HomeMy WebLinkAbout2021.04.20 Agenda Packet - Regular MeetingCity Council/Public
Financing Authority Agenda
Tuesday, April 20, 2021
6:30 PM
PUBLIC ADVISORY:
Consistent with the Governor’s latest Executive Order to Stay at Home, avoid gatherings and
maintain social distancing, the regular meeting portion of the agenda will be conducted
telephonically and Members of the City Council and staff will be participating via
Teleconference. There will be no physical meeting location for the regular meeting.
How to Observe the Meeting:
To maximize public safety while still maintaining transparency and public access, members of
the public can observe the meeting by calling +1 (213) 929-4212, Attendee Access Code: 872-
638-225 or by visiting https://attendee.gotowebinar.com/register/8817453648937215757.
How to Submit Public Comment:
Members of the public may provide public comment by sending written comments to the City
Clerk by email at cityclerk@DiamondBarCA.gov by 5:30 p.m. on the day of the meeting. Please
indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will be distributed to
the Council Members and read into the record at the meeting, up to a maximum of five
minutes.
Alternatively, public comment may be submitted by logging onto the meeting through this link:
https://attendee.gotowebinar.com/register/8817453648937215757. Members of the public
will be called upon one at a time during the Public Comment portion of the agenda, and will be
asked to state their name and agenda item they wish to comment on. Speakers are limited to
five minutes per agenda item, unless the Mayor determines otherwise.
American Disability Act Accommodations:
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if
you need special assistance to participate in the Council Meeting, please contact the City Clerk’s
Office (909) 839-7010 within 72 hours of the meeting. City Council video recordings with
transcription will be available upon request the day following the Council Meeting.
The City of Diamond Bar thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
ANDREW CHOU
Council Member
STAN LIU
Council Member
STEVE TYE
Council Member
NANCY A. LYONS
Mayor
RUTH M. LOW
Mayor Pro Tem
City Manager Dan Fox • City Attorney David DeBerry • City Clerk Kristina Santana
DIAMOND BAR CITY COUNCIL MEETING RULES
Welcome to the meeting of the Diamond Bar City Council. Meetings are open to the public and
are broadcast on Spectrum Cable Channel 3 and Frontier FiOS television Channel 47. You are
invited to attend and participate. Copies of staff reports or other written documentation relating
to agenda items are on file and available for public inspection by contacting the Office of the
City Clerk. If requested, the agenda will be made available in an alternative format to a person
with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If you
have questions regarding an agenda item, please contact the City Clerk at (909) 839-7010
during regular business hours.
PUBLIC INPUT
Members of the public may address the Council on any item of business on the agenda during
the time the item is taken up by the Council. In addition, members of the public may, during the
Public Comment period address the Council on any Consent Calendar item or any matter not on
the agenda and within the Council’s subject matter jurisdiction. Any material to be submitted to
the City Council at the meeting should be submitted through the City Clerk.
Speakers are limited to five minutes per agenda item, unless the Mayor determines otherwise.
The Mayor may adjust this time limit depending on the number of people wishing to speak, the
complexity of the matter, the length of the agenda, the hour and any other relevant
consideration. Speakers may address the Council only once on an agenda item, except during
public hearings, when the applicant/appellant may be afforded a rebuttal.
Public comments must be directed to the City Council. Behavior that disrupts the orderly
conduct of the meeting may result in the speaker being removed from the meeting.
INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL
Agendas for regular City Council meetings are available 72 hours prior to the meeting and are
posted in the City’s regular posting locations, on DBTV Channel 3, Spectrum Cable Channel 3,
Frontier FiOS television Channel 47 and on the City’s website at www.diamondbarca.gov. The
City Council may take action on any item listed on the agenda.
HELPFUL PHONE NUMBERS
Copies of agendas, rules of the Council, Video of meetings: (909) 839-7010
Computer access to agendas: www.diamondbarca.gov
General information: (909) 839-7000
Written materials distributed to the City Council within 72 hours of the City Council meeting are
available for public inspection immediately upon distribution in the City Clerk’s Office at 21810 Copley
Dr., Diamond Bar, California, during normal business hours.
THIS MEETING IS BEING VIDEO RECORDED AND BY PARTICIPATING VIA
TELECONFERENCE, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED.
THIS MEETING WILL BE RE-BROADCAST EVERY SATURDAY AND SUNDAY AT
9:00 A.M. AND ALTERNATE TUESDAYS AT 8:00 P.M. AND IS ALSO AVAILABLE FOR
LIVE VIEWING AT
HTTPS://ATTENDEE.GOTOWEBINAR.COM/REGISTER/8817453648937215757 AND
ARCHIVED VIEWING ON THE CITY’S WEB SITE AT WWW.DIAMONDBARCA.GOV.
CITY OF DIAMOND BAR
CITY COUNCIL/PUBLIC FINANCING AUTHORITY AGENDA
April 20, 2021
CALL TO ORDER: 6:30 p.m.
PLEDGE OF ALLEGIANCE: Mayor
ROLL CALL: Chou, Liu, Tye, Mayor Pro Tem Low,
Mayor Lyons
APPROVAL OF AGENDA: Mayor.
1. CITY MANAGER REPORTS AND RECOMMENDATIONS:
2. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda to
provide an opportunity for members of the public to directly address the Council
on Consent Calendar items or other matters of interest not on the agenda that
are within the subject matter jurisdiction of the Council. Although the City C ouncil
values your comments, pursuant to the Brown Act, members of the City Council
or Staff may briefly respond to public comments if necessary, but no extended
discussion and no action on such matters may take place. There is a five -minute
maximum time limit when addressing the City Council. At this time, the
teleconference moderator will ask callers one at a time to give their name and if
there is an agenda item number they wish to speak on before providing their
comment. If you wish to speak on a public hearing item or council consideration
item, you will then be called upon to speak at that point in the agenda.
APRIL 20, 2021 PAGE 2
3. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City Council to be
routine and will be acted on by a single motion unless a Council Member or
member of the public request otherwise, in which case, the item will be removed
for separate consideration.
3.1 CITY COUNCIL MINUTES OF THE APRIL 6, 2021 REGULAR MEETING.
3.1.a April 6, 2021 City Council Minutes
Recommended Action:
Approve the April 6, 2021 Regular City Council meeting minutes.
Requested by: City Clerk
3.2 RATIFICATION OF CHECK REGISTER DATED MARCH 25, 2021
THROUGH APRIL 7, 2021 TOTALING $907,984.83.
Recommended Action:
Ratify the Check Register.
Requested by: Finance Department
3.3 TREASURER'S STATEMENT
Recommended Action:
Approve the December 2020 Treasurer’s Statement.
Requested by: Finance Department
3.4 FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT
WITH MICHAEL BAKER INTERNATIONAL, INC. FOR CANYON LOOP
TRAIL PROJECT ENVIRONMENTAL SERVICES.
Recommended Action:
A. Appropriate $84,545 of General Fund reserves with antic ipated
reimbursement from Measure A, Measure W, Prop 68 and Habitat
Conservation Grant; and,
B. Approve, and authorized the Mayor to sign, the First Amendment with
Michael Baker International, Inc. in the amount of $84,545.
Requested by: Parks & Recreation Department
APRIL 20, 2021 PAGE 3
3.5 AWARD OF CONSTRUCTION AGREEMENT TO R.J. NOBLE
COMPANY, INC. FOR THE DIAMOND BAR BOULEVARD STREET
REHABILITATION PROJECT FROM PATHFINDER ROAD TO
MOUNTAIN LAUREL WAY (NO. SI20101).
Recommended Action:
A. Establish a Project Payment Account containing sufficient funds from
the current fiscal year budget to pay for the Project; and
B. Approve, and authorize the Mayor to sign, a Construction Agreement
with R.J. Noble Company, Inc. in the amount of $1,057,505 approving
the Base Bid Schedule and Additive Alternate Bid Schedule, plus a
contingency amount of $105,750, for Contract Change Orders to be
approved by the City Manager, for a total authorization amount of
$1,163,255.
Requested by: Public Works Department
3.6 AUTHORIZATION FOR THE PUBLIC WORKS DIRECTOR/CITY
ENGINEER TO RELEASE RESTRICTED USE AREAS (RUAS).
Recommended Action:
Adopt Resolution No. 2021-13, authorizing the Public Works Director/City
Engineer to release Restricted Use Areas (RUAs) and to record a written
instrument with the Los Angeles County Recorder releasing the RUAs.
Requested by: Public Works Department
RECESS TO ANNUAL PUBLIC FINANCING AUTHORITY:
1. CALL TO ORDER:
2. ROLL CALL:
Authority Members Liu, Low, Lyons, Vice
Chair Tye, Chair Chou
3. PUBLIC COMMENTS:
"Public Comments" is the time reserved on each regular meeting agenda
to provide an opportunity for members of the public to directly address the
Authority on Consent Calendar items or other matters of interest not on
the agenda that are within the subject matte r jurisdiction of the Council.
Although the Authority values your comments, pursuant to the Brown Act,
the Authority generally cannot take any action on items not listed on the
posted agenda. There is a five-minute maximum time limit when
addressing the City Council.
APRIL 20, 2021 PAGE 4
4. CONSENT CALENDAR:
All items listed on the Consent Calendar are considered by the City
Council to be routine and will be acted on by a single motion unless a
Council Member or member of the public request otherwise, in which
case, the item will be removed for separate consideration.
4.1 APPROVAL OF PUBLIC FINANCING AUTHORITY MEETING
MINUTES.
Recommended Action:
Approve the April 6, 2021 meeting minutes.
Requested by: City Manager
5. PUBLIC HEARINGS: None.
6. AUTHORITY MEMBER COMMENTS:
Items raised by individual Authority members are for Authority Discussion.
Direction may be given at this meeting or the item may be scheduled for
action at a future meeting.
7. ADJOURN PUBLIC FINANCING AUTHORITY MEETING:
RECONVENE CITY COUNCIL MEETING:
4. PUBLIC HEARINGS: NONE.
5. COUNCIL CONSIDERATION:
5.1 RECOGNITION OF HIGH SCHOOL SENIORS.
Recommended Action:
Provide direction as deemed appropriate.
Requested by: Parks & Recreation Department
6. COUNCIL SUB-COMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
7. ADJOURNMENT:
Agenda #: 3.1
Meeting Date: April 20, 2021
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: CITY COUNCIL MINUTES OF THE APRIL 6, 2021 REGULAR
MEETING.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the April 6, 2021 Regular City Council meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Minutes have been prepared and are being presented for approval.
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.1.a April 6, 2021 City Council Minutes
3.1
Packet Pg. 7
CITY OF DIAMOND BAR
MINUTES OF THE CITY COUNCIL
REGULAR MEETING
APRIL 6, 2021
CALL TO ORDER: Mayor Lyons called the Regular City Council meeting
to order at 6:30 p.m.
Mayor Lyons announced that consistent with COVID-19 regulations, all Council
Members and staff participated via teleconference and there was no physical location
for public attendance. The Public was invited to join the meeting online or by phone at
the numbers printed on the agenda.
PLEDGE OF ALLEGIANCE: M/Lyons led the Pledge of Allegiance.
ROLL CALL: Council Members Andrew Chou, Stan Liu, Steve Tye,
Mayor Pro Tem Ruth Low, Mayor Nancy Lyons
Staff participating telephonically: Dan Fox, City Manager; Dave DeBerry, City
Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to the
City Manager; Amy Haug, Human Resources and Risk Manager; Ryan Wright,
Parks and Recreation Director; David Liu, Public Works Director; Hal Ghafari, Public
Works Manager/Assistant City Engineer; Anthony Jordan, Parks and Maintenance
Superintendent; Greg Gubman, Community Development Director; Brent Mason,
Interim Director of Finance; Marsha Roa, Public Information Manager; Cecilia
Arellano, Public Information Coordinator; Kristina Santana, City Clerk
Also Present: Lieutenant Steven Tousey, LA County Sheriff’s
Deputy
APPROVAL OF AGENDA: As submitted.
1. SPECIAL PRESENTATIONS, CERTIFICATES, PROCLAMATIONS:
1.1 Council Members read their Proclamation Condemning
Discrimination, Hate and Bigotry in All Forms.
2. CITY MANAGER REPORTS AND RECOMMENDATIONS: None
3. PUBLIC COMMENTS:
CC/Santana read the following public comments submitted via email:
Pui-Ching Ho announced that the Diamond Bar Library will reopen for select in-
person services on Monday, April 19th, 2021 for a maximum of one-hour per
customer. All customers are asked to maintain six feet of physical distance from
other customers and library staff when in line and inside the library, wear a face
covering over the mouth and nose at all times and adhere to the posted library
capacity limits. No food or drink is allowed inside the library. Beginning April
19th, sidewalk pickup service will be available. For more information, please visit
3.1.a
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APRIL 6, 2021 PAGE 2 CITY COUNCIL
https://lacountylibrary.org/reopening
Public comments offered telephonically:
Katherine Madarazo asked what was being done to mitigate wildlife disruption
and restoration of the 29 impacted trees during construction of the road widening
project at Grand Avenue and Golden Springs Drive.
Michael Ramirez, announced the Diamond Bar Community Foundation’s Golfing
“Fore” the Kids on May 10th at the Western Hills Country Club in Chino Hills, with
proceeds providing financial support for sports, recreation, art, music and cultural
programs through the Foundation. The Foundation is seeking sponsors and
raffle and silent auction prizes. For further information and participation, contact
him at info@thedbcf.org or 951-212-5644.
4. CONSENT CALENDAR: MPT/Low moved, C/Liu seconded, to approve the
Consent Calendar as presented. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Tye, MPT/Low, M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
4.1 APPROVED CITY COUNCIL MINUTES:
4.1a MARCH 16, 2021 STUDY SESSION
4.1b MARCH 16, 2021 REGULAR MEETING
4.2 CITY COUNCIL RECEIPT OF COMMISSION MINUTES:
4.2a PARKS AND RECREATION MINUTES OF SEPTEMBER 24, 2020.
4.2b PARKS AND RECREATION MINUTES OF JANUARY 28, 2021.
4.2c PLANNING MINUTES OF FEBRUARY 9, 2021.
4.3 RATIFIED CHECK REGISTER DATED MARCH 11, 2021 THROUGH
MARCH 24, 2021 TOTALING $312,703.29.
4.4 APPROVED TREASURER’S STATEMENT FOR THE MONTH OF
NOVEMBER 2020.
4.5 RECEIVED AND FILED THE GENERAL PLAN STATUS REPORT FOR
2020.
4.6 APPROVED AND AUTHORIZED THE MAYOR TO SIGN, THE SECOND
AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH
LANCE, SOLL & LUNGHARD LLP CPA’S FOR AUDITING SERVICES.
4.7 ADOPTED RESOLUTION NO. 2021-11 ESTABLISHING THE DIAMOND
BAR DEBT MANAGEMENT POLICY AS REQUIRED BY AND IN
3.1.a
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APRIL 6, 2021 PAGE 3 CITY COUNCIL
COMPLIANCE WITH, GOVERNMENT CODE SECTION 8855(i).
4.8 APPROVED AGREEMENTS FOR FINANCIAL ADVISORY, AND BOND
COUNSEL AND DISCLOSURE SERVICES, RELATED TO REFUNDING
THE DIAMOND BAR CENTER FIXED RATE LEASE REVENUE BONDS
AS FOLLOWS:
A. APPROVED, AND AUTHORIZED THE CITY MANAGER TO SIGN
THE PROFESSIONAL AGREEMENT WITH FIELDMAN ROLAPP &
ASSOCIATES; AND,
B. APPROVED, AND AUTHORIZED THE CITY MANAGER TO SIGN
THE ENGAGEMENT LETTER WITH STRADLING YOCCA CARLSON
& RAUTH.
RECESS: M/Lyons recessed the Regular City Council Meeting to the Special
Public Financing Authority Meeting at 6:48.
RECONVENE: M/Lyons reconvened the Regular City Council Meeting at
6:52 p.m.
5. PUBLIC HEARINGS: None.
6. COUNCIL CONSIDERATION:
6.1 FORMATION OF LANDSCAPE ASSESSMENT DISTRICT NO. 41-2021
TO REPLACE EXISTING DISTRICT NO. 41.
C/Liu recused himself from consideration of Item 5.1 because he lives in
District 41, and did not participate in the discussion.
PWM/Ghafari presented the staff report.
CC/Santana read the following emails into the record:
John Catanzaro, President, Ridgeline HOA, stated that the four HOA’s in
District No. 41 have met a number of times, have contacted homeowners,,
put up signage to let them know about Council’s intent, and have met with
City staff, arborists and landscapers seeking bids while awaiting the
engineer’s report. He asked the City to continue to extend all possible
mutual support to the residents so that they can be fully and responsibly
informed and so that the HOA’s canimpress upon the members the
importance of voting YES on the change for the Prop 218 Property Tax
Fee Increase for District 41.
David Takeda hoped the Dissolution could be delayed until residents were
fully informed of the consequences of the action to homeowners and
benefits of having the City continue to maintain the two dis tricts and vote
for the increased assessment.
