HomeMy WebLinkAbout2023.02.21 Agenda Report 5.4.pdfAgenda #: 5.4
Meeting Date: February 21, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONSULTING SERVICES AGREEMENT WITH NCE, INC. FOR
AREAS 3, 4, AND 5 RESIDENTIAL AND COLLECTOR STREETS
REHABILITATION, ARTERIAL STREETS REHABILITATION, AND
AREAS 3, 4, AND 5 NEIGHBORHOOD ADA CURB RAMPS
IMPROVEMENTS DESIGN, CIP PROJECT NO. SI23101
STRATEGIC
GOAL: Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Determine that approval of the design services agreement for the proposed project
is not subject to environmental review under the California Environmental Quality Act
CEQA) pursuant to CEQA Guidelines Article 18, Section 15262; and
B. Approve, and authorize the Mayor to sign, the Consulting Services Agreement with
NCE, Inc. in a not-to-exceed amount of $361,950, plus a contingency amount of
18,050, for a total authorization amount of $380,000.
FINANCIAL IMPACT:
Sufficient funds are included in the FY 2022-2023 Capital Improvement Program (CIP)
Budget.
Funds for the Project are as follows:
Residential and Collector Street and
Arterial Rehab - Area 3, 4 & 5; Area 3,
4 & 5 ADA Curb Ramps (Design) Design
Budget
Encumbrance/
Expenses Balance
Project No. SI23101
Measure M (#1420) $380,000 $380,000
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Consultant Services for Design ($361,950) $18,050
Consultant Services for Design
Contingency ($18,050) $0.00
Balance $0.00
BACKGROUND:
The consultant work will complete the design of the residential and arterial roadway
rehabilitation projects, currently scheduled for the next three (3) fiscal years, including
the design of the American with Disability Act (ADA) Curb Ramp Improvement Project
for Area 3.
The City can reduce delays, and save time and money on consultant services, by
bundling three (3) years of roadway rehabilitation design work into one project, resulting
in shelf-ready plans and specifications for advertisement to hire contractors. The
construction schedule is planned over a 3-year period from 2023 to 2026.
DISCUSSION:
The design work will be for approximately 20 centerline miles of residential and collector
streets with slurry seal, chip seal and asphaltic concrete (AC) overlay, including
removal/repairing isolated damaged AC pavement as determined by field conditions in
Areas 3, 4 and 5; and for approximately 13 centerline miles of various sections along
major arterials which include Diamond Bar Boulevard, Grand Avenue, Golden Springs
Drive, Chino Hills Parkway, Brea Canyon Cut-Off Road, Lemon Avenue, and streets
within the Gateway Corporate Center. As discussed in the attached consultant’s
proposal (Attachment 2) and shown on the Location Maps (Attachment 3), the design
will include a field investigation, utility coordination, pavement analysis, preparation of
plans and specifications, bidding and construction support.
On November 8, 2022, staff issued a Request for Proposal (RFP) for the engineering
design and preparation of construction documents. On December 7, 2022, eight (8)
proposals were received for engineering design services in response to the City’s
Request for Proposals (RFP). The firms who submitted proposals include HR Green,
JMC2, Nichols Consulting Engineers (NCE), CRA, Onward Engineering, Quantum
Consulting, RKA Consulting Group, and Tait & Associates. The proposals were
reviewed and evaluated based on:
1) General responsiveness to the City’s RFP
2) Staff and firm experience with projects in similar size and scope
3) Approach/methodology
4) Hours and level of effort
5) Ability to meet the City’s schedule and expectations
6) References
Staff reviewed all the proposals using a qualification-based approach. The criteria
above were developed to assess a firm’s ability to provide a high-quality product that
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meets the City’s standards and requirements. High-quality construction plans have been
known to yield savings in the construction costs of the projects as well as in long-term
maintenance costs.
In consideration of the criteria mentioned above, staff concurred that the most qualified
proposal was submitted by NCE. NCE submitted a thorough proposal for design which
detailed their methodology and approach clearly while identifying critical strategies that
have been tailored specifically to our needs. NCE conducted a detailed field
investigation and identified several key roadway areas that would require special
attention, in its proposal.
Additionally, NCE has recently updated the City’s Pavement Management Program in
2022. NCE has provided satisfactory consulting services on various types of projects
throughout Los Angeles, Orange, San Diego and San Bernardino Counties. Their
proposed fees are within the approved FY 2022-2023 CIP budget.
The table below lists the proposed fees from these professional engineering
consultants:
Consultant Base Fee
John M. Cruikshank Consultants, Inc. (JMC2) $335,750
HR Green Pacific, Inc. (HR Green) $341,550
Nichols Consulting Engineers (NCE) $361,950
CR Associates, Inc. (CRA) $365,575
Onward Engineering (OE) $373,310
Quantum Consulting, Inc. $413,410
Tait & Associates, Inc. $614,105
RKA Consulting Group (RKA) $631,585
The tentative construction schedule for each roadway project, which is consistent with
the Pavement Management Program is as follows:
Project Title
Tentative
Start of
Construction
Project 1 ADA Curb Ramps Improvement Project (Area 3) May 2023
Project 2
Residential & Collector Streets Rehabilitation (Area 3)
May 2024
Arterial Street Rehabilitation:
Golden Springs Dr from Diamond Bar Blvd to Temple
Ave)
Grand Ave from Diamond Bar Blvd to East City Limits)
Project 3 ADA Curb Ramps Improvement Project (Area 4) March 2024
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Project 4
Residential & Collector Streets Rehabilitation (Area 4)
May 2025
Arterial Street Rehabilitation:
Diamond Bar Blvd from Clear Creek Canyon Dr to
Temple Ave)
Brea Canyon Cutoff from Diamond Bar Blvd to West
City Limits)
Chino Hills Pkwy from South City Limits to Scenic
Ridge Dr)
Project 5 ADA Curb Ramps Improvement Project (Area 5) March 2025
Project 6
Residential & Collector Streets Rehabilitation (Area 5)
May 2026
Arterial Street Rehabilitation:
Diamond Bar Blvd from Pathfinder Rd to Brea Canyon
Rd)
Full limits of Copley Dr, Gateway Center Dr, Bridgegate
Dr, and Valley Vista Dr)
Grand Ave from Golden Springs Dr to Diamond Bar
Blvd)
Lemon Ave from Golden Springs Dr to North City
Limits)
Environmental Review
The City Council’s approval of the Consultant Services Agreement for design services is
not subject to environmental review under the California Environmental Quality Act
CEQA) pursuant to Article 18 (Statutory Exemptions), Section 15262 of the CEQA
Guidelines, which exempts “feasibility or planning studies for possible future actions
that] the agency has not yet approved.”
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreement as to form.
PREPARED BY:
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REVIEWED BY:
Attachments:
1. 5.4.a Consulting Services Agreement
2. 5.4.b Exhibit A - Consultant Proposal
3. 5.4.c Exhibits B Through D
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9$!$*-#!?%$G)#9%*’!+%’?!C*’$F-9,’9P$!-#&,-!G*F’$#-!F’,GG#H9,@-#E!9;#’!C*’$F-9,’9!$;,--!
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0’?#=’%9##$E! 9;%$! 2&)##=#’9! $;,--! ’*9! @#! G*’$9)F#?! 9*! #L9#’?! 9*! ,’A! 9;%)?! H,)9A!
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5.4.a
Packet Pg. 55
5! #$%&’(()%*+,!-’$.)/’(!0!1’()2*!
8;G* (=D435=@1G!!!
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8]>! ,! H*-%GA! *)! H*-%G%#$! *+! @)*,?‘+*)=! G*=H)#;#’$%I#! &#’#),-! -%,@%-%9A!
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8T>!!()*+#$$%*’,-!-%,@%-%9A!%’$F),’G#!G*I#)%’&!#))*)$!,’?!*=%$$%*’$!,)%$%’&!
F9!*+!9;#!H#)+*)=,’G#!*+!9;%$!2&)##=#’9!B%9;!,!G*=@%’#?!$%’&-#!-%=%9!*+!a]EbbbEbbbJ!!0+!
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9%*’,-!%’$F)#?$!9*!9;#!H*-%GA>!@A!9;#!%’$F),’G#!G,))%#)!B%9;*F9!9;#!%’$F),’G#!G,))%#)!
I%’&!C%9A!9#’!8]b>!?,AU$!H)%*)!B)%99#’!’*9%G#!9;#)#*+J!!C*’$F-9,’9!,&)##$!9;,9!%9!B%--!’*9!
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F#?!@A!,’!%’$F),’G#!G*=H,’A!B;%G;!%$!,F9;*)%R#?!9*!?*!@F$%’#$$!%’!9;#!19,9#!*+!
C,-%+*)’%,!*)!B;%G;!%$!,HH)*I#?!%’!B)%9%’&!@A!9;#!C%9A^!,’?!$;,--!@#!H-,G#?!;,I#!,!GF))#’9!
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5.4.a
Packet Pg. 56
6! #$%&’(()%*+,!-’$.)/’(!0!1’()2*!
@F$%’#$$! %’! 9;#! 19,9#! *+! C,-%+*)’%,! $*! -*’&! ,$! $FG;! %’$F)#)$! H*$$#$$#$! 9;#!
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9$! *)! ,! G*HA! *+! 9;#! %’$F),’G#! H*-%GA! #I%?#’G%’&! 9;#! ,??%9%*’,-! %’$F)#?!
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8O104Q>!,’?d*)!?#?FG9%@-#!*+!9;#!H*-%GA!%’!-%#F!*+!9;#!C*’$F-9,’9!8,$!9;#!’,=#?!%’$F)#?>!
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9;#!)#NF%)#=#’9$!$9,9#?!;#)#%’J!
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9*!G*’+%?#’9%,-!?,9,!*+!C%9AE!H)%I,9#!%’?%I%?F,-$E!*)!#=H-*A##$!*+!9;#!C%9AJ!!C*’$F-9,’9!
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5.4.a
Packet Pg. 57
7! #$%&’(()%*+,!-’$.)/’(!0!1’()2*!
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GF=#’9$!,’?!=,9#)%,-$!,$!C*’$F-9,’9!=,A!?#$%)#J!!!
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5.4.a
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5.4.a
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December 7, 2022
Civil Engineering Design Services
PROPOSAL TO PROVIDE
Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and
Arterial Streets Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood
ADA Curb Ramps Improvement (Project No. SI23101)
City of Diamond Bar
Submitted By:
Fountain Valley Office
17050 Bushard Street, Suite 200
Fountain Valley, CA 92708
Phone: 714.848.8897
EXHIBIT A
5.4.b
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City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation
Areas 3, 4, and 5) and Arterial Streets Rehabilitation, and Areas 3, 4, and 5 Residential
Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
Page | i
Table of Contents
Cover Letter .............................................................................................................................................................................................. 1
Table of Contents .......................................................................................................................................................................................i
A. Project Team ........................................................................................................................................................................................ 3
B. Firm’s Experience / References ........................................................................................................................................................... 6
C. Project Understanding ....................................................................................................................................................................... 12
D. Project Scheduling ............................................................................................................................................................................. 20
E. Resource Requirements .................................................................................................................................................................... 21
F. Fee Schedule ..................................................................................................................................................................................... 22
G. Insurance ........................................................................................................................................................................................... 22
H. References ......................................................................................................................................................................................... 22
I. Consulting Services Agreement .......................................................................................................................................................... 24
5.4.b
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Fountain Valley,CA
17050 Bushard Street,Suite 200
Fountain Valley,CA 92708
714)848 8897
Cover Letter
December 7, 2022
David G. Liu, PE, Director of Public Works/City Engineer
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Proposal – Civil Engineering Design Services for Residential & Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial
Streets Rehabilitation (Various Locations), and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement
Project
Dear Mr. Liu and Members of the Selection Committee:
NCE understands that the City of Diamond Bar (City) is seeking professional civil engineering services to prepare plans and
specifications for the multiple roadways and curb ramp improvement projects across the City. Over the last 20 years, NCE has prepared
construction documents for hundreds of road rehabilitation projects across California. These projects have varied in scope and size,
from annual road maintenance and rehabilitation projects to more complicated roadway widening or realignment projects, including
various pedestrian and traffic enhancements. With over 100 person-years of pavement management program (PMP) and pavement
evaluation, analysis, and design experience, NCE engineers and inspectors are well-equipped to develop pavement recommendations
based on the surface condition of the pavement. Our Team is also well-versed in various pavement preventive (such as slurry seal,
cape seal, and microsurfacing) and rehabilitation (such as typical grind and overlay with and without rubberized asphalt, asphalt-rubber
aggregate membranes, fiberglass reinforcements, and cold-in-place recycling (CIR)) techniques. Additionally, having recently prepared
a standalone Community Development Block Grant funds (CBDG) funded curb ramps improvement project, NCE understands the
nuances associated with the design and construction of projects utilizing these funds. We are confident that our civil and pavement
engineering expertise will allow NCE to select a suitable combination of pavement treatments and optimize the City’s precious
maintenance resources.
Founded in 1990, NCE provides extensive national, regional, and local civil and environmental engineering experience in the planning,
design, implementation, and construction of projects. NCE’s portfolio of projects showcases more than 32 years of successful project
delivery, where innovative and sustainable solutions are integrated into pragmatic designs – including streets, parking lots, erosion
control, water quality, site assessments, pavement management and design, and utilities. NCE has a depth of experience in managing
and performing infrastructure engineering and regulatory compliance and permitting for complex projects. We regularly work with our
clients to perform expedited services on projects to meet funding, permitting, environmental, and other timing requirements.
In addition to our broad national and California expertise we also bring local experience, knowledge, and benefits to the City for these
types of Capital Improvement Plan (CIP) projects including:
Local Experience: NCE has extensive experience with roadway rehabilitation and streetscape rehabilitation that includes local projects.
Some of those local street rehabilitation projects include the Maintenance District 6 Pavement Rehabilitation Project Phase II for the
City of Glendale; FY 2022-23, 2021, FY 2020, FY 2019 Street Rehabilitation for the City of San Marino; CIP 2019-06 Street Enhancement
Project for the City of Huntington Park; Valley View Avenue Pavement Rehabilitation from Imperial Highway to Rosecrans Avenue for
the City of La Mirada; and CBDG ADA Ramp Project for the City of South San Francisco. These highlighted projects are just a few of
the projects we have performed for over 80+ cities and counties in Southern California. This local knowledge will provide confidence to
the City that we understand what works, as well as local design and specification requirements, bidding conditions, and suitable
materials.
Previous Diamond Bar Experience: NCE has successfully updated the City’s Pavement Management System since 2015. Our past
PMP experience provides us with valuable insight into the City’s street network including the overall conditions by maintenance Area
and prevailing pavement distresses allowing us to better understand incorporate the City’s preferred pavement maintenance and
rehabilitation strategies. As part of the PMP projects, NCE and City staff, developed a tailored pavement rehabilitation decision tree and
5.4.b
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updated the unit costs for each pavement rehabilitation alternative. Armed with this information that most roads are generally in “Fair”
to “Good” condition and candidates for road maintenance and rehabilitation our approach offers a streamlined design focusing on repair
and maintenance strategies instead of more expensive reconstruction design methods. Our selected design team and approach will
provide the City with a cost-effective design program that maximizes the number of roadway segments designed per maintenance Area.
Staff Continuity: The key staff assigned to this project are the same individuals who have been working on the PMP projects for the
City over the last several years. This core team is familiar with the City’s needs and approach to pavement rehabilitation, has built trust
with the City to “get the job done” and understands the City’s approach to preparing plans and specifications to maximize the dollars for
construction. We have a track record of being responsive to the City’s requests and providing progress meetings or design coordination
meetings as needed to keep our projects on schedule and on budget.
Expertise in Pavement Engineering: NCE’s proposed Team for this project includes pavement engineers with decades of experience
in developing pavement rehabilitation tailored specifically to project needs. This experience is especially necessary for this project which
does not have geotechnical investigation (such as coring, falling weight deflectometer [FWD] testing, and laboratory testing) as part of
the scope of work. The pavement recommendation for each street will need to be developed based on the surface distress only, which
we have successfully completed for other local agencies such as San Marino in the past. NCE’s proposed pavement engineering team
will utilize their experience in pavement engineering and their specific experience with developing the City’s PMP plan since 2015, to
develop appropriate pavement recommendations based on the visual pavement distresses and the City’s past experience with those
treatments.
Context Sensitive Design: NCE understands local agencies’ needs and the types of problems frequently encountered. Our Team, with
its extensive experience in developing plans and specifications for local agencies, will ensure that our technical specifications minimize
construction impacts on the City’s residents and businesses. For example, on a pavement rehabilitation project which is in the vicinity
of a school, our Team has successfully incorporated technical specifications for construction phasing so that those segments were built
during summer months when schools are generally in recess. We also have experience specifying provisions for limited construction
hours around City holidays, special events, and in the case of schools in session to avoid drop-off and pick-up time when those roads
are busiest. As several primary arterials are included in this rehabilitation project, we will coordinate with the City and local businesses
on maintaining driveway access for crucial commercial and business centers including the need for construction phasing by lanes and
provisions for temporary driveway ramps.
Highly Focused on Supporting Municipalities: Nearly 85% of NCE’s clientele is within the public sector, which includes current on-
call contracts with many California agencies supporting the delivery of CIP projects. The benefit to the City is we understand the financial,
administrative and approval processes that come with local agencies and can support and facilitate those processes as needed.
Jim Bui, one of NCE’s local key engineering staff, will be NCE’s project manager and primary point of contact for this project. He can be
reached via phone at (714) 606-8035 or via e-mail at jbui@ncenet.com. Jim will be supported by an officer and principal with NCE,
Michael J. Leacox, PG, CEG, who is authorized to sign contracts on behalf of NCE. We acknowledge receipt of Addendum No. 1, dated
11/18/2022. NCE looks forward to your favorable review of our proposal and the opportunity to work with the City.
