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HomeMy WebLinkAboutRES 2022-56Resolution No. 2022-56 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING CITY OF DIAMOND BAR FRINGE BENEFITS FOR FY 2022=2023 WHEREAS, the City Council of the City of Diamond Bar adopted and amended the City of Diamond Bar Compensation and Fringe Benefits Plan (hereafter, the "Plan") by adoption of Resolution No. 2022-32, which became effective July 2, 2022; and WHEREAS, the City Council of the City of Diamond Bar has approved and adopted the annual budget for Fiscal Year 2022-2023; and WHEREAS, the City Council of the City of Diamond Bar desires to include an increase of $100 per month to the benefit allotment for all benefited classifications of employment including all executive positions (Department Heads, Assistant City Manager and City Manager) and City Council Members that may be used to purchase health coverage or placed into retirement plans. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Diamond Bar, does hereby adopt resolve as follows: Section 1. The Compensation and Benefits Plan adopted by Resolution 2022- 32 is hereby amended to replaced Schedule G in its entirety with the Benefits Plan attached hereto as Exhibit A, which shall be effective as of December 1, 2022. PASSED, APPROVED AND ADOPTED this 15t" day of November 2022. CITY OF DIAMOND BAR M. Low, Mayor ATTEST: I, KRISTINA SANTANA, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 151" day of November 2022, by the following vote: AYES: COUNCIL MEMBERS NOES: COUNCIL MEMBERS Liu, Lyons, Tye, MPT/Chou, Kristina Santana, City Clerk Attachment: "Exhibit A" Benefits Plan effective December 1, 2022 EXHIBIT "A" Schedule G Effective 12/1/2022 Approved by City Council 11/15/2022 CITY OF DIAMOND BAR FY 2022=2023 BENEFITS Benefits Paid By Eligibility Details Benefit Allotment City Paid Designated Officials, A monthly allotment of $1,570 (pro -rated for regular part-time Regular FulkTime employees) which can be applied to selected benefit options. and Regular Part" Time employees a) Members of the City Council, Executive Management and upon hire. employees defined as full-time exempt receive $1,600 per month. b) Premiums for selected benefits options are paid from the monthly benefit allotment. The total of all premiums for selected benefits that exceed the monthly health benefit allotment are paid at the employees' expense as a bi- weekly pre -taxed payroll deduction. c) Employees who are not encumbering their entire benefit allotment will have those funds applied to a Section 457 deferred compensation plan offered through ICMA-RC. Health Benefit Designated officials, Health coverage offered through the California Public Allotment Regular Full -Time Employees' Retirement System (CaIPERS). Employees may and Regular Part- select from available HMO and PPO plan options. Premiums Time employees vary depending on the health plan selected. If health upon hire or during coverage is selected, the premium is deducted from the the annual open monthly benefit allotment. enrollment period. Dental City Paid*/ Designated Officials, Two dental plans are available (Delta Care Prepaid or Delta Benefit Regular Full -Time Dental DPO) to Designated Officials, Regular FulkTime and Allotment and Regular Part- Regular Part -Time employees and their eligible dependents. Time employees *The City pays for employee coverage. If dependent upon hire or during coverage is selected, the additional premium is deducted the annual open from the monthly benefit allotment. enrollment period. Delta Care Delta Care is a pre -paid dental plan, which offers affordable HMO coverage. This option provides orthodontics coverage. Delta Dental Delta Dental is Delta's Preferred Option (DPO) plan, which allows visits to any dentist of choice. The program provides the maximum benefit when using a DPO dentist. DPO dentists are Delta dentists who have agreed to charge DPO patients reduced fees. Vision City Paid*/ Designated Officials, *The City pays for employee coverage. If dependent Benefit Regular Full -Time coverage is selected, the premium is deducted from the Allotment and Regular Part- monthly benefit allotment. Time employees Vision Services Plan (VSP) network provides exams, upon hire or during prescription glasses, contact lenses, and a second pair of the annual open glasses each year. Co -pays apply. enrollment eriod. Life/ ADD City Paid Designated Officials, Life Insurance and Accidental Death & Dismemberment Insurance Regular Full -Time (ADD) Insurance provided to all Designated Officials and Regular Part- ($50,000 benefit); Executive Management ($200,000); Time