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Garret Rukes felt that dissolving LAD No. 39 hoping that property owners
would maintain the landscape was not a workable solut ion and asked if
anything was being done to come up with a better solution.
Comments offered telephonically during the meeting:
Pamela Delgado asked when ballots would be sent out and when they
would need to be returned and PWM/Ghafari responded that ballots would
be mailed on May 27th and would need to be returned by July 6th.
C/Chou asked staff to explain how residents can hook into the current
irrigation system and PWM/Ghafari responded that the current systems
will remain in place and residents have the option to take over
maintenance of the system or cut the lines that run through their property
to use their household water system.
M/Lyons said she understood that the City was willing to have staff meet
with residents to determine the location of the irrigation system and how it
can be modified. PWM/Ghafari said that M/Lyons was correct and in fact,
PM/Jordan has been visiting properties to explain the areas for which the
owners will be responsible to maintain as well as, inform them of the
location of the irrigation system. For residents who wish to have staff visit
their properties, they can go on the City’s website and complete the form
requesting a site visit appointment.
C/Tye said it feels to him that this process is being done qui ckly to
accommodate the calendar in order to get something in front of the County
in a timely fashion. He asked what options are available for taking a step
back to get it right even if it means not getting it done by the July date.
MPT/Low appreciated comments from Mr. Catanzaro that he wants to
work cooperatively to move forward and appreciates staff for their
recommendations and their work with the HOA’s to put together another
vote. She asked CM/Fox if he felt the HOA Board Members were
comfortable with understanding what is required as a result of their vote
and how to explain to their property owners what their choices are and
what the consequences of their vote will mean, whether staff feels
comfortable they can get this done and whether the City o f Diamond Bar
will pick up the cost of the second election rather than having the HOA
front the cost.
M/Lyons said the City would pay the cost of the election from its General
Fund ($13,600). While she understands the concerns, she feels this
situation has gone on too long and is a burden to all residents.
CM/Fox said that HOA’s are encouraged by their efforts to get the word
out to the residents and property own ers He cannot guarantee the vote
will pass, but the consequences and options are very clear. The district is
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APRIL 6, 2021 PAGE 5 CITY COUNCIL
being proposed to be dissolved, which means that all of the areas of
responsibilities would be returned to the underlying property owner to
maintain, all of which is scheduled for consideration by the Council at the
final Public Hearing on May 4th. The City is going through this process to
consider a new Prop 218 ballot measure that comes to a final vote on July
6th. If that fails, there is no time to go through a new assessment process
to restore the existing assessments and if the district is not dissolved, the
City would be 100 percent responsible for the entire maintenance of
private property and the City is out of time for considering a third parallel
option to meet the existing assessments if these efforts fail.
MPT/Low asked if the City could advocate with respect to this measure
and CM/Fox explained that like most elections, the City staff cannot
conduct any advocacy. However, the City has educational and
information materials available on its website from when this matter was
previously considered. This material makes clear the responsibilities of
the property owners and Council Members and HOA’s can advocate for a
position one way or another. In addition, the HOA’s are putting together
yard signs to help get the message out.
CM/Fox responded that there are no printed materials available.
M/Lyons asked if staff had spoken to HOA Presidents and CM/Fox sai d
he, PWD/Liu and PWM/Ghafari have spoken with HOA Presidents who
have been having weekly meetings and they are doing all they can to
educate property owners to get to a positive vote on Proposition 218.
C/Chou moved, MPT/Low seconded, to Adopt Resolution No. 2021-12
initiating proceedings for the formation of a new Landscape Assessment
District No. 41-2021 and designating SCI Consulting Group as the
Engineer of Record. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Tye, MPT/Low,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Liu
MPT/Low moved, C/Chou seconded, to approve the First Amendment to
the Consulting Services Agreement with SCI Consulting Group to provide
the Special Assessment Engineering and Balloting Services in the amount
of $13,600.
AYES: COUNCIL MEMBERS: Chou, Tye, MPT/Low,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Liu
C/Liu returned to the meeting.
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6.2 REVIEW OF DRAFT 2021-2029 HOUSING ELEMENT (PLANNING CASE
NO. PL 2021-004).
CDD/Gubman introduced Item 6.2 and stated the Council is not being
asked to take a formal action on this draft because there are likely to be
further revisions after HCD reviews the document. Staff pla ns to bring a
final draft back to the Planning Commission and then to the City Council in
the next three to four months for the adoption hearing.
John Douglas, Housing Element Consultant, JHD Planning, LLC provided
background information and discussed the Draft 2021-2029 Housing
Element (Chapter 9 of the General Plan) and timeline for adoption and
implementation. The staff recommendation is to receive public comments,
discuss the document and direct questions to staff, and authorize and
direct staff to submit the draft to state HCD for review.
Public Comments Offered Telephonically:
Grace Lim-Hayes referred Council to a Responsible Land Use report to
the Planning Commission about innovations and public involvement for
the Mixed-Use and infill developments that need to be addressed during
the difficult task of meeting the City’s housing needs and said she hoped
residents would be encouraged to collaborate and communicate with the
City about future developments effects on existing neighborhoods.
Paul Deibel urged the City Council to provide direction that an inclusionary
housing program be included in the Housing Element to provide inclusion
of or in-lieu fees for affordable housing production beyond the state
required density bonus in the focus areas.
Council discussion:
C/Chou thanked staff and the consultant for the very detailed report . He
felt infill housing and public input was essential to this planning document.
Mr. Douglas confirmed that the Housing Element is a planning doc ument
and is comparable to the General Plan wherein it s ets the broad strokes of
policy and other documents including the Development Code or Specific
Plans would paint in the details.
C/Chou asked for a timeline of when this process would get to the point of
updating codes and zoning regulations. Mr. Douglas responded that
under state law, the City is allowed up to three years to make adjustments
and refinements to the Development Code and Zoning Regulations .
CDD/Gubman further explained that staff is currently updating codes for
compliance with state code. Specific Plans for the Town Center, the
Neighborhood Mixed-Use area and the TOD area which require significant
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public input, extensive environmental review, and participation of planning
consultants to assist staff in the technical aspects , would likely start with
the Town Center and proceed with the others subsequently, with the goal
to complete all three within the three-year obligation period.
C/Liu asked how this document affects planning compared to SCAG which
appears to indicate different trends and statistics. He asked how can the
public participate? Mr. Douglas explained that in general, it is common to
have apparent inconsistencies between different sources of data because
they may be collected at different times using different methods of
collection. Staff is happy to receive any and all public input throughout the
process, and comments can be submitted through the website, via email,
and during future Planning Commission and City Council public hearings.
C/Tye said he appreciates Diamond Bar’s input of data ov er that of SCAG
and agrees with Mr. Douglas that it is a moving target. He trusts staff and
the consultant and expressed his feeling that Mr. Douglas has done a
masterful job in putting the document together and presenting it to the
Council and public.
MPT/Low thanked staff and the consultant for the very comprehensive
report. On Page 195 of the packet, the report talks about Program H-10,
the Accessory Dwelling Units, Program H-11, the Emergency Shelters,
etc. and H-12, Affordable Housing Incentives and she wanted to know if
percentages have to be assigned to each of the programs as part of the
goal or plan. Mr. Douglas explained that for some there are specific
percentages specified in state law. For example, on the topic of Density
Bonus, there is an actual chart in state law that says if a project includes X
percentage of affordable units, the City must give Y percentage of density
increase. Others are not so specific and are more policy oriented.
MPT/Low said that the RHNA numbers do not conside r Diamond Bar’s
slow growth mode. Mr. Douglas agreed and explained that SCAG’s
numbers are for the more urbanized areas of Southern California (LA and
Orange County) and are based on existing conditions rather than
projected growth. MPT/Low stated that under those circumstances, this
planning document with number imposed by the state have a long term
vision of turning this slow-growth City into a more urbanized City and Mr.
Douglas said that in his opinion, MPT/Low’s conjecture was a fair
statement. MPT/Low further stated that the TOD’s and other multi-use
areas will be the urbanized areas within the City, and Mr. Douglas agreed
that he believed this too, was a reasonable conjecture. Mr. Douglas said
that he and staff believe the City’s new General Plan is compatible with
the RHNA numbers in the sense that the vision described in those focus
areas, depending on market conditions over the next 20 or 30 years, can,
hypothetically, accommodate the amount of housing that has been
assigned to this RHNA process in a more compressed timeframe
whereas, the General Plan looks out 20-30 years and the Housing
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Element looks out only eight years and reflects a faster rate of growth in
the RHNA than is reflected in the General Plan.
MPT/Low said that in 20 years the City’s growth rate is .1 percent and
wanted to know what the growth rate was estimated to be in the next few
years. Mr. Douglas explained that the RHNA is not a mandate to issue
building permits for the City or to achieve this amount of growth, it is
creating “opportunity” through the General Plan and Zoning where growth
could occur and it will depend on the housing market, the economy, and
desires and objectives of individual property owners whether they wish to
hold or invest in their properties. Most economists believe there is little
chance that the amount of development reflected in the RHNA will actually
come to fruition over the next eight years.
MPT/Low asked if the suggestion that density bonuses and various
development conditions can be or must be waived and development
standards that can be relaxed or eliminated is applicable only to high
density areas which means that the City is looking at a Development Code
that will include different requirements for houses than those compared to
lesser requirements in the higher density areas. Mr. Douglas said that the
General Plan identifies focus areas as those areas in the City where
“change” is expected. The General Plan does not expect much change
within established communities of single family residences and condo’s.
One theme of the General Plan is to establish where growth is most likely
to happen and most desired in Diamond Bar. The theme in state law over
the past couple of years has been to try to relax the regulations and
standards to make housing development more feasible with more property
owners and developers able to move forward with housing development
projects.
MPT/Low asked for explanation of “Inclusionary Housing Program” and
Mr. Douglas explained it is when a city adopts a requirement that a certain
percentage of new housing units be offered at specific income or price
levels typically applied to multi-family project including projects of at least
10 units or more, it could be that if the city has a 50-unit apartment project,
10 percent of those apartments must be offered at certain rent levels for a
certain number of years.
MPT/Low asked what is meant by “low barrier navigation” and Mr.
Douglas explained that “low barrier navigation center” is a new creation in
state law and is similar to an emergency/homeless shelter, but it may b e
paired with some services and facilities that go beyond the bare bones
emergency shelter.
MPT/Low asked if Table B-4, Page 267 “Underutilized Site Inventory” was
required to be part of the Housing Element plan submitted to the state and
Mr. Douglas responded that yes, and that it is absolutely an essential part
that is mandated in state law. These tables describe, at a parcel -specific
3.1.a
Packet Pg. 15
APRIL 6, 2021 PAGE 9 CITY COUNCIL
level, where additional housing can be built in the City based on the
General Plan and current Development Code regulations. MPT/Low
asked who makes the judgement call that the two church properties are
underutilized and Mr. Douglas responded that this is an objective view of
what is on the property today compared to what c ould be built on the
property under the current Zoning regulations. In other words, if the
property is not fully built-out/developed to the maximum allowed under the
Development Code, it is considered to be an “underutilized” property.
MPT/Low said she was offended by the inclusion of churches within this
category.
CDD/Gubman responded to MPT/Low that half of the two church
properties are completely undeveloped vacant land/bare dirt. In terms of
being underutilized, the church campuses are built and paved on half of
the acreage and the remaining completely vacant portions are located
within multi-family residentially zoned areas without encroaching into the
church campuses and there is enough land on which to build housing that
is consistent with the underlying multi-family zone.
M/Lyons felt it was completely unacceptable for the City to tell churches
that some land they have that is currently vacant needs to be developed
into housing. CDD/Gubman reiterated that this does not mandate that
those sites be developed for residential, it is part of an inventory of sites
that currently have capacity for additional development should the
property owner wish to produce such a development.
C/Tye said that saying it is “underutilized” does not mean to him th at it has
to be utilized. By the same token, the eastern most portion of the CVS
parking lot could have been identified as underutilized as well as, the
Caltrans parking locations on the east and west side of Diamond Bar
Boulevard. It does not mean they are going to be developed, it means
they are underutilized.
MPT/Low asked why Site D and the portion next to Willow Heights on
Diamond Bar Boulevard which are entirely dirt were not included.
CM/Fox stated that the City has had inquiries from the United Church of
Christ to come in with some kind of housing project that would be in line
with some of the goals of the Housing Element. He is not sure whether
the LDS Church has made similar inquiries and it is likely that HCD will be
most critical of these sites moving forward.
M/Lyons felt the church locations should be deleted. C/Tye disagreed.
CM/Fox further stated that both church properties are currently zoned for
multiple family residential development and there is nothing in the Housing
Element that says the churches have to do anything different from what
3.1.a
Packet Pg. 16
APRIL 6, 2021 PAGE 10 CITY COUNCIL
they are currently doing.
C/Tye observed that the churches could use development to replenish
their resources just like the Walnut Valley Unified School District did with
Site D. From an institutional point of knowledge, EVFree was land that
was donated by a builder for future use as a church.
C/Chou said that these are zoning decisions and no one will be telling
churches they have to build housing. The zoning is in the General Plan
which gives the churches the option to build multi-family housing should
they choose to do so, it does not force them to do so and actually provides
the church with more options for use of their land.
CA/DeBerry said that the zoning does not preclude the churches from
expanding the church use, it actually results in the church property
becoming more valuable. CDD/Gubman agreed that it is merely an
objective in inventory as currently zoned, and the churches currently have
the opportunity to develop them for residential purposes should they elect
to do so.
MPT/Low asked staff to identify additional areas that are underutilized
rather than focus on the church properties because she does not trust the
legislative process and fears it could lead to a taking of the p roperties.
M/Lyons agreed. CM/Fox offered that staff could look at other areas to
help expand the list before sending the document to HCD if the Council so
desired.
Mr. Douglas directed the City Council to packet page 265, Table B -1, is
the summary of all of the sites that have been included in the inventory
and the two church sites are on the third row of the table headed
“underutilized sites” and the City has identified a potential of 60 additional
housing units that could be built on those properties b ased on the current
zoning regulations. The three focus areas – Town Center, Neighborhood
Mixed Use and Transit Oriented Mixed Use add up to almost 4,000
potential housing units based on the General Plan. To keep it in context,
the key points is that this is not a prediction of what is going to happen and
it is not a mandate of what must happen, it is simply recording what the
existing zoning conditions and physical conditions are for all of these
properties.
C/Tye said that as Regional Counsel Represe ntative 37 on SCAG, he
pushed hard for SCAG to push back on HCD and on Sacramento and was
told that if they pushed back the number would likely be hi gher which
happened. He believes it is appropriate to have a healthy disregard for
Sacramento and how decisions are made in northern California in
communities unlike Diamond Bar. He understands the angst and asked
staff to share with the Council and public what the action would be if
Diamond Bar does not meet the RHNA requirements.
3.1.a
Packet Pg. 17
APRIL 6, 2021 PAGE 11 CITY COUNCIL
Mr. Douglas explained that RHNA numbers are used for two separate
purposes, the first being for this inventory of site being discussed where
state law very clearly requires that cities plan and zone enough land such
that the RHNA numbers could potentially be achieved, all things be ing
equal and everyone wanted to develop which is the planning requirement.
The second requirement is a softer requirement which has to do with the
actual production of housing. We can be thankful that our legislature
understands that cities do not build housing and that it is the private and
non-profit sector and so cities have limited influence over what actually
happens. If the City’s actual production of housing falls short of those
RHNA numbers, there are some fairly soft consequences that under some
circumstances, the City would have to fast track the current review of a
housing development, but those circumstances are fairly narrow. In other
words, it would have to be a project that included Affordable Housing, a
project that uses prevailing wage (union scale labor) which most market
rate projects in southern California do not.
MPT/Low asked if staff could discuss this with the church and include their
commentary in the report to the state. M/Lyons agreed.
C/Tye asked if MPT/Low would be comfo rtable if Table 10 B-4 read 1101
Diamond Bar Boulevard and 2335 S. Diamond Bar Boulevard and what is
in parenthesis was eliminated. MPT/low said absolutely not because she
can see Sacramento directing cities to meet their RHNA numbers by
redirecting them to do a condemnation and take those sites for the greater
good and now the City is subjecting these properties to Eminent Domain.
C/Tye asked if MPT/Low was comfortable with Table 10 B-3 with the site
address as being “end of Fern Hollow (21 plus acres) and not comforta ble
with it simply saying “the church”. MPT/Low said no because B-3 is
vacant site inventory and B-4 specifically says they are underutilized.
C/Tye said he feels the concern is the fact that it says it is a church site
because from the beginning, he has heard MPT/Low say it is insulting to
these churches.
M/Lyons asked if the City was mandated to provide Table B-4 and Mr.
Douglas explained that the City is only required to provide a list of parcels
that has a grand total/sufficient capacity that could accommodate its
RHNA numbers. If these two tables were to be eliminated from the
Housing Element, it would not prevent the City from being able to
accommodate the RHNA number. MPT/Low said she wanted to eliminate
the churches and C/Tye said he disagreed with that because the City will
not reach the RHNA numbers with or without B-3 and B-4. C/Tye said he
does not have the same angst about the churches as MPT/Low and
M/Lyons and absent the verbiage, this dialogue would not be taking place.