Sincerely,
NCE
Michael J. Leacox, PG, CEG
Treasurer, Principal
Jim Bui, PE
Project Manager
5.4.b
Packet Pg. 66
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation
Areas 3, 4, and 5) and Arterial Streets Rehabilitation, and Areas 3, 4, and 5 Residential
Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
Page | 3
A. Project Team
Organization Chart
The NCE Team, presented in Figure 1, has extensive experience designing pavements and transportation projects, specifically
infrastructure, pavement rehabilitation and maintenance and complete-street projects. The NCE Team was tailored to meet the City’s
vision for this work, and is capable of seamlessly conducting the City’s scope of work for this contract. Our proposed Project Manager,
Mr. Jim Bui, PE, can manage multiple complex assignments and he is supported by a highly qualified group of key personnel that have
successfully worked together on multiple projects. He will be supported by Vivek Jha, MS, PE, our proposed Client Manager. We are
committed to providing the staff presented within this section. These individuals will be ready to begin work upon notice to proceed from
the City and will be available throughout this contract.
Subconsultants
NCE is a multi-disciplinary engineering and environmental services firm who works collaboratively with our clients to ensure successful
outcomes.
5.4.b
Packet Pg. 67
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Page | 4
NMG Geotechnical, Inc.
NMG Geotechnical, Inc. (NMG) was founded in 1994 by Hayim Ninyo, Ted Miyake, and Bill Goodman,
who recently celebrated the company’s 23rd anniversary, and have rapidly grown to their current staff of
60 employees. The company is based in Irvine, California and primarily serves the Southern California
region, from San Diego to Santa Clarita, and the Inland Empire. Occasional projects have taken NMG to Northern California, Arizona
and Nevada.
NMG’s geotechnical professionals are knowledgeable and experienced specialists; dedicated to teamwork, responsiveness and
flexibility. NMG’s team of licensed geotechnical engineers and engineering geologists are highly educated and committed to ethical and
professional standards.
NMG’s in-house soil laboratory is operated under the supervision of our engineering group and is an essential part of our geotechnical
engineering capabilities. Laboratory tests are performed to determine soil engineering properties in accordance with industry test
methods and standard procedures, such as those recommended by the American Society for Testing and Materials (ASTM), California
Test Methods (CTM), and other procedures. Equipment calibration and verification together with established data recording practices
are part of the firm’s laboratory Quality Management System. NMG’s soils laboratory is accepted by the Division of the State Architect
DSA) and is also accredited by the American Association of State Highway and Transportation Officials (AASHTO) for several test
methods. Additionally, their lab is also licensed by the Los Angeles Department of Building and Safety. NMG also offers our laboratory
testing services to other geotechnical consultants and public agencies.
Role: NMG is available to provide soils laboratory testing, and materials testing and inspection services as needed.
Roles and Responsibilities
Jim Bui, PE | Project Manager
Jim Bui, PE, serving as Project Manager, will maintain overall communication with the City and all NCE Team members. It will be his
responsibility to share project status with the Team and collect information to document monthly and year-to-date progress on individual
activities. In consultation with the Client Manager, Vivek Jha, it will also be his responsibility to update the schedule, to develop action
items to keep the project on schedule, and to examine cost-cutting measures that can be taken to streamline the project. Jim is familiar
with the City’s street network and preferred pavement treatment alternatives, having worked on the City’s 2022 PMP update.
Vivek Jha, PE | Client Manager
Vivek Jha, MS, PE, Client Manager, will act as the single focal point on the project. He will be responsible for ensuring Jim Bui, PE,
NCE’s project manager, and the NCE Team have the resources necessary to successfully deliver services during the contract. He will
assist Jim to establish budgets, schedules, and monitor the adherence of terms of contract expectations. Vivek will also provide an
increased access to the Team beyond communication with Jim. Vivek was the project manager for the City’s 2022 PMP update and has
established a successful working relationship with the City staff.
Franz Haidinger, PE | QA/QC Manager
Franz Haidinger, PE, will be responsible for implementing NCE’s quality assurance management program for the projects. He will
address quality control and quality assurance procedures and expectations for each team member and will provide the quality assurance
review and its documentation of the documents that will be submitted to the client.
Pedro Sanchez, PE | Civil Design Lead
Pedro Sanchez, PE, will be responsible for orchestrating the development of roadway improvement construction documents and design
of the project improvements including civil, pavement, and striping details, roadway grading, localized surface drainage, ADA facilities
and pathways, striping and signage, existing utility cover adjustments, and coordination with City staff and local utility owners to advance
the project improvements.
Patricia Oelkers, and Brandon Vergara, EIT | Civil Design Project Engineers
Patricia Oelkers and Brandon Vergara, EIT, will be responsible for the civil design portion of the project including plan preparation,
quantity take-off, construction cost estimating, utility coordination, signing and striping, pedestrian crossing enhancements and bicycle
facilities and addressing Requests for Information (RFIs) during bidding and construction, as well as contractor submittal review.
5.4.b
Packet Pg. 68
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Page | 5
James Signore, PhD, PE | Pavement Design Lead
James Signore, PhD, PE, will be responsible for reviewing all pavement rehabilitation recommendations and materials related aspects,
including the use of the latest economical treatment methods and materials, and review of technical specifications related to HMA
concrete, surface seals, and pavement recycling. This may include input in the scoping phase, project coordination, technical planning
and discussions with pavement engineering staff, and analysis and report assistance and reviews. His responsibility will be to ensure
that deliverables to the City will be consistent with City needs and scopes of work. James will work with Jim Bui, NCE’s proposed Project
Manager to facilitate this process. James is intimately familiar with the City’s preferred pavement treatment alternatives, having worked
on the City’s PMP program since 2015.
Mahmoud Samara, and Timin Punnackal, PE | Pavement Design Project Engineers
Mahmoud Samara and Timin Punnackal, PE, will review the existing pavement condition to develop pavement recommendations
without a geotechnical investigation. As part of the review, they will visit every roadway within the project limits to determine the most
feasible pavement restoration treatment within the project constraints. They will also mark out base repair locations as part of the site
visit. During the pavement recommendations development, they will also evaluate sustainable options such as material reuse (when
possible) and ensure materials used for pavements meet local specifications and guidance (e.g., selection of proper asphalt binder
grade). Mahmoud and Timin will work closely with James, NCE’s lead for pavement evaluation and materials. Timin worked as the
project engineer for the City’s 2022 PMP update and is well versed with the City’s preferred pavement restoration alternatives based on
pavement distress.
Joseph De Leon, and Jonathan Moore | Field Technicians
If required, Joseph De Leon and Jonathan Moore will be responsible for supplementing field data collection efforts such as ADA curb
ramp inventories, curb and gutter repair inventories, and collecting the location of various surface visible utilities in support of the street
rehabilitation.
Changes in Personnel
NCE understands there shall be no substitution of designated members of the Team without prior approval by the City staff.
Key Staff Resumes
Key staff resumes are included on the following pages
5.4.b
Packet Pg. 69
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement Project (No. SI23101)
December 7, 2022
Key Staff – Resumes
Jim Bui, PE – Project Manager
Jim Bui, PE, is a licensed California Civil Engineer with 9 years of transportation experience, and
routinely serves as the Project Manager and/or Senior Engineer on Public Works and Capital
Improvement projects focusing on civil design for NCE’s Southern California region. He has expertise
with civil and pavement design, asset management, complete streets, ADA Compliance,
bicycle/pedestrian trails on municipal transportation infrastructure. Jim’s experience also includes
numerous citywide paving projects; many involving ADA compliance for curb ramps, complete streets
projects, and various classes of bicycle facilities. Additionally, Jim has led civil and pavement design
related tasks and has worked closely with NCE’s key team members on these projects.
Representative Projects
Pavement Management Program Update
City of Diamond Bar, CA
Senior Engineer. The City has approximately 145 centerline miles with 1,014 pavement segments.
NCE has been assisting the City with updating the PMP since 2015 including transitioning from
PAVER to StreetSaver®. Jim assisted the City with the latest round (2022) of their PMP update. As
part of this project, Jim used his extensive experience in civil design projects and provided input on
the constructability and unit cost for different pavement rehabilitation alternatives.
2018-2024 Street Rehabilitation Program
City of San Marino, CA
Project Manager. NCE provided pavement evaluation and design services for various roadways from
2018-2022. A pavement condition survey was conducted with distresses identified along with areas
for potential base repairs. Coring, sampling, and laboratory testing were performed, and a pavement
design and soil investigation memorandum were prepared. The memorandum included potential
treatments with a focus on sustainable treatments and cost-saving measures. Technical specifications
were also provided. NCE was recently selected by the City to provide pavement evaluation and design
services for FY 2022-23 and 2023-24.
Pavement Management System / Program Updates
City of San Marino, CA
Project Manager. NCE first completed an implementation of the City’s PMS in 2002 and subsequently
updated it in 2004, 2005 through 2018. As part of the scope of work, NCE inventoried over 59.75
miles of city streets, performed condition surveys, calculated a Pavement Condition Index (PCI),
entered maintenance and rehabilitation (M&R) history records, reviewed maintenance and
rehabilitation (M&R) strategies and costs, determined the funding needs of the street network,
completed multiple funding scenarios, and presented the results to City Council. The City has a
substantial investment in its street network, which is estimated to have a replacement cost of more
than $82 million. Overall, the streets are in “Fair” condition with an average PCI of 65. This is a crucial
period in the pavement life-cycle where it will soon begin to deteriorate more rapidly if left untreated.
NCE has been selected to continue providing services to the City, with a budget approximately $3.5
million annually for street preservation and rehabilitation projects over the next ten years in order to
improve the citywide average PCI to 75 and decrease the unfunded backlog down to a more
manageable level.
Professional Design and Construction Management Services for Street Enhancement Project,
CIP No. 2019-06
City of Huntington Park, CA
Project Manager. NCE provided engineering design services for the preparation of plans,
specifications and cost estimates for street enhancements using SB1 funding for various streets
throughout the city. The 100% design package has been submitted and the NCE Team will provide
construction management support services during construction. Key elements of this project included
Education
BS Civil Engineering, 2013
University of California, Irvine
Member Tau Beta Pi, Chi
Epsilon
Registrations/Certifications
Professional Engineer – Civil,
CA #86467
Affiliations
American Society of Civil
Engineers (ASCE)
American Public Works
Association (APWA)
Joined NCE
2013
Years of Experience
9 years
5.4.b
Packet Pg. 70
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Key Staff – Resumes
the development of engineering plans, assisting the City transition and update their Greenbook Specifications from older 2015 standards
to the latest 2018 standards, developing a current utility contact list, and incorporating cost-effective pavement recycling alternatives.
Valley View Avenue Pavement Rehabilitation from Imperial Highway to Rosecrans Avenue, CIP No. 2018-06
City of La Mirada, CA
Project Manager. NCE provided pavement rehabilitation services for Valley View Avenue from Imperial Highway to Rosecrans Avenue.
This is a highly traveled commercial corridor nearly a mile long with heavily deteriorated pavement that required significant rehabilitation
or reconstruction. NCE determined appropriate treatments, addressing ADA compliance, and provided PS&E along with design support
during construction. The City is in the middle of a multi-million-dollar infrastructure improvement program made possible through City
general funds, state and federal grants, and· passage of Measure I by City residents, which provided additional sales tax revenue of
approximately $4 million per year for five years.
FY 2018-2019 Street Resurfacing Program
City of Encinitas, CA
Project Manager. Serving as a subconsultant to CJ Roberts, NCE performed pavement inspections, evaluations, and testing, and
provided resurfacing and rehabilitation recommendations for 12.86 miles of roadway. The pavement condition index (PCI) for these
roadways varied from 0 to 88. The program encompassed mostly two-lane streets (67 streets) with five four-lane streets and one five-
lane street. The City’s last pavement management program update was conducted in 2009 and the PCIs were extrapolated from that
point forward.
Surface Seal Program
City of Capitola, CA
Project Manager. As the primary designer, Jim developed the road-widening and street re-alignment necessary to add a Class 2 Bicycle
Route and retaining wall to an existing street constrained by existing hillside topography. He worked on green design elements, including
the addition of bioswales to decrease the impervious roadway surface and capture stormwater runoff. Additionally, he provided
construction support services, including approval of material specification submittals by the contractor, answering requests for
information, and preparing technical memoranda. NCE developed pavement repair treatments for approximately two miles of streets,
including new design elements, such as a road-widening and addition of bioswales. Repair recommendations included the use of cold-
in-place recycling, mill and overlays, and surface reconstruction.
Pavement Management Program Update and Pavement Design Report
City of Lemon Grove, CA
Project Engineer. NCE performed the City of Lemon Grove’s pavement management update in 2018 using StreetSaver® software.
The pavement management report was used to assist the City in making cost-effective decisions in selecting streets for repair, as well
as to comply with TransNet requirements. In addition to conducting the pavement management program update, NCE performed follow-
on pavement design work and conducted coring, laboratory testing, and falling weight deflectometer testing. Using the data obtained
from the testing, NCE performed network level pavement analysis to develop pavement rehabilitation and reconstruction
recommendations for each street.
Long Beach Complete Streets
City of South Gate, CA
Project Engineer. The project consisted of streetscape improvements, constructing raised median islands, re-striping the roadway
corridor, adjusting utilities to grade, and planting and landscaping raised medians and parkways along the Long Beach Blvd corridor.
The work will be on Long Beach Blvd between Santa Ana Street to Tweedy Boulevard. NCE, serving as a sub-consultant, conducted a
site-specific subgrade evaluation for the proposed improvements, determined the number of cores required to verify existing pavement
type and thickness, determined depth of soil sampling and testing required for sub grade soils analysis, developed pavement structural
design recommendations based on research of City records, and sub grade soils test results, provided a preliminary pavement strategy
report with three pavement rehabilitation options with construction cost estimates for City review and comment, and incorporated City
comments and prepared a final Pavement Rehabilitation Report.
5.4.b
Packet Pg. 71
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Key Staff – Resumes
Vivek Jha, MS, PE – Client Manager
Vivek Jha, MS, PE, is a highly strategic, organized, and customer-focused Professional Engineer and
brings 13+ years of extensive experience in delivering pavement projects on budget and schedule
that improve customer retention and satisfaction. He is adept at managing entire project life cycle
including developing and maintaining project schedule, controlling project cost, tracking and
documenting variance, developing technical and business reports, QA/QC of other reports and data.
Vivek has experience with AASHTO 1993, Pavement ME/MEPDG, PCI, MicroPaver™, StreetSaver®,
Coring, DCP, GPR, FWD. He has demonstrated ability to manage internal and external stakeholders
by organizing and leading meetings. He is also proficient at communicating business needs and
requirements to all cross-functional departments and ranks including C-level executives.
Representative Projects
Pavement Management System Update
City of Diamond Bar, CA
Project Manager. The City has approximately 145 centerline miles with 1,014 pavement segments.
NCE has been assisting the City with updating the PMP since 2015 including transitioning from
PAVER™ to StreetSaver®. Vivek assisted the City with the latest round (2022) of their PMP update.
As part of this project, Vivek was responsible for the analysis and quality control of pavement distress
data, updating maintenance and rehabilitation decision trees and the treatment unit costs, and the
development of budget scenarios and summary reports.
Pavement Analysis and Design Support
Advanced Infrastructure Design, NJ
Project Manager. NCE is performing analysis of the collected pavement evaluation data for typical
New Jersey Department of Transportation “screening” projects and preparing the pavement
evaluation report. Staff is also performing analysis, design, and life-cycle cost analysis (LCCA) and
preparing the pavement report.
Pavement Evaluation and Design and Life Cycle Cost Analysis (LCCA)
Multiple Routes, New Jersey
Project Manager. Evaluated existing pavement using visual distress survey including cataloging of
repairs in concrete pavement, coring, dynamic cone penetrometer (DCP) testing, falling weight
deflectometer (FWD) testing, ground penetrating radar (GPR) testing, laboratory testing. Developed
pavement rehabilitation recommendations using AASHTO 1993 Manual, and MEPDG/Pavement ME.
Used FHWA RealCost software to carry out LCCA to determine the most feasible alternative. To aid
in construction, the location and size of repairs in the concrete pavement were also presented on plan
and in a GIS compatible format.
Rubblization and Full-Depth Reclamation (FDR) of Route 70
Burlington County, New Jersey
Pavement Lead. Vivek evaluated the existing pavement using visual survey, coring, GPR, and FWD
testing. Vivek developed multiple pavement rehabilitation alternatives and carried out a LCCA. Based
on the project constraints, rubblization of the concrete pavement in the lane and full-depth reclamation
FDR) in the outside shoulder were determined to be the most feasible and sustainable solution. This
green solution ensured the majority of the existing material was reused thus the overall carbon
footprint of the project.
New Jersey DOT On-Call Pavement Engineering
Multiple Routes, New Jersey
Project Manager. The on-call contract involved various task orders as part of NJDOT Pavement Term
agreement. Vivek was the team leader for the $3 million, three-year contract, and managed all phases
of the project including developing the scope of work, fieldwork planning and execution, analysis of
Education
MS, Civil Engineering, Rowan
University, Glassboro, NJ, 2009
BS, Civil Engineering, Sardar
Patel College of Engineering,
Mumbai, India, 2007
Registrations/Certifications
Professional Engineer, Civil
MD, NJ
HMA Plant Technologist,
Superpave Levels 1 & 2
HMA Construction Technologist
Affiliations
Advisory Board Member,
CREATEs
Joined NCE
2022
Years of Experience
13 years
5.4.b
Packet Pg. 72
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Key Staff – Resumes
data (core, GPR, DCP, FWD, & manual, semi, fully automated distress data), pavement design, life cycle cost analysis (LCCA), final
report preparation, and presenting results to the client.
