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Home My WebLink About2023.05.02 - Minutes - Regular MeetingCITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 MAY 21 2023 STUDY SESSION2 Public Comments: Adjournment: 5:00 p.m., Room CC-08, SCAQMD Draft Fiscal Year 2023-2024 Capital Improvement Program Budget None Offered 6:14 p.m. CALL TO ORDER: Mayor Chou called the Regular City Council meeting to order at 6:30 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765 PLEDGE OF ALLEGIANCE: Council Member Teng led the Pledge of Allegiance. INVOCATION: Reverend Tino Cordova, Diamond Bar United Church of Christ, provided the Invocation. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, Mayor Pro Tern Stan Liu and Mayor Andrew Chou Staff present: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; Alfa Lopez, Senior Management Analyst; David Liu, Public Works Director; Hal Ghafari, Public Works Manager/Assistant City Engineer; Jason Jacobsen, Finance Director; Cecilia Arellano, Public Information Coordinator; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff present telephonically: Amy Haug, Human Resources and Risk Manager; Greg Gubman, Community Development Director; Christy Murphey, Recreation Superintendent Also present in person: Deputy Aaron Scheller, Los Angeles County Sheriff's Department. APPROVAL OF AGENDA: Mayor Chou approved the agenda as presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclamation Declaring May 2023 Water Awareness Month The City Council presented the proclamation to Board Member Scarlett Kwong, Second Vice President - Division V, Walnut Valley Water District, who encouraged residents to continue conserving water. MAY 21 2023 PAGE 2 CITY COUNCIL 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: NONE 3. PUBLIC COMMENTS: Cynthia Yu, Diamond Bar Library, spoke about upcoming library programs, activities and events. Additional information is available online at www.lacountylibrary.org 4. SCHEDULE OF FUTURE EVENTS. CM/Fox presented the Schedule of Future Events. 5. CONSENT CALENDAR: C/Tye moved, C/Low seconded, to approve the Consent Calendar with the exception of Item 5.4 pulled by C/Tye for further consideration. Motion carried 5.0 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu, M/Chou NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: None 5.1 APPROVED CITY COUNCIL MINUTES FOR: 5.1.1 APRIL 18, 2023 STUDY SESSION 5.1.2 APRIL 18, 2023 REGULAR CITY COUNCIL MEETING 5.2 RATIFIED CHECK REGISTER DATED APRIL 12, 2023 THROUGH APRIL 25, 2023 TOTALING $1,048,694.33. 5.3 APPROVED THE MARCH 2O23 TREASURER'S STATEMENT. 5.5 APPROVED AND AUTHORIZED THE CITY MANAGER TO PROVIDE REQUIRED NOTICE EXTENDING THE AMENDED AND RESTATED AGREEMENT BETWEEN THE CITY OF DIAMOND BAR AND VALLEY VISTA SERVICES FOR BIN ROLL -OFF BOX CUSTOMER SOLID WASTE MANAGEMENT SERVICES, AND THE AMENDED AND RESTATED AGREEMENT BETWEEN THE CITY OF DIAMOND BAR AND USA WASTE OF CALIFORNIA, INC. (WASTE MANAGEMENT) 5.6 APPROVED AND AUTHORIZED THE CITY MANAGER TO SIGN THE CONSULTING SERVICES AGREEMENT WITH PBLA ENGINEERING, INC. IN THE NOT -TO -EXCEED AMOUNT OF $211,193, PLUS A CONTINGENCY AMOUNT OF $207007 FOR A TOTAL AUTHORIZATION AMOUNT OF $231,200; APPROPRIATED $81,200 FROM GENERAL FUND (FUND 100) TO FULLY FUND THE DESIGN SERVICES; AND, DETERMINED THAT APPROVAL OF THE DESIGN SERVICE MAY 212023 PAGE 3 CITY COUNCIL AGREEMENT FOR THE PROPOSED PROJECTS ARE NOT SUBJECT TO ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES ARTICLE 18, SECTION 15262. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 5.4 RECOGNIZED FEMA AND CALOES REIMBURSEMENT FOR SYCAMORE CANYON PARK HILLSIDE REPAIR PROJECT IN THE AMOUNT OF $708,785623 IN THE PARK DEVELOPMENT FUND 262. C/Tye recognized that it was five years ago this month that hillside repair was completed, and that it has taken seven years to recover funds from FEMA and CalOES. He expressed his gratitude to staff for ongoing monitoring of the situation until the City was reimbursed. CM/Fox expressed his appreciation to Assistant to the City Manager Santos who continued to contact CalOES and FEMA on a regular basis as well as, the Public Works Department for providing countless documents in order to get the final reimbursement. C/Tye moved, C/Low seconded, to approve Consent Calendar Item 5.4. Motion carried by the following Roll Call vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS ABSENT: COUNCIL MEMBERS 6. PUBLIC HEARINGS: NONE 7. COUNCIL CONSIDERATION: NONE Low, Teng, Tye, MPT/Liu, M/Chou None None 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Tye thanked PWM/Ghafari and Public Works Staff for tonight's presentation on the City's Capital Improvement Program budget and the work staff does on behalf of the City. C/Teng attended the Diamond Bar/Walnut Sheriff's Station Open House last Saturday and was very impressed with the equipment available to law enforcement. C/Low thanked staff for the excellent CIP report presentation as well as, staff's work on behalf of the City and showed photos of the Golf Course Renovation project progress. MAY 21 2023 PAGE 4 CITY COUNCIL APT/Liu thanked staff for tonight's CIP presentation, the Volunteer Patrol for helping to keep the City safe, acknowledged that May is Asian Pacific American Heritage month and wished C/Low, CC/Santana and all of the amazing moms a Happy Mother's Day. M/Chou thanked staff for an excellent CIP presentation, congratulated South Pointe Middle School on the Grand Opening/Ribbon Cutting for the new Performing Arts building, recognized Deputy Scheller for his participation in the Open House, Coffee with a Cop and Walnut Valley Education Foundation Dinner as well as, for hosting his daughter's Girl Scout Troop yesterday. ADJOURNMENT: With no further business to conduct, Mayor Chou adjourned the Regular City Council Meeting at 6:54 p.m. The foregoing minu And Respectfully Submitted: Kristina Santana, City Clerk are hereby approved this 16th day of May, 2023.