HomeMy WebLinkAbout10.4.22 City Council Agenda c��y �f
- Dxamond Bar
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Tuesday, �ctober 4, ����
Closed �ession 5 : 3D PIVI
South Caast Air Quality Managem�nt DistrictlRoom CC-S
21865 Copiey Dr., Diamond Bar, CA 91765
Regular 111leeting 6 =3� PM
5outh Coast Air Quality Management DistrictlMain Auditarium
21865 Capley Dr Diamond Bar, CA 91765
PUBLIC A�VISORY:
Consistent with State ASsembly 6ill 361, memhers of the City Council may be present ar participate
telephoni�ally. Members of the public are encouraged to participate and address the City Counci�
during the public comment partion of the meeting either in person ar�ia teleconference. If you would
like to attend the meeting in persan, please note that face coverings are recommended.
How t❑ Observe the Meetin� From Home:
The publi� can observe the meeting by calling +1 [415j 930-53�1, Ac�ess Code: 74�-623-276 OR visit:
https:��atten d ee.gotawe�inar.com�register�178008Z263683749132.
How to Submit Puhli�Comment:
The public may pro�ide put�lic c�mment by attending the meeting in person, �y sending an email, pr by
I�gging into the telec�nference. Please send email public cpmments t� the City Clerk at
cityclerk@DiamondBarCA.�av k]y 4:Op p.m. Dn the day pf the meeting and indiCate in the 5ubject Line "FQR
PUBLIC C�MMENT."Written comments will k�e distributed to the Council Members, noted fpr the rec�rd at
the meeting and posted on the City's official agenda webpage as soon as reasonably practicable �found
here: http:��diamondbarca.iqm2.com�Citizens��efault.aspx�.
The public may log into the meeting through this link:
https:��attendee.�otawe6inar.com�re�ister�1780082263683744132. Members af the puhlic will be called
upon ❑ne at a time during the Puhlic Comment portion of the agencia. 5peakers are iimited ta five minutes
per agenda item, unless the Mayor determines otherwise.
American disabi�ity Act Accammodatians:
Pursuant to the Executi�e ❑rder, and in compliance with the Ameri�ans with ❑isabilities A�t, if you need
SpeCial assiStanCe to participate in the C�unCil Meeting, ple8se cpnt��t the City Clerk's [�ffice {9Q9} $39-
7a10 within 72 hours of the meeting. City Councii�ideo recordings with transcriptifln wil] 6e a�ailahle upon
request the day follflwing the C�unCil Meeting.
The City of ❑iamand Bar thanks you in ad�ance f�r taking all precautions to prevent spreading
the C�VID-19�irus.
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NANCY A. LYONS STAN �IIJ
C�urrri!Member Council Member
STEVE TYE i2UTH M. L�W ANDREW CH�U
Co�nci!Member Mayor Mayor Pro 7em
City Manager dan Fox • City Attorney�avid �eBerry • City Clerk Kristina 5antana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome ta the meeting of the Diamond Bar City Coun�il. Meetings are ❑pen to the public and are
�raadcast an Spectrum Cable Channel 3 and Fr�ntier Fi�S televisian Channel 47. Yau are invited ta
attend and parti�ipate. Copies af staff reports or other written do�umentation relating to agenda items
are on file and available far public inspectian by contacting the ❑ffice af the City Clerk. If requested,
the agenda will be made a�aila�le in an alternati�e farmaf to a persan with disability as required by
5ection 202 af the Americans with ❑isabilities Act of 1990. If you ha�e questions regarding an agenda
item, please contact the City�lerk at �909} 839-7Q10 during regular business hours.
PU6LIC INPl1T
Members of the pubfic may address the Coun�il on any item af business an the agenda during the time
the item is taken up by the Council. In addition, members of the puhlic may, during the P�blic
�omment period address the �oun�il ❑n any �onsent Calendar item ❑r any matter not an the agenda
and within the Cauncil's sub9ect matter jurisdictian. Any material ta be submitted to the City Cauncil at
the meeting should he submitted through the City Cleric.
5peakers are limited to five minutes per agenda item, unless the Mayar determines otherwise. The
Mayar may adjust this time limit depending �n the number of people wishing to speak, the cc�mplexity of
the matter, the length of the agenda, the hour and any other rele�ant consideration. 5peakers may
address the Cauncil only ance on an agenda item, except during public hearings, when the
applicanUappellant may be afforded a rebuttal.
Public comments must be directed to the �ity�oun�il. Beha�ior that disrupts the orderly conduct of the
meeting may result in the speaker being removed from the meeting.
IHFDRMATIDN RELATING TO AGENDAS AND ACTIONS �F THE CDUNCIL
Agendas for regular City Council meetings are a�ailable 72 hours prior to the meeting and are posted in
the City's regular posting lacations, ❑n DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiQS
tele�isian Channel 47 and on the City's website at www.diamondbar�a.ga�. The City Council may take
action on any item listed on the agenda.
HELPFIJL PHDNE NlJM6ERS
Copies of agendas, rules of the Council, Videa of ineetings: �9�9} 839-7Q10
Computer access to agendas: www.diamondbarca.g��
General information: �909} 839-7a��
THIS ME�TING IS BEING VIDEQ RECQRDEQ AN❑ BY PARTICIPATING VlA
TELECONFERENCE, Y�LJ ARE GiUWG YQUR PERMISSION TD BE TELEVISED.
TH15 MEETING WILL BE RE-BROA�CAST EVERY SATURDAY AN❑ SUNDAY AT
9:0� A.M. AN❑ ALTERNA�E TUES�AYS AT 8:�Q P.M. AN❑ 15 ALS� AVAILABLE F�R
LIVE VIEWING AT
HTTP5:1lREGI�TER.G�TflWEBINAR.C�MIREGl5TER11780D8226368374913� AND
RRCHIVED VIEWING �N THE CITY'S WEB SITE AT WWW.DIAMaNDBARGA.GDV.
CITY �F DIAM�ND BAR
CITY GOLJNCIL AGENDA
�ctaber�4, 2�22
CLaSED SESSIDN: 5:3Q p.m., Raom CC-8: In persvn anly
- nv telecanference.
Public Comments
Puhlic Emplvyee Performance
E�aluatian
Pursuant to Government Code section
54957
Title: City Manager
CALL T� �RDER: 6:3a p.m.
PLEDGE DF ALLEGIANCE: Mayor
INVDCATION:
ROLL CALL: Liu, Lyans, Tye, Mayar Pro Tem Chou,
Mayor Low
APPRQVAL 4F AGENDA: Mayar
'I. SPECIAL PRESENTATIDNS, CERTIFICATES, PR�CLAMATI�NS:
1.1 Three Valley Water District lJpdate
Written materi�ls distrik7uted to the City C�un�il within 72 hours of the City Council meeting �re
a�ailable fvr public inspection immediately upon distributi�n in the City Clerk's OffiGe at 2181Q C�pley
Dr., ❑iamond Bar, California, during normal business haurs.
�CTQBER 4, 2�22 PAGE 2
2. CITY IVIANAGER REPQRTS ANO REC�MIVIENDATI4N5:
3. PLIBLIC COMMENTS:
"Public Camments" is the time reserved an each regular meeting agenda ta
pravide an apportunity for members of the p�ablic to directly address the Council
on Consent Calendar items or ather matters af interest nat on the agenda that
are within the subject matter jurisdiction of the Cauncil. Although the City Council
values your camments, pursuant to the Brown Act, members of the City �ouncil
or 5taff may briefly respond to publi� comments if necessary, hut no extended
discussion and no action an su�h matters may take place. There is a five-minufe
maximum time limit when addressing the City Council. At this time, the
teleconference moderator will ask callers ane at a time ta give their name and if
there is an agenda item number they wish to speak on before pro�iding their
comment. If you wish to speak on a public hearing item or cauncil consideration
item, you will then he called upon to speak at that point in the agenda.
4. SCHEDULE �F FUTURE EVENTS:
4.1 ❑iamond 6ar Restaurant Week— acto�er 1 — 16, 2�22
4.� Coffee with a Cap — Dctober 11, 202�, 7:30 — 9:3D a.m. Gaod Times
Donuts, 322a S. 6rea Canyon Road, Ste G.
4.3 Planning Cnmmissian Meeting — �ctnber 11, 2�22, fi:3� p.m. anline
tele�onference and Windmill Room, 21810 Copley ❑r.
4.4 Tres Hermanos Conservation Authvrity Meeting — flcta�er 12, 2022,
�:DD p.m. ❑nline telecanference and Windmill Rovm, 2�81Q Copley
Dr.
4.5 City Cauncil Meeting — nctober 18, 2�22, 6:3� p.m. online
teleconference and SCA(�MD Main Auditarium, 2�865 Copley Dr.
5. CONSENT CALENDAR:
All items listed on the Cansent Calendar are cansidered by the City Cvuncil to �e
rautine and wifl be acted an by a single motian unless a Cauncil Member or
member of the public request otherwise, in which case, the item will be remo�ed
for separate cansideration.
5.1 CITY C�IJNCIL MINUTES aF THE SEPTEMBER 24, 2�22 REGIJLAR
MEETING.
5.�.a Septem�er 24, 2Q2� Regular City Cauncil Minutes
Recommended Activn:
Approve the September 2(}, 2[J2Z Regular City Cauncil meeting minutes.
�CTQBER 4, 2�22 PAGE 3
Requested �y: City Clerk
5.2 RATIFICATIDN OF CHECK REGISTER aATED SEPTEM6ER 14, 202�
THR�IJGH SEPTEMBER 27, 2fl22 TQTALING $1,3fi$,1QQ.�9.
Recammended Actian:
Ratify the Check Register.
Requested by: Finance �epartment
5.3 C�NSI�ERATION TQ E7CTEN❑ A LQCAL EMERGENCY REGAR�ING
N�VEL CDRaNAVIRIJS {C�VID-19}.
Recommended Actian:
Adopt Resolution No. 20�2-51 extending the Declared Lo�al Emergency
regarding No�el Corona�irus (C�VID-19}.
Requested by: City Manager
5.4 AWARD QF PUBLIC V110RK5 AGREEMENT T� ❑D SYSTEMS, INC.,
AN❑ SECONO AMENDMENT T� MICHAEL BAKER INTERNATIDNAL,
AN❑ FIRST AMENDMENT T� RICHARD FISHER ASSOCIATES
CONSULTANT SERVICE AGREEMENTS F�R THE CANYnN L��P
TRAIL IMPRQVEMENT PRQJECT (FP175nn}.
Recammended Actian:
A. Appro�e, and authorize the Mayor ta sign a Constructian
Agreement with D�, Systems, Inc. (D�} in the amaunt af
$G74,377.5�, plus a contingency amount of $1��,156 for contract
change arders, if any, to be a�pro�ed by the City Manager, far a
total authorization amaunt of$775,533.5�;
B. Ap�aro�e, and authorize the Mayor to sign a 5e�and Amendment
with Michael Baker International (MBI} for constructian suppart
services in the amount af $32,54Q far a tatal nvt t❑ exceed amount
of$247,521;
C. Approve, and authorize the Mayor to sign the First Amendment with
Richard Fisher Assaciates �RFA) for constructian support servi�es
in the amount of $1�,948.39 for a total not to exceed amaunt of
$81,639.39;
D. Apprapriate $87,��Q from Measure W Fund (Fund 2�1} Fund
Balance to the Canyan Loop Trail CIP Project; and
E. Appropriate $523,623 from General Fund �Fund ��D) Fund Balance
ta the Canyon Laop Trail CIP Project.
�CTQBER 4, 2�22 PAGE 4
Requested �y: Parks & Recreatian ❑epartment
5.5 CONSIJLTING SERVICES AGREEMENT WITH TAIT AND
ASS�CIATES, INC. FDR THE DESIGN QF THE GRQUN�WATER
DRAINAGE IMPROVEMENTS PHASE 4 & 5 - CaPLEY DRIVE AND
M��NLAKE STREET PR�JECT �CIP N�. PW23401�.
Recammended Activn:
Appro�e, and authorize the Mayor to sign, the Gonsulting Services
Agreement with Tait and Ass�ciates, Inc., in the amount vf $1�4,645, plus
a contingency amount of $14,4�5 far a tatal authorizatian amaunt of
$115,11�.
Requested by: Public Warks ❑epartment
5.� AUTHORIZATI�N T� PARTICIPATE WITH OMNIA PARTNERS T�
UTILIZE TRANE IJ.S. INC. D6A TRANE FOR THE ❑ESIGN QF THE
DIAMOND gAR CENTER HVAC REPLACEMENT PRDJECT THRDIJGH
JL1NE 3fl, 2D23.
Recammended Activn:
A. Adopt Resolution No. 2022-52 authorizing the use of the aMN IA
Partners contract with Trane LJ.S. dba Trane far turnkey services;
and
B. Appro�e, and authorize the Mayor, to sign the Consulting 5ervices
Agreement with Trane U.S. Inc. dba Trane for the Design of the
❑iamond Bar �enter HVAC Replacement and Air Quality Upgrades
Proje�t.
Requested by: Public V1lorks ❑epartment
6. PUBLIC HEARINGS:
6.� TENTATIVE PARCEL MAP ND. 8374$ FDR A TWQ-L�T SUB�IVISIQN,
AN❑ PARK[NG PERMIT FOR RECIPR�CAL ACCESS AN❑ PARKING
PLJRPQSES AT 2020 S. BREA CAhIY�N R�AD �PLANNING
APPLICATI�N N0. PL2fl22-fl7}
Racommended A�tian:
A. Receive staff presentativn;
B. Qpen Public Hearing to recei�e testimony;
C. Clase Public Hearing;
D. Find Project to be Categorically Exempt frvm the pro�isions of the
Califarnia Envirvnmental Quality Act (CEQA} pursuant ta the
�CTQBER 4, 2�22 PAGE 5
prvvisivns vfi ArtiGle 19 Sectian 153p1�k} af the CEQA Guidelines;
and
E. Adopt Resolutian No. 2D22-53 approving Planning Application Na.
PL2022-a7 I�ased ❑n the Findings af Fact, and subject ta the
Conditions of Appro�al Contained therein.
Requested by: Community De�elopment ❑epartment
7. CDLINCIL C�N510ERATION: N�NE
$. COl1NCIL 5llB-C�MMITTEE REPQRTS AND MEETING ATTEN�ANCE
REPORTSIC�UNCIL AIIEMBER COMIVIENTS:
9. ADJ�URNMENT:
5.1
Agenda #: 5.�
Meefing Dafe: �cfober 4, �Q22
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CITY C�UNCIL "=�'��`-'�R`�..- �''"_' AGENDA REP�RT
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TQ: Hanarable Mayvr and Members vf the City Co�ancil
FR�M: ❑aniel Fox, City Manager �
TITLE: CITY CDLlNCIL MINIlTES DF THE SEPTEMBER 2�, 2022 REGULAR
MEETING.
STRATEG I C
G�AL: Open, Engaged & Respanstve �overramenf
RECOIUIIVIENDATIDN:
Apprave the September 2Q, 2a22 Regular City Counci[ meeting minutes.
FINANCIAL IAIIPACT:
None.
6ACKG R�UNDIDISCU5510N:
Minutes ha�e �een prepared and are being presented far approval.
PREPARED BY:
. .
ristina antana, ity ler 1 t71412�22
REVIEWED BY:
ya cLean,A sisf nt City Manager 91�812022
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5.1
Attachments:
�. 5.1.a September 2a, 2022 Regular City Cauncil Minutes
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5.1.a
CITY QF �IAM�ND 6AR
MINUTES 4F THE CITY CaUNCIL REGULAR MEETIN�
50UTH COAST AIR QUALITY MANAGEIVIENT OISTRICTIMAIN AUOIT�RIUM
2�8fi5 COPLEY ❑R ❑IAMDND BAR, CA 91765
SEPTEMBER 20, 2022
CLOSED SESSI�N: 5:3� p.m., 5outh Coast Air C,�uality Management
❑istrictlRaom CC-8, 218fi5 Capley Dr., Diamond Bar,
CA 91 T55, In-Person �nly
(No tele�anference}
Pl1BLIC COMMENTS: Nvne
Publi� Employee Performance Evaluation
Pursuant to Go�vernment Cade Section 54957
Title: City Manager
ADJOLIRNMENT: Closed Session adjourned at 6:28 p.m. with n�
repartable actian.
CALL T� DRDER: Mayor Lvw called the Regular City Council meeting tv
arder at 5:3D p.m. in the Sauth Cvast Air Qua�ity Management District's I'Vlain
Auditorium, 21865 Copley Dri�e, ❑iamond Bar, CA 91765.
Consistent with State Assembly Bill 351, members of the public were encauraged to
participate and address the City Cauncil during the public camment partion of the
meeting via tele�onferen�e. City Cauncil Members and staff parti�ipated in person and
telephonically.
PLEDGE 4F ALLEGIANCE: Mayvr Low led the Pledge af Allegiance.
INVDCATIDN: Lead Pastor Tim Park, EFree Church af Diamond 6ar
provided the invocation.
ROLL CALL: Council Members 5tan Liu, 5teve Tye, Mayar Pry
Tem Andrew Chau, Mayar Ruth Low
Absent: Coun�il Member Nan�y Lyons
Staff Present: Dan Fvx, City Manager; Da�id DeBerry, City Attarney;
Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the City Manager;
Jason Jacobsen, Finance Directar; Da�id Liu, Public Warks ❑irector; Hal Ghafari, Puhlic
Vllarks ManagerlAssistant City Engineer; Jason Vllilliams, Maintenance 5upervisar;
Marsha Rva, Pu�lic Infarmation Manager; Christian Malpica, Associate Engineer; Jaan
Cruz, Administrative Coordinator; Kristina Santana, City Clerk
Staff Present Telephonically: Amy Haug, Human Resources Manager; Ken
Desforges, Information Systems Director; Alfred❑ Este�ez, Systems Administrator; Greg
Gubman, Cammunity �evelapment Directar; Ryan Wright, Parks & Recreatian Directar
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5.1.a
SEPTEMBER ��, 2022 PAGE 2 CITY CDUNCIL
Alsv Present: Captain Tousey, Diamond BarlWalnut 5heriff's
5tation.
APPROVAL ❑F AGENOA: As presented by MILow.
1. GITY MANAGER REPDRTS AND REC�MMENOATIaNS: N�NE
2. PLIBLIC C�MMENTS:
Nicholas Hernandez, speaking on behalf of the Walnut Valley Rotary Cluh,
annaunced a stud�nt-led City CaunGil Candidate Farum for ❑iamond Bar City
Council candidates to be held on Monday, Octaber 3rd at 6:d0 p.m. in the
Windmill Raom, Diamond Bar City Hall. Residents may submit questians �ia a
gaogle farm listed vn the Club's flyer an Face�vak or Instagram.
Piu Ching Ho, Diamond Bar Library Manager, spake a�out programs offered
during the manths af �ctvber and November, and annaunced that today is her
last day at the Diamand Bar Library. She thanked the Cauncil, stafF and
residents. 5he introdu�ed Interim Community Library Manager, Cynthia Yu, who
introduced herself to the Cvuncil.
Cauncil Members individua[ly expressed their thanks to Piu Ching Ha far her nine
years of dedication and service to the Diamond 6ar cammunity.
3. SCHEDULE QF FIJTIJRE EVENTS: CMIFvx presented the Calendar af
Future Events.
4. CONSENT CALENDAR: CITye moved, C1Liu secon�ed, to apprvve the
Gansent Calendar as presented with CITye abstaining an Item 4.1. Matian
carried 4-4 by the following Rall �all �ote:
AYES: CQUNCIL MEMBERS: Liu, Tye, MPTIChou, MILow
N�ES: C�LINCIL MEMBERS: None
ABSENT: CDUNCIL MEMgERS: Lyons
4.1 APPRQVED CITY COUNCIL MINUTES ❑F THE AUGIJST 3a, 2022
SPECIAL MEETING.
4.2 RATIFIED CHECK REGISTER DATE❑ AUGUST 24, 2Q22 THR�UGH
SEPTEMBER 13, 20Z2 TOTALING $5D3,558.44.
4.3 APPRDVE❑ TREASURER'S STATEMENTS FnR ALIGUST 2�22.
4.4 AD�PTED RES�LUTI�N ND. 2�2Z-48, PRDVIDING F�R C�NTINUE❑
USE DF TELEC�NFERENCING IN ACCQR�ANCE WITH A55EMBLY
BILL 361 F�R MEEETINGS �F THE DIAMOND BAR CITY C�UNCIL
AN❑ �THER COMMIS5f�N5 AND COMMITTEES SIJBJECT TD STATE
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5.1.a
SEPTEMBER ��, 2022 PAGE 3 CITY CDUNCIL
OPEN MEETING LAWS.
4.5 AD�PTED RESDLUTIDN N0. 2�22-4g AMENDING THE CITY'S
C�NFLICT QF' INTERES`� C��E FQR DE5IGNATED C1TY
PERS�NNEL.
4.6 APPROVE❑ AND AUTHDRIZED THE CITY MANAGER Tfl 155LJE A
PURCHASE QR�ER Ta GOV�QNNECTIaN, INC. FQR THE
PURCHASE OF 17 LAPT�PS AND ACCESS�RIES IN THE AM�UNT
OF $47,972.57.
4.7 AWARDED CONSTRUCTIDN AGREEMENT T� WRIGHT
C�NSTRUCTION ENGINEERING CORP AND FIRST AMENDMENT T�
CONSLJLTANT SERVICES AGREEMENT WITH HUSHMAND
ASS�CIATES, INC. F�R THE DIAMON� BAR CENTER SLOPE
STABILIZATIDN PR�JECT NQ. FP�nS�� AS FQLL�INS:
A. APPRQVE❑ AND AUTHDRIZED THE MAY�R TQ 51GN, A
C�NSTRIJCTI�N AGREEMENT WITH WRfGHT C�NSTRIJCTI�N
ENGINEERING CORP (WRIGHT} IN THE AMDUNT �F $594,57fl,
PLUS A CDNTINGENCY AMDUNT OF $55,457, FflR C�NTRACT
CHANGE �R�ERS, IF ANY, TQ BE APPR�VE❑ BY THE GITY
MANAGER F�R A TOTAL AIJTH�TIZATION AM�UNT OF $654,�27;
AND,
B. APPRQVE❑ AN ExCEPT�QN TQ C�MPETITIVE BI��ING
PIJRSUANT T� THE CITY'S PURCHA5ING OR�INANCE, AND
AUTHQRIZED THE MAYQR TD 51GN THE FIRST AMENDMENT T�
CnNSLJLTANT SERVICES AGREEMENT FDR CONSTRLJCTION
MANAGEMENT, MATERIAL TESTfNG, ENGINEERING SUPPQRT,
AND INSPECTIaN SERVICES INITH HUSHMAND ASS�ClATES,
INC. IN THE AM�UNT QF $227,$9Q, PLUS A C�NTINGENCY
AMOUNT OF $22,T89, FOR A TQTAL AIJTH�RIZATION AM�UNT
�F $254,679.
4.8 AUTHQRIZE❑ PARTICfPATIQN WITH SaIJRCEWELL TD PURCHASE
FLEET VEHICLES F�R THE CITY FROM NATIQNAL AUTO FLEET
GR�UP IN THE AMOIJNT NOT-TD-EXCEED $1Q7,45�.72 DLJRING
F15CAL YEAR 202212Q23 A5 FDLLOWS:
A. APPR�PRIATED $5,457 FROM THE VEHICLE MAINTENANCE 8�
REPLACEMENT FUN� (FUNQ 542� FUN� BALANCE; AND,
B. A�QPTE❑ RES�LIJTIQN N�. 2422-5Q AUTH�RIZING
PARTICIPATI�N 1NITH S�URCEINELI. F�R THE PLJR�HASE DF
TW� (2} ZERD-EMIS5IQN VEHICLES THR�IJGH NATI�NAL AUTQ
FLEET GROLIP FOR F15CAL YEAR 202�123.
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SEPTEMBER ��, 2022 PAGE 4 CITY CDUNCIL
4.9 APPROVE❑ AN❑ AUTHnRIZE❑ THE MAY�R Tn 51GN, THE THREE-
YEAR MAINTENANCE SERVICES AGREEMENT WITH EC�FERT, 1NC.
FDR MaNTHLY FERT[LIZER INJECTIflN SYSTEM SERVICES
THR�LJGH JLJNE 3n, 2�25.
5. PU6LIC HEARINGS: NONE
�. C�l1NCIL CON5I�ERATIDN: N�NE
7. C�UNCIL SLJBC�MAAITTEE REPORTS AND MEETING ATTENDANCE
REPnRTSIC�LINCIL MEMBER C�MMENTS:
CILiu wished MILaw a Happy Birthday and thanked her for her kindness and
leadership, cangratulated ❑iamond Bar High 5chaol football team an its 5-a
record to date and the drama department which won exclusi�e rights in Californ�a
for performing "Frozen" next year. He encouraged e�eryane tv register and �ote
in midterms and Ivoked fnrward ta seeing everyone during Restaurant Week.
CITye wished MILow a Happy Birthday and hoped e�eryone would participate in
and enjoy Restaurant Week.
MPTIChau appreciated returning tv the SCA4M❑ facility, and reparted on his
attendance at the League of California Cities LA ❑i�ision luncheon.
MILaw thanked staff for their efforts in returning the City Council meetings to the
SCAQMD, enjayed attending the League vfi Califarnia Cities with MPTIChvu and
CILiu where they learned interesting information regarding housing,
homelessness, and public safety and invited residents ta jain Council for the
5tate of the City at the ❑iamond Bar Center ❑n Dctober 19t'', the �iamand Bar
Fvundativn's BeerFest on the Lawn fundraiser vn 5eptember 25, and the
❑iamand gar Vllaman's Club Fascinatian Ball and Casino Night fundraiser at Vita
Italian Bar & Restaurant in Pomana ❑n Qctaber 15t
ADJOLIRNMENT: With no further business to conduct, MILow adjourned the
Regular Gity Gauncil Meeting at 6:51 p.m.
Respectfully Submitted:
Kristina Santana, City Clerk
The foregving minutes are hereby approved this 4t" day of Dctober, 2�Z2.
Ruth M. Low, Mayor
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Agenda #: 5.2
Meefing Dafe: �cfober 4, �Q22
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CITY C�UNCIL "=�'��`-'�R`�..- �''"_' AGENDA REP�RT
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TQ: Hanarable Mayvr and Members vf the City Co�ancil
FR�M: ❑aniel Fox, City Manager �
TITLE: RATIFICATIDN OF CHECK REGISTER DATED SEPTElVIBER 14, 202�
THROLIGH SEPTEMBER Z7, 2422 T�TALING $�,3�8,1�a.09.
STRATEG I C
G�AL: Respvnsrble Stewardship of Publrc Resaurces
RECOiUIIVIENDATIDN:
Ratify the Check Register.
FINANCIAL IAIIPACT:
Expenditure of$1,358,1Q0.09.
6ACKG R�UNDIOISCU5510N:
The City has established the policy af issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Cauncil Meetirtg.
The attached �heck register containing checks dated 5eptember 14, 2�22 through
September 27, 202� totaling $1,368,100.D9 is heing presented for ratification. All
payments have been made in compliance with the City's pur�hasing policies and
procedures, and have �een re�iewed and appra�ed �y the apprvpriate departmental
staff. The atta�hed A�fidavit affirms that the check register has been audited and
deemed accurate by the Finance Director.
PREPARED BY:
.