Porous Pavement on Route 130
North Brunswick, New Jersey
Pavement Lead. Vivek led the design of porous pavement in the outside shoulder of Route 130 as part of the bridge replacement
project. The porous pavement was designed to ensure that the project do not exceed the impervious area thresholds which would have
triggered environmental concern. As part of the project Vivek and his team also developed a maintenance plan for the porous pavement.
Pavement Management and Road Surveying
San Diego County, CA
Deputy Project Manager. Covering an area of nearly 1,500 square miles, the County maintains approximately 1,950 centerline miles
of roadways. The network is comprised of approximately 1,843 centerline miles of asphalt concrete roadways, with the remainder being
exposed cement concrete or unpaved disintegrated granite. As part of this project, Vivek assisted in summarizing the work done by the
County and its impact on the “Road to 70” goal and determined the determining the PCI of the underserved communities in each CPG.
He is currently assisting the County in identifying sections with missing As-Built data based on 2015/16 and 2021 network distress
survey.
Pavement Management Program Update
City of Anaheim, CA.
Deputy Project Manager. The City has approximately 584 centerline miles and NCE has been assisting the City with updating the PMP
since 2013 including transitioning from PAVER™ to StreetSaver®. Vivek is currently managing the latest round of their PMP update using
StreetSaver® software.
Pavement Management Program Update
City of Corona, CA
Deputy Project Manager. NCE implemented a PMP for the City that has approximately 400 centerline miles (3100 roadway sections)
in 2011. NCE has performed annual updates on portions of the City’s network since then. Vivek is currently managing the latest round
of their PMP update using StreetSaver® software.
Update of City’s Pavement Management Program
City of Mission Viejo, CA
Project Manager. The City has approximately 178 centerline miles of local and collector streets and 52 miles of arterial highways. Vivek
assisted the City with the latest round (2022) of their PMP update using StreetSaver® software. As part of this project Vivek was
responsible for the overall QA/QC of the project and ensuring the timely submission of the deliverables (draft and final reports).
5.4.b
Packet Pg. 73
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Key Staff – Resumes
Franz Haidinger, PE – QA/QC Manager
Franz Haidinger, PE, is a licensed California Civil Engineer and serves as Principal/Chief Engineer
responsible for overseeing, managing, and developing designs and PS&Es for roadway improvement
projects and implements sustainable technologies. Franz specializes in pavement and roadway
design, pavement rehabilitation projects, sustainable pavement technologies, and low-impact
development features. Franz enjoys the opportunity to improve the built environment, whether it’s
implementing sustainable pavement technologies, creating storm water pollution prevention plans,
assessing drinking water sources, or remediating contaminated soil.
Representative Projects
2018-2024 Street Rehabilitation Program
City of San Marino, CA
QA/QC Manager. NCE provided pavement evaluation and design services for various roadways. A
pavement condition survey was conducted with distresses identified along with areas for potential
base repairs. Coring, sampling, and laboratory testing was performed, and a pavement design and
soils investigation memorandum were prepared. The memorandum included potential treatments with
a focus on sustainable treatments and cost saving measures. Technical specifications were provided.
NCE was recently selected by the City to provide pavement evaluation and design services for FY
2022-23 and 2023-24.
2018-2023 Annual Overlay/Rehabilitation Pavement Design and PS&E
City of San Leandro, CA
QA/QC Manager. NCE was contracted by the City of San Leandro to prepare construction documents
and pavement rehabilitation and reconstruction design for 23 arterial, collector, and residential streets
5 miles). NCE’s scope of work included pavement investigation and design and preparation of civil
design PS&Es for construction. Pavement design solutions included conventional and RHMA
overlays, full-depth asphalt reconstruction, full-depth reclamation (FDR) in lieu of more expensive
conventional reconstruction, and a pilot project for cold central plant recycling on an arterial street
based on recommendations provided by NCE. Visible drainage issues were addressed, such as
localized ponding in the gutter pan, the design of over 100 ADA ramps, curb and gutter repairs, and
improvements to striping and pavement markings with the addition of class II and class IV bike lanes.
NCE submitted and managed three encroachment permit applications with Caltrans as the project
encroached on three state routes. NCE’s engineer’s estimate matched that of the winning contractor
bid, indicating that NCE was able to anticipate the value of the scope of work and contractor climate.
Professional Design and Construction Management Services for Street Enhancement Project,
CIP No. 2019-06
City of Huntington Park, CA
QA/QC Manager. NCE provided engineering design services for the preparation of plans,
specifications and cost estimates for street enhancements using SB1 funding for various streets
throughout the city. The 100% design package has been submitted and the NCE Team will provide
construction management support services during construction. Key elements of this project included
the development of engineering plans, assisting the City transition and update their Greenbook
Specifications from older 2015 standards to the latest 2018 standards, developing a current utility
contact list, and incorporating cost-effective pavement recycling alternatives.
Valley View Avenue Pavement Rehabilitation from Imperial Highway to Rosecrans Avenue, CIP
No. 2018-06
City of La Mirada, CA
QA/QC Manager. NCE provided pavement rehabilitation services for Valley View Avenue from
Imperial Highway to Rosecrans Avenue. This is a highly traveled commercial corridor nearly a mile
long with heavily deteriorated pavement that requires significant rehabilitation or reconstruction. NCE
Education
DI (Diplom-Ingenieur), Civil
Engineering, University of
Natural Resources and Life
Sciences, Vienna, Austria
Equivalent of a MS, Civil
Engineering), 1997
Registrations/Certifications
Professional Engineer – Civil
CA #64725
Professional Engineer – Civil
NV #19430
Troxler Nuclear Testing
Equipment Certification
079039
Affiliations
American Society of Civil
Engineers (ASCE)
American Public Works
Association (APWA)
Joined NCE
2004
Years of Experience
23 years
5.4.b
Packet Pg. 74
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Key Staff – Resumes
is determining appropriate treatments, addressing ADA compliance, and developed PS&E. The City is in the middle of a multi-million-
dollar infrastructure improvement program made possible through City general funds, state and federal grants, and· passage of Measure
I by City residents, which provided additional sales tax revenue of approximately $4 million per year for five years.
Mariposa Downtown Revitalization
Mariposa County, CA
Project Manager. The County of Mariposa received a $6.54 million Disaster Resiliency Grant from the Economic Development
Administration to improve, in partnership with the MPUD, several streets, parking lots, and water and sewer infrastructure in downtown
Mariposa. The major components of the project include sanitary sewer repair/replacement, storm drain/utility repairs, pavement
reconstruction and rehabilitation that include sidewalk, gutters, offsite street parking lot rehabilitation and ADA upgrades, placemaking
and landscaping, and historic street lighting throughout the project area.
2017-2022 Street Surface Seal and Rehabilitation
City of South San Francisco, CA
QA/QC Manager, Principal Engineer. NCE has successfully completed pavement resurfacing, rehabilitation, and reconstruction
projects for the City since 2017, that comprised of 47.7 centerline miles of streets for resurfacing and 16.0 centerline miles of streets for
rehabilitation. Every two years, the City surveys the streets and enters the data into the StreetSaver® database. This database assists
staff in determining the pavement condition index (PCI) for each street segment and the street network overall. NCE assists City to
update historical maintenance and rehabilitation records and conduct field review to identify candidate streets for City’s annual surface
seal and rehabilitation programs. Based on City’s paving budgets and maintenance strategy, NCE has also utilized StreetSaver®
database and field reviews to develop multi-year work plan for the City in 2018, 2020, and 2022.
2022 West of 101 Pavement Rehabilitation
City of South San Francisco, CA
QA/QC Manager. NCE is providing engineering and design services to facilitate a rehabilitation project of all eligible streets west of
Highway 101. The 2022 West of 101 Pavement Rehabilitation Project’s goal is to perform deferred maintenance on all sections on west
of Highway 101 with poor or failed pavement condition, outside of the annual surface seal program. The City is responsible for the
maintenance and repair of approximately 140 centerline miles, comprised of 33 arterial miles, 39 collector miles, and 68 residential
miles. The City utilizes a program of slurry seals, overlays and surface reconstruction as maintenance and rehabilitation strategies. This
project includes approximately 19 centerline miles streets (15% of entire City network) for rehabilitation and reconstruction with
approximately $25 million total project costs. Overall network PCI will improve to high-80s upon completion of construction in 2022. On
average approximately $2.0 million per year will be required to maintain PCI at 80s over the next 10 years within City’s annul resurface
program by zones, which represents a cost savings of $4.6 million per year from what the City is currently spending to maintain the
network. NCE is responsible for project management, pavement rehabilitation design, PS&E, and bidding and construction support
services.
Castro Ranch Road Rehabilitation and Complete Streets Improvements
City of Richmond, CA
Lead Civil Engineer. Improvements included pavement rehabilitation featuring cold-in place recycling, dig-outs, road widening, median
islands and pedestrian passageways, sidewalks, ADA curb ramps, median refuges, Class II bicycle facilities including green painted
bicycle lanes, rectangular rapid flash beacons (RRFB), landscaping, storm drain inlet improvements, roadway regrading, and guardrails.
2017 Pavement and Bike Trail Rehabilitation/Reconstruction
City of Davis, CA
Project Manager. Franz was responsible for the preparation of construction documents for the rehabilitation and reconstruction of
several residential streets and arterials in the City of Davis. The project also includes the reconstruction of a mile of bike paths currently
paved with asphalt concrete to portland cement concrete pavement. This project is a continuation of a three-year contract with the City
of Davis to improve its streets and bike path network. The work includes topographic surveying, pavement condition analysis, pavement
coring and deflection testing, quantity take offs for utility covers, striping, ADA related upgrades and curb, gutter and sidewalk repairs.
The project was divided into three bid packages, slurry seal package, road rehabilitation/reconstruction and bike path reconstruction to
attract more contractors and minimize contractor mark-ups on subcontractors.
5.4.b
Packet Pg. 75
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Key Staff – Resumes
James Signore, PhD, PE – Pavement Design Lead
James Signore, PhD, PE, is a Principal Pavement Engineer with extensive experience in pavement
design and evaluation, rehabilitation and maintenance, materials assessment, training, and technical
report review for pavement engineering projects. He is well-experienced in designing pavements for
many local agencies, Caltrans, and for heavy vehicle loading applications for highways, airfields and
ports. Dr. Signore has spent years researching pavement materials, having directed a state-of-the-art
AMRL certified and Superpave mix design equipped research laboratory, and is well versed in state
and local pavement practices and specifications. He brings practical research experience and
technical knowledge to develop an understanding of client needs creating design and rehabilitation
strategies that offer the client agency leading-edge methods and materials for their pavements. In
addition, Dr. Signore has taught National Highway Institute’s and American Society of Civil Engineer’s
Techniques for Pavement Rehabilitation” seminars to practicing engineers and graduate courses in
pavement engineering at UC-San Jose.
Representative Projects
Pavement Management Program Update
City of Diamond Bar, CA
Pavement Design Specialist. The City has approximately 145 centerline miles with 1,014 pavement
segments. NCE has been assisting the City with updating the PMP since 2015 including transitioning
from PAVER to StreetSaver®. NCE assisted the City with the latest round (2022) of their PMP update,
which includes condition surveys using the automated method per ASTM D6433, determining PCIs
for each pavement segment, implementing a Quality Control Plan, reviewing and updating
maintenance treatments and costs, and developing a five-year street maintenance and rehabilitation
list for each of the budget scenarios.
2018-2024 Street Rehabilitation Program
City of San Marino, CA
Flexible Pavement Design. NCE provided pavement evaluation and design services for various
roadways. A pavement condition survey was conducted with distresses identified along with areas for
potential base repairs. Coring, sampling, and laboratory testing was performed, and a pavement
design and soils investigation memorandum were prepared. The memorandum included potential
treatments with a focus on sustainable treatments and cost saving measures. Technical specifications
were provided. NCE was recently selected by the City to provide pavement evaluation and design
services for FY 2022-23 and 2023-24.
2018-2023 Annual Overlay/Rehabilitation Pavement Design and PS&E
City of San Leandro, CA
Flexible Pavement Design. NCE was contracted by the City of San Leandro to prepare construction
documents and pavement rehabilitation and reconstruction design for 23 arterial, collector, and
residential streets (5 miles). NCE’s scope of work included pavement investigation and design and
preparation of civil design PS&Es for construction. Pavement design solutions included conventional
and RHMA overlays, full-depth asphalt reconstruction, full-depth reclamation (FDR) in lieu of more
expensive conventional reconstruction, and a pilot project for cold central plant recycling on an arterial
street based on recommendations provided by NCE. Visible drainage issues were addressed, such
as localized ponding in the gutter pan, the design of over 100 ADA ramps, curb and gutter repairs,
and improvements to striping and pavement markings with the addition of class II and class IV bike
lanes. NCE submitted and managed three encroachment permit applications with Caltrans as the
project encroached on three state routes. NCE’s engineer’s estimate matched that of the winning
contractor bid, indicating that NCE was able to anticipate the value of the scope of work and contractor
climate.
Education
PhD, Civil Engineering,
University of Illinois, Urbana-
Champaign, 1998
MS, Civil Engineering,
University of Illinois, Urbana-
Champaign, 1994
BS, Electrical Engineering,
Clarkson University, 1985
Registrations/Certifications
Professional Engineer – Civil,
CA #62647
Affiliations
TRB Committee AFD70,
Pavement Rehabilitation
TRB Committee AFD70-1,
Pavement Interlayer Systems
FAA Pavement Technical
Working Group
American Society of Civil
Engineers (ASCE)
Joined NCE
2014
Years of Experience
25 years
5.4.b
Packet Pg. 76
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Key Staff – Resumes
Professional Design and Construction Management Services for Street Enhancement Project, CIP No. 2019-06
City of Huntington Park, CA
Flexible Pavement Design. NCE is providing engineering design services for the preparation of plans, specifications and cost estimates
for street enhancements using SB1 funding for various streets throughout the city. The 100% design package has been submitted and
the NCE Team will provide construction management support services during construction. Key elements of this project included the
development of engineering plans, assisting the City transition and update their Greenbook Specifications from older 2015 standards to
the latest 2018 standards, developing a current utility contact list, and incorporating cost-effective pavement recycling alternatives.
Valley View Avenue Pavement Rehabilitation from Imperial Highway to Rosecrans Avenue, CIP No. 2018-06
City of La Mirada, CA
Flexible Pavement Design. NCE is currently providing pavement rehabilitation services for Valley View Avenue from Imperial Highway
to Rosecrans Avenue. This is a highly traveled commercial corridor nearly a mile long with heavily deteriorated pavement that requires
significant rehabilitation or reconstruction. NCE is determining appropriate treatments, addressing ADA compliance, and developed
PS&E. The City is in the middle of a multi-million-dollar infrastructure improvement program made possible through City general funds,
state and federal grants, and· passage of Measure I by City residents, which provided additional sales tax revenue of approximately $4
million per year for five years.
Mariposa Downtown Revitalization
Mariposa County, CA
Pavement Design. The County of Mariposa received a $6.54 million Disaster Resiliency Grant from the Economic Development
Administration to improve, in partnership with the MPUD, several streets, parking lots, and water and sewer infrastructure in downtown
Mariposa. The major components of the project include sanitary sewer repair/replacement, storm drain/utility repairs, pavement
reconstruction and rehabilitation that include sidewalk, gutters, offsite street parking lot rehabilitation and ADA upgrades, placemaking
and landscaping, and historic street lighting throughout the project area.
2017-2022 Street Surface Seal and Rehabilitation
City of South San Francisco, CA
Lead Pavement Engineer. NCE has successfully completed pavement resurfacing, rehabilitation, and reconstruction projects for the
City since 2017, that comprised of 47.7 centerline miles of streets for resurfacing and 16.0 centerline miles of streets for rehabilitation.
Every two years, the City surveys the streets and enters the data into the StreetSaver® database. This database assists staff in
determining the pavement condition index (PCI) for each street segment and the street network overall. NCE assists City to update
historical maintenance and rehabilitation records and conduct field review to identify candidate streets for City’s annual surface seal and
rehabilitation programs. Based on City’s paving budgets and maintenance strategy, NCE has also utilized the StreetSaver® database
and field reviews to develop multi-year work plan for the City in 2018, 2020, and 2022.
2022 West of 101 Pavement Rehabilitation
City of South San Francisco, CA
Pavement Design Lead. NCE is providing engineering and design services to facilitate a rehabilitation project of all eligible streets west
of Highway 101. The 2022 West of 101 Pavement Rehabilitation Project’s goal is to perform deferred maintenance on all sections on
west of Highway 101 with poor or failed pavement condition, outside of the annual surface seal program. The City is responsible for the
maintenance and repair of approximately 140 centerline miles, comprised of 33 arterial miles, 39 collector miles, and 68 residential
miles. The City utilizes a program of slurry seals, overlays and surface reconstruction as maintenance and rehabilitation strategies. This
project includes approximately 19 centerline miles streets (15% of entire City network) for rehabilitation and reconstruction with
approximately $25 million total project costs. Overall network PCI will improve to high-80s upon completion of construction in 2022. On
average approximately $2.0 million per year will be required to maintain PCI at 80s over the next 10 years within City’s annul resurface
program by zones, which represents a cost savings of $4.6 million per year from what the City is currently spending to maintain the
network. NCE is responsible for project management, pavement rehabilitation design, PS&E, and bidding and construction support
services.
