy making and guide the day-to-day operations of the City. Performance Measures are also identified which are used as key indicators to gauge progress over time. There are three (3) overarching Goals that include: 1. Responsible Stewardship of Public Resources 2. Open, Engaged and Responsive Government 3. Safe, Sustainable and Healthy Community FY 2023-24 Department Work Plans The FY 2023/24 Budget also includes Department Work Plans that highlight some of the key initiatives and projects that will be supported, with funding sources, over the next year. The Work Plan items are each tied to the 2024-2027 Strategic Plan Goals and Objectives, and Performance Measures, as a way to measure progress. FY 2023/24 BUDGET SUMMARY Estimated General Fund Resources - $30,614,475 The following highlighted items have been incorporated into the revenue estimates: • Property Taxes – Property tax revenue is projected to increase by 3.15% to $6.4 million. Property Tax In Lieu of Vehicle License Fees (VLF) is projected to increase 4.17% to $7.5 million. • Sales Tax – Sales tax revenue continue to show signs of improvement and is projected to increase by 1.87% to $6.2 million. This amount is driven by 7.1.b Packet Pg. 120 demand for consumer goods, online sales, restaurants, food and drug sales, and the business and industry sectors. • Transient Occupancy Tax (TOT) – Transient Occupancy Tax is projected to increase by 6.15% to $1.4 million. • Gas Tax – Transfer In – Gas tax revenue transferred to the General Fund from the Gas Tax Fund are projected to increase by 14.78% to $1.2 million. These funds are used to reimburse the General Fund for as-needed street maintenance not already included in the annual Capital Improvement Program. • Current Service Charges – Revenue from all sources of service charges are estimated, including: o Building Permit Activity – Increased by 18.13% to $1.9 million o Facility Rentals – Increased by 23.67% to $939,000 o Recreation Programs – Decreased by 11.23% to $714,095 Estimated General Fund Appropriations - $31,924,971 The following highlighted items have been incorporated into the expenditure estimates: • Public Safety o Law Enforcement - The FY 2023/2024 Los Angeles County Sheriff’s Department contract amount is approximately $8.1 million, representing the single largest line item and approximately 25% of proposed General Fund expenditures. The contract amount includes a contract rate increase of 7.61% plus a Liability Trust Fund (LTF) surcharge of 12% on each contracted position. The Law Enforcement Reserve Fund includes funding for up to $100,000 for as-needed special assignments and suppression patrols which have proven to be a cost-effective approach to reducing crime and responding to specific public safety issues throughout the year. 7.1.b Packet Pg. 121 o Crossing Guard Services – The City provides Crossing Guard Services at seven (7) elementary schools and two (2) middle schools with a total of 16 guards. The total budget for crossing guard services is $280,000 which is the same as the previous year. o Animal Control - The City has contracted with the Inland Valley Humane Society (IVHS) for animal control and licensing services since incorporation. The IVHS contract includes the total gross cost, with ALL licensing revenue collected to be credited to the City. The net contract cost is the amount included in the annual operating budget. It is anticipated that the contract will be based on a total gross cost of $544,256 which is a 9% increase compared to the previous year. Based on the anticipated licensing revenue, the overall net cost for animal control services is expected to be $432,500 which is a 12.67% increase from the previous year. • Human Capital Investment Program Each year, the City Council adopts the Compensation and Benefits Plan for the upcoming fiscal year which includes cost of living adjustments, and employee positions with associated salary ranges and benefits. To remain an “Employer of Choice” in the region the City must continue to reinvest in its personnel (i.e. human capital) in a manner similar to its capital projects and infrastructure. To identify and prioritize investment in organizational staffing and organizational structure, and to maintain, enhance and expand City programs, the City has developed a focused effort, led by members of the City Manager’s executive team, referred to as the Human Capital Investment Program (HCIP). o Cost-of-Living Adjustment – The City’s Personnel Rules and Regulations specify that the City Manager may request that the City Council authorize a Cost-of-Living Adjustment (COLA) for employees based on the March-to- March rates of the federal Consumer Price Index (CPI) for Wage Earners and Clerical Workers in Los Angeles/Orange Counties. This year’s CPI calculation in March 2023 was 2.84%. In order to avoid real wage losses and remain an “Employer of Choice”, it is recommended that the salary schedules for all benefitted classifications of employment including all executive positions, such as Department Directors, Assistant City Manager 7.1.b Packet Pg. 122 and City Manager, be increased by 3% in July 2023. A $50 per month increase to the Benefit Allotment is also recommended for all benefitted classifications of employment including the executive positions and members of the City Council to help keep up with corresponding health premium rate increases. The annual cost of the COLA and Benefit Allotment increase is approximately $243,654. o No Cost Policy Recommendations – From time to time, City staff brings forward policy recommendations that do not have any financial impact but add value to City operations. This year, it is recommended that the Martin Luther King, Jr. holiday be observed starting in 2024. Additionally, to better represent the work that the Public Information Division currently does and anticipates doing in FY 2023/24 and beyond, it is recommended that their Division Name and associated job titles be updated from “Public Information” to “Community Relations”. There is no cost to implement the aforementioned recommendations. o Departmental Reorganizations – The City Council Strategic Plan prioritizes the development of a high-performing organization with a positive, value- based culture that attracts and retains talent. The Employer of Choice and Human Capital Investment Programs were developed to meet these City Council goals, leading to extensive analysis of long-term department organizational structure, employee development opportunities, and necessary succession planning efforts. As a result, a series of reclassifications and new positions are recommended. To recognize increased responsibilities of certain positions, the following reclassifications are recommended: - Two (2) Senior Management Analysts to Principal Management Analysts - Senior Planner to Planning Manager - Associate Planner to Senior Planner - Public Information coordinator to Senior Community Relations Coordinator The fully burdened cost (salary plus benefits) to implement the reclassifications is $50,696; however, only $4,166 will be paid for by the 7.1.b Packet Pg. 123 General Fund with the remaining balance paid for out of special revenue funds. Additionally, to add overall organizational service capacity to address on- going needs and future mandates, the following new positions are recommended: - Three (3) Management Analysts (2 in the City Manager’s Office and 1 in the Public Works Department) - Community Relations Coordinator - Maintenance Worker These new positions are conservatively identified for nine months of the fiscal year at a fully burdened rate and at top step of the salary range; therefore, the approximate cost, including benefits, to fill all five positions in FY 2023/24 is budgeted at $454,802; however, only $238,015 will be paid for by the General Fund, with the remaining balance paid for out of special revenue funds and savings due to vacancies. • Parks & Recreation Programs – A wide range of programs and events will be offered again this year to support an active and healthy community including summer youth day camps, senior dances, field allocations with sports organizations, contract classes, picnic reservations, and Concerts/Movies -in- the-Park, Halloween Party and Winter Snow-Fest. The City will also celebrate its 35th birthday and the Diamond Bar Center’s 20th anniversary in April 2024 with a large community celebration. The City will also host another Windmill Lighting event to commence the holiday season. Expenses for recreation programs ($2.62 million) and operations at the Diamond Bar Center ($1.65 million) have been increased commensurate with the anticipated activities, and with a combined budget of $4.27 million, surpassing pre-pandemic levels. • Lighting & Landscape Assessment Districts (LLADs) – Much work has been done in recent years to help address the operating deficits and reduce the General Fund subsidies to the LLADs. In May 2021, LLAD 41 was formally dissolved, and in July 2021, a new Prop 218 ballot process was approved by the property owners. In January 2022, LLAD 39 was formally dissolved, and in March 2022 a 7.1.b Packet Pg. 124 new Prop 218 ballot process was approved by the property owners. The new assessments will make each of these Districts more sustainable over time without reliance on General Fund resources. The total General Fund contribution to the Districts for FY 2023/24 is estimated at $272,000. • Debt Service Fund – In May 2021, the City refunded the outstanding Lease Revenue Bonds associated with the original acquisition and construction of the Diamond Bar Center. This achieved a gross savings of $1.736 million and present value savings of $1.633 million (or 20.85%) which translates to approximately $144,700 in average annual debt service savings for the remainder of the term through June 1, 2033 at an effective interest rate of 1.15%. The 2021 Bonds were rated by S&P as AA+ (top rating for this type of bond) which is a testament to the Council’s conservative and prudent fiscal policies. The total debt service (principal and interest) will be $712,600 for this year. • Capital Improvement Fund - The FY 2023-2024 Capital Improvement Program (CIP) includes a total of $12.03 million in new projects and includes many of the projects that were in the design phase in FY 2023/23 which will now move into the construction phase in FY 2023/24. The CIP was reviewed for consistency with the City’s General Plan at the May 23, 2023 Planning Commission Meeting. Some of the major CIP projects include: o Maple Hill Park Playground/Restroom Replacement and ADA Upgrades o Design of the Heritage Park Renovation Project o Residential and Collector Street Rehab – Area 3 o Arterial Street Rehab – Golden Springs (Grand to Temple); Grand (Diamond Bar Blvd to East City Limits); Gateway Center (Copley/Bridgegate/Gateway Center) o ADA Curb Ramp Improvements – Area 4 o Continued Construction of the Grand/Golden Springs Intersection Enhancement Improvements o Steep Canyon Erosion Control and Sedimentation Basin o DBC Main Entry Doors and ADA Improvements o DBC Grand view Ballroom Lighting Control Upgrades o City Hall Roof Rehabilitation 7.1.b Packet Pg. 125 CONCLUSION The proposed FY 2023/2024 Operating Budget and Capital Improvement Program provides a positive outlook and continues to expand a wide range of City programs, services and projects. It prioritizes the one-time use of General Fund resources for projects that help build resiliency , financial stability and projects that create valuable City assets for the residents and businesses of the City. The strategic realignment and investment in human capital will improve the customer and resident experience and respond to the changing needs of the organization. I would like to express my appreciate to the Executive Management Team, especially Finance Director Jason M. Jacobsen, for their efforts in preparing this year’s proposed Budget. I would also like to thank all of our talented and dedicated staff for their continued and unwavering flexibility, creativity and support in the delivery of city services. I would like to recognize the City Council for their effective fiscal leadership and commitment to serving the community. It is through the City Council’s forward- thinking leadership and prudent fiscal practices, that Diamond Bar is able to deliver a commitment to service excellence and strive to achieve our Community Values: Community & Livability, Transparency & Accountability, Service & Professionalism. Respectfully submitted, Daniel Fox City Manager 7.1.b Packet Pg. 126 BUDGET AWARDS Government Finance Officers Association California Society of Municipal Finance Officers The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Diamond Bar, California, for its Annual Budget for the fiscal year beginning July 1, 2021. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to the program requirements, and we are submitting it to GFOA to determine its eligibility for another award. The California Society of Municipal Finance Officers (CSMFO), presented its Operating Budget Excellence Award to the City of Diamond Bar, California for its Fiscal Year 2022-2023 Budget. The City of Diamond Bar is confident that the Fiscal Year 2023- 2024 Budget will continue to conform to award requirements. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 127 DIAMOND BAR AT A GLANCE City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 128 DIAMOND BAR E A R L Y H I S T O R Y O F D I A M O N D B A R , C A L I F O R N I A C I R C A 1 8 8 5 - 1 9 8 9 7.1.b Packet Pg. 129 E a r l y H i s t o r y o f D i a m o n d B a r , C a l i f o r n i a The following includes excepts from Images of America Diamond Bar book @2014 Images courtesy of Bill Bartholomae, City of Diamond Bar, Diamond Bar Historical Society, Pomona Historical Society, Transamerica Corporation, and W.K. Kellogg Arabian Horse Library. April 2023 For more information, call the City's Public Information Division at (909) 839-7055 or email info@diamondbarca.gov. 7.1.b Packet Pg. 130 Mexico's independence from Spain in 1821 eventually led to the decline of the missions, with former mission properties being redistributed as land grants by various Mexican governors. One such land grant was 1,004 acres awarded by Governor Juan Bautista Alvarado in 1840 to Jose de la Luz Linares, who founded Rancho Los Nogales (Ranch of the Walnut Trees), which covers the area that is now Diamond Bar. When Linares died in 1847, his widow sold a choice portion of the ranch to Ricardo Vejar who already owned Rancho San Jose, an adjoining land grant that later became Pomona. Over a period of ten years, Vejar obtained possession of the entire original Rancho Los Nogales which vastly increased his assets and made him one of the wealthiest landowners in the county of Los Angeles. Years of prosperity were followed by destitution caused primarily by extreme flood and drought events of the early 1860s. Unable to repay his substantial debt, Vejar lost most of his property to creditors in 1864. Soon after, Louis Phillips acquired several thousand acres of land, which included Rancho Los Nogales, from these creditors and sold it to those who settled in the area at the end of the Civil War. By the late 1890s the era of the ranchos had come to an end and the modern age transformed the area via the railroads and growing neighboring settlements, making way for many changes in the new century. Richard Vejar built Casa Vieja de Vejar in 1853. It was the first home he constructed after establishing his rancho - San Jose de Abajo. Rancho Early Days Early History of Diamond Bar | page 3 of 13 Land Grants and Ranchos 7.1.b Packet Pg. 131 Despite being repeatedly subdivided, subsequent landowners maintained ranching and farming operations, which kept the former Rancho Los Nogales looking much as it did when Ricardo Vejar first settled in 1840. It was this aspect that got the attention of Frederick E. Lewis who in 1918 purchased 7,800 acres of this ranch land and registered the Diamond Bar brand - a diamond over a bar - with the California Department of Agriculture. Within a few years, Lewis succeeded in launching the famed Diamond Bar Ranch operation that included the breeding of high-quality champion Duroc-Jersey hogs and Arabian horses. The Ranch was still at the height of its prosperity in 1943 when Lewis sold it to William A. Bartholomae for $850,000. For the next 13 years, Bartholomae continued ranching activities while improving efficiencies wherever possible. Among the improvements he made were the construction of reclaimed water reservoir and the installation of pipelines for pasture irrigation that allowed for year-round grazing for the large herd of award-winning Hereford cattle that now covered the hillsides. In 1956, he sold the land to Transamerica Corporation for a record setting 10 million dollars for the development of one of Southern California's largest master-planned communities. Over the next three decades, the Diamond Bar development grew to a community of nearly 49,000 residents and in 1989, Diamond Bar became Los Angeles County's 86th incorporated city. The entrance to the Diamond Bar Ranch was lined with pepper trees and located on Brea Canyon Road (now Orange Freeway/Route 57), near the intersection of present-day Diamond Bar Boulevard and Brea Canyon Road. Diamond Bar Ranch Early History of Diamond Bar | page 4 of 13 Legacy of the Land 7.1.b Packet Pg. 132 When the Diamond Bar Ranch was first established, the primary focus was breeding Duroc-Jersey hogs. That quickly changed when the Los Angeles Livestock Fair closed early due to the influenza pandemic of 1918. The mayor at that time declared a state of emergency, which led to the closure of all local schools and the banning of all public gatherings. Due to the unexpected early closure, many owners were forced to sell livestock quickly and with little negotiation. Because of the unexpected closure, Ranch owner, Frederick E. Lewis, acquired seven purebred Hereford bulls. These bulls soon helped grow the herd to 1,500 head of cattle, making the Diamond Bar Ranch a thriving cattle operation. After the sale of the ranch in 1943 to the new owner, William Bartholomae, cattle became the main operation and the herd grew to more than 3,000 purebred Herefords. Leading this large herd was a champion bull named "Baca Duke", which Bartholomae purchased for $50,000 - significantly more than a cost of a typical suburban home at that time. Champion bull "Baca Duke" is shown here at Camp 4, located in what was known as the community of Spadra, just southwest of the former Lanterman Developmental Center in Pomona, Ca. Cattle Ranching Early History of Diamond Bar | page 5 of 13 Diamond Bar Ranch 7.1.b Packet Pg. 133 While cattle were allowed to roam, the Duroc-Jersey hogs were kept in either a large outdoor pen or within a specially designed, 1,200-foot-long farrowing house that could accommodate up to 250 sows and their litters. Shortly after construction of the farrowing house in 1919, breeding operations quickly increased from 100 to more than 7,500 brood sows; leading the herd was the award-winning prize boar "Ace of Pathfinders." Within a few years of its establishment, Diamond Bar Ranch had earned a reputation as one of the top breeders of high-quality champion hogs in California. The cost of raising hogs on grain in Southern California was not profitable, so in partnership with fellow hog farmer, A.B. Miller of Fontana, CA, owner Frederick E. Lewis decided that garbage was a more cost-effective food source. In 1920, Lewis and Miller secured a garbage-hauling contract from the City of Los Angeles for a daily estimated 300 tons at a cost of $0.60 a ton. Soon, more garbage was being hauled than could be consumed by the ranches hogs, so an additional 35,000 feed hogs were purchased and kept at Miller's Fontana Farm. Lewis developed an automated system that allowed a crew of two men to feed the thousands of hogs in the same amount of time that it would take 100 men to do so in a conventional manner. After deciding garbage was a more cost-effective way to maintain his growing herd of hogs, Lewis constructed a steam-powered rail system from Los Angeles to the Diamond Bar Ranch to transport garage and automate the feeding at both his and Miller's ranches. Prize Hogs Early History of Diamond Bar | page 6 of 13 Diamond Bar Ranch 7.1.b Packet Pg. 134 In addition to the hogs and cattle, Diamond Bar Ranch owner Frederick E. Lewis had a great interest in breeding horses, in particularly Arabians. In late 1918 Lewis made his initial purchase of 10 Arabian horses from Hingham Stock Farm in Massachusetts. The significance of the blood lines of the Lewis-bred horses is that they were direct descendants of Arabians from the 1906 Davenport importation. This importation was the first time Arabian horses of documented Bedouin origin were brought into the United States and it is so important to American breeders that their lineage is still maintained today. Arabian horses were sought after not only for their beauty but for their intelligence, endurance, and agility. These traits made them excellent for working on the ranch. In 1925, Lewis sold a group of horses to William K. Kellogg for his newly established ranch in Pomona. The Kellogg Ranch soon became famous for its horse breeding program and for the weekly Sunday Horse show. Hundreds if not thousands of visitors would make the long trip out to the ranch to watch the amazing tricks put on display by the horses and their riders. Today the W.K. Kellogg Ranch is home to Cal Poly Pomona and the Arabian Horse Center is still in operation and continues to breed Arabian horses Probably the best known horse bred by Lewis that was sold to Kellogg was a chestnut stallion named Antez (son of Harrara, Lewis’ favorite work horse). He was described as the epitome of an Arabian and was named Champion Arabian at the Los Angeles County Fair in 1925. While he did not perform in the weekly horse shows, his calm demeanor made him a favorite to pose for photographs with the many celebrities that frequented the Kellogg ranch. Arabian Horses Early History of Diamond Bar | page 7 of 13 Diamond Bar Ranch 7.1.b Packet Pg. 135 The post-World War II era initiated one of the largest development periods in American history, largely supported by the production of manufactured goods and the creation of modern arterial traffic systems. This change in landscape brought about the suburbanization of land extending well into the East San Gabriel Valley. The Diamond Bar Ranch's hilly topography and remoteness kept it "undiscovered" until these very characteristics grabbed the attention of the Transamerica Corporation. The significant acreage of open land under single ownership and its isolation from other cities but proximity to industrial areas made it an ideal site for a master-planned community. In 1956, during a reported 15-month negotiation, the Capital Company - a real estate and oil development subsidiary of the Transamerica Corporation - purchased the 7,800- acre ranch from William Bartholomae for $10 million. At the time, this was the largest real estate transaction in Southern California. Soon after purchasing the land, the Diamond Bar Development master plan was adopted and detailed the Transamerica Corporation's vision of creating a 20th-century city, complete with essential elements integrated into a planned community. The significant acreage and remoteness but close proximity to major commercial and industrial centers, made it the ideal setting for a master-planned community that could offer a bucolic lifestyle. This appeal became the primary marketing tool for the Capital Company to entice potential buyers to leave busy lifestyles in metropolitan areas for "country living" in Diamond Bar. Photo shows the northerly view from Brea Canyon Road via Diamond Bar Boulevard. Transamerica's Plan Early History of Diamond Bar | page 8 of 13 Diamond Bar Development 7.1.b Packet Pg. 136 After adopting the Diamond Bar development master plan in 1958, Transamerica Corporation promptly began the installation of utilities and infrastructure, including the development of a potable water network to serve a community of 75,000. It formed the Diamond Bar Water Company, a privately owned public utility, to facilitate the development's water supply. The construction of a 4,700-foot-long water pipeline along Diamond Bar Boulevard began in January 1959. Soon, other utility improvements followed, and the Capital Company began selling a variety of different-sized parcels to builders for the construction and sale of homes. Taking place at the same time was the construction of the city's roadways. The plan called for a network of roads to emanate from a five-mile-long, four-lane highway named Diamond Bar Boulevard, as well as a large business district at the center of town with two neighborhood shopping centers. For the recreational and education needs of future residents, the plan also proposed the construction of serval parks in addition to an 18-hole public golf course, two high schools, three junior high schools, and 22 elementary schools. In 1959, the Southern Counties Gas Company installed the initial service lines for the first 34 homes to be constructed along the first half-mile section of Diamond Boulevard. These lines were part of a $100,000 project to bring gas to an anticipated 3,000 to 5,000 homes constructed in the northern half of the 8,000-acre development over the course of five years. Photo shows initial grading of Diamond Bar Boulevard, south west of Grand Avenue. Growth & Development Early History of Diamond Bar | page 9 of 13 Diamond Bar Development 7.1.b Packet Pg. 137 In 1960, Diamond Bar Boulevard, the first roadway created as part of the master plan, opened with much fanfare. At this time, there were about 30 families already living in homes located Diamond Bar's first development - Westwood Ranchos, in the northern area of town. The Westwood Ranchos spanned 72 acres and contained 238 three- and four- bedroom homes with prices ranging from $17,450 to $18,400. By 1966, there were 20 new home developments in town offering a wide variety of residences, either on flat lots or hillsides, and priced from $19,000 to $36,800. Since the first home was occupied in 1960, the population had grown nine percent to nearly 9,000. At the time, the national average number of persons per household was 3.3 while the average in Diamond Bar was 4.2. Nearly 55 percent of Diamond Bar households had annual incomes of $10,000 or more, and 90 percent of the community's breadwinners were employed in engineering, technical, managerial, professional, or sales positions. Paul C. Grow, often referred to as the "Father of Diamond Bar," oversaw the development of Diamond Bar for more than 30 years. He is show here overlooking the Golden Springs Estates tract in 1960. The 22-acre neighborhood featured three- and four-bedroom homes that sat on 10,000-square foot lots and were priced at or above $25,000. Community Beginnings Early History of Diamond Bar | page 10 of 13 Diamond Bar Development 7.1.b Packet Pg. 138 Soon after the first residents moved into Diamond Bar they established the area’s first association, the Diamond Bar Homeowner’s Association or DBHOA in 1960. In many ways, the DBHOA was the community’s first form of government that residents turned to for assistance with resolving local issues. For years the association served the community and acted as an effective intermediary between the residents and the Los Angeles County Board of Supervisors. However, as Diamond Bar’s population grew, so did its desire for local control and representation. While incorporation was considered, many in the community felt Diamond Bar was not yet in a position to financially to form its own City. This gave way to an alternative form of representation without the community having to bear the costs of an incorporated city. With the approval of the County of Los Angeles, a ballot initiative to create the Diamond Bar Municipal Advisory Council was put before the voters in November 1976. The new council was overwhelming approved by the voters. When it formed in 1977, the Diamond Bar Municipal Advisory Council was one of only 25 such groups in California, and the first and only in Los Angeles County. Elaborate landscaped entryways with monument signage and 14-foot water fountains greeted visitors at both the north (Diamond Bar Boulevard) and south (Brea Canyon Road) entrances to the Diamond Bar development. Local Oversight Early History of Diamond Bar | page 11 of 13 Diamond Bar Development 7.1.b Packet Pg. 139 In the early 1980s, after selling the last of its holdings, the Transamerica Corporation decided to withdraw from further oversight of the Diamond Bar development. That coupled with the ever-increasing desire for local control, prompted the first official movement toward self-governance. However, this effort was not without detractors who argued that Diamond Bar did not yet have a strong enough economic base to sustain City services on its own. The first ballot initiative to incorporate was proposed in 1983 and was defeated by a margin of 3,463 to 3,233. Two years later, a second try for incorporation did not even reach the ballot due to insufficient voter signatures obtained. The third attempt at city hood came in 1988. This time around, the catalysts for cityhood were numerous, and included the community’s needs for parks and commercial development, the increasing amount of high-density housing projects, and the potential annexation by neighboring cities. Despite a spirited campaign against the cityhood, the incorporation ballot measure prevailed by a margin of 76 percent to 24 percent. On April 18, 1989, Diamond Bar officially became Los Angeles County's 86th incorporated city. During the third attempt at incorporation, cityhood advocates at last saw their efforts pay off when they successfully concluded a seven-month campaign to raise funds and gather signatures to qualify for the Los Angeles County Local Agency Formation Commission (LAFCO) to review their request for the establishment of a local government. (pictured are incorporation committee members Brenda Engdahl and Ivan Nyal.) Becoming A City Early History of Diamond Bar | page 12 of 13 Diamond Bar Incorporates 7.1.b Packet Pg. 140 Set against a scenic mountain backdrop on almost 15 square miles of rolling hills and valleys in the East San Gabriel Valley region, today's Diamond Bar is a culturally diverse community that is predominantly middle- to upper-class and is home to nearly 56,000 residents. The city is mostly residential in character, with a stock of approximately 18,500 homes which are 80% owner-occupied and 71% single family homes, and 1,600 businesses of retail, commercial or light industrial-nature. Among the amenities that contribute to Diamond Bar’s high quality of life that is valued by residents are the family-friendly atmosphere; the well-landscaped neighborhoods, well-maintained roads and infrastructure, miles of picturesque open space and trails; top-rated school districts; thriving community spirit, public golf course, and the public safety services which contribute to keeping the City among the top safest communities in the region. The Through My Lens photo contest has been a great avenue to allow residents to capture the people, nature and pets, along with the special moments and events of Diamond Bar. Established in 2008, the contest is cosponsored by the City and the Diamond Bar Community Foundation to provide residents of all ages and skill levels an opportunity to share their vision of their lives. Below is 2021 contest first place winner, "Calm After the Storm" by photographer Amber Cui. Diamond Bar Today Early History of Diamond Bar | page 13 of 13 City of Diamond Bar 7.1.b Packet Pg. 141 COMMUNITY SNAPSHOT Powered by OpenGov City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 142 City of Diamond BarStrategic Plan FY 2024-2027 DiamondBarCA.gov/strategicplan 7.1.b Packet Pg. 143 Our Values Community and Livability We maintain and improve the quality of life for everyone that lives or works in Diamond Bar. Transparency and Accountability We operate openly to foster public trust and encourage community input. Service and Professionalism We deliver exceptional service and work creatively to solve problems. The 2024-2027 City Council Strategic Plan is the third multi-year strategic planning initiative approved by the Diamond Bar City Council since 2017. The plan is the result of an extensive collaborative planning process that will serve as the foundation for addressing community issues and needs over the next three years. The key components of the Strategic Plan connect to forge an aspirational, but achievable, community action plan. The Values set the guiding principles. The Goals and Objectives set focused priorities for consistent policymaking, connecting day-to-day operations with the bigger picture. Performance Measures are key indicators used to gauge progress over time. Specific supporting initiatives are developed annually by the City Council during the annual budget process. Regular community updates will be made to highlight the programs, services, and projects that contribute to progress and ensure that the public remains engaged in the process. Three Strategic GoalsAbout this Plan City of Diamond Bar FY 2024-2027 Strategic Plan 2 Responsible Stewardship of Public Resources The City strives to protect and augment resources owned by and relied upon by the public, from the local revenues that fund programs and services to the infrastructure that is the foundation of the community. Open, Engaged and Responsive Government Safe, Sustainable and Healthy Community The City strives to provide an environment in which public participation is welcomed and easily accessible and public services are effective and of high-quality. The City strives to maintain and enhance the overall quality of life in Diamond Bar, with safe neighborhoods, connected communities, and a resilient environment. It Means: It Means: It Means: 7.1.b Packet Pg. 144 Objective 1.1: Foster a healthy and resilient local economy. • Create economic development programs that support and attract businesses and entrepreneurs to generate sustainable community-supporting revenue streams. • Engage directly with the business community to understand needs, provide business development resources, and promote local economic opportunity. • Promote infill development opportunities that revitalize and reimagine existing commercial, office and business centers to foster new and diverse economic opportunities. We will: Objective 1.2: Provide safe and reliable public infrastructure. • Invest in the ongoing maintenance of City-owned streets, sidewalks, parks, public facilities, and community infrastructure. • Work collaboratively with third-party providers of public infrastructure to maintain local safety, performance and access. • Implement a resilient information technology infrastructure that provides easily accessible constituent services, while maintaining data security and privacy across City-operated networks. We will: aerial of Diamond Bar Boulevard and Golden Springs Drive, location designated for future downtown Objective 1.3: Foster fiscal health through disciplined long-term planning, cost control, efficiency, increased revenue, and cost recovery. • Maintain financial records in a manner consistent with the most up-to-date governmental standards for reporting and transparency. • Use “smart sourcing” to evaluate and analyze contract services to ensure the City is realizing the greatest value and performance. • Evaluate and prioritize infrastructure funding needs. • Pursue grant programs and regional, state, and federal funding opportunities that improve services and/or offset general fund costs. • Reduce or eliminate subsidies for personal choice services. We will: • GFOA Budget Award • GFOA Financial Reporting Award • Pavement Condition Index (PCI) • MISAC Excellence Award • Bond Rating • Sales Tax Revenues/Annual City of Diamond Bar 2024-2027 Strategic Plan 3 Responsible Stewardship of Public Resources1 Performance Measures 7.1.b Packet Pg. 145 Objective 2.1: Provide effective and accessible government services that meet the needs of a diverse population. • Implement policies, procedures, and technologies that streamline business processes and enhance the overall customer service experience. • Ensure contract service providers meet contractual expectations and deliver high quality services. • Utilize data and metrics to guide decision-making and set benchmarks that measure performance of services and programs. • Actively participate in the development of public policy and legislation at all levels. • Leverage resources to ensure that internal support is robust enough to meet service expectations. We will: Objective 2.3: Establish City of Diamond Bar as an Employer of Choice • Foster an organizational culture and environment that values service, innovation, and creativity. • Implement policies and programs that attract and retain talented employees. • Develop in-house talent to address future succession planning needs. • Develop supervisors that foster employee development and effectively manage performance. • Directly engage and communicate with employees to improve organizational performance and employee wellness. We will: Objective 2.2: Build relationships, establish trust, and foster collaboration in the Diamond Bar community. • Operate openly, making it easy for the public to participate in the decision-making process and access information. • Provide residents of all ages and backgrounds with a variety of opportunities to share their perspectives on community issues. • Engage with members of the community using a variety of outreach methods and formats. • Collaborate with other local government agencies that serve Diamond Bar. • Support local service and community organizations. We will: City of Diamond Bar 2024-2027 Strategic Plan 4 Open, Engaged and Responsive Government2 • Customer Service Survey Rating • Public Records Request Response Time • Employee Turnover Rate Performance Measures Residents can participate in City Council meetings in person or remotely (via computer or phone) 7.1.b Packet Pg. 146 Objective 3.1: Foster a safe and welcoming environment for residents, businesses, visitors, and employees. • Work collaboratively with law enforcement personnel, fire department officials, and animal control agency leadership to implement public safety programs that address unique local needs. • Engage and educate the community to be active participants in crime prevention and emergency preparedness. • Be prepared to respond to and recover quickly from local and regional emergencies. • Maintain community health, safety, and aesthetics through proactive neighborhood improvement efforts. We will: Objective 3.3: Protect natural resources. We will: Objective 3.4: Improve transportation and mobility systems. • Implement measures that reduce cut-through traffic impacts. • Support advocacy, funding, and construction efforts associated with regional transportation projects that reduce local impacts. • Encourage increased use of active modes of transportation, such as walking and biking. • Implement projects that improve the safety of all modes of travel. • Work with neighborhood groups to address localized traffic issues. We will: • Provide access to high quality parks, trails, open space and other recreational facilities for all ages and abilities. • Provide access to high quality community events, classes, and activities for all ages and abilities. • Encourage and support healthy community initiatives and social connections. • Foster exercise and athletic opportunities for a diverse community. We will: Objective 3.2: Build a vibrant, healthy, and supportive community. City of Diamond Bar 2024-2027 Strategic Plan 5 Safe, Sustainable and Healthy Community3 • Responsibly preserve publicly-owned open space areas. • Implement policies that encourage environmental sustainability and effective natural resource management. • Promote responsible solid waste diversion and recycling efforts. • Maintain a healthy urban forest. • Promote sustainable building design. 7.1.b Packet Pg. 147 City of Diamond Bar 2024-2027 Strategic Plan 6 Safe, Sustainable and Healthy Community3 Objective 3.5: Address the needs of people experiencing homelessness. • Implement strategies that reduce the number of persons experiencing homelessness in Diamond Bar. • Participate in regional initiatives that increase placements in permanent housing and provide services to those in need. • Partner with third-party agencies and non-profit groups to provide local housing, mental health, and other human services to those in need. We will: continued Because of its commitment to caring for its community trees, the City of Diamond Bar has earned Tree City USA distinction since 2000. • Part 1 Crime Rate/1,000 residents • Average Speed/Travel Time on Arterials • Voluntary Code Compliance Rate • Solid Waste Diversion Rate – Residential • Solid Waste Diversion Rate – Commercial Performance Measures Objective 3.6: Foster local housing accessibility. • Implement strategies that increase housing supply, address affordability, and ensure quality and diversity of housing stock. We will: 7.1.b Packet Pg. 148 City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 City Manager’s Office (909) 839-7000 | info@diamondbarca.gov DiamondBarCA.gov/strategicplan Pub. April 2023 7.1.b Packet Pg. 149 DEPARTMENT STRATEGIC PLAN OBJECTIVE PERFORMANCE METRIC / KPI FUNDING SOURCE 1 Develop and launch economic development outreach programs and business services. 1.1 Foster a healthy and resilient local economy.Sales Tax Revenues/Annual General Fund - City Manager's Office/Economic Development (100150) 2 Complete comprehensive citywide fee study. 1.3 Foster fiscal health through disciplined long- term planning, cost control, efficiency, increased revenue, and cost recovery. Cost Recovery Rate from Fees Goal: 100% General Fund - City Manager's Office (100130) 3 Complete a customer service audit to identify and implement service improvements. 2.1 Provide effective and accessible government services that meet the needs of a diverse population. Customer Service Survey Rating General Fund - City Manager's Office (100130) 4 Complete procurement process for residential and commercial solid waste franchises.3.3 Protect natural resources. Residential/Commercial Diversion Rates Special Revenue Funds - AB 939 Fund (250) 5 Complete 2024 Homeless Count and Initiate SGVCOG Expanded Regional Homeless Program. 3.5 Address the needs of people experiencing homelessness. Homeless Count Results (KPI) Special Funds - Homelessness Response Fund (107) City Clerk 1 Coordinate regularly with department staff to prioritize public records requests to eliminate requests for extensions. 2.1 Provide effective and accessible government services that meet the needs of a diverse population. Year over year average response time General Fund - City Clerk (100140) STRATEGIC PLAN FY 2023-2027 KEY WORKPLAN INITATIVES BY DEPARTMENT KEY INITIATIVES FOR FY 2023/24 City Manager's Office 7.1.b Packet Pg. 150 DEPARTMENT STRATEGIC PLAN OBJECTIVE PERFORMANCE METRIC / KPI FUNDING SOURCE STRATEGIC PLAN FY 2023-2027 KEY WORKPLAN INITATIVES BY DEPARTMENT KEY INITIATIVES FOR FY 2023/24 City Manager's Office 1 Complete Residential Satisfaction Survey. 2 Coordinate production of Mayor's "State of the City" address. 3 Continue City Government Explained Educational Series. 