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Home My WebLink About2023.04.18 Agenda Packet - Regular MeetingCity Council Agenda Tuesday, April 18, 2023 Study Session 5:30 PM Regular Session 6:30 PM South Coast Air Quality Management District/Main Auditorium 21865 Copley Drive, Diamond Bar, CA 91765 How to Observe the Meeting From Home: The public can observe the meeting by calling +1 (415) 655-0052, Access Code: 419-028-796 OR visit: https://attendee.gotowebinar.com/register/8559436768876392793. How to Submit Public Comment: The public may provide public comment by attending the meeting in person, by sending an email, or by logging into the teleconference. Please send email public comments to the City Clerk at cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at the meeting and posted on the City’s official agenda webpage as soon as r easonably practicable (found here: http://diamondbarca.iqm2.com/Citizens/Default.aspx). The public may log into the meeting through this link: https://attendee.gotowebinar.com/register/8559436768876392793. Members of the public will be called upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. American Disability Act Accommodations: Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839- 7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon request the day following the Council Meeting. The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. APRIL 18, 2023 PAGE 2 RUTH M. LOW Council Member CHIA TENG Council Member STEVE TYE Council Member ANDREW CHOU Mayor STAN LIU Mayor Pro Tem City Manager Dan Fox • City Attorney Omar Sandoval • City Clerk Kristina Santana DIAMOND BAR CITY COUNCIL MEETING RULES Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to attend and participate. Copies of staff reports or other written documentation relating to agenda items are on file and available for public inspection by contacting the Office of the City Clerk. If requested, the agenda will be made available in an alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010 during regular business hours. PUBLIC INPUT Members of the public may address the Council on any item of business on the agenda during the time the item is taken up by the Council. In addition, members of the public may, during the Public Comment period address the Council on any Consent Calendar item or any matter not on the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at the meeting should be submitted through the City Clerk. Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may address the Council only once on an agenda item, except during public hearings, when the applicant/appellant may be afforded a rebuttal. Public comments must be directed to the City Council. A person who disrupts the orderly conduct of the meeting after being warned by the Mayor or the Mayor’s designee that their behavior is disrupting the meeting, may result in the person being removed from the meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in the City’s regular posting locations, on DBTV (on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47) and on the City’s website at www.diamondbarca.gov/agendas. The City Council may take action on any item listed on the agenda. HELPFUL PHONE NUMBERS Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010 Computer access to agendas: www.diamondbarca.gov/agendas General information: (909) 839-7000 Written materials distributed to the City Council within 72 hours of the City Council meeting are available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley Dr., Diamond Bar, California, during normal business hours. THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT 9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR LIVE VIEWING AT HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/8559436768876392793 AND ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV. CITY OF DIAMOND BAR CITY COUNCIL AGENDA April 18, 2023 STUDY SESSION 5:30 p.m. CC-08 Automated License Plate Reader (ALPR) Surveillance Cameras Public Comments CALL TO ORDER: 6:30 p.m. PLEDGE OF ALLEGIANCE: Mayor INVOCATION: Shaykh Nomaan Baig, Institute of Knowledge ROLL CALL: Low, Teng, Tye, Mayor Pro Tem Liu, Mayor Chou APPROVAL OF AGENDA: Mayor 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Proclamation Declaring April 2023 as Donate Life Month APRIL 18, 2023 PAGE 2 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: 3. PUBLIC COMMENTS: “Public Comments” is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or other matters of interest not on the agenda that are within the subject matter jurisdiction of the Council. Although the City Council values your comments, pursuant to the Brown Act, members of the City Council or Staff may briefly respond to public comments if necessary, but no extended discussion and no action on such matters may take place. There is a five-minute maximum time limit when addressing the City Council. At this time, the teleconference moderator will ask callers one at a time to give their name and if there is an agenda item number they wish to speak on before providing their comment. 4. SCHEDULE OF FUTURE EVENTS: 4.1 Windmill Hunt – April 1-30, 2023, Registration is open to all Diamond Bar residents of all ages. Register online using Activity Code 1803 at www.diamondbarca.gov/recregister or in person at the Diamond Bar Center, 1600 Grand Avenue. 4.2 Earth Day Celebration – April 22, 2023, 9:00 a.m. – 2:00 p.m. SCAQMD parking lot, 21865 Copley Dr. 4.3 Planning Commission Meeting – April 25, 2023 – CANCELLED. 4.4 Coffee with a Cop – April 25, 2023, 5:30 – 7:30 p.m. Starbucks, 22438 Golden Springs Drive (inside the Target Shop Diamond Bar, CA 91765). 4.5 City Council Meeting – May 2, 2023, 6:30 p.m. online teleconference and SCAQMD Main Auditorium, 21865 Copley Dr. 5. CONSENT CALENDAR: All items listed on the Consent Calendar are considered by the City Council to be routine and will be acted on by a single motion unless a Council Member or member of the public request otherwise, in which case, the item will be removed for separate consideration. 5.1 CITY COUNCIL MINUTES OF THE APRIL 4, 2023 STUDY SESSION AND REGULAR MEETING. 5.1.a April 4, 2023 Study Session Minutes 5.1.b April 4, 2023 Regular City Council Minutes Recommended Action: APRIL 18, 2023 PAGE 3 Approve the April 4, 2023 Study Session and Regular City Council meeting minutes. Requested by: City Clerk 5.2 RATIFICATION OF CHECK REGISTER DATED MARCH 29, 2023 THROUGH APRIL 11, 2023 TOTALING $980,652.42. Recommended Action: Ratify the Check Register. Requested by: Finance Department 5.3 TRANSFER OF 37 STREETLIGHTS FROM A COUNTY OF LOS ANGELES PUBLIC WORKS SERVICE ACCOUNT TO A CITY SERVICE ACCOUNT WITH SOUTHERN CALIFORNIA EDISON AND RECOMMENDING LOS ANGELES COUNTY TO EXECUTE AN OPTION E AGREEMENT FOR THE CITYWIDE CONVERSION TO LED STREET LIGHTS. Recommended Action: A. Adopt Resolution No. 2023-10 authorizing the City Manager to accept the transfer of 37 streetlights from a County of Los Angeles Public Works Department service account to a city service account and facilitate annexation of 26 streetlights into the County Lighting Maintenance District; and B. Appropriate $82,500 from the General Fund (Fund 100) Fund Balance to the Electric Utility Expenditure Account of Road Maintenance (Fund 655) in Fiscal Year 2022/23 Operating Budget. Requested by: Public Works Department 5.4 MAINTENANCE AGREEMENT WITH CALIFORNIA COAST CARPET & FLOORING FOR THE DIAMOND BAR CENTER FLOORING PROJECT Recommended Action: A. Adopt Resolution No. 2023-11 to utilize the Sourcewell contract with California Coast Carpet & Flooring facilitated through Gordian for the insulation of Vinyl Flooring in four Rooms at the Diamond Bar Center; B. Approve, and authorize the Mayor to sign, the Maintenance Agreement with California Coast Carpet and Flooring for a not-to- exceed amount of $98,593.83; and C. Appropriate $24,000 from the Building, Facility, and Maintenance Fund (Fund 504) to fully fund the Project. Requested by: Public Works Department APRIL 18, 2023 PAGE 4 6. PUBLIC HEARINGS: NONE. 7. COUNCIL CONSIDERATION: 7.1 2024-2027 CITY OF DIAMOND BAR STRATEGIC PLAN Recommended Action: Approve the 2024 - 2027 Strategic Plan. Requested by: City Manager 8. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: 9. ADJOURNMENT: Agenda #: 1 Meeting Date: April 18, 2023 CITY COUNCIL STUDY SESSION REPORT TO: Honorable Mayor and Members of the City Council VIA: Daniel Fox, City Manager FROM: Ryan McLean, Assistant City Manager TITLE: AUTOMATED LICENSE PLATE READER (ALPR) SURVEILLANCE CAMERAS FINANCIAL IMPACT: Annual costs will depend on the system and number of cameras deployed but could exceed $200,000 annually. BACKGROUND: At the February 28, 2023 meeting, the Public Safety Committee requested that staff prepare a presentation related to Automated License Plate Reader (ALPR) surveillance systems. The matter was subsequently presented to the committee at the March 28, 2023 meeting, at which time staff was directed to prepare the item for City Council discussion. ALPRs are camera-based surveillance devices that capture vehicle license plate data. This data can be used by law enforcement in a number of ways, including to monitor where a vehicle has been, identify travel patterns over time, and determine links between different vehicles. The city currently funds two Los Angeles County Sheriff’s Department (LASD) vehicles equipped with mobile ALPR technology and has access to fixed ALPR trailers that can be staged throughout town as needed. A number of years ago, the City also conducted a pilot program using portable “game cameras” designed for tracking animals in wildland areas. These cameras collected still images only (no AI capabilities) in areas experiencing crime trends, but did not result in the arrest of suspects. Several of these portable cameras were vandalized by residents, with one being removed by a Sheriff’s deputy. The rise of cloud computing has reduced the cost to deploy centralized community-wide 1 Packet Pg. 7 surveillance systems monitored by law enforcement agencies. New machine learning technology has also expanded the scope of data