5.4.b
Packet Pg. 77
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Key Staff – Resumes
Pedro Sanchez, PE – Civil Design Lead
Pedro Sanchez, PE, is a licensed California Civil Engineer with 18 years of experience providing civil
engineering design and construction of transportation projects. His experience involves the design of
vertical and horizontal control plans, grading and drainage, street design, sidewalk, ADA-compliant
curb ramp and driveway design, parking facilities, storm drain and utility system, yard piping and
hydraulics and hydrology analysis. Pedro is also well-experienced in preparing construction plans,
contract specifications and cost estimates ensuring conformity with state, federal and local
requirements. He is also highly proficient in various computer-aided design and drafting software and
equipment. In addition, Pedro served as the Civil Engineer for the City of Los Angeles $1.4B Safe
Sidewalk Repair Program that aimed to make sidewalks accessible to everyone and meet ADA
requirements.
Representative Projects
2018-2024 Street Rehabilitation Program
City of San Marino, CA
Design Engineer. NCE provided pavement evaluation and design services for various roadways. A
pavement condition survey was conducted with distresses identified along with areas for potential
base repairs. Coring, sampling, and laboratory testing was performed, and a pavement design and
soils investigation memorandum were prepared. The memorandum included potential treatments with
a focus on sustainable treatments and cost saving measures. Technical specifications were provided.
NCE was recently selected by the City to provide pavement evaluation and design services for FY
2022-23 and 2023-24.
Pavement Management System / Program Updates
City of San Marino, CA
Design Engineer. NCE first completed an implementation of the City’s PMS in 2002 and
subsequently updated it in 2004, 2005 through 2018. As part of the scope of work, NCE inventoried
over 59.75 miles of city streets, performed condition surveys, calculated a Pavement Condition Index
PCI), entered maintenance and rehabilitation (M&R) history records, reviewed maintenance and
rehabilitation (M&R) strategies and costs, determined the funding needs of the street network,
completed multiple funding scenarios, and presented the results to City Council. The City has a
substantial investment in its street network, which is estimated to have a replacement cost of more
than $82 million. Overall, the streets are in “Fair” condition with an average PCI of 65. This is a crucial
period in the pavement life-cycle where it will soon begin to deteriorate more rapidly if left untreated.
NCE has been selected to continue providing services to the City, with a budget approximately $3.5
million annually for street preservation and rehabilitation projects over the next ten years in order to
improve the citywide average PCI to 75 and decrease the unfunded backlog down to a more
manageable level.
2018-2023 Annual Overlay/Rehabilitation Pavement Design and PS&E
City of San Leandro, CA
Design Engineer. NCE was contracted by the City of San Leandro to prepare construction documents
and pavement rehabilitation and reconstruction design for 23 arterial, collector, and residential streets
5 miles). NCE’s scope of work included pavement investigation and design and preparation of civil
design PS&Es for construction. Pavement design solutions included conventional and RHMA
overlays, full-depth asphalt reconstruction, full-depth reclamation (FDR) in lieu of more expensive
conventional reconstruction, and a pilot project for cold central plant recycling on an arterial street
based on recommendations provided by NCE. Visible drainage issues were addressed, such as
localized ponding in the gutter pan, the design of over 100 ADA ramps, curb and gutter repairs, and
improvements to striping and pavement markings with the addition of class II and class IV bike lanes.
NCE submitted and managed three encroachment permit applications with Caltrans as the project
Education
BS, Civil Engineering, Instituto
Tecnológico y de Estudios
Superiores de Monterrey,
Monterrey Nuevo León, México,
2001
Asphalt Engineering, Universitat
Politecnica de Catalunya,
Barcelona, Spain, 2000
Fluid Mechanics, California
State University, Long Beach,
1999
Registrations/Certifications
Professional Engineer – Civil,
CA #84649
Affiliations
American Society of Civil
Engineers (ASCE)
American Public Works
Association (APWA)
Joined NCE
2018
Years of Experience
18 years
5.4.b
Packet Pg. 78
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Key Staff – Resumes
encroached on three state routes. NCE’s engineer’s estimate matched that of the winning contractor bid, indicating that NCE was able
to anticipate the value of the scope of work and contractor climate.
Professional Design and Construction Management Services for Street Enhancement Project, CIP No. 2019-06
City of Huntington Park, CA
Design Engineer. NCE is providing engineering design services for the preparation of plans, specifications and cost estimates for street
enhancements using SB1 funding for various streets throughout the city. The 100% design package has been submitted and the NCE
Team will provide construction management support services during construction. Key elements of this project included the development
of engineering plans, assisting the City transition and update their Greenbook Specifications from older 2015 standards to the latest
2018 standards, developing a current utility contact list, and incorporating cost-effective pavement recycling alternatives. Physical
improvements include construction improvements of damaged, lifted, broken, raised curbs, gutters, cross gutters, removal and
replacement of non-compliant ADA pedestrian ramps, adjustment of existing utilities to finish grade, pavement markings and striping,
signage, isolated areas of roadway structural section repair, asphalt concrete pavement grinding, and overlay.
Valley View Avenue Pavement Rehabilitation from Imperial Highway to Rosecrans Avenue, CIP No. 2018-06
City of La Mirada, CA
Design Engineer. NCE provided pavement rehabilitation services for Valley View Avenue from Imperial Highway to Rosecrans Avenue.
This is a highly traveled commercial corridor nearly a mile long with heavily deteriorated pavement that requires significant rehabilitation
or reconstruction. NCE determined appropriate treatments, addressing ADA compliance, and developed PS&E. The City is in the middle
of a multi-million-dollar infrastructure improvement program made possible through City general funds, state and federal grants, and·
passage of Measure I by City residents, which provided additional sales tax revenue of approximately $4 million per year for five years.
Sidewalk Design
City of Los Angeles, CA
Civil Engineer. Pedro worked on the design and construction phase engineering services for the City of Los Angeles, 30-year, $1.4
billion program to make sidewalks accessible to everyone (ADA Compliance). Civil Design Engineer work includes fast-paced sidewalk
repair design plans, estimates and specification to City of Los Angeles Standards, following ADA 2010 standards, City of Los Angeles
S-400 Series Standards, California building code Chapter 11.
Sonoma Ave Pavement Rehabilitation E Street to Bobelaine Drive
City of Santa Rosa, CA
Project Engineer. NCE is providing civil design for the rehabilitation (mill and overlay) of a portion of Sonoma Avenue from E Street to
Bobelaine Drive. The section of Sonoma Avenue is a major 2-lane plus continuous left turn lane / 4-lane arterial with class II bike lanes
just over 0.9 miles in length. This roadway serves as a major east-west arterial street to both residential and commercial areas between
Farmers Lane (HWY 12) and west Santa Rosa / HWY 101 and provides key access to essential services such as the Fire and Police
Stations. The striping was replaced with bike lanes in 2013 and as part of this rehabilitation project only minor striping changes are
being requested and will be provided by Traffic Engineering group, assuming to match existing striping with minor modifications. The
City has completed topographic and ROW surveys, pavement coring, and pavement design for a .35-foot or approximately 4-inch HMA
mill and overlay for the street section. NCE will be completing the civil design for the pavement rehabilitation plans, specifications, and
engineer’s estimate including all necessary striping replacement, adjustment of utility covers, and design of curb ramps.
Sonoma Ave Pavement Rehabilitation Farmers Lane to Hahman Drive (644.04.55)
City of Santa Rosa, CA
Project Engineer. NCE is providing civil design for the rehabilitation (Portland Cement Concrete Overlay) of a portion of Sonoma
Avenue from Farmers Lane to Hahman Drive shown in Figure 1. The section of Sonoma Avenue is a major 4-lane arterial approximately
570 linear feet in length and serves as a major arterial street to the Montgomery Village Shopping Center and is a major east west
arterial street for both residential and commercial areas between east Santa Rosa, Farmers Lane (HWY 12) and west Santa Rosa /
HWY 101. The striping was replaced with bike lanes in 2013 and as part of this rehabilitation project only minor striping changes are
being requested and will be provided by Traffic Engineering group, assuming to match existing striping with minor modifications. The
City has completed topographic and ROW surveys, pavement coring, and pavement design for the 6-inch mill and Portland Cement
Concrete Overlay for the street section. NCE will be completing the civil design for the pavement rehabilitation plans, specifications, and
engineer’s estimate including all necessary striping replacement, adjustment of utility covers, and design of curb ramps.
5.4.b
Packet Pg. 79
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation
Areas 3, 4, and 5) and Arterial Streets Rehabilitation, and Areas 3, 4, and 5 Residential
Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
Page | 6
B. Firm’s Experience / References
Firm Overview
Founded in 1990, Nichols Consulting Engineers, CHTD. (NCE) is a client-focused
engineering, science, planning, and construction services firm with more than 110
employees working across seven offices throughout California and Nevada. Unique
from other civil engineering firms, we have specialized in pavement technology,
including pavement management, and roadway design, and research for more than
three decades. We have completed pavement design and civil design services
including complete street elements on thousands of roadways throughout
California.
NCE’s civil design engineers and technicians have extensive experience developing plans, specifications, and construction cost
estimates for local and state transportation projects, as well as municipal facilities and amenities. Our Team has extensive experience
with state and local design standards and is familiar with both Caltrans pavement design standards and Standard Specifications as well
as APWA Standard Specifications for Public Works Construction “Greenbook”.
It is a fundamental goal of NCE to produce high-quality work deliverables while maintaining a reputation for timely service. NCE’s
professionals follow rigorous quality control procedures and guidelines, producing design
documents in a manner consistent with industry as well as applicable local, state and
community standards. Working with both public and private sector clients, NCE provides
innovative thinking and delivers accurate technical solutions through various civil and
environmental service lines such as pavement and materials engineering, infrastructure
and transportation engineering, asset management, environmental engineering,
watershed science and planning, and landscape architecture. Whatever the need, NCE
can support the City with our wide range of core capabilities shown below:
Asset/Pavement Management
Pavement Testing, Analysis, and Design
Civil Engineering Design
GIS and Database Management
Pavement Rehabilitation and Sustainability
Deflection Testing and Coring
Bike and Pedestrian Path Design
Complete Streets and ADA Retrofit Design
Green Infrastructure and Streetscapes
Landscape Architecture
Environmental Studies
Regulatory Compliance and Permitting
Stormwater Management
Sustainable Design/Low Impact Development
Construction Documents (PS&E)
Construction Management/Inspection
Geotechnical Engineering
Utility Relocation Design
Hydrology and Hydraulic Analysis
Stakeholder Facilitation/Public Outreach
Water Quality/Erosion Control Systems
Water System Modeling Design
Site Assessment and Remediation
Hazardous Materials Assessments
Roadway Maintenance and Pavement Rehabilitation
Street rehabilitation extends well beyond the pavement and often requires essential
considerations, such as striping, curb and gutter repairs, pedestrian and bicycle improvements,
signage, utility relocation, drainage improvements, and ADA compliant curb ramps and
sidewalks. NCE has developed outstanding working relationships with our clients, implementing
projects similar to the services described in the City’s scope of services. NCE provides a full
spectrum of roadway pavement design services, from conceptual engineering to plans,
specifications, and engineer’s estimate of probable construction cost (PS&E) for preventive
maintenance, rehabilitation, and reconstruction, NCE’s specialty.
5.4.b
Packet Pg. 80
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Page | 7
We offer extensive experience and expertise with pavement treatment alternatives (cost-
saving, cutting-edge, and green/ sustainable paving technologies, such as warm mix asphalt
and in-place recycling technologies). Our civil, pavement, and geotechnical engineers not
only understand the types of pavements and treatment options but also the significance and
cost implications of proper roadway support on competent subgrade soils to limit future
settlement and cracking. Pavement design begins with an accurate assessment of the
existing structural adequacy. Unlike traditional civil firms, who rely only on core samples and
R-values, we employ our pavement survey expertise in conjunction with deflection data and
materials testing to assess the engineering properties of the existing roadway more
accurately.
Pavement Design and Analysis
NCE provides conceptual engineering to pavement designs, plans, specifications, and
estimates (PS&E) for preventive maintenance, rehabilitation, and reconstruction, NCE’s
specialty. We offer extensive experience and expertise with pavement treatment alternatives
cost-saving, cutting-edge, and green/ sustainable paving technologies, such as warm mix asphalt and in-place recycling technologies).
Our civil and geotechnical engineers not only understand the types of pavements
and treatment options but also the significance and cost implications of proper
roadway support on competent subgrade soils to limit future settlement and
cracking. Pavement design begins with an accurate assessment of the existing
structural adequacy. Unlike traditional civil firms, who rely only on core samples
and R-values, we employ our pavement survey expertise in conjunction with
deflection data and materials testing to assess the engineering properties of the
existing roadway more accurately. This understanding coupled with our ability to
design pavements using empirical methods (Caltrans and AASHTO methodology)
and/or Mechanistic Design methods give NCE the ability to optimize pavement and
subgrade thicknesses to save costs and meet design performance goals. We also
understand the benefits of cost-effective preservation solutions to help maintain
existing pavement conditions and extend service life, including slurry seals, cape
seals, and microsurfacing.
Sustainable and Innovative Pavement Technologies
Numerous pavement rehabilitation techniques are available today with new binders, new
additives, and polymers, all of which may be applied in various layers to preserve pavement
life. NCE constantly seeks to identify the most cost-efficient alternatives for cities and counties,
such as cold-in-place recycling (CIR), cement stabilized pulverized base (CSPB), asphalt
rubber hot mix asphalt (ARHM), warm mix asphalt, and terminal blend asphalt rubber binders.
Many of the technologies NCE can implement will meet potential City sustainability or
environmental goals and policies. Some examples are described in the following paragraphs.
Sustainable Pavements – NCE is involved with projects at both the national and local levels
on issues, such as sustainable pavements, and premature failures. For example, Dr. Tom Van
Dam is NCE’s Principal Investigator for the FHWA on Sustainable Pavement Systems. He has
developed technical guidelines and a webinar series and is an internal resource for NCE when
addressing sustainability for our projects.
Cool Pavements – NCE prepared a report to discuss cool pavement alternatives for the City of Chula Vista as a means of mitigating
the urban heat island impact. This included the use of pavement alternatives, such as porous or permeable pavements, pavers, concrete
pavements, and use of light-colored aggregates, etc.
Composite Pavements – NCE worked for the Strategic Highway Research Program (SHRP2 R21) to develop practice standards for
asphalt concrete (AC)/portland cement concrete (PCC) composite pavements nationwide. This project resulted in the development of
practices in construction, specifications, and quality management procedures for these pavements. NCE is currently teaching a series
5.4.b
Packet Pg. 81
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Page | 8
of workshops for State Highway Agencies nationwide to assist them in implementing key
practices for composite pavements. While this work was funded and aimed at State Highway
Agencies, the fundamental concepts of composite pavements and the appropriate ways to
implement them can be translated to cities, too.
Cold-In-Place Recycling (CIR) – A cost-effective alternative to traditional mill and fill pavement
treatments, cold-in-place recycling can yield cost savings of as much as 30% using existing
asphalt concrete (AC) materials, which produces less truck hauling and better time efficiency
during construction.
Full Depth Reclamation (FDR) – Full-depth reclamation is a process that reconstructs failed
AC pavements by recycling the existing roadway materials and creating a stabilized base. At
times, lime or cement can be used as stabilizers for the base. The full-depth reclamation method recycles the materials in-situ and can
offer significant cost savings over conventional roadway reconstruction techniques. It is generally cost-effective for areas as little as
25,000 square feet.
Special Equipment
NCE can evaluate pavement structural conditions with deflection
testing using our Falling Weight Deflectometer (FWD). The FWD is
a specialized tool that provides data to allow for preparation of cost-
effective pavement designs. In-situ conditions can be quickly
evaluated to determine issues, such as the extent of subgrade
problems or the presence of voids/unstable soils. Pavement designs
for phased or staged constructions are possible, as well as the ability
to model and use new materials and technologies.
Civil Design
Pavement preservation, overlays and rehabilitations must be incorporated into the already
built environment through civil design. NCE has learned, that to accomplish this, requires
varying levels of design, as well as an understanding of elements with the built environment
that must be considered. With this in mind, NCE provides a broad spectrum of engineering
services associated with public infrastructure. The firm’s civil engineering disciplines have
proven invaluable to clients on transportation, water resources, municipal infrastructure,
land development and site design projects. NCE’s civil engineers have extensive
experience with the design and preparation of plans, specifications and estimates for city,
county and state infrastructure projects. Our civil engineering services include planning,
feasibility studies, assessment, design and construction for a broad range of Public Works
projects including bicycle and pedestrian projects, public infrastructure, green infrastructure, local government facilities, road widening
and intersection design, roadway geometrics, pavement preservation, overlay and reconstruction design, erosion control projects,
hydraulic engineering and hydraulic studies, water quality improvements, wetlands and creek restorations, utility coordination, utility
design and relocation, drainage design, hydraulic modeling, and redevelopment and urban infill.
Complete Streets
Our engineers know the importance of incorporating and designing Complete Streets
elements into street improvement projects. Complete Streets are defined as streets that
are designed for safe access for multi-modal users including transit riders, motorists,
bicyclists, and pedestrians. When rehabilitating or completing street designs, NCE
meets with our clients to discuss options to improve safety and overall user experience
whether it is crossing the street, walking to businesses or schools, bicycling to work,
using a transit stop, accommodating street parking for commercial zones, or
calming/slowing traffic to make it easier to cross the street. A resource that we often
reference and start with for these types of concepts is the National Association of City
Transportation Officials (NACTO), which introduces standard design concepts and
guidelines in its Urban Bikeway and Street Design Guides. Our experience goes beyond standard vehicle-centric designs in the Caltrans
5.4.b
Packet Pg. 82
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Page | 9
Highway Design Manual and CA MUTCD, helping local agencies to develop context-sensitive designs that involve community input and
public outreach.