C/Chou understands the concern but the City is not forcing housing on
these two churches. The churches may want to build housing and they
3.1.a
Packet Pg. 18
APRIL 6, 2021 PAGE 12 CITY COUNCIL
are currently zoned for housing so nothing is being changed. If the term
“underutilized” is found to be offensive, the term could be eliminated, but
nothing changes the zoning and if the United Church of Christ wants to
explore building low-income housing on their lot they are entitled to do so.
He believes that if this option were taking off the table, it would be a
disservice to the church and he is skeptical about the slippery slope
argument. He does not see how the state could demand the city take
church land.
CM/Fox said that according to Mr. Douglas, Tables B -3 and B-4 could be
eliminated and the other tables that indicate the balance of the site
inventory would be sufficient to demonstrate to HCD that Diamond Bar
has the capacity to reach its RHNA and Mr. Douglas agreed. CM/Fox said
that absent comments from HCD and recognizing the few number of units
included in the two tables, he would suggest deleting them for now. The
zoning will not change and the City would get credit for any new housing
that eventually would be developed should the church wish to proceed in
that manner.
C/Chou asked if the tables are removed would it in any way prevent the
church from applying for a low income housing grant. CM/Fox said he did
not believe it would and rather, that it would be incumbent upon them to
include some affordable component in their development proposal that
would make them eligible to receive grant funds.
CA/Berry said that he is General Counsel for the San Gabriel Valley
Housing Trust and never within the grant application have applicants been
asked about whether the site is underutilized. The grant is based upon
the degree to which the development would provide affordable housing in
the cost of the project.
C/Liu asked if Table B-1 should also be removed and Mr. Douglas
responded that Table B-1 would be updated to remove the items from that
chart.
MPT/Low moved, M/Lyons to eliminate Tables B-3 and B-4 as they are
not necessary to include in order to reach RHNA numbers, and update
Table B-1 accordingly. Motion carried by the following Roll Call vote:
AYES: COUNCIL MEMBERS: Liu, MPT/Low, M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: Chou, Tye
M/Lyons felt the intent to regenerate the Town Center with housing and
other amenities will prove to be a plus for the community.
C/Tye moved, C/Liu seconded, to direct staff to submit the Draft Hou sing
Element with changes, to HCD for review. Motion carried by the following
3.1.a
Packet Pg. 19
APRIL 6, 2021 PAGE 13 CITY COUNCIL
Roll Call vote:
AYES: COUNCIL MEMBERS: Chou, Liu, Tye, MPT/Low,
M/Lyons
NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
7. COUNCIL SUBCOMMITTEE REPORTS AND MEETING ATTENDANCE
REPORTS/COUNCIL MEMBER COMMENTS:
C/Chou thanked staff for a great meeting and excellent reports, the City Council
members for participating in the reading of the anti-hate proclamation and
community participation in the March 21st Rally. Governor Newsome announced
full opening would take place on June 15 th and as exciting as that is, he
cautioned everyone to continue practicing safety guidelines while supporting
local businesses. He congratulated Diamond Bar on being named 37th of the top
50 safest cities in California.
C/Liu thanked staff and the consultant for the detailed presentation s and
discussions and staff for coming up with the best solutions to dissolve the
challenges the City is facing. He thanked his colleagues and staff for
condemning discrimination, hate and bigotry in all forms, and Dr. Ronda
Hampton, PhD and her daughter for organizing the solidarity rally against hate
and discrimination, thanked the community volunteers for hosting Easter events
for community and families, and thanked staff, businesses and the community for
working diligently to facilitate safe environments for in-person activities.
C/Tye thanked Supervisor Janice Hahn for helping schools deal with the
County’s quarantine guidelines, talked about the Caltrans project for conversion
of HOV lanes to general purpose lanes in both directions on the SR57 at Grand
Avenue, commented on Heritage Park improvements commencing on
Wednesday and concluding on Friday, April 16th, and thanked M/Lyons for her
leadership in proclaiming that this community condemns discrimination in any
and all forms.
MPT/Low thanked staff and Mr. Douglas for their hard work on tonight’s agenda
items, especially the work with homeowners in LAD No.41 and the thoroughness
of the housing report. She referred residents to Agenda Item 4.5, a recap of the
City’s accomplishments toward meeting the General Plan update goals and
thanked M/Lyons for her leadership in putting together the anti-hate proclamation
and encouraging City Council members to participate. April 2021 is sexual
assault awareness month and she encouraged everyone to stand against this
devastating crime. On March 22nd, she and M/Lyons attended the Neighborhood
Improvement subcommittee meeting with staff and is grateful for all who work so
hard to make the community look better. She encouraged everyone to download
the City’s app and report situations where a neighbor needs help with their
property or they see a residence is lacking proper maintenance.
3.1.a
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APRIL 6, 2021 PAGE 14 CITY COUNCIL
M/Lyons said that at the end of last week she spoke with Bob Taylor,
Superintendent of WVUSD and Bob Pacheco, the Mayor of Walnut who indicated
they would be having a day of drive -through recognition for the graduating high
school seniors who reside in Walnut and she would like her colleagues
concurrence to place consideration of such an event for Diamond Bar seniors on
the next agenda.. C/Liu and MPT/Low were in favor, C/Tye felt such an event
should be sponsored by the school districts but would welcome a report from
staff, and C/Chou supported placing the item on the agenda to receive staff’s
report as well.
M/Lyons said that last week she spent the afternoon volunteering at the Foothill
Transit Center vaccine clinic, congratulated C/Tye on being re-elected as the
SCAG Regional Counsel District 37 representative, and reported that her
campaign to improve the Diamond Bar Post Office is underway with thanks
Congresswoman Kim for her assistance. She thanked her colleagues for a
spirited discussion this evening and thanked staff for their hard work.
ADJOURNMENT: With no further business to conduct, M/Lyons adjourned the
Regular City Council Meeting at 9:02 p.m.
Respectfully submitted:
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 20th day of April, 2021.
__________________________
Nancy Lyons, Mayor
3.1.a
Packet Pg. 21
Agenda #: 3.2
Meeting Date: April 20, 2021
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RATIFICATION OF CHECK REGISTER DATED MARCH 25, 2021
THROUGH APRIL 7, 2021 TOTALING $907,984.83.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Ratify the Check Register.
FINANCIAL IMPACT:
Expenditure of $ 907,984.83.
BACKGROUND/DISCUSSION:
The City has established the policy of issuing accounts payable checks on a weekly
basis with City Council ratification at the next scheduled City Council Meeting.
The attached check register containing checks dated March 25, 2021 through April 7,
2021 totaling $907,984.83 is being presented for ratification. All payments have been
made in compliance with the City’s purchasing policies and procedures, and have been
reviewed and approved by the appropriate departmental staff . The attached Affidavit
affirms that the check register has been audited and deemed accurate by the Finance
Director.
PREPARED BY:
3.2
Packet Pg. 22
REVIEWED BY:
Attachments:
1. 3.2.a Check Register Affidavit 4-20-2021
2. 3.2.b Check Register 4-20-2021
3.2
Packet Pg. 23
3.2.a
Packet Pg. 24
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
1518 4/7/2021 SPECTRUM BUSINESS CITY HALL INTERNET SERVICES - 3/24/21 100230 54030 $3,458.54
CHECK TOTAL $3,458.54
1520 3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
100220 50062 $140.94
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
106 21106 $166.59
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
239 21106 $211.19
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
241 21106 $211.19
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
238 21106 $337.07
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
201 21106 $396.65
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
206 21106 $398.27
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
207 21106 $399.14
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
250 21106 $800.96
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
105220 50048 $1,287.00
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
100 10000 $9,226.34
3/31/2021 PERS HEALTH HEALTH INSURANCE PREMIUM APRIL
2021
100 21106 $41,664.79
CHECK TOTAL $55,240.13
1521 3/31/2021 AARON R SALO PARKS & RECREATION COMMISSION
STIPEND - MAR 2021
100520 52525 $45.00
CHECK TOTAL $45.00
1522 3/31/2021 AFLAC SUPP INSURANCE PREMIUM MARCH
2021
201 21117 $6.02
3/31/2021 AFLAC SUPP INSURANCE PREMIUM MARCH
2021
250 21117 $53.73
3/31/2021 AFLAC SUPP INSURANCE PREMIUM MARCH
2021
206 21117 $128.99
3.2.b
Packet Pg. 25
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/31/2021 AFLAC SUPP INSURANCE PREMIUM MARCH
2021
100 21117 $2,401.47
CHECK TOTAL $2,590.21
1523 3/31/2021 BRIGHTVIEW LANDSCAPE
SERVICES INC
ADDL' LANDSCAPE MAINT - PETERSON
PARK
100630 52320 $500.00
3/31/2021 BRIGHTVIEW LANDSCAPE
SERVICES INC
ADDL' LANDSCAPE MAINT - LORBEER 100630 52320 $510.00
CHECK TOTAL $1,010.00
1524 3/31/2021 CHEM PRO LABORATORY INC WATER TREATMENT CITY HALL - MAR
2021
100620 52320 $155.00
CHECK TOTAL $155.00
1525 3/31/2021 CODING MINDS INC INSTRUCTOR PAYMENT W/S 2021 100520 55320 $375.00
CHECK TOTAL $375.00
1526 3/31/2021 CRYSTAL SHUM INSTRUCTOR PAYMENT W/S 2021 100520 55320 $72.00
CHECK TOTAL $72.00
1527 3/31/2021 DELTA DENTAL HMO DENTAL INS PREMIUM APRIL 2021 250 21105 $1.03
3/31/2021 DELTA DENTAL HMO DENTAL INS PREMIUM APRIL 2021 106 21105 $15.45
3/31/2021 DELTA DENTAL HMO DENTAL INS PREMIUM APRIL 2021 100 21105 $306.34
CHECK TOTAL $322.82
1528 3/31/2021 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INS PREMIUM APRIL 2021 239 21105 $16.30
3/31/2021 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INS PREMIUM APRIL 2021 241 21105 $16.30
3/31/2021 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INS PREMIUM APRIL 2021 207 21105 $22.63
3/31/2021 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INS PREMIUM APRIL 2021 238 21105 $32.59
3/31/2021 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INS PREMIUM APRIL 2021 201 21105 $52.99
3/31/2021 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INS PREMIUM APRIL 2021 206 21105 $77.95
3/31/2021 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INS PREMIUM APRIL 2021 250 21105 $137.82
3/31/2021 DELTA DENTAL INSURANCE
COMPANY
PPO DENTAL INS PREMIUM APRIL 2021 100 21105 $4,691.14
3.2.b
Packet Pg. 26
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $5,047.72
1529 3/31/2021 CAROL A DENNIS MINUTE SECRETARY - PARKS &
RECREATION COMMISSION
100520 54900 $50.00
CHECK TOTAL $50.00
1530 3/31/2021 DS SERVICES OF AMERICA INC BOTTLED WATER - MAR 2021 100630 51200 $103.81
CHECK TOTAL $103.81
1531 3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL 1-12-21 PC MTG STAFF
REPORT TO APPLICANT
100 22107 $22.75
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL 1-12-21 PC MTG STAFF
REPORT TO APPLICANT
100 22107 $22.75
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL 1-12-21 PC AGENDA TO
CITY ATTORNEY
100410 52170 $23.00
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL 1-26-21 PC AGENDA TO
CITY ATTORNEY
100410 52170 $23.25
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL 1-26-21 PC STAFF
REPORT TO APPLICANT
100 22107 $22.75
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL 1-26-21 PC MTG STAFF
REPORT TO APPLICANT
100 22107 $22.75
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL-2/23/21 PC AGENDA
REPORT TO APPLICANT
100 22107 $22.75
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL-2/9/21 PC STAFF
REPORT TO APPLICANT
100 22107 $22.75
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL-2/9/21 PC AGENDA TO
CITY ATTORNEY
100410 52170 $23.00
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL-2/23/21 PC AGENDA
TO CITY ATTORNEY
100410 52170 $22.75
3/31/2021 EXPRESS MAIL CORPORATE
ACCOUNT
NEXT DAY MAIL-2/23/21 PC STAFF
REPORT TO APPLICANT
100 22107 $22.75
CHECK TOTAL $251.25
1532 3/31/2021 HDL COMPANIES CONTRACT & AUDIT SVCS - SALES TAX 100210 54010 $1,484.67
CHECK TOTAL $1,484.67
1533 3/31/2021 INTEGRUS LLC RICOH COPY CHARGES - 2/19/21-
3/18/21
100230 52100 $506.66
CHECK TOTAL $506.66
1534 3/31/2021 JOE A GONSALVES & SON INC PROFESSIONAL LEGISLATIVE SERVICES IN
APRIL 2021
100130 54900 $2,500.00
CHECK TOTAL $2,500.00
3.2.b
Packet Pg. 27
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
1535 3/31/2021 LOS ANGELES COUNTY SHERIFF'S
DEPT
GEN. LAW ENF. SVS - 02/2021 100310 55400 $589,029.04
CHECK TOTAL $589,029.04
1536 3/31/2021 LOWE'S BUSINESS ACCOUNT ROAD MAINTENANCE SUPPLIES 100655 51200 $25.00
CHECK TOTAL $25.00
1537 3/31/2021 MANAGED HEALTH NETWORK EAP PREMIUM APRIL 2021 239 21114 $0.24
3/31/2021 MANAGED HEALTH NETWORK EAP PREMIUM APRIL 2021 241 21114 $0.24
3/31/2021 MANAGED HEALTH NETWORK EAP PREMIUM APRIL 2021 207 21114 $0.37
3/31/2021 MANAGED HEALTH NETWORK EAP PREMIUM APRIL 2021 238 21114 $0.48
3/31/2021 MANAGED HEALTH NETWORK EAP PREMIUM APRIL 2021 106 21114 $0.90
3/31/2021 MANAGED HEALTH NETWORK EAP PREMIUM APRIL 2021 201 21114 $1.42
3/31/2021 MANAGED HEALTH NETWORK EAP PREMIUM APRIL 2021 206 21114 $1.58
3/31/2021 MANAGED HEALTH NETWORK EAP PREMIUM APRIL 2021 250 21114 $3.55
