HomeMy WebLinkAbout2022.09.20 Agenda Packet - Regular MeetingCity Council Agenda
Tuesday, September 20, 2022
Closed Session 5:30 PM
South Coast Air Quality Management District/Room CC-8
21865 Copley Dr., Diamond Bar, CA 91765
Regular Meeting 6:30 PM
South Coast Air Quality Management District/Main Auditorium
21865 Copley Dr Diamond Bar, CA 91765
PUBLIC ADVISORY:
Consistent with State Assembly Bill 361, members of the City Council may be present or participate
telephonically. Members of the public are encouraged to participate and address the City Council
during the public comment portion of the meeting either in person or via teleconference. If you would
like to attend the meeting in person, please note that face coverings are recommended.
How to Observe the Meeting From Home:
The public can observe the meeting by calling +1 (415) 655-0052, Access Code: 273-776-849 OR visit:
https://attendee.gotowebinar.com/register/2809331799599979024.
How to Submit Public Comment:
The public may provide public comment by attending the meeting in person, by sending an email, or by
logging into the teleconference. Please send email public comments to the City Clerk at
cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the meeting and indicate in the Subject Line “FOR
PUBLIC COMMENT.” Written comments will be distributed to the Council Members, noted for the record at
the meeting and posted on the City’s official agenda webpage as soon as reasonably practicable (found
here: http://diamondbarca.iqm2.com/Citizens/Default.aspx).
The public may log into the meeting through this link:
https://attendee.gotowebinar.com/register/2809331799599979024. Members of the public will be called
upon one at a time during the Public Comment portion of the agenda. Speakers are limited to five minutes
per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need
special assistance to participate in the Council Meeting, please contact the City Clerk’s Office (909) 839-
7010 within 72 hours of the meeting. City Council video recordings with transcription will be available upon
request the day following the Council Meeting.
The City of Diamond Bar thanks you in advance for taking all precautions to prevent spreading
the COVID-19 virus.
NANCY A. LYONS
Council Member
STAN LIU
Council Member
STEVE TYE
Council Member
RUTH M. LOW
Mayor
ANDREW CHOU
Mayor Pro Tem
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and are
broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are invited to
attend and participate. Copies of staff reports or other written documentation relating to agenda items
are on file and available for public inspection by contacting the Office of the City Clerk. If requested,
the agenda will be made available in an alternative format to a person with disability as required by
Section 202 of the Americans with Disabilities Act of 1990. If you have questions regarding an agenda
item, please contact the City Clerk at (909) 839-7010 during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during the time
the item is taken up by the Council. In addition, members of the public may, during the Public
Comment period address the Council on any Consent Calendar item or any matter not on the agenda
and within the Council’s subject matter jurisdiction. Any material to be submitted to the City Council at
the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise. The
Mayor may adjust this time limit depending on the number of people wishing to speak, the complexity of
the matter, the length of the agenda, the hour and any other relevant consideration. Speakers may
address the Council only once on an agenda item, except during public hearings, when the
applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly conduct of the
meeting may result in the speaker being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are posted in
the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3, Frontier FiOS
television Channel 47 and on the City’s website at www.diamondbarca.gov. The City Council may take
action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA
TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/2809331799599979024 AND
ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL AGENDA
September 20, 2022
CLOSED SESSION:
5:30 p.m., Room CC-8: In person only
- no teleconference.
Public Comments
Public Employee Performance
Evaluation
Pursuant to Government Code section
54957
Title: City Manager
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
INVOCATION: Lead Pastor Tim Park, EFree Church
of Diamond Bar
ROLL CALL: Liu, Lyons, Tye, Mayor Pro Tem Chou,
Mayor Low
APPROVAL OF AGENDA: Mayor
1. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
SEPTEMBER 20, 2022 PAGE 2
are within the subject matter jurisdiction of the Council. Although the City Council
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five-minute
maximum time limit when addressing the City Council. At this time, the
teleconference moderator will ask callers one at a time to give their name and if
there is an agenda item number they wish to speak on before providing their
comment. If you wish to speak on a public hearing item or council consideration
item, you will then be called upon to speak at that point in the agenda.
3. SCHEDULE OF FUTURE EVENTS:
3.1 Parks & Recreation Commission Meeting – September 22, 2022, 6:30
p.m. online teleconference and Windmill Room, 21810 Copley Dr.
3.2 Planning Commission Meeting – September 27, 2022, 6:30 p.m.
online teleconference and Windmill Room, 21810 Copley Dr.
3.3 Diamond Bar Restaurant Week – October 1 – 16, 2022
3.4 City Council Meeting – October 4, 2022, 6:30 p.m. online
teleconference and SCAQMD Main Auditorium, 21865 Copley Dr.
4. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
4.1 CITY COUNCIL MINUTES OF THE AUGUST 30, 2022 SPECIAL
MEETING.
4.1.a August 30, 2022 Special City Council Minutes
Recommended Action:
Approve the August 30, 2022 Special City Council meeting minutes.
Requested by: City Clerk
4.2 RATIFICATION OF CHECK REGISTER DATED AUGUST 24, 2022
THROUGH SEPTEMBER 13, 2022 TOTALING $503,558.44.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
SEPTEMBER 20, 2022 PAGE 3
4.3 TREASURER'S STATEMENT
Recommended Action:
Approve the August 2022 Treasurer’s Statement.
Requested by: Finance Department
4.4 CONTINUED USE OF TELECONFERENCING IN ACCORDANCE WITH
ASSEMBLY BILL 361 FOR MEETINGS OF THE DIAMOND BAR CITY
COUNCIL AND OTHER CITY COMMISSIONS AND COMMITTEES
SUBJECT TO STATE OPEN MEETING LAWS.
Recommended Action:
Adopt Resolution No. 2022-48, providing for continued use of
teleconferencing and other formats as defined and in compliance with
Assembly Bill 361 for meetings of the Diamond Bar City Council, City
Commissions and Subcommittees.
Requested by: City Manager
4.5 BIENNIAL UPDATE TO THE CITY'S CONFLICT OF INTEREST CODE
FOR DESIGNATED CITY PERSONNEL.
Recommended Action:
Adopt Resolution No. 2022-49 amending the City's Conflict of Interest
Code for Designated City Personnel.
Requested by: City Clerk
4.6 AUTHORIZE THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO GOVCONNECTION, INC. FOR THE PURCHASE OF 17 LAPTOPS
AND ACCESSORIES IN THE AMOUNT OF $47,972.57.
Recommended Action:
Approve and Authorize the City Manager to issue a Purchase Order to
GovConnection, Inc. for the purchase of 17 Laptops and Accessories in
the amount of $47,972.57.
Requested by: Information Systems
4.7 AWARD OF CONSTRUCTION AGREEMENT TO WRIGHT
CONSTRUCTION ENGINEERING CORP AND FIRST AMENDMENT TO
CONSULTANT SERVICE AGREEMENT WITH HUSHMAND
ASSOCIATES, INC. FOR THE DIAMOND BAR CENTER SLOPE
STABILIZATION PROJECT NO. FP20500.
Recommended Action:
A. Approve, and authorize the Mayor to sign, a Construction
SEPTEMBER 20, 2022 PAGE 4
Agreement with Wright Construction Engineering Corp (Wright) in
the amount of $594,570, plus a contingency amount of $59,457, for
contract change orders, if any, to be approved by the City Manager,
for a total authorization amount of $654,027; and
B. Approve an exception to competitive bidding pursuant to the City's
Purchasing Ordinance, and authorize the Mayor to sign, the First
Amendment to Consultant Service Agreement for construction
management, material testing, engineering support, and inspection
services with Hushmand Associates, Inc. in the amount of
$227,890, plus a contingency amount of $22,789, for a total
authorization amount of $250,679.
Requested by: Public Works Department
4.8 AUTHORIZATION TO PARTICIPATE WITH SOURCEWELL TO
PURCHASE FLEET VEHICLES FOR THE CITY FROM NATIONAL AUTO
FLEET GROUP IN THE AMOUNT NOT-TO-EXCEED $107,456.72
DURING FISCAL YEAR 2022/2023.
Recommended Action:
A. Appropriate $5,457 from the Vehicle Maintenance & Replacement
Fund (Fund 502) Fund Balance; and
B. Adopt Resolution No. 2022-50 authorizing participation with Sourcewell
for the purchase of two (2) zero-emission vehicles through National
Auto Fleet Group for Fiscal Year 2022/23.
Requested by: Public Works Department
4.9 THREE-YEAR MAINTENANCE SERVICES AGREEMENT WITH
ECOFERT, INC. FOR MONTHLY FERTILIZER INJECTION SYSTEM
SERVICES THROUGH JUNE 30, 2025.
Recommended Action:
Approve, and authorize the Mayor to sign, the Three Year Maintenance
Services Agreement with EcoFert, Inc., with the option to extend for up to
an additional three years.
Requested by: Public Works Department
5. PUBLIC HEARINGS: NONE.
6. COUNCIL CONSIDERATION: NONE.
7. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
8. ADJOURNMENT:
Agenda #: 4.1
Meeting Date: September 20, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE AUGUST 30, 2022 SPECIAL
MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the August 30, 2022 Special City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
4.1
Packet Pg. 7
Attachments:
1. 4.1.a August 30, 2022 Special City Council Minutes
4.1
Packet Pg. 8
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
SPECIAL MEETING
DIAMOND BAR CITY HALL WINDMILL COMMUNITY ROOM
21810 COPLEY DRIVE, DIAMOND BAR, CA 91765
AUGUST 30, 2022
CALL TO ORDER: Mayor Low called the Special City Council meeting to
order at 6:30 p.m. in the Diamond Bar City Hall Windmill Community Room, 21810
Copley Drive, Diamond Bar, CA 91765.
M/Low stated that consistent with State Assembly Bill 361, members of the public were
encouraged to participate and address the City Council during the public comment
portion of the meeting in person or via teleconference. City Council Members and staff
participated in person and telephonically.
PLEDGE OF ALLEGIANCE: Council Member Liu led the Pledge of Allegiance.
ROLL CALL: Council Members Stan Liu, Nancy Lyons, Mayor Pro
Tem Andrew Chou, Mayor Ruth Low
Absent: Council Member Steve Tye was excused.
Staff Present: Dan Fox, City Manager; Ryan McLean, Assistant City
Manager; Alfa Lopez, Senior Management Analyst;
Joan Cruz, Administrative Coordinator; Kristina
Santana, City Clerk
Staff Present Telephonically: David DeBerry, City Attorney; Amy Haug, Human
Resources Manager; Anthony Santos, Assistant to
the City Manager; Jason Jacobsen, Finance Director;
Greg Gubman, Community Development Director;
Cecilia Arellano, Public Information Coordinator
APPROVAL OF AGENDA: As presented.
1. CITY MANAGER REPORTS AND RECOMMENDATIONS: NONE
2. PUBLIC COMMENTS: NONE
3. SCHEDULE OF FUTURE EVENTS: CM/Fox
4. CONSENT CALENDAR: MPT/Chou moved, C/Liu seconded, to approve the
Consent Calendar as presented. Motion carried 4-0 by the following Roll Call
vote.
AYES: COUNCIL MEMBERS: Liu, Lyons, MPT/Chou, M/Low
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Tye
4.1 APPROVED CITY COUNCIL MINUTES:
4.1.a
Packet Pg. 9
AUGUST 30, 2022 PAGE 2 CITY COUNCIL
4.1a SPECIAL MEETING OF AUGUST 11, 2022
4.1b REGULAR MEETING OF AUGUST 16, 2022.
4.2 RATIFIED CHECK REGISTER DATED AUGUST 11, 2022 THROUGH
AUGUST 23, 2022 TOTALING $1,366,120.46.
4.3 ADOPTED RESOLUTION NO. 2022-47 PROVIDING FOR CONTINUED
USE OF TELECONFERENCING AND OTHER FORMATS AS DEFINED
AND IN COMPLIANCE WITH ASSEMBLY BILL 361 FOR MEETINGS OF
THE DIAMOND BAR CITY COUNCIL, CITY COMMISSIONS AND
SUBCOMMITTEES.
4.4 ADJOURNED THE AUGUST 30, 2022 SPECIAL CITY COUNCIL
MEETING TO THE REGULAR CITY COUNCIL MEETING OF
SEPTEMBER 20, 2022.
4.5 APPROVED AND AUTHORIZED THE MAYOR TO SIGN A
CONSULTANT SERVICES AGREEMENT WITH ABOUND FOOD CARE
TO PROVIDE FOOD RECOVERY CONSULTING SERVICES THROUGH
JUNE 30, 2025.
5. PUBLIC HEARINGS: NONE
6. COUNCIL CONSIDERATION: NONE
7. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Lyons commented that the Town Center Design Charrette was very well done
and the consultant received comments from more than 100 individuals of the
more than 125 in attendance. The Capitol Construction Project committee
received updates on all projects including Diamond Bar projects, the golf course,
the Fairway Drive Grade Separation and the Fullerton Road Grade Separation.
She is excited to see the Restaurant Week banners up around town.
C/Liu thanked the community for their participation in the design charrettes,
thanked staff for helping residents in need, encouraged everyone to stay safe
during the upcoming heat wave and to look out for one another and enjoy a
happy and safe Labor Day weekend.
MPT/Chou stated that the LA Division California Cities recently took a position to
oppose the ballot measure authorizing removal of the sheriff. On Thursday, the
executive board of the LA Division will hold a special meeting to oppose AB
1886, the bill that would treat all streets sweeping as Public Works projects which
would trigger prevailing wages and drastically increase street sweeping costs
paid by cities for which there is no funding by issuing a letter of opposition and
veto.
4.1.a
Packet Pg. 10
AUGUST 30, 2022 PAGE 3 CITY COUNCIL
M/Low thanked staff and congratulated the consultants for a great design
charrette process last week and for the community participation and input. As
school commences, please continue to observe public safety and during the
upcoming heat wave, please do not take kids and pets in the car and certainly, if
you must transport them, do not leave them in the car unattended.
ADJOURNMENT: With no further business to conduct, M/Low adjourned the
Special City Council Meeting at 6:39 p.m. to September 20,
2022 at 6:30 p.m.
Respectfully Submitted:
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 20th day of September, 2022.
Ruth M. Low, Mayor
4.1.a
Packet Pg. 11
Agenda #: 4.2
Meeting Date: September 20, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED AUGUST 24, 2022
THROUGH SEPTEMBER 13, 2022 TOTALING $503,558.44.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $503,558.44.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated August 24, 2022 through
September 13, 2022 totaling $503,558.44 is being presented for ratification. All
payments have been made in compliance with the City’s purchasing policies and
procedures, and have been reviewed and approved by the appropriate departmental
staff. The attached Affidavit affirms that the check register has been audited and
deemed accurate by the Finance Director.
PREPARED BY:
4.2
Packet Pg. 12
REVIEWED BY:
Attachments:
1. 4.2.a Check Register Affidavit 9-20-2022
2. 4.2.b Check Register 9-20-2022
4.2
Packet Pg. 13
4.2.a
Packet Pg. 14
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
6032 8/26/2022 SOUTHERN CALIFORNIA EDISON 1000 LEMON (07.14.22 - 08.11.22) FY 22-
23
238638 52210 $19.12
CHECK TOTAL $19.12
6033 8/26/2022 SOUTHERN CALIFORNIA EDISON 20850 HIGH COUNTRY (07.13.22 -
08.10.22) FY 22-23
241641 52210 $18.68
CHECK TOTAL $18.68
6034 8/26/2022 SOUTHERN CALIFORNIA EDISON 21208 WASHINGTON (07.13.22 -
08.10.22) FY 22-23
100630 52210 $26.42
CHECK TOTAL $26.42
6035 8/26/2022 SOUTHERN CALIFORNIA EDISON 20980 CANYON RIDGE (07.13.22 -
08.10.22) FY 22-23
241641 52210 $18.68
CHECK TOTAL $18.68
6036 8/29/2022 SOUTHERN CALIFORNIA EDISON 2746 BREA CANYON (07.15.22 -
08.14.22) FY 22-23
238638 52210 $20.09
CHECK TOTAL $20.09
6037 8/29/2022 SOUTHERN CALIFORNIA EDISON 2025 DIAMOND BAR (07.15.22 -
08.14.22) FY 22-23
238638 52210 $20.09
CHECK TOTAL $20.09
6038 8/29/2022 SOUTHERN CALIFORNIA EDISON 22745 SUNSET XING (07.15.22 - 08.14.22)
FY 22-23
238638 52210 $20.09
CHECK TOTAL $20.09
6039 8/29/2022 SOUTHERN CALIFORNIA EDISON 21810 COPLEY (07.15.22 - 08.14.22) FY
22-23
100620 52210 $17,758.28
CHECK TOTAL $17,758.28
6040 8/29/2022 SOUTHERN CALIFORNIA EDISON 3564 BREA CANYON (07.15.22 -
08.14.22) FY 22-23
238638 52210 $20.09
CHECK TOTAL $20.09
6041 8/30/2022 AARP SENIOR PROGRAM INST. PAYMENT 100520 55310 $45.00
CHECK TOTAL $45.00
6042 8/30/2022 ACCESSDATA GROUP INC ANNUAL RENEWAL - FTK 100230 52314 $1,154.49
CHECK TOTAL $1,154.49
6043 8/30/2022 BLUEBEAM INC ANNUAL MAINTENANCE - BLUEBEAM FY
21/22
100230 52314 $2,980.00
4.2.b
Packet Pg. 15
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $2,980.00
6044 8/30/2022 CART MART INC BATTERIES FOR 2019 CLUB CAR - FY 22-
23
100510 52310 $2,302.84
CHECK TOTAL $2,302.84
6045 8/30/2022 CHEM PRO LABORATORY INC WATER TREATMENT (CITY HALL) FY 22-23 100620 52320 $179.00
8/30/2022 CHEM PRO LABORATORY INC WATER TREATMENT (DBC) FY 22-23 100510 52320 $179.00
CHECK TOTAL $358.00
6046 8/30/2022 CONSTRUCTION HARDWARE
COMPANY
HARDWARE (PADLOCKS) FY 22-23 248630 52320 $547.41
CHECK TOTAL $547.41
6047 8/30/2022 DEPT OF TRANSPORTATION TS MAINTENANCE/SHARED - APR-JUN
2022
100655 55536 $3,765.02
CHECK TOTAL $3,765.02
6048 8/30/2022 ECOFERT INC FERTIGATION SERVICE (JUL) FY 22-23 100630 52320 $1,207.00
CHECK TOTAL $1,207.00
6049 8/30/2022 ECS IMAGING INC LASERFICHE - ADD'L NAMED USER
LICENSES (5)
100230 52314 $3,600.00
CHECK TOTAL $3,600.00
6050 8/30/2022 EWING IRRIGATION PRODUCTS
INC
LANDSCAPE MAINT (DISTRICT 38) FY 22-
23
238638 52320 $428.89
CHECK TOTAL $428.89
6051 8/30/2022 EXTERIOR PRODUCTS CORP LIGHTING MAINTENANCE (JUL & AUG)
FY 22-23
100630 52320 $226.92
8/30/2022 EXTERIOR PRODUCTS CORP LIGHTING MAINTENANCE (JUL & AUG)
FY 22-23
100510 52320 $2,426.00
CHECK TOTAL $2,652.92
6052 8/30/2022 FEDERAL EXPRESS
CORPORATION
FEDEX CHARGE FOR CISCO - COLLECT
DELIVERY FY 21-22
100230 52314 $64.06
CHECK TOTAL $64.06
6053 8/30/2022 GATEWAY CORP CENTER ASSOC CAPITAL DISTRIBUTION & ASSOC. DUES
(SEP) FY 22-23
100620 52400 $2,488.79
CHECK TOTAL $2,488.79
6054 8/30/2022 GUARANTEED JANITORIAL
SERVICE INC
JANITORIAL SERVICES (JUL) FY 22-23 100630 55505 $2,660.70
4.2.b
Packet Pg. 16
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
8/30/2022 GUARANTEED JANITORIAL
SERVICE INC
JANITORIAL SERVICES (JUL) FY 22-23 100510 55505 $5,864.40
8/30/2022 GUARANTEED JANITORIAL
SERVICE INC
JANITORIAL SERVICES (JUL) FY 22-23 100620 52320 $9,474.25
CHECK TOTAL $17,999.35
6055 8/30/2022 HONEYCOTT INC BEE REMOVAL (DISTRICT 41) FY 22-23 241641 52320 $275.00
CHECK TOTAL $275.00
6056 8/30/2022 HOPSCOTCH PRESS INC DBC FEATURED MONTHLY AD-
JULY,AUG,SEPT
100510 52160 $1,350.00
CHECK TOTAL $1,350.00
6057 8/30/2022 J & J'S SPORTS & TROPHIES STAFF POLOS - JUNE 2022 100520 51200 $0.00
8/30/2022 J & J'S SPORTS & TROPHIES STAFF POLOS - JUNE 2022 100520 51200 $3,822.31
8/30/2022 J & J'S SPORTS & TROPHIES STAFF WORK APPAREL (PARKS) FY 21-22 100630 51200 $1,491.83
CHECK TOTAL $5,314.14
6058 8/30/2022 LOS ANGELES COUNTY PUBLIC
WORKS
SUMP PUMP MAINT. SYC CNYN PARK
(JUN) FY 21-22
100630 52320 $612.12
CHECK TOTAL $612.12
6059 8/30/2022 MCE CORPORATION ADDL' LANDSCAPE MAINT (LLAD 39) FY
22-23
239639 52320 $522.80
CHECK TOTAL $522.80
6060 8/30/2022 MICHAEL BAKER INTERNATIONAL
INC
JULY 2022 INVOICE 301630 56104 $14,473.30
CHECK TOTAL $14,473.30
6061 8/30/2022 MICHAEL BALLIET CONSULTING
LLC
SOLID WASTE CONSULTING SERVICES
JUNE 2022
250170 54900 $3,528.75
8/30/2022 MICHAEL BALLIET CONSULTING
LLC
SOLID WASTE CONSULTING SERVICES 250170 54900 $4,346.25
CHECK TOTAL $7,875.00
6062 8/30/2022 MOOD MEDIA NORTH AMERICA
HOLDINGS CORP
SERVICE CALL - DBC BALLROOM
LIGHTING
100510 52310 $362.50
CHECK TOTAL $362.50
6063 8/30/2022 NEOGOV ANNUAL SUBSCRIPTION - ONBOARD
FY21-22 (1/22-1/23)
100230 52314 $3,248.94
CHECK TOTAL $3,248.94
4.2.b
Packet Pg. 17
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
6064 8/30/2022 NORTH AMERICAN YOUTH
ACTIVITIES LLC
CONTRACT CLASS - SOCCER
INSTRUCTOR
100520 55320 $5,279.04
CHECK TOTAL $5,279.04
6065 8/30/2022 ONE TIME PAY VENDOR HUANQI SHI KINDER SKILLS REFUND 100 20202 $96.25
CHECK TOTAL $96.25
6066 8/30/2022 ONE TIME PAY VENDOR LINDA CHACON RECREATION CLASS REFUND 100 20202 $100.00
CHECK TOTAL $100.00
6067 8/30/2022 ONE TIME PAY VENDOR SUNSHINE ROOFING CD REFUND 1940 KIOWA CREST 100 22105 $250.00
CHECK TOTAL $250.00
6068 8/30/2022 OPENGOV INC ANNUAL SOFTWARE AGREEMENT -
BUDGET DEV & REPORTING
100230 52314 $27,450.00
CHECK TOTAL $27,450.00
6069 8/30/2022 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINT CITY PARKS (JUL) FY
22-23
100510 55505 $5,865.00
8/30/2022 PARKWOOD LANDSCAPE
MAINTENANCE INC
LANDSCAPE MAINT CITY PARKS (JUL) FY
22-23
100630 55505 $21,811.00
CHECK TOTAL $27,676.00
6070 8/30/2022 PROTECTION ONE INC BURGLAR ALARM AT DBC - FY 22/23 100510 52320 $186.44
CHECK TOTAL $186.44
6071 8/30/2022 PYRO COMM SYSTEMS INC FIRE ALARM SERVICE (CITY HALL) FY 22-
23
100620 52320 $374.98
CHECK TOTAL $374.98
6072 8/30/2022 REACH SPORTS MARKETING
GROUP INC
ANNUAL SUPPORT - REACH MEDIA 100230 52314 $2,500.00
CHECK TOTAL $2,500.00
6073 8/30/2022 REINBERGER CORPORATION BUSINESS CARD FOR STAFFS 100140 52110 $346.02
CHECK TOTAL $346.02
6074 8/30/2022 RELIABLE TRANSLATIONS CORP ELECTION NOTICE TRANSLATION 100140 54900 $150.00
CHECK TOTAL $150.00
6075 8/30/2022 ROTO-ROOTER SERVICES
COMPANY
BUILDING MAINTENANCE (LIBRARY) FY
22-23
100620 52320 $1,266.00
CHECK TOTAL $1,266.00
4.2.b
Packet Pg. 18
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
6076 8/30/2022 S C SIGNS AND SUPPLIES LLC ROAD MAINTENANCE SUPPLIES - FY 22-
23
100655 51250 $63.29
8/30/2022 S C SIGNS AND SUPPLIES LLC ROAD MAINTENANCE SUPPLIES - FY
22/23
100655 51250 $481.80
CHECK TOTAL $545.09
6077 8/30/2022 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP 206520 55315 $450.00
8/30/2022 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP 206520 55315 $450.00
8/30/2022 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP 206520 55315 $666.00
8/30/2022 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP 206520 55315 $450.00
8/30/2022 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP 206520 55315 $450.00
8/30/2022 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP 206520 55315 $450.00
8/30/2022 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP 206520 55315 $450.00
8/30/2022 SANTA BARBARA
TRANSPORTATION CORP
BUS TRANSPORTATION FOR DAY CAMP 206520 55315 $450.00
CHECK TOTAL $3,816.00
6078 8/30/2022 SC FUELS FLEET VEHICLE FUEL (AUG) FY 22-23 502130 52330 $51.15
8/30/2022 SC FUELS FLEET VEHICLE FUEL (AUG) FY 22-23 502620 52330 $116.79
8/30/2022 SC FUELS FLEET VEHICLE FUEL (AUG) FY 22-23 502430 52330 $133.27
8/30/2022 SC FUELS FLEET VEHICLE FUEL (AUG) FY 22-23 502630 52330 $793.46
8/30/2022 SC FUELS FLEET VEHICLE FUEL (AUG) FY 22-23 502655 52330 $1,093.03
CHECK TOTAL $2,187.70
6079 8/30/2022 STERICYCLE INC UW DISPOSAL HERITAGE PARK 250170 55000 $177.94
CHECK TOTAL $177.94
6080 8/30/2022 SWANK MOTION PICTURES INC MOVIE SCREENED ON 6.15.2022 100520 55300 $665.00
8/30/2022 SWANK MOTION PICTURES INC MOVIE SCREENING ON 6.22.2022 100520 55300 $665.00
8/30/2022 SWANK MOTION PICTURES INC MOVIE SCREENING ON 6.29.2022 100520 55300 $665.00
8/30/2022 SWANK MOTION PICTURES INC MOVIE FOR MOVIES IN THE PARK 7/6 100520 55300 $665.00
4.2.b
Packet Pg. 19
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
8/30/2022 SWANK MOTION PICTURES INC MOVIE FOR MOVIES IN THE PARK 7/20 100520 55300 $665.00