1 Develop an award winning budget document that meets industry best practices. Receive GFOA Distinguished Budget Presentation Award 2 Maintain compliance with annual debt reporting and provide necessary trainings as needed.Maintain (or improve) AA+ Bond Rating 3 Assist CM's office with update of the Citywide Fee Study. Cost Recovery Rate from Fees Goal: 100% 4 Develop and Maintain a 5-year General Fund Forecast (Revenues & Expenditures). Percent Variance of Forecast to Actuals. 5 Complete centralization of City Hall cashiering utilizing new Enterprise Land Management System. 2.1 Provide effective and accessible government services that meet the needs of a diverse population. Process 100% of transactions in Tyler Cashiering Public Information 2.2 Build relationships, establish trust, and foster collaboration in the Diamond Bar community. Attendance & Engagement General Fund - Public Information (100240) Finance 1.3 Foster fiscal health through disciplined long- term planning, cost control, efficiency, increased revenue, and cost recovery. General Fund - Finance (100210) 7.1.b Packet Pg. 151 DEPARTMENT STRATEGIC PLAN OBJECTIVE PERFORMANCE METRIC / KPI FUNDING SOURCE STRATEGIC PLAN FY 2023-2027 KEY WORKPLAN INITATIVES BY DEPARTMENT KEY INITIATIVES FOR FY 2023/24 City Manager's Office 1 Develop and implement a formal Employee Onboarding Program.Employee Turnover 2 Successfully onboard new personnel and complete personnel reclassifications pursuant to the FY 2023/24 HCIP. Close recruitments and process reclassifications by fiscal year-end 1 Oversee successful implementation of new ELM system for streamlined permit processing. 2 Implement new Tape backup system and equipment. 3 Solar App+ Implementation and Integration with CityView.Compliance with State Regulations 4 Upgrade Transit Pass System to a Modern interface.Resident Satisfaction Survey (KPI) 5 Roll out of New Laptops for Staff and the EOC.Customer Service Rating Public Safety 1 Launch a commercial burglary education and prevention program for business owners. 3.1 Foster a safe and welcoming environment for residents, businesses, visitors, and employees. Part 1 Crime Rate/1,000 Residents + Commercial Burglary total General Fund - Public Safety/ Law Enforcement (100310) General Fund - Information Systems (100230) & Internal Service Funds - Equipment Maintenance & Replacement Fund (503) Human Resources 2.3 Establish City of Diamond Bar as an Employer of Choice. General Fund - Human Resources (100220) 2.1 Provide effective and accessible government services that meet the needs of a diverse population. Customer Service Rating MISAC Award Information Systems 7.1.b Packet Pg. 152 DEPARTMENT STRATEGIC PLAN OBJECTIVE PERFORMANCE METRIC / KPI FUNDING SOURCE STRATEGIC PLAN FY 2023-2027 KEY WORKPLAN INITATIVES BY DEPARTMENT KEY INITIATIVES FOR FY 2023/24 City Manager's Office 1 Complete the Town Center Specific Plan.1.1 Foster a healthy and resilient local economy. City Council adoption & Number of entitlement applications submitted after adoption Special Funds - General Plan Update Fund (103) 2 Assist IS Department to implement new ELM system for streamlined permit processing. 2.1 Provide effective and accessible government services that meet the needs of a diverse population. Customer Service Rating (KPI) General Fund - Planning (100410) General Fund - Building & Safety (100420) 3 Assist IS Department to implement Solar App+ to facilitate the issuance of residential rooftop solar electric panel permits instantly via the City's online permitting portal. 2.1 Provide effective and accessible government services that meet the needs of a diverse population. & 3.3 Protect natural resources. Number of permit issuances Customer Service Survey rating CalAPP Grant Expended in Internal Service Funds - Equipment Maintenance & Replacement Fund (503) 4 Adopt Objective Design Standards to facilitate the administrative approval of multifamily housing developments. City Council adoption. Number of Development Review applications approved. Special Funds - General Plan Update Fund (103) 5 Incorporate inclusionary housing requirements in the Town Center Specific Plan. City Council adoption & Number of inclusionary housing units proposed in Town Center entitlement applications. Special Funds - General Plan Update Fund (103) Community Development 3.6 Foster local housing accessibility. 7.1.b Packet Pg. 153 DEPARTMENT STRATEGIC PLAN OBJECTIVE PERFORMANCE METRIC / KPI FUNDING SOURCE STRATEGIC PLAN FY 2023-2027 KEY WORKPLAN INITATIVES BY DEPARTMENT KEY INITIATIVES FOR FY 2023/24 City Manager's Office 1 Increase revenue at the Diamond Bar Center through additional marketing outreach and facility exposure events such as the Bridal Show and Special Events Showcase. 1.3 Foster fiscal health through disciplined long- term planning, cost control, efficiency, increased revenue, and cost recovery. Rental revenue General Fund - Parks & Recreation/ Diamond Bar Center (100510) 2 Provide high demand contract classes, updated special events such as the City Birthday, and healthy lifestyle educational opportunities. Attendance & participation General Fund - Parks & Recreation/ Recreation Programs (100520) 3 Assist PW Department to prepare drawings and final design for Heritage Park Renovation Project. Complete Heritage Park Renovation design phase CIP Fund (301) supportive community. 1 Provide safe and reliable highways and streets by maintaining residential and arterial streets. 1.2 Provide safe and reliable public infrastructure.Pavement Condition Index (PCI) General Fund - Public Works/Road Maintenance (100655) & CIP Fund (301) 2 Prepare drawings and final design for Heritage Park Renovation Project. 3.2 Build a vibrant, healthy, and supportive community. Complete Heritage Park Renovation design phase CIP Fund (301) 3 Utilize Traffic Management System to improve transportation and mobility systems. 3.4 Improve transportation and mobility systems. Maintain Average Speed/Travel Time on Arterials General Fund - Public Works/Engineering (100615) & Special Revenue Funds - Prop C (207) Parks & Recreation 3.2 Build a vibrant, healthy, and supportive community. Public Works 7.1.b Packet Pg. 154 WHAT IS THE BUDGET? The budget is an annual financial plan for the City of Diamond Bar. It specifies the level of municipal services to be provided in the coming year and reflects strategic priorities set by the City Council. The City of Diamond Bar's budget is designed to serve five major purposes: Definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. 1. Prepare the budget in conformity with Generally Accepted Accounting Principles using the modified accrual basis of accounting. 2. Utilization as an operations guide for administrative staff in the management and control of fiscal resources.3. Presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures.4. Illustration as a communications document for citizens who wish to understand the operations and costs of City services.5. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 155 BASIS OF BUDGETING The City of Diamond Bar's annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP) unless otherwise noted below: 1. The budgetary basis for governmental funds (e.g. General Fund, CIP Fund, Special Revenue funds, Debt Service Fund) is in conformity with GAAP, with a few minor exceptions. In conformity with GAAP, the modified accrual basis of accounting is used wherein revenues are recognized in the accounting period in which they become measurable and available to finance expenditures of the current fiscal period, while expenditures are recognized in the accounting period in which the liability is incurred. However, in the following cases the budgetary basis differs from GAAP: a. Adjustments to recognize gains and losses on investments resulting from changes in their market value are not budgeted. b. Items reported as “other financing sources” and “other financing uses” are classified as revenues and expenditures under the budgetary basis of accounting. 2. The budgetary basis for proprietary funds (e.g. Internal Service funds) is in conformity with GAAP, using the accrual basis of accounting for all revenues and expenses, except for the following instances: a. The receipt of long-term debt proceeds, capital outlays, and debt service principal payments are budgeted, but allocations for depreciation and amortization expense are not. Each of the City's funds is considered a separate accounting entity with a self-balancing set of accounts that records assets, liabilities, fund equity, revenue and expenditures. Funds are established and segregated for the purpose of recording specific programs or attaining certain objectives in accordance with special regulations. The General Fund accounts for all the general revenue of the City not specifically levied or collected for other City funds and for expenditures related to rendering the general services provided by the City. The City of Diamond Bar has twenty-nine Special Revenue Funds that are used to account for specific revenues that are legally restricted to expenditure for particular purposes. The Capital Project Fund is used to account for the purchase or construction of major capital facilities. The Debt Service Fund is used to account for principal and interest payments on outstanding fixed rate bonds. Internal Service Funds are used to account for goods and services provided to other departments within the City such as liability insurance and equipment replacement. The budget is prepared on a line item basis by fund and department. The six major General Fund divisions are: Legislative1. Administration & Support2. Public Safety3. Community Development 4. Parks & Recreation5. Public Works6. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 156 BUDGET PROCESS City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 157 BUDGET STUDY SESSION DETAIL The City Council devotes one Budget Study Session to the annual Capital Improvement Program for the upcoming fiscal year. At this CIP Study Session, staff presents the recommended draft 5-year Capital Improvement Program to the City Council along with the recommended projects for the upcoming fiscal year. Members of the City Council are presented with details on each individual project, along with its recommended budget and funding source, and are given the opportunity to propose new projects. A consensus is then reached at the study session as to the final list of projects to include in the proposed budget for the upcoming fiscal year. BUDGET AMENDMENT PROCESS The City Manager is responsible to the City Council for the faithful execution of the City Budget. In order to ensure authorized expenditures are managed in the most efficient and economical manner possible, the City Council authorizes the City Manager to increase or transfer appropriations within the General Fund, Special Revenue Fund or any other unrestricted Fund. The City’s budget may be amended in the following ways: - If a fund has an Undesignated Fund Balance during the Fiscal Year, the City Manager may approve requests for budget increases with Council approval. - Budget adjustments between a department’s line items with a null effect on the overall department budget may be made with the City Manager’s approval. - During the fiscal year, the City Council may modify approved programs and activities or implement new activities that may require budget amendments. On such occasions when the Council approves a project without amending the budget, that approval will constitute authority for the Finance Director to amend the budget subject to the City Manager’s approval. 7.1.b Packet Pg. 158 FUND STRUCTURE DESCRIPTIONS General Fund is the most versatile fund and is used to account for any legal budgetary purpose not accounted for elsewhere in the budget. Debt Service Funds are used to account for debt payments owed by the City. Capital Improvement Project Funds are used to account for the purchase or construction of major capital projects, which are not financed by proprietary, special assessment or trust funds. Special Revenue Funds are used to account for certain funds, which are legally restricted to certain purposes. Internal Service Funds account for a department of a governmental agency, which provides services to other departments of the agency. The costs of all or a part of the operations and the provision of services are recovered through fees charged to the user departments. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 159 Fiduciary (Trust And Agency) Funds account for assets held by the City in a trustee capacity or as agency for individuals, private organizations, other governments, and/or other funds. 7.1.b Packet Pg. 160 FINANCIAL POLICIES The City’s budget development is shaped by several financial and operational polices. These policies promote and ensure organizational continuity, consistency, transparency, and responsibility from year to year. This section identifies some of the major short and long-term planning documents, financial and operational policies, and fiscal management tools that the City of Diamond Bar employs in order to guarantee fiscal and programmatic integrity and to guide the development of the City’s budget. Annual Budget and Financial Reporting Policy The purpose of this policy is to ensure a balanced annual operating budget and reporting procedures to safeguard public funds and maximize resources available for use by the City in delivering programs and services. A balanced budget is defined as a budget in which sources of income (revenue) is equal to spending uses (expenditures). CAL Card Use Policy The City of Diamond Bar has joined the CAL Card program which is administered through the State General Services Division and US Bank. This program provides a mechanism for government agencies to provide purchasing cards to their employees to expedite purchases of goods and services. This policy sets forth policies and procedures for CAL Card usage. Compensation for City Commissioners/Committee Members The purpose of this policy is to establish compensation for attendance at Commission/Committee Meetings for City Commissioners/Committee Members. Drawing Warrants and Checks Upon City Funds California State law requires the Mayor and City Clerk to execute and countersign all warrants and checks issued for payment from City funds. Government Code Section 37203 provides that the City Council may prescribe an alternative method for drawing warrants and checks. Through adoption of this Policy, the City Council established an alternative method to insure the timely drawing of warrants and checks upon City funds. Travel, Expense and Reimbursement Policy The City of Diamond Bar recognizes the value of attendance by City officials and employees at professional conferences, seminars, meetings with other government officials, professional organizations, community organizations, and constituents and ceremonial events and activities that promote or benefit the City. This policy establishes travel authorization, expense, reimbursement, and reporting standards consistent with the provisions of this policy and in compliance with California Government Code Sections 53232.2 and 53232.3. Fixed Asset Capitalization and Inventory Control Policy The purpose of this policy is to ensure adequate control and appropriate use of City fixed assets. The procedures are intended to define fixed assets and to establish guidelines for budgeting, purchasing and disposing fixed assets. This policy does not apply to City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 161 infrastructure assets. Anti-Fraud Policy To establish policy and procedures for clarifying acts that are considered to be fraudulent, describing the steps to be taken when fraud or other related dishonest activities are suspected, and providing procedures to follow in accounting for missing funds, restitution and recoveries. Cash Handling Policy The purpose of this policy is to safeguard public funds and also to maximize resources available for use by the City in delivering programs and services. These policies recognize the decentralized nature of the receipting and depositing process, while providing for standardized procedures. Fund Balance and Reserves Policy The purpose of this policy is to establish a key element of the financial stability of the City by setting guidelines for fund balance. Unassigned fund balance is an important measure of economic stability. It is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur for unforeseen revenue fluctuations, unanticipated expenditures, and other unexpected circumstances. The fund balance also provides cash flow liquidity for the City's general operations. Capital Financing and Debt Management Policy The purpose of this policy is to provide guidelines for the City's utilization of capital financing and debt for capital improvement projects, property acquisition, and projects whose useful life will exceed the term of the financing. Unclaimed Funds Policy The purpose of this policy is to establish the proper disposition and accounting for unclaimed money in accordance with Government Code Sections 50050 through 50056. Investment Policy The purpose of this policy is to provide guidelines for the prudent investment of the City's temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its pooled funds in accordance with the applicable local, state and federal laws. Powered by OpenGov 7.1.b Packet Pg. 162 REVENUE DESCRIPTIONS All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations, which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Supplemental Roll Taxes levied when secured property is sold to a new owner. It is calculated as the difference between what the seller paid for property tax and what the new owner is expected to pay prorated from the time of closing escrow until the next property tax bill is prepared by the Assessor. Prior Year Uncollected Taxes paid in the current year, which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes. Consultant HdL & Companies provides annual estimates for Secured and Unsecured Property Taxes. Supplemental and Delinquent Property Taxes are based on the latest 3 year average trend. OTHER TAXES Sales and Use Tax As a result of the Bradley-Burns Local Sales and Use Tax law, 1% of the Sales & Use Tax is to be distributed to the City. Consultant HdL & Companies provides annual estimates. Transient Occupancy Tax City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 163 These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 14% tax based on the amount of their room rental revenues. Estimate based on historical trends. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches and Waste Hauler. Estimate based on franchise agreements with each franchisee. FINES AND FORFEITURES Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles, which have been impounded and stored by the Sheriff's Department. Miscellaneous Other fines and forfeitures not included above. Estimate based on historical trends and changes to the City and/or County Fee Schedule. LICENSES AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. Estimate based on anticipated building activity and any changes to the City's Fee Schedule. Encroachment Permit Fees These fees are levied to cover costs of inspections for work within the public right-of-way for the construction of new or repair of existing utility facilities and other public improvements such as sidewalks, curb, gutter, asphalt roadway, etc. Estimate based on anticipated building activity and any changes to the City's Fee Schedule. Certified Access Specialist Program (CASP) Fees SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain 90% of the fees collected. The purpose of the fee is to increase disability access and compliance with construction related accessibility. Estimate based on historical business license volume and the State's Fee Schedule. CURRENT SERVICE CHARGES Planning and Engineering Fees 7.1.b Packet Pg. 164 These fees are levied to cover costs of plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. Estimate based on anticipated building activity and any changes to the City's Fee Schedule. Recreation Fees These fees are levied to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, summer day camp, youth and adult athletics, senior activities and community events. Estimate based on trending program participation and any changes to the City's Fee Schedule. Public, Educational and Governmental (PEG) Fees Fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. These funds may only be used for capital improvements related to the City's operations of its PEG channels. Estimate based on historical trends. INTERGOVERNMENTAL REVENUE Vehicle License Fee (VLF) - Property In-Lieu Tax The Motor Vehicle In-Lieu fee is a tax on the ownership of a vehicle in place of taxing vehicles as personal property. The tax rate used to be 2%, and then the rate was cut by 67.5% which greatly affected the revenue allocated to the City by the State. VLF has now been totally eliminated. To fill the gap created by the cut the State instituted a property tax swap where the City receives additional property tax to offset the loss of VLF. These funds are included in the budget as VLF Property Tax in Lieu revenue. Projection prepared by consultant HdL Companies, LLC. AB2766 - Air Quality Improvement/Pollution Reduction Fees These fees are derived from the imposition of an additional motor vehicle registration fee which shall be used to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. Estimate based on historical trends. Gas Tax Section 2105 This Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 This section provides monthly allocations of 1.315 cents per gallon of gasoline, 1.8 cents per gallon of diesel and 2.59 cents per liquefied petroleum gas (LPG) based on population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Highway Users Tax Act (HUTA) This revenue source replaces the Proposition 42 sales tax on gasoline with a franchise tax. It is intended to be revenue neutral to Cities and allow greater flexibility at the State level. Road Maintenance & Rehabilitation Act of 2017 (SB-1) 7.1.b Packet Pg. 165 This source of revenue was signed into law in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. A fuel tax increase began on November 1, 2017. The value-based transportation fee began on January 1, 2018. The price-based excise tax will be reset on July 1, 2019 and the new zero emissions vehicle fee will begin on July 1, 2020. Gas Tax, HUTA and SB-1 estimates are provided by California Local Government Finance Almanac which bases their estimates on State Department of Finance statewide revenue projections. Measure W The Safe Clean Water Act (ACW Program) also known as Measure W was approved by the voters in November 2018. The revenue generated from this measure is intended to maximize the ability of local governments to address local storm water and urban runoff challenges and is to be used for water quality improvements within the City. It is estimated that the City will receive $800,000 annually as part of this program. Measure M Approved by the voters on November 6, 2016, this half-cent sales tax increase will fund projects that will improve local streets, repair potholes and improve traffic flow/safety. The City received its first allocation of Measure M funds during FY 2017-18. Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 1980). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistent with the County's Congestion Management Program. Measure R - Local Return Funds Measure R is funded with 1/2 cent sales tax revenues that LA County voters approved in November 2008 to meet the transportation needs of the County. Fifteen percent of this tax is designated for the Local Return program to be used by cities. These funds are to be used for local transportation projects. Measure M, Prop A, Prop C and Measure R estimates come from L.A. County Metropolitan Transportation Authority (MTA). Prop A - Safe Parks Program Funds transferred to the City as a result of the 1992 and 1996 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks and to employ at-risk youth. Projects utilizing the California Conservation Corps are funded through the at-risk youth element of this program. This program ended in FY 2017-18. Measure A Neighborhood Parks Act Approved by the voters in November 2016, this new source of revenue in FY 2018-19 provides funds to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth programs. Annual estimates are received from the Los Angeles County Regional Park and Open Space District. STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. Estimate based on historical trends. 7.1.b Packet Pg. 166 SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. Estimate based on historical trends. Habitat Conservation Fund (HFC) Established by the California Wildlife Protection Act of 1990 (Proposition 117), the HCF provides funding to local agencies to protect threatened species, to address wildlife corridors, to create trails and to provide for nature interpretation programs which bring urban residents into park and wildlife areas. Grant awards vary from year to year so this is based on individual grant criteria. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Based on estimates from Los Angeles County. FEDERAL GRANTS Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate-income census tracts and/or to benefit low and moderate-income persons. Based on estimates received from the Community Development Commission of the County of Los Angeles. Moving Ahead For Progress In The 21st Century (MAP-21) The Federal Government has created a Federal Surface Transportation Program that allocates funds for various improvements to the nation’s streets and roads. This two year legislation has annual allocations funded primarily by the Highway Account. Estimate based on historical trends. Land & Water Conservation Fund (LWCF) LWCF is a Federal program that conserves irreplaceable lands and improves outdoor recreation opportunities. Funds are administered by the State of California and are allocated to local agencies through competitive grants. Grant awards vary from year to year so this is based on individual grant criteria. Recreational Trails Program (RTP) RTP is a Federal program that provides financial assistance to local agencies for the development of recreational trails, trailheads and trailside facilities. Funds are administered by the State of California and are allocated to local agencies through competitive grants. Grant awards vary from year to year so this is based on individual grant criteria. Hazard Mitigation Grant Program The City received a grant from FEMA, which is administered by the State, in order to update the City's Hazard Mitigation Plan. This plan establishes the City's strategy to implement improvements and programs to lessen community impacts in the event of natural hazard events. Grant awards vary from year to year so this is based on individual grant criteria. 7.1.b Packet Pg. 167 OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets This includes proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property These funds include reimbursement to the City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. Cost Reimbursements Reimbursements to the City for various expenditures incurred that are reimbursable i.e. legal expenses. All three of these revenue source estimates are based on historical trends. Street Beautification - Developer Paid Funds received from development projects to be used toward the Diamond Bar Complete Streets improvements as well as other identified capital improvement streetscape or complete streets projects as conditioned by the development projects entitlements. Estimate based on anticipated development projects and the associated fees. OPERATING TRANSFERS IN Operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. USE OF MONEY AND PROPERTY Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, Local Agency Investment Fund, and Federal Agency notes. The City's investment software produces a projection based on the holdings in the portfolio. 7.1.b Packet Pg. 168 FY 2021/22 FY 2022/23 Revised FY 2022/23 Actuals FY 2023/24 % Change FY 22/23 to Actuals Budget*thru Mar. Proposed FY 23/24 REVENUES Property Taxes 5,906,920 6,241,789 3,599,914 6,438,183 3.1% Other Taxes & Fees 9,253,165 9,187,080 5,457,388 9,422,000 2.6% State Revenue 6,972,749 7,293,698 3,674,317 7,575,497 3.9% State Grants - - - 0.0% From Other Agencies 430 - - - 0.0% Fines & Forfeitures 436,610 370,000 233,581 385,000 4.1% Service Charges 2,481,234 3,113,281 2,817,597 3,392,865 9.0% Use of Money and Property (15,475) 1,407,680 1,107,641 1,766,430 25.5% Cost Reimbursements 162,511 273,150 134,833 159,000 -41.8% Transfers In 4,703,147 4,825,399 1,775,101 1,475,500 -69.4% Total Revenues 29,901,291 32,712,077 18,800,372 30,614,475 -6.4% EXPENDITURES City Council (110)166,017 192,261 141,744 212,772 11% City Attorney (120)177,491 205,000 75,102 205,000 0% City Manager (130)1,299,555 1,281,958 835,407 1,350,673 5% City Clerk (140)413,404 491,957 338,727 424,111 -14% Economic Development (150)188,597 277,676 137,382 377,289 36% Finance (210)825,379 946,669 607,712 906,278 -4% Human Resources (220)503,563 505,369 371,281 528,866 5% Information Systems (230)1,381,662 1,522,241 1,126,144 1,607,388 6% Community Relations (240)643,251 854,365 519,071 1,008,677 18% Law Enforcement (310)7,584,720 7,829,866 4,547,038 8,443,117 8% Volunteer Patrol (320)- 4,000 1,108 4,000 0% Fire (330)7,359 7,500 7,359 7,500 0% Animal Control (340)369,123 391,700 241,214 447,500 14% Emergency Preparedness (350)19,666 47,100 19,968 47,100 0% Community Dev/Planning (410)744,391 799,596 552,697 857,923 7% Building & Safety (420)847,254 1,100,316 614,063 1,148,113 4% Neighb Improvement (430)369,510 484,041 300,589 521,604 8% Diamond Bar Center (510)1,152,246 1,522,548 981,962 1,647,850 8% Recreation (520)1,735,838 2,560,631 1,367,680 2,619,055 2% Public Works (610)629,469 697,969 370,329 647,156 -7% Engineering (615)572,776 698,643 297,137 751,564 8% Civic Center (620)488,540 694,045 438,847 761,312 10% Parks & Facilities Maintenance (630)1,417,330 1,598,039 944,605 1,625,827 2% Landscape Maintenance (645)342,855 393,270 94,568 405,600 3% Road Maintenance (655)1,300,182 2,103,665 868,178 1,897,514 -10% Transfers Out (900)5,133,757 5,528,135 896,048 3,471,185 -37% Total Expenditures 28,313,936 32,738,561 16,695,958 31,924,971 -2.5% Operating Surplus/(Deficit)1,587,356 (26,484) (1,310,496) ** Est. Fund Balance - Beginning of Year 26,042,144 27,629,500 27,603,016 Est. Fund Balance - End of Year 27,629,500$ 27,603,016$ 26,292,520$ * Note: FY 2022/23 Revised Budget as of March 31, 2023 CITY OF DIAMOND BAR PROPOSED GENERAL FUND BUDGET SUMMARY FY 2023/24 ** Note: FY 2023/24 Proposed Budget includes use of fund balance (i.e. prior year savings) for one-time projects, including $1.11 million for Captial Improvement Projects 7.1.b Packet Pg. 169 Fund #Fund Title Estimated FB Reserves @ 07/01/23 Revenues Transfers In Total Resources Appropriations Transfers Out Total Uses Estimated FB Reserves @ 06/30/24 Addition/(Use) of Fund Balance 100 General Fund 27,603,016$ 29,138,975$ 1,475,500$ 58,217,491$ $28,453,786 $3,471,185 $31,924,971 26,292,520$ (1,310,496)$ 101 Com Organization Support Fund - - 20,000 20,000 20,000 - 20,000 - - 102 Law Enforcement Reserve Fund 857,126 - - 857,126 - 100,000 100,000 757,126 (100,000) 103 General Plan Revision Fund 16,194 - 207,000 223,194 197,000 - 197,000 26,194 10,000 104 Technology Reserve Fund 644,023 75,930 100,000 819,953 - - - 819,953 175,930 105 OPEB Reserve Fund 285,283 - 40,000 325,283 20,000 88,000 108,000 217,283 (68,000) 106 COVID-19 Recovery Fund (39,563) - - (39,563) - - - (39,563) - 107 Homelessness Response Fund - - 50,000 50,000 50,000 - 50,000 - - 201 Measure W 598,005 838,000 - 1,436,005 547,537 300,000 847,537 588,468 (9,537) 202 Road Maint. & Rehab (RMRA)2,847,627 1,371,796 - 4,219,423 - 4,050,000 4,050,000 169,423 (2,678,204) 203 Measure M Fund 120,376 1,111,903 - 1,232,279 14,305 1,200,000 1,214,305 17,974 (102,402) 204 Measure R Fund 218,908 979,061 - 1,197,969 14,305 1,175,000 1,189,305 8,664 (210,244) 205 Gas Tax Fund 436,251 1,557,355 - 1,993,606 66,000 1,604,000 1,670,000 323,606 (112,645) 206 Prop A - Transit Fund 1,395,257 1,782,254 - 3,177,511 905,636 - 905,636 2,271,875 876,618 207 Prop C - Transit Fund 2,119,687 1,308,915 - 3,428,602 728,931 2,564,000 3,292,931 135,671 (1,984,016) 208 MAP-21 Fund 1,072 - - 1,072 - - - 1,072 - 209 SB821 Trails (TDA)39,438 63,420 - 102,858 - 33,650 33,650 69,208 29,770 210 MTA Grants Fund (56,599) - - (56,599) - - - (56,599) - 225 Community Dev Block Grant Fd (272,670) 335,699 63,029 189,918 145,464 335,382 (272,353) 317 226 CASP (SB1186) Fund 34,053 8,200 - 42,253 - - - 42,253 8,200 238 Landscape Maint Dist - 38 16,079 276,720 218,097 510,896 494,817 - 494,817 16,079 - 239 Landscape Maint Dist - 39 107,243 642,890 42,560 792,693 616,005 - 616,005 176,688 69,445 241 Landscape Maint Dist - 41 95,790 301,806 11,298 408,894 300,088 - 300,088 108,806 13,016 245 Street Beautification 335,399 2,400 - 337,799 - - - 337,799 2,400 246 Traffic Mitigation Fund 8,073,160 81,600 - 8,154,760 - - - 8,154,760 81,600 247 Sewer Mitigation Fund 56,965 400 - 57,365 - - - 57,365 400 248 Tres Hermanos 5,726 - 100,000 105,726 100,000 - 100,000 5,726 - 250 Integrated Waste Mgt Fund 1,677,083 641,226 - 2,318,309 750,793 10,000 760,793 1,557,516 (119,567) 251 Air Quality Improvement Fd 107,469 74,000 181,469 74,000 100,000 174,000 7,469 (100,000) 252 Waste Hauler Fund 152,507 158,300 - 310,807 - 250,000 250,000 60,807 (91,700) 253 Used Oil Grant 23,022 8,757 - 31,779 9,900 - 9,900 21,879 (1,143) 254 Beverage Recycling Grant 97,565 15,017 - 112,582 37,300 - 37,300 75,282 (22,283) 255 LRSP Grant Fund (92) - - (92) - - - (92) - 256 Hazard Mitigation Grant Fund 23,917 22,500 - 46,417 - - - 46,417 22,500 260 Park Fees (Quimby) Fd 125,008 500 - 125,508 - - - 125,508 500 261 Measure A Neigh. Parks Act - 184,000 - 184,000 - - - 184,000 184,000 City of Diamond Bar Fiscal Year 2023-24 UsesSources 7.1.b Packet Pg. 170 Fund #Fund Title Estimated FB Reserves @ 07/01/23 Revenues Transfers In Total Resources Appropriations Transfers Out Total Uses Estimated FB Reserves @ 06/30/24 Addition/(Use) of Fund Balance City of Diamond Bar Fiscal Year 2023-24 UsesSources 262 Park & Facility Development Fd 727,101 7,300 - 734,401 - 500,000 500,000 234,401 (492,700) 263 Prop A - Safe Neigh. Pks Fd - - - - - - - - - 270 PEG Fees Fund 312,492 103,800 - 416,292 100,000 - 100,000 316,292 3,800 280 Citizens Option for Public Sfty Fd 328,258 166,200 - 494,458 10,000 152,500 162,500 331,958 3,700 281 CA Law Enforcement Eq Fund 8,028 - - 8,028 - 9,000 9,000 (972) (9,000) 301 Capital Improvement Project Fd 37,452 302,850 11,728,114 12,068,416 12,030,964 - 12,030,964 37,452 - 401 Debt Service Fund 74 50 716,100 716,224 716,100 - 716,100 124 50 501 Self Insurance Fund 956,426 10,000 609,380 1,575,806 609,380 - 609,380 966,426 10,000 502 Vehicle Maint & Replacement Fd 300,128 2,000 246,750 548,878 224,750 - 224,750 324,128 24,000 503 Equipment Maint & Repl Fd 1,687,585 68,000 - 1,755,585 1,727,500 - 1,727,500 28,085 (1,659,500) 504 Building Facility & Maint Fund 960,819 10,800 100,000 1,071,619 201,000 - 201,000 870,619 (90,200) 601 OPEB Trust Fund 662,452 26,600 88,000 777,052 - - - 777,052 114,600 - Grand Totals 53,725,140 41,679,224 15,752,799 111,157,163 49,210,015 15,752,799 64,962,814 46,194,349 (7,530,791) 7.1.b Packet Pg. 171 FY 2023/24 Proposed FY 2023/24 Proposed FY 2023/24 Proposed FY 2023/24 Proposed FY 2023/24 Proposed FY 2023/24 Proposed Budget Budget Budget Budget Budget Budget Financial Sources Property Taxes 6,438,183$ -$ -$ -$ -$ 6,438,183$ Other Taxes & Fees 9,422,000 - 1,221,416 - - 10,643,416 State Subventions 7,575,497 - - - - 7,575,497 Federal & State Grants - 302,850 - 60,000 - 362,850 From Other Agencies - - 9,561,477 - - 9,561,477 Fines & Forfeitures 385,000 - - - - 385,000 Service Charges 3,392,865 - 1,165,930 - - 4,558,795 Use of Money and Property 1,766,430 - 156,650 30,800 26,600 1,980,480 Cost Reimbursements 159,000 - 14,526 - - 173,526 Transfers In 1,475,500 11,728,114 1,505,055 956,130 88,000 15,752,799 Total Financial Sources 30,614,475 12,030,964 13,625,054 1,046,930 114,600 57,432,023 Financial Uses City Administration 2,569,845 - 881,993 - - 3,451,838 Administration & Support 4,051,209 - 145,000 - - 4,196,209 Public Safety 8,949,217 - 10,000 - - 8,959,217 Community Development 2,527,640 - 369,000 - - 2,896,640 Parks & Recreation 4,266,905 - 53,918 - - 4,320,823 Public Works 6,088,970 - 3,790,124 - - 9,879,094 Capital Projects - 12,030,964 - - - 12,030,964 Debt Service - - 712,600 - - 712,600 Internal Service - - 2,762,630 - 2,762,630 Transfers Out 3,471,185 - 12,281,614 - - 15,752,799 Total Financial Uses 31,924,971 12,030,964 18,244,249 2,762,630 - 64,962,814 Surplus (Deficit)*(1,310,496) - (4,619,195) (1,715,700) 114,600 (7,530,791) Fund Balance Beginning Balance 27,603,015 37,452 21,517,263 3,904,958 662,452 53,725,140 Ending Fund Balance 26,292,519$ 37,452$ 16,898,068$ 2,189,258$ 777,052$ 46,194,349$ * Note: FY 2023/24 Proposed Budget includes use of fund balance (i.e. prior year savings) for one-time projects, including $1.11 million for Captial Improvement Projects FY 2023-24 CONSOLIDATED SCHEDULE OF SOURCES & USES - ALL FUNDS All Funds Governmental Funds Proprietary Funds Fiduciary Funds Total General Fund CIP Fund Non-Major Funds Internal Service Funds OPEB Trust Fund 7.1.b Packet Pg. 172 FY 2021/22 FY 22/23 Revised FY 2023/24 Proposed FY 2021/22 FY 22/23 Revised FY 2023/24 Proposed FY 2021/22 FY 22/23 Revised FY 2023/24 Proposed FY 2021/22 FY 22/23 Revised FY 2023/24 Proposed FY 2021/22 FY 22/23 Revised FY 2023/24 Proposed FY 2021/22 FY 22/23 Revised FY 2023/24 Proposed Actuals Budget* Budget Actuals Budget* Budget Actuals Budget* Budget Actuals Budget* Budget Actuals Budget* Budget Actuals Budget* Budget Financial Sources Property Taxes 5,906,920$ 6,241,789$ 6,438,183$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5,906,920$ 6,241,789$ 6,438,183$ Other Taxes & Fees 9,253,165 9,187,080 9,422,000 - - - 847,052 1,182,904 1,221,416 - - - - - - 10,100,217 10,369,984 10,643,416 State Subventions 6,972,749 7,293,698 7,575,497 - - - - - - - - - - - - 6,972,749 7,293,698 7,575,497 Federal & State Grants - - - - 634,342 302,850 3,415,474 4,124,259 **- - - 60,000 - - - 3,415,474 4,758,601 362,850 From Other Agencies 430 - - - - - 8,347,448 9,031,378 9,561,477 - - - - - - 8,347,878 9,031,378 9,561,477 Fines & Forfeitures 436,610 370,000 385,000 - - - - - - - - - - - - 436,610 370,000 385,000 Service Charges 2,481,234 3,113,281 3,392,865 - - - 947,744 1,981,221 1,165,930 - - - - - - 3,428,978 5,094,502 4,558,795 Use of Money and Property (15,475) 1,407,680 1,766,430 - - - (261,526) 156,400 156,650 (15,535) 30,800 30,800 (57,476) 26,600 26,600 (350,012) 1,621,480 1,980,480 Cost Reimbursements 162,511 273,150 159,000 - - - 8,543 89,936 14,526 - - - - - - 171,054 363,086 173,526 Transfers In 4,703,147 4,825,399 1,475,500 357,207 16,030,158 11,728,114 3,317,131 1,270,863 1,505,055 1,777,528 1,544,310 956,130 88,000 88,000 88,000 10,243,013 23,758,730 15,752,799 Total Financial Sources 29,901,291 32,712,077 30,614,475 357,207 16,664,500 12,030,964 16,621,866 17,836,961 13,625,054 1,761,993 1,575,110 1,046,930 30,524 114,600 114,600 48,672,881 68,903,248 57,432,023 Financial Uses City Administration 2,245,064 2,448,852 2,569,845 - - - 465,868 972,992 881,993 - - - - - - 2,710,932 3,421,844 3,451,838 Administration & Support 3,353,855 3,828,644 4,051,209 - - - 17,615 120,000 145,000 - - - - - - 3,371,470 3,948,644 4,196,209 Public Safety 7,980,869 8,280,167 8,949,217 - - - 12,875 10,000 10,000 - - - - - - 7,993,744 8,290,167 8,959,217 Community Development 1,961,155 2,383,953 2,527,640 - - - 145,288 181,817 369,000 - - - - - - 2,106,443 2,565,770 2,896,640 Parks & Recreation 2,888,084 4,083,179 4,266,905 - - - 23,494 1,109,133 53,918 - - - - - - 2,911,578 5,192,312 4,320,823 Public Works 4,751,152 6,185,631 6,088,970 - - - 1,995,832 3,464,581 3,790,124 - - - - - - 6,746,984 9,650,212 9,879,094 Capital Projects - - - 447,897 16,496,473 12,030,964 - - - - - - - - - 447,897 16,496,473 12,030,964 Debt Service - - - - - - 718,413 719,700 712,600 - - - - - - 718,413 719,700 712,600 Internal Service - - - - - - - - 719,175 2,216,078 2,762,630 - - - 719,175 2,216,078 2,762,630 Transfers Out 5,133,757 5,528,135 3,471,185 - - - 5,106,012 18,133,840 12,281,614 3,245 - - - - - 10,243,014 23,661,975 15,752,799 Total Financial Uses 28,313,936 32,738,561 31,924,971 447,897 16,496,473 12,030,964 8,485,397 24,712,063 18,244,249 722,420 2,216,078 2,762,630 - - - 37,969,650 76,163,175 64,962,814 Surplus (Deficit)***1,587,355 (26,484) (1,310,496) (90,690) 168,027 - 8,136,469 (6,875,102) (4,619,195) 1,039,573 (640,968) (1,715,700) 30,524 114,600 114,600 10,703,231 (7,259,927) (7,530,791) Fund Balance Beginning Balance 26,042,144 27,629,499 27,603,015 (39,885) (130,575) 37,452 20,255,896 28,392,365 21,517,263 3,506,353 4,545,926 3,904,958 517,328 547,852 662,452 50,281,836 60,985,067 53,725,140 Ending Fund Balance 27,629,499$ 27,603,015$ 26,292,519$ (130,575)$ 37,452$ 37,452$ 28,392,365$ 21,517,263$ 16,898,068$ 4,545,926$ 3,904,958$ 2,189,258$ 547,852$ 662,452$ 777,052$ 60,985,067$ 53,725,140$ 46,194,349$ * FY 2022/23 Revised Budget is as of March 31, 2023 **FY 2022/23 Revised revenue amount includes additional unbudgeted cash reciepts of $708,785 for Park Development Fund (262); see City Council item 5.4 approved on May 2, 2023. *** Note: FY 2023/24 Proposed Budget includes use of fund balance (i.e. prior year savings) for one-time projects, including $1.11 million for Captial Improvement Projects THREE-YEAR CONSOLIDATED SCHEDULE OF SOURCES & USES - ALL FUNDS FY 2021-22 ACTUALS THROUGH FY 2023-24 PROPOSED BUDGET All Funds Governmental Funds Proprietary Funds Fiduciary Funds Total General Fund CIP Fund Non-Major Funds Internal Service Funds OPEB Trust Fund 7.1.b Packet Pg. 173 100 - GENERAL FUND REVENUE General Fund Revenue 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Property Taxes (40010) Secured Property Taxes $5,505,466 $5,873,789 $5,873,789 $6,050,640 (40020) Unsecured Property Taxes $201,711 $201,000 $201,000 $188,543 (40030) Supplemental Roll Taxes $170,575 $130,000 $130,000 $165,000 (40040) Prior Year Property Taxes -$15,517 -$11,000 -$11,000 -$11,000 (40060) Interest, Penalties & Delinq $18,864 $20,000 $20,000 $20,000 (40070) Homeowner's Exemption $25,822 $28,000 $28,000 $25,000 PROPERTY TAXES TOTAL $5,906,920 $6,241,789 $6,241,789 $6,438,183 Other Taxes & Fees (41010) Sales Tax Revenue $6,127,593 $5,798,080 $6,048,080 $6,161,000 (41020) Transient Occupancy Tax $1,359,842 $1,300,000 $1,300,000 $1,380,000 (41030) Franchise Fees $1,308,250 $1,376,000 $1,509,000 $1,551,000 (41050) Property Transfer Tax $457,481 $330,000 $330,000 $330,000 OTHER TAXES & FEES TOTAL $9,253,165 $8,804,080 $9,187,080 $9,422,000 State Revenue (43010) Motor Vehicle In Lieu $65,523 $83,936 $83,936 $65,000 (43020) Property Tax In Lieu of VLF $6,907,226 $7,209,762 $7,209,762 $7,510,497 STATE REVENUE TOTAL $6,972,749 $7,293,698 $7,293,698 $7,575,497 Rev From Oth Cities (45010) Intergovt Rev-Other Cities $430 $0 $0 $0 REV FROM OTH CITIES TOTAL $430 $0 $0 $0 Fines & Forfeitures (47010) Vehicle Code Fines $152,238 $125,000 $125,000 $125,000 (47020) General Fines $8,603 $15,000 $15,000 $15,000 (47030) Municipal