HomeMy WebLinkAboutRE Diamond Bar Village 23671 Golden Springs Correction Notice.msgHi Victor,
I tried calling you yesterday to obtain clarification on a few items, but I got a voicemail, so I left a message. I then called Justin and he was very helpful. Here is the recap of
our conversation.
The Board of Directors held an emergency meeting with homeowners to discuss the correction list. The board voted to raise the monthly assessments and levy a special assessment to raise
funds for completion of the list.
We have been advised by our legal counsel that your correction list is deemed as an emergency; therefore, no member vote is required, and the board may levy the special assessment due
to the emergency status.
The board tasked me with gathering additional information to assist them in ascertaining what the amount of the special assessment should be.
I inquired as to whether we would be required to pull permits on each bullet point item or if you could pull them by building (Complex). Justin advised that we could pull one permit
per building.
I also inquired as to whether we needed trade specific contractors to pull permits for their jobs. Justin advised that it would most likely be best to have a general contractor pull
permits and have subs work under him.
We discussed the unpermitted windows on the correction list, and I advised that my original response contained and error. Laundry room windows are part of the common area components
and therefore the responsibility of the HOA, so we will pull permits for those.
I advised Justin that residential unit windows are the responsibility of individual unit owners and the HOA cannot be financially responsible for them, as this in contrary to our governing
documents. Attached is a copy of the association’s maintenance matrix, which will assist you in understanding maintenance responsibilities.
We reviewed the association’s requirement for owners to submit for architectural approval and I advised that enforcement of this began four years ago when my employer took over as the
Managing Agent. I’ve attached a form for your review and records.
Most of the new retro fit windows were installed prior to enforcement and we will not have approved application to submit. I will issue courtesy notices to each of the owners on your
correction list to alert them of the requirement to submit for our and your approval.
Justin and I also discussed providing bids to show forward momentum and I advised that we have a new roofing bid that is very promising. The board will review it at their next meeting
of the board and determine if they can enter into a contract with the contractor. Please note that our legal counsel would need time to review and draw up the contact due to the size
and scope of work. I’ve attached a copy of the roofing proposal from Roof King for your review.
I’ve also attached a copy of the completed service order request from FireMaster, which shows repair of the fire extinguisher noted on your correction notice for building (complex) B.
Finally, I’ve spoken with a few contractors and each of them has indicated that the list you’ve provided is too vague for them to bid, because it doesn’t show what the city is requiring
by way of repairs. Are you able to elaborate on what you’re requiring in terms of repairs so we can get an apples-to-apples comparison of bids?
We hope this update shows the association’s willingness to cooperate with your request for corrections and will allow for extensions if needed. We look forward to your response to
our request for clarifications for the contractors.
Respectfully,
Yvette Marie Allen, CMCA®
Certified Association Manager
Diamond Bar Village Association
(951) 239-6192 - Mobile / Text
(951) 698-4030 - After-Hours Emergency Line
REGULAR ONSITE OFFICE HOURS:
Monday - Friday 8:00am - 3:00pm
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From: Victor Olivares <VOlivares@DiamondBarCA.Gov>
Sent: Wednesday, February 5, 2020 5:56 PM
To: Yvette Allen <yvette@slammgmt.com>
Cc: Raymond Tao <RTao@DiamondBarCA.Gov>; Justin Jones <JJones@DiamondBarCA.Gov>; Esmeralda Magallanes <EMagallanes@DiamondBarCA.Gov>; Shelley Jenkins <SJenkins@DiamondBarCA.Gov>
Subject: Diamond Bar Village 23671 Golden Springs Correction Notice
[https://s3.amazonaws.com/staticmediafiles/media/sights/iron-icon-color.png]
IRONSCALES couldn't recognize this email as this is the first time you received an email from this sender VOlivares@DiamondBarCA.Gov<mailto:VOlivares@DiamondBarCA.Gov>
Hello Yvette,
The following correction list has been put together from Building & Safety and Neighborhood Improvement’s inspection of the Diamond Bar Village complex on Thursday 1/30/2020. You have
30 business days from 2/6/2020 to address these items. Should you require additional time to address these items, extensions may be given should we receive prompt communication on progress.