8/30/2022 SWANK MOTION PICTURES INC MOVIES FOR MOVIES IN THE PARK 7/25 100520 55300 $685.00
8/30/2022 SWANK MOTION PICTURES INC MOVIES FOR MOVIES IN THE PARK 8/3 100520 55300 $665.00
8/30/2022 SWANK MOTION PICTURES INC MOVIES FOR MOVIES IN THE PARK 8/8 100520 55300 $665.00
CHECK TOTAL $5,340.00
6081 8/30/2022 THE GAS COMPANY HERITAGE COMM CTR (07.15.22 -
08.15.22) FY 22-23
100630 52215 $41.85
CHECK TOTAL $41.85
6082 8/30/2022 THE RAPTOR SPORTS SCHOOL
INC
CLASS INSTRUCTOR-AQUATICS 100520 55320 $12,480.00
CHECK TOTAL $12,480.00
6083 8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 55300 $1.31
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $1.45
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $1.61
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $2.03
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $2.26
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $2.61
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $2.62
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $2.81
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 51200 $2.91
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $3.19
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $3.72
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $3.77
8/30/2022 THE SAUCE CREATIVE SERVICES
INC
DESIGN AND PRINT SERVICES FOR
VETERANS DAY
100520 52110 $4.71
4.2.b
Packet Pg. 20
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $35.00
6084 8/30/2022 TYLER TECHNOLOGIES INC TRAINING - HCM ERP SYSTEM (JUN 2022) 503230 56135 $700.00
CHECK TOTAL $700.00
6085 8/30/2022 WW GRAINGER INC SMALL TOOLS & EQUIPMENT - FY 22-23 100655 51300 $522.39
CHECK TOTAL $522.39
6086 8/30/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $985.93
8/30/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $285.81
8/30/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $182.28
8/30/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (HERITAGE) FY 22-
23
100630 51200 $196.18
8/30/2022 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES (DBC) FY 22-23 100510 51210 $655.70
CHECK TOTAL $2,305.90
6087 8/30/2022 WISCONSIN QUICK LUBE INC VEHICLE MAINTENANCE (LIC 1524126)
FY 22-23
502630 52312 $95.13
CHECK TOTAL $95.13
6088 9/6/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 809 S. DBB TC-1 100655 52210 $105.63
CHECK TOTAL $105.63
6089 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 22805 GOLDEN
SPRINGS LS-2
100655 52210 $95.86
CHECK TOTAL $95.86
6090 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1025 BREA CANYON RD
TC-1 LS-2
100655 52210 $121.90
CHECK TOTAL $121.90
6091 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21325 PATHFINDER LS-2 100655 52210 $209.95
CHECK TOTAL $209.95
6092 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21250 GOLDEN
SPRINGS LS-2
100655 52210 $76.79
CHECK TOTAL $76.79
6093 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1798 DBB/22566
GOLDEN SPRINGS LS-2
100655 52210 $171.99
CHECK TOTAL $171.99
4.2.b
Packet Pg. 21
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
6094 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 24230 GOLDEN
SPRINGS LS-2
100655 52210 $72.78
CHECK TOTAL $72.78
6095 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3201 DBB LS-2 100655 52210 $115.02
CHECK TOTAL $115.02
6096 9/6/2022 SOUTHERN CALIFORNIA EDISON 3334 1/2 BREA CANYON (07.25.22 -
08.22.22) FY22-23
100630 52210 $90.89
CHECK TOTAL $90.89
6097 9/6/2022 SOUTHERN CALIFORNIA EDISON 652 S BREA CANYON (07.22.22 -
08.21.22) FY 22-23
238638 52210 $20.31
CHECK TOTAL $20.31
6098 9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
106 21106 $76.88
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
100220 50062 $190.76
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
239 21106 $224.28
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
241 21106 $224.28
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
201 21106 $404.55
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
238 21106 $427.03
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
225 21106 $493.98
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
206 21106 $836.13
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
250 21106 $1,031.83
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
105220 50048 $1,490.00
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
207 21106 $1,542.41
9/2/2022 PERS HEALTH HEALTH INSURANCE PREMIUM
SEPTEMBER 2022
100 21106 $47,685.15
CHECK TOTAL $54,627.28
6099 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 3798 S. BREA CANYON
RD. LS-2
100655 52210 $57.53
4.2.b
Packet Pg. 22
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $57.53
6100 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 2201 DBB LS-2 100655 52210 $76.69
CHECK TOTAL $76.69
6101 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1DBB/TEMPLE LS-2 100655 52210 $109.31
CHECK TOTAL $109.31
6102 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 21615 GATEWAY
CENTER DR. LS-2
100655 52210 $76.69
CHECK TOTAL $76.69
6103 9/6/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - DBB N/W @ TEMPLE
TC-1
100655 52210 $104.17
CHECK TOTAL $104.17
6104 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - 1003 GOLDEN SPRINGS
DR. LS-2
100655 52210 $100.90
CHECK TOTAL $100.90
6105 9/6/2022 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 553 N. DBB &
VARIOUS TC-1
100655 52210 $1,133.57
CHECK TOTAL $1,133.57
6106 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA CYN/OAKCREST
LS-2
100655 52210 $57.98
CHECK TOTAL $57.98
6107 9/2/2022 TASC FLEX SPENDING MEDICAL/CHILDCARE
09/02/2022
238 21118 $7.20
9/2/2022 TASC FLEX SPENDING MEDICAL/CHILDCARE
09/02/2022
239 21118 $7.20
9/2/2022 TASC FLEX SPENDING MEDICAL/CHILDCARE
09/02/2022
241 21118 $7.20
9/2/2022 TASC FLEX SPENDING MEDICAL/CHILDCARE
09/02/2022
207 21118 $12.74
9/2/2022 TASC FLEX SPENDING MEDICAL/CHILDCARE
09/02/2022
250 21118 $26.35
9/2/2022 TASC FLEX SPENDING MEDICAL/CHILDCARE
09/02/2022
206 21118 $43.38
9/2/2022 TASC FLEX SPENDING MEDICAL/CHILDCARE
09/02/2022
100 21118 $1,151.63
CHECK TOTAL $1,255.70
4.2.b
Packet Pg. 23
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
6108 9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
106 21109 $107.58
9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
239 21109 $194.56
9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
241 21109 $194.56
9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
238 21109 $298.40
9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
225 21109 $527.23
9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
201 21109 $630.60
9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
207 21109 $657.06
9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
250 21109 $1,954.04
9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
206 21109 $2,672.59
9/2/2022 VANTAGEPOINT TRNSFR AGNTS-
303248
DEFERRED COMP
CONTRIBUTIONS/LOAN PYMTS
09/02/2022
100 21109 $43,169.68
CHECK TOTAL $50,406.30
6109 9/6/2022 SOUTHERN CALIFORNIA EDISON SAFETY LIGHTS - BREA
CANYON/FALLOWFIELD LS-2
100655 52210 $76.13
CHECK TOTAL $76.13
6110 9/7/2022 SOUTHERN CALIFORNIA EDISON DISTRICT 41 (07.28.22 - 08.25.22) FY 22-
23
241641 52210 $187.90
CHECK TOTAL $187.90
6111 9/7/2022 SOUTHERN CALIFORNIA EDISON DISTRICT 39 (07.28.22 - 08.25.22) FY 22-
23
239639 52210 $319.55
CHECK TOTAL $319.55
4.2.b
Packet Pg. 24
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
6112 9/7/2022 SOUTHERN CALIFORNIA EDISON DISTRICT 38 (07.28.22 - 08.25.22) FY 22-
23
238638 52210 $420.35
CHECK TOTAL $420.35
6113 9/7/2022 SOUTHERN CALIFORNIA EDISON PARKS (07.28.22 - 08.25.22) FY 22-23 100630 52210 $4,487.13
CHECK TOTAL $4,487.13
6114 9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
106 21110 $107.01
9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
239 21110 $134.14
9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
241 21110 $134.14
9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
225 21110 $206.48
9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
238 21110 $215.03
9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
201 21110 $428.75
9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
207 21110 $769.41
9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
206 21110 $1,212.52
9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
250 21110 $1,321.20
9/2/2022 CALPERS PENSION CONTRIBUTION FOR PERIOD
08/13/22-08/26/22
100 21110 $33,052.10
CHECK TOTAL $37,580.78
6116 9/12/2022 SOUTHERN CALIFORNIA EDISON 1600 GRAND (AUG) FY 22-23 100510 52210 $12,214.02
CHECK TOTAL $12,214.02
6117 9/13/2022 AFLAC SUPP INSURANCE PREMIUM AUGUST
2022
201 21117 $6.02
9/13/2022 AFLAC SUPP INSURANCE PREMIUM AUGUST
2022
207 21117 $17.77
9/13/2022 AFLAC SUPP INSURANCE PREMIUM AUGUST
2022
250 21117 $60.01
9/13/2022 AFLAC SUPP INSURANCE PREMIUM AUGUST
2022
206 21117 $282.91
9/13/2022 AFLAC SUPP INSURANCE PREMIUM AUGUST
2022
100 21117 $1,982.73
4.2.b
Packet Pg. 25
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $2,349.44
6118 9/13/2022 NAILA ASAD BARLAS STIPEND-PCMTG 7/27/22 100410 52525 $65.00
CHECK TOTAL $65.00
6119 9/13/2022 JOHN E BISHOP INSTRUCTOR PAYMENT - KARATE - SUM
22
100520 55320 $330.00
CHECK TOTAL $330.00
6120 9/13/2022 CT & T CONCRETE PAVING INC ROAD MAINTENANCE SVCS (SINKHOLE
REPAIR) FY 22-23
100655 55512 $3,366.00
CHECK TOTAL $3,366.00
6121 9/13/2022 DEANE HOMES SWIM CLUB POOL RENTAL FOR DAY CAMP 100520 53520 $1,500.00
CHECK TOTAL $1,500.00
6122 9/13/2022 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
250 21105 $1.03
9/13/2022 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
206 21105 $1.99
9/13/2022 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
207 21105 $1.99
9/13/2022 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
225 21105 $11.62
9/13/2022 DELTA DENTAL HMO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
100 21105 $182.35
CHECK TOTAL $198.98
6123 9/13/2022 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
106 21105 $4.15
9/13/2022 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
239 21105 $20.63
9/13/2022 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
241 21105 $20.63
9/13/2022 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
238 21105 $36.92
9/13/2022 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
201 21105 $54.15
9/13/2022 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
207 21105 $129.49
9/13/2022 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
250 21105 $189.84
4.2.b
Packet Pg. 26
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
9/13/2022 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
206 21105 $194.87
9/13/2022 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INSURANCE PREMIUM
SEPTEMBER 2022
100 21105 $4,443.75
CHECK TOTAL $5,094.43
6124 9/13/2022 CAROL A DENNIS MINUTES TRANSCRIPTION PC MTG-
7/27/22
100410 54900 $100.00
9/13/2022 CAROL A DENNIS MINUTES TRANSCRIP. FOR CITY
COUNCIL MEETING IN AUG
100140 54900 $200.00
CHECK TOTAL $300.00
6125 9/13/2022 DS SERVICES OF AMERICA INC BOTTLED WATER DELIVERY (AUG) FY 22-
23
100630 51200 $349.57
CHECK TOTAL $349.57
6127 9/13/2022 EXTERIOR PRODUCTS CORP RESTAURANT WEEK BANNERS - FY 22-23 100150 54900 $6,850.25
CHECK TOTAL $6,850.25
6128 9/13/2022 FRONTIER COMMUNICATIONS
CORP
SUMMARY ACCOUNT - INTERNET
SERVICE AUG 2022
100230 54030 $387.82
9/13/2022 FRONTIER COMMUNICATIONS
CORP
SUMMARY BILL - INTERNET SERVICE
9/1/22
100230 54030 $775.00
CHECK TOTAL $1,162.82
6129 9/13/2022 GLASS EYE PRODUCTIONS INC VIDEO RECORDING CHARETTE MTG
AUG. 23, 2022
100240 54900 $1,500.00
CHECK TOTAL $1,500.00
6130 9/13/2022 GRACE HU INSTRUCTOR PAYMENT - YOGA - SUM 22 100520 55320 $294.00
CHECK TOTAL $294.00
6131 9/13/2022 GRAFFITI CONTROL SYSTEMS GRAFFITI ABATEMENT JULY 2022 100430 55540 $2,975.00
CHECK TOTAL $2,975.00
6132 9/13/2022 HIMANSHU TANNA CAMERA OPERATOR TOWN CENTER
CHARRETTE
100240 54900 $1,125.00
CHECK TOTAL $1,125.00
6133 9/13/2022 HODGMAN ENTERPRISES PRINTING AND MAILING OF SEPT 2022
CITY NEWSLETTER
100240 52110 $2,540.01
CHECK TOTAL $2,540.01
6134 9/13/2022 INNOVATIVE EMERGENCY
MANAGEMENT INC
HAZARD MITIGATION PLAN - FEMA
GRANT PROJECT INV. 1
256350 54900 $36,649.68
4.2.b
Packet Pg. 27
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $36,649.68
6135 9/13/2022 INTEGRUS LLC RICOH COPY CHARGES - 7/19/22-
8/18/22
100230 52100 $973.22
CHECK TOTAL $973.22
6136 9/13/2022 ITERIS INC TS TIMING - ON-CALL/GRAND-GOLDEN
SPRINGS THRU 7/22
207650 54410 $2,845.50
CHECK TOTAL $2,845.50
6137 9/13/2022 JIVE COMMUNICATIONS INC CITYWIDE PHONE SERVICE - SEPT 2022 100230 52200 $2,509.67
CHECK TOTAL $2,509.67
6138 9/13/2022 KENNETH L MOK STIPEND PCMTG 7/27/22 100410 52525 $65.00
CHECK TOTAL $65.00
6139 9/13/2022 LOS ANGELES COUNTY PUBLIC
WORKS
INDUSTRIAL WASTE SERVICES - APR 2022 100610 55550 $1,543.18
CHECK TOTAL $1,543.18
6140 9/13/2022 LOS ANGELES UNIFIED SCHOOL
DISTRICT
BILINGUAL TESTING SERVICES 100220 54900 $90.00
CHECK TOTAL $90.00
6141 9/13/2022 MAHENDRA GARG STIPEND PCMTG 7/27/22 100410 52525 $65.00
CHECK TOTAL $65.00
6142 9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
106 21114 $0.17
9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
239 21114 $0.42
9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
241 21114 $0.42
9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
238 21114 $0.66
9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
201 21114 $1.43
9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
225 21114 $1.65
9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
207 21114 $2.56
9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
250 21114 $4.31
4.2.b
Packet Pg. 28
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
206 21114 $5.00
9/13/2022 MANAGED HEALTH NETWORK EMPLOYEE ASSISTANCE PROGRAM
(EAP) PREMIUM SEP 2022
100 21114 $127.38
CHECK TOTAL $144.00
6143 9/13/2022 METROLINK METROLINK PASSES - AUG 2022 206650 55610 $1,313.90
9/13/2022 METROLINK METROLINK PASSES - AUG 2022 206650 55620 $5,255.60
CHECK TOTAL $6,569.50
6144 9/13/2022 MOBILE RELAY ASSOCIATES INC REPEATER SERVICE FOR EMERGENCY
PREPAREDNESS
100350 52300 $78.75
CHECK TOTAL $78.75
6145 9/13/2022 MV CHENG & ASSOCIATES INC CONSULTANT SVCS - FINANCE DEPT
JULY 2022
100210 54900 $5,992.50
CHECK TOTAL $5,992.50
6146 9/13/2022 OC YOUTH SPORTS LLC CLASS INSTRUCTOR-SPORTBALL YOUTH
SPORTS
100520 55320 $2,915.25
CHECK TOTAL $2,915.25
6147 9/13/2022 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $670.00
9/13/2022 OCCUPATIONAL HEALTH
CENTERS OF CALIFORNIA
PRE-EMPLOYMENT PHYSICAL FEES 100220 52510 $250.50
CHECK TOTAL $920.50
6148 9/13/2022 OFFICE SOLUTIONS CREDIT MEMO - CITY MANAGER 100140 51200 ($28.80)
9/13/2022 OFFICE SOLUTIONS OFFICE SUPPLIES - AUG 2022 100520 51200 $51.04
9/13/2022 OFFICE SOLUTIONS OFFICE SUPPLIES - AUG 2022 100140 51200 $364.47
CHECK TOTAL $386.71
6149 9/13/2022 ONE TIME PAY VENDOR ANABELL GUERRERO FACILITIES REFUND 100 20202 $100.00
CHECK TOTAL $100.00
6150 9/13/2022 ONE TIME PAY VENDOR ARLYN CALAMBA PARK FACILITY REFUND 100 20202 $200.00
CHECK TOTAL $200.00
6151 9/13/2022 ONE TIME PAY VENDOR BAPS FACILITIES REFUND 100 20202 $99.99
9/13/2022 ONE TIME PAY VENDOR BAPS FACILITIES REFUND 100 20202 $100.00
4.2.b
Packet Pg. 29
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $199.99
6152 9/13/2022 ONE TIME PAY VENDOR ERICA MANASAN PICNIC REFUND 100 20202 $193.87
CHECK TOTAL $193.87
6153 9/13/2022 ONE TIME PAY VENDOR JEFF MISAKIAN FACILITIES REFUND 100 20202 $1,200.00
CHECK TOTAL $1,200.00
6154 9/13/2022 ONE TIME PAY VENDOR JI SHIM RECREATION CLASS REFUND 100 20202 $140.00
CHECK TOTAL $140.00
6155 9/13/2022 ONE TIME PAY VENDOR JOY HEPP PICNIC REFUND 100 20202 $100.00
CHECK TOTAL $100.00
6156 9/13/2022 ONE TIME PAY VENDOR KARIN FABIERO PARK FACILITY REFUND 100 20202 $100.00
CHECK TOTAL $100.00
6157 9/13/2022 ONE TIME PAY VENDOR KATELYN BERUMEN FACILITIES REFUND 100 20202 $100.00
CHECK TOTAL $100.00
6158 9/13/2022 ONE TIME PAY VENDOR LINGYUN BIAN RECREATION CLASS REFUND 100 20202 $95.00
CHECK TOTAL $95.00
6159 9/13/2022 ONE TIME PAY VENDOR LUCY CUEVAS FACILITIES REFUND 100 20202 $200.00
CHECK TOTAL $200.00
6160 9/13/2022 ONE TIME PAY VENDOR MEENA SINGH FACILITIES REFUND 100 20202 $1,250.00
CHECK TOTAL $1,250.00
6161 9/13/2022 ONE TIME PAY VENDOR NANCY BARBIAN PICNIC REFUND 100 20202 $100.00
CHECK TOTAL $100.00
6162 9/13/2022 ONE TIME PAY VENDOR PATRICIA VIZCARRA PICNIC REFUND 100 20202 $100.00
CHECK TOTAL $100.00
6163 9/13/2022 ONE TIME PAY VENDOR SHARON CATHERINE
CALLEJA CAUMERAN
PICNIC REFUND 100 20202 $100.00
CHECK TOTAL $100.00
6164 9/13/2022 ONE TIME PAY VENDOR SHUI SHA NG RECREATION CLASS REFUND 100 20202 $140.00
CHECK TOTAL $140.00
6165 9/13/2022 ONE TIME PAY VENDOR VICTOR PACHECO PARK ROOM REFUND 100 20202 $700.00
4.2.b
Packet Pg. 30
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $700.00
6166 9/13/2022 ONE TIME PAY VENDOR WALNUT VALLEY UNIFIED
SCHOOL DISTRICT
FACILITIES REFUND 100 20202 $500.00
CHECK TOTAL $500.00
6167 9/13/2022 ONE TIME PAY VENDOR VICTORIA CHAU BUILDING PERMIT REFUND 100 48010 $533.02
CHECK TOTAL $533.02
6168 9/13/2022 PACIFIC CREST YOUTH ARTS
ORGANIZATION
PCYAO 2022 GOLF TOURNAMENT-FIRST
CHAIR SPONSORSHIP
101110 52600 $1,000.00
CHECK TOTAL $1,000.00
6169 9/13/2022 PAPER RECYCLING &
SHREDDING
CITY HALL RECYCLING CONSOLES SEPT
2022
250170 55000 $95.00
CHECK TOTAL $95.00
6170 9/13/2022 QUADIENT FINANCE USA INC ANNUAL MAINTENANCE - FOLDING
MACHINE FY 22-23
100230 52314 $3,095.21
CHECK TOTAL $3,095.21
6171 9/13/2022 RAYMOND WALTER WOLFE STIPEND PCMTG 7/27/22 100410 52525 $65.00
CHECK TOTAL $65.00
6172 9/13/2022 GREGORY C REUEL SPACE AVAILABLE REPORT UPDATE 8/22 100150 54900 $1,500.00
CHECK TOTAL $1,500.00
6173 9/13/2022 ROSS CREATIONS SOUND SERVICES FOR CONCERTS 100520 55300 $2,700.00
CHECK TOTAL $2,700.00
6174 9/13/2022 SAN GABRIEL VALLEY CITY
MANAGER'S ASSOCIATION
ANNUAL MEMBERSHIP FROM JUL 1, 2022
- JUN 30, 2023
100130 52400 $55.00
CHECK TOTAL $55.00
6175 9/13/2022 SCHAFER CONSULTING CONSULTING SERVICES/ERP PROJECT
AUG. 2022
503230 56135 $465.00
CHECK TOTAL $465.00
6176 9/13/2022 SIMPSON ADVERTISING INC DESIGN AND LAYOUT OF AUGUST
NWSLTR/FALL REC GUIDE
100240 54900 $4,925.00
9/13/2022 SIMPSON ADVERTISING INC LAYOUT AND DESIGN OF SEPTEMBER
2022 CITYNEWSLETTER
100240 54900 $1,575.00
9/13/2022 SIMPSON ADVERTISING INC GRAPHIC DESIGN SERVICES FOR
FY22/23
100240 54900 $90.00
CHECK TOTAL $6,590.00
4.2.b
Packet Pg. 31
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
6177 9/13/2022 SOUTHERN CALIFORNIA
SHREDDING INC
AUGUST PAPER SHREDDING EVENT 250170 55000 $500.00
9/13/2022 SOUTHERN CALIFORNIA
SHREDDING INC
PAPER SHREDDING -JULY EVENT 250170 55000 $300.00
CHECK TOTAL $800.00
6178 9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
239 21107 $2.32
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
241 21107 $2.32
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
106 21107 $2.54
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
238 21107 $3.65
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
106 21113 $4.17
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
239 21113 $8.76
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
241 21113 $8.76
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
225 21107 $9.11
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
238 21113 $14.21
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
207 21107 $14.77
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
225 21113 $15.81
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
201 21113 $26.53
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
201 21107 $27.94
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
206 21107 $38.53
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
250 21107 $46.51
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
207 21113 $52.45
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
206 21113 $75.58
4.2.b
Packet Pg. 32
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
250 21113 $83.95
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
100 21107 $1,445.38
9/13/2022 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/LTD/STD INSURANCE
PREMIUM SEP 2022
100 21113 $2,040.84
CHECK TOTAL $3,924.13
6179 9/13/2022 TASC FSA FEES 100220 52515 $100.00
CHECK TOTAL $100.00
6180 9/13/2022 TOTAL COMPENSATION SYSTEMS
INC
PROF. SVCS - GASB 75/OPEB 100210 54010 $765.00
CHECK TOTAL $765.00
6181 9/13/2022 TRIFYTT SPORTS LLC CONTRACT CLASS INSTRUCTOR-YOUTH
SPORTS
100520 55320 $3,933.60
CHECK TOTAL $3,933.60
6182 9/13/2022 TYLER TECHNOLOGIES INC IMPLEMENTATION SERVICES 503230 56135 $311.05
CHECK TOTAL $311.05
6183 9/13/2022 ULTIMATE ENTERTAINMENT MOVIE EQUIPMENT FOR MOVIES IN THE
PARK 7/20
100520 55300 $825.00
9/13/2022 ULTIMATE ENTERTAINMENT MOVIES EQUIPMENT FOR MOVIES IN THE
PARK 7/27
100520 55300 $825.00
9/13/2022 ULTIMATE ENTERTAINMENT MOVIE EQUIPMENT FOR 8/3 100520 55300 $825.00
9/13/2022 ULTIMATE ENTERTAINMENT MOVIE EQUIPMENT FOR 8/10 100520 55300 $825.00
CHECK TOTAL $3,300.00
6184 9/13/2022 UNDERGROUND SERVICE ALERT
OF SO CA
DIG-ALERT - CA STATE FEE/REGULATORY
COSTS - 9/22
100615 54410 $40.45
9/13/2022 UNDERGROUND SERVICE ALERT
OF SO CA
US DIG-ALERT MONTHLY SERVICE -
AUGUST 2022
100615 54410 $179.75
CHECK TOTAL $220.20
6185 9/13/2022 UNITED RECORDS MANAGEMENT
INC
OFF-SITE STORAGE OF BACK-UP TAPES -
JULY 2022
100230 55000 $594.00
CHECK TOTAL $594.00
6186 9/13/2022 VALLEY VISTA SERVICES , INC. STREET SWEEPING SERVICES (JUL) FY 22-
23
100655 55510 $12,176.52
CHECK TOTAL $12,176.52
4.2.b
Packet Pg. 33
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
6187 9/13/2022 VERIZON WIRELESS WIRELESS PHONE SERVICE - 7/17/22-
8/16/22
100230 52200 $2,659.50
CHECK TOTAL $2,659.50
6188 9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
106 21108 $1.54
9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
239 21108 $7.15
9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
241 21108 $7.15
9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
238 21108 $12.70
9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
225 21108 $14.75
9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
201 21108 $18.08
9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
207 21108 $46.26
9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
250 21108 $65.95
9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
206 21108 $95.96
9/13/2022 VISION SERVICE PLAN VISION INSURANCE PREMIUM
SEPTEMBER 2022
100 21108 $1,699.71
CHECK TOTAL $1,969.25
6189 9/13/2022 WOODRUFF SPRADLIN & SMART LEGAL SERVICES - JULY 2022 100120 54020 $129.00
9/13/2022 WOODRUFF SPRADLIN & SMART LEGAL SERVICES - JULY 2022 100120 54020 $180.60
9/13/2022 WOODRUFF SPRADLIN & SMART LEGAL SERVICES - JULY 2022 100120 54020 $361.20
9/13/2022 WOODRUFF SPRADLIN & SMART LEGAL SERVICES - JULY 2022 100 22107 $516.00
9/13/2022 WOODRUFF SPRADLIN & SMART LEGAL SERVICES - JULY 2022 100120 54020 $1,726.20
9/13/2022 WOODRUFF SPRADLIN & SMART LEGAL SERVICES - JULY 2022 100120 54020 $1,780.20
9/13/2022 WOODRUFF SPRADLIN & SMART LEGAL SERVICES - JULY 2022 100120 54020 $2,141.40
9/13/2022 WOODRUFF SPRADLIN & SMART LEGAL SERVICES - JULY 2022 100120 54020 $2,760.60
CHECK TOTAL $9,595.20
GRAND TOTAL $503,558.44
4.2.b
Packet Pg. 34
Agenda #: 4.3
Meeting Date: September 20, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the August 2022 Treasurer’s Statement.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s
Statement to the City Council for review and approval. This statement shows the cash
balances with a breakdown of various investment accounts and the yield to maturity
from investments. This statement also includes an investment portfolio management
report which details the activities of investments. All investments have been made in
accordance with the City’s Investment Policy.
