HomeMy WebLinkAbout2022.03.16 - THCA - Agenda - Regular MeetingCopies of staff reports or other written documentation relating to agenda items are on file in the Office of the City Clerk
at Diamond Bar City Hall, and are available for public inspection. If requested, the agenda will be made available in an
alternative format to a person with disability as required by Section 202 of the Americans with Disabilities Act of 1990. If
you have questions regarding an agenda item, please contact the Authority Secretary at (909) 839-7010 during regular
business hours.
In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the Tres
Hermanos Conservation Authority requires that any person in need of any type of special equipment, assistance or
accommodation(s) in order to communicate at a public meeting, must inform the Authority Secretary a minimum of 72
hours prior to the scheduled meeting .
TRES HERMANOS CONSERVATION AUTHORITY
BOARD OF DIRECTORS REGULAR MEETING
MARCH 16, 2022 AGENDA
6:00 p.m.
CITY OF DIAMOND BAR
21810 COPLEY DR.
DIAMOND BAR, CALIFORNIA
Chair, Cathy Marcucci
Vice-Chair, Nancy Lyons
Director, Ray Marquez
Director, Cory Moss
Director, Peter Rogers
Director, Newell Ruggles
Director, Steve Tye
Addressing the Authority:
NOTICE OF TELEPHONIC MEETING:
Consistent with State Assembly Bill 361, the Tres Hermanos Conservation Authority shall be
held telephonically and in person in the Windmill Room, City of Diamond Bar City Hall. Directors
and limited staff will be physically present for this meeting. If yo u would like to attend the
meeting in person, please note that face coverings are recommended.
How to Observe the Meeting:
Members of the public who wish to listen ONLY may join the meeting by calling the following
conference call number: +1 (415) 655-0052 and entering the Access Code: 509-791-253.
How to Submit Public Comment:
Members of the public may provide public comment by sending written comments to the
Authority Clerk by email at cityclerk@DiamondBarCA.gov by 4:00 p.m. on the day of the
meeting. Please indicate in the Subject Line “FOR PUBLIC COMMENT.” Written comments will
be distributed to the Authority Directors and noted for the record at the meeting.
Alternatively, public comment may be submitted by joining the meeting in person or logging o nto
the meeting through this link:https://attendee.gotowebinar.com/register/3839426856088331024.
Members of the public will be called upon one at a time during the Public Comment portion of
the agenda, and will be asked to state their name and agenda item they wish to comment on.
MARCH 16, 2022 PAGE 2 THCA Agenda
1. CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
2. PUBLIC COMMENTS: At this time, members of the public may address the
Authority regarding any items within the subject matter jurisdiction of the
Authority provided NO action or discussion may be taken on any item not
appearing on the agenda, except the Authority may BRIEFLY respond to
statements made or questions posed. Comments are limited to five minutes per
Speaker.
3. CONSENT CALENDAR:
3.1 Minutes of the February 16, 2022 Regular Meeting.
Recommendation:
Approve the February 16, 2022 Regular Tres Hermanos Conservation
Authority meeting minutes.
3.2 Payment Register
Recommendation:
That the Authority receive and file the payment register for the month
ended January 31, 2022.
3.3 Treasurer's Report for the Month Ended January 31, 2022.
Recommendation:
That the Authority receive and file the Treasurer's Report for the month
ended January 31, 2022.
3.4 CONTINUED USE OF TELECONFERENCING IN ACCORDANCE WITH
ASSEMBLY BILL 361 FOR MEETINGS OF THE TRES HERMANOS
CONSERVATION AUTHORITY
Recommendation:
Adopt Resolution No. THCA 2022-04 entitled: A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE TRES HERMANOS CONSERVATION
AUTHORITY MAKING SPECIFIED FINDINGS RELATING TO THE USE
OF TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY BILL
MARCH 16, 2022 PAGE 3 THCA Agenda
361 FOR MEETINGS OF THE AUTHORITY SUBJECT TO STATE OPEN
MEETING LAWS.
3.5 Statement of Investment Policy for Fiscal Year 2022-23
Recommendation:
Adopt a Resolution No. THCA 2022-05 entitled: “A RESOLUTION OF
THE BOARD OF DIRECTORS OF THE TRES HERMANOS
CONSERVATION AUTHORITY, ADOPTING THE STATEMENT OF
INVESTMENT POLICY FOR FISCAL YEAR 2022-23.”
4. OLD BUSINESS:
There Is None.
5. NEW BUSINESS:
5.1 Proposed Budget for Fiscal Year 2022-23
Recommendation:
Adopt Resolution No. THCA 2022-06 entitled: “A RESOLUTION OF THE
BOARD OF DIRECTORS OF THE TRES HERMANOS CONSERVATION
AUTHORITY, ADOPTING A BUDGET FOR FISCAL YEAR 2022-23.”
5.2 Preview of the Tres Hermanos Conservation Authority Website.
Recommendation:
Hear presentation and provide comments as deemed appropriate.
6. AUTHORITY STAFF AND AUTHORITY DIRECTOR COMMENTS:
7. ADJOURNMENT: The next regular Tres Hermanos Conservation Authority
meeting will be Wednesday, April 20, 2022 at 6:00 p.m.
TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 3.1
3.1
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TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
AGENDA NO. 3.1
Date: March 16, 2022
To: Chair and Board of Directors
From: Daniel Fox, Executive Director
Subject: Minutes of the February 16, 2022 Regular Meeting.
Recommendation:
Approve the February 16, 2022 Regular Tres Hermanos Conservation Authority
meeting minutes.
Background/Analysis:
Attached for Board review and approval are the minutes of the February 16, 2022 Tres
Hermanos Conservation Authority meetings.
Respectfully Submitted,
Reviewed By,
Attachments:
1. February 16, 2022 Regular Tres Hermanos Conservation Authority Minutes
3.1
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TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
DIAMOND BAR, CALIFORNIA
February 16, 2022
PAGE 1
1. CALL TO ORDER
The Regular Meeting of the Tres Hermanos Conservation Authority was called to
order by Chair Marcucci at 6:00 p.m.