collection. The latest-generation ALPR camera systems can supplement license plate data with automated collection of vehicle identifiers like make, model, color, and features like roof racks and bumper stickers and can also track pedestrians, animals, and other objects in view of the camera. Motorola Vigilant and Flock Safety have emerged as industry leaders, with Flock in particular being embraced by many local government agencies. Both systems rely on fixed-mounted cameras placed approximately 15 feet above traffic lanes on existing traffic signal and/or light poles. The cameras are hard-wired or powered with solar- charged batteries and use LTE cell networks to communicate with servers maintained by the provider. Data collected by Vigilant and Flock systems is fed through the National Crime Information Center (NCIC) database maintained by the FBI. Patrol deputies can receive real-time push notifications via mobile application when a vehicle on the NCIC database is flagged by a local ALPR camera. Authorized users can also create a “hot list” of specific vehicles of interest that may not be on the NCIC list and receive real-time notifications for those vehicles as well. Data collected by the cameras is maintained on Vigilant or Flock cloud servers hosted by Amazon Web Services (AWS). Footage can also be downloaded and stored locally for an indefinite period. This data is searchable and can accommodate specific queries - “blue Toyota Camrys registered in Chino Hills”, for example. Access to local systems and archived data can be shared with other law enforcement agencies with a simple opt-in. Vigilant and Flock systems do not currently collect video, use facial recognition, or intentionally capture images of a vehicle’s driver. All data collected would be the property of the City. IMPLEMENTATION Flock and Vigilant systems are purchased under a subscription-style contract by local government agencies, with access granted to local police departments or, in Diamond Bar’s case, a contract law enforcement provider. Flock has captured a greater share of the municipal government market, with more cameras in cities throughout the region (approximately 1,680 in southern California, according to LASD). Representatives from cities with Flock camera systems cited lower costs to deploy, higher quality data, and access to Flock systems data from surrounding areas as primary reasons for choosing it over Vigilant. EFFECTIVENESS: Surveillance systems like Vigilant and Flock serve as a powerful tool for law enforcement investigators. They are particularly successful in notifying patrol deputies of stolen vehicles passing through the area and drivers with outstanding warrants, providing an immediate jump on investigations and potential arrests that would not otherwise exist. The cameras also supplement other investigations (such as residential 1 Packet Pg. 8 and commercial burglaries) when combined with evidence or witnesses collected at the scene of the incident. For example, LASD recently used Flock cameras in adjacent communities to solve a stolen vehicle case originating in Diamond Bar, using the system to identify unique features of the vehicle that were described by witnesses (stickers, etc.). The City of Walnut was an early adopter with Flock, deploying approximately 30 cameras in 2020. Since then, the system has led to the recovery of 64 stolen vehicles and the arrest of 56 individuals. However, the Flock system has not resulted in a decline in total property crime in Walnut. When compared to 2021, total property crime increased by 6.1% (25 additional incidents), with an 83.1% increase in burglary (44 additional residential and 25 additional commercial) in 2022. DEPLOYMENT & COST: According to Captain Tousey, ALPR systems are most effective when deployed at major points of ingress and egress. Diamond Bar has at least 20 intersections or combinations of freeway ramps that provide access across the city limits. Depending on the layout of each location, it is assumed that 2-4 cameras would be required to provide full coverage, for a total likely to fall between 40-80 citywide. Staff would work with Sheriff’s Department officials and service providers to determine the most effective deployment strategy. It is estimated that a Flock system with this deployment strategy would range from $120,000-$240,000 annually. At the time of this writing, Vigilant system costs were not available at the time of this writing, but could be provided in the future. The Council could also choose to narrow the scope of the surveillance to reduce cost or address issues related to a specific location. Per-camera costs may vary depending on the scale of deployment. RELATED POLICY CONSIDERATIONS: The City would be responsible for developing and enforcing policies that govern the use of the system to ensure conformance with state law and prevent the data from being used inappropriately. When deliberating this issue, the Council may also wish to consider other implications, including: • Responsibility for compliance with the Public Records Act. • Determining which individuals and agencies have access to the data. • Developing training requirements for authorized users. • Policy decisions about camera placement (arterials vs. residential streets). • Policy decisions about future technologies/features, including facial recognition and live video collection. • Privacy concerns of local residents. 1 Packet Pg. 9 Agenda #: 5.1 Meeting Date: April 18, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: CITY COUNCIL MINUTES OF THE APRIL 4, 2023 STUDY SESSION AND REGULAR MEETING. STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve the April 4, 2023 Study Session and Regular City Council meeting minutes. FINANCIAL IMPACT: None. BACKGROUND/DISCUSSION: Minutes have been prepared and are being presented for approval. PREPARED BY: REVIEWED BY: 5.1 Packet Pg. 10 Attachments: 1. 5.1.a April 4, 2023 Study Session Minutes 2. 5.1.b April 4, 2023 Regular City Council Minutes 5.1 Packet Pg. 11 CITY OF DIAMOND BAR CITY COUNCIL STUDY SESSION MINUTES SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/ROOM CC-8 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 4, 2023 CALL TO ORDER: Mayor Pro Tem Liu called the Study Session to order at 5:30 p.m. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, and Mayor Pro Tem Stan Liu ABSENT: Mayor Andrew Chou was excused. Staff in Attendance: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Ken Desforges, Information Services Director; Jason Jacobsen, Finance Director; Kristina Santana, City Clerk Staff Present Telephonically: Hal Ghafari, Public Works Manager/Assistant City Engineer; Christy Murphey, Recreation Superintendent 1. INTRODUCTION OF 2024-2027 CITY COUNCIL STRATEGIC PLAN: ACM/McLean reviewed the updated report and responded to Council concerns and recommendations. C/Low asked where the report addresses the rainy day savings fund and ACM/McLean said he sees it reflected in Objective 1.3 “foster fiscal health through disciplined long-term planning, cost control, efficiencies, increased revenue, etc.” The Council has an in-place reserve policy, the provisions of which are followed in reviewing, setting and maintaining the budget’s rainy-day fund of 25%. C/Low believes this is smart planning which should be continued moving forward. ISD/Desforges assured C/Low and Council that the City is well-prepared to recreate its entire technical infrastructure should the need arise. The City Council discussed the importance of building a culture that attracts and retains good employees who offer excellent public and customer service. ACM/McLean referred C/Low and Council to the Natural Hazard Mitigation Plan, a Council adopted document that is regularly reviewed and identifies the natural hazards in Diamond Bar and provides ways for mitigating those hazards in conjunction with the Emergency Operations Plans (EOP). C/Tye spoke about the issues and focus of the homeless population. ACM/McLean responded that the language comes from the Homeless Plan that has been adopted to be as consistent as possible with policy choices that have been made and adopted. Staff is spending more response time to take care of this issue with Public Works staff cleaning up, City Manager’s Office confirming locations and coordinating with third-party partners, and Public Safety as well as, increased focus 5.1.a Packet Pg. 12 APRIL 4, 2023 PAGE 2 CC STUDY SESSION ______________________________________________________________________ responding to residents’ calls and inquiries. C/Tye said it is not money, but he is concerned about the City’s efforts going to nothing but trying to correct a problem that is not the City’s problem. ACM/McLean says that staff’s focus is on addressing the issue in the City and the Special Assignment Team deputies know the local population and he has been told that many of the homeless population have ties to Diamond Bar – a family member or friend, and know the area and stay in the area due to proximity. C/Low reminded Council that the Housing Element was done under extreme duress. PUBLIC COMMENTS: None Offered ADJOURNMENT: With no further business to come before the City Council, Mayor Pro Tem Liu recessed the Study Session at 6:30 p.m. to the Regular City Council Meeting. Respectfully submitted: ___________________________ Kristina Santana, City Clerk The foregoing minutes are hereby approved this 18th day of April, 2023. ___________________________ Andrew Chou, Mayor 5.1.a Packet Pg. 13 CITY OF DIAMOND BAR MINUTES OF THE CITY COUNCIL REGULAR MEETING SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM 21865 COPLEY DRIVE, DIAMOND BAR, CA 91765 APRIL 4, 2023 STUDY SESSION: 5:30 p.m., Room CC-8, SCAQMD Introduction of 2024-2027 City Council Strategic Plan PUBLIC COMMENTS: None Offered ADJOURNMENT: 6:30 p.m. CALL TO ORDER: Mayor Pro Tem Liu called the Regular City Council meeting to order at 6:36 p.m. in the South Coast Air Quality Management District Main Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765 PLEDGE OF ALLEGIANCE: Council Member Low led the Pledge of Allegiance. INVOCATION: Deacon Alfred Guerrero, St. Denis Church, provided the invocation. ROLL CALL: Council Members Ruth Low, Chia Yu Teng, Steve Tye, and Mayor Pro Tem Stan Liu ABSENT: Mayor Andrew Chou was excused. Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City Manager; Omar Sandoval, City Attorney; Anthony Santos, Assistant to the City Manager; David Liu, Public Works Director; Greg Gubman, Community Development Director; Ken Desforges, Information Services Director; Jason Jacobsen, Finance Director; Joan Cruz, Administrative Coordinator; Kristina Santana, City Clerk Staff Present Telephonically: Hal Ghafari, Public Works Manager/Assistant City Engineer; Christy Murphey, Recreation Superintendent Also Present: Lieutenant Daniel Dail and Captain Stephen Tousey, Los Angeles County Sheriff’s Office APPROVAL OF AGENDA: Mayor Pro Tem Liu approved the agenda as presented. 1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS: 1.1 Presentation of City Tiles to Outgoing City Commissioners. The City Council presented City Tiles to Outgoing City Commissioners Ken Mok, Kim Hsieh and Aaron Salo in deep appreciation of their service to the community. 5.1.b Packet Pg. 14 APRIL 4, 2023 PAGE 2 CITY COUNCIL 1.2 Presentation of Certificates of Recognition for Western States Champion Diamond Bar AYSO 14U Girls Team. The City Council presented certificates and recognized the Diamond Bar AYSO 14U Girls Team for their hard work and determination. 2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None 3. PUBLIC COMMENTS: Cynthia Yu, Diamond Bar Library, spoke about upcoming library programs and events. Additional information is available at www.lacountylibrary.org Scarlett Kwong, Director, Walnut Valley Water District, invited residents to the first-ever Community Water Festival on April 22nd from 9:30 a.m. to 2:00 p.m., a free community outreach event focusing on educating residents, environmental stewardship and the district’s commitment to providing safe quality drinking water. This event was developed in partnership with the Chinese-American Association of Walnut. Captain Tousey, Diamond Bar/Walnut Station introduced Lt. Daniel Dail as the City’s new service area lieutenant and invited residents to the station’s Open House on April 22nd. Lt. Dail spoke about his service with LA County Sheriff’s Department and the Diamond Bar/Walnut Station. 4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Schedule of Future Events. 5. CONSENT CALENDAR: C/Low moved, C/Teng seconded, to approve the Consent Calendar as presented. Motion carried 4-0 by the following Roll Call vote: AYES: COUNCIL MEMBERS: Low, Teng, Tye, MPT/Liu NOES: COUNCIL MEMBERS: None ABSENT: COUNCIL MEMBERS: M/Chou 5.1 APPROVED CITY COUNCIL MINUTES OF THE MARCH 21, 2023 REGULAR MEETING. 5.2 RATIFIED CHECK REGISTER DATED MARCH 15, 2023 THROUGH MARCH 28, 2023 TOTALING $1,517,675.34. 5.3 APPROVED NOTICE OF COMPLETION FOR THE CANYON LOOP TRAIL IMPROVEMENT PROJECT – PHASE 1 (PROJECT FP 17500). 5.4 APPROVED LANDSCAPE ASSESSMENT DISTRICT NOS. 38, 39-2022, AND 41-2021 FOR FISCAL YEAR 2023-2024 AS FOLLOWS: A. ADOPTED RESOLUTION NO. 2023-07 ORDERING THE CITY 5.1.b Packet Pg. 15 APRIL 4, 2023 PAGE 3 CITY COUNCIL ENGINEER TO PREPARE AND FILE AN ENGINEER’S REPORT RELATED TO MAINTENANCE OF IMPROVEMENTS IN LANDSCAPING ASSESSMENT DISTRICT NO. 38 AND ANY ASSESSMENT THEREON, FOR FISCAL YEAR 2023-2024; B. ADOPTED RESOLUTION NO. 2023-08 ORDERING THE CITY ENGINEER TO PREPARE AND FILE AN ENGINEER’S REPORT RELATED TO MAINTENANCE OF IMPROVEMENTS IN LANDSCAPING ASSESSMENT DISTRICT NO. 39-2022 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2023-2024; C. ADOPTED RESOLUTION NO. 2023-09 ORDERING THE CITY ENGINEER TO PREPARE AND FILE AN ENGINEER’S REPORT RELATED TO MAINTENANCE OF IMPROVEMENTS IN THE LANDSCAPING ASSESSMENT DISTRICT NO. 41-2021 AND ANY ASSESSMENT THEREON FOR FISCAL YEAR 2023-2024; AND, D. APPROVED AND AUTHORIZED THE CITY MANAGER TO EXECUTE THE THIRD AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH SCI CONSULTING TO PROVIDE SPECIAL ASSESSMENT ENGINEERING SERVICES IN THE NOT- TO-EXCEED AMOUNT OF $18,396. 6. PUBLIC HEARINGS: None 7. COUNCIL CONSIDERATION: None 8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE REPORTS/COUNCIL MEMBER COMMENTS: C/Low congratulated the AYSO 14U Girls Team for winning the Western States Championship, thanked outgoing Commissioners for their service to Diamond Bar, and thanked staff for their ongoing work in putting together a very comprehensive and thoughtful 2024-2027 City Council Strategic Plan roadmap. She spoke about attending the San Gabriel Valley Economic Council forecast, the Vector Control meeting and the presentation on beekeeping as well as the Capital Projects Committee meeting with an update on the Diamond Bar Golf Course project. Warm wishes for meaningful Holy days, personal renewal and joyous celebrations with family and friends. C/Teng attended the Rose Institute of State and Local Government’s Housing Symposium meeting at Claremont Community College and wished everyone a happy and safe spring break. C/Tye thanked everyone and especially ACM/McLean and department heads, who participated in the Strategic Plan presented during tonight’s Study Session and CM/Fox for putting together such a great and thriving team for their focus on the community’s values, community, livability, transparency and accountability and service and professionalism for which the community is grateful. He attended the Rose Institute symposium and was encouraged by the opportunity to be at the decision-making table. Johnathon Shull, Executive Director JPIA, 5.1.b Packet Pg. 16 APRIL 4, 2023 PAGE 4 CITY COUNCIL announced his retirement on June 30th. MPT/Liu thanked staff for their thoughtful work on the Strategic Plan, congratulated the AYSO team on their championship, the community for their commitment and support of youth sports and looked forward to seeing everyone at the Windmill Hunt and other community events. ADJOURNMENT: With no further business to conduct, Mayor Pro Tem Liu adjourned the Regular City Council Meeting at 7:28 pm to Tuesday, April 18th at 6:30 pm. Respectfully Submitted: __________________________ Kristina Santana, City Clerk The foregoing minutes are hereby approved this 18th day of April, 2023. __________________________ Andrew Chou, Mayor 5.1.b Packet Pg. 17 Agenda #: 5.2 Meeting Date: April 18, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: RATIFICATION OF CHECK REGISTER DATED MARCH 29, 2023 THROUGH APRIL 11, 2023 TOTALING $980,652.42. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: Ratify the Check Register. FINANCIAL IMPACT: Expenditure of $980,652.42. BACKGROUND/DISCUSSION: The City has established the policy of issuing accounts payable checks on a weekly basis with City Council ratification at the next scheduled City Council Meeting. The attached check register containing checks dated March 29, 2023 through April 11, 2023 totaling $980,652.42 is being presented for ratification. All payments have been made in compliance with the City’s purchasing policies and procedures, and have been reviewed and approved by the appropriate departmental staff. The attached Affidavit affirms that the check register has been audited and deemed accurate by the Finance Director. PREPARED BY: 5.2 Packet Pg. 18 REVIEWED BY: Attachments: 1. 5.2.a Check Register Affidavit 4-18-2023 2. 5.2.b Check Register 4-18-2023 5.2 Packet Pg. 19 CITY OF DIAMOND BAR CHECK REGISTER AFFIDAVIT The attached listings of demands, invoices, and claims in the form of a check register including checks dated March 29, 2023 through April 11, 2023 has been audited and is certified as accurate. Payments have been allowed from the following funds in these amounts: Description Amount General Fund $856,786.15 LLAD 38 Fund $898.96 LLAD 39 Fund $240.55 LLAD 41 Fund $1,116.55 Integrated Waste Mgmt Fund AB939 $6,281.08 Prop C Transit Tax Fund $5,799.72 Prop A Transit Tax Fund $7,825.71 Community Dev Block Grant Fund $6,556.27 Pooled Cash Fund $23,014.23 Measure W Local Return Fund $432.59 CIP Fund $69,330.61 Equip Maint & Replacement Fund $2,370.00 $980,652.42 Signed: __________________________________ Peter Samy Finance Supervisor 5.2.a Packet Pg. 20 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8067 3/29/2023 SOUTHERN CALIFORNIA EDISON 21810 COPLEY (02.13.23 - 03.14.23) FY 22-23 100620 52210 $10,430.90 CHECK TOTAL $10,430.90 8068 3/30/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N. DBB/VARIOUS - TC-1 100655 52210 $1,191.54 CHECK TOTAL $1,191.54 8069 3/30/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S. DBB - TC01 100655 52210 $134.39 CHECK TOTAL $134.39 8070 4/3/2023 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE - TC-1 100655 52210 $112.01 CHECK TOTAL $112.01 8072 3/31/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 03/31/2023 238 21118 $6.18 3/31/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 03/31/2023 239 21118 $6.18 3/31/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 03/31/2023 241 21118 $6.18 3/31/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 03/31/2023 207 21118 $13.83 3/31/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 03/31/2023 250 21118 $30.31 3/31/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 03/31/2023 206 21118 $46.77 3/31/2023 TASC FLEX SPENDING MEDICAL/CHILDCARE 03/31/2023 100 21118 $1,521.22 CHECK TOTAL $1,630.67 8073 3/31/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 03/31/2023 225 21109 $19.68 3/31/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 03/31/2023 239 21109 $103.86 3/31/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 03/31/2023 241 21109 $103.86 5.2.b Packet Pg. 21 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 3/31/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 03/31/2023 201 21109 $109.65 3/31/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 03/31/2023 238 21109 $207.70 3/31/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 03/31/2023 250 21109 $309.63 3/31/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 03/31/2023 206 21109 $333.97 3/31/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 03/31/2023 207 21109 $379.29 3/31/2023 VANTAGEPOINT TRNSFR