Luisa len, ccv nti g ec nic n 1 QI412a22
Packet Pg. 14
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REVIEWED BY:
Jason acob en, inance irec or 9128l2022 Jason a�ob en, inan�e irec or 9I2812022
Attachment�:
1. 5.2.a Check Register Affidavit 10-4-202�
2. 5.2.b Check Reg ister 1�-4-2�22
Packet Pg. 15
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CITY �F DIAMDND BAR
CHECK REGISTER AFFIDAVIT
The attac�ed listings of demands, invoi�es, and claims in the form of a �heck register
including checks dafed Septemher 14, 2�2� through September 27, 2Q22 has been
audited an� is certified as a��urate. Payments have b��n allowed from the fallowing
funds in these amounts:
Description Amaunt
General Fund $1,153,077.66
LLA❑ 38 Fund $31,$66.98
LLA❑ 39 Fund $24,�12.66
LLAd 41 Fund $15,753.�2
Integrated Vllaste Mgmt Fund AB939 $4,$16.�4
Prop C Transit Tax Fund $75,6g5.25
Prap A Transit Tax Fund $34,184.fi2
Community ❑ev Biock Grant Fund $155.57
Cavid-19 Recovery Fund $724.71
Measure VI1 Lo�al Return �und $505.93
Vehicle Maint 8� Equip Fund $5,71�.2D
Pooled Cash Fund $21,496.�4
$1,368,10�.49
Signed:
�
J on M ,lacobs�n
Finance ❑irectar
Packet Pg. 16
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQpR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �RG 06JECT AMDUNT
6190 9�15�2022 S�UTHERN CALIFORNIA E�ISON TRAFFfC C�NTROL-20791 GOL�EN 1D0655 52210 $141.13
SPRINGS TC-1
CHECK T�TAL $141.13
6191 911512a22 SDUTHERN CRLIFORNIA EQIS�N GS-1 28385. QBB 100655 5221� $113.1D
CHECK TOTAL $113.1U
6192 9/15/2022 5�LITHERN CALIF�RNIA EdIS�N TRAFFIC CDN7ROL-717 GRANb AVE. 100655 52210 $101.56
TC-1
CHECK TOTAL $101.56
b193 911512�22 50L1THERN CALIFQRNIA E�ISON TRAFFIC�ONTROL-2Q439 GOL�EN i00655 5221D $121.a7
$PRINGS PE�TG-1
cHecK rorA� S�si.o�
6194 9�1512Q22 $QUTHERN CALIF�RNIA EDI$ON TRAFFIC CONTROL-20781 PATHFINDER 1�0655 5221Q �132.51
�C-1
CHECK T�TAL $132.51
d195 9/15/2a22 5DU7HERN CALIF�RNIA EtiISON G5-1 23331 GOLbEN SPRINGS PE❑ 100655 52210 $162.67
CHECK TOTAL $102.b7
5195 9�15�2a22 S�UTHERN CALIFQRNIA E�I$DN $AFETY LIGHTS-2745 Bf2EA CYN R� 1��655 52210 $31.$S
BPE� L$-3
CHECK T�TAL $31.85
6197 9�15�2622 S�UTHERN CALIF�RNIA E�ISdN SAFETY LIGHTS-3564 Bl2EA CYN R❑ 100655 52210 $22.12
BPE❑ LS-3
CHECK TflTA1 $22.12
6198 9/15/2022 SaUTHERN CALIFORNIA EQISQN TRAFFIC CONTRQL-2125�GOLQEN 100655 5221Q $94.67
SPRINGS PED TC-1
CHECK TOTAL $94.b7
6199 9�16�2022 CALPERS PEf4SIDN CO�ITRIBUTIDN FaR PERID❑ 239 2l 110 $129.56
�8�27�22-09��9�22
9/16/2022 CALPERS PE�ISIaN CONTRIBUTIaN F�R PERIDD 241 2111� $129.56
�8127122-�9109122
9/16/2022 CALPERS PEf4SIaN CONTRIBUTIDiJ F�R PERIaD 225 21110 $146.31
08127122-�9109122
911 b12g22 CALPERS PEN$IQN C�NTRIBUTIQN FOR PERIQ� 238 2l 1 10 $210.45
�8127122-Q91�9122
Packet Pg. 1 T
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
g1161��22 CALPERS PEN$IQN C�NTRIBUTIQN FOR PERIQO 2Ql 2l 1 l� $399.78
08127122-09109122
9/16/2022 CALPERS PEf4SIDN CONTRIBUTIDN FaR PERIDD 106 21110 $479.57
08127122-D9109122
911612Q22 CALPERS PEN$IQN C�NTRIBUTIQN FOR PERIQO 2Q7 21 1 1� $Sl�.$9
�8127122-�9��9�22
91161�Q22 CALPERS PEN$IQN C�NTRIBUTIQN FOR PERIQO 2Q5 21 1 l� $987.62
08127122-�9��9�22
9�15�2�22 �ALPERS PEN$IQN C�NTRIBUTIQN FOR PERIQ� 250 21110 $1,389.42
�8127122-Q91�g122
9�16/2022 CALPERS PENSIDN CONTRIBUTIDN F�R PERI�❑ 100 21110 $32,911.70
081�71�2-091091�2
CHECIC TQTAL $37,594.8b
b24a 911 b12�22 TASC FLEX SPENDING MEDICAL/CHILDCARE 238 21 1 18 $6.61
�9�1612Q22
9�15�2�22 TASC FLEX SPEN�ING ME�ICAL�CHIL�CARE 239 21118 $5.51
�g11512D22
9�16�2022 TASC FLEX SPENdING MEdICAL�CHILdCARE 241 21118 $6.61
091161���2
9�16�2022 TASC FLEX SPENdING MEdICAL�CHILdCARE 207 21118 $12.79
09�16�2022
9/16/2022 TASC FLEX SPENQING MEQICALICHILDCARE 106 21118 $16.45
�9�16�2022
9/16/2022 TASC FLEX SPENQING MEDICALICHILDCARE 250 21 1 18 $25.46
09�16�2022
9�1 h�2022 TASC FL�X SPENdING MEdICAL�CHILtiCARE 206 21 1 1 S $31.12
09�16�2022
9�16�2022 TASC FLEX SPENQING ME�ICAL�CHILDCARE 100 21118 $1,15�.05
D9�16�2022
CHECK TOTAL $1,255.7fl
6201 9�16�2022 VAN7AGEPQINI'7RN5FR AGN75- bEFERREb CQMP 225 2l 109 $9.26
303248 CONTRiBUTI�NS�L�AN PYMTS
091161��22
9�1h�2022 VANTAGEP�INT TRNSFR AGNTS- bEFERREb C�MP 239 21109 $1Q3.85
3�3248 CONTRIBUTI�NS�L�AN PYMTS
09/16/2022
9�1Cs�2022 VAhlTAGEPDINT TRhlSFR AGNTS- DEFERRE�CDMP 241 21109 $103.85
303248 CONTRIBUTIDNS�L�AN PYMTS
09�16�2022
Packet Pg. 18
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
g1161��22 VANTAGEPQINT TRNSFR AGNTS- DEFERRED COMP 2Ql 21 1�9 $1 a7.15
303248 CONTRIBUTIDNS�LOAN PYMTS
09�16�2022
9/16/2022 VANTAGEPDINT TRNSFR AGNTS- pEFERREp CDMP 238 21 109 $207.69
303248 CONTRIBUTIDN5IL�AN PYMTS
09/16/2022
91161��22 VANTAGEPQINT TRNSFR AGNTS- DEFERRED COMP 1Qfi 211�9 $245.14
3�3248 CONTRIBUTIQN51LpAN PYMT$
0911612Q22
9�16�2�22 VANTAGEPQINT TRNSFR AGNTS- ❑EFERRE�COMP 207 21 1�9 $365.78
3�3248 C�NTRIBUTIQN5ILQAN PYMT$
�9�1612Q22
9�15�2�22 VANTAGEPQINT Tf;NSFR AGNTS- DEFERRED COMP 250 21 1�9 $39Q.25
343248 C�NTRIBUTIQNSILDAN PYMTS
�911512022
9�16�2022 VANTAGEPDINT TRNSFR AGNTS- bEFERREb COMP 206 21 109 $4�0.75
303248 CONTR]BUTI�NS�LOAN PYMTS
09�16�2022
9116�2022 VANTAGEPDINT TRNSFR AGNTS- ❑EFERRE�CDMP 100 21 109 $10.876.92
303248 CONTRIBUTIDN5ILOAN PYMTS
D911612022
CHECK TOTAL $12,870.b4
62�2 9�2��2�22 S�UTHERN CALIFORNIA EaISDN 633 GRAN�AVE (08.1�.22-�9.48.22) FY 238638 5221D $1$.2$
22-23
CHECIC TOTAL $18.28
6203 9/23/2a22 5DU7HERN CALIF�RNIA E�ISON 2085d HIGH COUN7RY (08.1 1.22- 241641 52210 $20.46
09.1 1.22y FY 22-23
CHECK TqTAL $2Q.4b
62�4 9�2312Q22 5�LITHERN CALIFQRNIA E�I$ON 212D8 WASHINGTQN (Q8.1 1.22- l�Of,30 52210 $41.$5
Q9.1 122y FY 22-23
CHECK 10TAL $41.85
6205 912312a22 SDUTHERN CALIFORNIA EbIS�N 20980 CANYDN RIDGE (a8.11.22- 241641 52210 $2�.46
09.1 1.22y FY 22-23
CHECK TOTAL $24.46
62�6 9�23�2�22 5�LITHERN CALIFORNIA E�ISON 1000 LEMON (OS.I 2.22 -D9.12.22J FY 22- 238638 52210 $21.1 1
23
CHECK TnTA1 $21.11
62Q7 9�2b12g22 50UTHERN CALIFQRNIA E�I$ON 3564 BREA CANY�N RD (08.1522- 238638 5221D $19.27
Q9.1322} FY 22-23
Packet Pg. 19
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQOR NAME OTP VENDOR NAME INVQICE ❑ESCRIPTIDN ORG OQJE�T AMQUNT
CHECK TOTAL $19.27
52�8 912512Q22 5�LITHERN CALIFORNIA EDI$ON CITY HALL [Q8.1522-D9.13.22y FY 22-23 1�0520 5221 D $2a,D83.27
CHECK TOTAL $2D,083.27
6209 912612a22 SDUTHERN CALIFORNIA EQIS�N 22745 SUNSET xING (08.15.22-09.13.22J 238638 5221� $19.49
FY 22-23
CHECK TOTAL $19.49
6210 9/26/2a22 5DU7HERN CALIF�RNIA EdIS�N 2746 BREA CANYON R❑ (08.15.22- 238638 52210 $19.49
09.13.22y FY 22-23
CHECIC TDTAL $19.49
6211 912612a22 SaUTHERN CALIFORNIA EDI50N 2Q25 DIAM�ND 6AR {Q8.15.22- 238638 5221Q $19.49
09.13.22y FY 22-23
CHECK TOTAL $19.49
6212 912712a22 SDUTHERN CALIFORNIA E�150N HERITAGE COMM CTR (D8.15.22- 10063D 52215 $4D.61
D9.14.22y FY 22-23
CHECK TOTAL $40.b1
6213 9/27/2a22 41MPRINT INC ❑6RW P[NS 1�0150 549Q0 $553.62
CHECK T�TAL $553.52
62�4 9�27�2422 AB$�LUTE$ECURITY $ECIJRITY GUARD$ERVI�ES-JULY 1�0510 5533D $3,$15.45
INTERNATIONAL INC
9�27�2422 AB$�LUTE SECURITY $ECIJRITY GUARD$ERVI�ES-AUGLIST l�OS10 SS33D $2,$2$.4Q
INTERNATIDNAL 1NC
CHECK TOTAL $6,644.85
6215 9/27/2d22 ALISHA PATTERSON IN57RUC70R PAYMEN7- CAMP-5UM 22 1�0520 5532� $2,340.�0
CHECK TOTAL $2,340.d0
6215 9�27�2Q22 AMERICAN IJNITE�$ALE$ CQRP 2023 RQSE PARA�E SEAT]NG 1��52� 553�0 $789.QQ
CHECK TOTAL $789.D0
6217 912712a22 ANC�M GRQLJP INC INSTRUCTDR PAYMENT-$UM-22 1�0520 5532Q �831.6�
CHECK TOTAL $831.bfl
62�8 9�27�2022 ANIMAL PEST MANAGEMENT COMPREHENSIVE PEST CONTR�L {AIJGy 1D0630 52320 $70.00
SERVICES INC FY 22-23
9�27�2022 ANIMAL PEST MANAGEMEhlT COMPREHENSIVE PEST CONTRDL {AUGy 100510 52320 $105.00
SERVICES IhlC FY 22-23
9/27/2022 ANIMAL PEST MANAGEMENT COMPREHENSIVE PEST C�NTROL {AUGy 100620 5232� $12�.0�
SERVICES INC FY 22-23
Packet Pg. 2Q
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQOR NAME OTP VENDOR NAME INVQICE ❑ESCRIPTIDN ORG OQJE�T AMQUNT
CHECK TOTAL $295.D0
5219 9�27�2�22 AREA D CIVIL DEFENSE AREA D �I$ASTER MGMT-FY22-23 JPA 1�0350 525a0 $2Q3.a2
ANNUAL DUE$
9�27�2�22 AREA�CIVIL�EFENSE AREA Q�ISASTER N1GMT-FY22-23 JPA 1 D0350 52400 $3,2��.0�
ANNUAL�UES
CHECK T�TAL $3,403.Q2
5220 912712Q22 NAILA A$A❑ BARLA$ $TIPENQ-PC MTG 8123122 1�0410 52525 $45.fl�
CHECK TOTAL $55.D0
6221 9/27/2a22 R�BYN A BECKWITH INDODR PLAN7 MAINTENANCE (AUGJ 100510 553Q0 $255.a0
FY 22-23
9�2712022 ROBYN A BECKWITH INDODR PLANT MAINTENANCE (AUG) 100620 52320 $355.0�
FY 22-23
CHECK TOTAL $610.D0
6222 9/27�2022 JOHN E 81SH�P INSTRUCT�R PAYMENT-KARATE-5UM 100520 55320 $270.a0
22
CHECK T�TAL $270.aD
6223 9/27/2022 BRIAN MARTINEZ PHDTOGRAPHY FQR TOWN CENTER 1�0240 549�Q $],2Q�.Q�
CHARRETTTE
CHECK TOTAL $1,200.DU
6224 9/27/2022 BULLSEYE TELECDM IhlC ANALDG CITYWIDE PH�NE SYSTEM - 10�23� 522D0 $1,884.51
SEPT2D22
CHECK TOTAL $1,884.51
6225 9/27/2022 CALIFQRNIA CD�KQUT, INC CATERING SE�11QR DANCE 22-23 100520 5531 Q $i,237.�6
CHECK TOTAL $1,237.D6
6226 9�27/2a22 CANNON C�RP�RATIDN PLAN CHECK-250�CR�W F�OT LANE 100 221 D9 $97�.61
9�27/2a22 CANNON C�RP�RATIDN PLAN CHECK-250�CR�W FaOT LANE 100 221 D9 $347.a�
CHECK TOTAL $1,3i 7.b1
6227 91�712022 CaW GOVERNMEN7 APC UPS REPLACEMENT BATTERIES [12J 1�0230 51200 $717.49
CHECK TOTAL $717.49
5228 912712Q22 CQ�ING MIND$ INC IN5TRLICTQR PAYMENT- C�MPLITER 1�052� 55320 $792.QQ
CHECK T�TAL $792.�D
6229 912712a22 C�LLICUTT ENGERGY SERVICES CITY HAI.L GENERATQR MQNITDRING- 100620 5232Q $3Q1.13
INC FY 22-23
Packet Pg. 21
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQOR NAME OTP VENDOR NAME INVQICE ❑ESCRIPTIDN ORG OQJE�T AMQUNT
CHECK TOTAL $301.53
523a 91271��22 ❑APEER RQSENBLIT & LITVAK LLP CITY PRQ$ECLJTQR-CD�E 1�0120 54Q24 $18.25
EI�FORCEMENT-JULY 2022
9�27�2�22 DAPEER R�SEN6LIT & LITVAK LLP CITY PRQSECUTQR-CODE iD0120 54024 $773.95
ENFORCEMENT-AlJGUST 2022
CHECK T�TAL $792.2D
6231 9�27�2�22 ❑AVIO EVANS AND A$50CIATES LANDSCAPE PLAN CHG 5VC5-5129- 1Q0 22107 $552.50
I N C 6125122
912712�22 ❑AVID EVANS AND A$S�CIATES LANDSCAPE PLAN CHG SVCS-5129- 10� 221�7 $737.5�
I N C 6125122
9�27�2�22 ❑AV[� EVANS AND A550CIATES LANQSCAPE PLAN CHECK-b�25 THRIJ 1�0 221Q7 $44.DQ
IrvC 713a122
9�27�2022 DAVId EVANS ANd ASSOCIATES LANaSCAPE PLAN CHECK-6�26 THRU 100 22107 $347.00
I N C 713012Z
CHECK T�TAL $1,681.aD
6232 9�2712�22 CAR�L A ❑ENN1S T&T MINUTE$TRAN$CRIPTI�N -JUL 2�22 1�0610 549dQ �2so.ao
9�27�2422 �AROL A DENN15 PC MINUTES TRAN$�RIPTIQN $�23�22 1Q0410 549QD $25.QQ
9/27/2a22 CAROLA DENN15 PC MINU7E57RANSCRIP7IDN 9/13/22 100410 54900 $160.60
CHECK TOTAL $375.d0
6233 9�27�2422 ❑EPARTMENT�F JLl$TICE LIVESCAiJ FEE$ 1�022Q 52510 $15Q.aQ
9/27/2D22 bEPAR7MEM1iT OF JUSTICE LIVESCAN FEES 100220 52510 $288.a0
CHECK TOTAL $448.D0
6234 9�27�2d22 DMPR 4 LLC S70RAGE UNITS F�R �CT. 2022 100130 52302 $959.a0
CHECK TQTAL $959.d0
b235 9�27�2422 EC5 iMAGING INC ANNIJAL MAINTENANCE�$UPPQRT- 1�023� 52314 $15,519.QQ
LA$ERFICHE FY 22-23
CHECK TflTA1 $15,619.OD
6235 9/27/2022 ExPREsS MAIL CORPDRATE NExT QAY MAIL-7127122 PC AGENpA 1OD41D 5217� $24.Q5
ACC�UNT TQ CITY ATTY
9�27�2g22 ExPRE55 MAIL CORPQRATE NExTQAY MAIL-7�27�22 PC$TAFF RPT- 1Q0 22107 $23.50
ACC�UNT 2Q221 ❑AMIETfA
9�27�2g22 E?CPRE55 MAIL CQRPQRATE NExTQAY MAIL-7�27 PC$TAFF RPT 2 1Q0 22107 $23.5�
ACCDUNT APPL-2Q221 ❑AMIETf
CHECK TOTAL $71.Q5
Packet Pg. 22
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
6237 9�27�2�22 ExTERIQR PRO�LJCTS CORP LIGHTING MAINT (�8C 8� PARK$) FY 22- 1Q0510 5232� $194.59
23
9/27/2022 E7CTERIDR PR�DUCTS CDRP LIGHTING MAINT (QBC &PARKSy FY 22- l0063D 5232� $3,476.19
23
CHECK TOTAL $3,670.78
6238 9�27�2022 FEHR & PEERS ON-CALLTRAFFIC-VARIOUS PROJECTS - 100615 54410 $i,823.85
MAY 2022
9�27�2022 FEHR & PEERS ON-CALL TRAFFIC-VARIDUS PR�JECTS 100615 54410 $1,762.43
APR 2022
9127�2022 FEHR & PEERS ON-CALL TRAFFIC-VARIDUS PR�JECTS 10�615 54410 $13.688.34
JUN 2022
CHECK TOTAL $T7,274.b2
6239 9/27/2a22 GARY 70SHIHIKO BU57EE❑ S71PENd 7&7 M7G MAR&MAY 2022 100610 52525 $90.00
9/27/2022 GARY 70SHIHIKO BU57EE❑ S71PENd 7&7 M7G -JUL 2022 100610 52525 $45.00
CHECK TOTAL $135.D0
6240 9�27�2a22 GERAL�INE KELLER INSTRUCTQR PAYMENT-ART-SIJM 22 1�0520 55320 $120.aQ
CHECIC T4TAL $12Q.OD
6241 9�2712a22 GRAFFITI CONTR�L 5Y5TEM5 Gf2AFFITI ABATEMENT-AUGLJST 2022 1�0430 5554Q $2,975.��
CHECK TOTAL $2,975.DU
6242 9/27/2022 GUARANTEEQ JANITORIAL JANITORIAL SERVICES {AUGj FY 22-23 100630 55505 $2,66D.7�
SERVICE INC
9�27�2022 GIJARANTEEd JANITORIAL JANITORIAL SERVICES {AUGJ FY 22-23 100510 55505 $5,864.40
SERVICE 1NC
9�27�2022 GIJARANTEEd JANITORlAL JANITORIAL SERVICES {AUGJ FY 22-23 100620 52320 $9,474.25
SERVICE iNC
CHECK TQTAL $17,999.35
b243 9�27�2422 H 8� L CHARTER CO INC C�MM ExCUR$I�N HQLLYW�Q� 2Qfi520 5531 D $i,Q42.6Q
BOWL
912712�22 H & L CHARTER CO INC SENI�R E}CCURSI�N FA�ITASY 5PRlNGS 2C16520 55310 $�,325.34
CHECK T�TAL $2,367.94
6244 912712a22 H�L CDREN & C�NE CDNTRACT 5VC5 - PRDPERTY TA7C JL1L- 100210 54�1Q $3,5fl6.69
SEPT2022
CHECK TOTAL $3,506.59
6245 9127�2a22 HEART CHAN INSTRUCTDR PAYMENT-YDGA-SUM 22 100520 55320 $336.a0
Packet Pg. 23
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQOR NAME OTP VENDOR NAME INVQICE ❑ESCRIPTIDN ORG OQJE�T AMQUNT
CHECK TOTAL $336.D0
5246 912712Q22 HEATHER JEN CHANG CONTRACT CLA$5-ART CLA55E5 1�0520 55320 $1,85Q.flQ
CHECK TOTAL $1,8b0.QD
6247 9/27/2022 HINDERLITER QE LLAMAS & CONTRACT SVCS-SALES TAX JUL-SEPT tioo2�o 54010 $209.47
ASSOC I ATES 2022
912712Q22 HIN�El2LITER ❑E LLAMAS & CONTRACT$VCS-SALE$TAx JL1L-$EPT 1Q�210 5490� $9a0.g0
A55DCIATES 2Q22
CHECK TOTAL $1,109.47
6248 9/27/2a22 HO�GMAN ENTERPR15E5 PE7 CANVASSING MAILER 100310 53510 $475.D0
CHECK TOTAL $475.D0
b249 9�27�2422 HOME�EPOT�REDIT SERVICE$ PARKS & BUILQING MAINTENANCE 1�0555 512QD $i 7.42
$UPPLIES FY 22-23
9�27/2022 HOME dEP�T CREbIT SERVICES PARKS & BUILDING MAINTERIANCE �00630 51200 $196.40
SUPPLIES FY 22-23
CHECIC TOTAL $213.82
525a 91�712Q22 HUMANE S�CIETY 4F POMQNA ANIMAL C�NTROL SERVICES-JIJLY 1�0340 554Q4 $30,615.a0
VALLEY IN� 2022
9�27�2�22 HUMANE$DCIETY�F POMQNA IVHS ANIMAL C�NTRQL SERVICES - 2�034Q 554Q4 $31,344.�Q
VALLEY IN� AUG.2022
CHECK T�TAL $51,959.aD
6251 912712Q22 JACKS�N'S ALJTa SLJPPLY�NAPA VEHICLE MAINT (TRAILER LIFT BATTERYy 5�2620 52312 �142.a4
FY 22-23
CHECK TflTA1 $142.a4
b252 91�712422 JE55E'S AUT� REPAIR INC VEHICLE MAINTENANCE (LfC 121 D1 Q$J 5�263� 52312 $943.6�
FY 22-23
CHECK TOTAL $943.bfl
6253 9�27�2022 JDE A GDNSALVES &�ON INC STATE LD6BYIST-PROFESSIONAL SERVICE 100130 549D0 $2,50D.0�
-DCT. 2022
CHECK TOTAL $2,500.D0
6254 9/27/2022 KENNETH L M�K S71PENa- PC MTG 8/23�22 1�0410 52525 $65.�0
CHECIC TOTAL $G5.dD
5255 912712Q22 KEVIN D JQNES P$-$f2-5716fl ADVpCACY-JIJL 2�22 l�Of,lS 544Q0 $4,QflQ.OQ
CHECK TOTAL $4,ODO.DO
6256 912712a22 KIM K HSIEH STIPEND T&T MTG- MAR 2�22 100610 52525
Packet Pg. 24
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
9�27�2�22 KIM K H$IEH $TIPENQ T&T MTG-JIJL 2Q22 140610 52525 $45.fl0
CHECK TOTAL $90.D0
6257 9/27�2022 KRIS LANTAI SENI�R aANCE BAND 22-23 1�0520 5531 D $450.00
CHECK TQTAL $450.aD
5258 912712a22 LA CaL1NTY A$5E550R OFFICE $BF Ag$TRACT�GIS-JL1L 2D22 1 Q0230 52314 $S�.QQ
CHECK T�TAL $SU.OD
6259 912712a22 LIEBE SHERI-LYN CONTRACT CLA55 - DANCE CLASSES 10052D 55320 $1,182.OD
CHECK TOTAL $1,182.D0
6260 9/27�2�22 L12A G MON7IEL SENIDR dANCE ❑J 22-23 100520 55310 $350.a0
CHECIC T4TAL $35Q.pp
6261 9�27�2a22 LODMI$ CDURIER 5VC5-AUG 2022 1�0210 549dD $721.13
9�27�2422 LOQMI$ C�IJRIER 5VC$ -AUG 2Q22 1�0510 549QD $721.13
CHECK T�TAL $1,442.2b
6262 9/27/2022 LQS ANGELES CDUNTY SHERIFF'S FY2022-23 SHERIFF GENERAL LAW ENF. 1Q0310 554dQ $606,2Q9.58
QEPT SVCS-712022
CHECK TOTAL $6D6,209.58
6263 9/27/2022 L�WE'S 6USINESS ACCDUNT BUI�pING MAINTENA�ICE [PARKSJ FY 22- 10�63� 52320 $388.51
23
CHECK TOTAL $388.51
6264 9�27�2�22 MAHEN�RA GARG STIPEND-PC MTG 8�23�22 10�41� 52525 $65.00
CHECK TOTAL $G5.D0
6265 9/27/2d22 MANISHA SULAKHE S71PENa 7&7 M7G-MAR 2022 1�0610 52525 $45.00
9�27/2a22 MANlSHA SULAKHE STIPEND T&T MTG-JUL 2�22 100610 52525 $45.0�
CHEGK TOTAL $9Q.D0
6265 9/27/2a22 MARSHA R�A GIVEAWAY SUPPLIES F0f2 SOTC 100240 51400 $23.64
CHECK TOTAL $23.b4
5257 9�27�2Q22 f�ICE CORPORATION LAN�SCAPE f�IAINT {LLA�'S 3$, 39,41] 241 f,41 55524 $4,922.f,1
AUG FY 22-23
9�27�2g22 MCE C�RPORATION LANDSCAPE MAfNT {LLA�'S 38.39,41} 239f,39 55524 $12,173.54
AUG FY 22-23
Packet Pg. 25
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
91�71��22 MCE C�RP�RATI�N LANDSCAPE MAINT {LLA�'S 38.39,41} 238538 55524 $14,SD6.3�
AUG FY 22-23
9/27/2022 MCE CORP�RATI�N AppL'LANpSCAPE MAINT{DIST 38J FY 238638 52320 $1,031.66
22-23
9�27�2�22 MCE CC�RPORATION ADDL' LAND$CAPE MAINT (OI$T 41 J FY 241 f,41 5232D $],435.92
22-23
CHECK TOTAL $34,370.D3
6268 912712a22 MERCURY �ISP�SAL SYSTEMS AUGUST UNlVERSAL WASTE PICK UP- 250170 550Q0 $1,311.11
INC ACE HARdWARE
CHECK TOTAL $1,311.11
6269 9�27�2d22 MSNOC INC C�NTRACT CLA55E5-SCIENCE CAMP 1�0520 5532D $2,340.DQ
CHECK T�TAL $2,340.aD
b27a 912712�22 MV CHENG & A55�CIATE$ INC C�NSULTANT5VC5-FINANCE �EPT 1�0210 549�Q $4,653.75
AUG 2022
CHECK T�TAL $4,653.75
6271 9�27/2022 NETWORK PARATRANSIT SYSTEMS FY20�2-23 DIAM�NC]RIaE TRANSP.5VS 206b50 55560 $13,635.40
I N C 07�2422
9/27/2022 NETWDRK PARATRAN5IT SYSTEMS FY2022-23 DIAMDNQ RIDE TRANS SVCS- 206650 55560 $14,615.84
I N C D812022
CHECK TOTAL $28,251.24
6272 9/27/2a22 OCCUPA7I�NAL HEAL�fH PRE-EMPL�YMEN7 PHYSICAL FEES 1�0220 52510 $294.50
CEN7ERS �F CALIFORNIA
CHECK TOTAL $�94.54
6273 9/27�2d22 OFFICE 5�LU710N5 OFFICE SUPPLIES-AUG 2022 1�0520 512Q� $20.76
9�27�2022 OFFICE SDLUTIONS OFFICE SUPPLIES-AUG 2�22 10022� 512�0 $153.27
9/27/2022 OFFICE SOLUTIQNS QFFICE SUPPLIES-AUG 2�22 10051 D S 12�� $205.7�
9�27�2422 �FFICE 50LlJTIONS OFFICE$UPPLIE$-AL1G 2Q22 1Q0140 51200 $845.15
9/27/2d22 OFFfCE 5�LU710N5 OFFICE SUPPLIES-AUG 2022 100630 512Q0 $1,796.60
CHECK TqTAL $3,021.49
5274 9�27�2Q22 �NE TIME PAY VENDOR AJIT PATEL FACILITY REFUND l4� 202Q2 $1,45Q.�Q
CHECK TOTAL $1,450.D�
6275 912712a22 DNE TIME PAY VENC]�R ANITA KARTAWIC]JAJA PICNIC REFUNC] 100 202D2 �iao.ao
CHECK TOTAL 100.D0
Packet Pg. 26
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
5276 91271��22 ❑NE TIME PAY VENDOR ASHLEY Y5AI5 FACILITY REFLJND 140 202�2 $184.Q0
CHECK TOTAL $184.D0
6277 9�27�2022 ONE TIME PAY VENDOR AYS�S�CCER PARK RO�M REFl1ND 1�0 20202 $1Q0.00
CHECK TQTAL $100.aD
5278 912712a22 QNE TIME PAY VENDOR BAPS FACILITY REFUND 1 QO 202Q2 $2Q�.QQ
CHECK T�TAL $20Q.OD
6279 912712a22 ONETIME PAY VENQ�R CARMENCITA LEDNDR FACILITIES REFUNQ 100 202D2 $1,8]S.OD
CHECK TOTAL $1,815.D0
6280 9/27�2�22 ONE 71ME PAY VENd�R CECILIA 70RRE5 SENIDR E}CCURSIDN REFUN� 100 202Q2 $55.00
CHECIC T4TAL $55.pp
62$1 9�27�2a22 ❑NE TIME PAY VENDOR CHOQNHEE RHIM FACILITY RENTAL 1�0 202d2 $1QO.a0
CHECK TOTAL $100.OU
6282 9/27/2022 ONE TIME PAY VEf4QQR CYNTHIA LAI RECREATIDN CLA55 REFUNQ 10� 202D2 $9.OD
CHECK T�TAL $9.D0
6283 9/27/2a22 ONE 71ME PAY VEN��R DAVI�LAKANI FACILI7Y REFUNQ 1�0 20202 $l,Ofl0.00
CHECK TOTAL $1,000.00
52$4 9�27�2022 QNE TIME PAY VENDDR JEAN CHIN-HIJEI 5lJ $ENIQR E]CCURSIQN REFUN❑ 1�0 20202 $20.OQ
CHECK T�TAL $20.00
62$5 9/27/2a22 ONE7IME PAY VEN�OR JERRA L�PEZ RECREA710N CLASS REFllN❑ 1�0 202Q2 $1d2.a0
CHECIC TqTAL $102.aD
62$5 912712Q22 QNE TIME PAY VENDOR J05HlJA GALAN FACILITY REFUN� 1�0 202Q2 $1,45Q.OQ
CHECK TOTAL $1,450.D�
6287 9�27�2022 ONE TIME PAY VEN��R L15A KWAN PICNIC REFUN❑ 100 202D2 $IOD.a�
CHECIC TdTAL $100.d0
62$8 9/27/2d22 ONE TIME PAY VEN�OR MANUEL BARRAZA FACILITY REFUNa 1�0 202Q2 $1,250.�0
CHECK TOTAL $1,250.OD
52$9 9�27�2Q22 QNE TIME PAY VENDOR MARTHA STOKES SENIQR PROGRAM REFIJND 140 202Q2 $3�.fl�
CHECK TnTAL $30.aD
Packet Pg. 2T
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
5290 91271��22 ❑NE TIME PAY VENDOR PA�-FEN HQ RECREATIQN CLA55 RE�iJND 140 202�2 $165.Q0
CHECK TOTAL $1G5.D0
6291 9/27�2022 ONE TIME PAY VENDOR PATRICK �KWAiJ�U PICNIC REFl1ND 1�0 20202 $100.00
CHECK TQTAL $100.aD
5292 9�27�2a22 QNE TIME PAY VENDOR PHYLLIS L�QM]$ $ENIQR EXCUR$IQN REFUN❑ 1 QO 202Q2 $16�.Q�
CHECK T�TAL $16Q.OD
6293 912712a22 ONETIME PAY VENQ�R ROSALI�I�A RUIZ FACILITIES REFUNQ 100 202D2 $I,lOD.69
CHECK TOTAL $1,100.b9
6294 9/27�2�22 ONE 71ME PAY VENd�R SHUHUI YANG RECREA710N CLASS REFIJNd 100 202Q2 $134.a0
CHECIC T4TAL $134.pp
6295 9�2712Q22 QNE TIME PAY VENDOR SOIJTHERhI CALIF�RNIA FACILITY REFLJND 1�0 202d2 $2QO.a0
S�CCER OFFICIALS
ASS�CIATIQN
CHECK TOTAL $200.QU
629h 9/27/2022 ONE TIME PAY VEND�R XIXI LU SENIDR ExCURSIDN REFUND 10� 20202 $2aD.aD
CHECK TOTAL $200.D0
6297 9/27/2a22 ONE 71ME PAY VEN�OR YOLANDA R��RIGUEZ SENI�R E}CCURSI�N REFUNQ 1�0 202Q2 $55.00
CHECK TOTAL $55.d0
6298 912712a22 �NE TIME PAY VEh�Q�R YVONNE MEDINA RECREATI�N PR�GRAM REFUND 140 2�202 $32.25
CHECK TOTAL $32.25
6299 9/27/2a22 ONE TIME PAY VEN�OR 2HADYUAN HUANG RECREATION CLASS REFIJN❑ 1�0 202Q2 $135.a0
CHECK TqTAL $135.aD
6340 912712a22 ONE TINtE PAY VENDOR EQLJARD�SALCIp� ❑J SERVICES QBRW 100150 549Da �SbD.OD
CHECK TOTAL $550.D�
6301 912712a22 ONE TIME PAY VEN��R MR ANQ MR� PROP�S ❑BRW MARQUEE LETTERS 10a15a 54900 $255.a�
CHECK TOTAL $255.D0
6302 9�27�2022 OTIS ELEVATOR C�MPANY WHEELCHAIR LIFT SERVICES {aBC J FY 1�0510 5232D $802.44
22-23
9�27�2022 OTIS ELEVATOR CDMPANY ELEVAT�R SERVICES {CITY HALLJ FY 22- 100620 52320 $6,106.92
23
Packet Pg. 28
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQOR NAME OTP VENDOR NAME INVQICE ❑ESCRIPTIDN ORG OQJE�T AMQUNT
CHECK TOTAL $6,909.36
53�3 91�71��22 PARKWD�❑ LAND$CAPE LANDSCAPE MAINT CITY PAf2K5 (ALJGJ 1�0510 555a5 $S,$45.fl�
MAINTENANCE INC FY 22-23
9�27�2�22 PARKWO�D LANDSCAPE LAN�SCAPE MAINT CITY PARKS (AUGJ 1D0630 555�5 $27,41 1.��
MAINTENANCE INC FY 22-23
CHECK T�TAL $33,276.QD
5344 9�27�2g22 PLANETBI�$ INC ANNUAL RENEWAL-PLANTEBI�S FY 22- 140230 52314 $$,639.QQ
23
CHECK TOTAL $8,639.D0
6305 9/27�2022 PR�1 PRINT, LLC PR�NTING FLYERS FOR S�TC ANd d6Rw 100240 52110 $131.70
2422
9/27/2022 PRO1 PRlNT, LLC PRfNTING FLYERS F�R SDTC ANa pBRW iooi�o 54900 $149.44
2022
CHECK T07AL $281.14
630Cs 9/27/2a22 PR�TECTIDN QNE INC BURGLAR ALARM PHNIC SUTT�N 100630 52320 $201.19
(HERITAGEJ FY 22-23
9�27/2022 PRDTECTI�N �NE INC BURGLAR ALARM M�NITDRING 100b30 52320 $155.70
(HERITAGEJ FY 22-23
CHECK TOTAL $356.89
63�7 9�27�2d22 PROTECTI�N DNE INC BURGLAR ALARM (�ITY HALLJ FY 22-23 1�0620 5232D $38.29
CHECIC TOTAL $38.29
6348 912712a22 PT EVENTS INC EQLJ[PMENT RENTAL FdR C�NCERT 1�0520 553dfl $3,692.33
SERIES
CHECIC TqTAL $3,Fi92.33
6309 912712D22 PYR❑ C�MM 5Y5TEM5 INC FIRE ALARM TESTING (�BCJ FY 22-23 1�0510 5232Q �585.D�
CHECK TOTAL $585.D�
63i0 9�27�2022 C�UIM1IM1I RENTALSERVICES GENERAT�R RENTAL F�R CONCERT 140520 55300 $i,675.36
SERIES
9/27/2022 {�U114�i RENTAL SERVICES GENERATOR RENTAL FOR CONCERT 1�D520 553�� �558.46
SERIES
CHECK TOTAL $2,233.82
631 1 9/27/2a22 RAPHAEL H PLUNKETT STIPEND T&T MTG- MAR&MAY 2022 100610 52525 $9�.00
9�27�2022 RAPHAEL H PLUNKETT STIPEND T&T MTG-JUL 2022 100610 52525 $45.00
CHECK TOTAL $135.D0
Packet Pg. 29
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
5312 9�27�2�22 RAYMON❑ WALTER WQLFE $TIPENQ-PC MTG 8123122 140410 52525 $45.fl0
CHECK TOTAL $G5.D0
63�3 9�27�2�22 f2EGI�NAL TAP SERVICE CENTER F�QTHILL PA55ES-Al1G 2022 206650 55620 ($22.50]