Chair Marcucci stated that consistent with COVID-19 regulations, and Assembly
Bill 361, the Tres Hermanos Conservation Authority was being held by
teleconference only. No directors or staff were physically present for this meeting.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Chair/ Marcucci.
ROLL CALL
Directors in attendance telephonically: Director Ray Marquez
Director Cory Moss
Director Peter Rogers
Director Newell Ruggles
Director Steve Tye
Vice-Chair Nancy Lyons
Chair Cathy Marcucci
Staff in attendance telephonically: Dan Fox, Executive Director; Ben
Montgomery, Deputy Executive Director; Tracy Egoscue, Authority Counsel; and
Kristina Santana, Authority Secretary.
2. PUBLIC COMMENTS:
There were none.
3. CONSENT CALENDAR:
3.1 MINUTES OF THE JANUARY 19, 2022 REGULAR MEETING.
RECOMMENDED ACTION: Approve as submitted.
3.1.a
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TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
DIAMOND BAR, CALIFORNIA
February 16, 2022
PAGE 2
3.2 PAYMENT REGISTER.
RECOMMENDED ACTION: Receive and file Payment Register for the
month ended December 31, 2021.
3.3 TREASURER’S REPORT FOR THE MONTH ENDED DECEMBER 31,
2021.
RECOMMENDED ACTION: Receive and file the Treasurer’s Report
for the month ended December 31, 2021.
3.4 CONTINUED USE OF TELECONFERENCING IN ACCORDANCE WITH
ASSEMBLY BILL 361 FOR MEETINGS OF THE TRES HERMANOS
CONSERVATION AUTHORITY.
RECOMMENDED ACTION: ADOPT RESOLUTION NO. THCA 2022-
03 ENTITLED: A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TRES HERMANOS CONSERVATION AUTHORITY MAKING SPECIFIED
FINDINGS RELATING TO THE CONTINUED USE OF
TELECONFERENCING IN ACCORDANCE WITH ASSEMBLY BILL 361
FOR MEETINGS OF THE AUTHORITY SUBJECT TO STATE OPEN
MEETING LAWS.
MOTION BY DIRECTOR MARQUEZ AND SECOND BY DIRECTOR MOSS
TO APPROVE THE CONSENT CALENDAR AS PRESENTED. MOTION
CARRIED 7-0 BY THE FOLLOWING VOTE:
AYES: DIRECTORS: MARQUEZ, MOSS, ROGERS, RUGGLES,
TYE, VICE-CHAIR LYONS, CHAIR MARCUCCI
NOES: DIRECTORS: NONE
ABSENT: DIRECTORS: NONE
5. OLD BUSINESS:
There was none.
6. NEW BUSINESS:
There was none.
3.1.a
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TRES HERMANOS CONSERVATION AUTHORITY
REGULAR BOARD OF DIRECTORS MEETING MINUTES
DIAMOND BAR, CALIFORNIA
February 16, 2022
PAGE 3
7. AUTHORITY STAFF AND AUTHORITY DIRECTOR COMMENTS:
Director Rogers commented that it was nice to see the logo in place which reflects
the property, future and past of the new conservancy and hoped that the Authority
would be able to hold in-person meetings in the near future.
Director Marquez thanked staff for the cattle lease agreements and asked if they
had been signed to which ED/Fox responded he believed they had.
Director Moss mentioned she looks forward to meeting in person, said it was nice
to see the new logo and hoped everyone was well.
VC/Lyons said the new logo looks great, the property looks great and she looks
forward to meeting in person.
ED/Fox said the Authority will return to in-person and hybrid virtual meetings at
Diamond Bar City Hall on March 16th. Staff continues to work on the website and
is commencing work on next year’s budget.
Chair/Marcucci likes the new logo and looks forward to meeting in-person.
8. ADJOURNMENT: There being no further business, Chair Marcucci
adjourned the Tres Hermanos Conservation Authority Regular Meeting at 6:08 p.m.
to Wednesday, March 16, 2022 at 6:00 p.m.
__________________________
CATHY MARCUCCI
CHAIR
__________________________
KRISTINA SANTANA
AUTHORITY SECRETARY
3.1.a
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TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 3.2
3.2
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TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
AGENDA NO. 3.2
Date: March 16, 2022
To: Chair and Board of Directors
From: Daniel Fox, Executive Director
Subject: Payment Register
Recommendation:
That the Authority receive and file the payment register for the month ended January
31, 2022.
Background/Analysis:
Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint
Powers Agreement Section 5.2 Disbursements, the warrants and wire transfers of the
Authority should be periodically reviewed by the Board.
Attached for your review is the payment register for the month ended January 31, 2022.
These payments may include the following types: automatic clearing house (ACH),
electronic funds transfer (EFT), and paper check. ACH payments have a five-digit
number starting with a "2", EFT payments have a five-digit number starting with a "1",
and paper checks have a four-digit number.