AGNTS- 303248 DEFERRED COMP CONTRIBUTIONS/LOAN PYMTS 03/31/2023 100 21109 $11,193.81 CHECK TOTAL $12,761.45 8074 3/31/2023 CALPERS PENSION CONTRIBUTION 3/11/23- 3/24/23 & 3/1-3/31/23 239 21110 $130.51 3/31/2023 CALPERS PENSION CONTRIBUTION 3/11/23- 3/24/23 & 3/1-3/31/23 241 21110 $130.51 3/31/2023 CALPERS PENSION CONTRIBUTION 3/11/23- 3/24/23 & 3/1-3/31/23 225 21110 $137.84 3/31/2023 CALPERS PENSION CONTRIBUTION 3/11/23- 3/24/23 & 3/1-3/31/23 238 21110 $213.83 3/31/2023 CALPERS PENSION CONTRIBUTION 3/11/23- 3/24/23 & 3/1-3/31/23 201 21110 $322.94 3/31/2023 CALPERS PENSION CONTRIBUTION 3/11/23- 3/24/23 & 3/1-3/31/23 207 21110 $639.24 3/31/2023 CALPERS PENSION CONTRIBUTION 3/11/23- 3/24/23 & 3/1-3/31/23 206 21110 $964.47 3/31/2023 CALPERS PENSION CONTRIBUTION 3/11/23- 3/24/23 & 3/1-3/31/23 250 21110 $1,441.38 3/31/2023 CALPERS PENSION CONTRIBUTION 3/11/23- 3/24/23 & 3/1-3/31/23 100 21110 $36,013.66 CHECK TOTAL $39,994.38 8075 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB - LS-2 100655 52210 $89.95 5.2.b Packet Pg. 22 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $89.95 8076 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1 DBB/TEMPLE - LS-2 100655 52210 $128.09 CHECK TOTAL $128.09 8077 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S BREA CYN RD. - LS-2 100655 52210 $67.47 CHECK TOTAL $67.47 8078 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GOLDEN SPRINGS DR. - LS-2 100655 52210 $118.31 CHECK TOTAL $118.31 8079 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST - LS-2 100655 52210 $67.95 CHECK TOTAL $67.95 8080 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/FALLOWFIELD - LS-2 100655 52210 $89.24 CHECK TOTAL $89.24 8081 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 S DBB - LS-2 100655 52210 $134.93 CHECK TOTAL $134.93 8083 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN SPRINGS DR. - LS-2 100655 52210 $85.35 CHECK TOTAL $85.35 8084 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566 GOLDEN SPRGS - LS-2 100655 52210 $201.67 CHECK TOTAL $201.67 8085 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN SPRINGS - LS-2 100655 52210 $89.95 CHECK TOTAL $89.95 8086 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER RD. - LS-2 100655 52210 $246.13 CHECK TOTAL $246.13 8087 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CYN RD. - LS- 2 100655 52210 $142.89 CHECK TOTAL $142.89 8088 4/4/2023 SOUTHERN CALIFORNIA EDISON 3334 1/2 BREA CANYON (2.22.23 - 3.22.23) FY 22-23 100630 52210 $4.74 5.2.b Packet Pg. 23 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $4.74 8089 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 22805 GOLDEN SPRNGS - LS-2 100655 52210 $112.43 CHECK TOTAL $112.43 8090 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21010 WASHINGTON AVE. - LS-2 100655 52210 $107.12 CHECK TOTAL $107.12 8091 4/4/2023 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY CTR DR. - LS-2 100655 52210 $89.95 CHECK TOTAL $89.95 8093 4/11/2023 AARON STANLEY TALALAY INSTRUCTOR PAYMENT - PICKLEBALL - WS23 100520 55320 $459.00 CHECK TOTAL $459.00 8094 4/11/2023 AIRGAS INC HELIUM - FY 22-23 100630 51200 $14.26 4/11/2023 AIRGAS INC HELIUM - FY 22-23 100520 51200 $143.10 CHECK TOTAL $157.36 8095 4/11/2023 ANDREW WONG STIPEND – P&R COMMISSION MEETING 3.23.23 100520 52525 $45.00 CHECK TOTAL $45.00 8096 4/11/2023 ANIMAL PEST MANAGEMENT SERVICES INC COMPREHENSIVE PEST CONTROL (MAR) FY 22-23 100630 52320 $70.00 4/11/2023 ANIMAL PEST MANAGEMENT SERVICES INC COMPREHENSIVE PEST CONTROL (MAR) FY 22-23 100510 52320 $105.00 4/11/2023 ANIMAL PEST MANAGEMENT SERVICES INC COMPREHENSIVE PEST CONTROL (MAR) FY 22-23 100620 52320 $120.00 CHECK TOTAL $295.00 8097 4/11/2023 NAILA ASAD BARLAS STIPEND-PC MTG 2/14/23 100410 52525 $65.00 4/11/2023 NAILA ASAD BARLAS STIPEND-PC MTG 2/28/23 100410 52525 $65.00 CHECK TOTAL $130.00 8098 4/11/2023 ROBYN A BECKWITH INDOOR PLANT MAINT (CH & DBC) FY 22-23 100510 55300 $255.00 4/11/2023 ROBYN A BECKWITH INDOOR PLANT MAINT (CH & DBC) FY 22-23 100620 52320 $355.00 CHECK TOTAL $610.00 5.2.b Packet Pg. 24 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8099 4/11/2023 BRIAN MARTINEZ SPECIAL EVENT AND MEETING PHOTOS 100240 52130 $1,900.00 4/11/2023 BRIAN MARTINEZ PHOTOS OF BREAKFAST WITH BUNNY EVENT 2023 100240 55000 $380.00 CHECK TOTAL $2,280.00 8100 4/11/2023 BSN SPORTS CORP 4 WAY PITCHING RUBBERS 100520 51200 $328.48 CHECK TOTAL $328.48 8101 4/11/2023 CALIFORNIA BUILDING STANDARDS COMMISSION BSASRF FEES - JAN - MAR 2023 100 48160 ($38.52) 4/11/2023 CALIFORNIA BUILDING STANDARDS COMMISSION BSASRF FEES - JAN - MAR 2023 100 20604 $385.20 CHECK TOTAL $346.68 8102 4/11/2023 CANNON CORPORATION PLAN CHECK - 2626 WAGON TRAIN LANE 100 22109 $1,328.00 CHECK TOTAL $1,328.00 8103 4/11/2023 CARD IMAGING DIAMOND RIDE SYSTEM - PRINTER RIBBON AND CARDS 206650 51200 $1,192.00 CHECK TOTAL $1,192.00 8104 4/11/2023 CHEM PRO LABORATORY INC WATER TREATMENT (CITY HALL) FY 22-23 100620 52320 $179.00 CHECK TOTAL $179.00 8105 4/11/2023 DAPEER ROSENBLIT & LITVAK LLP CITY PROSECUTOR-CODE ENFORCEMENT-FEB 2023 100120 54024 $934.90 CHECK TOTAL $934.90 8106 4/11/2023 CAROL A DENNIS PRC MEETING MINUTES 3.23.23 100520 54900 $50.00 4/11/2023 CAROL A DENNIS MINUTES TRANSCRIPTION - PC MEETING - MARCH 2023 100410 54900 $50.00 CHECK TOTAL $100.00 8107 4/11/2023 DEPARTMENT OF CONSERVATION SMIP FEES - JAN - MAR 2023 100 48170 ($34.18) 4/11/2023 DEPARTMENT OF CONSERVATION SMIP FEES - JAN - MAR 2023 100 20603 $683.62 CHECK TOTAL $649.44 8108 4/11/2023 DIANA CHO & ASSOCIATES CDBG ADMINISTRATIVE FEES-SR PROGRAMMING FEB 2023 225440 54900 $318.75 4/11/2023 DIANA CHO & ASSOCIATES CDBG CONSULTANT - ADMN SERVICES- AREA 2 -FEB 2023 301610 56101 $1,232.50 5.2.b Packet Pg. 25 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT CHECK TOTAL $1,551.25 8109 4/11/2023 DOGGIE WALK BAGS INC DOG WASTE DISPENSER BAGS - FY 22-23 250170 51200 $4,499.76 CHECK TOTAL $4,499.76 8110 4/11/2023 DRAKE WONGTOSARAT PHOTOS OF MISC CITY LOCATIONS 100240 55000 $2,000.00 CHECK TOTAL $2,000.00 8111 4/11/2023 ECOFERT INC FERTILIZER INJECTION SYSTEM (MAR) FY 22-23 100630 52320 $1,207.00 CHECK TOTAL $1,207.00 8112 4/11/2023 FEDERAL EXPRESS CORPORATION COURIER SVCS - FINANCE 100210 51200 $18.40 CHECK TOTAL $18.40 8113 4/11/2023 FIDUCIARY EXPERTS LLC FIDUCIARY OVERSIGHT QUARTERLY FEE 100220 54900 $2,000.00 CHECK TOTAL $2,000.00 8114 4/11/2023 FOOTHILL BUILDING MATERIALS INC SAND DELIVERY (FIRE STATION #119) FY 22-23 100350 51200 $386.54 4/11/2023 FOOTHILL BUILDING MATERIALS INC SAND DELIVERY (FIRE STATION #121) FY 22-23 100350 51200 $386.54 CHECK TOTAL $773.08 8115 4/11/2023 FUN EXPRESS LLC SUPPLIES FOR BREAKFAST WITH THE BUNNY 100520 51200 $1,062.05 CHECK TOTAL $1,062.05 8116 4/11/2023 GATEWAY CORP CENTER ASSOC CAPITAL DISTRIBUTION & ASSOC. DUES (APR) FY 22-23 100620 52400 $2,972.00 CHECK TOTAL $2,972.00 8117 4/11/2023 GO LIVE TECHNOLOGY INC PS/SOLAR APP PROJECT MGMT. - MAR 2023 503230 56135 $720.00 4/11/2023 GO LIVE TECHNOLOGY INC PS - ELM SYSTEM SELECTION PROJ - MAR 2023 503230 56135 $1,650.00 CHECK TOTAL $2,370.00 8118 4/11/2023 GOTO COMMUNICATIONS INC CITYWIDE PHONE SYSTEM - APRIL 2023 100230 52200 $2,668.32 CHECK TOTAL $2,668.32 8119 4/11/2023 HINDERLITER DE LLAMAS & ASSOCIATES AUDIT SVCS - SALES TAX JAN-MAR 2023 100210 54900 $142.90 5.2.b Packet Pg. 26 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/11/2023 HINDERLITER DE LLAMAS & ASSOCIATES AUDIT SVCS - SALES TAX JAN-MAR 2023 100210 54010 $900.00 CHECK TOTAL $1,042.90 8120 4/11/2023 HOPSCOTCH PRESS INC DBC FEATURED AD APRIL 2023 100510 52160 $450.00 CHECK TOTAL $450.00 8121 4/11/2023 HR GREEN PACIFIC INC ON-CALL ENGR SERVICES - THRU DEC 2022 100615 54420 $143.08 4/11/2023 HR GREEN PACIFIC INC AREA 2 - CDBG CURB RAMP PROJ - NOV 2022 100615 54400 $430.00 CHECK TOTAL $573.08 8122 4/11/2023 ITERIS INC CITYWIDE TRAFFIC SIGNAL TIMING - THRU NOV 2022 207650 54410 $4,767.36 CHECK TOTAL $4,767.36 8123 4/11/2023 J & J'S SPORTS & TROPHIES EMPLOYEE BRANDED POLO SHIRTS 100240 51400 $1,848.51 4/11/2023 J & J'S SPORTS & TROPHIES SUMMER DAY CAMP T SHIRTS 100520 51200 $3,185.95 4/11/2023 J & J'S SPORTS & TROPHIES YOUTH SOCCER COACHES SHIRTS 100520 51200 $272.32 4/11/2023 J & J'S SPORTS & TROPHIES YOUTH INDOOR SOCCER JERSEYS 100520 51200 $2,028.60 CHECK TOTAL $7,335.38 8124 4/11/2023 KENNETH L MOK STIPEND-PC MTG 2/14/23 100410 52525 $65.00 CHECK TOTAL $65.00 8125 4/11/2023 LA VERNE POWER EQUIPMENT INC EQUIPMENT MAINTENANCE (RM) FY 22- 23 100655 52310 $88.90 4/11/2023 LA VERNE POWER EQUIPMENT INC EQUIPMENT MAINTENANCE (RM) FY 22- 23 100655 52310 $106.43 4/11/2023 LA VERNE POWER EQUIPMENT INC EQUIPMENT MAINTENANCE (RM) FY 22- 23 100655 52310 $122.72 4/11/2023 LA VERNE POWER EQUIPMENT INC EQUIPMENT MAINTENANCE (RM) FY 22- 23 100655 52310 $122.72 CHECK TOTAL $440.77 8126 4/11/2023 LANCE SOLL & LUNGHARD LLP PROF SVCS - 2022 SINGLE AUDIT 100210 54010 $2,271.00 CHECK TOTAL $2,271.00 8127 4/11/2023 LANDS' END INC STAFF APPAREL FLEECE JACKETS 100240 51400 $5,103.34 CHECK TOTAL $5,103.34 5.2.b Packet Pg. 27 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8128 4/11/2023 LEWIS ENGRAVING INC TILES PLATES 100140 52140 $66.65 CHECK TOTAL $66.65 8129 4/11/2023 LIEBE SHERI-LYN CONTRACT CLASS - DANCE CLASSES 100520 55320 $660.00 CHECK TOTAL $660.00 8130 4/11/2023 LOS ANGELES COUNTY PUBLIC WORKS INDUSTRIAL WASTE SERVICES - FEB 2023 100610 55550 $2,967.18 CHECK TOTAL $2,967.18 8131 4/11/2023 LOS ANGELES COUNTY SHERIFF'S DEPT FY2022-23 SHERIFF GEN LAW ENF SVCS - 02/2023 100310 55400 $606,351.66 CHECK TOTAL $606,351.66 8132 4/11/2023 MAHENDRA GARG STIPEND-PC MTG 2/14/23 100410 52525 $65.00 4/11/2023 MAHENDRA GARG STIPEND-PC MTG 2/28/23 100410 52525 $65.00 CHECK TOTAL $130.00 8133 4/11/2023 MARIO RAMIREZ STIPEND – P&R COMMISSION MEETING 3.23.23 100520 52525 $45.00 CHECK TOTAL $45.00 8134 4/11/2023 METROLINK METROLINK PASSES - APRIL 2023 206650 55610 $1,057.70 4/11/2023 METROLINK METROLINK PASSES - APRIL 2023 206650 55620 $4,230.80 CHECK TOTAL $5,288.50 8135 4/11/2023 MICHAEL BAKER INTERNATIONAL INC CANYON LOOP TRAIL CONSULTANT-FEB 2023 INVOICE 301630 56104 $7,000.00 CHECK TOTAL $7,000.00 8136 4/11/2023 MOBILE RELAY ASSOCIATES INC REPEATER SERVICES FOR EMERGENCY PREP. IN APRIL 