PREPARED BY:
4.3
Packet Pg. 35
REVIEWED BY:
Attachments:
1. 4.3.a Treasurer Cash Balance Report - Aug 2022
2. 4.3.b Treasurer's Cert and Investment Report - Aug 2022
4.3
Packet Pg. 36
TOTAL CASH BALANCES
Cash Funds
General Account $6,971,423.00
Payroll Account $0.00
Change Fund - General Fund $2,000.00
Change Fund - Prop A Fund $300.00
Petty Cash Account $500.00
Parking Account Minimum $250.00
Cash With Fiscal Agent (US Bank 2021 Bonds)$56.35
Total Cash Funds $6,974,529.35
Investment Funds (Book Value):
Local Agency Investment Fund $9,622,753.43
City Managed Fixed-Income Securities (0-5 year maturity) $50,053,632.69
Total Investment Funds (City Funds & LAIF)$59,676,386.12
Fiscal Year-To-Date Effective Rate of Return (City Funds & LAIF)1.89%
FY 2022-23 Budgeted Interest Earnings $843,800.00
Fiscal Year-To-Date Interest Earnings (City Funds & LAIF)$206,087.88
Invested Funds With OPEB Trust $551,537.78
Annualized rate of return as of 6/30/2022 (since 2016)3.28%
Fiscal Year-To-Date Effective Rate of Return 0.67%
OPeB Trust Fiscal Year-To-Date Interest Earnings $3,685.46
Total Cash and Investments $67,202,453.25
CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
AS OF AUGUST 31, 2022
4.3.a
Packet Pg. 37
INVESTMENTS BOOK VALUE
PERCENT OF
PORTFOLIO TERM
DAYS TO
MATURITY
YIELD TO
MATURITY
Federal Credit Union CD $3,471,000.00 5.82%1,344 1,110 2.757
Local Agency Investment Fund $9,622,753.43 16.12%1 1 1.276
Corporate Notes $1,493,190.06 2.50%1,697 243 2.868
Federal Agency Coupon Securities $5,996,996.36 10.05%1,015 926 2.934
Federal Agency Discount Amortizing $4,484,345.00 7.51%71 51 2.428
Treasury Coupon Securities $21,371,367.25 35.81%702 622 2.687
Federal Agency Callable $7,746,535.11 12.98%1,544 581 1.986
Certificate of Deposit - Bank $4,940,198.91 8.28%1,563 833 2.110
Municipal Bonds $550,000.00 0.92%1,507 833 0.831
Total Investments and Averages $59,676,386.12 100.00%823 543 2.318
TOTAL INTEREST EARNED
I certify that this report accurately reflects all City pooled investments
Daniel Fox and is in conformity with the investment policy of the City of Diamond Bar
City Treasurer approved by City Council and on file in the City Clerk's office. The investment program
herein provides sufficient cash flow liquidity to meet the next six months estimated
expenditures.
$115,304.62 $206,087.88
CITY OF DIAMOND BAR
INVESTMENT PORTFOLIO SUMMARY REPORT
August 31, 2022
MONTH ENDING FISCAL YEAR-TO-DATE
August 31, 2022 2022-23
4.3.b
Packet Pg. 38
City of Diamond Bar
Portfolio Management
August 31, 2022
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA
(909)839-7053
Portfolio Summary
% of
Portfolio
Book
ValueInvestmentsMarket
Value
Par
Value
Days to
MaturityTerm
YTM/C
Federal Credit Union CD 3,471,000.00 1,3445.82 2.7571,1103,406,048.853,471,000.00
Local Agency Investment Funds 9,622,753.43 116.12 1.27619,498,864.469,622,753.43
Corporate Notes 1,493,190.06 1,6972.50 2.8682431,493,225.501,500,000.00
Federal Agency Coupon Securities 5,996,996.36 1,01510.05 2.9349265,998,680.586,000,000.00
Federal Agency Disc. -Amortizing 4,484,345.00 717.51 2.428514,484,345.004,500,000.00
Treasury Coupon Securities 21,371,367.25 70235.81 2.68762221,226,075.8421,500,000.00
Federal Agency Callable 7,746,535.11 1,54412.98 1.9865817,386,023.007,750,000.00
Certificate of Deposit 4,940,198.91 1,5638.28 2.1108334,799,635.744,941,000.00
Municipal Bonds 550,000.00 1,5070.92 0.831833515,303.85550,000.00
59,676,386.12 100.00%Investments 58,808,202.8259,834,753.43 823 543 2.318
Current Year
August 31
115,304.62
Fiscal Year To Date
206,087.88
Average Daily Balance
Effective Rate of Return
64,084,941.71 63,608,303.08
1.91%2.12%
Total Earnings Month Ending
__________________________________________________ ____________________
Jason M. Jacobsen, Finance Director
Portfolio POOL
AP
Reporting period 08/01/2022-08/31/2022
Run Date: 09/12/2022 - 09:40 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.6.1
09/12/2022
4.3.b
Packet Pg. 39
Days to
Maturity
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
August 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Federal Credit Union CD
1,567America's Credit Union10402 248,000.00 248,000.00 12/16/20261.35012/16/2021 227,139.23 1,82606251A3K4 1.350
991American Express Bank10419 246,000.00 246,000.00 05/19/20253.10005/18/2022 244,052.66 1,09702589ACS9 3.100
690Apple Bank For Savings10443 248,000.00 248,000.00 07/22/20243.20007/22/2022 248,000.00 73103784JTK0 3.200
690Baxter Credit Union10444 248,000.00 248,000.00 07/22/20243.15007/22/2022 248,000.00 73107181JAG9 3.150
1,790Capital One Bank USA10453 248,000.00 248,000.00 07/27/20273.50007/27/2022 248,000.00 1,82614042THZ3 3.500
1,244Community Commerce Bank10440 248,000.00 248,000.00 01/27/20263.05007/27/2022 248,000.00 1,28020367GBD0 3.050
1,090Connexus CU10474 248,000.00 248,000.00 08/26/20253.50008/26/2022 248,000.00 1,09620825WBC3 3.500
1,274GREENSTATE CREDIT UNION10255 248,000.00 248,000.00 02/26/20260.65002/26/2021 224,875.74 1,82639573LAV0 0.650
1,614State Bank of India10410 248,000.00 248,000.00 02/01/20271.75001/31/2022 230,670.75 1,827856285E98 1.750
68Mountain Amer Fed Cr Union10207 248,000.00 248,000.00 11/08/20222.30011/08/2017 248,323.39 1,82662384RAC0 2.300
1,040Sallie Mae Bank10461 248,000.00 248,000.00 07/07/20253.40007/06/2022 248,000.00 1,097795451BQ5 3.400
1,785Toyota Financial SGS Bank10442 248,000.00 248,000.00 07/22/20273.40007/22/2022 248,000.00 1,82689235MNT4 3.400
1,002US ALLIANCE FED CREDIT UNION10424 249,000.00 249,000.00 05/30/20253.10005/31/2022 246,987.08 1,09590352RCM5 3.100
694Utah Community Fed Cr Union10454 248,000.00 248,000.00 07/26/20243.15007/27/2022 248,000.00 730917352AA4 3.150
3,471,000.00 1,3443,406,048.853,471,000.003,263,000.00Subtotal and Average 1,110 2.757
Local Agency Investment Funds
1Local Agency Investment Fund10028 9,622,753.43 9,622,753.43 1.2769,498,864.46 1LAIF 1.276
9,622,753.43 19,498,864.469,622,753.4312,377,592.14Subtotal and Average 1 1.276
Corporate Notes
95Chevron Corp., Corporate Bond10214 500,000.00 499,097.60 12/05/20222.35505/30/2018 499,557.00 1,650166764AB6 2.355
412Toyota MTR Credit Corp10223 500,000.00 496,064.04 10/18/20232.25002/28/2019 493,644.50 1,69389236TDK8 3.001
222Walmart Inc.10216 500,000.00 498,028.42 04/11/20232.55006/27/2018 500,024.00 1,749931142DH3 3.251
1,493,190.06 1,6971,493,225.501,500,000.001,492,793.90Subtotal and Average 243 2.868
Federal Agency Coupon Securities
313Federal Farm Credit Bank10446 500,000.00 499,491.09 07/11/20233.00007/18/2022 499,491.09 3583133ENA83 3.120
1,023Federal Farm Credit Bank10458 500,000.00 502,635.41 06/20/20253.37507/11/2022 502,635.41 1,0753133ENZG8 3.176
545Federal Home Loan Bank10416 2,000,000.00 1,993,655.76 02/28/20242.12503/29/2022 1,974,200.00 7013130ARHG9 2.344
1,744Federal Home Loan Bank10432 1,000,000.00 999,128.02 06/11/20273.50006/16/2022 1,020,268.00 1,8213130ASGU7 3.520
1,380Federal Home Loan Bank10447 1,000,000.00 1,008,239.67 06/12/20263.37507/18/2022 1,008,239.67 1,4253130ASJ59 3.141
666Federal Home Loan Bank10460 1,000,000.00 993,846.41 06/28/20242.75007/08/2022 993,846.41 7213130ASDS5 3.099
5,996,996.36 1,0155,998,680.586,000,000.005,996,790.61Subtotal and Average 926 2.934
Federal Agency Disc. -Amortizing
42Federal Home Loan Bank10465 1,500,000.00 1,495,887.50 10/13/20222.35008/12/2022 1,495,887.50 62313385K47 2.392
85Federal Home Loan Bank10466 1,500,000.00 1,490,862.50 11/25/20222.58008/12/2022 1,490,862.50 105313385Q74 2.636
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.6.1
4.3.b
Packet Pg. 40
Days to
Maturity
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
August 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Federal Agency Disc. -Amortizing
26Federal Home Loan Bank10470 1,500,000.00 1,497,595.00 09/27/20222.22008/12/2022 1,497,595.00 46313385H41 2.257
4,484,345.00 714,484,345.004,500,000.002,891,299.87Subtotal and Average 51 2.428
Treasury Coupon Securities
1,582U.S. Treasury10403 1,000,000.00 995,522.95 12/31/20261.25001/04/2022 925,664.00 1,82291282CDQ1 1.357
926U.S. Treasury10415 3,000,000.00 2,960,539.77 03/15/20251.75003/22/2022 2,903,439.00 1,08991282CED9 2.290
622U.S. Treasury10417 2,000,000.00 1,992,753.00 05/15/20242.50004/25/2022 1,983,672.00 751912828WJ5 2.720
90U.S. Treasury10418 1,000,000.00 996,725.17 11/30/20220.12504/25/2022 990,898.00 21991282CAX9 1.466
699U.S. Treasury10434 1,000,000.00 981,889.75 07/31/20241.75006/08/2022 975,742.00 784912828Y87 2.730
668U.S. Treasury10435 1,000,000.00 974,150.77 06/30/20241.75006/14/2022 976,875.00 7479128286Z8 3.222
1,763U.S. Treasury10436 1,000,000.00 1,010,489.70 06/30/20273.25007/14/2022 1,010,489.70 1,81291282CEW7 3.014
1,156U.S. Treasury10445 1,000,000.00 996,240.11 10/31/20253.00007/18/2022 996,240.11 1,2019128285J5 3.125
152U.S. Treasury10452 4,000,000.00 3,981,440.00 01/31/20231.75007/25/2022 3,981,440.00 190912828P38 2.889
1,125U.S. Treasury10456 1,000,000.00 995,370.25 09/30/20253.00007/11/2022 995,370.25 1,1779128285C0 3.158
1,018U.S. Treasury10459 1,000,000.00 995,330.42 06/15/20252.87507/08/2022 995,330.42 1,07391282CEU1 3.051
90U.S. Treasury10462 1,500,000.00 1,497,573.29 11/30/20222.00008/09/2022 1,497,573.29 113912828M80 2.653
180U.S. Treasury10463 2,000,000.00 1,996,397.78 02/28/20232.62508/09/2022 1,996,397.78 2039128284A5 2.992
121U.S. Treasury10471 500,000.00 499,034.67 12/31/20222.12508/17/2022 499,034.67 136912828N30 2.711
167U.S. Treasury10476 500,000.00 497,909.62 02/15/20232.00008/18/2022 497,909.62 181912828UN8 2.934
21,371,367.25 70221,226,075.8421,500,000.0024,771,824.67Subtotal and Average 622 2.687
Treasury Discounts -Amortizing
290,318.69Subtotal and Average
Federal Agency Callable
1,279Federal Farm Credit Bank10258 500,000.00 500,000.00 03/03/20260.79003/03/2021 463,515.50 1,8263133EMSH6 0.790
225Federal Farm Credit Bank10259 500,000.00 500,000.00 04/14/20250.69004/14/2021 468,659.00 1,4613133EMVS8 0.690
497Federal Farm Credit Bank10397 1,000,000.00 1,000,000.00 01/11/20271.47001/11/2022 933,642.00 1,8263133ENKG4 1.470
1,608Federal Farm Credit Bank10405 1,500,000.00 1,500,000.00 01/26/20271.84001/26/2022 1,417,582.50 1,8263133ENMA5 1.840
175Federal Farm Credit Bank10475 500,000.00 500,000.00 08/23/20274.03008/23/2022 500,000.00 1,8263133ENH52 4.030
84Federal Home Loan Bank10254 500,000.00 499,477.92 02/24/20260.62502/24/2021 460,993.50 1,8263130AL7M0 0.701
57Federal Home Loan Bank10406 1,500,000.00 1,500,000.00 01/28/20271.70001/28/2022 1,398,064.50 1,8263130AQKJ1 1.700
540Federal Home Loan Bank10428 1,000,000.00 1,000,000.00 02/23/20243.00005/23/2022 994,442.00 6413130ARYU9 3.000
118Federal Home Loan Mtg Corp10433 750,000.00 747,057.19 06/28/20243.12506/28/2022 749,124.00 7313134GXYM0 3.349
7,746,535.11 1,5447,386,023.007,750,000.007,391,627.70Subtotal and Average 581 1.986
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM2) 7.3.0
4.3.b
Packet Pg. 41
Days to
Maturity
Page 3
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
August 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
Certificate of Deposit
42Alliance Credit Union, CD10206 247,000.00 247,000.00 10/13/20222.25010/13/2017 247,281.58 1,82601859BAA3 2.251
1,281BANK UNITED NA10256 248,000.00 248,000.00 03/05/20260.65003/05/2021 224,768.35 1,826066519QK8 0.000
991Capital One Bank10429 248,000.00 248,000.00 05/19/20253.10005/18/2022 246,036.83 1,09714042RRH6 3.100
235CIT Bank10213 248,000.00 248,000.00 04/24/20233.00004/24/2018 248,903.96 1,82617312QJ67 3.002
1,005Discover Bank10431 246,000.00 246,000.00 06/02/20253.10006/01/2022 244,005.19 1,097254673F68 3.100
575Deleware Police Fed Credit Uni10451 246,000.00 245,198.91 03/29/20243.00007/20/2022 245,198.91 618246399AB5 3.210
706EnerBank USA10230 247,000.00 247,000.00 08/07/20242.15008/07/2019 241,213.04 1,82729278TKJ8 2.152
132First Source Bank10248 242,000.00 242,000.00 01/11/20231.40003/11/2020 241,036.36 1,03633646CLX0 1.401
1,468Goldman Sachs Bank10260 248,000.00 248,000.00 09/08/20261.05009/08/2021 225,703.81 1,82638149MZJ5 1.051
209Indust & Comm Bank China10212 248,000.00 248,000.00 03/29/20232.90003/29/2018 248,875.94 1,82645581EAS0 2.902
635JP Morgan Chase10250 248,000.00 248,000.00 05/28/20251.00005/28/2020 231,727.23 1,82648128UDS5 1.001
1,041Meritrust Fed CU10457 248,000.00 248,000.00 07/08/20253.35007/08/2022 248,000.00 1,09659001PAS8 3.350
153Morgan Stanley Bank10209 246,000.00 246,000.00 02/01/20232.65002/01/2018 246,614.75 1,82661747MH95 2.651
609Morgan Stanley Bank10226 246,000.00 246,000.00 05/02/20242.75005/02/2019 243,893.01 1,82761760AZR3 2.753
1,299Pentagon Federal Credit Union10414 248,000.00 248,000.00 03/23/20261.80003/22/2022 234,447.30 1,46270962LBH4 1.800
1,287Pathfinder Bank10257 249,000.00 249,000.00 03/11/20260.70003/11/2021 225,981.94 1,82670320KAX9 0.000
722Raymond James Bank NA10233 247,000.00 247,000.00 08/23/20242.00008/23/2019 240,310.01 1,82775472RAE1 2.002
992Synchrony Bank10430 248,000.00 248,000.00 05/20/20253.10005/20/2022 246,033.11 1,09687165GR79 3.100
1,790Third Fed Savings & Loan10455 245,000.00 245,000.00 07/27/20273.40007/27/2022 245,000.00 1,82688413QDM7 3.402
1,469UBS Bank USA10261 248,000.00 248,000.00 09/09/20260.95009/09/2021 224,604.42 1,82690348JS92 0.000
4,940,198.91 1,5634,799,635.744,941,000.005,059,694.14Subtotal and Average 833 2.110
Municipal Bonds
639CALIF STATE HLTH FACS AUTH10252 200,000.00 200,000.00 06/01/20240.75211/04/2020 189,923.60 1,30513032UXL7 0.752
1,004CALIF STATE HLTH FACS AUTH10253 250,000.00 250,000.00 06/01/20250.95211/04/2020 231,621.25 1,67013032UXM5 0.952
792California St Univ Rev-Bond10251 100,000.00 100,000.00 11/01/20240.68509/17/2020 93,759.00 1,50613077DMK5 0.685
550,000.00 1,507515,303.85550,000.00550,000.00Subtotal and Average 833 0.831
Wells Fargo Sweep Account
1Wells Fargo10036 0.00 0.00 0.01007/01/2012 0.00 1SWEEP 0.010
0.00 00.000.000.00Subtotal and Average 0 0.000
82364,084,941.71 59,834,753.43 543 2.31858,808,202.82 59,676,386.12Total and Average
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM2) 7.3.0
4.3.b
Packet Pg. 42
Days to
Maturity
Page 4
Par Value Book Value
Stated
RateMarket Value
August 31, 2022
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
YTM/C
TermCUSIPInvestment #
Purchase
Date
0.00
82364,084,941.71 59,834,753.43 543 2.318
0 0Average Balance
58,808,202.82 59,676,386.12Total Cash and Investments
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM2) 7.3.0
4.3.b
Packet Pg. 43
Page 1
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
August 31, 2022
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Federal Credit Union CD
ACUDPT10402 248,000.00 248,000.00 12/16/202612/16/2021 227,139.2306251A3K4 706.29 -20,860.771.3501.350 1567
AMEX10419 246,000.00 246,000.00 05/19/202505/18/2022 244,052.6602589ACS9 2,214.67 -1,947.343.1003.100 991
APPLBK10443 248,000.00 248,000.00 07/22/202407/22/2022 248,000.0003784JTK0 891.44 0.003.2003.200 690
BAXTCU10444 248,000.00 248,000.00 07/22/202407/22/2022 248,000.0007181JAG9 192.62 0.003.1503.150 690
CAPONE10453 248,000.00 248,000.00 07/27/202707/27/2022 248,000.0014042THZ3 856.11 0.003.5003.500 1790
COMCMM10440 248,000.00 248,000.00 01/27/202607/27/2022 248,000.0020367GBD0 725.31 0.003.0503.050 1244
CONNEX10474 248,000.00 248,000.00 08/26/202508/26/2022 248,000.0020825WBC3 118.90 0.003.5003.500 1090
GRNSTC10255 248,000.00 248,000.00 02/26/202602/26/2021 224,875.7439573LAV0 132.49 -23,124.260.6500.650 1274
INDIA10410 248,000.00 248,000.00 02/01/202701/31/2022 230,670.75856285E98 380.49 -17,329.251.7501.750 1614
MTNAME10207 248,000.00 248,000.00 11/08/202211/08/2017 248,323.3962384RAC0 359.43 323.392.3002.300 68
SALLIE10461 248,000.00 248,000.00 07/07/202507/06/2022 248,000.00795451BQ5 1,316.78 0.003.4003.400 1040
TOYFBN10442 248,000.00 248,000.00 07/22/202707/22/2022 248,000.0089235MNT4 947.16 0.003.4003.400 1785
USAFCU10424 249,000.00 249,000.00 05/30/202505/31/2022 246,987.0890352RCM5 634.44 -2,012.923.1003.100 1002
UTACOM10454 248,000.00 248,000.00 07/26/202407/27/2022 248,000.00917352AA4 749.09 0.003.1503.150 694
3,471,000.003,406,048.853,471,000.003,263,000.00Subtotal and Average 10,225.22 -64,951.1511102.7572.757
Local Agency Investment Funds
LAIF10028 9,622,753.43 9,622,753.439,498,864.46LAIF 33,692.87 -123,888.971.2761.276 1
9,622,753.439,498,864.469,622,753.4312,377,592.14Subtotal and Average 33,692.87 -123,888.9711.2761.276
Corporate Notes
CHEVRN10214 500,000.00 499,097.60 12/05/202205/30/2018 499,557.00166764AB6 2,812.92 459.402.3552.355 95
TOYOTA10223 500,000.00 496,064.04 10/18/202302/28/2019 493,644.5089236TDK8 4,156.25 -2,419.543.0002.250 412
WMTINC10216 500,000.00 498,028.42 04/11/202306/27/2018 500,024.00931142DH3 4,958.33 1,995.583.2512.550 222
1,493,190.061,493,225.501,500,000.001,492,793.90Subtotal and Average 11,927.50 35.442432.8682.385
Federal Agency Coupon Securities
FFCB10446 500,000.00 499,491.09 07/11/202307/18/2022 499,491.093133ENA83 1,791.66 0.003.1203.000 313
FFCB10458 500,000.00 502,635.41 06/20/202507/11/2022 502,635.413133ENZG8 2,343.75 0.003.1763.375 1023
FHLB10416 2,000,000.00 1,993,655.76 02/28/202403/29/2022 1,974,200.003130ARHG9 354.17 -19,455.762.3442.125 545
FHLB10432 1,000,000.00 999,128.02 06/11/202706/16/2022 1,020,268.003130ASGU7 7,291.67 21,139.983.5203.500 1744
FHLB10447 1,000,000.00 1,008,239.67 06/12/202607/18/2022 1,008,239.673130ASJ59 4,031.25 0.003.1413.375 1380
FHLB10460 1,000,000.00 993,846.41 06/28/202407/08/2022 993,846.413130ASDS5 4,048.61 0.003.0982.750 666
5,996,996.365,998,680.586,000,000.005,996,790.61Subtotal and Average 19,861.11 1,684.229262.9342.845
Federal Agency Disc. -Amortizing
FHLB10465 1,500,000.00 1,495,887.50 10/13/202208/12/2022 1,495,887.50313385K47 0.00 0.002.3922.350 42
FHLB10466 1,500,000.00 1,490,862.50 11/25/202208/12/2022 1,490,862.50313385Q74 0.00 0.002.6352.580 85
FHLB10470 1,500,000.00 1,497,595.00 09/27/202208/12/2022 1,497,595.00313385H41 0.00 0.002.2572.220 26
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM8) 7.3.0
Report Ver. 7.3.6.1
4.3.b
Packet Pg. 44
Page 2
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
August 31, 2022
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
4,484,345.004,484,345.004,500,000.002,891,299.87Subtotal and Average 0.00 0.00512.4282.383