If we do not see substantial progress by 3/19/2020, this property will be subject to citations from Neighborhood Improvement
Complex A:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 12, 14, 16, 18
* Rotting wood above/near units: 20, 11
* Unpermitted window retrofits on units: 20, 10, 9, 8, 17,16, 14, 4, 1, 11
* Exposed/damaged stucco along units: 11, 1, 12
Complex B:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 10, 7
* Unpermitted window retrofits on units: 10, 4, 9, 2, 7
* Replace fire extinguisher
Complex C:
* Unpermitted stair shoring near unit 6
* Secure loose railings below units: 20, 10, 8
* Rotting wood above/near units: 6 (landing), 20 (landing), 19, 18, 17, 16
* Unpermitted window retrofits on units: 14, 12, 17
* Exposed/damaged stucco along unit: 18
Complex D:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units:
* Rotting wood above/near units: 12, 10, 9, 7, 8
* Unpermitted window retrofits on units: 2, 11, 12, 6
* Panel missing cover
* Loose ground wires
* Unprotected ABS cleanout
Complex E:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 5, 8
* Rotting wood above/near unit 6
* Unpermitted window retrofits on units: 1, 5 6, 2, 3, 7, 8
* Unprotected ABS cleanout
* Damaged panel doors
* Unpermitted A/C unit on site of unit 6.
Complex F:
* Unpermitted plumbing lines along multiple units (rear)/Laundry Room
* Secure loose railings below units: 5, 7
* Rotting wood above/near units: 5, 7, Laundry Room
* Unpermitted window retrofits on units: 5, 7, 3, 4, Laundry Room
Complex G:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 5, 9, 6, 10, 9
* Rotting wood above/near units: 12, 7, 8
* Unpermitted window retrofits on units: 6, 2, 8, 7
* Unprotected ABS Cleanout
Complex H:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 7, 5
* Rotting wood above/near units: 7, 8, 2, 5
* Unpermitted window retrofits on units: 8, 4, 3, 7, 2, 5
* Unprotected ABS Cleanout
Complex I:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 11, 7
* Rotting wood above/near units: 11, 9, 10
* Unpermitted window retrofits on units: 11, 12, 5, 6, 3, 9, 2, 1, 7
* Unprotected ABS Cleanout
Complex J:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 12, 10, 8
* Rotting wood above/near units: 12, 6
* Unpermitted window retrofits on units: 5, 7
* Unpermitted and wrong electrical cover for gate motor
Complex K:
* Backfill open trench (unpermitted plumbing and electrical in this area)
* Secure loose railings below units: 14, 27, 25, 23, 22
* Rotting wood above/near units: 14, 5, 9, 10, 26, 23
* Unpermitted window retrofits on units: 5, 1, Laundry Room
* Exposed/Damaged stucco along units: 8, 28
* Unprotected ABS Cleanout
* Unpermitted shoring of stairs near Unit 8
*
Maintenance Shed:
* Unpermitted structure
* Unpermitted electrical
Mail Area:
* Unpermitted Electrical
Please be advised that, due to the extensive unpermitted work, additional inspections may result in corrections not listed on these notices as per CBC 105.1. If you have any questions
regarding these corrections or any other items, please contact us.