Respectfully Submitted,
Reviewed By,
Attachments:
1. THCA Payment Register - January 2022
3.2
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# DATE VENDOR NAME CONTRACT/ PO# DESCRIPTION RETENTION INVOICE AMT1/5/2022 CITY OF CHINO HILLS CH/WATER 11/10/21-12/13/21 $355.65TOTAL $355.651/12/2022 EGOSCUE LAW GROUP, INC. THCA19-004 EGOSCUE/LEGAL/DEC21 $437.50TOTAL $437.501/12/2022 JANUS PEST MANAGEMENT, INC. THCA21-001 JANUS/PEST/DEC21 $65.00TOTAL $65.001/20/2022 CLERK OF THE BOARD OF SUPERVSR NOTICE OF EXPMT-N. OF ARNOLD RESERVOIR $50.001/20/2022 CLERK OF THE BOARD OF SUPERVSR NOTICE OF EXPMT-S. OF ARNOLD RESERVOIR $50.00TOTAL $100.001/25/2022 CITY OF CHINO HILLS CH/POSTAGE/DEC21 $4.321/25/2022 CITY OF CHINO HILLS CH/STAFF TIME/NOV21-DEC21 $1,051.65TOTAL $1,055.971/25/2022 INDUSTRY SECURITY SERVICES, INC. INDSTY/SECURITY SRVCS/DEC21 $3,499.88TOTAL $3,499.881/25/2022 ON TRAC ONTRAC/POSTAGE/DEC21 $4.32TOTAL $4.32TOTAL$5,518.32Note: The payments above may include the following types: automatic clearing house (ACH), electronic funds transfer (EFT), and paper check. ACH payments have a five-digit number starting with a "2", EFT payments have a five-digit number starting with a "1", and paper checks have a four-digit number.50625063506450655066Tres Hermanos Conservation AuthorityPayment RegisterFrom 1/1/2022 to 1/31/202250605061Page 1 of 13.2.aPacket Pg. 11
TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 3.3
3.3
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TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
AGENDA NO. 3.3
Date: March 16, 2022
To: Chair and Board of Directors
From: Daniel Fox, Executive Director
Subject: Treasurer's Report for the Month Ended January 31, 2022.
Recommendation:
That the Authority receive and file the Treasurer's Report for the month ended January
31, 2022.
Background/Analysis:
Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint
Powers Agreement Section 5.3 Accounts, the Treasurer must verify and report in
writing, at least quarterly, the amount of money held for the Authority, the amount of
interest earnings, revenues, and expenditures since the last report.
Attached for your information is the Treasurer's Report for the month ended January 31,
2022.
Respectfully Submitted,
Reviewed By,
Attachments:
1. Treasurer's Report - January 2022
3.3
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3.3.a
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Revised Fiscal Year %
Budget January To Date of Budget
2021/22 2022 2021/22 Used
Revenues:
Interest Income -$ 139$ 231$ -
Fair Market Value Adjustment - - (10) -
Rental Income 11,700 675 4,725 40%
Reimbursements 4,000 37 220 6%
Contributions from Member Agencies 241,755 - 241,755 100%
Total Revenues 257,455 851 246,921 96%
Expenditures:
Contractual Services 187,640 299 40,346 22%
Bank Charges 180 - 7 4%
Audit Services 2,855 - 2,000 70%
Legal Services 6,900 437 2,625 38%
Security Services 45,270 3,500 19,353 43%
Professional Services 30,000 1,052 5,755 19%
Liability Insurance 18,760 - 1,654 9%
Office Supplies 5,400 9 1,023 19%
Water 4,000 251 2,711 68%
Permits & Fees 7,864 175 486 6%
Total Expenditures 308,869 5,723 75,960 25%
Excess of Revenues Over/(Under) Expenditures (51,414)$ (4,872)$ 170,961$
Fund Balances:
Beginning of Fiscal Year 83,905$
Excess of Revenues Over/(Under) Expenditures 170,961
As of January 31, 2022 254,866$ A
Fund Balances by City:
Chino Hills 85,460$
Diamond Bar 80,566
Industry 88,840
Total Fund Balances by City 254,866$
A
Tres Hermanos Conservation Authority
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Month Ended January 31, 2022
The ending fund balance in the amount of $254,866 differs from the bank balance of $255,486. The ($620) difference is the net of ($100)
in outstanding checks, ($539) in accounts payable and $19 in accounts receivable on the tenant's account.
3.3.a
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TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 3.4
3.4
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TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
AGENDA NO. 3.4
Date: March 16, 2022
To: Chair and Board of Directors
From: Daniel Fox, Executive Director
Subject: CONTINUED USE OF TELECONFERENCING IN ACCORDANCE
WITH ASSEMBLY BILL 361 FOR MEETINGS OF THE TRES
HERMANOS CONSERVATION AUTHORITY
Recommendation:
Adopt Resolution No. THCA 2022-04 entitled: A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY MAKING
SPECIFIED FINDINGS RELATING TO THE USE OF TELECONFERENCING IN
ACCORDANCE WITH ASSEMBLY BILL 361 FOR MEETINGS OF THE AUTHORITY
SUBJECT TO STATE OPEN MEETING LAWS.
Background/Discussion:
Due to the continued impact of the COVID-19 pandemic, the California Legislature
passed AB 361 (effective October 1, 2021), which authorizes a local agency to use
teleconferencing without complying with certain teleconferencing requirements imposed
by the Brown Act when: (1) the legislative body of a local agency holds a meeting during
a declared state of emergency; (2) when state or local health officials have imposed or
recommended measures to promote social distancing; and/or (3) when a local agency
has determined that meeting in person would present imminent risks to the health or
safety of attendees.
The Authority first utilized the provisions of AB 361 at its Special meeting on October
25, 2021. In order to continue to have the ability to use the modified teleconferencing
options, AB 361 requires that the Authority re-affirm its findings every 30 days
thereafter. Conditions under which AB 361 may be utilized continue to exist as
described in the attached Resolution (Attachment 1).
The Authority is currently going beyond what the Brown Act requires by holding
meetings in person and by way of teleconference and allowing the public to participate
in both forums. The provisions of AB 361 allowing the modified teleconferencing will
expire January 1, 2024.
Fiscal Impact:
No fiscal impact.
Legal Review:
3.4
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The Authority General Counsel has reviewed and approved the Resolution as to form.
Respectfully Submitted,
Reviewed By,
Attachments:
1. Resolution No. THCA 2022-04 AB 361
3.4
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RESOLUTION NO. THCA 2022-04
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE TRES
HERMANOS CONSERVATION AUTHORITY MAKING SPECIFIED
FINDINGS RELATING TO THE USE OF TELECONFERENCING IN
ACCORDANCE WITH ASSEMBLY BILL 361 FOR MEETINGS OF THE
AUTHORITY SUBJECT TO STATE OPEN MEETING LAWS.