Treasury Coupon Securities
USTR10403 1,000,000.00 995,522.95 12/31/202601/04/2022 925,664.0091282CDQ1 2,139.95 -69,858.951.3571.250 1582
USTR10415 3,000,000.00 2,960,539.77 03/15/202503/22/2022 2,903,439.0091282CED9 23,254.08 -57,100.772.2891.750 926
USTR10417 2,000,000.00 1,992,753.00 05/15/202404/25/2022 1,983,672.00912828WJ5 14,809.78 -9,081.002.7192.500 622
USTR10418 1,000,000.00 996,725.17 11/30/202204/25/2022 990,898.0091282CAX9 317.62 -5,827.171.4660.125 90
USTR10434 1,000,000.00 981,889.75 07/31/202406/08/2022 975,742.00912828Y87 1,521.74 -6,147.752.7301.750 699
USTR10435 1,000,000.00 974,150.77 06/30/202406/14/2022 976,875.009128286Z8 2,995.92 2,724.233.2221.750 668
USTR10436 1,000,000.00 1,010,489.70 06/30/202707/14/2022 1,010,489.7091282CEW7 4,327.45 0.003.0143.250 1763
USTR10445 1,000,000.00 996,240.11 10/31/202507/18/2022 996,240.119128285J5 3,668.48 0.003.1253.000 1156
USTR10452 4,000,000.00 3,981,440.00 01/31/202307/25/2022 3,981,440.00912828P38 6,086.96 0.002.8881.750 152
USTR10456 1,000,000.00 995,370.25 09/30/202507/11/2022 995,370.259128285C0 4,262.29 0.003.1583.000 1125
USTR10459 1,000,000.00 995,330.42 06/15/202507/08/2022 995,330.4291282CEU1 4,320.36 0.003.0512.875 1018
USTR10462 1,500,000.00 1,497,573.29 11/30/202208/09/2022 1,497,573.29912828M80 1,885.25 0.002.6532.000 90
USTR10463 2,000,000.00 1,996,397.78 02/28/202308/09/2022 1,996,397.789128284A5 145.03 0.002.9912.625 180
USTR10471 500,000.00 499,034.67 12/31/202208/17/2022 499,034.67912828N30 433.08 0.002.7102.125 121
USTR10476 500,000.00 497,909.62 02/15/202308/18/2022 497,909.62912828UN8 380.44 0.002.9342.000 167
21,371,367.2521,226,075.8421,500,000.0024,771,824.67Subtotal and Average 70,548.43 -145,291.416222.6872.074
Treasury Discounts -Amortizing
290,318.69Subtotal and Average
Federal Agency Callable
FFCB10258 500,000.00 500,000.00 03/03/202603/03/2021 463,515.503133EMSH6 1,953.06 -36,484.500.7900.790 1279
FFCB10259 500,000.00 500,000.00 04/14/202504/14/2021 468,659.003133EMVS8 1,312.92 -31,341.000.6900.690 225
FFCB10397 1,000,000.00 1,000,000.00 01/11/202701/11/2022 933,642.003133ENKG4 2,041.67 -66,358.001.4701.470 497
FFCB10405 1,500,000.00 1,500,000.00 01/26/202701/26/2022 1,417,582.503133ENMA5 2,683.33 -82,417.501.8401.840 1608
FFCB10475 500,000.00 500,000.00 08/23/202708/23/2022 500,000.003133ENH52 447.78 0.004.0304.030 175
FHLB10254 500,000.00 499,477.92 02/24/202602/24/2021 460,993.503130AL7M0 60.76 -38,484.420.7000.625 84
FHLB10406 1,500,000.00 1,500,000.00 01/28/202701/28/2022 1,398,064.503130AQKJ1 2,337.50 -101,935.501.7001.700 57
FHLB10428 1,000,000.00 1,000,000.00 02/23/202405/23/2022 994,442.003130ARYU9 858.01 -5,558.003.0003.000 540
FHLMC10433 750,000.00 747,057.19 06/28/202406/28/2022 749,124.003134GXYM0 4,101.56 2,066.813.3493.125 118
7,746,535.117,386,023.007,750,000.007,391,627.70Subtotal and Average 15,796.59 -360,512.115811.9861.960
Certificate of Deposit
ALLIAN10206 247,000.00 247,000.00 10/13/202210/13/2017 247,281.5801859BAA3 2,146.87 281.582.2512.250 42
BKUNTD10256 248,000.00 248,000.00 03/05/202603/05/2021 224,768.35066519QK8 384.23 -23,231.650.0000.650 1281
CAPIBK10429 248,000.00 248,000.00 05/19/202505/18/2022 246,036.8314042RRH6 2,232.68 -1,963.173.1003.100 991
CITBK10213 248,000.00 248,000.00 04/24/202304/24/2018 248,903.9617312QJ67 2,649.86 903.963.0013.000 235
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM8) 7.3.0
4.3.b
Packet Pg. 45
Page 3
Par Value Book Value
Maturity
Date
Accrued
InterestMarket Value
August 31, 2022
Portfolio Details with Earnings - Investments
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
Certificate of Deposit
DISCOV10431 246,000.00 246,000.00 06/02/202506/01/2022 244,005.19254673F68 1,922.17 -1,994.813.1003.100 1005
DSPFCU10451 246,000.00 245,198.91 03/29/202407/20/2022 245,198.91246399AB5 869.42 0.003.2103.000 575
ENERBK10230 247,000.00 247,000.00 08/07/202408/07/2019 241,213.0429278TKJ8 363.73 -5,786.962.1522.150 706
FSOURC10248 242,000.00 242,000.00 01/11/202303/11/2020 241,036.3633646CLX0 1,615.10 -963.641.4001.400 132
GOLD10260 248,000.00 248,000.00 09/08/202609/08/2021 225,703.8138149MZJ5 1,262.76 -22,296.191.0501.050 1468
ICBC10212 248,000.00 248,000.00 03/29/202303/29/2018 248,875.9445581EAS0 59.11 875.942.9012.900 209
JPMC10250 248,000.00 248,000.00 05/28/202505/28/2020 231,727.2348128UDS5 20.38 -16,272.771.0001.000 635
MERITR10457 248,000.00 248,000.00 07/08/202507/08/2022 248,000.0059001PAS8 705.61 0.003.3503.350 1041
MORGAN10209 246,000.00 246,000.00 02/01/202302/01/2018 246,614.7561747MH95 553.67 614.752.6512.650 153
MORGAN10226 246,000.00 246,000.00 05/02/202405/02/2019 243,893.0161760AZR3 2,261.18 -2,106.992.7532.750 609
PENTAG10414 248,000.00 248,000.00 03/23/202603/22/2022 234,447.3070962LBH4 122.30 -13,552.701.8001.800 1299
PTHFDR10257 249,000.00 249,000.00 03/11/202603/11/2021 225,981.9470320KAX9 95.51 -23,018.060.0000.700 1287
RJBANK10233 247,000.00 247,000.00 08/23/202408/23/2019 240,310.0175472RAE1 121.81 -6,689.992.0022.000 722
SYNCH10430 248,000.00 248,000.00 05/20/202505/20/2022 246,033.1187165GR79 2,190.55 -1,966.893.1003.100 992
THFDSL10455 245,000.00 245,000.00 07/27/202707/27/2022 245,000.0088413QDM7 821.59 0.003.4023.400 1790
UBSBK10261 248,000.00 248,000.00 09/09/202609/09/2021 224,604.4290348JS92 142.01 -23,395.580.0000.950 1469
4,940,198.914,799,635.744,941,000.005,059,694.14Subtotal and Average 20,540.54 -140,563.178332.1102.214
Municipal Bonds
CAHLTH10252 200,000.00 200,000.00 06/01/202411/04/2020 189,923.6013032UXL7 376.00 -10,076.400.7520.752 639
CAHLTH10253 250,000.00 250,000.00 06/01/202511/04/2020 231,621.2513032UXM5 595.00 -18,378.750.9520.952 1004
CALSTU10251 100,000.00 100,000.00 11/01/202409/17/2020 93,759.0013077DMK5 228.33 -6,241.000.6840.685 792
550,000.00515,303.85550,000.00550,000.00Subtotal and Average 1,199.33 -34,696.158330.8310.831
Wells Fargo Sweep Account
WF10036 0.00 0.0007/01/2012 0.00SWEEP 0.00 0.000.0100.010 1
0.000.000.000.00Subtotal and Average 0.00 0.0000.0000.000
59,834,753.43 58,808,202.82 59,676,386.12 2.079 543 2.318 183,791.59 -868,183.3064,084,941.71Total and Average
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM8) 7.3.0
4.3.b
Packet Pg. 46
Page 4
Par Value Book Value
Accrued
InterestMarket Value
August 31, 2022
Portfolio Details with Earnings - Cash
Average
BalanceIssuer
Portfolio Management
City of Diamond Bar
CUSIP Investment #
Purchase
Date
Days To
Maturity
Unrealized
Gain/Loss
Current
Rate YTM
59,834,753.43 58,808,202.82 59,676,386.12 2.079 543 2.318 183,791.59 -868,183.30
0.00
64,084,941.71
Average Balance
Total Cash and Investments
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM8) 7.3.0
4.3.b
Packet Pg. 47
Page 1
August 2021 through August 2022
Activity Summary
Month
Portfolio Management
End Year
Number of
Securities
Total
Invested
360
Equivalent
365
Equivalent
Managed
Pool
Rate
Average
Term
Average
Days to Maturity
City of Diamond Bar
Number
of Investments
Purchased
Number
of Investments
Redeemed
Yield to Maturity
49,778,331.86August202146 411 1210.640 0.649 0.240 0 0
49,875,144.03September202146 428 1310.643 0.651 0.240 2 0
49,374,667.95October202146 414 1250.621 0.629 0.230 0 0
49,225,575.34November202145 411 1190.614 0.622 0.230 0 0
51,477,482.73December202145 389 1160.585 0.593 0.230 1 0
56,246,085.04January202248 513 1570.662 0.671 0.230 5 0
57,478,742.11February202248 506 1700.686 0.696 0.230 2 0
57,430,553.33March202248 585 2570.861 0.873 0.230 3 0
59,203,934.30April202249 573 3101.059 1.074 0.523 2 0
59,961,006.62May202251 572 3101.187 1.204 0.684 5 0
61,917,778.75June202253 606 3441.392 1.411 0.861 5 2
63,687,029.25July202270 768 5021.887 1.913 1.090 19 1
59,676,386.12August202278 823 5432.288 2.320 1.276 9 3
Average 55,794,824.42 1.010%1.024%0.484 4 0 538 24752
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM4) 7.3.0
Report Ver. 7.3.6.1
4.3.b
Packet Pg. 48
Page 1
August 31, 2022
Interest Earnings Summary
Month EndingAugust 31 Fiscal Year To Date
Portfolio Management
City of Diamond Bar
CD/Coupon/Discount Investments:
54,228.56Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
150,098.72
( 122,866.77)
93,375.05
150,098.72
( 102,845.83)
Less Accrued Interest at Purchase During Period ( 0.00)( 0.00)
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
81,460.51
20,430.19
0.00
140,627.94
31,767.07
0.00
101,890.70 172,395.01
Pass Through Securities:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
0.00
( 0.00)
0.00
0.00
( 0.00)
Less Accrued Interest at Purchase During Period ( 0.00)( 0.00)
Interest Earned during Period
Adjusted by Premiums and Discounts
Adjusted by Capital Gains or Losses
Earnings during Periods
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00
Cash/Checking Accounts:
0.00Interest Collected
Plus Accrued Interest at End of Period
Less Accrued Interest at Beginning of Period
33,692.87
( 20,278.95)
52,828.74
33,692.87
( 52,828.74)
Interest Earned during Period 13,413.92 33,692.87
Total Interest Earned during Period
Total Adjustments from Premiums and Discounts
Total Capital Gains or Losses
Total Earnings during Period
94,874.43
20,430.19
0.00
174,320.81
31,767.07
0.00
115,304.62 206,087.88
Portfolio POOL
AP
Run Date: 09/12/2022 - 09:40 PM (PRF_PM6) 7.3.0
Report Ver. 7.3.6.1
4.3.b
Packet Pg. 49
Agenda #: 4.4
Meeting Date: September 20, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CONTINUED USE OF TELECONFERENCING IN ACCORDANCE WITH
ASSEMBLY BILL 361 FOR MEETINGS OF THE DIAMOND BAR CITY
COUNCIL AND OTHER CITY COMMISSIONS AND COMMITTEES
SUBJECT TO STATE OPEN MEETING LAWS.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt Resolution No. 2022-48, providing for continued use of teleconferencing and
other formats as defined and in compliance with Assembly Bill 361 for meetings of the
Diamond Bar City Council, City Commissions and Subcommittees.
FINANCIAL IMPACT:
No financial impact.
BACKGROUND/ANALYSIS:
Due to the continued impact of the COVID-19 pandemic, the California Legislature
passed AB 361, which authorizes a local agency to use teleconferencing without
complying with certain teleconferencing requirements imposed by the Brown Act when:
(1) the legislative body of a local agency holds a meeting during a declared state of
emergency; (2) when state or local health officials have imposed or recommended
measures to promote social distancing; and/or (3) when a local agency has determined
that meeting in person would present imminent risks to the health or safety of
attendees.
The City Council first utilized the provisions of AB 361 on November 16, 2021. In order
to continue to have the ability to use the modified teleconferencing options, AB 361
requires that the City Council re-affirm its findings every 30 days. Conditions under
which AB 361 may be utilized continue to exist as described in the attached Resolution
(Attachment 1).
4.4
Packet Pg. 50
The City Council is currently going beyond what the Brown Act requires by holding
meetings in person and by way of teleconference and allowing the public to participate
in both forums. The provisions of AB 361 allowing the modified teleconferencing will
expire January 1, 2024.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 4.4.a Resolution No. 2022-48 AB361 Cont
4.4
Packet Pg. 51
RESOLUTION NO. 2022-48
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, MAKING SPECIFIED FINDINGS RELATING TO THE
USE OF TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY
BILL 361 FOR MEETINGS OF THE DIAMOND BAR CITY COUNCIL AND
OTHER CITY COMMISSIONS AND COMMITTEES SUBJECT TO STATE
OPEN MEETING LAWS.
WHEREAS, on March 4, 2020, California Governor Newsom declared a State of
Emergency in response to the COVID-19 pandemic; and
WHEREAS, on March 12, 2020, to address the impacts of COVID-19, Governor
Newsom issued Executive Orders that required, among other things, residents of
California to follow orders and guidance of local public health officials, including social
distancing and masking requirements; and
WHEREAS, existing California law, the Ralph M. Brown Act (“Brown Act”) requires,
with specified exceptions, that all meetings of a legislative body of a local agency, as
those terms are defined, be open and public, that a physical location for such meetings
be provided, and that the public be permitted to provide public comment during the
meetings; and
WHEREAS, the Brown Act permits members of legislative bodies to
teleconference into public meetings subject to certain conditions, including that the place
from which the member teleconferences be open to the public, that an agenda be posted
on the site, and that the teleconference location be noticed in the agenda; and
WHEREAS, in recognition that such public gatherings at such meetings could
accelerate the spread of COVID-19, Governor Newsom’s Executive Orders suspended,
among others, these Brown Act teleconferencing requirements to provide local agencies
with greater flexibility to hold meetings via teleconferencing safely; and
WHEREAS, pursuant to the Emergency Services Act (Government Code sections
8550 et seq.), and Chapter 8.00 of Title 8 of the Diamond Bar Municipal Code, the City
Council of the City of Diamond Bar has proclaimed the continued existence of a local
emergency resulting from the COVID-19 pandemic; and
WHEREAS, as of September 30, 2021, the Governor’s Executive Order
suspending the Brown Act’s teleconferencing requirements expired; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361,
which authorizes a local agency to continue to use teleconferencing without complying
with certain teleconferencing requirements imposed by the Brown Act when: (1) the
legislative body of a local agency holds a meeting during a declared state of emergency;
(2) when state or local health officials have imposed or recommended measures to
4.4.a
Packet Pg. 52
Resolution No. 2022-48
2
promote social distancing; and/or (3) when a local agency has determined that meeting
in person would present imminent risks to the health or safety of attendees; and
WHEREAS, both Los Angeles County and state health officials continue to
recommend social distancing due community spread of COVID-19; and
WHEREAS, The Diamond Bar City Council first utilized the provisions authorized
by AB 361 on November 16, 2021 and subsequently adopted Resolution Nos. 2021-54,
2021-55, 2022-01, 2022-06, 2022-12, 2022-14, 2022-19, 2022-23, 2022-28, 2022-34,
2022-42, 2022-45 and 2022-47 re-affirming its continued use; and
WHEREAS, the Diamond Bar City Council must approve a Resolution reaffirming
that the requirements set forth in Assembly Bill 361 exist every 30 days in order to allow
members of its legislative bodies to utilize the provisions of Assembly Bill 361 when
attending public meetings via teleconferencing; and
WHEREAS, notwithstanding that the City’s legislative bodies, as defined by the
Brown Act, are now holding modified public meetings in person, there may be situations
in which a member of one of these legislative bodies decides not to attend in person due
to a particular health or safety risk posed by such attendance and as such, it is the City
Council’s desire to permit members of its legislative bodies to attend by way of
teleconference pursuant to Assembly Bill 361 due to health and safety concerns
associated with COVID-19.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City
of Diamond Bar as follows:
1. That the above recitals are true and correct. and based thereon, that the
spread and potential further spread of COVID-19 continues to pose an
imminent risk to the public health and safety.
2. That a state of emergency due to the COVID-19 pandemic continues to exist
and at the time that this Resolution was adopted both Los Angeles County
and State health officials are recommending social distancing to slow the
spread of COVID-19.
3. That meeting in person may pose an imminent risk to the health and safety
of some attendees, including members of the City’s legislative bodies, who
due to age, health conditions, or vaccination status, have a higher risk of
contracting COVID-19 and are more likely to get severely ill and in some
cases, die from COVID-19.
4. That during the effective period of this Resolution and any reaffirmation
thereof, members of the legislative bodies of the City of Diamond Bar may
participate in meetings subject to the Brown Act by way of teleconference in
accordance with Assembly Bill 361.
4.4.a
Packet Pg. 53
Resolution No. 2022-48
3
5. That meetings shall be held in accordance with AB 361 by, among other
things, providing notice to the public how it can access the meeting and
provide public comment, providing an opportunity for the public to attend via
a call-in or an internet-based service option, conducting the meeting in a
manner which protects the statutory and constitutional rights of the public,
and stopping the meeting until public access is restored in the event of a
service disruption.
IT IS FURTHER RESOLVED that this Resolution is effective for 30 days from its
adoption date and must be affirmed/acknowledged every 30 days by the City Council of
the City of Diamond Bar in order for the provisions of Assembly Bill 361 to continue to
apply to teleconferencing by members of the legislative bodies of the City of Diamond
Bar.
PASSED, APPROVED AND ADOPTED this 20th day of September, 2022.
CITY OF DIAMOND BAR
___________________________
Ruth M. Low, Mayor
ATTEST:
I, Kristina Santana, City Clerk for the City of Diamond Bar, hereby certify that the
foregoing resolution was duly passed, approved and adopted by the City Council of the City
of Diamond Bar at a Regular meeting held on the 20th day of September, 2022, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
___________________________
Kristina Santana, City Clerk
4.4.a
Packet Pg. 54
Agenda #: 4.5
Meeting Date: September 20, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: BIENNIAL UPDATE TO THE CITY'S CONFLICT OF INTEREST CODE
FOR DESIGNATED CITY PERSONNEL.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Adopt Resolution No. 2022-49 amending the City's Conflict of Interest Code for
Designated City Personnel.