Regards,
Victor Olivares | Building Inspector
City of Diamond Bar l Building and Safety Division
21810 Copley Drive l Diamond Bar, CA 91765-4178<x-apple-data-detectors://1/0>
909.839.7099 | 909.861.3117 (f)
www.DiamondBarCA.gov<https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.diamondbarca.gov%2f&c=E,1,CsmnxWYhx2mGZZ7P2QYcX4TlO7QRczmii5fjnxKhUlAeXBJQZl4Zpq_COsE79PD6d7GQCbT7kKo0iHawJnV1loidpbSvFRomC
dLYkiTf95--7nggv_ZY&typo=1>
ger
Diamond Bar Village Association
(951) 239-6192 - Mobile / Text
(951) 698-4030 - After-Hours Emergency Line
REGULAR ONSITE OFFICE HOURS:
Monday - Friday 8:00am - 3:00pm
The assistant manager is available to assist in my absence Monday – Friday 12:30pm – 5:30pm
Bethany Poullath, Assistant Manager
assistant@slammgmt.com<mailto:assistant@slammgmt.com><mailto:assistant@slammgmt.com<mailto:assistant@slammgmt.com>>
(951) 200-7758 – Direct Phone Line
(951) 698-4030 ext. 2020 - Office
(951) 698-4469 - Fax
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inform you that this may be a communication from a debt collector. This may be an attempt to collect a debt and any information obtained will be used for that purpose. However, if you
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-----Original Message-----
From: Raymond Tao <RTao@DiamondBarCA.Gov>
Sent: Tuesday, December 31, 2019 1:30 PM
To: Yvette Allen <yvette@slammgmt.com<mailto:yvette@slammgmt.com><mailto:yvette@slammgmt.com<mailto:yvette@slammgmt.com>>>
Cc: Esmeralda Magallanes <EMagallanes@DiamondBarCA.Gov>; Bethany Poullath <assistant@slammgmt.com<mailto:assistant@slammgmt.com><mailto:assistant@slammgmt.com<mailto:assistant@slammgmt.com>>>;
Rosy Amlani <rosy@slammgmt.com<mailto:rosy@slammgmt.com><mailto:rosy@slammgmt.com<mailto:rosy@slammgmt.com>>>; Cang Le <cle@angius-terry.com<mailto:cle@angius-terry.com><mailto:cle@angius-terry.com<
mailto:cle@angius-terry.com>>>; Scott Harrison <scott@scottharrisonplumbing.com<mailto:scott@scottharrisonplumbing.com><mailto:scott@scottharrisonplumbing.com<mailto:scott@scottharrisonplumbing.com>>
>
Subject: Re: diamond bar village
Good Afternoon,
Thank you for getting back to us in the requested time. In general all manufactured pipe needs to be listed for the type of use. The plastic pipe used is not listed for gas use. I
am currently off and will return Thursday January 2. At that time I can provide a more formal response with code references. Thank you for getting back to us. Have a good New Year.
Thanks,
Raymond Tao l Building Official
City of Diamond Bar l Building and Safety Division
21810 Copley Drive<https://www.google.com/maps/search/21810+Copley+Drive?entry=gmail&source=g> l Diamond Bar, CA 91765-4178<x-apple-data-detectors://1/0>
909.839.7021<tel:909.839.7021> l 909.396.7486<tel:909.396.7486> (f) www.DiamondBarCA.gov<http://www.DiamondBarCA.gov><http://www.DiamondBarCA.gov><http://www.diamondbarca.gov/>
[X]
On Dec 31, 2019, at 12:55 PM, Yvette Allen <yvette@slammgmt.com<mailto:yvette@slammgmt.com><mailto:yvette@slammgmt.com<mailto:yvette@slammgmt.com>>> wrote:
Ms. Magallanes,
Thank you for taking my call today in Mr. Tao’s absence, and for reaching out to him on his vacation.
As you know, I am the Manager of the Diamond Bar Village Association and was notified of the City of Diamond Bar’s Correction Notice, dated 12/26/19, during our holiday office closure.
The notice requests a response within 3 business days, which I have calculated to today, thus my call to you and this email (also see Mr. Harrison’s email below).
Mr. Harrison, owner of Scott Harrison Plumbing, attempted contact with Mr. Tao via phone and subsequently via email. Since we’ve received no response, I am forwarding directly to you
to show we have attempted to respond within the requested 3-day period.
As I indicated, our office is currently closed for the Christmas / New Year Holidays and will reopen on Thursday, January 2nd at 8:00am, however I will be available until 4:30pm today,
via my mobile phone, should you or Mr. Tao like to reach me. I’ve also given you Mr. Harrison’s mobile phone number to contact him directly.
Again, thank you for your assistance and for reaching out to Mr. Tao. We look forward to receiving clarification of Mr. Harrison’s inquiries below.