WHEREAS, on March 4, 2020, California Governor Newsom declared a State of
Emergency in response to the COVID-19 pandemic; and
WHEREAS, on March 12, 2020, to address the impacts of COVID-19, Governor
Newsom issued Executive Orders that required, among other things, residents of
California to follow orders and guidance of local public health officials, including social
distancing and masking requirements; and
WHEREAS, existing California law, the Ralph M. Brown Act (“Brown Act”) requires,
with specified exceptions, that all meetings of a legislative body of a local agency, as
those terms are defined, be open and public, that a physical location for such meetings
be provided, and that the public be permitted to provide public comment during the
meetings; and
WHEREAS, the Brown Act permits members of legislative bodies to
teleconference into public meetings subject to certain conditions, including that the place
from which the member teleconferences be open to the public, that an agenda be posted
on the site, and that the teleconference location be noticed in the agenda; and
WHEREAS, in recognition that such public gatherings at such meetings could
accelerate the spread of COVID-19, Governor Newsom’s Executive Orders suspended,
among others, these Brown Act teleconferencing requirements to provide local agencies
with greater flexibility to hold meetings via teleconferencing safely; and
WHEREAS, as of September 30, 2021, the Governor’s Executive Order
suspending the Brown Act’s teleconferencing requirements expired; and
WHEREAS, on September 16, 2021, Governor Newsom signed Assembly Bill 361,
which authorizes a local agency to continue to use teleconferencing without complying
with certain teleconferencing requirements imposed by the Brown Act when: (1) the
legislative body of a local agency holds a meeting during a declared state of emergency;
(2) when state or local health officials have imposed or recommended measures to
promote social distancing; and/or (3) when a local agency has determined that meeting
in person would present imminent risks to the health or safety of attendees; and
WHEREAS, both Los Angeles County and state health officials continue to
recommend social distancing due to continued community spread of COVID-19 cases;
and
3.4.a
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Resolution No. THCA 2022-04
2
WHEREAS, the Authority first utilized the provisions authorized by AB 361 at a
Special meeting on October 25, 2021, and subsequently adopted Resolution Nos. THCA
2021-06, 2021-07, 2022-01, 2022-02 and 2022-03 re-affirming its continued use.
WHEREAS, the Authority must approve a Resolution reaffirming that the
requirements set forth in Assembly Bill 361 exist every 30 days in order to allow members
of its legislative bodies to utilize the provisions of Assembly Bill 361 when attending public
meetings via teleconferencing; and
WHEREAS, notwithstanding that the Authority, as defined by the Brown Act, are
now holding modified public meetings in person, there may be situations in which a Board
of Director(s) decides not to attend in person due to a particular health or safety risk posed
by such attendance and as such, it is the desire of the Authority to permit its Board of
Directors to attend by way of teleconference pursuant to Assembly Bill 361.
NOW, THEREFORE, THE BOARD OF THE TRES HERMANOS
CONSERVATION AUTHORITY DOES HEREBY RESOLVE, DETERMINE AND
ORDER AS FOLLOWS:
Section 1. That the above recitals are true and correct. and based thereon, that
the spread and potential further spread of COVID-19 poses an imminent risk to the public
health and safety.
Section 2. That meetings of the Tres Hermanos Conservation Authority are held
in the City of Diamond Bar, in the County of Los Angeles, in the State of California.
Section 3. That a state of emergency due to the COVID-19 pandemic continues
to exist and at the time that this Resolution was adopted both Los Angeles County and
State health officials are recommending social distancing to slow the spread of COVID-
19.
Section 4. That meeting in person may pose an imminent risk to the health and
safety of some attendees, including members of the Authority Board of Directors, who
due to age, health conditions, or vaccination status, have a higher risk of contracting
COVID-19 and are more likely to get severely ill and in some cases, die from COVID-19.
Section 5. That during the effective period of this Resolution and any reaffirmation
thereof, Authority Board of Directors may participate in meetings subject to the Brown Act
by way of teleconference in accordance with Assembly Bill 361.
Section 6. That meetings shall be held in accordance with AB 361 by, among
other things, providing notice to the public how it can access the meeting and provide
public comment, providing an opportunity for the public to attend via a call-in or an
internet-based service option, conducting the meeting in a manner which protects the
statutory and constitutional rights of the public, and stopping the meeting until public
access is restored in the event of a service disruption.
3.4.a
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Resolution No. THCA 2022-04
3
IT IS FURTHER RESOLVED that this Resolution is effective for 30 days from its
adoption date. Subsequent appearances by teleconferencing of the Board of Directors
must be affirmed/acknowledged every 30 days by the Tres Hermanos Conservation
Authority in order for the provisions of Assembly Bill 361 to continue to apply.
PASSED, APPROVED AND ADOPTED this 16th day of March, 2022.
___________________________
Cathy Marcucci, Chair
Tres Hermanos Conservation Authority
ATTEST:
I, Kristina Santana, Secretary of the Tres Hermanos Conservation Authority, do
hereby certify that the foregoing Resolution was duly passed, approved and adopted by the
Board of Directors of the Tres Hermanos Conservation Authority at a Regular meeting held
on the 16th day of March, 2022, by the following vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
ABSTAIN: DIRECTORS:
___________________________
Kristina Santana
Secretary
Tres Hermanos Conservation Authority
3.4.a
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TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 3.5
3.5
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TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
AGENDA NO. 3.5
Date: March 16, 2022
To: Chair and Board of Directors
From: Daniel Fox, Executive Director
Subject: Statement of Investment Policy for Fiscal Year 2022-23
Recommendation:
Adopt a Resolution No. THCA 2022-05 entitled: “A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY, ADOPTING
THE STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2022-23.”
Background/Analysis:
Pursuant to the Amended and Restated Tres Hermanos Conservation Authority Joint
Powers Agreement Section 3.8 Treasurer, an investment policy will need to be annually
adopted by the Board of Directors, as required by the State of California Government
Code section 53646, and consistent with Government Code sections 16429.1, 53601,
53635, and 53684, as they may be amended. No additions or revisions have been
made to the Authority's Investment Policy for Fiscal Year 2022-23 (see Exhibit A).
