HomeMy WebLinkAbout2022.10.04 - Minutes - Regular MeetingCITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL REGULAR MEETING
SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT/MAIN AUDITORIUM
21865 COPLEY DRIVE, DIAMOND BAR, CA 91765
OCTOBER 4, 2022
CLOSED SESSION: 5:30 p.m., South Coast Air Quality Management
District/Room CC-8, 21865 Copley Dr., Diamond Bar,
CA 91765, In -Person Only
(No teleconference)
PUBLIC COMMENTS: None
Public Employee Performance Evaluation
Pursuant to Government Code Section 54957
Title: City Manager
ADJOURNMENT: Closed Session adjourned at 6:24 p.m. with no
reportable action.
CALL TO ORDER: Mayor Low called the Regular City Council meeting to
order at 6:30 p.m. in the South Coast Air Quality Management District's Main
Auditorium, 21865 Copley Drive, Diamond Bar, CA 91765.
Consistent with State Assembly Bill 361, members of the public were encouraged to
participate and address the City Council during the public comment portion of the
meeting via teleconference. City Council Members and staff participated in person and
telephonically.
PLEDGE OF ALLEGIANCE: Councilmember Tye led the Pledge of Allegiance.
INVOCATION: Deacon AI Guerrero, St. Denis Catholic Church
provided the invocation.
ROLL CALL: Council Members Stan Liu, Nancy Lyons, Steve Tye,
Mayor Pro Tern Andrew Chou, Mayor Ruth Low
Staff Present: Dan Fox, City Manager; David DeBerry, City Attorney;
Jason Jacobsen, Finance Director; David Liu, Public Works Director; Jason Williams,
Maintenance Supervisor; Greg Gubman,
Senior Planner; Ryan Wright, Parks &
Information Coordinator; Joan Cruz, Adr
Community Development Director; Grace Lee,
Recreation Director; Cecilia Arellano, Public
iin
Staff Present Telephonically: Anthony
Also Present: Sheriff's Deputy Aaron Scheller and LACFD
OCTOBER 4, 2022 PAGE 2 CITY COUNCIL
Community Services Liaison Leticia Pacillas; Acting Assistant Chief Ricard Stillwagon,
LA County Fire Department.
APPROVAL OF AGENDA: As presented by M/Low.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Three Valleys Water District Update -Jody Roberto, President and Matt
Litchfield, General Manager.
2.
3.
Mr. Litchfield provided the presentation and responded to Council Member
questions and concerns.
CITY MANAGER REPORTS AND RECOMMENDATIONS:
PUBLIC COMMENTS:
NONE
NONE
4. SCHEDULE OF FUTURE EVENTS: CM/Fox presented the Calendar of
Future Events.
5. CONSENT CALENDAR: C/Lyons moved, C/Liu seconded, to approve the
Consent Calendar as presented with C/Lyons abstaining on Item 5.1. Motion
carried 5-0 by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Liu, Lyons, Tye, MPT/Chou, M/Low
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
5.1 APPROVED CITY COUNCIL MINUTES OF THE SEPTEMBER 20, 2022
REGULAR MEETING.
5.2 RATIFIED CHECK REGISTER DATED SEPTEMBER 14, 2022
THROUGH SEPTEMBER 27, 2022 TOTALING $1,368,100.09.
5.3 ADOPTED RESOLUTION NO. 2022-51 EXTENDING THE DECLARED
LOCAL EMERGENCY REGARDING NOVEL CORONAVIRUS (COVID-
19).
5.4 AWARDED PUBLIC WORKS AGREEMENT TO DD SYSTEMS, INC.,
AND SECOND AMENDMENT TO MICHAEL BAKER INTERNATIONAL,
AND FIRST AMENDMENT TO RICHARD FISHER ASSOCIATES
CONSULTANT SERVICE AGREEMENTS FOR THE CANYON LOOP
TRAIL IMPROVEMENT PROJECT (FP17500).
A. APPROVED AND AUTHORIZED THE MAYOR TO SIGN, A
CONSTRUCTION AGREEMENT WITH DD SYSTEMS, INC. (DD) IN
THE AMOUNT OF $674,377,50, PLUS A CONTINGENCY AMOUNT
OCTOBER 4, 2022 PAGE 3 CITY COUNCIL
OF $1017156 FOR CONTRACT CHANGE ORDERS, IF ANY, TO BE
APPROVED BY THE CITY MANAGER, FOR A TOTAL
AUTHORIZATION AMOUNT OF $775,533.50;
B. APPROVED AND AUTHORIZED THE MAYOR TO SIGN A SECOND
AMENDMENT WITH MICHAEL BAKER INTERNATIONAL) MBI) FOR
C. CONSTRUCTION SUPPORT SERVICES IN THE AMOUNT OF
$32,640 FOR A TOTAL NOT TO EXCEED AMOUNT OF $207,621;
D. APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE FIRST
AMENDMENT WITH RICHARD FISHER ASSOCIATES (RFA) FOR
CONSTRUCTION SUPPORT SERVICES IN THE AMOUNT OF
$12,948639, FOR A TOTAL NOT TO EXCEED AMOUNT OF
$81,639.39;
E. APPROPRIATED $87,000 FROM MEASURE W FUND (FUND 201)
FUND BALANACE TO THE CANYON LOOP TRAIL CIP PROJECT;
AND,
F. APPROPRIATED $523,623 FROM GENERAL FUND (FUND 100)
FUND BALANCE TO THE CANYON LOOP TRAIL CIP PROJECT.