BACKGROUND/ANALYSIS:
The Political Reform Act requires every local government agency to review its conflict of
interest code biennially and make amendments if needed. Staff has reviewed Appendix
A of the City’s Conflict of Interest Code and is recommending that the position “Finance
Supervisor” be added to the list of Designated Employees required to file Statements of
Economic Interest. This is a new position that has been added since the last update.
No other changes since the last update was approved in 2020 have been made.
Adoption of the proposed resolution would replace and supersede Resolution No. 2020-
39 in its entirety.
LEGAL REVIEW:
City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
4.5
Packet Pg. 55
REVIEWED BY:
Attachments:
1. 4.5.a Resolution No. 2022-49
4.5
Packet Pg. 56
RESOLUTION NO. 2022-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR
DESIGNATED CITY PERSONNEL
WHEREAS, The City of Diamond Bar has heretofore enacted a Conflict of
Interest Code for designated personnel; and
WHEREAS, The Political Reform Act of 1974, California Government Code
Sections 81000, et seq., requires the City to adopt amendments to its Conflict of Interest
Code to ensure employees of the City are appropriately designated when new
employees are added or changed circumstances occur with respect to job functions and
to conduct a biennial review in each even numbered year of its Conflict of Interest Code
to determine in any changes are necessary.
NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby
find, determine and resolve as follows:
Section 1. The City has completed its biennial review of the City’s Conflict of
Interest Code.
Section 2. Based on such review, the City's Conflict of Interest Code, as
heretofore adopted, is hereby amended as shown in Exhibit "A" attached hereto setting
forth designated employees and disclosure categories pertaining thereto.
Section 3. Persons holding those designated positions in the attached
Appendix A, shall file statements of economic interests pursuant to the Conflict of
Interest Code (Title 2, California Code of Regulations, 18730 (4)-(5)).
Section 4. Adoption of this Resolution shall supersede and replace City
Council Resolution No. 2020-39 in its entirety.
Section 5. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 20th day of September, 2022.
CITY OF DIAMOND BAR
__________________________
Ruth M. Low, Mayor
4.5.a
Packet Pg. 57
Resolution No. 2022-49
2
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Resolution was passed, approved and adopted at a regular meeting of the
City Council of the City of Diamond Bar held on the 20th day of September, 2022, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
___________________________
Kristina Santana, City Clerk
Attachments: Exhibit A – Conflict of Interest Code for Diamond Bar
4.5.a
Packet Pg. 58
Resolution No. 2022-49
1
EXHIBIT A
CONFLICT OF INTEREST CODE FOR THE
CITY OF DIAMOND BAR
The Political Reform Act, Government Code Section 81000, et. seq., requires
state and local government agencies to adopt and promulgate conflict of interest codes.
The Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regs.
Section 18730, which contains the terms of a standard conflict of interest code. It can
be incorporated by reference and may be amended by the Fair Political Practices
Commission after public notice and hearings to conform to amendments in the Political
Reform Act. Therefore, the terms of 2 Cal. Code of Regs. Section 18730 and any
amendments to it duly adopted by the Fair Political Practices Commission are hereby
incorporated by reference and, along with the attached Appendix in which members and
employees are designated and disclosure categories are set forth, constitute the conflict
of interest code of the City of Diamond Bar.
Designated employees shall file statements of economic interests with the
agency who will make the statements available for public inspection and reproduction.
(Gov. Code Section 81008). Upon receipt of the statements of the City Council,
Planning Commission and City Manager, the agency shall make and retain a copy and
forward the original of these statements to the Fair Political Practices Commission.
Statements for all other designated employees will be retained by the agency.
Category 1
Persons in this category shall disclose all interests in real property within the jurisdiction
of the City. Real property shall be deemed to be within the jurisdiction if it or any part of
it is located not more than two miles outside the City's boundaries or within two miles of
any land owned or used by the City.
Category 2
Persons in this category shall disclose all income from and investments in the
businesses which provide or sell services or supplies of the type associated with the job
assignment and utilized by the City. In addition, as to any business entity in which the
person or his or her spouse owns, directly, indirectly or beneficially, a ten percent or
greater interest, the person shall disclose his or her pro rata share of the income and
the sources of income of the entity if the entity provides or sells services or supplies of
the type indicated in the first sentence of this paragraph.
4.5.a
Packet Pg. 59
Resolution No. 2022-49
2
CONSULTANTS, AD HOC COMMITTEES, TASK FORCES
AND SIMILAR GROUPS **
Commission Regulation 18701 defines "consultant" as an individual who,
pursuant to a contract with a state or local government agency:
(A) Makes a governmental decision whether to:
(i) Approve a rate, rule, or regulation;
(ii) Adopt or enforce a law;
(iii) Issue, deny, suspend, or revoke any permit, license, application,
certificate, approval, order, or similar authorization or entitlement;
(iv) Authorize the agency to enter into, modify, or renew a contract
provided it is the type of contract which requires agency approval;
(v) Grant agency approval to a contract which requires agency
approval and in which the agency is a party or to the specifications
for such a contract;
(vi) Grant agency approval to a plan, design, report, study, or similar
item;
(vii) Adopt, or grant agency approval of, policies, standards, or
guidelines for the agency, or for any subdivision thereof; or
(B) Serves in a staff capacity with the agency and in that capacity performs
the same or substantially all the same duties for the agency that would
otherwise be performed by an individual holding a position specified in the
agency's Conflict of Interest Code.
** With respect to consultants, ad hoc committees, task forces and similar
groups, the City Manager shall determine in writing if a particular
consultant, ad hoc committee, task force or similar group performs a range
of duties requiring disclosure hereunder. That determination shall include
a description of the consultant's, ad hoc committee, taskforce's or similar
group's duties and a statement of the extent of disclosure requirements. A
copy of that determination shall be filed with the City Clerk and a copy
forwarded to the City Council.
4.5.a
Packet Pg. 60
Resolution No. 2022-49
3
82030. Income.
(a) "Income" means, except as provided in subdivision (b), a payment received,
including but not limited to any salary, wage, advance, dividend, interest, rent,
proceeds from any sale, gift, including any gift of food or beverage, loan,
forgiveness or payment of indebtedness received by the filer, reimbursement for
expenses, per diem, or contribution to an insurance or pension program paid by
any person other than an employer, and including any community property
interest in the income of a spouse. Income also includes an outstanding loan.
Income of an individual also includes a pro rata share of any income of any
business entity or trust in which the individual or spouse owns, directly, indirectly
or beneficially, a ten (10) percent interest or greater. "Income," other than a gift,
does not include income received from any source outside the jurisdiction and
not doing business within the jurisdiction, not planning to do business within the
jurisdiction, or not having done business within the jurisdiction during the two
years prior to the time any statement or other action is required under this title.
(b) "Income" also does not include:
(1) Campaign contributions required to be reported under Chapter 4
(commencing with Section 84100).
(2) Salary and reimbursement for expenses or per diem received from a state,
local, or federal government agency and reimbursement for travel
expenses and per diem received from a bona fide nonprofit entity exempt
from taxation under Section 501(c)(3) of the Internal Revenue Code. (See
26 U.S.C.A. §501.)
(3) Any devise or inheritance.
(4) Interest, dividends, or premiums on a time or demand deposit in a
financial institution, shares, in a credit union or any insurance policy,
payments received under any insurance policy, or any bond or other debt
instrument issued by any government or government agency.
(5) Dividends, interest, or any other return on a security which is registered
with the Securities and Exchange Commission of the United States
4.5.a
Packet Pg. 61
Resolution No. 2022-49
4
government or a commodity future registered with the Commodity Futures
Trading Commission of the United States government, except proceeds
from the sale of these securities and commodities futures.
(6) Redemption of a mutual fund.
(7) Alimony or child support payments.
(8) Any loan or loans from a commercial lending institution which are made in
the lender's regular course of business on terms available to members of
the public without regard to official status.
(9) Any loan from or payments received on a loan made to an individual's
spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-
law, brother-in-law, sister-in-law, nephew, niece, uncle, aunt, or first
cousin, or the spouse of any such person, provided that a loan or loan
payment received from any such person shall be considered income if he
or she is acting as an agent or intermediary for any person not covered by
this paragraph.
(10) Any indebtedness created as part of a retail installment or credit card
transaction if made in the lender's regular course of business on terms
available to members of the public without regard to official status.
(11) Payments received under a defined benefit pension plan qualified under
Internal Revenue Code Section 401(a). (See 26 U.S.C.A. §401.)
(12) Proceeds from the sale of securities registered with the Securities and
Exchange Commission of the United States government or from the sale
of commodities futures registered with the Commodity Futures Trading
Commission of the United States government if the filer sells the securities
or the commodities futures on a stock or commodities exchange and does
not know or have reason to k now the identity of the purchaser.
4.5.a
Packet Pg. 62
Resolution No. 2022-49
5
APPENDIX A
DESIGNATED EMPLOYEES DISCLOSURE
CATEGORIES
Assistant Engineer 1
Assistant Planner 1
Assistant City Manager 1, 2
Assistant to the City Manager 1
Associate Engineer 1
Associate Planner 1
Building Official 1, 2
City Clerk 1, 2
City Engineer/Public Works Director 1, 2
Community Development Director 1, 2
Deputy City Manager 1, 2
Finance Director 1, 2
Finance Supervisor 1
Human Resources & Risk Manager 1
Information Systems Analyst 1
Information Systems Director 1, 2
Maintenance Superintendent 1
Maintenance Supervisor 1
Management Analyst 1
Network/Systems Administrator 1
Parks & Recreation Commission 1
Parks and Recreation Director 1, 2
Permit Services Coordinator 1
Public Information Coordinator 1
Public Information Manager 1
Public Works Inspector 1
Public Works Manager/Assistant City Engineer 1
Recreation Services Manager 1
Recreation Services Superintendent 1
Recreation Supervisor 1
Senior Accountant 1
Senior Civil Engineer 1
Senior Management Analyst 1
Senior Planner 1
Traffic & Transportation Commission 1
• NOTE: City Council, City Manager, City Attorney, Treasurer and Planning
Commissioners are required to submit disclosure statements pursuant to State law
(California Government Code Sections 87200, et. seq.), not this Code.
4.5.a
Packet Pg. 63
Agenda #: 4.6
Meeting Date: September 20, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AUTHORIZE THE CITY MANAGER TO ISSUE A PURCHASE ORDER
TO GOVCONNECTION, INC. FOR THE PURCHASE OF 17 LAPTOPS
AND ACCESSORIES IN THE AMOUNT OF $47,972.57.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve and Authorize the City Manager to issue a Purchase Order to GovConnection,
Inc. for the purchase of 17 Laptops and Accessories in the amount of $47,972.57.
FINANCIAL IMPACT:
There are sufficient funds available in the Equipment Maintenance and Replacement
Fund (Fund 503) and the Air Quality Improvement Fund (Fund 251) to accommodate
the proposed purchase.
BACKGROUND:
The daily operations of the City rely on the use of computers, specialized networks, and
associated hardware and software to create, process, and store digital information and
communicate with the public. The Information systems Department manages these
items on a replacement schedule to prepare for unplanned equipment failure, ensure
continuity of operations, and budget appropriately for current and future needs.
DISCUSSION
The City utilizes a variety of laptops for a plethora of business functions. Based on the
replacement schedule, functionality, and current business needs, seventeen (17) new
laptop computers are necessary. Seven (7) of the new laptops will be assigned to
specific staff so that they have the necessary equipment to carry out their job. Six (6) of
the laptops are meant to be used as presentation and special event laptops for various
City Events such as Council Meetings, Commission Meetings, Concerts in the Park and
4.6
Packet Pg. 64
events at the Diamond Bar Center. Four (4) of the laptops are meant to backfill
Emergency Operation Center Laptops that have been used by staff for remote work
since the beginning of the Covid-19 pandemic.
The City solicited bids through the Planet Bids with a warranty plan and accessories for
each laptop. Two vendors submitted bids, including:
Bidder Bid Amount
GovConnection, Inc. $ 47,972.57
SmartIT Pros $ 67,696.65
The proposal was posted publicly and was available to bidders nationwide. When
speaking to bidders who normally bid on the City’s posts, they felt that they could not be
competitive with their pricing and did not want to invest the time to enter a bid without a
realistic chance of winning.
Staff has reviewed the bids for pricing and compliance finding that the bid from
GovConnection, Inc. is competitively priced, and meets the requirements of the City’s
purchasing Ordinance. Therefore, it is recommended that the City Council approve the
purchase in the amount of $47,972.57 to purchase seventeen (17) new laptops for the
City.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 4.6.a QuotePDF-1663783758 Laptop refresh Final quote
4.6
Packet Pg. 65
Alfredo Estevez
Organization: City of Diamond Bar
Group: IT Purchases
Quote: 1663783758
Billing Information Shipping Information
Billing Address:
CITY OF DIAMOND BAR CA
21810 COPLEY DRIVE
DIAMOND BAR, CA 91765
Shipping Address:
CITY OF DIAMOND BAR, CA
21810 EAST COPLEY DR
DIAMOND BAR, CA 91765
Product Unit Price Qty Total
EliteBook 650 G9 Core i7-1265U 16GB 512GB PCIe W11P64
15.6
Call for next available delivery
Item#: 17652460
Mfg. Part#: 1D127AV
$1,475.17 12 $17,702.04
HP 5-Year Next Business Day On-site Accidental Damage
Protection G2/DMR NB
Virtual delivery
Item#: 36413165
Mfg. Part#: UA6C1E
$545.00 12 $6,540.00
HP 5-Year Next Business Day On-site Hardware Support with
ADP G2 andDefective Media Retention
Virtual delivery
Item#: 41156006
Mfg. Part#: U02C3E
$730.00 1 $730.00
Apple MacBook Pro 16" M1 Pro chip with 10CCPU and 16C
GPU/16GB/512GB SSD - Space Gray
Ships in 24-48 Hours
Item#: 41376362
Mfg. Part#: MK183LL/A
$2,190.00 1 $2,190.00
State Environmental Fee $5.00
Microsoft Surface Pro 8 Core i5-1135G7/8GB/256GB
SSD/ax/BT/2xWC/13" PS MT/W11P/Graphite
Ships in 48 Hours
Item#: 41319044
Mfg. Part#: 8PR-00018
$1,050.00 3 $3,150.00
State Environmental Fee $12.00
Generated on 9/12/2022 3:08:45 PM Page 1 of 3
4.6.a
Packet Pg. 66
Product Unit Price Qty Total
3 Year AppleCare + for 16 MacBook Pro (M1)
Call for next available delivery
Item#: 17652591
Mfg. Part#: SDYP2LL/A
$295.00 1 $295.00
Complete for Business 4 YR for Surface Pro 7+, Pro 8 and Pro
X
Call for next available delivery
Item#: 37638753
Mfg. Part#: HP3-00002
$280.00 3 $840.00
Microsoft Surface Slim Pen 2, Black
Ships in 48 Hours
Item#: 41319165
Mfg. Part#: 8WX-00001
$107.25 3 $321.75
Microsoft USB 3.0 Gigabit Ethernet Adapter for Surface Pro 3,
Surface Pro 4, Book
Ships in 48 Hours
Item#: 34075633
Mfg. Part#: EJS-00002
$32.45 3 $97.35
Microsoft Surface USB-C to Ethernet and USB 3.0 Adapter
Ships in 48 Hours
Item#: 35871471
Mfg. Part#: JWM-00001
$55.70 3 $167.10
Microsoft Surface Pro Signature Keyboard - Platinum
Call for next available delivery
Item#: 41319176
Mfg. Part#: 8XB-00061
$148.50 3 $445.50
HP Cust. Diamond Bar ZBook Fury 17 G8 Core i7-
11800H/4x8GB/1.5TB PCIe/17.3" FHD/W11-W10P64/3Yr
Usually Ships in 3-5 days
Item#: 41519624
Mfg. Part#: Header
$3,452.20 1 $3,452.20
HP 23.8" E24 G4 Full HD LED-LCD Monitor
Ships in 48 Hours
Item#: 41197068
Mfg. Part#: 9VF99AA#ABA
$192.00 6 $1,152.00
State Environmental Fee $30.00
Microsoft CSP License Only Perpetual- Govt Excel LTSC 2021
Virtual delivery
Item#: 41329423
Mfg. Part#: DG7GMGF0D7FT:0002
$178.82 16 $2,861.12
Microsoft CSP License Only Perpetual- Govt PowerPoint
LTSC 2021
Virtual delivery
Item#: 41329430
Mfg. Part#: DG7GMGF0D7FR:0002
$159.49 16 $2,551.84
Microsoft CSP License Only Perpetual- Govt Word LTSC 2021
Virtual delivery
Item#: 41329437
Mfg. Part#: DG7GMGF0D7D3:0002
$159.49 16 $2,551.84
Generated on 9/12/2022 3:08:45 PM Page 2 of 3
4.6.a
Packet Pg. 67
Product Unit Price Qty Total
HP HP Renew Business 15.6-inch Laptop Bag
Ships in 48 Hours
Item#: 41299606
Mfg. Part#: 3E5F8UT
$27.00 12 $324.00
HP 17.3" Business Laptop Bag
Ships in 48 Hours
Item#: 41299599
Mfg. Part#: 3E2U6UT
$28.00 1 $28.00
Subtotal:$45,115.06
Shipping & Handling: Best Way - Ground $0.00
Tax:$2,745.51
Fees:$112.00
Total:$47,972.57
Generated on 9/12/2022 3:08:45 PM Page 3 of 3
4.6.a
Packet Pg. 68
Agenda #: 4.7
Meeting Date: September 20, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AWARD OF CONSTRUCTION AGREEMENT TO WRIGHT
CONSTRUCTION ENGINEERING CORP AND FIRST AMENDMENT
TO CONSULTANT SERVICE AGREEMENT WITH HUSHMAND
ASSOCIATES, INC. FOR THE DIAMOND BAR CENTER SLOPE
STABILIZATION PROJECT NO. FP20500.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Approve, and authorize the Mayor to sign, a Construction Agreement with Wright
Construction Engineering Corp (Wright) in the amount of $594,570, plus a
contingency amount of $59,457, for contract change orders, if any, to be
approved by the City Manager, for a total authorization amount of $654,027; and
B. Approve an exception to competitive bidding pursuant to the City's Purchasing
Ordinance, and authorize the Mayor to sign, the First Amendment to Consultant
Service Agreement for construction management, material testing, engineering
support, and inspection services with Hushmand Associates, Inc. in the amount
of $227,890, plus a contingency amount of $22,789, for a total authorization
amount of $250,679.
FINANCIAL IMPACT:
Sufficient funds are included in the FY 2022/23 Capital Improvement Program (CIP) for
this Project, including contingencies, as follows:
Diamond Bar Center Slope Stabilization
Project; CIP No. FP20500
FY 2022/23
Budgeted
Appropriations
Resource
Amount
General Fund $1,245,000 $1,245,000
Measure W Fund $15,000 $15,000
Total Project Budget $1,260,000
4.7
Packet Pg. 69
Wright Construction Engineering Corp
Construction Contract $594,570
Construction Contingency (10%) $59,457
HAI Construction Management (CM), testing
materials, and Inspection Services
$227,890
CM, testing and Inspection Services
Contingency (10%) $22,789
Balance $355,294
The contingency amount of $59,457 for Wright and $22,789 for Hushmand Associates,
Inc. (HAI) will only be used in the event of unforeseen circumstances that warrant a
contract change order.
BACKGROUND/DISCUSSION:
The Diamond Bar Center (DBC) is an asset to Diamond Bar Community. A 2017
geotechnical analysis identified natural and designed slopes with slope stability issues
and signs of soil “creep” movements, causing exterior distress in the area of the north-
west facing earth slopes of the DBC building (Attachment 1– Evaluation Area). The
Project objective is to stabilize the north-west slope and soil “creep” movement.
On July 7, 2020, the City Council approved a Consulting Service Agreement with HAI to
design the Diamond Bar Center Slope Stabilization Project. The plans and
specifications were approved at the June 21, 2022 City Council meeting with the
adoption of Resolution No.2022-40.
Award of Contract for Construction
On July 20, 2022, the City advertised the Project in order to solicit/receive bids from
qualified contractors. By the due date of August 19, 2022, seven (7) bids were received,
as follows:
Contractor Base Bid
Wright Construction Engineering Corp $594,570.00
Metrocell Construction, Inc $743,572.80
Aguilar & Calderon Corporation $748,470.33
Towo Enterprise, Inc. $784,185.00
Clarke Contracting Corporation $985,105.00
C.S. Legacy Construction, Inc. $1,122,853.00
GMZ Engineering, Inc. $1,197,930.00
The engineer’s estimate is $850,000. Staff evaluated all the bid proposals and
discussed the lowest bid proposal with Wright Construction Engineering Corp. The low
bidder verified and confirmed that it is ready, willing, and able to do the Project for the
submitted bid price amount.
Staff has verified that Wright holds a valid contractor license and maintains a reputable
4.7
Packet Pg. 70
experience with similar projects. Wright has completed various successful construction
projects for several municipalities, including the City Los Angeles, City of Chino, City of
Carlsbad, City of National City, and other municipalities.
As required in the bidding documents, the contractor is committed to work with City staff
to minimize disruptions to the previously scheduled events at the DBC. This is achieved
by including in the construction schedule five (5) “No Work” days and early stop work
every Friday at 2 PM. Additionally, the contractor is committed to complete the Project
within the required contract schedule per specifications.
Award of Contract for Construction Management Services, Inspection, Material Testing
and Engineering Support
Pursuant to the City’s Purchasing Ordinance, a minimum of three (3) proposals are to
be obtained for professional services of this nature and dollar amount, unless an
exception is granted pursuant to Diamond Bar Municipal Code Section 3.24.090. One
exception is when satisfactory bids cannot be reasonably obtained making competitive
bidding impractical. A second is when the bidding requirements are for any other reason
specifically waived by the City Council.
Staff requested fee proposals from three (3) firms, including HAI, that we believed met
the qualifications to perform the services. For various reasons, only HAI submitted a
proposal and the other two (2) firms declined. One firm did acknowledge that HAI would
be in the best position to provide the requested services.
As noted above, HAI was previously retained under an agreement to provide the
geotechnical investigation and design service for the Project. The above construction
bids were based upon HAI’s design. HAI as the original designer, is qualified to provide
all the disciplines needed for the Project, including construction management,
geotechnical, structural engineering, quality assurance services, material testing and
engineering support. Utilizing the original design team, would also minimize potential
change orders and expedite responses/answers to RFI’s and submittals during
construction.
Due to the critical scope of this Project, the condition to complete the construction on
time, and minimal disruption to the DBC operation, staff is recommending that the City
Council finds an exception to the requirement in the City’s Purchasing Ordinance. Such
exceptions being that satisfactory fee proposals/bids cannot be reasonably obtained
and that as the Project designer, HAI is the best qualified firm for the proposed scope of
work.
A revised proposal, dated 8/16/2022, was submitted by HAI for $227,890 (See Exhibit A
in the attached HAI First Amendment) to provide construction management services for
the Project.
The project schedule is tentatively set as follows:
Award of Contract September 20, 2022
Construction Start October 2022
4.7
Packet Pg. 71
Construction Completion February 2023
LEGAL REVIEW:
The City Attorney has reviewed and approved the Agreements as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 4.7.a Contruction Agreement with Wright Construction Engineering Corp.
2. 4.7.b First Amendment to Consultant Service Agreement with Hushmand
Associates, Inc.
3. 4.7.c Map - Evaluation Area
4.7
Packet Pg. 72
AGREEMENT
The following agreement ("AGREEMENT") is made and entered
into, in duplicate, as of the date executed by the Mayor and
attested to by the City Clerk, by and between Wright Construction
Engineering Corp hereinafter referred to as the "CONTRACTOR" and
the City of Diamond Bar, California, hereinafter referred to as
"CITY."
WHEREAS, pursuant to Notice Inviting Sealed Bids, bids were
received, publicly opened, and declared on the date specified in
the notice; and
WHEREAS, CITY accepted the bid of CONTRACTOR Wright
Construction Engineering Corp and;
WHEREAS, CITY has authorized the Mayor to execute a written
contract with CONTRACTOR for furnishing labor, equipment and
material for the Diamond Bar Community Center Slope Stabilization
Project in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants
herein contained, it is agreed:
1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all
necessary labor, tools, materials, appliances, and equipment for
and do the work for the Diamond Bar Community Center Slope
Stabilization Project in the City of Diamond Bar. The work to be
performed in accordance with the plans and specifications, dated
May 2022 (The Plans and Specifications) on file in the office of
the City Clerk and in accordance with bid prices hereinafter
mentioned and in accordance with the instructions of the City
Engineer.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY:
The Plans and Specifications are incorporated herein by reference
and made a part hereof with like force and effect as if set forth
in full herein. The Plans and Specifications, CONTRACTOR'S Bid
dated August 16, 2022 together with this AGREEMENT, shall
constitute the contract between the parties. This AGREEMENT is
intended to require a complete and finished piece of work and
anything necessary to complete the work properly and in accordance
with the law and lawful governmental regulations shall be performed
by the CONTRACTOR whether set out specifically in the contract or
not. Should it be ascertained that any inconsistency exists
between the aforesaid documents and this AGREEMENT, the following
order of precedence shall apply: (1) This AGREEMENT; (2) The Plans
and Specifications; and (3) Contractor's bid.