100350 52300 $78.75 CHECK TOTAL $78.75 8137 4/11/2023 MOSS CONSULTING CDBG HOME IMP ADMN-JAN FEB MAR 2023 225440 54900 $6,080.00 CHECK TOTAL $6,080.00 8138 4/11/2023 MV CHENG & ASSOCIATES INC CONSULTANT SVCS - FINANCE DEPT MARCH 2023 100210 54900 $3,336.25 CHECK TOTAL $3,336.25 8139 4/11/2023 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $320.00 5.2.b Packet Pg. 28 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 4/11/2023 OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $339.00 CHECK TOTAL $659.00 8140 4/11/2023 OFFICE OF THE STATE CONTROLLER ANNUAL STREET REPORT FY 21/22 100210 54900 $3,440.61 CHECK TOTAL $3,440.61 8141 4/11/2023 ONE TIME PAY VENDOR DAVID SANGEN RECREATION REFUND 100 20202 $145.00 CHECK TOTAL $145.00 8142 4/11/2023 ONE TIME PAY VENDOR JORGE MARTINEZ FACILITY REFUND 100 20202 $781.68 CHECK TOTAL $781.68 8143 4/11/2023 ONE TIME PAY VENDOR MARIA ELENA GARCIA FACILITY DEPOSIT REFUND 100 20202 $1,250.00 CHECK TOTAL $1,250.00 8144 4/11/2023 ONE TIME PAY VENDOR MELODY GALLARDO FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00 8145 4/11/2023 ONE TIME PAY VENDOR NATASHA ANAND FACILITY DEPOSIT REFUND 100 20202 $200.00 CHECK TOTAL $200.00 8146 4/11/2023 ONE TIME PAY VENDOR NIAGARA BOTTLING LLC FACILITY DEPOSIT REFUND 100 20202 $1,225.00 CHECK TOTAL $1,225.00 8147 4/11/2023 ONE TIME PAY VENDOR HAL GHAFARI LEAGUE OF CA CITIES REIMB 3/8/2023 100610 52415 $38.50 CHECK TOTAL $38.50 8148 4/11/2023 ONE TIME PAY VENDOR MIGUEL DE DIOS REIMB SUPPLIES-BUDGET FY 23/24 100210 51200 $21.70 CHECK TOTAL $21.70 8149 4/11/2023 PROTECTION ONE INC BURGLAR ALARM MONITORING (4.1 - 6.30.23) FY 22-23 100630 52320 $155.70 CHECK TOTAL $155.70 8150 4/11/2023 PROTECTION ONE INC BURGLAR & PANIC ALARM (4.1 - 6.30.23) FY 22-23 100630 52320 $201.19 CHECK TOTAL $201.19 8151 4/11/2023 PYRO COMM SYSTEMS INC FIRE ALARM MONITORING (CITY HALL) FY 22-23 100620 52320 $135.00 CHECK TOTAL $135.00 5.2.b Packet Pg. 29 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8152 4/11/2023 RAYMOND WALTER WOLFE STIPEND-PC MTG 2/14/23 100410 52525 $65.00 4/11/2023 RAYMOND WALTER WOLFE STIPEND-PC MTG 2/28/23 100410 52525 $65.00 CHECK TOTAL $130.00 8153 4/11/2023 REGISTRAR-RECORDER/COUNTY CLERK 2022 GENERAL MUNICIPAL ELECTION 100140 53530 $61,490.08 CHECK TOTAL $61,490.08 8154 4/11/2023 RKA CONSULTING GROUP BUILDING AND SAFETY SERVICES- FEBRUARY 2023 100420 55100 $51,931.04 CHECK TOTAL $51,931.04 8155 4/11/2023 SIMPSON ADVERTISING INC PHOTO CONTEST GALLEY INSTALLATION FOR 2022 100240 54900 $3,655.13 4/11/2023 SIMPSON ADVERTISING INC UPDATED EMERGENCY AND APP FLYERS 100240 54900 $450.00 4/11/2023 SIMPSON ADVERTISING INC DESIGN DBC RENTAL FOLDER 100510 52160 $575.00 CHECK TOTAL $4,680.13 8156 4/11/2023 STAY GREEN INC LANDSCAPE MAINT CITY HALL (MAR) FY 22-23 100620 52320 $1,116.00 CHECK TOTAL $1,116.00 8157 4/11/2023 STEPHEN QIU STIPEND – P&R COMMISSION MEETING 3.23.23 100520 52525 $45.00 CHECK TOTAL $45.00 8158 4/11/2023 TAIT AND ASSOCIATES INC GROUNDWATER DRAINAGE IMP PROJ - THRU 2/28/23 301610 56105 $5,623.31 CHECK TOTAL $5,623.31 8159 4/11/2023 TALENTED ARTS CONTRACT CLASS -PERFORMING ARTS 100520 55320 $768.00 CHECK TOTAL $768.00 8160 4/11/2023 TASC FSA FEES 100220 52515 $100.20 CHECK TOTAL $100.20 8161 4/11/2023 TENNIS ANYONE INC TENNIS INSTRUCTION 100520 55320 $6,427.68 CHECK TOTAL $6,427.68 8162 4/11/2023 THE SAN GABRIEL VALLEY NEWSPAPER GR 2ND ORDINANCE SUMMERY PUBLISHING 100140 52160 $333.73 CHECK TOTAL $333.73 5.2.b Packet Pg. 30 City of Diamond Bar Check Register CHECK # CHECK DATE VENDOR NAME OTP VENDOR NAME INVOICE DESCRIPTION ORG OBJECT AMOUNT 8163 4/11/2023 TRIFYTT SPORTS LLC CONTRACT CLASS INSTRUCTOR-YOUTH SPORTS 100520 55320 $645.00 CHECK TOTAL $645.00 8164 4/11/2023 US BANK CALCARD STATEMENT - MARCH 2023 999 28100 $23,014.23 CHECK TOTAL $23,014.23 8165 4/11/2023 VERIZON WIRELESS WIRELESS PHONE SERVICE - 2/17/23- 3/16/23 100230 52200 $4,194.19 CHECK TOTAL $4,194.19 8166 4/11/2023 WW GRAINGER INC ROAD MAINT SUPPLIES - FY 22-23 100655 51250 $1,213.11 4/11/2023 WW GRAINGER INC BUILDING MAINTENANCE (DBC) FY 22- 23 100510 52310 $444.66 4/11/2023 WW GRAINGER INC BUILDIING MAINTENANCE (PARKS) FY 22-23 100630 51200 $122.84 CHECK TOTAL $1,780.61 8167 4/11/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $405.95 4/11/2023 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE) FY 22- 23 100630 51200 $320.79 CHECK TOTAL $726.74 8168 4/11/2023 WEST COAST ARBORISTS INC TREE MAIINTENANCE (DIST 38) FY 22-23 238638 55522 $471.25 4/11/2023 WEST COAST ARBORISTS INC TREE MAIINTENANCE (DIST 41) FY 22-23 241641 55522 $876.00 CHECK TOTAL $1,347.25 8169 4/11/2023 WILLDAN GEOTECHNICAL GEOTECH - CANYON LOOP TRAIL PROJ - THRU 2/10/23 301630 56104 $3,035.00 4/11/2023 WILLDAN GEOTECHNICAL GEOTECH - CANYON LOOP TRAIL PROJ - THRU 12/30/22 301630 56104 $2,100.00 CHECK TOTAL $5,135.00 8170 4/11/2023 WILLIAM AUSTIN RAWLINGS STIPEND-PC MTG 2/14/23 100410 52525 $65.00 4/11/2023 WILLIAM AUSTIN RAWLINGS STIPEND-PC MTG 2/28/23 100410 52525 $65.00 CHECK TOTAL $130.00 8171 4/11/2023 WRIGHT CONSTURCTION ENGINEERING CORP DBC SLOPE STABILIZATION PROJ - FEB 2023 301630 56104 $50,339.80 CHECK TOTAL $50,339.80 GRAND TOTAL $980,652.42 5.2.b Packet Pg. 31 Agenda #: 5.3 Meeting Date: April 18, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: TRANSFER OF 37 STREETLIGHTS FROM A COUNTY OF LOS ANGELES PUBLIC WORKS SERVICE ACCOUNT TO A CITY SERVICE ACCOUNT WITH SOUTHERN CALIFORNIA EDISON AND RECOMMENDING LOS ANGELES COUNTY TO EXECUTE AN OPTION E AGREEMENT FOR THE CITYWIDE CONVERSION TO LED STREET LIGHTS. STRATEGIC GOAL: Responsible Stewardship of Public Resources RECOMMENDATION: A. Adopt Resolution No. 2023-10 authorizing the City Manager to accept the transfer of 37 streetlights from a County of Los Angeles Public Works Department service account to a city service account and facilitate annexation of 26 streetlights into the County Lighting Maintenance District; and B. Appropriate $82,500 from the General Fund (Fund 100) Fund Balance to the Electric Utility Expenditure Account of Road Maintenance (Fund 655) in Fiscal Year 2022/23 Operating Budget. FINANCIAL IMPACT: The estimated financial impact includes an $80,000 one-time cost, $15,000 over the next 18 months, and $3,000 per fiscal year after the first 18 months. An appropriation of $82,500 is required for the one-time cost ($80,000) and the ongoing utility cost for the remaining 3 months in the current fiscal year ($2,500). Sufficient funds will be requested in the Operating Budget of future fiscal years. The following are the costs estimated for the transfer process: a. A one-time three-year back billing by SCE for the 37 streetlights for the period of August 2015 to August 2018 (day of discovery) estimated at $30,000. 5.3 Packet Pg. 32 b. A one-time reimbursement to the County of Los Angeles for 37 streetlights from August 2018 (day of discovery) to the final City’s acceptance (April 2023) estimated at $50,000. c. An ongoing estimated utility cost for 37 streetlights from the date of City acceptance (April 2023) to the annexation completion date (estimated 12 to 18 months) at $10,000 per year. The total estimated cost is $15,000. d. An ongoing estimated utility cost for 11 streetlights from the annexation completion date at $3,000 per fiscal year. The citywide conversion of the streetlights to LED will be done by SCE at no upfront cost to the City. BACKGROUND: Prior to the City’s incorporation, Los Angeles County Public Works Department (County) created Lighting Maintenance and Assessment Districts to collect funds through property tax to offset the energy and maintenance costs of the streetlights. The County Lighting Maintenance District (CLMD) 10006 is specific to Diamond Bar. County Lighting District (CLD) Landscaping and Lighting Act-1 (LLA-1) was formed to provide supplemental funding for the CLMDs and includes a Diamond Bar Zone. Both CLMD 1006 (Diamond Bar) and LLA-1 are still in place and are collectively called the District in this report. To conserve energy, City has been in discussions with SCE to pursue the conversion of the existing SCE-owned streetlights to LED. The Option E Program provides for LED lamp replacement for the streetlights City-wide with no upfront costs, as the replacement costs are incorporated in a special twenty-year LED streetlight tariff. According to SCE, the energy cost savings from LED conversion are greater than the recovery mechanism built into the special tariff. To initiate the conversion process of these streetlights, several steps were taken: a. Inventory of existing streetlights in Diamond Bar. An audit was conducted to ascertain the ownership and annexation status of all of the approximately 5,000 streetlights on public streets within the City. As a result of that effort, a number of lights were identified that had not formally been annexed by County into the District. b. Identification of streetlights outside the District. Over the course of the audit process, 88 streetlights were identified that were managed and paid for by the District but were not annexed to the District by the County. A map of the locations of the 88 streetlights is provided in Attachment 2. Fifty (50) of the 88 streetlights were found to be annexable without circulation of a petition since the annexation is for roadways only, and the streetlights benefit all property owners within 5.3 Packet Pg. 33 the District. Twenty-six (26) of the 88 streetlights were found to be annexable and will require the circulation of a petition. These lights are on roadways adjacent to properties benefiting from the lights (Special Benefit) and can be annexed by the District. Eleven (11) of the 88 streetlights are not annexable. These 11 lights are on streets without an identifiable Special Benefit, meaning those streetlights are providing only General Benefits. Examples of those streetlights include the ones that are on freeway overpasses/bridges or adjacent to open spaces. Therefore these 11 streetlights will need to be serviced by the City, with costs to be borne by the City as well. ANALYSIS: In order for the County to formally annex the 26 annexable streetlights into the District, three years of back