9�27�2022 REGIONAL TAP SERVICE CENTER FOOTHILL PASSES-AUG 2022 206650 55610 $413.90
912712a22 REGIDNAL TAP SERVICE CENTER F�DTHILL PA55E5-AUG 2�J22 20665D 5562� $1,678.1�
CHECK TOTAL $2,OG9.5fl
63]4 9/27/2022 REINgERGER CORPORATION BUSINESS CAR❑ FOR BUILbING &SAFETY 100140 52110 $173.61
9/27/2022 REINBERGER CDRPORATION BUSINESS CARdS FDR PARKS & REC 100140 52110 $173.01
CHECK TOTAL $346.02
5315 9�27�2d22 5AN GABRIEL�QNSERVATIQN 7�23 SHREDDING EVENT 25�17� 55�OD $360.d0
CORP
9�27�2022 5AN GABRIEL CDNSERVA710N 8�27 SHRE��ING EVENT 250170 55000 $540.a0
CQRP
CHECK T�TAL $9QD.OD
6315 9�27�2422 5AN GABRIEL VALLEY CITY SGVCMA LUNCH MEETING ON SEPT 21, l�pl3p 52410 $3S.OQ
MANAGER'$ASSOCIATfQN 2Q22
CHECK TOTAL $35.DU
63]7 9/27/2022 SC FUELS FLEET VEHICLE FUEL {AUG 2ND HALFj FY 50213� 52330 $48.16
22-23
9/27/2022 SC FUELS FLEET VEHICLE FUEL {AUG 2NQ HALF) FY 502430 5233� $123.71
22-23
9�27�2022 SC FUELS FLEET VEHICLE FUEL {AUG 2ND HALFJ FY 50262� 52330 $131.42
22-23
9�27�2022 SC FUELS FLEET VEHICLE FUEL {AUG 2ND HALFJ FY 502655 52330 $944.52
22-23
9/27/2022 SC FUELS FLEET VEHICLE FUEL �AUG 2ND HALF) FY 50263D 52330 $1,�05.62
22-23
91�71�422 5C FUE�S FLEET VEHICLE FIJEL {$EPT PT. 2) FY 22-23 5�2130 52330 $55.88
9/27/2422 5C FUE�S FLEET VEH]CLE FUEL {SEPT PT. 2) FY 22-23 5�2620 52330 $58.84
9�27�2�22 5C FUELS FLEET VEHICLE FL1EL {SEPT PT. 2J FY 22-23 502430 52330 $218.48
9�27�2022 SC FUELS FL�ET VEHICLE FUEL {SEPT PT. 2J FY 22-23 502655 52330 $688.80
912712Q22 SC FUELS FLEET VEHICLE FUEL {SEPT PT. 2J FY 22-23 502630 5233� $l,�]3.51
CHECK TOTAL
Packet Pg. 3Q
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
6318 9�27�2�22 SCMAF C�NTRACT CLA$S IN$LJRANCE$PRING 1Q0520 5532� $691.�0
&SUMMER
CHECK TOTAL $691.D0
6319 9/27/2d22 51MPSON A�VERTISING INC DONT EMBARRA55 YDUR PET FLYER 1�0240 549QD $395.a0
CHECIC TOTAL $395.pD
532a 912712�22 S�CIAL VQCATI�NAL$Ef2V10E5 LITTER AND WEED REMQVAL �RQW} 140645 55528 $3,1 13.��
AUG FY 22-23
CHECK TOTAL $3,113.D0
6321 9/27/2a22 SPECTRUM gUSINESS CABLE TV�1NTERNET SERVICE- bBC 100230 54030 $127.14
8�30�22
CHECK TOTAL $127.14
b322 912712�22 STAY GREEN INC LANQSCAPE MAINT SVCS (CITY HALLJ 1��620 5232D $1,Q53.0�
AUG FY 22-23
9�27�2022 STAY GREEN INC LANa�CAPE MAINT SVCS {CITY HALLJ 100620 52320 $126.00
JUL�AUG FY 22-23
CHECK T�TAL $1,179.aD
b323 912712Q22 SUJEpNG KIM INSTRUCTpR PAYMENT-MU51C -JLJLY 22 1 p0520 5532Q $888.a�
CHECK TOTAL $888.OU
6324 912712a22 SURENDRA R MEHTA STIPEND T&T MTG-MAR&MAY 2D22 100610 52525 $9D.OD
CHECK T�TAL $90.D0
b325 912712�22 TALE�ITED ARTS CONTRAC7 CLASS -PERFQRMING AR75 1�0520 553�q $2,976.�D
CHECK TOTAL $2,976.D�
6326 9127/2a22 TEMCAL bEVEL�PMENT CDRP FLEET VEHICLE MAINTENANCE {JUNy FY 502655 52312 $19.99
22-23
9/27/2022 TEMCAL QEVEL�PMENT CaRP FLEET VEHICLE MAINTENANCE {JUN} FY 50243D 52312 $29.49
22-23
9/27/2022 TEMCAL QEVELOPMENT CORP FLEET VEHICLE MAINTENANCE {JUN} FY 50263D 52312 $7�.25
22-23
9�27�2422 TEMCAL�EVELOPMENT CORP FLEET VEHICLE MAINTEiJANCE {JllNy FY 5�2620 52312 $2fl4.$9
22-23
CHECK TOTAL $324.52
6327 912712a22 THE GAS CDMPANY CITY HALL [08.12.22-�9.13.22} FY 22-23 100620 52215 $15.78
9/27/2022 THE GA5 COM�ANY pIAMa�JD BAR CENTER {08.15.22- 100510 52215 $253.61
�9.15.22y FY 22-23
Packet Pg. 31
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQOR NAME OTP VENDOR NAME INVQICE ❑ESCRIPTIDN ORG OQJE�T AMQUNT
CHECK TOTAL $259.39
5328 91271��22 THE HABIT f2E5TAUf2ANT5 LLC FY2Q22-23 PUBLIC SAFETY 1�0310 53510 $1,713.85
APPRECIRTIpN LUNCH
CHECK TQTAL $1,713.$5
5329 912712a22 THE 5AN GABRIEL VALLEY LEGAL AQ-PC MEETING 9�13122-TPM 100 221D7 $842.45
NEWSPAPER GR 2020 BREA CYN
9�27�2g22 THE SAN GABRIEL VALLEY LEGAL AO-PC MEETING-9�13122-DR 1Q0 22107 $913.90
NEW$PAPER GR 2�948 M�aNLAKE$T
CHECK T�TAL $1,756.35
6330 9�27�2022 THE WINC]MILL AbS �RGAhlICS ANb �BRW 100150 54900 $500.00
912712a22 THE WINDMILL Ap5 DRGANICS ANp QBRW 25017D 549D� $8Q�.aD
CHECK TOTAL $1,600.D0
6331 9/27/2a22 TIM�7HY D BOWEN CON7RACT CLASSES-LEG�CAMPS 100520 55320 $1,360.80
CHECK TOTAL $1,3G0.8fl
6332 9�27�2422 TdRTI GA�LA$AND PAf2TNERS TOWN CENTER SPECIFI� PLAN-ALIGUST 1�3410 54900 $71,D2Q.7Q
I N C 2Q22
9�27�2422 T�RTI GALLA$AND PARTNERS TOWN CENTER SPECIFI� PLAN JllLY 1�3410 549QD $75,435.44
INC 2D22
CHECIC TOTAL $147,456.14
6333 912712a22 TRANE SERVICE GRDUP INC HVAC MAINTENANCE {pBCJ FY 22-23 1�0510 5232� $4,992.q�
CHECK TOTAL $4,992.a0
6334 9�27�2a22 RAYIvIOND MICHAEL TLlCKER INSTRUCTQR PAYMENT-ART-$UM 22 1��520 55320 $312.QQ
CHECIC TqTAL $312.aD
6335 912712D22 LJNDERGRQUN�SERVICE ALERT CA$TATE FEE- UN�ERGRQLJND SERVICE 1�0615 5441Q $4�.45
OF 5Q CA ALERTS - JLJL 22
CHECK TOTAL $40.45
6336 9/27/2d22 UNI7E❑ REC�RQS MANAGEMEN7 OFF-SITE ST�RAGE OF BACK-UP TAPES- 1�0230 550QD $594.a0
INC AUG 2022
CHECK TOTAL $594.00
5337 9�27�2Q22 U5 BANK PCAf2�$TATEf�IENT-ALIGUST 2Q22 999 281 QO $21,496.a4
CHECK T�TAL $21,496.Q4
6338 912712a22 WALNUT VALLEY WATER p15TRICT ❑15TRICT 38 {AUGy FY 22-23 238638 5222Q $13,338.96
Packet Pg. 32
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQQR NAME �TP VENDQR NAME INVQICE ❑ESCRIPTIDN �Rtv p6�ECT AMDUNT
9�27�2�22 WALNUT VALLEY WATER DISTRICT DISTRICT 41 {AUGy FY 22-23 241641 5222� $6,5Q2.25
9/27/2022 WALNUT VALLEY WATER D�STRICT RECYCLEp [AUGJ FY 22-23 238638 52220 $1,327.53
91271�Q22 WALNUT VALLEY WATER DISTRICT DBC (ALJG] FY 22-23 1Q0510 5222� $6a7.79
9�27�2�22 WALNUT VALLEY WATER aISTRICT CITY HALL (AUGJ FY 22-23 100620 52220 $1,Q91.62
9�27�2022 WALNUT VALLEY WATER D[STRICT bISTRICT 39 {AUGy FY 22-23 239639 52220 $10,991.60
9�27/2a22 WALNUT VALLEY WATER bISTRICT PARKS [AUGJ FY 22-23 100630 52220 $42,922.65
CHECK TOTAL $76,782.4fl
5339 9�27�2�22 WANSEQ CHLING INSTIJRCTQR PAYMENT-YQGA-Sl1M 22 1��52� 5532D $403.20
CHECIC T4TAL $403.2D
634a 9�27�2Q22 WA}CIE SANITARY$LJPPLY JANIT�RIAL SLJPPLIES (DBCy FY 22-23 1�0510 S 121 Q �287.a0
9�27�2�22 WA?CIE SANITARY SUPPLY JANITdRIAL SUPPLIES (DBC} FY 22-23 1�OS10 5121D $94.43
9�27�2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES {dBCj FY 22-23 100510 51210 $155.71
9/27/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES [�BCy FY 22-23 100510 51210 $81�.38
9/27/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES [CITY HALL) FY 22- 100620 51200 $22.56
23
9/27/2022 WAxIE SANITARY SLJPPLY JANITORIAL SLJPPLIES (DBCy FY 22-23 100510 5121� $38.2�
9�27�2�22 WA?CIE SANITARY$UPPLY JANITQRIAL$UPPLIES {CITY HALLJ FY 22- 1�0520 512QD $1,273.d9
23
CHECK TOTAL $2,681.37
6341 9/27�2022 wE57 C�AST ARB�RIS75 INC C17YwIbE TREE MAlIN7 (07.16-Q7.31.22J 100b45 55522 $665.40
FY 22-23
9�27�2022 WEST C�AST ARB�RISTS INC TREE MAIINTENANCE (d15T 38J FY 22-23 238638 55522 $820.h5
9�27�2022 WEST COAST ARBORISTS INC CITYWI�E TREE MAIINT (08.01.22- 10�645 55522 $4.126.25
08.15.22y FY22-23
9/27/2022 WEST C�AST ARB�RISTS INC TREE MA1NT (GRIp 39} FY 22-23 239639 55522 $707.5�
9�27�2422 WEST COAST ARBORI$TS INC TREE MAINT (�IST 4l) FY 22-23 24t 641 55522 $2,61 1.5�
9�27�2g22 WEST COAST ARBORI$T$INC CITYWIDE TREE MAIINTENANCE- FY 22- 1Q0545 55522 $438.g0
23
CHECK TnTAL $9,369.3D
6342 912712a22 WIL�LIFE C�RRIDQR 2Q22-2�23 ANNUAL C�NTRIBUTION 100130 524�Q �SQ�.a�
CDNSERVATIQN ALJTH
Packet Pg. 33
City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQOR NAME OTP VENDOR NAME INVQICE ❑ESCRIPTIDN ORG OQJE�T AMQUNT
CHECK TOTAL $500.D0
5343 91271��22 WILLDAN GEQTECHN{CAL GEQTECH REVIEW-2631 ROCKY TRAIL 1�0 221 Q9 $420.�0
RQA�
CHECK TQTAL $42Q.OD
6344 912712a22 WILLIAM AUSTIN RAWLINGS STIPEND-PC �tTG 8123122 1OD41D 52525 $65.Q�
CHECK TOTAL $l,5.D0
6345 9/27�2022 WO�f]RUFF SPRAbLIN &SMART LEGAL FEES-AUGUS7 2022 100120 54020 $51.60
9�27�2022 W�D�RUFF SPRADLIN &SMART LEGAL FEES-AUGUST 2022 100120 54020 $258.0�
9127�2022 W�DDRUFF SPRADLIN &SMART LEGAL FEES-AUGUST 2022 100120 54020 $361.2�
91�71��22 W�QORLJFF SPRADLIN &SMART LEGAL FEE$-AlJGUS�2�22 1Q0120 5402� $1,29�.Q�
9�27�2�22 W�QDRUFF SPRAQLIN &SMART LEGAL FEE$-AUGUS�2422 1�0120 54�2� $1,341.6Q
9�27/2022 WO�dRUFF SPRAbLIN &SMART LEGAL FEES-AUGUST 2022 100120 54020 $3,147.60
912712a22 WODDRUFF SPRADLIN &SMART LEGAL FEES-AUGUST 2022 10�12� 54020 $4,516.19
CHECK TOTAL $10,9G6.19
634� 9/27/2a22 YDU7H EVOLUTf�N ACTIVI7IES CON7RACT CLASS-YOU7N SP�R7 100520 55320 $3,768.60
INSTRUCTOR
CHECIC TOTAL $3,768.5D
6347 912712a22 YUNEX LLC �S MAINT�REPAIR- p6B�5UN5ET 207650 5553fi �16,775.0�
CROSSiNG (ND IN5)
9127�2022 YUNEX LLC TS MAINT�REPAIR-WIRING- 207650 55536 $1.545.0�
❑BS�GOL�EN SPRlNGS
9/27/2022 YUNEX LLC TS MAINT�REPAfR-15N5 L GRANp- 207650 55536 $975.0�
LAVENQAR
9/27/2022 YUNEX LLC TS MAINT�REPAIR- 20765D 55536 $2,895.0�
GRANp�SUMMITR[QGE 15N5
91�71�422 YUNEX LLC T$ MAINT�REPA[AR- BCR�SR-fi�CABINET 2Q7650 55535 $13,975.4�
REPLACEMENT
9/27/2022 YIJNEx LLC TS MAINTI�EpAff2- tigBIg�EA CANYdN 207650 55536 $3,145.00
�aAti
9�27�2�22 YLINEX LLC TS MAINT-�BB�BCR- FURN�INSTALL 207650 55536 $5,045.80
DECOR PLATE C�VER
9�27�2022 YUNEx LLC ANNUAL SUPPORT-ATCS (SCaOT) FY 207650 52314 $30,150.00
22-23
CHECK TOTAL $74,505.8a
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City of Diamond Bar Check Register �.z.b
CHECK# CHECK DATE VENQOR NAME OTP VENDOR NAME INVQICE ❑ESCRIPTIDN ORG OQJECT AM�UNT
GRAND TOTAL $1,3F,8,100.D9
Packet Pg. 35
5.3
Agenda #: 5.3
Meefing Dafe: �cfober 4, �Q22
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CITY C�UNCIL "=�'��`-'�R`�..- �''"_' AGENDA REP�RT
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TQ: Hanarable Mayvr and Members vf the City Co�ancil
FR�M: ❑aniel Fox, City Manager �
TITLE: CDN5IDERATI�N TD ExTEND A L�CAL EMERGENCY REGARDING
N�VEL C�RONAVIRLlS �COVID-19].
STRATEG I C
G�AL: 5afe, 5ustatnab�e & Healfhy Cvmmunrty
RECOIUIIVIENDATIDN:
Adapt Resalutiar� No. 2�22-51 extending the ❑eGlared Lacal Emergency regarding
Novel Coronavirus (COVID-19}.
FINANCIAL IMPACT:
The continuation of the declared Io�al emergency is ne�essary tv ensure access ta
reimbursement for related casts in response to C�VID-19. The City has submitted a
Request far Public Assistance with California �ffice of Emergency 5ervices �CaIDES} to
seek reimbursement far all eligihle COVI�-19 related expenses.
BACKGR�UNO:
The rapid global spread of Novel Carona�irus (CDVID-19} has resulted in
unprecedented a�tions by Federal, 5tate, County and local agencies, as well as pri�ate
individuals and �usinesses, t� he[p cambat the cammunity spread of the �irus. While
significant impro�ements in public health and vaccinations have decreased case counts
and the positivity rate, it is necessary to continue the declaration to ensure eligibility for
current and future funding.
Dn March 4, 2a2�, the Las Angeles Cvunty Baard of Supervisors declared a 5tate of
Emergen�y and the Los Angeles Caunty Public Health Dfficials declared a Local Health
Emergency. 5ince that time, numerous a�tions have been, and continue ta he taken, at
the Federal, State and Caunty le�els to implement far reaching measures that include
Stay at Hame Orders, prohi}�it gatherings of any size, require clasure af a wide range of
�usinesses, schoals, colleges, public facilities, cancellation of large cammunity and
sporting e�ents, and other limitativns al[ aimed at slawing the community spread of the
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5.3
VII"U5.
At the #ime the City Council declared a lo�al emergency on March 19, 202a, LA County
Public Health �fFicials reparted �as of March 18, 2024} 190 confirmed cases (including 2
in ❑iamond Bar�, with ❑ne death in the County. As of September 28, 20�2, there were
3,451,726 confirmed cases and 33,575 deaths reparted in Las Angeles County
(including 1�,Q46 cases and 119 deaths in ❑iamvnd Bar). Updated numbers will be
pravided far the Resvlutian at the meeting.
�n January 25, 2Q21, Go�ernar Newsom canceled the Regional Stay Home Order that
tied restrictions to available ICU capacity state-wide. Dn June 15, 2021, Governor
Newsam retired the Blueprint for a Safer Econvmy Pragram and eliminated the need for
so�ial distancing or capacity limits on businesses and ather activities, with a few
exceptions. While c�nditions impro�ed in early 2a21, since the June 15 reopening
CDVI�-1 g case �ounts and haspitalizations have increased especially for Unvac�inated
persons. The increasing case caunt that was initially fueled �y the ❑elta variant, and the
winter surge fueled by the �mi�ran variant, has naw been replaced by the BA.S variant
that is now the daminate �ariant in the L1S according the CDC, and is present in LA
County.
The Council is being asked tv continue the Lacal 5tate of Emergency (Attachment 1}
regarding the C4VID-19 pandemic, which was last adapted by Council in August as is
required every �� days during the existence of the lo�al emergency. The City Manager,
as the Emergency Services �irector for the City, als❑ intends to �ontinue the
activatian af the Emergency Dperations Center at the lowest level �Level 3) to be able
ta pro�ide enhanced cammuni�ations with LA County Emergency ❑peratians Center
(already acti�ated�, and with LA County 5heriff and Fire personnel to monitor and
respand ta essential service requests that may be needed thraughaut the City.
ANALYSIS:
The City has #aken extraardinary actians and precautians t� help protect residents,
businesses and ❑ur workfarce fram community spread of �QVI�-�9. The City
transitioned ta online service deli�ery and recreation prngramming ta �etter serve the
public, and has expanded service delivery aptians to include telephone, videa, and in-
person appointments.
City �peratians:
• City facilities welcomed back the public for in-person S�NIC�S Monday through
Friday during regular operating haurs. This is in addition ta the continued
availability af tele�hone, videa calls and on-line appaintment-based servi�es
offered at City Hall su�h as huilding, planning, public workslengineering, as well
as transit passes, Diamand Ride identifications, and environmental services. In
early January 2022, City Hall and Diarnand Bar Center limited operating hvurs to
appaintment anly services due to increasing C�VI❑ case counts as a result at
the Dmicron variant. Full services have since been restored.
• City playgrounds, skate park, ball fields, tennislpicklehall courts,
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5.3
BaSkBt�}�IIIVQIIB]Iball CDUI't5, pIC►11C ShBlt�rS, trall5, and dog park are operating
following Public Health guidance.
• City 5taff continue tv work bath in-persan and remvtely in order tv better serve
the puhlic through the variety of in-person, telephone, and videv appoin#ment
aptions.
• Hyhrid in-personiteleconferencing Gity Gouncil and Commission meetings are
currently being held.
• 5treet sweeping parking enforcement resumed in �anuary 2�21.
Recreatian 8� Special Events Update:
■ Recreation programs are being expanded, with programming follawing current
Caunty Public Health guidan�e. Updated informatian is on the City webs�te.
■ Community in-person special even#s returned with Concerts in the Park during
summer 2d�1 and have continued thrvughout 2D22. The goal is to cantinue ather
planned events now that public health guidan�e is being modified ta allaw far
more flexible in-person pragramming, with adjustments based on �urrent County
Public Health Guidance.
• Field allocations far youth sports organizati�ns are following City palicies and in
accordance with LA County Public Health.
• 5eniar pragramming acti�ities are being expanded fallawing Pu�lic Health
Guidance.
Adjustments to City Hall and the ❑iamond 6ar Center aperations were initiated whi�h
include:
+ City Hall operat�ng hvurs include appointment SENIC�S, in-persan drop-in
services, as welf as expanded on-line service offerings.
• Diamvnd Bar Center aperating hours will be adjusted as needed for
pragramming and rentals.
• Staff will Gantinue tv wark hybrid work schedules, which include in-persan and
remate work when passible.
• Per the latest Caunty Heal#h Order, indoor mask wearing is op#ional but could
change depending upon future trends.
The City will cantinue ta monitor conditions, especially transmissian rates and
hospitalizations. There remains a possibility that additional unpredictable �ariants in the
future may require integrated publi� healt� measures. T�he City continues to encourage
all residents and �hildren that are eligi�le to get vaccinated and boosted tv help keep
Packet Pg. 38
5.3
the cammunity spread of CQVI�-19 in check, including thpse under fi�e now eligible ta
�e �accinated. Additianal infvrmation is available on the County Publi� Health and City
websites.
LEGAL REVIEW:
City Attorney has re�iewed and approved the Resolution as to farm.
PREPARED BY:
nth n 5antos,As ' ant to e it Manager 1014l2022
REVIEWED BY:
ya cLean,A sist nt City Manager 912812a22 Jason acob en, inan�e irec or 9I2812022
Attachments:
1. 5.3.a Resalution No. �022-51 Emergency Declaration 1 D-4-20�2
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5.3.a
RES�LUTI�N NO. 2022-51
A RESDLUTIDN DF THE CITY CDLJNCIL OF THE CITY OF DIAM�ND
BAR, CALIF�RNIA, PR�CLAIMING ExISTENCE DF A LOCAL
EMERGENCY REGARDING NOVEL CORDNAVIRlJS {GOVIU-19�
WHEREAS, the Emergency 5ervices Act {Government Code se�tians 85�D et
seq.}, and in particular California Government Cade sections 8530, et seq. thereof, and
Chapter 8.�Q af Title 8 vf the ❑iamond Bar Municipal Cade, provide that the City Council
may praclaim the existence of a lacal emergency when the City of�iamand Bar is affected
or likely to be affected by publi� calamity; and
WHEREAS, the City Council has been requested by the City Manager as the
Director of Emergency 5erviGes ta proclaim the existence vf a Ivcal emergency in the City
of Diamond Bar; and
VIIHEREAS, CDVID-19 has spread globally to o�er 19Z �ountries, infecting mare
than 516,292,698 persons and killing nearly 6,540,30'1 indi�iduals worldwide. As af
5eptember 27, 202z there were nearly 96,�65,315 cases in the LJnited 5tates with more
than �,Q57,298 deaths, including 3,451,726 cases and 33,575 deaths in Las Angeles
County �12,046 �ases and 119 deaths in ❑iamond 6ar} related ta GOVID-19. Due to the
expanding list af �ountries with widespread transmission of CQVID-19, increasing travel
alerts and warnings for countries experiencing sustained or uncontralled cvmmunity
transrnission issued by the Centers for ❑isease Cantral and Pre�ention �"CD�"), the
significant number of cases and deaths from C�VI�-19 still a�curring in the United
5tates, California, and Los Angeles County, C�VID-19 has created conditians that are
likely to be beyond the contrvl of local resvurces and require the combined fvrces of vther
palitical subdivisians tv combat; and
WHEREAS, ❑n February 26, 242a, the CDC confirmed the first possible �ase of
comm�nitytransmissivn af CDVI�-19 in the LJnited States. On March 4, 2fl2D, the Health
�fficer af Los Angeles County determined that there is an imminent and proximate threat
to the public health fram the introductivn of CDVI�-19 in �os Angeles County an�
declared a Lacal Health Emergency and the Lvs Angeles Caunty Baard of Supervisors
con�urrently proclaimed the existence of a local emergency far the County of Los
Angeles; and
WHEREAS, ❑n March 4, 2420, Go�ernor Newsam of the State of California
declared a State of Emergency in respanse to the COVID-19 �Carona Virus Disease 19�;
and
WHEREAS, an Mar�h 11, 242Q the Wvrld Health Urganizatian (WHQ) publicly
chara�terized CQVID-19 as a global pandemic; and
WHEREAS, on March T2, 2�2D Gvvernar Newsam af the State af California issued
Executive �rder N-25-2� in a further effort to confront and contain COVID-19 that among
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5.3.a
Resolution No. 2fl22-51
other things, required residents af California to follow arders and guidance of laca! public
health officials, including following sacial distancing requirements and suspended certain
pravisian of the Ralph M. Brown Act praviding lo�al agencies with greater flexi�ility ta hold
meetings �ia teleconferencing; and
WHEREAS, on March 13, 2�2Q, the President of the United States declared a
Natianal Emergency due to the continue spread and the effects of C�VID-19; and
WHEREAS, on March 19, 2Q20, Governor Newsom issued Executive �rder N-33-
2Q mandating that residents stay at home while carving out exceptivns for warkers in
spe�ified federal critical infrastructure sectors; and
WHEREAS, the 5tate af Califvrnia and numerous ather public and pri�ate
organizations have announced the cancellatian ar pvstponement vf all e�ents where
so�ial distancing �annat be reasonably achieved; and
VIIHEREAS, the City's ability to mobilize local resources, coordinate interagency
response, a�celerate pracurement af �ital supplies, use mutual aid, and seek future
reimbursement by the State and Federal governments will be criti�al to successfully
respanding ta C�VID-19; and
WHEREAS, the Diamand Bar City Council adopted Resolution 202�-04 an Mar�h
19, 2�2Q, prac{aiming the existence af a Ivca[ emergency in response ta the CnVID-19
public health emergency; and
WHEREAS, on June 15, 2�2�, the Governor retired the Blueprint for a Safer
Econamy, phasing out the majvrity af executive actians put in place since March 2�2D,
including eliminatian of sacial distancing requirements and accupan�y limitatian, with a
few exceptions, but [eaving in pla�e many other exe�uti�e arders and de�laratian of
emergen�y; and
WHEREAS, the Diamond Bar City Council subsequently adopted Resolutian Nos.
2�2Q-T 2, 2�2�-22, 2�2D-38, 2�2fl-41, 2�21-�1, 2�21-�6, 2�21-14, 2021-32, 2�21-47,
2Q21-56, 2Q22-Q�, 2422-15, 2Q22-35, and 2a�2-45 extending the Iacal emergency due
to the cantinued existence of a lo�al emergency; and
WHEREAS, the �iamond Bar City Cauncil must review the lacal emergency at
least once every 60 days to determine the need for �ontinuing the lo�al emergen�y until
its termination by the ❑iamond Bar City Council.
NOW, THEREF�RE, IT 15 HEREBY PR�CLAIMED that as autharized t�y
Ga�ernment Code sectian 863a and ❑iamand Bar Municipal Code sectian 8.QQ.�SQ, the
City Coun�il proclaims that as defined in Go�ernment Cade section 8558 and 5ectian
8.��.a20 of the Diamond Bar Municipal Cade, a "local emergency" continues to exist
thrvughaut the City of�iamond Bar, which praclamation is based an the following findings
by the City Coun�il:
2
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5.3.a
Resolution No. 2fl22-51
1. That the above re�itals are true and correct and basec! thereon, hereby finds
that the spread and patenfial further spread of COVID-19 constitutes a
situation tha# severely impairs the publi� health and safety, and constitutes
conditions of extreme peril to the safety of persons and property within the
City vf �iamnnd Bar;
Z. That these canditions are likely ta be beyond the control af the SENIC�S,
personnel, equipment, and facilities of the City of ❑iamond Bar; and
3. That the cvnditians af extreme peril warrant and necessitate the extension of
the praclamation of the existence of a la�al emergency.