Respectfully,
Yvette Marie Allen, CMCA®
Certified Association Manager
Diamond Bar Village Association
(951) 239-6192 - Mobile / Text
(951) 698-4030 - After-Hours Emergency Line
REGULAR ONSITE OFFICE HOURS:
Monday - Friday 8:00am - 3:00pm
The assistant manager is available to assist in my absence Monday – Friday 12:30pm – 5:30pm
Bethany Poullath, Assistant Manager
assistant@slammgmt.com<mailto:assistant@slammgmt.com><mailto:assistant@slammgmt.com<mailto:assistant@slammgmt.com>><mailto:ljabouri@slammgmt.com<mailto:ljabouri@slammgmt.com><mailto:ljabouri@slammgmt
.com<mailto:ljabouri@slammgmt.com>>>
(951) 200-7758 – Direct Phone Line
(951) 698-4030 ext. 2020 - Office
(951) 698-4469 - Fax
<image001.jpg>
Internet E-mail Confidentiality Footer The information contained in this communication is confidential and privileged proprietary information intended only for the personal and confidential
use of the individual or entity to whom it is addressed. If you are not the addressee indicated in this message (or an agent responsible for delivery of the message to such person),
you are hereby notified that you have received this communication in error and that any review, dissemination, copying or unauthorized use of this message is strictly prohibited. In
such case, You should destroy this message and kindly notify the sender by reply e-mail. Please advise immediately if you or your employer do not consent to Internet e-mail for messages
of this kind. Opinions, conclusions and other information in this message that do not relate to the official business of the Company shall be understood as neither given nor endorsed
by it. It is the Company's policy that e-mails are intended for and should be used for business purposes only. Fair Debt Collection Practices Act Disclosure: To comply with the Fair
Debt Collection Practices Act, we inform you that this may be a communication from a debt collector. This may be an attempt to collect a debt and any information obtained will be used
for that purpose. However, if you are in bankruptcy or received a bankruptcy discharge, no attempt is being made to collect a debt and any information will be obtained for informational
purposes only. The information contained in this communication is confidential and privileged proprietary information intended only for the personal and confidential use of the individual
or entity to whom it is addressed. If you are not the addressee indicated in this message (or an agent responsible for delivery of the message to such person), you are hereby notified
that you have received this communication in error and that any review, dissemination, copying or unauthorized use of this message is strictly prohibited. In such case, you should destroy
this message and kindly notify the sender by reply e-mail. Please immediately advise if you or your employer do not consent to Internet e-mail for messages of this kind. Opinions,
conclusions and other information in this message that do not relate to the official business of the Company shall be understood as neither given nor endorsed by it. It is the Company’s
policy that e-mails are intended for and should be used for business purposes only. Go Green - Keep it on the Screen - Think before you print!
From: Scott Harrison <scott@scottharrisonplumbing.com<mailto:scott@scottharrisonplumbing.com><mailto:scott@scottharrisonplumbing.com<mailto:scott@scottharrisonplumbing.com>>>
Sent: Tuesday, December 31, 2019 11:45 AM
To: rtao@diamondbarca.gov<mailto:rtao@diamondbarca.gov><mailto:rtao@diamondbarca.gov<mailto:rtao@diamondbarca.gov>>
Cc: Jaymes Franco - work <Jaymes@scottharrisonplumbing.com<mailto:Jaymes@scottharrisonplumbing.com><mailto:Jaymes@scottharrisonplumbing.com<mailto:Jaymes@scottharrisonplumbing.com>>>;
Yvette Allen <yvette@slammgmt.com<mailto:yvette@slammgmt.com><mailto:yvette@slammgmt.com<mailto:yvette@slammgmt.com>>>; Maria Harrison <m.harrison@scottharrisonplumbing.com<mailto:m.harrison@scottha
rrisonplumbing.com><mailto:m.harrison@scottharrisonplumbing.com<mailto:m.harrison@scottharrisonplumbing.com>>>
Subject: diamond bar villiage
Ramond Tao
I trust you had a good holliday. I have been contacted by Diamond Bar Village about there gas line issues. I called your number the other day and left a message, this email address was
on it as well.
I have questions about your request to replace the gas lines and was hoping you could shed some light on them.
What code violation are you citing to condemn the system?
I am an old guy and have been at this for more than 40 years. I have installed many systems like this in PVC when it was legal.
I am suggesting that this PVC is still in its original state from construction and was inspected at that time. I do not know of any code that requires replacement just because of it
being PVC material? If there is one please teach me. I do know why PVC was eliminated from the code, it was that the fittings were never approved for gas but the pipe was. None of
the manufactures wanted to get the approvals so we moved on to Polyethylene. I think my socket fusion iron is at least 30 years old. It is a better material.
I always replace the PVC if the PVC is compromised in any way and would never do a repair on any leaking PVC joint.
Please correct me if I am wrong. From what I see was done was to leave the PVC and cap off at the transition fitting leaving the PVC undisturbed. Is this what you are seeing?
The new Polly line is ran independently of the existing PVC system. The old PVC line is still exposed out