Respectfully Submitted,
Reviewed By,
Attachments:
1. Resolution No. THCA 2022-05 - Investment Policy FY 22-23
2. Exhibit A - Tres Hermanos Investment Policy FY 22-23 Final
3.5
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1
RESOLUTION NO. THCA 2022-05
A RESOLUTION OF THE BOARD OF DIRECTORS OF
THE TRES HERMANOS CONSERVATION AUTHORITY,
ADOPTING THE STATEMENT OF INVESTMENT
POLICY FOR FISCAL YEAR 2022-23
WHEREAS, the Statement of Investment Policy provides the Board of Directors
shall annually review the Statement of Investment Policy; and
WHEREAS, the Tres Hermanos Conservation Authority (Authority) requests to
adopt the Statement of Investment Policy for the Fiscal Year 2022-23.
NOW, THEREFORE, BE IT RESOLVED,
Section 1. Investments of the Authority’s funds for the Fiscal Year 2022-23 shall
be made in accordance with the Authority’s Statement of Investment Policy attached to
this Resolution as Exhibit “A”.
Section 2. The policy adopted by this Resolution is in addition to and
supplements any other legal requirements.
Section 3. The Statement of Investment Policy adopted by this Resolution
supersedes all investment policies previously adopted by the Board of Directors.
Section 4. The Treasurer must make a monthly report of any investment
transactions to the Board of Directors as required by Government Code section 53607.
Section 5. This Resolution will take effect on July 1, 2022.
PASSED, APPROVED, AND ADOPTED this 16th day of March 2022.
Cathy Marcucci, Chair
Tres Hermanos Conservation Authority
3.5.a
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Resolution No. THCA 2022-05
2
ATTEST:
I, Kristina Santana, Secretary of the Tres Hermanos Conservation Authority, do
hereby certify that the foregoing Resolution was duly and regularly passed, approved
and adopted by the Board of Directors of the Tres Hermanos Conservation Authority, at
its regular meeting held on the 16th day of March 2022, by the following Roll Call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
ABSTAIN: DIRECTORS:
Kristina Santana, Secretary
Tres Hermanos Conservation Authority
3.5.a
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-1-
Exhibit A
TRES HERMANOS CONSERVATION AUTHORITY
Statement of Investment Policy
Fiscal Year 2022-23
I. POLICY
It is the policy of the Tres Hermanos Conservation Authority ("Authority") to meet the short
and long-term cash flow demands of the Authority in a manner which will provide for the
safety of principal and sufficient liquidity while providing an investment return. The
purpose of this Statement of Investment Policy ("Investment Policy") is to outline a
process of the investment of Authority funds in a prudent manner in order to meet
Authority objectives.
II. SCOPE
This Investment Policy applies to all investment activities and financial assets of the
Authority held by the Authority and its agents and trustees.
III. DELEGATION OF AUTHORITY
Pursuant to the Authority’s By-Laws the Treasurer shall perform the duties as authorized
in Section 6506 et seq. of the Government Code.
Where the Board of Directors delegates the responsibility for investing the Authority’s
funds to the Treasurer, if the Treasurer is absent or otherwise unavailable to make
investments, the Treasurer delegates those responsibilities to the Finance Manager at
the City of Chino Hills. Investments made by the Finance Manager will be restricted to
the State of California Local Agency Investment Fund ("LAIF"). The Treasurer may
delegate to subordinates the execution of daily investment transactions. These
investment transactions shall be approved by the Treasurer.
IV. PRUDENCE
All investments purchased shall have daily liquidity or a final stated maturity date upon
which the full principal value of the security will be received. Although the investment will
mature at full principal value, it is recognized that the market will vary throughout the life
of the security.
V. OBJECTIVE
The objective of the investment portfolio is to meet the short and long-term cash flow
demands of the Authority. To achieve this objective, the portfolio will be structured to
provide safety of principal and liquidity while then providing a return on investments.
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The following criteria, in priority order, shall govern all investment decisions.
A. Safety of Principal
Investments of the Authority shall be undertaken in a manner that seeks to
ensure that capital losses are minimized, whether from institution default or
erosion of the market value of securities. The Authority shall seek to
preserve principal by mitigating the two types of risk in order of importance:
1) credit risk, and 2) market or interest rate risk.
1. Credit Risk. Credit risk, defined as the risk of loss due to failure of
an issuer of a security, shall be mitigated by purchasing Treasuries
or high-grade securities. All investments beyond Treasury securities
will be diversified so that the failure of any one issuer would not
unduly harm the Authority's cash flow. Credit risk shall also be
mitigated by pre-qualifying financial institutions, broker/dealers,
intermediaries and advisors with which the Authority does business.
2. Market or Interest Rate Risk. Interest rate risk is the risk that the
market value of securities in the portfolio will fall due to changes in
general interest rates. Interest rate risk may be mitigated by
structuring the funds so that securities mature to meet cash
requirements for ongoing operations, thereby avoiding the need to
sell securities on the open market prior to maturity, and by investing
operating funds primarily in shorter-term securities. The cash flow is
updated on a daily basis and will be considered prior to the
investment of securities, which will reduce the necessity to sell
investments for liquidity purposes. Long-term securities shall not be
purchased for the sole purpose of short-term speculation. Securities
shall not be sold prior to maturity with the following exceptions: 1) a
declining credit security would be sold early to minimize loss of
principal, 2) a security swap would improve the quality, yield, or
target duration in the portfolio, or 3) liquidity needs of the portfolio
require that the security be sold. Purchases of investments will be
restricted to securities with a final stated maturity not to exceed five
(5) years.
B. Liquidity
The funds shall remain sufficiently liquid to meet all operating requirements
that may be reasonably anticipated.
