HomeMy WebLinkAboutRE_ Diamond Bar Village 23671 Golden Springs Correction Notice (99).msgYvette,
Thank you for reaching out. I think it would be best to compile a list of questions from these contractors in order to specifically address their concerns. We can start by asking which
of these items they consider ‘vague’ in order to clarify. However, if the questions are too detailed it would be a sign that a designer or engineer may be required to address these
issues (usually structural issues).
I did speak with a plumber yesterday, I believe this was the same contractor we met for the gas line repair, and clarified our plumbing corrections. I did remind him that the list of
corrections is based solely on what we observed from the exterior of the buildings, as we can’t speak to the condition to the interior of each individual unit. The ‘vagueness’ of the
plumbing correction spoke to the fact that most units contain observable unpermitted plumbing work (shut offs, clean outs, hot/cold water lines), so a general “unpermitted plumbing”
correction note for those buildings was issued.
Additionally, please take into consideration that structural assessments may require an engineer assessment. Particularly in the case of the rotting wood beams, landings and currently
shored staircases.
To reiterate, if we could obtain a list of these questions it would make it easier for us to determine how to respond or set up an on site meeting with the contractors. Is the board’s
intention is to have the contractors address all comments including minor items (panel covers, cleanout covers); or if these minor items will be addressed by others? If the latter,
it would be reasonable for the board to have those items addressed first.
I hope this clarifies some items and provides guidance for you and the Board. We would appreciate if the Board can provide us with a reasonable schedule for reference.
Let me know if you have any further questions.
Regards,
Victor Olivares | Building Inspector
City of Diamond Bar l Building and Safety Division
21810 Copley Drive l Diamond Bar, CA 91765-4178<x-apple-data-detectors://1/0>
909.839.7099 | 909.861.3117 (f)
www.DiamondBarCA.gov<http://www.diamondbarca.gov/>
From: Yvette Allen <yvette@slammgmt.com>
Sent: Thursday, February 13, 2020 6:40 PM
To: Victor Olivares <VOlivares@DiamondBarCA.Gov>
Cc: Raymond Tao <RTao@DiamondBarCA.Gov>; Justin Jones <JJones@DiamondBarCA.Gov>; Esmeralda Magallanes <EMagallanes@DiamondBarCA.Gov>; Shelley Jenkins <SJenkins@DiamondBarCA.Gov>; Rosy
Amlani <rosy@slammgmt.com>; Cang Le <cle@angius-terry.com>
Subject: RE: Diamond Bar Village 23671 Golden Springs Correction Notice
Importance: High
Hi Victor,
I tried calling you yesterday to obtain clarification on a few items, but I got a voicemail, so I left a message. I then called Justin and he was very helpful. Here is the recap of
our conversation.
The Board of Directors held an emergency meeting with homeowners to discuss the correction list. The board voted to raise the monthly assessments and levy a special assessment to raise
funds for completion of the list.
We have been advised by our legal counsel that your correction list is deemed as an emergency; therefore, no member vote is required, and the board may levy the special assessment due
to the emergency status.
The board tasked me with gathering additional information to assist them in ascertaining what the amount of the special assessment should be.
I inquired as to whether we would be required to pull permits on each bullet point item or if you could pull them by building (Complex). Justin advised that we could pull one permit
per building.
I also inquired as to whether we needed trade specific contractors to pull permits for their jobs. Justin advised that it would most likely be best to have a general contractor pull
permits and have subs work under him.
We discussed the unpermitted windows on the correction list, and I advised that my original response contained and error. Laundry room windows are part of the common area components
and therefore the responsibility of the HOA, so we will pull permits for those.
I advised Justin that residential unit windows are the responsibility of individual unit owners and the HOA cannot be financially responsible for them, as this in contrary to our governing
documents. Attached is a copy of the association’s maintenance matrix, which will assist you in understanding maintenance responsibilities.
We reviewed the association’s requirement for owners to submit for architectural approval and I advised that enforcement of this began four years ago when my employer took over as the
Managing Agent. I’ve attached a form for your review and records.
Most of the new retro fit windows were installed prior to enforcement and we will not have approved application to submit. I will issue courtesy notices to each of the owners on your
correction list to alert them of the requirement to submit for our and your approval.
Justin and I also discussed providing bids to show forward momentum and I advised that we have a new roofing bid that is very promising. The board will review it at their next meeting
of the board and determine if they can enter into a contract with the contractor. Please note that our legal counsel would need time to review and draw up the contact due to the size
and scope of work. I’ve attached a copy of the roofing proposal from Roof King for your review.
I’ve also attached a copy of the completed service order request from FireMaster, which shows repair of the fire extinguisher noted on your correction notice for building (complex) B.
Finally, I’ve spoken with a few contractors and each of them has indicated that the list you’ve provided is too vague for them to bid, because it doesn’t show what the city is requiring
by way of repairs. Are you able to elaborate on what you’re requiring in terms of repairs so we can get an apples-to-apples comparison of bids?
We hope this update shows the association’s willingness to cooperate with your request for corrections and will allow for extensions if needed. We look forward to your response to
our request for clarifications for the contractors.