IT 15 HEREBY FURTHER PRDCLAIMED AN❑ �RDEREO that during the
threatened existence and actual existence af the lacal emergenGy, the powers, functians
and duties of the Director of Emergency 5ervices and the emergency organization of the
City shall be those prescribed by state law, by ordinances and resolutions of the City and
appraved by the City Cauncil.
IT IS FURTHER PRDCLAIMED AN❑ �ROERE❑ ta ensure that City vendars are
paid in a timely manner, the City Manager and the City Treasurer ar their designees are
authorized and directed #a approve the claims and demands, make payments thereon,
and fnally to hring those claims and demands to the City Council at future meetings for
ratification of the payments made.
IT 15 FURTHER PROCLAIAAED ANO OROERED in ac�ordance with Assemhly
6ill 361, it is the present intent of the City Council to conduct hybrid �auncil meetings in
which the City Council, staff and the public can either attend in persan or via
telecanferencing and ather electranic means ta afford cvuncil mem�ers, staff and
members of the public the ability to implement recommended so�ial distancing and
otherwise pravide for their own safety, while still �aro�eeding with the efficient handling of
the City'S bU51nB55, while providing ❑�portunities for public participatinn.
IT 15 FURTHER PR�CLAIMEO ANO ORDERED that a copy of this prvclamation
�e farwarded ta the Directar af California Gvvernar's QffiGe raf Emergency Services
requesting that the Directar find it ac�eptable in ac�ordance with 5tate law #hat the
Go�ernor of California, pursuant to the Emergency Services Act, issue a proclamation
declaring an emergency in the City of �iamand Bar; that the Governor waive regulations
that may hinder response and reco�ery efforts; that response and recovery assistance be
made available under the California Disaster Assistance Act and the 5tafford A�t; and
that the 5tate expedite access to 5tate and Federal resources and any other appropriate
federal disaster relief prvgrams.
IT 15 FURTHER PR�CLAIIVIE❑ AND ORDERE❑ that the proclamation of a lacal
emergency shall be reviewed at least once every 60 days until its termination is
prvclaimed by the City Council of the City of ❑iamond Bar, State af Califarnia.
3
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5.3.a
Resolution No. 2fl22-51
PASSED, APPR�VED AND AD�PTED this 4th day of �ctaher, 2022.
CITY �F OIAMQN� BAR
Ruth M. Low, Mayar
ATTEST:
I, Kristina Santana, City Clerk for the City of Diamor�d Bar, hereby cer�ify that the
foregaing resalution was duly passed, approved and adapted by the City Cvuncil vf the City
of Diamond Bar at a regular meeting held on the 4�"day of�ctober, 2n22, by the follawing
vvte:
AYES: C�UNCIL MEMBERS:
N�ES: CDUNCIL MEM6ER5:
ABSENT: CnIJNCIL MEMBERS:
ABSTAIN: C�IJNCIL MEMBERS:
Kristina 5antana, City Clerk
4
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5.4
Agenda #: 5.4
Meefing Dafe: �cfober 4, �Q22
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CITY C�UNCIL "=�'��`-'�R`�..- �''"_' AGENDA REP�RT
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TQ: Hanarable Mayvr and Members vf the City Co�ancil
FR�M: ❑aniel Fox, City Manager �
TITLE: AWAR❑ �F PLJ6LIC WDRKS AGREEMENT TQ �D SY5TEM5, INC.,
AND SEC�N❑ AMENDIVIENT T� MICHAEL BAKER
INTERNATI�NAL, AN❑ FIRST AIVIENDMENT TD RICHARl7 FISHER
A55DCIATES CDNSULTANT SERVICE AGREEAAENTS FOR THE
�ANY�N LD�P TRAIL IMPR�VEMENT PR�JECT �FP1 T5QU�.
STRAT�G I C
GDpL: 5afe, 5ustainable & Nealthy Communrty
REC�IVIIVIENDATIQN:
A. Appro�e, and auth�rize the Mayor to sign a Construction Agreement with ❑a,
5ystems, Inc. (0�� in the amoun# of $674,377.50, plus a contingen�y amount af
$1�1,156 far contract change arders, if any, ta be approved �y the City Manager,
for a total authoriza#ion amvunt af$775,533.54;
B. Approve, and authorize the Mayar to sign a Second Amendment with Michael
Baker Internatianal �MBI) for canstructian suppvrt services in the amaunt af
$32,640 for a t�tal nat to exceed am�unt of$207,�21;
C. Apprave, and authorize the Mayor to sign the First Amendment with Ri�hard
Fisher Associates [RFA] for �onstru�tion support servi�es in the amount of
$12,948.39 far a tatal nat to exceed amount of $81,639.39;
D. Apprapriate $87,�40 from Measure W Fund �Fund 2D1) Fund Balan�e to the
Canyon Loop Trail CIP Project; and
E. Appropriate $523,623 frvm General Fund �Fund 10fl} Fund Balance ta the
Canyon Loop Trail CIP Project.
FINANCIAL IMPACT:
The City has spent approximately $250,400 for project design, specificatians, and
envirvnmental review with general fund dallars to date. A�ailable funding for
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5.4
�onstru�tian is included in the FY 20�2123 CIP budget (No. FP175��} in the amount of
$504,500. Additional resources in the amount of $fi14,523 will be necessary to
complete the constructian phase of the project. As indicated in the table below, an
additional apprapriation in the amount of $87,�Q0 fram Measure W fund balance, and
an additional apprapriatian in the amount of $523,623 fram General Fund balance is
recammended:
FY 2UZ2123
Canyon Loop Trail Praje�t Budgeted
CIP No. FP175UU - C�N5TRl1CT Appropriativrts
Genera[ Fund - ❑esign A�ailable Balance $15,�Q�
Habitat Canservation Fund $267,5fl0
Measure A Fund $185,�fl�
Measure W Fund $33,0�0
Total A�ail. FY 20221Z3 CIP Gonst. Budget 50U 5U0
Less Recommended Construction 5er►►ices:
❑❑ 5 stems, Inc Construction Contract $ 674,37$
DD 5 stems, In� Canstr. Contin enc 15°Ia $ �01,156
Mgl Gonstructian Su ❑rt 5ervi�es $ 32,�4�
RFA Canstru�tion Su ort 5ervi�es $ �2,949
Testin and Ins ectian 5ervices $ 15,�fl�
Miti atian and Restoration 5 Year Plan $ 275,00�
Subtvtal 'I '111 123
A�ailable CIP Cvnst. Bud etl 5hortfall G'10 6�3
Proposed Additional Measure W Resources $87,000
Praposed Additianal General Fund Resaurces $523,623
Suhtotal Additivnal Resvurces Needed fi10 S23
Tvtal Proposed FY 2U22123 CIP Const. Budget 'I 'I'f 1 1 Z3
These Gast estimates in�lude mitigatian and restaratian planning in arder to restare and
enhance the nati�e habitat that may he disturbed during �anstru�tion. Per the Habitat
Mitigativn and Monitoring Program, the plan would be a requirement af the project.
Although a consultant has nat been identified, City Coun�il will be provided a contract
for consideration during construction. It is expected the majority of the $275,�QQ
mitigativn and restvratian budget will be spent in the first twa ta three years vf
construction and will require labar and materials for plant establishment and irrigation.
The 15°Ia contingency amount af $141,15fi far DD Systems, Inc. will only be used in the
event af unforeseen cir�umstances that warrant a �ontract �hange arder.
6ACKGRDUN01015CU551QN:
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5.4
The Canyon Lvap Multi-Use Trail is identified in the Trails Master Plan as opportunity ta
impro�e and enhance the Diamand 6ar trails system. The Canyon Loop Multi-Use Trail
is about �.29-mile long and starts at the top of the stairs connecting westerly with the
existing northerly Canyon Lo�p Trail to close the loap at the easterly end. Rena�ations
to this trail will cannect the laop with the current northerly Canyon Loo�a Trail, improve
drainage to minimize erosian of the trail, enhance use of the trail where the gradients
are particularly steep, re-grade cross slopes, and improve pathways at the steps. Other
amenities that will be constru�ted include de�elapment of rest areas with ben�hes,
shade shelters, new climk�ing steps with adjacent cohhlestones swale channelization,
and water diverting improvements where necessary. In addition, the trail improvements
will reward hikers with a great 36�-degree �iew of the surraunding open space area
from the top.
In 2019, the Ci#y Council appro�ed a Consulting Services Agreement with Richard
Fisher Assaciates (RFA� to design Canyon Loop Trail Improvement Project. The plans
and specificatians were approved at the June 21, 2022 City Cvuncil meeting with the
adaption af Resvlution Na.2a22-39.
During tha# time th�e City Council als❑ appro�ed a Consulting Services Agreement with
Michael Baker International on May 5, 2Q20 to prepare necessary environment studies
and CEQA documents which have included an Initial StudylMitigated Negati�e
Declaration, Rare Plant Surveys, and the Habitat Mitigation and Manitoring Program
(HMMP}, The City Council adopted the Mitigated Negatiae �eclaration on February 2,
2�21. The HMMP will serve as the City's guide over the next five years tv ensure native
habitats that may ha�e been disturbed during construction are reestablished,
main#ained, and flourish. This program in�luded thorough re�iew and approval of both
the LJS Fish and Wildlife Service and CA Fish and Wildlife.
Award af Contract far Constru�tion
�n August 5, 2�22, the City advertised the Project in ❑rder to solicitlreceive bids from
qualifie� cantractors. By the due date af September 8, 2D22, faur qualifie� bids were
received, as follows:
Contractar Base 6id
❑❑ Systems, Inc. $674,377.5�
Aguilar & �alderon Carporation $797,392.3�
RE 5chultz Constructian, Inc. $812,7fi$.QD
C.S. Lega�y Canstruction $1,192,531.00
The engineer's estimate was $454,0�0. 5taff evaluated all the bid proposals and
discussed the lawest bid prapasal with �� System, Inc. The law bidder verified and
canfirmed that it is ready, willing, and able to do the Project far the submitted bid price
amaunt. Staff has verified that �� 5ystems, Inc. holds a �alid contractor license and
Packet Pg. 46
5.4
main#ains a reputable experience with sirnilar projects.
The prvject schedule is tentatively set as follaws:
Award of�ontract Dctober 4, 2D22
Constructian 5tart �ctober 1�, 2022
Construction Campletian January 2�23
MiGhael Baker International has partnered with the City through the entire en�iranmental
review process in�luding preparation of important companents su�h as the Initiaf
5tudy10EG2A review, Rare Plant 5urvey, Mitigated Negati�e Declaration, and Hahitat
Monitoring and Mitigation Plan. As the constructian phase begins, the prapased
Amendment to the Agreement with Michael Baker Internatianal will ensure this praject
camplies with all mitigatian and restoration requirements by providing the needed
bialagi�al review and campliance monitoring services.
Richard Fisher Associates has pro�ided landscape design services for this project since
2�1 S and consistently pravided suppart and design modificatians during the many
alternations ta this project while cansidering al[ native habitats. Richard Fisher
Assvciates has exceptional knowledge af this locatian and designed subtle, yet needed
improvements focused ❑n safety, the natural habitat, and several new amenities. As the
construction phase begins, the proposed Amendmen# ta the Agreement with Richard
Fisher Associates will provide needed construction support services, in�luding additional
inspectian contrnl services to manage this unique project.
LEGAL REVIEW:
The City Attarney has re�iewed and apprave� the Agreements as ta farm.
PREPARED BY:
.
Ryan ight, Parks ecre E}irectQr 1014l202�
REVIEWED BY:
Attachments:
1. 5.4.a DD Systems Inc. Agreement
2. 5.4.b Mi�hael Baker International, Inc. Agreement; 2nd Amendment
3. 5.4.� Richard Fisher Associates Agreement; 1 st Amendment
4. 5.4.d Canyon Loap Trail 5ite Map
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5.4.a
PUBLIC W�RKS AGREEMENT
The follawing agreement �"Agreement"} is made and entered into, in duplicate,
as of the date executed by the Mayor and attested to hy the City Clerk, by and between
DD 5ystems �nc. hereinafter referred t❑ as the "Contractor" and the Gity of Diamond
6ar, California, hereinafter referred ta as "City."
WHEREAS, City recei�ed Cantractvr's �id an September 8, 2��2; and
WHEREAS, City accepted the bid of Cantractar; and
NQW, THEREFORE, in consideration of the mutual co�enants herein cantained,
it is agreed:
1. GENERAL SCOPE �F WORK: Cantractor shal[ furnish all ne�essary
labor, tools, materials, applian�es, and equipment for and do the work for the Canyan
Loop Trail Impra�ement in the City �the "Work"}. The VIlork to be performed in
accordance with the plans dated June 1, 2Q22 �the "Plans"} an file with the City and in
accordance with bid prices hereinafter mentioned and in accordance with the
instructians af the City's Prvject Manager, wha is Ryan Wright, Parks and Recreativn
Director, 909-839-7051.
2. INCORPQRATED D�CUMENTS T� BE CON5IDEREO
CQMPLEMENTARYIPRIaRITY �F ❑�CLIMENTS: The Plans are in�orpora�ed herein
by reference and made a part hereof with like far�e and effe�t as if set farth in full
herein. The Plans, Cantra�tor's bid dafed 5eptember 8, 2�22 ("Contractar's Bid"}
together with this Agreement shall �onstitute the entire agreement between the parties.
This Agreement is intended ta require a complete and finished piece of wark and
anything ne�essary to �omplete the work properly and in ac�ordance with the law and
lawful gouernmental regulations shall be perFormed �y the Cantra�tor whether set out
spe�ifically in this Agreement ar not. 5hould it be ascertained that any inconsistency
exists be�ween the aforesaid dacuments and this Agreement, the following order af
precedence sha[I apply: [1] this Agreement; {2] the Plans; and (3} Contra�tor's Bid
(�ollectively, the "Cantract Do�uments"}.
3. COMPENSATIDN: Contractar agrees to receive and accept the pri�es set
farth in its Cantractor's Bid as full compensatian fvr furnishing all materials, �erForming
al[ Wvrk, and fulfilling all abligations hereunder. 5aid campensatian in the amount of six
hundred se�enty-four thousand, three hundred and se�enty-seven dollars and fifty
cents. �$�74,377.50} shall �aver all expenses, lasses, damages, and consequences
arising out of the nature of the Work during its progress or prior tv its acceptance,
including those fvr well and faithfully completing the Work and the whale thereaf in the
manner and time specified in the Con#ra�t Documents; and also in�luding those arising
fram a�tions of the elements, unforeseen difficulties or obstructions encountered in the
prvsecution af the Work, suspension vr discontinuance af the Work, and all ather
unknvwns vr risks vf any descriptian �annected with the Work. Final payment tv
Contractor shall be withheld far at least 3a days after the time in which Contractor has
verified, to the City's satisfaction, that it has submit#ed all information to the Department
of Industrial Relations required by Labor Cade �1773.3.
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5.4.a
4. TERM QF AGREEMENTILIQLI1DATi E� DAMAGES: Contractor agrees to
complete the work within sixty GQ wvrKing days from the date of the notice ta praceed
(the "Completion ❑ate"].
Contractor agrees t❑ the assessment of liquidated damages in the amount af one
thousand dollars �$1,��Q} for each calendar day the work remains incomplete beyond
the expiratian of the Completion ❑ate. City may deduct the amount thereof from any
monies due or that may become due the Contractor under this Agreement. Progress
payments made after the scheduled Completion Date shall not constitute a waiver of
liquidated damages
5. INSLJRANCE: Contractor shall nat �ammence work under this Agreement
until it has ❑htained all insurance required hereunder in a company ❑r companies
acceptable to City nar shall the Contractor allow any sub-contractor to commen�e work
on his sub-�antract until all insuran�e required of the sub-contractor has been abtained.
The Contractor shall take ❑ut and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Campensation Insurance: Before beginning work, the
Cantractar shall furnish to the City a certificate of insurance as proof that he has taken
out full workers' compensation insuran�e for all persons whom he may employ dire�tly
or through sub-contractors in carrying out the work specified herein, in accordance with
the laws of the State of Califarnia. 5u�h insuran�e shall be main#ained in full force and
effec# during the period cavered by this cantract.
In accordance with the pro�isions of 5ec�ion 37�a of the California
Labor Code, e�ery Contractor shall secure the payment of
compensation to his employees. The Contractor, prior to
commencing work, shall sign and file with the City a certification as
follows:
"I am aware of the pro�isions of Sectian 31D� of the Labor
Code which requires e�ery employer to be insured against
liability for workers' compensation or to undertake self
insurance in accvrdance with the pro�isions of that Code, and
I will camply with su�h pro�isians befare commen�ing the
performance of work of this contract."
b. Far all operations of the Contractor or any sub-contractor in
performing the work provided for herein, insurance with the
following minimum limits and co�erage:
1} General Liability - $2,QQ�,�flQ per vccurrence fvr bodily
injury, personal inj�ry and property damage. If Commercial
General l.iability insurance ❑r other form with a general
aggregate limit is used, either the general aggregate limit
shall apply separately ta this Agreement or the general
aggregate limit shall be twice the required occurrence limit.
2} Autamvbile - $2,QflQ,D�p per aGcident for bvdily injury and
prvperty damage.
3} Employer's Liability - $1,Oa�,O�a per accident for bodily
injury ❑r disease.
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5.4.a
c. Each such paficy af insurance provided for in paragraph b. shall:
1} Be issued by an insurance company approved in writing �y
City, which is authorized to �o �usiness in the 5tate vf
California.
2} Name as additivnal insured the City vf Diamand Bar, its
afficers, agents and emplayees, and any other parties
specified in the bid dacuments to be so included;
3} Spe�ify it acts as primary insurance and that no insurance
held ar owned by the designated additionaE insured shall be
called upan to caver a lass under the pali�y;
4} Contain a clause substantially in the following wards:
"it is hereby understoad and agreed that this policy may nvt
� be canceled1 nar the amoun� of the coverage thereof
reduced until thirty [30} days after receipt by Ci#y of a written
noti�e of such cancellation or redu�tion of co�erage."
5} Waives all right of subrogation against all persons and
entities specified in subparagraph 4.�.(2) hereof ta be listed
as additional insured in t�e policy of insurance pravided for
ir� paragraph b. t�y reason of any claim arising out of or
connected with the ❑perations of Contractor or any sub-
contrac�or in performing the work pro�ided far herein;
5} Otherwise be in form satisfactory �o the City.
d. The Contractor shall, prior to performing any work under this
Agreement, deliver t❑ the City Manager or his designee the original
policies of insurance required in paragraphs a. and b. hereof, or
deliver to the Gity Manager or his designee a certificate af the
insurance �ampany, shawing the issuan�e of such insurance, and
the additional ir�sured and vther provisions required herein.
5. PREVAILING WAGE: Natice is hereby given that in accordance with the
pravisivns af California Labar Code, Division 2, Part 7, Chapter 1, Arti�les 1 and 2, the
Cantractor is req�ired to pay nat less than the general prevai[ing rate af per diem wages
for work af a similar character in the locality in which the �au�lic warks is perfarmed, and
not less than the general �are�ailing rate af per diem wages for haliday and a�ertime
wark. In that regard, the Director af the ❑epartment of Industrial Relatians of the State
af Califarnia is required to and has determined suGh general pre�ailing rates of per diem
wages. Capies of such prevailing rates of per diem wages are an file in the �ffice of the
City Clerk af the City of ❑iamand Bar, 21$1 a Copley ❑ri�e, ❑iamand Bar, California,
and are available to any interested party on request. Contractor shall cause a cvpy of
such determinations ta be pvsted at the jvb site.
Cantractor shail forFeit, as penalty ta Gity, nat more than two hundred dallars
($2flQ.�D} far each lahorer, workman vr mechanic employed for each calendar day ar
partion thereof, if such labvrer, workman ar mechanic is ��ICI I@55 than the general
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5.4.a
prevailing rate of wages hereinhefore stipulated for any wvrk dane under this
Agreement, by him ❑r by any sub-contractor under him.
Contractor and any of its sub-cantractors must be registered with the Department
of Industrial Relations pursuant to Labor Cade section 1725.5, which precludes the
award af a contract for a public work on any public works project awarded after April 1,
2415 ta a person not registered. This Agreement is subject to compfiance manitoring
and enfor�ement by the Department af Industrial Relatians.
7. APPRENTICESHIP EMPLC3YMENT: In accordance with the provisions of
Sectian 1777.5 of the Labor Code, and in accordance with the regulations of the
California Appren#iceship Council, praperly indentured apprentices may be employed in
the perFarmance af the work.
Contractor is required to make contributian ta funds established for the
administrative vf apprenticeship programs if he emplays registered apprentices or
journeymen in any apprenticeship trade ❑n such contracts and if other Cantractars on
the put�lic works site are making such cantri�utians.
Contractar and any sub-�antractor under him shall comply with the requirements
of Sections �777.5 and �777.£ in the employment af apprentices.
Information relati�e tv apprenticeship standards, wage schedules and ather
requirements may �e ❑btained fram the Directar af Industrial Relations, ex-vfficio the
Administrator of Apprenticeship, San Francisco, California, or from the Di�ision of
Apprenticeship 5tandards and its branch affices.
$. LEGAL HQURS �F WQRK: Eight �8) haurs of labar shall cvnstitute a
legal day's wark fvr all workmen employed in the executian af this Agreement, and the
Cantractar and any sub-cvntraGtar under him shall Gomply with and be gaverned by the
laws of the State af Califvrnia ha�ing ta da with working haurs set farth in Divisian 2,
Part 7, Chapter 1, Article 3 af the Labar Cvde of the 5tate of Ca�ifornia as amended.
Cantractor shall forfeit, as a penal#y ta City, twenty-five dollars �$25.00} for each
laborer, workman or me�hanic employed in the execution af the cantract, by him ❑r any
su�-contractar under him, upon any of the work herein�efore mentioned, far each
calendar day during which the laborer, workman or mechanic is required ar permitted to
labor more than eight (8} hours in �iolation of the Labor Code.
9. TRAVEL AN� SUB5ISTENCE PAY: Contractor agrees to pay travel and
su�sistence pay ta each workman needed ta execute the wvrk required by this contract
as such travel and subsistence payments are defined in t�e applicahle callecti�e
bargaining agreements filed in accardance with �abvr Code Section 1773.8.
1Q. C�NTRACTQR'S LIABILITY: The City and its afficers, agents and
emplayees ("Indemnitees"} shall nat �e answerable ar accountable in any manner for
any lass ar damage that may happen ta the wark ar any part t�ereaf, or for any of the
materials or other things used ar emplvyed in perfarming the work; or far injury or
damage ta any persan ar persons, either warkers or emplvyees of Contractvr, of its
sub-cvntra�tors or the public, ar for damage to adja�ning or other praperty from any
cause whatsae�er arising out af or in cannectian with the perfarmance vf the work.
Contractor shall be responsible for any damage or injury to any person or property
resulting from defects or abstructions or from any cause whatsoever.
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5.4.a
Contractor will indemnify lndemnities against and will hvld and sa�e Indemnitees
harmless fram any and all acti�ns, claims, damages to persans or property, penalties,
❑bligations or liabilities that rnay be asserted ar claimed by any person, firm, entity,
corporatian, politi�al subdivision, ar other organization arising out of or in �onne�tion
with the work, operatian, ar acti�ities of Contractar, its agents, emplayees, sub�
contra�tors or inv�tees pro�ided for herein, whether or not there is �oncurrent passive
negligence on the part af City. In cannection therewith:
a. Contractar will defend any action or actions filed in �onne�tion with
any su�h �laims, damages, penalties, obligations or liabilities and
will pay all costs and expenses, in�luding attarneys' fees, expert
fees and costs incurred in cannection therewi#h.
b. Contractor will pramptly pay any judgment rendered against
Cantractor or Indemnitees co�ering su�h claims, damages,
penalties, obligations and liabilities arising aut of or in connectian
with 5LlCIl wark, aperations or activities of Contractor hereunder,
and Contractor agrees to sa�e and hold the Indemnitees harmless
therefram.
Contractor's vbligativns under this sectivn apply regardless af whether ar not
such claim, charge, damage, demand, action, praceeding, loss, stop notice, cost,
expense, judgment, ci�il fine ar penalty, or lia�ility was caused in part or contributed to
by an Indemnitee. Hawe�er, withaut affecting the rights of City under any pro�ision vf
this Agreement, Contractor shall not be required to indemnify and hvld harmless City for
liability attributable tv the acti�e negligence vf City provided such active negligence is
determined by agreement between the parties or by the findings af a court of cam�etent
jurisdictivn. In instances where City is shown ta f�ave been actively negligent and where
City active negligence accounts fvr only a percentage of the liability inva[ved, the
obligativn af Contractar will he for that entire pvrtian or percentage of liability nvt
attributable to the active negligence of City.
5o much of the money due to Gontractor under and by virtue vf the contract as
shall be considered necessary by City may be retained by City ur�til disposition has
been made of such actions or claims for damages as afaresaid.
It is expressly understood and agreed that the foregoing pro�isions are intended
to be as broad and inclusive as is permitted by the law af the 5tate of California. This
indemnity provision shall survive the termination af the Agreement and is in addition ta
any o#her rights ar remedies whi�h lndemnitees may have under the law.
This indemnity is effecti�e without reference to the existen�e or applicability af
any insuran�e co�erage which may have been required under this Agreement or any
additional insured endorsements which may extend ta Indemnitees.
Cantractor, on behalf of itself and all parties claiming under or through it, hereby
wai�es all rights of subragation and cantrit�ution against the Indemnitees, while a�ting
within the scape of their duties, from all �laims, losses and liabilities arising out of or
in�ident to acti�ities or operatians performed by or on behalf af the Contra�tor
regardless of any prior, �oncurrent, ar subsequent passive negligence by the
Indemnitees.
1�. NQN-DISCRIMINATIQN: Pursuant ta Labor Cvde Section 1735, na
discrimination shall be made in the emplayment af persans in the work contemplated by
this Agreement because vf the race, cvlor, sex, mental disability, physical disability,
religion or ather reasvn set forth in Government Code � 1254� of such person.
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5.4.a
Cnr��ractor agrees ta past in cons��cuous places avai�able to empkoyees and
applications, a nfltice setting forth provisions o# this non-discrimination clause. A
VI�I�tIOCI Df tlll5 S�Ctl0�1 expvses the Contractar to the penalties pra�ided far in Labar
Cade 5eet�an 1735.
1�. PAYMENT FLJNO: A City Ca�nc�l resoiution established a Proje�t
Payment Account, encumbered maney in the c�arrent budget, ar�d assigned that mar�ey
to the Project Payment Ac�ount, whi�h is the svle source af funds available fiar �ayment
of the cvntract sum set fvrth ir� Sectio� 3 of#f�is Agreement. Contract�r unaEerstands and
agrees that Cvntra�tar wiil be paid on[y fram this special fund and if far any reasan this
f�and is �ot sufficient to pay Cantractor, Cor�tractor will r�o# �e entitled t� payment. The
a�ailability of money in this #und, and City's ability to draw from this fund, ar� �onditians
preced�nt to City's ❑bligation to make payments to Ca�tractvr.
�3. PRESENTATIQN DF CL.AIMS: Any cla�m, as that term is defined in
Public Contract Code §92�4, shall be s�bmitted in accordance with 5ection 9�a4 and
shafl �ontain a sufficient description af the claim, the basis therefore and documentatiar�
in support af the claim. The elaim shall be processed as more fully set farth in t�e Plans
and Specificativns.
14. TERMfNATIQN: This Agreem�nt may hE terminated by the City f�r any
reason upon tf�e gi�ing of a wri#ten "Natice a# Terminafion" to Contractar at least thir#y
[3a} days prior to the date of termination spe�ified in the nati�e. Upan receipt af su�h
natice, Con#ractar shall immediately �ease work, unless otherwise directed by the
Notice af Terminatian. In #h� event of suct� t�rminatian, Canfractor shall be paid for
ser�ices satisfactorily rendered and expenses reasona�ly and neCessarily incurred prior
#o the efFe�ti�e date of termination, unless the Noti�e of Terminatian is issued far cause,
in which e�ent the City may withhoi� any disputed �ompensation. Contractar shal! nat
he entitled to any claim far lost profits.
5tate af CaEiforn9a
Canfractor's License Na. �4����
Contractor's Business Pha�e: �•?� S 5•� d 2 5� _ _
Confracfor's emergency phone whrch can b� reached af any time: �
IN W[TNESS WHEREQF, the pa�ties hereta I�ave exec�ted this Agreemen# wi#h
all the formalities required by law on the respective dates set forkh opposite thefr
signatures.
�a►n�� D��er
[Full Narrie vf Cvnfracfvr]
gy: .� .n -
�
Tit1e:
❑ate: �.2��p2� ..... �, ,
��zza3 s.i �
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5.4.a
By:
T�ti�:
Date:
CITY OF ❑IAMON❑ BAR, CALIFORNIA
By:
Ruth Low, MAY�R
Date
ATTEST:
By:
Kristina 5antana, CITY CLERK
❑ate
APPR�VED A5 T� FQRM:
a����r3
David DeBerry, CI ATTQRNEY
9127122
Date
*IIr�TF: If Con#ractvr rs a corpvrativn, the Cify requires the fo!lowrng
signature{s):
-- The Chairman vf the 6oard, the President vr a Vice-President, AND �2)
the 5ecretary, the Chief FinanGial �fficer, the Treasurer, an Assistant
Secretary or ar� Assistant Treasurer. If anly one carporate officer exists or
one carporate offi�er holds more than one �arparate affice, please sa
indicate. OR
-- The corporate officer named in a corporate resolutian as authorized ta
enter into this Agreement. A capy of the corporate resolution, �ertified by
the Secretary close in time to the execution of the Agreement, must be
provided to the City.
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� � � �
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5.4.a
BIDDER'S PROP�SAL
CITY �F DIAM�NL] BAR
CANYON LQDP TR.AIL IMPR4VEMENT PRDJECT
CITY PRflJECT NQ. FF175QQ
Date September 8 z p Z2
.
To the Ci�y Council o� the City of Diamand Bar:
�he Undersiqned hereby declares :
(a} That the only persons ar parties in��rested in this prop�sal as
principals ar� the fallQwing:
DD Systems Inc.
Danny Daher President
{Tf the badder is a corparation, qive �he name ❑f the corporation
and the name of its president, secretary, txeasurer, and manager.
If a co-partnership, give the name� under which the co-partn�rship
does business, and the names and addresses af all co-par�ners . If
an individual., state the name under which �he contract a.s ta be
drawn, }
{b} That this proposal is made wi�hout collusion wi�h any person, �irm
or corporation.
�cy That he has carefully examin�d �he location of the prapnsed work
and has fazniliarized himself with all ❑f the physical and climatic
canditions, and makes this iaid soleiy upan his own knQwledge.
td) That by submitting this Sidder' s Praposa�, he acknowledges receipt
and know�edge of the contents of those communications sent by the
City of Diamond 8ar ta him at the address furnished by him to the
City of Diatnond Bar when this p�aposal form was abtained.
[P} 'T`hat- hr� h�c �.�r�fttlly �xaminad th� r3pcci£ication�� Lc�L�i r3�ri�ro.l
and detail, and the drawings attached hereto, and cornrr�unicatians
sent ta him as afor�said, and makes this pr�gosal in acca�dance
therewith.
�f} That. if this bid is accepted he wi11 enter into a writt�n can�ract
for �the performance of the propased work with the City ❑f Di�mond
Bar.