C. Return on Investments
The funds shall be designed to attain a return on investments through
budgetary and economic cycles, taking into account the investment risk
3.5.b
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constraints and liquidity needs. Return on investment is of least importance
compared to the safety and liquidity objectives described above. The core
of investments are limited to relatively low risk securities in anticipation of
earning a fair return relative to the risk being assumed.
VI. ETHICS AND CONFLICTS OF INTEREST
The Treasurer and other employees involved in the investment process shall refrain from
personal business activity that could conflict with proper execution of the investment
program or which could impair their ability to make impartial investment decisions. The
Treasurer and investment employees shall disclose any material interests in financial
institutions with which they conduct business. They shall further disclose any personal
financial/investment positions that could be related to the performance of the investment
portfolio and shall refrain from undertaking personal investment transactions with the
same individual with whom business is conducted on behalf of their entity. The Treasurer
and investment employees are required to file annual disclosure statements as required
by the Fair Political Practices Commission (FPPC). During the course of the year, if there
is an event subject to disclosure that could impair the ability of the Treasurer or investment
employees to make impartial decisions, the Board of Directors will be notified in writing
within 10 days of the event.
VII. SAFEKEEPING OF SECURITIES
Investments in LAIF are undeliverable and are not subject to delivery or third-party
safekeeping. The Treasurer shall not be responsible for securities delivered to and
receipted for by a financial institution until they are withdrawn from the financial institution
by the Treasurer.
On a monthly basis, the custodial asset statement shall be reconciled with the month end
portfolio holdings. On an annual basis, the external auditor confirms investment holdings.
VIII. REPORTING
Pursuant to Section 53607 and Section 53646 of the Government Code, the Treasurer
shall render a report to the Board of Directors containing detailed information on all
investments and moneys of the Authority. The report will be submitted on a monthly basis
and be provided to the Board of Directors within 30 days following the end of the month.
The report will contain the following information on the funds that are subject to this
Investment Policy: 1) the type of investment, name of the insurer, date of maturity, cost
in each investment, 2) the market value and source of the valuation, 3) a description of
the compliance with the statement of Investment Policy, and 4) a statement denoting the
Authority's ability to meet its pool's expenditure requirements for the next six months, and
5) transactions for the period.
3.5.b
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IX. INTERNAL CONTROLS
The Treasurer shall develop a system of internal investment controls and a segregation
of responsibilities of investment functions in order to assure an adequate system of
internal control over the investment function. The objectives of an internal control
structure are to provide management with reasonable, but not absolute, assurance that
assets are safeguarded against loss from unauthorized use or disposition, and that
transactions are executed in accordance with management’s authorization and recorded
properly to permit the preparation of general purpose financial statements in accordance
with generally accepted accounting principles. Because of inherent limitations in any
internal control structure, errors or irregularities may nevertheless occur and not be
detected.
X. AUTHORIZED INVESTMENTS
The Authority’s investments are governed by California Government Code, Sections
53600 et seq. Within the investments permitted by the Code, the Authority seeks to further
restrict eligible investments to the guidelines listed below. In the event a discrepancy is
found between this policy and the Code, the more restrictive parameters will take
precedence. Percentage holding limits and credit limits listed in this section apply at the
time the security is purchased.
STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF), provided
that:
The Authority may invest up to the maximum amount permitted by LAIF.
LAIF’s investments in instruments prohibited by or not specified in the Authority’s
policy do not exclude the investment in LAIF itself from the Authority’s list of
allowable investments, provided LAIF’s reports allow the Treasurer to adequately
judge the risk inherent in LAIF’s portfolio.
XI. PROHIBITED INVESTMENTS AND TRANSACTIONS
A. The Authority shall not invest any funds in inverse floaters, range notes, or
mortgage derived, interest-only strips.
B. The Authority shall not invest any funds in any security that could result in
zero interest accrual if held to maturity. However, the Authority may hold
prohibited instruments until their maturity dates. The limitation in this
subdivision shall not apply to Authority investments in shares of beneficial
interest issued by diversified management companies registered under the
Investment Company Act of 1940 (15 U.S.C. Sec. 80a-1, and following) that
are authorized for investment pursuant to Section XIV, above.
C. No credit union may act as a selected depository institution under Section
53601.8 or Section 53635.8 for certificates of deposit.
D. The Authority shall not purchase or sell securities on margin.
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E. Reverse Repurchase Agreements shall not be directly used by the
Authority.
F. The purchase of foreign currency denominated securities is prohibited.
XII. POLICY REVIEW
In accordance with amended Section 53646 of the Government Code, the Treasurer will
annually render a Statement of Investment Policy for review by the Board of Directors to
ensure its consistency with the overall objectives of preservation of principal, liquidity, and
return, and its relevance to current law, financial and economic trends, and to meet the
needs of the Authority.
3.5.b
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(ATTACHMENT “A”)
-6-
TRES HERMANOS CONSERVATION AUTHORITY
OFFICE OF THE TREASURER
BANK/SAVINGS AND LOAN QUESTIONNAIRE AND CERTIFICATION
1 Name of Firm: _____________________________________________
2 Address: __________________________________________________
3 Telephone No. ( ) _____________ ( ) ___________________
(Local) (Nat. Headquarters)
4 Primary Representative: Manager:
Name: _____________________ Name: ________________________
Title: ____________________ Title: ______________________
Tel. No. ( ) ____________ Tel. No. ( ) ______________
5 What are the Total Assets of the Bank/Savings and Loan?
___________________________________________________________
6 What is the current Net Worth Ratio of your institution?
___________________________________________________________
7 What was the Net Worth Ratio for the Previous Year?
___________________________________________________________
8 What is your required Capital Ratios?
A. Tangible Capital Ratio _______________________________
B. Core Capital Ratio ___________________________________
C. Risk-Based Capital Ratio _____________________________
9 What are your Ratings (i.e., S&P, Moody's, Thompson, Fitch)?
___________________________________________________________
10 What is the date of your Fiscal Year-End? _________________
A. Has there been a year during the past three years in which the
Bank/Savings and Loan did not make a profit?
