HomeMy WebLinkAboutPublic Records Request 2022CITY OF DIAMOND BAR
Regarding: “Maintenance Services Agreement” Between the City of Diamond Bar and
West Coast Arborists.
Background: At the June 19, 2018 Council Meeting the City waived formal request for
proposals and approved an agreement for Tree Care Maintenance Services with West Coast
Arborists and on June 15, 2021 Amendment No. 2 extended the contract through June 30,
2022. Please find the attached Amendment No. 2 for your reference.
I would like to make a Public Records Request for the following documents.
1. Copies of all amendments or updates which have been put in place since the
Amendment No. 2.
2. A copy of the most current Schedule of Compensation (Pricing Schedule) being
used.
3. All correspondence between Contractor Name and the City relating to contract
extensions, renewals, additions, rate increases, or piggybacks.
4. I would like to make a request for all Invoicing for the last three (3) full fiscal
periods of this contract (FY 18/19, 19/20, 20/21). Please include the fiscal year
end Work Summary’s, bi-weekly Invoice’s, and associated Invoice Detail Sheets
that accompany each of the bi-weekly Invoice Summary’s. (Samples of each are
provided on the next page.)
• If there are multiple accounts being billed (i.e., Public Works, Parks, etc.)
I will request the above mentioned for each account.
• Copies of these will most likely be held by the Purchasing / Finance
Department.
5. If the City maintains a GPS inventory, I would like to request the “shape-file” of
said inventory.
6. Based on the current documentation that I have, this contract is set to expire on
June 30th, of 2022. Does the city intend to release an RFP for a new contract?
7. Does the City keep a vendors list, if so, can you please provide me with
registration instructions?
8. Should I have any further questions regarding this contract can you please provide
me with the contact information of the City representative managing this contract.
I appreciate your attention to this matter and please do not hesitate to contact me if there
is anything that I can do to help assist or expedite this request.
SAMPLE INVOICING
Sample: Work Summary Sample: Invoice Sample: Invoice Detail Sheet