13
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Packet Pg. 5fi
5.4.a
(g} That he proposes ta enter into suGh Cantract and t❑ accept in full
payment far the work actual�y dane �hereunder the priGes shown in
the atta�hed schedule. zt is understaod and agre�d that the
quantities 5e� �orth are e�timates and that the uni� prices will
apply to the act�al �uan�ities wha�ever they may be .
Accompanying this prflposal is a cer�ified or cashier ' s check or
bidder' � bond, payable to the arder af the City of Diamond Bar in
the sum of
10% Bid Bond DOLLARS {$ 7 .
Said bidd�r' s bond has b�en duly execut�d by the undersiqned bidder and
f by a fin�ncially sound surety company au�harized ta transact business
zn this 5t��e.
Tt is understood and agxeed that shauld the b.idder fail wa.thin ten
�10) days after award of contract �.o ent�r into the contract and furnish
acceptalole surety bonds, then the proceeds of said check, or bidder' s
bond, shal]. be�ame the property of the City of Diamand Bar; but if �his
�antract is entered in�Q and said bonds are furnished. ❑r if the ba.d is
nat accepted then said check shall be returned to the vndersigned, or
the bidd�r will be released fr�ra the bidder' s bond.
147�N, Raute 66 #43I
626 852 0257
Address o� Biddex Telephon Bidder
Glendora,CA 9174Q �
City Zip Code Signature af Bidder
14
� i293492.1
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5.4.a
BID SCIiEDIILE
CITY C1F D�AMDND BAR
CnNTRACT DQCUMENTS AND SPECIFICATIONS
CANYD'N I�d�P T�tAIL IMPRQVEMENT PR4JECT
CTTY PR�JECT 1d4. FP175A4
ITEI+'I ESTIMATED DESCRIPTIDN UNIT
N�. QUANTI7'Y ❑NIT WRIT�'EN IN WORBS PRIGE AM�E3NT
� 27,059.1 Q 27,D59.i 0
1 LS Mabilization Not ta Exce�:d 5°/Q af Bid
2 8est Management�ractice 1 Starm Water 5,400 5,4Dfl
1 LS F'�llution Contral
3 �s,aoa �s,aon
1 LS Cons#ruction 5�arve
4 Remo�e� Dis�ase of Existing Post& Rail �� 3,60a
40 LF Fencin
5 Transpa�tation af Ail Cons#ructian Materials to 5,04� SA��
1 LS Pro�ect Sit�
5 Glearl Grub& fmprove Trail fmprovements to �8�208 34,43o_AD
�1,891 LF 5'Width
� Grading & Earthwork�Rough Grade, Uver- 58.151 21,6�8
385 CY Exca�atian
g 67.2fl 16,8f]0
25� GY Wandlin of Excess Earthw�rk 8�5 readin
9 884.7fl6 ���,��0
'#53 LF Constru�t Timber Ste s
�.o ,ss ��$72
1� LF Provide& Install�X8 Waod Retainin Ed in
11 1,951.895 37,2flfl
'i 9 EA Cc�nstru�t Trail Water Di�erter
�� 92.435 9Z,(82
571 LF Construct Cabble Swale
13 a20 �8,8Do
40 SF Construct Veloeit Reducer
14 42,$64 42,854
1 L5 Construcf Gabiar� Re#ainin Wal]#1
]5
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I� 18,9fi0 18,96fl
1 L5 Constru�t Gabion Retainin Wall#2
16
93,fi60 93,6fi0
3 LS Canstruct Gabian Retainin VlFall#3
�7 9 5,45s '�5,455
1 �S Construct Ga�ian Retainin Wall#4
�'8 185_?82 2d,A36
1'!0 LF Pro�ide& Install Steal PostlWood Rail Fence
�� 27,60� 82,8�0
3 EA Pro�ide& Instalt Metal Shelter Struct�ares
2� 2,�6fl 6,480
3 EA Pravide& Install Rec cled Plastic Benches
2� 1,5Bp 4,680
� EA Pro�ide& Instalf Trail Educatio�al Si ns
2�
1,56Q 4,680
3 EA Pro�ide& fnstall�rail Marker Si ns
2� Pravide&Ins#all 6asic Nati�e Erasion Contr�E 2.�� 8,4D�
4,Q00 5F Mix
MANDAT�RY BID $CHE1]ULE TTEMS:
TaTAL AMOi7NT BID [IN FIGURESy � fi74,377.5�
TOTAL AMQL�NT BID, SCHEDULE �WRIT`I'EN IN WOR1]S} ; Six hundred se�enEy fourthousands
three hundred seventy se�en dallars and fifty cents.
Sid Schedule Note: Bid Pric� indicated refers to all items il�ustra�.ed
on �he plans and detazls, and dela.neated within the speci�icatz.ons
installed and comp�etely in plac� with a11 applicable portions ❑f �he
constxuctian docum�nts and include al� casts connec�ed with such items
including� but t❑ necessarily limit�d to� materials, transportatzon�
�c3X8S, .l,i'15L1r'�nCP, Z abar, ovPnc�aarl, �nr�3 Prnfi.t, f Y+r CanQx�al Con'tractor
and SubGontractors .
A11 work called fo� an the construction docum.ents are t❑ provide a
campleted praject wi�h all systems ope�ating properly and ready for
use,
Awaxd wi11 be based on the items af Bid Schedule. fiherefore, Cantractar
shall completely fill out Bir� S�hedule.
15
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Accampanying this prapasal is Bidder BQnd
�Insert "$ cash",
"c�shier' s check", "cer�ified ch�ck", ❑r "bidder' s bond" ��
�the case may be7 in �he amoun� equal to at l�ast ten percent
�1Do) of �he �atal bid.
The undersign�d furthex agxees that in case af default in
executing the req�ired contra�t, with nec�ssary bond, wi�.hin
ten �10} days. nat includznq Sundays and legal ha�idays, after
ha�ing received not�ce �ha�. the Cantract has been awarded and
ready for signature, the proceeds of the security
accompanying hi.s bid shaZ1 become the praperty of the City of
Di�mond Bar, and �his proposal arzd the acc�ptance thereaf may
be considered null and vozd.
DD Systems, �nc, g�g�2p22
NAME OF BTDDER (PRINT} SIGNATURE DATE
147 VI�. Raute 65 #431
ADDRESS
G�endora, CA 9174Q b2d 852 0257
CZTy ZTP CQDE TELEPHONE
8479�7 A,B ,C27
STAT� CONTRACTQR LICENSE N�. AND CLASSIFICATIDN
I declare under penalty of Per�ury o� the laws af the 5tat� a� California
that the repr�sentatians mad� her�in are true and carrect �n accardance
with �he requirements of CalifQrnia Business and Prafe�sianal Code
SectiQn 7D28 . �.5 .
�-
CC7N`Z'R�1C`Z'�R SZGNATUI�E OR I�UTHpFtzSEI7 aFL'ICEFt
17
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Li$T ❑F SUS�flNTRACT�RS *
BII� OPENTNG DATE September 8� 2a�2 a� 3: OOpm
PRQJECT CANYON LQQP TRATL IMPRQVEMENT PRQJECT
PROJECT N0. FP175�0
LOCATION �ity flf Diamond Bar, California
CL I ENT City Qf Diamond Bar
CaNTRACTOR DU 5ys#ems inc.
Name Jnder License Address Percent Specific
W���n �O• af of Description
SubconLractor ❑ffice„ Ma?I, Total ❑f
�S or Contract Su�acantract
Li�er�sed 5hop
P'�'�DlY'i�'10� a w• GcirG�tlt ]'f Gj seev�i+n
L.v,v�c�s�l�e._ 1��• �R�D'62 Gr�v� �wd. Q. O12
or�vt t, r� gzg68
�s
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* In comp�ian�e with �he p�flvisions of the Public Contract Code
5ection 4104, the undersigned bidd�x he�ewi�h sets farth the name,
�ocation af the place of buszness, and Ca�z�ornia Cant��Ctor
license pf eaGh 5ubcon�ractar � who wzZZ per�o�m work ar �abar ar
render ser���e to the Prim� Contra�tor� specially fabricates and
ins�alls a gartion af the wark ar improvement necessary to comple�e
cons�ructian cantained in the plans and specifzcatians, in an
amount in exc�ss a� one-half �Z�2y o� ane p�r�ent (10} af the
General Cantractor' s total base bid amaunt ax� in the case af bids
ar ❑f�ers �or the construc�ion of streets ar highways, in�lud�ng
bridges in excess of ane-half �f 1 perc�nt tQ . So} Q� the Prime
Contractor' s t�tal base bid ar ten thousand {$la� OQp . pp} ,
whichever is greater, and the portion of the wark which wi11 be
don� by �ach Subcontractor.
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DECLARP�TIqN DF ELIGIBILITY T� CONTRACT
(Labox Cade Section 1777 . 1; Public Contract C�de Section 5109]
The undersigned� a duly autho�ized repxesenta�ive a� the cont�actor,
certifies and declar�s that :
1 . The contractar is aware af Sec��ons 1777 . 1 and �777 . 7 of th�
Ca�i�ornia Labor Code, which prQhibit a cantractor or
subcontractor who has been found by the Labor Carnmissioner or the
Director o£ Industrial Relations tQ be in vio�atian of Certain
provisions o� the Labor Code. �rom bidding an, beinq awarded, o�
perfarming work as a sub�on�ractor an a pubZic wflrks praj�ct for
spe�ified periods of time.
�I 2 . ��e contractor is not ineligible to bid on, be award�d or perform
work as a subcontractar on a public works project by virtue of the
for�going pravisians of Sections 1777 . 1 or 1777 . 7 af th� Ca�ifarnia
Labor Code or anather provision Qf Iaw.
3. The �ontractor is aware of California Fublic Con�ract Code Sectian
6109, which states :
�a� A public �ntity, as defined �n Section 110fl [of the
Public Contrac� Code] , may nat permit a con�ractor vr
subc�n�ractor wha �s ine�igible to bid ar work on, ar b�
awarded, a public works project pursuant t❑ Sec�ian 1777 . 1 or
1777 . 7 a� the Labar Gad� ta bid an. be awarded. or perform
work as a subcontracta� Qn, a p�b1.i� works pxojec� . E�ery
� pi.zblic wo�rks project shal� contain a provis�.on prohibiting a
Gontractar from per�orming wark on a public warks praject
with a subr:ox�traGtor who is ineligzble to perform work on �he
public wc�rks project pursuant to Section 1777 . 1 or 1777 . 7 of
the Labor Code.
ii
�b} Any cantrac� on a public works project en��red inta
b�tween a �ontractor and a debarred subcQntra��ax is �oid as
a matter af law. A ctebarr�d subcontractor m�y npt reGei�te
' any public znQney �or perfarming wark as a subcontractor an a
rsu}�lic-� worY.� contractr an�l any puk��ic znuney t,�iitxl.. Illd� T1ciV�
been paid t❑ a debarred subcontrac�ar by a con'tractor on the
project shall be returned to �he �warding body. The
� contractr�r shall b� responsible far the payment af wages to
workers of a debarrecl subcontractor who has been allowed to
1 work an the prajec�.
4 . `Z'he Gantractor has investigated the el.igibility af each and every
sub�ontractor the con�.ractor intends to use on this public works
20
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praject, and det�rmined that none of them is ineZigible �Q perform
work as a subcontrac�ar an a public wa�ks p�aject by virtu� of the
�oregozng pravisians of the Public �ontract Code Sections 1777 . 1
ar 1777, 7 of �h� Labar Code, or any ❑th�x pra�ision fl� law.
I declare under penalty of perjury under the laws af �he State ot
Califarnia tha� the fozegoing is true and Gorrect. Executed this day
af September 8 , 2 p�2� at Los Angeles�aunty �plac� of executian} .
�-----
�
�__ . ---
Signature
Name: Danny Daher
Title : President
Name o� Contractor:
DD Systerns Inc.
2l
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BIDaER'S VIC]LATI�N �F LAW/SAFETY QUESTTDNNAIRE
In accardance wzth Ga�ernmen�. Code Sec�.ion 14310 . 5 and in confa�mance
with Public Contract Cad� Sectian 1fl162� the Bidder sha11 camplete,
under penal�y o� perjury. the following questiannaire :
QUESTIDNNAIRE
Has the Bidder, any afficer, principal o� employee of the Bidder who
has a proprie�ary interest in the bus.iness ❑f the Bidder, ever been
disqu.alxfied, remaved, or atherwise prevent�d from bidding ❑n or
completing a federal� state ar local goverz�ment pra�ect Yaecause af
�riolation of law or a safety regulation?
YES N� �
If the answe�' is yes. expla�n the circumstances in �he fal�owing space:
STATENiENT
In conformance with Pub��c Con�ract Code Section 1�232� the Con�racttir.
hereby sta�es unde�' pena�.�y ❑f perj�,zry, that no more than ❑n final
unappealable finding of contempt of court by a federal court has been
issued �gainst the Contractor within the immediately pxeceding twa-y�ar
p�riod becaus� o� the Contractor' s failure to c�mply wzth an order of
a federal court which arders the Contractor to compiy with an arder of
the National L�bo�' Relations Board.
NOTE: The abnve Statement and Questionnaire are gart of the
Propasal. Signing this Prapasal an the signature partion
thereaf shall also c�nstitute signature af this Statement and
Q�xestiannair�.
ISidders are cautioned that making a fal.se certification may
�Isu2�ject the certifier to criminal prosecu�ivn.
� 22
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CONTRACTnR' S INDUSTRIAL SAFETY REC�i�
Project zden�ification �anyonl�oopTrai.l
Itnprovements # FP175QQ
Bid Date g�g����Z
This informatian must incZude all constru�tion work undertaken in the
St��e of Ca].ifornia by the bidder and any partnership, jain� ventur� or
corporatian �hat any principal af the bidder paxticipated in as a
prin�ipa]� or nwner for the J.as�. five calendar �rears and the curr�n�
ca�.endar year prior ta th� date af bzd submit�al . Separate intarrnation
sh�ll be �ubmit�ted for each particular partnership. joint �renture.
co�p�ration ox individual bidder. The bidder may attach any additiQnal
infarmation or explan�.tion nf data, which he wquld like, taken into
consideration in evaluating the s�fety record. An exp�anatiQn must be
attached of the ci�cumstances surrounding any anc� al1 fatalities .
ITEM 5 CALENDAR YEARS CURRENT
PR�QR TU CURREl'�T YEAR YEAR
2017 2018 2f319 2�2� 2021 T�TAL
Na. of Contracts �
Total cfollar amaunt af ��ZQ� $Q �� ���,�❑ p
contracts in �,�Oa's}
No. of�ost wark�ay p �} 4 0 p 4 �
cases
Na. vf lost wvr�C day
cases
invoIving pernianent
transfer ta d Q � Q � � Q
another�ab or
termir�atian af
em lo ent
Nv, af Iast workda s � 4 Q � �
*The infarma�ion required for this item is the same as required. f�r
columns 3 to �, Cade 10, Occupational �njuries, Summary - (Jccupatianal
Injuxies and I�lnesses, QSHA No . 102 .
The above inf�rmatian was compi.Led from the reco�ds that ar� available
to me at this time and I decl�re under penal�.y of per�ury that the
in�ormati�ri .is true arid acGu:C'�3Le witYlin the liTtlitatiDtlS of these
records.
DD Systems Inc
Name o� Bidder {Print Signature
147 W.Route&6 #431 847907 A, B,C27
Add�'ess �tate Cantrac�.ar' s vic. Na. & C3.ass
Glendora, CA 9174Q fi26 852 �257
City -- __.—.._ �ip Code Telephone
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AFFIDAVIT FQR CnRPORATIflN SIDDER
STATE OF CALIF�RNIA }
7SS
�DUNTY OF ZQS A�GELES �
��� � �'�'� being firs�
duly sworn, deposes and says: �
T h a� h e i s �,-. S .R.4d� �� � �7--
of,
a corpara�ion which i.s the party mak�ng �he foregaing propQsaZ or bid;
tha� such bid is genuine and nflt CQ�.ZL1Siv� ❑r sham; tha� saa.d bidder
has not colluded. conspired. conni�ed or agreed. directly or indirectly.
with an� Qther bidder �r pers�n to put in a sham bid or that such ather
pers�n shall. refrain fram bidding, and has not zn any manner sought by
ca�.l.usion t� sec�.zr� any advantage against the Ci�y of Diamand Sar ar
any p�rson interested in �he proposed Gontract� �ar himself or �or any
other person.
Signatu
Subscri}��d and sworn
to befoxe me this
Ca�� day of ���r+�it� _ --- _. 2 Q l Z
.
� ����
Signatur� ❑f Dfficer Administering Qath
�Notary Public}
" 5EA4 H,HOU5T0�
�L";rvF
F ��� Notary P:blic-California
4 ��"-
.t�-�r.-=�-� �G$hf!�2�A5 tOU:ITy �
� �armiss�ar.r lsr�5s�
"'' My Corrrt.ExpirAs�ct 1 fi,2025
25
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Eand�o,:CNi
BID BOND
KNaW ALi� PERSC�!:S SY T?3ESE PR�SENTS that,
WHr�R�AS t�E C_tv of Diam�r�d Ba� ;"C��y"} , has iss�ed an invitation
for bids �flr -�.�e wc�rk d�sc-ri�ed as �ollows :
Cani•on Lonp Trail Imprn�•ement Project Proj�Ct NQ. Fp175��
rn�:?EREAS DD 5�•sien�s Inc llha �iCE CD Inc. 1199 L•"nglewild l7ri�e Glcndora,C:a 417�]1
��T�me and ad�ress of Bi�'derJ
t"�=`_��.= �^G„'; ..����'�s �c s'.:.bm-t � ..-� �o tublic Ac�ency fQr �he work.
Wr�n�=��, �.-�..._._v ��� _�� ,_re:� �:=_:..�_ �_� ��oT�isions of the California
Pub�ic Contrac� :,ode to =urnish a form of b=dder' s security wi�h their
bid.
NOW� 'I`HER�FORE� Uve. Lh� unde?'signe� Prin�ipal, aI1t� .�#rganautInsuranceCnmpany
clo CMif,l.a,2033�F'enrura Blrc�.,5te�2fi,li nncEland Hills,CA 9I36:1
�IVar�� and addrzss o� Surety}
�"S��r��;."` a :a.:-� a�mitt�d suret_y i:��urer u�'Lder the laws of the S�ate
o= Califarniat as Sure�y. are heid and =irm�y baun� unto �ut�lic Agency
in ��c t7en�� _ __.. �= Ter.percent of'Their Urektest_�rnnrant I3id
JO���-r� ��a to°�o as�-�He��-G.a.�. ; , uE1'_'?g rc�.. 1Gss th�r. ten percent {1�o} a� the
tota� bid nr_�e, ; r �a:�.-�u1 _E.a�ey �f t�� Unit�d States af Ame�ica. for
the pay�:ent �.- ..._--�h sa�: ;:��� �=:u }�u=y :o �e made, we bind oux�selves,
❑ur heirs, ex�cutors, administr�tars, successors, and assigns, jointly
ana seve�aliy� f�rmiy �y �nese prEsen4s.
`F:?E :D�T�.i�`IG� C� T�ISS GBL`GATION IS SUC�' THAT, it the hereby bounc�ed
�V'=j1�:�Z.�. G1._ �c wsh�wY'ue-."�x .- r''�'_:r.�1G�'1t. r�r t_`�� UJDik b�7 ��t�7 and Wlt.11�n tiL�
�ime �nd in �:=e �anner required by v:e bidding specizicatians, enterec�
inia the writ�:�?r_ �a�m o� �or.�=act �nclucted with bidding specifications,
furnisnes r'se �-�a����d �onas, one �.❑ guarante� faithful perfar�ance and
ti7e o�.'_^.er t� �..:a�ar�tee �ay��r� �ar 1�bor and materia�s, and �urnishes
the r�.�`:.ire� --s�.r:rce: ��verag�s, �her. tnis obligation shall became
nul�. and v���.; ..�=��=�a�se, i� s��yl :ae and remain in full force and
ez=2c�.
�
.,2
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In case �uit �.- ::,��a��� ����r_ �h�.= ��=d, S�:�rety fu��h�r agxees to pay
al1 court ccs�.s �nc::?-re� by C?ty w__ �he sait ar.d �easonable attarneys'
fees in an c"`�C'„lr'_� f_x�•� �y ��Y ���;rt. Surety hereby waives the
pro�r?sions a� wal«oxnia Civ_1 Co�e g �845 .
=n �ti+-�i:ESS Tr:��;��_.�;:- � ea�!� cf 5�r�ic'� vhal� far all purposes be deemed an
ar�g'ra' herv :=, �ave ^���: a�_y 2�ecaue�i �y Principal and Surety, on
v�� da�� se� �.._ �= belesti. 4�� �am� c= �ach carp��a�e party b�ing hexet❑
af�ixed an: ��ese �resents .^uZy signed by its undexsigned
represe�tative 'si pursuan� to au�'-:�rity oz i�s gQverning bady.
I7a�e�: Sxptcmber fi, '�_=
„�rinCi�al" ..wre�y„
IlD 5Fstems,!nr.,I]ba?,��Cll.�n�. argnnaut Insurance C'am�any
1199 En�tenilc3 Dri�•e,G1encE�ra,C:�9174] clo C�'IGI�,2U33�r Ventura�[�'d.,5te�2G,G1'oadland Hills,iCA 413G4
►
B,v -- - �y
---�- i:hristopher Cornnc! I tS AEEarneF°-In-Nact
�y _, rL'..SI��+�? �y.
TLS Its
Note: This b�n� must �e da�.ed. al� signatures mus� k�e notarized, and
�vidence af the au��arity of any person signing as attarney-in-
�act m�s+ be atLached.
.�= _ ...
,,. .. .
�,,...,. ., ..
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_: ... ._
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_ " Y l �'r•� - .. _ �```���`��1�ti
- .� .._..,...+
t,, ,:
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Bond �i o.: C]►vTGF��Q 1�i OG
5.4.a
�Y•�onaut Ynsu�-ance Company
D�li�eries �nly: 225 We Washingtan, 2�th Flo�r
Chicago, IL 6DGQ6
Unit�d St���s Postal Serr�ice: P.a. Box 469D11, 5an Antonio, T� 78246
�'���'E�t �F A,TT�I�N�Y
I���W.ALL 1iEN$Y TH�SE PRESE�-l:� �'haL'1ie,�:;,��i,:u:?3�surance Co;npa�_:,a Corporat:ar.duly oi�anized and zxisaing under the laws nfthe State
af I[iie�ais and havin,its princi�al ofti�e in?he Count7 of Cflok,I][inois does hera6y�lnminate,cans�i[ute and appoint:
�ahriel�a Gra ��.�hilo Lee�,o;i�io.Stenhanie f�i❑ c Shear.Flizahet�� ntos.5tace�Garc' attEie��Dinnisi t'hristo�her .nr
Their vue ancf la�vfii]aaent{s}and annrnzy(s1-in-fact,each in clleir separate CapaCiry[f 3nore ih&�7 otze[s named abo��e,to 3nafce,exeeuie,seal and cleli�er far
and on its 6ehalfas surzty,and as its acL and deed any and ail 6ands,contracts,aereements of indemnin and ot�icr unc€ertakings in suretyship providcd,
how�e�•er,that the pe3�ak s�:n of ar�'pne=::��:°n;;r:ur�::�e�e�i!ted'.�;:•:LEr.de:sa�al!��o:�xcc�d�e sum nf.
5 i s.auo_aoo.¢�
This Power oFArtomey is granted and is signed and sealed under a;�d 6y;he auti:o;iry'oi'�hc fu][o�ti in�Resaluiioi3 adopted 6y Lhe F3oard of Direciors of
Argonaut InsEiranee Coinpany: V
"RESaLVET7,Th&[thz Presid�n[,Senior 1�'_ce PresiZe:��,�ice Pre�idenL,Assstant L'ice Pre;ide:n,5ecretarv,Treasurer and each of them hereby is
authorized to e.recuLz pon•ers ofanoi�;_;.�:�su�h�L:r;o;it; can L•e�xecutec��; :;;;ci fz�si:t:ife si�aanire,�tihich may he attested ar a�knowYedbed by any
❑fficer or atLomey,afthe Company,qi:aiifying the anarney or attorneys nanzed i:�ihe gi4en pfl�+�er of aaome�•,to exe�u�e in bei�aIf of,and asknowtedge as
the act and deed of tlie Ar�onaut Insiu:::ce Com�a±:�•.al?hond undz�takingi and cont�acLs eFsL�ren•sh�p,and[o afFix tlie cnrporate seal tEicreLo."
IR'WiTNF.SS 1G'HEREpF,AraaE3au�!:;;:;z,ce Compar.� k:�cau�,d its otTicial seal io be liereunto a�xed and�hese prese�lts to be signed by its duiy
authorixed affic:s on the 19:h day of\.�•.e�;:���F,2[1?1, Ar�onaut Insurance Con�pany
���C�$L R.qNL�'•;
=�J:'c°aaaR,p�F'.:p_ � � �
���SEAL:�= L�'r
�:
:�-...,�,��. :�_ by - -
.,{70.C„ � Y.
S3"ATE OF TEXAS Gary C.Grose, President
C�LTNTY�F HA�R�S SS: '',�,,;;�,�•••••.
�n tfiis l9th da�ofl�o�enaher,2021 A,�3.,beiore mz,a?�otan�Puhlic oftlie StaLe ol'Texas,in and for the Couitty pf Harris,du[y�ommissioned and
qi�aiified,came THE,qBOVE OFFICFit�f THE CQ'viPAiiY,to me persanalfy f;r�on�n io hr ihe i��ci�•idiia:and n�cer d�s�ri6ed in.and who executed the
precedina instr�ment,and f�e ack��ow]edged ihe exeeutio�l or"sazne.and bain�6y me dt�ly s��ar�i,deposed a.nd said tliat he is iEie oFficer of�11e said Company
aforesaid,at�d fltat the sea]afFixed to'lie nr:�eding'snscrusnznt is���e Corporate Seal pfsaid Com�any.and t?3z said Co�porate Sea]and]iis sigi3ature as
oC�cer were dul� afFiaed and subsc�i6:�;�n the said insLrument 6y�he autiiorit7�a�id direction of El1e said eorporatian,a�id rJiac kesal��tion adopted�y the
Board af Bire�tai�s of said Compa�iy,r�'a�cd to in tEze precedine ins�rumenF is no��in farce.
IAI TESTiWEO�hY GVHL•R£aF,I lia�e hereunto sec my hand,and at�xed my OfticiaE 5ea1 s�Ehe Caunry of'F�an•is,the day a�id year first abo�e writte3i.
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I,ihe uiidersigiied�fticer ot zhe Argvi�aut insurance�ampany,Ilfinois Corpnration.dn herzhy cer�ify that.he arigina]POWFR pF ATTORIVEY ofwhich
the foreaoing is a�iill,;ru�and carrect.:apy is stilI in full F'prce a�zd effect and has iiot��e��re�nked.
SN WITi�1E55 W'H�REaF.I ha�•e here;�;�[o ses my hand,and afFixed the SeaI of said Camaaaiti'.nn the 6tfi day oF Se tember ,1fl22 .
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1F 7':1i'i�.aL'c QC'I'STrQ1S p\pLiT}[EnTFC;"::'�'�` �HF5 L�C]Cl;V1E�VT CALL[833}820-9137.
Packet Pg. 7D
5.4.a
CALIF�RHIA ALL-Pl1RPQSE ACKN�W�EDGMENT CIVIL C�DE§ 1189
A no#ary public Qr ofher officer �ampleting this certificate verifies vnly the identity of the individual whv signed the
dacument to which this certifi�ate is atta�hed,and nat the truthfiulness,accuracy,or validity of that tf�cument.
5tate of California )
County of Los Ange�es �
�� ��� �� �0�� bef�re me, Lu�as Patterson, Notary Public
Date Here lnsert Name arrd Title af fhe Officer
[aet'sot�ally appeared Christop�er Coronel
Name{s)of 5igner(s}
who pra�ed to me on t�e basis of sa#isfactory e�idence ta l�e the persQn[s} whose name�s} islare
subscribed to the within instr�ment and acknowledged tv me that helshelt�ey execu#ed the same in
hislherltheir authorized capa�ity{ies}, and that by hislherltheir signature{sJ an the instru�nent the persor�{s},
vr the er�tity upon behaif of which the person[s) acted, executed the instrument.
I �ertify under PENALTY ❑F PERJURY und�r the laws
❑f the 5tate of Califarnia that the foregoing paragraph
is true and correct.
WITNESS my hand and aificial seal.
LUCaS PATfER54N
*locary puplfc-Lalilornla �
����� Cos Angeies Cpunty .
� Commisston r1 235226d rj'I nature —
My[o�;T.£xpire5 Mar 14,2Q25 Y �
Signature of Na ary PubJrc
Pface Natary Seal Above
�PTIQNAL
Though this sectiarr is optianal, completing fhis informatran carr det�r alteratiQn of fhe docume r
fraudu�e�t reatfachment of this form to an unintended document.
�esoriptian af Attached �ocument
Title or Type af ❑ocument: Do�ume ate:
Number of Pages: Sig�er{s] Other Than Named Abov •
Capacity{ies} Claimed #�y Signer{sy
Signer's t�an,e; igner's�vama:
Ci Car�orate Offi�er — Title{s}: C�Corporate Qfficer — Title{s}:
❑ Partner — ❑Lirr�ited I`1 Genera C ParEner — �I Limited ❑Ger�eral
❑Indi�idual L7 Attorne ' act �Individual J Attorney in Fact
❑Trustee ❑ G ian ❑r Conser�ator ❑Trustee �Guardian or Canservator
!�Other: 1-' Qther:
5igner!s esenting: Signer }s Representing:
• • - . . . . . . . .
, _ . . . . . . . . . . . .
_ . . . . . . . . .
. . . . . . . . . .
_ . _. _. .. . - - . _. ... .. .. . ._. . .. -
���14 Natianal Natary AssQciatiQn•www.NatianalNotary.org • 1-$QD-LJ5 NOTARY�i-800-816-68�7} Item #59�7
Packet Pg. 71
5.4.a
CERTIFICATIQN OF NQN-DISCRIMINAT24N AND 14E'FIRMATTVE ACTION
As suppliers of goods or s�rvices ta the City �f Diamond Bar, the firm
�ist�d be�ow certzfies that it does n�t d�scriminate in its employment
with regards to race. religi�n. sex■ or national ❑rigin; that it is �n
compliance wzth aZ� federal, s�ate, and local directiv�s and e�ecutive
arders r�garding nan-d�scriminat�an in emplayment; and that i� wi�i
pursue an affirmative co�rse af action as required by the affirmative
action guidelines .
We agree specifically:
Z . To establish or �bserve employment policies which affirmatively
promote opportunities �or minori�y persons a� all job levels .
2 . To communicate this palicy ta a1� pers�ns concerned including all
company employees, outside recruiting servic�s. especially thase
serving minority communiti�s, and to the minority communities at
larg�.
3. T� take affirmative steps tio hir� minority employees within �he
G�mpany.
F�� DD 5ystems Inc
TITLE �F OFF�CE� SIGNING P�esident
SIGNA,T[JRE DATE ��g�2a22
Please include any additianal infarmation availa3�le regarding equal
apportunity emplaytnent pragrams npw in eff�ct within your company:
, -
�
�
I
�
�
1243492.�
Packet Pg. 72
5.4.a
CERTIFI�ATT�N WITH REGARD TD TAE PERFORNIANCE QF
PREVI�US C�NTRACTS OR S[7BCQNTRACTS S[]BJECT TQ THE
EQUAL ❑PPQRT[]NITY CLAUSE AND THE FILING OF REQVIRED REPQRTS
The bidder and , proposed subcontractor , hereby certifies that
h� has . has na�. � , parti�ipated in a previaus cantract or
subcont�act subject �❑ the Equa1 �ppart�zni�ty CZause, as required by
Executive Orders 10g25, 11114� or I.1246, and that he has . has not
, filed with the Joint Reporting CQmmitt�e� the Director of the Office
af Federa� Cantract Campliance, a Federal Gavernment cantracting or
administering agency, or the former Presiden� " s Cammittee on Equal
Employment �ppartunity, alY reports due under the applicable filing
requiremen�ts .