Utility Design and Coordination
NCE understands the implications of utilities to street improvement and resurfacing projects, particularly
those identified for reconstruction or deep pavement recycling. Utilities can result in unplanned costs,
delays, and street cuts in newly resurfaced streets. NCE has communicated with utilities such as SoCal
Gas, Chevron, Southern California Edison, Charter/Spectrum, AT&T, and identified opportunities to attend
quarterly joint utility coordination meetings to ensure we understood what utility work was planned and
potential conflicts. During pavement reconstruction, utilities become even more critical requiring accurate
location of utility alignments to prevent damage and conflicts. NCE has used private utility locators to
establish utility depths using cost-saving and non-invasive techniques such as Ground Penetrating Radar
in-lieu of more invasive and expensive potholing. On several streets where shallow utilities exist,
particularly laterals, NCE utilized thinner pavement sections such as full-depth hot mix asphalt (HMA) to
reduce conflicts with utilities and avoid project delays from unnecessary utility relocation work.
ADA Compliance
NCE has a depth of experience in standards for accessible design, including curb ramps, sidewalks and accessible path of travel,
maximum running slope for crosswalks, and related traffic striping and signage. ADA Title II creates an ongoing obligation to remediate
existing non-compliant facilities undergoing alteration, such as non-compliant sidewalks and
curb ramps, per the Program Accessibility obligation. The alteration of the roadway, including
most pavement work beyond maintenance slurry seals, changes the usability of street
crossings which is why it requires ADA compliant curb ramps. In consideration of using
overlays as a pavement repair and rehabilitation treatment option, ADA compliant curb ramps
will be needed. Typical design considerations and issues include ADA compliant curb ramps
with the need for many custom ramps to work around right-of-way issues, adverse grades in
hilly topography, curb and gutter repairs, drainage issues, or other geometric constraints. NCE
will coordinate curb ramp alterations with required alterations to the roadway striping plans,
such as crosswalks and vehicle or bicycle detector loops.
NCE Relevant Experience
NCE has developed outstanding working relationships with our California city and county clients, implementing projects similar to the
City’s. Shown below are numerous public contracts, each comparable in scope and scale to City Project Number SI23101.
Pavement Management Program Update | City of Diamond Bar (Diamond Bar, CA)
NCE was selected by the City to perform a pavement management program update
in 2015. The City had used PAVER™ for previous updates. NCE transitioned the
City’s PMP from PAVERTM to StreetSaver®. NCE performed the following tasks:
Converted the PAVER™ databases to StreetSaver®
Verified all road inventory, i.e., lengths, widths and locations
Surveyed all roads using ASTM D6433 protocols
Updated the maintenance history
Developed maintenance strategies and updating the decision tree
Performed multiple budget scenarios
Prepared draft and final reports
Assisted City staff with running additional budget scenarios in StreetSaver®
Owner: City of Diamond Bar | Construction Cost: NA | Design Completed: 2022 | Construction Completed: NA | NCE Project
Manager: Vivek Jha, PE | NCE Project Engineer: Timin Punnackal, PE | NCE Project Inspector: Joseph DeLeon
5.4.b
Packet Pg. 83
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Page | 10
Street Rehabilitation Program and Pavement Management Program Update Services | City of San
Marino (San Marino, CA)
2021 Street Rehabilitation Program Scope of Work: NCE is currently completing
pavement evaluation and design services for the city’s annual road rehabilitation program
totaling nearly $3.5 million and 31 street sections. A comprehensive pavement design was
conducted including pavement conditions surveys, base repair markings, pavement coring,
and subgrade laboratory testing. The pavement design memorandum included potential
treatments with a focus on sustainable treatments and cost saving measures, and special
consideration to deal with streets underlain with Macadam road base. Concrete curb and gutter
inspections were conducted to address drainage deficiencies along the project streets.
Construction plans were prepared with a vicinity map, typical pavement cross sections, detailed
repair quantity tables, and cost estimation. NCE provided newer 2021 Greenbook technical specifications, again updating the City’s
2018-based Greenbook technical specifications.
2020 Street Rehabilitation Program Scope of Work: NCE provided pavement evaluation and design services for 35 roadway
sections across the City. A pavement condition survey was conducted with distresses identified along with areas for potential base
repairs. The pavement design memorandum included potential treatments focusing on sustainable treatments and cost-saving
measures. Concrete curb and gutter inspections were conducted to address drainage deficiencies along the project streets. Construction
plans were prepared with a vicinity map, typical pavement cross sections, detailed repair quantity tables, and cost estimation. NCE
provided newer 2018 Greenbook technical specifications, updating the City’s 2015-based Greenbook technical specifications.
2018 Street Rehabilitation Program Scope of Work: NCE provided pavement evaluation and design services for various sections
of five roadways with PCI of under 20 for the City in 2018. A pavement condition survey was conducted with distresses identified along
with areas for potential base repairs. Coring, sampling, and laboratory testing were performed, and a pavement design and soil
investigation memorandum were prepared. The memorandum included potential treatments with a focus on sustainable treatments and
cost-saving measures. Technical specifications and a cost estimate were also provided.
Program Management System Update and Budget Analysis Scope of Work: NCE was selected by the City to perform a
pavement management system update in 2015-2016. As part of the update, NCE provided a pavement management software
assessment, StreetSaver® was setup with past city data, field verified the pavement inventory, performed distress/condition surveys on
the entire pavement network (59.75 miles), calculated PCI for each street section as well as citywide, performed budgetary analyses
including four funding scenarios, developed a multi-year maintenance and repair work plan, prepared final report, and presented results
to City Council.
NCE updated the City’s PMS to determine funding needs for the maintenance and rehabilitation of their street network. The City wanted
to determine the effects of applying $4 million per year to their M&R program. NCE revised the M&R Decision Tree and a 5-year, and
10-year cycle was analyzed.
2018-2023 Annual Overlay/Rehabilitation, Pavement Design, and PS&E | City of San Leandro
San Leandro, CA)
In 2017, NCE was contracted by the City of San Leandro to prepare construction documents
and pavement rehabilitation and reconstruction design for 23 arterial, collector, and residential
streets (5 miles). NCE’s scope of work included pavement investigation and design and
preparation of civil design PS&Es for construction. Pavement design solutions included
conventional and RHMA overlays, full-depth asphalt reconstruction, full-depth reclamation
FDR), and a pilot project for cold central plant recycling on an arterial street based on
recommendations provided by NCE. Visible drainage issues were addressed, such as localized
ponding in the gutter pan, the design of over 100 ADA ramps, curb and gutter repairs, and
improvements to striping and pavement markings with the addition of class II and Class IV bike
lanes. The design of traffic calming bulbouts were prepared for two streets where NCE analyzed vehicle turning capabilities and impacts
Owner: City of San Marino | Construction Cost (FY 2022): $3.8 Million | Design Completed: 2022 | Construction Completed:
2022 | NCE Project Manager: Jim Bui, PE | NCE Project Engineer: Pedro Sanchez, PE | NCE Project Inspector: Franc
Escobedo
5.4.b
Packet Pg. 84
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Page | 11
to surface drainage. NCE submitted and managed three encroachment permit applications with Caltrans as the project encroached on
three state routes. NCE’s Engineer’s Cost Estimate matched that of the winning contractor bid, indicating that NCE was able to anticipate
the value of the scope of work.
In July 2022, NCE was selected to continue providing services to the City on the 2021 to 2023 Annual Overlay project.
NMG Relevant Experience
Pavement Rehabilitation Projects | Multiple Cities / Agencies (Southern California)
NMG has provided geotechnical services for street pavement rehabilitation projects throughout
Los Angeles, Orange, Riverside, San Diego, and San Bernardino Counties. Services include
site reconnaissance, visual pavement evaluations with photo-documentation of existing
conditions, selection of pavement coring/exploration locations, utility clearance and
encroachment permit applications, traffic control plan preparation, pavement coring, pavement
section thickness recording, subgrade soil sampling and laboratory testing of soils. Testing in
NMG’s laboratory with AASHTO (California DSA), City of Los Angeles, and Caltrans
certifications included in-situ moisture content and density, soil classification, R-Value,
plasticity, grain size and maximum density with optimum moisture content. and pavement
section recommendations. Design related services include data analyses for pavement design purposes and design of new and
rehabilitated pavements to local agency as well as Caltrans standards.
Services during construction include geotechnical observation and testing of compacted fill, subgrade, aggregate base/crushed
miscellaneous base and asphalt pavement inspection during paving. Batch plant inspections were also provided as required.
NMG has teamed with NCE as a subcontractor on multiple street rehabilitation projects since 2017, providing field services (pavement
coring, asphalt concrete sampling, pavement section documentation, soil borings with logging, soil sampling) and pavement design
related laboratory testing. Projects included those for the Cities of South Gate, San Marino, Lemon Grove, Encinitas, Montebello.
Owner: City of San Leandro | Construction Cost: $4.7 Million | Design Completed: 2022 | Construction Completed: 2022 |
NCE Project Manager: Jenny Van Dyke, PE | NCE Project Engineer: Maria Murillo | NCE Project Inspector: Rich LaValley
Owner: Various Cities and Counties | Construction Cost: N/A | Design Completed: 2022 | Construction Completed: N/A |
NMG Project Manager: Ted Miyake, PE, RCE | NMG Project Engineer: Ryan Ettinger, PE, RCE | NMG Project Inspector:
Name
5.4.b
Packet Pg. 85
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation
Areas 3, 4, and 5) and Arterial Streets Rehabilitation, and Areas 3, 4, and 5 Residential
Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
Page | 12
C. Project Understanding
We understand the City is seeking civil engineering design services for the design of various roadway
maintenance projects within the City’s maintenance Areas 3, 4, and 5, with an optional project in Area 6.
This includes 3 street rehabilitation projects covering various residential, collector, and arterial streets and 3
CDBG-construction-funded curb ramp projects, with 1 optional residential and collector street rehabilitation
project. These design projects are targeted for construction over a 3-year period from 2023 – 2026. For the
purposes of the proposal, NCE reviewed our 2022 Pavement Management Report for the City’s Scenario 1
Existing Budget ($3.0 to $3.6 Million per year) to gain an overview of the residential and collector project
street design needs, and also cross referenced the additional arterial street selection from the RFP that was
not part of the original PMP analysis. We also conducted a preliminary site reconnaissance of these project
sites to gain further knowledge of the current pavement conditions, ADA compliance of curb ramps, condition
of existing sidewalks, and curb and gutter deficiencies. This review provides us greater insight into the
existing site conditions and confidence that our approach will meet the stated objectives contained the RFP.
As primarily a maintenance-based project we understand the City seeks an effective design approach to maximize the number of streets
incorporated. Our approach will leverage our detailed understanding of the City’s existing pavement network and design experience
from road rehabilitation projects across California to provide innovative solutions to data collection and plans preparation. Instead of
traditional topographic surveying which is more suitable for roadway re-construction and widening projects, our Team will utilize our
experienced inspectors and engineers to collect crucial roadway design information via handheld GIS data collection methods in
conjunction with publicly available aerial imagery to derive high-level vicinity maps. Using similar data collection methods combined with
existing as-built information and utility information, we’ll reserve more detailed basemap development for arterial street rehabilitation
only. This tailored approach means more candidate streets from each maintenance area will be studied and designed compared to
traditional design methods.
NCE Approach
NCE is a multi-disciplinary engineering and environmental services firm who works collaboratively with our clients to ensure successful
outcomes.
Pavement Design
NCE understands that the project revolves primarily around pavement maintenance for
the selected roadways. With our experience providing both PMP report updates and
inspections, as well as pavement design and research we have specialized pavement
inspectors and pavement engineers who will assist in refining NCE’s preliminary PMP
scenario street treatments. In general, the City’s pavements are in “Fair” condition with an
average PCI 63, and about 1/4 of the city in “Good” to “Excellent” condition. This means
most of the project streets are candidates for rehabilitation treatments such as grind and
overlay work or maintenance treatments such as cape seals and slurry seals. During the
project, one of NCE’s pavement engineers will perform a detailed pavement condition
survey of each street section based on visible distresses and holistic condition of the
roadway that goes beyond the typical PMP report and focuses on underlying causes for
pavement deterioration. Our visual pavement investigation will be summarized in tabular
form for the City’s review and approval and compared against the presumptive PMP
treatments prior to beginning work the detailed PS&E. Since the arterial street selection
in the RFP was not part of the PMP report, this crucial validation of the treatment
recommendations will ensure that the final street list for PS&E design will better align with
the City’s desired construction budget targets. With our visual investigation we will also
be able to provide for pavement alternatives including recycled materials and rubberized
surface layers and interlayers that are efficient at crack mitigation for maintenance streets
and provides a smooth, quiet ride for residents. This will optimize the City’s crucial maintenance funds to provide the most cost-effective
pavement treatments.
5.4.b
Packet Pg. 86
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation Areas 3,4,and 5)and Arterial Streets
Rehabilitation,and Areas 3,4,and 5 Residential Neighborhood ADA Curb Ramps Improvement Project No.SI23101)
December 7,2022
Page 13
Though not a part of this rehabilitation program, NCE is well-equipped to provide as additional scope and fee a detailed pavement
design and geotechnical design services and reporting including pavement coring, deflection testing, or subgrade laboratory testing to
help characterize larger subgrade problems or to design for the replacement of severely deficient pavement surfaces requiring
reconstruction. If any of the arterial streets identified for rehabilitation in the RFP are encountered to have potentially larger pavement
design issues during NCE’s visual design review, NCE will notify the City early in the design process to discuss suitable design options.
Concrete Design
As part of the 3 street rehabilitation programs and 1 optional program, we understand the City also
wishes to address obvious deficiencies with concrete flatwork such as curb and gutter repairs, and meet
the requirements for ADA compliance of curb ramps. As the cost of PCC flatwork and curb ramps may
be a large component of a roadway’s maintenance costs, it’s important to have a clear understanding of
the existing conditions and extent of required design.
It is assumed that curb ramps containing a detectable warning surface (colored tile) are ADA-compliant
and will not be re-inspected. As part of our preliminary assessment, our Team also reviewed the existing
intersections and estimates that approximately 25% of existing curb-ramp eligible corners are non-ADA-
compliant which is fairly consistent across the various maintenance Areas as highlighted in the table
below. During the design our Team will first confirm the curb and gutter repair criteria with the City and
then mark the repair locations and include them on the plans. Our Team will also collect sufficient field
information to identify curb ramp standard plan installations. It is assumed that 16 curb ramps each for
Areas 3, 4, and 5 are part of Task 4 for CDBG-construction-funded curb ramps, and the remainder will
be part of Task 5 incorporated with the various Street Rehabilitation projects.
Project # Compliant Non-Compliant No Sidewalk Included for Design in Task 5
2 (Area 3) 108 36 4 20
4 (Area 4) 73 33 3 17
6 (Area 5) 111 32 16
7 (Area 6) [Optional] 73 21 21
Totals 365 122 7 74
Basemap and PS&E
NCE has had success completing hundreds of designs for roadway maintenance project without the need for topographic survey, but
instead utilizing a combination of aerial imagery for the tracing of paving limits, GIS Parcel maps, and supplemental field surveys by our
staff for relevant design elements. This has provided many of our clients cost-effective solutions to tackling city-wide maintenance
projects. From Addendum 1 we understand that the City desires either 1” = 80’ or 1” = 100’ scale plans for the collector and residential
streets. NCE has experience providing large-scale plans for maintenance projects, including a more streamlined vicinity map approach
with roadway centerline data, accompanied by relevant summary tables identifying major work items such as curb and gutters and base
repairs (digouts). Once NCE has finalized the street list and preliminary treatments with the City we will discuss the most appropriate
basemap style and plans preparation for the collectors and residential streets.
We also understand from Addendum 1 that the City seeks 1” = 40’ scale plans for the arterial rehabilitation streets. NCE will prepare
both civil improvement plans and striping plans for the arterials to replace striping in kind.
NCE will prepare engineering plans, specifications, and engineer’s estimate of probable construction cost (PS&E) at the 65% draft, 90%
draft, and Final milestones for the road rehabilitation projects. Our plans will focus primarily on the pavement maintenance and will
provide plans suitable for the pavement work, including necessary concrete flatwork and utility adjustments.
NCE will prepare engineering plans, specifications, and engineer’s estimate of probable construction cost (PS&E) at the 65% draft, and
Final milestones for the CDBG-funded curb ramp projects. Our plans will focus on key dimensions such as curb height that determines
the ramp lengths and note existing sidewalk slopes to compensate for hilly environments that might necessitate longer ramps. The plans
will be prepared as a repair book on 8.5” x 11” sheets that can be attached to the project specifications for bidding. This simplified
approach to plans development and acceleration of plans development from the 60% draft directly to Final will provide a more productive
design.
5.4.b
Packet Pg. 87
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation Areas 3,4,and 5)and Arterial Streets
Rehabilitation,and Areas 3,4,and 5 Residential Neighborhood ADA Curb Ramps Improvement Project No.SI23101)
December 7,2022
Page 14
Based on our review of the City’s request for proposals (RFP) and Addenda, and to deliver a cost-effective design strategy that
addresses the City’s required components, we propose the following Scope of Services below detailed by Task:
Scope of Services
Task 1 – Project Management and Meetings
NCE’s Project Manager will serve as the City’s single point of contact and will have primary responsibility for coordinating the efforts of
the project team. Specific project management tasks to be conducted by NCE’s Project Manager include monthly budgeting, invoicing,
scheduling, and general project administration. NCE’s Project Manager will arrange a kick-off meeting with the City to initiate the work.