Code Fines $52,914 $20,000 $20,000 $35,000 (47040) Parking Fines $216,255 $200,000 $200,000 $200,000 (47050) Impound Fees $6,600 $10,000 $10,000 $10,000 FINES & FORFEITURES TOTAL $436,610 $370,000 $370,000 $385,000 Building Fees (48010) Construction Permit Fees $1,040,834 $732,591 $789,224 $931,960 (48020) Plan Check Fees-Bldg/Sfty $321,452 $732,591 $789,223 $931,960 (48160) Building Standards Admin Fee $54 $2,230 $2,230 $2,830 (48170) SMIP Fees $95 $5,636 $5,636 $7,170 BUILDING FEES TOTAL $1,362,436 $1,473,049 $1,586,313 $1,873,920 Planning Fees (48100) Planning Fees $200,484 $140,637 $140,637 $200,000 (48130) Business License Fee $35,400 $38,010 $38,010 $37,300 (48140) Business License - Late Fee $4,034 $3,258 $3,258 $4,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 174 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget PLANNING FEES TOTAL $239,918 $181,905 $181,905 $241,300 Engineering Fees (48275) NPDES Business Inspection Fees $0 $30,000 $30,000 $0 (48200) Plan Check Fees - Engineering $31,086 $86,880 $86,880 $118,000 (48210) Address Change Fee $6,123 $7,500 $7,500 $8,000 (48220) Encroachment Permit - Eng $91,015 $108,600 $108,600 $115,750 (48230) Inspections - Engineering $16,398 $11,000 $11,000 $11,800 (48240) Soils/Misc Engineering Fees $17,651 $21,500 $21,500 $23,000 (48250) Traffic Dev. Impact Fees - Engineering $863 $0 $0 $0 (48260) Waste Hauler Fees $159,247 $226,278 $226,278 $234,500 (48270) Industrial Waste Fees $47,688 $48,850 $48,850 $52,500 ENGINEERING FEES TOTAL $370,071 $540,608 $540,608 $563,550 Recreation Fees (48300) Special Events $34,552 $16,600 $16,600 $18,050 (48310) Senior Programs $5,010 $34,420 $34,420 $39,620 (48320) Youth Programs $118,430 $195,095 $195,095 $200,425 (48330) Athletic Programs $23,828 $68,340 $68,340 $48,500 (48340) Contract Classes $326,990 $277,500 $490,000 $407,500 RECREATION FEES TOTAL $508,809 $591,955 $804,455 $714,095 Investment Income (48500) Investment Earnings $273,385 $630,000 $630,000 $800,000 (48501) Investment Earnings-lease $107,674 $0 $0 $0 (48510) Unrealized Gain/Loss Fmv -$987,371 $0 $0 $0 INVESTMENT INCOME TOTAL -$606,312 $630,000 $630,000 $800,000 Rental Revenue (48600) Cell Tower Rental Revenue $93,378 $190,000 $190,000 $196,000 (48605) Db Center Revenue $428,401 $472,750 $472,750 $625,000 (48610) Facility Security Charge $23,321 $65,000 $65,000 $86,000 (48625) Field & Facility Rentals $26,016 $31,500 $31,500 $32,000 RENTAL REVENUE TOTAL $571,115 $759,250 $759,250 $939,000 Taxable Sales (48700) City Store Sales $15 $0 $0 $0 (48710) Printed Material Sales $0 $200 $200 $200 TAXABLE SALES TOTAL $15 $200 $200 $200 Cost Reimbursements (48800) Prop Damage Reimb - Pwks $15,074 $30,000 $30,000 $30,000 (48810) Prop Damage Reimb - Parks $17,833 $1,000 $1,000 $1,000 (48820) Cost Reimbursements $129,605 $242,150 $242,150 $128,000 COST REIMBURSEMENTS TOTAL $162,511 $273,150 $273,150 $159,000 Miscellaneous Revenue (48900) Returned Check Charges $230 $230 $230 $230 (48915) Film Permit Revenue $13,887 $3,000 $3,000 $12,000 (48990) Miscellaneous Revenue $5,591 $15,000 $15,000 $15,000 MISCELLANEOUS REVENUE TOTAL $19,708 $18,230 $18,230 $27,230 Interfund Transfers (49106) Transfer In - COVID Fund $3,415,474 $3,415,474 $3,415,474 $0 (49102) Transfer In - Law Enforcement $76,304 $100,000 $100,000 $100,000 (49205) Transfer In - Gas Tax Fd $1,049,000 $1,049,000 $1,049,000 $1,204,000 (49239) Transfer In - Llad #39 $0 $0 $63,100 $0 (49250) Transfer In - Ab939 $8,954 $10,000 $10,000 $10,000 (49251) Transfer In - Ab2766 $915 $35,000 $35,000 $0 (49280) Transfer In - Cops Fund $152,500 $152,500 $152,500 $152,500 (49281) Transfer In - Cleep Fund $0 $325 $325 $9,000 INTERFUND TRANSFERS TOTAL $4,703,147 $4,762,299 $4,825,399 $1,475,500 TOTAL $29,901,291 $31,940,212 $32,712,077 $30,614,475 7.1.b Packet Pg. 175 100 - GENERAL FUND APPROPRIATIONS General Fund Appropriations 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $5,548,375 $5,779,076 $5,779,076 $6,364,733 (50020) Over Time Wages $15,530 $48,654 $48,654 $46,854 (50030) Part-Time Wages $621,456 $957,866 $957,866 $967,645 (50040) Classic Member Retiremnt $690,683 $803,109 $803,109 $839,109 (50042) Classic Member Ual Pmts $638,568 $716,846 $716,846 $509,198 (50044) Pepra Member Retiremnt $76,678 $80,268 $80,268 $142,739 (50046) Pepra Member Ual Pmts $2,246 $3,224 $3,224 $0 (50050) City Paid Benefits $97,904 $61,931 $61,931 $66,077 (50052) Worker's Compensation $171,633 $141,167 $141,167 $149,348 (50054) Short/Long Term Disability $24,870 $56,635 $56,635 $62,082 (50056) Medicare Expense $90,203 $97,768 $97,768 $106,364 (50057) Medicare Payable $0 $575 $575 $575 (50060) Benefit Allotment $948,156 $1,040,408 $1,040,408 $1,205,746 (50062) Benefits Administration $1,807 $3,000 $3,000 $3,000 (50070) Cell Phone Allowance $2,379 $2,700 $2,700 $2,700 (50072) Auto Allowance $40,123 $41,784 $41,784 $40,506 (50074) Technology Allowance $17,119 $18,588 $18,588 $17,748 (50075) Performance Pay Incentive $0 $90,000 $90,000 $90,000 PERSONNEL SERVICES TOTAL $8,987,729 $9,943,598 $9,943,598 $10,614,424 Supplies (51200) Operating Supplies $133,627 $321,450 $314,950 $352,850 (51210) Janitorial Supplies $14,238 $20,000 $20,000 $20,000 (51250) Road Maintenance Supplies $25,596 $250,000 $339,075 $75,000 (51300) Small Tools & Equipment $12,991 $33,250 $33,250 $41,250 (51400) Promotional Supplies $6,398 $37,250 $39,700 $42,450 SUPPLIES TOTAL $192,850 $661,950 $746,975 $531,550 Operating Exp (52100) Photocopying $6,254 $10,000 $10,000 $7,500 (52110) Printing $94,370 $145,800 $145,800 $199,750 (52130) Photography $10,013 $11,000 $11,000 $11,500 (52140) Engraving Services $413 $2,000 $2,000 $1,000 (52160) Advertising $52,062 $74,000 $74,000 $69,000 (52170) Postage $65,438 $77,400 $77,400 $83,450 (52200) Telephone $91,737 $93,800 $93,800 $95,900 (52210) Electric Utility Expenditure $394,469 $376,500 $489,000 $431,500 (52215) Gas Utility Expenditure $22,000 $21,056 $27,056 $31,200 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 176 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget (52220) Water Utility Expenditure $320,456 $331,822 $331,822 $329,700 (52255) Banking Charges $19,015 $25,000 $25,000 $23,600 (52300) Rental/Lease - Equipmnt $34,904 $58,350 $58,350 $87,800 (52302) Rental/Lease - Real Property $35,768 $108,020 $114,520 $98,500 (52304) Rental/Lease - Exhibit Space $0 $2,500 $2,500 $2,000 (52310) Equipment Maintenance $7,639 $63,150 $37,750 $65,750 (52314) Computer Maintenance $447,392 $481,800 $519,200 $522,200 (52320) Maint Of Grounds/Buildings $347,852 $494,185 $633,539 $564,100 (52400) Membership & Dues $109,627 $123,075 $123,075 $147,585 (52405) Publications $2,624 $3,370 $3,370 $3,320 (52410) Meetings $5,301 $15,250 $15,250 $19,200 (52415) Conferences $10,454 $80,560 $80,560 $129,850 (52420) Mileage Reimbursement $170 $2,250 $2,250 $2,500 (52500) Education & Training $5,353 $27,650 $28,900 $34,850 (52505) Employee Tuition Reimbursement $0 $3,000 $3,000 $3,000 (52510) Employment Physicals $19,180 $10,000 $10,000 $12,000 (52515) Miscellaneous Employee Benefit $1,551 $1,800 $1,800 $2,000 (52520) Employee Recognition Program $1,850 $3,750 $3,750 $4,000 (52525) Commissioner Compensation $5,515 $6,850 $6,850 $6,850 (53500) Criminal Apprehension Reward $0 $2,500 $2,500 $2,500 (53510) Public Safety Outreach $226 $5,000 $5,000 $22,500 (53520) Admissions - Youth Activities $8,543 $22,700 $22,700 $22,700 (53530) Elections $2,018 $73,000 $73,000 $4,000 (53999) Miscellaneous Expenditures $30,586 $0 $0 $0 OPERATING EXP TOTAL $2,152,780 $2,757,138 $3,034,742 $3,041,305 Professional Svcs (54010) PS - Accounting & Auditing $60,796 $73,450 $73,450 $77,300 (54020) PS - General Legal Services $157,004 $180,000 $180,000 $180,000 (54022) PS - Special Legal Services $10,082 $0 $0 $0 (54024) PS - Special Legal Code Enf $10,405 $25,000 $25,000 $25,000 (54030) PS - Data Processing Services $44,565 $44,500 $44,500 $44,500 (54200) PS - Environmental Services $60,675 $121,000 $121,000 $60,000 (54300) PS -Planning General Plan $764 $0 $0 $0 (54400) PS - Engineering $120,711 $120,500 $137,830 $165,500 (54410) PS - Traffic $109,902 $164,500 $180,480 $175,000 (54420) PS - Plan Checking $3,338 $80,000 $80,000 $100,000 (54430) PS - Soils/Surveying $0 $18,000 $18,000 $18,000 (54440) PS - Inspection $1,298 $6,500 $6,500 $10,000 (54900) PS - Other Prof Svcs $559,960 $675,730 $677,496 $582,790 PROFESSIONAL SVCS TOTAL $1,139,500 $1,509,180 $1,544,256 $1,438,090 Contract Services (55000) Cs - Contract Services $31,423 $52,000 $52,000 $61,400 (55100) Cs - Building & Safety $665,287 $723,073 $818,790 $747,100 (55110) Cs-Code Enforcement $5,785 $4,000 $7,000 $9,500 (55120) Cs-Property Abatement $0 $5,000 $5,000 $5,000 (55300) Cs - Special Events $97,132 $175,850 $175,850 $291,200 (55305) Cs - Athletic Programs $3,372 $8,500 $8,500 $6,000 (55310) Cs - Senior Programs $4,237 $29,750 $29,750 $38,250 (55315) Cs - Youth Programs -$2,000 $12,200 $12,200 $12,700 (55320) Cs - Contract Classes $198,755 $177,000 $318,000 $262,000 (55330) Cs - Security $24,091 $67,800 $67,800 $89,050 (55400) Cs - Sheriff's Department $7,228,508 $7,274,066 $7,274,066 $7,900,097 (55402) Cs-Sheriff - Special Events $162,886 $256,300 $256,300 $233,020 (55404) Cs - Animal Control $368,187 $384,200 $384,200 $432,500 (55406) Cs - Fire Department $7,359 $7,500 $7,500 $7,500 (55408) Cs - Parking Citation Admin $19,386 $32,500 $32,500 $32,500 (55410) Cs - Wild Animal Control $936 $7,500 $7,500 $7,500 (55412) Cs - Crossing Guard Services $184,874 $280,000 $280,000 $280,000 (55505) Cs - Pw Contract Services $527,459 $514,832 $520,332 $547,500 (55510) Cs - Street Sweeping $180,466 $210,000 $210,000 $210,000 (55512) Cs - Road Maintenance $54,130 $224,000 $174,000 $740,000 7.1.b Packet Pg. 177 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget (55514) Cs - Sidewalk Maintenance $325,986 $265,000 $365,000 $0 (55516) Cs - Striping & Signing $42,819 $100,000 $100,000 $0 (55522) Cs - Tree Maintenance $309,836 $353,870 $353,870 $364,600 (55528) Cs - Pkwy/Vegetation Control $164,788 $179,400 $179,400 $181,000 (55530) Cs - Right Of Way Clean Up $26,335 $30,000 $30,000 $30,000 (55532) Cs - Storm Drainage $8,954 $0 $0 $0 (55536) Cs - Traffic Signal Maint $14,108 $84,000 $84,000 $84,000 (55540) Cs - Graffiti Removal $32,725 $35,700 $35,700 $36,900 (55550) Cs - Industrial Waste Services $32,727 $47,000 $52,147 $50,000 CONTRACT SERVICES TOTAL $10,720,550 $11,541,041 $11,841,405 $12,659,317 Capital Outlay Exp (56100) Capital Outlay Expense $0 $0 $0 $50,000 (56116) Equipment $12,435 $85,000 $85,000 $67,100 (56120) Furniture & Fixtures Exp $0 $8,000 $14,450 $52,000 CAPITAL OUTLAY EXP TOTAL $12,435 $93,000 $99,450 $169,100 Interfund Transfer Out (59107) Transfer Out - Homelessness Response Fund $0 $0 $0 $50,000 (59101) Transfer Out - Com Org Fund $3,800 $20,000 $20,000 $20,000 (59103) Transfer Out - General Plan $920,000 $79,345 $79,345 $207,000 (59104) Transfer Out - Is Replcmnt Fd $200,000 $100,000 $100,000 $100,000 (59105) Transfer Out - OPEB Res Fund $318,208 $40,000 $40,000 $40,000 (59238) Transfer Out - Llad #38 $153,878 $157,689 $157,689 $218,097 (59239) Transfer Out - Llad #39 $162,233 $43,443 $43,443 $42,560 (59241) Transfer Out-Llad #41 $10,811 $10,986 $10,986 $11,298 (59248) Transfer Out - Tres Hermanos $93,015 $100,000 $100,000 $100,000 (59262) Transfer Out - Park Dev Fund $742,536 $0 $0 $0 (59301) Transfer Out - Cip Fund $39,097 $2,170,000 $2,744,962 $1,110,000 (59401) Transfer Out - Debt Service $712,650 $719,400 $719,400 $716,100 (59501) Transfer Out - Self Insurance $418,742 $460,360 $460,360 $609,380 (59502) Transfer Out - Equip Repl Fund $155,650 $160,650 $160,650 $146,750 (59503) Transfer Out-Computer Fund $289,000 $791,300 $791,300 $0 (59504) Transfer Out - Building Fund $914,136 $100,000 $100,000 $100,000 INTERFUND TRANSFER OUT TOTAL $5,133,757 $4,953,173 $5,528,135 $3,471,185 TOTAL $28,339,602 $31,459,080 $32,738,561 $31,924,971 Powered by OpenGov 7.1.b Packet Pg. 178 110 - CITY COUNCIL OVERVIEW The City Council is the legislative and policy-making body for the City of Diamond Bar. Beginning with the November 2022 election, five Council Members will be elected by district to serve four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council sets policy and establishes quality of municipal services for the community by determining service levels and revenue obligations through the adoption of an annual budget, authorizing City contracts and expenditures, and adopting necessary regulatory measures. Council Members represent the City on various intergovernmental organizations to achieve governmental cooperation and advocate for programs that are consistent with the needs of the community. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 179 BUDGET DETAIL 100110 - City Council 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $43,039 $49,253 $49,253 $49,981 (50040) Classic Member Retiremnt $1,423 $1,698 $1,698 $1,940 (50042) Classic Member Ual Pmts $1,400 $1,522 $1,522 $1,184 (50044) Pepra Member Retiremnt $1,868 $3,062 $3,062 $3,330 (50046) Pepra Member Ual Pmts $85 $123 $123 $0 (50050) City Paid Benefits $4,232 $3,395 $3,395 $4,109 (50056) Medicare Expense $1,454 $737 $737 $778 (50060) Benefit Allotment $78,499 $90,120 $90,120 $99,000 (50070) Cell Phone Allowance $2,379 $2,700 $2,700 $2,700 (50072) Auto Allowance $16,500 $18,000 $18,000 $18,000 PERSONNEL SERVICES TOTAL $150,879 $170,611 $170,611 $181,022 Supplies (51200) Operating Supplies $0 $250 $250 $250 SUPPLIES TOTAL $0 $250 $250 $250 Operating Exp (52130) Photography $2,166 $2,000 $2,000 $500 (52400) Membership & Dues $0 $500 $500 $500 (52410) Meetings $2,478 $2,000 $2,000 $2,000 (52415) Conferences $10,495 $16,400 $16,400 $28,500 OPERATING EXP TOTAL $15,139 $20,900 $20,900 $31,500 Professional Svcs (54900) PS - Other Prof Svcs $0 $500 $500 $0 PROFESSIONAL SVCS TOTAL $0 $500 $500 $0 TOTAL $166,017 $192,261 $192,261 $212,772 POSITION FUNDING ALLOCATION DETAIL 100110 - City Council Position Name 2024 Allocated FTE Count Council Member 5.00 ALLOCATED FTE COUNT 5.00 7.1.b Packet Pg. 180 120 - CITY ATTORNEY OVERVIEW The City Attorney serves as the City's legal counsel, reviews resolutions, ordinances and agreements, and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Woodruff, Spradlin & Smart, APC. In addition to the general legal services provided by Woodruff, Spradlin & Smart, the City periodically has the need for legal services related to code enforcement prosecution which is also provided for within this Division. The City may also enlist the services of additional legal experts as needed to address personnel issues and to assist with other matters important to the community. BUDGET DETAIL 100120 - City Attorney 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Professional Svcs (54020) PS - General Legal Services $157,004 $180,000 $180,000 $180,000 (54022) PS - Special Legal Services $10,082 $0 $0 $0 (54024) PS - Special Legal Code Enf $10,405 $25,000 $25,000 $25,000 PROFESSIONAL SVCS TOTAL $177,491 $205,000 $205,000 $205,000 TOTAL $177,491 $205,000 $205,000 $205,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 181 130 - CITY MANAGER DEPARTMENT OVERVIEW The City Manager Department budget provides administrative direction to all operating divisions in compliance with the City's Municipal Code. This division is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel and establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally, the City Manager is responsible for the development of the City's annual budget. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 182 CITY MANAGER'S OFFICE ORGANIZATIONAL CHART 7.1.b Packet Pg. 183 BUDGET DETAIL 100130 - City Manager 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $669,938 $640,202 $640,202 $670,874 (50030) Part-Time Wages $39,954 $60,840 $60,840 $60,840 (50040) Classic Member Retiremnt $108,185 $105,082 $105,082 $105,817 (50042) Classic Member Ual Pmts $85,370 $93,984 $93,984 $64,432 (50044) Pepra Member Retiremnt $0 $0 $0 $6,126 (50050) City Paid Benefits $10,744 $4,363 $4,363 $4,520 (50052) Worker's Compensation $15,069 $13,285 $13,285 $15,665 (50054) Short/Long Term Disability $2,530 $6,083 $6,083 $6,390 (50056) Medicare Expense $10,614 $10,078 $10,078 $10,523 (50060) Benefit Allotment $82,073 $74,544 $74,544 $85,708 (50072) Auto Allowance $2,809 $2,670 $2,670 $2,220 (50074) Technology Allowance $2,607 $2,448 $2,448 $2,268 PERSONNEL SERVICES TOTAL $1,029,894 $1,013,578 $1,013,578 $1,035,382 Supplies (51200) Operating Supplies $799 $2,000 $2,000 $2,000 (51300) Small Tools & Equipment $66 $1,000 $1,000 $1,000 SUPPLIES TOTAL $864 $3,000 $3,000 $3,000 Operating Exp (52110) Printing $0 $3,500 $3,500 $3,000 (52160) Advertising $1,973 $2,000 $2,000 $0 (52170) Postage $46 $0 $0 $0 (52302) Rental/Lease - Real Property $22,065 $56,920 $56,920 $35,000 (52400) Membership & Dues $57,728 $60,280 $60,280 $64,110 (52410) Meetings $1,389 $2,500 $2,500 $2,500 (52415) Conferences -$41 $18,000 $18,000 $17,500 (52500) Education & Training $30 $5,000 $5,000 $10,000 OPERATING EXP TOTAL $83,190 $148,200 $148,200 $132,110 Professional Svcs (54900) PS - Other Prof Svcs $185,607 $120,180 $117,180 $180,180 PROFESSIONAL SVCS TOTAL $185,607 $120,180 $117,180 $180,180 TOTAL $1,299,555 $1,284,958 $1,281,958 $1,350,672 POSITION FUNDING ALLOCATION DETAIL 100130 - City Manager's Office Position Name 2024 Allocated FTE Count Management Analyst 1.09 Assistant to the City Manager 0.70 Principal Management Analyst 0.68 City Manager 0.80 Administrative Intern (PT)1.75 Assistant City Manager 0.74 ALLOCATED FTE COUNT 5.76 7.1.b Packet Pg. 184 140 - CITY CLERK DEPARTMENT OVERVIEW The City Clerk has the statutory duty to record the official minutes of all City Council meetings. The division maintains original resolutions and ordinances, is responsible for the management of all City records, public hearing notices and for the maintenance of the municipal code. This position also acts as the chief election officer for municipal elections. Administrative and clerical support to the Council Members is also provided through the City Clerk’s office. CITY CLERK ORGANIZATIONAL CHART City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 185 BUDGET DETAIL 100140 - City Clerk 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $234,824 $211,774 $211,774 $221,311 (50020) Over Time Wages $1,721 $2,604 $2,604 $2,604 (50040) Classic Member Retiremnt $36,816 $36,676 $36,676 $41,947 (50042) Classic Member Ual Pmts $28,971 $32,761 $32,761 $25,497 (50050) City Paid Benefits $4,739 $2,195 $2,195 $2,332 (50052) Worker's Compensation $2,387 $2,014 $2,014 $2,485 (50054) Short/Long Term Disability $1,137 $2,120 $2,120 $2,217 (50056) Medicare Expense $3,439 $3,090 $3,090 $3,230 (50060) Benefit Allotment $38,123 $35,247 $35,247 $38,754 (50072) Auto Allowance $1,512 $1,440 $1,440 $1,440 (50074) Technology Allowance $1,260 $1,200 $1,200 $1,200 PERSONNEL SERVICES TOTAL $354,930 $331,122 $331,122 $343,016 Supplies (51200) Operating Supplies $9,546 $18,000 $18,000 $14,000 (51300) Small Tools & Equipment $0 $1,000 $1,000 $1,000 (51400) Promotional Supplies $358 $5,000 $5,000 $5,000 SUPPLIES TOTAL $9,903 $24,000 $24,000 $20,000 Operating Exp (52110) Printing $5,179 $7,000 $7,000 $7,000 (52140) Engraving Services $413 $2,000 $2,000 $1,000 (52160) Advertising $5,958 $6,000 $6,000 $6,000 (52170) Postage $11,289 $15,500 $15,500 $13,300 (52300) Rental/Lease - Equipmnt $0 $50 $50 $0 (52310) Equipment Maintenance $472 $700 $700 $700 (52400) Membership & Dues $585 $1,165 $1,165 $775 (52405) Publications $531 $520 $520 $470 (52410) Meetings $511 $0 $0 $0 (52415) Conferences $0 $2,200 $2,200 $4,500 (52420) Mileage Reimbursement $0 $200 $200 $200 (52500) Education & Training $765 $1,200 $1,200 $800 (53530) Elections $2,018 $73,000 $73,000 $4,000 OPERATING EXP TOTAL $27,721 $109,535 $109,535 $38,745 Professional Svcs (54900) PS - Other Prof Svcs $20,850 $27,300 $27,300 $22,350 PROFESSIONAL SVCS TOTAL $20,850 $27,300 $27,300 $22,350 TOTAL $413,404 $491,957 $491,957 $424,111 POSITION FUNDING ALLOCATION DETAIL 100140 - City Clerk Position Name 2024 Allocated FTE Count City Clerk 1.00 Administrative Coordinator 0.58 Administrative Assistant 0.40 ALLOCATED FTE COUNT 1.98 7.1.b Packet Pg. 186 150 - ECONOMIC DEVELOPMENT DIVISION OVERVIEW The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. The City Manager's Office leads the Economic Development division with support from the Community Development Department. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 187 BUDGET DETAIL 100150 - Economic Development 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $99,725 $110,121 $110,121 $172,875 (50040) Classic Member Retiremnt $16,278 $18,248 $18,248 $31,848 (50042) Classic Member Ual Pmts $14,665 $16,323 $16,323 $19,391 (50050) City Paid Benefits $1,477 $713 $712 $1,123 (50052) Worker's Compensation $2,596 $2,264 $2,264 $3,821 (50054) Short/Long Term Disability $338 $1,057 $1,057 $1,686 (50056) Medicare Expense $1,494 $1,607 $1,607 $2,520 (50060) Benefit Allotment $12,167 $12,913 $12,913 $20,820 (50072) Auto Allowance $478 $450 $450 $900 (50074) Technology Allowance $513 $480 $480 $660 PERSONNEL SERVICES TOTAL $149,729 $164,176 $164,176 $255,644 Operating Exp (52400) Membership & Dues $5,544 $6,500 $6,500 $9,145 (52410) Meetings $500 $2,500 $2,500 $5,000 (52415) Conferences $0 $0 $0 $12,500 OPERATING EXP TOTAL $6,044 $9,000 $9,000 $26,645 Professional Svcs (54900) PS - Other Prof Svcs $26,952 $92,500 $92,500 $83,000 PROFESSIONAL SVCS TOTAL $26,952 $92,500 $92,500 $83,000 Contract Services (55000) Cs - Contract Services $5,000 $12,000 $12,000 $12,000 CONTRACT SERVICES TOTAL $5,000 $12,000 $12,000 $12,000 TOTAL $187,725 $277,676 $277,676 $377,289 POSITION FUNDING ALLOCATION DETAIL 100150 - Economic Development Position Name 2024 Allocated FTE Count Community Development Director 0.10 City Manager 0.20 Assistant to the City Manager 0.10 Principal Management Analyst 0.30 Assistant City Manager 0.20 ALLOCATED FTE COUNT 0.90 7.1.b Packet Pg. 188 210 - FINANCE DEPARTMENT OVERVIEW The Finance Department administers the financial affairs of the City of Diamond Bar. Under the oversight of the Finance Director, the department manages the City's revenues, expenditures, budget, investments, purchasing, accounting, cashiering, and transit activities. The Finance Department processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, banking services, issuance of Metrolink train and Foothill Transit bus passes, budget preparation and administration, audits, financial reporting, issuance and management of City debt and financial administration of grants. The Finance Department is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 189 FINANCE ORGANIZATIONAL CHART 7.1.b Packet Pg. 190 BUDGET DETAIL 100210 - Finance 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $394,899 $499,804 $499,804 $516,072 (50020) Over Time Wages $52 $1,500 $1,500 $1,500 (50040) Classic Member Retiremnt $37,772 $70,247 $70,247 $57,204 (50042) Classic Member Ual Pmts $64,454 $62,715 $62,715 $33,853 (50044) Pepra Member Retiremnt $5,671 $5,276 $5,276 $15,448 (50046) Pepra Member Ual Pmts $0 $212 $212 $0 (50050) City Paid Benefits $10,595 $5,221 $5,221 $5,168 (50052) Worker's Compensation $4,942 $4,527 $4,527 $5,523 (50054) Short/Long Term Disability $1,546 $4,766 $4,766 $4,927 (50056) Medicare Expense $5,061 $6,910 $6,910 $7,144 (50060) Benefit Allotment $56,319 $78,406 $78,406 $87,678 (50072) Auto Allowance $2,752 $2,775 $2,775 $2,775 (50074) Technology Allowance $1,101 $1,110 $1,110 $1,110 PERSONNEL SERVICES TOTAL $585,165 $743,469 $743,469 $738,403 Supplies (51200) Operating Supplies $878 $2,500 $2,500 $2,500 (51300) Small Tools & Equipment $0 $500 $500 $500 SUPPLIES TOTAL $878 $3,000 $3,000 $3,000 Operating Exp (52110) Printing $3,461 $4,500 $4,500 $4,500 (52255) Banking Charges $15,825 $19,000 $19,000 $19,000 (52310) Equipment Maintenance $0 $750 $750 $750 (52400) Membership & Dues $1,792 $1,250 $1,250 $2,975 (52405) Publications $40 $250 $250 $250 (52410) Meetings $151 $250 $250 $250 (52415) Conferences $0 $6,500 $6,500 $6,000 (52420) Mileage Reimbursement $0 $500 $500 $500 (52500) Education & Training $820 $4,350 $4,350 $4,350 OPERATING EXP TOTAL $22,089 $37,350 $37,350 $38,575 Professional Svcs (54010) PS - Accounting & Auditing $60,796 $73,450 $73,450 $77,300 (54900) PS - Other Prof Svcs $156,451 $89,400 $89,400 $49,000 PROFESSIONAL SVCS TOTAL $217,247 $162,850 $162,850 $126,300 TOTAL $825,379 $946,669 $946,669 $906,278 POSITION FUNDING ALLOCATION DETAIL 100210 - Finance Position Name 2024 Allocated FTE Count Finance Supervisor 0.98 Accounting Technician 1.58 Finance Director 0.93 Accountant 1.00 ALLOCATED FTE COUNT 4.48 7.1.b Packet Pg. 191 220 - HUMAN RESOURCES & RISK MANAGEMENT OVERVIEW The Human Resources and Risk Management Division provides for the management of personnel services and risk management. Primary functions include the development, modification and management of all employee recruitment, classifications, compensation, education/training, employee relations, employee safety, worker’s compensation and general liability claims. The Human Resources and Risk Management staff also act in an advisory capacity to the City Executive team on administrative matters that impact the workforce. HUMAN RESOURCES ORGANIZATIONAL CHART City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 192 BUDGET DETAIL 100220 - Human Resources & Risk Management 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $336,161 $228,519 $228,519 $238,786 (50040) Classic Member Retiremnt $40,342 $39,498 $39,498 $45,132 (50042) Classic Member Ual Pmts $31,248 $35,289 $35,289 $27,439 (50044) Pepra Member Retiremnt $148 $0 $0 $0 (50050) City Paid Benefits $4,594 $2,419 $2,419 $2,359 (50052) Worker's Compensation $2,393 $2,170 $2,170 $2,675 (50054) Short/Long Term Disability $1,110 $2,284 $2,284 $2,386 (50056) Medicare Expense $5,062 $4,762 $4,762 $4,910 (50060) Benefit Allotment $34,555 $35,688 $35,688 $39,240 (50062) Benefits Administration $1,807 $3,000 $3,000 $3,000 (50072) Auto Allowance $1,514 $1,440 $1,440 $1,440 (50074) Technology Allowance $1,262 $1,200 $1,200 $1,200 (50075) Performance Pay Incentive $0 $90,000 $90,000 $90,000 PERSONNEL SERVICES TOTAL $460,198 $446,269 $446,269 $458,566 Supplies (51200) Operating Supplies $787 $2,000 $2,000 $2,000 (51300) Small Tools & Equipment $1,765 $3,000 $3,000 $8,000 (51400) Promotional Supplies $50 $1,750 $1,750 $2,000 SUPPLIES TOTAL $2,603 $6,750 $6,750 $12,000 Operating Exp (52110) Printing $12 $500 $500 $500 (52160) Advertising $3,792 $5,000 $5,000 $5,000 (52400) Membership & Dues $4,065 $4,200 $4,200 $4,200 (52405) Publications $484 $500 $500 $500 (52410) Meetings $0 $2,500 $2,500 $3,500 (52415) Conferences $0 $0 $0 $1,000 (52420) Mileage Reimbursement $0 $100 $100 $100 (52500) Education & Training $716 $3,500 $3,500 $5,000 (52505) Employee Tuition Reimbursement $0 $3,000 $3,000 $3,000 (52510) Employment Physicals $19,180 $10,000 $10,000 $12,000 (52515) Miscellaneous Employee Benefit $1,551 $1,800 $1,800 $2,000 (52520) Employee Recognition Program $1,850 $3,750 $3,750 $4,000 OPERATING EXP TOTAL $31,649 $34,850 $34,850 $40,800 Professional Svcs (54900) PS - Other Prof Svcs $9,253 $17,500 $17,500 $17,500 PROFESSIONAL SVCS TOTAL $9,253 $17,500 $17,500 $17,500 TOTAL $503,703 $505,369 $505,369 $528,866 POSITION FUNDING ALLOCATION DETAIL 100220 - Human Resources & Risk Management Position Name 2024 Allocated FTE Count Human Resources Technician 1.00 Human Resources & Risk Manager 1.00 ALLOCATED FTE COUNT 2.00 7.1.b Packet Pg. 193 230 - INFORMATION SYSTEMS DEPARTMENT OVERVIEW The Information Systems Division is responsible for the management and enhancement of the City’s information technology including the evaluation, procurement, implementation, and maintenance of computer/network systems and software; including ongoing technical and software support/training to all the departments of the City. The service areas consist of: telephone & mobile systems, network services, application services, desktop services, digital access controls/cameras, and e-government. INFORMATION SYSTEMS ORGANIZATIONAL CHART City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 194 BUDGET DETAIL 100230 - Information Systems 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $515,062 $505,530 $505,530 $527,417 (50020) Over Time Wages $0 $1,500 $1,500 $1,500 (50040) Classic Member Retiremnt $64,222 $71,641 $71,641 $81,797 (50042) Classic Member Ual Pmts $55,285 $64,000 $64,000 $49,775 (50044) Pepra Member Retiremnt $4,918 $5,369 $5,369 $5,853 (50046) Pepra Member Ual Pmts $176 $216 $216 $0 (50050) City Paid Benefits $7,613 $4,025 $4,025 $3,934 (50052) Worker's Compensation $9,431 $8,588 $8,588 $10,586 (50054) Short/Long Term Disability $2,072 $4,861 $4,861 $5,079 (50056) Medicare Expense $6,560 $7,374 $7,374 $7,689 (50060) Benefit Allotment $62,666 $67,258 $67,258 $73,917 (50072) Auto Allowance $3,051 $2,850 $2,850 $2,850 (50074) Technology Allowance $2,676 $2,280 $2,280 $3,390 PERSONNEL SERVICES TOTAL $733,734 $745,491 $745,491 $773,788 Supplies (51200) Operating Supplies $21,287 $33,000 $33,000 $32,500 (51300) Small Tools & Equipment $1,829 $1,000 $1,000 $1,000 SUPPLIES TOTAL $23,116 $34,000 $34,000 $33,500 Operating Exp (52100) Photocopying $6,254 $10,000 $10,000 $7,500 (52200) Telephone $82,344 $84,300 $84,300 $86,400 (52310) Equipment Maintenance $2,270 $3,300 $3,300 $3,300 (52314) Computer Maintenance $447,392 $481,800 $519,200 $522,200 (52400) Membership & Dues $1,565 $2,200 $2,200 $2,200 (52410) Meetings $0 $0 $0 $1,000 (52415) Conferences $0 $0 $0 $4,750 (52420) Mileage Reimbursement $170 $0 $0 $250 (52500) Education & Training $0 $1,500 $2,750 $1,500 OPERATING EXP TOTAL $539,994 $583,100 $621,750 $629,100 Professional Svcs (54030) PS - Data Processing Services $44,565 $44,500 $44,500 $44,500 (54900) PS - Other Prof Svcs $48,544 $57,500 $57,500 $57,500 PROFESSIONAL SVCS TOTAL $93,109 $102,000 $102,000 $102,000 Contract Services (55000) Cs - Contract Services $18,106 $19,000 $19,000 $19,000 CONTRACT SERVICES TOTAL $18,106 $19,000 $19,000 $19,000 Capital Outlay Exp $0 $0 $0 $50,000 TOTAL $1,408,060 $1,483,591 $1,522,241 $1,607,388 POSITION FUNDING ALLOCATION DETAIL 100230 - Information Systems Position Name 2024 Allocated FTE Count Information Systems Director 0.95 Network/Systems Administrator 1.88 Network/Systems Technician 0.93 ALLOCATED FTE COUNT 3.75 7.1.b Packet Pg. 195 240 - COMMUNITY RELATIONS OVERVIEW The Community Relations Division provides an ongoing program of public information, which is designed to inform and educate community residents and business owners about the City’s activities, programs, and policies. A variety of methods and materials are utilized to disseminate information including the City’s monthly Community Newsletter, which provides current news and information; the City's web site; the local government access cable channel; local advertising; media releases and advisories; special publications; and community events. The Community Relations Division is also responsible for the general marketing and promotion of the City at the local, regional and national levels, and provides assistance in support of economic development activities. The Division is also engaged in the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well being of the community. Community Relations Organizational Chart City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 196 BUDGET DETAIL 100240 - Community Relations 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $263,946 $285,223 $285,223 $377,078 (50020) Over Time Wages $2,450 $6,000 $6,000 $6,000 (50040) Classic Member Retiremnt $45,979 $48,208 $48,208 $55,919 (50042) Classic Member Ual Pmts $38,137 $43,068 $43,068 $33,997 (50044) Pepra Member Retiremnt $0 $0 $0 $5,850 (50050) City Paid Benefits $3,793 $2,970 $2,970 $3,524 (50052) Worker's Compensation $8,241 $7,072 $7,072 $9,680 (50054) Short/Long Term Disability $1,449 $2,788 $2,788 $3,710 (50056) Medicare Expense $4,373 $4,162 $4,162 $5,499 (50060) Benefit Allotment $45,243 $44,736 $44,736 $62,298 (50072) Auto Allowance $1,373 $1,296 $1,296 $1,296 (50074) Technology Allowance $1,144 $1,080 $1,080 $1,080 PERSONNEL SERVICES TOTAL $416,127 $446,604 $446,604 $565,932 Supplies (51200) Operating Supplies $1,456 $7,500 $7,500 $7,500 (51300) Small Tools & Equipment $2,255 $1,750 $1,750 $1,750 (51400) Promotional Supplies $5,991 $30,500 $32,950 $35,450 SUPPLIES TOTAL $9,701 $39,750 $42,200 $44,700 Operating Exp (52110) Printing $68,596 $83,000 $83,000 $127,000 (52130) Photography $7,848 $9,000 $9,000 $11,000 (52160) Advertising $6,732 $15,000 $15,000 $15,000 (52170) Postage $53,694 $61,500 $61,500 $69,750 (52310) Equipment Maintenance $981 $0 $0 $0 (52400) Membership & Dues $1,895 $1,895 $1,895 $1,895 (52405) Publications $99 $500 $500 $500 (52410) Meetings $0 $150 $150 $150 (52415) Conferences $0 $6,500 $6,500 $7,600 (52420) Mileage Reimbursement $0 $100 $100 $100 (52500) Education & Training $90 $1,500 $1,500 $1,500 OPERATING EXP TOTAL $139,934 $179,145 $179,145 $234,495 Professional Svcs (54900) PS - Other Prof Svcs $69,172 $160,650 $165,416 $133,150 PROFESSIONAL SVCS TOTAL $69,172 $160,650 $165,416 $133,150 Contract Services (55000) Cs - Contract Services $8,317 $21,000 $21,000 $30,400 CONTRACT SERVICES TOTAL $8,317 $21,000 $21,000 $30,400 TOTAL $643,251 $847,149 $854,365 $1,008,677 POSITION FUNDING ALLOCATION DETAIL 100240 - Community Relations Position Name 2024 Allocated FTE Count Senior Community Relations Coordinator 0.70 Media Specialist 0.90 Community Relations Manager 0.90 Community Relations Coordinator 0.90 ALLOCATED FTE COUNT 3.40 7.1.b Packet Pg. 197 620 - CIVIC CENTER OVERVIEW The Civic Center Division has been established to account for expenditures related to the operation of the City Hall building. This includes the budget for the utilities, maintenance and salaries related to both City Hall and the County Library. POSITION FUNDING ALLOCATION DETAIL 100620 - Civic Center Position Name 2024 Allocated FTE Count Public Works Director/City Engineer 0.05 Senior Maintenance Worker 0.40 Facilities Maintenance Supervisor 0.50 Parks & Maintenance Superintendent 0.05 Public Works Manager/Assistant City Engineer 0.05 ALLOCATED FTE COUNT 1.05 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 198 BUDGET DETAIL 100620 - Civic Center 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $69,504 $109,273 $109,273 $111,563 (50020) Over Time Wages $242 $2,500 $2,500 $2,500 (50040) Classic Member Retiremnt $7,993 $14,002 $14,002 $14,409 (50042) Classic Member Ual Pmts $10,976 $12,491 $12,491 $8,763 (50044) Pepra Member Retiremnt $1,574 $1,942 $1,942 $2,584 (50046) Pepra Member Ual Pmts $70 $78 $78 $0 (50050) City Paid Benefits $1,055 $1,014 $1,014 $1,176 (50052) Worker's Compensation $3,934 $3,319 $3,319 $4,001 (50054) Short/Long Term Disability $361 $1,068 $1,068 $1,093 (50056) Medicare Expense $1,023 $1,599 $1,599 $1,635 (50060) Benefit Allotment $12,780 $18,781 $18,781 $20,646 (50072) Auto Allowance $235 $222 $222 $222 (50074) Technology Allowance $127 $120 $120 $120 PERSONNEL SERVICES TOTAL $109,874 $166,410 $166,410 $168,712 Supplies (51200) Operating Supplies $11,843 $44,500 $44,500 $46,000 (51300) Small Tools & Equipment $470 $1,500 $1,500 $1,500 SUPPLIES TOTAL $12,313 $46,000 $46,000 $47,500 Operating Exp (52210) Electric Utility Expenditure $142,435 $140,000 $140,000 $150,000 (52215) Gas Utility Expenditure $6,156 $5,000 $5,000 $10,000 (52220) Water Utility Expenditure $7,650 $10,000 $10,000 $8,500 (52300) Rental/Lease - Equipmnt $0 $2,000 $2,000 $2,000 (52320) Maint Of Grounds/Buildings $182,953 $234,185 $279,185 $277,600 (52400) Membership & Dues $27,160 $31,000 $31,000 $45,000 OPERATING EXP TOTAL $366,354 $422,185 $467,185 $493,100 Capital Outlay Exp (56120) Furniture & Fixtures Exp $0 $8,000 $14,450 $52,000 CAPITAL OUTLAY EXP TOTAL $0 $8,000 $14,450 $52,000 TOTAL $488,540 $642,595 $694,045 $761,312 7.1.b Packet Pg. 199 PUBLIC SAFETY DIVISION OVERVIEW The City Manager's Office is responsible for the overall coordination of the City's Public Safety division, with support from the Public Works Department. Public Safety subdivisions are comprised of Law Enforcement (includes Los Angeles County Sheriff's Dept, Crossing Guard, and Parking Citations Administration), Emergency Preparedness, Animal Control, Fire Protection, and Volunteer Programs. Below is the combined budget for Public Safety. Budgeted expenditure detail for each of the subdivisions are shown on the following pages. PUBLIC SAFETY DIVISION BUDGET 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Supplies $5,076 $24,500 $24,500 $25,000 Operating Exp $15,120 $33,600 $33,600 $51,100 Professional Svcs $0 $5,000 $5,000 $5,000 Contract Services $7,960,673 $8,217,066 $8,217,066 $8,868,117 TOTAL $7,980,869 $8,280,166 $8,280,166 $8,949,217 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 200 310 - LAW ENFORCEMENT OVERVIEW The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for law enforcement services. General law enforcement provides an assortment of deputies to provide law enforcement services including crime prevention and traffic enforcement, specialized suppression patrols and undercover operations, neighborhood watch and community relations, and the general enforcement of laws. Additionally, the law enforcement budget includes funds for additional as-needed special operations, as-needed aero bureau patrols, the City’s fingerprint program, and funding for the City’s Report for Reward program. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with DataTicket, Inc. for the administration of parking citations. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 201 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT CONTRACT TYPE OF SERVICE Quantity General Law Units: One-Man 56 Hour 10 One-Man 40 Hour 1 One-Man 40 Hour Non-Relief (Special Problems) 5 Community Service Assistant w/vehicle 1 Special Investigations As Requested Helicopter Patrol 4 hours per month Fingerprint Program As Required BUDGET DETAIL 100310 - Law Enforcement 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Supplies (51200) Operating Supplies $76 $2,500 $2,500 $3,000 (51300) Small Tools & Equipment $0 $1,000 $1,000 $1,000 SUPPLIES TOTAL $76 $3,500 $3,500 $4,000 Operating Exp (52310) Equipment Maintenance $228 $1,000 $1,000 $1,000 (53500) Criminal Apprehension Reward $0 $2,500 $2,500 $2,500 (53510) Public Safety Outreach $226 $5,000 $5,000 $15,000 OPERATING EXP TOTAL $454 $8,500 $8,500 $18,500 Contract Services (55400) Cs - Sheriff's Department $7,228,508 $7,274,066 $7,274,066 $7,900,097 (55402) Cs-Sheriff - Special Events $151,423 $231,300 $231,300 $208,020 (55408) Cs - Parking Citation Admin $19,386 $32,500 $32,500 $32,500 (55412) Cs - Crossing Guard Services $184,874 $280,000 $280,000 $280,000 CONTRACT SERVICES TOTAL $7,584,191 $7,817,866 $7,817,866 $8,420,617 TOTAL $7,584,720 $7,829,866 $7,829,866 $8,443,117 7.1.b Packet Pg. 202 320 - VOLUNTEER PROGRAM OVERVIEW The Community Volunteer Patrol Program was established in FY 94/95. This program is coordinated by the Los Angeles County Sheriff's Department and provides general support to law enforcement personnel. Diamond Bar Community Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriff's Department. In addition to their patrol activities, other assignments performed by the Community Volunteer Patrol include vacation and business security checks, park and special event security, graffiti watch, community relations, and other non-hazardous duties. BUDGET DETAIL 100320 - Volunteer Patrol 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Supplies (51200) Operating Supplies $0 $1,000 $1,000 $1,000 SUPPLIES TOTAL $0 $1,000 $1,000 $1,000 Operating Exp (52410) Meetings $0 $3,000 $3,000 $3,000 OPERATING EXP TOTAL $0 $3,000 $3,000 $3,000 TOTAL $0 $4,000 $4,000 $4,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 203 330 - FIRE PROTECTION OVERVIEW The City is a part of the Consolidated Fire Protection District. The district provides fire and emergency medical services. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. BUDGET DETAIL 100330 - Fire Protection 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Contract Services (55406) Cs - Fire Department $7,359 $7,500 $7,500 $7,500 CONTRACT SERVICES TOTAL $7,359 $7,500 $7,500 $7,500 TOTAL $7,359 $7,500 $7,500 $7,500 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 204 340 - ANIMAL CONTROL OVERVIEW Animal Control provides for the care, protection, and control of animals that stray from their homes or are abused by their owners. This service, currently under contract with the Inland Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. In addition to the services rendered by the Humane Society, the City has been called upon to assist in the control of coyotes within the City. Additional funding has been included to fund these activities. BUDGET DETAIL 100340 - Animal Control 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Operating Exp $0 $0 $0 $7,500 Contract Services (55404) Cs - Animal Control $368,187 $384,200 $384,200 $432,500 (55410) Cs - Wild Animal Control $936 $7,500 $7,500 $7,500 CONTRACT SERVICES TOTAL $369,123 $391,700 $391,700 $440,000 TOTAL $369,123 $391,700 $391,700 $447,500 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 205 350 - EMERGENCY PREPAREDNESS OVERVIEW The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar has prepared several planning and response documents, which serve as the basis for the City's emergency organization and emergency operations. The primary objective is to enhance the overall capability of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within the City’s emergency plans into an efficient organization capable of responding adequately in the face of any disaster. BUDGET DETAIL 100350 - Emergency Preparedness 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Supplies (51200) Operating Supplies $5,000 $20,000 $20,000 $20,000 SUPPLIES TOTAL $5,000 $20,000 $20,000 $20,000 Operating Exp (52200) Telephone $9,394 $9,500 $9,500 $9,500 (52210) Electric Utility Expenditure $250 $500 $500 $500 (52300) Rental/Lease - Equipmnt $945 $1,000 $1,000 $1,000 (52302) Rental/Lease - Real Property $150 $400 $400 $400 (52310) Equipment Maintenance $1,074 $5,500 $5,500 $5,500 (52400) Membership & Dues $2,853 $3,200 $3,200 $3,200 (52500) Education & Training $0 $2,000 $2,000 $2,000 OPERATING EXP TOTAL $14,666 $22,100 $22,100 $22,100 Professional Svcs (54900) PS - Other Prof Svcs $0 $5,000 $5,000 $5,000 PROFESSIONAL SVCS TOTAL $0 $5,000 $5,000 $5,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 206 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget TOTAL $19,666 $47,100 $47,100 $47,100 7.1.b Packet Pg. 207 COMMUNITY DEVELOPMENT DEPARTMENT OVERVIEW The Community Development Department is comprised of three Divisions: Planning, Building and Safety, Neighborhood Improvement. The Department implements regulations and policies intended to foster the orderly growth and well-being of the community. With a strong emphasis on upholding construction standards and preserving the quality of life for residents and businesses, the department is dedicated to shaping Diamond Bar's future as set forth in the General Plan. In addition to planning, permit services and code enforcement functions, the Department also oversees business licensing and manages the Community Development Block Grant (CDBG) program. Below is the combined budget for the department. Budgeted expenditure details for each division is shown in the following pages. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 208 COMMUNITY DEVELOPMENT ORGANIZATIONAL CHART COMMUNITY DEVELOPMENT DEPARTMENT BUDGET 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services $1,207,201 $1,480,212 $1,480,212 $1,686,189 Supplies $1,149 $4,500 $4,500 $3,200 Operating Exp $14,384 $24,750 $24,750 $37,750 Professional Svcs $34,624 $8,000 $8,000 $2,000 Contract Services $703,797 $767,773 $866,490 $798,500 TOTAL $1,961,154 $2,285,235 $2,383,952 $2,527,639 7.1.b Packet Pg. 209 410 - PLANNING DIVISION OVERVIEW The Planning Division is responsible for the functions related to current and long-term (“advance”) planning, and administers the Community Development Block Grant Program. The Planning Division prepares and updates the City’s General Plan to guide Diamond Bar’s long-term growth and preservation of the community’s quality of life. The Division administers and updates the zoning and subdivision ordinances, which are the primary tools used to implement the General Plans land use and development goals, objectives and policies. The planners provide information and assistance to the public by explaining the City’s zoning regulations, and reviewing all land use, development and business license applications, and performing inspections to ensure compliance with regulations and conditions of approval. For projects requiring Planning Commission and City Council review, the Planning Division serves as those bodies’ technical staff, and provides recommendations based on analysis of environmental, land use compatibility and design factors. The Planning Division is also supports the economic development efforts of the City. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 210 POSITION FUNDING ALLOCATION DETAIL 100410 - Planning Position Name 2024 Allocated FTE Count Community Development Director 0.50 Associate Planner 1.00 Senior Planner 1.00 Planning Manager 1.00 Administrative Coordinator 0.90 ALLOCATED FTE COUNT 4.40 BUDGET DETAIL 100410 - Planning 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $463,190 $517,629 $517,629 $563,173 (50020) Over Time Wages $1,507 $5,000 $2,500 $5,000 (50040) Classic Member Retiremnt $67,537 $70,780 $70,780 $83,157 (50042) Classic Member Ual Pmts $56,958 $63,193 $63,193 $50,574 (50044) Pepra Member Retiremnt $4,156 $7,208 $7,208 $8,667 (50046) Pepra Member Ual Pmts $0 $289 $289 $0 (50050) City Paid Benefits $6,648 $4,623 $4,623 $4,972 (50052) Worker's Compensation $11,807 $10,500 $10,500 $13,569 (50054) Short/Long Term Disability $2,395 $5,055 $5,055 $5,514 (50056) Medicare Expense $7,050 $7,555 $7,555 $8,220 (50060) Benefit Allotment $74,262 $78,262 $78,262 $86,076 (50072) Auto Allowance $1,600 $1,500 $1,500 $1,500 (50074) Technology Allowance $640 $600 $600 $600 PERSONNEL SERVICES TOTAL $697,750 $772,196 $769,696 $831,023 Supplies (51200) Operating Supplies $871 $2,500 $2,500 $1,200 SUPPLIES TOTAL $871 $2,500 $2,500 $1,200 Operating Exp (52110) Printing $0 $500 $500 $0 (52160) Advertising $4,431 $7,000 $7,000 $4,000 (52170) Postage $408 $400 $400 $400 (52400) Membership & Dues $1,895 $1,800 $1,800 $3,800 (52405) Publications $207 $0 $0 $0 (52410) Meetings $122 $200 $200 $200 (52415) Conferences $0 $4,600 $4,600 $10,400 (52420) Mileage Reimbursement $0 $300 $300 $300 (52500) Education & Training $54 $600 $600 $600 (52525) Commissioner Compensation $4,030 $4,000 $4,000 $4,000 OPERATING EXP TOTAL $11,147 $19,400 $19,400 $23,700 Professional Svcs (54200) PS - Environmental Services $1,359 $6,000 $6,000 $0 (54300) PS -Planning General Plan $764 $0 $0 $0 (54900) PS - Other Prof Svcs $32,500 $2,000 $2,000 $2,000 PROFESSIONAL SVCS TOTAL $34,624 $8,000 $8,000 $2,000 TOTAL $744,391 $802,096 $799,596 $857,923 7.1.b Packet Pg. 211 420 - BUILDING & SAFETY DIVISION OVERVIEW The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of Building Codes and other related codes. This Division provides for Building and Safety plan check, permit issuance, and inspection services. Much of the plan check and inspections are provided through contract services. POSITION FUNDING ALLOCATION DETAIL 100420 - Building & Safety Position Name 2024 Allocated FTE Count Community Development Director 0.15 Permit Technician 2.00 Permit Services Coordinator 1.00 ALLOCATED FTE COUNT 3.15 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 212 BUDGET DETAIL 100420 - Building & Safety 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $113,649 $174,556 $174,556 $268,460 (50020) Over Time Wages $4,867 $250 $6,250 $250 (50040) Classic Member Retiremnt $19,309 $29,525 $29,525 $23,223 (50042) Classic Member Ual Pmts $15,940 $26,356 $26,356 $14,058 (50044) Pepra Member Retiremnt $0 $0 $0 $11,143 (50050) City Paid Benefits $2,740 $1,333 $1,333 $3,505 (50052) Worker's Compensation $1,686 $2,015 $2,015 $3,469 (50054) Short/Long Term Disability $565 $1,706 $1,706 $2,661 (50056) Medicare Expense $1,634 $2,539 $2,539 $3,924 (50060) Benefit Allotment $19,585 $33,616 $33,616 $61,290 (50072) Auto Allowance $480 $450 $450 $450 (50074) Technology Allowance $192 $180 $180 $180 PERSONNEL SERVICES TOTAL $180,647 $272,526 $278,526 $392,613 Supplies (51200) Operating Supplies $278 $1,000 $1,000 $1,000 SUPPLIES TOTAL $278 $1,000 $1,000 $1,000 Operating Exp (52110) Printing $0 $0 $1,000 $0 (52255) Banking Charges $1,042 $1,000 $1,000 $2,100 (52302) Rental/Lease - Real Property $0 $0 $0 $4,700 (52500) Education & Training $0 $0 $0 $600 OPERATING EXP TOTAL $1,042 $1,000 $2,000 $7,400 Contract Services (55100) Cs - Building & Safety $665,287 $723,073 $818,790 $747,100 CONTRACT SERVICES TOTAL $665,287 $723,073 $818,790 $747,100 TOTAL $847,254 $997,599 $1,100,316 $1,148,113 7.1.b Packet Pg. 213 430 - NEIGHBORHOOD IMPROVEMENT DIVISION OVERVIEW The City’s Neighborhood Improvement Officers work proactively to investigate Municipal Code violations and in response to complaints filed by concerned residents, business operators or property owners. The Diamond Bar Municipal Code is based on high standards set by the residents and business owners to ensure an attractive and well-maintained community. It is the responsibility of the Neighborhood Improvement Officers to make sure the community conforms to the standards set by the code. POSITION FUNDING ALLOCATION DETAIL 100430 - Neighborhood Improvement Position Name 2024 Allocated FTE Count Neighborhood Improvement Officer 0.90 Senior Neighborhood Improvement Officer 1.80 Community Development Director 0.25 Administrative Coordinator 0.10 Administrative Assistant 0.30 ALLOCATED FTE COUNT 3.35 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 214 BUDGET DETAIL 100430 - Neighborhood Improvement 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $234,978 $297,843 $297,843 $327,235 (50020) Over Time Wages $1,689 $5,000 $1,500 $5,000 (50040) Classic Member Retiremnt $12,161 $24,063 $24,063 $15,526 (50042) Classic Member Ual Pmts $10,337 $21,392 $21,392 $9,442 (50044) Pepra Member Retiremnt $11,094 $11,816 $11,816 $18,999 (50046) Pepra Member Ual Pmts $388 $475 $475 $0 (50050) City Paid Benefits $3,310 $3,542 $3,542 $3,751 (50052) Worker's Compensation $5,530 $6,377 $6,377 $8,295 (50054) Short/Long Term Disability $1,083 $2,966 $2,966 $3,262 (50056) Medicare Expense $3,751 $4,351 $4,351 $4,779 (50060) Benefit Allotment $43,363 $56,615 $56,615 $65,214 (50072) Auto Allowance $800 $750 $750 $750 (50074) Technology Allowance $320 $300 $300 $300 PERSONNEL SERVICES TOTAL $328,804 $435,491 $431,991 $462,554 Supplies (51200) Operating Supplies $0 $1,000 $1,000 $1,000 SUPPLIES TOTAL $0 $1,000 $1,000 $1,000 Operating Exp (52110) Printing $1,332 $2,200 $1,200 $1,600 (52400) Membership & Dues $625 $450 $450 $800 (52410) Meetings $0 $150 $150 $100 (52415) Conferences $0 $1,000 $1,000 $3,600 (52420) Mileage Reimbursement $0 $50 $50 $50 (52500) Education & Training $238 $500 $500 $500 OPERATING EXP TOTAL $2,195 $4,350 $3,350 $6,650 Contract Services (55110) Cs-Code Enforcement $5,785 $4,000 $7,000 $9,500 (55120) Cs-Property Abatement $0 $5,000 $5,000 $5,000 (55540) Cs - Graffiti Removal $32,725 $35,700 $35,700 $36,900 CONTRACT SERVICES TOTAL $38,510 $44,700 $47,700 $51,400 TOTAL $369,510 $485,541 $484,041 $521,604 7.1.b Packet Pg. 215 PARKS & RECREATION OVERVIEW The Parks & Recreation Department administers the recreation program which includes activities and events that strengthen the community's fabric, health and well-being, economic base, and security. This includes community events, enrichment programs, athletics, excursions, activities, and facilities for residents of all ages. Diamond Bar residents have long valued neighborhood, community and regional parks, and open natural spaces where they can relax, walk, meditate, play, enjoy family time, and seek renewal. Below is the combined budget for the Parks & Recreation department which includes expenditures for Recreation Programs and the Diamond Bar Center. These divisions are also separately shown on the following pages. City of Diamond Bar Budget Fiscal Year 22/23 www.diamondbarca.gov 7.1.b Packet Pg. 216 PARKS & RECREATION ORGANIZATIONAL CHART PARKS & RECREATION DEPARTMENT BUDGET 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services $2,055,922 $2,500,438 $2,500,438 $2,601,595 Supplies $79,754 $162,000 $155,500 $197,700 Operating Exp $271,273 $426,541 $469,041 $525,300 Professional Svcs $10,206 $102,200 $102,200 $28,110 Contract Services $470,930 $645,000 $786,000 $884,200 Capital Outlay Exp $0 $70,000 $70,000 $30,000 TOTAL $2,888,084 $3,906,179 $4,083,179 $4,266,905 7.1.b Packet Pg. 217 510 - DIAMOND BAR CENTER OVERVIEW The extraordinary Diamond Bar Center, located in picturesque Summitridge Park, is owned and operated by the City of Diamond Bar. The Center features impressive banquet and meeting rooms with breathtaking views of the San Gabriel Valley. The 22,500 square foot facility is the perfect setting for wedding receptions, formal dinner gatherings, corporate seminars, training or meetings, and a multitude of other community events. Designed in the modern Craftsman style architecture theme, the Center is equipped with state-of-the-art multimedia capabilities and a full catering kitchen. Colorful gardens, a meandering stream and look-out points enjoy the beautiful vistas that surround the Center to make this exceptional facility the perfect choice for your next special event. POSITION ALLOCATION FUNDING DETAIL 100510 - Diamond Bar Center Position Name 2024 Allocated FTE Count Parks & Maintenance Superintendent 0.05 Recreation Coordinator 0.25 Parks & Recreation Director 0.50 Public Works Manager/Assistant City Engineer 0.05 Recreation Superintendent 0.25 Facilities Maintenance Supervisor 0.48 Recreation Specialist-Seniors 0.56 Public Works Director/City Engineer 0.05 Recreation Supervisor 0.30 Recreation Specialist-DBC 1.00 Senior Maintenance Worker 0.40 ALLOCATED FTE COUNT 3.89 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 218 BUDGET DETAIL 100510 - Diamond Bar Center 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $303,411 $301,460 $301,460 $389,457 (50020) Over Time Wages $337 $2,300 $2,300 $2,000 (50030) Part-Time Wages $275,099 $404,575 $404,575 $415,000 (50040) Classic Member Retiremnt $31,822 $39,632 $39,632 $43,705 (50042) Classic Member Ual Pmts $33,660 $35,375 $35,375 $26,558 (50044) Pepra Member Retiremnt $8,500 $4,682 $4,682 $11,639 (50046) Pepra Member Ual Pmts $344 $188 $188 $0 (50050) City Paid Benefits $4,257 $2,779 $2,779 $4,166 (50052) Worker's Compensation $29,941 $20,971 $20,971 $11,857 (50054) Short/Long Term Disability $1,498 $2,916 $2,916 $3,797 (50056) Medicare Expense $8,717 $9,713 $9,713 $10,990 (50060) Benefit Allotment $60,035 $46,971 $46,971 $76,127 (50072) Auto Allowance $1,809 $1,500 $1,500 $1,722 (50074) Technology Allowance $1,108 $1,800 $1,800 $1,050 PERSONNEL SERVICES TOTAL $760,537 $874,862 $874,862 $998,070 Supplies (51200) Operating Supplies $6,383 $13,750 $13,750 $14,400 (51210) Janitorial Supplies $14,238 $20,000 $20,000 $20,000 (51300) Small Tools & Equipment $0 $2,000 $2,000 $2,000 SUPPLIES TOTAL $20,621 $35,750 $35,750 $36,400 Operating Exp (52110) Printing $5,522 $12,200 $12,200 $15,700 (52160) Advertising $26,766 $30,000 $30,000 $30,000 (52210) Electric Utility Expenditure $98,582 $70,000 $100,000 $100,000 (52215) Gas Utility Expenditure $12,495 $11,025 $17,025 $16,000 (52220) Water Utility Expenditure $4,622 $7,056 $7,056 $6,500 (52300) Rental/Lease - Equipmnt $3,257 $2,000 $2,000 $2,000 (52304) Rental/Lease - Exhibit Space $0 $2,500 $2,500 $2,000 (52310) Equipment Maintenance $2,503 $45,900 $20,500 $48,500 (52320) Maint Of Grounds/Buildings $46,288 $80,000 $105,400 $87,000 (52415) Conferences $0 $2,500 $2,500 $3,000 OPERATING EXP TOTAL $200,034 $263,181 $299,181 $310,700 Professional Svcs (54900) PS - Other Prof Svcs $9,689 $22,355 $22,355 $21,680 PROFESSIONAL SVCS TOTAL $9,689 $22,355 $22,355 $21,680 Contract Services (55300) Cs - Special Events $3,394 $6,500 $6,500 $5,000 (55330) Cs - Security $24,091 $65,000 $65,000 $86,000 (55505) Cs - Pw Contract Services $133,880 $148,900 $148,900 $160,000 CONTRACT SERVICES TOTAL $161,364 $220,400 $220,400 $251,000 Capital Outlay Exp (56116) Equipment $0 $70,000 $70,000 $30,000 CAPITAL OUTLAY EXP TOTAL $0 $70,000 $70,000 $30,000 TOTAL $1,152,246 $1,486,548 $1,522,548 $1,647,850 7.1.b Packet Pg. 219 520 - RECREATION OVERVIEW The Parks and Recreation Department administers the recreation program which inclues activities and events that strengthen the community's fabric, health and well-being, economic base, and security. This includes community events, enrichment programs, athletics, excursions, activities, and facilities for residents of all ages. Diamond Bar residents have long valued neighborhood, community and regional parks, and open natural spaces where they can relax, walk, meditate, play, enjoy family time, and seek renewal. POSITION ALLOCATION FUNDING DETAIL 100520 - Recreation Position Name 2024 Allocated FTE Count PreSchool Teacher PT (30 hr/wk)0.75 Recreation Coordinator 1.75 Parks & Recreation Director 0.50 Maintenance Worker 0.50 Recreation Specialist-Sports 1.00 Recreation Superintendent 0.75 Recreation Specialist-Seniors 0.00 Recreation Supervisor 1.70 Administrative Coordinator 1.10 Recreation Specialist 1.00 ALLOCATED FTE COUNT 9.05 City of Diamond Bar Budget Fiscal Year 22/23 www.diamondbarca.gov 7.1.b Packet Pg. 220 BUDGET DETAIL 100520 - Recreation 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $625,786 $723,402 $723,402 $734,449 (50020) Over Time Wages $1,277 $8,500 $8,500 $7,000 (50030) Part-Time Wages $272,298 $456,200 $456,200 $455,554 (50040) Classic Member Retiremnt $80,729 $87,204 $87,204 $94,419 (50042) Classic Member Ual Pmts $73,722 $77,565 $77,565 $57,249 (50044) Pepra Member Retiremnt $15,173 $21,777 $21,777 $20,591 (50046) Pepra Member Ual Pmts $549 $875 $875 $0 (50050) City Paid Benefits $11,835 $11,616 $11,616 $10,224 (50052) Worker's Compensation $39,043 $28,857 $28,857 $21,614 (50054) Short/Long Term Disability $3,690 $7,936 $7,936 $7,621 (50056) Medicare Expense $14,047 $16,320 $16,320 $16,520 (50060) Benefit Allotment $153,461 $179,055 $179,055 $174,714 (50072) Auto Allowance $1,575 $3,000 $3,000 $1,500 (50074) Technology Allowance $2,199 $3,270 $3,270 $2,070 PERSONNEL SERVICES TOTAL $1,295,385 $1,625,576 $1,625,576 $1,603,525 Supplies (51200) Operating Supplies $59,132 $121,250 $114,750 $153,800 (51300) Small Tools & Equipment $0 $5,000 $5,000 $7,500 SUPPLIES TOTAL $59,132 $126,250 $119,750 $161,300 Operating Exp (52110) Printing $10,269 $29,400 $29,400 $37,950 (52160) Advertising $0 $5,000 $5,000 $5,000 (52255) Banking Charges $2,148 $5,000 $5,000 $2,500 (52300) Rental/Lease - Equipmnt $29,943 $37,800 $37,800 $67,300 (52302) Rental/Lease - Real Property $13,553 $50,700 $57,200 $58,400 (52320) Maint Of Grounds/Buildings $58 $0 $0 $0 (52400) Membership & Dues $3,170 $3,800 $3,800 $4,150 (52405) Publications $0 $100 $100 $100 (52410) Meetings $150 $1,000 $1,000 $500 (52415) Conferences $0 $3,360 $3,360 $11,000 (52420) Mileage Reimbursement $0 $500 $500 $500 (52500) Education & Training $2,640 $2,500 $2,500 $3,000 (52525) Commissioner Compensation $765 $1,500 $1,500 $1,500 (53520) Admissions - Youth Activities $8,543 $22,700 $22,700 $22,700 OPERATING EXP TOTAL $71,238 $163,360 $169,860 $214,600 Professional Svcs (54900) PS - Other Prof Svcs $517 $79,845 $79,845 $6,430 PROFESSIONAL SVCS TOTAL $517 $79,845 $79,845 $6,430 Contract Services (55300) Cs - Special Events $93,738 $169,350 $169,350 $286,200 (55305) Cs - Athletic Programs $3,372 $8,500 $8,500 $6,000 (55310) Cs - Senior Programs $4,237 $29,750 $29,750 $38,250 (55315) Cs - Youth Programs -$2,000 $12,200 $12,200 $12,700 (55320) Cs - Contract Classes $198,755 $177,000 $318,000 $262,000 (55330) Cs - Security $0 $2,800 $2,800 $3,050 (55402) Cs-Sheriff - Special Events $11,463 $25,000 $25,000 $25,000 CONTRACT SERVICES TOTAL $309,566 $424,600 $565,600 $633,200 TOTAL $1,735,838 $2,419,631 $2,560,631 $2,619,055 7.1.b Packet Pg. 221 PUBLIC WORKS DEPARTMENT OVERVIEW The Public Works Department is committed to providing for the efficient operation of public works systems and programs. The vital services include: planning, designing, constructing, and monitoring the City’s roadways and sidewalk infrastructure as well as sewer and storm drain systems; overseeing traffic management/control systems and traffic signal timing programs; maintaining and repairing all City buildings and fleet of vehicles and equipment; maintaining public parks/public property and Landscape Assessment Districts’ medians, parkways, mini parks, slopes, and open space; managing the engineering design and construction of the City’s robust capital improvements program; reviewing/planning and permitting land development activities and subdivisions; and managing environmental programs such as the National Pollutant Discharge Elimination System (NPDES). The Department budget consists of Public Works Administration, Engineering, Road Maintenance, Parks and Facilities Maintenance, and Landscape Maintenance. Public Works is also actively involved in representing community’s interests on significant regional issues, such as storm water and transportation. Below is the combined budget for the Public Works department which includes expenditures for Public Works Administration, Engineering, Civic Center, Parks & Facilities Maintenance, Landscape Maintenance, and Road Maintenance divisions. These divisions are also separately shown on the following pages. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 222 PUBLIC WORKS ORGANIZATIONAL CHART 7.1.b Packet Pg. 223 PUBLIC WORKS DEPARTMENT BUDGET 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services $1,843,950 $1,901,627 $1,901,627 $1,974,887 Supplies $59,806 $360,200 $449,275 $189,200 Operating Exp $955,658 $1,150,167 $1,346,621 $1,255,185 Professional Svcs $294,990 $505,500 $538,810 $533,500 Contract Services $1,553,727 $1,859,202 $1,919,849 $2,047,100 Capital Outlay Exp $12,435 $23,000 $29,450 $89,100 TOTAL $4,720,566 $5,799,696 $6,185,632 $6,088,972 7.1.b Packet Pg. 224 610 - PUBLIC WORKS ADMINISTRATION DIVISION OVERVIEW The Public Works Department is committed to providing for the efficient operation of public works systems and programs. The vital services include: planning, designing, constructing, and monitoring the City’s roadways and sidewalk infrastructure as well as sewer and storm drain systems; overseeing traffic management/control systems and traffic signal timing programs; maintaining and repairing all City buildings and fleet of vehicles and equipment; maintaining public parks/public property and Landscape Assessment Districts’ medians, parkways, mini parks, slopes, and open space; managing the engineering design and construction of the City’s robust capital improvements program; reviewing/planning and permitting land development activities and subdivisions; and managing environmental programs such as the National Pollutant Discharge Elimination System (NPDES). The Department budget consists of Public Works Administration, Engineering, Road Maintenance, Parks and Facilities Maintenance, and Landscape Maintenance. Public Works is also actively involved in representing community’s interests on significant regional issues, such as storm water and transportation. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 225 POSITION ALLOCATION FUNDING DETAIL 100610 - Public Works Administration Position Name 2024 Allocated FTE Count Public Works Inspector 0.15 Public Works Manager/Assistant City Engineer 0.48 Engineering Technician 0.30 Associate Engineer 0.50 Public Works Director/City Engineer 0.48 Administrative Coordinator 0.68 ALLOCATED FTE COUNT 2.58 BUDGET DETAIL 100610 - Public Works Administration 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $387,460 $328,530 $328,530 $344,576 (50020) Over Time Wages $101 $500 $500 $500 (50040) Classic Member Retiremnt $30,911 $47,587 $47,587 $39,500 (50042) Classic Member Ual Pmts $37,593 $42,507 $42,507 $24,026 (50044) Pepra Member Retiremnt $9,025 $3,678 $3,678 $10,188 (50046) Pepra Member Ual Pmts $121 $148 $148 $0 (50050) City Paid Benefits $5,603 $3,111 $3,111 $3,034 (50052) Worker's Compensation $7,679 $6,743 $6,743 $8,350 (50054) Short/Long Term Disability $1,399 $3,244 $3,244 $3,403 (50056) Medicare Expense $4,434 $4,803 $4,803 $5,035 (50060) Benefit Allotment $44,132 $45,827 $45,827 $50,400 (50072) Auto Allowance $2,228 $2,109 $2,109 $2,109 (50074) Technology Allowance $1,208 $1,800 $1,800 $1,800 PERSONNEL SERVICES TOTAL $531,893 $490,587 $490,587 $492,921 Supplies (51200) Operating Supplies $415 $4,500 $4,500 $4,500 (51300) Small Tools & Equipment $0 $500 $500 $1,000 SUPPLIES TOTAL $415 $5,000 $5,000 $5,500 Operating Exp (52110) Printing $0 $3,000 $3,000 $2,500 (52160) Advertising $2,411 $4,000 $4,000 $4,000 (52400) Membership & Dues $300 $3,385 $3,385 $3,385 (52405) Publications $1,262 $1,500 $1,500 $1,500 (52410) Meetings $0 $1,000 $1,000 $1,000 (52415) Conferences $0 $14,500 $14,500 $14,500 (52420) Mileage Reimbursement $0 $500 $500 $500 (52500) Education & Training $0 $5,000 $5,000 $5,000 (52525) Commissioner Compensation $720 $1,350 $1,350 $1,350 OPERATING EXP TOTAL $4,694 $34,235 $34,235 $33,735 Professional Svcs (54200) PS - Environmental Services $59,315 $115,000 $115,000 $60,000 (54900) PS - Other Prof Svcs $425 $1,000 $1,000 $5,000 PROFESSIONAL SVCS TOTAL $59,740 $116,000 $116,000 $65,000 Contract Services (55550) Cs - Industrial Waste Services $32,727 $47,000 $52,147 $50,000 CONTRACT SERVICES TOTAL $32,727 $47,000 $52,147 $50,000 TOTAL $629,469 $692,822 $697,969 $647,156 7.1.b Packet Pg. 226 615 - ENGINEERING DIVISION OVERVIEW The Public Works Department is committed to providing for the efficient operation of public works systems and programs. The vital services include: planning, designing, constructing, and monitoring the City’s roadways and sidewalk infrastructure as well as sewer and storm drain systems; overseeing traffic management/control systems and traffic signal timing programs; maintaining and repairing all City buildings and fleet of vehicles and equipment; maintaining public parks/public property and Landscape Assessment Districts’ medians, parkways, mini parks, slopes, and open space; managing the engineering design and construction of the City’s robust capital improvements program; reviewing/planning and permitting land development activities and subdivisions; and managing environmental programs such as the National Pollutant Discharge Elimination System (NPDES). The Department budget consists of Public Works Administration, Engineering, Road Maintenance, Parks and Facilities Maintenance, and Landscape Maintenance. Public Works is also actively involved in representing community’s interests on significant regional issues, such as storm water and transportation. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 227 POSITION ALLOCATION FUNDING DETAIL 100615 - Engineering Position Name 2024 Allocated FTE Count Public Works Inspector 0.40 Public Works Manager/Assistant City Engineer 0.15 Engineering Technician 0.30 Associate Engineer 0.50 Public Works Director/City Engineer 0.15 Administrative Coordinator 0.20 ALLOCATED FTE COUNT 1.70 BUDGET DETAIL 100615 - Engineering 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $227,557 $184,879 $184,879 $194,540 (50020) Over Time Wages $101 $1,500 $1,500 $1,500 (50040) Classic Member Retiremnt $15,599 $23,087 $23,087 $21,657 (50042) Classic Member Ual Pmts $18,204 $20,598 $20,598 $13,165 (50044) Pepra Member Retiremnt $5,121 $3,678 $3,678 $6,032 (50046) Pepra Member Ual Pmts $121 $148 $148 $0 (50050) City Paid Benefits $3,732 $1,987 $1,987 $1,934 (50052) Worker's Compensation $4,859 $4,245 $4,245 $5,271 (50054) Short/Long Term Disability $783 $1,826 $1,826 $1,922 (50056) Medicare Expense $2,464 $2,722 $2,722 $2,861 (50060) Benefit Allotment $27,315 $30,137 $30,137 $33,156 (50072) Auto Allowance $704 $666 $666 $666 (50074) Technology Allowance $381 $360 $360 $360 PERSONNEL SERVICES TOTAL $306,941 $275,833 $275,833 $283,064 Professional Svcs (54400) PS - Engineering $120,711 $120,500 $137,830 $165,500 (54410) PS - Traffic $109,902 $164,500 $180,480 $175,000 (54420) PS - Plan Checking $3,338 $80,000 $80,000 $100,000 (54430) PS - Soils/Surveying $0 $18,000 $18,000 $18,000 (54440) PS - Inspection $1,298 $6,500 $6,500 $10,000 PROFESSIONAL SVCS TOTAL $235,249 $389,500 $422,810 $468,500 TOTAL $542,190 $665,333 $698,643 $751,564 7.1.b Packet Pg. 228 630 - PARKS & FACILITIES MAINTENANCE DIVISION OVERVIEW The Public Works Department is committed to providing for the efficient operation of public works systems and programs. The vital services include: planning, designing, constructing, and monitoring the City’s roadways and sidewalk infrastructure as well as sewer and storm drain systems; overseeing traffic management/control systems and traffic signal timing programs; maintaining and repairing all City buildings and fleet of vehicles and equipment; maintaining public parks/public property and Landscape Assessment Districts’ medians, parkways, mini parks, slopes, and open space; managing the engineering design and construction of the City’s robust capital improvements program; reviewing/planning and permitting land development activities and subdivisions; and managing environmental programs such as the National Pollutant Discharge Elimination System (NPDES). POSITION ALLOCATION FUNDING DETAIL 100630 - Parks & Facilities Maintenance Position Name 2024 Allocated FTE Count Parks & Maintenance Superintendent 0.50 Maintenance Worker 0.50 Public Works Manager/Assistant City Engineer 0.05 Maintenance Worker (PT)0.90 Facilities Maintenance Supervisor 0.85 Public Works Director/City Engineer 0.05 Facilities & Asset Maintenance Technician 0.50 Senior Maintenance Worker 0.20 Administrative Coordinator 0.88 ALLOCATED FTE COUNT 4.43 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 229 BUDGET DETAIL 100630 - Parks & Facilities Maintenance 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $310,270 $309,476 $309,476 $344,659 (50020) Over Time Wages $672 $8,000 $8,000 $8,000 (50030) Part-Time Wages $34,105 $36,251 $36,251 $36,251 (50040) Classic Member Retiremnt $45,550 $43,426 $43,426 $48,011 (50042) Classic Member Ual Pmts $36,036 $38,754 $38,754 $29,182 (50044) Pepra Member Retiremnt $3,428 $3,589 $3,589 $6,293 (50046) Pepra Member Ual Pmts $119 $144 $144 $0 (50050) City Paid Benefits $4,980 $3,105 $3,105 $3,528 (50052) Worker's Compensation $11,308 $9,060 $9,060 $11,320 (50054) Short/Long Term Disability $1,659 $2,989 $2,989 $3,343 (50056) Medicare Expense $5,175 $5,039 $5,039 $5,553 (50057) Medicare Payable $0 $575 $575 $575 (50060) Benefit Allotment $59,026 $53,956 $53,956 $66,618 (50072) Auto Allowance $235 $222 $222 $222 (50074) Technology Allowance $127 $120 $120 $120 PERSONNEL SERVICES TOTAL $512,689 $514,706 $514,706 $563,677 Supplies (51200) Operating Supplies $14,278 $43,200 $43,200 $43,200 (51300) Small Tools & Equipment $4,906 $5,000 $5,000 $5,000 SUPPLIES TOTAL $19,185 $48,200 $48,200 $48,200 Operating Exp (52210) Electric Utility Expenditure $48,393 $66,000 $66,000 $56,000 (52215) Gas Utility Expenditure $3,349 $5,031 $5,031 $5,200 (52220) Water Utility Expenditure $308,184 $314,766 $314,766 $314,700 (52300) Rental/Lease - Equipmnt $513 $7,500 $7,500 $7,500 (52320) Maint Of Grounds/Buildings $118,553 $180,000 $248,954 $199,500 (52400) Membership & Dues $450 $1,450 $1,450 $1,450 (52415) Conferences $0 $5,000 $5,000 $5,000 OPERATING EXP TOTAL $479,442 $579,747 $648,701 $589,350 Contract Services (55505) Cs - Pw Contract Services $393,579 $365,932 $371,432 $387,500 CONTRACT SERVICES TOTAL $393,579 $365,932 $371,432 $387,500 Capital Outlay Exp (56116) Equipment $12,435 $15,000 $15,000 $37,100 CAPITAL OUTLAY EXP TOTAL $12,435 $15,000 $15,000 $37,100 TOTAL $1,417,330 $1,523,585 $1,598,039 $1,625,827 7.1.b Packet Pg. 230 645 - LANDSCAPE MAINTENANCE DIVISION OVERVIEW The Public Works Department is committed to providing for the efficient operation of public works systems and programs. The vital services include: planning, designing, constructing, and monitoring the City’s roadways and sidewalk infrastructure as well as sewer and storm drain systems; overseeing traffic management/control systems and traffic signal timing programs; maintaining and repairing all City buildings and fleet of vehicles and equipment; maintaining public parks/public property and Landscape Assessment Districts’ medians, parkways, mini parks, slopes, and open space; managing the engineering design and construction of the City’s robust capital improvements program; reviewing/planning and permitting land development activities and subdivisions; and managing environmental programs such as the National Pollutant Discharge Elimination System (NPDES). BUDGET DETAIL 100645 - Landscape Maintenance 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Contract Services (55522) Cs - Tree Maintenance $309,836 $353,870 $353,870 $364,600 (55528) Cs - Pkwy/Vegetation Control $33,019 $39,400 $39,400 $41,000 CONTRACT SERVICES TOTAL $342,855 $393,270 $393,270 $405,600 TOTAL $342,855 $393,270 $393,270 $405,600 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 231 655 - ROAD MAINTENANCE DIVISION OVERVIEW The Public Works Department is committed to providing for the efficient operation of public works systems and programs. The vital services include: planning, designing, constructing, and monitoring the City’s roadways and sidewalk infrastructure as well as sewer and storm drain systems; overseeing traffic management/control systems and traffic signal timing programs; maintaining and repairing all City buildings and fleet of vehicles and equipment; maintaining public parks/public property and Landscape Assessment Districts’ medians, parkways, mini parks, slopes, and open space; managing the engineering design and construction of the City’s robust capital improvements program; reviewing/planning and permitting land development activities and subdivisions; and managing environmental programs such as the National Pollutant Discharge Elimination System (NPDES). POSITION ALLOCATION FUNDING DETAIL 100655 - Road Maintenance Position Name 2024 Allocated FTE Count Public Works Inspector 0.35 Public Works Maintenance Superintendent-Streets 0.98 Maintenance Worker 0.98 Public Works Manager/Assistant City Engineer 0.10 Engineering Technician 0.30 Public Works Director/City Engineer 0.10 Facilities & Asset Maintenance Technician 0.48 ALLOCATED FTE COUNT 3.28 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 232 BUDGET DETAIL 100655 - Road Maintenance 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $254,975 $301,599 $301,599 $312,227 (50020) Over Time Wages $513 $3,500 $3,500 $3,500 (50040) Classic Member Retiremnt $28,055 $32,505 $32,505 $33,897 (50042) Classic Member Ual Pmts $25,611 $28,953 $28,953 $20,613 (50044) Pepra Member Retiremnt $6,003 $8,190 $8,190 $9,995 (50046) Pepra Member Ual Pmts $274 $329 $329 $0 (50050) City Paid Benefits $5,956 $3,519 $3,519 $2,718 (50052) Worker's Compensation $10,787 $9,160 $9,160 $11,167 (50054) Short/Long Term Disability $1,254 $2,970 $2,970 $3,071 (50056) Medicare Expense $3,852 $4,407 $4,407 $4,553 (50060) Benefit Allotment $44,552 $58,273 $58,273 $64,089 (50072) Auto Allowance $469 $444 $444 $444 (50074) Technology Allowance $254 $240 $240 $240 PERSONNEL SERVICES TOTAL $382,554 $454,090 $454,090 $466,514 Supplies (51200) Operating Supplies $597 $1,000 $1,000 $3,000 (51250) Road Maintenance Supplies $25,596 $250,000 $339,075 $75,000 (51300) Small Tools & Equipment $1,700 $10,000 $10,000 $10,000 SUPPLIES TOTAL $27,893 $261,000 $350,075 $88,000 Operating Exp (52210) Electric Utility Expenditure $104,809 $100,000 $182,500 $125,000 (52300) Rental/Lease - Equipmnt $247 $8,000 $8,000 $8,000 (52310) Equipment Maintenance $112 $6,000 $6,000 $6,000 OPERATING EXP TOTAL $105,169 $114,000 $196,500 $139,000 Contract Services (55510) Cs - Street Sweeping $180,466 $210,000 $210,000 $210,000 (55512) Cs - Road Maintenance $54,130 $224,000 $174,000 $740,000 (55514) Cs - Sidewalk Maintenance $325,986 $265,000 $365,000 $0 (55516) Cs - Striping & Signing $42,819 $100,000 $100,000 $0 (55528) Cs - Pkwy/Vegetation Control $131,769 $140,000 $140,000 $140,000 (55530) Cs - Right Of Way Clean Up $26,335 $30,000 $30,000 $30,000 (55532) Cs - Storm Drainage $8,954 $0 $0 $0 (55536) Cs - Traffic Signal Maint $14,108 $84,000 $84,000 $84,000 CONTRACT SERVICES TOTAL $784,566 $1,053,000 $1,103,000 $1,204,000 TOTAL $1,300,182 $1,882,090 $2,103,665 $1,897,514 7.1.b Packet Pg. 233 TOTAL TRANSFERS IN Total Transfers In 2023-24 Proposed Budget (49100) Transfer In - General Fd $3,471,185 (49102) Transfer In - Law Enforcement $100,000 (49105) Transfer In - Opeb Reserve $88,000 (49201) Transfer In - Measure W $300,000 (49202) Transfer In - Rmra Fund $4,050,000 (49203) Transfer In - Measure M $1,200,000 (49204) Transfer In - Measure R $1,175,000 (49205) Transfer In - Gas Tax Fd $1,604,000 (49207) Transfer In - Prop C $2,564,000 (49209) Transfer In - Tda/Trails Fund $33,650 (49225) Transfer In - Cdbg Fund $145,464 (49250) Transfer In - Ab939 $10,000 (49251) Transfer In - Ab2766 $100,000 (49252) Transfer In-Waste Hauler $250,000 (49262) Transfer In - Park Development $500,000 (49280) Transfer In - Cops Fund $152,500 (49281) Transfer In - Cleep Fund $9,000 TOTAL $15,752,799 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 234 TOTAL TRANSFERS OUT Total Transfers Out 2023-24 Proposed Budget (59107) Transfer Out - Homelessness Response Fund $50,000 (59100) Transfer Out - General Fund $1,475,500 (59101) Transfer Out - Com Org Fund $20,000 (59103) Transfer Out - General Plan $207,000 (59104) Transfer Out - Is Replcmnt Fd $100,000 (59105) Transfer Out - OPEB Res Fund $40,000 (59238) Transfer Out - Llad #38 $218,097 (59239) Transfer Out - Llad #39 $42,560 (59241) Transfer Out-Llad #41 $11,298 (59248) Transfer Out - Tres Hermanos $100,000 (59301) Transfer Out - Cip Fund $11,728,114 (59401) Transfer Out - Debt Service $716,100 (59501) Transfer Out - Self Insurance $609,380 (59502) Transfer Out - Equip Repl Fund $246,750 (59504) Transfer Out - Building Fund $100,000 (59601) Transfer Out - OPEB Trust $88,000 TOTAL $15,752,799 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 235 PERSONNEL SUMMARY FY 2023/24 Budget Includes five (5) additional new full-time positions: • City Manager's Office: (2) Management Analysts • Community Relations Division: (1) Community Relations Coordinator • Public Works Department: (1) Management Analyst; (1) Maintenance Worker FY 2022/23 Revised Budget Included one (1) additional new full-time position bringing the total year-over-year increase to four (4) positions: • Community Development-Building & Safety Division: (1) Permit Technician FY 2022/23 Adopted Budget Included three (3) new full-time positions: • Finance Department: (1) Accounting Technician (Front-Counter Cashier) • Community Development: (1) Permit Technician • Community Development: (1) Neighborhood Improvement Officer City of Diamond Bar Budget Fiscal Year 23/24 7.1.b Packet Pg. 236 7.1.b Packet Pg. 237 7.1.b Packet Pg. 238 Powered by OpenGov 7.1.b Packet Pg. 239 101 - COMMUNITY ORGANIZATION SUPPORT FUND FUND DESCRIPTION This fund was established in FY 1997/1998 to account for transfers and expenditures related to the City Council's policy to support various non profit community organizations which are of a benefit to the City. The City has continued this program to show their ever- increasing interest and support of the City's non-profit community organizations. BUDGET DETAIL 101 - Community Organization Support Fund 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Interfund Transfers (49100) Transfer In - General Fd $3,800 $20,000 $20,000 $20,000 INTERFUND TRANSFERS TOTAL $3,800 $20,000 $20,000 $20,000 REVENUES TOTAL $3,800 $20,000 $20,000 $20,000 Expenses Operating Exp (52600) Contributions - Comm Grps $3,800 $20,000 $20,000 $20,000 OPERATING EXP TOTAL $3,800 $20,000 $20,000 $20,000 EXPENSES TOTAL $3,800 $20,000 $20,000 $20,000 REVENUES LESS EXPENSES $0 $0 $0 $0 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 240 102 - LAW ENFORCEMENT RESERVE FUND FUND DESCRIPTION This fund was established in FY 2012/2013 to incorporate a method to fund future increases in the Sheriff's Department contract and the Liability Trust Fund. The primary revenue source in this fund is from annual savings realized in the law enforcement budget in the General Fund. BUDGET DETAIL 102 - Law Enforcement Reserve Fund 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $6,475 $0 $0 $0 (48510) Unrealized Gain/Loss Fmv -$18,151 $0 $0 $0 INVESTMENT INCOME TOTAL -$11,676 $0 $0 $0 REVENUES TOTAL -$11,676 $0 $0 $0 Expenses Interfund Transfer Out (59100) Transfer Out - General Fund $76,304 $100,000 $100,000 $100,000 INTERFUND TRANSFER OUT TOTAL $76,304 $100,000 $100,000 $100,000 EXPENSES TOTAL $76,304 $100,000 $100,000 $100,000 REVENUES LESS EXPENSES -$87,980 -$100,000 -$100,000 -$100,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 241 103 - GENERAL PLAN UPDATE FUND FUND DESCRIPTION This fund was created in FY 2014/2015 to establish an allocation of resources needed to fund the preparation of a comprehensive update to the City's General Plan. BUDGET DETAIL 103 - General Plan Update Fund 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $1,406 $0 $0 $0 (48510) Unrealized Gain/Loss Fmv -$3,940 $0 $0 $0 INVESTMENT INCOME TOTAL -$2,535 $0 $0 $0 Interfund Transfers (49100) Transfer In - General Fd $920,000 $79,345 $79,345 $207,000 INTERFUND TRANSFERS TOTAL $920,000 $79,345 $79,345 $207,000 REVENUES TOTAL $917,465 $79,345 $79,345 $207,000 Expenses Supplies (51200) Operating Supplies $0 $2,500 $2,500 $1,000 SUPPLIES TOTAL $0 $2,500 $2,500 $1,000 Operating Exp (52110) Printing $0 $5,000 $5,000 $2,500 (52160) Advertising $0 $2,500 $2,500 $2,500 (52170) Postage $0 $10,000 $10,000 $6,000 OPERATING EXP TOTAL $0 $17,500 $17,500 $11,000 Professional Svcs (54300) PS -Planning General Plan $29,540 $0 $17,624 $0 (54900) PS - Other Prof Svcs $24,262 $59,345 $955,084 $185,000 PROFESSIONAL SVCS TOTAL $53,802 $59,345 $972,708 $185,000 EXPENSES TOTAL $53,802 $79,345 $992,708 $197,000 REVENUES LESS EXPENSES $863,664 $0 -$913,363 $10,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 242 104 - TECHNOLOGY RESERVE FUND FUND DESCRIPTION This fund was created in FY 2015/2016 to establish an allocation of resources needed to fund the future replacement of a variety of hardware and software platforms throughout the City. BUDGET DETAIL 104 - Technology Reserve Fund 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Building Fees (48020) Plan Check Fees-Bldg/Sfty -$137 $0 $0 $0 (48030) Permit System Replacement $44,574 $101,607 $101,607 $75,930 BUILDING FEES TOTAL $44,436 $101,607 $101,607 $75,930 Investment Income (48500) Investment Earnings $2,184 $0 $0 $0 (48510) Unrealized Gain/Loss Fmv -$6,121 $0 $0 $0 INVESTMENT INCOME TOTAL -$3,938 $0 $0 $0 Interfund Transfers (49100) Transfer In - General Fd $200,000 $100,000 $100,000 $100,000 INTERFUND TRANSFERS TOTAL $200,000 $100,000 $100,000 $100,000 REVENUES TOTAL $240,499 $201,607 $201,607 $175,930 REVENUES LESS EXPENSES $240,499 $201,607 $201,607 $175,930 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 243 105 - OTHER POST EMPLOYMENT BENEFITS (OPEB) RESERVE FUND FUND DESCRIPTION This fund was created in FY 2014/2015 to establish an allocation of resources needed to fund the Other Post Employment Benefits (OPEB) unfunded liability. BUDGET DETAIL (REVENUES) 105 - OPEB Fund 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Investment Income (48500) Investment Earnings $1,947 $0 $0 $0 (48510) Unrealized Gain/Loss Fmv -$5,457 $0 $0 $0 INVESTMENT INCOME TOTAL -$3,510 $0 $0 $0 Interfund Transfers (49100) Transfer In - General Fd $318,208 $40,000 $40,000 $40,000 INTERFUND TRANSFERS TOTAL $318,208 $40,000 $40,000 $40,000 TOTAL $314,698 $40,000 $40,000 $40,000 BUDGET DETAIL (EXPENSES) 105 - OPEB Fund 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50048) Post Emplymt Beneft (OPEB)$18,092 $20,000 $20,000 $20,000 PERSONNEL SERVICES TOTAL $18,092 $20,000 $20,000 $20,000 Interfund Transfer Out (59601) Transfer Out - OPEB Trust $88,000 $88,000 $88,000 $88,000 INTERFUND TRANSFER OUT TOTAL $88,000 $88,000 $88,000 $88,000 TOTAL $106,092 $108,000 $108,000 $108,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 244 106 - COVID-19 RECOVERY FUND FUND DESCRIPTION This fund was created in FY 2019/2020 to establish an allocation of resources needed to fund expenses related to COVID-19. BUDGET DETAIL (REVENUES) 106 - COVID-19 Recovery Fund 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Federal Revenue (42017) American Recovery Plan Revenue $3,415,474 $3,415,474 $3,415,474 $0 FEDERAL REVENUE TOTAL $3,415,474 $3,415,474 $3,415,474 $0 TOTAL $3,415,474 $3,415,474 $3,415,474 $0 BUDGET DETAIL (EXPENSES) 106 - COVID-19 Recovery Fund 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Personnel Services (50010) Salaries $17,392 $0 $0 $0 (50030) Part-Time Wages $4,176 $0 $0 $0 (50040) Classic Member Retiremnt $2,494 $0 $0 $0 (50044) Pepra Member Retiremnt $310 $0 $0 $0 (50050) City Paid Benefits $443 $0 $0 $0 (50054) Short/Long Term Disability $107 $0 $0 $0 (50056) Medicare Expense $340 $0 $0 $0 (50060) Benefit Allotment $4,336 $0 $0 $0 (50062) Benefits Administration -$2,360 $0 $0 $0 PERSONNEL SERVICES TOTAL $27,238 $0 $0 $0 Supplies (51200) Operating Supplies $11,897 $0 $0 $0 SUPPLIES TOTAL $11,897 $0 $0 $0 Professional Svcs (54020) PS - General Legal Services $428 $0 $0 $0 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 245 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget PROFESSIONAL SVCS TOTAL $428 $0 $0 $0 Interfund Transfer Out (59100) Transfer Out - General Fund $3,415,474 $3,415,474 $3,415,474 $0 INTERFUND TRANSFER OUT TOTAL $3,415,474 $3,415,474 $3,415,474 $0 TOTAL $3,455,037 $3,415,474 $3,415,474 $0 7.1.b Packet Pg. 246 107 - HOMELESSNESS RESPONSE FUND FUND DESCRIPTION Special Fund 107 was established in Fiscal Year 2023-24 to centralize the City's revenues and expenses related to homelessness response. BUDGET DETAIL 107 - Homelessness Response Fund 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Interfund Transfers (49100) Transfer In - General Fd $0 $0 $0 $50,000 INTERFUND TRANSFERS TOTAL $0 $0 $0 $50,000 REVENUES TOTAL $0 $0 $0 $50,000 Expenses Contract Services (55000) Cs - Contract Services $0 $0 $0 $50,000 CONTRACT SERVICES TOTAL $0 $0 $0 $50,000 EXPENSES TOTAL $0 $0 $0 $50,000 REVENUES LESS EXPENSES $0 $0 $0 $0 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 247 201 - MEASURE W LOCAL RETURN FUND FUND DESCRIPTION Approved by the voters on November 6, 2018, Measure W provides for a 2.5 cents