DD 5ystezx�s Inc
�coM�ANY�
BY:
Danny Daher
President
�TITLE}
�ATE : �eptember 8 � Z� ��
N�TE : The abave certification is reguired by the Equal Emp�oymen�
❑ppartunity Regulations af the Secretary of S�abor {41 CFR 5�-1 . 7 {by
�1} , and m�st be submi.tted by bidders and pr�posed subcon�.ractors only
in cannection with cantracts and subcon�ra�ts which are subj�ct to the
�qual Qpportunity Clause. Contracts and subcontracts which are exempt
from the Equal Oppartunity Clause are set forth in 41 CFR 5Q-1 . 5 .
tGene�ally only contracts or sulocontracts of $10, 000 ar und�r are
exempt} .
Currently, Standard Form ��0 {EEO-1} is the only repQrt requir�d by the
ExeGutive ❑rders or their implementing regtzZations .
Proposed prime contractars and subcQntra�tars who have parti�ipated in
a previous can�ract �r subGantract subject to �he Ex�cuti�re Qrders and
have nat filed the requi�ed rep�rts should nat� tha� 41 CFR 6D-� . 7 (b}
(1] prevents the award of contracts and subcontracts unless such
can�ractox submits a report covering the delinquent periad of such ath�x
period speGifa.ed by the Federal Highway Administra�.ion or by �he
Director, Dffice of Federal Contra�t Camplian�e� U.S . Depar�ment of
Lab�r.
� 35
L29349?.1
Packet Pg. 73
5.4.a
NQN-COLLVSI�N AFFIDAVIT
TO: THE CITY OF DIAMOND SAR:
STATE OF CALI�DRNIA }
] SS
C�L7NTY �F Las Angeles }
��� C� , being first duly
swarn, depases and says �that he �r she is Y � ,p � of
�-,
� � � I y �.J , �h� party making the
foregoing bid. that the bid is no� made in the interest of or on behalf
o�. any undisclased person, partne�ship� cornpany as�oczation,
arganizatifln, or corporation; that the bid is genuine and not collusive
or sham; that the bzdder has not dir�ct�y ar zndirect�y induced or
solicited another bidder ta put in a false or sham bid, and has nat
direCtly ❑r indirectly coll�uded, �anspired, connived, ar agreed with
any bidder o�r anyone else t❑ put zzi a sham bid, ar tha� anyane shall
refrain �rom bidding; that the bidder has not in any mannex� directly
ar indirectly, sought by agreement, communicatian, or conference with
anyone �o fix �he bid grice o� the loiddex ar any other bidder, or ta
f.ix any flverhead, pr�fit, or cast eZement af the bid price, ❑r af that
❑f any other bidder, fl r to secure any advan�age against the public bady
awarding the contact or anyon� interested in the pr�posed cantrac�;
that all statem�nts contained in the bid are true; and further, that
the bidder has not, directly ar indirectly� submitted his ❑r her bid
price or any breakdown thereof, ❑� �h� contents thereof, qr divulged
information or data relative th�reto, or paid. and will nofi. pay, any
�ee to any cQrporation. partnership, company assaciation� ❑rganization,
bid depasitory, or to any meml�e� ar agent thereof t❑ effectuate a
co�Zuszve or sham b�d. ,�_
Signature dder
STATE DF CALIFORN�A y
} SS
CO[7NTY OF LpS ANC��L�� }
�
Subscribeci and sworn to b�foxe me this + day of Stp�c,,,��st�" � Zp �� ,
..�,�„� �ql``'1 , .,. J�kn H 1`fcui��)
No�ary Public in and for the County of
�L'}�� �t� � Sta�c of California
_-=`'
S�,J H.HCtiS`�N
�( , Nes�rv?�hi�c•Ca;ifornta
�'� ' Y
1243492.1 �'T��+r:"�'':' t�s Ar;ekes CcuRty �
�����`'.'' C�"'�.,�_fi0r.=C�'S5?S�i.:.
c�b�
:::��4v�.� . Lz;:�'..�C: ....-
- '�Y���`�� Packet Pg. 74
5.4.a
��� Request �or Taxpayer Gi►►e Farm to the
{Rev.October2078] �dentificatian Number and Certification ret}uester.Da not
�e�artment vf the�reasury send tn the IRS.
In4ernal Revanue 5ervice ►Ga to www.�rs.gavlFvrmW9#ar instruotivns and the latest ir�formaiion.
1 Name{as shown on your inCome tax retuma.hlam6 is reqUifed pn thi5�ine;d0 n4t leave this line blank.
aa 5 stems [n�.
2 Business nameldisregarded entity name,if different from a6o�e
DD 5 stems Inc.
" 3 Check appropriate bax tar fedaral tax classification o4 the perso�whose name is entered on line 1.Check onfy nne af the 4 Exemptions[codes apply only to
� fallowing s��en hoxes. certa�n entities,npt indi�iduals;see
Q instn.+ctions on page 3}:
p ❑ Indi�idUaVsole praprietor or � C Corporatian ❑ 5 Carporation ❑ �artnership ❑TrusVsstate
y single-rrEem4er LLC Exempt payee c�de{f sny}
ti �
�'� ❑ �imited liability company.Enterthe tax class]ficatian{C=G corporat+on,5=5 carporation,P=Partnership}■
p : Nete:GhecEc the appropriate 0ox in the iine ahoye for the tax olassifipation ot the s�ngle-memher owner. Da not cherk �cemption from FATCA reporting
_ = LLC if the LLC is classif ed as a siagae-mem6er k.LC that is disregarded from the owner unless the owner of tha LLC is cade('rf ar�y}
� G anuther LLC that is no3 disregarded fram the owner far U.S.federal tax purpases.Dtherwise,a single-member LLC thai
� is disregarded from the owner should oheck the appropriate hox for the tax olassificatiDn of iYs pwner.
U ❑ Rther[see instruotions]� (�M1pp7irslvaCcounts mair,[arned oufsltlelhell.5.]
p7
N 5 Address{number,street,and apE,ar suitg no.}See instructions. Requester's name and address(optiona[}
� 347 W. R�ute 66 #431
& City,state,and ZIP code
Glendora,CA 9174D
7 List a��ount numbe�(sJ here(optianal}
Taxpayer ldentificativn Number�TEN�
Enter your TIN in the appropriate bax.The TIN provided must match the name gi�en on line 1 to avoid Social security num6er
hackup withholding.For individuals,'this is generalEy your social securiry number{55N},However,for a � _m _�
resident alien,sole proprietor,or disregarded entity,see the instn�ctions for Part I,fater_For ather
entities,it is your emplayer identiffcatian�umber{EINJ.If you dfl not have a number,see Now to gef a
TlN,later. or
Note:If the account is in more than one name,see the instructions for line i,AEso see What Name and EmFloyer edent�rcatfon numher
Number To Give the Requesfer for guidelines an whose number to enfer.
9 4 - 3 3 3 7 9 2 4
Certifi�ation
Under penalties af perjury,I cerYify that:
I 1.7he nurnl�er shown on this form is my correct taxpayer identifiCation number{or I am waiting fflr a number ta be Issued ta me};and
2.I am nv1 subject ta backup withholding k,ecause:{a)I am exempt#rom backup withholding,ffr[{�}1 have nvt been Rotified by the lnternaf Re�enue
; 5er�ice�fAS)that f am sut�jecf ta ba�kup withhalding as a resuft of a Pailure#o report alt interest or dividends,or(c}the IR5 has notified me that I am
no Ionger subjeot ta backup withholding;and
3.I am a U.S.citizen or ather U.S.person{defined belaw};and
4.Ths FATCA code{s}entered on thEs form{if anyy indicating that I am exempt fr0m FATGA reparting is correct.
Certification inslructions.You must cross out item 2 abave if yov ha�e foeen notifled k�y the IR5 that yau are currently subject to backup withholding because
you ha�e failed to repvrt alf interest and divirfends on your tax return.For real estate transactians,item 2 ttoes not apply.For mortgage interest paid,
a�quisition or abandonment cured property,����;��i���y�¢ntri�utians#o an individua�re#irement arrar�gemEnt[I�iA},and generally,payments
aiher than interest and divid��� t reqwred�' .a�rti�ication,but yau must pro�ide yaur correct TIN.5ee the Instructions for Fart II,[ater.
Sys[�ms I:ic.,ou,
-ema�=aca «�a.wm,
51�13 Signature of p1� �� $'��J�O��
Nere L1.S.person■ ���G! a��zz.oe.zo�4 ce�aa bate■
Genera! Instructions •Form ia99-f71V(di�idends,in�luding thase#rom stacks or mutuai
funds}
Section references are ta the Internaf Re�enue Cade unfess otherwise .�orm i099-M15C[various tvPes af income.prixes,awards,ar gross
noted. prvoeec#s�
Fut►�re developments.Far the latest infarmativn abeut de�elopments .Form 1699-8{stock or mutual fund sales and�ertain other
related ta Form W-9 and its instructinns,such as legislation enac'ted transactions by brakers}
after they were published,go to www.rrs.govlFormW9. .Form 1a99-S(proceeds from real estate transactions}
Purpose of Form •Farm�D99-K{merchant card and third parly netwark transactions}
An individ�al or entity 4Farm W-9 requester}wha is required ta file an •Fflrrr�i 098�home mortgage interest},109$-E{student�aan interest},
infprmation retUrn with the IR5 must obtair�your aorrect taxpayer 1098-T�tuition}
� identification nurr+ber[CIN}which may be your sociaf security number •Form 1 Q99-C(canceied cfebt}
� (SSIV},individual taxpayer identification num6er{ITIN},adoption •Farrn iD99-A[acquisition ar abandonment o#secured property}
� taxpayer identi#iGation numl�er[ATIN],or employer identification num6er
I �Elh!},to report on an information return the amount paid to yau,Dr other lJsa Form W-9 anly if you are�U.S.persan[inoluding a resident
t amount repor[abfe on an information return.Examp�es af information aiien},to provide your correct 71N.
returns include,but are nat limited to,the following. lf yau do not refum Form W-9 tn the requesfer wrth a TIfV,you might
•Form 1 p99-iM11T[intarest earned or paidJ be su6ject to kackup withholdirrg.5ee What is 6ackup withholding,
la#er.
Csxt.No.102317C F° Packet Pg. 75
5.4.h
SEC�ND AMENaMENT
TQ
CONSLJLTANT SERVICE AGREEMENT
This Second Amendment ta the Michael Baker Internatianal, Inc. agreement is made
and entered into as of Dctvber 4, 2�22, by and �etween the City of �iamond Bar, a
municipal corporatian ("City"}, and Michael 6aker International, Inc. (herein referred to as
the "Contractor"} with reference to the fal�awing:
A. The City and the Contractor entered into an Agreement dated as of May 5,
2p2Q, which is incorparated herein by this reference (the "Original Agreement"�; and
B. The City and C�ntractor entered into that First Amendment dated April 2�,
2021 �"First Amendment"}, whi�h with the ❑riginal Agreement are collectively referred to
herein as the "Agreement".
C. The City and the Cantractor desire to amend the Agreement to madify,
amend and supplement certain portions of the Agreement.
NQW, THEREFQRE, the parties hereby agree as fallaws:
'I. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Qriginal Agreement.
2. Re�ised 5�ope of Services. The 5cope af Work, Exhibit "A" tv the
Agreement, is here�y amended, modified and supplemented ta include the work described
an Exhibit "A" attached hereto and incorpvrated herein by this reference.
3. Compensation. The total not-to-exceed campensation sef farth in Section 3
af the Original Agreement as amended by the First Amendment was the sum of One
Hundred Seventy-Four Thousand Nine Hundred Eighty-One Dollars ($174,981}, The
Second Amendment will pro�ide an increase of Thirty-tw❑ thausand, six hundred forty
dallars ($32,�40} so that the total not-to-exceed campensation, as amended by this Second
Amendment shall not exceed Twa hundred se�en thousand, six hundred twenty-one dallars
�$2�7,fi2�} without the priar authorizatian vf the City.
4. Integratian. This Secand Amendment and all attachments hereto (if any)
integrate all of the terms and canditions mentioned herein, and supersede all negotiations
with respe�t hereto. This Second Amendment amends, as set for#h herein, the Agreement
and except as specifically amended hereby, the Agreement shall remain in full force and
effect. To the extent that there is any confli�t ar in�ansistency between the terms and
pro�isians of this Second Amendment and the terms and pravisians af the Agreement, the
terms and pra�isians of this Secand Amendment shall control.
i�3z�3c,.i
Packet Pg. 76
5.4.h
�N W[TNESS hereof, the parties enter into this Second Amendment on the year and
day firs# abo�e written.
"CONTRACT�R" "CITY"
Mrchael Bakerinferna#ivnal, lnc. Cvrporation CITY �F DIAM�ND BAR
�gy: � �Q.c� By:
Printed Name: Ri�hard Be�k Ruth Low, Mayar
Title:
*B : � - ATTEST:
v
Printed Name: Darr Riegler
TitIE: Assistant Secretary
Kristina San#ana, City Clerk
APPR�VED AS TO F�RM:
������a�
O
Da�id A. DeBerry, City Attorney
*IVOTE:If Contractar is a�orporation, the City reqr�ires fhe following signature(s):
-- (1J the Cha+rman of the Board, fhe President Qr a Vi�e-Pres+denf, AfVD (2J the Se�refary, the
Chief Financial Offrcer, the Treasurer, arr Assistar+t 5ecrefary or an Assrsfant Treasurer. If
anly orre corporate officer exists or one cor�orafe offrcer hards more than one carporate
offrce, please so rndreate. �R
-- The corporafe offrcer r�amed rr� a carparafe resolutior� as authorized ta enfer info thrs
Rgreement. R copy of f�ie corporate resofutron, cerfrfred by fhe Secretary close rn time to #he
executran of the Agreement, must be provided to the �ity.
i��z��c,.i
Packet Pg. 7T
5.4.h
ExHIBIT "A"
A��ITIDNAL SC�PE QF SERVICES
172272G.l
Packet Pg. 78
5.4.h
• - : • - We MQke ❑ Di f ferer�ce
INTERNATIaHAL
5eptember 12,2[�22
Mr. Ryan Wright
Parks and Rc�r�ation Dircctor
City of Diam�r�d gar
2]�I D Copley Dr�i�e
Diamond Bar, CA 917G5
Subject: Canyon Loop Trail Impro►°ement Praject—Additional Work Request#2
Mr. Wright:
Michael Baker Internatioiial, Inc. (Michael gaker) is pleased tn submit tl�is Additional Work Reqt�est for
�ontinued biologi�al ser�ices for the Canyon Loop Trail Impro��einent Project {proje�t}. With �roject
canstruction cxpectcd to bcgin on D�taber 3, 2022, Michacl Bakcr undcrstands that thc City of Diamond
gar has requested the ser�ices of a third-party biological monitor, sometimes referred to as a�� "Agency
Monitor," to ensure that the project's final Mitigation Monitoring and Reporting Program (MMRP) is
adequately fulfilled. The role Qf the Agency Monitor is to a�t on behalf af the o�erlying jurisdiction to
ensure project compliance by the construction contractor and their team. Michael Baker's detailed scape of
work is pro�ided helow.
1. Siological Re�=iew and Compliance Monitoring
Michael gaker's Senior Bioingist, Ryan Winkleman, will act on behalf'of the�ity of Diamond Bar as the
City's third-party biological monitor, hereafter referred to as the Agen�y Manitar. The role of the Agency
Monitor will be to coordinate directly with the construction contractor and their biological monitor ta ensure
projcct compliancc with thc MMRP. To this cnd, thc Agcn�y Monitar will ha�� thc followin�
responsibilities:
• To recei�e and re�iew the �re-constructian clearance sur�ey report pro�ided by the contractor's
biologist and ensure it meets the intent of the MMRP;
• To re�iew,appro�e,and attend the proje�t's Worker En�ironmental Awareness Program(WEAP}
prepared by the �ontractar's bialogical monitar;
■ To re�ei�e and re�iew dailylweekly monitorin� reports pro�ided by the �ontractor's biolo�ical
«�nnitor,ensure that the project is satisfying the conditions of the MMRP,and coc�rdinate with the
contractor's biological monitor regarding potential non-compliance issues; and
• To periodically (at least on�e weekly} �isit the site, interact with the contractor and contractor's
biologist, and�nsurc that project�onstruction�omplics with thc MMRP.
5 Hutton Centre Dri�e,5uite 500�5anta Ana,CA gZ7fl7
MBAKERINTL.CflM Office:949•472•35o5I Fax:949•472•8373I mbakerintl.�om
Packet Pg. 79
5.4.h
Ry�en Wright
Can�arl Lnop Trail imp3•o�ci�urlt Praject ScptemY�or l3,2D?2
'
The Ag�ncy Mo��itar will pro�ide final copies af all compteted reparts ta the City of Diamo�id Bar for file
❑F�ce appro��ed.
A.c�tnaaplion.e & Errlar.sin�t.s: Based oir �'o�tver.satir�►�s tivitft the Crlt�nf Diamn�zcl Brrr, tlai.s 1cr.�k rr.s.�arme.s tl�rrt
C'Ui7.5'I!'�fC'tlUlT }7�iI1 bc c•or��pJetcr[rt�ithria 6l)workii��,T drr��s, or rrppro,rrmcilelv 12 �ti�c�cks. 7'lzis lrrsk crssunacs thut
the Age�rcv Mr�rritni�rr�ill vr.sit the sitc rrt lerrst njzce H�eckll',fnr 2lznirr.s nf�i-nanrdti�ip trm�e!and arp rn 4 hnan:s
(]f Ui�—.S'!IL'ti��ae J]Pi'Lt'PPJC; Cli� LlCICI1l1(Ji�CII fr�ur vi.sils hrrve f�c�ci� int�luded t� u.�e rr.�� �aeecled fr�r rr harclgeted tnta!
�f' 1G sitc� visrls. Thi.r tush assirn�cs tl�u! lhc� ci�rcizr._i% 177(117FIUi' 1vi11 co�-resper�zd cr��rl coarclrizute rvitl� lhe
c•nratt-acta�-'s hioingical nro��itni�res izeerled. This ta.sk crs•siri��es that rhe c�o�z€ractnr's hlningical�zzni�itr�r u�rll
crer�te dail}7 ai7dlni•tiveekl}7 nanFtitnrri�g i•eJ�ni•t.s that wnarld he sarh�railted tn tlae age►�cy nan►�rtnr.fnr revieh�nn
a iveekly hasrs. Thi.s trrsk ussumes up to 12 ht�aus per tiveek visitin�,r �he pi•ojecl si1c�, comn2rrnicating tivilh
praject pe�soj�nel, ancl revrcwing IJIOIU�'1L.'LII]"E'�JUI"I SLIIJ3Y21fIL1I.S fi"Di11 II1L' L'DYdSt]"L[L'fdUi7 CDY]I]'L!('tUY; however,
Ic�hni• ia�ill be hilled ni� a Fime a�zd nac�terial.r hasis a��d may he greater nr le.s.s thaF� the assarmed weekly
�vos•kload. ,4 1t�1a1 of 144 hoau-s have heen assumed.foi• 1he u�ec�klv moizila•ing requirc�rrzent.s, �vith afa
uddilional24 huarrs.f'or the ciclditio�rcrl us-necd�d sitc visits. Shoulcl thc volaune�J�tivark cxc�cecl tl�e ulloccilcd
bud�et, an Aclditro�zal �oi•k Request �+�ill 6e sar6mitted to the City of Dir�nzoi�d Bar fo��review ii� oi�de�� tn
cr�ntiiaue wn��king![i7L�L'Y L11T L!�]IJYLIl'L'L�L'Ol?fi"CIC'f LIYY[L'i7LIiilClTf.
Dc�livc�rrrhles: Na dc�IlVL'7'ClI1jE'.S' C!1"G'�11'{)�]p.CL'cl.
❑DC: ❑ther Direct Cnsts
Othcr dircct costs includc tra�cl cxpcns�s for sitc �isits, ��hicic milcagc, ��ld supplics, food, do�umcnt
reprndu�tion, and messengerlmailing ser�ices, as a�plicable.
FEE ESTIMATE
No. Task Description Fee
i Ag�ncy Monitor S31,50�,fl0
DDC: Dtl�er Dire�t Costs $l,140.OQ
TQTAL FEE $32,54�.QD
�
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FIRST AMEN13MEh1T
TO
CQNSULTANT SERVlCE AGREEMENT
This First Amendmen# ta the Richarcf Fisher Assvciates agreement is mads and
entered intv as of Qctober 4, 2{]22, by ancf �etween the City ofi 1]iamond Bar, a municipal
�arparatian ("City"}, and Richard Fisher Assaciates (herein ref�rred to as the "Contractor"}
with ref��ence ta the following:
A. The Ci#y anc! ths Gontractar entered into an Agreem�nt dated as of July 16,
2D19, which is incvrporated herein by this reference (the "Original Agre�ment"); �nd
B. The City and the Con#ractor desire to amend the �riginal Agreement ta
modify, am�nd and supplemen# certain p�rtions nf the 4riginal Agre�ment.
NOW, THEREFDRE, the parties hereby agree as follaws:
1. �efin�d Terms. Except as oth�rwise defined herein, af! capitalized t�rms
used herein shall have the meanings set fo�th far such terms in the �]riginal Ag�eement.
2, Re�ised Scape vf 5er�ices. The Sco�e af Wark, Ex#�i�it "A" to the �riginai
Agreement, is heraby amended, madified and supplernentecf to include the wark descri�ed
on Exhibit "A" attached hereta and ir�cvrporated herein by this r�ferenc�.
3. Campensativn. The total not-to-exceed com{�ensation set fprth En 5ecti�n 3
af the arigina! Agreeme�t was the sum vf Sixty-eight thausand, six hundred ninety-ane
dollars {$5$,fi91} f�r Fiscal Year ��19-�0��, This Firsf Amendment wili provide an
in�reas� af 7welve thvusand nine hundred forty-eigh# dollars and thirty-nine cents
($12,948.39} sa t�a# the tofal not-to-exceed camper�satian, as amer�ded by this Fir�t
Amendment shalf nvt exceed �ighty-one thausand, six hundred thirty-ni�e dailars and
thfrty-nine cents [$81,639.39� far Fisca! Year 2022-2�23 withaut the �riar autharization af
#he City.
4. Integration. This Firsf Amendment and a�ll attachmer�ts here#o �if any}
integrate all of the terms and conditians men#ian�d herein, and supersed� all nego#iativns
wit� r�spect her�to. T#�is First Amendment amends, as set forth herein, the ❑riginal
Agreement and excep# as specifically amenc�ed here�y, the �rigir�al Agre�ment shail
remain in full force and effe�t. To the exten# that fhere is any contiict or incansisten�y
t�e#ween th� terms and pra�isions of this First Amendment and #he terms and pra�isions of
#he ariginal Agreemerrt, the terms and pr��isions vf this First Amendment st�all contrvl.
Packet Pg. 81
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IN WITNE5S hereof, #he parties enter ir�to this First Amendment vn the year ar�d day
�rst ahove writken.
"C�NTRACTQR" ��c�Ty=�
Ri�ha rAssocrafes CITY �F ❑IAMOND BAR
*gY � gy:
Printed Name.� Ruth Low, Mayar
Titie:
� �
��
*BY� � � ATTEST:
Printed�M� � � �1
Title: '•_ � - f
�
�
Kristina Santana, City Clerk
APPRQVE❑ AS T� FQRM:
������
❑a�id A. DeBerry, y Attorney
*N�TE:Jf Canfractvr is a carpvration, fhe City requires the fallowing signafure{s}:
-- (�) the Charrman of the Bvard, the Presidenf or a Vi�e-f'residenf, AND (2} the 5ecrefary, fhe
Chref Financiaf Officer, [he Treasurer, an Assistanf Secretary ar an Assistant Treasurer, If
only or+e corporate n�cer exrsts or one corpnrate a�frcer holds more than ane corpvrafe
o�`ice,pJease sq indreate. QF�
-- The corporafe ❑�cer named irr a co►�orate resofutivn as autharized ta erater rnfa Fhrs
Agreerr�ent. A copy of the corparafQ resofufion, certifr'ed by the Se�retary close in time fo tha
execufian of the Agreement, must be provrded to the City.
Packet Pg. 82
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EXHIBIT "A"
ADDITIDNAL SCaPE ❑F SERVICES
i292525.1
Packet Pg. 83
I�ichard ��4�c
_ FiSher
- A�Sociate5
�� ����I'� ��
September 13, 2Q22
Ryan Wright
Parks& Recreatian ❑irector
City af Diamond 8ar
Department of Puhlic Works
21810 Copley ❑rive
�iamond 6ar, CA 91765
5uhje�t: Proposal for Additional Prafessional 5er�i�es for the Canyon Laop Multi-Use Trail
City Rroject No. 25517
❑ear Ryan:
Richard Fisher Associafes {RFA} is submitting this Proposal far Additional Professional 5ervices for the
Canyon Loop Trail enhancement project, as it has been 38 months since RFA submitted the original
Proposal for Design 5ervi�es for this project. In addition to more than the 3 years whi�h have past, within
this window of time; so, too, ha�e the pre�ise requirements for the 5cope of Services for Professional
�esign 5ervi�es; fhe complexity of the proje�t; and now, our knowledge of the apparent suc�essful
Contractor to pro�ide fhe construction services.
As yau and ather in�ol�ed City sfafF members are well-aware, the en�iranmental issues and the mitigatian
procedures have mushroomed into a significant amount of field analysis, mitigation measures, the design
appraach ta the project, and nearly a year of darmancy far ❑ur design services far this project, while the
environmental assessments far this project were de�eloped. Secandly, �and its timing being of
significance) after the completion of 95°Ia submittal of the drawings, the City made a determination that
the Design Safety Factor for the Gabion Walls needed to he enhanced, and to a greater level than is the
industry standard for these retention structures. This has caused a moderately-significant amount of
addi#ional engineering design work and plan preparatian re�isians to accomplish this new requirement, at
virtually the end of the Constructian Document preparatian pf�ase of this project.
All af the above-described activities either already ha�e, ar will be, impa�ting RFA's casts to pro�ide
professional servi�es to the City in order to suc�essfully a�complish fhis proje�t.
In the start-and-stop design work effarts o�er this three-year period, where following each re-start effort
the design team must perform a lirnited amount of re-acquaintance with the project �not build into the
❑riginal design ser�ices budget), and the significant modifications to nearly 1 Q�°Io complete Plans and
5pecifications to accommodate the higher gabion wall safety factor, the RFR �esign Team fnds itself
with unhilled design fees of$8.173.39 ❑n this project. We respectfully request that the City of Qiamond
Bar re�iew this cost o�errun, which was totally �utside of our design team's cantral, and agree ta an
equitable le�el of reimbursement of these casts.
Se�ondly, we are ob�iously now mo�ing forward intn the construction phase af the Canyon Loop Trail
Project. Assuming the apparent low-bidder will be awarded the construction cantract for this proje�t, RFA
has had twQ pre�i�us park develapment projects in which this c�ntractar has �e the awarded bidder. Qur
firm's experiences in b�th af these Qther prajects praved to us that we had to pr�vide an exCeptional le�el
of "hand-h�lding" and required irrspection contral to get these projects suCcessfully built. We respeGtfully
request that our Canstru�tion 5upport 5ervi�es budget, approved in aur July 2Q19 Consulting 5ervi�es
Agreement, he increased to be able to pro�ide the le�el of construction support we are confident will be
required to get this project constructed in compliance with the appro�ed Construction Qocuments.
20fl1 E. First St. .5uite 160.5anta Ana,CA 92705.{714}245-9270. Fax�714j 245-9275 .rfisher@rfaland.com
Packet Pg. 84
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Therefare, we herein request fhe approved budget for Consfruction 5upport Services be increased from
$7,925.�0 to $1�,1 d0.00; an increase of$4,775.00, as we mo�e forward inta �onstruction.
For all af the above reasans, we �ontinue fo offer to fhe City af Diamor�d Bar our commitment to provide
our�e�y best talents and depth of experien�e to assure the highest c�f successes with the Canyon Lnop
Multi-Use 7rai1 Project.
We are a�ailable tv answer any questions this supplemental PropQsal has not clarified adequately.
Respectfully,
RlCHRRD FlSNER ASSOCIRTES
�����
Richard A. Fisher, President
Registered Landscape Architect#14�9
20�1 E. First 5t. .5uite 160.5anta Ana,CA 927Q5.{714}245-927D. Fax(714J 245-9275 .rfisY�er@rfaiand.com
Packet Pg. 85
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5.5
Agenda #: 5.5
Meefing Dafe: �cfober 4, �Q22
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CITY C�UNCIL "=�'��`-'�R`�..- �''"_' AGENDA REP�RT
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TQ: Hanarable Mayvr and Members vf the City Co�ancil
FR�M: ❑aniel Fox, City Manager �
TITLE: CDNS[]LTING SERVICES AGREEIVIENT WITH TAIT AND
ASS�CIATES, ING. F�R THE ❑ESIGN OF THE GRDUNDWATER
DRAINAGE IIVIPR�VEMENTS PHASE 4 � 5 - C�PLEY DR�VE AN❑
MO�NLAKE STREET PRQJECT [CIP NQ, P1N23401�.
STRATEG I C
G�AL: 5afe, Sustainable & Nealthy Communrty
RECnMMENDATl�N:
Appro�e, and autharize the Mayor to sign, the Consulting Services Agreement with Tait
and Associates, Inc., in the amount of $1�4,645, plus a contingency amount of $10,465
for a t�tal authorization amQunt af$115,110.
FINANCIAL IAIIPACT:
5ufficient funds are included in the FY 2Q22123 Capital Improvement Pragram budget
far this Praject as fallows:
Groundwater Drainage EncumbranceJ
Impro�ements-Phase 4 8� 5 Design 6udget 6alance
CIP #PW2340'I Expenses
Measure W $13�,�QQ $13�,���
Consultant Services for
❑esi n �$1 a4,645} $25,355
Contin enc $10,465 14,890
Balance $14,89�
The �ontingency amount of$1 a,4�5 far Tait will only be used in the event of unforeseen
circumstances that will warrant a contract change order.
Packet Pg. 89
5.5
BACKGRQUND:
In August 2015, a Citywide Comprehensi�e Drainage 5tudy was prepared ta analyze
the cause af, and prepare a canceptual solutian for, 11 locations throughout the City
that had been experiencing groundwater discharge onta the publi� sidewalk andlor
raadways, impacting vehicular and pedestrian traffic. The study analyzed all 11
lacations and de�eloped a privrity list, preferred design scenarios, and projected cast of
implementing each design scenaria. Lacatians with maximum poten#ial impacts an
vehicular and pedestrian use were ranked highest in priority �see Attachment 2 - Priarity
List}, Locations #� througf� #5 were completed during Phase 1, Phase 2, 6rea Canyon
Cut-�ff Street Rehabilitatian, and Phase 3 Prajects. The engineering design phase of
Lacations 6 and 7, Cvpley ❑ri�e and Maanlake 5treet are prapased to be completed as
part of #his Groundwater ❑rainage Improvements Phase 4 8� 5 Project �Praje�t} to be
followed up with the constructian phase. A Location Map far the Project is provided in
Attachment 3.