3/31/2021 MANAGED HEALTH NETWORK EAP PREMIUM APRIL 2021 100 21114 $142.42
CHECK TOTAL $151.20
1538 3/31/2021 MANISHA SULAKHE PARKS & RECREATION COMMISSION
STIPEND - MAR 2021
100520 52525 $45.00
CHECK TOTAL $45.00
1539 3/31/2021 MOBILE RELAY ASSOCIATES INC REPEATER SERVICES IN APRIL 2021 100350 52300 $78.75
CHECK TOTAL $78.75
1540 3/31/2021 ONE TIME PAY VENDOR CATHERINE ROSSI EVENT REFUND 100 20202 $1,430.11
CHECK TOTAL $1,430.11
1541 3/31/2021 ONE TIME PAY VENDOR CHRISTINA ALDANA EVENT REFUND 100 20202 $8,528.00
CHECK TOTAL $8,528.00
1542 3/31/2021 ONE TIME PAY VENDOR DR. SAMIR BATNIJI EVENT REFUND 100 20202 $866.56
CHECK TOTAL $866.56
1543 3/31/2021 ONE TIME PAY VENDOR JENNIFER WANG EVENT REFUND 100 20202 $1,684.28
CHECK TOTAL $1,684.28
1544 3/31/2021 ONE TIME PAY VENDOR LEJON SIFFORD EVENT REFUND 100 20202 $1,300.00
3.2.b
Packet Pg. 28
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $1,300.00
1545 3/31/2021 ONE TIME PAY VENDOR PRAGNA PANCHAL EVENT REFUND 100 20202 $1,555.91
CHECK TOTAL $1,555.91
1546 3/31/2021 ONE TIME PAY VENDOR SUPER DIAMOND AGE
SENIOR CLUB
CDBG INSURANCE REIMBURSEMENT 225440 54900 $1,000.00
CHECK TOTAL $1,000.00
1547 3/31/2021 QUADIENT FINANCE USA INC STANDARD INK CART FOR THE MAILING
MACHINE
100130 52170 $141.31
CHECK TOTAL $141.31
1548 3/31/2021 RAPHAEL H PLUNKETT PARKS & RECREATION COMMISSION
STIPEND - MAR 2021
100520 52525 $45.00
CHECK TOTAL $45.00
1549 3/31/2021 SIMPSON ADVERTISING INC GRAPHIC DESIGN SERVICES APRIL 2021
NEWSLETTER
100240 54900 $2,275.00
3/31/2021 SIMPSON ADVERTISING INC GRAPHIC DESIGN SERVICES-FD
BROCHURE
100240 54900 $575.00
CHECK TOTAL $2,850.00
1550 3/31/2021 SOUTHERN CALIFORNIA EDISON 2025 DIAMOND BAR BLVD 2.16.21 -
3.17.21
238638 52210 $13.25
3/31/2021 SOUTHERN CALIFORNIA EDISON 2746 BREA CANYON ROAD 2.16.21 -
3.17.21
238638 52210 $14.18
3/31/2021 SOUTHERN CALIFORNIA EDISON 3564 BREA CANYON ROAD 2.16.21 -
3.17.21
238638 52210 $14.14
3/31/2021 SOUTHERN CALIFORNIA EDISON 22745 SUNSET CROSSING 2.16.21 -
3.17.21
238638 52210 $14.30
3/31/2021 SOUTHERN CALIFORNIA EDISON 652 BREA CANYON RD - 2.23.21 -
3.22.21
238638 52210 $13.39
3/31/2021 SOUTHERN CALIFORNIA EDISON 3334 1/2 BREA CANYON ROAD 2.24.21 -
3.23.21
100630 52210 $46.57
3/31/2021 SOUTHERN CALIFORNIA EDISON CITY HALL 2.16.21 - 3.17.21 100620 52210 $9,315.60
CHECK TOTAL $9,431.43
1551 3/31/2021 SPORT PINS INTERNATIONAL INC CUSTOM PINS FOR 32 BDAY 100240 51200 $1,418.44
CHECK TOTAL $1,418.44
1552 3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
250 21113 $0.58
3.2.b
Packet Pg. 29
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
106 21107 $1.59
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
239 21107 $2.55
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
241 21107 $2.55
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
106 21113 $3.15
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
238 21107 $3.83
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
207 21107 $5.35
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
206 21107 $8.78
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
239 21113 $9.29
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
241 21113 $9.29
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
238 21113 $14.33
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
207 21113 $16.70
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
201 21107 $21.97
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
206 21113 $23.56
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
201 21113 $24.35
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
250 21107 $43.51
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
250 21113 $65.76
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
100 21107 $1,564.37
3/31/2021 STANDARD INSURANCE
COMPANY
LIFE/SUPP LIFE/STD & LTD INSURANCE
PREM APRIL 2021
100 21113 $2,094.22
CHECK TOTAL $3,915.73
1553 3/31/2021 STEPHEN QIU PARKS & RECREATION COMMISSION
MEETING - MAR 2021
100520 52525 $45.00
3.2.b
Packet Pg. 30
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $45.00
1554 3/31/2021 TEMCAL DEVELOPMENT CORP VEHICLE MAINTENANCE - FEB 2021 502430 52312 $34.47
3/31/2021 TEMCAL DEVELOPMENT CORP VEHICLE MAINTENANCE - FEB 2021 502630 52312 $77.98
3/31/2021 TEMCAL DEVELOPMENT CORP VEHICLE MAINTENANCE - FEB 2021 502655 52312 $80.97
3/31/2021 TEMCAL DEVELOPMENT CORP VEHICLE MAINTENANCE - FEB 2021 502620 52312 $302.10
CHECK TOTAL $495.52
1555 3/31/2021 TENNIS ANYONE INC TENNIS INSTRUCTION 100520 55320 $3,018.27
CHECK TOTAL $3,018.27
1556 3/31/2021 THE GAS COMPANY CITY HALL 2.11.21 - 3.15.21 100620 52215 $1,110.39
3/31/2021 THE GAS COMPANY DIAMOND BAR CENTER 2.16.21 - 3.17.21 100510 52215 $859.54
3/31/2021 THE GAS COMPANY 2900 BREA CANYON ROAD 2.12.21 -
3.16.21
100630 52215 $306.66
CHECK TOTAL $2,276.59
1557 3/31/2021 THOMAS M ORONA PARKS & RECREATION COMMISSION
STIPEND - MAR 2021
100520 52525 $45.00
CHECK TOTAL $45.00
1558 3/31/2021 TUCKER TIRE COMPANY INC VEHICLE MAINTENANCE - PARKS &
FACILITIES
502630 52312 $115.05
3/31/2021 TUCKER TIRE COMPANY INC VEHICLE MAINTENANCE - PARKS &
FACILITIES
502630 52312 $547.52
CHECK TOTAL $662.57
1559 3/31/2021 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL
2021
106 21108 $3.88
3/31/2021 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL
2021
239 21108 $7.68
3/31/2021 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL
2021
241 21108 $7.68
3/31/2021 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL
2021
238 21108 $13.23
3/31/2021 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL
2021
207 21108 $18.32
3/31/2021 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL
2021
201 21108 $18.41
3/31/2021 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL
2021
206 21108 $33.83
3.2.b
Packet Pg. 31
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
3/31/2021 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL
2021
250 21108 $45.08
3/31/2021 VISION SERVICE PLAN VISION INSURANCE PREMIUM APRIL
2021
100 21108 $1,917.28
CHECK TOTAL $2,065.39
1560 3/31/2021 WALNUT VALLEY WATER DISTRICT PARKS (PT. 2) FEB 2021 100630 52220 $735.68
3/31/2021 WALNUT VALLEY WATER DISTRICT DIST 41 (PT. 2) FEB 2021 241641 52220 $3,404.50
3/31/2021 WALNUT VALLEY WATER DISTRICT RECYCLED - FEB 2021 238638 52220 $466.42
CHECK TOTAL $4,606.60
1561 3/31/2021 WEST COAST ARBORISTS INC CITYWIDE TREE CARE & MAINT 3.1.21 -
3.15.21
100645 55522 $7,606.00
3/31/2021 WEST COAST ARBORISTS INC TREE CARE & MAINT - GRID 38 - 3.1.21 -
3.15.21
238638 55522 $2,850.00
3/31/2021 WEST COAST ARBORISTS INC CITYWIDE TREE WATERING 3.1.21 -
3.15.21
100645 55522 $680.00
CHECK TOTAL $11,136.00
1562 4/6/2021 CALPERS PENSION CONTRIBUTION 03/13/21-
03/26/21 PP 07/21
239 21110 $75.33
4/6/2021 CALPERS PENSION CONTRIBUTION 03/13/21-
03/26/21 PP 07/21
241 21110 $75.33
4/6/2021 CALPERS PENSION CONTRIBUTION 03/13/21-
03/26/21 PP 07/21
106 21110 $123.32
4/6/2021 CALPERS PENSION CONTRIBUTION 03/13/21-
03/26/21 PP 07/21
238 21110 $150.66
4/6/2021 CALPERS PENSION CONTRIBUTION 03/13/21-
03/26/21 PP 07/21
207 21110 $176.69
4/6/2021 CALPERS PENSION CONTRIBUTION 03/13/21-
03/26/21 PP 07/21
201 21110 $378.71
4/6/2021 CALPERS PENSION CONTRIBUTION 03/13/21-
03/26/21 PP 07/21
206 21110 $445.13
4/6/2021 CALPERS PENSION CONTRIBUTION 03/13/21-
03/26/21 PP 07/21
250 21110 $1,005.44
4/6/2021 CALPERS PENSION CONTRIBUTION 03/13/21-
03/26/21 PP 07/21
100 21110 $34,077.16
CHECK TOTAL $36,507.77
1563 4/6/2021 VANTAGEPOINT TRNSFR AGNTS-
303248
DEF COMP CONTRIBUTIONS & LOAN
PYMTS PP 07/21
239 21109 $100.15
3.2.b
Packet Pg. 32
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
4/6/2021 VANTAGEPOINT TRNSFR AGNTS-
303248
DEF COMP CONTRIBUTIONS & LOAN
PYMTS PP 07/21
241 21109 $100.15
4/6/2021 VANTAGEPOINT TRNSFR AGNTS-
303248
DEF COMP CONTRIBUTIONS & LOAN
PYMTS PP 07/21
238 21109 $200.30
4/6/2021 VANTAGEPOINT TRNSFR AGNTS-
303248
DEF COMP CONTRIBUTIONS & LOAN
PYMTS PP 07/21
207 21109 $251.31
4/6/2021 VANTAGEPOINT TRNSFR AGNTS-
303248
DEF COMP CONTRIBUTIONS & LOAN
PYMTS PP 07/21
201 21109 $499.98
4/6/2021 VANTAGEPOINT TRNSFR AGNTS-
303248
DEF COMP CONTRIBUTIONS & LOAN
PYMTS PP 07/21
206 21109 $838.19
4/6/2021 VANTAGEPOINT TRNSFR AGNTS-
303248
DEF COMP CONTRIBUTIONS & LOAN
PYMTS PP 07/21
250 21109 $1,404.98
4/6/2021 VANTAGEPOINT TRNSFR AGNTS-
303248
DEF COMP CONTRIBUTIONS & LOAN
PYMTS PP 07/21
100 21109 $46,073.17
CHECK TOTAL $49,468.23
1564 4/6/2021 TASC FLEX SPENDING MEDICAL & CHILDCARE
PP 07/21 4/2/21
207 21118 $11.22
4/6/2021 TASC FLEX SPENDING MEDICAL & CHILDCARE
PP 07/21 4/2/21
250 21118 $25.56
4/6/2021 TASC FLEX SPENDING MEDICAL & CHILDCARE
PP 07/21 4/2/21
206 21118 $28.66
4/6/2021 TASC FLEX SPENDING MEDICAL & CHILDCARE
PP 07/21 4/2/21
100 21118 $1,304.83
CHECK TOTAL $1,370.27
1565 4/7/2021 AMERICOMP GROUP CONTRACT SERVICES/TONER 100230 51200 $3,492.54
CHECK TOTAL $3,492.54
1566 4/7/2021 ANIMAL PEST MANAGEMENT
SERVICES INC
COMPREHENSIVE PEST CONTROL - MAR
2021
100630 52320 $70.00
4/7/2021 ANIMAL PEST MANAGEMENT
SERVICES INC
COMPREHENSIVE PEST CONTROL - MAR
2021
100510 52320 $105.00
4/7/2021 ANIMAL PEST MANAGEMENT
SERVICES INC
COMPREHENSIVE PEST CONTROL - MAR
2021
100620 52320 $120.00
CHECK TOTAL $295.00
1567 4/7/2021 APEX UNIVERSAL INC ROAD MAINTENANCE SUPPLIES 100655 51250 $1,303.90
CHECK TOTAL $1,303.90
1568 4/7/2021 BRIGHTVIEW LANDSCAPE
SERVICES INC
ADDL' LANDSCAPE MAINTENANCE 100630 52320 $312.50
3.2.b
Packet Pg. 33
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
CHECK TOTAL $312.50
1569 4/7/2021 BULLSEYE TELECOM INC CITY-WIDE PHONE SYSTEM - 3/9/2021 100230 52200 $1,628.89
CHECK TOTAL $1,628.89
1570 4/7/2021 CRAFCO INC ROAD MAINTENANCE SUPPLIES 100655 51250 $1,446.86
CHECK TOTAL $1,446.86
1571 4/7/2021 DENNIS VLASICH CS - LAND MGMT SYSTEM RFP/DEC 2020
- FEB 2021
503230 56135 $1,375.00
CHECK TOTAL $1,375.00
1572 4/7/2021 FEDERAL EXPRESS
CORPORATION
EXPRESS MAIL - GENERAL 100130 52170 $26.64
CHECK TOTAL $26.64
1573 4/7/2021 FRONTIER COMMUNICATIONS
CORP
ANALOG PHONE LINES - SUMMARY BILL
3/1/21
100230 52200 $775.00
CHECK TOTAL $775.00
1574 4/7/2021 INSIGHT PUBLIC SECTOR RECEIPT PRINTER INK 100230 51200 $259.30
CHECK TOTAL $259.30
1575 4/7/2021 INTEGRUS LLC RICOH COPY CHARGES - 1/19/21 -
2/18/21
100230 52100 $160.51
CHECK TOTAL $160.51
1576 4/7/2021 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE -
JULY 2020
100610 54200 $2,067.50
4/7/2021 JOHN L HUNTER & ASSOC INC NPDES STORMWATER COMPLIANCE -
JULY 2020
201610 54200 $8,270.00
4/7/2021 JOHN L HUNTER & ASSOC INC NPDES - TR53430 - MILLENNIUM 100 22109 $773.13
4/7/2021 JOHN L HUNTER & ASSOC INC NPDES - TR53670 - LOT5 100 22109 $618.13
4/7/2021 JOHN L HUNTER & ASSOC INC NPDES - 850 BREA CANYON ROAD 100 22109 $380.00
4/7/2021 JOHN L HUNTER & ASSOC INC NPDES - STORMWATER COMPLIANCE -
AUG 2020
100610 54200 $373.25
4/7/2021 JOHN L HUNTER & ASSOC INC NPDES - STORMWATER COMPLIANCE -
AUG 2020
201610 54200 $1,493.00
4/7/2021 JOHN L HUNTER & ASSOC INC NPDES - TR53430/MILLENNIUM - AUG
2020
100 22109 $143.75
4/7/2021 JOHN L HUNTER & ASSOC INC NPDES - TR53670/LOT 5 - AUG 2020 100 22109 $143.75
3.2.b
Packet Pg. 34
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
4/7/2021 JOHN L HUNTER & ASSOC INC NPDES - 850 BREA CANYON RD/AUG
2020
100 22109 $47.50
CHECK TOTAL $14,310.01
1577 4/7/2021 LA COUNTY ASSESSOR OFFICE SBF ABSTRACT - JAN & FEB 2021 100230 52314 $128.00
CHECK TOTAL $128.00
1578 4/7/2021 METROLINK METROLINK PASSES - MARCH 2021 206650 55610 $436.10
4/7/2021 METROLINK METROLINK PASSES - MARCH 2021 206650 55620 $1,744.40
CHECK TOTAL $2,180.50
1579 4/7/2021 OFFICE SOLUTIONS OFFICE SUPPLIES FOR RECREATION 100520 51200 $258.54
4/7/2021 OFFICE SOLUTIONS OFFICE SUPPLIES FOR H/R 100220 51200 $103.03
CHECK TOTAL $361.57
1580 4/7/2021 ONE TIME PAY VENDOR SALLY PARK EVENT REFUND 100 20202 $1,555.91
CHECK TOTAL $1,555.91
1581 4/7/2021 QUADIENT FINANCE USA INC MONTHLY MAINTENANCE FEE -
POSTAGE MACHINE
100230 52314 $1,558.46
CHECK TOTAL $1,558.46
1582 4/7/2021 QUINN RENTAL SERVICES EQUIPMENT RENTAL 100630 52300 $550.96
CHECK TOTAL $550.96
1583 4/7/2021 RKA CONSULTING GROUP BUILDING AND SAFETY SERVICES-
FEBRUARY 2021
100420 55100 $44,908.40
4/7/2021 RKA CONSULTING GROUP BUILDING AND SAFETY SERVICES-PLNG
ASST FEB 2021
100420 55100 $4,860.00
CHECK TOTAL $49,768.40
1584 4/7/2021 SITEIMPROVE INC ANNUAL SUBSCRIPTION SERVICE FEE 100230 52314 $6,100.18
CHECK TOTAL $6,100.18
1585 4/7/2021 SOUTHERN CALIFORNIA EDISON TRAFFIC CONTROL - 801 S. LEMON AVE
& VARIOUS TC-1
100655 52210 $299.84
CHECK TOTAL $299.84
1586 4/7/2021 THE COMDYN GROUP INC GIS SUPPORT - 2/13/21 - 3/12/21 100230 54900 $3,177.20
4/7/2021 THE COMDYN GROUP INC GIS SUPPORT - 8/29/20 - 9/11/20 100230 54900 $1,270.88
CHECK TOTAL $4,448.08
3.2.b
Packet Pg. 35
City of Diamond Bar Check Register
CHECK #
CHECK DATE
VENDOR NAME
OTP VENDOR NAME
INVOICE DESCRIPTION
ORG
OBJECT
AMOUNT
1587 4/7/2021 US BANK CALCARD STATEMENT - MARCH 2021 999 28100 $4,906.68
CHECK TOTAL $4,906.68
1588 4/7/2021 VERIZON WIRELESS CELL PHONE SERVICE - PW/CD 2/17-
3/16/21
100230 52200 $1,932.63
CHECK TOTAL $1,932.63
1589 4/7/2021 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES - CITY HALL 100620 51200 $401.69
CHECK TOTAL $401.69
GRAND TOTAL $907,984.83
3.2.b
Packet Pg. 36
Agenda #: 3.3
Meeting Date: April 20, 2021
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: TREASURER'S STATEMENT
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
Approve the December 2020 Treasurer’s Statement.
FINANCIAL IMPACT:
None.
BACKGROUND/DISCUSSION:
Consistent with City policy, the Finance Department presents the monthly Treasurer’s
Statement to the City Council for review and approval. This statement shows the cash
balances with a breakdown of various investment accounts and the yield to maturity
from investments. This statement also includes an investment portfolio management
report which details the activities of investments. All investments have been made in
accordance with the City’s Investment Policy.