3. COMPENSATION: CONTRACTOR agrees to receive and accept
the prices set forth in its Bid Proposal as full compensation for
furnishing all materials, performing all work, and fulfilling all
4.7.a
Packet Pg. 73
obligations hereunder. Said compensation in the amount of Five
Hundred Ninety Four Thousand Five Hundred Seventy Dollars
($594,570)shall cover all expenses, losses, damages, and
consequences arising out of the nature of the work during its
progress or prior to its acceptance including those for well and
faithfully completing the work and the whole thereof in the manner
and time specified in the aforesaid contract documents; and also
including those arising from actions of the elements, unforeseen
difficulties or obstructions encountered in the prosecution of the
work, suspension or discontinuance of the work, and all other
unknowns or risks of any description connected with the work.
Final payment to Contractor shall be withheld for at least 30 days
after the time in which Contractor has verified, to the City's
satisfaction, that it has submitted all information to the
Department of Industrial Relations required by Labor Code §1773.3.
4. TERM OF CONTRACT: CONTRACTOR agrees to complete the
work within One Hundred Twenty (120) working days from the date of
the notice to proceed.
CONTRACTOR agrees further to the assessment of
liquidated damages in the amount of One Thousand Dollars ($1000)
for each calendar day the work remains incomplete beyond the
expiration of the completion date. CITY may deduct the amount
thereof from any monies due or that may become due the CONTRACTOR
under this AGREEMENT. Progress payments made after the scheduled
date of completion shall not constitute a waiver of liquidated
damages.
5. INSURANCE: CONTRACTOR shall not commence work under
this contract until he has obtained all insurance required
hereunder in a company or companies acceptable to CITY nor shall
the CONTRACTOR allow any subcontractor to commence work on his
subcontract until all insurance required of the subcontractor has
been obtained. The CONTRACTOR shall take out and maintain at all
times during the life of this contract the following policies of
insurance:
a. Workers' Compensation Insurance: Before beginning
work, the CONTRACTOR shall furnish to the CITY a
certificate of insurance as proof that he has taken
out full workers' compensation insurance for all
persons whom he may employ directly or through
subcontractors in carrying out the work specified
herein, in accordance with the laws of the State of
California. Such insurance shall be maintained in
full force and effect during the period covered by
this contract.
In accordance with the provisions of Section 3700
of the California Labor Code, every CONTRACTOR
4.7.a
Packet Pg. 74
shall secure the payment of compensation to his
employees. The CONTRACTOR, prior to commencing
work, shall sign and file with the CITY a
certification as follows:
"I am aware of the provisions of Section 3700 of
the Labor Code which requires every employer to be
insured against liability for workers' compensation
or to undertake self-insurance in accordance with
the provisions of that Code, and I will comply with
such provisions before commencing the performance
of work of this contract."
b. For all operations of the CONTRACTOR or any sub-
contractor in performing the work provided for
herein, insurance with the following minimum limits
and coverage:
1) General Liability - $5,000,000 per occurrence
for bodily injury, personal injury and
property damage. If Commercial General
Liability insurance or other form with a
general aggregate limit is used, either the
general aggregate limit shall apply separately
to this AGREEMENT or the general aggregate
limit shall be twice the required occurrence
limit.
2) Automobile - $5,000,000 per accident for
bodily injury and property damage.
3) Employer's Liability - $5,000,000 per accident
for bodily injury or disease.
c. Each such policy of insurance provided for in
paragraph b. shall:
1) Be issued by an insurance company approved in
writing by CITY, which is authorized to do
business in the State of California.
2) Name as additional insured the City of Diamond
Bar, its officers, agents and employees, and
any other parties specified in the bid
documents to be so included;
3) Specify it acts as primary insurance and that
no insurance held or owned by the designated
additional insured shall be called upon to
cover a loss under the policy;
4.7.a
Packet Pg. 75
4) Contain a clause substantially in the
following words:
"It is hereby understood and agreed that this
policy may not be canceled nor the amount of
the coverage thereof reduced until thirty (30)
days after receipt by CITY of a written notice
of such cancellation or reduction of
coverage."
5) Otherwise, be in form satisfactory to the
CITY.
d. The policy of insurance provided for in
subparagraph a. shall contain an endorsement which:
1) Waives all right of subrogation against all
persons and entities specified in subparagraph
4.c.(2) hereof to be listed as additional
insured in the policy of insurance provided
for in paragraph b. by reason of any claim
arising out of or connected with the
operations of CONTRACTOR or any subcontractor
in performing the work provided for herein;
2) Provides it shall not be canceled or altered
without thirty (30) days' written notice
thereof given to CITY.
e. The CONTRACTOR shall, prior to performing any work
under this AGREEMENT, deliver to the City Manager
or his designee the original policies of insurance
required in paragraphs a. and b. hereof, or deliver
to the City Manager or his designee a certificate
of the insurance company, showing the issuance of
such insurance, and the additional insured and
other provisions required herein.
f. Self-Insured Retention/Deductibles. All policies
required by this AGREEMENT shall allow CITY, as
additional insured, to satisfy the self-insured
retention (“SIR”) and/or deductible of the policy
in lieu of the Owner (as the named insured) should
CONTRACTOR fail to pay the SIR or deductible
requirements. The amount of the SIR or deductible
shall be subject to the approval of the City
Attorney and the Finance Director. CONTRACTOR
understands and agrees that satisfaction of this
requirement is an express condition precedent to
the effectiveness of this AGREEMENT. Failure by
CONTRACTOR as primary insured to pay its SIR or
deductible constitutes a material breach of this
AGREEMENT. Should CITY pay the SIR or deductible
4.7.a
Packet Pg. 76
on CONTRACTOR’s behalf upon the CONTRACTOR’s
failure or refusal to do so in order to secure
defense and indemnification as an additional
insured under the policy, CITY may include such
amounts as damages in any action against CONTRACTOR
for breach of this AGREEMENT in addition to any
other damages incurred by CITY due to the breach.
6. PREVAILING WAGE: Notice is hereby given that in
accordance with the provisions of California Labor Code, Division
2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required
to pay not less than the general prevailing rate of per diem wages
for work of a similar character in the locality in which the public
works is performed, and not less than the general prevailing rate
of per diem wages for holiday and overtime work. In that regard,
the Director of the Department of Industrial Relations of the State
of California is required to and has determined such general
prevailing rates of per diem wages. Copies of such prevailing
rates of per diem wages are on file in the Office of the City Clerk
of the City of Diamond Bar, 21825 Copley Drive, Diamond Bar,
California, and are available to any interested party on request.
CITY also shall cause a copy of such determinations to be posted
at the job site.
CONTRACTOR shall forfeit, as penalty to CITY, not more than
two hundred dollars ($200.00) for each laborer, workman or mechanic
employed for each calendar day or portion thereof, if such laborer,
workman or mechanic is paid less than the general prevailing rate
of wages hereinbefore stipulated for any work done under this
AGREEMENT, by him or by any subcontractor under him.
CONTRACTOR and any of its subcontractors must be registered
with the Department of Industrial Relations pursuant to Labor Code
section 1725.5, which precludes the award of a contract for a
public work on any public works project awarded after April 1,
2015. This Agreement is subject to compliance monitoring and
enforcement by the Department of Industrial Relations.
7. APPRENTICESHIP EMPLOYMENT: In accordance with the
provisions of Section 1777.5 of the Labor Code, and in accordance
with the regulations of the California Apprenticeship Council,
properly indentured apprentices may be employed in the performance
of the work.
CONTRACTOR is required to make contribution to funds
established for the administrative of apprenticeship programs if
he employs registered apprentices or journeymen in any
apprenticeship trade on such contracts and if other CONTRACTORS on
the public works site are making such contributions.
CONTRACTOR and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of
apprentices.
4.7.a
Packet Pg. 77
Information relative to apprenticeship standards, wage
schedules and other requirements may be obtained from the Director
of Industrial Relations, ex-officio the Administrator of
Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK: Eight (8) hours of labor shall
constitute a legal day's work for all workmen employed in the
execution of this contract, and the CONTRACTOR and any sub-
contractor under him shall comply with and be governed by the laws
of the State of California having to do with working hours set
forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor
Code of the State of California as amended.
CONTRACTOR shall forfeit, as a penalty to City, twenty-
five dollars ($25.00) for each laborer, workman or mechanic
employed in the execution of the contract, by him or any sub-
CONTRACTOR under him, upon any of the work hereinbefore mentioned,
for each calendar day during which the laborer, workman or mechanic
is required or permitted to labor more than eight (8) hours in
violation of the Labor Code.
9. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay
travel and subsistence pay to each workman needed to execute the
work required by this contract as such travel and subsistence
payments are defined in the applicable collective bargaining
agreements filed in accordance with Labor Code Section 1773.8.
10. CONTRACTOR'S LIABILITY: The CITY and its officers,
agents and employees ("Indemnitees") shall not be answerable or
accountable in any manner for any loss or damage that may happen
to the work or any part thereof, or for any of the materials or
other things used or employed in performing the work; or for injury
or damage to any person or persons, either workers or employees of
CONTRACTOR, of its subcontractors or the public, or for damage to
adjoining or other property from any cause whatsoever arising out
of or in connection with the performance of the work. CONTRACTOR
shall be responsible for any damage or injury to any person or
property resulting from defects or obstructions or from any cause
whatsoever.
CONTRACTOR will indemnify Indemnities against and will hold
and save Indemnitees harmless from any and all actions, claims,
damages to persons or property, penalties, obligations or
liabilities that may be asserted or claimed by any person, firm,
entity, corporation, political subdivision, or other organization
arising out of or in connection with the work, operation, or
activities of CONTRACTOR, its agents, employees, subcontractors or
invitees provided for herein, whether or not there is concurrent
passive negligence on the part of CITY. In connection therewith:
4.7.a
Packet Pg. 78
a. CONTRACTOR will defend any action or actions filed
in connection with any such claims, damages,
penalties, obligations or liabilities and will pay
all costs and expenses, including attorneys' fees,
expert fees and costs incurred in connection
therewith.
b. CONTRACTOR will promptly pay any judgment rendered
against CONTRACTOR or Indemnitees covering such
claims, damages, penalties, obligations and
liabilities arising out of or in connection with
such work, operations or activities of CONTRACTOR
hereunder, and CONTRACTOR agrees to save and hold
the Indemnitees harmless therefrom.
c. In the event Indemnitees are made a party to any
action or proceeding filed or prosecuted against
CONTRACTOR for damages or other claims arising out
of or in connection with the work, operation or
activities hereunder, CONTRACTOR agrees to pay to
Indemnitees and any all costs and expenses incurred
by Indemnitees in such action or proceeding
together with reasonable attorneys' fees.
Contractor's obligations under this section apply regardless
of whether or not such claim, charge, damage, demand, action,
proceeding, loss, stop notice, cost, expense, judgment, civil fine
or penalty, or liability was caused in part or contributed to by
an Indemnitee. However, without affecting the rights of CITY under
any provision of this AGREEMENT, Contractor shall not be required
to indemnify and hold harmless CITY for liability attributable to
the active negligence of CITY, provided such active negligence is
determined by agreement between the parties or by the findings of
a court of competent jurisdiction. In instances where CITY is shown
to have been actively negligent and where CITY active negligence
accounts for only a percentage of the liability involved, the
obligation of Contractor will be for that entire portion or
percentage of liability not attributable to the active negligence
of CITY.
So much of the money due to CONTRACTOR under and by virtue of
the contract as shall be considered necessary by CITY may be
retained by CITY until disposition has been made of such actions
or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing
provisions are intended to be as broad and inclusive as is
permitted by the law of the State of California. This indemnity
provision shall survive the termination of the AGREEMENT and is in
addition to any other rights or remedies which Indemnitees may
have under the law.
This indemnity is effective without reference to the
existence or applicability of any insurance coverage which may
4.7.a
Packet Pg. 79
have been required under this AGREEMENT or any additional insured
endorsements which may extend to Indemnitees.
CONTRACTOR, on behalf of itself and all parties claiming under
or through it, hereby waives all rights of subrogation and
contribution against the Indemnitees, while acting within the
scope of their duties, from all claims, losses and liabilities
arising out of or incident to activities or operations performed
by or on behalf of the CONTRACTOR regardless of any prior,
concurrent, or subsequent passive negligence by the Indemnitees.
11. NON-DISCRIMINATION: Pursuant to Labor Code Section
1735, no discrimination shall be made in the employment of persons
in the work contemplated by this AGREEMENT because of the race,
color or religion of such person. A violation of this section
exposes the CONTRACTOR to the penalties provided for in Labor Code
Section 1735.
12. PAYMENT FUND: A City Council resolution established a
Project Payment Account, encumbered money in the current budget,
and assigned that money to the Project Payment Account, which is
the sole source of funds available for payment of the contract sum
set forth in Section 3 of this AGREEMENT. CONTRACTOR understands
and agrees that CONTRACTOR will be paid only from this special
fund and if for any reason this fund is not sufficient to pay
CONTRACTOR, CONTRACTOR will not be entitled to payment. The
availability of money in this fund, and CITY's ability to draw
from this fund, are conditions precedent to CITY's obligation to
make payments to CONTRACTOR.
13. PRESENTATION OF CLAIMS: Any claim, as that term is
defined in Public Contract Code §9204, shall be submitted in
accordance with Section 9204 and shall contain a sufficient
description of the claim, the basis therefore and documentation in
support of the claim. The claim shall be processed as more fully
set forth in the Plans and Specifications.
14. TERMINATION: This AGREEMENT may be terminated by the
CITY, without cause, upon the giving of a written "Notice of
Termination" to CONTRACTOR at least thirty (30) days prior to the
date of termination specified in the notice. Upon receipt of such
notice, Contractor shall immediately cease work, unless otherwise
directed by the Notice of Termination. In the event of such
termination, Contractor shall be paid for services satisfactorily
rendered and expenses reasonably and necessarily incurred prior to
the effective date of termination, unless the Notice of Termination
is issued for cause, in which event the City may withhold any
disputed compensation. Contractor shall not be entitled to any
claim for lost profits.
4.7.a
Packet Pg. 80
State of California
"CONTRACTOR'S" License No. 995153
CONTRACTOR'S Business Phone(760) 599-3915 X102
CONTRACTOR'S emergency phone which can be reached at any time:
(760) 599-3915 X102
IN WITNESS WHEREOF, the parties hereto have executed this
AGREEMENT with all the formalities required by law on the
respective dates set forth opposite their signatures.
Wright Construction Engineering Corp
By: ______________________________________
Title: _________________________________
Date:
By:
Title:
Date:
CITY OF DIAMOND BAR, CALIFORNIA
By: __________________________ ____________
Ruth M. Low, MAYOR Date
ATTEST:
By: ___________________________ _______________
Kristina Santana, CITY CLERK Date
APPROVED AS TO FORM:
________________________________ ________________
David A DeBerry, CITY ATTORNEY Date
President
9/6/22
9-6-22
4.7.a
Packet Pg. 81
4.7.a
Packet Pg. 82
*NOTE: If Contractor is a corporation, the City requires the
following signature(s):
-- The Chairman of the Board, the President or a Vice-
President, AND (2) the Secretary, the Chief Financial
Officer, the Treasurer, an Assistant Secretary or an
Assistant Treasurer. If only one corporate officer
exists or one corporate officer holds more than one
corporate office, please so indicate. OR
-- The corporate officer named in a corporate resolution
as authorized to enter into this Agreement. A copy of
the corporate resolution, certified by the Secretary
close in time to the execution of the Agreement, must
be provided to the City.
4.7.a
Packet Pg. 83
4.7.a
Packet Pg. 84
Fifty-Nine Thousand Four Hundred Fifty-Seven and Zero Cents 59,457.00
4.7.a
Packet Pg. 85
4.7.a
Packet Pg. 86
16
BID SCHEDULE
CITY OF DIAMOND BAR
CONTRACT DOCUMENTS AND SPECIFICATIONS
DIAMOND BAR COMMUNITY CENTER SLOPE STABILIZATION PROJECT
CITY PROJECT NO. FP20500
ITEM
NO.
ESTIMATED
QUANTITY
UNIT
DESCRIPTION
WRITTEN IN WORDS
UNIT
PRICE
AMOUNT
1 1 L.S. MOBILIZATION
2 130 L.F. REMOVAL OF EXISTING CONCRETE
V-DITCH
3 2,600 S.F. CLEARING & GRUBBING
4 1,660 S.F. REMOVAL OF EXISTING CONCRETE
PAVEMENT
5 13 L.F. INSTALL 6” CURB & GUTTER
6 1 L.S. ADJUST VAULT TO GRADE
7 164 L.F. CONSTRUCT CONCRETE V-DITCH
8 1,720 S.F. CONSTRUCT CONCRETE PAVEMENT
9 1 L.S. EROSION CONTROL
10 90 L.F. INSTALL 4” HDPE STORM DRAIN
11 7 E.A. INSTALL 12” SQUARE GRATES
12 1 L.S. ROOF DRAIN INVESTIGATION
13 161 C.Y. STRUCTURE EXCAVATION
14 97 C.Y. STRUCTURE BACKFILL
$65,000.00
$110.00
$36.50
$15,000.00
$65.00
$350.00
$3,000.00
$150.00
$200.00 $19,400.00
$2,500.00
$18,040.00
$24,150.00
$3,000.00
$2,450.00
$5,850.00
$15,000.00
$62,780.00
$16,600.00
$20,020.00
$2,600.00
$65,000.00
$2,500.00
$300.00
$10.00
$7.70
$20.00
$3,900.00
4.7.a
Packet Pg. 87
$18.00
$3,360.00$60.00
$6,000.00$500.00
$20,000.00$20,000.00
$59,380.00$2.00
$40,950.00$650.00
$166,430.00$170.00
Five Hundred Ninety-Four
$105.00
$15.00
$10.00
$4,000.00 $4,000.00
$3,360.00
$5,250.00
$16,000.00
$8,550.00
$594,570.00
Thousand Five Hundred Seventy And Zero Cents
4.7.a
Packet Pg. 88
59,457.00
4.7.a
Packet Pg. 89
Bid Items 18 thru 2510%Redlands, CA 92373
450 Kansas St., Suite 104,
CSLB: 674829
DIR: 1000026865
David Ollis Landscape
Development, Inc
Supply & Install
Install cages & pour concrete
Items 15 & 16, Drilling &
20%
1249 W. Washington Ave.,
Escondido, CA 92029
CSLB: 624663
DIR: 1000006928Curtis Drilling CO.
for piles
9%Supply & Install Reinforcing
Bid Items 7, 8 & 17
Thousand, Oaks, CA 91360
3082 Camino Del Zuro,
CSLB: 1067182
DIR: 1000840847Shea Reinforcing Steel, Inc
Steel
4.7.a
Packet Pg. 90
4.7.a
Packet Pg. 91
4.7.a
Packet Pg. 92
4.7.a
Packet Pg. 93
4.7.a
Packet Pg. 94
4.7.a
Packet Pg. 95
4.7.a
Packet Pg. 96
4.7.a
Packet Pg. 97
4.7.a
Packet Pg. 98
4.7.a
Packet Pg. 99
4.7.a
Packet Pg. 100
4.7.a
Packet Pg. 101
4.7.a
Packet Pg. 102
4.7.a
Packet Pg. 103
4.7.a
Packet Pg. 104
4.7.a
Packet Pg. 105
4.7.a
Packet Pg. 106
4.7.a
Packet Pg. 107
4.7.a
Packet Pg. 108
4.7.a
Packet Pg. 109
X
X
4.7.a
Packet Pg. 110
4.7.a
Packet Pg. 111
37
CERTIFICATION WITH REGARD TO THE PERFORMANCE OF
PREVIOUS CONTRACTS OR SUBCONTRACTS SUBJECT TO THE
EQUAL OPPORTUNITY CLAUSE AND THE FILING OF REQUIRED REPORTS
The bidder , proposed subcontractor , hereby certifies that
he has , has not , participated in a previous contract or
subcontract subject to the Equal Opportunity Clause, as required by
Executive Orders 10925, 11114, or 11246, and that he has , has not
, filed with the Joint Reporting Committee, the Director of the Office
of Federal Contract Compliance, a Federal Government contracting or
administering agency, or the former President's Committee on Equal
Employment Opportunity, all reports due under the applicable filing
requirements.
(COMPANY)
BY:
(TITLE)
DATE: , 20 .
NOTE: The above certification is required by the Equal Employment
Opportunity Regulations of the Secretary of Labor (41 CFR 60-1.7 (b)
(1), and must be submitted by bidders and proposed subcontractors only
in connection with contracts and subcontracts which are subject to the
Equal Opportunity Clause. Contracts and subcontracts which are exempt
from the Equal Opportunity Clause are set forth in 41 CFR 60-1.5.
(Generally only contracts or subcontracts of $10,000 or under are
exempt).
Currently, Standard Form 100 (EEO-1) is the only report required by the
Executive Orders or their implementing regulations.
Proposed prime contractors and subcontractors who have participated in
a previous contract or subcontract subject to the Executive Orders and
have not filed the required reports should note that 41 CFR 60-1.7 (b)
(1) prevents the award of contracts and subcontracts unless such
contractor submits a report covering the delinquent period of such other
period specified by the Federal Highway Administration or by the
Director, Office of Federal Contract Compliance, U.S. Department of
Labor.
X
X
SHEA REINFORCING STEEL, INC.
Matthew Shea
Vice President
August 19 22
x
SRS
4.7.a
Packet Pg. 112
4.7.a
Packet Pg. 113
4.7.a
Packet Pg. 114
4.7.a
Packet Pg. 115
Form W-9
(Rev. October 2018)
Department of the Treasury
Internal Revenue Service
Request for Taxpayer
Identification Number and Certification
▶ Go to www.irs.gov/FormW9 for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.Print or type. See Specific Instructions on page 3.1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
2 Business name/disregarded entity name, if different from above
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
following seven boxes.
Individual/sole proprietor or
single-member LLC
C Corporation S Corporation Partnership Trust/estate
Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ▶
Note: Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check
LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single-member LLC that
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
Other (see instructions) ▶
4 Exemptions (codes apply only to
certain entities, not individuals; see
instructions on page 3):
Exempt payee code (if any)
Exemption from FATCA reporting
code (if any)
(Applies to accounts maintained outside the U.S.)
5 Address (number, street, and apt. or suite no.) See instructions.
6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For individuals, this is generally your social security number (SSN). However, for a
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Number To Give the Requester for guidelines on whose number to enter.
Social security number
––
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign Here Signature of
U.S. person ▶Date ▶
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
Wright Construction Engineering Corp
✔
2625 S Santa Fe Ave.,
San Marcos, CA 92069
City of Diamond Bar
21810 Copley Dr.,
Diamond Bar, CA 91765
46 5724187
8/16/22
4.7.a
Packet Pg. 116
FIRST AMENDMENT
TO
CONSULTANT SERVICE AGREEMENT
This First Amendment to Consultant Services Agreement (“First Amendment”) is
made and entered into as of September 20, 2022, by and between the City of Diamond
Bar, a municipal corporation ( “City”), and Hushmand Associates, Inc. (herein referred to
as the “Contractor”) with reference to the following:
A. The City and the Contractor entered into that certain Public Works Agreement
dated as of July 7, 2020, which is incorporated herein by this reference (the “Original
Agreement”); and
B. The City and the Contractor desire to amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope of Services. The Scope of Work, Exhibit "A" to the Original
Agreement, is hereby amended, modified and supplemented to include the work described
on Exhibit "A" attached hereto and incorporated herein by this reference.
3. Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of Seventy-Three Thousand Five Hundred Dollars
($73,500) for Fiscal Year 2020-2021. Section 3 of the Original Agreement is hereby
amended to provide for an increase of Two Hundred Twenty-Seven Thousand Eight
Hundred Ninety Dollars ($227,890) in Fiscal Year 2022-2023, so that the total not-to-
exceed compensation, as amended by this First Amendment shall not exceed Three
Hundred One Thousand Three Hundred Ninety Dollars ($301,390) for FY2022-23 without
the prior authorization of the City.
4. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this First Amendment and the terms and provisions of
the Original Agreement, the terms and provisions of this First Amendment shall control.
4.7.b
Packet Pg. 117
4.7.b
Packet Pg. 118
*NOTE: If Contractor is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If
only one corporate officer exists or one corporate officer holds more than one corporate
office, please so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this
Agreement. A copy of the corporate resolution, certified by the Secretary close in time to the
execution of the Agreement, must be provided to the City.
4.7.b
Packet Pg. 119
At your request, Hushmand Associates, Inc. (HAI) is pleased to submit this proposal/e-mail confirmation
of the requested services for your written authorization for engineering, construction management, and
construction quality assurance support services during construction of Diamond Bar Community Center
Slope Stabilization Project in the City of Diamond Bar (City), Los Angeles County, California.
PROJECT DESCRIPTION
The project site is located at 1600 Grand Avenue, northwest corner of Grand Avenue and Summitridge
Drive, in the City of Diamond Bar, California. The project site, as part of the “Park Site”, was originally
graded in the mid to late 1970’s concurrently with the grading and construction of Grand Avenue. Based
on the available information, the grading for the Park Site consisted of 40 feet of excavation in the vicinity
of the community/senior center building. Further grading on the site occurred between January 1982 and
January 1985 in conjunction with the grading of the adjacent tracts. Earthwork operations for the
community/senior center were performed during the period from August 2002 to October 2002. These
included stripping of vegetation, removal of unsuitable surficial material, excavation of existing shear keys
and fill soils, construction of subdrains, and placement of controlled fill. In the past 5 to 10 years, prior to
2017, some signs of distress were observed on the slopes and hardscape (walkways, retaining walls, etc.)
around Diamond Bar Community Center. The City hired Willdan Geotechnical to perform additional
limited geotechnical investigation in 2017 to investigate cause(s) of the observed distress and to provide
preliminary recommendations for mitigation of the observed distress.
The City hired HAI in 2020 to perform a more detailed geotechnical investigation for the site and to lead a
team of consultants (Civil Engineer, Structural Engineer and Landscape Architect) to provide design and
construction recommendations to remediate the observed slope and hardscape distress problems by
developing mitigation measures for slope stabilization at Diamond Bar Community Center.
The City of Diamond Bar and HAI are in the process of completing a request for bid package to advertise
construction of the slope stabilization measures at the subject project site. The City has requested HAI to
provide a proposal for engineering support services during construction, construction management, field
inspection and material testing, and preparation of an as-built report, as-built field survey, and as-built sheet
documentation reflecting final post-construction site conditions after the final survey.
The main focus of the proposed services will be Construction Management, Construction Observation/
Inspection Services during deep foundations (caissons) installation, grading, and landscaping activities, and
Field Density and Material Testing during placement of engineered fill.
To: Christian Malpica, Project Manager/
Associate Engineer
From: Ben Hushmand, PE
Principal Engineer
Firm: City of Diamond Bar E-Mail:
cmalpica@diamondbarca.gov
Date: July 13, 2022
Revised 8/16/2022 Pages: 2
Project: Engineering Support Services during Construction,
Construction Management, Field Inspection & Material
Testing Services, As-Built Report & Final Survey
Design & Construction of Diamond Bar Community
Center Slope Stabilization Project
Proposal #: P22-0630
Urgent For review Reply ASAP Please comment Please call the indicated office below if you
received this e-mail in error.
4.7.b
Packet Pg. 120
City of Diamond Bar Engineering Support, Construction Management, Field Inspection & Material Testing Services
Diamond Bar Community Center Slope Stabilization Project
Page 2 of 2
SCOPE OF SERVICES
Based on the above project background and the City request for proposal and requirements, the following
provides our scope of work for the project:
Coordinating and collecting soil samples, and analyzing tests for import source and aggregate base
material required to obtain a compaction curve.
Preconstruction Meeting, Final Punch List Job Walk, provide Responses to Request For
Information (RFI), Submittals Review, Project Coordination and Management for the team of
consulting firms and project contractor;
Engineering support Services by the Project Civil Engineer during construction including
Preparation of Final Field Topographic Survey, and As-Built Sheet Documentation reflecting final
post-construction site conditions (see Attachment A for details of scope and cost);
Engineering Support Services by the Project Structural Engineer during construction including a
few site visits during installation of caissons and attending 1 or 2 construction progress meetings
(see Attachment B for details of scope and cost);
Support Services by the Project Landscape Architect during construction;
Construction Management including two site visits per week (one of the site visits will be also used
as the weekly construction progress meeting with project geotechnical engineer and contractor);
Perform Construction Observation and Field Compaction and Material Testing;
Laboratory Testing of soil and concrete materials;
Preparation of daily field reports and weekly progress reports, which includes a signed daily field
report documenting work observed, field test results, laboratory test results, site construction
photographs, and a map showing field test locations.
Preparation of Final Project As-Built Grading and Foundation Installation Report
We have assumed a Project Duration of 20 weeks, and 5 days per week (Monday through Friday) 8-hour
work days (7 AM to 4 PM). We will perform the above proposed scope of work on a time-and-expense
basis based on the scope of work and the fee schedule presented in Table 1. We will not exceed the estimated
budget without prior authorization from you. We would like to obtain a formal authorization from you
prior to performing any additional services not outlined in this transmittal.
ACKNOWLEDGEMENT
Please acknowledge your agreement with the above requested services, fee, and terms by signing below
and returning to us via FAX or E-Mail. Please call if you have any questions regarding this confirmation.
Agreement accepted by:
Hushmand Associates, Inc. City of Diamond Bar
August 16, 2022 ___________________________________
Ben Hushmand, PhD, PE Date Signature Date
Principal Engineer
___________________________________
Please Print Name and Title
Attachment: Table 1. Itemized Cost Estimate
4.7.b
Packet Pg. 121
Task No. Task No. of Units Unit Unit Rate
Labor
Cost
Direct
Cost Total
Pre- & Post-Construction (Job Walk) Meetings, Response to Request for
Information (RFI), Submittal Review, Project Coordination & Management
Preconstruction Meeting (up to 3 hours) 3 hours $200 $600
Request for Information (up to four RFIs) 10 hours $150 $1,500
Submittal Review (up to four submittal) 6 hours $150 $900
Additonal Site Visits (two visits) 4 hours $165 $660
Final Punch List Job Walk 3 hours $165 $495 $4,155
A.2 Civi Engineer Field & Office Engineering Support (see Attachment A)1 unit $5,900 $5,900 $5,900
As-Built Field Survey and As-Built Sheet Documentation
As-Built Field Survey 1 ea. $5,500 $5,500
As-Built Sheet documentation reflecting final conditions (six sheet set) 6 ea. $1,100 $6,600 $12,100
A.4 Structural Engineer Field & Office Engineering Support (see Attachment B)1 unit $6,300 $6,300 $6,300
A.5 Landscape Architect of Project Support Services 1 unit $4,000 $4,000 $4,000
A.6 Construction Management (2 weekly site visits @ 8 hrs/week & 4 hrs weekly
engineering & office support) - 20 weeks @ 12 hrs/week)240 hours $165 $39,600 $2,000 $41,600
Field Inspection and Material Testing
Field Engineer/Technician (100 days of field work @ 8 hours per day) 800 hours $125 $100,000
Field Eng./Tech. daily report preparation, field equip. calib., mob/demob (1 hr per day) 100 hours $125 $12,500
Field Truck and Equipment 40 days $90 $3,600
Field Truck 60 days $70 $4,200 $120,300
Laboratory Testing
Project Engineer 4 hours $155 $620
Soil Testing
Sieve Analysis 5 ea. $80 $400
Sand Equivalent 5 ea. $95 $475
R-Value 1 ea. $280 $280
Modified Proctor Compaction 5 ea. $200 $1,000
Asphalt
Gradation 1 ea. $110 $110
Extraction % Asphalt 1 ea. $85 $85
Moisture Content of Asphalt 1 ea. $40 $40
Stability 1 ea. $220 $220
Hveem Maximum Density 1 ea. $150 $150
Materials Testing
Concrete Strength Tests (27 5-Cylinder sets) 135 ea. $35 $4,725
Rebar Tensile Test 27 ea. $55 $1,485
Grout Samples 27 ea. $35 $945
$10,535
Daily, Weekly, and Final As-Built Reporting
Daily Reporting
Senior Staff Engineer 120 hours $125 $15,000
Final As-Built Report
Principal Engineer 6 hours $200 $1,200
Senior Project Engineer 12 hours $150 $1,800
Senior Staff Engineer 36 hours $125 $4,500
Office Administrator 5 hours $80 $400
Printing & Shipping $100 $23,000
$227,890
TABLE 1. COST ESTIMATE - ENGINEERING SUPPORT, CONSTRUCTION MANAGEMENT, MATERIALS TESTING AND INSPECTION
estimated budgets/costs include ~ 10% contingency, management, and coordination cost.
A.3
A.1
A.7
A.8
A.9
Grand Total =
Note: Assumes a project duration of 20 weeks, 5 days per week (weekdays only) and 8 hours per day work. Civil Engineer and Structural Engineer
4.7.b
Packet Pg. 122
ATTACHMENT A
CONSTRUCTION ADMINISTRATION (CA) CIVIL SERVICES
From: Jason Rolfsness [mailto:jason@thirdgence.com]
Sent: Wednesday, March 17, 2021 12:21 PM
To: Ben Hushmand <ben@haieng.com>; Michael Leonard <michael@haieng.com>
Subject: RE: DIAMOND BAR COMMUNITY CENTER ‐ SLOPE STABILIZATION PROJECT ‐ [City Project No.
25120]
Ben,
Below is a breakdown of potential Construction Administration (CA) Civil Services that should be
accounted for during construction for Third Gen Civil Engineering. CA Services are estimates and billed
on a Time & Material basis.
Preconstruction Meeting (assumes up to two hours onsite) ‐ $485.00
Request for Information (RFIs) (assumes up to four RFIs at up to four hours each) ‐ $2,240.00
Submittal Review (assumes up to four submittals at up to two hours each) ‐ $1,120.00
Additional Site Visits at Owner request (assumes up to one hour onsite) ‐ $300.00
Final Punch Walk (assumes up to one hour onsite and providing a markup pdf of correction items) ‐
$960.00
As‐Built Field Survey, if required ‐ $5,000.00
As‐Built sheet documentations reflecting final conditions, if required (assumes $1,000/sheet, civil is a six
sheet set) ‐ $6,000.00
Again, these are strictly estimates of potential effort required. Quality of the selected Contractor will
have the biggest impact regarding probably costs.
Please let me know if you have any questions.
Thank you,
Jason Rolfsness, P.E.
Project Manager
p: 626‐390‐9787
w: www.thirdgence.com
e: jason@thirdgence.com
4.7.b
Packet Pg. 123
ATTACHMENT B
STRUCTURAL ENGINEER CONSTRUCTION SUPPORT SERVICES
FOR
DIAMOND BAR COMMUNITY SERVICES
SLOPE STABILIZATION PROJECT
4.7.b
Packet Pg. 124
A R C O N
STRUCTURAL ENGINEERS, INC.
July 11, 2022
Hushmand Associates, Inc.
250 Goddard
Irvine, California 92618
Attn.:Mr. Ben Hushmand
Re.:Construction Support Services for
Diamond Bar Community Services
Slope Stabilization Project
Diamond Bar, CA
Dear Ben:
At your request, Arcon Structural Engineers, Inc. is pleased to present for your review the
enclosed Scope of Work and Fee Proposal for construction support services for the above
referenced project. This proposal is based on the information on the construction structural plans
prepared by the Consultant for the Project.
SCOPE OF CONSTRUCTION SUPPORT SERVICES:
The Consultant (Arcon) will provide the Client (Hushmand Associates, Inc.) with the following
services related to this project:
1.BIDDING ASSISTANCE
The Consultant will assist the Client and the City of Diamond Bar during the bidding of the Project
by way of reasonable telephone support and response to bidders’ R.F.I’s. and questions. Four
hours of engineering have been budgeted for this task.
2.CONSTRUCTION SUPPORT
The Consultant will review submittals provided by the Client for concrete mix designs and
reinforcing steel, review and respond to construction R.F.I’s. and Field Change Requests, and
provide reasonable construction support during construction. One reviewed copy of the
submittals will be returned to the Client for reproduction and distribution to the appropriate parties
involved. Ten hours of construction support have been budgeted for this task.
22391 Gilberto, Suite E • Rancho Santa Margarita, CA 92688 • (949) 766-5102 • Fax (949) 766-1761
4.7.b
Packet Pg. 125
Hushmand Associates
Construction Support Services for
Diamond Bar Community Services
Slope Stabilization Project
Diamond Bar, CA
October 20, 2017
Page 2
3.STRUCTURAL OBSERVATION & SITE VISITS/MTGS. DURING CONSTRUCTION
Structural observation may be required by the City of Diamond Bar during the construction of the
Project, in accordance with the requirements of the 2019 California Building Code. Pursuant to
these requirements, and as requested and scheduled by the Client, the Consultant will perform
site visits during construction to observe the progress of the construction and compliance with the
structural intent. These site visits are not intended to substitute inspections by building officials
required to obtain a final permit. Time to perform two (2) site visits/meetings have been budgeted
for this task.
4.RECORD DRAWINGS
At the end of the construction, the Consultant will update and issue the record structural Project
plans to match known as-built conditions resulting from changes to the Plans reported by the
Contractor during construction and provided to the Consultant by the Client.
EXCLUSIONS:
The Consultant is not responsible for issues related to areas beyond structural engineering
including, but not limited to:
1.Cost estimates and budgets, including those for demolition, new structures, repairs or
maintenance.
2.Testing and inspection services before, during, or after construction.
DESIGN FEES:
The FEE for the structural services in the SCOPE SERVICES described above is itemized as
follows:
Task 1:Bidding Assistance:..........................................$ 840.00
Task 2:Construction Support:......................................$ 2,100.00
Task 3:Structural Observation/Site Visits During Construction:............$ 1,890.00
Task 4:Preparation of Record Plans:...................................$ 880.00
TOTAL STRUCTURAL FEE FOR CONSTRUCTION SUPPORT:...............$ 5,710.00
ADDITIONAL SERVICES:
1.Site visits and/or meetings in addition to two (2) site visit/meetings budgeted within the
SCOPE OF SERVICES, and other on-site services requested by the Client.
4.7.b
Packet Pg. 126
Hushmand Associates
Construction Support Services for
Diamond Bar Community Services
Slope Stabilization Project
Diamond Bar, CA
October 20, 2017
Page 3
2.Any other work requested by the Client other than the above SCOPE SERVICES.
FEES FOR ADDITIONAL SERVICES:
Additional Services will be invoiced on time and materials basis, at the following hourly rates:
Principal/Structural Engineer:$ 210.00 per hour
Project Engineer:$ 160.00 per hour
Design Engineer:$ 135.00 per hour
Engineering Technician:$ 115.00 per hour
CAD Designer/Drafter:$ 115.00 per hour
Clerical:$ 60.00 per hour
Reimbursables
CAD Plotting:$ 15.00 per vellum (or first bond plot)
$ 30.00 per mylar
Large Format Prints:$ 3.00 each
Photo Copies:$ 0.10 each
Other Reimbursable Expenses:At cost
REIMBURSABLE EXPENSES:
1.Printing, shipping and other miscellaneous costs other than those for the in-house use by
the Consultant.
2.Expenses resulting from all on-site services, site visits or meetings requested by the Client.
Please review the information and feel free to contact us with any questions. We look forward to
working with you in making this a successful project.
Sincerely,
Arcon Structural Engineers, Inc.
Hernan Montoya, S.E.
President
HM/hm.
4.7.b
Packet Pg. 127
ATTACHMENT 1
Evaluation AreaDEPARTMENT OF
PUBLIC WORKS
Diamond Bar Center
Soil Creep Area
Diamond Bar Center
4.7.c
Packet Pg. 128
Agenda #: 4.8
Meeting Date: September 20, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AUTHORIZATION TO PARTICIPATE WITH SOURCEWELL TO
PURCHASE FLEET VEHICLES FOR THE CITY FROM NATIONAL
AUTO FLEET GROUP IN THE AMOUNT NOT-TO-EXCEED
$107,456.72 DURING FISCAL YEAR 2022/2023.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Appropriate $5,457 from the Vehicle Maintenance & Replacement Fund (Fund 502)
Fund Balance; and
B. Adopt Resolution No. 2022-50 authorizing participation with Sourcewell for the
purchase of two (2) zero-emission vehicles through National Auto Fleet Group for
Fiscal Year 2022/23.
FINANCIAL IMPACT:
In FY 2022/23, there is $102,000 available in the Vehicle Maintenance & Replacement
Fund (Fund 502) which includes $20,000 of Mobile Source Air Pollution Reduction
Review Committee (MSRC) Grant funding provided by the South Coast Air Quality
Management District (SCAQMD). The total purchase price for the two (2) proposed
new zero-emission vehicles (Ford F-150 Lightning) is $107,456.72. An additional
appropriation of $5,457 from the Vehicle Maintenance & Replacement Fund Balance is
needed to cover the shortfall. With the $20,000 MSRC grant, reimbursable upon
purchase, the total net cost of this purchase for the City will be $87,456.72.
BACKGROUND/DISCUSSION:
The City's purchasing ordinance, codified in Chapter 3.24 of the Diamond Bar Municipal
Code, generally requires the use of formal bidding procedures for the procurement of
goods and services that cost in excess of $45,000. Section 3.24.090 (f) provides an
exception as follows: "When supplies, personal property, services or equipment can be
4.8
Packet Pg. 129
more efficiently or more cost-efficient obtained through a cooperative purchasing
program with a federal, state, county, local or other government purchasing program.
Such purchases through a cooperative purchasing program shall be authorized by
resolution of the City Council."
The City has participated in cooperative bidding programs over the years, in order to
procure goods and services, at competitive prices. At this time, staff have secured two
(2) build spots, with Ford, through National Auto Fleet Group, who currently have an
awarded contract through Sourcewell (Contract 091521-NAF).
Sourcewell is a State of Minnesota local government unit and service cooperative
created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21)
that facilitates a competitive public solicitation and contract award process for the
benefit of its 50,000+ participating entities across the United States and Canada.
Sourcewell’s solicitation process complies with State of Minnesota law and policies,
conforms to Canadian trade agreements, and results in cooperative purchasing
solutions from which Sourcewell’s participating entities procure equipment, products,
and services.
Participation in cooperative bidding programs, such as Sourcewell, provides the City
with the purchasing power of a much larger organization and a higher economy of
scale. This, in turn, can provide the City with more completive pricing and availability of
goods and services.
Staff evaluated the Sourcewell Contract 091521-NAF with National Auto Fleet Group,
and have determined that the competitive solicitation process, meets and, or exceeds,
the City’s purchasing requirements. It is recommended that the City forgo its separate
bidding process and utilize the bidding process conducted by Sourcewell in order to
purchase the two (2) new zero-emission vehicles (Ford F-150 Lightning), through
National Auto Fleet Group, for a total price of $107,456.72.
The attached Resolution (Attachment 1) has been prepared in compliance with
Diamond Bar Municipal Code Section 3.24.090 (f). A copy of the Sourcewell quotation
and specifications provided by National Auto Fleet Group for the two (2) proposed
vehicles is provided in Attachment 2.
On January 16, 2018, the City Council adopted Resolution No. 2018-06, approving a
Mobile Source Air Pollution Reduction Review Committee (MSRC) Grant Application to,
in part, purchase in-road light-duty zero-emission vehicles. The procurement of the two
(2) proposed zero-emission vehicles would fulfill and complete the associated
requirements of the above mentioned MSRC Grant fund.
LEGAL REVIEW:
The City Attorney has reviewed and approved the Resolution as to form.
PREPARED BY:
4.8
Packet Pg. 130
REVIEWED BY:
Attachments:
1. 4.8.a Resolution No. 2022-50 (Sourcewell)
2. 4.8.b Quotation and Specifications of Proposed Vehicles
4.8
Packet Pg. 131
RESOLUTION NO. 2022-50
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
AUTHORIZING PARTICIPATION WITH SOURCEWELL TO PURCHASE
FLEET VEHICLES FOR THE CITY FROM NATIONAL AUTO FLEET
GROUP IN THE AMOUNT NOT TO EXCEED $107,456.72 DURING
FISCAL YEAR 2022/2023
WHEREAS, the City Council has established a purchasing system for the efficient
purchase of supplies, services, personal property and equipment at the lowest cost
commensurate with the quality needed and to buy without favor or prejudice; and
WHEREAS, the City Manager, acting in the role of Purchasing Manager, directs
and supervises the acquisition of all goods and services under the authority of Diamond
Bar Municipal Code Section 3.24.040 (a); and
WHEREAS, Diamond Bar Municipal Code Section 3.24.090(f) provides for an
exception to the bidding requirements when supplies, personal property, services or
equipment can be more efficiently or more cost effectively obtained through a cooperative
purchasing program with a federal, state, county, local or other government purchasing
program as authorized by resolution of the City Council; and
WHEREAS, the Purchasing Manager has determined that certain supplies,
materials, personal property and equipment can be more efficiently and more cost
effectively obtained if acquired on behalf the City as a participant of Sourcewell, a
government agency, created and authorized by Minnesota law to provide cooperative
procurement contracts, that procures contracted goods and services thorough a request
for proposal competitive solicitation process conducted by a public agency/governmental
entity; and
WHEREAS, acquisition of any such supplies, materials, personal property or
equipment as a participant of a government purchasing program must be authorized by
resolution of the City Council; and
WHEREAS, the Purchasing Agent and Purchasing Delegates have evaluated the
Sourcewell Contract 091521-NAF with National Auto Fleet Group, and have determined
that the competitive solicitation process, meets and, or exceeds, the requirements of the
City, and recommends National Auto Fleet Group for procurement of new fleet vehicles.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City
of Diamond Bar as follows:
1. Certain supplies, materials, personal property and equipment can be more
efficiently and more inexpensively obtained if acquired on behalf of the City as a
4.8.a
Packet Pg. 132
Resolution No, 2022-50
2
participant of a government purchasing program as opposed to a formal bidding
process.
2. Authorizes participation of the City with Sourcewell.
3. Appoints the City Manager of the City to direct and supervise the acquisition of
goods and services as a participant with Sourcewell.
4. Authorizes the City Manager or his designee to purchase fleet vehicles for the City
from National Auto Fleet Group as a participant with Sourcewell in the amount not
to exceed $107,456.72 during Fiscal Year 2022/2023.
PAST, APPROVED AND ADOPTED this 20th day of September, 2022.
CITY OF DIAMOND BAR
Ruth M. Low, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, do hereby certify that the
foregoing Resolution was passed, approved and adopted at a regular meeting of the City
Council of the City of Diamond Bar held on the 20th day of September, 2022, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
___________
Kristina Santana, City Clerk
4.8.a
Packet Pg. 133
4.8.b
Packet Pg. 134
4.8.b
Packet Pg. 135
4.8.b
Packet Pg. 136
4.8.b
Packet Pg. 137
4.8.b
Packet Pg. 138
4.8.b
Packet Pg. 139
4.8.b
Packet Pg. 140
Agenda #: 4.9
Meeting Date: September 20, 2022
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: THREE-YEAR MAINTENANCE SERVICES AGREEMENT WITH
ECOFERT, INC. FOR MONTHLY FERTILIZER INJECTION SYSTEM
SERVICES THROUGH JUNE 30, 2025.
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Approve, and authorize the Mayor to sign, the Three Year Maintenance Services
Agreement with EcoFert, Inc., with the option to extend for up to an additional three
years.
FINANCIAL IMPACT:
The total not-to-exceed amount of the Agreement for Fiscal Year 2022/23 would be
fourteen thousand five hundred twenty dollars ($14,520). Sufficient funds are included in
the Fiscal Year 2022/23 Public Works operating budget to cover the cost of such
services. Compensation for years two and three, will be budgeted accordingly in the
subsequent fiscal years as follows:
Fiscal Year 2023/24 $15,240
Fiscal Year 2024/25 $16,020
For a total not-to-exceed amount of $45,780 over the term of the agreement.