electric charges on the 37 streetlights before the day of discovery, and the electric charges from the day of discovery to the day of transfer (City’s acceptance of the streetlights) are requested to be addressed. The County is requesting the City to: a. Accept the transfer of billing for 37 streetlights located within the City’s jurisdictional boundaries from a County service account to a City service account with Southern California Edison (SCE). Of these 37 streetlights, 26 (in multiple subsets) will go through the annexation process and, if the process succeeds, will then be taken off the City account. The annexation process could take 12 to 18 months to complete. The 11 remaining streetlights that cannot be annexed to the Districts will be in the City’s account. b. Accept and pay for a 3-year back billing from SCE on 37 streetlights for the period from August 2015 to August 2018, the date of discovery, estimated at $30,000. Since the streetlights were not in the District, Rule 17 of the streetlighting tariff for SCE limits the back pay period to three-year. c. Reimburse the County for the electricity cost of the streetlights for the period between the day of discovery and the day of transfer (August 2018 to April 2023), estimated at $50,000. At the conclusion of the above-proposed transactions, including the transfer of the accounts and the one-time payments, the City and County will begin the process of formally annexing the 26 streetlights into the District. Additionally, the LED conversion will begin at the same time, which will start with the execution of an Option E Agreement between the County and SCE. The current estimated time for the commencement of the LED light replacement process is six (6) months from the conclusion of the above transaction (tentatively October 2023). LEGAL REVIEW: The City Attorney has reviewed and approved the Resolution as to form. PREPARED BY: 5.3 Packet Pg. 34 REVIEWED BY: Attachments: 1. 5.3.a Resolution No. 2023-10 2. 5.3.b Map - 88 Streetlights Locations 5.3 Packet Pg. 35 RESOLUTION NO. 2023-10 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, AUTHORIZING THE CITY MANAGER TO ACCEPT THE TRANSFER OF BILLING OF 37 STREETLIGHTS LOCATED WITHIN THE JURISDICTIONAL BOUNDARIES OF THE CITY OF DIAMOND BAR FROM A COUNTY OF LOS ANGELES PUBLIC WORKS DEPARTMENT SERVICE ACCOUNT TO A CITY SERVICE ACCOUNT WITH SOUTHERN CALIFORNIA EDISON AND RECOMMENDING LOS ANGELES COUNTY TO EXECUTE AN OPTION E AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR THE CITYWIDE CONVERSION OF STREETLIGHTS INTO LED. WHEREAS, prior to the City’s incorporation, Los Angeles County Public Works Department (County) had created Lighting Maintenance and Assessment District, County Lighting Maintenance District (“District”) and County Lighting District Landscaping and Lighting Act-1, to collect funds through property tax and assessments to offset the energy and maintenance costs of the streetlights; and WHEREAS, to this date, the majority of the streetlights City-wide remain annexed to the District; and WHEREAS, to conserve energy, the City of Diamond Bar (the “City”) has been in discussions with Southern California Edison (“SCE”) to pursue the conversion of the existing streetlights to LED under the SCE’s Option E program; and WHEREAS, in preparation for Option E implementation, an audit of the annexation status of the streetlights in the City by the District found 37 streetlights under the County’s SCE service accounts that were not annexed to the District; and WHEREAS, 11 of the 37 streetlights cannot be annexed to the District because they do not meet the special benefit requirements of the California Landscaping and Lighting Act of 1972 (Streets & Highways §22500); and WHEREAS, the County requested that the 37 streetlights be transferred to a City service account with SCE; and WHEREAS, the County requested that the City pay the County for the energy and maintenance cost of the 37 streetlights for the period between the day of discovery, August 28, 2018, and the day of acceptance, April 18, 2023; and WHEREAS, the County requested that the City pay SCE for the energy and maintenance cost of the 37 streetlights for a three-year period ending on the day of discovery, August 28, 2018. 5.3.a Packet Pg. 36 Resolution No. 2023-10 2 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Diamond Bar as follows: Section 1. That the City Manager is authorized to facilitate and accept the transfer of 37 street lights located within the jurisdictional boundaries of the City from a County service account to a City service account with SCE effective April 18, 2023. Section 2. That the City will accept a three-year back billing from Southern California Edison for the 37 street lights for the period of August 28, 2015 to August 28, 2018 as allowed by Rule 17 of the street lighting tariff for SCE in the estimated amount of $30,000 and will reimburse the County for SCE streetlight billing in the period of August 29, 2018 to April 18, 2023 in the estimated amount of $50,000. Section 3. The City Council recommends, and that the City Manager is authorized to facilitate, the annexation of 26 streetlights into the District. Section 4. The City Council recommends the County execute an Option E agreement with SCE for LED conversion of the streetlights City-wide. Section 5. The City Clerk shall attest and certify to the passage and adoption of this Resolution and enter it into the book of original resolutions, and it shall become effective immediately upon its approval. PASSED, APPROVED and ADOPTED this 18th day of April, 2023. CITY OF DIAMOND BAR ________________________ Andrew Chou, Mayor ATTEST: I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was duly and regularly passed, approved and adopted by the City Council of the City of Diamond Bar, California, at its regular meeting held on the 18th day of April, 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ________________________ Kristina Santana, City Clerk 5.3.a Packet Pg. 37 '''''''''''''''''''45061 24E 42972 99E 42972 77E 4297264E 42972 98E 42972 93E 4297272E 4297268E 42972 85E 42972 73E 4297269E 4297266E 42972 87E 42972 91E 42972 83E 42972 80E 42972 79EORANGE *****DIAMONDBARS T A T E FLINTLOCKH I G H L A N D V A L L E Y O V E R L O O K R ID G E S T R A N G E C R E E K RENO R I D G ESAPPHIRE CANYONSOLTAI RE*****ORANGE***** **********Diamond Bar Pomona Page 1 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 38 '''''''''''''42974 50E 46108 03E 42974 48E 43216 30E 42972 57E 42972 62E 42972 53E 42972 59E 43216 43E 42972 55E 42972 52E *****ORANGEDIAMOND BARSUNSETCROSSINGWI L L A P A BO W E R C A S C ADEPLATINAHAPPY HOLLOW ***************ORANGESUNSET CROSSING Pomona Diamond Bar Page 2 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 39 ''''''''''''''''''42974 14E 42974 24E 42974 22E 42974 11 E 42974 25E 42974 07E 47437 72E 42974 06E 42974 20E 42974 18E 42974 16E 42974 05E 42974 02E 42974 10E 42974 01E 42974 03E4297404E *****ORANGEPOMONAR E D C L OUDROCKRIVERPA LOMINOD E C O R A H GUNSMOKENAVAJOSPRINGSBEAVERHEAD L A B O NITA HADDOCK L E L A M I N K *****ORANGE*****POMONADiamond Bar Page 3 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 40 ''''''''''47803 23E 1683218E 16832 17E 42733 01E 4307911E 1683219E 41544 75E 16832 16E 42733 24E1683215EORANGE*****POMONAPROSPECTORS GOLDENSPRINGSD I A M O N D B A R T O R ITO SABANA G O L D R U S HGOLDEN PRADOSMONTURAROCK RIVERORANGEPOMONADiamond Bar Page 4 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 41 '''''''22173 02E2220592E 47129 70E 22205 93E2220591E 22205 94E 21429 79E U PW A S H I N G T O N BREA CANYON* * * * *LINCOLNALDER WINDWOODC O T TO NWOODBA KERLYONWOODSUMMERWOODSILVERFIRF I B R ERAINWOOD Diamond Bar Industry IndustryUnincorporatedPage 5 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 42 ''''42848 20E4031288E 45207 31E 23807 66E *****COPLEYG O L D E N S P R I N G SPOMONAORANGE *****POMONADiamond BarIndustry Page 6 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 43 ! !''22984 31E 22984 32EBIRDSEYEM A P L E H I LLINDIANWELLDEERFOOT F A L C O N B U R NEAGLEFENDEEPLAWNBLENBURYSUNBLUFF CEL L O EDDRIDGE BAFT HILLM A R CEDARDALEREDPO S T GIDECROLL ARBURYBIRDS EYE Diamond Bar Page 7 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) !On City Parcel City Boundary CLMD 10006 5.3.b Packet Pg. 44 '22709 17E GRAND *****DIAMOND BARMONTEFINOCHISHOLM TR A I L ESTORILPORTO GRANDE T R U E G R I T CAHILLSOL E R A ***** * * * * *********** Diamond Bar Page 8 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 45 ''18873 27E 20775 19E DIAMONDBAR*****QU A I L S U M M IT SPRUCETREEMONTEFINO WINTERWOODMEADOWGLENHIGHBLUFFE S T O R ILASPEN KNO L LCOLOMB AR DP O R T O G R A N D E ROBIN B R O O K CHARWOOD **********Diamond Bar Page 9 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 46 ''23543 23E2354322EGRAND DELTASUMMITRIDGE DERRINGERSHOTGUN GOLD NUGGET VALEVIEWOATESSIMS COUNTRY V IEWFIRE HOLLOW C O Y O T E S P R I N G S Diamond Bar Page 10 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 47 '''''41268 90E 4126869E 4126873E 41268 89E 4802399E LEMONCALPETGOLDENSPRINGSFLINTGATE CALBOURNEGERNSIDEPOMONA D AMIETTA A CFOLD WI LLOWB UD HONEYHILL CLO RINDA H E R N A HTENA C A N D LERKINGLAKEB E LBURY HOLLOWPINET R E N D T R USSALD AFAIRLANCECOLIMA BANNINGARKLEYP O M O N A LEMONDiamond Bar Unincorporated Industry Page 11 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 48 !'''''''45956 09E4153668E 41536 67E 41536 66E 41536 64E 41536 63E 41536 65E *****ORANGEP A T H F I N D E RBREACANYON FE RN HOLLOWLOS CERROSWH I TESTARBROKENARROW Q U AIL RU N T A M B O ORANGE* * * * ***********BREACANYONDiamond Bar Page 12 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) !On Private Par cel City Boundary CLMD 10006 5.3.b Packet Pg. 49 '15253 89E ORANGEBREACANYONTRIG GER COLDSPRING CASTLE ROCKFALLOWFIELDSUNBRIGHTSILVER CLOUD RIEGO HIPASS BRONCO LASSO HIDDEN PINES CROOKEDCREE K HIDEOUT OHANM A L A D TRIGGERORANGESILVER CLOUD Diamond Bar Page 13 of 13 Streetlights Within the City of Diamond BarGIS M aps/Attachm ent B Date Printed: 4/25/2022 | Printed By: lcabamongan | Document Path: C:\U sers\lcabamongan\Desktop\Special