5.5 APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE
CONSULTING SERVICES AGREEMENT WITH TAIT AND
ASSOCIATES, INC. FOR THE DESIGN OF THE GROUNDWATER
DRAINAGE IMROVEMENTS PHASES 4 AND 5 - COPLEY DRIVE AND
MOONLAKE STREEET PROJECT (CIP NO. PW23401) IN THE
AMOUNT OF $104,645, PLUS A CONTINGENCY AMOUNT OF $10,465
FOR A TOTAL AUTHORIZATION AMOUNT OF $1151110.
5.6 AUTHORIZED PARTICIPATION WITH OMNIA PARTNERS TO UTILIZE
TRANS U.S. INC. DBA TRANS FOR THE DESIGN OF THE DIAMOND
BAR CENTER HVAC REPLACEMENT PROJECT THROUGH JUNE 30,
2023.
A. ADOPTED RESOLUTION NO. 2022-52 AUTHORIZING THE USE OF
THE OMNIA PARTNERS CONTRACT WITH TRANS U.S. DBA
TRANE, FOR TURNKEY SERVICES; AND,
B. APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE
CONSULTING SERVICES AGREEMENT WITH TRANS U.S. INC.
DBA TRANE, FOR THE DESIGN OF THE DIAMOND BAR CENTER
HVAC REPLACEMENT AND AIR QUALITY UPGRADES PROJECT.
6. PUBLIC HEARINGS:
OCTOBER 4, 2022 PAGE 4 CITY COUNCIL
6.1 TENTATIVE PARCEL MAP NO. 83708 FOR A TWO -LOT SUBDIVISION,
AND PARKING PERMIT FOR RECIPROCAL ACCESS AND PARKING
PURPOSES AT 2020 S. BREA CANYON ROAD (PLANNING
APPLICATION NO. PL2022-07).
SP/Lee presented the staff report.
M/Low opened the Public Hearing.
With no one present who wished to speak on this item, M/Low closed the
Public Hearing.
MPT/Chou moved, C/Tye seconded to find the Project to be Categorically
Exempt from the provisions of the California Environmental Quality Act
(CEQA) pursuant to the provisions of Article 19, Section 15301(K) of the
CEQA Guidelines and, adopted Resolution No. 2022-53 approving
Planning Application No. PL2022-07 based on the Findings of Fact, and
subject to the Conditions of Approval contained therein. Motion carried by
the following Roll Call vote:
AYES: COUNCIL MEMBERS: Liu, Lyons, Tye, MPT/Chou,
M/Low
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. COUNCIL CONSIDERATION: NONE
8. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Tye spoke about last evening's Candidate Forum, thanked Walnut Rotary for
sponsoring the event and six Diamond Bar High School and Diamond Ranch
High School students who provided questions. Last week he participated in
Contract Cities "Emergency Operations" presentation, and acknowledged 100
percent restaurant participation during Restaurant Week.
C/Lyons acknowledged Restaurant Week and her participation, expressed her
happiness that she and her colleagues voted to spend the dollars needed to
improve the Canyon Loop Trail and, expressed her appreciation for PWD/Liu and
his team and their excellent care to providing Diamond Bar with quality
roadways.
C/Liu thanked staff for the presentations, spoke about him and his wife together
with C/Tye and his wife at the Diamond Ranch High School Breast Cancer
Awareness football game - thanked community members for their participation,
and commented on the success and continuation of Restaurant Week.
OCTOBER 4, 2022 PAGE 5 CITY COUNCIL
APT/Chou commented on Restaurant Week, congratulated Sunset Valley
Animal Hospital and Margin Cafe on their openings, and congratulated Diamond
Bar Woman's Club on a wonderful fundraising event.
M/Low also spoke about last Saturday's Diamond Bar Woman's Club fundraising
event which was sold out, her visit along with C/Liu to the Grand Opening of
Serenity Homes in Baldwin Park and thanked staff for their work on the City's
trails.
ADJOURNMENT: With no further business to conduct, M/Low adjourned the
Regular City Council Meeting at 7:19 p.m.
Respectfully Submitted:
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 18t" day of October, 2022.
M. Low, Mayor