per square foot of “impermeable surface” assessment on the property tax bill to fund projects that improve water quality. This fund accounts for the local return of 40% that is remitted by the County to the City of the total assessments received from Diamond Bar property tax payers. The County retains the remaining amount which is used to fund water quality improvement projects at the regional level. POSITION FUNDING ALLOCATION DETAIL 201 - Measure W Position Name 2024 Allocated FTE Count Public Works Inspector 0.10 Management Analyst 0.45 Public Works Manager/Assistant City Engineer 0.10 Engineering Technician 0.10 Associate Engineer 0.20 Public Works Director/City Engineer 0.10 ALLOCATED FTE COUNT 1.05 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 248 BUDGET DETAIL 201 - Measure W 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues County Revenue (44050) Measure W Revenue $836,902 $850,000 $850,000 $838,000 COUNTY REVENUE TOTAL $836,902 $850,000 $850,000 $838,000 Investment Income (48500) Investment Earnings $6,191 $0 $0 $0 (48510) Unrealized Gain/Loss Fmv -$17,354 $0 $0 $0 INVESTMENT INCOME TOTAL -$11,163 $0 $0 $0 REVENUES TOTAL $825,739 $850,000 $850,000 $838,000 Expenses Personnel Services (50010) Salaries $69,423 $75,754 $75,754 $112,557 (50020) Over Time Wages $34 $0 $0 $0 (50040) Classic Member Retiremnt $4,578 $7,769 $7,769 $5,733 (50042) Classic Member Ual Pmts $6,118 $6,930 $6,930 $3,489 (50044) Pepra Member Retiremnt $3,184 $2,205 $2,205 $6,293 (50046) Pepra Member Ual Pmts $72 $89 $89 $0 (50050) City Paid Benefits $1,249 $721 $721 $1,074 (50052) Worker's Compensation $2,013 $1,773 $1,773 $2,582 (50054) Short/Long Term Disability $319 $744 $744 $1,114 (50056) Medicare Expense $1,081 $1,078 $1,078 $1,615 (50060) Benefit Allotment $10,447 $10,671 $10,671 $18,297 (50072) Auto Allowance $469 $444 $444 $444 (50074) Technology Allowance $254 $240 $240 $240 PERSONNEL SERVICES TOTAL $99,243 $108,417 $108,417 $153,437 Professional Svcs (54010) PS - Accounting & Auditing $0 $0 $0 $25,000 (54200) PS - Environmental Services $151,010 $242,460 $242,460 $279,100 PROFESSIONAL SVCS TOTAL $151,010 $242,460 $242,460 $304,100 Contract Services (55530) Cs - Right Of Way Clean Up $20,000 $85,000 $85,000 $90,000 CONTRACT SERVICES TOTAL $20,000 $85,000 $85,000 $90,000 Interfund Transfer Out (59301) Transfer Out - Cip Fund $57,291 $775,000 $964,210 $300,000 INTERFUND TRANSFER OUT TOTAL $57,291 $775,000 $964,210 $300,000 EXPENSES TOTAL $327,545 $1,210,877 $1,400,087 $847,537 REVENUES LESS EXPENSES $498,195 -$360,877 -$550,087 -$9,537 7.1.b Packet Pg. 249 202 - ROAD MAINTENANCE AND REHABILITATION FUND FUND DESCRIPTION Senate Bill 1 (SB-1), the Road Repair and Accountability Act of 2017 was signed into law in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide. SB-1 prioritizes funding towards maintenance, rehabilitation and safety improvements on state highways, local streets and roads, and bridges, and to improve the State's trade corridors, transit and active transportation facilities. BUDGET DETAIL 202 - Road Maintenance & Rehabilitation 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues State Revenue (43080) Rmra (Sb-1) - Road Maint Rehab $1,133,283 $1,292,845 $1,292,845 $1,358,896 STATE REVENUE TOTAL $1,133,283 $1,292,845 $1,292,845 $1,358,896 Investment Income (48500) Investment Earnings $16,744 $12,900 $12,900 $12,900 (48510) Unrealized Gain/Loss Fmv -$46,937 $0 $0 $0 INVESTMENT INCOME TOTAL -$30,193 $12,900 $12,900 $12,900 REVENUES TOTAL $1,103,089 $1,305,745 $1,305,745 $1,371,796 Expenses Interfund Transfer Out (59301) Transfer Out - Cip Fund $110,295 $400,000 $1,677,457 $4,050,000 INTERFUND TRANSFER OUT TOTAL $110,295 $400,000 $1,677,457 $4,050,000 EXPENSES TOTAL $110,295 $400,000 $1,677,457 $4,050,000 REVENUES LESS EXPENSES $992,795 $905,745 -$371,712 -$2,678,204 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 250 203 - MEASURE M LOCAL RETURN FUND FUND DESCRIPTION Approved by the voters on November 8, 2016, the Measure M half-cent sales tax increase will fund projects that will improve local streets, repair potholes and improve traffic flow/safety. POSITION FUNDING ALLOCATION DETAIL 203 - Measure M Position Name 2024 Allocated FTE Count Management Analyst 0.15 ALLOCATED FTE COUNT 0.15 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 251 BUDGET DETAIL 203 - Measure M 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues County Revenue (44030) Measure M Revenue $1,016,319 $975,590 $975,590 $1,104,503 COUNTY REVENUE TOTAL $1,016,319 $975,590 $975,590 $1,104,503 Investment Income (48500) Investment Earnings $12,758 $7,400 $7,400 $7,400 (48510) Unrealized Gain/Loss Fmv -$35,764 $0 $0 $0 INVESTMENT INCOME TOTAL -$23,006 $7,400 $7,400 $7,400 REVENUES TOTAL $993,313 $982,990 $982,990 $1,111,903 Expenses Personnel Services (50010) Salaries $0 $0 $0 $10,764 (50044) Pepra Member Retiremnt $0 $0 $0 $843 (50050) City Paid Benefits $0 $0 $0 $124 (50052) Worker's Compensation $0 $0 $0 $122 (50054) Short/Long Term Disability $0 $0 $0 $108 (50056) Medicare Expense $0 $0 $0 $157 (50060) Benefit Allotment $0 $0 $0 $2,187 PERSONNEL SERVICES TOTAL $0 $0 $0 $14,305 Professional Svcs (54410) PS - Traffic $0 $55,000 $55,000 $0 PROFESSIONAL SVCS TOTAL $0 $55,000 $55,000 $0 Interfund Transfer Out (59301) Transfer Out - Cip Fund $43,281 $1,860,000 $3,249,461 $1,200,000 INTERFUND TRANSFER OUT TOTAL $43,281 $1,860,000 $3,249,461 $1,200,000 EXPENSES TOTAL $43,281 $1,915,000 $3,304,461 $1,214,305 REVENUES LESS EXPENSES $950,032 -$932,010 -$2,321,471 -$102,402 7.1.b Packet Pg. 252 204 - MEASURE R FUND FUND DESCRIPTION The Measure R Local Return program funds are to be used for major street resurfacing, rehabilitation, and reconstruction; pothole repair; left turn signals; bikeways; pedestrian improvements; streetscapes; signal synchronization; & transit. POSITION FUNDING ALLOCATION DETAIL 204 - Measure R Position Name 2024 Allocated FTE Count Management Analyst 0.15 ALLOCATED FTE COUNT 0.15 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 253 BUDGET DETAIL 204 - Measure R 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues County Revenue (44040) Measure R Revenue $898,114 $860,815 $860,815 $974,561 COUNTY REVENUE TOTAL $898,114 $860,815 $860,815 $974,561 Investment Income (48500) Investment Earnings $8,120 $4,500 $4,500 $4,500 (48510) Unrealized Gain/Loss Fmv -$22,763 $0 $0 $0 INVESTMENT INCOME TOTAL -$14,643 $4,500 $4,500 $4,500 REVENUES TOTAL $883,471 $865,315 $865,315 $979,061 Expenses Personnel Services (50010) Salaries $0 $0 $0 $10,764 (50044) Pepra Member Retiremnt $0 $0 $0 $843 (50050) City Paid Benefits $0 $0 $0 $124 (50052) Worker's Compensation $0 $0 $0 $122 (50054) Short/Long Term Disability $0 $0 $0 $108 (50056) Medicare Expense $0 $0 $0 $157 (50060) Benefit Allotment $0 $0 $0 $2,187 PERSONNEL SERVICES TOTAL $0 $0 $0 $14,305 Interfund Transfer Out (59301) Transfer Out - Cip Fund $0 $1,450,000 $2,350,000 $1,175,000 INTERFUND TRANSFER OUT TOTAL $0 $1,450,000 $2,350,000 $1,175,000 EXPENSES TOTAL $0 $1,450,000 $2,350,000 $1,189,305 REVENUES LESS EXPENSES $883,471 -$584,685 -$1,484,685 -$210,244 7.1.b Packet Pg. 254 205 - GAS TAX FUND FUND DESCRIPTION The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street related purposes such as new construction, rehabilitation or maintenance. It is anticipated that the City will use Gas Tax Funds to fund ongoing street maintenance programs to the extent possible. Any remaining funds will be used to assist in the funding of the City's Capital Improvement Project Program. Beginning in FY 2011/2012, the State replaced Prop 42 funds with Highway Users Tax. BUDGET DETAIL 205 - Gas Tax 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues State Revenue (43030) Gas Tax - 2105 $313,859 $365,930 $365,930 $360,719 (43040) Gas Tax - 2106 $183,960 $208,453 $208,453 $209,338 (43050) Gas Tax - 2107 $375,109 $499,918 $499,918 $433,272 (43060) Gas Tax - 2107.5 $7,500 $7,500 $7,500 $7,500 (43070) Gas Tax - 2103 $447,444 $558,605 $558,605 $544,726 STATE REVENUE TOTAL $1,327,871 $1,640,406 $1,640,406 $1,555,555 Investment Income (48500) Investment Earnings $3,048 $1,800 $1,800 $1,800 (48510) Unrealized Gain/Loss Fmv -$8,544 $0 $0 $0 INVESTMENT INCOME TOTAL -$5,496 $1,800 $1,800 $1,800 REVENUES TOTAL $1,322,375 $1,642,206 $1,642,206 $1,557,355 Expenses CIP Capital Projects (56102) CIP-Traffic Control Imprv $0 $0 $0 $66,000 CIP CAPITAL PROJECTS TOTAL $0 $0 $0 $66,000 Interfund Transfer Out (59100) Transfer Out - General Fund $1,049,000 $1,049,000 $1,049,000 $1,204,000 (59301) Transfer Out - Cip Fund $0 $514,000 $653,000 $400,000 INTERFUND TRANSFER OUT TOTAL $1,049,000 $1,563,000 $1,702,000 $1,604,000 EXPENSES TOTAL $1,049,000 $1,563,000 $1,702,000 $1,670,000 REVENUES LESS EXPENSES $273,375 $79,206 -$59,794 -$112,645 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 255 206 - PROP A TRANSIT FUND FUND DESCRIPTION The City receives Proposition A Transit Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. POSITION FUNDING ALLOCATION DETAIL 206 - Prop A Position Name 2024 Allocated FTE Count Network/Systems Technician 0.05 Management Analyst 0.06 Assistant to the City Manager 0.05 Administrative Assistant 0.28 Accounting Technician 1.30 Network/Systems Administrator 0.08 Finance Director 0.05 Principal Management Analyst 0.07 Assistant City Manager 0.01 Information Systems Director 0.03 Administrative Coordinator 0.45 ALLOCATED FTE COUNT 2.42 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 256 BUDGET DETAIL 206 - Prop A 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Other Taxes & Fees (41030) Franchise Fees $0 $0 $0 $13,000 OTHER TAXES & FEES TOTAL $0 $0 $0 $13,000 County Revenue (44010) Prop A Transportation Tax $1,443,892 $1,383,713 $1,383,713 $1,566,554 COUNTY REVENUE TOTAL $1,443,892 $1,383,713 $1,383,713 $1,566,554 Miscellaneous Fees (48400) Transit Pass Sales $62,099 $200,000 $200,000 $200,000 MISCELLANEOUS FEES TOTAL $62,099 $200,000 $200,000 $200,000 Investment Income (48500) Investment Earnings $8,708 $2,700 $2,700 $2,700 (48510) Unrealized Gain/Loss Fmv -$24,409 $0 $0 $0 INVESTMENT INCOME TOTAL -$15,702 $2,700 $2,700 $2,700 REVENUES TOTAL $1,490,289 $1,586,413 $1,586,413 $1,782,254 Expenses Personnel Services (50010) Salaries $35,445 $187,574 $187,574 $209,471 (50040) Classic Member Retiremnt $5,859 $31,534 $31,534 $32,153 (50042) Classic Member Ual Pmts $3,603 $27,992 $27,992 $17,490 (50044) Pepra Member Retiremnt $83 $290 $290 $4,393 (50046) Pepra Member Ual Pmts $2 $12 $12 $0 (50050) City Paid Benefits $899 $2,330 $2,330 $2,651 (50052) Worker's Compensation $373 $2,097 $2,097 $2,789 (50054) Short/Long Term Disability $182 $1,851 $1,851 $2,084 (50056) Medicare Expense $560 $2,733 $2,733 $3,071 (50060) Benefit Allotment $6,859 $38,379 $38,379 $46,757 (50072) Auto Allowance $54 $255 $255 $255 (50074) Technology Allowance $39 $177 $177 $222 PERSONNEL SERVICES TOTAL $53,959 $295,225 $295,224 $321,336 Supplies (51200) Operating Supplies $0 $1,200 $1,200 $1,200 SUPPLIES TOTAL $0 $1,200 $1,200 $1,200 Operating Exp (52255) Banking Charges $415 $7,500 $7,500 $7,500 (52314) Computer Maintenance $0 $8,100 $8,100 $8,100 (52400) Membership & Dues $20,000 $20,000 $20,000 $20,000 OPERATING EXP TOTAL $20,415 $35,600 $35,600 $35,600 Contract Services (55300) Cs - Special Events $0 $5,000 $5,000 $5,000 (55310) Cs - Senior Programs $3,816 $7,000 $7,000 $7,500 (55315) Cs - Youth Programs $0 $13,000 $13,000 $13,000 (55542) Cs-Bus Bench Maint $0 $0 $0 $25,000 (55560) Cs - Dial-A-Cab Services $164,348 $350,000 $350,000 $350,000 (55610) Transit Program Subsidy $20,329 $40,000 $40,000 $20,000 (55620) Transit Fares Expenses $63,381 $200,000 $200,000 $80,000 CONTRACT SERVICES TOTAL $251,874 $615,000 $615,000 $500,500 Capital Outlay Exp (56130) Computer Eq - Hardware Exp $0 $62,000 $62,000 $27,000 (56135) Computer Eq - Software Exp $0 $20,000 $20,000 $20,000 CAPITAL OUTLAY EXP TOTAL $0 $82,000 $82,000 $47,000 Interfund Transfer Out (59301) Transfer Out - Cip Fund $0 $270,000 $1,200,000 $0 INTERFUND TRANSFER OUT TOTAL $0 $270,000 $1,200,000 $0 EXPENSES TOTAL $326,249 $1,299,025 $2,229,024 $905,636 7.1.b Packet Pg. 257 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget REVENUES LESS EXPENSES $1,164,041 $287,388 -$642,611 $876,618 7.1.b Packet Pg. 258 207 - PROP C TRANSIT FUND FUND DESCRIPTION The City receives Proposition C Tax which is additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street-related purposes such as construction, rehabilitation, maintenance or traffic safety. The projects must be transit related improvements. In order to spend these funds, the City must submit the project to Metropolitan Transit Authority (MTA) for prior approval. POSITION FUNDING ALLOCATION DETAIL 207 - Prop C Transit Position Name 2024 Allocated FTE Count Network/Systems Technician 0.03 Management Analyst 0.10 Network/Systems Administrator 0.05 Associate Engineer 0.80 Information Systems Director 0.03 Administrative Coordinator 0.05 ALLOCATED FTE COUNT 1.05 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 259 BUDGET DETAIL 207 - Prop C Transit 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues County Revenue (44020) Prop C Transportation Tax $1,197,678 $1,147,753 $1,147,753 $1,299,415 COUNTY REVENUE TOTAL $1,197,678 $1,147,753 $1,147,753 $1,299,415 Investment Income (48500) Investment Earnings $14,319 $9,500 $9,500 $9,500 (48510) Unrealized Gain/Loss Fmv -$40,139 $0 $0 $0 INVESTMENT INCOME TOTAL -$25,820 $9,500 $9,500 $9,500 Cost Reimbursements (48800) Prop Damage Reimb - Pwks $7,534 $0 $0 $0 COST REIMBURSEMENTS TOTAL $7,534 $0 $0 $0 REVENUES TOTAL $1,179,393 $1,157,253 $1,157,253 $1,308,915 Expenses Personnel Services (50010) Salaries $11,246 $110,452 $110,452 $124,316 (50040) Classic Member Retiremnt $1,411 $12,850 $12,850 $14,660 (50042) Classic Member Ual Pmts $998 $11,464 $11,464 $8,914 (50044) Pepra Member Retiremnt $223 $2,662 $2,662 $3,586 (50046) Pepra Member Ual Pmts $9 $107 $107 $0 (50050) City Paid Benefits $229 $1,071 $1,071 $1,122 (50052) Worker's Compensation $262 $2,382 $2,382 $3,063 (50054) Short/Long Term Disability $59 $1,098 $1,098 $1,237 (50056) Medicare Expense $162 $1,613 $1,613 $1,814 (50060) Benefit Allotment $1,696 $16,808 $16,808 $19,953 (50072) Auto Allowance $7 $75 $75 $75 (50074) Technology Allowance $6 $60 $60 $90 PERSONNEL SERVICES TOTAL $16,306 $160,640 $160,640 $178,831 Operating Exp (52314) Computer Maintenance $31,650 $50,100 $50,100 $50,100 OPERATING EXP TOTAL $31,650 $50,100 $50,100 $50,100 Professional Svcs (54400) PS - Engineering $0 $0 $0 $150,000 (54410) PS - Traffic $46,517 $80,000 $80,000 $80,000 PROFESSIONAL SVCS TOTAL $46,517 $80,000 $80,000 $230,000 Contract Services (55536) Cs - Traffic Signal Maint $196,176 $220,000 $220,000 $270,000 CONTRACT SERVICES TOTAL $196,176 $220,000 $220,000 $270,000 Capital Outlay Exp (56130) Computer Eq - Hardware Exp $0 $40,000 $40,000 $0 CAPITAL OUTLAY EXP TOTAL $0 $40,000 $40,000 $0 Interfund Transfer Out (59301) Transfer Out - Cip Fund $3,868 $361,000 $1,200,002 $2,564,000 INTERFUND TRANSFER OUT TOTAL $3,868 $361,000 $1,200,002 $2,564,000 EXPENSES TOTAL $294,518 $911,740 $1,750,742 $3,292,931 REVENUES LESS EXPENSES $884,874 $245,513 -$593,489 -$1,984,016 7.1.b Packet Pg. 260 209 - SB 821 FUND (BIKE AND PEDESTRIAN PATHS TDA) FUND DESCRIPTION The State allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. BUDGET DETAIL 209 - SB 821 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues State Revenue (43230) SB 821 - Bikeways & Trails $87,099 $53,399 $53,399 $63,420 STATE REVENUE TOTAL $87,099 $53,399 $53,399 $63,420 REVENUES TOTAL $87,099 $53,399 $53,399 $63,420 Expenses Interfund Transfer Out (59301) Transfer Out - Cip Fund $83,440 $0 $16,890 $33,650 INTERFUND TRANSFER OUT TOTAL $83,440 $0 $16,890 $33,650 EXPENSES TOTAL $83,440 $0 $16,890 $33,650 REVENUES LESS EXPENSES $3,659 $53,399 $36,509 $29,770 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 261 225 - COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate income citizens. POSITION FUNDING ALLOCATION DETAIL 225 - CDBG Position Name 2024 Allocated FTE Count Recreation Specialist-Seniors 0.44 ALLOCATED FTE COUNT 0.44 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 262 BUDGET DETAIL 225 - CDBG 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Federal Revenue (42020) CDBG Revenue $112,454 $295,819 $373,046 $335,699 FEDERAL REVENUE TOTAL $112,454 $295,819 $373,046 $335,699 REVENUES TOTAL $112,454 $295,819 $373,046 $335,699 Expenses Personnel Services (50010) Salaries $13,666 $73,536 $73,536 $25,615 (50030) Part-Time Wages $124 $0 $0 $0 (50040) Classic Member Retiremnt $1,699 $42 $42 $39 (50044) Pepra Member Retiremnt $246 $3,007 $3,007 $2,072 (50046) Pepra Member Ual Pmts $0 $121 $121 $0 (50050) City Paid Benefits $249 $450 $450 $279 (50052) Worker's Compensation $0 $918 $918 $711 (50054) Short/Long Term Disability $78 $403 $403 $264 (50056) Medicare Expense $212 $584 $584 $383 (50060) Benefit Allotment $3,414 $12,365 $12,365 $8,554 PERSONNEL SERVICES TOTAL $19,688 $91,425 $91,425 $37,918 Supplies (51200) Operating Supplies $0 $2,400 $2,400 $2,772 SUPPLIES TOTAL $0 $2,400 $2,400 $2,772 Professional Svcs (54454) PS - Bus. Recov Prgm Cv Grant $52 $0 $0 $0 (54900) PS - Other Prof Svcs $91,486 $157,451 $179,417 $149,228 PROFESSIONAL SVCS TOTAL $91,538 $157,451 $179,417 $149,228 Interfund Transfer Out (59301) Transfer Out - Cip Fund $0 $184,000 $372,310 $145,464 INTERFUND TRANSFER OUT TOTAL $0 $184,000 $372,310 $145,464 EXPENSES TOTAL $111,226 $435,276 $645,552 $335,382 REVENUES LESS EXPENSES $1,228 -$139,457 -$272,506 $317 7.1.b Packet Pg. 263 226 - CASP SB1186 FUND DESCRIPTION SB 1186 requires that a $4 additional fee is to be paid by any applicant seeking a local business license when it is initially issued or renewed. From January 1, 2018 through December 31, 2023, the City will retain 90% of the fees collected. The purpose of the fee is to increase disability access and compliance with construction-related accessibility. BUDGET DETAIL 226 - CASP SB 1186 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Planning Fees (48150) Business License - Sb1186 $0 $8,000 $8,000 $8,000 PLANNING FEES TOTAL $0 $8,000 $8,000 $8,000 Investment Income (48500) Investment Earnings $212 $200 $200 $200 (48510) Unrealized Gain/Loss Fmv -$595 $0 $0 $0 INVESTMENT INCOME TOTAL -$383 $200 $200 $200 REVENUES TOTAL -$383 $8,200 $8,200 $8,200 REVENUES LESS EXPENSES -$383 $8,200 $8,200 $8,200 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 264 238 - LANDSCAPE MAINTENANCE DISTRCIT #38 FUND DESCRIPTION The City is responsible for the operations of the LLAD #38 which primarily maintains the City's medians. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund accounts for this district's operations. POSITION FUNDING ALLOCATION DETAIL 238 - District 38 Position Name 2024 Allocated FTE Count Facilities Maintenance Supervisor 0.05 Parks & Maintenance Superintendent 0.20 ALLOCATED FTE COUNT 0.25 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 265 BUDGET DETAIL 238 - District 38 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Special Assessments (40080) Special Assessments $271,426 $276,720 $276,720 $276,720 SPECIAL ASSESSMENTS TOTAL $271,426 $276,720 $276,720 $276,720 Interfund Transfers (49100) Transfer In - General Fd $153,878 $157,689 $157,689 $218,097 INTERFUND TRANSFERS TOTAL $153,878 $157,689 $157,689 $218,097 REVENUES TOTAL $425,304 $434,409 $434,409 $494,817 Expenses Personnel Services (50010) Salaries $32,279 $30,446 $30,446 $31,812 (50040) Classic Member Retiremnt $5,558 $5,252 $5,252 $6,000 (50042) Classic Member Ual Pmts $4,117 $4,693 $4,693 $3,649 (50050) City Paid Benefits $699 $283 $283 $275 (50052) Worker's Compensation $1,183 $996 $996 $1,228 (50054) Short/Long Term Disability $177 $304 $304 $317 (50056) Medicare Expense $453 $465 $465 $485 (50060) Benefit Allotment $4,882 $4,506 $4,506 $4,950 PERSONNEL SERVICES TOTAL $49,348 $46,945 $46,945 $48,717 Operating Exp (52160) Advertising $1,834 $5,000 $5,000 $3,000 (52210) Electric Utility Expenditure $4,586 $8,517 $8,517 $6,500 (52220) Water Utility Expenditure $155,010 $153,733 $153,733 $154,000 (52320) Maint Of Grounds/Buildings $22,985 $38,500 $43,422 $61,700 OPERATING EXP TOTAL $184,416 $205,750 $210,672 $225,200 Professional Svcs (54900) PS - Other Prof Svcs $5,574 $6,000 $6,000 $6,500 PROFESSIONAL SVCS TOTAL $5,574 $6,000 $6,000 $6,500 Contract Services (55522) Cs - Tree Maintenance $6,499 $6,500 $6,500 $6,700 (55524) Cs - Landscape Maintenance $177,676 $186,676 $186,676 $207,700 CONTRACT SERVICES TOTAL $184,175 $193,176 $193,176 $214,400 EXPENSES TOTAL $423,512 $451,871 $456,793 $494,817 REVENUES LESS EXPENSES $1,792 -$17,462 -$22,384 $0 7.1.b Packet Pg. 266 239 - LANDSCAPE MAINTENANCE DISTRCIT #39-2022 FUND DESCRIPTION The County of Los Angeles originally formed Landscape Assessment District No. 39 (LAD 39) prior to the City's incorporation and in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from the district receive a special assessment on their property taxes. After its incorporation, the City took over the administration of the assessment district. In March 2022, the City implemented a successful Proposition 218 balloting procedure to replace LAD 39 with LAD 39-2022 with the same service area and an updated assessment structure approved by the property owners. This fund accounts for this district's operations. POSITION FUNDING ALLOCATION DETAIL 239 - District 39 Position Name 2024 Allocated FTE Count Facilities Maintenance Supervisor 0.05 Management Analyst 0.05 Parks & Maintenance Superintendent 0.10 ALLOCATED FTE COUNT 0.20 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 267 BUDGET DETAIL 239 - District 39 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Special Assessments (40080) Special Assessments $293,852 $612,713 $612,713 $642,890 SPECIAL ASSESSMENTS TOTAL $293,852 $612,713 $612,713 $642,890 Interfund Transfers (49100) Transfer In - General Fd $162,233 $43,443 $43,443 $42,560 INTERFUND TRANSFERS TOTAL $162,233 $43,443 $43,443 $42,560 REVENUES TOTAL $456,085 $656,156 $656,156 $685,450 Expenses Personnel Services (50010) Salaries $20,350 $17,889 $17,889 $22,286 (50040) Classic Member Retiremnt $3,503 $3,111 $3,111 $3,555 (50042) Classic Member Ual Pmts $2,423 $2,780 $2,780 $2,162 (50044) Pepra Member Retiremnt $0 $0 $0 $281 (50050) City Paid Benefits $398 $170 $170 $206 (50052) Worker's Compensation $697 $590 $590 $768 (50054) Short/Long Term Disability $111 $180 $180 $224 (50056) Medicare Expense $293 $261 $261 $325 (50060) Benefit Allotment $3,189 $2,704 $2,704 $3,699 PERSONNEL SERVICES TOTAL $30,963 $27,684 $27,684 $33,505 Operating Exp (52160) Advertising $2,173 $5,000 $5,000 $3,500 (52210) Electric Utility Expenditure $2,015 $5,000 $5,000 $4,000 (52220) Water Utility Expenditure $114,697 $136,500 $136,500 $130,000 (52320) Maint Of Grounds/Buildings $329 $184,005 $120,905 $190,200 OPERATING EXP TOTAL $119,213 $330,505 $267,405 $327,700 Professional Svcs (54900) PS - Other Prof Svcs $63,238 $6,000 $6,000 $6,500 PROFESSIONAL SVCS TOTAL $63,238 $6,000 $6,000 $6,500 Contract Services (55522) Cs - Tree Maintenance $11,960 $30,000 $30,000 $31,000 (55524) Cs - Landscape Maintenance $146,082 $151,000 $165,806 $161,600 (55526) Cs - Weed/Pest Abatement $21,545 $52,000 $52,000 $55,700 CONTRACT SERVICES TOTAL $179,588 $233,000 $247,806 $248,300 Interfund Transfer Out (59100) Transfer Out - General Fund $0 $0 $63,100 $0 INTERFUND TRANSFER OUT TOTAL $0 $0 $63,100 $0 EXPENSES TOTAL $393,003 $597,189 $611,995 $616,005 REVENUES LESS EXPENSES $63,082 $58,967 $44,161 $69,445 7.1.b Packet Pg. 268 241 - LANDSCAPE MAINTENANCE DISTRCIT #41-2021 FUND DESCRIPTION The County of Los Angeles originally formed Landscape Assessment District No. 41 (LAD 41) prior to the City's incorporation and in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from the district receive a special assessment on their property taxes. After its incorporation, the City took over the administration of the assessment district. In July 2021, the City implemented a successful Proposition 218 balloting procedure to replace LAD 41 with LAD 41-2021 with the same service area and an updated assessment structure approved by the property owners. This fund accounts for this district's operations. POSITION FUNDING ALLOCATION DETAIL 241 - District 41 Position Name 2024 Allocated FTE Count Facilities Maintenance Supervisor 0.05 Management Analyst 0.05 Parks & Maintenance Superintendent 0.10 ALLOCATED FTE COUNT 0.20 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 269 BUDGET DETAIL 241 - District 41 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Special Assessments (40080) Special Assessments $281,774 $293,471 $293,471 $301,806 SPECIAL ASSESSMENTS TOTAL $281,774 $293,471 $293,471 $301,806 Interfund Transfers (49100) Transfer In - General Fd $10,811 $10,986 $10,986 $11,298 INTERFUND TRANSFERS TOTAL $10,811 $10,986 $10,986 $11,298 REVENUES TOTAL $292,585 $304,457 $304,457 $313,104 Expenses Personnel Services (50010) Salaries $16,847 $17,889 $17,889 $40,175 (50020) Over Time Wages $0 $394 $394 $394 (50040) Classic Member Retiremnt $2,836 $3,111 $3,111 $3,555 (50042) Classic Member Ual Pmts $1,330 $2,780 $2,780 $2,162 (50044) Pepra Member Retiremnt $0 $0 $0 $281 (50050) City Paid Benefits $336 $170 $170 $206 (50052) Worker's Compensation $654 $590 $590 $768 (50054) Short/Long Term Disability $85 $180 $180 $224 (50056) Medicare Expense $240 $261 $261 $325 (50060) Benefit Allotment $2,432 $2,704 $2,704 $3,699 PERSONNEL SERVICES TOTAL $24,760 $28,079 $28,079 $51,788 Operating Exp (52160) Advertising $1,860 $6,000 $6,000 $3,500 (52210) Electric Utility Expenditure $1,650 $4,400 $4,400 $3,000 (52220) Water Utility Expenditure $59,936 $86,000 $86,000 $75,000 (52320) Maint Of Grounds/Buildings $2,485 $18,000 $18,000 $13,800 OPERATING EXP TOTAL $65,931 $114,400 $114,400 $95,300 Professional Svcs (54900) PS - Other Prof Svcs $5,574 $6,000 $6,000 $6,500 PROFESSIONAL SVCS TOTAL $5,574 $6,000 $6,000 $6,500 Contract Services (55522) Cs - Tree Maintenance $20,493 $20,500 $20,500 $21,200 (55524) Cs - Landscape Maintenance $59,071 $59,100 $71,273 $65,000 (55526) Cs - Weed/Pest Abatement $27,170 $58,000 $58,000 $60,300 CONTRACT SERVICES TOTAL $106,734 $137,600 $149,773 $146,500 EXPENSES TOTAL $202,999 $286,079 $298,252 $300,088 REVENUES LESS EXPENSES $89,585 $18,378 $6,205 $13,016 7.1.b Packet Pg. 270 245 - STREET BEAUTIFICATION FUND FUND DESCRIPTION This fund was established in FY 2017/2018 as a result of funds received from development projects to be used towards the Diamond Bar Complete Streets improvements as well as other identified capital improvement streetscape or complete streets projects as conditioned by the development projects entitlements. BUDGET DETAIL 245 - Street Beautification 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $2,194 $2,400 $2,400 $2,400 (48510) Unrealized Gain/Loss Fmv -$6,150 $0 $0 $0 INVESTMENT INCOME TOTAL -$3,956 $2,400 $2,400 $2,400 REVENUES TOTAL -$3,956 $2,400 $2,400 $2,400 REVENUES LESS EXPENSES -$3,956 $2,400 $2,400 $2,400 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 271 246 - TRAFFIC MITIGATION FUND FUND DESCRIPTION The Traffic Mitigation Fund is used to account for funds which have been received from development projects and designated by the City Council for traffic mitigation projects. BUDGET DETAIL 246 - Traffic Mitigation 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Engineering Fees (48250) Traffic Dev. Impact Fees - Engineering $0 $846,910 $846,910 $0 ENGINEERING FEES TOTAL $0 $846,910 $846,910 $0 Investment Income (48500) Investment Earnings $47,071 $81,600 $81,600 $81,600 (48510) Unrealized Gain/Loss Fmv -$131,951 $0 $0 $0 INVESTMENT INCOME TOTAL -$84,880 $81,600 $81,600 $81,600 REVENUES TOTAL -$84,880 $928,510 $928,510 $81,600 REVENUES LESS EXPENSES -$84,880 $928,510 $928,510 $81,600 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 272 247 - SEWER MITIGATION FUND FUND DESCRIPTION This fund was established in FY 2014/2015 as a result of Developer Impacts to existing sewer facilities in the City. The fund will be used to account for funds which have been received from development projects and designated by the City Council for sewer facility mitigation/improvement projects. BUDGET DETAIL 247 - Sewer Mitigation 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $373 $400 $400 $400 (48510) Unrealized Gain/Loss Fmv -$1,045 $0 $0 $0 INVESTMENT INCOME TOTAL -$672 $400 $400 $400 REVENUES TOTAL -$672 $400 $400 $400 REVENUES LESS EXPENSES -$672 $400 $400 $400 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 273 248 - TRES HERMANOS CONSERVATION AUTHORITY FUND FUND DESCRIPTION The Tres Hermanos Conservation Authority Fund was created in 2019 to track the City's portion of the maintenance costs related at the Tres Hermanos property. The revenue source for this fund is a transfer in from the General Fund. BUDGET DETAIL 248 - Tres Hermanos 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Interfund Transfers (49100) Transfer In - General Fd $93,015 $100,000 $100,000 $100,000 INTERFUND TRANSFERS TOTAL $93,015 $100,000 $100,000 $100,000 REVENUES TOTAL $93,015 $100,000 $100,000 $100,000 Expenses Operating Exp (52320) Maint Of Grounds/Buildings $93,015 $75,000 $115,000 $100,000 OPERATING EXP TOTAL $93,015 $75,000 $115,000 $100,000 EXPENSES TOTAL $93,015 $75,000 $115,000 $100,000 REVENUES LESS EXPENSES $0 $25,000 -$15,000 $0 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 274 250 - INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION The Integrated Waste Management Fund was created during FY 1990/1991, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the adopted waste hauler fees and funds received from the State for recycling education and efforts. POSITION FUNDING ALLOCATION DETAIL 250 - Integrated Waste Management Position Name 2024 Allocated FTE Count Senior Community Relations Coordinator 0.30 Management Analyst 0.90 Public Works Maintenance Superintendent-Streets 0.03 Senior Neighborhood Improvement Officer 0.20 Assistant to the City Manager 0.15 Maintenance Worker 0.03 Public Works Manager/Assistant City Engineer 0.03 Administrative Assistant 0.03 Community Relations Manager 0.10 Media Specialist 0.10 Finance Supervisor 0.03 Accounting Technician 0.13 Community Relations Coordinator 0.10 Finance Director 0.03 Facilities Maintenance Supervisor 0.03 Public Works Director/City Engineer 0.03 Principal Management Analyst 0.95 Assistant City Manager 0.05 Facilities & Asset Maintenance Technician 0.03 Neighborhood Improvement Officer 0.10 Administrative Coordinator 0.08 ALLOCATED FTE COUNT 3.38 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 275 BUDGET DETAIL 250 - Integrated Waste Management 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Miscellaneous Fees (48410) AB 939 - Solid Waste Fees $584,897 $572,267 $572,267 $612,000 MISCELLANEOUS FEES TOTAL $584,897 $572,267 $572,267 $612,000 Investment Income (48500) Investment Earnings $0 $14,700 $14,700 $14,700 INVESTMENT INCOME TOTAL $0 $14,700 $14,700 $14,700 Cost Reimbursements (48820) Cost Reimbursements $1,008 $89,936 $89,936 $14,526 COST REIMBURSEMENTS TOTAL $1,008 $89,936 $89,936 $14,526 REVENUES TOTAL $585,906 $676,903 $676,903 $641,226 Expenses Personnel Services (50010) Salaries $183,221 $238,340 $238,340 $358,852 (50020) Over Time Wages $515 $2,000 $2,000 $2,000 (50040) Classic Member Retiremnt $27,022 $36,769 $36,769 $45,705 (50042) Classic Member Ual Pmts $28,592 $32,838 $32,838 $27,636 (50044) Pepra Member Retiremnt $1,732 $1,550 $1,550 $8,876 (50046) Pepra Member Ual Pmts $128 $62 $62 $0 (50050) City Paid Benefits $3,448 $2,385 $2,385 $3,406 (50052) Worker's Compensation $5,715 $5,021 $5,021 $8,009 (50054) Short/Long Term Disability $939 $2,333 $2,333 $3,544 (50056) Medicare Expense $2,906 $3,458 $3,458 $5,214 (50060) Benefit Allotment $29,289 $37,423 $37,423 $61,362 (50072) Auto Allowance $502 $480 $480 $480 (50074) Technology Allowance $364 $345 $345 $360 PERSONNEL SERVICES TOTAL $284,370 $363,004 $363,004 $525,445 Supplies (51200) Operating Supplies $23,730 $29,500 $29,500 $15,000 (51300) Small Tools & Equipment $0 $14,000 $14,000 $14,000 (51400) Promotional Supplies $10,179 $20,300 $20,300 $16,000 SUPPLIES TOTAL $33,909 $63,800 $63,800 $45,000 Operating Exp (52110) Printing $2,281 $12,000 $12,000 $8,400 (52160) Advertising $3,015 $5,000 $5,000 $5,000 (52170) Postage $2,667 $4,000 $4,000 $5,000 (52400) Membership & Dues $50 $500 $500 $500 (52405) Publications $0 $200 $200 $200 (52410) Meetings $0 $1,000 $1,000 $1,000 (52500) Education & Training $0 $500 $500 $500 OPERATING EXP TOTAL $8,014 $23,200 $23,200 $20,600 Professional Svcs (54900) PS - Other Prof Svcs $59,062 $200,748 $299,188 $83,048 PROFESSIONAL SVCS TOTAL $59,062 $200,748 $299,188 $83,048 Contract Services (55000) Cs - Contract Services $23,282 $35,600 $35,600 $38,200 CONTRACT SERVICES TOTAL $23,282 $35,600 $35,600 $38,200 Capital Outlay Exp (56116) Equipment $0 $9,000 $9,000 $36,000 CAPITAL OUTLAY EXP TOTAL $0 $9,000 $9,000 $36,000 Misc Expenditures (57220) Special Events Insurance $321 $2,500 $2,500 $2,500 MISC EXPENDITURES TOTAL $321 $2,500 $2,500 $2,500 Interfund Transfer Out (59100) Transfer Out - General Fund $8,954 $10,000 $10,000 $10,000 INTERFUND TRANSFER OUT TOTAL $8,954 $10,000 $10,000 $10,000 7.1.b Packet Pg. 276 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget EXPENSES TOTAL $417,913 $707,852 $806,292 $760,793 REVENUES LESS EXPENSES $167,993 -$30,949 -$129,389 -$119,567 7.1.b Packet Pg. 277 251 - AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION This fund was established in FY 1991/1992 to account for revenues received as a result of AB2766 which authorized the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management compliance and provisions of the California Clean Air Act of 1988. BUDGET DETAIL 251 - Air Quality Improvement 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues State Revenue (43100) AB 2766 Revenue $54,344 $75,000 $75,000 $73,000 STATE REVENUE TOTAL $54,344 $75,000 $75,000 $73,000 Investment Income (48500) Investment Earnings $1,372 $1,000 $1,000 $1,000 (48510) Unrealized Gain/Loss Fmv -$3,847 $0 $0 $0 INVESTMENT INCOME TOTAL -$2,475 $1,000 $1,000 $1,000 REVENUES TOTAL $51,870 $76,000 $76,000 $74,000 Expenses Professional Svcs (54410) PS - Traffic $0 $0 $0 $40,000 PROFESSIONAL SVCS TOTAL $0 $0 $0 $40,000 Capital Outlay Exp (56130) Computer Eq - Hardware Exp $0 $32,000 $32,000 $0 CAPITAL OUTLAY EXP TOTAL $0 $32,000 $32,000 $0 CIP Capital Projects (56102) CIP-Traffic Control Imprv $0 $100,000 $100,000 $34,000 CIP CAPITAL PROJECTS TOTAL $0 $100,000 $100,000 $34,000 Interfund Transfer Out (59100) Transfer Out - General Fund $915 $35,000 $35,000 $0 (59301) Transfer Out - Cip Fund $16,689 $0 $0 $0 (59502) Transfer Out - Equip Repl Fund $0 $32,000 $32,000 $100,000 INTERFUND TRANSFER OUT TOTAL $17,604 $67,000 $67,000 $100,000 EXPENSES TOTAL $17,604 $199,000 $199,000 $174,000 REVENUES LESS EXPENSES $34,265 -$123,000 -$123,000 -$100,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 278 252 - WASTE HAULER FUND FUND DESCRIPTION The Waste Hauler Fund was established in FY 2013/2014. These funds are received from the City's Waste Hauler in order to mitigate damage to City streets by large trash trucks. Previously these funds were recognized in the General Fund. BUDGET DETAIL 252 - Waste Hauler 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Engineering Fees (48260) Waste Hauler Fees $160,363 $152,437 $152,437 $157,000 ENGINEERING FEES TOTAL $160,363 $152,437 $152,437 $157,000 Investment Income (48500) Investment Earnings $1,413 $1,300 $1,300 $1,300 (48510) Unrealized Gain/Loss Fmv -$3,962 $0 $0 $0 INVESTMENT INCOME TOTAL -$2,549 $1,300 $1,300 $1,300 REVENUES TOTAL $157,814 $153,737 $153,737 $158,300 Expenses Interfund Transfer Out (59301) Transfer Out - Cip Fund $0 $146,000 $282,000 $250,000 INTERFUND TRANSFER OUT TOTAL $0 $146,000 $282,000 $250,000 EXPENSES TOTAL $0 $146,000 $282,000 $250,000 REVENUES LESS EXPENSES $157,814 $7,737 -$128,263 -$91,700 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 279 253 - USED OIL BLOCK GRANT FUND FUND DESCRIPTION The Department of Resources Recycling and Recovery (CalRecycle) administers the annual Used Oil Payment Program (OPP) grant program to provide cities with the opportunity to offer used oil recycling and disposal programs. BUDGET DETAIL (REVENUES) 253 - Used Oil Block Grant 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget State Revenue (43200) Used Motor Oil Block Grant $8,070 $6,974 $6,974 $8,557 STATE REVENUE TOTAL $8,070 $6,974 $6,974 $8,557 Investment Income (48500) Investment Earnings $136 $200 $200 $200 (48510) Unrealized Gain/Loss Fmv -$382 $0 $0 $0 INVESTMENT INCOME TOTAL -$246 $200 $200 $200 TOTAL $7,824 $7,174 $7,174 $8,757 BUDGET DETAIL (EXPENSES) 253 - Used Oil Block Grant 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Supplies (51200) Operating Supplies $0 $1,000 $1,000 $500 (51300) Small Tools & Equipment $2,005 $2,500 $2,500 $1,000 SUPPLIES TOTAL $2,005 $3,500 $3,500 $1,500 Operating Exp (52110) Printing $0 $400 $400 $400 (52160) Advertising $1,300 $2,300 $2,300 $3,500 (52170) Postage $2,800 $0 $0 $0 (52302) Rental/Lease - Real Property $0 $3,500 $3,500 $3,500 OPERATING EXP TOTAL $4,100 $6,200 $6,200 $7,400 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 280 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Professional Svcs (54900) PS - Other Prof Svcs $3,000 $700 $700 $1,000 PROFESSIONAL SVCS TOTAL $3,000 $700 $700 $1,000 TOTAL $9,105 $10,400 $10,400 $9,900 7.1.b Packet Pg. 281 254 - BEVERAGE CONTAINER RECYCLING GRANT FUND FUND DESCRIPTION The Department of Resources Recycling and Recovery (CalRecycle) administers this annual grant program to provide cities with the opportunity to offer beverage container recycling programs, including aluminum, glass, plastic and bi-metal. BUDGET DETAIL (REVENUES) 254 - Beverage Container Recycling Grant 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget State Revenue (43220) Beverage Container Recycling $14,335 $14,337 $14,337 $13,817 STATE REVENUE TOTAL $14,335 $14,337 $14,337 $13,817 Investment Income (48500) Investment Earnings $572 $600 $600 $1,200 (48510) Unrealized Gain/Loss Fmv -$1,603 $0 $0 $0 INVESTMENT INCOME TOTAL -$1,031 $600 $600 $1,200 TOTAL $13,304 $14,937 $14,937 $15,017 BUDGET DETAIL (EXPENSES) 254 - Beverage Container Recycling Grant 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Supplies (51300) Small Tools & Equipment $2,080 $6,000 $6,000 $1,000 SUPPLIES TOTAL $2,080 $6,000 $6,000 $1,000 Operating Exp (52110) Printing $0 $1,500 $1,500 $1,500 (52160) Advertising $0 $3,000 $3,000 $3,000 (52170) Postage $0 $2,800 $2,800 $2,800 OPERATING EXP TOTAL $0 $7,300 $7,300 $7,300 Professional Svcs (54900) PS - Other Prof Svcs $0 $1,000 $1,000 $1,000 PROFESSIONAL SVCS TOTAL $0 $1,000 $1,000 $1,000 Capital Outlay Exp City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 282 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget (56116) Equipment $0 $0 $0 $28,000 CAPITAL OUTLAY EXP TOTAL $0 $0 $0 $28,000 TOTAL $2,080 $14,300 $14,300 $37,300 7.1.b Packet Pg. 283 256 - HAZARD MITIGATION GRANT FUND FUND DESCRIPTION The City received a grant from FEMA in order to update the City's Hazard Mitigation Plan. This plan establishes the City's strategy to implement improvements and programs to lessen community impacts in the event of natural hazard events. BUDGET DETAIL (REVENUES) 256 - Hazard Mitigation Grant 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget State Revenue (43250) Hazard Elimination Program Rev $24,739 $22,500 $22,500 $22,500 STATE REVENUE TOTAL $24,739 $22,500 $22,500 $22,500 Investment Income (48500) Investment Earnings $218 $0 $0 $0 (48510) Unrealized Gain/Loss Fmv -$612 $0 $0 $0 INVESTMENT INCOME TOTAL -$394 $0 $0 $0 TOTAL $24,345 $22,500 $22,500 $22,500 BUDGET DETAIL (EXPENSES) 256 - Hazard Mitigation Grant 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Professional Svcs (54900) PS - Other Prof Svcs $7,875 $0 $0 $0 PROFESSIONAL SVCS TOTAL $7,875 $0 $0 $0 TOTAL $7,875 $0 $0 $0 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 284 260 - PARK FEES (QUIMBY) FUND FUND DESCRIPTION Within the California Subdivision Map Act is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development area. This fund is used to account for the fees received. BUDGET DETAIL 260 - Quimby 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $820 $500 $500 $500 (48510) Unrealized Gain/Loss Fmv -$2,299 $0 $0 $0 INVESTMENT INCOME TOTAL -$1,479 $500 $500 $500 REVENUES TOTAL -$1,479 $500 $500 $500 REVENUES LESS EXPENSES -$1,479 $500 $500 $500 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 285 261 - MEASURE A NEIGHBORHOOD PARKS ACT FUND DESCRIPTION Measure A Neighborhood Parks Act was approved by the voters in November 2016 and provides funds to improve the quality of life throughout Los Angeles County by preserving and protecting parks, safe places to play, community recreation facilities, beaches, rivers, open spaces and water conservation. Measure A funds provide local funding for parks, recreation, trails, cultural facilities, open space and Veteran and youth programs. BUDGET DETAIL 261 - Measure A 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues County Revenue Measure A Category 1 Rev $0 $185,000 $185,000 $184,000 COUNTY REVENUE TOTAL $0 $185,000 $185,000 $184,000 REVENUES TOTAL $0 $185,000 $185,000 $184,000 Expenses $0 $0 $185,000 $0 REVENUES LESS EXPENSES $0 $185,000 $0 $184,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 286 262 - PARK & FACILITY DEVELOPMENT FUND FUND DESCRIPTION The purpose of this fund is to provide resources for the development and enhancement of the City's parks and facilities. BUDGET DETAIL 262 - Park & Facility Development 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $2,565 $7,300 $7,300 $7,300 (48510) Unrealized Gain/Loss Fmv -$7,191 $0 $0 $0 INVESTMENT INCOME TOTAL -$4,626 $7,300 $7,300 $7,300 Interfund Transfers (49100) Transfer In - General Fd $742,536 $0 $708,785 $0 INTERFUND TRANSFERS TOTAL $742,536 $0 $708,785 $0 REVENUES TOTAL $737,910 $7,300 $716,085 $7,300 Expenses Interfund Transfer Out (59301) Transfer Out - Cip Fund $0 $717,000 $738,111 $500,000 INTERFUND TRANSFER OUT TOTAL $0 $717,000 $738,111 $500,000 EXPENSES TOTAL $0 $717,000 $738,111 $500,000 REVENUES LESS EXPENSES $737,910 -$709,700 -$22,026 -$492,700 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 287 270 - PEG FEES FUND FUND DESCRIPTION Public, Educational and Governmental (PEG) fees totaling 1% of gross revenues are remitted to the City by all video service providers with a valid state franchise. In accordance with federal law, PEG fees may be used only for capital expenditures related to the City's operations of its PEG channels. Capital expenditures include equipment, and related labor, software, training and associated warranty costs. Repairs are not considered capital expenditures. BUDGET DETAIL 270 - PEG Fees 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Other Taxes & Fees (41040) PEG Fees $95,948 $100,000 $100,000 $100,000 OTHER TAXES & FEES TOTAL $95,948 $100,000 $100,000 $100,000 Investment Income (48500) Investment Earnings $3,637 $3,800 $3,800 $3,800 (48510) Unrealized Gain/Loss Fmv -$10,196 $0 $0 $0 INVESTMENT INCOME TOTAL -$6,559 $3,800 $3,800 $3,800 REVENUES TOTAL $89,390 $103,800 $103,800 $103,800 Expenses Capital Outlay Exp (56116) Equipment $3,170 $100,000 $100,000 $100,000 CAPITAL OUTLAY EXP TOTAL $3,170 $100,000 $100,000 $100,000 Interfund Transfer Out (59301) Transfer Out - Cip Fund $0 $300,000 $300,000 $0 INTERFUND TRANSFER OUT TOTAL $0 $300,000 $300,000 $0 EXPENSES TOTAL $3,170 $400,000 $400,000 $100,000 REVENUES LESS EXPENSES $86,220 -$296,200 -$296,200 $3,800 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 288 280 - CITIZENS OPTION FOR PUBLIC SAFETY (COPS) FUND FUND DESCRIPTION The purpose of these funds are to enhance the City's public safety budget and to fund special public safety related projects. These funds are used to provide at-risk youth counseling with a majority of the funds being transferred to the General Fund to pay for City's contracted Law Enforcement services. BUDGET DETAIL (REVENUES) 280 - COPS 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget State Revenue (43160) State Cops Revenue $161,285 $150,000 $150,000 $163,000 STATE REVENUE TOTAL $161,285 $150,000 $150,000 $163,000 Investment Income (48500) Investment Earnings $2,479 $3,200 $3,200 $3,200 (48510) Unrealized Gain/Loss Fmv -$6,949 $0 $0 $0 INVESTMENT INCOME TOTAL -$4,470 $3,200 $3,200 $3,200 TOTAL $156,815 $153,200 $153,200 $166,200 BUDGET DETAIL (EXPENSES) 280 - COPS 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Professional Svcs (54900) PS - Other Prof Svcs $5,000 $5,000 $5,000 $5,000 PROFESSIONAL SVCS TOTAL $5,000 $5,000 $5,000 $5,000 Capital Outlay Exp (56116) Equipment $0 $5,000 $5,000 $5,000 CAPITAL OUTLAY EXP TOTAL $0 $5,000 $5,000 $5,000 Interfund Transfer Out (59100) Transfer Out - General Fund $152,500 $152,500 $152,500 $152,500 INTERFUND TRANSFER OUT TOTAL $152,500 $152,500 $152,500 $152,500 TOTAL $157,500 $162,500 $162,500 $162,500 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 289 281 - CA LAW ENFORCEMENT EQUIPMENT PROGRAM FUND FUND DESCRIPTION During FY 1999/2000, the City received California Law Enforcement Equipment Program (CLEEP) from the State. These funds are to be used to enhance equipment resources available to the City's local law enforcement agency. BUDGET DETAIL 281 - CA Law Enforcement Equipment Program 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $54 $100 $100 $0 (48510) Unrealized Gain/Loss Fmv -$152 $0 $0 $0 INVESTMENT INCOME TOTAL -$98 $100 $100 $0 REVENUES TOTAL -$98 $100 $100 $0 Expenses Interfund Transfer Out (59100) Transfer Out - General Fund $0 $325 $325 $9,000 INTERFUND TRANSFER OUT TOTAL $0 $325 $325 $9,000 EXPENSES TOTAL $0 $325 $325 $9,000 REVENUES LESS EXPENSES -$98 -$225 -$225 -$9,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 290 CAPITAL IMPROVEMENT PROGRAM (CIP) - FUND 301 CIP OVERVIEW The CIP section provides project descriptions and financial information for capital improvement projects citywide. The schedules on the following pages list each project, include a project description, project funding sources, and the Adopted FY 2023-24 Budget for the project. The FY 2023-2024 Capital Improvement Program (CIP) includes a total of $12.03 million in new projects and includes many of the projects that were in the design phase in FY 2023/23 which will now move into the construction phase in FY 2023/24. The CIP was reviewed for consistency with the City’s General Plan at the May 23, 2023 Planning Commission Meeting. CIP projects include: Maple Hill Park Playground/Restroom Replacement and ADA Upgrades 1. Design of the Heritage Park Renovation Project2. Residential and Collector Street Rehab – Area 33. Arterial Street Rehab – Golden Springs (Grand to Temple); Grand (Diamond Bar Blvd to East City Limits); Gateway Center (Copley/Bridgegate/Gateway Center) 4. ADA Curb Ramp Improvements – Area 45. Continued Construction of the Grand/Golden Springs Intersection Enhancement Improvements6. Steep Canyon Erosion Control and Sedimentation Basin7. DBC Main Entry Doors and ADA Improvements8. DBC Grand view Ballroom Lighting Control Upgrades9. City Hall Roof Rehabilitation10. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 291 BUDGET DETAIL Capital Improvement Program (CIP Fund 301) 2023-24 Proposed Budget Revenues State Revenue (43115) HSIP GRANT $302,850 STATE REVENUE TOTAL $302,850 Interfund Transfers (49100) Transfer In - General Fd $1,110,000 (49201) Transfer In - Measure W $300,000 (49202) Transfer In - Rmra Fund $4,050,000 (49203) Transfer In - Measure M $1,200,000 (49204) Transfer In - Measure R $1,175,000 (49205) Transfer In - Gas Tax Fd $400,000 (49207) Transfer In - Prop C $2,564,000 (49209) Transfer In - Tda/Trails Fund $33,650 (49225) Transfer In - Cdbg Fund $145,464 (49252) Transfer In-Waste Hauler $250,000 (49262) Transfer In - Park Development $500,000 INTERFUND TRANSFERS TOTAL $11,728,114 REVENUES TOTAL $12,030,964 Expenses CIP Capital Projects (56101) CIP-Street Improvments $9,720,464 (56102) CIP-Traffic Control Imprv $64,000 (56103) CIP-Transp Infrastructure $336,500 (56104) CIP-Park Improvements $1,610,000 (56105) CIP - Misc Pw Improvements $300,000 CIP CAPITAL PROJECTS TOTAL $12,030,964 EXPENSES TOTAL $12,030,964 REVENUES LESS EXPENSES $0 7.1.b Packet Pg. 292 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #: SI24101 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 293 BUDGET DETAIL SI24101 2023-24 Proposed Budget Revenues Interfund Transfers (49203) Transfer In - Measure M $1,200,000 (49204) Transfer In - Measure R $600,000 (49252) Transfer In-Waste Hauler $250,000 INTERFUND TRANSFERS TOTAL $2,050,000 REVENUES TOTAL $2,050,000 Expenses CIP Capital Projects (56101) CIP-Street Improvments $2,050,000 CIP CAPITAL PROJECTS TOTAL $2,050,000 EXPENSES TOTAL $2,050,000 REVENUES LESS EXPENSES $0 7.1.b Packet Pg. 294 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #: SI24103 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 295 BUDGET DETAIL SI24103 2023-24 Proposed Budget Revenues Interfund Transfers (49202) Transfer In - Rmra Fund $4,050,000 (49204) Transfer In - Measure R $575,000 (49205) Transfer In - Gas Tax Fd $400,000 (49207) Transfer In - Prop C $2,500,000 INTERFUND TRANSFERS TOTAL $7,525,000 REVENUES TOTAL $7,525,000 Expenses CIP Capital Projects (56101) CIP-Street Improvments $7,525,000 CIP CAPITAL PROJECTS TOTAL $7,525,000 EXPENSES TOTAL $7,525,000 REVENUES LESS EXPENSES $0 7.1.b Packet Pg. 296 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #: SI24104 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 297 BUDGET DETAIL SI24104 2023-24 Proposed Budget Revenues Interfund Transfers (49225) Transfer In - Cdbg Fund $145,464 INTERFUND TRANSFERS TOTAL $145,464 REVENUES TOTAL $145,464 Expenses CIP Capital Projects (56101) CIP-Street Improvments $145,464 CIP CAPITAL PROJECTS TOTAL $145,464 EXPENSES TOTAL $145,464 REVENUES LESS EXPENSES $0 7.1.b Packet Pg. 298 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #: TM24201 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 299 BUDGET DETAIL TM24201 2023-24 Proposed Budget Revenues Interfund Transfers (49207) Transfer In - Prop C $64,000 INTERFUND TRANSFERS TOTAL $64,000 REVENUES TOTAL $64,000 Expenses CIP Capital Projects (56102) CIP-Traffic Control Imprv $64,000 CIP CAPITAL PROJECTS TOTAL $64,000 EXPENSES TOTAL $64,000 REVENUES LESS EXPENSES $0 Powered by OpenGov 7.1.b Packet Pg. 300 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #: TI24301 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 301 BUDGET DETAIL TI24301 2023-24 Proposed Budget Revenues State Revenue (43115) HSIP GRANT $302,850 STATE REVENUE TOTAL $302,850 Interfund Transfers (49209) Transfer In - Tda/Trails Fund $33,650 INTERFUND TRANSFERS TOTAL $33,650 REVENUES TOTAL $336,500 Expenses CIP Capital Projects (56103) CIP-Transp Infrastructure $336,500 CIP CAPITAL PROJECTS TOTAL $336,500 EXPENSES TOTAL $336,500 REVENUES LESS EXPENSES $0 Powered by OpenGov 7.1.b Packet Pg. 302 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #: PW24401 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 303 BUDGET DETAIL PW24401 2023-24 Proposed Budget Revenues Interfund Transfers (49201) Transfer In - Measure W $300,000 INTERFUND TRANSFERS TOTAL $300,000 REVENUES TOTAL $300,000 Expenses CIP Capital Projects (56105) CIP - Misc Pw Improvements $300,000 CIP CAPITAL PROJECTS TOTAL $300,000 EXPENSES TOTAL $300,000 REVENUES LESS EXPENSES $0 Powered by OpenGov 7.1.b Packet Pg. 304 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #: FP24500 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 305 BUDGET DETAIL FP24500 2023-24 Proposed Budget Revenues Interfund Transfers (49100) Transfer In - General Fd $330,000 INTERFUND TRANSFERS TOTAL $330,000 REVENUES TOTAL $330,000 Expenses CIP Capital Projects (56104) CIP-Park Improvements $330,000 CIP CAPITAL PROJECTS TOTAL $330,000 EXPENSES TOTAL $330,000 REVENUES LESS EXPENSES $0 7.1.b Packet Pg. 306 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #: FP24501 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 307 BUDGET DETAIL FP24501 2023-24 Proposed Budget Revenues Interfund Transfers (49100) Transfer In - General Fd $310,000 INTERFUND TRANSFERS TOTAL $310,000 REVENUES TOTAL $310,000 Expenses CIP Capital Projects (56104) CIP-Park Improvements $310,000 CIP CAPITAL PROJECTS TOTAL $310,000 EXPENSES TOTAL $310,000 REVENUES LESS EXPENSES $0 7.1.b Packet Pg. 308 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #: FP24505 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 309 BUDGET DETAIL FP24505 2023-24 Proposed Budget Revenues Interfund Transfers (49100) Transfer In - General Fd $470,000 INTERFUND TRANSFERS TOTAL $470,000 REVENUES TOTAL $470,000 Expenses CIP Capital Projects (56104) CIP-Park Improvements $470,000 CIP CAPITAL PROJECTS TOTAL $470,000 EXPENSES TOTAL $470,000 REVENUES LESS EXPENSES $0 7.1.b Packet Pg. 310 CAPITAL IMPROVEMENT PROGRAM (CIP) Project #:FP24502 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 311 BUDGET DETAIL FP24502 2023-24 Proposed Budget Revenues Interfund Transfers (49262) Transfer In - Park Development $500,000 INTERFUND TRANSFERS TOTAL $500,000 REVENUES TOTAL $500,000 Expenses CIP Capital Projects (56104) CIP-Park Improvements $500,000 CIP CAPITAL PROJECTS TOTAL $500,000 EXPENSES TOTAL $500,000 REVENUES LESS EXPENSES $0 7.1.b Packet Pg. 312 401 - DEBT SERVICE FUND FUND DESCRIPTION This fund was established to account for governmental debt incurred by the City. The Debt Service fund will account for the payment of principal, interest and related administrative costs incurred (e.g. bank fees). The General Fund makes a transfer-in to the Debt Service Fund to provide the resources needed to meet the City’s debt obligations. The City’s only outstanding debt relates to the 2002 financing needed for the acquisition and construction of the Diamond Bar Center. In May 2021, the City refunded $7.83 million of the outstanding Lease Revenue Bonds associated with the original 2002 acquisition and construction of the Diamond Bar Center. This achieved a gross savings of $1.736 million and present value savings of $1.633 million (or 20.85%) which translates to approximately $144,700 in average annual debt service savings to the General Fund for the remainder of the term (June 2033), and an effective interest rate of 1.15%. The 2021 Bonds were rated by S&P as AA+ (top rating for this type of bond) which is a testament to the City Council's prudent fiscal policies. The total debt service (principal and interest) will be $712,600 for FY 2023-24. The current bonds mature June 1, 2033 and the outstanding amount is approximately $5.8 million as of July 1, 2023. The City’s legal debt limit as of June 30, 2022 is $422,238,938. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 313 BUDGET DETAIL 401 - Debt Service 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $62 $300 $300 $50 INVESTMENT INCOME TOTAL $62 $300 $300 $50 Interfund Transfers (49100) Transfer In - General Fd $712,650 $719,400 $719,400 $716,100 INTERFUND TRANSFERS TOTAL $712,650 $719,400 $719,400 $716,100 REVENUES TOTAL $712,712 $719,700 $719,700 $716,150 Expenses Operating Exp (52255) Banking Charges $0 $3,500 $3,500 $3,500 OPERATING EXP TOTAL $0 $3,500 $3,500 $3,500 Misc Expenditures (57000) Bond Principal $455,000 $465,000 $465,000 $480,000 (57001) Costs Of Issuance $17,000 $0 $0 $0 (57100) Interest Expense $263,413 $251,200 $251,200 $232,600 MISC EXPENDITURES TOTAL $735,413 $716,200 $716,200 $712,600 EXPENSES TOTAL $735,413 $719,700 $719,700 $716,100 REVENUES LESS EXPENSES -$22,701 $0 $0 $50 Powered by OpenGov 7.1.b Packet Pg. 314 501 - SELF INSURANCE FUND FUND DESCRIPTION This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self-assumed losses and related costs. Contributions to the fund shall be from the General Fund. BUDGET DETAIL 501 - Self Insurance 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $3,799 $10,000 $10,000 $10,000 (48510) Unrealized Gain/Loss Fmv -$10,649 $0 $0 $0 INVESTMENT INCOME TOTAL -$6,850 $10,000 $10,000 $10,000 Miscellaneous Revenue (48990) Miscellaneous Revenue $12,269 $0 $0 $0 MISCELLANEOUS REVENUE TOTAL $12,269 $0 $0 $0 Interfund Transfers (49100) Transfer In - General Fd $418,742 $460,360 $460,360 $609,380 INTERFUND TRANSFERS TOTAL $418,742 $460,360 $460,360 $609,380 REVENUES TOTAL $424,161 $470,360 $470,360 $619,380 Expenses Misc Expenditures (57200) Crime Insurance $1,891 $4,100 $4,100 $2,090 (57202) Property Insurance $51,399 $53,000 $53,000 $64,100 (57204) Pollution Insurance $3,189 $3,500 $3,500 $3,790 (57210) Liability Insurance $369,729 $452,000 $452,000 $539,400 MISC EXPENDITURES TOTAL $426,208 $512,600 $512,600 $609,380 EXPENSES TOTAL $426,208 $512,600 $512,600 $609,380 REVENUES LESS EXPENSES -$2,047 -$42,240 -$42,240 $10,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 315 502 - VEHICLE MAINTENANCE & REPLACEMENT FUND FUND DESCRIPTION This fund was established in FY 1999/2000 to incorporate a method for the eventual replacement of the City's vehicles and associated equipment. The vehicles and equipment will be capitalized over its useful life expectancy. Beginning with FY 2015/2016 the fleet fuel and maintenance costs will also be tracked in this fund. The necessary funds to cover the costs incurred are transferred from the General Fund. BUDGET DETAIL 502 - Vehicle Maintenance & Equipment 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings $889 $2,000 $2,000 $2,000 (48510) Unrealized Gain/Loss Fmv -$2,492 $0 $0 $0 INVESTMENT INCOME TOTAL -$1,603 $2,000 $2,000 $2,000 Interfund Transfers (49100) Transfer In - General Fd $155,650 $160,650 $160,650 $146,750 (49251) Transfer In - Ab2766 $0 $32,000 $32,000 $100,000 INTERFUND TRANSFERS TOTAL $155,650 $192,650 $192,650 $246,750 REVENUES TOTAL $154,047 $194,650 $194,650 $248,750 Expenses Operating Exp (52312) Vehicle Maintenance $25,450 $38,750 $38,750 $38,750 (52330) Fuel $39,756 $64,900 $64,900 $51,000 (53000) Depreciation Expense $55,564 $0 $0 $0 OPERATING EXP TOTAL $120,770 $103,650 $103,650 $89,750 Capital Outlay Exp (56115) Vehicles $0 $102,000 $107,457 $135,000 CAPITAL OUTLAY EXP TOTAL $0 $102,000 $107,457 $135,000 EXPENSES TOTAL $120,770 $205,650 $211,107 $224,750 REVENUES LESS EXPENSES $33,277 -$11,000 -$16,457 $24,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 316 503 - EQUIPMENT MAINTENANCE & REPLACEMENT FUND FUND DESCRIPTION This fund has been established to assist the City in funding and anticipating various equipment replacement and/or enhancements. The equipment will be capitalized over the life expectancy and the amount will be transferred into this fund from the General Fund. BUDGET DETAIL 503 - Equipment Maintenance & Replacement 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues State Revenue (43135) State Grant-Solar App $0 $0 $0 $60,000 STATE REVENUE TOTAL $0 $0 $0 $60,000 Investment Income (48500) Investment Earnings $5,781 $8,000 $8,000 $8,000 (48510) Unrealized Gain/Loss Fmv -$16,205 $0 $0 $0 INVESTMENT INCOME TOTAL -$10,424 $8,000 $8,000 $8,000 Interfund Transfers (49100) Transfer In - General Fd $289,000 $791,300 $791,300 $0 INTERFUND TRANSFERS TOTAL $289,000 $791,300 $791,300 $0 REVENUES TOTAL $278,576 $799,300 $799,300 $68,000 Expenses Operating Exp (53000) Depreciation Expense $141,857 $0 $0 $0 OPERATING EXP TOTAL $141,857 $0 $0 $0 Capital Outlay Exp (56130) Computer Eq - Hardware Exp $0 $355,800 $536,203 $727,500 (56135) Computer Eq - Software Exp $26,598 $500,000 $793,413 $1,000,000 CAPITAL OUTLAY EXP TOTAL $26,598 $855,800 $1,329,616 $1,727,500 EXPENSES TOTAL $168,455 $855,800 $1,329,616 $1,727,500 REVENUES LESS EXPENSES $110,121 -$56,500 -$530,316 -$1,659,500 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 317 504 - BUILDING FACILITY & MAINTENANCE FUND FUND DESCRIPTION This fund was established in FY 2012/2013 to incorporate a method to fund the eventual replacement of equipment and capital repairs at City Hall, Diamond Bar Center and other City facilities. BUDGET DETAIL (REVENUES) 504 - Building Facility & Maintenance 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Investment Income (48500) Investment Earnings $4,951 $10,800 $10,800 $10,800 (48510) Unrealized Gain/Loss Fmv -$13,878 $0 $0 $0 INVESTMENT INCOME TOTAL -$8,927 $10,800 $10,800 $10,800 Interfund Transfers (49100) Transfer In - General Fd $914,136 $100,000 $100,000 $100,000 INTERFUND TRANSFERS TOTAL $914,136 $100,000 $100,000 $100,000 TOTAL $905,209 $110,800 $110,800 $110,800 BUDGET DETAIL (EXPENSES) 504 - Building Facility & Maintenance 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Operating Exp (53000) Depreciation Expense $3,742 $0 $0 $0 OPERATING EXP TOTAL $3,742 $0 $0 $0 Capital Outlay Exp (56100) Capital Outlay Expense $0 $235,000 $235,000 $201,000 CAPITAL OUTLAY EXP TOTAL $0 $235,000 $235,000 $201,000 Interfund Transfer Out (59301) Transfer Out - Cip Fund $3,245 $0 $0 $0 INTERFUND TRANSFER OUT TOTAL $3,245 $0 $0 $0 TOTAL $6,987 $235,000 $235,000 $201,000 City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 318 601 - OTHER POST EMPLOYMENT BENEFITS (OPEB) TRUST FUND FUND DESCRIPTION This fund was established in accordance with the GASB Statement 74 (previously GASB 43) for Post Employment Benefit Plans Other Than Pension Plans. BUDGET DETAIL 601 - OPEB Trust 2021 - 22 Actual 2022-23 Adopted Budget 2022-23 Revised Budget 2023-24 Proposed Budget Revenues Investment Income (48500) Investment Earnings -$57,476 $26,600 $26,600 $26,600 INVESTMENT INCOME TOTAL -$57,476 $26,600 $26,600 $26,600 Interfund Transfers (49105) Transfer In - Opeb Reserve $88,000 $88,000 $88,000 $88,000 INTERFUND TRANSFERS TOTAL $88,000 $88,000 $88,000 $88,000 REVENUES TOTAL $30,524 $114,600 $114,600 $114,600 REVENUES LESS EXPENSES $30,524 $114,600 $114,600 $114,600 Powered by OpenGov City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 319 GLOSSARY Accounting System - The set of records and procedures that are used to record, classify, and report information of the financial status and operations of an entity. Accrual - The basis of accounting by which revenues are recorded when earned and expenditures are recorded as soon as they result in liabilities for benefits received. Agency Fund - An assemblage of funds that one government agency holds on behalf of another government agency. Appropriation - Money set aside by the City Council for a specific purpose. Appropriation Limit - The calculated dollar amount that restricts the ability to receive and appropriate proceeds of taxes. Balanced Budget - A budget in which sources of income (revenue) is equal to spending uses (expenditures). Baseline Budget - A baseline budget serves as the starting point for City departments' budget, and typically includes initial revenue and expenditure projections. Beginning/Ending Fund Balance - Unencumbered resources available in a fund from the prior/current year after payment of the prior/current year expenses. Budget - The City's financial plan for the 12 month period through June, which details spending priorities for the year and how the City will pay for them. Budget Calendar - The schedule of key dates or milestones, which the City follows in the preparation and adoption of the budget. Capital Improvement Program (CIP) - Funds used to account for the purchase or construction of major capital projects, which are not financed by proprietary, special assessment or trust funds. Capital Outlays - Expenditures for the acquisition of capital assets. Capital Project - Any improvement or acquisition of major facilities with a useful life of at least five years such as roads, bridges, buildings, or land. Carry-over - Funding approved in the current budget but not expended during a particular fiscal year. These appropriations are carried forward into the next fiscal year for their original intended purpose. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 320 Community Development Block Grants (CDBG) - Funds established to account for revenues from the federal government and expenditures as prescribed under the Community Development Block Grant program. Cost Allocation - A method used to charge general fund overhead costs to other funds such as an Internal Service Fund. Debt - An obligation resulting from the borrowing of money or for the purchase of goods and services. Debt Service - Interest and principal payments on debt issued for major projects. Department - An organizational unit comprised of programs or divisions. Encumbrance - A legal obligation to pay funds, an expenditure of which has not yet occurred. Expense - A cost incurred for operations, maintenance, interest or other charges. Fee - A general term used for any charge levied by government for providing a service or performing an activity. Fiscal Year (FY) - A 12-month accounting period that doesn't necessarily correspond to the calendar year. Diamond Bar's fiscal year starts on July 1 and in any given year and ends on June 30 of the following year. Franchise Fees - Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Waste Hauler. Full-Time Equivalent (FTE) - A position converted to the decimal equivalent of a full-time position based on 2,080 hours per year. Fund - A self-balancing set of accounts. Fund Balance - The amount of financial resources in a given fund that are not restricted to fund existing commitments and are therefore available for any use permitted for the fund. Gann Limit (Proposition 4) - Under this article of the California Constitution, the City must compute an annual appropriation limit that states a ceiling on the total amount of tax revenues the City can appropriate annually. General Fund - A general fund typically is the chief operating fund of a government. Interfund Transfers - Payments from one fund to another fund, primarily for work or services provided. Internal Service Fund - A fund accounting for centralized services provided to various City departments where the cost is reimbursed. Operating Budget - The annual appropriation of funds for on-going program costs, which include salaries, benefits, maintenance, operation, and capital outlay items. Operating Costs - Estimated expenses that can be expected to occur. PERS or CalPERS - The California Public Employees Retirement System, which is the agency providing pension benefits to all city employees. Restricted Fund Balance - The part of a fund that is legally limited to a specific use. Revenue - Sources of income that finance the operations of government. 7.1.b Packet Pg. 321 Sales and Use Tax - As a result of the Bradley-Burns Local Sales and Use tax law, 1% of the Sales & Use Tax is to be distributed to the City. Special Revenue Funds - A fund that collects revenues that are restricted by the City, State or federal government as the method by which they may be spent. Transient Occupancy Tax (TOT) - These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Unrestricted Fund Balance - The part of a fund not restricted for a specific use and available for general use. Vehicle License Fee (VLF) - Are collected by the State of California when vehicles are registered with the California Department of Motor Vehicles and distributed to various public agencies, including the City. 7.1.b Packet Pg. 322 APPROPRIATION LIMIT CALCULATION (GANN LIMIT) Article XIIIB of the California State Constitution, more commonly referred to as the Gann Initiative or Gann Limit, was approved by California voters in November 1979 and placed limits on the amount of proceeds of taxes that state and local governmental agencies can receive and spend in one year. The limit is different for each agency and the limit changes each year. Each year's limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79 in each agency, modified for changes in inflation and population in each subsequent year. For cities which incorporated after 1978-79, such as the City of Diamond Bar, the initial appropriations limit was set by the voters at the time of incorporation. The City of Diamond Bar's base year is 1989-90. Each year the City Council must adopt, by resolution an appropriations limit for the following year. The factor that the City uses to compute the appropriation limit is based on the growth factor of the County population change over the prior year and the change in the California per capita income. By using this factor the City will have an appropriation limit of $59,112,083 for FY 2023-24. City of Diamond Bar Budget Fiscal Year 23/24 www.diamondbarca.gov 7.1.b Packet Pg. 323 CITY OF DIAMOND BAR ANNUAL APPROPRIATIONS LIMIT Fiscal Year 2023-24 1989-90 Base Year 9,882,416 1990-91 Adjusted Base 10,785,669 1991-92 Adjusted Base 11,585,192 1992-93 Adjusted Base 11,762,247 1993-94 Adjusted Base 12,275,495 1994-95 Adjusted Base 13,169,824 1995-96 Adjusted Base 14,005,207 1996-97 Adjusted Base 14,729,615 1997-98 Adjusted Base 15,608,665 1998-99 Adjusted Base 16,482,389 1999-00 Adjusted Base 17,561,562 2000-01 Adjusted Base 18,772,045 2001-02 Adjusted Base 20,576,003 2002-03 Adjusted Base 22,364,058 2003-04 Adjusted Base 24,723,466 2004-05 Adjusted Base (revision)25,886,770 2005-06 Adjusted Base (revision)27,569,946 2006-07 Adjusted Base 28,885,277 2007-08 Adjusted Base 30,379,173 2008-09 Adjusted Base 31,954,909 2009-10 Adjusted Base 33,809,489 2010-11 Adjusted Base 33,408,743 2011-12 Adjusted Base 34,377,442 2012-13 Adjusted Base 35,809,031 2013-14 Adjusted Base 37,902,186 2014-15 Adjusted Base 38,109,968 2015-16 Adjusted Base 39,891,361 2016-17 Adjusted Base 42,563,150 2017-18 Adjusted Base 44,385,292 2018-19 Adjusted Base 46,248,905 2019-20 Adjusted Base 48,024,685 2020-21 Adjusted Base 49,761,208 2021-22 Adjusted Base 53,402,669 2022-23 Adjusted Base 57,026,785 2023-24 Adjusted Base 59,112,083 7.1.b Packet Pg. 324 FUND & DEPARTMENT RELATIONSHIP 7.1.b Packet Pg. 325 RESOLUTION NO. 2023-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, SETTING THE PROPOSITION 4 (GANN) APPROPRIATIONS LIMIT FOR FISCAL YEAR 2023-24 FOR THE CITY OF DIAMOND BAR IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE GOVERNMENT CODE. WHEREAS, Article XIII B of the Constitution of the State of California (enacted with the passage of Proposition 4 in 1979 and modified with the passage of Proposition 111 in 1990), provides that the total annual appropriations limit of such entity for the prior year be adjusted for changes in the non-residential assessed valuation or the percentage change in the California Per Capita Income and population except as otherwise specifically provided for in said Article; and WHEREAS, Section 7910 of the Government Code provides that each year the governing body of each local jurisdiction shall, by resolution, establish its appropriations limit for the following fiscal year pursuant to Article XIII B at a regularly scheduled meeting or a noticed special meeting. Prior to such meeting, documentation used in the determination of the appropriation limit shall be available to the public; and WHEREAS, Proposition 111 as approved by the voters of the State of California, revised the method for calculating the Gann Spending Limit, it also requires a recorded voice vote of the City Council regarding which of the annual adjustment factors have been selected each year; and WHEREAS, Section 7902 (a) and 7902.6 of the Government Code sets forth the method for determining the appropriations limit for each local jurisdiction for the fiscal year; and WHEREAS, the City Council of the City of Diamond Bar wishes to establish the appropriation limit for fiscal year 2023-24 for the City of Diamond Bar. NOW, THEREFORE, the City Council of the City of Diamond Bar, California, does hereby resolve as follows: Section 1. That it is hereby found and determined that the documentation used in the determination of the appropriations limit for the City of Diamond Bar for fiscal year 2023-2024 was available to the public in City offices of said City at least fifteen days prior to this date. Section 2. That the County of Los Angeles LAFCO, established the original appropriation limit for the newly incorporated City. 7.1.c Packet Pg. 326 Resolution No. 2023-17 2 Section 3. That the factors selected is the growth factor of the County population change over the prior year and the change in the California per capita income as the annual adjustment growth factor for use in calculating the Fiscal Year 2023-24 Appropriations Limit. Section 4. That the Appropriation Limit for the City of Diamond Bar as established in accordance with Section 7902(a) and Section 7902.6 of the California Government Code is $59,112,083 for fiscal year 2023-24. Section 5. That the Mayor of the City of Diamond Bar shall sign and the City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval. PASSED, APPROVED AND ADOPTED this 6th day of June, 2023. CITY OF DIAMOND BAR __________________________ Andrew Chou, Mayor ATTEST: I, Kristina Santana, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of June, 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Kristina Santana, City Clerk 7.1.c Packet Pg. 327 RESOLUTION NO. 2023-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY’S PERSONNEL RULES AND REGULATIONS EFFECTIVE JUNE 6, 2023. WHEREAS, the City Council of the City of Diamond Bar adopted Resolution No. 2020-14 on June 2, 2020 approving the City’s Personnel Rules and Regulations; and WHEREAS, the purpose of the Personnel Rules and Regulations is to facilitate efficient and economical services to the public and to establish lawful procedures for dealing with personnel matters; and WHEREAS, it is necessary from time to time to update the Personnel Rules and Regulations; and WHEREAS, the Personnel Rules and Regulations do not create any contract of employment, expressed or implied, or any rights in the nature of a contract; and WHEREAS, the City Council desires to observe the third Monday in January, known as Martin Luther King, Jr. Day, as a holiday. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: Section 1. That the Personnel Rules and Regulations are hereby amended as shown in Exhibit “A” attached hereto revising Rule XIII, Section 1- Holidays Observed, to include the observance of the Martin Luther King, Jr. holiday. Section 2. All other provisions of the City’s Personnel Rules and Regulations as adopted by City Council Resolution No. 2020-14 remain unchanged. Section 3. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval. PASSED, APPROVED AND ADOPTED this 6th day of June, 2023. CITY OF DIAMOND BAR __________________________ Andrew Chou, Mayor 7.1.d Packet Pg. 328 Resolution No. 2023-18 2 ATTEST: I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of June 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Kristina Santana, City Clerk Attachment: Exhibit “A” - Personnel Rules and Regulations, Rule XIII Holidays 7.1.d Packet Pg. 329 51 RULE XIII HOLIDAYS Section 1. Holidays Observed: The City’s observed paid holidays are as follows: 1. New Year’s Day (January 1) 1.2. Martin Luther King, Jr. Day (observed the third Monday in January) 2.3. President’s Day (observed the third Monday in February) 3.4. Memorial Day (observed the last Monday in May) 4.5. Independence Day (July 4) 5.6. Labor Day (observed the first Monday in September) 6.7. Veteran’s Day (November 11) 7.8. Thanksgiving Day 8.9. Day following Thanksgiving Day 9.10. Christmas Eve (December 24) 10.11. Christmas Day (December 25) 11.12. Eighteen (18) Floating Holiday Hours Holidays which fall on Saturday shall be observed the preceding Friday and holidays which fall on Sunday shall be observed on the following Monday. Paid holidays are only for the observed days. If an observed holiday falls on a nine (9) hour work day under the 9/80 work schedule, those employees on the 9/80 schedule shall receive nine (9) hours of holiday pay and those employees on a traditional work schedule shall receive eight (8) hours of holiday pay. If an observed holiday falls on an eight (8) hour work day under the 9/80 work schedule, those employees on the 9/80 schedule shall receive eight (8) hours of holiday pay and those employees on the traditional work schedule shall receive eight (8) hours of holiday pay. If a full-time employee is scheduled to work on a City observed holiday, they can opt to convert the eight (8) or nine (9) hours of holiday pay into floating holiday leave subject to the provisions of Section 2 below. Section 2. Floating Holidays: (a) Each full-time employee is allowed eighteen (18) hours floating holiday per calendar year, January through December. Regular part-time employees are allowed prorated floating holiday hours per calendar year, January through December based upon hours scheduled to work. (b) Floating Holiday hours are not cumulative and must be used during the above period or said employee will lose the allocated hours. EXHIBIT "A"7.1.e Packet Pg. 330 52 (c) Each employee must submit a request in advance, and approval must be given by the employee’s supervisor and Department Director. (d) An employee is eligible to use floating holiday hours as they are allocated. (e) Floating Holiday hours may be used in lieu of sick leave only if all other benefit time has been exhausted. Section 3. Eligibility for Holidays: All employees are eligible for holiday pay except the following: (a) Intermittent temporary part-time employees. (b) Temporary employees. Section 4. Prorated Holiday Pay: Regular part-time employees shall receive prorated pay for any holiday on which they are scheduled to work. 7.1.e Packet Pg. 331 RESOLUTION NO. 2023-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, AMENDING CITY OF DIAMOND BAR COMPENSATION PLAN AND FRINGE BENEFITS FOR FY 2023-2024. WHEREAS, the City Council of the City of Diamond Bar adopted and amended the City of Diamond Bar Compensation Plan (hereafter, the “Plan”) by adoption of Resolution No. 2022-32 for Fiscal Year 2022-23; and WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for Fiscal Year 2023-2024; and WHEREAS, the City Council of the City of Diamond Bar desires to revise the Plan to include a 3% cost of living adjustment on July 1, 2023 for all benefitted classifications of employment including all executive positions (Department Heads, Assistant City Manager and City Manager) as reflected in the attached compensation plan as “EXHIBIT A”, and WHEREAS, the City Council of the City of Diamond Bar desires to include an increase of $50 to the benefit allotment for all benefited classifications of employment including all executive positions (Department Heads, Assistant City Manager and City Manager) and City Council Members that may be used to purchase health coverage or placed into retirement plans. WHEREAS, the City Council of the City of Diamond Bar desires to establish four new full-time exempt positions as part of the City’s classification plan and salary schedule: Principal Management Analyst at salary grade 36E, Planning Manager at salary grade 40E, Senior Community Relations Coordinator at salary grade 36E and Community Relations Coordinator at salary grade 30E; and WHEREAS, the City Council of the City of Diamond Bar desires to reclassify two full-time Senior Management Analyst positions to Principal Management Analyst positions, one full-time Senior Planner position to a Planning Manager position, one full- time Associate Planner to a Senior Planner position and one full-time Public Information Coordinator to a Senior Community Relations Coordinator; and WHEREAS, the City Council of the City of Diamond Bar desires to fund five new full-time positions: three Management Analyst positions, one Community Relations Coordinator position and one Maintenance Worker position; and WHEREAS, the City Council of the City of Diamond Bar desires to change the job title of the Public Information Manager to Community Relations Manager and delete the Public Information Coordinator job classification. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond 7.1.f Packet Pg. 332 Resolution No. 2023-19 2 Bar, does hereby resolve as follows: Section 1. The Compensation and Benefits Plan adopted by Resolution 2022- 32 is hereby replaced in its entirety with the Compensation & Benefits Plan attached hereto as Exhibit A, which shall be effective July 1, 2023. Section 2. Four new full-time exempt positions be established as part of the City’s classification plan and salary schedule: Principal Management Analyst at salary grade 36E, Planning Manager at salary grade 40E, Senior Community Relations Coordinator at salary grade 36E and Community Relations Coordinator at salary grade 30E. Section 3. Two full-time Senior Management Analyst positions shall be reclassified to Principal Management Analyst positions, one full-time Senior Planner position shall be reclassified to a Planning Manager position, one full-time Associate Planner shall be reclassified to a Senior Planner position and one full-time Public Information Coordinator position shall be reclassified to a Senior Community Relations Coordinator position. Section 4. Five new full-time positions be funded including three Management Analysts at salary grade 24E, one Community Relations Coordinator at salary grade 30E and one Maintenance Worker at salary grade 6NE. Section 5. The job title of the Public Information Manager shall be changed to Community Relations Manager and the Public Information Coordinator position shall be deleted from the classification plan. Section 6. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval. PASSED, APPROVED AND ADOPTED this 6th day of June 2023. CITY OF DIAMOND BAR __________________________ Andrew Chou, Mayor ATTEST: I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of June 2023, by the following vote: 7.1.f Packet Pg. 333 Resolution No. 2023-19 3 AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: __________________________ Kristina Santana, City Clerk Attachment: Exhibit “A” – Compensation and Benefits Plan effective July 1, 2023 7.1.f Packet Pg. 334 CLASSIFICATION A B C Recreation Leader $15.50 $16.25 $17.00 Administrative Intern $16.00 $16.75 $17.50 Facility Attendant Maintenance Worker Senior Recreation Leader $17.50 $18.25 $19.00 Recreation Specialist $19.25 $20.00 $20.75 Schedule A CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2023 - 2024 PART-TIME/HOURLY NON-EXEMPT/NON-BENEFITED POSITIONS Effective July 1, 2023 Approved by City Council on June 6, 2023 EXHIBIT "A"7.1.g Packet Pg. 335 COMPENSATION PLAN BY POSITION FY 2023 - 2024 GRADE CLASSIFICATION A B C D E F G H8 Asst. Pre-School Teacher $16.49 $17.31 $18.18 $19.09 $20.04 $21.04 $22.09 H10 Pre-School Teacher $18.17 $19.08 $20.03 $21.03 $22.09 $23.19 $24.35 CITY OF DIAMOND BAR PART-TIME/HOURLY NON-EXEMPT/BENEFITED POSITIONS Schedule B Effective July 1, 2023 Approved by City Council on June 6, 2023 7.1.g Packet Pg. 336 GRADE CLASSIFICATION A B C D E F G 6NE Maintenance Worker $22.01 $23.11 $24.27 $25.48 $26.75 $28.09 $29.49 $1,760.77 $1,848.80 $1,941.24 $2,038.31 $2,140.22 $2,247.23 $2,359.59 $3,814.99 $4,005.74 $4,206.03 $4,416.33 $4,637.15 $4,869.01 $5,112.46 $45,779.92 $48,068.91 $50,472.36 $52,995.98 $55,645.78 $58,428.06 $61,349.47 7NE Recreation Specialist $22.56 $23.69 $24.87 $26.12 $27.42 $28.79 $30.23 Senior Office Specialist $1,804.78 $1,895.02 $1,989.77 $2,089.26 $2,193.73 $2,303.41 $2,418.58 $3,910.37 $4,105.88 $4,311.18 $4,526.74 $4,753.07 $4,990.73 $5,240.26 $46,924.40 $49,270.62 $51,734.15 $54,320.85 $57,036.90 $59,888.74 $62,883.18 10NE Senior Maintenance Worker $24.29 $25.51 $26.78 $28.12 $29.53 $31.01 $32.56 $1,943.56 $2,040.73 $2,142.77 $2,249.91 $2,362.40 $2,480.52 $2,604.55 $4,211.04 $4,421.59 $4,642.67 $4,874.80 $5,118.54 $5,374.47 $5,643.19 $50,532.46 $53,059.08 $55,712.04 $58,497.64 $61,422.52 $64,493.65 $67,718.33 14NE Administrative Assistant $26.82 $28.16 $29.57 $31.04 $32.60 $34.23 $35.94 Permit Technician $2,145.32 $2,252.59 $2,365.22 $2,483.48 $2,607.65 $2,738.04 $2,874.94 $4,648.20 $4,880.61 $5,124.64 $5,380.87 $5,649.92 $5,932.41 $6,229.03 $55,778.39 $58,567.31 $61,495.67 $64,570.46 $67,798.98 $71,188.93 $74,748.38 17NE Accounting, HR, Network/Systems, $28.88 $30.32 $31.84 $33.43 $35.10 $36.86 $38.70 Planning, Engineering Technician $2,310.28 $2,425.79 $2,547.08 $2,674.44 $2,808.16 $2,948.56 $3,095.99 Recreation Coordinator $5,005.60 $5,255.88 $5,518.68 $5,794.61 $6,084.34 $6,388.56 $6,707.98 Senior Administrative Assistant $60,067.22 $63,070.58 $66,224.11 $69,535.31 $73,012.08 $76,662.68 $80,495.82 Public Works Inspector 18NE Neighborhood Improvement Officer $29.60 $31.08 $32.63 $34.27 $35.98 $37.78 $39.67 Media Specialist $2,368.03 $2,486.44 $2,610.76 $2,741.30 $2,878.36 $3,022.28 $3,173.39 $5,130.74 $5,387.28 $5,656.64 $5,939.47 $6,236.45 $6,548.27 $6,875.68 $61,568.88 $64,647.33 $67,879.69 $71,273.68 $74,837.36 $78,579.23 $82,508.19 19NE Facilities & Asset Maintenance Tech.$30.34 $31.86 $33.45 $35.12 $36.88 $38.72 $40.66 $2,427.23 $2,548.60 $2,676.03 $2,809.83 $2,950.32 $3,097.84 $3,252.73 $5,259.01 $5,521.96 $5,798.06 $6,087.96 $6,392.36 $6,711.98 $7,047.58 $63,108.11 $66,263.51 $69,576.69 $73,055.52 $76,708.30 $80,543.71 $84,570.90 21NE Administrative Coordinator $31.88 $33.47 $35.14 $36.90 $38.75 $40.68 $42.72 Executive Assistant $2,550.11 $2,677.62 $2,811.50 $2,952.07 $3,099.68 $3,254.66 $3,417.40 Accountant $5,525.25 $5,801.51 $6,091.58 $6,396.16 $6,715.97 $7,051.77 $7,404.36 Permit Services Coordinator $66,302.95 $69,618.09 $73,099.00 $76,753.95 $80,591.65 $84,621.23 $88,852.29 23NE Assistant Engineer $33.49 $35.16 $36.92 $38.77 $40.71 $42.74 $44.88 Assistant Planner $2,679.21 $2,813.17 $2,953.83 $3,101.52 $3,256.60 $3,419.43 $3,590.40 Sr. Neighborhood Improvement Officer $5,804.96 $6,095.21 $6,399.97 $6,719.97 $7,055.97 $7,408.77 $7,779.21 $69,659.55 $73,142.53 $76,799.66 $80,639.64 $84,671.62 $88,905.21 $93,350.47 Effective July 1, 2023 Approved by City Council on June 6, 2023 Schedule CCITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2023 - 2024 FULL-TIME NON-EXEMPT BENEFITED POSITIONS 7.1.g Packet Pg. 337 GRADE CLASSIFICATION A B C D E F G 24E Management Analyst $34.33 $36.04 $37.85 $39.74 $41.72 $43.81 $46.00 $2,746.14 $2,883.45 $3,027.62 $3,179.00 $3,337.95 $3,504.85 $3,680.09 $5,949.97 $6,247.47 $6,559.84 $6,887.84 $7,232.23 $7,593.84 $7,973.53 $71,399.66 $74,969.64 $78,718.13 $82,654.03 $86,786.73 $91,126.07 $95,682.38 28E Recreation Supervisor $37.89 $39.79 $41.77 $43.86 $46.06 $48.36 $50.78 Senior Accountant $3,031.28 $3,182.85 $3,341.99 $3,509.09 $3,684.55 $3,868.77 $4,062.21 $6,567.78 $6,896.17 $7,240.98 $7,603.03 $7,983.18 $8,382.34 $8,801.46 $78,813.40 $82,754.07 $86,891.78 $91,236.37 $95,798.18 $100,588.09 $105,617.50 29E Information Systems Analyst $38.84 $40.78 $42.82 $44.96 $47.21 $49.57 $52.05 $3,107.07 $3,262.42 $3,425.54 $3,596.82 $3,776.66 $3,965.49 $4,163.77 $6,731.98 $7,068.57 $7,422.00 $7,793.10 $8,182.76 $8,591.90 $9,021.49 $80,783.71 $84,822.90 $89,064.04 $93,517.25 $98,193.11 $103,102.76 $108,257.90 30E Associate Planner $39.81 $41.80 $43.89 $46.08 $48.39 $50.81 $53.35 Senior Management Analyst $3,184.74 $3,343.98 $3,511.18 $3,686.74 $3,871.07 $4,064.63 $4,267.86 Community Relations Coordinator $6,900.27 $7,245.29 $7,607.55 $7,987.93 $8,387.33 $8,806.69 $9,247.03 $82,803.30 $86,943.46 $91,290.64 $95,855.17 $100,647.93 $105,680.32 $110,964.34 32E Facilities Maintenance Supervisor $41.82 $43.92 $46.11 $48.42 $50.84 $53.38 $56.05 Finance Supervisor $3,345.97 $3,513.27 $3,688.93 $3,873.38 $4,067.05 $4,270.40 $4,483.92 $7,249.60 $7,612.08 $7,992.69 $8,392.32 $8,811.94 $9,252.53 $9,715.16 $86,995.22 $91,344.98 $95,912.23 $100,707.84 $105,743.23 $111,030.39 $116,581.91 34E Associate Engineer $43.94 $46.14 $48.45 $50.87 $53.41 $56.08 $58.89 Public Information Coordinator $3,515.36 $3,691.13 $3,875.68 $4,069.47 $4,272.94 $4,486.59 $4,710.92 $7,616.61 $7,997.44 $8,397.32 $8,817.18 $9,258.04 $9,720.94 $10,206.99 $91,399.37 $95,969.33 $100,767.80 $105,806.19 $111,096.50 $116,651.33 $122,483.89 36E Parks, Street Maintenance Supt.