BACKGROUND/DISCUSSION:
EcoFert, Inc., managed by Public Works staff, has been providing fertilizer injection
system services, through their proprietary fertilizer injection equipment, which is
installed at Pantera Park and Lorbeer Middle School. The fertilizer injection systems at
both locations have been in service for a number of years and have helped to provide
consistent, durable turf and vegetation for recreational use, by providing balanced
nutrients to the vegetation and promoting strong root systems.
4.9
Packet Pg. 141
Over the past years, EcoFert’s performance has met the City’s expectations. This
satisfactory performance is evident in the operation of the equipment and the increased
durability of the turf at Pantera Park and Lorbeer Middle School. Based upon the past
success of this program, it is recommended to continue this service at both Pantera
Park and Lorbeer Middle School.
LEGAL REVIEW:
The City Attorney has reviewed and approved the agreement as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 4.9.a Maintenace Services Agreement with EcoFert, Inc.
4.9
Packet Pg. 142
1292536.1
MAINTENANCE SERVICES AGREEMENT
THIS AGREEMENT (the "Agreement") is made as of July 19, 2022 by and between the
City of Diamond Bar, a municipal corporation ("City") and EcoFert, Inc. ("Contractor").
1. Contractor's Services.
Subject to the terms and conditions set forth in this Agreement Contractor shall provide
to the reasonable satisfaction of the City the Pantera Park and Lobeer fertilizer injection
system monthly services set forth in the attached Exhibit "A" which is incorporated herein by
this reference. As a material inducement to the City to enter into this Agreement, Contractor
represents and warrants that it has thoroughly investigated the work and fully understands the
difficulties and restrictions in performing the work. Contractor represents that it is fully qualified
to perform such consulting services by virtue of its experience and the training, education and
expertise of its principals and employees.
Jason Williams, Maintenance Supervisor (herein referred to as the “City’s Project
Manager”), shall be the person to whom the Contractor will report for the performance of
services hereunder. It is understood that Contractor shall coordinate its services hereunder
with the City’s Project Manager to the extent required by the City’s Project Manager, and that
all performances required hereunder by Contractor shall be performed to the satisfaction of the
City’s Project Manager and the City Manager
2. Term of Agreement. This Agreement shall take effect July 19, 2022, and shall
continue until June 30, 2025. ("Term"), unless earlier terminated pursuant to the provisions
herein.
The City shall have the option to extend the terms of this Agreement for up to an
additional three (3) years, subject to the same terms and conditions contained herein, by giving
Consultant written notice of the exercise of this option at least thirty (30) days prior to the
expiration of the initial Term. In the event the City exercises its option to extend the Term,
Consultant's compensation shall be subject to an adjustment upon the effective date of
extension as follows:
Any increase in compensation will be negotiated between the City and the Consultant,
but in no event shall the increase exceed the amount that the Consumer Price Index
("CPI") for the Los Angeles-Anaheim-Riverside metropolitan area for the month
immediately preceding the Adjustment Date (the "Index Month") as reported by the
Bureau of Labor Statistics of the United States Department of Labor, has increased over
the CPI for the month one year prior to the Index Month.
3. Compensation. City agrees to compensate Contractor for each service which
Contractor performs to the satisfaction of City in compliance with the scope of services set
forth in Exhibit "A". Payment will be made only after submission of proper invoices in the form
specified by City. Total payment to Contractor pursuant to this Agreement shall not exceed
forty-five thousand seven hundred eighty dollars ($45,780) over the Term of the agreement,
without the prior written consent of the City. The above not to exceed amount shall include all
costs, including, but not limited to, all clerical, administrative, overhead, telephone, travel and
all related expenses.
4.9.a
Packet Pg. 143
1292536.1
4. Payment.
A. As scheduled services are completed, Contractor shall submit to City an invoice
for the services completed, authorized expenses and authorized extra work actually performed
or incurred.
B. All such invoices shall state the basis for the amount invoiced, including services
completed, the number of hours spent and any extra work performed.
C. City will pay Contractor the amount invoiced the City will pay Contractor the
amount properly invoiced within 35 days of receipt.
D. Payment shall constitute payment in full for all services, authorized costs and
authorized extra work covered by that invoice.
5. Change Orders. No payment for extra services caused by a change in the
scope or complexity of work, or for any other reason, shall be made unless and until such extra
services and a price therefore have been previously authorized in writing and approved by the
City Manager or his designee as an amendment to this Agreement. The amendment shall set
forth the changes of work, extension of time, if any, and adjustment of the fee to be paid by
City to Contractor.
6. Priority of Documents. In the event of any inconsistency between the
provisions of this Agreement and any attached exhibits, the provisions of this Agreement shall
control.
7. Status as Independent Contractor.
A. Contractor is, and shall at all times remain as to City, a wholly independent
contractor. Contractor shall have no power to incur any debt, obligation, or liability on behalf of
City or otherwise act on behalf of City as an agent, except as specifically provided herein.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of
Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any
time, or in any manner, represent that it or any of its agents or employees are in any manner
employees of City.
B. Contractor agrees to pay all required taxes on amounts paid to Contractor under
this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments,
penalties, and interest asserted against City by reason of the independent contractor
relationship created by this Agreement. In the event that City is audited by any Federal or
State agency regarding the independent contractor status of Contractor and the audit in any
way fails to sustain the validity of a wholly independent contractor relationship between City
and Contractor, then Contractor agrees to reimburse City for all costs, including accounting
and attorney's fees, arising out of such audit and any appeals relating thereto.
C. Contractor shall fully comply with Workers' Compensation laws regarding
Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City
harmless from any failure of Contractor to comply with applicable Worker's Compensation
laws.
4.9.a
Packet Pg. 144
1292536.1
D. Contractor shall, at Contractor’s sole cost and expense fully secure and comply
with all federal, state and local governmental permit or licensing requirements, including but
not limited to the City of Diamond Bar, South Coast Air Quality Management District, and
California Air Resources Board.
E. In addition to any other remedies it may have, City shall have the right to offset
against the amount of any fees due to Contractor under this Agreement any amount due to
City from Contractor as a result of Contractor's failure to promptly pay to City any
reimbursement or indemnification required by this Agreement or for any amount or penalty
levied against the City for Contractor’s failure to comply with this Section.
8. Standard of Performance. Contractor shall perform all work at the standard of
care and skill ordinarily exercised by members of the profession under similar conditions and
represents that it and any subcontractors it may engage, possess any and all licenses which
are required to perform the work contemplated by this Agreement and shall maintain all
appropriate licenses during the performance of the work.
9. Indemnification.
Contractor shall indemnify, defend with counsel approved by City, and hold harmless
City, its officers, officials, employees and volunteers ("Indemnitees") from and against all
liability, loss, damage, expense, cost (including without limitation reasonable attorneys' fees,
expert fees and all other costs and fees of litigation) of every nature arising out of or in
connection with:
(1) Any and all claims under Worker’s Compensation acts and other employee
benefit acts with respect to Contractor’s employees or Contractor’s contractor’s
employees arising out of Contractor’s work under this Agreement; and
(2) Any and all claims arising out of Contractor's performance of work hereunder
or its failure to comply with any of its obligations contained in this Agreement,
regardless of City’s passive negligence, but excepting such loss or damage which is
caused by the sole active negligence or willful misconduct of the City. Should City in its
sole discretion find Contractor’s legal counsel unacceptable, then Contractor shall
reimburse the City its costs of defense, including without limitation reasonable attorneys'
fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly
pay any final judgment rendered against the Indemnitees. It is expressly understood
and agreed that the foregoing provisions are intended to be as broad and inclusive as is
permitted by the law of the State of California and will survive termination of this
Agreement. Except for the Indemnitees, this Agreement shall not be construed to
extend to any third-party indemnification rights of any kind.
10. Insurance.
A. Contractor shall at all times during the term of this Agreement carry, maintain,
and keep in full force and effect, with an insurance company authorized to do business in the
State of California and approved by the City the following insurance:
(1) a policy or policies of broad-form comprehensive general liability insurance
written on an occurrence basis with minimum limits of $1,000,000.00 combined single
4.9.a
Packet Pg. 145
1292536.1
limit coverage against any injury, death, loss or damage as a result of wrongful or
negligent acts by Contractor, its officers, employees, agents, and independent
contractors in performance of services under this Agreement;
(2) property damage insurance with a minimum limit of $500,000.00 per
occurrence;
(3) automotive liability insurance written on an occurrence basis covering all
owned, non-owned and hired automobiles, with minimum combined single limits
coverage of $1,000,000.00; and
(4) Worker's Compensation insurance when required by law, with a minimum
limit of $500,000.00 or the amount required by law, whichever is greater.
B. The City, its officers, employees, agents, and volunteers shall be named as
additional insureds on the policies as to comprehensive general liability, property damage, and
automotive liability. The policies as to comprehensive general liability, property damage, and
automobile liability shall provide that they are primary, and that any insurance maintained by
the City shall be excess insurance only.
C. All insurance policies shall provide that the insurance coverage shall not be non-
renewed, canceled, reduced, or otherwise modified (except through the addition of additional
insureds to the policy) by the insurance carrier without the insurance carrier giving City at least
ten (10) day's prior written notice thereof. Contractor agrees that it will not cancel, reduce or
otherwise modify the insurance coverage and in the event of any of the same by the insurer to
immediately notify the City.
D. All policies of insurance shall cover the obligations of Contractor pursuant to the
terms of this Agreement and shall be issued by an insurance company which is authorized to
do business in the State of California or which is approved in writing by the City; and shall be
placed have a current A.M. Best's rating of no less than A-, VII.
E. Contractor shall submit to City (1) insurance certificates indicating compliance
with the minimum insurance requirements above, and (2) insurance policy endorsements or a
copy of the insurance policy evidencing the additional insured requirements in this Agreement,
in a form acceptable to the City.
F. Self-Insured Retention/Deductibles. All policies required by this Agreement shall
allow City, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible
of the policy in lieu of the Contractor (as the named insured) should Contractor fail to pay the
SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the
approval of the City. Contractor understands and agrees that satisfaction of this requirement is
an express condition precedent to the effectiveness of this Agreement. Failure by Contractor
as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement.
Should City pay the SIR or deductible on Contractor’s due to such failure in order to secure
defense and indemnification as an additional insured under the policy, City may include such
amounts as damages in any action against Contractor for breach of this Agreement in addition
to any other damages incurred by City due to the breach.
4.9.a
Packet Pg. 146
1292536.1
G. Subrogation. With respect to any Workers' Compensation Insurance or
Employer's Liability Insurance, the insurer shall waive all rights of subrogation and contribution
it may have against the Indemnitees.
H. Failure to Maintain Insurance. If Contractor fails to keep the insurance required
under this Agreement in full force and effect, City may take out the necessary insurance and
any premiums paid, plus 10% administrative overhead, shall be paid by Contractor, which
amounts may be deducted from any payments due Contractor.
I. Contractor shall include all subcontractors, if any, as insureds under its policies
or shall furnish separate certificates and endorsements for each subcontractor to the City for
review and approval. All insurance for subcontractors shall be subject to all of the
requirements stated herein.
11. Confidentiality. Contractor in the course of its duties may have access to
confidential data of City, private individuals, or employees of the City. Contractor covenants
that all data, documents, discussion, or other information developed or received by Contractor
or provided for performance of this Agreement are deemed confidential and shall not be
disclosed by Contractor without written authorization by City. City shall grant such
authorization if disclosure is required by law. All City data shall be returned to City upon the
termination of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement. Notwithstanding the foregoing, to the extent Contractor
prepares reports of a proprietary nature specifically for and in connection with certain projects,
the City shall not, except with Contractor's prior written consent, use the same for other
unrelated projects.
12. Maintenance and Inspection of Records. In accordance with generally
accepted accounting principles, Contractor and its subcontractors shall maintain reasonably
full and complete books, documents, papers, accounting records, and other information
(collectively, the “records”) pertaining to the costs of and completion of services performed
under this Agreement. The City and any of their authorized representatives shall have access
to and the right to audit and reproduce any of Contractor's records regarding the services
provided under this Agreement. Contractor shall maintain all such records for a period of at
least three (3) years after termination or completion of this Agreement. Contractor agrees to
make available all such records for inspection or audit at its offices during normal business
hours and upon three (3) days' notice from the City, and copies thereof shall be furnished if
requested.
13. Conflict of Interest.
A. Contractor covenants that it presently has no interest and shall not acquire any
interest, direct or indirect, which may be affected by the services to be performed by
Contractor under this Agreement, or which would conflict in any manner with the performance
of its services hereunder. Contractor further covenants that, in performance of this Agreement,
no person having any such interest shall be employed by it. Furthermore, Contractor shall
avoid the appearance of having any interest which would conflict in any manner with the
performance of its services pursuant to this Agreement.
B. Contractor covenants not to give or receive any compensation, monetary or
otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the
4.9.a
Packet Pg. 147
1292536.1
performance of this Agreement. Contractor's covenant under this section shall survive the
termination of this Agreement.
14. Termination. The City may terminate this Agreement with or without cause
upon thirty (30) days' written notice to Contractor. The effective date of termination shall be
upon the date specified in the notice of termination, or, in the event no date is specified, upon
the thirtieth (30th) day following delivery of the notice. In the event of such termination, City
agrees to pay Contractor for services satisfactorily rendered prior to the effective date of
termination. Immediately upon receiving written notice of termination, Contractor shall
discontinue performing services, unless the notice provides otherwise, except those services
reasonably necessary to effectuate the termination. The City shall be not liable for any claim
of lost profits.
15. Personnel. Contractor represents that it has, or will secure at its own expense,
all personnel required to perform the services under this Agreement. All of the services
required under this Agreement will be performed by Contractor or under it supervision, and all
personnel engaged in the work shall be qualified to perform such services. Contractor
reserves the right to determine the assignment of its own employees to the performance of
Contractor's services under this Agreement, but City reserves the right, for good cause, to
require Contractor to exclude any employee from performing services on City's premises.
16. Prevailing Wage. Notice is hereby given that in accordance with the provisions
of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is
required to pay not less than the general prevailing rate of per diem wages for work of a similar
character in the locality in which the public works is performed, and not less than the general
prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of
the Department of Industrial Relations of the State of California is required to and has
determined such general prevailing rates of per diem wages. Copies of such prevailing rates
of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, 21810
Copley Drive, Diamond Bar, California, and are available to any interested party on request.
City also shall cause a copy of such determinations to be posted at the job site.
The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars
($25.00) for each laborer, workman or mechanic employed for each calendar day or portion
thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of
wages hereinbefore stipulated for any work done under this Agreement, by him or by any
subcontractor under him.
The CONTRACTOR and any of its subcontractors must be registered with the
Department of Industrial Relations pursuant to Labor Code section 1725.5, which precludes
the award of a contract for a public work on any public works project awarded after April 1,
2015. This Agreement is subject to compliance monitoring and enforcement by the
Department of Industrial Relations.
17. Non-Discrimination and Equal Employment Opportunity.
A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital
status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual
orientation, in the performance of its services and duties pursuant to this Agreement, and will
comply with all rules and regulations of City relating thereto. Such nondiscrimination shall
4.9.a
Packet Pg. 148
1292536.1
include but not be limited to the following: employment, upgrading, demotion, transfers,
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
B. Contractor will, in all solicitations or advertisements for employees placed by or
on behalf of Contractor state either that it is an equal opportunity employer or that all qualified
applicants will receive consideration for employment without regard to race, color, creed,
religion, sex, marital status, national origin, ancestry, age, physical or mental handicap,
medical condition, or sexual orientation.
C. Contractor will cause the foregoing provisions to be inserted in all subcontracts
for any work covered by this Agreement except contracts or subcontracts for standard
commercial supplies or raw materials.
18. Time Is of the Essence. Time is of the essence in this Agreement. Contractor
shall do all things necessary and incidental to the prosecution of Contractor's work.
19 Delays and Extensions of Time. Contractor's sole remedy for delays outside
its control shall be an extension of time. No matter what the cause of the delay, Contractor
must document any delay and request an extension of time in writing at the time of the delay to
the satisfaction of City. Any extensions granted shall be limited to the length of the delay
outside Contractor’s control. If Contractor believes that delays caused by the City will cause it
to incur additional costs, it must specify, in writing, why the delay has caused additional costs
to be incurred and the exact amount of such cost within 10 days of the time the delay occurs.
No additional costs can be paid that exceed the not to exceed amount absent a written
amendment to this Agreement. In no event shall the Contractor be entitled to any claim for lost
profits due to any delay, whether caused by the City or due to some other cause.
20. Assignment. Contractor shall not assign or transfer any interest in this
Agreement nor the performance of any of Contractor's obligations hereunder, without the prior
written consent of City, and any attempt by Contractor to so assign this Agreement or any
rights, duties, or obligations arising hereunder shall be void and of no effect.
21. Compliance with Laws. Contractor shall comply with all applicable laws,
ordinances, codes and regulations of the federal, state, and local governments.
22. Non-Waiver of Terms, Rights and Remedies. Waiver by either party of any
one or more of the conditions of performance under this Agreement shall not be a waiver of
any other condition of performance under this Agreement. In no event shall the making by City
of any payment to Contractor constitute or be construed as a waiver by City of any breach of
covenant, or any default which may then exist on the part of Contractor, and the making of any
such payment by City shall in no way impair or prejudice any right or remedy available to City
with regard to such breach or default.
23. Mediation. Any dispute or controversy arising under this Agreement, or in
connection with any of the terms and conditions hereof, which cannot be resolved by the
parties, may be referred by the parties hereto for mediation. A third party, neutral mediation
service shall be selected, as agreed upon by the parties and the costs and expenses thereof
shall be borne equally by the parties hereto. The parties agree to utilize their good faith efforts
to resolve any such dispute or controversy so submitted to mediation. It is specifically
4.9.a
Packet Pg. 149
1292536.1
understood and agreed by the parties hereto that mutual good faith efforts to resolve the same
any dispute or controversy as provided herein, shall be a condition precedent to the institution
of any action or proceeding, whether at law or in equity with respect to any such dispute or
controversy.
24. Notices. Any notices, bills, invoices, or reports required by this Agreement shall
be deemed received on (a) the day of delivery if delivered by hand during regular business
hours or by facsimile before or during regular business hours; or (b) on the third business day
following deposit in the United States mail, postage prepaid, to the addresses heretofore set
forth in the Agreement, or to such other addresses as the parties may, from time to time,
designate in writing pursuant to the provisions of this section.
“CONTRACTOR” “CITY”
EcoFert, Inc. City of Diamond Bar
1237 Wright St. 21810 Copley Drive
Santa Ana, CA 92705 Diamond Bar, CA 91765-4178
Attn.: Lou Franson Attn.: Jason Williams
Phone: 949.766.5800 Phone: 909.839.7059
E-Mail: lou@ecofert.org E-mail: jwilliams@diamondbarca.gov
25. Governing Law. This Agreement shall be interpreted, construed and enforced
in accordance with the laws of the State of California.
26. Counterparts. This Agreement may be executed in any number of counterparts,
each of which shall be deemed to be the original, and all of which together shall constitute one
and the same instrument.
27. Entire Agreement. This Agreement, and any other documents incorporated
herein by reference, represent the entire and integrated agreement between Contractor and
City. This Agreement supersedes all prior oral or written negotiations, representations or
agreements. This Agreement may not be amended, nor any provision or breach hereof
waived, except in a writing signed by the parties which expressly refers to this Agreement.
Amendments on behalf of the City will only be valid if signed by a person duly authorized to do
so under the City's Purchasing Ordinance.
4.9.a
Packet Pg. 150
4.9.a
Packet Pg. 151
1292536.1
*NOTE: If Contractor is a corporation, the City requires the following signature(s):
-- (1) the Chairman of the Board, the President or a Vice-President, AND (2) the Secretary, the
Chief Financial Officer, the Treasurer, an Assistant Secretary or an Assistant Treasurer. If only
one corporate officer exists or one corporate officer holds more than one corporate office, please
so indicate. OR
-- The corporate officer named in a corporate resolution as authorized to enter into this Agreement.
A copy of the corporate resolution, certified by the Secretary close in time to the execution of the
Agreement, must be provided to the City.
4.9.a
Packet Pg. 152
1237 S. Wright St., Santa Ana, Ca. 92705
www.ecofert.org
(714) 248-7006
ECOFERT PROGRAM – SPECIFICATIONS
Site Analysis – EcoFert personnel will thoroughly walk a site and obtain
client information regarding maintenance, usage and watering schedule.
EcoFert will take pictures of the landscapes, and will make note of any
property conditions that needs special attention.
Soil Test – Soil samples will be taken from the landscapes and sent
to an independent lab for testing. The soil test results will help EcoFert to
develop the most effective solution for treating the subject landscape.
Irrigation System Review – EcoFert will inspect the existing
irrigation system to determine the type and condition. As the proper
running of the irrigation system is vital to the success of the Program,
EcoFert personnel will make note of any negative conditions or issues that
will potentially affect the operation of the fertigation system to be installed
by EcoFert and make recommendations to the client.
Install Preparation – Using the information gained from the property
analysis, EcoFert designs the most effective type of injection system.
Locate point(s) of connection – The injection system is installed at
the points of connection.
4.9.a
Packet Pg. 153
1237 S. Wright St., Santa Ana, Ca. 92705
www.ecofert.org
(714) 248-7006
Determine Power Source – There must be a 110 volt line into a
junction box within 5 feet of the point of connection.
Type of Injection System – The proper injector and related
hardware is based on a number of factors, including the condition of the
irrigation system, type of water, and the size and use of the property.
Size of Holding Tank – Determined by the amount of the
amendments expected to be applied to the landscape.
Soil Amendments – The choice of soil amendments is primarily based
upon the soil analysis, the type of landscape, use of property and climatic
conditions.
Soil Needs – The results of the soil test(s) will largely determine the
particular amendments that will be needed to achieve healthy, sustainable
soils.
Type of Landscape – The types of grass and mix of grass to
plants/shrubs will have a large affect on what types of amendments will be
applied.
Property Use – A high use sports field, most particularly for football,
soccer, lacrosse and other cleated sports activities, will require a different
amount and type of soil amendments than a casual use park.
Type of Water – There are three types of water used for landscapes
– potable, reclaimed and well. Reclaimed water has much higher negative
effects on landscapes, which can be addressed by a special protocol of
EcoFert amendments.
System Installation- The Ecofert team provides all installation materials,
labor and hardware. The installation is coordinated with the client to assure
the most effective start of the Program. Depending on the complexity of
the connection and the type of equipment needed, the installation can take
anywhere from a few hours to two days to complete.
4.9.a
Packet Pg. 154
1237 S. Wright St., Santa Ana, Ca. 92705
www.ecofert.org
(714) 248-7006
Equipment – EcoFert provides all of the specialized equipment
necessary for the installation. This typically includes an injector, tank, and
equipment needed to connect with the irrigation system.
Labor – EcoFert utilizes specially trained personnel, who are able to
install a properly operating fertigation system.
Electrical – There are a wide variety of electrical needs associated
with the proper operation of the injector system. If there is a 110 volt
electrical power to within 5 feet of the point of connection, EcoFert will
provide all of the necessary electrical hook up. Otherwise, EcoFert will
advise a client as to necessary steps for sufficient power to the point of
connection.
Test at Conclusion – EcoFert will test the injection system at the
conclusion of the installation to assure proper operation.
Clean Up – EcoFert will clean up the site to the condition existing
prior to the installation.
Life of Program Guaranty – EcoFert will assure the proper
operation of the injector system during the full time that the Program is in
place for the subject property. This includes repair or replacement of all
hardware, as well as associated labor costs.
Property Service – EcoFert trained personnel service the property at least
once a month during the months that the irrigation system is operating.
Monthly Amendment Supply – EcoFert will provide the appropriate
amount of soil amendments.
Monthly System Review – In addition to determining whether the
amendments are properly being applied to the property. EcoFert will
visually inspect the injector system to determine whether there are any
malfunctions or irregularities.
4.9.a
Packet Pg. 155
1237 S. Wright St., Santa Ana, Ca. 92705
www.ecofert.org
(714) 248-7006
Annual Soil Test – At least once a year, EcoFert will take a soils
sample for testing by a qualified third party lab. The results of the soil test
will be shared with the client and used to adjust the protocol of soil
amendments.
Annual Program Review – In conjunction with the annual soil test,
EcoFert will schedule an on-site property review with the client. The
purpose of the review is to determine whether the desired results of the
Program have been achieved, and to further determine as to whether there
have been any changes in use or condition of the property.
Contact EcoFert for a complimentary landscape assessment and soil
analysis
4.9.a
Packet Pg. 156
4.9.a
Packet Pg. 157
4.9.a
Packet Pg. 158