PREPARED BY:
3.3
Packet Pg. 37
REVIEWED BY:
Attachments:
1. 3.3.a Treasurer's Report - December 2020
2. 3.3.b Investment Portfolio - December 2020
3.3
Packet Pg. 38
BEGINNING CASH BALANCE $42,452,001.11
CASH RECEIVED
Cash Receipts 3,845,092.32
Total Cash Received $3,845,092.32
$46,297,093.43
EXPENDITURES
Cash Disbursements (2,665,248.02)
Charge Card Fees & Other Adjustments 500,660.72
Void Checks
Total Expenditures ($2,164,587.30)
CASH BALANCE AS OF: DECEMEBER 31, 2020 $44,132,506.13
TOTAL CASH BREAKDOWN
Active Funds
General Account $416,919.08
Payroll Account $49,335.31
Change Fund - General Fund $2,000.00
Change Fund - Prop A Fund $300.00
Petty Cash Account $500.00
Parking Account Minimum $250.00
Cash With Fiscal Agent $0.78
Cash With OPEB Trust $469,967.67
Amount Unamortized on Investments $22,789.59
Total Active Funds $962,062.43
Investment Funds:
Local Agency Investment Fund $27,345,626.52
Long Term Investments $15,824,817.18
Total Investment Funds 43,170,443.70
CASH BALANCE AS OF: DECEMEBER 31, 2020 $44,132,506.13
$0.00
Fiscal Year-To-Date Effective Rate of Return 1.30%
Fiscal Year-To-Date Interest Earnings $277,131.11
FY2020-21 Budgeted Annual Interest Earnings $613,890.00
CITY OF DIAMOND BAR - CITY TREASURER'S REPORT
CASH BALANCE AS OF DECEMEBER 31, 2020
3.3.a
Packet Pg. 39
3.3.b
Packet Pg. 40
3.3.b
Packet Pg. 41
3.3.b
Packet Pg. 42
3.3.b
Packet Pg. 43
Agenda #: 3.4
Meeting Date: April 20, 2021
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: FIRST AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH MICHAEL BAKER INTERNATIONAL, INC. FOR
CANYON LOOP TRAIL PROJECT ENVIRONMENTAL SERVICES.
STRATEGIC
GOAL:
Responsible Stewardship of Public Resources
RECOMMENDATION:
A. Appropriate $84,545 of General Fund reserves with anticipated reimbursement from
Measure A, Measure W, Prop 68 and Habitat Conservation Grant; and,
B. Approve, and authorized the Mayor to sign, the First Amendment with Michael Baker
International, Inc. in the amount of $84,545.
FINANCIAL IMPACT:
A contract award (#202011) to Michael Baker International, Inc was approved at the
May 5, 2020 City Council Meeting in a not-to-exceed authorization amount of $90,436
for Fiscal Year 2020-2021. This First Amendment will authorize $84,545 for a total of
$174,981 and will be reimbursed though anticipated reimbursement from Measure A,
Measure W, Prop 68, and Habitat Conservation Grant thereby red ucing the project
construction budget.
BACKGROUND/DISCUSSION:
The intent of the Canyon Loop Trail Restoration Capital Improvement Project is
primarily to realign the 1.29-mile trail, improve drainage to minimize erosion of the trail,
enhance the use of the trail where the gradients are steep, re-grade cross slopes, and
consider amenities such as directional and interpretive signage, rest areas with
benches, small shade shelters, climbing steps with cobblestone swale channelization,
and water diverting improvements where necessary. Such trail improvements will
reward hikers and visitors with 360-degree views of open space.
The Canyon Loop trail is located in an area containing critical habitat for the federally
3.4
Packet Pg. 44
protected coastal California gnatcatcher, as well as supporting habitat for the coastal
cactus wren, a California State Species of Special Concern. Moreover, the occurrence
of these bird species has been documented within the immediate vicinity of the project
area. As such, the proposed trail improvements are subject to the California
Environmental Quality Act (CEQA) and measures to mitigate the Project’s impact on
habitat.
The City Council awarded a contract on May 5, 2020 to Michael Baker International, Inc.
(MBI) as the environmental consulting firm to prepare the appropriate CEQA document
to assess the potential environmental impacts associated with proposed improvements
to a 1.29 linear mile established pedestrian trail, and to identify appropriate mitigation
measures to avoid or reduce those impacts to less-than-significant levels. This process
concluded on February 2, 2021 as City Council adopted Resolution 2021 -04 approving
and adopting the final Initial Study/Mitigated Negative Declaration (IS/MND) and
Mitigation Monitoring and Reporting Program and directed staff to file a Notice of
Determination. In addition, City Council directed staff to move the project forward.
At this phase of the project, the City requires assistance with implementation and
management of numerous mitigation measures identified within the IS/MND.
Specifically, these mitigation measures pertain to rare plant focused surveys,
preparation/processing of a Low-Effect Habitat Conservation Plan (HCP) in support of
the Incidental Take Permit process, coordination with Soquel Canyon Mitigation Bank,
and preparation of a Habitat Mitigation and Monitoring Plan for on-site mitigation. In
addition, MBI will coordinate with state and local agencies as necessary to receive
project approvals. Based on MBI’s experience, in-house biologist and ecological staff,
and knowledge of this project, the survey work would begin late April in order to meet
required habitat seasons.
LEGAL REVIEW:
The City Attorney has reviewed and approved the amended agreement as to form.
PREPARED BY:
3.4
Packet Pg. 45
REVIEWED BY:
Attachments:
1. 3.4.a 1st Amendment - Michael Baker International, Inc.
2. 3.4.b Exhibit A - Canyon Loop Scope of Services
3. 3.4.c Canyon Loop Trail Concept Plan 91919
3.4
Packet Pg. 46
FIRST AMENDMENT
TO
CONSULTANT SERVICE AGREEMENT
This First Amendment to the Michael Baker International, Inc. agreement is made
and entered into as of April 20, 2021, by and between the City of Diamond Bar, a
municipal corporation (“City”), and Michael Baker International, Inc. (herein referred to as
the “Contractor”) with reference to the following:
A. The City and the Contractor entered into an Agreement dated as of May 5,
2020, which is incorporated herein by this reference (the “Original Agreement”); and
B. The City and the Contractor desire to amend the Original Agreement to
modify, amend and supplement certain portions of the Original Agreement.
NOW, THEREFORE, the parties hereby agree as follows:
1. Defined Terms. Except as otherwise defined herein, all capitalized terms
used herein shall have the meanings set forth for such terms in the Original Agreement.
2. Revised Scope of Services. The Scope of Work, Exhibit "A" to the Original
Agreement, is hereby amended, modified and supplemented to include the work described
on Exhibit "A" attached hereto and incorporated herein by this reference.
3. Compensation. The total not-to-exceed compensation set forth in Section 3
of the Original Agreement was the sum of Ninety thousand four hundred thirty-six dollars
and zero cents ($90,436) for Fiscal Year 2020-2021. Section 3 of the Original Agreement
is hereby amended to provide for an increase of Eighty-four thousand five hundred forty-
five dollars and zero cents ($84,545) in Fiscal Year 2021-2022, so that the total not-to-
exceed compensation, as amended by this First Amendment shall not exceed One hundred
seventy-four thousand nine hundred eighty-one dollars and zero cents ($174,981) for Fiscal
Year 2021-2022 without the prior authorization of the City.
4. Integration. This First Amendment and all attachments hereto (if any)
integrate all of the terms and conditions mentioned herein, and supersede all negotiations
with respect hereto. This First Amendment amends, as set forth herein, the Original
Agreement and except as specifically amended hereby, the Original Agreement shall
remain in full force and effect. To the extent that there is any conflict or inconsistency
between the terms and provisions of this First Amendment and the terms and provisions of
the Original Agreement, the terms and provisions of this First Amendment shall control.
3.4.a
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3.4.a
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1292625.1
EXHIBIT “A”
ADDITIONAL SCOPE OF SERVICES
3.4.a
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5 Hutton Centre Drive, Suite 500 | Santa Ana, CA 92707
Office: 949.472.3505 | Fax: 949.472.8373
March 18, 2021
Mr. Ryan Wright
Parks and Recreation Director
City of Diamond Bar
21810 Copley Drive
Diamond Bar, CA 91765
Subject: Canyon Loop Trail Improvement Project – Additional Work Request #1
Mr. Wright:
Michael Baker International, Inc. (Michael Baker) is pleased to submit this Additional Work Request for additional
services related to the Canyon Loop Trail Improvement Project. Michael Baker understands that, with completion of
the California Environmental Quality Act (CEQA) process in February 2021, the City requires assistance with
implementation of numerous mitigation measures identified within the Initial Study/Mitigated Negative Declaration
(IS/MND). Specifically, these mitigation measures pertain to rare plant focused surveys, preparation/processing of a
Low-Effect Habitat Conservation Plan (HCP) in support of the Incidental Take Permit process, coordination with Soquel
Canyon Mitigation Bank, and preparation of a Habitat Mitigation and Monitoring Plan for on-site mitigation. A detailed
scope of work for these components of the mitigation program is provided below.
1. Rare Plant Focused Surveys
Based on the results of Michael Baker’s previous biological survey and review of occurrence records, chaparral sand-
verbena (Abronia villosa var. aurita; California Rare Plant Rank (CRPR) 1B.1), Braunton’s milk-vetch (Astragalus
brauntonii; federally listed as endangered and CRPR 1B.1), Nevin’s barberry (Berberis nevinii; federally and State
listed as endangered and CRPR 1B.1), intermediate mariposa lily (Calochortus weedii var. intermedius; CRPR 1B.2),
Parry’s spineflower (Chorizanthe parryi var. parryi; CRPR 1B.1), many-stemmed dudleya (Dudleya multicaulis; CRPR
1B.2), mesa horkelia (Horkelia cuneata var. puberula; CRPR 1B.1), and aparejo grass (Muhlenbergia utilis; CRPR
2B.2) have potential to occur within the project site, as well as additional CRPR 3 and 4 species. CRPR 1 and 2 species
are considered for significant impacts under CEQA, while CRPR 3 and 4 species typically are not. As such and in
compliance with Mitigation Measure BIO-1 from the IS/MND, Michael Baker’s qualified biologists/botanists will conduct
rare plant surveys, consisting of two (2) separate visits during the blooming season (generally April through July), to
document the number and location(s) of rare plants including but not limited to those listed above, as well as confirm
the boundaries of sensitive natural communities, within the survey area (trail improvement/project impact area plus
150-foot buffer), analyze potential impacts, and provide recommendations for avoidance, minimization, and mitigation
measures to reduce impacts to a less than significant level if present.
The rare plant surveys will be conducted in accordance with guidelines provided by the California Native Plant Society
(CNPS 2001), the U.S. Fish and Wildlife Service (USFWS 2002), and the California Department of Fish and Wildlife
(CDFW 2018). The survey area will be assessed systematically on foot by walking transects that will vary between
approximately 10 and 50 feet apart depending on plant density and visibility to allow for 100 percent coverage
necessary to inventory all plant species. Binoculars will be used in areas that are inaccessible on foot, with more
complete, thorough coverage within the proposed project site. The surveys will be floristic in nature, meaning that all
species encountered will be identified to the taxonomic level necessary to determine rarity and listing status.
3.4.b
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Ryan Wright
Canyon Loop Trail Improvement Project
March 18, 2021
Following the completion of the final survey, Michael Baker will prepare a brief letter report summarizing the methods,
conditions, and results of the rare plant surveys. The report will include the documentation and mapping of all rare plant
species observed within the survey area. Site photographs taken during the field survey and GIS figures will be included
as attachments to the report to further enhance written text and visually depict specific locations of any rare plant
species, if found. Further, Michael Baker will complete and submit California Native Species Field Survey Form(s) to
the CNDDB if rare plants are discovered, accompanied by any supporting documentation (e.g., GPS points, field maps,
photographs).
Assumptions & Exclusions: This task assumes two (2) separate field surveys will be conducted during the blooming
period and one (1) round of review/revisions to the draft report before accepted as final. This task assumes that the
areas to be surveyed will only include those to be directly impacted as part of the project, as well as a 150-foot buffer;
areas that will not be impacted or that are not within 150 feet of the impact areas will not be surveyed. Due to the often-
dense vegetation and difficult terrain throughout the survey area, this task includes four (4) Michael Baker biologists
so that the rare plant surveys can be conducted more thoroughly and efficiently.
2. USFWS Consultation
In compliance with Mitigation Measure BIO-2 of the IS/MND, Michael Baker will initiate contact with the USFWS
Carlsbad Field Office (CFO) for the purposes of determining whether the project qualifies for a low-effect habitat
conservation plan (HCP). In order to establish the preliminary determination of whether the project qualifies for a low-
effect HCP, Michael Baker may be required to provide the CFO with copies of the project’s Biological Resources
Assessment Report, MMRP, the Coastal California Gnatcatcher and Cactus Wren Focused Survey Report, and/or the
Final Initial Study/Mitigated Negative Declaration. By engaging in preliminary discussions with the USFWS, Michael
Baker can confirm that Task 3, below, is the appropriate course of action for the project.
Assumptions & Exclusions: This task assumes that in-person visits to the CFO will not be required and that all
communications will occur over email, phone, or video call. One (1) visit to the project site is included for Michael
Baker’s biologist/HCP author, Michael Baker’s project manager, and Michael Baker’s restoration ecologist in this task
in the event that the USFWS wants to see the site in person during the preliminary decision process.
3. Low-Effect Habitat Conservation Plan
Assuming that the USFWS agrees that the project is likely to qualify for a low-effect HCP, Michael Baker will work with
the City of Diamond Bar, the USFWS, the Soquel Canyon Mitigation Bank, and other relevant parties to prepare a low-
effect HCP document for the project. The low-effect HCP is expected to include, at a minimum, a comprehensive
project description including expected construction methods; descriptions of project alternatives and the reasons why
the proposed alternative was chosen; a description of the on-site vegetation and the species to be covered including
local and regional trends; an analysis of expected direct, indirect, and cumulative impacts and how those impacts will
affect the resources to be covered; biological goals and objectives of the low-effect HCP; avoidance, minimization, and
mitigation measures proposed by the City of Diamond Bar and those suggested by the USFWS during consultations;
a preliminary plan for restoration and/or mitigation including a description of the funding that will be required; and
required reporting. Michael Baker will also prepare and submit USFWS Form 3-200-56 for Incidental Take Permits
Associated with a Habitat Conservation Plan. Michael Baker will coordinate with the USFWS as needed during the
preparation process.
Assumptions & Exclusions: This task assumes that the USFWS will agree that the project qualifies for a low-effect
HCP. If the USFWS determines that a full HCP is required, an additional Scope and Fee will be required prior to any
additional work occurring. This task assumes that in-person visits to the CFO will not be required and that all
3.4.b
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Ryan Wright
Canyon Loop Trail Improvement Project
March 18, 2021
communications will occur over email, phone, or video call. This task assumes up to three (3) rounds of review/revisions
from the City of Diamond Bar and/or the USFWS to the draft HCP document before accepted as final.
Deliverables: Michael Baker will submit an electronic copy (PDF) of the final low-effect HCP document to the City of
Diamond Bar and will submit the final document, along with application Form 3-200-56, to the USFWS for review upon
completion. Because this task assumes that a low-effect HCP will be authorized, an implementing agreement will not
be necessary.
4. Coordination with Soquel Canyon Mitigation Bank
On behalf of the City, Michael Baker will coordinate with the Soquel Canyon Mitigation Bank (Bank) to begin the process
of acquiring credits for habitats identified for compensatory mitigation as part of the Canyon Loop Trail Improvement
Project. Michael Baker will work with the Bank to provide necessary documentation on the mitigation requirements and
begin the process of a Reservation Agreement to secure credits. Currently, coastal sage scrub habitat is confirmed to
be available at the Bank.
Assumptions & Exclusions: This task would begin following the finalization of impacts with the associated project.
Following the Reservation Agreement, the City would continue with the final payments and documentation required
with the Bank.
5. Habitat Mitigation and Monitoring Plan
Michael Baker shall prepare a Habitat Mitigation and Monitoring Plan (HMMP) for coast prickly pear scrub to offset the
project’s impacts. Areas for potential restoration shall be identified and the Plan developed following approval from the
City and CDFW. The Plan shall discuss:
Responsibilities and qualifications of the personnel to implement and supervise the plan. The responsibilities
of the City that would supervise and implement the plan shall be specified.
Site preparation and planting implementation. Site preparation may include: (1) protection of existing native
species; (2) trash and weed removal; (3) native species salvage and reuse (i.e., prickly pear); (4) native seed
mix; and (5) soil treatments (i.e., imprinting, decompacting).
Schedule. A schedule shall be developed which includes planting occurring concurrently with construction
should the time of year be appropriate. If not, then planting and seeding would occur late fall and early winter
(between October 1 and January 30).
Maintenance plan/guidelines. The Maintenance Plan shall include: (1) weed control; (2) herbivory control; (3)
trash removal; (4) proposed watering method and schedule; (5) maintenance training; and (6) replacement
planting.
Monitoring Plan. The Monitoring Plan shall be described to include: (1) qualitative monitoring (i.e.,
photographs and general observations); (2) quantitative monitoring (i.e., randomly placed transects); (3)
performance criteria, as approved by CDFW; (4) monthly reports for the first year and reports every other
month thereafter; and (5) annual reports, which shall be submitted to CDFW on a yearly basis, for five years.
This task does not include monitoring of the restoration sites.
Long-term preservation. Long-term preservation of the site shall also be outlined in the Plan to ensure the
mitigation site is not impacted by future development.