$46.17 $48.47 $50.90 $53.44 $56.12 $58.92 $61.87 Recreation Superintendent $3,693.33 $3,877.99 $4,071.89 $4,275.49 $4,489.26 $4,713.72 $4,949.41 Senior Planner $8,002.20 $8,402.31 $8,822.43 $9,263.55 $9,726.73 $10,213.07 $10,723.72 Principal Management Analyst $96,026.46 $100,827.78 $105,869.17 $111,162.63 $116,720.76 $122,556.80 $128,684.64 Sr. Community Relations Coord. 37E Network/Systems Administrator $47.32 $49.69 $52.17 $54.78 $57.52 $60.39 $63.41 $3,785.66 $3,974.94 $4,173.69 $4,382.37 $4,601.49 $4,831.57 $5,073.14 $8,202.26 $8,612.37 $9,042.99 $9,495.14 $9,969.90 $10,468.39 $10,991.81 $98,427.11 $103,348.46 $108,515.89 $113,941.68 $119,638.76 $125,620.70 $131,901.74 40E Senior Civil Engineer $50.96 $53.51 $56.18 $58.99 $61.94 $65.04 $68.29 $4,076.74 $4,280.58 $4,494.61 $4,719.34 $4,955.30 $5,203.07 $5,463.22 $8,832.94 $9,274.58 $9,738.31 $10,225.23 $10,736.49 $11,273.31 $11,836.98 $105,995.24 $111,295.00 $116,859.75 $122,702.74 $128,837.87 $135,279.77 $142,043.76 41E Assistant to the City Manager $52.23 $54.84 $57.59 $60.47 $63.49 $66.66 $70.00 $4,178.66 $4,387.59 $4,606.97 $4,837.32 $5,079.19 $5,333.14 $5,599.80 $9,053.76 $9,506.45 $9,981.77 $10,480.86 $11,004.90 $11,555.15 $12,132.90 $108,645.12 $114,077.37 $119,781.24 $125,770.30 $132,058.82 $138,661.76 $145,594.85 Schedule D FY 2023 - 2024 COMPENSATION PLAN BY POSITION CITY OF DIAMOND BAR FULL-TIME EXEMPT BENEFITED POSITIONS Effective July 1, 2023 Approved by City Council on June 6, 2023 7.1.g Packet Pg. 338 GRADE CLASSIFICATION A B C D E F G 40E Community Relations Mgr.$50.96 $53.51 $56.18 $58.99 $61.94 $65.04 $68.29 Recreation Svcs. Manager $4,076.74 $4,280.58 $4,494.61 $4,719.34 $4,955.30 $5,203.07 $5,463.22 Planning Manager $8,832.94 $9,274.58 $9,738.31 $10,225.23 $10,736.49 $11,273.31 $11,836.98 $105,995.24 $111,295.00 $116,859.75 $122,702.74 $128,837.87 $135,279.77 $142,043.76 41E City Clerk $52.23 $54.84 $57.59 $60.47 $63.49 $66.66 $70.00 $4,178.66 $4,387.59 $4,606.97 $4,837.32 $5,079.19 $5,333.14 $5,599.80 $9,053.76 $9,506.45 $9,981.77 $10,480.86 $11,004.90 $11,555.15 $12,132.90 $108,645.12 $114,077.37 $119,781.24 $125,770.30 $132,058.82 $138,661.76 $145,594.85 44E Human Res. & Risk Manager $56.25 $59.06 $62.02 $65.12 $68.37 $71.79 $75.38 $4,499.96 $4,724.96 $4,961.20 $5,209.26 $5,469.73 $5,743.21 $6,030.37 $9,749.91 $10,237.40 $10,749.27 $11,286.74 $11,851.07 $12,443.63 $13,065.81 $116,998.90 $122,848.85 $128,991.29 $135,440.86 $142,212.90 $149,323.54 $156,789.72 46E Public Works Manager/$59.06 $62.02 $65.12 $68.37 $71.79 $75.38 $79.15 Assistant City Engineer $4,724.96 $4,961.20 $5,209.26 $5,469.73 $5,743.21 $6,030.37 $6,331.89 $10,237.40 $10,749.27 $11,286.74 $11,851.07 $12,443.63 $13,065.81 $13,719.10 $122,848.84 $128,991.28 $135,440.85 $142,212.89 $149,323.53 $156,789.71 $164,629.20 Schedule E CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2023 - 2024 FULL-TIME EXEMPT MANAGEMENT POSITIONS Effective July 1, 2023 Approved by City Council on June 6, 2023 7.1.g Packet Pg. 339 GRADE CLASSIFICATION A B C D E F G 51E Parks & Rec Director $66.82 $70.16 $73.67 $77.35 $81.22 $85.28 $89.55 $5,345.69 $5,612.98 $5,893.63 $6,188.31 $6,497.72 $6,822.61 $7,163.74 $11,582.33 $12,161.45 $12,769.52 $13,408.00 $14,078.40 $14,782.32 $15,521.44 $138,988.02 $145,937.42 $153,234.29 $160,896.01 $168,940.81 $177,387.85 $186,257.24 52E Deputy City Manager $68.53 $71.96 $75.56 $79.34 $83.30 $87.47 $91.84 $5,482.76 $5,756.90 $6,044.75 $6,346.98 $6,664.33 $6,997.55 $7,347.43 $11,879.32 $12,473.28 $13,096.95 $13,751.80 $14,439.39 $15,161.36 $15,919.42 $142,551.83 $149,679.42 $157,163.39 $165,021.56 $173,272.64 $181,936.27 $191,033.08 55E Community Dev. Director $73.80 $77.49 $81.37 $85.44 $89.71 $94.19 $98.90 Finance Director $5,904.34 $6,199.55 $6,509.53 $6,835.01 $7,176.76 $7,535.59 $7,912.37 Info. Systems Director $12,792.73 $13,432.36 $14,103.98 $14,809.18 $15,549.64 $16,327.12 $17,143.48 $153,512.72 $161,188.35 $169,247.77 $177,710.16 $186,595.67 $195,925.45 $205,721.72 58E City Engineer/PW Director $79.48 $83.45 $87.63 $92.01 $96.61 $101.44 $106.51 $6,358.32 $6,676.24 $7,010.05 $7,360.55 $7,728.58 $8,115.01 $8,520.76 $13,776.37 $14,465.18 $15,188.44 $15,947.87 $16,745.26 $17,582.52 $18,461.65 $165,316.39 $173,582.21 $182,261.32 $191,374.39 $200,943.11 $210,990.26 $221,539.77 59E Assistant City Manager $81.47 $85.54 $89.82 $94.31 $99.02 $103.97 $109.17 $6,517.28 $6,843.15 $7,185.30 $7,544.57 $7,921.80 $8,317.89 $8,733.78 $14,120.78 $14,826.81 $15,568.16 $16,346.56 $17,163.89 $18,022.09 $18,923.19 $169,449.31 $177,921.77 $186,817.86 $196,158.76 $205,966.69 $216,265.03 $227,078.28 N/A City Manager $125.55 $10,043.85 $21,761.67 $261,140.03 Schedule F CITY OF DIAMOND BAR COMPENSATION PLAN BY POSITION FY 2023 - 2024 FULL-TIME EXEMPT EXECUTIVE MANAGEMENT POSITIONS Effective July 1, 2023 Approved by City Council on June 6, 2023 7.1.g Packet Pg. 340 Schedule G Effective 7/1/2023 Approved by City Council 6/6/2023 1 CITY OF DIAMOND BAR FY 2023-2024 BENEFITS Benefits Paid By Eligibility Details Benefit Allotment City Paid Designated Officials, Regular Full-Time and Regular Part- Time employees upon hire. A monthly allotment of $1,620 (pro-rated for regular part-time employees) which can be applied to selected benefit options. a) Members of the City Council, Executive Management and employees defined as full-time exempt receive $1,650 per month. b) Premiums for selected benefits options are paid from the monthly benefit allotment. The total of all premiums for selected benefits that exceed the monthly health benefit allotment are paid at the employees’ expense as a bi- weekly pre-taxed payroll deduction. c) Employees who are not encumbering their entire benefit allotment will have those funds applied to a Section 457 deferred compensation plan offered through ICMA-RC. Health Benefit Allotment Designated officials, Regular Full-Time and Regular Part- Time employees upon hire or during the annual open enrollment period. Health coverage offered through the California Public Employees’ Retirement System (CalPERS). Employees may select from available HMO and PPO plan options. Premiums vary depending on the health plan selected. If health coverage is selected, the premium is deducted from the monthly benefit allotment. Dental City Paid*/ Benefit Allotment Designated Officials, Regular Full-Time and Regular Part- Time employees upon hire or during the annual open enrollment period. Two dental plans are available (Delta Care Prepaid or Delta Dental DPO) to Designated Officials, Regular Full-Time and Regular Part-Time employees and their eligible dependents. *The City pays for employee coverage. If dependent coverage is selected, the additional premium is deducted from the monthly benefit allotment. Delta Care Delta Care is a pre-paid dental plan, which offers affordable HMO coverage. This option provides orthodontics coverage. Delta Dental Delta Dental is Delta’s Preferred Option (DPO) plan, which allows visits to any dentist of choice. The program provides the maximum benefit when using a DPO dentist. DPO dentists are Delta dentists who have agreed to charge DPO patients reduced fees. Vision City Paid*/ Benefit Allotment Designated Officials, Regular Full-Time and Regular Part- Time employees upon hire or during the annual open enrollment period. *The City pays for employee coverage. If dependent coverage is selected, the premium is deducted from the monthly benefit allotment. Vision Services Plan (VSP) network provides exams, prescription glasses, contact lenses, and a second pair of glasses each year. Co-pays apply. Life/ ADD Insurance City Paid Designated Officials, Regular Full-Time and Regular Part- Time employees upon hire. Life Insurance and Accidental Death & Dismemberment (ADD) Insurance provided to all Designated Officials ($50,000 benefit); Executive Management ($200,000); Exempt Mgt. ($150,000); and Regular Full-Time and Regular Part- Time employees ($75,000 benefit). 7.1.g Packet Pg. 341 Schedule G Effective 7/1/2023 Approved by City Council 6/6/2023 2 Supplemental Life Insurance Employee Paid through the Benefit Allotment Designated Officials, Regular Full-Time and Regular Part- Time employees upon hire. This is an optional benefit. If Supplemental Life Insurance is selected, the premium is deducted from the monthly benefit allotment. Supplemental insurance is purchased in increments of $10,000 up to $300,000. A spouse is eligible up to half the amount selected by the employee in increments of $10,000. The cost for each $10,000 of coverage is based on age. State Disability Insurance (SDI) Employee Paid through mandatory payroll deduction Regular Full-Time, Regular Part-Time, Part-Time/seasonal, and intermittent employees upon hire. This benefit provides affordable, worker-funded benefits to eligible workers suffering a full or partial loss of wages due to disabilities which are not work related for up to 12 months. Disability also includes elective surgery and disabilities related to pregnancy or childbirth. Short-term & Long-term Disability (STD/LTD) City Paid Regular Full-Time and Regular Part- Time employees upon hire. This benefit provides income replacement in the event of a covered disability at 60% of salary up to a maximum of $1500 per week. Retirement City/ Employee Designated Officials, Regular Full-Time and Regular Part- Time employees upon hire. A comprehensive retirement through the Public Employees’ Retirement System (CalPERS). Regular Full-Time and Regular Part-Time employees of the City are automatically enrolled as a member of CalPERS and thus DO NOT participate in Social Security. To become vested in CalPERS an employee must be a member for a minimum of five (5) years. Current employees and employees hired after January 1, 2013 who are existing CalPERS members or a member of an agency with reciprocity with the City of Diamond Bar will be enrolled in the 2% @ 55 retirement benefit formula. Employees hired after January 1, 2013 who have never been a CalPERS member, or is a member of a retirement system (CalPERS) reciprocal but has a break in service longer than six months will be enrolled in the 2% @ 62 retirement benefit formula. Employees in this formula will contribute half of the normal benefit cost for this retirement benefit. Retirement Benefit for Designated Officials Ineligible for CalPERS City Paid (Contribution into City sponsored 457 Deferred Comp. Plan in amount equal to current CalPERS Emp. rate.) Designated Officials that are retired from CalPERS at time of election into office OR retire from CalPERS during term in office. City contribution to the Designated Official’s City sponsored 457 Deferred Compensation plan (ICMA-RC). The monthly contribution will be equal to the City’s current CalPERS rate of contribution for Employee only. (Such Designated Officials would not be eligible for CalPERS retirement benefits as CalPERS law prohibits re-enrollment after retirement.) Retirement- Deferred Compensation Employee mandatory payroll deduction. Part-Time/Seasonal and Intermittent employees upon hire. A minimum employee contribution rate of 7.5% pre-tax of wages to a City sponsored 457 Deferred Compensation plan (ICMA-RC). 1959 Survivor Benefit City/ Employee, through Benefit Allotment Designated Officials, Regular Full-Time and Regular Part- Time employees upon hire. This benefit, provided through CalPERS Retirement, is paid along with other death benefits, whether or not the employee was eligible to retire at the time of their death. The monthly benefit amount formula depends on the number of eligible survivors. 7.1.g Packet Pg. 342 Schedule G Effective 7/1/2023 Approved by City Council 6/6/2023 3 Employee Assistance Program (EAP) City Paid Designated Officials, Regular Full-Time and Regular Part- Time employees upon hire. Face-to-face assessment, treatment, and follow-up to help resolve a broad range of personal, work, and family problems. Employees and eligible family members can receive up to 5-sessions per incident with professional counselors for early intervention and treatment. Section 125 Cafeteria Plans/ Reimbursement Accounts Employee Paid Designated Officials, Regular Full-Time and Regular Part- Time employees upon hire. This is an optional benefit. At the beginning of the plan year, each participating employee selects an amount up to the maximum set by the City for each plan. The amount selected is calculated into a bi-weekly, pre-taxed payroll deduction. Healthcare Flexible Spending Account- Also known as a Healthcare Reimbursement Account, the employee may designate pre-tax dollars, up to a maximum of $2,500 per calendar year for out-of-pocket healthcare expenses not covered by their medical, dental, or vision insurance plans. Dependent Care Flexible Spending Account- Also known as a Day Care or Childcare Reimbursement Account, the designated pre-tax dollars, up to a maximum of $5,000 per household- per calendar year, must be related to expenses which are for dependent care that enables the employee to remain gainfully employed. COBRA Employee Paid Designated Officials, Regular Full-Time and Regular Part- Time employees, enrolled in qualifying health, dental, vision, and EAP plans. The Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) provides for the continuation of health care coverage to certain employees who terminated employment and beneficiaries of employees who die, become disabled or are divorced. Employees become eligible for continued coverage upon termination of service, whether voluntary or not (other than termination for gross misconduct), retirement or reduction in hours worked. For these employees and their dependents, continued coverage is available for the time period set forth by law, at their expense. Medicare City/ Employee, through mandatory payroll deduction Designated Officials, Regular Full-Time and all Part-Time employees upon hire. Pursuant to Revenue Billing 86-68 of the Internal Revenue Code, all employees hired after March 31, 1987 has 1.45 percent of their base salary deducted from their paycheck to be paid to Medicare. The City matches the 1.45 percent as mandated by law. Deferred Compensation Employee Paid Designated Officials, Regular Full-Time, Regular Part-Time and Temporary Part- Time employees upon hire. A Section 457 deferred compensation plan is made available through the International City Management Association (ICMA-RC) Retirement Corporation. Employees not encumbering their entire health benefit allotment will have those excess funds deferred into this plan. Employees may also elect to have additional contributions at their expense as a pre-taxed payroll deduction. Total deferral contributions 7.1.g Packet Pg. 343 Schedule G Effective 7/1/2023 Approved by City Council 6/6/2023 4 are not to exceed limits under Section 457 of the Internal Revenue Code. Temporary Part-Time employees are required to contribute 7.5% of their pre-tax salary to a deferred compensation account in lieu of participating in Social Security. Automobile Allowance City Paid Designated Officials, Executive Mgt. and Exempt Mgt. upon hire. A monthly car allowance of $120 for Exempt Management, $250 for Executive Management and $300 for City Council Members in lieu of mileage reimbursement. Tuition Reimbursement City Paid Regular Full-Time and Regular Part- Time employees upon hire. Full-time and regular part-time (on a pro-rated basis) employees are eligible to receive reimbursement in the amount of $1500 per fiscal year, for college-level or university-level educational courses. Personal Computer Loan Program Employee Paid Regular Full-Time and Regular Part- Time employees upon hire. Interest-free loans between $250 and $2,500 for the purpose of financing a personal computer, a printer, and/or City- compatible software are available to eligible employees so they can learn and gain experience by working with a personal computer away from the office and outside of regular business hours. An employee may purchase a more expensive system, but he/she must pay the balance over $2,500. The loan covers 90% of the total price of the equipment/software being purchased. The employee pays the remaining 10% of the purchase price at the time of purchase. Loans are made on a first-come, first-served basis based on available funds. Once the money for the employee loans has been obligated, the fund will be replenished through payroll deductions from outstanding loans. New loans will then be made as funds become available. Loans will be for a maximum term of 24 months and will be repaid through payroll deductions on a biweekly basis. Technology Stipend City Paid Executive Mgt., Exempt Mgt., and full-time staff based on emergency response responsibilities. Executive and Exempt Management are eligible to receive a monthly stipend of $100 as a reimbursement for the purchase and maintenance of personal cell phones, tablets, laptops, printers, and/or phone/internet service in order to conduct City business and to respond in emergency situations. Designated key full-time staff that are required to respond in emergency situations will be eligible for a $50 stipend on a monthly basis. 7.1.g Packet Pg. 344 RESOLUTION NO. 2023-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, ADOPTING THE STATEMENT OF INVESTMENT WHEREAS, it is the City’s policy to annually adopt the City Investment Policy; and WHEREAS, the Investment Policy is intended to provide guidelines for the prudent investment of the City’s temporarily idle cash and to outline the policies for maximizing the efficiency of the City’s cash management system. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby resolve as follows: Section 1. That the City Council of the City of Diamond Bar adopts the attached Statement of Investment Policy (Exhibit A). PASSED, APPROVED AND ADOPTED this 6th day of June, 2023. CITY OF DIAMOND BAR ________________________________ Andrew Chou, Mayor ATTEST: I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 6th day of June, 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: __________________________ Kristina Santana, City Clerk Attachment: Exhibit “A” – Investment Policy Effective July 1, 2023. 7.1.h Packet Pg. 345 City Council Policy and Procedure Number: 2023-01 Reviewed: Annually/As-Needed Effective Date: 07/01/2023 Revised Date(s): N/A Effective Date: 07/01/2023 Page 1 of 37 Investment Policy 1. Policy 1.1 This Statement is intended to provide guidelines for the prudent investment of the City of Diamond Bar’s (“City”) temporarily idle cash and to outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its pooled funds in accordance with the applicable local, state and federal laws. It is the policy of the City Council to review, update and adopt the City's Investment Policy on an annual basis. 2. Scope 2.1 This investment policy applies to all financial assets of the City of Diamond Bar. The Policy applies to the following funds and is accounted for in the City’s annual audited financial statements. a. General Fund b. Special Revenue Funds c. Debt Service Funds d. Capital Improvement Fund e. Internal Service Funds 3. Standards of Prudence 3.1 The City Treasurer (or Finance Director) authorized to make investment decisions on behalf of the City of Diamond Bar investing public funds 7.1.i Packet Pg. 346 Effective Date: 07/01/2023 Page 2 of 37 pursuant to this policy are trustees and therefore fiduciaries subject to the prudent investor standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City. Within the limitations of this section and considering individual investments as part of an overall strategy, the City Treasurer or Finance Director is authorized to acquire investments as authorized by law. 4. Investment Objectives 4.1 The investment of funds of the City of Diamond Bar is directed to the goals of safety, liquidity and yield. The authority governing investments for municipal governments is set forth in the Government Code, Sections 53600, et. seq. 4.1.1. Safety. Safety of principal is the foremost objective of the investment program. Investments of the City of Diamond Bar shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City of Diamond Bar will diversify its investments by investing funds among a variety of securities with independent returns. The City will operate only in those investments that are considered very safe. 4.1.2. Liquidity. The investment portfolio will remain sufficiently liquid to meet all operating requirements which might be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature at the same time as cash is needed to meet anticipated demands. Additionally, since all possible cash demands cannot be anticipated, the portfolio will consist largely of securities with active secondary or resale markets or local government investment pools which offer same-day liquidity for short-term funds. 4.1.3. Yield. The investment portfolio shall be designed with the objective of achieving a competitive market rate of return or yield, while taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance 7.1.i Packet Pg. 347 Effective Date: 07/01/2023 Page 3 of 37 compared to safety and liquidity. The core investments shall be limited to low risk securities to be held to maturity with the following exceptions: a. A security with declining credit may be sold early to minimize loss of principal. b. A security swap would improve the quality, yield or target duration of the portfolio. c. The liquidity needs of the portfolio require security to be sold. 5. Delegation of Authority 5.1 Authority to manage the City of Diamond Bar’s investment program is derived from Section 2.16.210 of the City of Diamond Bar’s Municipal Code which designates the City Manager to perform all duties associated with the legal function of the treasurer position. Management responsibility is hereby delegated to the City Treasurer who shall be responsible for all transactions undertaken and for establishing a system of controls to regulate the activities of subordinate officials, and their procedures in the absence of the Treasurer. 6. Ethics and Conflicts of Interest 6.1 Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Employees and investment officials are required to file annual disclosure statements as required for “public officials who manage public investments” (as defined and required by the Political Reform Act and related regulations, being Government Code Sections 81000 and the Fair Political Practices Commission [FPPC]). 7. Authorized Financial Dealers and Institutions 7.1 The Treasurer (or Finance Director) will maintain a list of approved financial institutions authorized to provide investment services to the public agency in the State of California. A determination should be made to insure that all approved broker/dealer firms and individuals covering the City of Diamond Bar are reputable and trustworthy. In addition, the broker/dealer firms should have the ability to meet all of their financial obligations in dealing with the City of Diamond Bar. The 7.1.i Packet Pg. 348 Effective Date: 07/01/2023 Page 4 of 37 firms and individuals covering the City of Diamond Bar should be knowledgeable and experienced in Public Agency investing and the investment products involved. No public deposit shall be made except in a qualified public depository as established by State law. All financial institutions and broker/dealers who desire to conduct investment transactions with the City of Diamond Bar must supply the City Treasurer or the Finance Director with the following: audited financial statements, proof of NASD certification, trading resolution, proof of State of California registration, completed broker/dealer questionnaire, certification of having read the City of Diamond Bar’s investment policy and depository contracts. An annual review of the financial condition and registrations of qualified bidders will be conducted by the Treasurer or the Finance Director. A current audited financial statement is required to be on file for each financial institution and broker/dealer with which the City of Diamond Bar invests. 8. Authorized and Suitable Investments 8.1. The City’s investments are governed by the California Government Code (CGC). Specific types of investments are defined in CGC 53635. Also, CGC 53635.2 permits the use of CGC 53601 investment instruments, therefore, both CGC 53601 et seq. and CGC 53635 et seq. are the governing sections pertaining to legal investments. Investments will only be made in authorized securities with a maturity date of five (5) years or less from the transaction settlement date. For the purpose of these investments, the compliance with the investment percentage(s), in regards to the total investment portfolio, shall be calculated on the date the investment is acquired. If the percentage is legally compliant on the date of purchase, then compliance with the law shall have been met. Investment California Legal Requirements City of Diamond Bar Requirements Government Obligations: U.S. Treasury and Agency Obligations (U.S. Treasury obligations are bills, notes and bonds issued by and direct obligations of the U.S. Government. Agency obligations are notes and Authorized by CGC 53601(b), (f) 1. No limit on amount in the portfolio 7.1.i Packet Pg. 349 Effective Date: 07/01/2023 Page 5 of 37 bonds of Federal agencies and government sponsored enterprises, although not direct obligations of the Treasury, they involve federal sponsorship or guarantees) Bankers Acceptances (A draft or bill of exchange accepted by a bank or trust company and brokered to investors in a secondary market. Its purpose is to facilitate trade and provide liquidity to the import-export markets). Authorized by CGC 53601(g) 1. Not to exceed 180 days 2. Not to exceed 40% of portfolio 3. Not to exceed 30% of portfolio if done with one bank. Commercial Paper (Short term, unsecured, promissory notes issued by firms in the open market. These notes are generally backed by a bank credit facility, guarantee/bond of indemnity or some other support agreement. Authorized by CGC 53601 (h), CGC 53601.2 & CGC 53635 (a) 1. Not to exceed 270 days 2. Not to exceed 25% of portfolio 3. No more than 10% of portfolio may be invested in a single issuer 4. Must be rated P-1 by Moody’s Investors Service or A-1 by Standard and Poor’s Medium Term Notes (Corporate notes, deposit notes and bank notes sold by an agent in the open market on a continually offered basis. These notes are debt obligations generally unsecured, although some issues come to market on a collateralized or securitized basis. Authorized by CGC 53601 (k), CGC 53601.2 1. Must have a minimum “A” rating 2. Not to exceed 30% of portfolio 3. Not to exceed 5% of portfolio with single issuer Negotiable Certificates of Deposit (Issued by commercial banks and thrift institutions against funds deposited for specified periods of time and earn specified or variable rates of interest. NCD’s differ from other CD’s because of their increased liquidity as they are actively traded on the secondary market. These deposits are uninsured and uncollateralized promissory notes. Authorized by CGC 53601 (i), GCC 53638 1. Not to exceed 30% portfolio 2. All purchases must be from institutions rated by a nationally recognized rating organization as designated by the Security and Exchange Commission. 7.1.i Packet Pg. 350 Effective Date: 07/01/2023 Page 6 of 37 Certificates of Deposit (Unsecured, direct obligations of a U.S. bank or savings & loan association. Federal Deposit Insurance Corporation (FDIC) coverage is provided for government deposits, but limited to the first $250,000 on deposit on behalf of a given entity at a single financial institution. California law requires that deposits of public funds shall be collateralized if not insured). Authorized by CGC 53635, 53635.2, 53635.8, 53636, 53637, 53638, 53641 1. Must not exceed 30% of portfolio 2. Deposits in excess of the $250,000 FDIC insured limit shall be collateralized at a level of 110% of market value of principal and accrued interest. Repurchase Agreement (These are agreements between an investor (the pool) who agrees to purchase securities and a seller (broker/dealer) who commits to repurchase these securities at a later date at the same price, plus interest). Authorized by CGC 53601 (j) 1. Market value of the security must be 102% or greater, and adjusted quarterly. 2. The minimal market value of 102% can’t be established by more than the next business day. 3. Requires a signed Master Repurchase Agreement from the participating bank or broker/dealer. Local Agency Obligations (Bonds, notes warrants or other evidences of indebtedness of any local agency or by a department, board or authority of any local agency within the 50 United States). Authorized by CGC 53601(a)(c)(d) 1. Must comply with the financial requirements pertaining to temporary borrowing (TRANS, RANS, GANS) as shown in CGC 53820 – 53858. 2. Minimum credit requirement – Issuers must be at or above the following investment grade from one of these rating firms: Standard & Poors – Sp-1 or A; Fitch – F- 1 or A; Moody’s – MIG 1 or A Money Market Funds Shares of beneficial interest issued by management companies. Shares represent ownership of diversified portfolio securities, which are redeemable at their net asset value). Authorized by CGC 53601 (l) 1. The pooled investments that comprise these funds must comply with 53601 and 53630 inclusive. Local Agency Investment Fund (LAIF) Authorized by CGC 16429.1 (b) 7.1.i Packet Pg. 351 Effective Date: 07/01/2023 Page 7 of 37 Provides high liquidity allowing deposits to be credited to the City’s checking account within twenty-four (24) hours. State Pool funds are operated directly by the Office of the State Treasurer, who commingles state and local funds. 1. No more than $75 million (LAIF account limit) permitted to be invested. Supranational United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or Inter-American Development Bank. Authorized by CGC 53601 (q) 1. Maximum maturity of five years or less 2. Eligible for purchase and sale within the United States 3. “AA” rated or better by an NRSRO 4. Not to exceed 30% of the portfolio 9. Prohibited and Restricted Categories of Investments 9.1 The following investments are either prohibited by law or authorized by law and prohibited by the City Treasurer. Inverse Floaters Prohibited by CGC 53601.6 Range Notes Prohibited by CGC 53601.6 Mortgage Derived, Interest-only Strips Prohibited by CGC 53601.6 Zero (“Strip”) Coupons Prohibited by CGC 53601.6 Futures Market Allowable by CGC 53601.6 Prohibited by City Treasurer Options Market Allowable by CGC 53601.6 Prohibited by City Treasurer Priority Obligations Allowable by CGC 53601 (n) Prohibited by City Treasurer 10. Review of Investment Portfolio 10.1 The securities held by the City of Diamond Bar must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 subsequent to the date of purchase the City Treasurer shall at least quarterly review the portfolio to identify those securities that do not comply. The City Treasurer shall establish procedures to report to the 7.1.i Packet Pg. 352 Effective Date: 07/01/2023 Page 8 of 37 City Council major and critical incidences of noncompliance identified through the review of the portfolio. Should any investment listed in Section 8 exceed a percentage-of- portfolio limitation due to an incident such as fluctuation in portfolio size, the affected securities may be held to maturity to avoid losses. When no loss is indicated, the Treasurer shall consider rebalancing the portfolio after evaluating the expected length of time that it will be imbalanced. Portfolio percentage limits are in place in order to ensure diversification of the City investment portfolio; a small temporary imbalance will not significantly impair that strategy. 11. Collateralization 11.1 Collateralization will be required on two types of investments: certificates of deposit and repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value of principal and accrued interest. The City Treasurer, at his/her discretion may waive the collateral requirement for deposits up to the maximum dollar amount which are covered by the Federal Deposit Insurance Corporation, currently $250,000. 12. Safekeeping and Custody 12.1 All security transactions, including collateral for repurchase agreements, entered into by the City of Diamond Bar shall be conducted on a delivery versus payment (DVP) basis. Securities will be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts. 13. Maximum Maturities 13.1 To the extent possible the City of Diamond Bar will attempt to match its investments with anticipated cash flow requirements. The prescribed method of the City of Diamond Bar shall be referred to as “layering” the investments. Monies not needed to cover immediate operating costs may be invested up to a five year maturity. 7.1.i Packet Pg. 353 Effective Date: 07/01/2023 Page 9 of 37 14. Internal Controls 14.1 The City Treasurer and the Finance Director shall establish procedures that separate the internal responsibility for management and accounting of the investment portfolio. An analysis by an independent, external auditor shall be conducted periodically to review internal controls, account activity and compliance with policies and procedures. 15. Reporting 15.1 As required by California Government Code Section 53607, a monthly report of investments will be provided to the City Council. The required elements of this report are as follows: a. Type of investment b. Issuer c. Date of Maturity d. Amount of deposit or cost of security e. Current market value of securities with maturity in excess of twelve months f. Statement relating the report to the Statement of Investment Policy g. Rate of interest h. Statement that there are sufficient funds to meet the next six months' obligations The basic premise underlying the City of Diamond Bar's investment philosophy is to insure that money is always available when needed. 16. Investment Policy Adoption 16.1 The City of Diamond Bar’s investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed annually by the City Council and any modifications made thereto must be approved by the City Council. 7.1.i Packet Pg. 354 Effective Date: 07/01/2023 Page 10 of 37 Attachments: Appendix A - Broker Dealer Questionnaire Appendix B - Glossary of Cash and Investment Management Terms Appendix C - Local Agency Investment Fund Description 7.1.i Packet Pg. 355 Effective Date: 07/01/2023 Page 11 of 37 APPENDIX A CITY OF DIAMOND BAR BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name of Firm: _________________________________________________________ 2. Address: ______________________________________________________________ 3. Telephone: ( ) ( ) ______ ___ ______ __ 4. Broker's Representative to the City (attach resume): Name: _________________________________________ Title: ____________________________________________ Telephone: ( ) 5. Manager/Partner-in-Charge (attach resume): Name: _________________________________________ Title: ___________________________________________ Telephone: ( ) __ 6. List all personnel who will be trading with or quoting securities to City employees (attach resume) Name: ________________________________________________________________ Title: __________________________________________________________________ Telephone: ( ) ( ) _____ _ ___ _____ __ 7.1.i Packet Pg. 356 Effective Date: 07/01/2023 Page 12 of 37 7. Which of the above personnel have read the City's investment policy? ________________________________________________________________________ ________________________________________________________________________ 8. Is your firm a primary dealer in United States Government Securities? 9. List the total volume of United States Government and Agency Securities for the last calendar year. Firm-wide $ _____________________ No. of Transactions Your local office $ ______________ No. of Transactions 10. Which instruments are offered regularly by your local office? ___ Treasury Bills ___ CMO’s ___ Treasury Notes/Bonds ___ Bank CD’s ___ BA’s (domestic) ___ S & L CD’s ___ BA’s (foreign) ___ Repos ___ Commercial Paper ___ Reverse Repos ___ Agencies (specify): ___ Other (specify): 11. References -- Please identify your most directly comparable public sector clients in our geographical area. Entity ________________________________ ______________________________ Contact _____________________________ _______________________________ Telephone ( )______________________ ( )___________________________ Client Since __________________________ _______________________________ 12. Have any of your clients ever sustained a loss on a securities transaction arising from a misunderstanding or misrepresentation of the risk characteristics of the instrument? If so, explain. Yes ____ No___ _________ 7.1.i Packet Pg. 357 Effective Date: 07/01/2023 Page 13 of 37 13. Has your local office ever subject to a regulatory or state/federal agency investigation for alleged improper, fraudulent, disreputable or unfair activities related to the sale of securities? Have any of your employees been so investigated? If so explain: 14. Has a client ever claimed in writing that your firm was responsible for investment losses? If so, explain. __________________________________________ 15. Explain your normal custody and delivery process. Who audits these fiduciary systems? Can you meet safekeeping requirements? ______________ 16. How many and what percentage of your transactions failed Last month? _________________ Last year? _______________ 17. Describe the capital line and trading limits of the office that would conduct business with the City of Diamond Bar. 18. Does your firm participate in the S.I.P.C. insurance program if not, explain. 7.1.i Packet Pg. 358 Effective Date: 07/01/2023 Page 14 of 37 19. What portfolio information, if any, do you require from your clients? 20. What reports, transactions, confirmations and paper trail will the City receive? 21. Does your firm offer investment training to your clients? ___Yes ___No 22. Please enclose the following: Latest audited financial statements. Samples of reports, transactions, and confirmations the City will receive. Samples of research reports and/or publications that your firm regularly provides to clients. Complete schedule of fees and charges for various transactions. 7.1.i Packet Pg. 359 Effective Date: 07/01/2023 Page 15 of 37 ***CERTIFICATION*** I hereby certify that I have personally read the Statement of Investment Policy of the City of Diamond Bar, and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our firm and the City of Diamond Bar. All sales personnel will be routinely informed of the City's investment objectives, horizons, outlooks, strategies and risk constraints whenever we are so advised by the City. We pledge to exercise due diligence in informing the City of Diamond Bar of all foreseeable risks associated with financial transactions conducted with our firm. Under penalties of perjury, the responses to this questionnaire are true and accurate to the best of my knowledge. Signed ________________________________ Date _______________________ Title ___________________________________ Countersignature* _____________________ Date _______________________ Title ___________________________________ * Company president or person in charge of government securities operations. 7.1.i Packet Pg. 360 Effective Date: 07/01/2023 Page 16 of 37 Appendix B Glossary of Cash and Investment Management Terms Accrued Interest. Interest earned but which has not yet been paid or received. Agency. See "Federal Agency Securities." Ask Price. Price at which a broker/dealer offers to sell a security to an investor. Also known as “offered price.” Asset Backed Securities (ABS). A fixed-income security backed by notes or receivables against assets other than real estate. Generally issued by special purpose companies that “own” the assets and issue the ABS. Examples include securities backed by auto loans, credit card receivables, home equity loans, manufactured housing loans, farm equipment loans and aircraft leases. Average Life. The average length of time that an issue of serial bonds and/or term bonds with a mandatory sinking fund feature is expected to be outstanding. Bankers' Acceptance (BA's). A draft or bill of exchange drawn upon and accepted by a bank. Frequently used to finance shipping of international goods. Used as a short-term credit instrument, bankers' acceptances are traded at a discount from face value as a money market instrument in the secondary market on the basis of the credit quality of the guaranteeing bank. Basis Point. One hundredth of one percent, or 0.01%. Thus 1% equals 100 basis points. Bearer Security. A security whose ownership is determined by the holder of the physical security. Typically, there is no registration on the issuer’s books. Title to bearer securities is transferred by delivery of the physical security or certificate. Also known as “physical securities.” Benchmark Bills: In November 1999, FNMA introduced its Benchmark Bills program, a short-term debt securities issuance program to supplement its existing discount note program. The program includes a schedule of larger, weekly issues in three- and six-month maturities and biweekly issues in one-year for Benchmark Bills. Each issue is brought to market via a Dutch (single price) auction. FNMA conducts a weekly auction for each Benchmark Bill maturity and accepts both competitive and non-competitive bids through a web based 7.1.i Packet Pg. 361 Effective Date: 07/01/2023 Page 17 of 37 auction system. This program is in addition to the variety of other discount note maturities, with rates posted on a daily basis, which FNMA offers. FNMA's Benchmark Bills are unsecured general obligations that are issued in book- entry form through the Federal Reserve Banks. There are no periodic payments of interest on Benchmark Bills, which are sold at a discount from the principal amount and payable at par at maturity. Issues under the Benchmark program constitute the same credit standing as other FNMA discount notes; they simply add organization and liquidity to the short-term Agency discount note market. Benchmark Notes/Bonds: Benchmark Notes and Bonds are a series of FNMA “bullet” maturities (non-callable) issued according to a pre-announced calendar. Under its Benchmark Notes/Bonds program, 2, 3, 5, 10 and 30- year maturities are issued each quarter. Each Benchmark Notes new issue has a minimum size of $4 billion, 30- year new issues having a minimum size of $1 billion, with re-openings based on investor demand to further enhance liquidity. The amount of non-callable issuance has allowed FNMA to build a yield curve in Benchmark Notes and Bonds in maturities ranging from 2 to 30 years. The liquidity emanating from these large size issues has facilitated favorable financing opportunities through the development of a liquid overnight and term repo market. Issues under the Benchmark program constitute the same credit standing as other FNMA issues; they simply add organization and liquidity to the intermediate- and long-term Agency market. Benchmark. A market index used as a comparative basis for measuring the performance of an investment portfolio. A performance benchmark should represent a close correlation to investment guidelines, risk tolerance and duration of the actual portfolio's investments. Bid Price. Price at which a broker/dealer offers to purchase a security from an investor. Bond Market Association (BMA). The bond market trade association representing the largest securities markets in the world. In addition to publishing a Master Repurchase Agreement, widely accepted as the industry standard document for Repurchase Agreements, the BMA also recommends bond market closures and early closes due to holidays. Bond. Financial obligation for which the issuer promises to pay the bondholder (the purchaser or owner of the bond) a specified stream of future cash flows, including periodic interest payments and a principal repayment. 