The objectives of the kick-off meeting will be:
Review of the scope of work
Establish paths of communication
Review project schedule and critical milestones
Review project requirements, including design objectives, budget, constraints, and criteria. The City’s requirements will be further
defined during the meeting
Review and discussion of the pertinent City standards, provisions, and practices
Review City Standard Design Criteria and latest City-adopted formats
Obtain electronic file of City cover sheet template and CAD Standards
Whether a simple preventative maintenance project or a complex reconstruction project, it is critical to establish effective lines of
communication with, and coordination among, the various stakeholders from the start to deliver a high-quality project within budget and
on schedule. At the kick-off meeting, key deliverables for each Task and the Project Schedule will be reviewed and adjusted accordingly
to meet City needs.
NCE is very sensitive to construction costs, particularly the volatile price of materials, which have affected the scope of many similar
projects. To keep the City aware of overall project costs, NCE will begin developing budgetary cost estimates as soon as we have
developed our revised treatment recommendations and street list to closely monitor potential funding issues, which may arise. During
the project, NCE will be seeking to develop the most appropriate and cost-effective pavement maintenance and rehabilitation alternatives
to stay within the planned project budget and schedule.
NCE staff will be available to organize and chair meetings with the City, with agendas prepared and distributed two days prior to the
meetings. As
The following meetings are included in the scope: kick-off/preliminary meeting (1 hour) for each maintenance areas and two one-hour
scoping/progress meeting. As the design needs of each maintenance Area may provide unique constraints and may vary over the
project design lifecycle, NCE has budgeted for a set of meetings for each maintenance Area. For project management we will combine
the ADA Curb Ramp Project together with the Street Rehabilitation Project in a given maintenance Area for the purposes of streamlined
project management. Meeting minutes will be prepared and distributed within three days following the meeting. The purpose of these
meetings will be to identify and resolve design issues that may surface, present design alternatives and recommendations, and continue
coordination with project stakeholders, as necessary.
Deliverables
One (1) Kick-Off meeting agendas and minutes for each maintenance Area
Two (2) Scoping/Progress meeting agendas and minutes
Revised schedule of work after finalizing our scope with the City
Task 2 – Pavement Design and Program Review
As primarily a street rehabilitation project implementing the pavement management program including arterials street segments, it is
important to have a revised street list with final pavement treatments prior to commencing the detailed PS&E design and plans
development. For each of the maintenance areas, one of NCE’s pavement engineers will perform a pavement condition survey of each
street section based on visible distresses to determine the most appropriate design recommendations. Understanding the most suitable
design treatments, one of NCE’s engineers will mark base repair (digout) locations in the field in white paint and tabulate quantities. The
surveys go beyond those conducted as part of the PMP and will generally cover the travel and parking lanes. These surveys will help
5.4.b
Packet Pg. 88
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation Areas 3,4,and 5)and Arterial Streets
Rehabilitation,and Areas 3,4,and 5 Residential Neighborhood ADA Curb Ramps Improvement Project No.SI23101)
December 7,2022
Page 15
validate the preliminary results and recommendations of the City’s 2022
Pavement Management Report (PMP), and preliminary PMP scenario
treatments.
This pavement condition survey will generally note the presence of load related
and environmental distresses, such as alligator cracking, longitudinal and
transverse cracking, rutting, patches and utility cuts, distortions, and
depressions as they pertain to developing appropriate pavement treatments.
This information will be prepared in a preliminary budgeting table and GIS figure
for the City’s review. If the pavement treatments require adjustment to fit within
the City’s target construction budget, we can make early adjustments to the
treatments or paving limits saving valuable design efforts. NCE will develop
recommendations including, but not limited to the following:
Maintenance seals including slurry seal, cape seal, or microsurfacing
Conventional HMA pavement overlays or mill and overlays
Asphalt Rubber Hot Mix (ARHM) overlays or mill and overlays
Full-width milling, micro-milling, and wedge grinding requirements
Quantities and treatments of failed pavement sections (base repairs)
Our scope of work and condition surveys do not address issues including, but not limited to traffic, safety and road hazards, geometric
issues, or short-term maintenance that should be performed (i.e., pothole repairs). It is assumed that streets are generally in “Fair”
condition and a minimal number of base repair markings are required. For the purposes of our proposal, we do not anticipate pavement
reconstruction design so no pavement coring, deflection testing, or laboratory subgrade testing is included. However, if pavement
conditions appear to warrant additional pavement design or geotechnical investigation, our Team will review alternatives with the City
and offer a revised scope and fee prior to commencing the detailed PS&E.
Deliverables
Revised Street Treatment Recommendations List (Excel or PDF) and GIS Figure for each maintenance Area
Task 3 – Utility Coordination
NCE will coordinate with utility agencies early in the design process of the Street Rehabilitation
Projects to help avoid potential construction delays and unnecessary disruptions to public services.
Utility coordination will be a critical item to keep utility providers informed about the project and
schedule to allow for proper notification and planning should utility providers have planned
maintenance projects within the subject street sections and/or need to lower/adjust their utilities to
accommodate street rehabilitation. NCE will utilize the City-provided utility contact list and prepare a
Utility “A Letter” on City letterhead for City distribution. Working with other agencies, we have observed
that utility letters receive more prompt attention when distributed by a City. This can also help avoid
utility agencies assessing mapping and reproduction costs and lower the cost of the utility coordination
tasks. NCE will then track the progress of inbound and outbound responses in a Utility Tracking Matrix.
NCE will coordinate with the City so that the early notification following our revised Treatment Recommendation List from Task 2 will
allow utility providers to perform maintenance on their facilities prior to moratorium on the street paving area and/or assess their utilities
and the possible need to lower/adjust their facilities, which can take up to a year or longer.
Once the detailed 65% PS&E has been prepared, or at a later City-preferred milestone NCE will also prepare a Utility “B Letter” on City
letterhead for City distribution. This second letter will inform utility agencies of impending construction and clear the way for successful
project bidding and construction.
As part of our streamlined project approach for the CDBG-funded ADA Curb Ramp Projects we assume standard plan curb ramp
installation and field-fitting by the contractors. Therefore, no utility impacts are anticipated and utility coordination for these projects is
not included in our scope.
5.4.b
Packet Pg. 89
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation Areas 3,4,and 5)and Arterial Streets
Rehabilitation,and Areas 3,4,and 5 Residential Neighborhood ADA Curb Ramps Improvement Project No.SI23101)
December 7,2022
Page 16
Deliverables
Utility Notification “A Letters” and Utility Contact Matrix for Street Rehabilitation Projects
Utility Notification “B Letters” and Utility Contact Matrix for Street Rehabilitation Projects
Task 4 – Plans, Specifications & Estimates – ADA Curb Ramp Projects
We understand for the CDBG-funded ADA Curb Ramp Projects the City
desires the design of 16 curb ramps per year for each of the 3
maintenance Areas included in this program. We also understood that
the Federal funding only applies to the construction phase of the Curb
Ramp Projects and that federal design provisions are not applicable to
the design portion including the PS&E, which will adhere to local City
design standards. We assume that the curb ramps do not require detailed
topographic surveying or field inspections, no utility work beyond minor
adjustment of frames and covers to grade, no larger intersection
geometric design or analysis is required, and that they may be field fit during construction with only basic design information.
For each of the Curb Ramp Projects NCE’s engineer will collect key curb ramp layout information including the curb heigh on both sides
of the proposed ramp location, existing sidewalk widths, and prevailing sidewalk slope. The presence of major utilities such as catch
basins, traffic signals, and utility vaults or pull boxes will also be noted during our inspection. With the collected information, a basic
layout of the proposed curb ramp will be developed by one of our civil engineers on 8.5” x 11” sheets identifying major conflicts or field
fitting requirements. Curb ramp design layouts will denote the key information collected sufficient for an experienced curb ramp
contractor to field-fit and install a 2022 APWA Greenbook standard plan curb ramp, or similar City standard curb ramp.
The layouts will include either 1 or 2 curb ramps per sheet at a suitable scale 1” = 5’ or similar on a City-provided Title Block. If needed,
a basic Title Sheet with general construction notes may also be prepared. The 16 curb ramps will be combined into a curb ramp
installation book suitable for attaching to the Project Specifications for bidding. NCE will also develop Technical Specifications for the
installation of standard plan curb ramps. It is assumed the City will prepare the upfront specifications for bidding. Lastly, NCE will also
prepare a basic construction cost estimate with the 1 primary bid item for the curb ramps, and other basic bid items per the City’s
standard bidding process such as mobilization or traffic control. Altogether, these items will constitute NCE’s plans, specifications, and
engineer’s estimate of probable construction cost (PS&E) package for each of the 3 ADA Curb Ramp Projects.
Development of the 65% draft PS&E package will also incorporate an internal quality-control (QC) review by senior staff. Once the
internal QC is done, we will prepare a 65% draft PS&E package for City review and comment. Finally, after NCE receives the City’s
written review comments, we will address the review comments and finalize into a bid-ready Final PS&E.
Deliverables
ADA Curb Ramp Project PS&E 65% Draft - electronic submittal
ADA Curb Ramp Project Final PS&E - electronic submittal and up to 1 hardcopy printed set
Task 5 – Plans, Specifications & Estimates – Street Rehabilitation Projects
Task 5.A. – Design Data Gathering
Starting from the Revised Street Treatment Recommendations prepared as part
of Task 2, additional design information will be collected for the development of
engineering design plans for various residential, collector, and arterial streets. We
understand that the street segments selected for Area 3, 4, and 5 are slated for
surface seal treatments or rehabilitation only and that no pavement reconstruction
or roadway re-grading is anticipated. Therefore, NCE’s approach to data
collection and basemap preparation will not rely on traditional topographic
surveying methods, but instead be based upon publicly available aerial imagery
and LA County GIS Parcel data. Our Team will supplement this basemap by
collecting key roadway information suitable for the development of the surface
seal plans and rehabilitation plans.
5.4.b
Packet Pg. 90
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation Areas 3,4,and 5)and Arterial Streets
Rehabilitation,and Areas 3,4,and 5 Residential Neighborhood ADA Curb Ramps Improvement Project No.SI23101)
December 7,2022
Page 17
NCE’s inspectors will collect key information for residential and collector streets such as required curb & gutter (C&G) repairs for
segments severely damaged as in the case of tree-root related uplift and areas obviously uplifted at the flowline and impeding drainage.
Also, all of the intersection cross gutters containing a channel will be collected for replacement with a Greenbook Standard Plan cross
gutter or similar City Standard plan. Surface visible utilities including manhole lids, pull boxes, valve boxes, traffic signal detector loops,
and catch basins within the paving limits will be approximately located in the field using GIS methods through a combination of handheld
GPS devices and aerial imagery.
Underground utility mapping such as utility potholing or ground penetrating radar (GPR) is not included.
Intersection corners with sidewalk and no curb ramp or a curb ramp missing a detectable warning surface will be inspected for key curb
ramp layout information. As part of our preliminary proposal reconnaissance, we identified 101 non-compliant curb ramps, plus 21 from
optional Project 7. Assuming 48 are completed under Task 4, up to 53 are included in this Task 5, plus 21 for optional Project 7. Data
collection for these curb ramps includes the curb height on both sides of the proposed ramp location, existing sidewalk widths, and
prevailing sidewalk slope. The presence of major utilities in the sidewalk such as catch basins, traffic signals, and utility vaults or pull
boxes will also be noted during our inspection.
Task 5.B. – 65% PS&E
The 65% draft PS&E will incorporate the various data collection
efforts and pavement design compiled as part of previous tasks
including available as-built information from the City. The 65%
roadway plans will incorporate typical design elements
including layout plans (no profiles or elevation data), pavement
treatments, base repairs (digouts), approximate GIS right-of-
way parcel lines, wedge grinds, conform grind locations at
intersecting side streets, C&G repairs, and limits of paving
work. Surface visible utility structures will be identified on the
Plans for either adjustment or protection. As no pavement
reconstruction is anticipated, underground utility lines will not
be mapped on the plans. In general, no sidewalk information
will be depicted, except the edge of curb and gutter for arterial
street plans. Curb ramps will be designed per APWA Greenbook Standard Plans or similar City Standards, and only the approximate
shape and relative size will be drawn on the Plans, with a callout for the relevant Standard Plan. No curb ramp detail grading, utility
relocation, or detail layouts are included. The plans will be prepared in AutoCAD format on 24” x 36” sheets, utilizing the City template
as agreed upon during Task 1 and drawn at a scale of 1”=100’ for residential and collector streets and 1”=40’ for arterial streets (or as
appropriate and listed below). Striping plans will only be prepared for arterial streets and will generally only include replacement of
pavement striping and markings in-like-kind. We do not anticipate significant revisions to striping or signage.
NCE understands that the City will provide the “Front-End” documents and Special Provisions. The technical specifications will be
prepared in MS Word format using the City’s template and will follow the City’s formatting conventions. The technical specifications and
details will reference the City’s standard provisions and Greenbook Standards (including subsequent updates). NCE will, however,
recommend deviating from Greenbook Standards where, from our experience, such changes will improve the likelihood of achieving a
successful construction project without compromising the integrity of the design.
NCE also believes that an efficient, yet thorough Quality Control/Quality Assurance program is essential for getting the maximum value
out of every dollar spent on construction. Projects designed by NCE therefore, contain technical specifications that attempt to optimize
the balance between using rigid, but time-tested, specifications and meeting local agency needs, with the ultimate goal of obtaining
value for its clients.
The Engineer’s Estimate of Probable Construction Cost will be prepared in MS Excel format using a Bid Item format and will be based
on the most recent construction cost data available to NCE for projects of this type. Because of NCE’s involvement in the design and
construction of numerous similar projects throughout California, we are confident in our ability to estimate the construction cost of the
City’s project. This initial estimate will then be updated and refined as the design effort progresses.
5.4.b
Packet Pg. 91
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation Areas 3,4,and 5)and Arterial Streets
Rehabilitation,and Areas 3,4,and 5 Residential Neighborhood ADA Curb Ramps Improvement Project No.SI23101)
December 7,2022
Page 18
Anticipated 65% Street Improvement Plan List
Title Sheet with City’s General Notes and Signature Block
Residential and Collector Plan Sheets (horizontal scale 1”=80’ or 1”=100’) with construction notes
Arterial Improvement Plan Sheets (horizontal scale 1” = 40’) with construction notes
Arterial Striping Plan Sheets (horizontal scale 1” = 40’) with construction notes
Deliverables
One (1) electronic (PDF) 65% draft plans (24”x36”)
One (1) electronic (MS Excel or PDF) 65% draft Engineer’s Estimate of Probable Construction Cost
One (1) electronic (MS Word) 65% draft Technical Specifications
Task 5.C. – 90% PS&E
The 65% PS&E will be revised to incorporate design review and constructability comments received from the City. NCE will meet with
the City to review these comments, from which the Draft 90% PS&E will be prepared. NCE will further refine the design to a 90% level
of design at this stage. The Draft 90% PS&E will then be packaged and submitted similar to the 65% PS&E, unless directed otherwise.
Deliverables
One (1) electronic (PDF) 90% draft plans (24”x36”)
One (1) electronic (MS Excel or PDF) 90% draft Engineer’s Estimate of Probable Construction Cost
One (1) electronic (MS Word) 90% draft Technical Specifications
Task 5.D. – Final PS&E
If needed, the 90% PS&E will be finalized to incorporate additional design review comments received from the City. NCE will meet with
the City to review these comments, from which the Final PS&E will be prepared. The Final PS&E will be finalized, stamped and signed
by a registered professional engineer and packaged in a bid-ready format.
Deliverables
One (1) full-size Final, printed plans (24”x36”) as well as electronic files (PDF)
One (1) electronic (MS Excel and PDF) Final Engineer’s Estimate of Probable Construction Cost
One (1) electronic (MS Word and PDF) Final Technical Specifications
Task 6 – Bidding and Construction Support – ADA Curb Ramp Projects
NCE will provide bidding and construction design support services to the City for the CDBG-funded ADA Curb Ramp Projects. At a
minimum, the bidding support services are anticipated to include attendance at the pre-Construction Conference, responding to one
round of written contractor’s inquiries from a question and answer (Q&A) phase, providing recommendations for necessary changes to
the bid documents due to unforeseen field conditions or clarifications from the Q&A phase, and preparing bid document addenda. At a
minimum, the construction support services are anticipated to include review of the Bidder’s Cost Proposal, attendance at the
Construction Kick-Off Meeting, responding to contractor requests for information (RFI’s), reviewing curb ramp related material submittals
in conformance with the Technical Specifications, and providing recommendations for necessary changes to the bid documents due to
unforeseen field conditions.
Task 7 – Bidding and Construction Support – Street Rehabilitation Projects
NCE will provide bidding and construction design support services to the City for the Street Rehabilitation Projects. At a minimum, the
bidding support services are anticipated to include attendance at the pre-Construction Conference, responding to one round of written
contractor’s inquiries from a question and answer (Q&A) phase, providing recommendations for necessary changes to the bid
documents due to unforeseen field conditions or clarifications from the Q&A phase, and preparing bid document addenda. At a minimum,
the construction support services are anticipated to include review of the Bidder’s Cost Proposal, attendance at the Construction Kick-
Off Meeting, responding to contractor requests for information (RFI’s) and providing recommendations for necessary changes to the bid
documents due to unforeseen field conditions. Construction support will also include material submittal review for conformance with the
Technical Specifications.