3.4.b
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Ryan Wright
Canyon Loop Trail Improvement Project
March 18, 2021
Pursuant to agency requirements, the HMMP will include a maximum of four (4) exhibits to enhance the written text
and clarify the approach. Exhibits are anticipated to include: 1) Regional Vicinity Map; 2) Site Vicinity Map; 3) Mitigation
Site Plan; and, 4) On-Site Photographs. This task includes time for Geographic Information Systems (GIS) analysis.
A reference site will also be identified within the park to provide an “example” of what the mitigation site would become.
This task includes time for a field visit to confirm the reference conditions.
Calculation of Plant Quantities
Working in concert with Michael Baker’s restoration ecologists, our licensed architect will review the species planting
list and identify plant quantities to be utilized. This task includes identification of plant types (i.e. cactus pads and
hydroseed) and quantities (cuttings/pounds/gallons per acre). This task excludes construction and irrigation plans;
however, such plans can be provided if needed under an approved contract augmentation.
Preparation of Final HMMP Report
This task includes response to comments and revisions associated with client and/or CDFW reviews. Michael Baker
shall provide regulatory services for the completion of the HMMP. The processing shall include required
correspondence or telephone calls between the reviewing staff related to the HMMP. Typically agency comments are
responded to via email; however, this task includes one (1) round of formal (written and hard copy submittal) response
to comments as needed.
Assumptions & Exclusions: This task assumes only prickly pear scrub will be mitigated on-site due to lack of availability
of the habitat within Soquel Canyon Mitigation Bank. Should additional habitats be required to mitigate on-site,
additional funding would be required in order to determine locations for restoration nearby the project area, conduct a
brief site assessment, and incorporate the updates into the Plan. This task does not include implementation or
monitoring of the Plan.
6. Meetings, Management and Coordination
With oversight from Richard Beck, Alan Ashimine will be responsible for management and supervision of the Project
Team as well as consultation with City staff. Mr. Ashimine will undertake consultation and coordination of the project
and review deliverables for consistency with regulatory requirements. Michael Baker will coordinate with state and
local agencies as necessary to require applicable project approvals. Mr. Ashimine will coordinate with all technical
staff, support staff and word processing toward the timely implementation of the IS/MND mitigation measures. It is the
goal of Michael Baker to serve as an extension of City staff throughout the duration of the project.
Michael Baker’s project manager, biological, and ecological restoration staff will participate in up to three (3) project
meetings to provide status updates and discuss key issues. Should City determine that additional meetings are
necessary, services will be provided under a separate scope of work on a time and materials basis
3.4.b
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FEE ESTIMATE 3.4.bPacket Pg. 54
HV1059.11103.41128.01135.61135.51094.31088.81128.21143.81058.61067.21077.51075.41086.51106.21108.21126.91049.31068.11078.61080.21074.31075.41101.81092.41084.01070.01059.01054.91065.5996.11002.01009.91021.81034.41036.51036.81034.91039.11054.21025.51107.4987.9997.21008.81013.01015.21017.91017.41067.61095.91114.8986.2978.5979.3983.1989.91027.51095.9996.71007.01008.61008.61012.31020.51017.91038.91050.31001.4991.51005.81018.01027.31033.41048.21053.21038.41050.01050.21016.91029.61045.01065.31079.31081.21067.51052.51081.71029.01026.01023.41031.11058.51088.01100.51103.91070.71104.81103.91058.01044.41052.01089.01114.71126.11122.31102.01123.01086.41129.81147.01146.91166.01149.21166.81118.91
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DATE: 9-19-2019CITY OF DIAMOND BARNORTH CANYONLOOP TRAIL
2001 EAST FIRST STREET, SUITE 160SANTA ANA, CA 92705PHONE: (714) 245-9270FAX:(714) 245-9275SOUTH CANYONLOOP TRAILSOUTH CANYONLOOP TRAILGRAND VIEWTRAILSTEEP CANYONTRAIL CONNECTIONCONCEPT PLANPERFORATED BENCHGABION RETAINING WALLGABION RETAINING WALLSTAIRS WITH HANDRAIL & DRAINAGESTAIRS WITH HANDRAIL& DRAINAGETRAIL WIDENING,TYPICALLODGE POLE FENCEWITH "TRAIL CLOSED"SIGN MOUNTED ONFENCE, TYPICALGABION RETAINING WALLPOTENTIAL VIEWPOTENTIAL VIEWPOTENTIAL VIEWNORTH CANYONLOOP TRAILEDISONTOWEREDISON OVERHEAD WIRESEDISONTOWEREDISONTOWEREDISON OVERHEAD WIRESEDISON OVERHEAD WIRESEDISON OVERHEAD WIRESDRAINAGECROSSING, TYPICALDRAINAGECROSSING, TYPICAL3.4.cPacket Pg. 55
Agenda #: 3.5
Meeting Date: April 20, 2021
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AWARD OF CONSTRUCTION AGREEMENT TO R.J. NOBLE
COMPANY, INC. FOR THE DIAMOND BAR BOULEVARD STREET
REHABILITATION PROJECT FROM PATHFINDER ROAD TO
MOUNTAIN LAUREL WAY (NO. SI20101).
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
A. Establish a Project Payment Account containing sufficient funds from the current
fiscal year budget to pay for the Project; and
B. Approve, and authorize the Mayor to sign, a Construction Agreement with R.J. Noble
Company, Inc. in the amount of $1,057,505 approving the Base Bid Schedule and
Additive Alternate Bid Schedule, plus a contingency amount of $105,750, for
Contract Change Orders to be approved by the City Manager, for a total
authorization amount of $1,163,255.
FINANCIAL IMPACT:
Sufficient funds are included in the FY 2020-2021 Capital Improvement Program for this
project, including contingencies, as follows:
Diamond Bar Boulevard Street
Rehabilitation from Pathfinder
Road to Mountain Laurel Way
Project (No. SI20101)
Construction
Budget
Encumbrance/
Expenses Balance
SB-1 $1,200,000 $1,200,000
Construction Base Bid + Additive
Alternate ($1,057,505) $142,495
Contingency (10%) ($105,750) $36,745
Balance $36,745
3.5
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The contingency amount of $105,750 for R.J. Noble Company, Inc. will only be used in
the event of unforeseen circumstances that will warrant a contract change order.
BACKGROUND/DISCUSSION:
The Diamond Bar Boulevard from Pathfinder Road and Mountain Laurel Way Street
Rehabilitation Project (Project) will rehabilitate a one-mile stretch of Diamond Bar
Boulevard that is recommended for rehabilitation by the current Pavement Management
System/Report. Last year’s Diamond Bar Boulevard rehabilitation project began at Clear
Creek Canyon and ended at Mountain Laurel Way. The Project will begin where the last
project ended (see the Map in Attachment 1) and will remove/replace the top 2” - 4” of
AC pavement, enhance the bike lane striping configuration, replace several sections of
damaged sidewalk and gutter, and upgrade several curb ramps to comply with the latest
Americans with Disabilities Act (ADA) standards. The successful execution of this
project will create a continuous, enhanced 2 -mile corridor on Diamond Bar Boulevard
between Pathfinder Road and Clear Creek Canyon.
With the completion of the plans and specifications, the project was advertised for bids
with a bid opening on March 24, 2021. The project is divided into two bid schedules:
Base Bid: Mountain Laurel Way to Morning Canyon Road
Additive Alternate: Morning Canyon Road to Pathfinder
Staff budgeted the Project with the goal of rehabilitating the entire corridor from
Mountain Laurel Way to Pathfinder Road. Due to the ongoing a nd dynamic nature of the
COVID-19 pandemic, staff prepared a Base Bid with a smaller project scope to account
for any unusual rises in construction costs, and determined the Project would be
awarded based on the Base Bid amount. This way, there would still be an opportunity to
rehabilitate a significant portion of Diamond Bar Boulevard on schedule. Based on the
bid results, the City will be able to award the Base Bid and Additive Alternate to
complete the full project scope. See the proposed agreement in Attachment 2.
Ten (10) bid proposals were received. R.J. Noble Company, Inc. was the lowest
responsible bidder with a Base Bid in the amount of $878,511.
The results for the bids are shown below:
Company Base Bid Base Bid + Additive Alternate
1. R.J. Noble Company, Inc. $878,511 $1,057,505
2. All American Asphalt $892,708 $1,052,217
3. Sialic Contractors, Inc. $907,662 $1,130,906
4. Copp Contracting, Inc. $926,452 $1,123,686
5. Hardy & Harper, Inc. $940,000 $1,112,295
6. Onyx Paving Company, Inc. $996,000 $1,169,052
7. Sequel Contractors, Inc. $1,005,957 $1,174,957
8. Gentry Brothers, Inc. $1,007,276 $1,206,276
9. Beador Construction, Inc. $1,237,300 $1,528,600
10. Aid Builders, Inc. $1,767,275 $2,110,647
3.5
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Staff has verified that R.J. Noble Company, Inc. holds a valid contractor license and
maintains a reputable experience with similar projects.
The tentative schedule of this project is as follows:
Award of Contract April 2021
Notice to Proceed April 2021
Completion of Construction July 2021
PREPARED BY:
REVIEWED BY:
Attachments:
1. 3.5.a Project Map
2. 3.5.b Construction Agreement - RJ Noble
3.5
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3.5.a
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PUBLIC WORKS AGREEMENT
The following agreement ("Agreement") is made and entered into, in duplicate, as
ofthe date executed by the Mayor and attested to by the City Clerk, by and between R.J.
Noble Company, lnc. hereinafter referred to as the "Contractor" and the City of Diamond
Bar, California, hereinafrer referred to as "City."
WHEREAS, pursuant to Notice lnviting Sealed Bids, bids were received, publicly
opened, and declared on the date specified in the notice: and
WHEREAS, City accepted the bid of Contractor R.J. Noble Company, lnc. and;
WHEREAS, City has authorized the Mayor to execute a written contract with
Contractor for furnishing labor, equipment and material for the Arterial Street
Rehabilitation (Diamond Bar Boulevard from Pathfinder Road to Mountain Laurel
Way Project (No. Sl20l01) in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein contained,
it is agreed:
'l
2
ERAL S PE
B
Contraclor shall furnish all necessa ry labor,
and do the work for the Arteria I Street
ln
021 and
(The Plans and Specifications Clerk and in accordan
with bid prices hereinafrer me ntioned and in accordance with the instructions of the City
Engineer
specifications, daled January 2
) on file in the offlce of the City
the City of Diamond Bar. The work to be performed
February 2021,
D BE
C
nco erein by reference a ma e a part
Plans a
with like
set forth in full herein. The Plans and S
ons are
force and effect as if
2021, together with this Ag
parties. This Agreement is i
pecilications, Contractor's Bid dated March 24,
reement, shall constitute the entire agreement between the
ntended to require a com plete and fi nished piece ofwork and
anything necessary to complete the work ln accordance with the law and
lalyful governmental regulations shall be the Contractor whether set out
specifica lly i
the
n the contrrct or not. Should
aforesaid documents and this Agreement, the followin g order of recedencebetween
ed that an y inconsistency exists
shall apply: (1) This Agreement;(2) The Plans and Specificatio ns; and (3)ontractor's
Bid
propedy and
performed by
it be ascertain
p
c
- .. . 3, _. gg[aPENSATlqll: Contractor agrees to receive and accept the prjces set
forth in its Bid Proposal as full compensation ior furnishing all materiald, perf6rming all
work. and fullilling all obligalions tiereunder. Said comp;nsation in the'amount dneMillion Fifty Seven Thousand Five Hundred Five Dollars ($1,057,505) shall cover all
expenses, losses, damages, and consequences arising out of the nature of the workduring its prcgress. or prior to its acceptance including those for well and faithfully
completing the work and the whole thereof in the manner and time soecified in th6aforesaid contract documents; and also tncluding those arisinq from actions of theelements, unforeseen difficulties or obstructions eicountered in ihe Drosecution of thework, suspension or discontinuance of the work, and all other unknorins or risks of any
Pathfinder Road to Mountain Laurel
wav)
3.5.b
Packet Pg. 60
descriotion connected with the work. Final payment to Contractor shall be withheld for at
Elii {ri olrs attiiirre t'me in which contra;to'r has verified, to the City's satisfaction, that
iih;; il#'ltt"n ait inroimation to the Department of lndustrial Relations required by Labor
Code S 1773.3.
4.TERM O REEM tLt UID D DAMA : Contractor a grees to
complete the work with Forty Five (45) working days from e date of the notice totn
proceed.
contractor agrees further to the assessment of liquidated damages in the amount
of sevin Hundrei Fifty ($750) dollars for each calendar day !he. work remains
incomotete bevond the eipiiation'of the completion date. City may deduct the amount
i6eieoi fro, 6ny monies due or that may become. due the Contractor under this
Asielrent. pio6ress payments made afteithe scheduled date of completion shall not
constitute a waiver of liquidated damages.
5. INSURANCE: Contractor shall not commence work under this Agreement
until it has oIl]inEfiEiffis u rance required hereunder in a company or companies
iCieotable to Citv nor shall the Contraitor allow any sub-contractor to commence work
on hib sub-contra'ct until all insurance required of the sub-contractor has been obtained.
The Conhactor shall take out and maintain at all times during the life of this contract the
following policies of insurance:
a. Workers' Compensation lnsurance: Before beginning work' the
Contractor shail furnish to the City a certificate of ihsurance as proof
that he has taken out full workeis' compensation insurance for all
persons whom he may employ.directly or through sub-contractors in
carrying out the work'specified herein, in acco-rdance with the.laws
of ttie State of California. Such insurance shall be maintained in full
force and effect during the period covered by this contract.
ln accordance with the provisions of $ 3700 of the California Labor
Code, every Contractor-shall secure the payment ofcompensation
to his'empl6yees. The Contractor, prior to commencing work, shall
sign and file witn the City a certification as follows:
"l am aware of the provisions of $ 3700 of the Labor Code which
requires every edrployer to be ins-ure{ again-st liability for
woikers' conipensation or to undertake self-insurance in
accordance with the provisions of that Code, and I will comply-
with such provisioni before commencing the performance of
work of this contract."
For all operations of the Contractor or any sub-contractor in
performin! the work provided for herein, insurance with the following
minimum limits and coverage:
1) General Liability - $2,000,000 per occurrence for bodily injury,' personal injury -and property damage. lf Commercial General
Liability insirrdnce oi other form with a general aggregate limit
shall ipply separately to this Agreement or the general
aggregateiimit shall be twice the required occurrence limit.
b
3.5.b
Packet Pg. 61
2)Automobile - $1,000,000 per accident for bodily injury and
property damage.
d
e
3) Employer's Liability - $1,000,000 per accident for bodily injury
or disease.
Each such policy of insurance provided for in paragraph b. shall:
1) Be issued by an insurance company approved in writing by
City, which is authorized to do business in the State of
California.
2) Name as additional insured the City of Diamond Bar, its
officers, agents and employees, and any other parties
specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no insurance
held or owned by the designated additional insured shall be
called upon to cover a loss under the policy;
4) Contain a clause substantially in the following words:
"lt is hereby understood and agreed that this policy may not
be canceled nor the amount of the coverage thereof reduced
until thirty (30) days after receipt by City of a written notice of
such cancellation or reduction of coverage."
5) Otherwise be in form satisfactory to the City.
The policy of insurance provided for in subparagraph a. shall contain
an endorsement which:
I ) Waives all right of subrogation against all persons and entities
specified in subparagraph 4.c.(2) hereof to be listed as
additional insured in the policy of insurance provided for in
paragraph b. by reason of any claim arising out of or
connected with the operations of Contractor or any sub-
contractor in performing the work provided for herein;
2) Provides lt shall not be canceled or altered without thirty (30)
days' written notice thereof given to City.
The Contractor shall, prior to performing any work under this
Agreement, deliver to the City Manager or his designee the original
policies of insurance required in paragraphs a. and b. hereof, or
deliver to the City Manager or his designee a certificate of the
insurance company, showing the issuance of such insurance, and
the additional insured and other provisions required herein.
Self lnsured Retention/Deductibles. All policies required by this
Agreement shall allow City, as additional insured, to satisfy the self-
t.
3.5.b
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insured retention ("SlR') and/or deductible of the policy in lieu of the
Owner (as the named insured) should Contractor fail to pay the SIR
or deductible requirements. The amount of the SIR or deductible
shall be subject to the approval of the City Attorney and the Finance
Director. Contractor understands and agrees that satisfaction ofthis
requirement is an express condition precedent to the effectiveness
of this Agreement. Failure by Contractor as primary insured to pay
its SIR or deductible constitutes a material breach of this Agreement.
Should City pay the SIR or deductible on Contractor's behalf upon
the Contraclols failure or refusal to do so in order to secure defense
and indemnification as an additional insured under the policy, City
may include such amounts as damages in any action against
Contractor for breach of this Agreement in addition to any other
damages incurred by City due to the breach.
6. PREVAILING WAGE: Since this is a Federally assisted construction
project, Davis-Bacon will bEGnloiEi:d. lf Federal and State wa'ge rates are applicabte,
then the higher of the two will prevail. The Federal Labor Standards Provisions (Form
HUD-4010) and lhe Federal Wage Determination are attached and made part df this
Agreement, and compliance willbe enforced.