ANALY5IS:
On July 29, 2�22, a Request for Proposals {RFP� was issued inviting qualified
consultants to sut�mit proposals for the design of the Project as required for the
salicitation of Prafessional 5ervices by the City of Diamand Bar Pur�hasing Ordinance
(Sectian 3.24.Q7Q af the ❑iamond Bar City Cvde}.
In response to the City's RFP, �ne �1} proposal was recei�ed for engineering design
services from Tait and Associates, Inc. (Tait).
While Section 3.24.07� of the City's Purchasing �rdinance requires three �3� bids or
quates for the prvcurement of Prafessional Services, an exception can be granted
pursuant to Section 3.24.09D which states the bidding requirements may be wai�ed
upon authorization of the Purchasing Manager or the City Coun�il for the following:
�a} Where sufficient ar satisfactary bids cannat �e reasona�ly vbtained, making
competitive bidding impossible ❑r impractical; or
�g) The bidding requirements for any ❑ther reason are specifically waived by the City
Council.
The RFP was pasted on the City's anline bidding platfarm, Planethids, for three (3}
weeks ta ensure firms had adequate time to review and propose. There were seven �7)
praspecti�e bidders listed, whi�h �s typi�ai for a professional services cantract. After the
submittal deadline, staff reached out to �he prospective bidders to determine the reasan
they did nat propnse. Many of the firms viewed the RFP with the intentian af hecoming a
sub-cansultant to the prime designer and had no intention of submitting a prapasal. Qne
firm anticipated the Proje�t would require mastly geote�hnical engineering work and
assumed they �auld propose on it as a geatechni�al firm. After further review af the
RFP, they discavered the Praject required more civil engineering wark than they
anticipated and decided not ta submit a proposal.
Additionally, staff reached out to the City's on-call ci�il engineering consultants tv gauge
Packet Pg. 9Q
5.5
interest in the Projec#. They, along with many ci�il engineering firms in the regian, ha�e
full workloads with little rovm to take ❑n new projects.
The City has the optian to re-bid in an attempt ta acquire at least three praposals. Re-
bidding daes nat guarantee additional firms wauld submit praposals and runs the risk af
lasing the only praposal currently va�id. Cons�ltants allacate resaurces �ased an
projects in their pipeline and the City's praposed project schedule, If the prvject is
delayed for the purposes of rebidding, staff and equipment availability may change,
whi�h, in turn, �ould change a consultant's proposed fee. Furthermare, it may no longer
be in a consultant's best interest ta pursue the work altogether.
Fvr the reasons abv�e, seeking additional taids is nvt recvmmended. Gi�en that staff
has made e�ery reasonable effart ta pra�ure competitive bids, the City is in compliance
with the Diamond Bar Pur�hasing �rdinance by moving forward with the current fee
proposal frvm Tait.
Tait's proposal was reviewed and e�aluated based on:
1} General rasponsiveness to tha City's RFP
2) 5taff and firm experience with projects in similar size and scape
3} Approachlmethadology
4] Haurs and level of effvrt
5} Ability to meet the City's schedule and expectations
6) References
In consideration of the six �6} �riteria mentioned abo�e, stafF concurred that the prapasal
from Tait meets andlar exceeds all requirements.
Tait's propasal discussed se�eral items that will prove critical ta the Project's success,
in�luding �oordination with the Los Angeles County Fload Control Distri�t to acquire
connection permits should the design require connectian to the starm drain system and
a design that will minimize impacts to streets, sidewalks, trafFic control, and trees. There
is adequate budget ta include Tait's propvsed alternate work items: utility patholing, as-
built plan submittal, and geatechn�ca[ investigatian. Utility pothaling will ensure a design
that does not interfere with any undergraund utility structures, and as-built plan
submittal will pravide the City with construction-accurate plans post-construction to keep
as the City's permanent record. A preliminary geatechnical in�estigation is critical to
understand any limitations the existing soil cauld bring ta the Praject and allows the City
to explare groundwater infiltratian as a patential design.
Additionally, Tait has already pravided the design and construction administration
services far Phase 1, Phase 2, and Phase 3 af the graundwater drainage impra�ements
projects. Their experience with the 5LlCCe55fUI implementativn of these projects will
prave valuable in foreseeing any challenges while efficiently completing the p[ans and
specifications. Lastly, Tait was an integral part af preparing a design for the Phase 3
Praject that led ta the project being completed with a sa�ings af $48�,7�8.
The Proje�t s�hedule is tentatively set as follows:
Packet Pg. 91
5.5
Award af Cantract Dctober 2022
Begin Design �ctoher 2022
Camplete Design February 2�22
LEGAL REVIEW:
The City Attarney has re�iewed and approved the agreement as ta form.
PREPARED BY:
.
bia u , ci e ngine 1�1412022
REVIEWED BY:
. . .
hi afari, uhlic 1�'a s anag s. y E gineer 9.+22i2022 ❑ G. ,Pu cc ❑rks r torlCi E gin er 9:2312022
Jason acob en, inance ire�or 9IZ81ZD22
Attachments:
1, 5.5.a Consulting 5ervices Agreement with Tait and Associates, Inc.
2. 5.5.b Priority List
3. 5.5.c Locatian Map
Packet Pg. 92
5.5.a
CONSULTING SERVICES AGREEMENT
THIS AGREEMENT {the "Agreement"� is made as of fl�toher 4, 2a22 by and
be�ween the City of Diamond Bar, a munici�aai corporation �"City") and Tait and
Associates, Inc., a Calitornia carporatian ("Cansultant"}
1. Consultant's Ser�ices.
5u�je�t to the terms and cvnditions set forth ir� this Agr��m�nt Cansultant shall
pro�ide to the reasonable satisfa�tion of the City Groundwater Drainage
Imprv�ements-Phase 4 8� 5 (Cvpley 8� Movnlake} services set forth in the attached
Exhibit "A", which is incorparated herein by this reference. As a material inducement to
the City tv enter inta this Agreement, Cansultant re�resents and warrants that it has
#haroughly in�estiga#ed #he work anc! ful[y understands the difficulties and restri�tions in
performing the work. Consultant represents that it is fully qualified ta perForm such
consulting services by virtue �f its experience and the training, education and expertise
af its principals and employees.
Fahian Avun, Associate Engineer �herein referred ta as the "City's Praject
Manager"}, shall be the person to whom the Consultant will report for the performance
af services hereunder. It is understood �hat Consultant shall caordinate its 52NIC�5
hereunder with the City's Project Manager tv the extent required by the City's Project
Manager, and that all perfarmances required hereunder by Consultant shall be
per�armed to the satisfaction of the City's Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect Dctober 4, �a22,
and sha[I cantinue unless earlier terminated pursuant tv the pravisians herein.
3. Compensatian. City agrees to compensate Cvnsultant tor each service
which Consultant performs ta the satistactian of City in complian�e with the scape af
services s�t torth in Exhibit "A". Payment will be made anly after submission of pro�er
invaices in the fivrm specified �y City. Tvtal payment to Cansultant pursuant ta this
Agreement shall no# exceed C]ne Hundr�d Faur Thvusand Six 'Hundred Forty Five
Dollars �$104,645y withaut the prior written consent of the City. The abo�e not ta
exceed amaunt shall include all costs, including, but not limited to, all clerical,
administrative, overhead, telephone, travel and all related expenses.
4. Payment.
A. As scheduled servi�es are campleted, Consultant shall su�mit ta City an
invoi�e for the services completed, authorized expenses and authorized extra work
actually performed or incurred.
6. All such in�oices shall state the basis for the amount in�oiced, including
services completed, the number of hours spent and any extra work performed.
i
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5.5.a
C. City will pay Consultant the amount in�oiced the City will pay Cons�ltant
the amount properly in�oi�ed within 35 days of receipt, but may withhold 10°Io of any
in�oice untii all work is com�a[eted, wF�icF� s�m shall t�e paid within 35 days of completion
of the work and receipt af al� deliverables.
D. Payment shall constitute payment in fU[I for all services, authorized costs
ar�d authorized extra work �avered by �hat in�oice.
5. Change Qrders. No payment fvr extra services Gaused �y a chang� in
#he scope or complexity af work, or for any other reason, shall be made unless and until
such extra services anci a price therefore have heen pre�iously authorized in writing and
approved by the City Manager ❑r his designee as an amendment ta this Agreement.
The amendment shall set farth the changes of work, extension of time, if any, and
adjustment of the fee to be paid t�y City to Consultanf.
6. Priority of Docum�nts. In the event of any inconsistency between the
pro�isians of t�is Agreement and any attached exhibits, the �ro�isions of this
Agreement shall cvntrol.
7. Status as Independent Contra�tor.
A. Cvnsultant is, and shall at alf times remain as ta City, a wholly
independent cvntractor. Consultant shall ha�e no power ta incur any debt, ataligativn, ar
liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor
any af its agents shafl ha�e cantrol over the conduct of Consultant or any of
Cvnsultant's emplayees, except as set farth in this Agreement. Consultant shall nvt, at
any time, ar in any manner, represent that it or any af its agents vr employees are in
any manner agents ar employees of City.
B. Cvnsultant agrees to pay all required taxes on amvunts paid to
Cansultant under this Agreement, and to ir�demnify and hold City harmless from any
and all taxes, assessments, �enalties, and interest asserted against City by reasan af
the independent cvntraGtar relationship cr�ated by this Agreement. In the event that
City is audited by any Federal or State agency regarding the independen# con#ra�tor
status of Consulta�nt and the audit in any way fails to sustain the �aIidity af a wholly
independent cantractor relationship between City and Cansultant, tf�en Cansultant
agrees to reimburse City for all costs, including accounting and attarney's fees, arising
au# of such audit and any appeals relating thereto.
C. Cvnsultant shall tully comply with Warkers' Compensation laws
regarding Cansultant and Cansultant's emplayees. Consultant further agrees ta
indemnify and hold City harmless from any failure of Consultant to comply with
applicable Woricer's Compensation laws.
D. Consultant shall, at Consultant's sale cast and expense fully secure
and camply with all federal, state and local governmental permit or licensing
z
Packet Pg. 94
5.5.a
requirements, in�luding but not limited to the City vf Diamand Bar, Sauth Coas� Air
Quality Mar�agement ❑istrict, and California Air Resources Board.
E. In addition to any other remedies it may ha�e, City sF�a{I have the
right ta affset against the amount of any fees due ta Cansultant under this Agreement
any amaunt d�ue to City fram Cans�ltant as a result of Cansultant's failure tv pramptly
pay ta City any reimbursement or indemnification required by this Agreement or for ar�y
amount or penalty le�ied against the City for Cor�sultant's failure ta comply with this
5ectian.
8. 5tandard of Perfarmance. Consultant shall perform all worEc a� #he
standard of care and sEcill ❑rdinarily exercised by members of the profession under
similar canditians and represents that it and any subcontractars it may engage, passess
any and all licenses which are required to perfarm the work cantemplated by this
Agreement and shall maintain all appropriate licenses during the perfarmance of the
work.
9. Indemnificativn. To the maximum extent permitted hy Civil Cade section
2782.8, Cansultant shafl indemnify an� hald harmless City, its officers, vf�icials,
employees and �alunteers �"Indemnitees") from and against all liability, Ivss, damage,
expense, �ost �inc[uding withou# limitation reasonable attorneys' fees, exper# fees and
all other costs and fees of litigation} of e�ery natUre arising out of ar ir� connection with:
(1} Any and a!I claims under Wvrker's Campensatian acts and vther emplayee
benefit acts with respect ta ConsU[tant's employees or Consultant's cantra�tors;
(2} Any and a[I claims arising aut of Consultant's per�ormance of work hereunder
vr its failure ta Gamply with any vf its vbligativns contained in this Agreement. Should
City in its sole discretion find Consultant's legal counsel unacceptable, then Cans�ltant
shall reimburse the City its �asts af defense ta the extent of the Consultant's
negligence, including without limitation reasanable attorneys' fees, ex�ert fees and all
ather costs and fees of litigation. The Consultant shall promptly pay any f�nal judgment
rendered against the Indemnitees. Except far the Indemnitees, this Agreement shal[ nat
be construed to extend tv any third party indemnification rights af any kind; and
(3} Any and all claims for lass, injury to or death of persans ❑r damage ta
property caused by the negligent prvfessianal act ❑r vmission in the performance ot
professionai s�rvices pursuant to this Agreement.
(4} The Cansultant's obligatians ta indemnify, defend t❑ the extent af the
Cvnsultant's negligence and hold harmless the City shall survi�e termination af this
Agreement.
10. Insuran�e.
3
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5.5.a
A. Cansultant sha11 at all �imes during the term of this Agreement carry,
maintain, and keep in fuli far�e and effect, with an insurance company authorized to da
business in the 5tate of California ar�d approved by the City the following insuran�e:
(1} a policy ar policies af braad-farm camprehensive general �iability
insurance written on an accurrence basis with minimum limits of $1,QDD,D�a.�Q
combined single limi# �overage against any injury, death, loss or damage as a result of
wrongful or negligent acts by Consultant, its afficers, employees, ager�ts, and
independent contractars in perfarmance af services under this Agreement;
�2} property damage insurance with a minimum limit of $5�O,O�a.O� per
accurrence;
[3} autamotive liability insurance written an an accurren�e basis ca�ering
all ❑wned, non-owned and hired automot�iles, with minimum combined single limits
co�erage of$1,QQ0,04�.��;
(4} Warker's Compensation insurance when required by law, with a
minimum limit of$5Qa,QQ�.DD or the amount require� by law, whiche�er is greater; and
�5} Prafessional liat�ility insurance �overing errors and omissions arising
❑ut of the performance of this Agreement with a �ombined single limit af $1,�44,���. If
such insurance is ❑n a claims made basis, Consultant agrees to keep such insurance in
full force and effect for at least fi�e years after termination or date af completion of this
Agreement.
B. The City, its officers, employees, agents, and volunteers shall be named
as additianal insureds on the palicies as to Gomprehensi�e general lia�i[ity, property
damage, and a�tamotive liability. The policies as to comprehensive general liabili�y,
property damage, and autamobile liability shall pro�ide that they are primary, and that
any insurance maintaine� by the City shall be excess insurance ❑nly.
C. All insurance policies shall pro�i�e that the insurance cvverage shall not
be nan-renewed, �anceled, reduced, ar vtherwise modified �except thraugh the addition
af additional insureds to the palicy} by the �nsuran�e carrier without tne insuran�e carrier
gi�ing City ten (�0} day`s prior written natice thereot. Consultant agrees that it will not
cancel, re�uce or vtherwise enodify the insurance caverage and in the event of any of
the same by the insurer to immediately notify the City.
D. All policies af insurance shall ca�er the ohligations of Consultar�t pursuant
to the terms vf this Agreement and except for professianal lia�ility insurance, shall be
issued �y an insurance company wh�ich is autharized ta do business in the 5tate of
California ar which is appro�ed in writing by ti�e Gity; and shall be placed ha�e a current
A.M. Best's rating af no less than A-, VI1. In the case af prafessional liability insurance,
such coverage shall be issued by com�anies either licensed or admitted to conduct
husiness in the State af California s❑ long as such insurers possesses the
afvrementianed Best's rating.
4
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5.5.a
E. Cansultant shall submit to City �1} insuran�e certificates indicating
compliance with the minimum insurance requirements above, and (2} insurance policy
endorsements or a copy of the insurance poli�y e�iciencing the additionai insured
requirements in this Agreement, in a farm acceptable to the City.
F. Self-f nsured RetentionlDeductit�les. All policies required by this
f�greement shall a[low City, as additional insured, to satisfy the self-insured retention
("SIR"} andlar deductible af the policy in lieu af the Cansultant [as the named insured}
should Cvnsultant fail to pay the 51R or deductible requirements. The amaunt of the
SIR or dedu�tible shall be subje�t to the appro�al of the City. Consultant understands
and agrees that satisfactian of this requirement is an express condition precedent ta the
effectiveness vf this Agreement. Failure by Consultant as primary insured ta pay its SIR
vr deduGti�le canstitutes a material �reach of this Agreement. Shvuld City pay the SIR
ar dedu�tit�le on Cansultant's due to su�h failure in order to se�ure defense and
indemnification as an additional insUred under tne policy, City may in�lude SUCh
amounts as damages in any action against ConsU[tant for breach of this Agreement in
additian to any other damages incurred by City du�e to the brea�h.
G. 5u�rvgation. With respect to any Warkers' Campensation [nsurance ar
Employer's Liability Insurance, the insurer shall wai�e all rights of subrogation and
contrif�Ution it may have against the Indemr�itees.
H. Failure to Maintain Insurance. If Cantractor fails tv keep the insurance
required under this Agreement in full force and effect, City may take ou# the necessary
insurance and any premiums paid, plus �0°Io administrati�e a�erhead, sha[I be paid by
Cvnsultant, which amounts may �e deducted fram any payments due Consultant.
I. Cans�altant shall in�lude a�l subcantractors, if any, as insureds under its
palicies or shall f�arnish separate certificates and endorsements for ea�h suf�contractor
tv the City tor review and appraval. AII insurance for subcontractars shall be subject ta
all of the requirements stated herein.
'I'I. Confidentiality. Consultant in the caurse af its duties may have access
ta confidential data of City, private indi�viduals, ❑r emplayees of the City. Consu�tant
co�enants �hat all data, documents, discussion, ❑r other informatian de�elaped ar
recei�ed by Cansultant vr provi�ed fvr performance of this Agreement are deemed
�anfidential and shall nat be disclased by Cansultant without written autharizatian by
City. City shall grant such au#horization if disclosure is reqU�red by law. A[I City data
shall be returned to City Upan the termination of this Agreement. Consultant's co�enant
under this sectian shalf survi�e the termination af this Agreement. Notwithstandir�g the
fvregaing, to the extent Cansultant prepares reports of a prvprietary nature specifically
far and in connectian with certain proje�ts, the City shall nat, except with Consultant's
prior written consent, use the same far other unrelated projects.
12. �wnership of Materials. Except as specifically pra�ided in this
Agreement, all materials pro�ided by Cansultant in the perfarmanee o� this Agreement
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5.5.a
shall be and remain the pro�aerty of City without restri�tion ar limitativn upon its Use or
disseminatiar� by City. Consultant may, howe�er, make and retain such �opies of said
dacumer�ts and materials as Consultant may desire.
13. Maintenance and Inspectian of Records. In accardance with generally
accepted accvunting principl�s, Cvnsultant and its su�contractors shall maintain
reasonably full and complete books, do�uments, papers, ac�ounting records, and other
information (colle�tively, the "re�ords"} pertaining ta the costs af and completian of
services perfarmed under this Agreement. The City and any of their authorized
repr�sentatives shafl t�ave access ta and the right tv audit and r�praduce any of
Consul#ant's records regarding #he services provided under this Agreement. Consultant
shall maintain all such records for a period of at least three (3} years after termination or
campletian of this Agreement. Cansultant agrees to make a�ailable all such records for
inspectian or audit at its affices during narmal business hvurs and upon three (3} days'
na#ice fram the City, and copies thereaf shall be furnished if reques#ed.
14. Conflict of Interest.
A. Cvnsultant �o�enants that it presently has no interest and shall not
acquire any interest, direct ar indirect, which may be affected by the services to be
performed t�y Consultant under this Agreement, or which would conflict in any manner
with the perFormance of its services hereunder. Consultant further cover�ar�ts that, in
perfarmance v� this Agreement, nv person ha�ing any such interest shall be employed
by it. Fur�hermare, Consultant shall a�aid the appearanGe of ha�ing any interest which
would conflict in any manner with the performance of its servi�es pursuant #a this
Rgreement.
B. Cvnsultant cavenants nat tv give ar reGei�e any campensatian,
manetary ❑r ❑fherwise, to ar from the ultimate vendor�s} of hardware ar sof�nrare to City
as a result of the performance of this Agreemer�t. Cansultant's co�enant under this
section shall survive the terminatian of this Agreement.
15. Termination. The City may terminate this Agreement with ar without
Gause upvn fifteen [�5} days' written notice to Consultant. The effective date af
terminatian shall be upan the date specified in the nati�e of termination, or, in the e�ent
n❑ date is specified, upan the fifteenth (15th} day following deli�ery af the notice. In the
ever�t of such terminatiorr, City agrees to pay Cansultant for services satisfactorily
rendered prior ta the effective date of termination. Immediately upon receiving written
natice of termination, Consul#ar�t shall discontinue performing services, unless the
nati�e pro�ides otherwise, except thase services reasonably necessary t❑ effectuate the
termination. The City shall be not liable for any claim vt lost prvfits.
'I fi. Personnell0esignated Person. Consultant represen#s that i# has, or will
se�ure at its awn expense, all personnel required to perform the services under this
Agreement. All of the services required under this Agreement will be performed by
Cansultant ar under it supervision, and all persannel engaged in the work shall be
qualified ta perform such services.
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5.5.a
17. Non-Discriminativn and Equal Emplvyment �pportunity.
A. Cansu�tant shall not dis�riminate as to race, calor, creed, religion,
sex, marital sta#us, nat�nnal ❑rigin, ancestry, age, physical or mental handicap, medical
candi#ion, or sexual arientatian, in the perfarmance af its services ar�d duties pursuant ta
this Agreement, and will comply with all rules and regulations of City re[ating thereto.
5ucf� nondiscrimination shall include but nat be limited to the following: employment,
upgrading, demotion, transfers, recruitment ar recruitment ad�ertising; layoff ar
terminatiar�; rates vf pay ar vther fvrms af camp�nsation; and selection fvr training,
including apprenticeship.
B. Consultant will, in all salicitations ❑r advertisements far emplayees
placed by ar on behalf vf Consultant state either that it is an equal o��vrtunity employer
ar tha# all qualified applicants will re�ei�e cansideration for emplaymen� withaut regard
to race, color, creed, religion, sex, marital status, national ❑rigin, ancestry, age, physicai
or mental handicap, medical conditian, or sexual orientation.
C. Cvnsultant will �ause the foregaing pravisians to be inserted in all
subcantracts for any wvrk cvvered by thi$ Agreement exGept contracts or subcantracts
far standard �ommercial supplies or raw ma#erials.
18. Time of Campletivn. Cvnsultant agrees tv commence the wark pra�ided
far in this Agreement within �5} days of taeing natified by the City to proGeed and to
diligently prosecute �ompletion of #he wark or as may otherwise be agreed ta by and
hetween the Praject Manager and the Consultant.
19. Time Is of the Essence. Time is af the essence in this Agreement.
Cansultant shal[ do all tnings necessary and incidental to tne prosecution af
Cansultant's work.
2U. Reser►�ed
2�1. �elays and Extensions vf Time. Cansultant's svle remedy far delays
autside its cantrol snall be an extension of time. No matter what the cause of the de[ay,
Cansultant must document any delay and request an extension of time in writing at the
time af the delay ta the satisfactian of City. Any extensians granted shall �e limited to
the length of the delay autside Consultant's control. If Consultant belie�es that delays
caused by the City will cause it to in�ur additional cos#s, it mus# specify, in writing, why
the delay has caused additianal costs tv be incurred and the exact amaunt of su�h cvst
within 10 days af the time the delay occurs. No additional casts can be paid that
exceed the not to ex�eed amount a�sent a written am�ndment tv this Agreement. In no
event shall the Consultanf be entitled to any claim for lost profi#s due ta any delay,
whether caused hy the City vr due ta some other cause.
22. Assignment. Consultant shall nat assign or transfer any interest in this
Agreement nar the performance af any af Consultant's obligations hereunder, without
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5.5.a
the privr written consent of City, and any attempt by ConsU[tant to so assign this
Agreement or any rights, duties, or ❑bligatians arising hereunder shall he vaid and of no
efFect.
23. Compliance with Laws. Consultant shall camply with all applicable laws,
vrdinances, cad�s and regulations af the federal, state, and lacal gvvernments.
24. iVvn-Wai�er of Terms, Rights and Remedies. Wai�er I�y either party af
any ane ar more af the conditions of performance under this Agreement shall nat be a
waiver of any vther canditian af performance und�r this Agreement. In na event shafl
#he making by City of any paymen# to Cansultant constitute or be �onstrued as a waiver
by City of any hreach af cavenant, or any default whi�h may then exist on the part of
Consultant, and the making ot any such payment by City shall in no way impair or
prejudice any right vr remedy availa�le tv City with regard ta such breach ar default.
Z5. Attarney's Fees. In tf�e event that either party t❑ this Agreement shall
commence any legal ar equitable action or proceeding t� enforce or interpret the
pro�isians af this Agreement, the �re�ailing party in su�h action or proceeding shall be
entitled ta recover its casts ot suit, including reasonable attorney's fees and costs,
including costs af expert witnesses and consultants.
Z6. Mediativn. Any dispute ar contro�ersy arising under this Agreement, or in
cannectian with any of the terms and conditions I�ereof, which cannot be resolved by
the parties, may be referred by the parties heretv far mediation. A third party, neutral
mediation service shall be selected, as agreed upan by the parties and the costs and
expenses thereof shall be harne equa[ly hy the parties hereto. The parties agree t❑
utilize their gaad faith effvrts tv resolve any such dispute or controversy sa submitted tv
mediatian. It is specifically understaad and agreed by the parties hereto that mutual
good faitn efforts to resalve the same any dispute or controversy as provided herein,
shall be a conditian precedent to the institution of any actian ❑r proceeding, whett�er at
law ar in equity with respect to any such dispute vr controversy.
27. Notices. Any notices, bills, in�oices, ar repvrts required by this
Agreement shall be deemed received on (a} the day vf delivery if delivered by hand
during regular business haurs or by facsimile before or during regular business hours;
❑r �b} on the third husiness day fal{owing deposit in the United States mail, pos�age
prepaid, ta the addresses heretafore set forth in the Agreement, or to such other
addresses as the parties may, fram time to time, designate in writing pursuant to the
pro�isians of this section.
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5.5.a
"GONSULTANT" "CITY"
Ta�t and Associates, Inc. City of Diamond 6ar
70'1 N Parkcenter Dr 21814 Copley �ri�e
5anta Ana, CA g2705 Diamand Bar, CA 91765-4178
Attn.: David Slaan, P.E. Attn.: Daniel Fax, City Manager
Phone: 714-560-8200 Phone: 909-839-7010
E-Mai[: ds�oan@�ait.com E-mail: dtox@diamondharca.gov
28. Go►►erning Law. This Agreement shall �e int�rpret�d, canstrued and
enfar�ed in accordance with the laws of the State of California.
29. Counterparts. This Agreement may be executed in any number ot
counterparts, each of which shall �e deemed tra �e the original, and all of which tagether
shall �onstitute one and the same instrument.
3D. Entire Agreement. This Agreement, and any other documents
in�orparated herein hy reference, represent the entire and integrated agreement
between Consultant and City. This Agreement su�ersedes all prior oral or written
negatiations, representatians ar agreements. This Agreement may nat �e amended,
nar any provision or breach hereof wai�ed, except in a writing signed by the parties
which expressly refers ta this Agreement. Amendments on behalf of the City will ❑nly
be valid if signed by a person duly autharized tv da so under the City's Purchasing
Qrdinance.
IN WITNE55 of this Agreemen#, #he parties ha�e executed this Agreement
as of the date first written ahave.
"Consultant" "City"
TAIT AN❑ ASS�CIATES, INC. CITY ❑F DIAM�ND BAR
�ocu5igned by:
,�aSbu. ,�b�n.t.5
By• 4E81738F98�649E �y•
Printed Name:'as°n ]ones Ruth M. Law, Mayor
Title: cF°
DacuSigned by:
By; ,�a.�t, Uaan.�.t.vuiS ATTEST:
Printed Name�a�°b Vander�i s
Tltl�: �i�e President, coo
Kristina Santana, City Clerk
Appro�ed as to form:
gy; a�����3
David A. ❑eBerry, Ci Attorney
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5.5.a
*NOTE:1f Cansultar�t is a carporation, the City requires the following signature(s}:
-- {7) the Chairman af fhe Board, the Presrdenf or a Vice-Presider+t, AND (2) fhe Secretary,
the Chief Financial �f�icer, the Treasurer, an Rssistanf Secretary or an Assistant
Treasurer. 1f only ane �orporate of�cer exists ar one corporate afficer �iatds more than
arre corparate office, please so rndi�ate. OR
-- The corporate afficer named in a corporate resolutian as a�thorized fo snter into fhis
Rgreement. A copy of the carparate resolution, �erfifisd[�y the 5e�retary�lose rn time to
the execution of fne Agreement, must 6e pro�ided fo fhe Crty.
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5.5.a
7� TAIT&Associates, Inc.
DIAMQND�BAR Grvundwater Drainage Impro�ements PhaSe 4&5
VIIa�-�z Plan/S�ape ❑f`IVa�-k
TAIT takes no exCeptiqns t�the City's pr�ppsed sCope 4f wvrk. Based an our re�riew of the City's RFP, pr�jeCt
site and existing records, the followir�g is our praposed final scope of work for the City's design contract:
A. Pl-oje�t fCick-D��l�leetii�c,�
A design kick-off ineeting with TAIT's key team members, City staff, and other affected parties,will be held at
the start of the proje�t ta identify clear lines of communi�ation and re�iew the fina! scope,schedule, milestones
and ather project details of�on�ern. At this meeting the project's schedule will be confirmed with the City. It is
2ntiCipated th2t the City will pro�ide �II pertinent recard inf�rmation for the existing City streets 2nd utilities
including as-built plans, record plans, CAD files and GIS files,for the project limits. Upon completion of the
meetings,TAIT will also prepare meeting minutes for circulation, re�iew and comments.
Qeli�erables: Meeting Agenda & Minutes
B. Existirtg Recnrds,Field Sirr•�ey, ar�d Basem�rppinr�
Research ❑f record Information from City files will he conducted to acquire existing available design records and
utility information. It is anticipated that the information colle�ted during the research phase will be used t❑
assist in the development of the project base maps.
beli�erak�les: ❑igital Copies of Obtained Records
C. Iixisting Rccvrds, F'ielc!Sur�ey, nnd F3cisernu)�r�ira[]
This task includes haurs required t❑ re�iew the site conditions for each project location to document current
field �onditions and review any chan�es that ha�e accurred sin�e the date of the initial report preparation.This
task also in�iudes the field survey time required to obtain topographic and aerial drone survey and storm drain
invert data at each of the project locations. Survey will be on a temparary basis ❑f bearing and henchmark,
howe�er, it will he placed can Califvrnia State Plane coordination system so as to allow the correlatian of an
aerial drone orthographic image.
Deli�erables: Field Notes, ❑bservations, & Phatos,Topagraphic Field 5urvey
!7, iltilrty l4esear-�h& Nvtr�r�rrtioi�
As part of aur base scope of wark,TAIT will prepare and distribute iwa utility nfltices ta affected utility agencies.
The first notice will be distrihuted at project inception and will natify the utilities of the pro�ect and will request
records for only areas that the lJtility foresees conflicts with. The se�ond notice will he distri�uted to all present
utiiities at the 8�%design completion stage and will incfucie a reduced si7e plan for the utility's re�iew and
comment. TAIT will re�iew all ohtained record data and wiil cvordinate with utilities that may he affected in
orc�er ta obtain further design and construction requirements. All utility coordination, records and data will be
compiled at the end ❑f the project and will be submitted to the City for future reference.
❑eli�erables: Utility Notices �15`& 2"d]
� TAIT
�-•�� � � � Racket Pg. 103
5.5.a
7� TAIT&Associates, Inc.
DIAMQND�BAR Grvundwater Drainage Impro�ements PhaSe 4&5
E. Drrrii�cr,�e Improverr�etit PS&E
Upon completi�n of the pr�ject research and Base mapping,TAIT will initiate the preparation of the PS&E design
package.