employees Exempt Mgt. ($150,000); and Regular Full -Time and Regular upon hire. Part- Time employees ($75,000 benefit). Schedule G Effective 12/1/2022 Approved by City Council 11/15/2022 Supplemental Employee Designated Officials, If Supplemental Life Insurance is selected, the premium is Life Insurance Paid Regular Full -Time deducted from the monthly benefit allotment. Supplemental through the and Regular Part- insurance is purchased in increments of $10,000 up to Benefit Time employees $300,000. A spouse is eligible up to half the amount selected Allotment upon hire. This is an by the employee in increments of $10,000. The cost for each optional benefit. $10,000 of coverage is based on age. State Disability Employee Regular Full -Time, This benefit provides affordable, worker -funded benefits to Insurance (SDI) Paid Regular Part -Time, eligible workers suffering a full or partial loss of wages due to through Part-Time/seasonal, disabilities which are not work related for up to 12 months. mandatory and intermittent Disability also includes elective surgery and disabilities payroll employees upon hire. related to pregnancy or childbirth. deduction Short-term & City Paid Regular Full -Time This benefit provides income replacement in the event of a Long-term and Regular Part- covered disability at 60% of salary up to a maximum of $1500 Disability Time employees per week. STD/LTD upon hire. Retirement City/ Designated Officials, A comprehensive retirement through the Public Employees' Employee Regular Full -Time Retirement System (CaIPERS). Regular Full -Time and and Regular Part- Regular Part -Time employees of the City are automatically Time employees enrolled as a member of CaIPERS and thus DO NOT upon hire. participate in Social Security. To become vested in CaIPERS an employee must be a member for a minimum of five (5) years. Current employees and employees hired after January 1, 2013 who are existing CaIPERS members or a member of an agency with reciprocity with the City of Diamond Bar will be enrolled in the 2% @ 55 retirement benefit formula. Employees hired after January 1, 2013 who have never been a CaIPERS member, or is a member of a retirement system (CaIPERS) reciprocal but has a break in service longer than six months will be enrolled in the 2% @ 62 retirement benefit formula. Employees in this formula will contribute half of the normal benefit cost for this retirement benefit. Retirement City Paid Designated Officials City contribution to the Designated Official's City sponsored Benefit for (Contribution that are retired from 457 Deferred Compensation plan (ICMA-RC). The monthly Designated into City CaIPERS at time of contribution will be equal to the City's current CaIPERS rate Officials sponsored election into office of contribution for Employee only. (Such Designated Officials Ineligible for 457 OR retire from would not be eligible for CaIPERS retirement benefits as CaIPERS Deferred CaIPERS during term CaIPERS law prohibits re -enrollment after retirement.) Comp. Plan in office. in amount equal to current CaIPERS Em rate. . Retirement- Employee Part-Time/Seasonal A minimum employee contribution rate of 7.5% pre-tax of Deferred mandatory and Intermittent wages to a City sponsored 457 Deferred Compensation plan Compensation payroll employees upon hire. (ICMA-RC). deduction. 1959 Survivor City/ Designated Officials, This benefit, provided through CaIPERS Retirement, is paid Benefit Employee, Regular Full -Time along with other death benefits, whether or not the employee through and Regular Part- was eligible to retire at the time of their death. The monthly Benefit Time employees benefit amount formula depends on the number of eligible Allotment upon hire. survivors. 2 Schedule G Effective 12/1/2022 Approved by City Council 11/15/2022 Employee City Paid Designated Officials, Face-to-face assessment, treatment, and follow-up to help Assistance Regular FulkTime resolve a broad range of personal, work, and family Program (EAP) and Regular Part- problems. Employees and eligible family members can Time employees receive up to 5-sessions per incident with professional upon hire. counselors for early intervention and treatment. Section 125 Employee Designated Officials, At the beginning of the plan year, each participating Cafeteria Plans/ Paid Regular FulkTime employee selects an amount up to the maximum set by the Reimbursement and Regular Part- City for each plan. The amount selected is calculated into a Accounts Time employees bi-weekly, pre -taxed payroll deduction, upon hire. This is an optional benefit. Healthcare Flexible Spending Account- Also known as a