____________________________________________________________
3.5.b
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(ATTACHMENT “A”)
-7-
11 Have you read the California Government Code Section 53630 through 53684
pertaining to the State's requirements governing the deposit of monies by Local
Agencies? [ ] YES [ ] NO
12 Amounts above the FDIC insurance coverage must be collateralized as specified
in the Government Code. Where is the collateral for Deposits held?
___________________________________________________________
Has there ever been a failure to fully collateralize? If Yes, please attach
explanation.
13 What is the education level of the Primary Contact(s)?
___________________________________________________________
14 How many years of related experience does the Primary Contact(s) have?
___________________________________________________________
15 What transaction documents and reports would we receive?
___________________________________________________________
16 What information would you provide to our Treasurer?
___________________________________________________________
17 Describe the precautions taken by your Bank/Savings and Loan to protect the
interest of the public when dealing with government agencies as depositors or
investors.
___________________________________________________________
18 Please provide your Contract of Deposit of Moneys pre-signed and sealed by your
institution, as well as, any signature cards that you may require.
19 Please provide your Wiring Instructions: ___________________________
___________________________________________________________
20 Please provide your Bank/Savings and Loan most recent certified financial
statement. In addition, an audited financial statement must be provided within 120
days of your fiscal year-end.
3.5.b
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(ATTACHMENT “A”)
-8-
- CERTIFICATION -
I hereby certify that I have personally read the Authority’s Investment Policy and the
California Government Codes pertaining to the investments and deposits of the Authority,
and have implemented reasonable procedures and a system of controls designed to
preclude imprudent investment activities arising out of transactions conducted between
our firm and the Authority. I understand however, that our firm is not obligated to
monitor the percentage limits on the investments as described in the policy. All
sales personnel will be routinely informed of the Authority’s investment objectives,
horizon, outlook, strategies and risk constraints whenever we are so advised. We pledge
to exercise due diligence in informing the Authority’s Treasurer of all foreseeable risks
associated with financial transactions conducted with our firm. I attest to the accuracy of
our responses to your questionnaire.
NOTE: Completion of Questionnaire is only part of the Authority’s
Certification process and DOES NOT guarantee that the applicant will
be approved to do business with the Authority.
SIGNED: ______________________________ DATE: __________________
COUNTERSIGNED: _______________________ DATE: __________________
3.5.b
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(ATTACHMENT “B”)
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Glossary of Investment Terms
AGENCIES. Shorthand market terminology for any obligation issued by a government-
sponsored entity (GSE), or a federally related institution. Most obligations of GSEs
are not guaranteed by the full faith and credit of the US government. Examples are:
FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the
agricultural industry. FFCB issues discount notes and bonds.
FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing
market. FHLB issues discount notes and bonds.
FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit
and liquidity in the housing market. FHLMC, also called “FreddieMac” issues
discount notes, bonds and mortgage pass-through securities.
FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association
was established to provide credit and liquidity in the housing market. FNMA,
also known as “FannieMae,” issues discount notes, bonds and mortgage pass-
through securities.
GNMA. The Government National Mortgage Association, known as “GinnieMae,”
issues mortgage pass-through securities, which are guaranteed by the full faith
and credit of the US Government.
PEFCO. The Private Export Funding Corporation assists exporters. Obligations of
PEFCO are not guaranteed by the full faith and credit of the US government.
TVA. The Tennessee Valley Authority provides flood control and power and
promotes development in portions of the Tennessee, Ohio, and Mississippi
River valleys. TVA currently issues discount notes and bonds.
BROKER. A broker brings buyers and sellers together for a transaction for which the broker
receives a commission. A broker does not sell securities from his own position.
COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or
repurchase agreement. Also, securities pledged by a financial institution to secure
deposits of public monies.
CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a
timely manner due to changes in the condition of the issuer.
DEALER. A dealer acts as a principal in security transactions, selling securities from and
buying securities for his own position.
DURATION. The weighted average time to maturity of a bond where the weights are the
present values of the future cash flows. Duration measures the price sensitivity of
a bond to changes in interest rates. (See modified duration).
LIQUIDITY. The speed and ease with which an asset can be converted to cash.
LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government
entities and certain non-profit organizations in California that is managed by the
State Treasurer’s Office.
MARGIN. The difference between the market value of a security and the loan a broker
makes using that security as collateral.
3.5.b
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(ATTACHMENT “B”)
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MODIFIED DURATION. The percent change in price for a 100 basis point change in yields.
Modified duration is the best single measure of a portfolio’s or security’s exposure
to market risk.
PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal
Reserve in its execution of market operations to carry out U.S. monetary policy, and
(2) that participates for statistical reporting purposes in compiling data on activity in
the U.S. Government securities market.
REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous
agreement to sell the securities back at a higher price. From the seller’s point of
view, the same transaction is a reverse repurchase agreement.
SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the
customer’s name.
TREASURY BILLS. All securities issued with initial maturities of one year or less are issued
as discounted instruments, and are called Treasury bills. The Treasury currently
issues three- and six-month T-bills at regular weekly auctions. It also issues “cash
management” bills as needed to smooth out cash flows.
TREASURY NOTES. All securities issued with initial maturities of two to ten years are called
Treasury notes, and pay interest semi-annually.
TREASURY BONDS. All securities issued with initial maturities greater than ten years are
called Treasury bonds. Like Treasury notes, they pay interest semi-annually.
3.5.b
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TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 5.1
5.1
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TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
AGENDA NO. 5.1
Date: March 16, 2022
To: Chair and Board of Directors
From: Daniel Fox, Executive Director
Subject: Proposed Budget for Fiscal Year 2022-23
Recommendation:
Adopt Resolution No. THCA 2022-06 entitled: “A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE TRES HERMANOS CONSERVATION AUTHORITY, ADOPTING
A BUDGET FOR FISCAL YEAR 2022-23.”
Background/Analysis:
Per the Amended and Restated Tres Hermanos Conservation Authority (Authority) Joint
Powers Agreement Section 5.1 Annual Budget, the Board shall adopt an annual budget.