Respectfully,
Yvette Marie Allen, CMCA®
Certified Association Manager
Diamond Bar Village Association
(951) 239-6192 - Mobile / Text
(951) 698-4030 - After-Hours Emergency Line
REGULAR ONSITE OFFICE HOURS:
Monday - Friday 8:00am - 3:00pm
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From: Victor Olivares <VOlivares@DiamondBarCA.Gov<mailto:VOlivares@DiamondBarCA.Gov>>
Sent: Wednesday, February 5, 2020 5:56 PM
To: Yvette Allen <yvette@slammgmt.com<mailto:yvette@slammgmt.com>>
Cc: Raymond Tao <RTao@DiamondBarCA.Gov<mailto:RTao@DiamondBarCA.Gov>>; Justin Jones <JJones@DiamondBarCA.Gov<mailto:JJones@DiamondBarCA.Gov>>; Esmeralda Magallanes <EMagallanes@DiamondBarCA.Gov<mailt
o:EMagallanes@DiamondBarCA.Gov>>; Shelley Jenkins <SJenkins@DiamondBarCA.Gov<mailto:SJenkins@DiamondBarCA.Gov>>
Subject: Diamond Bar Village 23671 Golden Springs Correction Notice
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IRONSCALES couldn't recognize this email as this is the first time you received an email from this sender VOlivares@DiamondBarCA.Gov<mailto:VOlivares@DiamondBarCA.Gov>
Hello Yvette,
The following correction list has been put together from Building & Safety and Neighborhood Improvement’s inspection of the Diamond Bar Village complex on Thursday 1/30/2020. You have
30 business days from 2/6/2020 to address these items. Should you require additional time to address these items, extensions may be given should we receive prompt communication on progress.
If we do not see substantial progress by 3/19/2020, this property will be subject to citations from Neighborhood Improvement
Complex A:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 12, 14, 16, 18
* Rotting wood above/near units: 20, 11
* Unpermitted window retrofits on units: 20, 10, 9, 8, 17,16, 14, 4, 1, 11
* Exposed/damaged stucco along units: 11, 1, 12
Complex B:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 10, 7
* Unpermitted window retrofits on units: 10, 4, 9, 2, 7
* Replace fire extinguisher
Complex C:
* Unpermitted stair shoring near unit 6
* Secure loose railings below units: 20, 10, 8
* Rotting wood above/near units: 6 (landing), 20 (landing), 19, 18, 17, 16
* Unpermitted window retrofits on units: 14, 12, 17
* Exposed/damaged stucco along unit: 18
Complex D:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units:
* Rotting wood above/near units: 12, 10, 9, 7, 8
* Unpermitted window retrofits on units: 2, 11, 12, 6
* Panel missing cover
* Loose ground wires
* Unprotected ABS cleanout
Complex E:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 5, 8
* Rotting wood above/near unit 6
* Unpermitted window retrofits on units: 1, 5 6, 2, 3, 7, 8
* Unprotected ABS cleanout
* Damaged panel doors
* Unpermitted A/C unit on site of unit 6.
Complex F:
* Unpermitted plumbing lines along multiple units (rear)/Laundry Room
* Secure loose railings below units: 5, 7
* Rotting wood above/near units: 5, 7, Laundry Room
* Unpermitted window retrofits on units: 5, 7, 3, 4, Laundry Room
Complex G:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 5, 9, 6, 10, 9
* Rotting wood above/near units: 12, 7, 8
* Unpermitted window retrofits on units: 6, 2, 8, 7
* Unprotected ABS Cleanout
Complex H:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 7, 5
* Rotting wood above/near units: 7, 8, 2, 5
* Unpermitted window retrofits on units: 8, 4, 3, 7, 2, 5
* Unprotected ABS Cleanout
Complex I:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 11, 7
* Rotting wood above/near units: 11, 9, 10
* Unpermitted window retrofits on units: 11, 12, 5, 6, 3, 9, 2, 1, 7
* Unprotected ABS Cleanout
Complex J:
* Unpermitted plumbing lines along multiple units (rear)
* Secure loose railings below units: 12, 10, 8
* Rotting wood above/near units: 12, 6
* Unpermitted window retrofits on units: 5, 7
* Unpermitted and wrong electrical cover for gate motor
Complex K:
* Backfill open trench (unpermitted plumbing and electrical in this area)
* Secure loose railings below units: 14, 27, 25, 23, 22
* Rotting wood above/near units: 14, 5, 9, 10, 26, 23
* Unpermitted window retrofits on units: 5, 1, Laundry Room
* Exposed/Damaged stucco along units: 8, 28
* Unprotected ABS Cleanout
* Unpermitted shoring of stairs near Unit 8
*
Maintenance Shed:
* Unpermitted structure
* Unpermitted electrical
Mail Area:
* Unpermitted Electrical
Please be advised that, due to the extensive unpermitted work, additional inspections may result in corrections not listed on these notices as per CBC 105.1. If you have any questions
regarding these corrections or any other items, please contact us.
Regards,
Victor Olivares | Building Inspector
City of Diamond Bar l Building and Safety Division
21810 Copley Drive l Diamond Bar, CA 91765-4178<x-apple-data-detectors://1/0>
909.839.7099 | 909.861.3117 (f)
www.DiamondBarCA.gov<https://linkprotect.cudasvc.com/url?a=http%3a%2f%2fwww.diamondbarca.gov%2f&c=E,1,CsmnxWYhx2mGZZ7P2QYcX4TlO7QRczmii5fjnxKhUlAeXBJQZl4Zpq_COsE79PD6d7GQCbT7kKo0iHawJnV1loidpbSvFRomC
dLYkiTf95--7nggv_ZY&typo=1>