Healthcare Reimbursement Account, the employee may designate pre-tax dollars, up to a maximum of $2,500 per calendar year for out-of-pocket healthcare expenses not covered by their medical, dental, or vision insurance plans. Dependent Care Flexible Spending Account- Also known as a Day Care or Childcare Reimbursement Account, the designated pre-tax dollars, up to a maximum of $5,000 per household- per calendar year, must be related to expenses which are for dependent care that enables the employee to remain gainfully employed. COBRA Employee Designated Officials, The Consolidated Omnibus Budget Reconciliation Act of Paid Regular Full -Time 1985 (COBRA) provides for the continuation of health care and Regular Part- coverage to certain employees who terminated employment Time employees, and beneficiaries of employees who die, become disabled or enrolled in qualifying are divorced. Employees become eligible for continued health, dental, vision, coverage upon termination of service, whether voluntary or and EAP plans. not (other than termination for gross misconduct), retirement or reduction in hours worked. For these employees and their dependents, continued coverage is available for the time period set forth by law, at their expense. Medicare City/ Designated Officials, Pursuant to Revenue Billing 86-68 of the Internal Revenue Employee, Regular FulkTime Code, all employees hired after March 31, 1987 has 1.45 through and all Part -Time percent of their base salary deducted from their paycheck to mandatory employees upon hire. be paid to Medicare. The City matches the 1.45 percent as payroll mandated by law. deduction Deferred Employee Designated Officials, A Section 457 deferred compensation plan is made available Compensation Paid Regular Full -Time, through the International City Management Association Regular Part -Time (ICMA-RC) Retirement Corporation. Employees not and Temporary Part- encumbering their entire health benefit allotment will have Time employees those excess funds deferred into this plan. Employees may upon hire. also elect to have additional contributions at their expense as a re -taxed payroll deduction. Total deferral contributions 3 Schedule G Effective 12/1/2022 Approved by City Council 11/15/2022 are not to exceed limits under Section 457 of the Internal Revenue Code. Temporary Part -Time employees are required to contribute 7.5% of their pre-tax salary to a deferred compensation account in lieu of participating in Social Security. Automobile City Paid Designated Officials, A monthly car allowance of $120 for Exempt Management, Allowance Executive Mgt. and $250 for Executive Management and $300 for City Council Exempt Mgt. upon Members in lieu of mileage reimbursement. hire. Tuition City Paid Regular Full -Time Full-time and regular part-time (on a pro -rated basis) Reimbursement and Regular Part- employees are eligible to receive reimbursement in the Time employees amount of $1500 per fiscal year, for college -level or upon hire. university -level educational courses. Personal Employee Regular Full -Time Interest -free loans between $250 and $2,500 for the purpose Computer Loan Paid and Regular Part- of financing a personal computer, a printer, and/or City - Program Time employees compatible software are available to eligible employees so upon hire. they can learn and gain experience by working with a personal computer away from the office and outside of regular business hours. An employee may purchase a more expensive system, but he/she must pay the balance over $2,500. The loan covers 90% of the total price of the equipment/software being purchased. The employee pays the remaining 10% of the purchase price at the time of purchase. Loans are made on a first -come, first -served basis based on available funds. Once the money for the employee loans has been obligated, the fund will be replenished through payroll deductions from outstanding loans. New loans will then be made as funds become available. Loans will be for a maximum term of 24 months and will be repaid through payroll deductions on a biweekly basis. Technology City Paid Executive Mgt., Executive and Exempt Management are eligible to receive a Stipend Exempt Mgt., and monthly stipend of $100 as a reimbursement for the purchase full-time staff based and maintenance of personal cell phones, tablets, laptops, on emergency printers, and/or phone/internet service in order to conduct response City business and to respond in emergency situations. responsibilities. Designated key full-time staff that are required to respond in emergency situations will be eligible for a $50 stipend on a monthly basis.