D.1] Preliminary Qesi�n Analvsis, �oordination, & Recommendations: As an initial task forthe design process,
TAIT will prepare preliminary alignments and conduct initial design conflict cf�ecks in order to implement the
initial design re�ommendations for each project area. Initial items anticipated during the preliminary design
task are as foflows:
• Contact and�erify design and s�abmittal requirements far LACFCD connectian permit
■ Re�iew field eonditions and determine necessary treatment flaw rate
• Conta�t manufacturer for and verify best produ�t far implementatian
■ Coardinate with City�Stakehalders regarding pri�ate impro�ements
■ Check re�ord depths far utility crossings and determine if further potholing�review will be required
• Prepare�reliminary design alignments and submit to City for initial review and approval
0.2] Construction arawings: Upon campletion flf the preliminary design and the City's appr��al �f the initial
design concept,TAIT will initiate the prepara#ion of the design plans. Based on our review of the RFP, the
following are the anticipated plan sheets on this cantract:
SHEET bESCRIPTI�N SCALE SHEETS
Title Sheet « }
Notes, Details, &Typical Sections -- 1
Qrainage Improvement Plans 1"=2D' H, 1"=4' V 2
❑rainage CQnnection Details 1"�2d' H, i"�4' V 1
Total 5heet Caunt -- 5
The Qrainage Improvement Plans will be prepared at a 1" =2fl' harizontal and 1"=4'vertical scale�when
profiles are needed}. Due to the fact that an LA Caunty Flood Connectian Permit will be required ❑n this project,
the plans that require connections must be in plan and profile, ar ha�e a detail that is prepared I plan and profile
for the connection per the County's formatting requirements. Stationing will be determined by roadway and
existing starm drain stationing and will be depicted ❑n the plans for conne�tian points with elevations, and plan
�allouts for ea�h constructian item. arainage impro�ement plans will he prepared as early as possible in order
ta fa�ilitate an expedited suhmittal to the Caunty for review and approval.
QA C: Prior to each submittal,TAIT will canduct a full QA�QC per pur quality assurance pragram described at
the end of this section. Upon completion of the CZA/qC review,TAIT stafF will incorporate the noted comments
and will begin compiling the P5&E for suhmittal to City. TAITwill plot, compile and deliver the noted number
and format of PS&E to the City for each submittal per the RFP requirements.
❑eli�erables: Preliminary Plans, 8fl°/o Plans, & 10a% Plans
� TAIT
����� � � Packet Pg. 104
5.5.a
7� TAIT&Associates, Inc.
DIAMQND�BAR Grvundwater Drainage Impro�ements PhaSe 4&5
F. S�ecificrrtior�s:
TAIT will prepare draft technical 5pecifications for the proposed prpject ba5ed on the City boilerplate
specifications. Each work item will have a clear measurement and payment clause in order to avoid costly
change orders during the�anstruction phase. 5pecifications will aEs❑ include�lear delineation of the traffic
�ontral requirements and parameters as weli as coordination requirements with utilities. Finally,the proje�t
s�ecifications will 6e re�iewed by the QA�Q� Manager priar ta each submittal per the quality assuran�e
program.
Deli�erahEes:80%Spe�ifi�ations& 100%Spe�ifications
G. E��c�rrreer's Estirr�ate:
TAIT will prepare an updated engineer's cost estimate at the 8D°/o PS&E submittal stage for City re�iew and
input. Unit prices will be checked against re�ent City af�iamand Bar prajects. Wark items will be prepared to
correlate with the prefiminary specificatigns, and will include all work items including mabilization, storm water
compliance,traffic control, and striping. The cost esttmate will be reviewed by the QA/QC Manager prior t�
each submittal per the quality assurance pragram.
beli�erahles:8D°/a Estimate & 100% Estimate
H. i.A Coui�ty FToad Cai2ti'oJ Uisti•ict Co�lliectro�i Y�r-i��its
TAIT will initiate contact with LA County Flaad at the inceptian of the praject. During the 80%P5&E Phase,FAIT
will prepare the conne�tion permit application form and will submit the conne�tian permit to the County for
review& appro�al. This task indudes the necessary haurs ta prepare the required farms, �ampile and submit
the previausly nated plans, and revise�resubmit the plans ta the County k�ased on re�eived comments. The
preparatian of a Hydrology Study and a Water Quality Management Plan are nflt included and assumed to n�t
be required for this Connection Permit due to the fact that hydrology/hydrauli�s are not being re�ised. 5hould
LA County require further studies& reports, an alternate task for nan-priority LID Plan and a hydrology memo
has been included as an alternate task.
Deli�erables: LA Caunty FIQod CannectiQn Permit Package
I. 23id& Canstt•irctiori Assistrrrice
Upon appraval ❑f the P5&E and issuance of the Bid do�uments,TAIT will provide support to the City during the
entirety of the bidding and construction phase. TAIT will acti�ely respond to any received RFIs, and will pro�ide
necessary support to City staff to provide additional material that may he required ❑n a T&M basis.
Deli�erables: Response to RFIs �Assumes 4 max}
�. Design Praject Mai�crc�emei�t&Meeti��c�s
This work item in�ludes all proje�t management, praject meeting, �aordinatian, and administrati�e hours for
this contract. As part vf�ur base scope, in additivn tv the design kickpff and site visit meeting,TAIT has
assumed ane additional prvject meeting t� be held at City Hall during the life �f the design phase. All ather
meetings and correspondence will be via digital conferences to re�iew praject material.
Qeli�erables: Meeting Agendas& Minutes
� TAIT
����� � � Packet Pg. 105
5.5.a
7� TAIT&Associates, Inc.
DIAMQND�BAR Grvundwater Drainage Impro�ements PhaSe 4&5
I'11.'i'I:k�,1"i �: 'L`;1[lf��i �"Y t�:��4:
2-A: Utiliyt PnthQling
The need forfinal utility potholing and lacating will �e reviewed as part af the initial design pt�ase af this project.
�epending�n the 2lternati�e SeleCted�nd b25ed on the City'S d�5ir'e tp Eith2r�2rify 8ny l�nknpwn Crp55ing5
during design or defer to construction,TAIT will wark with the�ity ta obtain location specific proposals for any
necessary utility locating, potholing, ar traeing that may be desired. TAIT has provided a �udgetary fee af
$1D,fl00 to cover the costs of any anticipated utility lo�ating servi�es on this contra�t. Upon authorization of the
alternate work item,TAIT will obtain bids from qualified cantractars and will work with the City to maximixe this
budget item.
2-B: !�s-Et�i1t P1ar�s
Should the City request it,TAIT will compiEe the�ontractar and inspectar pro�ided red line dacuments for this
praject and prepare a final As-Built PQF plan set for City review and rec�rds.
2-C: Geotechi�ica[Irrvestic�crtior�
Based ❑n review of the material in�4ucled �n the RFP, it daes not appear to be that further geotechnical studies
wil! be required, hawe�er, in order to provide a �udget and aption for the City tQ secure geote�hnical services
during the course of the design, an aiternate budget of$10,O�fl has heen included. Sh�uld the City desire to
ha�e further testing conducted based on the final limits of wark,TAIT will secure site specific praposals for the
necessary geoteehnical services.
2-D: Narr-Pf•iar•rty LID Plaji ar�d ffyd�•ola,c�y Merna
Due to the fact that only low flow, post treatment water quality flows will he direetly discharged ta the storm
drain, it is not anticipated that a hydrofogy report or LID plan will �e required. Howe�er,should LA County
require a memo and non-priarity LID report to be su�mitted,TAIT will requires authorization far this task to
comply with sueh requests. This task includes both �alculatifln of L!�treatment�olumes, preparation of a LI❑
Pian, calculation of tributary flows for the connection, and inclusion ❑f a hydrology memo documenting the
added flows being introduced to ihe existing storm drain system.
� TAIT
�-•�� � � � Racket Pg. 106
5.5.a
7� TAIT&Associates, Inc.
DIAMQND�BAR Grvundwater Drainage Impro�ements PhaSe 4&5
D. PR�JECT �CHEDULING
Per the RFP, it is the City's intention to have design completed hy Qecember 2�22. TAIT commits to the project
schedule and has pre�ared a detailed project schedule as presented belaw.
IC TaskfJamc DurahonStart F�n,1. Sep �� Cct� ri� �_' �e� 4� Jan
I ,�S�.t 1115._'S_' S�+.E:33�c 1;?"�_7 S!11�'_5 f 8
� Crcy Issues�uTa U days M on 9J5122 Mon 9J5��2 JS
2 Design Phase 75 days Mon 9�5�22 Fri lt�f6/22
� Design KKkoff Meetng 8�Initial5rte Walk 1 day M on 9/17�22 Mvn 9f12f32
4 Qbta�n&Review Existfng Re[o[ds 5 days M on 9/5/22 Fri 9�9122 *
S Send llt�lity 14ot�ra 0 days Fri 9�9f2Z Fr19J9I22 **919
6 T❑ a hi[Surve &6asema in 10 da s 1++1 on 9 12 2� Fn 9 23 Z2 Y
p� q Y p� � Y 1 1 1 1 �
❑esisn Analysfs&Recammendatlons 20 days M on 9�19�Z2 Fn 10/14/ZZ -
$ 5ubmit inttial Reuvmmendations(3096 pesign Concep�0 days Fri 14114�22 Fn i0�14J22 �10114
9 prepare 809G a5&E 15 days M on 1OJ17I22 FT�ii/alx2
�0 5ubmn 844G P5&E 0 days Fri 11141Z2 Fr1111412� �»�4
�i City Review 8046 PS&E 10 days M on 11�'7�22 F��ihs1�7
�� Prepare ib096 PS&E 2b days NS un 11/21/23 Fn 12I16J2� ' ` �
1; Su6mit 1aR95 PS&E Q dayS Fri 1ZI16I�d Fr!1ZI36IZ2 8��16
14 LACftD Pereni[ting 35 dars Mon lOI24I� Fri 12I9I22 1��
15 pregare&5ubmi[IALFCU Connectien Permit pack�l�daysMon 10I34/22 Fri IlI4I22 �I
i 6 �a,c�cD�ew�ew 2a days nn on 11nIz2 �r�1zn17� t
�� Coardiante IACFCQ Rev�sions 5 days NI on 12J5�22 Fri 12/9/22 �
iat Flam Task � 51�ConsLlt�tTA9c� SemmAr}r ��
CrylAqen[y Lrsk M�estane �
� TAIT
�-.�� � � � Racket Pg. 10T
5.5.a
�a.
TAIT& Assoe�ates, Inc.
DIAMQND BAR Grnundwater Drainage Improvements Phase 4&5
E, RESDURCE REQUIREMENTS
Per the RFP requirements, resaurce requirements have been prepared for this project and is presented below for City re�iew.
1] �ESIG H SERVICES
Praject Kick OFf Meeting A 2 2 4
-
Records Research&Compilation B 2 $ 14
Oesign Field Walk, Topographic Sun+ey, and Basemapping C 4 16 40 24 84
------ -- ------- -- -- -- - - .. ----- .....
Utility Research and Notification ❑ 2 12 2 16
- --- - . ... .... - --- - --- --------- - . . ------ - - - ---------
Orainge Impro�ement P5&E E 8 4 48 12fl 0 0 184
---- --- -- ----------- --- - - - -- ------- - - -------------
Preliminary�esign Analysis,Coardinatian, &Recommendations E.1 4 2 16 4Q �3�
g... ............................................. - - - - ------------------------ -- ---------------------- - - - - - - - - --- -------------- ------ - - - - - - - - - - - - - - --- ------- - -
�onstructian Drawin s E.Z 4 2 32 $Q 1'.�3
------------------------ ---------- -- ------ -- -- --- --- --- -- --- -- -- - -- -- -- -- -------
Specificatoins F 2 1 14 17
--------------------------------------------- -- - - - --- -- - - - - . ------ - - - - - - - - - - - -
Engineer's Estimate G 1 1 2 12 1fi
---------------------------------------------------------- -- ------ - - -- --- - - - -- -- -- - -- -- -- -- ------ ........
LACFCO Conne�tion Permit H 4 16 6fl 8�
- - - - - - - - - - - - - ........... --------------------------------------------- - - - - -- --- - - - - - - - - - - - - - - - - - - - - --- --- --- -- --- --- --- --- ----------- - -
6id&ConstrucGon Assistan�s I 8 4 12
Desi n Pro e�t Mana ement&Meeti n s J 16 8 2 26
SUBTOTAL 45 6 104 2fi2 24 4 445
F. FEE SCHEDULE
A Not to Exceed �NTEj fee proposal has been included in a separate dacument containing the cost�hQur breakdown nf each wark item. The cost
propasal is k�ased on the scope presented in this contact and in�ludes all work items requested by the City.
�` Packet Pg. 108
7AI7'8�ASS�CIA1"ES PR�P�SAL ��R 5.5.a
GRpUNDWATER DRAl1VAGE IMPRQVEMENT$ PHA$E 3 To[al Estimated Fee: 5 s�.oss
PR�JEC7 �INAHCIAL SUMMARY Tota1 Esfimated Fee+Akemafe Items: $ �ua,sa5
g{��ING RA7E5 255 245 790 T45 350 115 FOTAL PROJET Cp575
WORf( TASf( PM OAlpC Proj.Eng. Oesigner 2-Man Admin ConsultanF! ITEfi11 T�TALS
TASK # PIC Manager I Sur�ey Expense HDLJRS BILLABLE
1]�ESIGN SERVICES
Project Kick pfF fUFee[ing A 2 2 � - 4 � aoo
........................................ ....... ....................................................................................................................................................................................................................................... .......................................................................... ...........................................................................
Records Research 8�Gompilation 8 2 S S - 10 $ 1,5dD
...................................................................................................................................................................................................................................................................................................... ......................................................................................................................................................
Design Field Wafk,Topagraphic Survay,and 6asemapping C A 16 40 24 $ - 84 $ 18,260
--- ---- ---- ---- ---- ---- ---- ---- ---- ---- ---- ---- ---- - --- ---- ---- ---- ---- ----
Lltility Research and Notification D 2 12 2 $ - 16 $ 2,350
prainge Impro�ement PS$�E E $ 4 4$ 72p 0 p �u - 1 SO $ 29,540
............................................................................................................................................................................................................................................................................................................................................................................................................................................................
Prelimina ❑esi n Anal is,Caardination,&Recommendations E.1 n 7 �G a[] 5 [i� S
...........................ry..........�.............�...........................................................................................................................................................................................................................................................................................................................................................................................
Constructian arawings E.� 'i 2 32 SC1 5 '18 5
............ ................ ......................... ............ ................. ......................
Specif�atains F 2 1 14 $ - 17 $ 3,415
En�ineer's Estimate...............................................................................................................................................G ...................�......................�.....................�..................�2 � - 16 $ 2.fi20
......................................... ........... ...................... ...............................................................................................................................
LACFCD Connec[ion Permit H 4 18 60 $ - 80 $ 12,76D
............................................................................................................................................................................................................................................................................................................................................................................................................................................................
Bid&Canstruction Assistan�e [ 8 A $ - 12 $ 2,8aa
❑esign Prflject Management&Meetings J 1fi 8 2 �u - 2fi $ 5,47D
SL1BTpTAL 45 6 104 262 24 4 $ - 445 $ 79,555
REIMBURSABLES[Repragraphics,design Mileage,ete.) $ 1,500
TQTAL NQT TQ E]CCEE�BASE FEE $ $1,a��J
2]ALTERNATE WORIt ITEMS
Utility LocatinglPathaling A $ 10,000 0 $ 10,000
As Built Plans B 2 4 16 $ - 22 $ 3,590
Geotechnicalln�esti ation C � 7Q,QQQ 0 $ 1D,DDD
...........................................�......................................................................................................................................................................................................................................................... ....................... ....................... ........................................................................................................
5UBTdTAL 2 0 4 16 0 0 E ZQ,OQQ 22 $ 23,590
CLIENT:City vf�iamand Bar
PRQJECT: PHASE 4 ORAINAGE IMPR�VEMENTS
PREPAREQ BY:�S 2022.�8.19
Packet Pg. 109
S.S.h
ATTACHMEN�6 4
: � , .,
DIA1Vl�N a� kBAR
�i�ywrde �ompre�iensive Drainag� S�udy
Priority Lis�
' � � � ■ � ■
1 Galden 5prings Drive @ West of Platina Dr. (C�MPLETED) HIGH
Z Brea Canyon Road @ North of 5apphire. �C�MPLETE�} HIGH
3 Brea Canyon Cutoff Road @ Oak Crest Drive {C�MPLETED) M�O[L1M
4 Hipass ❑rive [c� Castle Rack Raad. �C�MPLETE�} MEDILIM
5 Flapjack Drive @ Cul-�e-5ac to Crovked Creek. �CflMPLETED] MEpIUM
$ Cold 5pring Lane @ South of Diamond Ridge Rd. LQW
9 Clegharn Drive @ Narth of Gold Nugget Ave. L�W
10 20532 Calpet ❑rive. L�W
11 Ambushers 5treet [� Pasado to Woodhill LOW
Packet Pg. 11 U
S.S.c
MD�NLAKE ST
PR�JECT LDCATI�N
GDPLEY DR
PR�JECT
LDCAT[flN
PUBLIC 1N�RK5 L��ATI�N MAP
❑EPARTM ENT
Packet P . 1
5.6
Agenda #: 5.6
Meefing Dafe: �cfober 4, �Q22
,t;��r„.
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�`'^,yti� I I 'I� �- ��'��� ��. �
.::��i�i!'i��llfl�����:. 11 _ ":r'j�k� -
CITY C�UNCIL "=�'��`-'�R`�..- �''"_' AGENDA REP�RT
�. ;���-
�
'..,�
TQ: Hanarable Mayvr and Members vf the City Co�ancil
FR�M: ❑aniel Fox, City Manager �
TITLE: AUTH�RIZATI�N TO PARTICIPATE WITH OMNIA PARTNERS T�
LITILIZE TRANE LI.S. INC. D6A TRAiVE FOR THE DESIGN OF THE
DIAMUNO BAR CENTER HVAC REPLACEMENT PRaJECT
THR�UGH JUNE 3�, 2�23.
STRATEG I C
G�AL: 5afe, Sustainable & Nealthy Communrty
RECnMMENDATl�N:
A. Adopt Resolutian No. 2022-52 authorizing the use of the �MNIA Partners
contract witF� Trane L1.S. dba Trane for turnkey services; and
B. Approve, and authorize the Mayar, to sign the Consul#ing 5ervices Agreement
with Trane U.S. In�. dba Trane far the Design af the Diamond Bar Center HVAC
Replacement and Air Quality Upgrades Project.
FINANCIAL IIUIPACT:
The tvtal not-ta-exceed amvunt of this design service far Fiscal Year 2�22123 would be
$75,d00. Sufficient funds in the amount of $75,D00 are included in the Fiscal Year
2022123 CIP Budget (Project No. FP2250�� and are a�ailable to cover the cost of
design services.
6ACKGR�UNO:
The ❑iamond 6ar Center (DBC} currently operates se�en days per week and is a
premier setting for a number of large and small events. The consistent and reliable
operation of crucial systems of the OBC building, such as �entilation, has became e�en
more of a priority ta the groups that utilize the facility. The existing Air Conditioning {AC�
equipment is ariginal ta the facility, which went online in 2004, and has rea�hed the end
of its ❑peratianal life. This agreement is far the design portian af this Project.
Included in the Fiscal Year 2D22123 CIP budget is the ❑BC AC Replacement and Air
Packet Pg. 112
5.6
C�uality Upgrades Praject �Project), whlCh COf1515�5 �f tWD �]h�SL'S, design �$75,�0�} and
construction ($750,40�}. The purpose of this Project is to replace and update the
existing me�hanical equipment and Building Autamation System �BAS} controls, in
addition to improving reliability, efFiciency, and indoor air quality. This Project will
ultimately provide a new �amprehensive �entilatian system, reduce operational
disruptians, and pra�ide a �etter end-user experience.
The City's Pur�hasing �rdinance, cvdified in Chapter 3.�4 af the Diamond Bar
Municipal Code, generally requires the use of formal bidding procedures for the
pracurement of goads and services that cost in excess of $45,Q00. Sectian 3.2�4.090 (f)
provides an exception as follows: "When supplies, persanal praperty, services or
equipment can be mare efficiently ar more cast-efficient abtained through a caaperati�e
purchasing program with a federal, state, coun�y, local or other gavernment pur�hasing
pr�gram. 5uch purchases through a c�operati�e purchasing program shall be
autharized by resolutian of the City Council."
Parti�ipation in �aoperati�e bidding pragrams pravides the City with the pur�hasing
power of a much larger organization and a higher economy of scale. This, in turn, can
provide the City with more competitive pricing and a�ailabi[ity of goods and services.
DMNIA Partners, Public Sector [formerly LJ.S. Communities) Ga�ernment Purchasing
Alliance is a go�ernment purchasing coaperati�e with the goal of reducing the cast vf
goods and services by aggregating the purchasing power af public agencies nationwide.
OMNIA Partners, Public Sector provides procurement resources and solutions to cities
and towns, other lacal gnvernments, state agencies, schoal districts �K-1 Z}, higher
education, and n�nprafits, and is free to register and use_ Participants ha�e a�cess to a
braad line of�ampetiti�ely salicited contracts with suppliers.
ANALYSIS:
5taff e�aluated the OMNIA Par�ners Contract # L1SC �5-JLP-�23 with Trane U.5 In�.
d�a Trane, and have determined that the competitive salicitation process meets and, ar
exceeds, the City's purchasing requirements. It is recammended that the �ity utilize the
bidding pracess cvnducted by the lead agency �Harford County Pu�lic Schaals, MD}, in
conjunctian with �MNIA Partners.
The use of this turnkey contract, through �MNIA Partners, with Trane, also provides a
unique oppartunity in which the City has the ability to have the same vendor as the
manufacturer, designer, and installer, working ❑n the Project fram start to finish, thereby
helping to ensure the seamless integration hetween the new systems to he installed and
the existing systems at the Diamond Bar Center. This Proje�� would be the secand
large-scale HVAC replacement praject the City has campleted using this methad, with
the first one being the City Hall HVAC Replacement Project, completed in �ctober of
2018.
Attachment � is tf�e propased resolutian required �y ❑iamond Bar Municipal Cade
autharizing participation with �MNIA Partners to utilize the Trane turnkey contract with
DMNIA Partners far the design phase af the Proje�t. Attachment � is the propos�d
agreement with Trane far the design service.
Packet Pg. 113
5.6
lJpon completion and approval af the design, a constru�tion contra�t utilizing the Trane
turnkey contra�t with OMNI�1 Partners will be brought before the City Cauncil, along with
a tentati�e constructian schedule for consideration and approval. The construction
phase af this Project is inc{uded in the current fiscal year CIP budget at $75a,00D.
LEGAL REVIEW:
The City Attorney has reviewed and appro�ed the Resolution and Agreement as ta
form.
PREPARED 6Y:
. .
Jason �liams, M nan�e uper��sar 1014l2022
REVIEWED BY:
. . .
H afari, uhliC 1'�'a s anag s. y�E gineer 9.�22�2�22 p G. .Pu ic orks r torlC Engineer 9�23:2D22
Jason acoh en, inan�e irec or 9l2812022
Attachments:
1. 5.6.a Resalution Nv. 2Q��-52 (QMNIA Partners Cvvperati�e Purchase)
2, a.6.b Prafessional 5ervi�es Agreement with Trane L1.S. Inc.
Packet Pg. 114
5.6.a
RES�LUTI�N NO. 2422-52
RE50LUTIDN OF THE CITY C�UNCIL�F THE CITY OF OIAMDND BAR
ALJTHORIZING PARTICIPATION WITH OMNIA PARTNERS TiD UTILIZE
THE TRANE TIJRNKEY C�NTRACT WITH OMNIA PARTNERS FOR
�E51GN SERVECES FQR THE DIAMQND BAR CENTER HVAC
REPLACEAIIENT PROJECT IN THE AMDUNT NOT TD ExGEED $15,0�0
DLJRING FISCAL YEAR ?U2212�23
WHEREAS, the City Cvuncil has established a purchasing system for the efficient
purchase af supplies, services, personal property and equipment at the lowest cost
commensurate with the quality needed and to buy withaut favor or prejudice; and
1NHEREAS, the City Manager, aGting in the rvle of Purchasing Manager, directs
and supervises the acquisition af all goods and services under the authority of ❑iamond
Bar Municipal Cade 5ection 3.24.fl44 �a}; and
WHEREAS, Diamond Bar Municipal Code Sectian 3.24.090 {f} provides for an
exception to the bidding requirements when supplies, persona[ praperty, services or
equipment can be mare effi�iently ar more cost effectively vbtained through a cooperative
purchasing program with a federal, state, county, local ar other government pur�hasing
pragram as authorized by resolution of the City Council; and
WHEREAS, the Purchasing Manager has determined that certain supplies,
materiafs, personal properky and equipment �an be more efficiently and more �ost
effectively abtained if acquired an behalf the City as a participant of �MNIA Partners, a
cooperative purchasing organizatian; and
WHEREAS, acquisition of any such supplies, materials, personal property or
equipment as a participant of a go�ernment purchas�ng program must be authorized by
resolution of the City Cauncii; and
WHEREAS, the Purchasing Agent and Purchasing Delegates have evaluate� the
QMNIA Partners Contract Num�er U5C 15-JLP-Q23 with Trane IJ.S. d�a Tran�, and have
determined that the competitive solicitation process, conducted by #he lead agency
(Harford County Publi� Schoals, MD}, in conjun�tion with ❑MNIA Partners, meets and, or
exceeds, the requirements of the City, and recammends use vf this Turnkey cantract,
though OMNIA Partners, with Trane.
NaW, THEREF�RE, IT IS HEREBY RES�LVED by the City Council of the City
of Diamond Bar as follows:
1. Certain supplies, materials, personal praperky, professional services and
equipment can he more efficiently and more inexpensively obtained if a�quired an
behalf of the City as a participant of a gvvernment coaperative purchasing pragram
as opposed to a formal bidding process.
Packet Pg. 115
5.6.a
Resolution Na. 20�2-52
2. Authorizes participation of the City with OMNIA Partners.
3. Ap�oints the City Manager of the City to direct and supervise the a�quisition af
goods and services as a participant with QMNIA Partners.
4. Authorizes the Mayor to execute the prafessional services agreement with Trane
11.S. dba Trane for the design of the Diamand Bar Center HVAC Replacement
Project, as a participant with OMNIA Par�ners in the amount nat to exceed
$75,QQ0.
PASSED, APPRDVE❑ ANO AO�PTED this 4th day of�ctober, 2022.
CITY DF ❑IAM�ND BAR
Ruth M. Low, Mayor
ATTEST:
I, Kristina 5antana, City Clerk af the City of Diamond 6ar, do hereby certify that the
foregaing Resolution was passed, apprvved and adapted at a regular meeting vf the City
Council of the City of Diamond Bar held on the 4�" day af Q�tober, 2�22, by the fallawing
vote:
AYES: CDUNCIL MEMgERS:
NQES: COUNCIL MEMBERS:
ABSENT: CQUNCIL MEMBERS:
ABSTAINED: C�LINCIL MEMBERS:
Kristina Santana, City Clerk
2
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5.6.h
CCINSULTING SERVICES AGREEMENT
THIS AGREEMENT {the "Agreement"} is made as of O�tober 4, 2022 hy and
between the City of ❑iamond Bar, a municipal corporation �"City"} and Trane L1.5. Inc.
dba Trane ["Gvnsultant").
1. Cvnsultant's Ser►iices.
Subject to the terms and cvnditians set farth in this Agreement Cansultant shall
pravide to the reasonahle satisfa�tion of the City the mechanical engineering servi�es
set forth in the attached Exhibit "A'", which is incorparated herein by this reference. As a
material inducement to the City to enter intv this Agreement, Consultant represents and
warrants that it has tharaughly in�estigated the wark and fully understands the
difficulties and restrictions in performing the wark. Consultant represents that it is fully
qualified to perform such cansulting services by virtue af its experience and the training,
education and expertise of its principals and employees.
Jason Williams, Maintenance Supervisor (herein referred to as the "City's Prvject
Manager"}, shall be the persan to wham the Cansultant will repart far the perfarmance
of servi�es hereunder. It is understood that Consultant shall coordinate its services
hereunder with the City's Project Manager ta the extent required by the City's Project
Manager, and that all perfvrmances required hereunder by Consultant shall �e
performed ta the satisfaction of the City's Project Manager and the City Manager.
2. Term vf Agreement. This Agreement shall take effect May 23, 2022, and
shall continue until June 3D, 2Q23 unless earlier terminated pursuant tv the provisions
herein.
3. Compensation. City agrees tv cvmpensate Cvnsultant for each service
which Consultant performs to the satisfaction of City in compliance with the scape of
services set fvrth in Exhibit "A". Payment will be made vnly after submissivn af proper
in�aices in the form specified by City. Tatal payment ta Cvnsultant pursuan# #v this
Agreement shall not exceed seventy-fi�e thousand dollars �$75,400} without the prior
written consent af the City. The above not t❑ exceed amount shall include all casts,
including, but nvt limited to, all clerical, administrative, o�erhead, telephone, travel and
all related expenses.
4. Payment.
A. A5 SGhBC�UIBd SBNIGBS al"� GQI'71�3IEtEd, Consultant shall submit to City an
in�oice for the servi�es �ompleted, authorized expenses and autharized extra work
actually perFormed or incurred.
B. All such invoices shall state the basis far the amount invoiced, including
services cvmpleted, the num�er of hvurs spent, and any extra work perfvrmed.
1 Professional Ser�iGes - ❑esign
ic��aac,3.i
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5.6.h
C. City will pay Consultant the amount properly invoiced within 35 days of
receipt, but may withhold 30°Io af any invoice until all work is completed, which sum
shall be paid within 35 days of campletion of the wark and receipt of all deli�erables.
D. Payment shall cvnstitute payment in full far all services, autharized casts
and authorized extra work covered by that in�oice.
5. Change �rders. Nv payment for extra services caused by a change in
the scope or complexity of wark, ar for any ather reasan, shall be made unless and until
su�h extra servi�es and a pri�e therefore have been previously authorized in writing and
appraved by the City Manager or his designee as an amendment ta this Agreement.
The amendment shall set forth the changes of wvrk, extension vf time, if any, and
adjustment of the fee to be paid by City to Consultant.
6. Priority vf Dvcuments. In the event of any incansistency between the
pravisions of this Agreement and any attached exhibits, the provisions of this
Agreement shall cantral.
7. Status as Independent Cvntractvr.
A. Consultant is, and shall at all times remain as ta City, a wholly
independent cvntractor. Consultant shall have no power to incur any debt, obligativn, or
lia�ility on behalf of City or atherwise act on behalf af City as an agent. Neither City nor
any of its agents shall have �ontrol aver the conduct af Cansultant or any af
Consultant's emplayees, except as set forth in this Agreement. Cansultant shall nat, at
any time, or in any manner, represent that it vr any vf its agents or emplvyees are in
any manner agents or emplayees of City.
B. Consultant agrees to pay all required taxes on amounts paid t❑ Consultant
under this Agreement, and tv indemnify and hald City harmless from any and all taxes,
assessments, penalties, and interest asserted against City by reason of the
independent contractor relationship created by this Agreement. In the event that City is
audited by any Federal, State agency, including the Public Employee Retirement
System, regarding the independent �ontractar sfatus of Consultant and the audit in any
way fails t❑ sustain the validity of a whally independent contractor relationship between
City and Gvnsultant, its emplvyees or subcvnsultants, then Consultant agrees tv
reimburse City for all costs, including accaunting and attorney's fees, arising out of such
audit and any appeals relating thereto.
C. Consultant shall fully comply with Workers' Gvmpensation laws
regarding Cansultant and Cansultant's emplayees. Cansultant further agrees to
indemnify and hold City harmless from any failure of Cansultant to comply with
applicable Warker's Compensation laws.
2 Professional Ser�i�es - ❑esign
1 G 1 a0G3.I
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