Notice is hereby given that in accordance with the provisions of California Labor
Code, Division 2, Part 7, Chapler 1, Articles '1 and 2, the Contractor is required to pay not
less than the general prevailihg rate of per diem wages for work of a siniilar charicGr in
the locality in which the p_ublic works is performed, and not less than the general prevailing
rate of per diem wages for holiday and overtime work. ln that regard, the Direator o{ the
Department of lndustrial Relations of the Slate of California is required lo and has
determined such general prevailing rates of per diem wages. Copies of such prevailing
rates of per diem wages are on file in the Office of the Ciiv Clerk of the Citv of Diamond
Bar- 21810 Copley Drive. Diamond Bar. California, and a're availabb to a-ny interested
partyon request. City also shallcause a copy of such determinations to be p'osted at thejob site.
Contractor shall forfeit, as penalty to City, not more than two hundred dollars
($200.00) for eacrl laborer, workman or mechanic employed for each calendar day or
portion thereof, _if such laborer, workman or mechanic ii paid less than the genLral
prevailing rate ofwages hereinbefore stipulated for any work done under this Agreement,
by him or by any sub-contractor under him.
Contractor and any of its sub-contractors must be registered with the Department
of lndustrial Relations puisuant to Labor Code S '1725.5. wh'ich precludes the ariard of a
contract for a public work on any public works project awarded after April '1 , 2015 to aperson nol registered. This Agreement is subject to compliance monitoring and
enforcement by the Department of lndustrial Relations.
7. APPRENTICESHIP EMPLOYMENT: ln accordance with the provisions of
ions of the California
be employed in the
S 1777.5 of lhe Labor e-dE,-nd in accordar with the reoulat
Apprenticeship Council, properly indentured apprentices riay
performance of the work.
Contractor is required to make contribution to funds established for the
administrative of apprenticeship programs if he employs registered apprentices or
3.5.b
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journeymen in any apprenticeship trade on such contracts and if other Contractors on the
public works site are making such contributions.
Contractor and sub-contractor under him shall comply with the requirements of $$
1777 .5 and 1777 .6 in the employment of apprentices.
lnformation relative to apprenticeship standards, wage schedules and other
requirements may be obtained from the Director of lndustrial Relations, ex-officio the
Administrator of Apprenticeship, San Francisco, California, or from the Division of
Apprenticeship Standards and its branch offices.
8. LEGAL HOURS OF WORK: Ei ght (8) hours of labor shall constitute
day's work for all workmen employed in the execution of this Agreement, a
Contractor and any sub-contractor under him shall comply with and be governed
laws of the State of California having to do with working hours set forth in Division
7, Chapter 1 , Article 3 of the Labor Code of the State of California as amended.
Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each
laborer, workman or mechanic employed in the execution of the contract, by him or any
sub-contractor under him, upon any of the work hereinbefore mentioned, for each
calendar day during which the laborer, workman or mechanic is required or permitted to
labor more than eight (8) hours in violation of the Labor Code.
9. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and
subsistence pay to each workman needed to execute the work required by this contract
as such travel and subsistence payments are defined in the applicable collective
bargaining agreements filed in accordance with Labor Code S 1773.8.
a legal
nd the
by the
2, Part
tnJ
ofor employees of Contractor,its sub-contractors or
'10.NT The City and its officers, agents and
employees ("lndemnitees") sha not answerable or acc ountable in any manner for any
loss or damage that may happen to the work or an
in performing t
y part
he wo
thereof, or for any of the materials
rk;or for ury or damage to anyor other things used or employed
er workersperson or persons, eith
the public, or for damage to adjoining or other property from any cause whatsoever arising
out of or in connection with the performance of the work. Contractor shall be responsible
for any damage or injury to any person or property resulting from defects or obstructions
or from any cause whatsoever.
Contractor will indemniry Indemnities against and will hold and save lndemnitees
harmless from any and all actions, claims, damages to persons or property, penalties,
obligations or liabilities that may be asserted or claimed by any person, firm, entity,
corporation, political subdivision, or other organization arislng out of or in connection with
the work, operation, or activities of Contractor, its agents, employees, sub-contractors or
invitees provided for herein, whether or not there is concurrent passive negligence on the
part of City. ln connection therewith:
a. Contractor will defend any action or actions filed in connection with
any such claims, damages, penalties, obligations or liabilities and will
pay all costs and expenses, including attorneys'fees, expert fees
and costs incurred in connection therewith.
b. Contractor will promptly pay any judgment rendered against
Contractor or lndemnitees covering such claims, damages,
3.5.b
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penalties. obligations and liabilities arising out of or in connection
with such work, operations or activities of Contractor hereunder. and
Contractor agrees to save and hold the lndemnitees harmless
therefrom.
c. ln the event lndemnitees are made a party to any action or
proceeding filed or prosecuted against Contractor for damages or
other claims arising out of or in connection with the work, operation
or activities hereunder, Contractor agrees to pay to lndemnitees and
any all costs and expenses incurred by lndemnitees in such action
or proceeding together with reasonable attorneys'fees.
Contractor's obligations under this section apply regardless of whether or not such
claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense,
judgment, civil fine or penalty, or,liability was caused in part or contributed to by an
lndemnitee. However, without affecting the rights of City under anv provision of this
Aqr.eJment.L Contractor shall not be required to indemnifi/ and hold harmless City for
liability.attributable to the active negligence of City, provided such aclive negligenee is
determined by agreemenl between the parties or by the findings of a court of bohpetentjlrisdiclion. ln instances where City is shown to have been actively negligent and irhere
crty achve negligence accounts for only a percentage of the liability involved, the
obligalion. of Contractor will be for that entire portion or percentage- of liability not
attributable to the active negligence of City.
. .. So much of the money due to Contractor under and by virtue of the contract as
shall be considered necessary by City may be retajned by Cityuntil disposition has been
made of such actions or claims for damages as aforesaid.
It is expressly understood and agreed that the foregoing provisions are intended
to be as broad and inclusive as is permitted by the law of the State of California. This
indemnity provision shall survive the termination of the Agreement and is in addition to
any other rights or remedies which lndemnitees may have under the law.
This indemnity is effective without reference to the existence or applicability of any
insu rance . coverage which may have been required under this Ajrbement -or anir
additional insured endorsements which may extend to lndemnitees. -
Contractor, on behalf of itself and all parties claiming under or through it, hereby
waives all rights of subrogation and contribution against the lndemnitees, rhile actin6
within the scope of their aiuties, from all claims, losses and liabilities ariding out of o-r
in-cident lo activities or operations performed by or on behalf ofthe Contractor-regardless
of any prior, concurrent, or subsequent passive negligence by the lndemnitees.
11. CONTRACTOR'S WARRANry OF COMPLIANCE WTH COUNTY'S
FAULTED P DUCTION PR
A. Contractor acknowledges that the County has established a goal of
ensuring that all individuals and businesses that benefit financially from the County
through contract are current in paying their personat and real property tax obtigationa
(secured and unsecured roll) in order to mitigate the economic burden otherwise imposed
upon the County and its taxpayers. Unless the Contractor qualifies for an exemption or
exclusion, the Contractor warrants and certifies that to the best of its knowledge it is now
3.5.b
Packet Pg. 65
agrees to post in conspicuous places available to employees and applications, a notice
setting forth provisions of this non-discrimination clause. of such person. A violation of
this section exposes the Contractor to the penalties provided for in Labor Code S 1735.
in compliance, and during the term of this Contract will maintain compliance, with the
County's Defaulted Tax Program, found at Los Angeles County Ordinance No. 2009-0026
and codi{ied at Los Angeles County Code, Chapter 2.206.
B. Failure of the Contractor to maintain compliance with the requirements set
foft in lhe 'COUNTY,S DEFAULTED PROPERTY TAX REDUCTION PROGRAM" shaII
constitute default under this Contract. Without limiting the rights and remedies available
to the City under any other provision ofthis Contract, failure ofthe Contractor to cure such
default within 10 days of notice shall be grounds upon which the City may suspend or
terminate this contract pursuant to the County's Defaulted Property Tax Reduction
Program found at Los Angeles County Ordinance No.2009-0026 and codified at Los
Angeles County Code. Chapter 2.206.
12 RIMINATION Pursuant to Labor Code S 1735,no
discrimination shall be rnade in ttre e
this Agreement because of the race,
m ployment of
color. sex.
persons in the work contemplated
mental disabil ity, physical disability,
by
religion or other reason set forth in Government Code S 12940 of such person. Contractor
'13. PAYMENT FUND: ACity Council resolution established a Project Payment
Account, encumbered money in the current budget, and assigned that money to the
Project Payment Account, which is the sole source of funds available for payment of the
contract sum set forth in Section 3 ofthis Agreement. Contractor understands and agrees
that Contractor will be paid only from this special fund and if for any reason this fund is
not sufficient to pay Contractor, Contractor will not be entitled to payment. The availability
of money in ihis fund, and City's ability to draw from this fund, are conditions precedent
to City's obligation to make payments to Contractor.
'14 SENTATION OF Any claim, as that term is delined in Public
Contract Code $ 9204 shall be submitted in accordance with S 9204 and shall contain a
sufficient description ofthe claim, the basis lherefore and documentalion in support ofthe
claim. The claim shall be processed as more fully set forth in the Plans and
Specifications.
15. TERMINATION: This Agreement may be terminated by the City. for any
reason, upon the giving of a written "Notice of Termination" to Contractor at least thirty
(30) days prior to the date of termination specilied in the notice. Upon receipt of such
notice, Contractor shall immediately cease work, unless otherwise directed by the Notice
of Termination. ln the event of such termination, Conhactor shall be paid for services
satisfactorily rendered and expenses reasonably and necessarily incurred prior to the
effective date oftermination, unless the Notice of Termination is issued for cause, in which
event the City may withhold any disputed compensation. Contractor shall not be entitled
to any claim for lost profits.
N(
3.5.b
Packet Pg. 66
Notwithstanding any other provision of this Agreement, any failure to comply with
this paragraph by the Contractor shall permil the LCA or the CDC to recover as damages
against the Contractor any loss, expense or cost (including without limitation attorney's
fees) incurred by the LCA or the CDC resulting from any such failure (including without
limitation any impairment or loss of funding, whether in whole or in part, from the CDC is
a third-party beneflciary and neither this paragraph (nor any other provision of this
Agreement necessary to give this paragraph force or effect) shall be amended or waived
without the prior written consent of the CDC.
3.5.b
Packet Pg. 67
State of California
Contractor's License No. 782908
Contractor's Business Phone: 714637-1550
Contractor's emergency phone which can be reached at any time: 714-637-1550
lN WITNESS WHEREOF, the parties hereto have executed this Agreement with
all the formalities required by law on the respective dates set forth opposite their
signatures.
R.J. NOBLE COMPANY, INC.
By:
Title:
Date:
)L
orffi, .o*u.*. o*.rr.*
o4/06/2021
By:
Title:
Date
SI IJV SECRI:'IARY
04/06/2021
By:
Date
ATTEST:
By
Date
APPROVED AS TO FORM:
MEY
CITY OF DIAMOND BAR, CALIFORNIA
NANC Y LYONS, MAYOR
KRI TIN A SANTANA, CITY CLERK
Date
4-14-21
3.5.b
Packet Pg. 68
callFoRl{ra acKNowlEDGxlEt{T ctvtL coDE 5 1189
r+rr--
A notary public or other officer completing this certificate verilies onlythe identity of the individualwho signed the do€ument
to rvhich this certificate is attached, and notthe truthfulness, accuracy, orvalidity of that document.
State of California
County of ORANGtr
04106t2021 J, DEIONGH. NOTARY PUBLICOnbefore me,
AUSTIN M. CARVER Herc lnseft Nome odTitle of the Officer
I'lome(s) of Signer/f)
who proved to me on the basis of satisfaclory evidence to be the person(s) whose name(s) ivare subscribed
to the within instrument and acknowledged to me that he/sh€lth€y executed the same in his/herftheir
authorized capacity(ies), and that by his/h€{Aheir signature(s) on the instrument the personF), or the entity
upon behalf of which the person(Bf acted, executed the instrument.
)
Ploce Nolory Seol ondlot Stomp Above
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
ol Notory Public
J, DE]ON6H
Notary pubtic -
0range Co
L0mmirsjon #
Cor.rm. Expires
California
!nty
23A1441
oct 28. 202l
OPTIONAL
Completing this informotion con detet olterction of the document ot
ftoudulent reoftochment of this fom to on unintended document.
Description of Attached Document
Title or Type of Document:
Signe(s) Other Than Named Above:
Capacity(ies) Claimed by signer(s)
Signer's Name Signer's Name
E Corporate Officer - Title(s):o Corporate Otficer - Title(s):
OocumentDate: Number ofpages:_
o Partner - O Limited tr General
o lndividual tr Attorney in Fact
El Trustee tr Guardian or Conservator
o Partner- o Limited tr General
o lndividual D attorney in Fact
El Trustee O Guardian or Conservator
D other o Other:
Signer is Representing
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02018 National Notary Association
DOte
personally appeared
Signer is Representingi
3.5.b
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CATIFORNIA ACKNOWLEDGMENT ctvtL coDE 51189
A notary public or other officer completing this certificate verifies onlythe identity of the individualwho signed the document
to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
State of California
County of ORANGF
0410612021 J. DEIONGH. NOTARY PUBLIC
On before me,DilE STEVEN L. MENDOZ tr Here lnsert Nome odTitle of the Officer
personally appeared
Nom4s) of Signe(s)
who proved to me on the basis of satisfactory evidence to be the person($ whose name(s) is/are subscribed
to the within instrument and acknowledged to me that he/sh€lth€y executed the same in his/hedtheir
authorized capacity(ies), and that by his/herltheir signature($ on the instrument the person(s), or the entity
upon behalf of which the person(s) acted, executed the instrument.
z<i?-N6ffiiwl,z
J. DEIONGH
Notary Publjc - California
0ranqe County
Commission t 23074r'.l
Comm. ExPires Oct 28, 2023
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and officialseal.
Signatu
Ploce Notory Seol ond/or Stomp Above of Notory Public
OPTIONAL
Completing this informotion con deter olterotion of the document or
froudulent reottochment of this form to on unintended document.
Description of Attached Document
Title or Type of Document:
DocumentDate: NumberofPages:-
Signe(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name:Signer's Name:
o corporate officer - Title(s):D Corporate Officer - Title(s):
tr Partner- o Limited o General
o lndividual tr Attorney in Fact
tr Trustee o Guardian or Conservator
o Other:
Signer is Representing
El Partner - o Limited EJ General
o lndividual o Attorney in Fact
o Trustee o Guardian or Conservator
El Other:
@2018 National Notary Association
Signer is Representing:
3.5.b
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*NAIE:lf Contractor is a corporation, the City requires the following
signature(s):
The Chairman of the Board, the President or a Vice-President, AND (2) the
Secretary, the Chief Financial Officer, the Treasurer, an Assistant Secretary
or an Assistant Treasurer. lf only one corporate officer exists or one
corporate officer holds more than one corporate office, please so indicate.
OR
The corporate officer named in a corporate resolution as authorized to enter
into this Agreement. A copy of the corporate resolution, ce(ified by the
Secretary close in time to the execution of the Agreement, must be provided
to the City.
3.5.b
Packet Pg. 71
Agenda #: 3.6
Meeting Date: April 20, 2021
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: AUTHORIZATION FOR THE PUBLIC WORKS DIRECTOR/CITY
ENGINEER TO RELEASE RESTRICTED USE AREAS (RUAS).
STRATEGIC
GOAL:
Safe, Sustainable & Healthy Community
RECOMMENDATION:
Adopt Resolution No. 2021-13, authorizing the Public Works Director/City Engineer to
release Restricted Use Areas (RUAs) and to record a written instrument with the Los
Angeles County Recorder releasing the RUAs.
FINANCIAL IMPACT:
No financial impact. Property owners and/or developers submit deposits to cover the
costs of the technical analysis, geotechnical report review, and any other costs that may
be incurred.
BACKGROUND:
A “Restricted Use Area” (RUA) is defined as a designation on a lot for a subdivision,
recorded on a Final Map, that gives the right to the City of Diamond Bar to restrict the
construction of any structure within this area. An RUA is typically reserved on the
portion of a lot where a known geotechnical hazard exists or has not been studied to
prove otherwise. Per Diamond Bar Municipal Code Section 15.00.320(8), “Work
requiring a building or grading permit by this Code is not permitted in an area
determined by the City Engineer to be subject to hazard from landslide, se ttlement, or
slippage.”
In order to increase the buildable area or subdivide land, an RUA designation can be
removed from a lot with proper geological and geotechnical study with supporting
analysis that determines no such hazards exist. Per Diamond Bar Municipal Code
Section 15.00.320(9)(ii), “[…] permits may be issued in the following cases: […] When
the applicant has submitted an engineering geology and/[or] geotechnical engineering
report or reports complying with the policies and provisions of the C ity Engineer which
3.6
Packet Pg. 72
report or reports contain sufficient data to show that the site appears to be in no danger
for the intended use.”