7.1.i Packet Pg. 362 Effective Date: 07/01/2023 Page 18 of 37 Book Entry Securities. Securities that are recorded in a customer’s account electronically through one of the financial markets electronic delivery and custody systems, such as the Fed Securities wire, DTC and PTC (as opposed to bearer or physical securities). The trend is toward a certificate-free society in order to cut down on paperwork and to diminish investors’ concerns about the certificates themselves. The vast majority of securities are now book entry securities. Book Value. The value at which a debt security is reflected on the holder's records at any point in time. Book value is also called “amortized cost” as it represents the original cost of an investment adjusted for amortization of premium or accretion of discount. Also called “carrying value.” Book value can vary over time as an investment approaches maturity and differs from “market value” in that it is not affected by changes in market interest rates. Broker/Dealer. A person or firm transacting securities business with customers. A “broker” acts as an agent between buyers and sellers, and receives a commission for these services. A “dealer” buys and sells financial assets from its own portfolio. A dealer takes risk by owning inventory of securities, whereas a broker merely matches up buyers and sellers. See also "Primary Dealer." Bullet Notes/Bonds. Notes or bonds that have a single maturity date and are non-callable. California Local Agency Bonds: Bonds that are issued by a California county, city, city and county, including a chartered city or county, school district, community college district, public district, county board of education, county superintendent of schools, or any public or municipal corporation. Call Date. Date at which a call option may be or is exercised. Call Option. The right, but not the obligation, of an issuer of a security to redeem a security at a specified value and at a specified date or dates prior to its stated maturity date. Most fixed-income calls are a par, but can be at any previously established price. Securities issued with a call provision typically carry a higher yield than similar securities issued without a call feature. There are three primary types of call options (1) European - one-time calls, (2) Bermudan - periodically on a predetermined schedule (quarterly, semi-annual, annual), and (3) American - continuously callable at any time on or after the call date. There is usually a notice period of at least 5 business days prior to a call date. 7.1.i Packet Pg. 363 Effective Date: 07/01/2023 Page 19 of 37 Callable Bonds/Notes. Securities, which contain an imbedded call option giving the issuer, the right to redeem the securities prior to maturity at a predetermined price and time. Certificate of Deposit (CD). Bank obligation issued by a financial institution generally offering a fixed rate of return (coupon) for a specified period of time (maturity). Can be as long as 10 years to maturity, but most CDs purchased by public agencies are one year and under. Collateral. Investment securities or other property that a borrower pledges to secure repayment of a loan, secure deposits of public monies, or provide security for a repurchase agreement. Collateralization. Process by which a borrower pledges securities, property, or other deposits for securing the repayment of a loan and/or security. Collateralized Mortgage Obligation (CMO). A security that pools together mortgages and separates them into short, medium, and long-term positions (called tranches). Tranches are set up to pay different rates of interest depending upon their maturity. Interest payments are usually paid monthly. In “plain vanilla” CMOs, principal is not paid on a tranche until all shorter tranches have been paid off. This system provides interest and principal in a more predictable manner. A single pool of mortgages can be carved up into numerous tranches each with its own payment and risk characteristics. Commercial Paper. Short term unsecured promissory note issued by a company or financial institution. Issued at a discount and matures for par or face value. Usually a maximum maturity of 270 days, and given a short-term debt rating by one or more NRSROs. Convexity. A measure of a bond's price sensitivity to changing interest rates. A high convexity indicates greater sensitivity of a bond's price to interest rate changes. Corporate Note. A debt instrument issued by a corporation with a maturity of greater than one year and less than ten years. Counterparty. The other party in a two party financial transaction. "Counterparty risk" refers to the risk that the other party, to a transaction, will fail in its related obligations. For example, the bank or broker/dealer in a repurchase agreement. 7.1.i Packet Pg. 364 Effective Date: 07/01/2023 Page 20 of 37 Coupon Rate. Annual rate of interest on a debt security, expressed as a percentage of the bond’s face value. Current Yield. Annual rate of return on a bond based on its price. Calculated as (coupon rate / price), but does not accurately reflect a bond’s true yield level. Custody. Safekeeping services offered by a bank, financial institution or trust company, referred to as the “custodian.” Service normally includes the holding and reporting of the customer's securities, the collection and disbursement of income, securities settlement and market values. Dealer. A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account. Delivery Versus Payment (DVP). Settlement procedure in which securities are delivered versus payment of cash, but only after cash has been received. Most security transactions, including those through the Fed Securities Wire system and DTC, are done DVP as a protection for both the buyer and seller of securities. Depository Trust Company (DTC). A firm through which members can use a computer to arrange for securities to be delivered to other members without physical delivery of certificates. A member of the Federal Reserve System and owned mostly by the New York Stock Exchange, the Depository Trust Company uses computerized debit and credit entries. Most corporate securities, commercial paper, CDs and BAs clear through DTC. Derivatives. For hedging purposes, common derivatives are options, futures, swaps and swaptions. All Collateralized Mortgage Obligations (“CMOs”) are derivatives. (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities). Derivative Security. Financial instrument created from, or whose value depends upon, one or more underlying assets or indexes of asset values. Designated Bond. FFCB’s regularly issued, liquid, non-callable securities that generally have a 2 or 3 year original maturity. New issues of Designated Bonds are $1 billion or larger. Re-openings of existing Designated Bond issues are generally a minimum of $100 million. Designated Bonds are offered through a 7.1.i Packet Pg. 365 Effective Date: 07/01/2023 Page 21 of 37 syndicate of two to six dealers. Twice each month the Funding Corporation announces its intention to issue a new Designated Bond, reopen an existing issue, or to not issue or reopen a Designated Bond. Issues under the Designated Bond program constitute the same credit standing as other FFCB issues; they simply add organization and liquidity to the intermediate- and long-term Agency market. Discount Notes. Unsecured general obligations issued by Federal Agencies at a discount. Discount notes mature at par and can range in maturity from overnight to one year. Very large primary (new issue) and secondary markets. Discount Rate. Rate charged by the system of Federal Reserve Banks on overnight loans to member banks. Changes to this rate are administered by the Federal Reserve and closely mirror changes to the “fed funds rate.” Discount Securities. Non-interest bearing money market instruments that are issued at discount and redeemed at maturity for full face value. Examples include: U.S. Treasury Bills, Federal Agency Discount Notes, Bankers' Acceptances and Commercial Paper. Discount. The amount by which a bond or other financial instrument sells below its face value. See also "Premium." Diversification. Dividing investment funds among a variety of security types, maturities, industries and issuers offering potentially independent returns. Dollar Price. A bond’s cost expressed as a percentage of its face value. For example, a bond quoted at a dollar price of 95 ½, would have a principal cost of $955 per $1,000 of face value. Duff & Phelps. One of several NRSROs that provide credit ratings on corporate and bank debt issues. Duration. The weighted average maturity of a security’s or portfolio’s cash flows, where the present values of the cash flows serve as the weights. The greater the duration of a security/portfolio, the greater its percentage price volatility with respect to changes in interest rates. Used as a measure of risk and a key tool for managing a portfolio versus a benchmark and for hedging risk. There are also different kinds of duration used for different purposes (e.g. MacAuley Duration, Modified Duration). Fannie Mae. See "Federal National Mortgage Association." 7.1.i Packet Pg. 366 Effective Date: 07/01/2023 Page 22 of 37 Fed Money Wire. A computerized communications system that connects the Federal Reserve System with its member banks, certain U. S. Treasury offices, and the Washington D.C. office of the Commodity Credit Corporation. The Fed Money Wire is the book entry system used to transfer cash balances between banks for themselves and for customer accounts. Fed Securities Wire. A computerized communications system that facilitates book entry transfer of securities between banks, brokers and customer accounts, used primarily for settlement of U.S. Treasury and Federal Agency securities. Fed. See "Federal Reserve System." Federal Agency Security. A debt instrument issued by one of the Federal Agencies. Federal Agencies are considered second in credit quality and liquidity only to U.S. Treasuries. Federal Agency. Government sponsored/owned entity created by the U.S. Congress, generally for the purpose of acting as a financial intermediary by borrowing in the marketplace and directing proceeds to specific areas of the economy considered to otherwise have restricted access to credit markets. The largest Federal Agencies are GNMA, FNMA, FHLMC, FHLB, FFCB, SLMA, and TVA. Federal Deposit Insurance Corporation (FDIC). Federal agency that insures deposits at commercial banks, currently to a limit of $250,000 per depositor per bank. Federal Farm Credit Bank (FFCB). One of the large Federal Agencies. A government sponsored enterprise (GSE) system that is a network of cooperatively-owned lending institutions that provides credit services to farmers, agricultural cooperatives and rural utilities. The FFCBs act as financial intermediaries that borrow money in the capital markets and use the proceeds to make loans and provide other assistance to farmers and farm-affiliated businesses. Consists of the consolidated operations of the Banks for Cooperatives, Federal Intermediate Credit Banks, and Federal Land Banks. Frequent issuer of discount notes, agency notes and callable agency securities. FFCB debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and agricultural industry. Also issues notes under its “designated note” program. 7.1.i Packet Pg. 367 Effective Date: 07/01/2023 Page 23 of 37 Federal Funds (Fed Funds). Funds placed in Federal Reserve Banks by depository institutions in excess of current reserve requirements, and frequently loaned or borrowed on an overnight basis between depository institutions. Federal Funds Rate (Fed Funds Rate). The interest rate charged by a depository institution lending Federal Funds to another depository institution. The Federal Reserve influences this rate by establishing a "target" Fed Funds rate associated with the Fed's management of monetary policy. Federal Home Loan Bank System (FHLB). One of the large Federal Agencies. A government sponsored enterprise (GSE) system, consisting of wholesale banks (currently twelve district banks) owned by their member banks, which provides correspondent banking services and credit to various financial institutions, financed by the issuance of securities. The principal purpose of the FHLB is to add liquidity to the mortgage markets. Although FHLB does not directly fund mortgages, it provides a stable supply of credit to thrift institutions that make new mortgage loans. FHLB debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes and callable agency securities. Also issues notes under its “global note” and “TAP” programs. Federal Home Loan Mortgage Corporation (FHLMC or "Freddie Mac"). One of the large Federal Agencies. A government sponsored public corporation (GSE) that provides stability and assistance to the secondary market for home mortgages by purchasing first mortgages and participation interests financed by the sale of debt and guaranteed mortgage backed securities. FHLMC debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes, callable agency securities and MBS. Also issues notes under its “reference note” program. Federal National Mortgage Association (FNMA or "Fannie Mae"). One of the large Federal Agencies. A government sponsored public corporation (GSE) that provides liquidity to the residential mortgage market by purchasing mortgage loans from lenders, financed by the issuance of debt securities and MBS (pools of mortgages packaged together as a security). FNMA debt is not an obligation of, nor is it guaranteed by the U.S. government, although it is considered to have minimal credit risk due to its importance to the U.S. financial system and housing market. Frequent issuer of discount notes, agency notes, callable agency securities and MBS. Also issues notes under its “benchmark note” program. 7.1.i Packet Pg. 368 Effective Date: 07/01/2023 Page 24 of 37 Federal Reserve Bank. One of the 12 distinct banks of the Federal Reserve System. Federal Reserve System (the Fed). The independent central bank system of the United States that establishes and conducts the nation's monetary policy. This is accomplished in three major ways: (1) raising or lowering bank reserve requirements, (2) raising or lowering the target Fed Funds Rate and Discount Rate, and (3) in open market operations by buying and selling government securities. The Federal Reserve System is made up of twelve Federal Reserve District Banks, their branches, and many national and state banks throughout the nation. It is headed by the seven member Board of Governors known as the “Federal Reserve Board” and headed by its Chairman. Financial Industry Regulatory Authority, Inc (FINRA). A private corporation that acts as a self-regulatory organization (SRO). FINRA is the successor to the National Association of Securities Dealers, Inc. (NASD). Though sometimes mistaken for a government agency, it is a non-governmental organization that performs financial regulation of member brokerage firms and exchange markets. The government also has a regulatory arm for investments, the Securities and Exchange Commission. Fiscal Agent/Paying Agent. A bank or trust company that acts, under a trust agreement with a corporation or municipality, in the capacity of general treasurer. The agent performs such duties as making coupon payments, paying rents, redeeming bonds, and handling taxes relating to the issuance of bonds. Fitch Investors Service, Inc. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. Floating Rate Security (FRN or “floater”). A bond with an interest rate that is adjusted according to changes in an interest rate or index. Differs from variable-rate debt in that the changes to the rate take place immediately when the index changes, rather than on a predetermined schedule. See also “Variable Rate Security.” Freddie Mac. See "Federal Home Loan Mortgage Corporation". Ginnie Mae. See "Government National Mortgage Association". Global Notes: Notes designed to qualify for immediate trading in both the domestic U.S. capital market and in foreign markets around the globe. Usually 7.1.i Packet Pg. 369 Effective Date: 07/01/2023 Page 25 of 37 large issues that are sold to investors worldwide and therefore have excellent liquidity. Despite their global sales, global notes sold in the U.S. are typically denominated in U.S. dollars. Government National Mortgage Association (GNMA or "Ginnie Mae"). One of the large Federal Agencies. Government-owned Federal Agency that acquires, packages, and resells mortgages and mortgage purchase commitments in the form of mortgage-backed securities. Largest issuer of mortgage pass-through securities. GNMA debt is guaranteed by the full faith and credit of the U.S. government (one of the few agencies that is actually full faith and credit of the U.S.). Government Securities. An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bills, Notes, Bonds, and SLGS." Government Sponsored Enterprise (GSE). Privately owned entity subject to federal regulation and supervision, created by the U.S. Congress to reduce the cost of capital for certain borrowing sectors of the economy such as students, farmers, and homeowners. GSEs carry the implicit backing of the U.S. Government, but they are not direct obligations of the U.S. Government. For this reason, these securities will offer a yield premium over U.S. Treasuries. Some consider GSEs to be stealth recipients of corporate welfare. Examples of GSEs include: FHLB, FHLMC, FNMA and SLMA. Government Sponsored Enterprise Security. A security issued by a Government Sponsored Enterprise. Considered Federal Agency Securities. Index. A compilation of statistical data that tracks changes in the economy or in financial markets. Interest-Only (IO) STRIP. A security based solely on the interest payments from the bond. After the principal has been repaid, interest payments stop and the value of the security falls to nothing. Therefore, IOs are considered risky investments. Usually associated with mortgage-backed securities. Internal Controls. An internal control structure ensures that the assets of the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and 7.1.i Packet Pg. 370 Effective Date: 07/01/2023 Page 26 of 37 benefits requires estimates and judgments by management. Internal controls should address the following points: 1. Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer. 2. Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved. 3. Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping. 4. Avoidance of physical delivery securities - Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities. 5. Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities. 6. Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures. 7. Development of a wire transfer agreement with the lead bank and third-party custodian - The designated official should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers. Inverse Floater. A floating rate security structured in such a way that it reacts inversely to the direction of interest rates. Considered risky as their value moves 7.1.i Packet Pg. 371 Effective Date: 07/01/2023 Page 27 of 37 in the opposite direction of normal fixed-income investments and whose interest rate can fall to zero. Investment Advisor. A company that provides professional advice managing portfolios, investment recommendations and/or research in exchange for a management fee. Investment Adviser Act of 1940. Federal legislation that sets the standards by which investment companies, such as mutual funds, are regulated in the areas of advertising, promotion, performance reporting requirements, and securities valuations. Investment Grade. Bonds considered suitable for preservation of invested capital; bonds rated a minimum of Baa3 by Moody’s, BBB- by Standard & Poor’s, or BBB- by Fitch. Although “BBB” rated bonds are considered investment grade, most public agencies cannot invest in securities rated below “A.” Liquidity. Relative ease of converting an asset into cash without significant loss of value. Also, a relative measure of cash and near-cash items in a portfolio of assets. Also, a term describing the marketability of a money market security correlating to the narrowness of the spread between the bid and ask prices. Local Agency Investment Fund (LAIF): A voluntary investment fund open to state and local government entities and certain non-profit organizations in California in which organization pools their funds for investment. LAIF is managed by the State Treasurer’s Office. Long-Term Core Investment Program. Funds that are not needed within a one year period. Market Value. The fair market value of a security or commodity. The price at which a willing buyer and seller would pay for a security. Mark-to-market. Adjusting the value of an asset to its market value, reflecting in the process unrealized gains or losses. Master Repurchase Agreement. A widely accepted standard agreement form published by the Bond Market Association (BMA) that is used to govern and document Repurchase Agreements and protect the interest of parties in a repo transaction. 7.1.i Packet Pg. 372 Effective Date: 07/01/2023 Page 28 of 37 Maturity Date. Date on which principal payment of a financial obligation is to be paid. Medium Term Notes (MTN's). Used frequently to refer to corporate notes of medium maturity (5-years and under). Technically, any debt security issued by a corporate or depository institution with a maturity from 1 to 10 years and issued under an MTN shelf registration. Usually issued in smaller issues with varying coupons and maturities, and underwritten by a variety of broker/dealers (as opposed to large corporate deals issued and underwritten all at once in large size and with a fixed coupon and maturity). Money Market. The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptance, etc.) are issued and traded. Money Market Mutual Fund (MMF). A type of mutual fund that invests solely in money market instruments, such as: U.S. Treasury bills, commercial paper, bankers' acceptances, and repurchase agreements. Money market mutual funds are registered with the SEC under the Investment Company Act of 1940 and are subject “rule 2a-7” which significantly limits average maturity and credit quality of holdings. MMF’s are managed to maintain a stable net asset value (NAV) of $1.00. Many MMFs carry ratings by a NRSRO. Moody's Investors Service. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. Mortgage Backed Securities (MBS). Mortgage-backed securities represent an ownership interest in a pool of mortgage loans made by financial institutions, such as savings and loans, commercial banks, or mortgage companies, to finance the borrower's purchase of a home or other real estate. The majority of MBS are issued and/or guaranteed by GNMA, FNMA and FHLMC. There are a variety of MBS structures, some of which can be very risky and complicated. All MBS have reinvestment risk as actual principal and interest payments are dependent on the payment of the underlying mortgages which can be prepaid by mortgage holders to refinance and lower rates or simply because the underlying property was sold. Mortgage Pass-Through Securities. A pool of residential mortgage loans with the monthly interest and principal distributed to investors on a pro-rata basis. Largest issuer is GNMA. 7.1.i Packet Pg. 373 Effective Date: 07/01/2023 Page 29 of 37 Municipal Note/Bond. A debt instrument issued by a state or local government unit or public agency. The vast majority of municipals are exempt from state and federal income tax, although some non-qualified issues are taxable. Mutual Fund. Portfolio of securities professionally managed by a registered investment company that issues shares to investors. Many different types of mutual funds exist (bond, equity, money fund); all except money market funds operate on a variable net asset value (NAV). Negotiable Certificate of Deposit (Negotiable CD). Large denomination CDs ($100,000 and larger) that are issued in bearer form and can be traded in the secondary market. Net Asset Value. The market value of one share of an investment company, such as a mutual fund. This figure is calculated by totaling a fund's assets which includes securities, cash, and any accrued earnings, subtracting this from the fund's liabilities and dividing this total by the number of shares outstanding. This is calculated once a day based on the closing price for each security in the fund's portfolio. (See below.) [(Total assets) - (Liabilities)]/(Number of shares outstanding) NRSRO. A “Nationally Recognized Statistical Rating Organization.” A designated rating organization that the SEC has deemed a strong national presence in the U.S. NRSROs provide credit ratings on corporate and bank debt issues. Only ratings of a NRSRO may be used for the regulatory purposes of rating. Includes Moody’s, S&P, Fitch and Duff & Phelps. Offered Price. See also "Ask Price." Open Market Operations. Federal Reserve monetary policy tactic entailing the purchase or sale of government securities in the open market by the Federal Reserve System from and to primary dealers in order to influence the money supply, credit conditions, and interest rates. Par Value. Face value, stated value or maturity value of a security. Physical Delivery. Delivery of readily available underlying assets at contract maturity. Portfolio. Collection of securities and investments held by an investor. 7.1.i Packet Pg. 374 Effective Date: 07/01/2023 Page 30 of 37 Premium. The amount by which a bond or other financial instrument sells above its face value. See also "Discount." Primary Dealer. Any of a group of designated government securities dealers designated by to the Federal Reserve Bank of New York. Primary dealers can buy and sell government securities directly with the Fed. Primary dealers also submit daily reports of market activity and security positions held to the Fed and are subject to its informal oversight. Primary dealers are considered the largest players in the U.S. Treasury securities market. Prime Paper. Commercial paper of high quality. Highest rated paper is A-1+/A-1 by S&P and P-1 by Moody’s. Principal. Face value of a financial instrument on which interest accrues. May be less than par value if some principal has been repaid or retired. For a transaction, principal is par value times price and includes any premium or discount. Prudent Investor Standard. Standard that requires that when investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency. More stringent than the “prudent person” standard as it implies a level of knowledge commensurate with the responsibility at hand. Range Note. A type of structured note that accrues interest daily at a set coupon rate that is tied to an index. Most range notes have two coupon levels; a higher accrual rate for the period the index is within a designated range, the lower accrual rate for the period that the index falls outside the designated range. This lower rate may be zero and may result in zero earnings. Rate of Return. Amount of income received from an investment, expressed as a percentage of the amount invested. Realized Gains (Losses). The difference between the sale price of an investment and its book value. Gains/losses are “realized” when the security is actually sold, as compared to “unrealized” gains/losses which are based on current market value. See “Unrealized Gains (Losses).” 7.1.i Packet Pg. 375 Effective Date: 07/01/2023 Page 31 of 37 Reference Bills: FHLMC’s short-term debt program created to supplement its existing discount note program by offering issues from one month through one year, auctioned on a weekly or on an alternating four-week basis (depending upon maturity) offered in sizeable volumes ($1 billion and up) on a cycle of regular, standardized issuance. Globally sponsored and distributed, Reference Bill issues are intended to encourage active trading and market-making and facilitate the development of a term repo market. The program was designed to offer predictable supply, pricing transparency and liquidity, thereby providing alternatives to U.S. Treasury bills. FHLMC’s Reference Bills are unsecured general corporate obligations. This program supplements the corporation’s existing discount note program. Issues under the Reference program constitute the same credit standing as other FHLMC discount notes; they simply add organization and liquidity to the short-term Agency discount note market. Reference Notes: FHLMC’s intermediate-term debt program with issuances of 2, 3, 5, 10 and 30-year maturities. Initial issuances range from $2 - $6 billion with re- openings ranging $1 - $4 billion. The notes are high-quality bullet structures securities that pay interest semiannually. Issues under the Reference program constitute the same credit standing as other FHLMC notes; they simply add organization and liquidity to the intermediate- and long-term Agency market. Repurchase Agreement (Repo). A short-term investment vehicle where an investor agrees to buy securities from a counterparty and simultaneously agrees to resell the securities back to the counterparty at an agreed upon time and for an agreed upon price. The difference between the purchase price and the sale price represents interest earned on the agreement. In effect, it represents a collateralized loan to the investor, where the securities are the collateral. Can be DVP, where securities are delivered to the investor’s custodial bank, or “tri- party” where the securities are delivered to a third party intermediary. Any type of security can be used as “collateral,” but only some types provide the investor with special bankruptcy protection under the law. Repos should be undertaken only when an appropriate BMA approved master repurchase agreement is in place. Reverse Repurchase Agreement (Reverse Repo). A repo from the point of view of the original seller of securities. Used by dealers to finance their inventory of securities by essentially borrowing at short-term rates. Can also be used to leverage a portfolio and in this sense, can be considered risky if used improperly. 7.1.i Packet Pg. 376 Effective Date: 07/01/2023 Page 32 of 37 Safekeeping. Service offered for a fee, usually by financial institutions, for the holding of securities and other valuables. Safekeeping is a component of custody services. Secondary Market. Markets for the purchase and sale of any previously issued financial instrument. Securities Lending. An arrangement between and investor and a custody bank that allows the custody bank to “loan” the investors investment holdings, reinvest the proceeds in permitted investments, and shares any profits with the investor. Should be governed by a securities lending agreement. Can increase the risk of a portfolio in that the investor takes on the default risk on the reinvestment at the discretion of the custodian. Sinking Fund. A separate accumulation of cash or investments (including earnings on investments) in a fund in accordance with the terms of a trust agreement or indenture, funded by periodic deposits by the issuer (or other entity responsible for debt service), for the purpose of assuring timely availability of moneys for payment of debt service. Usually used in connection with term bonds. Spread. The difference between the price of a security and similar maturity U.S. Treasury investments, expressed in percentage terms or basis points. A spread can also be the absolute difference in yield between two securities. The securities can be in different markets or within the same securities market between different credits, sectors, or other relevant factors. Standard & Poor's. One of several NRSROs that provide credit ratings on corporate and municipal debt issues. STRIPS (Separate Trading of Registered Interest and Principal of Securities). Acronym applied to U.S. Treasury securities that have had their coupons and principal repayments separated into individual zero-coupon Treasury securities. The same technique and "strips" description can be applied to non-Treasury securities (e.g. FNMA strips). Structured Notes. Notes that have imbedded into their structure options such as step-up coupons or derivative- based returns. Supranational Debt. The debt of an international or multi-lateral financial agency used to finance economic and infrastructure development, 7.1.i Packet Pg. 377 Effective Date: 07/01/2023 Page 33 of 37 environmental protection, poverty reduction and renewable energy around the world. Supranational debt is typically rated AAA by most NRSRO’s as these entities are well-capitalized, have significant capital commitments from a diverse capital base, conservative lending and risk management practices and strong supervision. Swap. Trading one asset for another. TAP Notes: Federal Agency notes issued under the FHLB TAP program. Launched in 6/99 as a refinement to the FHLB bullet bond auction process. In a break from the FHLB’s traditional practice of bringing numerous small issues to market with similar maturities, the TAP Issue Program uses the four most common maturities and reopens them up regularly through a competitive auction. These maturities (2, 3, 5 and 10 year) will remain open for the calendar quarter, after which they will be closed and a new series of TAP issues will be opened to replace them. This reduces the number of separate bullet bonds issued, but generates enhanced awareness and liquidity in the marketplace through increased issue size and secondary market volume. Tennessee Valley Authority (TVA). One of the large Federal Agencies. A wholly owned corporation of the United States government that was established in 1933 to develop the resources of the Tennessee Valley region in order to strengthen the regional and national economy and the national defense. Power operations are separated from non-power operations. TVA securities represent obligations of TVA, payable solely from TVA's net power proceeds, and are neither obligations of nor guaranteed by the United States. TVA is currently authorized to issue debt up to $30 billion. Under this authorization, TVA may also obtain advances from the U.S. Treasury of up to $150 million. Frequent issuer of discount notes, agency notes and callable agency securities. Total Return. Investment performance measured over a period of time that includes coupon interest, interest on interest, and both realized and unrealized gains or losses. Total return includes, therefore, any market value appreciation/depreciation on investments held at period end. Treasuries. Collective term used to describe debt instruments backed by the U.S. Government and issued through the U.S. Department of the Treasury. Includes Treasury bills, Treasury notes, and Treasury bonds. Also a benchmark term used as a basis by which the yields of non-Treasury securities are compared (e.g., "trading at 50 basis points over Treasuries"). 7.1.i Packet Pg. 378 Effective Date: 07/01/2023 Page 34 of 37 Treasury Bills (T-Bills). Short-term direct obligations of the United States Government issued with an original term of one year or less. Treasury bills are sold at a discount from face value and do not pay interest before maturity. The difference between the purchase price of the bill and the maturity value is the interest earned on the bill. Currently, the U.S. Treasury issues 4-week, 13-week and 26-week T-Bills Treasury Bonds. Long-term interest-bearing debt securities backed by the U.S. Government and issued with maturities of ten years and longer by the U.S. Department of the Treasury. The Treasury stopped issuing Treasury Bonds in August 2001. Treasury Notes. Intermediate interest-bearing debt securities backed by the U.S. Government and issued with maturities ranging from one to ten years by the U.S. Department of the Treasury. The Treasury currently issues 2-year, 5-year and 10-year Treasury Notes. Trustee. A bank designated by an issuer of securities as the custodian of funds and official representative of bondholders. Trustees are appointed to insure compliance with the bond documents and to represent bondholders in enforcing their contract with the issuer. Uniform Net Capital Rule. SEC regulation 15C3-1 that outlines the minimum net capital ratio (ratio of indebtedness to net liquid capital) of member firms and non-member broker/dealers. Unrealized Gains (Losses). The difference between the market value of an investment and its book value. Gains/losses are “realized” when the security is actually sold, as compared to “unrealized” gains/losses which are based on current market value. See also “Realized Gains (Losses).” Variable-Rate Security. A bond that bears interest at a rate that varies over time based on a specified schedule of adjustment (e.g., daily, weekly, monthly, semi- annually or annually). See also “Floating Rate Note.” Weighted Average Maturity (or just “Average Maturity”). The average maturity of all securities and investments of a portfolio, determined by multiplying the par or principal value of each security or investment by its maturity (days or years), summing the products, and dividing the sum by the total principal value of the portfolio. A simple measure of risk of a fixed-income portfolio. 7.1.i Packet Pg. 379 Effective Date: 07/01/2023 Page 35 of 37 Weighted Average Maturity to Call. The average maturity of all securities and investments of a portfolio, adjusted to substitute the first call date per security for maturity date for those securities with call provisions. Yield Curve. A graphic depiction of yields on like securities in relation to remaining maturities spread over a time line. The traditional yield curve depicts yields on U.S. Treasuries, although yield curves exist for Federal Agencies and various credit quality corporates as well. Yield curves can be positively sloped (normal) where longer-term investments have higher yields, or “inverted” (uncommon) where longer-term investments have lower yields than shorter ones. Yield to Call (YTC). Same as “Yield to Maturity,” except the return is measured to the first call date rather than the maturity date. Yield to call can be significantly higher or lower than a security’s yield to maturity. Yield to Maturity (YTM). Calculated return on an investment, assuming all cash flows from the security are reinvested at the same original yield. Can be higher or lower than the coupon rate depending on market rates and whether the security was purchased at a premium or discount. There are different conventions for calculating YTM for various types of securities. Yield. There are numerous methods of yield determination. In this glossary, see also "Current Yield,” "Yield Curve," "Yield to Call" and "Yield to Maturity." 7.1.i Packet Pg. 380 Effective Date: 07/01/2023 Page 36 of 37 Appendix C Local Agency Investment Fund Program Description The Local Agency Investment Fund (LAIF) is a voluntary program created by statute in 1977 as an investment alternative for California’s local governments and special districts and it continues today under Treasurer John Chiang’s administration. The enabling legislation for the LAIF is Section 16429.1 et seq. of the California Government Code. This program offers local agencies the opportunity to participate in a major portfolio which invests hundreds of millions of dollars, using the investment expertise of the Treasurer’s Office investment staff at no additional cost to the taxpayer. The LAIF is part of the Pooled Money Investment Account (PIMA). The PMIA began in 1955 and oversight is provided by the Pooled Money Investment Board (PMIB) and an in-house Investment Committee. The PMIB members are the State Treasurer, Director of Finance and State Controller. The Local Investment Advisory Board (LIAB) provides oversight for LAIF. The Board consists of five members as designated by statute. The Chairman is the State Treasurer or his designated representative. Two members qualified by training and experience in the field of investment or finance, and the State Treasurer appoints two members who are treasurers, finance or fiscal officers or business managers employed by any county, city or local district or municipal corporation of this state. The term of each appointment is two years or at the pleasure of the Treasurer. All securities are purchased under the authority of Government Code Section 16430 and 16480.4. The State Treasurer’s Office takes delivery of all securities purchased on a delivery versus payment basis using a third party custodian. All investments are purchased at market and a market valuation is conducted monthly. Additionally, the PMIA has Policies, Goals, and Objectives for the portfolio to make certain that our goals of Safety, Liquidity and Yield are not jeopardized, and that prudent management prevails. These policies are formulated by investment staff and reviewed by both the PMIB and the LIAB on an annual basis. 7.1.i Packet Pg. 381 Effective Date: 07/01/2023 Page 37 of 37 The State Treasurer’s Office is audited by the Bureau of State Audits on an annual basis and the resulting opinion is posted to the STO website following its publication. The Bureau of State Audits also has a continuing audit process throughout the year. All investments and LAIF claims are audited on a daily basis by the State Controller’s Office as well as an in-house audit process involving three separate divisions. Under Federal Law, the State of California cannot declare bankruptcy, thereby allowing the Government Code Section 16429.3 to stand. This Section states that “moneys placed with the Treasurer for deposit in the LAIF by cities, counties, special districts, nonprofit corporations, or qualified quasi-governmental agencies shall not be subject to either of the following: (a) transfer or loan pursuant to Sections 16310, 16312, or 16313, or (b) impoundment or seizure by any state official or state agency.” During the 2002 legislative session, California Government Code Section 16429.4 was added to the LAIF’s enabling legislation. The Section states that “right of a city, county, city and county, special district, nonprofit corporation, or qualified quasi-governmental agency to withdraw its deposited moneys from the LAIF, upon demand, may not be altered, impaired, or denied in any way, by any state official or state agency based upon the state’s failure to adopt a State Budget by July 1 of each new fiscal year.” State Treasurer’s Office Local Agency Investment Fund P.O. Box 942809 Sacramento, CA 94209-0001 (916)653-3001 http://www.treasurer.ca.gov/pmia-laif 7.1.i Packet Pg. 382