The proposed budget for Fiscal Year 2022-23 is $217,362. The proposed budget
requires a contribution of $62,143 from the City of Chino Hills, a contribution of $67,037
from the City of Diamond Bar, and a contribution of $58,763 from the City of Industry.
The remainder of the budget is funded utilizing $32,491 that is unspent from the 2021-
22 budget and $18,663 in anticipated revenue.
A 10% reserve policy was established by the Board at the February 17, 2021, meeting.
The proposed budget includes an ending fund balance of $21,735, which is in
compliance with the Authority's fund balance reserve policy. Attached to the staff report
is a consolidated proposed budget for the fiscal year.
Respectfully Submitted,
Reviewed By,
Attachments:
1. Resolution No. THCA 2022-06 - Budget Fiscal Year 2022-23
2. Exhibit A - THCA Budget for FY 22-23
5.1
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RESOLUTION NO. THCA 2022-06
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
TRES HERMANOS CONSERVATION AUTHORITY,
ADOPTING A BUDGET FOR FISCAL YEAR 2022-23
WHEREAS, the Executive Director has presented to the Board a proposed budget
for Fiscal Year 2022-23;
WHEREAS, the Board of the Authority has conducted a public meeting on
March 16, 2022, to consider the Fiscal Year 2022-23 budget; and
WHEREAS, the Board of the Authority has concluded its review and intends to
approve and adopt the Fiscal Year 2022-23 budget.
NOW, THEREFORE, THE BOARD OF TRES HERMANOS CONSERVATION
AUTHORITY DOES RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. The Tres Hermanos Conservation Authority Fiscal Year 2022-23
Operating Budget of $217,362, as prepared and submitted by the Executive Director
attached hereto as Exhibit A, as modified by the Board, is hereby approved, adopted and
appropriated.
Section 2. At the end of Fiscal Year 2021-22, certain purchase orders exist as
outstanding encumbrances representing contractual obligations of previously budgeted
funds. In addition, certain amounts have been included in the Fiscal Year 2021-22 budget
that related to one-time allocations for specific projects and services but remain unspent.
Outstanding encumbrances and unspent one-time allocations may be carried forward to
Fiscal Year 2022-23 upon review by the Treasurer and approval of the Executive Director.
Section 3. The Executive Director is authorized to appropriate from reserves for
each expenditure line item not exceeding $15,000 per transaction. The total of
appropriations by the Executive Director from reserves may not exceed $15,000 in a fiscal
year until ratified by the Board. Any appropriations from reserves for each expenditure
line item exceeding $15,000 per transaction must be approved by the Board.
Section 4. The Executive Director is authorized to transfer appropriations
between accounts without limitation.
Section 5. That the Secretary is instructed to forward a copy of the Resolution and
the Fiscal Year 2022-23 Budget to the Auditor/Controller of the County of San Bernardino,
in accordance with Section 53901 of the Government Code.
Section 6. The Secretary shall certify as to the adoption of this Resolution.
5.1.a
Packet Pg. 38
Resolution No. THCA 2022-06
2
PASSED, APPROVED, AND ADOPTED this 16th day of March 2022.
Cathy Marcucci, Chair
Tres Hermanos Conservation Authority
ATTEST:
I, Kristina Santana, Secretary of the Tres Hermanos Conservation Authority, do
hereby certify that the foregoing Resolution was duly and regularly passed, approved and
adopted by the Board of Directors of the Tres Hermanos Conservation Authority, at its
regular meeting held on the 16th day of March 2022, by the following Roll Call vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
ABSTAIN: DIRECTORS:
Kristina Santana, Secretary
Tres Hermanos Conservation Authority
5.1.a
Packet Pg. 39
Proposed
Budget for
FY 22-23 Chino Hills Diamond Bar Industry
ESTIMATED BEGINNING FUND BALANCE 32,491$ 11,335$ 6,441$ 14,715$
REVENUES
Rental Income 13,743$ 4,581$ 4,581$ 4,581$
Other Revenues 4,920 1,640 1,640 1,640
Membership Contribution 187,943 62,143 67,037 58,763
TOTAL REVENUES 206,606$ 68,364$ 73,258$ 64,984$
EXPENDITURES
Contractual Services 105,555$ 35,185$ 35,185$ 35,185$
Banking 180 60 60 60
Audit Services 2,040 680 680 680
Legal Services 6,720 2,240 2,240 2,240
Security Services 42,501 14,167 14,167 14,167
Professional Services 30,000 10,000 10,000 10,000
Liability and Insurance 19,800 6,600 6,600 6,600
Office Supplies 201 67 67 67
Utilities 4,920 1,640 1,640 1,640
Permits & Fees 5,445 1,815 1,815 1,815
TOTAL EXPENDITURES 217,362$ 72,454$ 72,454$ 72,454$
PROJECTED ENDING FUND BALANCE 21,735$ 7,245$ 7,245$ 7,245$
TRES HERMANOS CONSERVATION AUTHORITY
PROPOSED BUDGET
FISCAL YEAR 2022-23
Proposed Budget for FY 22-23
5.1.b
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TRES HERMANOS CONSERVATION AUTHORITY
ITEM NO. 5.2
5.2
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TRES HERMANOS CONSERVATION AUTHORITY
STAFF REPORT
AGENDA NO. 5.2
Date: March 16, 2022
To: Chair and Board of Directors
From: Daniel Fox, Executive Director
Subject: Preview of the Tres Hermanos Conservation Authority Website.
Recommendation:
Hear presentation and provide comments as deemed appropriate.
Background/Analysis:
As the Board is aware, staff has been working to create a new and unique website for
the Tres Hermanos Conservation Authority. The new website will provide a central
location for agendas, documents, and other information related to the Authority. This
work effort is nearing completion. At the meeting, Staff will provide an opportunity for
the Board to preview the website and provide any initial feedback prior to the website
going live.
Respectfully Submitted,
Reviewed By,
5.2
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