Although geological hazards can exist at any location, they are commonly found within
hillside areas. Many of the tract developments in the City of Diamond Bar contain lots
with an RUA designation on a portion of the land due to the hillside topography.
ANALYSIS:
On average, the City reviews three (3) projects each year where an RUA is reserved on
the property and has an impact on the proposed development. Modification and release
of the RUA is an extensive process, as it requires time and commitment from the
property owner to proceed with hiring a geotechnical engineer to study the site
conditions, perform the appropriate analyses, and, in some cases, remove the RUA
through approved construction methods. Historically, the City Council would then review
and approve the RUA release after the technical process has been approved by the City
Engineer. Authorizing the Public Works Director/City Engineer to release RUAs without
the concurrence of the City Council would improve workflow efficiency while maintaining
the same level of technical analysis to facilitate safe development.
Staff recommends that the City Council adopts the resolution to authorize the Public
Works Director/City Engineer to release RUAs upon a finding by the City Engineer that
a geotechnical hazard does not exist without having to seek the concurrence of the City
Council and to record a written instrument with the Los Angeles County Recorder
releasing the RUAs.
LEGAL REVIEW:
The City Attorney has reviewed and approved the resolution as to form.
PREPARED BY:
REVIEWED BY:
Attachments:
3.6
Packet Pg. 73
1. 3.6.a Resolution No. 2021-13
3.6
Packet Pg. 74
RESOLUTION NO. 2021-13
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR AUTHORIZING THE PUBLIC WORKS DIRECTOR/CITY ENGINEER
TO RELEASE RESTRICTED USE AREAS
RECITALS
WHEREAS, some parcels in a subdivision have a Restricted Use Area (“RUA”)
designation that is recorded on the Final Map; and
WHEREAS, the RUA designation restricts the construction of structures on that
portion of the parcel with the RUA designation; and
WHEREAS, the RUA designation is reserved on parcels or where it is known that
a geotechnical hazard exists or in situations in which a geological study has not been
conducted to evidence that a geological hazard does not exist; and
WHEREAS, a RUA designation can be requested for removal in whole or part by
the owner of the parcel provided that a geological and geotechnical study is prepared
which supports the conclusion that a geotechnical hazard does not exist in the area
proposed for release; and
WHEREAS, if the Public Works Director/City Engineer agrees the study’s analysis
supports the conclusion that a geotechnical hazard does not exist in the area proposed
for release and construction of structures in such area does not pose a danger, the RUA
can be removed in whole or part through a record release of the RUA; and
WHEREAS, the past process has been to bring a resolution for adoption by the
City Council to release the RUA; and
WHEREAS, the City Council solely relies on the technical expertise of the Public
Works Director/City Engineer in deciding whether to adopt such a resolution; and
WHEREAS, the City Council desires to authorize the Public Works Director/City
Engineer to release RUAs upon a finding that a geotechnical hazard does not exist
without having to seek the concurrence of the City Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Diamond Bar does hereby authorize the Public Works Director/City Engineer to release
RUAs upon a finding that a geotechnical hazard does not exist with the area of the RUA
designation proposed for release and to record a written instrument with the Los Angeles
County Recorder releasing the RUA.
3.6.a
Packet Pg. 75
Resolution No. 2021-13
2
PASSED, ADOPTED AND APPROVED this 20th day of April, 2021.
__________________________
Nancy A. Lyons, Mayor
ATTEST:
I, Kristina Santana, City Clerk of the City of Diamond Bar, California, do hereby certify that
the foregoing Resolution was duly and regularly passed and adopted by the City Council of the
City of Diamond Bar, California, at its regular meeting held on the 20th day of April, 2021, by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
Kristina Santana, City Clerk
3.6.a
Packet Pg. 76
Agenda #: 3.4.1
Meeting Date: April 20, 2021
TO: Honorable Chair and Members of the Public Financing Authority
FROM: Daniel Fox, City Manager
TITLE: APPROVAL OF PUBLIC FINANCING AUTHORITY MEETING
MINUTES.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Approve the April 6, 2021 meeting minutes.
FINANCIAL IMPACT:
None.
BACKGROUND:
The minutes of the Annual Public Financing Authority meeting on April 6, 2021 have
been prepared and are being presented for approval.
PREPARED BY:
3.4.1
Packet Pg. 77
REVIEWED BY:
Attachments:
1. 3.4.1.a April 6, 2021 Public Financing Authority Minutes
3.4.1
Packet Pg. 78
CITY OF DIAMOND BAR
MINUTES OF THE PUBLIC FINANCING AUTHORITY
SPECIAL MEETING
APRIL 6, 2021
Consistent with COVID-19 regulations, all Authority Members and staff participated via
teleconference and there was no physical location for public attendance. The Public
was invited to join the meeting online or by phone at the numbers printed on the
agenda.
1. CALL TO ORDER: Chairman Chou called the meeting to order at
6:48 p.m.
2. ROLL CALL: Authority Members Liu, Low, Lyons, VC/Tye,
and Chair/Chou
Staff participating telephonically: Dan Fox, City Manager; Dave DeBerry, City
Attorney; Ryan McLean, Assistant City Manager; Anthony Santos, Assistant to
the City Manager; Amy Haug, Human Resources and Risk Manager; Ryan
Wright, Parks and Recreation Director; David Liu, Public Works Director; Hal
Ghafari, Public Works Manager/Assistant City Engineer; Anthony Jordan, Parks
and Maintenance Superintendent; Greg Gubman, Community Development
Director; Brent Mason, Interim Director of Finance; Marsha Roa, Public
Information Manager; Cecilia Arellano, Public Information Coordinator; Kristina
Santana, City Clerk
3. PUBLIC COMMENTS: None
4. CONSENT CALENDAR:
AM/Lyons moved, VC/Tye seconded, to approve the Consent Calendar as
presented. Motion carried by the following Roll Call vote:
AYES: AUTHORITY MEMBERS: Liu, Low, Lyons, VC/Tye, Chair/Chou
NOES: AUTHORITY MEMBERS: None
ABSENT: AUTHORITY MEMBERS: None
4.1 APPROVED PUBLIC FINANCING AUTHORITY MINUTES – Annual
Meeting of December 1, 2020 – As submitted.
4.2 ADOPTED RESOLUTION NO. PFA 2021-01 ESTABLISHING REGULAR
MEETINGS OF THE DIAMOND BAR PUBLIC FINANCING AUTHORITY.
4.3 ADOPTED RESOLUTION NO. 2021-02 ADOPTING BY REFERENCE
ESTABLISHING A DIAMOND BAR DEBT MANAGEMENT POLICY (CITY
COUNCIL POLICY 2021-21) AS REQUIRED BY AND IN COMPLIANCE
WITH GOVERNMENT CODE SECTION 8855(i).
5. PUBLIC HEARINGS: NONE
6. AUTHORITY MEMBER COMMENTS: NONE
3.4.1.a
Packet Pg. 79
APRIL 6, 2021 PAGE 2 PUBLIC FINANCE AUTHORITY
ADJOURN PUBLIC FINANCING AUTHORITY MEETING: With no further
business to conduct, Chair/Chou adjourned the Public Financing Authority meeting at
6:52 p.m. back to the Regular City Council meeting.
Respectfully submitted,
__________________________
Kristina Santana, City Clerk
The foregoing minutes are hereby approved this 20th day of April, 2021.
__________________________
Andrew Chou, Chair
3.4.1.a
Packet Pg. 80
Agenda #: 5.1
Meeting Date: April 20, 2021
TO: Honorable Mayor and Members of the City Council
FROM: Daniel Fox, City Manager
TITLE: RECOGNITION OF HIGH SCHOOL SENIORS.
STRATEGIC
GOAL:
Open, Engaged & Responsive Government
RECOMMENDATION:
Provide direction as deemed appropriate.
FINANCIAL IMPACT:
Funds are available from the Community Organization Support Fund to cover the costs
identified in the report.
BACKGROUND:
Local high school seniors have been learning from a distance for over a year.
Furthermore, many celebrations this past year were postponed, cancelled, or remodified
to a drive though style event as a result of the pandemic. At the April 6, 2021 City
Council meeting staff was directed to research, consider, and recommend potential
events or small tokens of recognition to sup port and congratulate local high school
seniors.
ANALYSIS:
City staff has recently reached out to the City of Walnut to learn about similar activities,
plus Principals at both Diamond Bar High School and Diamond Ranch High School.
Currently, Diamond Bar High School anticipates a modified in-person graduation for
approximately 611 seniors (approximately 350 from Diamond Bar) throughout Thursday,
May 27. Diamond Ranch High School anticipates a modified in person graduation on
Friday, May 28 for approximately 382 seniors (approximately 200 from Diamond Bar).
All three high schools (Diamond Bar, Diamond Ranch, and Walnut) have an extensive
list of upcoming activities planned both virtually and in -person for seniors, such as
5.1
Packet Pg. 81
BINGO, graduation rehearsals, drive through parades, and senior luncheons to name a
few. The City of Walnut will provide a discount card for local restaurants and have a
drive through event at City Hall where City Council will provide items such as candy
bars to those seniors who attend. The discount card provided to students will be
reimbursed to the restaurant by the City of Walnut. A reoccurring theme from the
research has been finding opportunities to make an event convenient for busy high
school seniors who are studying for finals and preparing for graduation, while also
providing an item of interest to these young adults.
Options:
Based on the limited time frame, Principal’s suggestions, and recognizing all seniors at
both Diamond Bar High School or Diamond Ranch High Sch ool, it is recommended that
the City Council provide direction to implement one or both of the following options,
and/or any other option as deemed appropriate by the Council:
A. Prepare large vinyl banners recognizing all graduates to be hung in five Diamond
Bar Parks. These large banners would be roughly 2ft x 9ft located near city streets.
Each banner would recognize all 2021 graduating students in the community. The
cost for the banners and installation would be approximately $2,500 and installed in
early May.
B. Coordinate a date and time with each high school for City Council to operate a booth
at the high school to provide pre-packaged ice cream. An example would be hosting
a booth for a couple hours after the graduation rehearsal luncheon where all s eniors
are present and outdoors. Partnering with the high school and attending scheduled
events tends to support a larger turn out and create convenience for high school
seniors. Most likely these events will take place the week of May 24. The cost would
be approximately $2,500 including some part-time staff support.
PREPARED BY:
REVIEWED BY:
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1
Kristina Santana
From:David Lee <davelee0709@gmail.com>
Sent:Thursday, April 15, 2021 11:33 AM
To:Kristina Santana
Subject:FOR PUBLIC COMMENT
Follow Up Flag:Follow up
Flag Status:Flagged
CAUTION: This message originated outside of our City of Diamond Bar network.
Good afternoon,
My name is David Lee and I have a few questions regarding an abandoned house in Diamond Bar.
The property is 2202 Pebble Lane. I am interested in purchasing this property for my in-laws who will
be retiring very soon.
1.
2. Are you able to provide me with the name and contact
3. information of whoever is currently paying the property taxes? If you do not know, could you
provide me with the contact information for the person and/or department who would know?
4.
5.
6. I was jogging by the house last month when the city hired
7. a landscaping crew to work on the front and back yard to bring it up to code. I spoke with a
city employee on scene who said that a job like this would cost around $10,000 and the city
would eventually put a lien on this house for the service. I also checked
8. the city website for the city council meetings and it seems that this property was brought up in
a City Council Standing Committee - Regular Meeting on March 23, 9am (under Significant
Code Enforcement Activity Update). Unfortunately, there is no recording
9. of minutes so I do not know what was discussed. Who would the landscaping charges be
billed to (associated to Question #1)? And what would happen if no one pays for the service?
Could the city foreclose the property?
10.
11.
12. If the house has been abandoned, what is the process
13. to purchase the house? Would it be through the city or county? I’ve never bought an
abandoned house before. If unknown, could you direct me to the person and/or department
who would know?
14.
If this is the incorrect meeting to bring up such matters, then for which future meeting can I resubmit
my questions for?
Thank you for your attention and time in this matter. It is greatly appreciated.
Sincerely,
2
David Lee.
1
Kristina Santana
From:David G. Huerta <dagahuan49@hotmail.com>
Sent:Monday, April 19, 2021 9:22 AM
To:Kristina Santana; mikesharol@aol.com; Shaun Kung; angelatangchan@hotmail.com;
Sandy Mankowski
Subject:FW: Follow Up to Site Visit on March 24 - Landscape District 41
Importance:High
Follow Up Flag:Follow up
Flag Status:Completed
CAUTION: This message originated outside of our City of Diamond Bar network.
Hello,
I would like to have this note read at the next City Council Meeting on April 20, 2021 regarding the area 41 DISSOLUTION
LANDSCAPE ASSEEMENT DISTRICT, please see attached.
Thank you
David G Huerta
20758 East mill Ln. Lot # 29
Area of Diamond Bar, Ca. 91789
Sent from Mail for Windows 10
From: Anthony Jordan
Sent: Wednesday, April 7, 2021 11:54 AM
To: David G. Huerta
Subject: RE: Follow Up to Site Visit on March 24 - Landscape District 41
Mr. Huerta,
The tree should be trimmed by the end of business today.
Regards,
Anthony Jordan | Maintenance Superintendent City of Diamond Bar | Public Works
909.839.7063
From: David G. Huerta <dagahuan49@hotmail.com>
Sent: Monday, April 5, 2021 10:05 AM
To: Anthony Jordan <AJordan@DiamondBarCA.Gov>; Shaun Kung <shaun.kung@sagesque.com>
Cc: mikesharol@aol.com; angelatangchan@hotmail.com
Subject: RE: Follow Up to Site Visit on March 24 - Landscape District 41
CAUTION: This message originated outside of our City of Diamond Bar network.
2
Good morning Anthony,
I would like to know the time scheduled for the trimming of over grown pine tree
on 20758 E Mill Ln, Area of Diamond Bar, Ca. 91789 lot # 29. And After meeting
with you and the neighbors affected by this dissolution of Landscape District 41 you
mentioned that a work order has been issued for the trimming on the over grown
pine tree on the sloop behind our house and will be done in the near future at 25%
I believe the overgrown tree needs to be trimmed more so as not to be a burden to
us.
That particular pine tree is grown out of proportion and is not acceptable to meet
the potential hazards of fire, winds, damages to third parties, etc. In my humble
opinion this matter needs to be addressed before any changes are to be made and
affecting the property owners.
I’m available for further discussion in this delicate matter, and I hope all affected
home owners can come to and amicable solution and continue to live peacefully in
the Area 41 of Diamond 91789.
Respectfully
David G Huerta
909-598-4902 Home
909-896-3249 cell
Sent from Mail for Windows 10
From: Anthony Jordan
Sent: Monday, April 5, 2021 7:49 AM
To: Shaun Kung
Cc: mikesharol@aol.com; angelatangchan@hotmail.com; dagahuan49@hotmail.com
Subject: RE: Follow Up to Site Visit on March 24 - Landscape District 41
Good morning Shaun,
1
Kristina Santana
From:Mariann Hess <mstarlady@yahoo.com>
Sent:Monday, April 19, 2021 9:59 PM
To:Kristina Santana
Subject:PUBLIC COMMENTS APRIL 20, 2021
Follow Up Flag:Follow up
Flag Status:Flagged
CAUTION: This message originated outside of our City of Diamond Bar network.
Dear city council,
My name is Mariann Hess. I live in district 39. I would like to know why district 39 is not being given the consideration
for another vote like district 41?
I am aware that district 41 has HOA to help them. But I believe district 39 should be given a second chance for another
election also.
Thank you
Mariann Hess
Sent from Yahoo Mail on Android
1
Kristina Santana
From:Pui-Ching Ho <PCHo@library.lacounty.gov>
Sent:Tuesday, April 20, 2021 3:42 PM
To:Kristina Santana
Subject:Re: FOR PUBLIC COMMENT
CAUTION: This message originated outside of our City of Diamond Bar network.
This is Pui‐Ching Ho from Diamond Bar Library. I'm wondering if you would please make the following
announcement at the 4/20/2021 City Council Meeting during the public comment? Thanks!
"I am very excited to announce that Diamond Bar Library is one of the designated locations in LA County
Library to provide select in‐person services.
Library customers can browse the collection, pickup holds, checkout items and use the public computer for up
to 1 hour per customer.
We are committed to keeping our customers and staff safe during our in-person service hours.
We ask that all library customers maintain 6-feet of physical distance from other customers and
library staff; wear a face covering over mouth and nose at all times; adhere to posted library
capacity limits; make your visit to your library quick and efficient; and do not bring food or drink
into the library.
Our opening hours are:
Mon: 11am to 6pm; Tue: 1pm to 6pm; Wednesday to Friday: 11am to 6pm. Sidewalk Service will
be available Mon, Wed-Fri: 10-11am and Tue: 12-1pm and by request only for the remainder of
the library's operational hours.
For more information, please visit: https://lacountylibrary.org/reopening/"
Thank you!
PUI CHING HO | COMMUNITY LIBRARY MANAGER
LA County Library | Diamond Bar Library
21800 Copley Dr, Diamond Bar, CA 91765
P: 909.861.4978
LACountyLibrary.org | @LACountyLibrary
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