For a typical roadway maintenance project we anticipate the following material submittals:
5.4.b
Packet Pg. 92
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation Areas 3,4,and 5)and Arterial Streets
Rehabilitation,and Areas 3,4,and 5 Residential Neighborhood ADA Curb Ramps Improvement Project No.SI23101)
December 7,2022
Page 19
Maintenance Seal Submittal (Slurry, Cape Seal, Microsurfacing, etc.)
Tack Coat Submittal
Permanent and Temporary Paving Asphalt Concrete Mix Design
C&G, Cross Gutter, and Curb Ramp PCC Mix Design
ADA Detectable Warning Surface Submittal
Utility Frame and Cover or Manhole Adjustment PCC Mix Design
Aggregate Base Mix Design for Base Repairs
Permanent and Temporary Pavement Striping and Markings Submittal
5.4.b
Packet Pg. 93
ID Task
Mode
Task Name Duration Start Finish Predecessors
1 City Project No. SI23101 963 days Wed 1/4/23 Tue 10/27/26
2 Notice to Proceed 1 day Wed 1/4/23 Wed 1/4/23
3 1. Project Management & Meetings 587 days Thu 1/5/23 Mon 5/5/25
4 Project Kick-Off Meeting - Project 1, 2 [Area 3]1 day Thu 1/5/23 Thu 1/5/23 2
5 Project Kick-Off Meeting - Project 3, 4 [Area 4]1 day Mon 5/6/24 Mon 5/6/24
6 Project Kick-Off Meeting - Project 5, 6 [Area 5] and
Optional Project 7 [Area 6]
1 day Mon 5/5/25 Mon 5/5/25
7 2. Pavement Design and Program Review 606 days Fri 1/6/23 Tue 6/3/25
8 Pavement Condition Surveys - Project 2 [Area 3]3 wks Fri 1/6/23 Thu 1/26/23 4
9 Pavement Condition Surveys - Project 4 [Area 4]3 wks Tue 5/7/24 Mon 5/27/24 5
10 Pavement Condition Surveys - Project 6 [Area 5]3 wks Tue 5/6/25 Mon 5/26/25 6
11 Pavement Condition Surveys - Project 7 [Area 6]2 wks Tue 5/20/25 Tue 6/3/25 10SS+2 wks
12 3. Utility Coordination 746 days Fri 1/27/23 Thu 1/15/26
13 Prepare Utility "A" Letters - Project 2 [Area 3]1 mon Fri 1/27/23 Mon 2/27/23 8
14 Track Utility "A" Letter Responses - Project 2 [Area 3]2 mons Tue 2/28/23 Mon 4/24/23 13
15 Prepare Utility "B" Letters - Project 2 [Area 3]1 mon Fri 11/3/23 Mon 12/4/23 14,52
16 Prepare Utility "A" Letters - Project 4 [Area 4]1 mon Tue 5/28/24 Wed 6/26/24 9
17 Track Utility "A" Letter Responses - Project 4 [Area 4]2 mons Thu 6/27/24 Thu 8/22/24 16
18 Prepare Utility "B" Letters - Project 4 [Area 4]1 mon Wed 12/18/24 Fri 1/17/25 17,53
19 Prepare Utility "A" Letters - Project 6 [Area 5] and
Optional Project 7 [Area 6]
1 mon Tue 5/6/25 Tue 6/3/25 6
20 Track Utility "A" Letter Responses - Project 6 [Area
5] and Optional Project 7 [Area 6]
2 mons Wed 6/4/25 Wed 7/30/25 19
21 Prepare Utility "B" Letters - Project 6 [Area 5] and
Optional Project 7 [Area 6]
1 mon Tue 12/16/25 Thu 1/15/26 20,54,55
22 4. Plans, Specifications & Estimates - ADA Curb Ramp
Projects
671 days Fri 1/6/23 Thu 9/4/25
23 Design Data Gathering - Project 1 [Area 3]1 wk Fri 1/6/23 Thu 1/12/23 4
24 Design Data Gathering - Project 3 [Area 4]2 wks Tue 5/28/24 Wed 6/12/24 9
25 Design Data Gathering - Project 5 [Area 5]2 wks Tue 5/27/25 Tue 6/10/25 10
26 60% Draft PS&E - Project 1 [Area 3]2 wks Fri 1/13/23 Thu 1/26/23 23
27 60% Draft PS&E - Project 3 [Area 4]4 wks Thu 6/13/24 Thu 7/11/24 24
28 60% Draft PS&E - Project 5 [Area 5]4 wks Wed 6/11/25 Wed 7/9/25 25
29 City Review - 60% Draft PS&E - Project 1 [Area 3]1 wk Fri 1/27/23 Thu 2/2/23 26
30 City Review - 60% Draft PS&E - Project 3 [Area 4]4 wks Fri 7/12/24 Thu 8/8/24 27
31 City Review - 60% Draft PS&E - Project 5 [Area 5]4 wks Thu 7/10/25 Wed 8/6/25 28
32 Final PS&E - Project 1 [Area 3]1 wk Fri 2/3/23 Thu 2/9/23 29
33 Final PS&E - Project 3 [Area 4]4 wks Fri 8/9/24 Fri 9/6/24 30
34 Final PS&E - Project 5 [Area 5]4 wks Thu 8/7/25 Thu 9/4/25 31
35 5. Plans, Specifications & Estimates - Street
Rehabilitation
766 days Fri 1/27/23 Thu 2/12/26
36 Design Data Gathering - Project 2 [Area 3]4 wks Fri 1/27/23 Mon 2/27/23 8
37 Design Data Gathering - Project 4 [Area 4]3 wks Tue 5/28/24 Wed 6/19/24 9
38 Design Data Gathering - Project 6 [Area 5]3 wks Tue 5/27/25 Tue 6/17/25 10
39 Design Data Gathering - Project 7 [Area 6] (Optional)2 wks Wed 6/4/25 Tue 6/17/25 11
40 60% Draft PS&E - Project 2 [Area 3]4 mons Tue 2/28/23 Tue 6/20/23 36
41 60% Draft PS&E - Project 4 [Area 4]3 mons Thu 6/20/24 Fri 9/13/24 37
42 60% Draft PS&E - Project 6 [Area 5]3 mons Wed 6/18/25 Thu 9/11/25 38
43 60% Draft PS&E - Project 7 [Area 6] (Optional)3 mons Wed 6/18/25 Thu 9/11/25 39
44 City Review - 60% Draft PS&E - Project 2 [Area 3]4 wks Wed 6/21/23 Wed 7/19/23 40,14
45 City Review - 60% Draft PS&E - Project 4 [Area 4]3 wks Mon 9/16/24 Fri 10/4/24 41,17
46 City Review - 60% Draft PS&E - Project 6 [Area 5]3 wks Fri 9/12/25 Thu 10/2/25 42,20
47 City Review - 60% Draft PS&E - Project 7 [Area 6]
Optional)
3 wks Fri 9/12/25 Thu 10/2/25 43
48 90% Draft PS&E - Project 2 [Area 3]3 mons Thu 7/20/23 Thu 10/12/23 44
49 90% Draft PS&E - Project 4 [Area 4]2 mons Mon 10/7/24 Tue 12/3/24 45
50 90% Draft PS&E - Project 6 [Area 5]2 mons Fri 10/3/25 Mon 12/1/25 46
51 90% Draft PS&E - Project 7 [Area 6] (Optional)2 mons Fri 10/3/25 Mon 12/1/25 47
52 City Review - 90% Draft PS&E - Project 2 [Area 3]3 wks Fri 10/13/23 Thu 11/2/23 48
53 City Review - 90% Draft PS&E - Project 4 [Area 4]2 wks Wed 12/4/24 Tue 12/17/24 49
54 City Review - 90% Draft PS&E - Project 6 [Area 5]2 wks Tue 12/2/25 Mon 12/15/25 50
55 City Review - 90% Draft PS&E - Project 7 [Area 6]
Optional)
2 wks Tue 12/2/25 Mon 12/15/25 51
56 Final PS&E - Project 2 [Area 3]2.5 mons Fri 11/3/23 Thu 1/18/24 52
57 Final PS&E - Project 4 [Area 4]2 mons Wed 12/18/24 Fri 2/14/25 53
58 Final PS&E - Project 6 [Area 5]2 mons Tue 12/16/25 Thu 2/12/26 54
59 Final PS&E - Project 7 [Area 6] (Optional)1.5 mons Tue 12/16/25 Thu 1/29/26 55
60 6. Bidding and Construction Support - ADA Curb
Ramp Projects
746 days Fri 2/10/23 Thu 1/29/26
61 City Bids and Awards Project - Project 1 [Area 3]2 mons Fri 2/10/23 Mon 4/10/23 32
62 City Bids and Awards Project - Project 3 [Area 4]2 mons Mon 9/9/24 Fri 11/1/24 33
63 City Bids and Awards Project - Project 5 [Area 5]2 mons Fri 9/5/25 Thu 10/30/25 34
64 Construction - Project 1 [Area 3]3 mons Tue 4/11/23 Wed 7/5/23 61
65 Construction - Project 3 [Area 4]3 mons Mon 11/4/24 Fri 1/31/25 62
66 Construction - Project 5 [Area 5]3 mons Fri 10/31/25 Thu 1/29/26 63
67 7. Bidding and Construction Support - Street
Rehabilitation Project
701 days Fri 1/19/24 Tue 10/27/26
68 City Bids and Awards Project - Project 2 [Area 3]3 mons Fri 1/19/24 Fri 4/12/24 56
69 City Bids and Awards Project - Project 4 [Area 4]3 mons Tue 2/18/25 Mon 5/12/25 57
70 City Bids and Awards Project - Project 6 [Area 5]3 mons Fri 2/13/26 Fri 5/8/26 58
71 City Bids and Awards Project - Project 7 [Area 6]
Optional)
3 mons Fri 1/30/26 Fri 4/24/26 59
72 Construction - Project 2 [Area 3]6 mons Mon 4/15/24 Thu 10/3/24 68
73 Construction - Project 4 [Area 4]6 mons Tue 5/13/25 Thu 10/30/25 69
74 Construction - Project 6 [Area 5]6 mons Mon 5/11/26 Tue 10/27/26 70
75 Construction - Project 7 [Area 6]5 mons Mon 4/27/26 Tue 9/15/26 71
J M M J S N J M M J S N J M M J S N J M M J S N
Half 1, 2023 Half 2, 2023 Half 1, 2024 Half 2, 2024 Half 1, 2025 Half 2, 2025 Half 1, 2026 Half 2, 2026 Half 1, 2027
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Progress
Manual Progress
City of Diamond Bar - Residential, Collector, and Arterials Street Rehabilitation and ADA Curb Ramps Improvement Projects (Areas 3, 4, and 5) [Area 6 Optional]
NCE Page 1 / 1
Schedule for Proposal
Purposes Only
D. Project Scheduling 5.4.b
Packet Pg. 94
Task Description
Project
Manager
QC/QA
Manager
Associate
Engineer
Project
Engineer I
Staff
Engineer II
Staff
Engineer I
Senior Field
Technician
Technical
Editor Total Hours
1. Project Management & Meetings
A. Project Management & Meetings - Projects 1 and 2 32 8 12 2 54
B. Project Management & Meetings - Projects 3 and 4 32 4 12 2 50
C. Project Management & Meetings - Projects 5 and 6 32 4 12 2 50
D. Project Management & Meetings - Projects 7 [Optional]16 2 6226
Sub-Total 96 0 16 36 0 0 0 6 154
Sub-Total [Including Optional] 112 0 18 42 0 0 0 8 180
2. Pavement Design and Program Review
A. Pavement Condition Surveys - Project 2 [Area 3]426 10 30 2 54
B. Pavement Condition Surveys - Project 4 [Area 4]426 10 30 2 54
C. Pavement Condition Surveys - Project 6 [Area 5]426 10 30 2 54
D. Pavement Condition Surveys - Project 7 [Area 6] (Optional)213 10 30 2 48
Sub-Total 12 6 18 0 30 0 90 6 162
Sub-Total [Including Optional] 14 7 21 0 40 0 120 8 210
3. Utility Coordination
A. Utility Coordination Letters - Project 2 [Area 3]4 16 2 22
B. Utility Coordination Letters - Project 4 [Area 4]4 16 2 22
C. Utility Coordination Letters - Project 6 [Area 5]4 16 2 22
D. Utility Coordination Letters - Project 7 [Area 6] (Optional)4 14 2 20
Sub-Total 12 0 0 0 0 48 6 66
Sub-Total [Including Optional] 16 0 0 0 0 62 0 8 86
4. Plans, Specifications & Estimates - ADA Curb Ramp Projects
A.1 Design Data Gathering - Project 1 [Area 3]1 222126
A.2 Design Data Gathering - Project 3 [Area 4]1 222126
A.3 Design Data Gathering - Project 5 [Area 5]1 222126
B.1 60% Draft PS&E - Project 1 [Area 3]46 16 32 2 60
B.2 60% Draft PS&E - Project 3 [Area 4]46 16 32 2 60
B.3 60% Draft PS&E - Project 5 [Area 5]46 16 32 2 60
C.1 Final PS&E - Project 1 [Area 3]45 824 243
C.2 Final PS&E - Project 3 [Area 4]45 824 243
C.3 Final PS&E - Project 5 [Area 5]45 824 243
Sub-Total 27 33 0 72 0 174 66 15 387
5. Plans, Specifications & Estimates - Street Rehabilitation
A.1 Design Data Gathering - Project 2 [Area 3]4 860274
A.2 Design Data Gathering - Project 4 [Area 4]4 860274
A.3 Design Data Gathering - Project 6 [Area 5]4 860274
B.1 60% Draft PS&E - Project 2 [Area 3]88240 8 80 4 150
B.2 60% Draft PS&E - Project 4 [Area 4]88240 8 80 4 150
B.3 60% Draft PS&E - Project 6 [Area 5]88240 8 80 4 150
C.1 90% Draft PS&E - Project 2 [Area 3]88224 4 40 4 90
C.2 90% Draft PS&E - Project 4 [Area 4]88224 4 40 4 90
C.3 90% Draft PS&E - Project 6 [Area 5]88224 4 40 4 90
D.1 Final PS&E - Project 2 [Area 3]46216 2 32 2 64
D.2 Final PS&E - Project 4 [Area 4]46216 2 32 2 64
D.3 Final PS&E - Project 6 [Area 5]46216 2 32 2 64
Sub-Total 72 66 18 240 42 480 180 36 1134
5 OPT. Plans, Specifications & Estimates - Street Rehabilitation
Optional]
A.4 Design Data Gathering - Project 7 [Area 6]4 832246
B.4 60% Draft PS&E - Project 7 [Area 6]88232 8 60 4 122
C.4 90% Draft PS&E - Project 7 [Area 6]88224 4 40 4 90
D.4 Final PS&E - Project 7 [Area 6]46216 2 32 2 64
Sub-Total [Optional] 24 22 6 72 14 140 32 12 322
6. Bidding and Construction Support - ADA Curb Ramp
Projects
A.1 Design Services During Bidding - Project 1 [Area 3]2 24
A.2 Design Services During Bidding - Project 3 [Area 4]2 24
A.3 Design Services During Bidding - Project 5 [Area 5]2 24
B.1 Design Services During Construction - Project 1 [Area 3]4 812
B.2 Design Services During Construction - Project 3 [Area 4]4 812
B.3 Design Services During Construction - Project 5 [Area 5]4 812
Sub-Total 18 0 0 30 0 0 0 0 48
7. Bidding and Construction Support - Street Rehabilitation
Projects
A.1 Design Services During Bidding - Project 2 [Area 3]4 42 212
A.2 Design Services During Bidding - Project 4 [Area 4]4 42 212
A.3 Design Services During Bidding - Project 6 [Area 5]4 42 212
B.1 Design Services During Construction - Project 2 [Area 3]12 4 8 22 12 8 2 68
B.2 Design Services During Construction - Project 4 [Area 4]12 4 8 22 12 8 2 68
B.3 Design Services During Construction - Project 6 [Area 5]12 4 8 22 12 8 2 68
Sub-Total 48 12 24 78 42 24 0 12 240
7 OPT. Bidding and Construction Support - Street
Rehabilitation Projects [Optional]
A.4 Design Services During Bidding - Project 7 [Area 6]4 42 111
B.4 Design Services During Construction - Project 7 [Area 6]12 4 8 12 12 8 2 58
Sub-Total [Optional] 16 4 8 16 14 8 0 3 69
I. Total Without Optional Tasks 285 117 76 456 114 726 336 81 2,191
II. Total With Optional Tasks 347 144 95 550 152 888 398 102 2,676
Assumptions:
1. Task 2 assumes no pavement coring, subgrade laboratory testing, or deflecting testing. Pavement condition surveys limited to visual inspections only
3. Task 4 assumes 16 curb ramps per Project.
5. Bidding and Construction support hours are estimated only. Actual hours are subject to bidding and construction requests.
2. Task 3 assumes one Utility "A" Letter and one Utility "B" Letter only including a tracking matrix. Contacting non-responsive utilities multiple times is not included.
4. Fee estimate assumes total project street selection matches the City's $3.0 - $3.6 Million per year (Area) per the City's PMP Report. A street selection whose value exceeds the City's
PMP budget will take additional labor hours.