Maps\OCT 2021 - OCT 2022\20220331 Diamond Bar TOB\DD.mxd Legend 'Streetlight (TOB) City Boundary CLMD 10006 5.3.b Packet Pg. 50 Agenda #: 5.4 Meeting Date: April 18, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: MAINTENANCE AGREEMENT WITH CALIFORNIA COAST CARPET & FLOORING FOR THE DIAMOND BAR CENTER FLOORING PROJECT STRATEGIC GOAL: Safe, Sustainable & Healthy Community RECOMMENDATION: A. Adopt Resolution No. 2023-11 to utilize the Sourcewell contract with California Coast Carpet & Flooring facilitated through Gordian for the insulation of Vinyl Flooring in four Rooms at the Diamond Bar Center; B. Approve, and authorize the Mayor to sign, the Maintenance Agreement with California Coast Carpet and Flooring for a not-to-exceed amount of $98,593.83; and C. Appropriate $24,000 from the Building, Facility, and Maintenance Fund (Fund 504) to fully fund the Project. FINANCIAL IMPACT: The flooring project is estimated to cost $98,593.83. Currently, there is $75,000 appropriated for this project in the FY 2022/23 Operating Budget. It is recommended that an additional $24,000 be appropriated from the Building, Facility & Maintenance Fund (Fund 504) to provide adequate funding for this Agreement with a total not-to- exceed amount of $98,593.83. BACKGROUND: The Diamond Bar Center was opened for operation in 2004 and has been operating continuously ever since. This flooring project consists of replacing the vinyl floors in 3 rooms (Sycamore, Pine, and Maple) and replacing the wood floor in the Oak Room with new vinyl plank flooring. This improvement will provide enhanced surfaces and help to modernize the overall appearance of the spaces, which is anticipated to increase the desirability of these spaces for renters. 5.4 Packet Pg. 51 ANALYSIS: Utilizing the cooperative purchasing agreement through Sourcewell, the City obtained a bid from California Coast Carpet & Flooring via Gordian (Sourcewell contract number CA-R8-F02-123021-CCF). In order to be awarded a contract with Sourcewell, the prospective bidders must first go through a rigorous bidding process that meets and or exceeds the City’s purchasing requirements. By utilizing this Sourcewell contract, the City can realize potential savings due to the economy of scale that is provided by bidding the line items based on quantities that cannot be realized by a single purchaser. In addition, the City has utilized cooperative purchasing agreements with Sourcewell to purchase goods and services over the past several years and found it to be a successful procurement method. Maintenance work is not considered a public project subject to specific bidding requirements and the use of cooperative purchasing programs are permitted under Municipal Code Section 3.24.090(f), subject to authorization by resolution of the City Council. LEGAL REVIEW: The City Attorney has reviewed and approved the Resolution and Agreement as to form. PREPARED BY: REVIEWED BY: 5.4 Packet Pg. 52 Attachments: 1. 5.4.a Resolution No. 2023-11 - SOURCEWELL DBC FLOORING 2. 5.4.b Contract - DBC Replacement Vinyl Flooring Project (4 Rooms) 5.4 Packet Pg. 53 RESOLUTION NO. 2023-11 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING PARTICIPATION WITH SOURCEWELL TO UTILIZE THE SOURCEWELL CONTRACT WITH CALIFORNIA COAST CARPET & FLOORING FACILITATED THROUGH GORDIAN FOR THE INSTLATION OF VINYL FLOORING IN FOUR ROOMS AT THE DIAMOND BAR CENTER IN THE AMOUNT NOT TO EXCEED $100,000 DURING FISCAL YEAR 2022/2023 WHEREAS, the City Council has established a purchasing system for the efficient purchase of supplies, services, personal property and equipment at the lowest cost commensurate with the quality needed and to buy without favor or prejudice; and WHEREAS, the City Manager, acting in the role of Purchasing Manager, directs and supervises the acquisition of all goods and services under the authority of Diamond Bar Municipal Code Section 3.24.040 (a); and WHEREAS, Diamond Bar Municipal Code Section 3.24.090 (f) provides for an exception to the bidding requirements when supplies, personal property, services or equipment can be more efficiently or more cost effectively obtained through a cooperative purchasing program with a federal, state, county, local or other government purchasing program as authorized by resolution of the City Council; and WHEREAS, the Purchasing Manager has determined that certain supplies, materials, personal property and equipment can be more efficiently and more cost effectively obtained if acquired on behalf the City as a participant of Sourcewell, a cooperative purchasing organization; and WHEREAS, acquisition of any such supplies, materials, personal property or equipment as a participant of a government purchasing program must be authorized by resolution of the City Council; and WHEREAS, the Purchasing Agent and Purchasing Delegates have evaluated the Sourcewell Contract CA-R8-F02-123021-CCF with California Coast Carpet & Flooring, and have determined that the competitive solicitation process, conducted by Sourcewell, meets and, or exceeds, the requirements of the City, and recommends use of this contract, though Sourcewell, with California Coast Carpet & Flooring. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Diamond Bar as follows: 1. Certain supplies, materials, personal property, professional services and equipment can be more efficiently and more inexpensively obtained if acquired on 5.4.a Packet Pg. 54 Resolution No. 2023-11 2 behalf of the City as a participant of a government cooperative purchasing program as opposed to a formal bidding process. 2. Authorizes participation of the City with Sourcewell. 3. Appoints the City Manager of the City to direct and supervise the acquisition of goods and services as a participant with Sourcewell. 4. Authorizes the Mayor to execute the Agreement with California Coast Carpet & Flooring for the installation of Vinyl Flooring in four rooms at the Diamond Bar Center, as a participant with Sourcewell in the amount not to exceed $100,000. PAST, APPROVED AND ADOPTED this 18th day of April, 2023. CITY OF DIAMOND BAR Andrew Chou, Mayor ATTEST: I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 18th day of April, 2023, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ___________ Kristina Santana, City Clerk 5.4.a Packet Pg. 55 $&)&##%"$$ 6;+20,!<5718!*/7--3-49 &L^YV_b]!;_cd!8SS_e^dY^W!;_^dbQSd)<9E;!;XQ‘dUb!/*.1’ KXU!V_\\_gY^W!QWbUU]U^d!&"8WbUU]U^d"’!Yc!]QTU!Q^T!U^dUbUT!Y^d_(!Y^!Te‘\YSQdU(! Qc!_V!dXU!TQdU!UhUSedUT!Ri!dXU!EQi_b!Q^T!QddUcdUT!d_!Ri!dXU!;Ydi!;\Ub[(!Ri!Q^T!RUdgUU^! ;Q\YV_b^YQ!;_Qcd!;Qb‘Ud!$!>\__bY^W!XUbUY^QVdUb!bUVUbbUT!d_!Qc!dXU!";_^dbQSd_b"!Q^T!dXU! ;Ydi!_V!<YQ]_^T!9Qb(!;Q\YV_b^YQ(!XUbUY^QVdUb!bUVUbbUT!d_!Qc!";Ydi*" N@=I=8J(!;Ydi!bUSUYfUT!;_^dbQSd_bkc!RYT!_^!>URbeQbi!./(!.,./7!Q^T N@=I=8J(! ;Ydi! QSSU‘dUT! dXU! 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T&F-#//#-"%&fdd K84[9[6 .#3-%*g&"-(1*"3,UA#&-"-W >%-#/ K596L (49857L(84L955 QB?SR\Z9RC)/L.".-W%G"#%)H1-2"#(%>""2 M#"U"J-W%P".-W >E"F(-%-#/(*,N*,F,&-F(-E,(3%**,3-(-%-#/(M%*(-E,(N*%N%F#/9((Q&W(’"F3*,N#&3W(B,-H,,&(/"&,(-%-#/FY( FABK-%-#/F(#&’(-E,(N*%N%F#/(-%-#/("F(’A,(-%(*%A&’"&09 QR?STRD9?D P^(%M(#1(,.-+(%"G%8MM%",%.^*J%M#"U"J-W;_ 1#0,(L(%M(L 8C8DC858D +%&-*#3-%*aF(1*"3,(1*%N%F#/(K(!,-#"/ 5.4.b Packet Pg. 71 Agenda #: 7.1 Meeting Date: April 18, 2023 TO: Honorable Mayor and Members of the City Council FROM: Daniel Fox, City Manager TITLE: 2024-2027 CITY OF DIAMOND BAR STRATEGIC PLAN STRATEGIC GOAL: Open, Engaged & Responsive Government RECOMMENDATION: Approve the 2024 - 2027 Strategic Plan. FINANCIAL IMPACT: None. BACKGROUND: In March 2020, the City Council adopted the 2021-24 Strategic Plan, setting high-level aspirational goals and priorities for the community over a three-year period. The document serves as the foundation for policy-making and staff administration of the Council’s directives. As demonstrated in quarterly updates to the City Council and community, significant progress has been made on each of the Plan’s goals and objectives. With Fiscal Year 2022-23 coming to a close, it is time for the Council to consider updates and revisions to the document to ensure it reflects current Council priorities. ANALYSIS: To begin the revision process, an extensive staff engagement and participation process was conducted, including multiple half-day workshops, surveys, and other information- gathering exercises. The issues and needs identified by staff were compiled and presented to the City Council in the form of an anonymous survey with open-ended and ranked-choice questions. These survey results, combined with staff feedback and previous Council directives contained in significant long-term policy directives like the General Plan, Housing Element, Climate Action Plan, and Homelessness Action Plan, inform the 2024-2027 Strategic Plan. Subsequently, the City Council met in Study 7.1 Packet Pg. 72 Session on March 7 and April 4 to discuss the draft plan and provide input, with feedback incorporated in the attached final draft for Council adoption. The proposed 2024-2027 City Council Strategic Plan is designed to serve as the foundation for consistent policy and funding decisions, while being flexible enough to adapt to new, unforeseen challenges and issues. The components of the document connect to establish an aspirational but achievable community action plan. Values set the guiding principles, while three high-level strategic goals identify core priorities. Each strategic goal includes a number of objectives supplemented with action statements that narrow the focus even more. Performance measures are established for each strategic goal to gauge progress over time. Specific work plan items to support the goals and objectives are adopted in the annual budget process, and quarterly updates will be published to ensure the community is engaged and apprised of progress. PREPARED BY: REVIEWED BY: Attachments: 1. 7.1.a FY 2024-2027 City of Diamond Bar Strategic Plan 7.1 Packet Pg. 73 City of Diamond BarStrategic Plan FY 2024-2027 DiamondBarCA.gov/strategicplan 7.1.a Packet Pg. 74 Our Values Community and Livability We maintain and improve the quality of life for everyone that lives or works in Diamond Bar. Transparency and Accountability We operate openly to foster public trust and encourage community input. Service and Professionalism We deliver exceptional service and work creatively to solve problems. The 2024-2027 City Council Strategic Plan is the third multi-year strategic planning initiative approved by the Diamond Bar City Council since 2017. The plan is the result of an extensive collaborative planning process that will serve as the foundation for addressing community issues and needs over the next three years. The key components of the Strategic Plan connect to forge an aspirational, but achievable, community action plan. The Values set the guiding principles. The Goals and Objectives set focused priorities for consistent policymaking, connecting day-to-day operations with the bigger picture. Performance Measures are key indicators used to gauge progress over time. Specific supporting initiatives are developed annually by the City Council during the annual budget process. Regular community updates will be made to highlight the programs, services, and projects that contribute to progress and ensure that the public remains engaged in the process. Three Strategic GoalsAbout this Plan City of Diamond Bar FY 2024-2027 Strategic Plan 2 Responsible Stewardship of Public Resources The City strives to protect and augment resources owned by and relied upon by the public, from the local revenues that fund programs and services to the infrastructure that is the foundation of the community. Open, Engaged and Responsive Government Safe, Sustainable and Healthy Community The City strives to provide an environment in which public participation is welcomed and easily accessible and public services are effective and of high-quality. The City strives to maintain and enhance the overall quality of life in Diamond Bar, with safe neighborhoods, connected communities, and a resilient environment. It Means: It Means: It Means: 7.1.a Packet Pg. 75 Objective 1.1: Foster a healthy and resilient local economy. • Create economic development programs that support and attract businesses and entrepreneurs to generate sustainable community-supporting revenue streams. • Engage directly with the business community to understand needs, provide business development resources, and promote local economic opportunity. • Promote infill development opportunities that revitalize and reimagine existing commercial, office and business centers to foster new and diverse economic opportunities. We will: Objective 1.2: Provide safe and reliable public infrastructure. • Invest in the ongoing maintenance of City-owned streets, sidewalks, parks, public facilities, and community infrastructure. • Work collaboratively with third-party providers of public infrastructure to maintain local safety, performance and access. • Implement a resilient information technology infrastructure that provides easily accessible constituent services, while maintaining data security and privacy across City-operated networks. We will: aerial of Diamond Bar Boulevard and Golden Springs Drive, location designated for future downtown Objective 1.3: Foster fiscal health through disciplined long-term planning, cost control, efficiency, increased revenue, and cost recovery. • Maintain financial records in a manner consistent with the most up-to-date governmental standards for reporting and transparency. • Use “smart sourcing” to evaluate and analyze contract services to ensure the City is realizing the greatest value and performance. • Evaluate and prioritize infrastructure funding needs. • Pursue grant programs and regional, state, and federal funding opportunities that improve services and/or offset general fund costs. • Reduce or eliminate subsidies for personal choice services. We will: • GFOA Budget Award • GFOA Financial Reporting Award • Pavement Condition Index (PCI) • MISAC Excellence Award • Bond Rating • Sales Tax Revenues/Annual City of Diamond Bar 2024-2027 Strategic Plan 3 Responsible Stewardship of Public Resources1 Performance Measures 7.1.a Packet Pg. 76 Objective 2.1: Provide effective and accessible government services that meet the needs of a diverse population. • Implement policies, procedures, and technologies that streamline business processes and enhance the overall customer service experience. • Ensure contract service providers meet contractual expectations and deliver high quality services. • Utilize data and metrics to guide decision-making and set benchmarks that measure performance of services and programs. • Actively participate in the development of public policy and legislation at all levels. • Leverage resources to ensure that internal support is robust enough to meet service expectations. We will: Objective 2.3: Establish City of Diamond Bar as an Employer of Choice • Foster an organizational culture and environment that values service, innovation, and creativity. • Implement policies and programs that attract and retain talented employees. • Develop in-house talent to address future succession planning needs. • Develop supervisors that foster employee development and effectively manage performance. • Directly engage and communicate with employees to improve organizational performance and employee wellness. We will: Objective 2.2: Build relationships, establish trust, and foster collaboration in the Diamond Bar community. • Operate openly, making it easy for the public to participate in the decision-making process and access information. • Provide residents of all ages and backgrounds with a variety of opportunities to share their perspectives on community issues. • Engage with members of the community using a variety of outreach methods and formats. • Collaborate with other local government agencies that serve Diamond Bar. • Support local service and community organizations. We will: City of Diamond Bar 2024-2027 Strategic Plan 4 Open, Engaged and Responsive Government2 • Customer Service Survey Rating • Public Records Request Response Time • Employee Turnover Rate Performance Measures Residents can participate in City Council meetings in person or remotely (via computer or phone) 7.1.a Packet Pg. 77 Objective 3.1: Foster a safe and welcoming environment for residents, businesses, visitors, and employees. • Work collaboratively with law enforcement personnel, fire department officials, and animal control agency leadership to implement public safety programs that address unique local needs. • Engage and educate the community to be active participants in crime prevention and emergency preparedness. • Be prepared to respond to and recover quickly from local and regional emergencies. • Maintain community health, safety, and aesthetics through proactive neighborhood improvement efforts. We will: Objective 3.3: Protect natural resources. We will: Objective 3.4: Improve transportation and mobility systems. • Implement measures that reduce cut-through traffic impacts. • Support advocacy, funding, and construction efforts associated with regional transportation projects that reduce local impacts. • Encourage increased use of active modes of transportation, such as walking and biking. • Implement projects that improve the safety of all modes of travel. • Work with neighborhood groups to address localized traffic issues. We will: • Provide access to high quality parks, trails, open space and other recreational facilities for all ages and abilities. • Provide access to high quality community events, classes, and activities for all ages and abilities. • Encourage and support healthy community initiatives and social connections. • Foster exercise and athletic opportunities for a diverse community. We will: Objective 3.2: Build a vibrant, healthy, and supportive community. City of Diamond Bar 2024-2027 Strategic Plan 5 Safe, Sustainable and Healthy Community3 • Responsibly preserve publicly-owned open space areas. • Implement policies that encourage environmental sustainability and effective natural resource management. • Promote responsible solid waste diversion and recycling efforts. • Maintain a healthy urban forest. • Promote sustainable building design. 7.1.a Packet Pg. 78 City of Diamond Bar 2024-2027 Strategic Plan 6 Safe, Sustainable and Healthy Community3 Objective 3.5: Address the needs of people experiencing homelessness. • Implement strategies that reduce the number of persons experiencing homelessness in Diamond Bar. • Participate in regional initiatives that increase placements in permanent housing and provide services to those in need. • Partner with third-party agencies and non-profit groups to provide local housing, mental health, and other human services to those in need. We will: continued Because of its commitment to caring for its community trees, the City of Diamond Bar has earned Tree City USA distinction since 2000. • Part 1 Crime Rate/1,000 residents • Average Speed/Travel Time on Arterials • Voluntary Code Compliance Rate • Solid Waste Diversion Rate – Residential • Solid Waste Diversion Rate – Commercial Performance Measures Objective 3.6: Foster local housing accessibility. • Implement strategies that increase housing supply, address affordability, and ensure quality and diversity of housing stock. We will: 7.1.a Packet Pg. 79 City of Diamond Bar 21810 Copley Drive Diamond Bar, CA 91765 City Manager’s Office (909) 839-7000 | info@diamondbarca.gov DiamondBarCA.gov/strategicplan Pub. April 2023 7.1.a Packet Pg. 80 1NTAM T REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK FROM: ADDRESS: (o ORGANIZATION: AGENDA#/SUBJECT: 7 s 11116 I DATE: I p PHONE: (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. , �) Signature This document is a public record subject to disclosure under the Public Records Act. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: �, ��j�� 1 DATE: ADDRESS: ORGANIZATION: AGENDA#/SUBJECT: \ (Optional) �� w► � ,� �� Y�� Y U � ��+ PHONE: (Optional) I expect to address the Council on the subject agenda/subject item. Please have the Council Minutes reflect my name as written above. Signature This document is a public record subject to disclosure under the Public Records Act.