E. Resource Requirements
Labor Hours
5.4.b
Packet Pg. 95
Task Description
Project
Manager
QC/QA
Manager
Associate
Engineer
Project
Engineer I
Staff
Engineer II
Staff
Engineer I
Senior Field
Technician
Technical
Editor
NCE Labor
Hours
Labor
Expenses
Reimbursable
Expenses Total Cost
Rate $195 $250 $225 $170 $160 $150 $110 $105
1. Project Management & Meetings
A. Project Management & Meetings - Projects 1 and 2 32 8 12 2 54 10,290$ $ 200 $ 10,490
B. Project Management & Meetings - Projects 3 and 4 32 4 12 2 50 9,390$ $ 200 $ 9,590
C. Project Management & Meetings - Projects 5 and 6 32 4 12 2 50 9,390$ $ 200 $ 9,590
D. Project Management & Meetings - Projects 7 [Optional]16 2 62264,800$ $ 100 $ 4,900
Sub-Total 96 0 16 36 0 0 0 6 154 29,070$ 600$ 29,670$
Sub-Total [Including Optional] 112 0 18 42 0 0 0 8 180 33,870$ 700$ 34,570$
2. Pavement Design and Program Review
A. Pavement Condition Surveys - Project 2 [Area 3]426 10 30 2 54 7,740$ $ 400 $ 8,140
B. Pavement Condition Surveys - Project 4 [Area 4]426 10 30 2 54 7,740$ $ 400 $ 8,140
C. Pavement Condition Surveys - Project 6 [Area 5]426 10 30 2 54 7,740$ $ 400 $ 8,140
D. Pavement Condition Surveys - Project 7 [Area 6] (Optional)213 10 30 2 48 6,425$ $ 400 $ 6,825
Sub-Total 12 6 18 0 30 0 90 6 162 23,220$ 1,200$ 24,420$
Sub-Total [Including Optional] 14 7 21 0 40 0 120 8 210 29,645$ 1,600$ 31,245$
3. Utility Coordination
A. Utility Coordination Letters - Project 2 [Area 3]4 16 2 22 3,390$ $ 200 $ 3,590
B. Utility Coordination Letters - Project 4 [Area 4]4 16 2 22 3,390$ $ 200 $ 3,590
C. Utility Coordination Letters - Project 6 [Area 5]4 16 2 22 3,390$ $ 200 $ 3,590
D. Utility Coordination Letters - Project 7 [Area 6] (Optional)4 14 2 20 3,090$ $ 200 $ 3,290
Sub-Total 12 0 0 0 0 48 0 6 66 10,170$ 600$ 10,770$
Sub-Total [Including Optional] 16 0 0 0 0 62 0 8 86 13,260$ 800$ 14,060$
4. Plans, Specifications & Estimates - ADA Curb Ramp Projects
A.1 Design Data Gathering - Project 1 [Area 3]1 222126 3,020$ $ 200 $ 3,220
A.2 Design Data Gathering - Project 3 [Area 4]1 222126 3,020$ $ 200 $ 3,220
A.3 Design Data Gathering - Project 5 [Area 5]1 222126 3,020$ $ 200 $ 3,220
B.1 60% Draft PS&E - Project 1 [Area 3]46 16 32 2 60 10,010$ $ 100 $ 10,110
B.2 60% Draft PS&E - Project 3 [Area 4]46 16 32 2 60 10,010$ $ 100 $ 10,110
B.3 60% Draft PS&E - Project 5 [Area 5]46 16 32 2 60 10,010$ $ 100 $ 10,110
C.1 Final PS&E - Project 1 [Area 3]45 824 2437,200$ $ 100 $ 7,300
C.2 Final PS&E - Project 3 [Area 4]45 824 2437,200$ $ 100 $ 7,300
C.3 Final PS&E - Project 5 [Area 5]45 824 2437,200$ $ 100 $ 7,300
Sub-Total 27 33 0 72 0 174 66 15 387 60,690$ 1,200$ 61,890$
5. Plans, Specifications & Estimates - Street Rehabilitation
A.1 Design Data Gathering - Project 2 [Area 3]4 860274 8,790$ $ 500 $ 9,290
A.2 Design Data Gathering - Project 4 [Area 4]4 860274 8,790$ $ 500 $ 9,290
A.3 Design Data Gathering - Project 6 [Area 5]4 860274 8,790$ $ 500 $ 9,290
B.1 60% Draft PS&E - Project 2 [Area 3]88240 8 80 4 150 24,510$ $ 400 $ 24,910
B.2 60% Draft PS&E - Project 4 [Area 4]88240 8 80 4 150 24,510$ $ 400 $ 24,910
B.3 60% Draft PS&E - Project 6 [Area 5]88240 8 80 4 150 24,510$ $ 400 $ 24,910
C.1 90% Draft PS&E - Project 2 [Area 3]88224 4 40 4 90 15,150$ $ 200 $ 15,350
C.2 90% Draft PS&E - Project 4 [Area 4]88224 4 40 4 90 15,150$ $ 200 $ 15,350
C.3 90% Draft PS&E - Project 6 [Area 5]88224 4 40 4 90 15,150$ $ 200 $ 15,350
D.1 Final PS&E - Project 2 [Area 3]46216 2 32 2 64 10,780$ $ 200 $ 10,980
D.2 Final PS&E - Project 4 [Area 4]46216 2 32 2 64 10,780$ $ 200 $ 10,980
D.3 Final PS&E - Project 6 [Area 5]46216 2 32 2 64 10,780$ $ 200 $ 10,980
Sub-Total 72 66 18 240 42 480 180 36 1134 177,690$ 3,900$ 181,590$
5 OPT. Plans, Specifications & Estimates - Street Rehabilitation
Optional]
A.4 Design Data Gathering - Project 7 [Area 6]4 832246 5,710$ $ 500 $ 6,210
B.4 60% Draft PS&E - Project 7 [Area 6]88232 8 60 4 122 20,150$ $ 400 $ 20,550
C.4 90% Draft PS&E - Project 7 [Area 6]88224 4 40 4 90 15,150$ $ 200 $ 15,350
D.4 Final PS&E - Project 7 [Area 6]46216 2 32 2 64 10,780$ $ 200 $ 10,980
Sub-Total [Optional] 24 22 6 72 14 140 32 12 322 51,790$ 1,300$ 53,090$
6. Bidding and Construction Support - ADA Curb Ramp Projects
A.1 Design Services During Bidding - Project 1 [Area 3]2 24730$ $ 100 $ 830
A.2 Design Services During Bidding - Project 3 [Area 4]2 24730$ $ 100 $ 830
A.3 Design Services During Bidding - Project 5 [Area 5]2 24730$ $ 100 $ 830
B.1 Design Services During Construction - Project 1 [Area 3]4 8122,140$ $ 200 $ 2,340
B.2 Design Services During Construction - Project 3 [Area 4]4 8122,140$ $ 200 $ 2,340
B.3 Design Services During Construction - Project 5 [Area 5]4 8122,140$ $ 200 $ 2,340
Sub-Total 18 0 0 30 0 0 0 0 48 8,610$ 900$ 9,510$
7. Bidding and Construction Support - Street Rehabilitation
Projects
A.1 Design Services During Bidding - Project 2 [Area 3]4 42 212 1,990$ $ 100 $ 2,090
A.2 Design Services During Bidding - Project 4 [Area 4]4 42 212 1,990$ $ 100 $ 2,090
A.3 Design Services During Bidding - Project 6 [Area 5]4 42 212 1,990$ $ 100 $ 2,090
B.1 Design Services During Construction - Project 2 [Area 3]12 4 8 22 12 8 2 68 12,210$ $ 400 $ 12,610
B.2 Design Services During Construction - Project 4 [Area 4]12 4 8 22 12 8 2 68 12,210$ $ 400 $ 12,610
B.3 Design Services During Construction - Project 6 [Area 5]12 4 8 22 12 8 2 68 12,210$ $ 400 $ 12,610
Sub-Total 48 12 24 78 42 24 0 12 240 42,600$ 1,500$ 44,100$
7 OPT. Bidding and Construction Support - Street Rehabilitation
Projects [Optional]
A.4 Design Services During Bidding - Project 7 [Area 6]4 42 111 1,885$ $ 100 $ 1,985
B.4 Design Services During Construction - Project 7 [Area 6]12 4 8 12 12 8 2 58 10,510$ $ 400 $ 10,910
Sub-Total [Optional] 16 4 8 16 14 8 0 3 69 12,395$ 500$ 12,895$
I. Total Without Optional Tasks 285 117 76 456 114 726 336 81 2,191 352,050$ 9,900$ 361,950$
II. Total With Optional Tasks 347 144 95 550 152 888 398 102 2,676 430,550$ 12,400$ 442,950$
Assumptions:
1. Task 2 assumes no pavement coring, subgrade laboratory testing, or deflecting testing. Pavement condition surveys limited to visual inspections only.
3. Task 4 assumes 16 curb ramps per Project.
5. Bidding and Construction support hours are estimated only. Actual hours are subject to bidding and construction requests and will be charged on a time and materials basis.
2. Task 3 assumes one Utility "A" Letter and one Utility "B" Letter only including a tracking matrix. Contacting non-responsive utilities multiple times is not included. Mapping, reproduction, and shipping fees charged by utility operators are
not included.
4. Fee estimate assumes total project street selection matches the City's $3.0 - $3.6 Million per year (Area) per the City's PMP Report. A street selection whose value exceeds the City's PMP budget will cost additional design fee.
City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation
Areas 3, 4, and 5) and Arterial Streets Rehabilitation, and Areas 3, 4, and 5 Residential
Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
Cost Proposal
December 7, 2022
Labor Hours
5.4.b
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City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation
Areas 3, 4, and 5) and Arterial Streets Rehabilitation, and Areas 3, 4, and 5 Residential
Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
Page | 22
F. Fee Schedule
The fee schedule shall include a not-to-exceed (NTE) figure and hourly billing rates for typical staff classifications and cost breakdown
per task. These rates will be used to negotiate additional work the City may request. All assumptions upon which the costs are based
shall be stated.
The Fee Schedule shall be uploaded as a separate file.
G. Insurance
NCE certifies that we have the required insurance coverage and can provide proof of insurance requirements addressed in the
professional services agreement of this Request for Proposal.
H. References
NCE has had the privilege to work with many counties, cities, and towns in Southern California. Approximately 85% of NCE’s revenues
are from the public sector, mainly city and county governments. The following individual and agency references listed below will allow
the City to verify NCE’s proposed staff experience in delivering associated services performed on similar projects as per the RFP goal.
These are repeat clients, which testifies to the level of satisfaction with NCE work products.
NCE
Pavement Management Program Update
Agency: City of Diamond Bar
Contact Name: Fabian Aoun, PE, Associate Engineer
Address: 21810 Copley Drive, Diamond Bar, CA 91765
Phone Number: (909) 839-7038
Street Rehabilitation Program and Pavement Management Program Update Services
Agency: City of San Marino
Contact Name: Robert Newman, Interim Parks and Public Works Director
Address: 2200 Huntington Drive, San Marino, CA 91108
Phone Number: (626) 300-0787
2018-2023 Annual Overlay and Rehabilitation, Pavement Design, and PS&E
Agency: City of San Leandro
Contact Name: Nick Thom, PE, Senior Engineer
Address: 835 East 14th Street, San Leandro, CA 94577
Phone Number: (510) 577-3431
5.4.b
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Ruth M. Low Andrew Chou Stan Liu Nancy A. Lyons Steve Tye
Mayor Mayor Pro Tem Council Member Council Member Council Member
City of Diamond Bar | 21810 Copley Drive Diamond Bar CA 91765-4178
www.DiamondBarCA.gov | (909) 839-7000
November 21, 2022
Subject: RECOMMENDATION FOR NICHOLS CONSULTING ENGINEERS (NCE)
To Whom It May Concern:
I am pleased to recommend Nichols Consulting Engineers (NCE) for their pavement
management services. NCE has conducted several updates to the City of Diamond
Bar’s StreetSaver Pavement Management System over the last few years, including
its current update. Their services have included field surveys of all the city streets
using an automated method, database updates, development of decision trees,
and budget scenario reports and recommendations.
NCE’s team was responsive, clearly communicated their progress, and tracked their
expenditures to ensure they stayed within budget. NCE’s work product and
deliverables were professionally prepared and submitted on time. The NCE team
organized a field demonstration of their equipment to show City staff how the data
was collected using the automated approach and answered questions regarding
this new technology. Additionally, NCE staff were readily available to answer any
questions and assist the City staff in running additional analyses even after
completing their project.
There are no reservations in recommending NCE to other agencies participating in
consultant services for pavement management because of NCE’s knowledge and
experience in the subject and their professional approach to meeting their client’s
needs.
In closing, NCE has been and hopefully will continue to be an asset to the pavement
management community and to the City of Diamond Bar. Opportunities to work with
NCE again in the future are welcomed.
Sincerely,
Fabian P. Aoun, P.E.
Associate Engineer
5.4.b
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City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Page | 24
I. Consulting Services Agreement
NCE has reviewed the City of Diamond Bar Standard Contract provided as Appendix D to your request for proposals for civil
engineering design services. After careful consideration, we would appreciate the opportunity to discuss the changes noted below.
The proposed indemnification changes are requested to meet the requirements of SB496.
Contract Appendix D, Article Number, Name: Article 4, Payment (C)
Proposed Change: City will pay Consultant the amount properly invoiced within 35 days of receipt. but may withhold 30% of any
invoice until all work is completed, which sum shall be paid within 35 days of completion of the work and receipt of all deliverables.
Contract Appendix D, Article Number, Name: Article 7, Status as Independent Contractor (D)
Proposed Change: Consultant shall, at Consultant’s sole cost and expense, fully secure and apply the reasonable standard of
care to comply with all federal, state and local governmental permit or licensing requirements, including but not limited to the City
of Diamond Bar, South Coast Air Quality Management District, and California Air Resources Board.
Contract Appendix D, Article Number, Name: Article 8, Standard of Performance
Proposed Change: Consultant shall perform all work consistent with and limited to the at the standard of care and skill ordinarily
exercised by members of the profession under similar conditions and at the same time and locality where the Services are
performed and represents that it and any subcontractors it may engage, possess any and all licenses which are required to
perform the work contemplated by this Agreement and shall maintain all appropriate licenses during the performance of the work.
Contract Appendix D, Article Number, Name: Article 9, Indemnification
Proposed Change: Consultant shall indemnify, reimburse the apportioned costs to defend with counsel approved by City, and
hold harmless City, its officers, officials, employees and volunteers ("Indemnitees") from and against all liability, loss, pure
economic damage, expense, cost (including without limitation reasonable attorneys' fees, expert fees and all other costs and fees
of litigation) of every nature arising out of or in connection with:
2) Any and all claims arising out of to the extent caused by Consultant's performance of work hereunder or its failure to comply
with gross negligence or willful misconduct in the performance of any of its obligations contained in this Agreement. Should City
in its sole discretion find Consultant’s legal counsel unacceptable, then Consultant shall reimburse the City its costs of defense,
including without limitation reasonable attorneys' fees, expert fees and all other costs and fees of litigation. The Consultant shall
promptly pay any final judgment rendered against the Indemnitees. Except for the Indemnitees, this Agreement shall not be
construed to extend to any third party indemnification rights of any kind. In no event shall the cost to defend charged to the design
professional exceed the design professional’s proportionate percentage of fault.
4) The Consultant's obligations to indemnify, reimburse the apportioned costs to defend and hold harmless the City shall survive
termination of this Agreement.
Contract Appendix D, Article Number, Name: Article 10, Insurance (A.1.)
Proposed Change: Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and
effect, with an insurance company authorized to do business in the State of California and approved by the City the following
insurance:
1) a policy or policies of broad-form comprehensive general liability insurance written on an occurrence basis with minimum limits
of $1,000,000.00 combined single limit coverage against any injury, death, loss or pure economic damage as a result of wrongful
or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under
this Agreement.
Contract Appendix D, Article Number, Name: Article 10, Insurance (H. Failure to Maintain Insurance)
Proposed Change: If Consultant fails to keep the insurance required under this Agreement in full force and effect, City may
temporarily stop services and terminate the contract if Consultant does not reinstitute insurance within (30) calendar days. take
out the necessary insurance and any premiums paid, plus 10% administrative overhead, shall be paid by Consultant, which
amounts may be deducted from any payments due Consultant.
5.4.b
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City of Diamond Bar
Civil Engineering Design Services for Residential and Collector Streets Rehabilitation (Areas 3, 4, and 5) and Arterial Streets
Rehabilitation, and Areas 3, 4, and 5 Residential Neighborhood ADA Curb Ramps Improvement (Project No. SI23101)
December 7, 2022
Page | 25
Contract Appendix D, Article Number, Name: Article 21, Compliance with Laws
Proposed Change: Consultant shall apply the reasonable standard of care to comply with all applicable laws, ordinances, codes
and regulations of the federal, state, and local governments.
5.4.b
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Collaboration. Commitment. Confidence.
www.ncenet.com
5.4.b
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AREA 1
AREA 2
AREA 3
AREA 4
AREA 5
AREA 6
AREA 1
AREA 7
Exhibit "B"
Residential Street Rehab Locations
FY 2022-2023 thru 2025-20226
DEPARTMENT OF PUBLIC WORKS
Legend
Project 2
Project 4
Project 6
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Exhibit "C"
Arterial Street Rehab Locations
FY 2022-2023 thru 2025-20226
DEPARTMENT OF PUBLIC WORKS
Legend
Project 2
Project 4
Project 6
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D IA M O N D B A
RBLVDREAC
A
N
Y
O
N
C
UTOFFRDBREACANYONRDH A W KW
OODRDSTEEPLECHASELNWAGONTRCASTLEROCKRDCANYON RID
G
E
R
DPEACERGREENSPRINGSRDPATHFINDERRD
CASTLEROCKRDAM BU SH E R SSTCOLD
SPRINGLNNRDExhibit "D"
CDBG Curb Ramp Locations FY
2022-2023
DEPARTMENT OF PUBLIC WORKS
Legend
New ADA curb ramp (16)
AREA 3
5.4.c
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